HomeMy WebLinkAbout2009-05-04 Committee of the Whole Meeting Agenda and Reports.pdfDistrict of Maple Ridge
COMMITTEE OF THE WHOLE
AGENDA
May 4, 2009
1:30 p.m.
PLEASE NOTE CHANGE IN TIME OF MEET/NG
Council Chamber
Committee of the Whole is the initial venue for review of issues. No voting
takes place on bylaws or resolutions. A decision is made to send an item to
Council for debate and vote or to send an item back to staff for more
information or clarification before proceedin0 to Council.
Note: If required, there will be a 15 -minute break at 3:00 p.m.
Chair: Acting Mayor
1. DELEGAT/ONS/STAFFPRESENTAT/ONS- (10 minutes each)
1:00 p.m.
1.1
2. PUBL/C WORKS AND DEVELOPMENT SERV/CES
Note: Owners and/or Agents of Development Applications may be permitted
to speak to their applications with a time limit of 10 minutes.
Note: The following items have been numbered to correspond with the Council
Agenda:
1101 Development Permit and Development Variance Permit, 11943, 11935 and
11929 Burnett Street
Staff report dated April 22, 2009 recommending that the Corporate Officer be
authorized to sign DVP/040/06 to vary the front setback and interior side
setbacks and to sign DP/040/06 to permit development of a 65 -unit
apartment building.
Committee of the Whole Agenda
May 4, 2009
Page 2 of 4
1102 AL/011/09, Application to Exclude Land from the Agricultural Land Reserve,
23375 124A Avenue, 12498 232 Street and 12476 232 Street
Staff report dated April 23, 2009 recommending that application AL/011/09
to exclude 4.87 hectares (12.0 acres) of land from the Agricultural Land
Reserve not be forwarded to the Agricultural Land Commission.
1103 Proposed Revisions to the Maple Ridge Agricultural Advisory Committee Bylaw
Staff report dated April 22, 2009 recommending that Bylaw No. 6667-2009
to remove a membership appointment from the Regional District Agricultural
Advisory Committee and to add an additional member -at -large be given first,
second, and third readings.
1104 2009 TransLink MRN Operation, Maintenance and Rehabilitation Program
Agreement
Staff report dated April 27, 2009 recommending that the Corporate Officer be
authorized to sign and execute Major Road Network Operation, Maintenance
and Rehabilitation Program Agreement No. 2009-11.
1105 6th Annual Ridge Meadows Hospital Foundation Fund Run
Staff report dated April 17, 2009 recommending the authorization of the use
of municipal streets for the 60 Annual Ridge Meadows Hospital Foundation
Fund Run on Sunday, June 7, 2009.
1106 Leisure Centre Heat Recovery Solution
Staff report dated April 29, 2009 recommending that a request for proposal
for the Design Build Leisure Centre Heat Recovery Solution be awarded to
Coral Engineering Ltd.
3. FINANCIAL AND CORPORATE SERV/CES (including Fire and Police)
1131 Public Notice of Failure to File Financial Disclosure
Staff report dated April 16, 2009 reporting on the list of candidates in the
2008 Local Government Election who did not file a campaign financing
disclosure statement.
Committee of the Whole Agenda
May 4, 2009
Page 3 of 4
4. COMMUNITY DEVELOPMENT AND RECREATION SERV/CES
1151 Maple Ridge -Pitt Meadows Parks and Leisure Services Commission Bylaw
Amendment
Staff report dated April 29, 2009 recommending that Bylaw No. 6668-2009
to identify a maximum number of consecutive terms for Board or Committee
members be given first, second and third readings.
5. CORRESPONDENCE
1171
6. OTHER ISSUES
1181
7. ADJOURNMENT
Committee of the Whole Agenda
May 4, 2009
Page 4 of 4
8. COMMUNITY FORUM
COMMUNITY FORUM
The Community Forum provides the public with an opportunity to speak with
Council on items that are of concern to them, with the exception of Public Hearing
by-laws that have not yet reached conclusion.
Each person will be permitted 2 minutes to speak or ask questions (a second
opportunity is permitted if no one else is sitting in the chairs in front of the
podium). The total time for this Forum is limited to 15 minutes.
If a question cannot be answered, the speaker will be advised when and how a
response will be given.
Council will not tolerate any derogatory remarks directed at Council or staff
members.
If a member of the public has a concern related to a Municipal staff member, it
should be brought to the attention of the Mayor and/or Chief Administrative
Officer in a private meeting.
Other opportunities to address Council may be available through the office of the
Manager of Legislative Services who can be contacted at 463-5221 or by e-mail
at cmarlo@mapleridge.ca.
Checked by:
Date:
MAPLE RIDGE
British Co Lumbia
Deep Roots
Greater Heights
DISTRICT OF MAPLE RIDGE
TO: His Worship Mayor Ernie Daykin
and Members of Council
FROM: Chief Administrative Officer
SUBJECT: Development Permit and Development Variance Permit
11943, 11935 and 11929 Burnett Street
DATE: April 22, 2009
FILE NO: DP/VP/040/06
ATTN: C of W
EXECUTIVE SUMMARY:
A Development Permit application and a Variance Permit application have been received for
11943, 11935 and 11929 Burnett Street to regulate the form and character of the proposed
apartment building which falls within the East Precinct of the Town Centre Area Plan. The three
lots have been consolidated for the proposed 65 unit apartment building in the RM -2 (Medium
Density Apartment Residential District). This report will address the requirements of Section 8.11
of the Official Community Plan for the Town Centre Development Permit Guidelines.
RECOMMENDATION:
That the Corporate Officer be authorized to sign and seal DVP/040/06 respecting property
located at 11943, 11935 and 11929 Burnett Street; and further
That the Corporate Officer be authorized to sign and seal DP/040/06 respecting property
located at 11943, 11935 and 11929 Burnett Street.
DISCUSSION:
a) Background Context:
Applicant:
Owner:
Legal Description:
OCP:
Existing:
Proposed:
Zoning:
Existing:
Proposed:
Geoff Lawlor of Geoff Lawlor Architecture Inc.
Chelsea Park Holdings Ltd.
Lot: 3, Section: 17, Township:
PID: 009-150-510
Lot: 4, Section: 17, Township:
PID: 004-628-624
Lot: 5, Section: 17, Township:
PID: 009-150-536
12, Plan: 22046,
12, Plan: 22046;
12, Plan: 22046;
Urban Residential (low-rise apartment)
Urban Residential (low-rise apartment)
RS -1 (One Family Urban Residential)
RM -2 (Medium Density Apartment Residential)
1101
Surrounding Uses:
North:
South:
East:
West:
Use:
Zone:
Designation:
Use:
Zone:
Designation:
Use:
Zone:
Designation:
Use:
Zone:
Designation:
Existing Use of Property:
Proposed Use of Property:
Site Area:
Access:
Servicing:
Previous Applications:
b) Project Description:
Commercial
CS -1 (Service Commercial)
Town Centre Commercial & Service Commercial
Single Family Residential
RS -1 (One Family Urban Residential)
Urban Residential (Low-rise apartment)
Single Family Residential
RS -1 (One Family Urban Residential)
Urban Residential
Vacant
RM -6 (High Density Apartment)
Urban Residential (Medium & High-rise
apartment)
Vacant
Low-rise Apartment
0.404 HA (4039.99 m2)
Burnett Street
Full Urban
RZ/040/06
The subject site totaling 4039.99 m2 comprises of three lots located on the west side of Burnett
Street, immediately south of the commercial development occupied by Lordco. Existing single
family houses have been demolished, and the three lots consolidated, to house a 65 -unit
apartment building with an underground parkade.
c) Planning Analysis:
Official Community Plan & the Town Centre Area Pian:
The Town Centre Area Plan was adopted in November 2008, after this application received third
reading for rezoning of the site. At that time, this proposal was subject to Multi -Family
Development Permit Guidelines. While the project may not be in total compliance with the
recently adopted Town Centre Area Development Permit Guidelines, the project -architect has
done the necessary revisions in order to maximize compliance without having to revamp the
whole design.
The town centre area is divided into 7 precincts and the subject site lies within the East Precinct.
The East precinct lies directly east of the Town Centre's civic core, between Brown Avenue to the
north, Lougheed Highway to the south, 227th Street to the West and Burnett Street to the east.
Among other designations, the East Precinct supports "Low -Rise Apartments" which is the town
centre area designation for the subject site. The Low -Rise Apartment use is intended to be a 3 to
5 storey apartment form of housing with central access to all the units and underground parking.
-2-
East Precinct - Town Centre Development Permit Guidelines:
The Town Centre Development Permit Guidelines are meant to provide possible design solutions
for achieving architecture and site -related development objectives. Application of the East
Precinct -Town Centre Development Permit Guidelines will be assessed against the following:
• Provide a Gateway to the Town Centre;
The proposed 65 -unit apartment building maintains architectural quality and character of
associated new development to the north. Most of the other existing surrounding development is
older. A combination of cultured stone veneer, board & batten vinyl siding and weathered shake
vinyl siding have been proposed for the facades to create variation along with painted wood trim,
asphalt shingle roofing and vinyl windows.
• Creating a pedestrian -oriented mixed use development;
This is not applicable to this development which is purely residential in nature and the low-rise
apartment use has a central entrance for security reasons. The underground parking separates
vehicular circulation from pedestrian within the central open space and around the building.
• Enhancing the quality, character and vibrancy of the town centre;
The town centre area population is projected to increase from 8000 to 21,750 residents by
2012 and this project will help increase residential density within the town centre area which in
turn will help revitalize the downtown area and promote local businesses. The quality, form and
scale of the proposed development will enhance the character of the town centre area and the
project fits well with the town centre vision for its eastern most borders.
• Capitalizing on Improved views;
The building has been designed in a C -shape with 15 to 17 units per floor. The C-shaped layout
along with several balconies not only promotes excellent natural light and ventilation into all units
at all floors, but also places maximum of the units along the external sides of the C -shape, thus
giving better views. Views have been maintained for the upper level units facing north, above the
existing Lordco building to the north.
• Providing public outdoor space;
This development is residential in nature and not required to provide a public outdoor space.
However, the central open space is well planned for the residents to socialize or use for
recreational purposes.
• Provide climate -appropriate landscaping and green features;
The landscaping proposed includes largely native plants that require modest watering &
maintenance.
-3-
• Maintaining street -interconnectivity.
This project does not have a lane and all the parking, except a nominal number of visitor parking
stalls is proposed underground.
Zoning Bylaw:
Council has given third reading to the rezoning application; the vacated single family houses were
demolished last year, and the three lots consolidated. The applicant and his team of consultants
are working towards satisfying all the conditions of final reading which is anticipated to go on the
March 24th Council Meeting agenda.
The proposed RM -2 (Medium Density Apartment Residential) is intended for low to medium
density apartment use and permits a maximum floor space ratio of 1.8 times the net lot area.
Proposed floor spaces ratio is 1.29. The usable open space required in this zone is 803 m2 and
proposed usable open space is 836 m2. The required common activity area of 65 m2 is divided
between an indoor meeting room and the usable open space.
Variances to the Zoning Bylaw:
The applicant is seeking the following setback variances for the proposed development:
• A front setback variance of 1.33m (proposed front setback=6.17m and required is 7.5m)
with an intention of better street presence for the proposed building along Burnett Street.
• An interior side setback on the north side, of 1.63m unto the staircase facade (proposed
interior side setback unto staircase facade = 5.867m and required is 7.5m). The bylaw states
that stairs may project beyond the building face as required with no minimum setback to an
abutting front or rear lot line. Since this projection is not abutting a front or rear lot line and
lies within the interior side yard, it is considered a variance.
• An interior side yard setback on the south side, of 0.21m (proposed interior side setback =
7.29m and required is 7.5m).
The above listed setback variances do not adversely impact any surrounding properties and all
the sides have been adequately landscaped for screening and shade (Appendix D).
Off -Street Parking & loading Bylaw:
This proposal is subject to the revised minimum parking standards applicable within the Central
Business District of the Town Centre Area due to its location. The Town Centre Parking Strategy
completed last year revisited parking standards for some uses within the Town Centre Area and
include revised parking standards for residents based on unit sizes for a multi -family residential
use. This proposal, due to its location, is subject to the revised minimum parking standards. As
per Section 10 of the Maple Ridge Off -Street Parking and Loading Bylaw # 4350-1990, a
minimum of 0.9 spaces per unit are required for a bachelor apartment which increases by 0.1
space per additional bedroom. Based on the revised parking standard, for a total of 65 units, this
project requires a total residential & visitor parking of 75 spaces. Total proposed parking is 104
spaces which includes 16 visitor parking stalls, 3 recharging stalls, 8 small car stalls and 3
-4-
handicapped parking stalls. The developer considers this important for marketing the units upon
completion. 3 visitor parking stalls are proposed at grade and 13 visitor parking spaces are
proposed underground separated by an over -head security door from the residential parking.
Section 10.3 of the Maple Ridge Off -Street Parking and Loading Bylaw # 4350-1990 specifies
long-term and short-term bicycle parking standards for various uses. For this proposal, a total of
19.5 short-term bicycle parking stalls and 16.25 long-term bicycle parking stalls are required. 22
bicycle storage lockers have been proposed in the under -ground parkade and the required short-
term bicycle parking is provided at grade, closer to the main entrance of the building, in a well -lit
area visible to pedestrians and cyclists.
d) Advisory Design Panel:
On June 12, 2007, the Advisory Design Panel reviewed the proposal and was supportive of it due
to its location and form. The panel had the following comments:
1. Revisions with streetscape improvements and enhanced landscaping at the entry point
are recommended to be submitted to the Planning Department.
The project -architect has made the necessary revisions with enhanced landscaping (Evergreen
Huckleberry shrub fencing and Japanese Snowbell Street trees) providing shade to the
pedestrians on the sidewalk along Burnett Street.
e) Financial Implications:
A refundable security equivalent to 2.5 % of the estimated value of construction ($ 171,314.96)
has been provided by the developer to ensure that the development, including the on-site
landscaping, is carried out in accordance with the terms and conditions of the Development
Permit.
There will be 8 trees added to the municipal street tree inventory on completion of this project.
The costs associated with maintaining these trees will need to be included in a subsequent
operating budget.
f) Alternatives:
Not approving this proposal could result in this piece of land remaining vacant within the town
centre area. Under Section 919.1 of the Local Government Act and Section 8.11 of the Official
Community Plan the property has been designated a Town Centre Development Permit Area.
Council approval is required for the Town Centre Development Permit Area as presented in this
report prior to a Building Permit being issued.
-5-
CONCLUSION:
The proposed project is centrally located with respect to many public transport choices, services and
amenities. It is compatible with the surrounding uses and fits well with the policies of promoting
maximum residential density within the Town Centre Area as stated in the Official Community Plan
and the Town Centre Area Development Permit Guidelines. The proposed apartment building
features articulated facades with quality materials chosen for its durability and aesthetic
appearance. The C-shaped building promotes maximum natural light and ventilation with a central
Courtyard/Open Space and the underground parkade minimizes impact on surrounding uses.
Although the applicant has requested the setback variances to accommodate this development, the
project reinforces the Official Community Plan vision for the regional town centre area which states
that a priority will be placed on residential development within this area hence higher density
development will be encouraged in appropriate locations. Therefore, it is recommended that
DP/040/06 be approved.
Prepared by: Rasika Acharya, B -Arch, M -Tech, UD (SFU)
Planner II
•roved .. 7an` ; CP, MCIP
Di"':rof Planning
Approved by:
Frank Quinn, MBA, P.Eng
GM: Public Works & Dr • - • pment Services
Aido
Concurrence: J. . (Jim) Rule
C ief Administrative Officer
The following appendices are attached hereto:
Appendix A - Subject Map
Appendix B - Site Plan
Appendix C -Architectural drawings
Appendix D- Landscape drawings
-6-
rn
N Q
N (V
w
P 52750
327
57
P 46839
8
v
11969
CO
a 7
11963
11953
2
11907
"B"
(P 21553)
LP 59674
LMP 26960
IP 7F1344.
SCALE 1:2,000
48
11954
SUBJECT PROPERTIES
LL
1
1940
11920
ItI
I)
u7
a
co
co
A
P 86981
11900
236
P 61527
NWS 1739
6
11917
7
11903
8
11885
9
11873
11830
District of
Pitt Meadows
214
C0040
ID 10
V
0
N
11885
a
11
11851
167
P 43930
11843
11821
District of
Langley
I
;o
Biber
LMP 1505
P 2891
Rem. 1
s rlv a.) 1 it b'1
P 7651
Rem.
W 100'
of B
P 84291
DEWDIN
P 68237
m
a
w
Rem.
Pcl 1
ID
15
220
P 58011
229 230
231
158
11960
157
1,1
156
P 437
155
88
154
153
152
1$
FULLER AVE.
P69
Rem 66
11940
65
11930
70
11931
64
11920
71
11921
63
11910
72
11911
62
11900
73
11901
61
11890 co
c7
• 74
n 11891
60 a
11880
Q
• 75
11881
59
11870
76
11869
58
11868
77
11857
57
11856
78
11845
56
61644
102 ti f 109
101
11932
110
11931
11922
100 I 111
11921
99 1 112
11912
11911
98 aI 2113
11902 Q 11901
97
11898
o r • a
114
11891
96
115
11888 1 11881
95 I 116
11878
11871
94 117
11888 11861
Rem.93
11858
118
11851
1—
rn
79 N 91
11837 N 11838
EP 44489
A
11848
119
11841
120
11929/35/43 BURNETT STREET
11631
CORPORATION OF
��r THE DISTRICT OF
MAPLE
MAPLE RIDGE
MIDGEPLANNING DEPARTMENT
DATE: Apr 26, 2006 FILE: VP/040/06 BY: PC
1
APpekbix .8
�d
e
'1
0
CZ,
r-/
10 1 1
61
1114
ONDINVel 1.133t6 01.
s,,..��¢ a�� 153d6
11—
tli
�sIffbrige
rT
73 1
11=111Mitiiiiiiinesil
e
AtTEKtcx
-M'MDX G
a
i IQ
ii{
Y Y��8F8 Y8l8k� g
;A 1r •'-'
FF�F r^^^^^^^ rsrsrs^^ r
ilia i
y i 1Oil1. 1M I i 0 4
1 l�
ill diiiiii! VT ° i 1 11 MI 1
1. i
W -111 1.1 iii 111111 ; 11
J
Bks V� Aga$
m ”1111111i11111111111/111111kg111111ig�`` 1
tp ---anon^^' -41-' RP"..8-b$'A o;oxx [RA:AA 1
1332J1S 113N8f18
g
1'
1
an 03alVrtf
7111'fliej"
11044
Itt3:1714944 .411$
= :.40g.' ax
.H4iiiirr" 1µR.„„.rtlHHetll f dI .NtTI. H.
38
z
}
1
i
1'
1 1
1 }
a l
II.i1
171
y 111
1 1}a
1
?ii
1
i
{
}
i
11
i
y.9
ii
'j
ifj]
i 1
;1
• ii 1
oh
1 1a
1 ii
i 1 i}
} 2 1£
1 1 1 !1
i iii1
1' t 1i
1411
1 1 1 Ij
1
; 1 1 }!
1 � F �,
5
, 1 i ! 13
1• i a
i ti 1 1 1 1 11
11 1 1 1 li
Al1 i 3 1 1 1 jj
1 1 1 1 11
1 i iF ?
aiii
11 1i I ! 111 i !l,
11
.1
ii'
1
ii1!
i�
3
li
X 11
II
i}7a
( +
• .E
III
ii
a
11Ith
,
11
i1
if
i ti
1 ii
1'
1 it
1 1I
11
• 1i
1 jI1 ;i
1 E
1 1 111
1!11 t 111 ' 1{if
!121 if
# 11ir;1I,r
i`11 1 (i{! 1 1 1 1111
=!1'i11ili11 Iii}i
i Hai 1 i•�r i 111.1111
i i 1 711}I f
' ;11i flft11u
' 3 i lili f
IIi1i
i } ' i '�' + i'
1 d1 ! i rl Iiii
i is,1• ! i'1fi � ,1°5
1 7 i Fii �a 1 rr� }'li°�
1 i 1 12;11, 111/111, I
11 1 #II 11ii411 ! �1� 11 +}1{30'
1 1 1= !r£jfx). 1. y11{1Yi1 L='I1.1
' 'i CS=fl I1j1�11, ti!}fi'
"•ii-• r•{tl• atl••;'
! 1 4 J1
1 1 i1 111;1i!_'IF1i,lit,i iviloip 11.111/11;11!!}1!1}t
tl '1 3 11
ill
}
11i'
111±t
11 t .+!
1 I9 1111
1 }Ii I'I11111
, I} {1
a' a' 1
i
�i }3
HIP li i 1i
II 1 I
1F i Ei
ijiiv.i
;gh
h.
1 1+ 1 14 ]PI 11
1 :+s 1
1 ill 1 1;f i,1
i Ai }=!
G l 1 1 £l i
'{ i�i 40 .1,
i!,
i
i1i1
1 ' 1' 1i; 1 1511 1
i 1 If 1, no ii
? 1 i t 1. ! f1
Z 1 i i Zi 1 1f 3 If
+i i• I i a £°? Iii
ill 1 1 ji. f I lit.
a •p ± i 1 1
9 IP ! it gr11 t•I1 i p
Alai 1 F Eii i i 11 Eii
1121 i 1!•' i}il
1/111113
11113 i 1 1 i ' ? •
;a. a3
1 ,:a 3 ...111 >fii
1
i 1
i I }
1 1 '( '
•
1 i 1 1
1 • 1
1 1
i}=
ia1 1
, 1 111
1 i
i - 1
9 1
}
i ' 1
! 1 y
11 1
11 i i
! i ., i i
d , ,1 , _
a- 1 f 1
1 li } I[ 1, I
1 1 4i !j{# 11
' it
1 i 1- 1;i} 5f
} 11 1'Z1 I,1
' ,' 1 1-'
1 1 a3 oi. 11
i1f I>
i11,1 i
•1ii}t !1l
i a,i`1
1111! 11!1 }1
- 3f 1! i 1-i
i 1 ,1 3
1' 71 illi Iii
1 !,
t o ii 1 111
a't. i=a
! t. ;=E illi! 1fi
S it � 3i'li
+ Iii PHI ifi
1 1E-1 i i
11 i i
i ,i -Ef1i .11
€
1 i ij!Ij
1 11 1 I
i 1 1 1!
1 1 4 Jill, fl1 I
1 3331 {1.1 3 is t a
i Eil1 i1
i 1' 1, 1 1
1•a ii1r;
SSi #i�i �{`Fi�7
11 1111isil}!1'
'
, 11 17£ 1 13 iii I
1 1 lc +' i ,a>
1 i }i 11 1 1
#F !
it iiia If
i it i 1=�
i f tf i 3' +n= '
j , i'a! ! 'I 1
1 ; , { Iii! °f It i-'• 1i
1 1 IT + I' 1•
i 1 a P1 3 1 • E 511 II
1 E1 1,31} i1 113 }2i ,13E
1 F- i -
i - - - .' _.. , .: „..:., ''_:F:1:
3 i f
I riiIi12'i'
f 1' '� 1 7 Y' ��' !
it3li 1 ; 1 1 i 1•i1
1 I i ii I 11#1 'I J ± i !!i
ti ;ii 1 Iii !t1 1i 111
i i 3 [1 Ohl f! 11 •i .0 Iii ii i
1 1 i 11 1f 1='1 ' ill {• 1 11i,a1 i iii
•1 .1}! 117 a1 i ,t1•
3 1 1 ,, ; i 1., t1 1 1 3.i111i
1i11'3E iE 1i 11IM
! � i} � �s1111�;}!'
I11=l2i1 iF1 ' ,!lfi i I11
11 f 11'1 } a !' Fa•1+•£,
- i r ? iia 11,j •11 t! ii,Eiil1 ii 1,11,
! _ i co! i 13 II , 3 1- 71 1! 1
1 1r 17 i 1 1 1 1.} tiiiiiif 11.1' 13
! i1 1, i i a ?f 1 i E 1; i Iiii
i 1; , ! F, 1 i Mimi
i 1 }'t i ai Iiii I- '.$ I; f i 1�fi#a21 111.1!;!
f1E! 1# 3 f' 1 1' ! y3i'E:i_ )� }
1 17 i sal £1.1 ilEIE +i {i ' 131 il'i }1 11
}[ i li i' 1' fill ii�= 1 1 IV
:aZ i f + 1 /ill 111 1; 12 ,1 1'1.111111 1111/14
1 ll} ;1' 1/3 311 I:3i1ii Il } I ,1113,Elii If rai 1
- i i_i i f i
„i .. >a!£aiaa ..,iiia ,;E .._ >a ,aria=/==.a .:3!1�r1:1
I!
1
!!1
i1
3,.:
i1
•
i,
i
j
lilt
;
t
{ �
E
_ £
}1
a
'ti
1
Iii
I Z
;1
i 1
1 111 aa
. a
j i•;
�� it 11 f
r; a fl
i11
[
1
11!1 1I 1
I
: i I
lilt 11 112 1
1 1 1
1 1��+1l111l,; 11-1 i
i1 ! 1' III
I ! i 11 1
� f1 i 11 1 i l +i }
1 ifi 11• ill
11 1! • i i 11 i
a{ E1 fi I
1 i 1 11 11
i i i i }■ + i
e 1 i , f ' 1 •r 1 }i f
e'1 1 i 1 1 j' i 1
11 1 1 1 i i
' W 1 ! : 1 : 1 }l 1
= . , _1:t 1J.
ii 1 i 1 I! i i
:1 1£' }
12 1 1{ !,! ? 1
Pit, l £a t
1- 1 Iia {
11 • 11 iisi 1 11
111!}1 lipt I. i
1 1 1 E3;i i 11
a
;tip }q y111t# li illi
;tip]; l a 1 1 1 ill
t ! t
Iii
iiifiif 111111tH!; 117 11 if
! ii 1] d 1 i
i£ t 1 1.113 1 311!,,!3
t'i 1'1 �a !i- ,'2
}t ! jt ii � 1 4 S ''..14
11111Iii!1! iii : 111141!1'! 1
1 1 11 1. 1 i 1 1111,E 1 }ili'1iil1 1!
i 1 t 11 a FFi 11 i1i 1 1
1 I It 11 1 1 i'1;1i 111'!,1;1 11
i ' f i! 711 i, 7
i Il 3I I r 1 1: i HIT11 11';111/117
1 F3 11 1111 f 311 31£!1111113
1 i, 1i PIP 1; {t i1
i1 i f1 11 1 ; 1 I t 1 11=f 1..:42:!!!!!!!!!. 11
i 1 }_ };_:[,_
a-
i
1
1
!
1
1•
t
1r
i`
Hi
1 if
1i
1 1.111.
} 1},11�i1
�
111111
j 1
1•
i [ }
1
a1
I
1 , 1 li
i
; 111
j1 1 1111
, 3
III
}
1 i11l
' a1
a
1a 11
! i
1 11
F 111
f 3111 li
1 _I=:
1
1
! 11if,
1 1
1
1 1
1 f1i
1 1 ii
i
{ 1'21,!,--411.1'2,
1
1
i
;
'
I
E }1111?i
�y
1-
"1
11
5
}-
i
1
1 ?
1
ii 1
1 1 1':
1it{:
Iii 1 i
i -
171 i i �
111 Ifi
d'
111 it
I 31/11 '•
i • 1
11! 1 i
}11
ilii` i I '.
i i } 1
y
I 11 1
} `; 11
1 11 i i+
t 1 1 11+'
I ' a ' 11
1 it; 1 ' 1, 1•
;
1 f i
2111 i ! i}
1 1r ; I ± 1 11 1
1, 1 f
} 'Iii ! f a 1 i
iiii i 1 IIi it
• 1 1 1 11
i 1l-�, i 1 1
111 . 3 1 111 7 111
! '1j 11 i a'i f j
Eii if1 7 111 1iE Iii 1
111 i -'i 1' -1' t
i1 iii31 1. i 1
!,' ,ii 1 iii ;Viii ' ,
i1 1 i
i1
1.
{
I
Ii
=1;
i 111
1 111'11,141}
II
i :i ill
2i 11(
f1 !3 111
I_1 1
1i i!£
1 III III
i•
3 1 i. 111
1 all 111
i 1' ,
Iii'! 1'111
_
1 �!
i 1}
1 11
1 ; i;E
11111
1'};
1 fit
, 111,
1'
1 1 1 111
I
i', i'9
11 1 41
11 111
i
III 111
3- 1
3 11E,
1I ,I'
1 i ,
1 111
fi 1
1 1
1
+1 i
11 111
1111
1�
11
1 ii 1
III 1
1
f r
.
i1n',d'ii,l
1 11 1{{
,
• 111h
ii 1 1
�• i
13 �1 1}
i
111
11151€
k �
a
1 =
I
t
i
}} 1
ii11
11
ti 1
111 1
11 l
I
It 1
1 1 I
1112
+
sTf 1
1 Z1f 1
4
i
11
7I.
11
!1
1112ij11il1..1
1 1
1 1
1 1
1 r !
i1 i 11 �=1i }i
#3iif1011111i
11111 li ;if , Z}�
1
1'€13it0%71
iI31x4111
111 1!111•
11111E;flil
ilii II '11'liti 111 i
'11a q11j9 111 ;1t
ilyiy 1!1111 11
1111J di
11!731
ail. fi i3j{piiini'
1.F1 15 $. a1 a l
igrgr.111 1;11;
1+!111 111 } ia
,ij1[r[e1}a71f}ii i!
e'#1=1=;iliiliitI •
i1
}
11
ii 1
lit
:11
r
11 1
}1
if
1
1ih1ilI1!
1a
!
ii
i
111
1111 li
1 1
1
1 1
3
1 1
iii
11111
1 11
F • 1 I}
1 11 111 ii j
! 1 1 1 i i
•
1 11 1 11 1 1
' 1 1
1 i 11
Ii f
13 1 �1 i F
i i i 11 it •:
± i 1 71 35 F:1
i
1
j
1
1
11
_ i
11
i j
i I
3 1
1
1
1
1
1 !
i 1
1 i
1 i 11
1 1 1 ! 1 1;1
1 1.1#
;1 3111 iili Ii 111
, iitiii13 •
1'1, aii !
1' {1'111111£ •1
x f 111 1}1 1'li
1 11, lliiitiltili 1
i 1 11 -/;„;!!diel 11
1 a 1 ai
r' 1 1
t i
s E i,
11 1 i
1
11 1
7' 1, 1
n 1 1 11 i
1I'
2 1' 1 1 ti i
i{
1 i1 1' 111
1 1 1 1 1 1 111 i
l i •
1111!'1! 1
1 Z I-
!a i? 11 4 fi 1 1' i
AI =I t E Ei a
`11.1
1 3.
111
a
yi
23
•
i
it
'
1
1
i
—1
i
a•I
1:s ssos?j
: 1
I
I
a•,aaaa331
= I��-'i
:.:
j
11 1 1
i
i 1
i I i
11 ! 1
-1 i1i
11, ,•ii
i 1
i a t
11,1 a; 1}
j
-111
1 1
1iiI a7
il
11
1-
'1
113
II
-Iii.3tii3111.i
I= 11,
111 2;
1 1
311
i I
d
1} 1:11, l
1 1 1 ii 1 11
} 1 1} 1 €1
! i,
111111!1
1
i 1 1 li 1111
i t 114 1 111
MAPLE RIDGE
Deep Roots
Greater Heights
DISTRICT OF MAPLE RIDGE
TO: His Worship Mayor Ernie Daykin DATE: April 23, 2009
and Members of Council FILE NO: AL/011/09
FROM: Chief Administrative Officer ATTN: C of W
SUBJECT: Application to Exclude Land from the Agricultural Land Reserve
23375 124A Avenue, 12498 232nd Street, and 12476 232nd Street
EXECUTIVE SUMMARY:
An application has been received under Section 30 (1) of the Agricultural Land Commission Act to
exclude from the Agricultural Land Reserve approximately 4.87 hectares (12.0 acres) of land
located at 23375 124A Avenue, 12498 232nd Street, and 12476 232nd Street. The applicant
intends to develop the site for urban residential development. The application conforms with the
notice of application requirements of the Agricultural Land Commission.
RECOMMENDATION:
At their February 14, 2005 Workshop, Council resolved that the process for referring applications
for exclusion to the Agricultural Land Commission include the following options:
a) The application not be authorized to go forward to the Agricultural Land Commission.
b) The application be authorized to go forward to the Agricultural Land Commission with a
summary of Council's comments.
Staff recommendation: That Council not authorize this application to go forward to the Agricultural
Land Commission.
DISCUSSION:
a) Background Context:
Applicant: Orlando Johannson
Owner: Heidi N Barker, Curtis D Hamm, See S Im, Yun 0 Im,
Sin K Moon, Alena Paletar, Miroslav Paletar
Legal Description:
OCP:
Existing:
Zoning:
Existing:
Lot: 15, Section: 21, Township: 12, Plan: 40700
Lot: 2, Section: 21, Township: 12, Plan: 1027
Lot: 14, Section: 21, Township: 12, Plan: 37533
Agricultural
RS -3 (One Family Rural Residential)
1102
Surrounding Uses
North:
South:
East:
Use:
Zone:
Designation
Use:
Zone:
Designation:
Use:
Zone:
Designation
West: Use:
Zone:
Designation:
Existing Use of Properties:
Proposed Use of Property:
Site Area:
Access:
Servicing:
2 properties, both rural residential use
RS -3 (One Family Rural Residential)
Agricultural, 100% within the Agricultural Land
Reserve.
17 properties, single family urban residential use
1 zoned CD -1-93 (Amenity Residential District),
16 zoned RS1-b One Family Urban (Medium
Density) Residential.
Urban Residential
Farm use and rural residential
RS -3 (One Family Rural Residential)
Agricultural, 100% within the Agricultural Land
Reserve, with farm exempt status according to BC
Assessment Authority.
3 properties within Urban Area Boundary, Residential
use
1 RS -3 (One Family Rural Residential); 1 split zoned,
RT -1 (Two Family Urban Residential), RS -1b (One
Family Urban (medium density) Residential); 1 RS -1b
(One Family Urban (medium density) Residential)
Urban Residential
Rural Residential
Urban Residential
4.87 hectares (12.0 acres)
232nd Street and 124A Avenue (panhandle)
All 3 properties have community water. 2 properties
have sanitary sewer connections.
Previous Applications:
AL/028/06, an exclusion application pertaining to all 3 subject properties, was denied by Council
from proceeding to the Agricultural Land Commission. Application AL/113/04, to exclude the
subject property at 12476 232nd Street from the Agricultural Land Commission, was denied by
Council to proceed to the Agricultural Land Commission.
b) Project Description:
The subject properties are located near the intersection of 232nd Street and 124th Avenue and have
a combined area of 4.87 hectares (12.0 acres). They are situated along the boundary of the
Agricultural Land Reserve. If successful, the applicant intends to develop the property in a manner
consistent with the urban style of single family housing to the south.
To date, 13 letters have been received in response to this application: 12 were opposed, and one
expressed more general concerns about the area around the subject properties.
-2-
c) Planning Analysis:
Development Considerations
The following land use implications of the proposed exclusion need to be considered:
• The issue of where to accommodate long term urban growth was contemplated during the
review of the Official Community Plan, which was adopted on November 14, 2006. The
background research in support of the Official Community Plan included a residential review
component which explored options for housing a growing population. The options included a
choice between allowing development to proceed North, thereby joining the urban area with
Silver Valley or reaffirming the urban reserve in Thornhill. In their considerations, Council
retained the Thornhill urban reserve for this purpose. Specific triggers have been approved to
determine when redevelopment in Thornhill would take place; one of these triggers requires the
approaching build -out of the residential capacity within the existing urban area. It is noted that
any proposed extension of the existing urban area boundary, however incremental, could affect
the timing of this trigger, and could impact previous commitments. It is important that property
owners are provided with some degree of certainty about the developable land base in Maple
Ridge in order to foster a secure investment climate that is consistent with the community's
stated direction.
• There is no apparent need within the community that would be met by excluding these
properties from the Agricultural Land Reserve, should this application prove to be successful.
Additional land for residential development is not considered a priority for the District in the
short to medium term. A greater priority, which has been endorsed by Council, is to increase
residential capacity within the existing urban area, particularly in the Town Centre, through infill
and redevelopment. It is noted that Council discussions relating to support for the extension of
the urban area boundary are focused on the need for providing employment generating lands
within the Community. This application is at odds with these priorities and the land use pattern
established in the Official Community Plan.
■ The subject properties are currently designated for Agricultural use under the existing Official
Community Plan. Any change in that use would require an amendment to the Official
Community Plan, which in turn would require the approval of Metro Vancouver. The approval of
the Greater Vancouver Sewerage and Drainage District would also be required, for and
expansion of sewer services at greater densities than are currently provided.
• Policy 6-12 (a) of the Official Community Plan states:
Maple Ridge will protect the productivity of its agricultural land by
a) Adopting a guiding principal of "positive benefit to agricultural" when making land
use decisions that could affect the agricultural land base, with favourable
recognition of initiatives including but not limited to supportive non-farm uses,
infrastructure improvements for farmland, or the inclusion of land elsewhere in the
Agricultural Land Reserve;
This application does not address this policy consideration for positive benefits to agriculture.
-3-
CONCLUSION:
Council has been provided with options for processing this application. Consistent with the recent
and similar applications for these properties (2004 and 2006), the staff recommendation is not to
forward the application based upon considerations as outlined within this report.
lkj
Prepared by: Diana Hall
Planner
kLI:tIkt coll2(
App
OV
d by: Jane Pickering, MCP, MCIP
Director of Planning
Approved by: Frank Quinn, P.Eng., PMP
GM: Public Works & Development Services
Concurrence: J. L. (Jim) Rule
Chief Administrative Officer
DH/dp
The following appendices are attached hereto:
Appendix A - Subject Map
Appendix B - Community Correspondence
4-
12585
12575
'87
12553
12531
5
1249
a
3
6E43
4
72476
O
I �
qE 5 g
1
2
23798
3
ti
rn
o N
0)
0
Appendix A - Subject Map
12550
12498
12476
1
72372 2
12544
I SUBJECT PROPERTIES
P 1027
Rem 2
P 37533
14
1 LMP
1 408
12460
12450
2
3
297 4
16
17 N18 19
Fe', 20
m 10
m 9
24 AAVE
8
79450
9
7
12440
4 l
12432 :
5
12426
6 n
12416 2
7
12408
8
L
0
z
14 15
12
12447
M 13
m 12437
7, - 14
12427
LANE
9 10
N
29711
11
12
,413
2711
12403
15
N N N N
9 10 11 12
P 7 966
LN\
SCALE 1:2,500
City of Pitt
Meadows_ 1
J
12449
6 ,r
N. 12441
8
124 AVE
N A
0
cn
11
10
1
P.40700
Rem 15
P 85111
2 3
4 5
5 12433
4
12425
(1. 13
12394
14 m
12388
19
12397
20
12393
Cay
0 3
rn 12417
12409
25
12398
12401
1
124 A AVE
12422
11
12418 tr)
12 m
12412
13
10
6
23388
23382
7
m
9 8
P 85151
4,
N
co0
r
14
P
851
20 Ln 16 17
18 L.
19
26
12392
d
District of
Langley
SEH R. f— -
P 79720
12
11
10
9
12476/98 232 STREET &
23375 124A AVENUE
i
MAPLE RIDGE
Bf11L55 Columbia
CORPORATION OF
THE DISTRICT OF
MAPLE RIDGE
PLANNING DEPARTMENT
DATE: Mar 2, 2009 FILE: ALJ011/09 BY: PC
MAPLE RIDGE
4
Hritish Columbia
Deep Roots
Greater Heights
DISTRICT OF MAPLE RIDGE
TO: His Worship Mayor Ernie Daykin DATE: April 22, 2009
and Members of Council FILE NO:
FROM: Chief Administrative Officer ATTN: C of W
SUBJECT: Proposed revisions to Maple Ridge Agricultural Advisory Committee Bylaw
EXECUTIVE SUMMARY:
Maple Ridge Agricultural Advisory Committee Bylaw 6471-2007 has been reviewed for consistency
with the membership, with other municipal bylaws, and the attached revisions are recommended for
Council's acceptance.
The Agricultural Advisory Committee reviewed these changes at their regular meeting dated March
26, 2009 and made the following resolution:
That a recommendation be made to Council to remove the membership appointment from
the Regional District AAC and add an additional member -at -large to the bylaw.
RECOMMENDATION:
That Agricultural Advisory Committee Amending Bylaw No. 6667-2009 be given first, second,
and third readings.
PROCESS:
An action arising from the recommended revision relates to a new member -at -large appointee. Now
that the Committee is operational, the expectation in the future is that Council will request the
Maple Ridge Agricultural Advisory Committee to make suggestions for them on a regional AAC
member and that the member would be from the Maple Ridge AAC. The previous bylaw made an
appointment from the Regional Agricultural Advisory Committee to the local committee. The
recommended change therefore is to remove the membership appointment from the Regional
District Agricultural Advisory Committee.
To keep the same number of members, a new member -at -large position will be added.
1103
CONCLUSION:
This report outlines the recommended revisions to the Maple Ridge Agricultural Advisory Committee
Bylaw No.6471-2007, which is attached to this report for Council's review and adoption.
Prepared by: Diana Hall
Planner
proved
l
Ja Pick
Director o
Planning
CIP
Approved by;/ Frank Quinn, MBA, P. Eng
(� GM: Public Works & Deve men Services
Concurrence: J. li.
(Jim) Rule
Cf�"ief Administrative Officer
Attachments:
Agricultural Advisory Committee Amending
Bylaw 6667-2009
2
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
BYLAW NO. 6667-2009
A Bylaw to amend Maple Ridge Agricultural Advisory Committee Bylaw No. 6471-2007
WHEREAS it is deemed expedient to amend Maple Ridge Agricultural Advisory Committee
Bylaw No. 6471-2007;
NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge
enacts as follows:
1. This Bylaw shall be cited for all purposes as "Maple Ridge Agricultural Advisory
Committee Amending Bylaw No. 6667-2009"
2. "Maple Ridge Agricultural Advisory Committee Bylaw No. 6471-2007" is amended by:
(a) deleting Section 3.3 g) and replacing it with the following:
"A maximum of 4 members -at -large appointed by Council with priority
given to those who reside in Maple Ridge and are knowledgeable
about agriculture."
(b) deleting Section 3.3 (k) in its entirety.
(c) Deleting Section 3.5 and replacing it with the following:
"After initial appointments, Council appointed Members of the
Committee shall be appointed pursuant to Section 3.3 for a two year
term, in the month of September to commence their term of office on
January 1st of the following year."
(d) Deleting Section 6.1 and replacing it with the following:
"The Committee may adopt such rules for its procedures consistent
with the provisions of the Community Charter, Council Procedures
Bylaw No. 6472-2007 or this Bylaw as it may deem expedient and
may alter, amend or vary the same as it may be required provided
that copies of such rules and procedure and variations and
amendments of the rules shall forthwith be forwarded to the Manager
of Legislative Services."
(e) Deleting Section 6.9 and replacing it with the following:
"All meetings of the Committee shall be open to the public except that
a part of a meeting may be closed to the public where in accordance
with the Community Charter the subject matter considered falls within
(f)
(g)
those classes of matters that may be considered closed. Before a
meeting or part of a meeting is to be closed the Committee must
state, by resolution, the fact that the meeting is to be closed and the
basis for such closure."
Deleting Section 6.10 in its entirety;
Deleting Section 7.3 and replacing it with the following:
"When the member's declaration is made, the person recording the
minutes of the meeting must record the member's declaration, the
reasons given for it, and times of the member's departure from the
meeting room, and if applicable, the member's return."
(h) and that the subsequent sections be renumbered accordingly.
READ a first time the day of , 200 .
READ a second time the day of , 200 .
READ a third time the day of , 200 .
RECONSIDERED AND ADOPTED this day of , 200 .
PRESIDING MEMBER CORPORATE OFFICER
4
MAPLE RIDGE
9rifish Gatumhia
Deep Roots
Greater Heights
District of Maple Ridge
TO: His Worship Mayor Ernie Daykin DATE: April 27, 2009
and Members of Council FILE NO: [02-036-011
FROM: Chief Administrative Officer ATTN: C of W
SUBJECT: 2009 TransLink MRN Operation, Maintenance and Rehabilitation Program
Agreement
EXECUTIVE SUMMARY:
As part of TransLink, the District receives annual funds for operation, maintenance and rehabilitation
(OMR) for the major road network (MRN) in Maple Ridge. TransLink has requested annual
agreements since 2002 to formalize the practices between the two agencies. OMR funds are
intended for normal operation and maintenance for pavement, shoulder, drainage, pedestrian
facility, street lighting, traffic signal, street cleaning, snow, ice and vegetation control, and
rehabilitation of the existing infrastructure.
Execution of the 2009 OMR funding agreement, as done annually in the past, will permit the District
to receive the funding for the year and to perform the work to provide safe and efficient mobility for
road users of the major road network in Maple Ridge. The 2009 agreement is attached for Council's
review and approval.
RECOMMENDATIONS:
THAT the Corporate Officer be authorized to sign and execute the agreement titled Major Road
Network Operation, Maintenance and Rehabilitation Program Agreement No. 2009-11, as attached
to the staff report dated April 27, 2009.
DISCUSSION:
a) Background Context:
The District of Maple Ridge has been a member of TransLink since 1998. As a member of
TransLink, the District now receives over $700,000 annually for operation, maintenance and
rehabilitation (OMR) for the major road network (MRN) in Maple Ridge. The monies are provided
to the District as quarterly payments.
The 2009 OMR funding is $700,925.00 (up from $687,171.00 in 2008) and guidelines have
been established for the eligible expenditures.
The funding is based on the following principles:
• Municipalities retain ownership of the roads and performing necessary operations,
maintenance and rehabilitation
• TransLink provides basic District of Maple Ridge funding
1104
Municipalities are free to choose how best to deliver operation, maintenance and rehabilitation
services, whether through municipal crews or contractors.
Intent of OMR Funds
Under the established guidelines, should municipalities allow pavement quality to degrade below
a pavement quality index (PQI) of 5.5, TransLink will reduce the OMR funding to that municipality
until the pavement that is "below standard" is upgraded. Currently, all Maple Ridge MRN roads
are above 5.5 (where 10 is the best and 1 is the poorest).
The intent for the OMR funds include:
1. normal operation and maintenance, including pavement maintenance, shoulder
maintenance, drainage maintenance, pedestrian facility maintenance, street lighting
maintenance, traffic signal maintenance, road markings and delineation, signage, lighting,
signal operation, street cleaning, snow and ice control, and vegetation control;
2. rehabilitation of existing pavement; and
3. rehabilitation of other existing infrastructure (e.g., curbs, shoulders, pedestrian facilities,
drainage, street lighting and traffic signal systems, etc.).
Operation and maintenance activities that are allowed include:
• Pavement
• Shoulders
• Drainage
• Pedestrian Facilities
• Street Lighting
• Traffic Signals
• Signage
• Road Markings and Delineation
• Street Cleaning and Spill Response
• Snow and Ice Control
• Vegetation Control
• Administration
OMR funds are not intended to be used to construct new infrastructure, expand existing
infrastructure (e.g., widen existing roads), purchase equipment required for OMR activities, or
pay for work whatsoever on facilities that are not part of the MRN.
As part of the agreement, municipalities are required to provide TransLink with annual OMR
expenditure reports to be submitted by the end of March of the following year.
The purpose of the annual agreement is to:
a) show that OMR funds are, in fact, spent on the operation, maintenance and rehabilitation of
the Major Road Network;
b) confirm that sections of Major Road Network that are below standard are being rehabilitated;
and
c) identify trends and funding needs so that future adjustments can be made to categories and
allocations, where appropriate.
Municipalities are allowed to keep any unspent OMR funds in a reserve account designated for
future use in operation, maintenance and rehabilitation of the MRN only. The opening and
closing balance of the reserve are to be reported annually on the OMR expenditure reports.
As well, TransLink conducts regular pavement condition surveys of the MRN (every three years,
on average) to assess the pavement quality of the network.
b) Strategic Alignment:
Financial Management
Council has directed that the municipality provide high quality municipal services to our citizens
and customers in a cost effective and efficient manner and to identify methods to generate non -
tax revenue. The use of TransLink funds leverages the general revenue contribution for road
maintenance and is a method to ensure a high level of service for road users of the MRN.
Smart Managed Growth
The Corporate Strategic Plan directs that municipal and infrastructure be protected and
managed through the preparation of appropriate plans to ensure maintenance of roads.
The District entered into agreement with TransLink in 1998 as part of its plans to ensure
adequate maintenance of the major roads in Maple Ridge. This annual agreement formalizes the
current practices that the District uses to manage the maintenance of the MRN.
c) Intergovernmental Relations/Partnerships:
Council has directed that the District develop and maintain strong positive working relationships
with TransLink and other governmental agencies.
The annual agreement is consistent with Council's direction and reinforces the relationship with
TransLink.
d) Citizen/Customer Implications:
Maple Ridge residents and users of the Major Road Network expect that the investment in the
network be maintained to provide safe, reliable and efficient transportation of goods and people
using various transportation modes. Stable and adequate funding of maintenance and
rehabilitation activities is required to meet customer expectations. The agreement provides for
TransLink funding and support.
e) Interdepartmental Implications:
The Operations, Engineering and Finance departments collaborate in the administration of the
TransLink agreement and the planning, operation, and maintenance of the major road network.
f) Financial Implications:
The 2009 District of Maple Ridge amount from TransLink for Maple Ridge MRN roads is
$700,925.00. This is an increase from 2008 (which was $687,171.00).
The $700,925.00 is comprised of the following:
$13,250/lane-km x 52.9 Iane-km $700,925.00
Total $700,925.00
The funds received from TransLink are accrued and used for operating and maintenance
activities.
g) Policy Implications:
The recommendation is in accordance with the approved Council budget and the District's
membership in TransLink.
CONCLUSION:
The District now receives approximately $700,925 annually for operation, maintenance and
rehabilitation (OMR) for the Major Road Network (MRN) in Maple Ridge and an annual agreement
formalizes the current practices between the District and TransLink. Execution of the 2009 OMR
funding agreement is required.
Prepared by: Anei'rew Wood, PhD., PEng. Financial Trevor ompson, CGA
Muni ipal Engineer Concurrence: Manager, Financial Planning
Approved: Frank Quinn, MBA, PEng.
General Manager: Public Works and Development Services
Concurrence: J.L. (Jim) Rule
Chief Administrative Officer
AW/mi
MRN Operation, Maintenance and Rehabilitation Program Agreement No. 2009-11
MAJOR ROAD NETWORK
OPERATION, MAINTENANCE AND REHABILITATION PROGRAM
AGREEMENT
Agreement No. 2009-11
THIS AGREEMENT made the day of , 20_.
BETWEEN:
AND:
South Coast British Columbia Vancouver Transportation Authority, having an
office at 1600 - 4720 Kingsway, Burnaby, BC, V5H 4N2
("TransLink") OF THE FIRST PART
District of Maple Ridge, having an office at 11995 Haney Place, Maple Ridge, BC
V2X 6A9
(the "Municipality") OF THE SECOND PART
The parties hereby agree as follows:
1.0 Definitions
1.1 In this Agreement, the following terms will have the following meanings:
"MRN" will mean those segments of the Major Road Network falling within the
jurisdiction of the Municipality;
"OMR Guidelines" will mean the Major Road Network Operation, Maintenance and
Rehabilitation Program Description and Guidelines issued by TransLink, as amended
from time to time;
"Eligible Costs" will mean costs properly and reasonably incurred and paid by the
Municipality solely and specifically in relation to the operation, maintenance and
rehabilitation of the MRN, as described in the OMR Guidelines;
"OMR Program" will mean the 2009 Operation, Maintenance and Rehabilitation
Program, as described in the OMR Guidelines;
South Coast British Columbia Transportation Authority Page 1 of 7
MRN Operation, Maintenance and Rehabilitation Program Agreement No. 2009-11
"Work" will mean all goods to be provided and services to be performed by the
Municipality in relation to the operation, maintenance and rehabilitation of the MRN, as
described in the OMR Guidelines, whether such Work is undertaken by municipal crews
or by contractors engaged by the Municipality.
2.0 OMR Program
2.1 The Municipality will operate, maintain and rehabilitate the Major Road Network in
accordance with the terms and conditions set out in this Agreement.
2.2 The Municipality will undertake and complete the Work:
2.2.1 in accordance with the OMR Guidelines;
2.2.2 in a professional, competent, timely and diligent manner, and in accordance with
acceptable industry standards; and
2.2.3 in compliance with all applicable laws, statutes, regulations, by-laws, and
directions of all governmental and statutory authorities.
2.3 The Municipality confirms that:
2.3.1 TransLink will not be responsible in any way for:
2.3.1.1 any deficiency or defect in the Work or completion of the Work; or
2.3.1.2 any costs of undertaking the Work in excess of the allocation set out in
s. 3.
2.3.2 TransLink will have the right to advertise or promote its participation in the OMR
Program. TransLink's participation in the OMR Program may be advertised or
promoted in any media format including, and without limiting the generality of
the foregoing: signs located on one or more MRN roads; print, radio and
television advertisements; and, electronic advertising on the world wide web. The
Municipality retains the right to approve of the location of signs on the MRN and
the content of advertisements or promotions, such approval not to be
unreasonably withheld.
3.0 2009 Allocation
3.1 Under this Agreement, TransLink will pay the Municipality a total of $700,925.00 for
Eligible Costs in connection with the OMR Program incurred between January 1, 2009
and December 31, 2009, inclusive of all applicable taxes, or funds reserved for use in a
future year's OMR Program.
3.2 Payments will be quarterly, in arrears, via Electronic Fund Transfers.
South Coast British Columbia Transportation Authority Page 2 of 7
MRN Operation, Maintenance and Rehabilitation Program Agreement No. 2009-11
3.3 As of March 3, 2009, our records show that the following "below standard" uploaded
roads have not been rehabilitated.
None - Not Applicable
Therefore, the 2009 allocation described in s.3.1 is net of a deduction of $0.00.
3.4 If the road(s) listed in s. 3.3 are rehabilitated by the Municipality, as required by
Section 2.3 of the OMR Guidelines, and TransLink is notified of the completion of such
rehabilitation work by November 30, 2009, then the deduction referred to in s. 3.3 for the
rehabilitated road(s) will be released with the final quarterly payment for 2009.
3.5 For clarification, the parties confirm that the payment specified in s.3.1 applies only to
the 2009 OMR Program. Funding levels in future years may be more or less than the
2009 amount; any future funding provided by TransLink will be covered by separate
agreements.
4.0 Records and Audit
4.1 The Municipality will maintain accurate and complete records in relation to the OMR
Program, including, without limitation, supporting documentation of all expenditures
related to Eligible Costs, from the beginning of the 2009 OMR Program until two years
after its completion (i.e., from January 1, 2009 until December 31, 2011).
4.2 The Municipality will provide TransLink with an expenditure report for the 2009 Work,
as described in the OMR Guidelines, by March 31, 2010. The information in the report
will be certified in writing as correct by the Municipality's Chief Financial Officer and
City Engineer (or equivalents).
4.3 TransLink will have the right to enter upon the Municipality's premises for the purpose
of auditing OMR Program expenditures at any time during normal business hours.
Without limiting the generality of the foregoing, TransLink will have the right to inspect
and copy any records relating to OMR Program expenditures, including any supporting
documentation.
4.4 All Eligible Costs included in the 2009 expenditure report must be substantiated by
supporting documentation. Any undocumented costs may be considered ineligible under
the OMR Program.
5.0 Indemnity and Release
5.1 The Municipality will indemnify and save harmless TransLink, its subsidiaries, and their
directors, officers, employees and agents, (collectively the "Indemnified Parties") from
and against any and all losses, claims, complaints (including, without limitation,
complaints pursuant to human rights legislation), damages, actions, causes of action,
South Coast British Columbia Transportation Authority Page 3 of 7
MRN Operation, Maintenance and Rehabilitation Program Agreement No. 2009-11
fines, penalties, costs and expenses (including, without limitation, actual legal fees and
disbursements) the Indemnified Parties may sustain, incur, suffer or be put to any time,
either before or after the expiration or termination of this Agreement, arising out of, or in
connection with the operation, maintenance or rehabilitation of the MRN, including,
without limitation:
5.1.1 any breach of this Agreement or anything done or omitted to be done, whether
negligently or otherwise, by the Municipality or any councillor, officer, employee,
agent, contractor or subcontractor of the Municipality pursuant to this Agreement;
5.1.2 the operation, maintenance or rehabilitation of the MRN, whether negligent or
otherwise;
5.1.3 any contravention or alleged contravention of applicable laws, statutes,
regulations, by-laws, or directions of governmental or statutory authorities issued
under lawful authority, including, without limitation, those related to the
environment, environmental protection and contaminated sites; or
5.1.4 any review, inspection, audit, approval, acceptance or payment by TransLink in
relation to the operation, maintenance or rehabilitation of the MRN;
whether or not such losses, claims, complaints, damages, actions, causes of action, fines,
penalties, costs or expenses relate to the acts or omissions, whether negligent or
otherwise, of the Indemnified Parties.
5.2 In addition to the forgoing, and notwithstanding any. other term or provision herein
contained, the Municipality, for and on behalf of itself, its councillors, officers,
employees, agents, contractors and subcontractors, hereby unconditionally, absolutely
and irrevocably releases and forever discharges the Indemnified Parties from any and all
losses, liabilities or damages, at law or in equity and whether direct, indirect or
consequential, which relate to, arise out of, or are in any way connected with the
operation, maintenance or rehabilitation of the MRN, whether caused by, or arising
through the negligence of, the Indemnified Parties.
6.0 Default
6.1 Provision of funds by TransLink to the Municipality under the OMR Program is
contingent upon the Municipality maintaining the functionality of the Major Road
Network and undertaking the Work in accordance with the OMR Guidelines. If the
municipality fails to do so, TransLink may withhold all or part of the funding provided
under the OMR Program.
6.2 Withholding of funds by TransLink does not release the Municipality from its
responsibility to operate, maintain and rehabilitate the MRN.
South Coast British Columbia Transportation Authority Page 4 of 7
MRN Operation, Maintenance and Rehabilitation Program Agreement No. 2009-11
7.0 Dispute Resolution
7.1 Any dispute or controversy occurring between the parties hereto relating to the
interpretation or implementation of any of the provisions of this Agreement will be
resolved by arbitration, conducted by one arbitrator. The parties will agree on the
arbitrator or, failing agreement, the arbitrator will be appointed in accordance with the
rules of the British Columbia International Commercial Arbitration Centre. Any
arbitration will be held in the City of Vancouver and conducted pursuant to the rules of
procedure of the British Columbia International Commercial Arbitration Centre and the
British Columbia Commercial Arbitration Act.
8.0 General
8.1 This Agreement will be governed by and construed in accordance with the laws of British
Columbia and the laws of Canada. The parties consent to the exclusive jurisdiction of the
courts of the Province of British Columbia.
8.2 If any terms, covenant, or condition contained in this Agreement or the application
thereof to any person or circumstance will to any extent be invalid or unenforceable, the
remainder of this Agreement or the application of that term, covenant, or condition to
persons or circumstances, other than those concerning which it is held invalid or
unenforceable, will not be affected thereby and each term, covenant, and condition of this
Agreement will be separately valid and enforceable to the fullest extent permitted by law.
8.3 Time will be of the essence under this Agreement.
8.4 The provisions contained in this Agreement and in the OMR Guidelines constitute the
entire agreement between the parties and supersede all previous communications,
representations, expectations, understandings and agreements, whether written or
unwritten, between the parties with respect to the subject matter of this Agreement.
8.5 All notices, demands, payments or other communications required or permitted hereunder
will be in writing and may be delivered prepaid, sent by facsimile or sent by prepaid first
class mail. Any notice delivered will be deemed to have been given or received at the
time of delivery to the address of the recipient as set out below. Any notice delivered by
facsimile will be deemed to be delivered on the next day following the date of
transmission thereof. Any notice mailed as aforesaid will be deemed to have been given
and received on the fourth day following the date of its mailing. Any notice will be
addressed as follows:
South Coast British Columbia Transportation Authority Page 5 of 7
MRN Operation, Maintenance and Rehabilitation Program Agreement No. 2009-11
To: TransLink
1600 — 4720 Kingsway
Burnaby, BC, V51-1 4N2
Attention: S.W. Hollingshead, PEng, MBA
Manager, Roads and Bridges
Facsimile No.: (604) 453-4600
To: District of Maple Ridge
11995 Haney Place
Maple Ridge, BC V2X 6A9
Attention: Mr. Andrew Wood, PEng
Municipal Engineer
Facsimile No.: (604) 467-7425
8.6 In the event there is a conflict between the terms of this Agreement and the OMR
Guidelines, the terms of this Agreement will prevail.
South Coast British Columbia Transportation Authority Page 6 of 7
MRN Operation, Maintenance and Rehabilitation Program Agreement No. 2009-11
8.7 The Municipality may not assign this Agreement without the prior written consent of
TransLink.
IN WITNESS WHEREOF the parties hereto have executed this Agreement the day and year first
above written.
SOUTH COAST BRITISH COLUMBIA TRANSPORTATION AUTHORITY
(Authorized Signatory)
Name, Title (Please print)
DISTRICT OF MAPLE RIDGE
(Authorized Signatory)
Name, Title (Please print)
(Authorized Signatory)
Name, Title (Please print)
South Coast British Columbia Transportation Authority Page 7 of 7
MAPLE RIDGE
British CtLumhia
Deep Roots
Greater Heights
District of Maple Ridge
TO: His Worship Mayor Ernie Daykin DATE: April 17, 2009
and Members of Council FILE NO: E01-035-001
FROM: Chief Administrative Officer ATTN: C of W
SUBJECT: 6th Annual Ridge Meadows Hospital Foundation Fund Run
EXECUTIVE SUMMARY:
A request has been received from the Ridge Meadows Hospital Foundation to use municipal streets
for the 6th Annual Ridge Meadows Hospital Foundation Fund Run on Sunday, June 7, 2009 from
9:00 am to 12:00 pm. Setup on site will start at 6:00 am. Road closures are not anticipated for this
event. A copy of the request is attached.
Authorization from Council is required in accordance with the "Maple Ridge Highway and Traffic By-
law 3136-1982" to allow the event to occur in Maple Ridge
RECOMMENDATION:
THAT the use of municipal streets be authorized for the 6th Annual Ridge Meadows Hospital
Foundation Fund Run on Sunday, June 7, 2009, provided the conditions outlined in Schedule 'A'
attached to the staff report dated April 17, 2009 are met.
DISCUSSION:
a) Background Context:
From time to time, the District is requested to allow the use of municipal streets for
organized events. Unless there are some unusual safety implications, approval is usually
given on condition that the District be indemnified against any liability for injury or damage
resulting from the event. The conditions of approval of the event are attached as "Schedule
A".
There are two courses: a 5 kilometer and a 10 kilometer. Both courses start and conclude at
Fairview Elementary School located at 12209 206 Street.
5 kilometer course: Participants travel south on 206 Street to Dewdney Trunk Road (DTR)
and travel west on the north side of DTR to 203 Street (the event coordinator will have
marshals along DTR to ensure participants stay on the sidewalk & curb). They will travel
north on 203 Street to 123 Avenue and travel east on 123 Avenue to Laity Street. They will
travel south on Laity Street to Wicklund Avenue where they will do a quick turnaround and
continue south on Laity Street to DTR and travel west on DTR to 206 Street and continue
north to Fairview Elementary where the run will conclude.
1105
10 kilometer course: Participants travel south on 206 Street to DTR and travel west on the
north side of DTR to 203 Street (the event coordinator will have marshals along DTR to
ensure participants stay on the sidewalk & curb). Participants will travel north on 203 Street
to 132 Avenue where marshals will be positioned to ensure participants travel east on 132
Avenue on the north side of the street. They will travel north on Neaves Road and will be
assisted by marshals in crossing 132 Avenue and Neaves Road. Participants will travel on
the east side of Neaves Road heading north towards the dykes and travel east on the dykes
to Laity Street and 128 Avenue. Participants will continue south on Laity Street towards DTR
and continue westbound on DTR traveling on the north side of the roadway to 206 Street,
and continue north to Fairview Elementary where the run will conclude.
Preparation for this event will begin at 6:00 am and the race will start promptly at 9:00 am.
The clean up and finish of the event will be complete by approximately 12:00 pm.
b) Strategic Alignment:
Permitting of Maple Ridge street events promotes community development and often
highlights Maple Ridge's natural and built features.
c) Citizen/Customer Implications:
Permission to use municipal streets may cause some delays and inconveniences to other
road users. However, traffic control will be provided by the event organizers.
d) Governmental Implications:
The road use permit establishes that the event organizer must obtain the approval of RCMP,
for traffic control and must notify the Fire Department and BC Ambulance Services as well as
Coordinate with Coast Mountain Bus Company (transit service) on any rerouting
requirements.
e) Business Plan/Financial Implications:
The Business Plan recognizes that the District processes requests for use of municipal
streets as part of its services. The financial impact of the specific road use is limited to staff
processing effort.
f) Policy Implications:
Permission to use municipal streets is grantable under the District's policy practices.
g) Alternatives:
The District could refuse to permit the run to occur. In this event, the organizer would have
to cancel the run.
CONCLUSIONS:
From time to time, the District is requested to allow the use of municipal streets for various events
and activities. The Ridge Meadows Hospital Foundation Fund Run is requesting permission to hold
the 6th Annual Ridge,l)Vleadows Hospital Foundation Fund Run event on municipal streets for 2009.
Submitted by A
ew Wood, PhD., PEng.
M�IEng�r
Approved by: Frank iui , BA, PEng.
Ge,tieral Manager: Public Works & Development Services
Concurrence: J.L. (Jim) Rule
Chief Administrative Officer
RT/mi
Schedule 'A' To Council Memorandum Dated April 17. 2009
6th Annual Ridge Meadows Hospital Foundation Fund Run
Conditions of Approval
Approval for the event is given on condition that the organizers:
1. provide all necessary traffic controls, parking and emergency access acceptable to the
R.C.M.P., and the Corporation of the District of Maple Ridge (the District);
2. notify local Fire Department and Ambulance Services of the event;
3. obtain any required permits from the School District for school facility use;
4. make arrangements with Coast Mountain Bus Company for any required rerouting of buses;
5. advertise the event in a local newspaper and notify all surrounding businesses of the event (a
minimum of one week prior to the event date);
6. hold and save harmless the District from and against all claims, and damages arising out
of or in any way connected with the event;
7. must maintain access for emergency services at all times;
8. obtain and maintain during the term of this event a comprehensive general liability
insurance policy providing coverage of not less than $5,000,000.00, naming the
Corporation of the District of Maple Ridge as an additional named insured and MUST have
the following statement written in the policy:
"Naming the District as an additional insured and providing that the said policy
shall not be cancelled, lapsed or materially altered without 30 days notice in
writing to the District."
Policies without this statement or an altered statement will NOT be accepted. The policy
shall also include a Cross Liability Clause. A copy of such policy shall be delivered to the
Corporate Officer prior to the event; and
9. refurbish all municipal infrastructure to an equal or better condition than that which
existed prior to the event, all within 24 hours of the completed event, to the satisfaction of
the District.
The Corporation of the District of Maple Ridge reserves the right to withdraw this permission to use
municipal streets should the organizers fail to comply with the above requirements.
Chief Administrative Officer
0,1141114 RIDGE MEADOWS
HOSPITAL FOUNDATION
SUPPORTING THE BEST IN HEALTH
April 2, 2009
Mr. Matthew Li
Engineering Department
Corporation of the District of Maple Ridge
11995 Haney Place
Maple Ridge, BC V2X 6A9
Dear Mr. Li.
RECEVED "1
ENGi• .
APR 1 v 2?J9
o"
.
[44r -ii;
Fund4Run
BENEFITING RIDGE MEADOWS HOSPITAL FOUNDATION
On June 7, 2009 the Ridge Meadows Hospital Foundation will be holding its 6`'' Annual
Fund Run. The Ridge Meadows Hospital Foundation strives to enhance the quality of
health care at Ridge Meadows Hospital and health services in the communities of Maple
Ridge and Pitt Meadows by creating opportunities for giving.
Please find enclosed our request for approval for the Fund Run.
We ask that this request be considered at the next council workshop. Please find enclosed
the traffic control proposal, and a map outline of the run route as well as approval from
the RMCP. Appropriate insurance has been secured and I will forward a copy of the
certificate once it arrives in my office.
If you have any questions or concerns, please do not hesitate to contact me directly at the
Foundation office at 604-466-6958
Sincerely,
Laura Butler
Development Officer
Ridge Meadows Hospital Foundation
Laura.butieri raserheal.th.ca
PS. I've also enclosed a brochure for your review and consideration. Perhaps a
corporate team from the District of Maple Ridge would like to participate.
11666 Laity Street, Box 5000
Maple Ridge, BC V2X 7G5
604.463.1822
604.463.1888
www.rmhfoundation.com
CHARIT,;3-L 11LGISnr, 1•1.I
2935 RRBO1I
101% RIDGE MEADOWS
HOSPITAL FOUNDATION
SUPPORTING THE BEST IN HEALTH
Details of the Route
Sunday, June 7, 2009
Contact Person:
Phone:
Cell:
Fax:
E -Mail:
Laura Butler
Ridge Meadows Hospital Foundation
604-466-6958
604-613-7584
604-463-1888
Laura. butler@ fraserhealth. ca
Details: 10K/5K. Run starts at Fairview Elementary School located at 12209 206th
Street Maple Ridge. Runners travel south on 206th until DTR (Dewdney Trunk Road).
Runners then travel west on DTR (staying on the north side). We will have marshalls
along DTR to ensure runners stay on the sidewalk and curb. Runners travel north on
203' until 132"d Marshalls will be positioned at 132"d to ensure runners travel East on
132nd on the north side of street. Runners travel north on Neaves Road. Marshalls will:
he positioned at 132"d and Neaves Road to assist crossing of the runners. Runners travel
on the east side of Neaves Road heading northbound to dykes. A marshali will be
positioned at the dyke to assist runners onto the dyke. Runners travel on the dykes to
Laity & 128th. Marshalls will be at Laity & DTR to guide runners westbound on the
north sidewalk on DTR and then cross to travel south on Laity Street. Marshalls at Laity
& 1 -- rd will direct runners west on 1231". Runners will do a quick turnaround at Skillen
(about 200 meters and back to 123rd). Marshalls will direct runners to continue west on
123rd and then south on 206th and back to the finish line at Fairview School.
Details: 5K Walk/Run. 5K Route starts at Fairview Elementary School (same location
as 10K run). Ruiners travel south on 206 until DTR. Runners then travel west on DTR
(staying on the north side). Runners travel north on 203rd until 123Rl Avenue. 5K
walk/runners travel east on 123rd Avenue. Runners then travel south on 210th keeping to
the west side of 210t''. Runners then do a quick turnaround at Wicklund (about 200
meters and back to 210t''). Runners continue to travel south on 210th to DTR. Runners
travel west on DTR, keeping to the north side of the road. Runners then travel north on
206th back to the finish line at Fairview School.
11666 Laity Street, Box 5000
Maple Ridge, BC V2X 7G5
TEL 604.463.1822
FAX 604.463.1888
www.rmhfoundation.com
CIHARLTAt3LE T SGI5TATLOrl . I I9
Dyke
Sharp 1Road
3K
1
1
NeaveJ
1
1
-Runners on North Side of Road 4K
Water
Statiar.
CI= ZUln 499
5K Laity Dyke
Parking Lot 1
1
1
1
Dyke
Road
1 132"d Avenue
1
1
1
1
1
203rdi
1
1
1
1
2K 1
1
1
1
1
1
1
Street
Dyke
11
1 6K
1
1
-1
1
1
128
Legend
1OK
5K
MEM InalOttfr
X Start and Finish
Avenue
1
17K
1
Laity [Street
1
123rd Avenu.- 123rd Avenue
- B —
2K 9K water
Skillen treet
4K
210
Street
3K
FK
Dewdney Trunk Road
Laity
1
1
Street
Butter, Laur
From:
Sent:
To:
Subject:
Roland PIERSCHKE [roland.pierschke@romp-grc.gc.ca]
Thursday, February 12, 2009 12:17 PM
Butler, Laura
Annual Ridge Meadows hospital fund run
Follow Up Flag: Follow up
Flag Status: Red
Hi Laura:
I've received your correspondence in regards to the run. The Ridge Meadows RCMP have no concerns with this
event. Good Luck, we hope you have a good turn out. If you need anything else please let me know.
Roland Pierschke, Sgt.
NCO i/cTraffic Section
Ridge - Meadows RCMP
604-463-6251
direct line 604-467-7686
SPORTINSURANCE MARKETING LTD.
Maple Ridge, Karen Hansen
CERTIFICATE OF INSURANCE
THIS IS TO CERTIFY THAI POtJGIES OF INSURANCE AS HEREIN DESCRIBED HAVE BEEN ISSUED TO THE INSURED
NAMED BELOW AND AVE IN I-ORCE AT THE DATE HEREOF:
THIS CERTIFICATE IS ISSUED AT THE REOUEST OF:
D;STRICT OF MAPLE RIDGE, CITY OF PITT MEADOWS,
MAPLE RIDGE &PITT MEADOWS PARKS & LEISURE
-ik'COMMISSION, SCHOOL. DISTRtCT 42
ABOVE ARE ADDED AS ADDITiONA,I... INSURED, BUT sot Ely
WtTH RESPECT TO THE LIABILITY WHICH ARISES OUT OF
'T IE ACTIVITIES OF THE NAMED Ii:NSURED
7 I.71 5.10-10MKII0LYOU tlE MAILED 11- :2. UC' CA NC L.I LI?
CP IS cHANG ED IN SLICH MANkEi? AE: I Al 1 I. (..:. H.; crinc:ATE
KIND OF POLICY
P.:„:>1...1(,"',.:Y NO,
NAME OF INSull*D
RIDGE MEADOWS HOSPITAL FOUNDATION
11666 Laity S
Maple Ridge, BC \12)N 2E2 Ailry Laura Butler
LOCATION AND OPERATIONS
TD WHICH rhas CERTIFICATE APPLIES
MAPLE RIDGE., BC
(FAIRVIEW ELEM. SCHOOL START & FINISH)
"aKi. viIALKIRUN & iliUK RUN'
JUNE 7, 2009
Prer6urri: 300.00 Fee 7 35.00 TOW. 335 00
INSURERS
GENERAL LIABILITY
LIMIT OF LiABILITY
AS1111 . AVIVA INSURANCE COMPANY OF CANADA
$5,000.000,00
INCLUSIVE LIMIT
BODILY INJURY
PROPERTY DAMAGE
'DEDUCTIBLE 5500.00
POLICY EXTENSIONS
'CROSS LABILITY CLAUSE INCLUDED
PAR•DCIPANI COVUVA,GF IN -GUIDED
'SUBJECT TO 30 DAYS WRITTEN NOTICE OF CANCELLATION OR MATERIAL CHANGE
THE INSURANCE AFFORDED IS SUBJECT TO THE TERMS, CONDIT/ONS AND EXCLUSIONS OF THE APPLICABLE POLICY.
ill
April 0. 2009- ins2
-09iO4 M4599
Inst
ALL SPORT INSURANCE MARKETING LTD.
(9:
A•gli0FigED REPFL.NrMI.
507, 1367 West Broadway, Vancouver, BC V6H 4,A9
TEL (604) 737-3018 FAX (604`7. 737-3076
MAPLE RiDGE
Deep Roots
Greater Heights
District of Maple Ridge
TO: His Worship Mayor Ernie Daykin
and Members of Council
FROM: Chief Administrative Officer
SUBJECT:
Leisure Centre Heat Recovery Solution
DATE: April 29, 2009
FILE NO:
ATTN: C.O.W.
EXECUTIVE SUMMARY:
Morrison Hershfield, on behalf of the District of Maple Ridge, issued a Request for Proposal on
January 26, 2009 for the Design Build for boilers, a heat recovery solution and related retrofits to
replace equipment within the Leisure Center which has extended beyond its anticipated life
expectancy. A total of five proposals were submitted by the tender close date of March 5, 2009 and
were subsequently evaluated. The five proponents who submitted bids were BC Boiler Services Ltd,
Coral Engineering Ltd, H.S. Crombie Limited, Pitt Meadows Plumbing & Mechanical Systems Ltd,
Trotter & Morton Building Technologies Inc. The proposals were evaluated by Morrison Hershfield in
consultation with staff. Under the terms and conditions of the RFP and evaluation criteria for best
value, Morrison Hershfield has recommended the award of the contract to Coral Engineering Ltd.
(see attached)
RECOMMENDATION:
That the Request for Proposal for the Design Build Leisure Center Heat Recovery Solution be
awarded to Coral Engineering Ltd. in the amount of $877,122.
DISCUSSION:
a) Background Context:
The District of Maple Ridge went to public tender for the replacement of the two existing boilers and
for a retrofit of the existing central heating system and the natatorium ventilation/dehumidification
system for the Maple Ridge Leisure Centre. This project will be handled through a design -build
process, and will deliver the most cost effective and environmentally sustainable set of solutions for
the boiler replacement, which includes retrofitting the central heating system and the natatorium
ventilation/dehumidification. This project offers a significant opportunity to minimize operational
costs and reduces Greenhouse Gas (GHG) emissions.
The facility's existing boilers and heating system are past their useful lifespan and need to be
replaced. In addition, the heat recovery component of the natatorium's ventilation and
dehumidification system is no longer operational, and humidity control is currently accomplished by
ventilation only.
Morrison Hershfield has recommended that the District of Maple Ridge award this project to
Coral Engineering Ltd. under the terms and condition of the RFP and submitted proposal. This
recommendation is based on the evaluation criteria as well as input from aquatic/recreation staff
as to the needs and goals from this project, references verification, and an in-depth presentation
by the lead proponent.
1106
Some of the note -worthy advantages of the Coral Engineering Ltd proposal are:
• This proponent specializes in energy saving retrofit projects for natatoriums. Knowledge
of the specialized requirements and systems for natatoriums was apparent throughout
the proposal.
• The references from past work done for other natatorium facilities indicated experience
and success in both design and construction. The references that were contacted
stressed the ability of the proponent to provide innovative solutions that provided
consistent and lasting savings, quick construction, and a responsive team overall. Coral
Engineering Ltd has proposed a detailed and workable method for future and continued
measurement and verification of energy usage and savings.
■ The energy conservation measures provide a good balance of financial savings, a
positive return on investment (ROI), and contribute to the reduction of greenhouse gas
emissions. We are also currently reviewing an option to expand the solar component for
pre -heating the pool water. The key components included in Coral Engineering Ltd's
proposals are:
o High efficiency condensing boilers (10% more efficient than conventional boiler).
o Refrigerant based dehumidification (Reduces the amount of outside air required,
therefore reducing the energy require to heat the outside air).
o Installation of Solar Panels (This will be used to pre -heat the domestic hot-water).
o The estimated savings on the annual utilities operating cost is approximately
$75,800. This is a 30% reduction of the current utilities consumption.
o Annual Greenhouse Gas Emission reduction is estimated at 597 Metric Tons of
Carbon/GHG. This is approximately a 70% reduction of GHG emissions for the
Leisure Centre.
o The estimated return on investment for this project is 9.9 years.
b) Desired Outcome(s):
The desired outcome is to achieve the best value of a RFP, that will provide a sustainable equipment
replacement solution while providing financial savings and reducing the District's carbon footprint.
c) Strategic Alignment :
Maintain existing Municipal infrastructure through the preparation of appropriate plans to ensure
development, maintenance and renewal of facilities.
d) Citizen/Customer Implications:
This project is scheduled to be competed over a 5 week period from Aug 24th — Sept 27th
Building tenants (like Golden Ears Physiotherapy) will be able to serve their clients and the
remainder of the facility will stay open during the Aquatic area shut down. All of the Aquatic areas
will be closed for this time period.
e) Interdepartmental Implications:
This 5 week shutdown will affect staffing levels for the Recreation Aquatic Department. Youth
Services will not be able to use the kitchen within the Greg Moore Youth Center as hot water will not
be available until the new boilers are installed and running.
f) Business Plan/Financial Implications:
This expenditure is included in the adopted Financial Plan. Funding for the work will be provided
from the critical infrastructure, capital works and town core infrastructure sustainability reserves.
Grant applications will be submitted as opportunities arise, however this project timing is critical and
must proceed expeditiously. The financial plan will be updated to reflect funding sources and the
annual payback to the capital works reserve depending on the amount of grants and anticipated
savings due to the reduction in energy consumption.
Prepared by: Michael Millward, PE
Facilities Operations Manager
Financial Implications Review by: Trevor Thompson, BBA, CGA
Manager of Financial Planning
Appro►Je l by: Mike Murra, Geri ral Manager, Community Development - Parks and Recreation
Concurrence: J.L. (Jim) Rule
Chief Administrative Officer
99.79
Er.
MORRISON HERSHFIELD
EVALUATION OF PROPONENTS AND RECOMMENDATION
FOR
RFP -PL -09-082 MAPLE RIDGE LEISURE CENTRE BOILER AND
MECHANICAL UPGRADE
Presented to:
Michael Millward, P.E.
Facilities Operations Manager
District of Maple Ridge
11995 Haney Place,
Maple Ridge, BC V2X 6A9
Morrison Hershfield Limited Suite 610, 3585 Graveley Street, Vancouver, BC VSK515Canada I Tel: 604 454 0402 Fax: 604 454 0403 ( morrisonhershfield,com
Ir.
MORRISON HERSHFIELD
BACKGROUND
Morrison Hershfield (MH), on behalf of the District of Maple Ridge, issued a Request for
Proposal (RFP -09-082) on January 26, 2009 for the replacement of the boilers and related
retrofits to replace failing equipment and to meet its energy conservation goals. Subsequent to
three bid -walks and the issuance of seven addenda to the RFP, a total of five proposals were
submitted by the tender close date of March 5, 2009 and subsequently evaluated. The five
proponents evaluated were:
• A: BC Boiler Services Ltd
• B: Coral
• C: H.S. Crombie Limited
• D: Pitt Meadows Plumbing & Mechanical Systems Ltd
• E: Trotter & Morton Building Technologies Inc.
Based on our knowledge and input from all stakeholders as to the District's needs and goals
from this project, our evaluation of all the proponents' proposals, independent verification from
third parties, and the in-depth presentation from, and questioning of, the lead proponent, we
recommend that the District of Maple Ridge award this project to Coral Engineering Ltd. under
the terms and condition of the RFP and submitted proposal.
CLOSING
We hope that our services on this project up to this point have been to the satisfaction of the
District of Maple Ridge. We look forward to continue serving as the owner's engineer on this
project.
Yours very truly,
Morrison Hershfield Limited
Jae Whang Ryu
Oregon State P.E., LEED-AP
ASHRAE High -Performance Design Professional
NFPA Certified Fire Protection Specialist
Sr. Mechanical Designer
Ilvan031datallsharedlPROJ150930131001Proposal Evaluation PhaselMaple Ridge Boiler RFP Eval 30 Mar 09.doc
— ill
Morrison Hershfield Limited I Suite 610, 3585 Graveley Street, Vancouver, SC V5K 5J5 Canada Tel: 604 454 0402 Fax: 604 454 0403 I morrisonhershfield.com
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
TO: His Worship Mayor Ernie Daykin DATE: April 16, 2009
and Members of Council FILE NO: 4200-01
FROM: Chief Administrative Officer ATTN: Council
SUBJECT: Public Notice of Failure to File Financial Disclosure
EXECUTIVE SUMMARY:
Section 92.2 (1) of the Local Government Act requires that a report be presented at an open
meeting of the local government listing the name of any candidate, elector organization or campaign
organization for whom a campaign disclosure statement is not filed by April 15, 2009, the end of the
late filing period. This report provides the list of candidates who failed to file a disclosure.
RECOMMENDATION:
This report is submitted for information only.
DISCUSSION:
The following candidates for the office of School Trustee have not filed a campaign financing
disclosure statement and will be disqualified from being nominated for, elected to or holding office
on a local government, the council of the City of Vancouver or a board of school trustees, or as a
local trustee of the Islands Trust, until after the next general local election:
Rani Bellwood
Rebecca Montgomery
Stan Nizol
As required, this report and the nomination papers for each of these candidates will be sent to the
Inspector of Municipalities for inclusion in the disqualification list
Q4A/ v�1a,r„�ao—
Approved by: Ceri Mario
Manager of Legislative Services
rdv
App d by'1 Paul Gill, B.B.A., C.G.A., F.R.M.
Geperal Manager: Corporate & Financial Services
ConcurreOce: J.L. (Jim) Rule
Chief Administrative Officer
cc Maple Ridge - Pitt Meadows School District No. 42
Inspector of Municipalities
1131
MAPLE RIDGE
British Columbia
Deep Roots
Greater Heights
District of Maple Ridge
TO: His Worship Mayor Ernie Daykin DATE: 2009 04 29
and Members of Council FILE NO:
FROM: Chief Administrative Officer ATTN: C.O.W.
SUBJECT: Parks and Leisure Services Commission Bylaw Amendment
EXECUTIVE SUMMARY:
The Commission guidelines for groups the Commission enters into agreements with and many
Municipal advisory committees identify a maximum number of consecutive terms Board or
Committee members can serve before they must step down for at least one term. The purpose of
this is so that the communities benefit from fresh citizen perspectives and input over time. The
current P and LS Bylaw does not provide for that limitation. The Commission considered this issue at
its last meeting and wishes to make the following recommendation.
RECOMMENDATION(S):
That Parks and Leisure Service Commission bylaw number 6668-2009 be given three readings.
DISCUSSION:
a) Background Context: This subject recently came to our attention when a Commissioner had
reached the end of three full three year terms. Although we advised her that the bylaw did
not restrict the number of terms she could serve she had been under the impression that
there was such a restriction, likely because we have required that of our partners. Despite
knowing she was free to apply she chose not to do so. The discussion led to whether such a
restriction should be put in place given that we require that of other organizations we work
with, hence the recommendation.
b) Desired Outcome(s): The desired outcome is a Commission with a regular turnover of
representatives to ensure the broadest possible decision making over time.
c) Strategic Alignment: The change would be consistent with what we require of our partners.
CONCLUSIONS:
An inconsistency has been identified between the Commission Bylaw and our guidelines to the
groups the Commission works with. The intent of this report and recommendation is to correct the
inconsistency.
Prepared by:
ike Murray
e r Manager: Community De
elopment, Parks and Recreation
Concurrene: J.L. (Jim) Rule
Chief Administrative Officer
1151
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
BYLAW NO. 6668-2009
A Bylaw to delegate authority to a joint Parks and Leisure
Services Commission for Maple Ridge and Pitt Meadows
WHEREAS the Council may, by bylaw, delegate authority to a Parks and Leisure Services
Commission;
AND WHEREAS a written agreement has been prepared setting out the terms and conditions of a
Commission for Parks and Leisure Services in Pitt Meadows and Maple Ridge;
NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge enacts as
follows:
Citation
1. This Bylaw shall be cited for all purposes as "Maple Ridge and Pitt Meadows Parks and
Leisure Services Commission Bylaw No. 6668-2009."
2. "Maple Ridge and Pitt Meadows Parks and Leisure Services Commission Bylaw No. 6302-
2005" and amendments thereto is hereby repealed in its entirety.
Interpretation
3. For the purposes of this Bylaw,
"Maple Ridge" means the Corporation of the District of Maple Ridge;
"Municipalities" means the Corporation of the District of Maple Ridge and The Corporation of
the City of Pitt Meadows;
"Pitt Meadows" means The Corporation of the City of Pitt Meadows.
Joint Parks & Leisure Services Commission
Pursuant to Sections 176(1)(g) and 191 of the Local Government Act, Council hereby
delegates authority to the Maple Ridge and Pitt Meadows Parks & Leisure Services
Commission" (the "Commission") to carry out the duties defined in Section 8 below.
5. The Commission shall be comprised of the following members:
(a) three members of each of the two Municipalities' Councils, including both Mayors;
and
(b) three members of the School District No. 42 Board of Trustees including the Chair
(c) six citizens at large members two of whom shall reside in Pitt Meadows and four of
whom shall reside in Maple Ridge.
6. The members of the Commission shall be appointed by resolution of the respective Council
and Board. Citizens at Large representatives shall be appointed by the Council of the
municipalities in which they reside and shall serve for three year terms and a maximum of
three consecutive terms.
7 Each member of the Commission will be entitled to vote on all matters coming before the
Commission.
8. The members of the Commission shall serve without remuneration.
Procedures
9. The Commission shall:
(a) elect a Chair and Vice -Chair from among its membership at the first meeting of each
year. All members of the Commission, including at large members, shall be eligible
to be elected as Chair or Vice Chair.
(b) meet a minimum of once a month unless otherwise determined by the Commission.
Duties and Powers
10. The Commission shall
(a) function as an independent policy making body;
(b) have operating authority for the provision of parks, leisure and cultural services and
for entering into agreements and contractual obligations within the limitations of
approved budgets;
(c) have authority to spend money within an annual budget approved by the Council for
Maple Ridge and the Council for Pitt Meadows.
(d) operate in accordance with an agreement entered into by the District of Maple Ridge
and the City of Pitt Meadows.
(e) submit to the Municipalities by the first of October each year the five-year financial
plan for operating costs and capital costs
(f) submit an annual report to the Municipalities by the end of May each year describing
the activities of the previous year to the Council.
(g) enter into an agreement of cooperation with School District No. 42 which addresses
such issues as the reciprocal use of facilities, the joint maintenance and
development of combined sites and coordination of program services.
11. As an exception to 10 (b) above the General Manager, Community Development, Parks and
Recreation and the Director, Parks and Facilities, or their designates, shall have the authority
to enter into Caretaker Contracts.
Other Committees
12. The Commission shall establish such ad hoc committees as may be required from time to
time to provide the Commission with advice on specific policies, proposals and initiatives.
READ a first time on the day of , 2009.
READ a second time on the day of , 2009.
READ a third time on the day of , 2009.
RECONSIDERED AND ADOPTED on the
day of , 2009.
PRESIDING MEMBER CORPORATE OFFICER