HomeMy WebLinkAbout2009-06-15 Committee of the Whole Meeting Agenda and Reports.pdfDistrict of Maple Ridge
COMMITTEE OF THE WHOLE
AGENDA
June 15, 2009
1:00 p.m.
Council Chamber
Committee of the Whole is the initial venue for review of issues. No voting
takes place on bylaws or resolutions. A decision is made to send an item to
Council for debate and vote or to send an item back to staff for more
information or clarification before proceeding to Council.
Note: If required, there will be a 15 -minute break at 3:00 p.m.
Chair.• Acting Mayor
1. DELEGAT/ONS/STAFFPRESENTAT/ONS- (10 minutes each)
1:00 p.m.
1.1
Life After School Transition (L.A.S.T.) Committee
- Sherri Thomas, Job Developer, Triumph Vocational Services; Risha Golby,
Vice Principal, Student Support Services, SD 42, and Gwen Champagne,
Community Living BC
1.2 CEED Center Presentation
- Jeff Mantle
2. PUBLIC WORKS AND DEVELOPMENT SERV/CES
Note: Owners and/or Agents of Development Applications may be permitted
to speak to their applications with a time limit of 10 minutes.
Note: The following items have been numbered to correspond with the Council
Agenda:
1101 RZ/041/06, 24221, 24281, 24361 104 Avenue, First Extension
Staff report dated June 4, 2009 recommending that a one year extension be
granted for rezoning application RZ/041/06 to permit the subdivision of 1 RS -
1 (One Family Urban Residential) lot and 36 lots under the R-1 (Residential
District) zone.
Committee of the Whole Agenda
June 15, 2009
Page 2 of 4
1102 DVP/030/09, 9707 256 Street and Lot 39, Plan 1208
Staff report dated June 4, 2009 recommending that the Corporate Officer be
authorized to sign and seal DVP/030/09 to vary the construction standard for
a portion of 256 Street in support of a subdivision application.
1103 AL/017/09, Non -Farm Use Application/Agricultural Land Reserve, 12620 256
Street
Staff report dated June 2, 2009 recommending that non-farm use application
AL/017/09 be forwarded to the Agricultural Land Commission for
consideration.
1104 Excess Capacity/Extended Services Agreement LC 135/09, Alouette Road
and 246 Street
Staff report dated June 10, 2009 recommending that Latecomer Charges be
imposed and that the Corporate Officer be authorized to sign and seal
Latecomer Agreement LC 135/09.
1105 2008 TransLink Bicycle Infrastructure Capital Cost Sharing (BICCS) Program
Staff report dated June 2, 2009 recommending that the Corporate Officer be
authorized to sign and execute 2008 TransLink Bicycle Infrastructure Capital
Cost Sharing (BICCS) Program Agreement No. 0828-4631101-05.
1106 Award of Contract, Road Improvements, 232 Street - 128 Avenue to South
Alouette Bridge
Staff report dated June 10, 2009 recommending that Contract E02-010-139,
Road Improvements: 232 Street - 128 Avenue to South Alouette Bridge be
awarded to Tag Construction Ltd. and that the Corporate Officer be authorized
to execute the contract.
1107 TransLink Major Road Network (MRN) Changes - Inclusion of Abernethy Way
Staff report dated June 11, 2009 recommending that Abernethy Way from
210 Street to 232 Street be added to the TransLink MRN and that River Road
from the Albion Ferry terminus to 240 Street and that 240 from River Road to
Lougheed Highway be removed from the TransLink MRN.
Committee of the Whole Agenda
June 15, 2009
Page 3 of 4
3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police)
1131 Disbursements for the Month Ended May 31, 2009
Staff report dated June 9, 2009 recommending that disbursements for May
2009 be approved.
1132 Adjustments to 2009 Collector's Roll
Staff report dated June 10, 2009 submitting information on changes to the
2009 Collector's Roll through the issuance of Supplementary Roll 03.
1133 2008 Annual Report and 2008 Statement of Financial Information
Staff report dated June 10, 2009 recommending that the 2008 Annual Report
be received and the Statement of Financial Information (SOFI) for the year
ended December 31, 2008 be approved.
Note: The District of Maple Ridge 2008 Annual Report will be available to the public
for viewing at Municipal Hall as well as being posted on the District's website.
1134 Maple Ridge Economic Advisory Committee Bylaw Amendment
Staff report dated June 10, 2009 recommending that Maple Ridge Economic
Advisory Commission Bylaw No. 6673-2009 be given first, second and third
readings.
4. COMMUN/TYDEVEL OPMENTAND RECREATION SERVICES
1151 CEED Center Lease (Revised)
Staff report dated May 14, 2009 recommending that the Corporate Officer
be authorized to sign and execute the revised CEED Center Society lease.
1152 Hosting the 2012 BC Seniors Games
Staff report dated May 15, 2009 recommending two options to be
considered for the opportunity to bid to host the 2011 or 2012 BC Seniors
Games.
Committee of the Whole Agenda
June 15, 2009
Page 4 of 4
1153 Kanaka Business Park Petition for Designation as Local Service Area
Staff report dated June 10, 2009 recommending preparation of a Local Area
Service Bylaw for the provision of enhanced landscape maintenance of
specific areas in the proposed subdivision.
5. CORRESPONDENCE
1171
6. OTHER ISSUES
1181
7. ADJOURNMENT
8. COMMUNITY FORUM
COMMUNITY FORUM
The Community Forum provides the public with an opportunity to speak with
Council on items that are of concern to them, with the exception of Public Hearing
by-laws that have not yet reached conclusion.
Each person will be permitted 2 minutes to speak or ask questions (a second
opportunity is permitted if no one else is sitting in the chairs in front of the
podium). The total time for this Forum is limited to 15 minutes.
If a question cannot be answered, the speaker will be advised when and how a
response will be given.
Council will not tolerate any derogatory remarks directed at Council or staff
members.
If a member of the public has a concern related to a Municipal staff member, it
should be brought to the attention of the Mayor and/or Chief Administrative
Officer in a private meeting.
Other opportunities to address Council may be available through the office of the
Manager of Legislative Services who can be contacted at 463-5221 or by e-mail
at cmarlo@mapleridge.ca.
Checked by:
Date:
MAPLE RIDGE
British Columixa
Deep Roots
Greater Heights
DISTRICT OF MAPLE RIDGE
TO: His Worship Mayor Ernie Daykin DATE: June 4, 2009
and Members of Council FILE NO: RZ/O41/O6
FROM: Chief Administrative Officer ATTN: C of W
SUBJECT: Rezoning - First Extension
24221, 24281, 24361 104 Avenue
EXECUTIVE SUMMARY:
The applicant for the above noted file has applied for an extension to this rezoning application under
Maple Ridge Development Procedures Bylaw No. 5879-1999. This application is to rezone the
subject property from RS -3 (One Family Rural Residential) to permit the subdivision of 1 RS -1 (One
Family Urban Residential) lot and 36 lots under the R-1 (Residential District) zone.
RECOMMENDATION:
That a one year extension be granted for rezoning application RZ/O41/O6 and that the following
conditions be addressed prior to consideration of final reading:
i). Registration of a Rezoning Servicing Agreement including the deposit of security as
outlined in the Agreement;
ii). Amendment to Schedule "A" & "C" of the Official Community Plan;
iii). A Statutory right of way plan and agreement must be registered at the Land Title
Office:
iv). Road dedication as required;
v). Park dedication as required.
DISCUSSION:
a) Background Context:
Applicant: Pacific Land Resource Group Inc.
Owner: Bluepine Development Ltd
Lan Fan, Patrick Fan
Legal Description:
Lot: 1, Section: 10, Township: 12, Plan: 10921
Lot: 11 & Lot: 12, all of Section: 10, Township: 12.
Plan: 60927
1101
OCP: Existing:
Proposed:
Zoning:
Existing:
Proposed:
Surrounding Uses
North:
South:
East:
West:
Use:
Zone:
Designation
Use:
Zone:
Designation:
Use:
Zone:
Designation:
Use:
Zone:
Designation:
Existing Use of Property:
Proposed Use of Property:
Site Area:
Access:
Servicing:
Companion Applications:
This application is to permit the
Conservation, Medium Density Residential
Conservation, Medium Density Residential
RS -3 (One Family Rural Residential)
R-1 (Residential District),
RS -1 (One Family Urban Residential)
Conservation
RS -1b (One Family Urban (medium density)
Residential)
Conservation
Single Family Residential
RS -1b (One Family Urban (medium density)
Residential), R-3 (Special Amenity Residential
District)
Medium Density Residential
Single Family Residential
RS -3 (One Family Rural Residential)
Conservation, Medium Density Residential
Single Family Residential
RS -3 (One Family Rural Residential)
Conservation, Medium Density Residential
Single Family Residential, Vacant
Single Family Residential
5.025 HA (12.4 acres)
104th Avenue, new extension of 244th Street
Full Urban
SD/041/06, DP/041/06, VP/041/06
rezoning from RS -3 (One Family Rural Residential) to RS -1 (One
Family Urban Residential) and R-1 (Residential District).
A requirement of the development process included the site into a Development Permit Area to
ensure the form and character of the development at the Building Permit stage.
The following dates outline Council's consideration of the application and Bylaws 6557-2008 and
6556-2008:
The First Reading report (see attached) was considered on May 13, 2008;
First Reading was granted May 13, 2008
Public Hearing was held June 18, 2008;
Second and Third reading was granted on June 24, 2008.
2-
Application Progress:
The applicant has not yet completed any of the conditions to be met prior to final reading of the
Zone Amending Bylaw. The proponent is currently in the process of completing civil drawings for the
Rezoning Servicing Agreement and road dedication.
Alternatives:
Council may choose one of the following alternatives:
1. grant the request for extension;
2. deny the request for extension; or
3. repeal third reading of the bylaw and refer the bylaw to Public Hearing.
CONCLUSION:
The applicant has been actively pursuing the completion of this rezoning application and has applied
for a one year extension. It is anticipated that within the 12 month extension period final
consideration will
be applied for.
Prepared by: LJien Csikos
(Panning Technician
A
CP, MOP
Planning
Approved by: / Frank Quinn, MBA, P.Eng
GM: Public Works & Deveie f nt Services
Concurrence: J.L (Jim) Rule
Chief Administrative Officer
JC/dp
The following appendices are attached hereto:
Appendix A - subject map
Appendix B - First reading report
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District of
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District of
Langley
Hiver
24221, 24281 & 24361 104 AVENUE
CORPORATION OF
THE DISTRICT OF
MAPLE RIDGE
PLANNING DEPARTMENT
DATE: Apr 18, 2008 FILE: VP/041/06
BY: PC
DISTRICT OF MAPLE RIDGE
40,00ido,
TO: His Worship Mayor Gordon Robson DATE: April 21, 2008
and Members of Council FILE NO: RZ/041/06
FROM: Chief Administrative Officer ATTN: C of W
SUBJECT: First Reading
Maple Ridge Official Community Plan Amending Bylaw No. 6556-2008 and
Maple Ridge Zone Amending Bylaw No.6557-2008
24221, 24281, 24361 104 Avenue
EXECUTIVE SUMMARY:
An application has been received to rezone the subject property from RS -3 (One Family Rural
Residential) to R-1 (Residential District) and RS -1 (One Family Urban Residential), to permit a 36
lot subdivision.
This application will require an amendment to the Official Community Plan to update the
conservation boundary based on the park boundary established for this proposal.
RECOMMENDATIONS:
1. That Maple Ridge Official Community Plan Amending Bylaw No. 6556-2008 be given first
reading and be forwarded to Public Hearing;
2. That in accordance with Section 879 of the Local Government Act opportunity for early and on-
going consultation has been provided by way of posting Official Community Plan Amending
Bylaw No. 6556-2008 on the municipal website and requiring that the applicant host a
Development Information Meeting, and Council considers it unnecessary to provide any
further consultation opportunities, except by way of holding a public hearing on the bylaw;
3. That Maple Ridge Official Community Plan Amending Bylaw No. 6556-2008 be considered in
conjunction with the Capital Expenditure Plan and Waste Management Plan;
4. That it be confirmed that Maple Ridge Official Community Plan Amending Bylaw No. 6556-
2008 is consistent with the Capital Expenditure Plan and Waste Management Plan;
5. That Zone Amending Bylaw No. 6557-2008 be given first reading and be forwarded to
Public Hearing; and
6. That the following terms and conditions be met prior to final reading.
i) Registration of a Rezoning Servicing Agreement including the deposit of security as
outlined in the Agreement;
ii) Amendment to Schedule "A' & "C" of the Official Community Plan;
iii) A Statutory right of way plan and agreement must be registered at the Land Title
Office:
iv) Road dedication as required;
v) Park dedication as required.
DISCUSSION:
a) Background Context:
Applicant: Pacific Land Resource Group Inc.
Owner: Bluepine Development Ltd
Lan Fan, Patrick Fan
Legal Description:
OCP:
Lot: 1, Section: 10, Township: 12, Plan: 10921
Lot: 11 & Lot: 12, all of Section: 10, Township: 12,
Plan: 60927
Existing: Conservation, Medium Density Residential
Proposed: Conservation, Medium Density Residential
Zoning:
Existing: RS -3 (One Family Rural Residential)
Proposed: R-1 (Residential District),
RS -1 (One Family Urban Residential)
Surrounding Uses
North:
South:
East:
West:
Use: Conservation
Zone: RS -1b (One Family Urban (medium density)
Residential)
Designation Conservation
Use: Single Family Residential
Zone: RS -1b (One Family Urban (medium density)
Residential), R-3 (Special Amenity Residential
District)
Designation: Medium Density Residential
Use: Single Family Residential
Zone: RS -3 (One Family Rural Residential)
Designation: Conservation, Medium Density Residential
Use: Single Family Residential
Zone: RS -3 (One Family Rural Residential)
Designation: Conservation, Medium Density Residential
-2-
Existing Use of Property:
Proposed Use of Property:
Site Area:
Access:
Servicing:
Companion Applications:
b) Project Description:
Site Characteristics
Single Family Residential, Vacant
Single Family Residential
5.025 HA (12.4 acres)
104th Avenue, new extension of 244th Street
Full Urban
SD/041/06, DP/041/06, VP/041/06
The entire subject property is approximately 5 hectares in size; however, the actual development
area covered under this application is approximately 1.94 hectares (4.7 acres) in size. The new
residential Tots proposed are located at the centre parcel abutting 104th Avenue, while
accommodating the two existing dwellings on the subject properties; one located on the west
property line of the site and the other just east of the newly proposed lots for approximately 36 total
lots. There is also an existing lean-to at the approximate center of the subject site on proposed
conservation land that will be removed prior to subdivision.
According to the District's mapping system, there are four known tributaries of Spencer Creek on the
subject properties. Spencer Creek is identified on Schedule C - Natural Features Map of the Official
Community Plan. There are also significant slopes located on the property in the riparian area. The
riparian protection area will be dedicated to the District as Conservation as a condition of zoning the
site. Approximately 3.08 hectares (7.6 acres) will be dedicated to the District for Conservation
purposes.
Development Proposal
The applicant is proposing to rezone a portion of the subject property to allow for approximately
thirty-five R-1 (Residential District) lots no Tess than 371m2 in size and one RS -1 (One Family Urban
Residential) lot no Tess than 668m2 in size. The RS -1 (One Family Urban Residential) lot is being
proposed to allow the existing house to remain while still providing the required park dedication for
protection of the slopes of the watercourse. It is the intention that this lot, located west of the creek
tributary, will redevelop with the adjacent lands to the west in the future which will come before
Council in a separate application. This lot is unable to remain RS -3 (One Family Rural Residential)
because this zone requires a minimum lot area of 0.8 hectare (2 acres) and would not allow for
adequate dedication for the protection of the natural features area.
To preserve the watercourses located on the property the applicant will be dedicating approximately
3.08 hectares of land as Park located on the northern, western and east -central portion of the
property which will be designated "Conservation" on the Official Community Plan. Access to the
proposed subdivision will be off of 104th Avenue and a new extension of 244 Street that will be built
to gain access to the internal lots not facing 104th Avenue.
There is an existing multi -use trail located on 104th Avenue. The development proposes to relocate
this trail off of 104th to the north of the proposed subdivision within the conservation park boundary.
-3-
This trail features a permanent connection extending westward where the adjacent lands can
continue with the trail upon re -development. A temporary trail connection returning to 104 Avenue
will be provided by the applicant until that westward connection can be realized at which point the
temporary access will be decommissioned.
c) Planning Analysis:
Official Community Plan:
The subject properties are subject to the Albion Area Plan of the Official Community Plan. The site is
designated Medium Density and Conservation. The proposed R-1 (Residential District) zone
correlates with the Medium Density designation of the Albion Zoning Matrix. It will be necessary to
include a larger area, from the northern, eastern and mid -western portion of the site, into the
Conservation designation. This is based on the actual environmental and geo-technical assessment
for the area. The conservation area will provide the protection for the Spencer Creek tributaries
found in this section of the subject property.
Zoning Bylaw:
A preliminary review of the proposed subdivision plans in relation to the Zoning Bylaw requirements
has revealed the need for one variance, lot depth for proposed Lot 10. This lot is the corner,
triangle -shaped lot where depth is calculated perpendicular from the front yard setback line and not
actual the length of the side lot line.
As such, a Development Variance Permit application has been received to vary the following:
1. The minimum lot depth from 24 metres to approximately 21.5 metres for Lot 10.
Development Permits:
The site is subject to Watercourse Protection Development Permit. As per Section 8.9 of the Official
Community Plan, it will be necessary for the applicant to obtain a Watercourse Protection
Development Permit prior to any works occurring within 50 meters of the top of bank of any of the
tributaries of Spencer Creek. The applicant will be providing park land dedication for the riparian
area for protection of this watercourse as a condition of rezoning the site. The Development Permit
will ensure the preservation, protection, restoration and enhancement of watercourse and riparian
areas and a Security may be taken as a condition of issuance of the Development Permit to uphold
the conditions outlined in the permit. The applicant will be providing park land dedication for the
riparian area for protection of this watercourse as a condition of rezoning the site.
Development Information Meeting:
A development information meeting on February 20, 2008 from 7:00 pm to 9:00 pm at Albion
Elementary School was held by staff of Pacific Land Resource Group Inc. There was a total of 11
people sign -in and 8 completed comment sheets. Attendees were in mixed favour of the project.
Three main issues were expressed: Access to the multi -use trail from 104th, development density,
and the safety and capacity of 104 Avenue.
-4-
Multi -use trail
In previous plans, the multi -use trail ended at the eastern property line of the subject properties.
This has now been amended and the trail exits onto 104th Avenue.
Development Density
The proposed R-1 (Residential District) zone is the "in-between" density of the two zones across the
street. It is slightly more dense than RS -lb (One Family Urban (medium density) Residential) but
less dense than R-3 (Special Amenity Residential District). Where facing the RS -lb (One Family
Urban (medium density) Residential) zone across the street, the proposed lots have been widened
to a 15m frontage to create consistency. The proposed R-1 (Residential District) zone correlates
with the Medium Density Residential designation of the Albion Area Plan.
104 Avenue UpErades
A subdivision triggers upgrades to the frontages of the subject property. For this development road
upgrades are required along 104th Avenue. The developer will be required to widen the road to
feature a 11.6 m carriageway with a boulevard, sidewalk, street lighting, curb and gutter on the
north side of the road. These features will contribute to the pedestrian and vehicular safety of the
area.
d) Interdepartmental Implications:
Engineering Dena rtment:
The Engineering Department has identified that all of the services required in support of the
rezoning do not exist to the site. It will, therefore, be necessary for the applicant to enter into a
Rezoning Development Agreement and post the required security to complete the necessary works
prior to final reading.
Fire Department:
A referral was sent to the Fire Department and they have no concerns with the development as
proposed.
Environment Department
Four tributaries of Spencer Creek are located on the subject property and have a required 30 metre
setback from top -of -bank. It is the intention to dedicate the environmentally sensitive area located
within the environmental protection setback area to the Municipality as park.
As part of the Watercourse Protection Development Permit the applicant will be required to provide
an environmental assessment. The focus of the environmental assessment will be to providing an
enhancement and restoration plan for the riparian area, mitigation measures for possible retention
and replacement of trees, recommendations for timing of the construction works, and a conceptual
Stormwater Management Plan that meets the current watercourse protection bylaw requirements.
-5-
e) School District Comments:
A referral was sent to School District No. 42 on February 25, 2008; no comments have been
received from this referral.
f) Intergovernmental Issues:
Local Government Act:
An amendment to the Official Community Plan requires the local government to consult with any
affected parties and to adopt related bylaws in compliance with the procedures outlined in Section
882 of the Act. The amendment required for this application is considered to be minor in nature. It
has been determined that no additional consultation beyond existing procedures is required,
including referrals to the Board of the Regional District, the Council of an adjacent municipality, First
Nations, the School District or agencies of the Federal and Provincial Governments.
The amendment has been reviewed with the Financial Plan/Capital Plan and the Waste
Management Plan of the Greater Vancouver Regional District and determined to have no impact.
CONCLUSION:
As the proposed development complies with the Official Community Plan, it is recommended that
this application b favourably considered and be given first reading and forwarded to Public Hearing.
Prepared by. % n Csikos
(` Planning -c nician
Approved ■ : " k r _ • ,-feel r -
or of Plannin
Approved 6y. Frank Quinn, MBA, P.Eng
GM: Pub Works & Development Services
Concurrence:
JC/dp
J. L. (Jim) Rule
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A - Subject Property
Appendix B - Official Community Plan Amending Bylaw No. 6556-2008
Appendix C - Zone Amending Bylaw No.6557-2008
Appendix g - Subdivision Plan
-6-
40.
MAPLE RIDGE
Rri i ish COE u mhi,
Deep Roots
Greater Heights
DISTRICT OF MAPLE RIDGE
TO: His Worship Mayor Ernie Daykin DATE: June 4, 2009
and Members of Council FILE NO: VP/030/09
FROM: Chief Administrative Officer ATTN: C of W
SUBJECT: Development Variance Permit
9707 256 Street and Lot 39, Plan 1208
EXECUTIVE SUMMARY:
A development variance permit has been made to the Subdivision and Development Servicing
Bylaw to vary the construction standard for a portion of 256th Street in support of a subdivision
(lot line adjustment) application.
RECOMMENDATION:
That the Corporate Officer be authorized to sign and seal DVP/030/09 respecting property
described as 9707 256 Street and Lot 39, Plan 1208.
DISCUSSION:
a) Background Context:
Applicant: ABM Engineering Services
Owner: Johannes Pedersen Ruth Pedersen
Legal Description: Lot: 36, D.L.: 432, Section: 2, Township: 12, Plan:
1208
OCP:
Existing: Agricultural
Proposed: Agricultural
Zoning:
Existing: RS -3 (One Family Rural Residential)
Proposed: RS -3 (One Family Rural Residential)
Surrounding Uses
North: Use: Two properties, Rural Residential Use
Zone: RS -3 (One Family Rural Residential)
Designation Agricultural
South: Use: Vacant
Zone: RS -3 (One Family Rural Residential)
Designation: Conservation and Suburban Residential
1102
East:
West:
Use:
Zone:
Designation:
Use:
Zone:
Designation:
Existing Use of Property:
Proposed Use of Property:
Site Area:
Access:
Servicing:
b) Project Description:
Two properties, both with Farm use
RS -3 (One Family Rural Residential)
Agricultural
2 properties, Kwantlen First Nations land and one
Rural Residential Use
One property without municipal jurisdiction and
RS -3 (One Family Rural Residential)
One property without municipal jurisdiction and
Agricultural.
2 properties, both with farm use
no change
256th Street
On site water and septic
This application for a lot line adjustment for property within the Agricultural Land Reserve was
approved by the Agricultural Land Commission under application AL/105/06. The Engineering
Department review of the subdivision noted the undeveloped right of way at the South end of
256th Street. Road construction along this corridor to current standards would be required to
bring the property into compliance with the Subdivision and Servicing Bylaw. However, it was also
noted that all adjacent parcels already had constructed road access and therefore, no
community benefit would be realized by additional road construction. For this reason, the
variance was supported in the review.
c) Planning Analysis:
Requested Variance:
To waive Maple Ridge Subdivision and Servicing Development Bylaw Schedule "A" as it pertains to
construction along the south portion of 256th Street.
Staff Comments:
• The geometry of the proposed lot adjustment will provide constructed road access for both
parcels, and therefore road construction is not required to service this property adequately.
d) Interdepartmental Implications:
The Engineering Department supports the requested variance.
-2-
e) Alternatives:
The alternative would be for the applicant to construct the road in accordance with the Subdivision
and Servicing Bylaw.
CONCLUSIONS:
The variance as requested is supported and it is recommended that Council authorize the Mayor
and Clerk to sign and seal VP/030/09.
Prepared by: Diana Hall�
Planne
pprove• _ : J f e Pi�'�1•._ ` CP, MCIP
Dir-r�'• of Planning
Approved byeFrank Quinn, MBA, P.Eng
GM: Public Works & D ve opment Services
c
1
Concurrence: J. L. (Jim) Rule
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A - Subject Map
Appendix B - Site Plan
-3-
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9707 256 STREET & ROLL #84291-0000-3
4
MAPLE RIDGE
9rirish EOLvmhka
CORPORATION OF
THE DISTRICT OF
MAPLE RIDGE
PLANNING DEPARTMENT
DATE: Jun 5, 2009 FILE: VP/030/09 BY: PC
Appendix B Site Plan
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MAPLE RIDGE
Deep Roots
Greater Heights
DISTRICT OF MAPLE RIDGE
TO: His Worship Mayor Ernie Daykin DATE: June 02, 2009
and Members of Council FILE NO: AL/017/09
FROM: Chief Administrative Officer ATTN: C of W
SUBJECT: Non -Farm use application / Agricultural Land Reserve
12620 256 Street
EXECUTIVE SUMMARY:
This application is to seek permission to construct a building for the storing, bundling, and shipping
of wholesale floral greens. The subject property has assessed farm value, and under certain
circumstances, this use could be considered a bona fide farm use. However, this proposal does not
meet the permitted use criteria of the Agricultural Land Commission in order to be approved
outright.
RECOMMENDATION:
That non-farm use application AL/017/09 be forwarded to the Agricultural Land Commission for
their consideration, which, if favorable, be conditional upon the continued use of the subject
property for farming purposes.
DISCUSSION:
a) Background Context:
Applicant: Arnold Dreihaar
Owner: Mari B Dreihaar
Legal Description: Lot: 1, Section: 24, Township: 12, Plan: 7182
OCP:
Existing: Agricultural
Zoning:
Existing: RS -3 (One Family Rural Residential)
Surrounding Uses
North: Use: Farm Use
Zone: RS -3 One Family Rural Residential
Designation Agricultural
South: Use: Rural Residential
Zone: RS -3
Designation: Agricultural
1103
East:
West:
Use:
Zone:
Designation:
Use:
Zone:
Designation:
Existing Use of Property:
Proposed Use of Property:
Site Area:
Access:
Servicing:
b) Project Description:
Suburban Residential
RS -2
Suburban Residential
Rural Residential
RS -3
Agricultural
Farm and Residential
No change
3.96 hectares (10 acres)
256t" Street
On site sewer, municipal water provided
The applicant proposes to construct a 203 m2 (2187 ft2) building for the purpose of wholesale
storing, bundling, and shipping of floral greens. The subject property has assessed farm value and
is used for producing floral greens. As the majority of the product is harvested elsewhere, and
brought to the site for processing, this proposed building does not meet Commission criteria for
bona fide farm use, which requires a minimum of 50% of the product to be produced on-site.
c) Planning Analysis:
Zoning Bylaw:
The proposed use complies with the definition for agriculture under the Zoning Bylaw. The definition
states:
Agricultural use means a use providing for the growing, rearing, producing and harvesting of
agricultural products; includes the preliminary grading of such products for shipment, and
specifically includes mushroom growing, horses, livestock, swine, fur bearing animals, poultry,
pigeons, doves, bees, or other animals or birds; excludes all manufacturing and any processing
not specifically included.
This use would be considered as preliminary grading of product for shipment. The subject property
has assessed farm value, and this proposal will assist with the existing farm use. On this basis, the
application is supportable for consideration by the Commission.
Official Community Plan:
Although the subject property has assessed farm value, this operation would not be considered
conventional farming, as it relies heavily on harvesting product from woodlots. The operation should
be recognized as an alternative value added economic generator for a rural area. In addition, the
Official Community Plan notes that Maple Ridge agriculture is highly diverse, which is a source of
resiliency that can withstand downturns in specific sectors. On this basis, it makes sense to support
these diverse uses. Policy 6-12 of the Official Community Plan notes that:
-2-
Maple Ridge will protect the productivity of its agricultural land by:
a) adopting a guiding principal of "positive benefit to agriculture" when making land use
decisions that could affect the agricultural land base, with favourable recognition of
initiatives including but not limited to supportive non-farm uses, infrastructure improvements
for farmland, or the inclusion of land elsewhere in the Agricultural Land Reserve.
This policy provides a sound rationale for supporting this non-farm use application. At the same
time, it is important to ensure that agricultural land is reserved for farming purposes. If the subject
property did not have a bona fide farm use, the property owner would have the option of scaling the
building to the maximum permissible under the Zoning Bylaw regulations for a Home Occupation.
An accessory building up to 50 m2 (538 ft2) would be allowed for this purpose in the RS -3 Zone.
Conversely, the property owner could relocate the use in a commercial or industrial zoned site.
It is recommended that the approval for constructing this building be conditional upon the continued
use of the subject property for farming purposes. The District's usual practice for ensuring
compliance is through a restrictive covenant registered on title specifying that the structure is to be
demolished should the farming operation cease. As an additional measure, securities could be
required to cover the cost of demolition in the case of non-compliance.
The proposed building is relatively small in scale and any future plans for expansion would first
require Commission approval. For this reason, the proposed use is not likely to erode the intended
function of the site for agricultural purposes.
d) Environmental Considerations / Building Department:
If this application is successful, a building permit will be required to finalize the proposal. The site is
traversed by 3 watercourses and is within Development Permit Areas for both Watercourse and
Natural Features Protection. The need for Development Permits will be triggered at the building
permit stage.
e) Alternatives:
If unsuccessful, the applicant will have to revise the proposal to comply with Agricultural Land
Commission criteria or with the Zoning Bylaw regulations for home occupation use.
-3-
CONCLUSION:
This application is to advance the production capacity of a non -conventional agricultural operation.
This proposal is found to be in compliance with both the Zoning Bylaw and with the Official
Community Plan. For these reasons, this application is recommended to proceed to the Agricultural
Land Commission for their consideration, which, if favorable, be conditional upon the continued use
of the subject property for farming purposes.
Prepared by. Diana Hall
pproved
e Picke
MCP, MCIP
or of Planning
Approved by: Frank Quinn, MBA, P.Eng
GM: Public Works & Dev or -nt Services
P
Concurrence: J. L. (Jim) Rule
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A - Subject Map
Appendix B - Site Plan as provided by the applicant.
-4-
Appendix A Subject
Map
SUBJECT PROPERTY I
,
/
4\,
SCALE 1:5,000
City of Pitt
Meadoyvs.
District of -
Langley 1
FRASiR --
12620 256 STREET
MAPLE RIDGE
Br 0,4 Cg'.....rnohd
CORPORATION OF
THE DISTRICT OF
MAPLE RIDGE
PLANNING DEPARTMENT
DATE: Jun 3, 2009 FILE: AU017/09 BY: PC
mh
°
filt.Ofte41 41.1.40 rel Fo2,
Appendiz B Site PIan as provided by
British Columbia
Deep Roots
Greater Heights
District of Maple Ridge
TO: His Worship Mayor Ernie Daykin DATE: June 10, 2009
and Members of Council FILE NO: E08-015-1042
FROM: Chief Administrative Officer E01-052-001
ATTN: C of W
SUBJECT: Excess Capacity/Extended Services Agreement LC 135/09
EXECUTIVE SUMMARY:
A developer has subdivided land at Alouette Road and 246 Street. Part of the subdivision servicing
is considered to be excess or extended servicing in accordance with the Local Government Act. The
extended servicing benefits adjacent properties. Latecomer Agreement LC 135/09 provides the
municipality's assessment of the attribution of the costs of the excess or extended servicing to the
benefiting lands.
RECOMMENDATION:
That with respect to the subdivision of lands involved in subdivision SD 14/06 located at
Alouette Road and 246 Street, be it resolved:
1. That the cost to provide the excess or extended services are, in whole or in part, excessive
to the municipality and that the cost to provide these services shall be paid by the owners
of the land being subdivided, and
2. That Latecomer Charges be imposed for such excess or extended services on the parcels
and in the amounts as set out in the staff report dated June 10, 2009; and further
3. That the Corporate Officer be authorized to sign and seal Excess Capacity Latecomer
Agreement LC 135/09 with the subdivider of the said lands.
DISCUSSION:
a) Background Context:
The attached map identifies the lands which are involved in the subdivision and those which will
benefit from the excess or extended services. The cost breakdown for each excess or extended
service is shown on attached Schedule A.
1104
In addition, a copy of Excess Capacity Latecomer Agreement LC 135/09 is also attached for
information purposes.
b) Strategic Alignment:
Administration of excess or extended services legislation complies with the Smart Managed Growth
element of the Corporate Strategic Plan. The administration procedure supports the requirement for
a developer to construct municipal infrastructure in support of land development and recognizes
that the infrastructure may provide benefit to other land.
c) Policy Implications:
Part 26, Division 11, of the Local Government Act provides that where a developer pays all or part of
the cost of excess or extended services, the municipality shall determine the proportion of the cost
of the service which constitutes excess or extended service and determine the proportion of the cost
of the service to be attributed to parcels of land which the municipality considers will benefit from
the service. Latecomer Agreement LC 135/09 will provide such determination for Subdivision SD
14/06.
CONCLUSION:
A developer has provided certain services in support of Subdivision SD 14/06. Some of the
services benefit adjacent lands therefore, it is appropriate to impose Latecomer Charges on the
benefitting lands. Latecomer Agreement LC 135/09 summarizes the municipality's determination
of benefitting lands and cost attribution and also establishes the term over which such Latecomer
Charges will be applied.
Prepared by:
r Fryer,
nager j•
ng.
corporate & Development Engineering
Reviewed by: Andy w oad, PhD., PEng.
L uni Pal eer
7
Approved by Frank Quinn, MBA, PEng.
GM: Public Works& DaVelopment Services
Concurrence: IL. (Jim) Rule
Chief Administrative Officer
Ij I/rs
Schedule A
TYPE OF EXCESS OR EXTENDED SERVICE
1. EXTENDED NORMAL SERVICE
SERVICE # BENEFITTING COST OF COST PER BENEFIT
LOTS BENEFIT LOT ATTRIBUTED
BY PROPERTY
EXCLUDING
SUBDIVISION
Water Main 5 $36,450.00 $7,290.00 Lot 4, Plan NWP2510
RN 73658-0000-8
1 x $7,290.00
A total of all of the aforementioned services for each property is as follows:
List Properties Amount of Benefit
Lot 4, Plan NWP 2510, Sec. 27, Tp. 12 $ 7,290.00
RN 73658-0000-8
Page 1
25
2.023 ha.
/ aca
/ ?8,
/ 1.09 ha
0.
/43
/''
7
Q.400 ha
P 2510
17
2.023 ha.
LMP 42116
15 / 14
0.400¢6
/
0.523
0.467 ha.
P •034
2
20
3.52 ha
LMP 42116
/
24521 ALOUE77E RO.
128 AVENUE
r
20
P 2
33
SUBDIVISION BOUNDARY
BENEFITTING PROPERTY
SCALE:
N.T.S.
CORPORATION OF THE
DISTRICT OF MAPLE RIDGE
ENGINEERING
DEPARTMENT
EXCESS CAPACITY/EXTENDED
SERVICES AGREEMENT
LC 135/09 SD 14/06
DATE:
JUNE 2009
FILE/DWG No LC 135-2009
EXCESS CAPACITY LATECOMER AGREEMENT
LC 135/09 - SD 14/06
THIS AGREEMENT made the day of , 2009:
BETWEEN:
Gregory H. Cockrill
Audrey A. Cockrill
12960 246 Street
Maple Ridge, BC V4R 1R8
(Hereinafter called the "Subdivider")
AND:
OF THE FIRST PART
CORPORATION OF THE DISTRICT OF MAPLE RIDGE, a Municipal Corporation under
the "Local Government Act", having its offices at 11995 Haney Place, in the
Municipality of Maple Ridge, in the Province of British Columbia
(Hereinafter called the "Municipality")
WHEREAS:
OF THE SECOND PART
A. The Subdivider has subdivided certain lands and premises located within the
Municipality of Maple Ridge, in the Province of British Columbia, and more
particularly known and described as:
Lots 11 and 12, Sec. 27, Tp. 12, Plan NWP 2510
(Hereinafter called the "said lands")
B. In order to facilitate the approval of the subdivision of the said lands, the Subdivider
has constructed and installed the Alouette Road water main water service shown on
the design prepared by Vector Engineering Services Ltd., Job Name Cockrill (Sheets
1 to 12), dated October 2, 2008. Project No. E08-015-1042.
(Hereinafter called the "Extended Services");
C. The extended services have been provided with a capacity to service the said lands
and other than the said lands;
D. The Municipality considers its cost to provide the Extended Services to be excessive;
Page 1 of 3
E. The Subdivider has provided the Extended Services in the Amount of $36,450.00.
F. The Municipality has determined that the following properties:
Lot 4, Sec. 27, Tp. 12, Plan NWP 2510
(the "Benefitting Lands") will benefit from the Extended Services;
G. The Municipality has imposed as a condition of the owner of the Benefitting Lands
obtaining a direct service connection to the Extended Services, a charge (the
"Latecomer Charge") on the Benefitting Lands in the following amounts:
Lot 4, Sec 27, Tp. 12, Plan NWP 2510
• $7,290.00 for a direct lot service connection to the water main on Alouette
Road,
plus interest calculated annually from the date of completion of the Extended
Services as certified by the General Manager - Public Works and Development
Services of the Municipality (the "Completion Date") to the date of connection by the
Benefitting Lands to the Extended Services;
H. The Latecomer Charge when paid by the owner of the Benefitting Lands and
collected by the Municipality shall pursuant to Section 939 (7) of the Municipal Act
R.S.B.C. 1996, c.323 be paid to the Subdivider as provided for in this Agreement.
NOW THEREFORE AS AUTHORIZED BY Section 939 (9) of the Local Government Act R.S.B.C. 1996,
c. 323, The parties hereto agree as follows:
1. The Latecomer Charge, if paid by the owner of the Benefitting Lands and collected by
the Municipality within fifteen (15) years of the Completion Date shall be paid to the
Subdivider and in such case payment will be made within 30 days of June 30th and
December 31st of the year in which the Latecomer Charge is collected by the Municipality.
2. This Agreement shall expire and shall be of no further force and effect for any
purpose on the earlier of the payment of the Latecomer Charge by the Municipality to the
Subdivider, or fifteen (15) years from the Completion Date, and thereafter the Municipality
shall be forever fully released and wholly discharged from any and all liability and obligations
herein, or howsoever arising pertaining to the Latecomer Charge, and whether arising before
or after the expiry of this Agreement.
3. The Subdivider represents and warrants to the Municipality that the Subdivider has
not received, claimed, demanded or collected money or any other consideration from the
owner of the Benefitting Lands for the provision, or expectation of the provision of the
Extended Services, other than as contemplated and as provided for herein; and further
represents and warrants that he has not entered into any agreement with the owner of the
Benefitting Lands for consideration in any way related to or connected directly or indirectly
with the provision of the Extended Services. The representations and warranties of the
Subdivider herein shall, notwithstanding paragraph 2 of this Agreement, survive the expiry of
this Agreement.
Page 2 of 3
4. The Subdivider (if more than one corporate body or person) hereby agrees that the
Municipality shall remit the Latecomer Charge to each corporate body or person in equal
shares.
5. If the Subdivider is a sole corporate body or person, the Municipality shall remit the
Latecomer Charge to the said sole corporate body or person, with a copy to the following
(name and address of director of corporate body, accountant, lawyer, etc.):
6. In the event that the Subdivider is not the owner of the said lands, the owner shall
hereby grant, assign, transfer and set over unto the Subdivider, his heirs and assigns, all
rights, title and interest under this Agreement.
IN WITNESS WHEREOF the parties hereto have hereunto affixed their respective Corporate Seals,
attested by the hands of their respective officers duly authorized in that behalf, the day, and
year first above written.
Authorized Signatory - Subdivider
Authorized Signatory - Subdivider
The Corporate Seal of the CORPORATION OF
THE DISTRICT OF MAPLE RIDGE was hereunto
affixed in the presence of:
Mayor - Authorized Signatory
Clerk - Authorized Signatory
Page 3 of 3
MAPLE RIDGE
British COW m4'a
Deep Roots
Greater Heights
District of Maple Ridge
TO: His Worship Mayor Ernie Daykin DATE: June 2, 2009
and Members of Council FILE NO: EO2-010-087
FROM: Chief Administrative Officer ATTN: C of W
SUBJECT: 2008 TransLink Bicycle Infrastructure Capital Cost Sharing (BICCS) Program
EXECUTIVE SUMMARY:
Under the existing TransLink Bicycle Infrastructure Capital Cost Sharing Program (BICCS), the District
receives an annual allotment of block funding for the purpose of expanding the District's Bicycle
network.
District staff applied for the 2008 allotment to be targeted to the District's bicycle lanes constructed
on 240 Street under Project 01577/LTC 2830 Road Improvements - 240 Street: 114A Avenue to
Dewdney Trunk Road. This has been agreed to by TransLink staff and an agreement is attached for
Council's approval for execution.
RECOMMENDATIONS:
THAT the Corporate Officer be authorized to sign and execute the agreement titled "2008 TransLink
Bicycle Infrastructure Capital Cost Sharing (BICCS) Program (Block Allocation)" Agreement No. 0828-
4631101-05 as attached to the staff report dated June 2, 2009.
DISCUSSION:
a) Background Context:
The District of Maple Ridge has been a member of TransLink since 1998. Because of the on-
going emphasis on multi -modal transportation, the District has been working cooperatively with
TransLink for annual bicycle infrastructure improvements and regional funding under TransLink's
Bicycle Infrastructure Capital Cost Sharing (BICCS) Program. The program is based on matching
funding.
In 2008, the District applied for the bicycle lanes on 240 Street from 113 Avenue to Dewdney
Trunk Road to be funded under the BICCS program. As a result of the discussions, TransLink
agreed to contribute $55,583 towards the project. Execution of the funding agreement is
required for the District to receive the funds.
b) Strategic Alignment:
Council has directed that the Municipality provide high quality municipal services to our citizens
and customers in a cost effective and -efficient manner and to identify methods to generate non -
tax revenue. The use of TransLink funds leverages the District's share for road infrastructure
improvements.
1105
c) Intergovernmental Relations/Partnerships:
Council has directed that the District develop and maintain strong positive working relationships
with TransLink and other governmental agencies. This agreement is consistent with Council's
direction and reinforces the relationship with TransLink.
d) Citizen/Customer Implications:
Maple Ridge residents can expect that the investment in Maple Ridge's road network be
expanded to provide safe, reliable and efficient transportation people and goods using various
transportation modes. TransLink's funding represent's their financial support for expanding the
bicycling network in Maple Ridge.
e) Interdepartmental Implications:
The Engineering, Finance and Operations Departments collaborate in the administration of the
BICCS program.
f) Business Plan/Financial Implications:
Project 01577/LTC 2830 for Road Improvements - 240 Street: 114A Avenue to Dewdney Trunk
Road is expected to be completed under budget (as reported to Council in an April staff report).
g) Policy Implications:
The recommendation is in accordance with the approved Council budget and the Districts
membership in TransLink.
CONCLUSION:
The District is in a position to receive $55,583 for cost sharing Bicycle Infrastructure improvements
in Maple Ridge. Council approval to execute the 2008 funding agreement is required to finalize the
transfer of funds to the District.
Prepared by: ' drew Wood, PhD., PEng. Financial Trvor'fhompson, CGA
unicipaigngine= Concurrence: Manager of Financial Planning
A
Approved: Frank Quinn, MBA, PEng.
GM: Public Works & Development Services
c
Concurrence: J.L (Jim) Rule
C of Administrative Officer
AW/mi
2008 Bicycle Infrastructure Capital Cost Sharing (BICCS) Program Agreement No. 0828-4631101-05
2008 Bicycle Infrastructure Capital Cost Sharing (BICCS) Program
(Block Allocation)
AGREEMENT
THIS AGREEMENT made the 23rd day of December, 2008.
BETWEEN:
AND:
South Coast British Columbia Transportation Authority, having an office at
1600 - 4720 Kingsway, Burnaby, BC, V5H 4N2
("TransLink")
District of Maple Ridge 11995 Haney Place, Maple Ridge, BC, V2X 6A9
(the "Municipality")
The parties hereby agree as follows:
1.0 Definitions
1.1 In this Agreement, the following terms will have the following meanings:
"Eligible Costs" will mean direct capital costs, properly and reasonably incurred and paid
solely and specifically in relation to the Project, as described in the Bicycle Infrastructure
Capital Cost -Sharing Program, Funding Guidelines & Project Evaluation Criteria issued
by TransLink, as amended from time to time. Such costs would usually be capitalised in
the financial records of the Municipality;
"Project" will mean 240 Street Bike Lane, as described in Schedule "A";
"SCBTA Act" means the South Coast British Columbia Transportation Authority Act;
"Work" will mean everything to be provided and performed by the Municipality in
relation to the Project.
2.0 SCBCTA Act
2.1 If any part of the Project is located on the "major road network" (as defined in the
SCBCTA Act), the Municipality acknowledges TransLink may, by bylaw, establish
standards for all or any part of the major road network, including the Project.
South Coast British Columbia Transportation Authority Page 1 of 9
2008 Bicycle Infrastructure Capital Cost Sharing (BICCS) Program Agreement No. 0828-4631101-05
3.0 Project
3.1 The Municipality represents and warrants that:
3.1.1 it has the capacity and authority to enter into this Agreement;
3.1.2 this Agreement is valid and binding on the Municipality;
3.1.3 it has the skills and experience necessary to carry out the Project; and
3.1.4 it has developed and approved the Project requirements and budget set out in
Schedule "A" in a professional, competent and diligent manner.
3.2 The Municipality will undertake and complete the Project, at its expense:
3.2.1 in accordance with the requirements set out in Schedule "A" for the Project;
3.2.2 by December 31, 2009 or such later date as requested by the Municipality and
agreed to in writing by TransLink;
3.2.3 in a professional, competent, timely and diligent manner, in accordance with
acceptable industry standards; and
3.2.4 in compliance with all applicable laws, statutes, regulations, by-laws, and
directions of all governmental and statutory authorities issued under lawful
authority.
3.3 The Project will be considered complete when:
3.3.1 the Work is ready for use, or is being used, for its intended purpose; and
3.3.2 the total value of all incomplete, defective and deficient Work does not exceed
3% of the maximum Project budget set out in Schedule "A".
3.4 Any requests from the Municipality for a material change in the Project scope of work, or
an increase in the maximum Project budget, or an extension to the deadline for
completion stipulated in s. 3.2.2, must be submitted in writing to TransLink's BICCS
Project Manager. No changes in the scope of work, maximum Project budget, or deadline
for completion will be effective unless and until approved in writing by TransLink, in its
sole and absolute discretion.
3.5 The Municipality confirms that:
3.5.1 the Municipality has developed and approved the Project requirements and budget
set out in Schedule "A";
3.5.2 the Municipality will be responsible for completing the Project in accordance with
this Agreement;
South Coast British Columbia Transportation Authority Page 2 of 9
2008 Bicycle Infrastructure Capital Cost Sharing (BICCS) Program Agreement No. 0828-4631101-05
3.5.3 notwithstanding anything contained in this Agreement, TransLink will not be
responsible in any way for:
3.5.3.1 any deficiency or defect in the Project design, specifications,
requirements or budget;
3.5.3.2 any deficiency or defect in the Work or completion of the Project; or
3.5.3.3 any costs of completing the Project in excess of the Project budget set
out in Schedule "A".
3.5.4 TransLink will have the right to advertise or promote its participation in the
Project. TransLink's participation in the Project may be advertised or promoted in
any media format including, and without limiting the generality of the foregoing:
signs at the Project; print, radio and television advertisements; and advertising on
the internet. The Municipality retains the right to approve of the location of signs
at the Project and the content of advertisements or promotions, such approval not
to be unreasonably withheld.
3.5.5 The Municipality will contact TransLink's BICCS Program Manager when
preparing press releases, preparing for the release of any public information, or
organizing public events, to ensure that TransLink has an opportunity to provide
input prior to the release of information. The Municipality will, in all its
publications, news releases, public communications and presentations regarding
the Project, acknowledge TransLink's role in funding the Project. The
Municipality will provide TransLink's BICCS Program Manager with milestone
information that may be used to promote the Project and the BICCS Program. The
Municipality will provide TransLink, through the BICCS Program Manager, with
at least 14 days' notice of any proposed public announcement or ceremony related
to the Project.
4.0 TransLink Contribution
4.1 For the Project, TransLink will reimburse the Municipality, for actual Eligible Costs
incurred in connection with the Project, up to the lesser of (a) $55,583 and (b) 50% of
[actual Eligible Costs less contributions from provincial and federal governments or
agencies], within 30 days after completion of the Project (as defined in s. 3.3) and receipt
of the following:.
4.1.1 a written certificate, executed by the Municipality's City Engineer (or equivalent)
that the Project has been completed in accordance with s. 3, and meets or exceeds
engineering specifications and standards set out in Schedule "A", if any, and those
engineering specifications and standards established by the Municipality for the
Project or for similar projects; and
4.1.2 a Project cost statement, certified by the Municipality's Chief Financial Officer
(or equivalent), which must include the total amount of Eligible Costs, the total
South Coast British Columbia Transportation Authority Page 3 of 9
2008 Bicycle Infrastructure Capital Cost Sharing (BICCS) Program Agreement No. 0828-4631101-05
amount of provincial and federal contributions to the Project (if any), and the
following statement:
"1 certify that the Eligible Costs as stated have been incurred by the Municipality,
are attributable to this Project, are correct, and are net of the Municipal GST
rebate."
4.2 The Project budget specified in Schedule "A" will be inclusive of all applicable taxes.
4.3 All Eligible Costs submitted to TransLink for reimbursement under s. 4.1 must be
substantiated by supporting documentation. Any undocumented costs will not be
reimbursed by TransLink.
5.0 Records and Audit
5.1 The Municipality will maintain accurate and complete records in relation to all Project
costs, including, without limitation, supporting documentation of all Eligible Costs and
other expenditures related to the Project, from the date of this Agreement until two years
after the Municipality receives payment of TransLink's contribution to the Project.
5.2 TransLink will have the right to enter upon the Municipality's premises for the purpose
of auditing Project costs at any time during normal business hours. Without limiting the
generality of the foregoing, TransLink will have the right to inspect and copy any records
relating to Project costs, including any supporting documentation.
6.0 Indemnity and Release
6.1 The Municipality will indemnify and save harmless TransLink, its subsidiaries, and their
directors, officers, employees and agents (collectively the "Indemnified Parties") from
and against any and all losses, claims, complaints (including, without limitation,
complaints pursuant to human rights legislation), damages, actions, causes of action,
fines, penalties, costs and expenses (including, without limitation, actual legal fees and
disbursements) the Indemnified Parties may sustain, incur, suffer or be put to any time,
either before or after the expiration or termination of this Agreement, arising out of, or in
connection with the Project or the Work, including, without limitation:
6.1.1 any breach of this Agreement or anything done or omitted to be done, whether
negligently or otherwise, by the Municipality or any councillor, officer, employee,
agent, contractor or subcontractor of the Municipality pursuant to this Agreement;
6.1.2 the design, engineering, construction, operation, maintenance or rehabilitation of
the Project or the Work, whether negligent or otherwise; or
6.1.3 any contravention or alleged contravention of applicable laws, statutes,
regulations, by-laws, or directions of governmental or statutory authorities issued
under lawful authority, including, without limitation, those related to the
environment, environmental protection and contaminated sites;
South Coast British Columbia Transportation Authority Page 4 of 9
2008 Bicycle Infrastructure Capital Cost Sharing (BICCS) Program Agreement No. 0828-4631101-05
6.1.4 the use and occupation of the Project lands, whether negligent or otherwise; or
6.1.5 any review, inspection, audit, approval, acceptance or payment by TransLink in
relation to the design, engineering, construction, operation, maintenance or
rehabilitation of the Project or the Work;
whether or not such losses, claims complaints, damages, actions, causes of action, fines,
penalties, costs or expenses relate to the acts or omissions, whether negligent or
otherwise, of the Indemnified Parties.
6.2 In addition to the foregoing, and notwithstanding any other term or provision herein
contained, the Municipality, for and on behalf of itself, its councillors, officers,
employees, agents, contractors and subcontractors, hereby unconditionally, absolutely
and irrevocably releases and forever discharges the Indemnified Parties from any and all
losses, liabilities or damages, at law or in equity and whether direct, indirect or
consequential, which relate to, arise out of, or are in any way connected with the design,
engineering, construction, operation, maintenance or rehabilitation of the Project or the
Work, whether caused by, or arising through the negligence of the Indemnified Parties.
6.3 The Municipality acknowledges that the indemnity under s. 6.1 and the release under
s. 6.2 will not be affected in any way by the provisions of s. 2.
7.0 Insurance
7.1 The Municipality will, at its own expense, provide and maintain insurance with insurers
licensed in British Columbia with coverage of a type, and in amounts, that any similar
business, acting reasonable, would procure for a project of the scope, size and exposure
of this Project, during the term of this Agreement and for any subsequent ongoing
operation, maintenance and rehabilitation of the resulting infrastructure.
7.2 The Municipality shall require and ensure that each contractor and sub -contractor
involved in the Project maintains insurance comparable to those required in s. 7.1.
8.0 Operation, Maintenance and Rehabilitation
8.1 The parties confirm that, once the Project is completed, the Municipality will, at its cost,
operate, maintain and rehabilitate the Work, for the duration of its design life, in good
condition and in good working order as part of its public works maintenance program.
8.2 The Municipality will ensure that the Work is operated, maintained, and rehabilitated in
compliance with all applicable laws, statutes, regulations, by-laws, and directions of all
governmental and statutory authorities issued under lawful authority, including, without
limitation, any standards established by TransLink for the Work under the SCBTA Act.
South Coast British Columbia Transportation Authority Page 5 of 9
2008 Bicycle Infrastructure Capital Cost Sharing (BICCS) Program Agreement No. 0828-4631101-05
9.0 Default and Termination
9.1 If TransLink alleges the Municipality to be in default hereunder and gives written notice
thereof stipulating the default, and if such default continues for more than 30 days after
the delivery of such written notice, and the Municipality has not cured the default or
resolved the allegation, TransLink may elect to terminate this Agreement effective
forthwith on the giving of further notice.
10.0 Dispute Resolution
10.1 Any dispute or controversy occurring between the parties hereto relating to the
interpretation or implementation of any of the provisions of this Agreement will be
resolved by arbitration, conducted by one arbitrator. The parties will agree on the
arbitrator or, failing agreement, the arbitrator will be appointed in accordance with the
rules of the British Columbia International Commercial Arbitration Centre. Any
arbitration will be held in the City of Vancouver and conducted pursuant to the rules of
procedure of the British Columbia International Commercial Arbitration Centre and the
British Columbia Commercial Arbitration Act.
11.0 General
All notices, demands, claims or other communications required or permitted hereunder
will be in writing and may be delivered prepaid, sent by facsimile or sent by prepaid first
class mail. Any notice delivered will be deemed to have been given or received at the
time of delivery to the address of the recipient as set out below. Any notice delivered by
facsimile will be deemed to be delivered on the next day following the date of
transmission thereof. Any notice mailed as aforesaid will be deemed to have been given
and received on the fourth day following the date of its mailing. Any notice will be
addressed as follows:
To: TransLink
1600 — 4720 Kingsway
Burnaby, BC, V5H 4N2
Attention: Rachel Jamieson, BICCS Project Manager
TransLink Road & Infrastructure Planning
Facsimile No.: (604) 453-4697
To: District of Maple Ridge
11995 Haney Place
Maple Ridge, BC Canada
V2X 6A9
Attention: Michael Eng, Traffic Technologist
South Coast British Columbia Transportation Authority Page 6 of 9
2008 Bicycle Infrastructure Capital Cost Sharing (BICCS) Program Agreement No. 0828-4631101-05
11.2 This Agreement will be governed by and construed in accordance with the laws of British
Columbia and the laws of Canada. The parties consent to the exclusive jurisdiction of the
courts of the Province of British Columbia.
11.3 If any terms, covenant, or condition contained in this Agreement or the application
thereof to any person or circumstance will to any extent be invalid or unenforceable, the
remainder of this Agreement or the application of that term, covenant, or condition to
persons or circumstances, other than those concerning which it is held invalid or
unenforceable, will not be affected thereby and each term, covenant, and condition of this
Agreement will be separately valid and enforceable to the fullest extent permitted by law.
11.4 Time will be of the essence under this Agreement.
11.5 The provisions contained in this Agreement constitute the entire agreement between the
parties and supersede all previous communications, representations, expectations,
understandings and agreements, whether written or unwritten, between the parties with
respect to the subject matter of this Agreement.
South Coast British Columbia Transportation Authority Page 7 of 9
2008 Bicycle Infrastructure Capital Cost Sharing (BICCS) Program Agreement No. 0828-4631101-05
11.6 The Municipality may not assign this Agreement without the prior written consent of
TransLink, such consent not to be unreasonably withheld.
IN WITNESS WHEREOF the parties hereto have executed this Agreement the day and year first
above written.
SOUTH COAST BRITISH COLUMBIA DISTRICT OF MAPLE RIDGE
TRANSPORTATION AUTHORITY
(Authorized Signatory) (Authorized Signatory)
Name, Title (Please print) Name, Title (Please print)
(Authorized Signatory)
Name, Title (Please print)
South Coast British Columbia Transportation Authority Page 8 of 9
2008 Bicycle Infrastructure Capital Cost Sharing (BICCS) Program Agreement No. 0828-4631101-05
Schedule "A"
Eligible Projects
In accordance with details and specification contained in the application dated November 6, 2007
(a copy of which is attached), the District of Maple Ridge will construct the 240 Street Bike
Lane.
Eligible Projects
Project(s) listed below are eligible for funding.
See Project Application(s) for project component costs
PROJECT(S)
TOTAL COST ($)
240 Street Bike Lane, Total Project Cost
$225,000.00
Total Contribution from TransLink (max. 50% of
total or as per Funding Contribution Agreement)
$55,583.00
South Coast British Columbia Transportation Authority Page 9 of 9
MAPLE RIDGE
British Columbia
Deep Roots
Greater Heights
TO:
District of Maple Ridge
His Worship Mayor Ernie Daykin
and Members of Council
FROM: Chief Administrative Officer
DATE:
FILE NO:
ATTN:
June 10, 2009
E02-010-139
C of W
SUBJECT: Award of Contract E02-010-139: Road Improvements: 232 Street - 128 Avenue
to South Alouette Bridge
EXECUTIVE SUMMARY:
The 232 Street Road Improvements Project (128 Avenue to South Alouette Bridge) is in the District's
approved 2009 Capital Program. The road is located adjacent to South Lillooet Centre, and is close
to the Yennadon Elementary School.
The work consists of road construction that includes concrete sidewalks, bicycle lanes, concrete
curbs and gutters, asphalt paving, an equestrian trail, storm sewers and streetlights. The project will
improve safety and mobility for all users on this major arterial roadway.
The project was tendered on May 12, 2009 and closed on June 2. Nine tenders were received and
the lowest compliant bid was submitted by Tag Construction Ltd. at $629,522.25.
Council approval to award the contract is recommended in order for the work to proceed and be
completed before school starts in September.
RECOMMENDATION:
THAT Contract EO2-010-139, Road Improvements: 232 Street - 128 Avenue to South Alouette
Bridge, be awarded to Tag Construction Ltd. in the amount of $629,522.25; and
THAT the Corporate Officer be authorized to execute the contract.
DISCUSSION:
a)
Background Context:
Over the past years, the District has been upgrading 232 Street. The road improvements on
132 Avenue (Fern Crescent) from 232 Street to Balsam Street began in winter 2007.
Construction on 232 Street from the roundabout at 132 Avenue south to the South Alouette
River Bridge began in summer 2008. The District's approved 2009 Capital Program includes
improvements to 232 Street from 128 Avenue to South Alouette Bridge. The work consists of
road construction that includes concrete sidewalks, concrete curbs and gutters, bicycle
lanes, asphalt paving, an equestrian trail, storm sewers and streetlights. The next section
from 128 Avenue south to Abernethy Way (124 Avenue) is scheduled for 2010.
1106
Tender results
Nine tenders were received and opened in public on June 2, 2009. These are listed below
from lowest to highest price.
Tender Price (including GST)
TAG Construction Ltd.
Jack Cewe Ltd.
Imperial Paving Limited
Triahn Enterprises Ltd.
Mainland Civil Works Inc.
Double M Excavating Ltd.
Targa Contracting Ltd.
GCL Contracting & Engineering Inc.
Lafarge Canada Inc. COB as Columbia Bitulithic
$629,522.25
$629,846.96
$633,277.89
$638,157.76
$690,033.75
$696,208.27
$697,180.05
$721,462.35
$734,952.75
The lowest compliant bid was $629,522.25 from Tag Construction Ltd.
b) Desired Outcome:
The desired outcome of this report is to obtain Council approval to award the contract and
proceed with the road improvements.
c) Strategic Alignment:
232 Street from Dewdney Trunk Road to 132 Avenue is included in TransLink's Major Road
Network (MRN). It is the District's primary north -south arterial route that leads to Golden
Ears Provincial Park, Maple Ridge Park and Silver Valley.
d) Citizens/Customer Implications:
The project will improve the safety and mobility for all users. An Open House was held on
April 23, 2009 and there were no major issues raised.
Construction will commence soon after the project is awarded and attempts will be made to
minimize the impact to everyday traffic, residents, businesses, and students in the
neighbourhood. The intent is to complete the work before school starts in September and
that the road will remain open to traffic throughout the construction. A communication
strategy will be developed to ensure that the travelling public is informed.
e) Interdepartmental Implications:
The Operations Department has provided input during the design stage and the construction
of the works will be coordinated with the Operations Department including the existing water
main tie-in associated with the pressure reducing valve station relocation. District inspectors
will provide regular inspection of the works.
f) Business Plan/Financial Implications:
Project 1289 in the 2009 approved Capital Budget provides sufficient funds to complete this
work. The lowest tender is below the estimated construction cost.
CONCLUSIONS:
The tender price of $629,522.25 including GST, by Tag Construction Ltd. for the road improvements
at 232 Street from South Alouette Bridge to 128 Avenue is the lowest tendered price. Council
approval to award the work to Tag Construction Ltd. is recommended.
Prepared by: RicharfWon
Man. • -r of Design & Construction
-4411rip
Reviewed by: drew ood, PhD., PEng.
Municipal Engineer
F 1
Financial review by: Paul'dill, BBA, CGA
General er: Public Works & Development Services
Approved by: / Frank Quinn, MB • PEng.
General Ma Public Works & Development Services
Concurrence:
RW/mi
J.L. (Jim) Rule
Chief Administrative Officer
4
MAPLE RIDGE
Dash Catumbia
Deep Roots
Greater Heights
District of Maple Ridge
TO: His Worship Mayor Ernie Daykin DATE: June 11, 2009
and Members of Council FILE NO: E02-036-011
FROM: Chief Administrative Officer ATTN: C of W
SUBJECT: TransLink Major Road Network Changes - Inclusion of Abernethy Way
EXECUTIVE SUMMARY:
As a member of TransLink, the District has roads that are included in the Major Road Network (MRN)
which are funded for Operation, Maintenance and Rehabilitation (OMR) as well as eligible for capital
funding.
As part of the development of the Golden Ears Bridge and the Master Municipal Agreement, the
District and TransLink agreed that Abernethy Way from 210 Street to 232 Street would be included
in the MRN. As well, it was recognized that River Road (from the Albion Ferry terminus to 240 Street)
and 240 Street (from River Road to Lougheed Highway) would be removed from the MRN.
In May 2009, Council through a letter from the Mayor reiterated the need to include this section of
Abernethy Way in the MRN. Correspondence from TransLink received subsequently states that
Abernethy Way from 210 Street to 232 Street is to be included in the MRN. In addition, funding for
2009 will be forwarded to Maple Ridge on a prorated basis. Inclusion of Abernethy Way in the MRN
is significant in that planning for capital improvements can now be advanced.
TransLink has also been made aware that the District is pursuing MRN status for Abernethy Way
from 232 Street to 240 Street and from 240 Street to 256 Street.
The bridge and municipal handover roads are now near completion and Council has requested that
Abernethy Way from 210 Street to 232 Street be included in the MRN. To formally effect those
changes, Council approval of those changes prior to the formal TransLink's Board approval and
Bylaw change is required.
RECOMMENDATIONS:
THAT Abernethy Way (also called 128 Avenue) from 210 Street to 232 Street be added to the
TransLink Major Road Network; and
THAT River Road from the Albion Ferry terminus to 240 Street be removed from the TransLink Major
Road Network; and
THAT 240 Street from River Road to Lougheed Highway be removed from the TransLink Major Road
Network; and further
THAT TransLink be advised of these MRN changes.
1107
DISCUSSION:
a) Background Context:
The District of Maple Ridge has been a member of TransLink since 1998. As a member of
TransLink, the District now receives over $700,000 annually for Operation, Maintenance and
Rehabilitation (OMR) for the Major Road Network (MRN) in Maple Ridge. As well, those road
segments are eligible for finding under the MRN Minor Capital program.
Through the development of the Golden Ears Bridge, it has been understood and agreed
between the District and TransLink that the MRN within Maple Ridge would be modified. The
MRN would include the section of Abernethy Way (from 210 Street to 232 Street). In return, with
the decommissioning of the Albion Ferry, the small section of road from the ferry terminus to
Lougheed Highway would be removed from the MRN.
The bridge is nearing completion and the Albion Ferry is scheduled to cease operation at the end
of July.
To formalize the addition of this section of Abernethy Way and removal of the Albion Ferry related
road segments, TransLink has advised that Council approval is required. Upon receipt of that
approval, TransLink's Board will formally adopt a bylaw to change the MRN.
b) Strategic Alignment:
Council has directed that the Municipality provide high quality municipal services to our citizens
and customers in a cost effective and efficient manner and to identify methods to generate non -
tax revenue. The inclusion of Abernethy Way as part of the MRN allows access to TransLink
funds which in turn leverages the District's contribution for road maintenance. This is a method
to ensure a high level of service for road users of the MRN.
The Corporate Strategic Plan also directs that municipal infrastructure be protected and
managed through the preparation of appropriate plans to ensure maintenance of roads. The
inclusion of Abernethy Way from 210 Street to 232 Street allows the District to perform
appropriate maintenance on the road that reflects the road's new function as a regional road.
c) Intergovernmental Relations/Partnerships:
Council has directed that the District develop and maintain strong positive working relationships
with TransLink and other governmental agencies.
The management and administration of the MRN reinforces the good relationship with TransLink.
d) Citizen/Customer Implications:
Maple Ridge residents and users of the MRN expect that the investment in the network be
maintained to provide safe, reliable and efficient transportation of goods and people using
various transportation modes.
The funding of Abernethy Way provides for stable and adequate funding of maintenance and
rehabilitation activities so that customer expectations may be met.
e) Interdepartmental Implications:
The Operations, Engineering and Finance Departments collaborate in the administration of the
TransLink agreement and the planning, operation, and maintenance of the MRN.
f) Financial Implications:
Achieving MRN status for Abernethy Way is significant in that annual operating funds for this
section of road will approximate $250,000. This is an increase to the approximate $700,000
annual contribution already received by the District. This increase will be prorated and adjusted
on the next quarterly TransLink OMR payment once TransLink adopts their bylaw to effect the
change. Equally significant is that capital improvements on Abernethy Way can now be
advanced and will qualify for funding from TransLink.
The removal of a small section of River Road from MRN status has been anticipated with the
closure of the Albion Ferry.
g) Policy Implications:
The recommendation is in accordance with the agreements between the District and TransLink.
CONCLUSION:
With the completion of the Golden Ears Bridge, administrative changes to the MRN network within
Maple Ridge are necessary to reflect the change in the transportation network. Council's formal
approval of those changes is required to trigger the TransLink's administrative changes and
necessary bylaw.
Prepared by: rew Wood, PhD., PEng.
Municipal Engineer ..�
Approved by;:' Fr"nk 'Quinn, MBA, PEng.
Genera anager: Iic Works and Development Services
Concurrenc:: J.L: (Jim) Rule
Chief Administrative Officer
AW/mi
MAPLE RIDGE
British Columbia
Deep Roots
Greater Heights
TO:
District of Maple Ridge
His Worship Mayor Ernie Daykin DATE: June 9, 2009
and Members of Council FILE NO:
FROM: Chief Administrative Officer
SUBJECT: Disbursements for the month ended May 31, 2009
EXECUTIVE SUMMARY:
Council has authorized all voucher payments to be approved by the Mayor or Acting Mayor, together
with the Director of Finance. Council authorizes the vouchers for the following period through Council
resolution. The disbursement summary for the past period is attached for your information.
Expenditure details are available to any Council member for review in the Finance Department.
RECOMMENDATION:
That the "disbursements as listed below for the month ended May 31, 2009 now be approved".
GENERAL $ 6,395,029
PAYROLL $ 1,496,753
PURCHASE CARD $ 84,915
$ 7,976,697
DISCUSSION:
a) Background Context:
The adoption of the Five Year Consolidated Financial Plan has appropriated funds and
provided authorization for expenditures to deliver municipal services.
The disbursements are for expenditures that are provided in the financial plan.
b) Community Communications:
The citizens of Maple Ridge are informed on a routine monthly basis of financial
disbursements.
1131
c) Business Plan / Financial Implications:
Highlights of larger items included in Financial Plan or Council Resolution
• Associated Engineering Ltd. - 240 Street bridge design $ 185,094
• Double M Excavating - Roadworks 240 Street $ 353,111
• G.V. Water District - water consumption Feb 4/09 - Mar 3/09 $ 304,119
• Mainland Civil Works Inc - Lougheed Highway improvements $ 389,697
• Mierau - Fire Hall No. 1 expansion $ 524,657
• Parker Pacific Equipment Sales - front end loader $ 185,922
• Tybo Contracting - Spirit Square $ 274,205
d) Policy Implications:
Approval of the disbursements by Council is in keeping with corporate governance practice.
CONCLUSIONS:
The disbursements for the month ended May 31, 2009 have been reviewed and are in order.
D'
Prepared by: G'Ann Rygg
Accounting Clerk 11
fry
Approved by: Tre r Thompson, CGA
Manager of Financial Planning
Approved by: Pau Gill, 3BA, CGA
GM - Corporate & Financial Services
1
Concurrence: i.L. (Jim) Rule
Chief Administrative Officer
gmr
VENDOR NAME
677087 BC Ltd
701915 BC Ltd
A 0 K Tree Service Ltd
Arbor Pro Tree Services Ltd
Associated Engineering(BC) Ltd
BC Hydro
BC Hydro & Power Authority
BC SPCA
Billesberger, Valerie
Boileau Electric & Pole Ltd
CUPE Local 622
Chet Construction Ltd
Chevron Canada Ltd
Commercial Solutions Inc
Concordia Homes Ltd
Delcan Corporation
Directional Mining & Drilling
Double M Excavating Ltd
Downtown Maple Ridge Business
G T Rasolini
Golder & Associates
Greater Vanc Water District
Happy Heart Fitness & Educ
Hewlett Packard Canada Co
Imperial Paving
ISL
J R Bulldozing Ltd
Jacks Automotive & Welding
Letts Environmental Consultant
Mainland Civil Works Inc
Manulife Financial
McElhanney Consulting Services
Medical Services Plan
Mierau
Municipal Pension Plan BC
Parker Pacific Equipment Sales
Premier Pacific
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
MONTHLY DISBURSEMENTS - MAY 2009
DESCRIPTION OF PAYMENT
Security refund
Security refund
Spring 2009 chipping program
Spring 2009 chipping program
240 Street bridge design
Hydro charges May
224 Street service to Spirit Square
Hydro relocation on Dewdney Trunk Road at Cottonwood
256 Street cell tower extension
Contract May
Records & archives services Jan - Apr
Maintenance: Street light pole
Install HPS lamps
Traffic controller replacement
Relocate creek sensor
Street light repairs
Thornhill Hall
Dues - pay periods 09/10 & 09/11
Brown Avenue extension
Fuel
Firefighters' protective wear
Security refund
256 Street industrial area sanitary sewer
Academy Park sanitary sewer system
Roadworks 240 Street
Security funding
Leisure Centre concrete replacement
River Road drainage improvements
284th Street slope movement
Holyrood slope
Pump station
Water consumption Feb 4/09 - Mar 3/09
Weight room supervision & childcare activity room
Software support
2009 paving program
Spirit Square
Lougheed Hwy revitalization
Brown Avenue extension
224th Street fibre ducting
Whonnock pond project
Fire Dept equipment repairs
Abernethy Connector Road realignment
Cedar Creek
128th culvert headwall
Harrison/Haney Bypass works
256th Street gravel pit
Lougheed Highway improvements
Employee benefits premiums
Capital road project
232 St & 118 Ave subdivision
Employee medical & health premiums May
Fire Hall No. 1 expansion
Pension remittance
Front end loader
Ryegrass overseeding mix
23,784
38,470
4,325
1,902
20,642
7,976
1,486
2,489
81
26,548
3,537
197
335
5,680
9,935
319
179
10,606
906
1,619
1,534
1,222
23,410
625
AMOUNT
58,100
28,044
15,283
18,564
185,094
80,778
66,578
22,343
20,757
34,576
31,351
51,301
51,014
64,827
81,840
20,563
77,245
353,111
20,000
22,307
30,617
304,119
18,420
30,454
26,666
16,113
15,934
15,490
15,887
389,697
206,408
24,035
24,840
524,657
423,453
185.922
20,706
Professional Mechanical Ltd
R F Binnie & Associates Ltd
Raincity Janitorial Sery Ltd
Receiver General For Canada
RG Arenas (Maple Ridge) Ltd
Ridge Meadow Comm Arts Council
Ridgeineadows Recycling Society
Shanahan Ltd
Shi Canada Ulc
Superior City Services Ltd
Terasen Gas
Tourism Maple Ridge&P.Meadows
Tybo Contracting Ltd
Warrington PCI Management
Winvan Paving Ltd
Young, Anderson - Barristers
Disbursements In Excess $15,000
Disbursements Under $15,000
Total Payee Disbursements
Payroll
Purchase Cards - Payment
Total Disbursements May 2009
GMR
Maintenance: Firehall
Leisure Centre
Library
Municipal Hall
Operations
Pitt Meadows Family Rec. Centre
Randy Herman Building
RCMP
The Act
Whonnock Lake Centre
Albion Industrial Park access
Janitorial services
Employer/Employee remit PPO9/09, 09/10, 09/11 & 09/115
Industry Canada radio license renewals
Ice rental Mar & Apr
Curling rink operating expenses Jan, Feb & Mar
Art Centre grant May
Program revenue Apr
Theatre rental
Catering
Public Art program
Art Council Executive Director search
Monthly contract for recycling May
Weekly recycling
Litter pick-up contract
Leisure Centre coin lockers
Security software
Street sweeping
Natural gas May
Tourism funding
Spirit Square
Advance for Tower common costs May
Tower expenses Apr
Roadwork projects
Professional fees Apr
PPO9/10, 09/11 & 09/115
Y:\Finance\Accounting\AP Remittances (Disbursements)\2009\[Monthly Council Report 2009.xxs]MAY'09
3,084
25,655
912
9,565
1,027
4,923
3,477
1,987
5,672
1,184
1,035,443
1,840
108,271
19,388
42,796
3,423
1,157
2,076
9,500
10,000
77,398
290
1,725
50,000
76,799
57,486
28,753
17,943
1,037,283
127,659
68,952
79,413
38,269
19,040
27,711
30,735
18,375
274,205
126,799
57,427
25,828
5,612,974
782,055
6,395,029
1,496,753
84,915
7,976,697
MAPLE RIDGE
Sri fish Cniumbia
Deep Roots
Greater Heights
TO:
FROM:
District of Maple Ridge
His Worship Mayor Ernie Daykin DATE: June 10, 2009
and Members of Council FILE NO: T21-212-003
Chief Administrative Officer ATTN:
SUBJECT: Adjustments to 2009 Collector's Roll
EXECUTIVE SUMMARY:
BC Assessment has revised the assessed value for the 2009 Collector's Roll through the issuance of
Supplementary Roll 03. The Collector is required to make all the necessary changes to the
municipal tax roll records and report these adjustments to Council.
RECOMMENDATION(S):
The report dated June 10, 2009 is submitted for information.
DISCUSSION:
a) Background Context:
Three folios are affected:
BC Assessment has reviewed three commercial class folios which were previously in Class 6,
Business and transferred them to Class 5, Light Industrial, in order to accurately reflect actual use.
(Impact on Municipal Taxes is nil.)
b) Business Plan/Financial Implications:
There is a total decrease of $11,956.20 in tax revenue with no impact on the municipal portion.
CONCLUSIONS:
The Industrial Property Tax Credit introduced by the Province this year for Classes 4 and 5 has
resulted in several businesses appealing their Class 6 assessment on the basis that they are
incorrectly classified. Upon review, BC Assessment has corrected this, resulting in the transfer of
$3,941,000 from the Business Class to the Light Industrial Class assessment base.
This report dated Dec. 312008 is submitted for information and is available to the public.
1132
Prepared by: Silvia Rutledge
Manager, Revenue & Collections
L•.
! f
t
Approve by: Paul Gill, B.B.A.; C.G
General Manage • rp rate & Financial Services
Concurrent: J.L. (Jim) Rule
I
Chief Administrative Officer
MAPLE RIDGE
9rilish Columbia
District of Maple Ridge
TO: His Worship Mayor Ernie Daykin DATE: June 10, 2009
and Members of Council FILE NO:
FROM: Chief Administrative Officer ATTN: C.O.W
SUBJECT: 2008 Annual Report and 2008 Statement of Financial Information
EXECUTIVE SUMMARY:
The 2008 Annual Report has been prepared in accordance with Section 98 of the Community
Charter and Municipal Council is required to formally receive this report before June 30. A major
component of the report is the 2008 Audited Financial Statements. These statements were
presented to the Finance & Audit Committee; related information on our reserves were presented at
regularly schedules meetings of council, all of which were open to the public. The 2008 Annual
Report will be submitted to the Government Finance Officers Association for consideration for the
Canadian Award for Financial Reporting, an award the District has received for the past eighteen
years.
Under the Financial Information Act, the District is required to file a Statement of Financial
Information with the Province of British Columbia prior to June 30 each year. This report must be
approved by Council and the statutory Financial Officer.
RECOMMENDATION(S):
That the 2008 Annual Report be received as required by the Community Charter.
That the Statement of Financial Information be approved as required by the Financial Information
Act.
DISCUSSION:
The 2008 Annual Report has been prepared in accordance with Section 98 of the Community
Charter. As required in the Charter, the report contains our Audited Financial Statements; a
Progress Report detailing municipal objectives and progress toward their achievement; a
Development Cost Charges report showing collections and expenditure for each component;
information about the services provided by Municipal Departments; and lists the Permissive Tax
Exemptions awarded for the 2008 fiscal year. The report was available for public inspection on June
4 and notice posted in the local newspaper as required by Section 94 of the Charter indicating that
the report is being presented at the Council meeting of June 23.
The District of Maple Ridge has been a recipient of the Canadian Award for Financial Reporting for
the past eighteen years. This award is presented by the Government Finance Officers Association
(GFOA) to recognize Municipalities that publish high quality financial reports that are easily readable,
efficiently organized and clearly communicate the government's financial picture. The 2008 Annual
Report will be submitted to the GFOA for consideration for this year's award.
In addition to the Annual Report required by the Community Charter, the District of Maple Ridge is
required to publish an annual Statement of Financial Information (SOFI) under the Financial
1133
Information Act. This report must be approved by Council and the statutory Financial Officer, and
filed with the Province of British Columbia prior to June 30, 2009.
The SOFI is attached for your review and approval. The package contains:
1) A completed checklist
2) A Statement of Assets & Liabilities
3) An Operational Statement
4) A Schedule of Debt
5) A Schedule of Remuneration and Expenses
6) A Statement of Severance Agreements
7) A Schedule of Disbursements to supplies of goods or services
8) Notes to the Financial Statements
9) A Statement of Change in Financial Position
10) A Management Report
11) A Statement of Approval of the financial information submitted.
Citizen/Customer Implications:
The Annual Report and the SOFT provide additional information to the residents of Maple Ridge and
the general public, contributing to Council's commitment to open government.
CONCLUSIONS:
Prior to June 30 of each year Council is required to receive the District's Annual Report in
accordance with Section 98 of the Community Charter and is also required to approve the Statement
of Financial Information in accordance with the Financial Information Act. It should be noted that a
detailed presentation on our 2008 Financial Statements was done at the Finance & Audit
Committee; and that related information on our reserves was presented at a regularly scheduled
Council meeting, both of which were open to the public.
The 2008 Annual Report and the 2008 Statement of Financial Information are attached to this
report.
Prepared by: Catherine Nolan, CGA
Manager of Accounting
qi)
Approved by: Paul Gill, BA, CGA
General Manager, Cor+s a and Financial Services
Concurrence: IL (Jim) Rule
C ief Administrative Officer
Page 1:
Financial Information Act
Financial Information Regulation (FIR), Schedule 1
Statement of Financial Information (SOFT)
Index to FIR Schedule 1 and the Checklist
Corporation Information
Ministry Information
General: Section One
1(1)(a) Statement of assets and liabilities
1(1)(b) Operational statement
1(1)(c) Schedule of debts
1(1)(d) Schedule of guarantee and indemnity agreements
1(1)(e) Schedule of employee remuneration and expenses
1(1)(f) Schedule of suppliers of goods and services
1(2) [Explanatory information for reference]
1(3) Statements prepared on a consolidated basis or for each fund
1(4) & (5) Notes to the statements and schedules in section 1(1)
Page 2: Statement of Assets & Liabilities: Section Two
2 Balance sheet
Changes in equity and surplus or deficit
Operational Statement: Section Three
3(1) Statement of Income / Statement of Revenue and Expenditures
Statement of Changes in Financial Position
3(2) & (3) Omission of Statement of Changes in Financial Position, with explanation
3(4) Requirement for community colleges, school districts and municipalities
Statement of Debts: Section Four
4(1)(a) & 4(2) List and detail the schedule of long-term debts
4(1)(b) Identify debts covered by sinking funds / reserves
4(3) & (4) Omission of schedule, with explanation
Pate 3: Schedule of Guarantee and Indemnity Agreements: Section Five
5(1) List agreements under the Guarantees and Indemnities Regulation
5(2) State the entities and amounts involved
5(3) & (4) Omission of schedule, with explanation
Page 3 & 4: Schedule of Remuneration and Expenses: Section Six
6(1) [Definitions for reference]
6(2)(a) List remuneration / expenses for each elected official, member of board, Cabinet appointees
6(2)(b) List each employee with remuneration exceeding $75,000, plus expenses
6(2)(c) Consolidated total for all employees with remuneration of $75,000 or less
6(2)(d) Reconcile difference in total remuneration above with operational statement
6(3) Exclude personal information other than as required
Index 1
Page 3 & 4: Schedule of Remuneration and Expenses: Section Six (continued)
6(4) & (5) [Explanatory information for reference]
6(6) Report employer portion of El and CPP as a supplier payment
6(7)(a) & (b) Statement of severance agreements
6(8) Explain an omission of statement of severance agreements
6(9) [Statement of severance agreements to minister — not required unless requested]
Page 4: Schedule of Suppliers of Goods or Services: Section Seven
7(1)(a) List suppliers receiving payments exceeding $25,000
7(1)(b) Consolidated total of all payments of $25,000 or less
7(1)(c) Reconcile difference in total above with operational statement
7(2)(a) [Explanatory information for reference]
7(2)(b) Statement of payments of grants or contributions
7(2)(c) [Explanatory information for reference]
Page 5: Inactive Corporations: Section Eight
8(1) Ministry to report for inactive corporations
8(2)(a)
8(2)(b)
Contents of report — statements and schedules under section 1(1) to extent possible
Contents of report — operational status of corporation
Approval of Financial Information: Section Nine
9(1) Approval of SOFI for corporations (other than municipalities)
9(2) Approval of SOFT for municipalities
9(3) Management report
9(4) Management report must explain roles and responsibilities
9(5) Signature approval is for all contents of the SOFI
Access to the Financial Information: Section Ten
10(1) to (3) [Explanatory information for reference]
Index 2
Financial Information Regulation, Schedule 1
Checklist — Statement of Financial Information (SOFT)
For the Corporation:
Corporate Name: Corporation of the District of Contact Name: Catherine Nolan
Maple Ridge
Fiscal Year End: December 31, 2008 Phone Number: 604-467-7316
Date Submitted: June 15, 2009
For the Ministry:
Ministry Name:
Date Received:
Date Reviewed:
Approved (SFO):
Distribution: Legislative Library
E-mail: cnolan@mapleridge.com
Reviewer:
Deficiencies:
Deficiencies Addressed:
Further Action Taken:
Ministry Retention
Yes
Item
No
No
Yes
Comments
No
1 (1) (a)
FIR
Schedule 1
Section
Item
Yes
No
N/A
Comments
General
1 (1) (a)
Statement of assets and liabilities
Statement A
1 (1) (b)
Operational statement
X
Statement B
1 (1) (c)
Schedule of debts
X
Schedule 1
1 (1) (d)
Schedule of guarantee and
indemnity agreements
x
NIL report
1 (1) (e)
Schedule of employee remuneration
and expenses
x
1 (1) (f)
Schedule of suppliers of goods and
services
x
1 (3)
Statements prepared on a
consolidated basis or for each fund,
as appropriate
X
Statements A & B
1 (4)
1 (5)
Notes to the financial statements for
the statements and schedules listed
above
x
1
FIR
Schedule 1
Section
Item
Yes
No
N/A
Comments
Statement of Assets & Liabilities
2
• A balance sheet prepared in
accordance with GAAP or stated
accounting principles / policies,
and
• Show changes in equity and
surplus or deficit due to
operations
X
X
Statement A
Statement B
Operational Statement
3 (1)
Prepared in accordance with GAAP
or stated accounting principles /
policies and consists of:
• a Statement of Income or
Statement of Revenue and
Expenditures, and
• a Statement of Changes in
Financial Position
x
Statement B
Statement C
3 (2)
3 (3)
• The Statement of Changes in
Financial Position may be
omitted if it provides no
additional information
■ The omission must be explained
in the notes
X
3 (4)
Community colleges, school districts,
and municipalities must prepare a
Statement of Changes in Financial
Position for the Capital Fund
X
Statement 2
Schedule of Debts
4 (1) (a)
4 (2)
List each long-term debt (secured by
debentures, mortgages, bonds, etc.),
stating the amount outstanding, the
interest rate, and the maturity date
X
Schedule 1
4 (1) (b)
Identify debts covered by sinking
funds or reserves and amounts in
these accounts
X
Schedule 1
4 (3)
4 (4)
• The schedule may be omitted if
addressed under section 2 or 5
and it provides no additional
information
• The omission must be explained
in a note to the schedule
X
2
FIR
Schedule 1
Section
Item
Yes
No
N/A
Comments
Schedule of Guarantee and Indemnity Agreements
5 (1)
List financial agreements that
required government approval prior
to being given (see Guarantees and
Indemnities Regulation in FIA
Guidance Package)
X
5 (2)
State the entities involved, and the
specific amount involved if known
X
5 (3)
5 (4)
• The schedule may be omitted if
addressed under section 2 or 4
and it provides no additional
information
• The omission must be explained
in a note to the schedule
X
Schedule of Remuneration and Expenses
(See Guidance Package for suggested format)
6 (2) (a)
List separately, by name and
position, the total remuneration and
the total expenses for each elected
official, member of the board of
directors, and employee appointed
by Cabinet
x
6 (2) (b)
List alphabetically each employee
whose total remuneration exceeds
$75,000 and the total expenses for
each [excluding the persons listed
under 6 (2) (a)]
X
6 (2) (c)
Include a consolidated total for
employees whose remuneration is
$75,000 or less [excluding the
persons listed under 6 (2) (a)]
x
6 (2) (d)
Reconcile or explain any difference
between total remuneration in this
schedule and related information in
the operational statement
X
6 (3)
Exclude personal information other
than name, position, function or
remuneration and expenses of
employees
X
3
FIR
Schedule 1
Section
Item
Yes
No
N/A
Schedule of Remuneration and Expenses
(See Guidance Package for suggested format)
Comments
6 (6)
6 (7) (a)
6 (7) (b)
6 (8)
Report the employer portion of El
and CPP as a supplier payment to
the Receiver General for Canada
rather than as employee
remuneration
Include a statement of severance
agreements providing:
• the number of severance
agreements under which
payment commenced in the
fiscal year being reported on for
non-union employees, and
• the range of equivalent months'
compensation for them
(see Guidance Package for
suggested format)
Provide the reason for omitting a
statement of severance agreements
in a note to the schedule of
remuneration and expenses
7 (1) (a)
7 (1) (b)
7 (1) (c)
x
x
x
Schedule of Suppliers of Goods or Services
(See Guidance Package for suggested format)
List in alphabetical order all suppliers
of goods and services who received
aggregate payments exceeding
$25, 000
Include a consolidated total of all
payments to suppliers who received
$25,000 or less
Reconcile or explain any difference
between the consolidated total and
related figures in the operational
statement
x
x
x
7 (2) (b)
Include a statement of payments for
the purposes of grants or
contributions
x
4
FIR
Schedule 1
Section
Item
Yes
No
N/A
Comments
8 (1)
8 (2) (a)
8 (2) (b)
9(1)
9 (2)
9 (3)
Inactive Corporations
The ministry reports for the
corporation if the corporation is not
operating to the extent required to
produce a SOFI
The ministry's report contains the
statements and schedules required
under section 1 (1), to the extent
possible
The ministry's report contains a
statement of the operational status of
the corporation (see Guidance
Package regarding what to include)
x
x
x
Approval of Financial Information
Corporations other than
municipalities — the SOFT is signed
as approved by the board of
directors or the governing body (see
Guidance Package for example)
Municipalities — the SOFT is
approved by its council and by the
officer assigned responsibility for
financial administration (see
Guidance Package for example)
A management report is included,
signed by the head and chief
financial officer, or by the municipal
officer assigned responsibility for
financial administration (see
examples in annual report at
http://www.Q0V.bc.ca/cas/popt/)
x
x
x
9 (4)
The management report explains the
roles and responsibilities of the
board of directors or governing body,
audit committee, management, and
the auditors
x
9 (5)
Signature approvals required in
section 9 are for each of the
statements and schedules of
financial information, not just the
financial statements
x
5
Statement A
The Corporation of the District of Maple Ridge
Consolidated Statement of Financial Position
As at December 31, 2008
Actual Actual
2008 2007`
Financial Assets
Cash and temporary investments (note 1) $ 17,796,049 $ 18,321,091
Portfolio investments (note 1) 100,002,153 92,159,630
Accounts receivable (note 2) 12,170,400 17,036,111
Recoverable local improvements (note 3) 1,086,382 876,209
Other assets (note 7) 562,982 600,067
131,617,966 128,993,108
Liabilities
Accounts payable and accrued liabilities (note 5)
Deferred revenue
Restricted revenue (note 11)
Refundable performance deposits and other
Employee future benefits (note 8)
Long term debt (note 6, schedule 1)
Net Financial Assets
13,861,354
10,420,100
38,599,279
5,820,400
4,184,300
44,018,240
116,903,673
12,213,451
8,260,924
40,865,715
7,490,986
4,122,800
45,844,029
118,797,905
$ 14,714.293 $ 10,195203
$f,
i
- V
/
Paul Gill, CGA Ernie Daykin
General Manager: Corporate & Financial Services Mayor, District of Maple Ridge
a) The notes to the Consolidated Financial Statements are an integral part of this statement
b) Contingencies, Commitments and Unrecognized Liabilities (Note 10)
c) Pension Plan (Note 4)
d) Tangible Capital Assets (Note 12)
Statement13
The Corporation of the District of Maple Ridge
Consolidated Statement of Financial Activities
For the Year Ended December 31, 2008
Actual Budget Actual
2008 2008 2007
Revenue- (segment report):
Taxes for municipal purposes (note 9) $ 50,028,475 $ 49,857,410 $ 46,096,676
User fees and other revenue 29,739,791 26,511,326 26,139,978
Senior government transfers 2,976,171 16,471,709 4,914,817
Development revenue 7,890,331 34,201,026 8,556,488
Interest and investment income
Investment Income $ 4,509,791
Interest Income 1,000,069
Less: Deferred amount (1,136,481)
Interest and investment income 4,373,379 4,373,379 1,695,000 3.176,526
Asset disposal proceeds and other gains 708,277 - 929,590
Contributed subdivision infrastructure 944,114 944,114 1,323
96,660,538 129,680,585 91,304,398
Expenditures- (segment report:)
Protective services 25,472,488 39,868,794 22,997,397
Transportation services 15,408,957 49,595,267 15,621,956
Recreation and cultural 18,366,691 40,234,523 17,525,321
Water utility 8,129,287 9,755,829 9,087,857
Sewer utility 6,889,547 9,046,598 6,681,886
General government 11,931,551 16,976,781 10,483,182
Planning, public health and other 5,942.927 4.422,893 2.627.843
92.141,448 169,900.685 85.025.442
Excess (Deficiency) of Revenue over Expenditures
4,519.090 (40,220,100) 6.278.956
Principal /Sinking Fund payments (schedule 1) (1,825,789) (3,867,145) (1,893,383)
Debt Issued 21,766.152
Increase (decrease) in Fund Balances 2,693,301 (22,321,093) 4,385,573
Fund Balances Beginning of the Year
56,039.232 56, 039,232 51.653659
Fund Balances End of the Year $ 58.732.533 $ 33,718,139 $ 56,039,232
a) The notes to the Consolidated Financial Statements are an integral part of this statement
b) Contingencies, Committments and Unrecognized Liabilities (Note 10)
c) Pension Plan (Note 4)
d) Tangible Capital Assets (Note 12)
Schedule 1
The Corporation of the District of Maple Ridge
Long Term Debts
LESS:
Sinking Funds
Net Amount
Continuity Schedule of Long Term Debt
For the Year Ended December 31, 2008
Date of Interest
Issue/Maturiq, Bylaw/MEA Function/Purpose Rate
Apr 2005/2027 6246/93 Recreation/Downtown Civic Properties 5.7 %
Apr 2005/2025 6246/93 General Government/Downtown Office Complex 5.7 %
Dec 2006/2027 6246/99 General Government/Downtown Office Complex 5.0 %
Dec 1995/2010 5291/61 Transportation/Downtown Parking 9.6 %
Jun 1983/2008 3086/33 Transportation/Storm Sewer 12.4 %
May 1992/2008 3085/33 Sewer Utility 12.4 %
Jan 1983/2008 3084/33 Water Utility 11.3 %
Subtotal
Dec 2006/2027 6246/99 General Government/Downtown Office Complex 5.0 %
Dec 1995/2010 5291/61 Transportation/Downtown Parking 9.6 %
Jun 1983/2008 3086/33 Transportation/Storm Sewer 12.4 %
May 1992/2008 3085/33 Sewer Utility 12.4 %
Jan 1983/2008 3084/33 Water Utility 11.3 %
Subtotal
The Corporation of the District of Maple Ridge
Schedule 1
Dec 31, 2007
Balance
Outstanding
26,280,481 $
3,644,437
16,300,000
300,000
39,536
46,138
13.226
46,623,818
557,591
222,198
779,789
New Debt Issued
Durinethe year
Principal/
Sinking Fund
Payments
$ 995,737 $
138,077
39,536
46,138
13.226
1,232,714
547,383
13,903
561.286
Sinking Fund
Earnings
20,619
11,170
31,789
2008
Balance
Outstanding.
$ 25,284,744
3.506,360
16,300,000
300,000
45,391,104
1,125,593
247,271
1,372.864
Interest Paid/
Earned
For The Year
$ 1,446,616
$ 45.844,029 $ $ 1794,000 $ 31,789 $ 4,018.240 $
200,600
807,833
12,000
2,447
2,855
818
2,473,169
20,619
11,170
31.789
2,441.380
The Corporation of the District of Maple Ridge
Significant Accounting Policies
For the year ended December 31, 2008
(a) Reporting Entity and Basis of Consolidation
These financial statements have been prepared using recommendations issued by the Public Sector
Accounting Board of the Canadian Institute of Chartered Accountants.
They consolidate the activities of the General, Water and Sewer, Operating and Capital Funds, the
Reserve Funds, and Municipality's wholly owned subsidiaries C.D.M.R. Developments Ltd. and Maple
Ridge Municipal Holdings Ltd.
The operating activities of the subsidiary companies are included in the General Revenue Fund and the
Capital activities of the subsidiary companies are included in the General Capital Fund.
Operating Funds (Statement 1)- As At December 31, 2008 the fund
balances were as follows:
2008 2007
General Revenue Fund $ 3,803,519 $ 2,673,416
Sewer Revenue Fund 3,173,995 3,737,315
Water Revenue Fund 3,867,665 3.452.433
10,845,179 9,863,164
Capital Funds (Statement 2)- As At December 31, 2008 the fund balances
were as follows:
General Capital Fund (15,424) (72,817)
Sewer Capital Fund -
Water Capital Fund -
(15,424) (72.817)
Reserves (Statement 3)- As At December 31, 2008 the reserve balances
were as folllows:
Reserve Fund and Reserve Accounts 47.902,778 46.248,885
Total Fund Balances 58.732,533 56,039.232
Long Term Debt - comprised of the debts shown on Schedule 1 44.018,240 45,844,029
Net Assets
$14.714,293 $ 10195.203
(b) Accrual Accounting
The accrual method for reporting revenues and expenditures, including capital expenditures, has been
used.
Revenues are recorded in the period they are earned.
Expenditures are recorded as the cost of goods or services in the period they are obtained.
The Corporation of the District of Maple Ridge
(c) Revenue Recognition
Taxation
Annual levies for non -optional municipal services and general adminstrative services are recorded as
Taxes for municipal purposes.
Levies imposed by other taxing authorities are not included as Taxes for municipal purposes.
Taxes are recognized as revenue in the year they are levied.
Through the British Columbia Assessments appeal process Taxes may be adjusted by way of
supplementary roll adjustments. The affects of these adjustments on Taxes are recognized at the time
they are awarded.
User fees and other revenue
Charges for sewer and water usage are recorded as User fees and other revenue.
Senior government transfers
Unconditional grant revenue is recognized when it is received.
Conditional grant revenue is recognized to the extent the conditions imposed on it have been fulfilled.
Development revenue
Receipts that are restricted by the legislation of senior governments or by agreement with external
parties are reported as Restricted Revenues at the time they are received. When qualifying
expenditures are incurred Restricted Revenues are brought into revenue as Development revenue.
Restricted Revenues are comprised of the amounts shown in Note 11.
Investment Income
The Municipality invests in pooled funds of the Municipal Finance Authority of British Columbia.
Earnings of these funds are allocated to the members from time to time based on the market value of
the pool. The Municipality recognizes only its share of the realized earnings of the pool. This revenue is
recorded as Investment Income and the amount is added to the cost of the units held.
To the extent that financial instruments have no stated rate of return, Investment Income is recognized
as it is received.
Local Improvement Revenue
The Municipality records capital expenditures for property and equipment funded by local improvement
agreements as they are incurred. Revenues are recognized as Development revenue at the time of the
expenditures to the extent that they will be recoverable. Local improvement levies subsequently
imposed under the agreement are recorded as User fees and other revenue for the portion that pertains
to a carrying charge.
Proceeds from disposal of property and equipment
Proceeds from the sale of tangible property and equipment are recognized as revenue at the time of
sale.
(d) Consolidated expenditures
Consolidated expenditures reported on the Consolidated Statement of Financial Position are reported by
function and include operating, capital and interest costs and are net of internal equipment allocations.
Reporting by object (type) of expenditure is included in the Segment Report.
(e) Property and equipment
Property and equipment purchased or constructed and work in process are reported as capital
expenditures and are classified according to their functional use. Property and equipment donated are
reported at fair market value at the time of the donation. Capital expenditures are reported on the
Consolidated Report of Segmented Revenue and Expenditures.
The Corporation of the District of Maple Ridge
(f) Subdivision infrastructure
Subdivison streets, lighting, sidewalks, drainage, and other infrastructure are required to be provided by
subdivision developers. Upon completion they are turned over to the Municipality. The Municipality is
not involved in the construction and does not budget for either the contribution from the developer or
the capital expenditure in its financial plan. The budget figures presented on the financial statements
are equal to the value of infrastructure turned over to the Municipality during the year.
(g) Use of estimates/measurement uncertainty
The preparation of financial statements in accordance with Canadian generally accepted accounting
principles requires management to make estimates and assumptions that affect the reported amounts
of assets and liabilities and disclosure of contingent asets and liabilites at the date of the financial
statements and the reported amounts of revenue and expenditures during the reporting period.
Significant areas requiring use of management estimates relate to the determination of employee future
benefits, the outcome of litigation and claims and the precentage of completion of buildings and
subdivision inspections. Actual results could differ from those estimates.
(h) Budget figures
The budget figures used are based on the five year financial plan adopted May 13, 2008. Contributed
subdivision infrastructure for 2008 has been added to the adopted financial plan amounts in order to
better demonstrate comparability with the actual results.
(1) Financial instruments
The Municipality's financial instruments consist of cash and temporary investments, portfolio
investments, accounts receivable, recoverable local improvements, other assets, accounts payable and
accrued liabilities, refundable performance deposits and long term debt. Unless otherwise indicated, it
is managements opinion that the Municipality is not exposed to any significant interest, credit, or
currency risks arising from these financial instruments.
(j) Investments
Investments and pooled investments are reported using the cost method. Provisions for declines in the
market value of investments are recorded when they are considered to be other than temporary.
Declines in the market values of investments are considered to be other than temporary when the
carrying value exceeds market value for more than three years.
(k) Cost share agreement
The Municipality participates in a cost share agreement with the City of Pitt Meadows to provide all of
the Recreation and cultural services and maintain all of the parks in both municipalities. The
Municipality recognizes expenditures at their gross value and records the City of Pitt Meadows'
contribution as revenue.
(IJ Basis of segmentation / Segment Report
The Municipality has adopted the new Public Sector Accounting Board recommendation requiring
financial information to be provided on a segmented basis. Municipal services have been segmented by
grouping activities that have similar service objectives (by function). Revenues that are directly related
to the costs of the function have been attributed to each segment. Expenditures reported for each
segment include an allocation for internal equipment charges. Interest is allocated to functions based
on the purpose of specific borrowings.
The Corporation of the District of Maple Ridge
Notes to the Consolidated Financial Statements
For the Year Ended December 31, 2008
1. Cash and Investments
Cash and Temporary Investments:
Cash and temporary investments as at December 31, 2008 were comprised as follows:
2008 2007
Cash $ 5,795,999 $ 1,321,410
Temporary Investments 12.000.050 16,999,681
$ 17.796.049 $ . 18,321,091
Temporary investments are bank term deposits and Guaranteed Investment Certificates with effective interest
rates of 3.20% - 3.80%. Additionally, the Municipality holds temporary investments of $1,482,738 ($1,801,144
for 2007) and agreements receivable of $316,574 ($1,047,529 for 2007) for trusts which are not reported
elsewhere in the financial statements. They are held for the following trusts:
Latecomer Fees
Cemetery Perpetual Care
Greater Vancouver Sewer & Drainage
District
Albion Dyking District
Balance
Dec 31, 2007
$ 45,866
620,610
2,052,241
Interest
Earned
$ -
57,518
Balance
Receipts Disbursements Dec 31. 2008
$ 126,921 $ 153,510 $ 19,277
42,188 57,518 662,798
296,613 1,426,222 922,632
129.956 65 107.795 43,211 194.605
$ 2.848.673 $ 57.583 $ 573.517 $1,680,461 $1799 312
Portfolio Investments
Portfolio investments include Federal Government Backed Bonds and Bank Notes with effective interest rates of
3.58% - 8.25%. They also include equity linked Bank Notes and pooled investment funds of the Municipal Finance
Authority of British Columbia, neither of which has a stated rate of return. For these investments, income is
recognized as it is received; in 2008 returns were positive and ranged to 7.19%. The Municipality does not hold
any asset backed commercial paper or hedge funds.
The carrying value of securities is based on the cost method whereby the cost of the security is adjusted to reflect
investment income that is accruing, and any permanent decline in market value. During the term of individual
investments there wil be fluctuations in market values. Such fluctuations are considered normal, and if held to
maturity, market value will be equal to face value.
The carrying value of Portfolio Investments, net of an allowance of $169,283 ($169,283 for 2007), at December
31, 2008 was $100,002,153 ($92,159,630 for 2007). The market value at December 31, 2008 was
$98,402,500 ($90,421,875 for 2007), included in this amount is $1,268,213 ($24,268,670 for 2007) for
securities shown at cost for investments for which there is no active market.
The Corporation of the District of Maple Ridge
2. Accounts Receivable
2008 2007
Property Taxes $ 4,303,637 $ 3,535,855
Other Governments 1,143,072 2,139,408
General and Accrued Interest 2,921,274 2,618,246
Development Cost Charges 3,827,956 8,799.696
12,195, 939 17, 093, 205
Less: Allowance for Doubtful Accounts (25,539) (57,094)
$ 12,170.400 $ 17 036 111
3. Recoverable Local Improvements
The Municipality provides interim financing for certain geographically localized capital projects. It recovers these
amounts either frorn benefiting property owners or from provincial subsidies. As at December 31, 2008 the
recoverable balance was comprised as follows:
Recoverable from property owners
Local improvement fund projects
Recoverable from Province
Sewerage projects
Water system projects
2008 2007
$ 962.195 $ 716,266
962,195 716,266
124,187 155,185
4,758
124,187 159,943
$ 1086.382 $ 876.209
4. Pension Plan
The Municipality and its employees contribute to the Municipal Pension Plan (Plan), a jointly trusted pension plan.
The Board of Trustees, representing plan members and employers, is responsible for overseeing the management
of the Plan, including investment of the assets and administration of benefits. The pension plan is a multi-
employer contributory pension plan. Basic pension benefits provided are defined. The plan has about 150,000
active members and approximately 54,000 retired members. Active members include approximately 32,000
contributors from local governments.
Every three years an actuarial valuation is performed to assess the financial position of the Plan and the adequacy
of Plan funding. The most recent valuation as at December 31, 2006 indicated a surplus of $438 million for basic
pension benefits. The next valuation will be as at December 31, 2009 with results available in 2010. The actuary
does not attribute portions of the surplus to individual employers.
Employer contributions to the Plan for 2007 were $1,637,589 ($1,454,528 for 2007) they are included in •
consolidated operating expenditures. Employee contributions for 2008 were $1,404,462 ($1,251,265 for 2007).
Due to severe market declines, the 2008 investment return on Plan assets to September 30, 2008 was a loss of
6.86%, which is below the actuarial target and slightly below the benchmark. The Plan could be at an
underfunded position in comparison to the 2006 actuary reported surplus. If there is an underfunded liability, the
employer's contribution rate may increase. However, this increase may not be sufficient to keep the Plan fully
funded.
The Plan's Board of Trustees has reviewed its asset allocation and will be making changes to its Statement of
Investment Policies and Procecures at its March 2009 Board Meeting.
The Corporation of the District of Maple Ridge
5. Accounts Payable and Accrued Liabilities :
Accounts Payable:
General
Other Governments
Salaries and Wages
Accrued Liabilities:
Vacation Pay
Other Vested Benefits
2008 2007
$ 6,864,721 $ 5,379,608
4,894,831 4,984,346
1,439,886 1,052.388
13,199,438 11,416,342
330,595 505,702
331,321 291,407
661,916 797.109
$ 13.861.354 $ 12 213 451
6. Long Term Debt (Schedule 1)
Long Term Debt is reported net of Sinking Fund balances and interest expense is reported net of Sinking Fund
earnings.
The Municipality carries no debt for others.
The Debenture debt issued and outstanding as at Dec 31, 2008 was $44,018,240 ($45,844,029 for 2007). The
following debenture debt amounts plus related interest are payable over the next five years.
2009 2010 2011 2012 2013
$ 1,727,113 $ 1,760,031 $ 1,779,974 $ 1,814,777. $ 1,850,562
The Municipality has the following authorized, but un -issued, long term debt as at December 31, 2008.
VA Bylaw VA Amount Expiry Date
# 6246 $ 700,000 July 2009
# 6558 6,000,000 July 2013
# 6559 1,520,000 July 2013
# 6560 900,000 July 2013
# 6561 10,671,185 July 2013
# 6562 2,675,000 July 2013
$ 22 466,185
7. Other Assets
Debt Reserve Fund:
The Municipal Finance Authority of British Columbia provides capital financing for regional districts and their
member municipalities. The Authority is required to establish a Debt Reserve Fund. Each regional district, through
its member municipalities who share in the proceeds of a debt issue, is required to pay into the Debt Reserve Fund
certain amounts set out in the debt agreements. The Authority pays into the Debt Reserve Fund these monies from
which interest earned thereon less administrative expenses becomes an obligation to the regional districts. It must
then use this fund, if at any time there are insufficient funds, to meet payments on its obligations. If this occurs,
the regional districts may be called upon to restore the fund.
Upon the maturity of a debt issue the unused portion of the Debt Reserve Fund established for that issue will be
discharged to the Municipality. The Municipality has estimated that there is only a remote possibility that these
funds will not be paid to it and therefore these funds have been included in Other assets of $562,982 ($600,067
for 2007).
The Corporation of the District of Maple Ridge
8. Employee Future Benefits
The Municipality provides employee future benefits in the form of severance benefits and vested and non -vested
sick leave to qualifying employees. These benefits are not separately funded.
Severance benefits are cash settlements paid to employees who cease their employment with the Municipality
after a specified period of time. Full time employees hired before February 11, 1999 qualify for five days pay per
year of employment, provided they either work a minimum of 20 years with the Municipality or retire as defined by
the Public Sector Pension Plan Act. Full time employees hired after February 11, 1999 qualify for 20 days pay
provided they work a minimum of 10 years with the Municipality and retire as defined by the Public Sector Pension
Plan Act.
The Municipality permits full time employees to accumulate up to 18 days per year of service for future illnesses
up to a maximum of 250 days. For certain qualifying employees a portion of this benefit vests; for the balance this
benefit does not vest and cannot be converted to any other type of benefit.
An actuarial valuation of these benefits was performed to determine the Municipality's liability and accrued benefit
obligation as at December 31, 2006 and updated for December 31, 2008. The valuation resulted in an
unamortized actuarial gain of $275,200 ($134,900 for 2007) at December 31, 2008. Actuarial gains or losses
are amortized over the expected average ramaining service life of employees. The benefit liability at
December 31, 2008 was $4,184,300, ($4,122,800 for 2007) comprised as follows:
Benefit Liability - Beginning of the year
Add: Current service costs
Interest on accrued benefit obligation
Less: Ammortization of actuarial gain
Benefits paid during the year
Benefit Liability - End of the year
Less: Unamortized actuarial gain
Accrued benefit obligation - End of the year
2008 2007
$ 4,122,800 $ 3,915,400
266,000 257,000
184,400 178,300
(13,400) (5,600)
(375,500) (222,300)
4,184,300 4,122,800
(275.20Q) (134.9001
$ 3,909,100 S. 3,987,900
Actuarial assumptions used to determine the Municipality's accrued benefit obligation are as follows:
Discount rate (long-term borrowing rate)
Expected future inflation rate
Merit and inflationary wage and salary increases averaging
2008 2007
5.25 %
2.50 %
4.55 %
4.50 %
2.50 %
4.55 %
The Corporation of the District of Maple Ridge
9. Property Tax Levies
In addition to its own tax levies the Municipality is required to levy taxes on behalf of various other taxing
authorities. These include the provincial government for local school taxes, incorporated dyking districts located
within the Municipality, and organizations providing regional services in which the Municipality has become a
member. Total tax levies for 2008 of $85,348,964 , ($80,212,057 for 2007) were comprised as follows.
Municipal Tax Levies
Levies for other authorities
School taxes
Greater Vancouver Transit Authority
British Columbia Assessment Authority
Greater Vancouver Regional District Parks
Dyking Districts
Municipal Finance Authority
Total Collections for Others
Total Tax Levies
2008 2007
$ 50,028,475 $ 46,096,676
28,174,263 26,936,461
5,133,958 5,245,583
827,126 779,494
831,308 806,054
351,614 345,019
2,220 2.770
35,320,489
$ 85,348.964
34,115.381
80.212.057
10. Contingencies, Commitments and Unrecognized Liabilities:
(a) Third Party Claims
Where losses related to litigation are likely and can be reasonably estimated management accrues its best
estimate of loss. For 2008 this estimate is $413,362 ($398,814 for 2007).
There are various other claims by and against the Municipality, the outcome of which cannot be reasonably
estimated. Any ultimate settlements will be recorded in the year the settlements occur.
(b) Contractual Obligations
(i) Sewer and Water
(a) Under a cost sharing agreement with the Greater Vancouver Sewerage and Drainage District, the
Municipality is committed to make annual payments until 2012 totaling $ 448,776 plus related
interest for facilities in the Maple Ridge/Pitt Meadows sub -area. The current annual payment is
$220,482 plus interest.
(b) The Municipality has entered into a cost share agreement with the Greater Vancouver Water
District for the construction of infrastructure. Under this agreement the Municipality expects to
incur liabilities of approximately $8,800,000 over the next 5 years. The liability is recorded as the
related costs are incurred.
(ii) Recreation and Cultural Services
(a) In 1998 the Municipality entered into an agreement to purchase ice sheet time for five years
commencing in 1999, with a five-year renewal option. In January 2004 the Municipality renewed
the agreement for an additional five-year period. The minimum annual payment due for the
provision of ice time is $552,225. These payments are recorded as expenditures when the ice
time is provided.
The Corporation of the District of Maple Ridge
(c) Unrecognized Liability
The Municipality holds shares in a non-profit organization that provides protective services to its members.
Should the organization dissolve or management choose to withdraw from the organization the Municipality
would be liable for a proportionate share of any debt the organization held at that time. The liability is
expected to be discharged over time through payments by the Municipality and others for the provision of
these services by the organization. Due to the ongoing operations of the organization the liability could only
be quantified if the Municipality chose to withdraw. Consequently no liability has been recognized in these
financial statements.
11. Restricted revenues held by the Municipality as at December 31, 2008 of $38,599,279, ($40,865,715 for 2007)
were comprised as follows:
Beginning Balance
Collections and interest
Disbursements - operating
Disbursements - capital
Ending Balance
Beginning Balance
Collections and interest
Disbursements - operating
Disbursements - capital
Ending Balance
Development
Cost Charges
Actual Actual
2008 2007
$ 36,704,662 $ 31,047,111 $
3,506,027 10,890,946
(140,528) (1,121,894)
(5,739.852) (4,111,501)
$ 34,330,302 $ 36, 704.662
Other
Restricted Revenues
Actual Actual
2008 2007
$ 4,161,053
125,840
(17,923)
$ 3,935,132
226,823
(902)
4.268.970 $p 4,161;053
Parkland
Acquisiton Charges
Actual Actual
2008 2007
$ 1,717,501
55,115 445,533
(2,163,034)
f55,115)
Total
Restricted Revenues
Actual Actual
2008
$ 40,865,715
3,686,982
(158,451)
5.794.967)
2007
$ 36,699,744
11,563,302
(1,122,796)
(6,274,535)
$ 38,599,279 $� 40,865.715
The Corporation of the District of Maple Ridge
12. Tangible Capital Assets
The Municipality is currently in the process of identifying, classifying and valuing its Tangible Capital Assets. This
project will be completed by December 31, 2009.
As at December 31, 2008 the Municipality owned or controlled approximately:
450 km of roads of varying capacity
14 bridges, none over 55 meters in length
360 km of water pipes of varying diameter
7 water pump stations
7 water reservoirs
25 pressure reducing valve stations
255 km of sewer pipes of varying diameter
271 km of drainage pipes of vaying diameter
600 parcels of land of varying sizes
20 buildings each greater than 5,000 square feet in size.
1 multi-storey building of approximately 129,000 square feet
6 indoor pools of various capacity and 2 outdoor swimming pools
200 municipal fleet vehicles of varying capacity
Additionally the Municipality has relatively less significant holdings of equipment and furniture, the quantities of
which have not been estimated.
The book value of these assets has not yet been determined, therefore they are not reported on the financial
statements or schedules.
Statement C
The Corporation of the District of Maple Ridge
Consolidated Statement of Change in Cash and Temporary Investments
For the Year Ended December 31, 2008
Actual
2008
Cash and Temporary Investments Provided by (Used for):
Actual
2007
Operations:
Excess (Deficiency) of Revenue over Expenditures $ 4,519,090 $ 6,278,956
Decrease (Increase) in Non -Cash Financial Assets
Accounts receivable 4,865,710 (1,680,757)
Recoverable local improvements (210,172) (61,435)
Other assets 37,084 11,761
4,692,622 (1,730,431)
Increase (Decrease) in Short Term Liabilities
Accounts payable 1,647,903 1,913,517
Deferred revenues 2,159,177 1,581,942
Restricted revenues (2,266,436) 4,165,973
Employee future benefits 61,500 207,400
Refundable performance deposits and other (1,670,586) 4,859,650
(68,442) 12,728,482
Financing:
Principal/Sinking Fund payments
Long term debt issued
Investing:
Increase in portfolio investments
Decrease in Cash and Temporary Investments
Cash and Temporary Investments - Beginning of Year
Cash and Temporary Investments - End of Year
a) The notes to the Consolidated Financial Statements are an integral part of this statement
b) Contingencies, Committments and Unrecognized Liabilities (Note 10)
c) Pension Plan (Note 4)
d) Tangible Capital Assets (Note 12)
(1,825,789) (1,893,383)
(1,825,789) (1,893,383)
(7,842.523) _ (25,129,299)
(525,042) (9,745,675)
18, 321, 091 28.066.766
$ 17,796,049 $ 18,321,091
Statement 2
The Corporation of the District of Maple Ridge
Statement of Changes in Capital Fund Balances
For the year ended December 31, 2008
Actual Budget Actual
2008 2008 2007
Revenue
Subdivision infrastructure contributions $ 944,114 $ 944,114 $ 1,490,323
Senior government transfers 651,217 14,085,907 2,587,441
Development fees 5,794,967 29,697,311 6,274,534
Other capital contributions 1.770,644 1,629.318 832,905
9,160,942 46,356,650 11,185,203
Expenditures
Protective services
Transportation services
Recreation and cultural
Water utilities
Sewer utilities
General government
Public and environmental health
3,762,320
8,466,017
2,389,039
1,499,529
699,683
1,109,269
3,098.358
21,024,215
16,982,378
43,426,953
25,778,237
2,500,028
2,702,726
2,523,196
1,118.992
4,015,469
9,211,318
3,992,556
1,637,380
912,119
614,709
95.032,510 20,383,551
Excess of Expenditures over Revenue (11,863,273) (48,675,860) (9,198,348)
Less:
Transfers from revenue funds 2,265,529 5,190,564 1,083,993
Transfers from reserves 9,655,137 21,719,144 7,647,791
Additional debt issued - 21,766,152
Increase (Decrease) in Capital Fund Balances 57,393 (466,564)
Capital Fund Balances- Beginning of Year (72,817) (72,817) 393,753
Capital Fund Balances- End of Period $ (15,42 $ (72,817) $ (72,817)
The Corporation of the District of Maple Ridge
Financial Information Act
Schedule of Guarantee and Indemnity Agreements
For 2008
"This organization has no guarantees or indemnities under the Guarantees
and Indemnities Regulation."
Prepared pursuant to the Financial Information Regulation, Schedule 1, Section 5
The Corporation of the District of Maple Ridge
Financial Information Act
Schedule Showing the Remuneration and Expenses
Paid to or on Behalf of Each Employee
For 2008
1 Elected Officials
Name
i Position
Remuneration
Benefits
Expenses
Ashlie, Cheryl
Daykin, Ernest
Dueck, Judy
Hogarth, Al
King, Linda
Morden, Michael
Robson, Gordy
Speirs, Craig
Stewart, Ken
Totals
Councillor
Mayor/Councillor
Councillor
Councillor
Councillor
Councillor
Mayor
Councillor
Councillor
1.487.39
31, 744.33
29,664.91
29,621.19
29,633.38
1,487.39
75,909.56
29,530.34
28,123.17
171.60
3.694.98
3,694.98
171.60
197.77
4,798.50
171.60
4,496.44
225.00
2,398.33
413.41
6,899.18
3,926.35
794.00
5,714.48
3,176.96
257,201.66
17,397.471 23,547.71
2 Other Employees (excluding those listed in Part 1 above)
Name
FRemuneration [Expenses
Bastaja, John
Bayley, Christopher C.
Benson, Laura
Bevilacqua, Jim
Blue, Sandra
Boag, David
Carmichael, Russ
Carter, Christine
Christensen, Robert
Cooke, David
Cote-Rclvink, Stephen J.
Crabtree, Christina L.
Cramb, Donald B.
Eng, Michael
Exner, Howard
Franklin, Steven
Fryer, Terence
Gill, Paul
Goddard, Charles
Gormley, Kathleen
Grootendorst, Peter
Guerra, Maria
Hall, Diana
Harcus, David
Hardy, Wayne
Harwood, Kevin
Jones, Maureen
Jorde, Shelley
Juurakko, Timo
Kivi, Ralph
$ 115,641.49 3,024.33
$ 84,803.99 528.00
$ 91,145.98 3.026.72
$ 85,528.13 500.00
$ 79,786.00 13,019.35
$ 121,497.60 1,594.62
$ 122,650.26 983.30
$ 102,631.11 452.07
$ 93,050.74 660.00
$ 84,747.65 3,657.72
$ 97,045.76 831.20
$ 92,496.09 1,466.12
$ 92,714.29 2,025.41
$ 75,627.24 1,607.63
$ 107,708.32 4,564.48
$ 91,648.79 500.00
$ 116,121.91 2,417.15
$ 165,817.56 5,152.12
$ 109,494.65 3,076.81
$ 82,732.99 964.60
$ 130,677.69 9,674.99
$ 86,966.79 1,230.36
$ 79,321.97 422.95
$ 91,920.86 50.00
$ 93,433.63 3,716.28
$ 75,735.70 0.00
$ 82,052.81 0.00
$ 96,425.35 2,311.34
$ 106,474.03 2,562.21
$ 90,943.41 2,187.26
Prepared under the Financial Information Regulation, Schedule 1, section 6(2),(3),(4),(5) and (6)
The Corporation of the District of Maple Ridge
Financial Information Act
Schedule Showing the Remuneration and Expenses
Paid to or on Behalf of Each Employee
For 2008
Lamont, Kathy I. $ 77,324.25 43.27
Leeburn, John $ 142,252.34 1,579.60
Manson, Gary $ 97,195.81 5,456.55
Marto, Ceri $ 101,493.73 2,340.05
McDonald, Brock $ 173,080.52 14.53
McIntosh, Thomas $ 100,564.28 1,160.38
Mcleod, Bruce $ 93,396.73 3.484.51
Merenick, Diane $ 79,674.01 738.92
Millward, Michael $ 93,529.32 740.00
Mitchell, Ed $ 98.195.83 2,928.12
Morris, Brett $ 110,650.25 1,447.95
Murray, Mike $ 194,388.41 2,393.62
Narayan, Sureshwar $ 82,435.97 765.18
Negoita, Victor $ 90,943.42 3,643.96
Nolan, Catherine $ 96.762.87 3.749.48
Oddstacl, Earl $ 92,575.08 2,713.45
Perkin, Kevin G. $ 75,512.90 755.32
Pickering, Jane $ 123,659.01 4,052.65
Porter, Gary K. $ 75,721.88 560.00
Quinn, Frank $ 165,813.60 5,086.39
Ramsay, Robert $ 91,522.80 80.25
Riach, Ron $ 88,036.90 47.41
Richmond, Calvin . $ 78,748.91 674.20
Robson, Gordon W. $ 75,909.56 0.00
Rule, James $ 211,991.49 11,922.48
Rutledge, Silvia $ 88.822.05 1,375.18
Sartorius, Dennis $ 87,444.58 0.00
Scherban, Jeff $ 118,964.93 0.00
Serediuk, Sean $ 85,773.02 6,638.71
Serne, Bernie $ 77,542.93 580.90
Sinclair, James G. $ 85,534.57 512.78
Smitton, Mark $ 109,771.06 3,009.43
Sorba, Estate of Jacob $ 88,778.00 0.00
Spence, Dane $ 130,024.08 4,086.08
Stewart, Michael $ 84,915.58 740.50
Stott, Rodney C. $ 79,109.69 2,957.10
Swift, Kelly $ 108,970.12 19,747.93
Thompson, Trevor $ 96,762.86 2,715.05
Tierney, Felix $ 97,545.97 827.14
Todd, Thomas $ 82,569.04 1,278.20
Traviss, Stephen $ 82,913.29 2,486.56
Varcoe, Thomas $ 78,057.39 0.00
Wheeler, Susan $ 102,631.10 465.00
Wood, Andrew $ 122,879.92 3,113.92
Zosiak, Lisa A. $ 87,117.31 702.81
Subtotal
7,554,350.15 179,822.58
Prepared under the Financial Information Regulation, Schedule 1, section 6(2),(3),(4),(5) and (6)
The Corporation of the District of Maple Ridge
Financial Information Act
Schedule Showing the Remuneration and Expenses
Paid to or on Behalf of Each Employee
For 2008
Consolidated Total of
Employees with remuneration
less than $75,000
Total All Employees
3 Reconciliation
Total remuneration
Elected Officials
Other Employees
Subtotal
Other reconciling Items
Employer portion of:
CPP
El
Accruals
WCB
Pension
Other employer costs
(Medical, Dental, etc)
Labour costs per pg 23, Segment Report
17,163,951.09 82,094.93
24,718,301.24 261,917.50
257,201.66
24,718,301.24
L
24,975,502.90
770,069.09
358,503.39
(34,706.39)
320,303.00
1,637.589.00
970,588.23
28,997,849.22
Prepared under the Financial Information Regulation, Schedule 1, section 6(2),(3),(4),(5) and (6)
The Corporation of the District of Maple Ridge
Financial Information Act
Statement of Severance Agreements
There were no severance agreements under which payment commenced between
the District of Maple Ridge and its non -unionized employees during the fiscal year
2008.
* "Compensation" means salary.
Prepared under the Financial Information Regulation, Schedule 1, subsection 6(7)
Management's Responsibility for Financial Reporting
The information in this Annual Report is the responsibility of management. The consolidated financial statements have
been prepared in accordance with Canadian generally accepted accounting principles as outlined under "Significant
Accounting Policies". These include some amounts based on management's best estimates and careful judgment.
Management maintains a system of internal accounting controls to provide reasonable assurance that assets are
safeguarded and that transactions are authorized, recorded, and reported properly. Management also administers a
program of proper business compliance.
BDO Dunwoody LLP, the Municipality's independent auditors have audited the accompanying financial statements.
Their report accompanies this statement.
Council carries out its responsibility for the consolidated financial statements principally through its Audit Committee.
The Committee meets with management on a scheduled basis and at least semi-annually with BDO Dunwoody LLP to
review their activities and to discuss auditing, internal control, accounting policy, and financial reporting matters. BDO
Dunwoody LLP has unrestricted access to the Municipality, the Audit Committee, and Council. The Audit Committee
reviews the consolidated financial statements with management prior to submission to Council for approval. It also
reviews the recommendations of the independent auditors for improvements to controls and as well as the actions of
management to implement such recommendations.
Paul Gill, CGA Jim Rule
General Manager: Corporate & Financial Services Chief Administrative Officer
The Corporation of the District of Maple Ridge
Financial Information Act
Schedule Showing Payments Made for the Provision
Of Goods or Servcies for 2008
1 Alphabetical list of suppliers who received aggregate payments exceeding $25,000
Supplier Name Aggregate amount paid to supplier
835059 BC Ltd $ 47,104
A & A Testing Ltd 228,151
A & G Supply Ltd 59,338
A T & H Industries Inc 311,413
Abbotsford Times 30,675
Accent Glass & Locksmith 52,702
Adams D., Mang M., Ashlee, J 334,960
Alberta Locators Inc 30,135
Alouette Paving Ltd 33,856
Andrew Sheret Ltd 27,613
Aplin & Martin Consultants Ltd 61,635
Associated Engineering(BC) Ltd 46,782
Avenue Machinery Corp 63,227
AW Fire Guard & Supplies Ltd 27,986
Bartle & Gibson Co Ltd 59,453
BC Hydro 893,871
BC Institute Of Technology 37,474
BC SPCA
261,047
BDO Dunwoody 65,212
Billesberger, Valerie 43,624
Boileau Electric & Pole Ltd 252,158
British Columbia Transmission 225,750
Bray R., Bray K., Ingram G. 1.142,256
Brook & Associates Inc 25.046
Bunt & Associates Eng(BC) Ltd 58,676
Bynett Construction Services 264,131
Camwood Construction Ltd 52,721
Canada Pipe Company Ltd 35,643
Canadian Pacific Railway 45,047
Carter Pontiac Buick Ltd 88,243
Catherine Berris Associates Inc 38,151
Centimark Corporation 109,338
Chairlines 25,081
Chet Construction Ltd 95,915
Chevron Canada Ltd 793,338
City Of Pitt Meadows 297,831
Columbia Bitulithic Ltd 44,636
Commercial Aquatic Supplies 49,505
Connolly Engineering Inc 30,859
Co -Pilot Industries 155,189
Corix Water Products 107,430
Creative Transportation 35,120
Cross, Connie 47,096
Crown Contracting Limited 25,973
CSDC Systems Inc 52,426
Davies Sand & Gravel Ltd 103,328
Davies, Mike 39,838
Day Advertising Group Inc 80,863
Del Equipment Ltd 44,134
Dell Canada Inc 53,008
Department Fisheries & Oceans 83,200
Design Centre for Sustainability 52,965
Directional Mining & Drilling 652,178
Prepared under the Financial Information Regulation, Schedule 1, section 7 and the Financial Information Act, section 2
1/5
The Corporation of the District of Maple Ridge
Financial Information Act
Schedule Showing Payments Made for the Provision
Of Goods or Servcies for 2008
Double M Excavating Ltd 3,164,256
Dougness Holdings Ltd 26,946
Downtown Maple Ridge Business 203,350
Durante Kreuk Ltd 37,302
Dutch Touch Green Services Ltd 27,197
Dynamic Specialty Vehicles Ltd 106,589
Earth Tech Canada Inc 67,008
EBA Engineering Consultants 38,621
Echologics Engineering Inc 26,250
Emco Limited 43,773
Emergency Communications 1,056,273
Empire Signworks Inc 44,141
Equity Valuation & Consulting 31,607
ESRI Canada Limited 58.240
Estate of Mary Skrepnechuk 1,071,701
Express Custom Trailer Mfg Inc 28,703
Farm Tek Turf Services Inc 39.525
FDM Software Ltd 31,920
Ference Weicker & Company 36,750
First Truck Centre Vanc Inc 364,192
Fitness Edge 29,970
Fitness Fixations 34,955
Fraser City Installations Ltd 191,688
Fraser River Pile & Dredge Inc 35,175
Fraser Valley Regional Library 2,112,495
Fred Surridge Ltd 51.426
Freightliner Of Vancouver 803,209
Gartner Lee Limited 29,764
GCR Rail Crossings 33,374
Genumark Promotional Merch.lnc 36,393
Gibson Waterworks Supply Inc 82,530
Golden Ears Alarm Systems 47,208
Golder & Associates 137,357
Golder Assoc. Innovative Appl. 213,051
Graham Hoffart Mathiasen Archt 178,705
Grandbois, Michelle 56,077
Greater Vanc Water District 4,334,603
Greater Vancouver Regional Dis 32,839
Green Cut Contracting 131,108
GTM Enviro Services Ltd 112,379
Guest Excavating Company Ltd 32,041
Guillevin International Inc 307,036
Hanks Trucking And Bulldozing 96,926
Happy Heart Fitness & Educ 161,919
Heart & Soul Fitness Ltd 74,484
Heritage Office Furnishing Ltd 35,255
Hewlett Packard Canada Ltd 35,473
Hi -Res Graphics Inc 31,959
Holmes & Brakel (BC) Inc. 58,664
Hub Fire Engines & Equipment 1,513,601
ICBC - Fleet Insurance 109,849
Imperial Paving 755,884
Imperial Sign 59,470
Infrastructure Management Sery 31,085
Inprotect Systems Inc 67,974
Interprovincial Traffic Sery 90,306
Prepared under the Financial Information Regulation, Schedule 1, section 7 and the Financial Information Act, section 2
2/5
The Corporation of the District of Maple Ridge
Financial Information Act
Schedule Showing Payments Made for the Provision
Of Goods or Servcies for 2008
Iota Construction Ltd 339,819
ISL
52,933
ITT Water & Waste Water 42,920
Jack Cewe Ltd 26,806
Jacks Automotive & Welding • 132,150
Jayko Construction Ltd 126,145
JLK Projects Ltd 203,196
Kal Tire
75,299
Kamloops Augering & Boring Ltd 86,579
Keller Williams Results Realty 28,875
Kerr Wood Leidal Associates 37,485
LCP Signal Management Inc 33,739
Leko Precast Products 28,665
Letts Envirowise Mgmt Services 64,471
Levelton Consultants Ltd 44,223
Lidstone Young Anderson 183,943
Lifeline Fitness 49,669
Lordco Parts Ltd 147,638
LUPS Contractors Ltd 151,540
Mainroad Contracting Ltd 106,367
Manulife Financial 725,920
Maple Ridge Chrysler 1972 Ltd 46,866
Maple Ridge Historical Society 94,646
Mar -Tech Underground Services 124,575
Matrix Marketing (1970) Ltd 45.772
McElhanney Consulting Services 253,863
McTar Petroleum Ltd 130,354
Medical Services Plan 170,238
Metro Motors Ltd 137,247
Microserve 32,599
Microsoft Licensing 89,099
Mierau 906,103
Mills Printing & Stationery 76,253
MJT Enterprises Ltd 81,360
Morrison Hershfield Limited 33.347
Morrow Bioscience Ltd 29,852
MR Downtown Parking Society 25,840
Municipal Insurance .Assoc 510,803
Municipal Pension Plan 1,694,370
Myra Systems Corp. 102,732
New Line Skateparks Inc 354,788
Novax Industries Corp 88,766
Now Solutions 48,379
Ocean Construction Supplies 33,169
Open Storage Solutions 98,056
Oracle Corporation Canada Inc. 85,697
Pacific Flow Control Ltd 48,263
Pacific Salmon Foundation 35,000
Pacific Surrey Construction 72.106
Panasonic Canada Inc 334,246
Panasonic Document Systems Dir 29,903
Panorama LMS 4011 91,882
Paul Bunyan Tree Services 32,774
Pen -West Cutting & Coring 25,324
Peter Dorozan Cable Communications 26,231
Pitt Meadows Heritage & Museum 61,206
Prepared under the Financial Information Regulation, Schedule 1, section 7 and the Financial Information Act, section 2
3/5
The Corporation of the District of Maple Ridge
Financial Information Act
Schedule Showing Payments Made for the Provision
. Of Goods or Servcies for 2008
Pitt River Quarries 62,034
Postage By Phone 42,000
PPS Ltd 74,486
Professional Mechanical Ltd 211,837
Raybern Erectors Ltd 36,268
RCMP 9,581,074
Receiver General -Payroll Deductions 1,186,430
Reliable Flagging Services Ltd 69,309
Remdal Painting & Restoration 55,028
RF Binnie & Associates Ltd 73,567
RG Arenas (Maple Ridge) Ltd 588,275
RGH Pacific Emergency Services 30,559
Ridge Meadow Comm Arts Council 651,382
Ridge Meadows Seniors Society 162,472
Ridge Meadows Recycling Society 946,901
Riteway Tree Service Ltd 83,751
Road 13 Dyking District
89,488
Road Warrior Cutting 36,506
Ross Systems Inc 60,853
S & A Supplies 99,509
Scherban, Jeff
39,478
Scottish Line Painting Ltd 83,837
Shades Of Green Landscaping 40,310
Shervin 31,160
Smithrite Portable Services 25,443
Southridge Mechanical Ltd 41,330
Springford, Nicola
49.002
Star Five Classic Country 33.236
Surrey Fire Service 78,512
T & T Demolition Ltd
25,972
Telus 90,049
Telus (Mobility) 99,814
Telus Services Inc 65,045
Tempest Development Group 373.023
Terasen Gas 360,340
Times Newspapers 78,011
Total Power Inc 32,793
Tourism Maple Ridge & P.Meadow 42,350
Transwest Roofing Ltd 99,414
Trethewey Edge Dyking District 35,748
Ultra -Tech Cleaning System Ltd 230,996
Union Of BC Municipalities 34,494
Valley Traffic Systems Inc 67,981
Van Houtte Coffee Services Inc 34,523
Wade And Associates Land Surveyors 85,709
Warrington PCI Management 687,405
Waste Services Inc 59,223
West Coast Kinesiology Service 16,573
Westridge Security Services 66,766
Westshore Constructors Ltd 91,812
Westview Sales Ltd 67,387
Wilco Landscape Westcoast Inc 584,360
Willis Canada Inc 190,362
Winvan Paving Ltd 160,419
Workers Compensation Board 320,303
Zone West Enterprises Ltd. 31,400
Prepared under the Financial Information Regulation, Schedule 1, section 7 and the Financial Information Act, section 2
4/5
Total aggregate amount paid to suppliers
The Corporation of the District of Maple Ridge
Financial Information Act
Schedule Showing Payments Made for the Provision
Of Goods or Servcies for 2008
F5
53.910,299
2 Consolidated total paid to suppliers who received aggregate payments of $25,000 or less
3 Total of payments to suppliers for grants and contributions exceeding $25,000
Consolidated total of grants exceeding $25,000
Consolidated total of contributions exceeding $25,000
Consolidated total of all grants and
contributions exceeding $25,000
4 Reconciliation
Total of aggregate payments exceeding $25,000 paid to suppliers
Consolidated total of payments of $25,000 or less paid to suppliers
Consolidated total of all grants and contributions exceeding $25,000
Reconciling items
Total per Segment Report. Expenditures, pg 23, Goods & Services plus Capital
Variance
$
4,639,321
30,000
0
30,000
Expenditures in the statements are on an accrual basis, whereas amounts paid are on a cash basis. It is important
to note that not all payments are expenditures and that not all expenditures are payments.
It is not practical to reconcile to those sets of data.
Prepared under the Financial Information Regulation, Schedule 1, section 7 and the Financial Information Act, section 2
$ 53,910,299
$ 4.639.321
$ 30,000
Explanation below
$ 60,517.819
$ 1,938.199
5/5
The Corporation of the District of Maple Ridge
Financial Information Act
Statement of Financial Information Approval
The undersigned, as authorized by the Financial Information Regulation,
Schedule 1, subsection 9 (2), approves all the statements and schedules included
in this Statement of Financial Information produced under the Financial Information
Act.
Paul ill SSA, CGA
GM Corporate & Financial Services
riay, Go 71.1' i
•
Dati
Prepared pursuant to the Financial Information Regulation, Schedule 1, Section 9
MAPLE RIDGE
British Columbia
Deep Roots
Greater Heights
TO:
District of Maple Ridge
His Worship Mayor Ernie Daykin
and Members of Council
FROM: Chief Administrative Officer
SUBJECT:
DATE: June 10, 2009
FILE NO:
ATTN: Committee of the Whole
Economic Advisory Commission Bylaw Amendment
EXECUTIVE SUMMARY:
Maple Ridge Economic Advisory Commission (EAC) Bylaw No. 6179-2003, has been reviewed for
consistency with the EAC mandate and other Municipal Commission Bylaws.
It is proposed that the EAC composition be reduced from 12 members to 11 members.
To enhance the knowledge base of the EAC; the five Community Members will preferably be
representative of the priority sectors identified in the EAC strategy:
• High Tech
• Advanced Manufacturing
• Post Secondary Education
• Tourism
Nominated Directors from the Arts Council, Chamber of Commerce, Tourism Society and Downtown
BIA will no longer need to be appointed to the EAC by Council.
Appointment terms will be adjusted to one year for the first term and eligible for reappointment for
two further terms of two years and three years respectively, for a total of six years.
RECOMMENDATION(S):
That Bylaw No. 6673-2009 be given first, second and third readings.
DISCUSSION:
a) Background Context:
Changes to Sections 4 and 6 recommend reducing the number of Councillors on the
Commission from two to one; resulting in a more balanced proportion of elected officials
and staff vs. appointed members. This has been discussed at recent EAC meetings.
The alteration to Section 5 is to provide clarification that not all Commissioners are
appointed by Council.
1134
The changes to Section 7 are in regards to the appointment of Commissioners. The
amendment proposes that nominated Directors from the Chamber of Commerce,
Downtown BIA, Arts Society and Tourism Society should not be subject to Council
approval. This is typical of other District Commissions. The five Community Members will
continue to be appointed to the EAC by Council.
Section 8 changes are to remove non-essential information from the Bylaw. The
interview process of Community Member applicants has been removed from the Bylaw
as this is an operational function and is not required in the Bylaw; however, interviews
will continue to be conducted by staff and EAC liaison for vacant Community Member
positions.
To provide staggering of the Commissioners terms a new appointment schedule is
suggested in Section 9 (a). These changes allow Community Members to have a one
year introductory term on the EAC and will be subject to re -appointment to the EAC.
/77a--/..
Prepared by: Erin Mark
Administrative Assistant,-ccryJmic Development
i
Concurrence: J.L. (dim) Rule
Chief Administrative Officer
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
BYLAW NO. 6673-2009
A Bylaw to Amend Maple Ridge Economic Advisory Commission Bylaw No. 6179 - 2003
WHEREAS it is deemed expedient to amend Maple Ridge Economic Advisory Committee Bylaw No.
6179-2003;
NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge enacts
as follows:
1. This Bylaw may be cited as the "Maple Ridge Economic Advisory Commission Amending
Bylaw No. 6673-2009".
2. That Maple Ridge Economic Advisory Commission Bylaw No. 6179-2003, be amended by:
(a) Deleting Section 4 in its entirety and replacing it with the following:
"The Economic Advisory Commission ("EAC") is composed of eleven
Commissioners."
(b) Deleting Section 5 in its entirety and replacing it with the following:
"Commissioners are people who reside or own a business in Maple Ridge, with an
interest in the economic development of the community."
(c) Deleting Section 6 in its entirety and replacing it with the following:
"The Economic Advisory Commission will be comprised of the following voting
members:
(a) Mayor of the District of Maple Ridge
(b) One Councillor of the District of Maple Ridge
(c) Director of the Chamber of Commerce
(d) Director of the Tourism Society
(e) Director of the Downtown Business Improvement Association
(f) Director of the Arts Council
(g) Five Community Members preferably representatives from each of the
priority sectors identified in the EAC strategy:
• High Tech
• Advanced Manufacturing
• Post Secondary Education
• Tourism"
(d) Deleting Section 7 in its entirety and replacing it with the following:
"The Chairpersons of the Chamber of Commerce, Downtown Business Improvement
Association, Tourism Society and Arts Council will be requested to appoint a Maple
Ridge Director of their organization to serve on the EAC. Advertisements will be
placed in the local paper requesting applications from District residents or business
owners for the five community member positions."
(e) Deleting Section 8 in its entirety and replacing it with the following:
"Recommended community member appointments will be forwarded to Council for
their consideration."
CO Deleting Section 9(a) in its entirety and replacing it with the following:
"The term of appointment will begin on September 1 in the year they are appointed
and terminate on August 31 of the last year of their term.
Commissioners are appointed for a term of one year and eligible for re -appointment
for two further terms of two years and three years respectively, for a total of six
years."
READ a first time the day of , 2009.
READ a second time the day of , 2009.
READ a third time the day of , 2009.
RECONSIDERED AND ADOPTED this day of , 2009.
PRESIDING MEMBER CORPORATE OFFICER
4
MAPLE RIDGE
Sri tisk C[plumb ia
Deep Roots
Greater Heights
District of Maple Ridge
TO: His Worship Mayor Ernie Daykin DATE: 2009 06 19
and Members of Council FILE NO:
FROM: Chief Administrative Officer ATTN: Council
SUBJECT: CEED Centre Lease
EXECUTIVE SUMMARY:
As requested the draft lease has been revised and is attached. The revision includes the addition of
the words "prepared in accordance with generally accepted accounting principles" with respect to
the preparation of financial statements.
As requested the Executive Director has also provided an explanation about the change in the
organization's Mission statement, emphasizing a community development focus, and has invited any
questions Council may have.
RECOMMENDATION(S):
That the Corporate Officer be authorized to sign the CEED Centre lease attached to the 2009 06 18
report on this subject.
DISCUSSION
a) Background Context: The background to this recommendation has been provided in
previous reports and during the group's recent presentation to Council.
Prepared1by: Mike Murray
General Manager: Co evelopment, Parks and Recreation
Approved byf au ill, BBA, CGA
�•iGenera r anage orr - ate and Financial Services
Concurrence: J1. (Jim) ule
Chief Administrative Officer
MWM
1151
LEASE
THIS INDENTURE made on the 1St day of March, 2009.
Under the "Land Transfer Form Act", Part 2,
BETWEEN:
AND:
THE CORPORATION OF THE DISTRICT OF MAPLE RIDGE, 11995 Haney
Place, Maple Ridge, BC V2X 6A9
(hereinafter called "the Lessor")
OF THE FIRST PART
CEED CENTER SOCIETY, (S 19610) a Society duly incorporated under
the laws of the Province of British Columbia, having its address at
11739 - 223rd Street, Maple Ridge, BC V2X 5X4
(hereinafter Called "the Lessee")
OF THE SECOND PART
WITNESSETH that in consideration of the rents, covenants and agreements hereinafter reserved and
contained on the part of the Lessee so be paid, observed and performed, the Lessor hereby demises
and leases unto the Lessee a portion of the premises more particularly described as:
Parcel Identifier 011-539-348 Lot 28 district Lot 398 Group I
New Westminster District Plan 155 (11739 - 223rd Street,
Maple Ridge, BC)
And for greater certainty, the demised premises shall not
include any building, road or lane (hereinafter referred to as
the "Demised Premises"):
TO HAVE AND TO HOLD the Demised Premises for and during the term of five years commencing on
the 1St day of March, 2009, unless his lease is terminated as hereinafter provided.
YIELDING AND PAYING therefore unto the Lessor during the said term the annual rent of One ($1.00)
Dollar, payable on the 1St day of March, in each and every year during the term hereof, commencing
on the 1St day of March, 2009,
THE LESSEE COVENANTS AND AGREES WITH THE LESSOR as follows:
1. To pay rent as aforesaid.
2. The Lessee will not allow the Demised Premises to be used for any other
purpose other than those as listed in Schedule "A" attached hereto and those
approved in writing by the Lessor from time to time. The Lessee will forward an
updated Schedule "A" to the Lessor on a yearly basis along with an annual
report on the Lessee's activities for the previous year including an annual
financial statement prepared in accordance with generally accepted accounting
principles. The lessor shall have the option to conduct a financial audit at
the lessor's discretion, for which the lessee agrees to cooperate fully.
3. To observe and fulfill the provisions and requirements of all statutes, orders -in -
council, By-laws, rules and regulations, municipal, parliamentary or by other
lawful authority relating to the use of the Demised Premises and without
limitation thereto to comply with all applicable recommendations of the
Insurers' Advisory Organization of Canada or any body having similar functions
or of any liability or fire insurance company by which the Lessor or Lessee may
be insured.
4. Not to assign or transfer this lease or the term or any portion thereof or let or
sublet all or any part of the Demised Premises or to part with possession of the
whole or any part of the Demised Premises without the written consent of the
Lessor first had and obtained. Such consent not to be unreasonably withheld
so long as the financial status of the proposed assignee or sub -lessee or other
party as above is acceptable to the Lessor.
5. Notwithstanding any other provisions of this lease, to indemnify and save
harmless the Lessor from any and all liabilities, damages, costs, claims, suits or
actions growing out of:
a) any breach, violation or non-performance of any covenant, condition, or
agreement in this lease set forth and contained on the part of the
Lessee to be fulfilled, kept, observed and performed;
b) any damage to property occasioned by the Lessee's use and
occupation of the Demised Premises;
c) any injury to person or persons, including death, resulting at any time
therefrom, occurring on the Demised Premises
6. That if the Lessor shall suffer or incur any damage, loss or expense or be
obliged to make any payment for which the Lessee is liable hereunder by
reason of any failure of the Lessee to observe and comply with all of the
covenants of the Lessee herein contained then the Lessor shall have the right
to add the cost or amount of such damage, loss, expense or payment to the
rent hereby reserved and any such amount shall thereupon immediately be due
and payable as rent and recoverable in the manner provided by law for the
recovery of rent in arrears.
7. The Lessee is fully familiar with and assumes sole responsibility for the physical
condition of the demised premises and the buildings, improvements, fixtures
and equipment thereon. The Lessor has made no representation of any nature
in connection therewith and shall not be liable for any latent or patent defects
therein.
8. The Lessee waives and renounces the benefit of any present or future statute
or any amendments thereto taking away or limiting the Lessor's right of
distress and agrees with the Lessor, that notwithstanding any such enactment,
all goods and chattels of the Lessee from time to time on the Demised
Premises shall be subject to distress for arrears of rent.
9. The Lessee shall not carry on or permit to be carried on any activity on the
Demises Premises which shall constitute a nuisance to the users of other
properties at or near the Demised Premises and shall indemnify the Lessor
from any claims against the Lessor arising from the use and occupation of the
Demised Premises by the Lessee.
10. Proviso for re-entry by the Lessor on non-performance of covenants.
11. The Lessee does hereby indemnify and save the Lessor harmless from and
against claims which might arise pursuant to the Builders Lien Act of British
Columbia as it may from time to time be amended in respect of any materials
or services supplied in respect of the Demised Premises at the Lessee's
request and the Lessee shall forthwith remove any builders liens placed
against the Demised Premises.
12. To pay or cause to be paid all taxes, rates and assessments now or hereafter
levied, rated or assessed against the Demised Premises including without
limiting the generality of the foregoing, sewer, water, taxes and other charges,
and any federal taxes.
THE LESSOR COVENANTS AND AGREES WITH THE LESSEE as follows:
MAINTENANCE
13. For quiet enjoyment.
14. The Lessee agrees to take good and reasonable care of the Demised Premises
and of the building, improvements, fixtures and equipment now or hereafter
located thereon and of every part thereof and at the Lessee's sole cost and
expense to manage, operate and maintain and keep the same in good order,
repair and condition throughout the interior and exterior of the building, and to
promptly make all required and necessary repairs thereto, including all
windows, fixtures, machinery, facilities, equipment and appurtenances
belonging to the Demised Premises, reasonable wear and tear excepted.
15. The Lessee covenants with the Lessor to keep the premises thereto free of ice
and snow and shall provide receptacles for rubbish of all kinds and will attend
to the removal of the same from the premises.
16. The Lessee agrees that the Lessor and its agents may at all reasonable times
enter the Demised Premises to view the state of repair and the Lessee shall
within thirty days after receipt of written notice thereof, commence and
diligently proceed to make such repairs and replacements as the Lessor may
reasonably require; and in the event of the Lessee's failure or neglect so to do
within the time herein specified, the Lessor and its agents may enter the
Demised Premises and at the Lessee's expense perform and carry out all such
repairs or replacements and the Lessor in so doing shall not be liable for any
inconvenience, disturbance, loss of business or other damage resulting
therefrom.
INSURANCE
BUILDING
HOLDOVER
17. The Lessee shall maintain the grounds to a level of service equivalent to other
Municipal grounds.
18. The Lessee shall maintain general public liability insurance in such amounts as
the Lessor may from time to time reasonably require.
19. The Lessee shall insure and keep insured to their full insurable value, during
the said term, all buildings, structures, fixtures and equipment on the demised
Premises against loss or damage by fire and against loss by such other
insurable hazards as it may form time to time reasonably require. Should the
said buildings or structures be lost or damaged due to an insurable hazard, the
Lessee will, upon receipt of the insurance proceeds, repair such damage in a
timely manner in order that the use of the demised premises as noted in
Schedule "A" may be recommenced as soon as possible.
20. All insurance required to be maintained by the Lessee hereunder shall be on
terms and with insurers to which the Lessor has no reasonable objection and
shall provide that such insurers shall provide to the Lessor thirty (30) days prior
written notice of cancellation of material alteration of such terms. The Lessee
shall furnish to the Lessor certificates or other evidence acceptable to the
Lessor as to the insurance from time to time required to be effected by the
Lessee and its renewal or continuation in force. If the Lessee shall fail to take
out, renew and keep in force such insurance the Lessor may do so as the agent
of the Lessee and the Lessee shall repay to the Lessor any amounts paid by
the Lessor as premiums forthwith upon demand.
21. The parties acknowledge that the building on the Demised Premises is of
historical significance to the community and that no modification or renovation
to the exterior of the building will be undertaken by the Lessee except as may
be approved in writing by the Lessor and in keeping with the provisions of the
H-1 Heritage Zone. Alterations may be made to the property with the
permission in writing of the Lessor for normal repair and maintenance
occasioned by ordinary wear and tear and is limited to the replacement of
elements of the structure or finishing materials of the building with
components that are equivalent to those being replaced in material
composition, dimensions, colour and quality. In the event that the Lessee
should vacate the Demised Premises, no longer be a Society in good -standing
as defined in the Societies Act, or for any reason no longer be able to use the
building, the building shall become the property of the Lessor, if permitted
under the Lessee's constitution and the Society Act R.S.B.C. 1979C. 390.
22. If at the expiration of the lease:
a) the Lessee shall hold over for any reason, and;
b) if the Lessor accepts rent;
the tenancy of the Lessee thereafter shall be from month to month only and
shall be subject to all the terms and conditions of this lease, except as to
ARBITRATION
duration, in the absence of written agreements between the Lessor and the
Lessee to the contrary.
23. In the event of a dispute arising under this lease the provisions of the
Commercial Arbitration Act, S.B.C., 1986, c.3 as it is amended from time to
time shall apply with the Lessor and the Lessee bearing the costs of the
arbitration in equal shares.
OPTION TO RENEW
SURRENDER
24. If the Lessee duly and regularly pays the rent and all other sums required to be
paid hereunder and performs each and every covenant, proviso and agreement
on the part of the Lessee to be paid, rendered, observed and performed herein,
the Lessee, provided it is not then in default, may request renewal by written
notice to the Lessor (such notice to be given at any time up to six (6) months
prior to the expiration of the term hereof) of this lease for a further term of five
(5) years from the expiration of the term hereby granted. In the event that the
Lessor shall grant renewal of this lease, the rental shall be mutually agreed
upon within 90 days from the exercise of the option or at a rental to be
determined by the arbitration as previously noted and otherwise subject to the
same terms, provisos and agreements contained in this lease excluding this
covenant for renewal.
25. The Lessee, at the expiration or sooner determination of the lease will
peaceably surrender and give up possession of the Demised Premises without
notice from the Lessor. Upon the surrender of the Demised Premises the
Lessee shall return the demised Premises to the Lessor inclusive of all
improvements and facilities provided by the Lessor.
26. The Lessor shall have the right at its sole discretion to move the building to
another location within the District of Maple Ridge for the unexpired remainder
of the term and/or renewal terms providing that such a move shall be at the
Lessor's expense, and providing that six (6) months notice of said requirement
to move shall be given to the Lessee by the Lessor.
THE LESSOR AND THE LESSEE COVENANT and agree one with the other that:
27. Failure of the Lessee to maintain its status as a non-profit registered society in
good standing in accordance with laws of British Columbia and to carry out the
activities listed in Schedule A attached hereto, as amended by mutual
agreement from time to time, shall constitute a breach of this lease and may
result in termination of the agreement and the Lessee's right to occupy the
"Demised Premises".
28. The failure of the Lessor to insist in any one or more cases upon the strict
performance of any of the covenants of this lease or to exercise any option
herein contained shall not be construed as a waiver or a relinquishment for the
future of such covenant or option and the acceptance of rental by the Lessor
with knowledge of the breach by the Lessee of any covenant or condition of this
lease shall not be deemed a waiver of such breach and no waiver by the Lessor
Page 5
of any provision of this lease shall be deemed to have been made unless
expressed in writing and signed by the Lessor.
29. This lease and everything herein contained, shall ensure to the benefit of and
be binding upon the parties hereto, and their respective successors and
permitted assigns and all words in the neuter shall include the masculine or the
feminine and all words in the singular shall include the plural when the context
so requires.
30. Any additional covenants, conditions or agreements set forth in writing and
attached hereto whether at the commencement of the said term or at any
subsequent time and signed or initialled by the parties hereto shall be read and
construed together with and as part of this lease, provided always that when
the same shall be at variance with any printed clause of this lease, such
additional covenants, conditions and agreements shall be deemed to
supersede such printed clause.
31. Any notice to be given pursuant to this lease shall be in writing and shall be
sufficiency given if served personally upon and officer of the party for whom it is
intended or mailed by prepaid registered post and in the case of the Lessor
addressed to:
The Corporation of the District of Maple Ridge
11995 Haney Place
Maple Ridge, BC V2X 6A9
And in the case of the Lessee, addressed to:
CEED Centre Society
11739 - 223rd Street
Maple Ridge, BC V2X 5X4
The date of the receipt of any such notice shall be deemed conclusively to be
the day of service if such notice is served personally, or if mailed, forty-eight
(48) hours after such mailing.
Page 6
IN WITNESS WHEREOF the parities hereto have hereunto set their hands and seals the day and year
first before written.
Party(ies) Signature(s) )
CEED Centre Society Execution Date )
by its authorized signatories: )
)
)
Name: Y M D )
)
CORPORATE OFFICER FOR )
THE CORPORATION OF THE Execution Date )
DISTRICT OF MAPLE RIDGE )
)
)
Name: Y M D )
SCHEDULE A
This schedule outlines the purposes for which the demised premises shall be used by the CEED
Centre Society.
CEED Centre Society Mission Statement
"The CEED Centre Society is dedicated to
community education on environment and development"
The CEED Centre Society offers a variety of programs, services and activities in support of this
mission to members, individuals, community groups, non-profit organizations, charities, agencies
and institutions.
As such, the Society will primarily use the demised premises according to the following list.
1. To provide public access to a heritage building for 20 hours per week, for 46 weeks of the year.
2. To provide a drop-in centre for 20 hours per week, for 46 weeks of the year.
3. To offer information and information referrals on topics including but not limited to composting,
organic gardening and environmental conservation.
4. To provide a reference materials library on topics related to the environment and development.
5. To provide meeting space for free or rent to members, other citizens of Maple Ridge—Pitt
Meadows—Katzie, community groups, non-profit organizations, charities, agencies and
institutions.
6. To provide a minimum of two educational programs, such as workshops and forums on topical
issues, including but not limited to climate change, composting, organic gardening and
environmental conservation.
7. To provide training (information and communications technology in particular) and other
government -supported programs.
8. To provide a community garden demonstrating organic gardening and composting techniques.
9. To provide pesticide alternatives education through information and communications technology
and outreach.
10. To assist other community groups in securing resources and implementing programs in the
broad interest of citizens
11. To provide office space for individuals, community groups, non-profit organizations, charities,
agencies and institutions, with preference given to community groups, non-profit organizations
and charities that align with and complement the Society's mission.
12. To organize events, celebrations and forums that enrich community life and serve the primary
purpose of community education, such as the Earth Day celebration.
13. To provide fee-for-service programs that serve a public need, such as information hotlines.
MAPLE RIDGE
British Columbia
Deep Roots
Greater Heights
TO:
District of Maple Ridge
His Worship Mayor Ernie Daykin DATE: 14 May 2009
and Members of Council FILE NO:
FROM: Chief Administrative Officer ATTN: C.O.W.
SUBJECT: CEED CENTER LEASE (Revised)
EXECUTIVE SUMMARY:
Maple Ridge Council authorized the Corporate Officer to sign and execute the proposed CEED Center
lease agreement on March 10th 2009, which was a duplicate of the previous lease. Subsequent to
this approval the CEED Center Society advised that they were unable to enter the agreement as they
had changed their mission statement and per the Societies Act could not enter an agreement that
contained their previous Mission Statement. Mr. Cowley (Executive Director) has also advised that
the CEED Center Society wished to update schedule "A" of the agreement to provide clarity on the
services currently being provided by the society.
The CEED Center Society have also requested that the language in section 2 of the lease requiring a
full annual financial audit be either removed or modified, as this clause has the potential to create
an undue financial hardship on the society which operates largely on available grant funding.
RECOMMENDATION(S):
That the Corporate Officer be authorized to sign and execute the attached revised CEED Center
Society lease.
DISCUSSION:
a) Background Context:
The updating of Mission statements and services offered which are outlined in Schedule "A" of
the agreement are permitted annually in the existing lease agreement. Staff is satisfied that the
revised list of services will continue to provide very beneficial and valuable services to the
community.
The CEED Center has advised that they would be more comfortable with the language in Section
2 of the lease if it were changed from the:
Existing Language
The Lessee will not allow the Demised Premises to be used for any other purpose other than
those as listed in Schedule "A" attached hereto and those approved in writing by the Lessor from
time to time. The Lessee will forward an updated Schedule "A" to the Lessor on a yearly basis
along with an annual report on the Lessee's activities for the previous year including an annual
financial statement. An independently prepared audit shall be submitted to the Lessor once
every three years commencing in the year 2012.
1151
And changed to
Revised Language
The lessee will not allow the Demised Premises to be used for any other purpose other than
those listed in schedule "A" attached hereto and those approved in writing from time to time. The
lessee will forward an updated Schedule "A" to the Lessor on a yearly basis along with an annual
report on the lessee's activities for the previous year including an annual financial report. "The
lessor shall have the option to conduct a financial audit at the lessors discretion, for which the
lessee agrees to cooperate fully".
CONCLUSIONS:
The concerns regarding the requirement for audited statements in section (2) of the lease were not
discovered by the CEED Center Board until the document was being reviewed prior to signing and
was considered by the Board to be significant enough to incur the delay in signing in order to make
the request for the language in the lease to be revised. Mr. Cowley, Executive Director for the CEED
Center has indicated that the proposed revisions to clause 2 will be acceptable to the Board.
Prepared by:vid Boag f
Director, Parks and F cilities
r
Approed by: Mike ay
Gen
anager, Community Development, Parks and Recreation
Concu'rren4e: J.L. (Jim) Rule
Chief Administrative Officer
db
LEASE
THIS INDENTURE made on the 1st day of March, 2009.
Under the "Land Transfer Form Act", Part 2,
BETWEEN:
AND:
THE CORPORATION OF THE DISTRICT OF MAPLE RIDGE, 11995 Haney
Place, Maple Ridge, BC V2X 6A9
(hereinafter called "the Lessor")
OF THE FIRST PART
CEED CENTER SOCIETY, (S 19610) a Society duly incorporated under
the laws of the Province of British Columbia, having its address at
11739 - 223rd Street, Maple Ridge, BC V2X 5X4
(hereinafter Called "the Lessee")
OF THE SECOND PART
WITNESSETH that in consideration of the rents, covenants and agreements hereinafter reserved and
contained on the part of the Lessee so be paid, observed and performed, the Lessor hereby demises
and leases unto the Lessee a portion of the premises more particularly described as:
Parcel Identifier 011-539-348 Lot 28 district Lot 398 Group 1
New Westminster District Plan 155 (11739 - 223rd Street,
Maple Ridge, BC)
And for greater certainty, the demised premises shall not
include any building, road or lane (hereinafter referred to as
the "Demised Premises"):
TO HAVE AND TO HOLD the Demised Premises for and during the term of five years commencing on
the 1st day of March, 2009, unless his lease is terminated as hereinafter provided.
YIELDING AND. PAYING therefore unto the Lessor during the said term the annual rent of One ($1.00)
Dollar, payable on the 1st day of March, in each and every year during the term hereof, commencing
on the 1st day of March, 2009,
THE LESSEE COVENANTS AND AGREES WITH THE LESSOR as follows:
1. To pay rent as aforesaid.
2. The Lessee will not allow the Demised Premises to be used for any other
purpose other than those as listed in Schedule "A" attached hereto and those
approved in writing by the Lessor from time to time. The Lessee will forward an
updated Schedule "A" to the Lessor on a yearly basis along with an annual
report on the Lessee's activities for .the previous year including an annual
financial statement. "The lessor shall have the option to conduct a
financial audit at the lessors discretion, for which the lessee agrees to
cooperate fully".
3. To observe and fulfill the provisions and requirements of all statutes, orders -in -
council, By-laws, rules and regulations, municipal, parliamentary or by other
lawful authority relating to the use of the Demised Premises and without
limitation thereto to comply with all applicable recommendations of the
Insurers' Advisory Organization of Canada or any body having similar functions
or of any liability or fire insurance company by which the Lessor or Lessee may
be insured.
4. Not to assign or transfer this lease or the term or any portion thereof or let or
sublet all or any part of the Demised Premises or to part with possession of the
whole or any part of the Demised Premises without the written consent of the
Lessor first had and obtained. Such consent not to be unreasonably withheld
so long as the financial status of the proposed assignee or sub -lessee or other
party as above is acceptable to the Lessor.
5. Notwithstanding any other provisions of this lease, to indemnify and save
harmless the Lessor from any and all liabilities, damages, costs, claims, suits or
actions growing out of:
a) any breach, violation or non-performance of any covenant, condition, or
agreement in this lease set forth and contained on the part of the
Lessee to be fulfilled, kept, observed and performed;
b) any damage to property occasioned by the Lessee's use and
occupation of the Demised Premises;
c) any injury to person or persons, including death, resulting at any time
therefrom, occurring on the Demised Premises
6. That if the Lessor shall suffer or incur any damage, loss or expense or be
obliged to make any payment for which the Lessee is liable hereunder by
reason of any failure of the Lessee to observe and comply with all of the
covenants of the Lessee herein contained then the Lessor shall have the right
to add the cost or amount of such damage, loss, expense or payment to the
rent hereby reserved and any such amount shall thereupon immediately be due
and payable as rent and recoverable in the manner provided by law for the
recovery of rent in arrears.
7 The Lessee is fully familiar with and assumes sole responsibility for the physical
condition of the demised premises and the buildings, improvements, fixtures
and equipment thereon. The Lessor has made no representation of any nature
in connection therewith and shall not be liable for any latent or patent defects
therein.
8. The Lessee waives and renounces the benefit of any present or future statute
or any amendments thereto taking away or limiting the Lessor's right of
distress and agrees with the Lessor, that notwithstanding any such enactment,
all goods and chattels of the Lessee from time to time on the Demised
Premises shall be subject to distress for arrears of rent.
9. The Lessee shall not carry on or permit to be carried on any activity on the
Demises Premises which shall constitute a nuisance to the users of other
properties at or near the Demised Premises and shall indemnify the Lessor
from any claims against the Lessor arising from the use and occupation of the
Demised Premises by the Lessee.
10. Proviso for re-entry by the Lessor on non-performance of covenants.
11. The Lessee does hereby indemnify and save the Lessor harmless from and
against claims which might arise pursuant to the Builders Lien Act of British
Columbia as it may from time to time be amended in respect of any materials
or services supplied in respect of the Demised Premises at the Lessee's
request and the Lessee shall forthwith remove any builders liens placed
against the Demised Premises.
12. To pay or cause to be paid all taxes, rates and assessments now or hereafter
levied, rated or assessed against the Demised Premises including without
limiting the generality of the foregoing, sewer, water, taxes and other charges,
and any federal taxes.
THE LESSOR COVENANTS AND AGREES WITH THE LESSEE as follows:
MAINTENANCE
13. For quiet enjoyment.
14. The Lessee agrees to take good and reasonable care of the Demised Premises
and of the building, improvements, fixtures and equipment now or hereafter
located thereon and of every part thereof and at the Lessee's sole cost and
expense to manage, operate and maintain and keep the same in good order,
repair and condition throughout the interior and exterior of the building, and to
promptly make all required and necessary repairs thereto, including all
windows, fixtures, machinery, facilities, equipment and appurtenances
belonging to the Demised Premises, reasonable wear and tear excepted.
15. The Lessee covenants with the Lessor to keep the premises thereto free of ice
and snow and shall provide receptacles for rubbish of all kinds and will attend
to the removal of the same from the premises.
16. The Lessee agrees that the Lessor and its agents may at all reasonable times
enter the Demised Premises to view the state of repair and the Lessee shall
within thirty days after receipt of written notice thereof, commence and
diligently proceed to make such repairs and replacements as the Lessor may
reasonably require; and in the event of the Lessee's failure or neglect so to do
within the time herein specified, the Lessor and its agents may enter the
Demised Premises and at the Lessee's expense perform and carry out all such
repairs or replacements and the Lessor in so doing shall not be liable for any
inconvenience, disturbance, loss of business or other damage resulting
therefrom.
INSURANCE
BUILDING
HOLDOVER
17. The Lessee shall maintain the grounds to a level of service equivalent to other
Municipal grounds.
18. The Lessee shall maintain general public liability insurance in such amounts as
the Lessor may from time to time reasonably require.
19. The Lessee shall insure and keep insured to their full insurable value, during
the said term, all buildings, structures, fixtures and equipment on the demised
Premises against loss or damage by fire and against loss by such other
insurable hazards as it may form time to time reasonably require. Should the
said buildings or structures be lost or damaged due to an insurable hazard, the
Lessee will, upon receipt of the insurance proceeds, repair such damage in a
timely manner in order that the use of the demised premises as noted in
Schedule "A" may be recommenced as soon as possible.
20. All insurance required to be maintained by the Lessee hereunder shall be on
terms and with insurers to which the Lessor has no reasonable objection and
shall provide that such insurers shall provide to the Lessor thirty (30) days prior
written notice of cancellation of material alteration of such terms. The Lessee
shall furnish to the Lessor certificates or other evidence acceptable to the
Lessor as to the insurance from time to time required to be effected by the
Lessee and its renewal or continuation in force. If the Lessee shall fail to take
out, renew and keep in force such insurance the Lessor may do so as the agent
of the Lessee and the Lessee shall repay to the Lessor any amounts paid by
the Lessor as premiums forthwith upon demand.
21. The parties acknowledge that the. building on the Demised Premises is of
historical significance to the community and that no modification or renovation
to the exterior of the building will be undertaken by the Lessee except as may
be approved in writing by the Lessor and in keeping with the provisions of the
H-1 Heritage Zone. Alterations may be made to the property with the
permission in writing of the Lessor for normal repair and maintenance
occasioned by ordinary wear and tear and is limited to the replacement of
elements of the structure or finishing materials of the building with
components that are equivalent to those being replaced in material
composition, dimensions, colour and quality. In the event that the Lessee
should vacate the Demised Premises, no longer be a Society in good -standing
as defined in the Societies Act, or for any reason no longer be able to use the
building, the building shall become the property of the Lessor, if permitted
under the Lessee's constitution and the Society Act R.S.B.C. 1979C. 390.
22. If at the expiration of the lease:
a) the Lessee shall hold over for any reason, and;
b) if the Lessor accepts rent;
the tenancy of the Lessee thereafter shall be from month to month only and
shall be subject to all the terms and conditions of this lease, except as to
Page 4
ARBITRATION
duration, in the absence of written agreements between the Lessor and the
Lessee to the contrary.
23. In the event of a dispute arising under this lease the provisions of the
Commercial Arbitration Act, S.B.C., 1986, c.3 as it is amended from time to
time shall apply with the Lessor and the Lessee bearing the costs of the
arbitration in equal shares.
OPTION TO RENEW
SURRENDER
24. If the Lessee duly and regularly pays the rent and all other sums required to be
paid hereunder and performs each and every covenant, proviso and agreement
on the part of the Lessee to be paid, rendered, observed and performed herein,
the Lessee, provided it is not then in default, may request renewal by written
notice to the Lessor (such notice to be given at any time up to six (6) months
prior to the expiration of the term hereof) of this lease for a further term of five
(5) years from the expiration of the term hereby granted. In the event that the
Lessor shall grant renewal of this lease, the rental shall be mutually agreed
upon within 90 days from the exercise of the option or at a rental to be
determined by the arbitration as previously noted and otherwise subject to the
same terms, provisos and agreements contained in this lease excluding this
,covenant for renewal.
25. The Lessee, at the expiration or sooner determination of the lease will
peaceably surrender and give up possession of the Demised Premises without
notice from the Lessor. Upon the surrender of the Demised Premises the
Lessee shall return the demised Premises to the Lessor inclusive of all
improvements and facilities provided by the Lessor.
26. The Lessor shall have the right at its sole discretion to move the building to
another location within the District of Maple Ridge for the unexpired remainder
of the term and/or renewal terms providing that such a move shall be at the
Lessor's expense, and providing that six (6) months notice of said requirement
to move shall be given to the Lessee by the Lessor.
THE LESSOR AND THE LESSEE COVENANT and agree one with the other that:
27. Failure of the Lessee to maintain its status as a non-profit registered society in
good standing in accordance with laws of British Columbia and to carry out the
activities listed in Schedule A attached hereto, as amended by mutual
agreement from time to time, shall constitute a breach of this lease and may
result in termination of the agreement and the Lessee's right to occupy the
"Demised Premises".
28. The failure of the Lessor to insist in any one or more cases upon the strict
performance of any of the covenants of this lease or to exercise any option
herein contained shall not be construed as a waiver or a relinquishment for the
future of such covenant or option and the acceptance of rental by the Lessor
with knowledge of the breach by the Lessee of any covenant or condition of this
lease shall not be deemed a waiver of such breach and no waiver by the Lessor
Page. 5
of any provision of this lease shall be deemed to have been made unless
expressed in writing and signed by the Lessor.
29. This lease and everything herein contained, shall ensure to the benefit of and
be binding upon the parties hereto, and their respective successors and
permitted assigns and all words in the neuter shall include the masculine or the
feminine and all words in the singular shall include the plural when the context
so requires.
30. Any additional covenants, conditions or agreements set forth in writing and
attached hereto whether at the commencement of the said term or at any
subsequent time and signed or initialled by the parties hereto shall be read and
construed together with and as part of this lease, provided always that when
the same shall be at variance with any printed clause of this lease, such
additional covenants, conditions and agreements shall be deemed to
supersede such printed clause.
31. Any notice to be given pursuant to this lease shall be in writing and shall be
sufficiency given if served personally upon and officer of the party for whom it is
intended or mailed by prepaid registered post and in the case of the Lessor
addressed to:
The Corporation of the District of Maple Ridge
11995 Haney Place
Maple Ridge, BC V2X 6A9
And in the case of the Lessee, addressed to:
CEED Centre Society
11739 - 223rd Street
Maple Ridge, BC V2X 5X4
The date of the receipt of any such notice shall be deemed conclusively to be
the day of service if such notice is served personally, or if mailed, forty-eight
(48) hours after such mailing.
IN WITNESS WHEREOF the parities hereto have hereunto set their hands and seals the day and year
first before written.
Party(ies) Signature(s) ) )
CEED Centre Society ) Execution Date )
by its authorized signatories: )
}
Name: ) Y M D
)
)
) )
CORPORATE OFFICER FOR )
THE CORPORATION OF THE ) Execution Date )
DISTRICT OF MAPLE RIDGE )
)
Name: ) Y M D )
Page
SCHEDULE A
This schedule outlines the purposes that the demised premises shall be used for by the
CEED Centre Society.
The CEED Centre Society Mission Statement
"To support community members educating other community members about
environmental and social issues"
To achieve this we offer a variety of different services. We provide support services and a
facility to individual community members as well as other non-profit groups, charities and
agencies that comply with our mandate/constitution.
The following is a list of the purposes and uses for the demised premises:
1. Drop-in Centre.
2. Print and Video Tape Library.
3. Computer Bulletin Board Service (BBS).
4. Meeting/Conference Room:
- Presentations, meetings and forums
- Available for use or rent by other non-profit groups and charities.
5. Provide a minimum of four educational programs/workshops each year directly to the
community or provide support to other groups and individuals offering educational
programs/workshops.
6. Compost education gardening/training facility:
- Developed and utilized in conjunction with Ridge Meadows Recycling
Society.
- Provide drop-in interpretive education site as well as a minimum of four
training programs/workshops each year in all types of back yard and
worm box composting.
7. Urban organic garden/training facility.
8. Provide support services and education to our members and the community which may
include:
communication/media technologies
media communications
media literacy
environment/development/health
program design and implementation
space, facilities and equipment to develop, deliver and maintain
educational programs, services and campaigns
9. Provide communication services to both non-profit and for profit companies:
- research/writing/consultation
- video/film production
- desktop publishing
- equipment rentals
10. Provide information exchange/referral services to other non-profit groups and the
community.
11. Rent space to other non-profit groups and charitable groups whose mandate fits our
constitution, with municipal approval.
12. Host government -funded training programs.
13. Host a minimum of two events and celebrations per year for our members and the
community on special occasions such as (but not limited to): Earth day, National
Environment Week, National Composting Week, etc.
SCHEDULE A
This schedule outlines the purposes for which the demised premises shall be used by the
CEED Centre Society.
CEED Centre Society Mission Statement
"The CEED Centre Society is dedicated to
community education on environment and development"
The CEED Centre Society offers a variety of programs, services and activities in support of this
mission to members, individuals, community groups, non-profit organizations, charities, agencies
and institutions.
As such, the Society will primarily use the demised premises according to the following list.
1. To provide public access to a heritage building for 20 hours per week, for 46 weeks of the
year.
2. To provide a drop-in centre for 20 hours per week, for 46 weeks of the year.
3. To offer information and information referrals on topics including but not limited to
composting, organic gardening and environmental conservation.
4. To provide a reference materials library on topics related to the environment and
development.
5. To provide meeting space for free or rent to members, other citizens of Maple Ridge—Pitt
Meadows—Katzie, community groups, non-profit organizations, charities, agencies and
institutions.
6. To provide a minimum of two educational programs, such as workshops and forums on
topical issues, including but not limited to climate change, composting, organic gardening
and environmental conservation.
7. To provide training (information and communications technology in particular) and other
government -supported programs.
8. To provide a community garden demonstrating organic gardening and composting techniques.
9. To provide pesticide alternatives education through information and communications
technology and outreach.
10. To assist other community groups in securing resources and implementing programs in the
broad interest of citizens
11. To provide office space for individuals, community groups, non-profit organizations,
charities, agencies and institutions, with preference given to community groups, non-profit
organizations and charities that align with and complement the Society's mission.
12. To organize events, celebrations and forums that enrich community life and serve the primary
purpose of community education, such as the Earth Day celebration.
13. To provide fee-for-service programs that serve a public need, such as information hotlines.
MAPLE RIDGE
Deep Roots
Greater Heights
District of Maple Ridge
TO: His Worship Mayor Ernie Daykin DATE: May 15, 2009
and Members of Council FILE NO:
FROM: Chief Administrative Officer ATTN: C.O.W.
SUBJECT: HOSTING THE 2012 BC SENIORS GAMES
EXECUTIVE SUMMARY:
Maple Ridge and Pitt Meadows recently received a call for bids to host the 2011 or 2012 BC Seniors
Games. These two years are banner years for the BC Seniors Games Society as they celebrate the
24th and 25th consecutive annual BC Seniors Games to be held in the last week of August in 2011
and 2012. It is expected that over the five days of competition 3,700, 55+ residents from all over
BC will participate in a minimum of 28 sports. The P&LS Commission considered the following two
alternative recommendations and wishes to forward both to the Councils for consideration.
RECOMMENDATION: (option)
A) That Council respectfully declines the opportunity to bid to host the 2011 or 2012 BC
Seniors Games.
or
B) That a bid be prepared, for submission to the BC Seniors Games Society, that Maple Ridge
and Pitt Meadows host the 2012 BC Seniors Games dependent upon receipt of support from
the senior supporting groups and further, that a budget commitment of $98,000 be placed
in the 2012 long term financial plans of both Municipalities to be shared proportionately in
accordance with their respective populations provided Pitt Meadows Council also support the
recommendation.
DISCUSSION:
a) Background Context:
In the department's previous bid to host the 2005-2006 BC Seniors Games we were informed
that our inability to meet the minimum accommodation and facility requirements were primary
deterrents. With the addition of the eight -lane track for the athletics competition we now meet
all the facility requirements. Furthermore, while the accommodation situation has not
significantly changed, Games participants will have access to the needed hotel accommodations
in our neighbouring municipalities with the completion of the Golden Ears Bridge. As a result
Council may want to consider bidding for the Games based on our very strong and strengthening
seniors' community and the two communities' emphasis on sport tourism.
Despite the potential benefits of hosting these Games the Commission did wrestle with
recommending that the Councils submit a bid. Their hesitancy was based on:
1) the cost involved ($98,000)
2) previous bids have been rejected and there is no additional local accommodation.
3) the community is hosting the 2009 BC Disability Games - asking volunteers to start work on
another set of Games in two years may be too soon.
DMR CR Hosting 2012 BC Seniors Games
1152
b) Desired Outcome:
The desired outcome is to pursue event opportunities that aligns with Maple Ridge and Pitt
Meadows strategic directions and provides demonstrable benefits to citizens.
c) Strategic Alignment:
The bid would contribute to creating a:
• Safe and Livable Community by providing opportunities for community volunteer involvement
and encouraging active and healthy living among citizens. It would also have a positive
Economic Development impact. In 2007 the Nanaimo BC Seniors Games over $2,000,000
in economic activity.
d) Citizen/Customer Implications:
The Games provide memorable experiences for all, and create a shared sense of community
pride. They also generate significant economic benefits, however it is recognized the hotels in
neighbouring communities would derive the majority of these revenues.
e) Interdepartmental Implications:
If this bid were pursued, planning would involve Finance, Economic Development and other
Departments.
f) Business Plan/Financial Implications:
There are currently no funds planned in the 2010- 2014 Budget for this purpose.
CONCLUSIONS:
Although the previous bid to host the BC Seniors Games was unsuccessful staff feel the
communities are in a much better position to be successful in a bid for the 2012 BC Seniors Games
and provided the resources are made available, Maple Ridge and Pitt Meadows could host the "best
ever" BC Seniors Garnes.
Prepared by: /St%Iley Jor
°ecreation Manager, Community Connections
l
Approvedby: Mike Murr.'
General Manager, Co
r: Parks & Recreation S
Approved by: Paul Gill
General Manager, Corporate & Finance
Concurrenc
SJ:ik
nity Development
JAL. (Jir�r) Rule
Chief Administrative Officer
DMR CR Hosting 2012 BC Seniors Games #2
•
MAPLE RIDGE
British Columbia
Deep Roots
Greater Heights
TO:
FROM:
District of Maple Ridge
His Worship Mayor Ernie Daykin DATE: June 10, 2009
and Members of Council FILE NO:
Chief Administrative Officer ATTN: Committee of the Whole
SUBJECT: Kanaka Business Park Local Area Service Initiative
EXECUTIVE SUMMARY:
A subdivision application has been received which upon completion will create fifty one General
Industrial (M-2) lots in what will be called the Kanaka Business Park.
As it is in the interest of the community to insure the appearance of the Kanaka Business Park is
maintained to a consistent standard, staff request Council to initiate the preparation of a Local
Service Area Bylaw. This bylaw would require subsequent property owners to pay an annual fee for
the landscape maintenance of specific areas in the proposed subdivision.
RECOMMENDATIONS:
1. That the provision of a municipal service for the Kanaka Business Park subdivision as
contained in the report dated June 10th, 2009 be endorsed in principle;
2. That staff be authorized to work with the Applicant for this Subdivision to further detail
the maintenance costs, the standard of maintenance and identify the particular
landscape areas by legal survey;
3. That the benefiting property owner receive written confirmation of Council's initiative
plan;
4. That staff be instructed to forward a report complete with recommendations on the
matter if no written objection is received from the benefiting property owner; and
5. That staff be instructed to prepare the appropriate bylaws.
DISCUSSION:
a) Background Context:
The proposed Kanaka Business Park will be comprised of fifty one lots following subdivision of the
existing three 15 ha parcels (plans attached). The land is currently zoned M-2 General Industrial.
The Applicant has drafted building and landscape guidelines to be registered on title that will be
used to guide construction on each lot. To insure the installed landscape is maintained to a
specified standard a Local Area Service Bylaw is proposed, whereby a fee is collected from the
benefiting property owners and the District of Maple Ridge provides a service to maintain specific
areas in the Business Park.
1153
The intent of the built landscape is to use native plant materials, rock and coarse woody debris to
replicate the appearance of natural drainage channels in the area. An extensive planting program to
protect the habitat and natural water features through this site has been undertaken under the
watercourse protection requirements, and it is this theme that is used to guide the landscape design
for the frontage of the properties. As irrigation will be limited to select areas, the intention is to use
drought tolerant shrubs and low growing ground covers to limit the need for conventional turf
maintenance.
The following is a description of the maintenance areas to be included in the Local Area Service.
Entry Feature
Landscape Plans provided in support of the subdivision application identify feature planting areas at
the entry to the subdivision off 128th Avenue at 261st Street and on the 128th Avenue property
frontage west of 264th Street. These areas planted by the Applicant would be included in the Local
Area Service. These are the only areas where irrigation will be provided.
Cut Bank
The Applicant has proceeded with significant site works in advance of completing the subdivision
process. Grading this up hill site to create the building lots has resulted in several lots with exposed
cut banks on the fronting streets. These cut banks will be treated by the Applicant with a planting of
native materials and low growing ground cover to stabilize the slopes. These cut banks on private
property will be included in the Local Area Service.
Landscape Buffer
On the frontage of each lot either a 1.5 or 2.0 meter wide landscape buffer is to be provided on the
private property. Initially these buffer strips will be treated by the Applicant with the same planting
as the cut banks with native plant materials and low growing ground cover. As the building lots are
developed these buffer areas will be renovated with new planting as per the Design Guidelines to
accommodate access for vehicles and services. These buffer areas will be included in the Local Area
Service.
Boulevard
Within the road right of way a 1.0 meter wide boulevard with ground cover treatment consistent with
the cut banks is to be provided at the property line. A 3.0 meter wide rock lined drainage
swale/channel is located in the boulevard with limited native shrub planting, boulders and coarse
woody debris anchored in place.
Street trees are provided in the boulevard throughout the subdivision consistent with the subdivision
servicing bylaw. As these trees are typically required their maintenance will not be included in the
Local Area Service bylaw.
b) Citizen/Customer Implications:
If this initiative is successful and the necessary bylaws are adopted, the property owners in this
subdivision will be required to pay an annual amount per lot based on a cost estimate to maintain
the areas to the standard as specified in the bylaws. At this point the figure under discussion with
the Applicant is in the range of $600.00 per lot per year. Further analysis of all costs will be
completed prior to introduction of the bylaws.
c) Policy Implications:
The process outlined in this report is consistent with the "Maple Ridge Local Area Service Policy".
CONCLUSIONS:
The benefiting property owner has indicated preliminary support for the initiative. It is recommended
that Council endorse the provision of a Local Area Service and authorize Staff to proceed to complete
the process.
Prepared by: Bruce McLeod, MBCSLA
Manager of Parks and Open Space
Approved by: Ice Murray,
General ManOger, Co munity Development
L
Parks and Leisure 'ervices
•
Concurrence: J.L. (Jim uie
Chief Administrative Officer
128 AVE
Su:eject Site
128 VE
SCALE 1:8,000
Kanaka Business Park
4
MAPLE RIDGE
8 rilish Calumbfa
CORPORATION OF
THE DISTRICT OF
MAPLE RIDGE
PARKS & LEISURE SERVICES DEPT.
DATE: Jun 11, 2009 FILE: Untitled
BY: BM
WIRAElt BOUNDARIES AS PER
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