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Home My WebLink About2009-10-05 Committee of the Whole Meeting Agenda and Reports.pdfDistrict of Maple Ridge COMMITTEE OF THE WHOLE AGENDA October 5, 2009 1:00 p.m. Council Chamber Committee of the Whole is the initial venue for review of issues. No voting takes place on bylaws or resolutions. A decision is made to send an item to Council for debate and vote or to send an item back to staff for more information or clarification before proceeding to Council. Note: If required, there will be a 15 -minute break at 3:00 p.m. Chair: Acting Mayor 1. DELEGAT/ONS/STAFFPRESENTAT/ONS- (10 minutes each) 1:00 p.m. 1.1 24152 112 Avenue - R. Reynolds, A. Sublett, B. Coombs, A. Guvi 2. PUBL/C WORKS AND DEVELOPMENT SERV/CES Note: Owners and/or Agents of Development Applications may be permitted to speak to their applications with a time limit of 10 minutes. Note: The following items have been numbered to correspond with the Council Agenda: 1101 RZ/087/07, 23940 118 Avenue, First Extension Staff report dated September 23, 2009 recommending that a one year extension be granted for rezoning application RZ/087/07. Committee of the Whole Agenda October 5, 2009 Page 2 of 3 1102 DP/045/06, 11566 224 Street Staff report dated September 23, 2009 recommending that the Corporate Officer be authorized to sign and seal DP/045/06 in support of a four storey, 35 unit apartment building, under the CRM (Commercial/Residential) zone. 1103 Excess Capacity/Extended Services Agreement LC 137/09, 20370 Wanstead Street Staff report dated September 17, 2009 recommending that Latecomer Charges be imposed and that the Corporate Officer be authorized to sign and seal Latecomer Agreement LC 137/09. 1104 28th Annual Haney -Harrison Road Relay Staff report dated September 8, 2009 recommending the use of municipal streets be authorized for the 28th Annual Haney -Harrison Road Relay, on Saturday, November 7, 2009. 3. FINANCIAL AND CORPORATE SERV/CES (including Fire and Police) 1131 2010 Permissive Tax Exemptions Staff report dated September 17, 2009 recommending that Maple Ridge Tax Exemption Bylaw No. 6690-2009 be given first, second and third readings. 1132 Disbursements for the month ended August 31, 2009 Staff report dated September 22, 2009 recommending that disbursements for August 2009 be approved. 4. COMMUNITY DEVELOPMENT AND RECREATION SERV/CES 1151 5. CORRESPONDENCE 1171 Committee of the Whole Agenda October 5, 2009 Page 3 of 3 6. OTHER ISSUES 1181 7. ADJOURNMENT 8. COMMUNITY FORUM COMMUNITY FORUM The Community Forum provides the public with an opportunity to ask questions of Council on items that are of concern to them, with the exception of Public Hearing by-laws that have not yet reached conclusion. Council will not tolerate any derogatory remarks directed at Council or staff members. Each person will be permitted 2 minutes to speak or ask questions (a second opportunity is permitted if no one else is sitting in the chairs in front of the podium). Questions must be directed to the Chair of the meeting and not to the individual members of Council. The total time for this Forum is limited to 15 minutes. If a question cannot be answered, the speaker will be advised when and how a response will be given. Other opportunities are available to address Council including public hearings and delegations. The public may also make their views known to Council by writing or via email and by attending open houses, workshops and information meetings. Serving on an Advisory Committee is an excellent way to have a voice in the future of this community. For more information on these opportunities contact: Clerk's Department at 604-463-5221 or clerks@mapleridge.ca Mayor and Council at mayorandcouncil@mapleridge.ca Checked by: Date: MAPLE RIDGE British Columbia Deep Roots Greater Heights DISTRICT OF MAPLE RIDGE TO: His Worship Mayor Ernie Daykin DATE: September 23, 2009 and Members of Council FILE NO: RZ/087/07 FROM: Chief Administrative Officer ATTN: C of W SUBJECT: Rezoning - First Extension 23940 118 Avenue EXECUTIVE SUMMARY: The applicant for the above noted file has applied for an extension to this rezoning application under Maple Ridge Development Procedures Bylaw No. 5879-1999. This application is to permit a 5 lot subdivision under the R-1 (Residential District) zone. RECOMMENDATION: That a one year extension be granted for rezoning application RZ/087/07 and that the following conditions be addressed prior to consideration of final reading: Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of security as outlined in the Agreement; ii. Registration of a geotechnical report as a Restrictive Covenant which addresses the suitability of the site for the proposed development; iii. Park dedication as required. DISCUSSION: a) Background Context: Applicant: Owner: Leigh A Holt Leigh A Holt, Sheena Holt, Kamatt Ventures Ltd Legal Description: Lot: 29, Section: 16, Township: 12, Plan: 18230 OCP: Existing: Urban Residential and Conservation Zoning: Existing: Proposed: RS -3 (One Family Rural Residential) R-1 (Residential District) -1- 1101 Surrounding Uses North: Use: Single Family Residential Zone: RS -1b (One Family Urban (Medium Density) Residential) Designation Urban Residential South: Use: Single Family Residential Zone: RS -3 (One Family Rural Residential) Designation: Urban Residential and Conservation East: Use: Single Family Residential Zone: CD -1-93 (Comprehensive Development) Designation: Urban Residential and Conservation West: Use: Single Family Residential and Conservation Zone: RS -3 Designation: Urban Residential and Conservation Existing Use of Property: Single Family Residential Proposed Use of Property: Single Family Residential Site Area: 0.615 HA (1.519 acres) Access: 118 Avenue and 117B Avenue Servicing: Full Urban Companion Applications: SD/087/07, DP/087/07 This application is to permit a 5 lot subdivision in the R-1 (Residential District) zone. The following dates outline Council's consideration of the application and Bylaw 6602-2008 The First Reading report (see attached) was considered on August 26, 2008; First Reading was granted August 26, 2008 Public Hearing was held September 16, 2008; Second and Third reading was granted on September 30, 2008. Application Progress: The applicant has been working on the terms and conditions to be met prior to final reading of the Zone Amending Bylaw. The major outstanding item is the civil drawings required for the Rezoning Servicing Agreement. These plans, however, are nearing completion. Alternatives: Council may choose one of the following alternatives: 1. grant the request for extension; 2. deny the request for extension; or 3. repeal third reading of the bylaw and refer the bylaw to Public Hearing. -2- CONCLUSION: The applicant has been actively pursuing the completion of this rezoning application and has applied for a one year extension. It is anticipated that within the next few months final consideration will be applied for. Prepared by: J Csikos Plannirr Tec nician Approved by: Frank Quinn, MBA, P.Eng Public Works & Development Services Concurrence: J.L. (Jini) Rule Chief 4dministrative Officer JC/dp The following appendices are attached hereto: Appendix A - First Reading Report -3- MAPLE RIDGE Deep Roots Greater Heights DISTRICT OF MAPLE RIDGE Affendix TO: His Worship Mayor Gordon Robson DATE: August 06, 2008 and Members of Council FILE NO: RZ/087/07 FROM: Chief Administrative Officer ATTN: C of W SUBJECT: First Reading Maple Ridge Zone Amending Bylaw 6602-2008 23940 118 Avenue EXECUTIVE SUMMARY: An application has been received to rezone the subject property from RS -3 (One Family Rural Residential) to R-1 (Residential District), to support a 5 lot subdivision. This application is in compliance with the Official Community Plan. RECOMMENDATIONS: 1. That Zone Amending Bylaw No. 6602-2008 be given first reading and be forwarded to Public Hearing; and 2. That the following terms and conditions be met prior to final reading: a. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of security as outlined in the Agreement; b. Registration of a geotechnical report as a Restrictive Covenant which addresses the suitability of the site for the proposed development; c. Park dedication as required. DISCUSSION: a) Background Context: Applicant: Owner: Leigh A Holt Leigh A Holt, Sheena Holt, Kamatt Ventures Ltd Legal Description: Lot: 29, Section: 16, Township: 12, Plan: 18230 OCP: Existing: Proposed: Urban Residential and Conservation Urban Residential and Conservation Zoning: Existing: Proposed: Surrounding Uses North: South: East: West: Use: Zone: Designation Use: Zone: Designation: Use: Zone: Designation: Use: Zone: Designation: Existing Use of Property: Proposed Use of Property: Site Area: Access: Servicing: Companion Applications: b) Project Description: RS -3 (One Family Rural Residential) R-1 (Residential District) Single Family Residential RS -1b (One Family Urban (Medium Density) Residential) Urban Residential Single Family Residential RS -3 (One Family Rural Residential) Urban Residential and Conservation Single Family Residential CD -1-93 (Comprehensive Development) Urban Residential and Conservation Single Family Residential and Conservation RS -3 Urban Residential and Conservation Single Family Residential Single Family Residential 0.615 HA (1.519 acres) 118 Avenue and 1176 Avenue Full Urban. SD/087/07 Application RZ/087/07 proposes to rezone the property located at 23940 118 Avenue from RS -3 (One Family Rural Residential) to R-1 (Residential District). This application is in support of subdivision application SD/087/07, which is for a 5 lot subdivision. The proposed size of each lot is not less than 374 m2 (4025 ft2). Currently, proposed Lot 1 has an existing house that the applicant would like to retain. Proposed Lot 1 will be meat -hooked to a portion of land on the east side of proposed Lot 2. At the subdivision stage, this portion of land will have a no -build covenant placed over it to ensure that future subdivision potential is possible with the properties to east. At the subdivision stage, proposed Lot 1 will also have a right-of-way registered on title to allow for a temporary turnaround in the lane. The south portion of the subject property will be dedicated as park for the protection of Horseshoe Creek. The applicant has submitted a geotechnical report to review the slopes to the south. The report states "the lands may be used safely for the use intended". 2 c) Planning Analysis: Official Community Plan: The subject property is designated Urban Residential and 118 Avenue is identified as a major corridor. According to the zoning matrix, this designation supports the R-1 (Residential) zone. The following Official Community Plan Residential Infill and Compatibility Criteria apply to the proposed rezoning: 3-20 Major Corridor Residential Infill developments must be designed to be compatible with the surrounding neighbourhood and will be evaluated against the following criteria: (a) building forms such as single detached dwellings, duplexes, triplexes, fourplexes, townhouses, apartments, and small lot intensive. residential development subject to Policy 3-21 (b) maximum building height of two and one-half storeys with an emphasis on ground oriented units for all developments except for apartments. The proposed R-1 (Residential! District) zone has a maximum height of 9.5 metres. (c) a maximum height of four storeys for apartments This is not applicable as the proposal is for single family Tots. (d) adherence to Development Permit Guidelines for multi -family and intensive residential development as outlined in Chapter 8 of the Official Community Plan. The proposal is not subject to a multi -family or intensive residential development permit 3-21 All Neighbourhood and Major Corridor Residential infill development will respect and reinforce the physical. patterns and characteristics of established neighbourhoods, with particular attention to: (a) the ability of the existing infrastructure to support the new development The proposed lots will be serviced by municipal services. (b) the compatibility of the site design, setbacks and lot configuration with the existing pattern of development in the area. The proposal is consistent with the surrounding area and carries on the pattern of development that has occurred to the west. -3- CO N 9 11656 4 cn M 11840 3 0- 11828 M J 2 11816 11804 1 (P 21864) oO CO N LMP 10 11 18051 12 13 m 00 7N 1N LM 2N P 46 3N 17 5, 00 4N 5, m N m m N 2 LMP 118 AAVE. 118 AVE. D 78 M N 9 L,1P 1 n N 2 CO N 48802 3 n N 4 03 N 23875 c31 123879 i...,; _MP 11 LN 45797 10 m N 9 0 N 8 0) ) N 7 0) m iN 117 B AVE. N 0) 4 N w 0 u m 0 a N3 N 2 R BCP 14818 13 14 m m 00 N 15 3797 m 16 PARK m rn N L0 w N 16 LMP 11818 15 N 17 N 18 1801 11806 14 'LMP 28456 P18 0 2 19 38 Subject Property 4„ 11845 44 11837 45 11829 46 52 11821 11811 P 53 11805 11787 39 20411 11773 40 BCP 12400 30 A EP 35041 11765 41 P 20411 District of Pitt Meadows -r B P 13265 11711 11693 11673 ,4PPend ;k 5 23940-118 Ave SCALE 1:2,000 District of Langley Ricer • MAPLE RIDGE 1846 0 11830 11790 11748 CORPORATION OF THE DISTRICT OF MAPLE RIDGE PLANNING DEPARTMENT DATE: Oct 17, 2007 RZ/087/07 BY: JV Appendix B CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. 6602-2008 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 -1985 as amended. WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1_ This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6602-2008." 2. That parcel or tract of land and premises known and described as: East 105 feet Lot 29 Section 16 Township 12 Plan 18230 New Westminster District and outlined in heavy black line on Map No. 1435 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to R-1 (Residential District) 3. Maple Ridge Zoning Bylaw No. 3510 -1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the day of , A.D. 200 . PUBLIC HEARING held the day of , A.D. 200 . READ a second time the day of , A.D. 200 . READ a third time the day of , A.D. 200 . RECONSIDERED AND FINALLY ADOPTED, the day of , A.D. 200 . MAYOR CORPORATE OFFICER ttl N 71849 6 11868.- ;,; r 17856 3 al /182821 J 2 77875 77804 (P A 21864) 417 ti 77857 5 H64 J 6 1 8 M9 LMP 10 Z11 18051 X12 5013 h ✓ LMh 1 Z:50 LMF 24H •ti 180' 23'x 2241 21e120^ t a h h R1 118 A AVE. a P16 4117 LMP e m 1 h 18 ry 19 15051 80.41 v 1867 4216.- M 3 J 4184_ 4478 r7 457875 461827 71818 15 71806 14 L1P 28456 P 23195 q49 q50 D. 51 h LAP' 29899 I 52 1187r 53 7180. 118 AVE. Q 7178) 39 P 2041177» 40 17765 117 8 AVE. 30 41 P 20411 12 16 137[ 7777 P 15230 22 P 13265 43796 0.615 ho 0.953 ha 0.684 ha A EP 35041 77693 PARK 0.55 ha 0.809 ha LMP 36718 2 1.33 ha BCP 12400 11673 MAPLE Bylaw No. Map No. From: To: t. MAPLE RIDGE s Cc: u:n4 fa CI 1 RIDGE ZOf\ —4 E Acs 1c 1I N1 Ny M1 N J J J C.14 ( rn AfvE\DING 6602-2008 1435 RS-3(One Family Rural Residential) R-1(Residential District) 0.800 ho a 77888 6 17552 .5 11846 n 0. 71830 17790 11748 1:2500 This drawing and design is the property of McElhanney Consulting Services Ltd. and shall not be used, reused or reproduced without the consent of the said company. McElhanney Consulting Ssrn,css Ltd. wM not be held mponsible tor the improper or unauthorized use of this drawing and design. 118 AVENUE RN lar Temp Turnaround I2.00 I 'zoo 14 1.. 3'i,l,57;1 I 1 ,., , 1 � L�L_J y� r i1i 1;505.0 12.00 1 12.00 8.02 1178 AVENUE t6.CT 36.0: T — 4' 11 14 --1 3 i 655sgm. I�I6025q•J 1610 /6 ti Park 2,029 sqm. Appendix C L r Develop > t Permit Areo . 5Dm from T. of Bank POINTS FLAGGED AS TOP OF BANK BY TRITON ENVIRONMENTAL CONSULTANTS LTD. 910' PCVIGW OF CONaPrJA, POW PAt1EPN 5 PcOJIPPD, total Area app -ox. 6150 sq.m. (1,52 ac) Layout assumes P-1 zee: Inmlmum 371 sago. 12.0m 24.0m deep N McElhanney McElhanney Consulting Services Ltd. 13160 -08TH AVENUE PHONE(604)596-0391 SURREY,B.C. FAX(604)59641953 SCALE : 1:1000 0 10 20 30 40 50 60 70 80m ( ALL DIMENSIONS ARE IN METRES ) NOTES' — PRELIMINARY LAYOUT ONLY, SUBJECT TO APPROVAL. — AREAS AND DIMENSIONS ARE SUBJECT TO DETAILED SURVEY AND CALCULATION, AND MAY VARY. — NOT TO BE USED FOR LEGAL TRANSACTIONS. Sketch 4 November 29 '07 Pevlsed December 18'07 Scale: 1:1000 Date: February 2007 Job No.: 2111-02452 i3riYi i CniltMlaia Deep Roots Greater Heights T0: FROM: SUBJECT: Development Permit 11566 224 Street DISTRICT OF MAPLE RIDGE His Worship Mayor Ernie Daykin and Members of Council Chief Administrative Officer DATE: FILE NO: ATTN: September 23, 2009 DP/045/06 C of W EXECUTIVE SUMMARY: A Development Permit Area application has been received for the above noted property in support of a four storey, 35 unit apartment building under the CRM (Commercial/Residential) zone. This application is subject to the Town Centre Area Development Permit Guidelines - Port Haney & Waterfront Precinct as outlined in the 2006 Official Community Plan. RECOMMENDATION: That the Corporate Officer be authorized to sign and seal DP/045/06 respecting property located at 11566 224 Street. DISCUSSION: a) Background Context: Applicant: Owner: Legal Description: OCP: Existing: Proposed: Zoning: Existing: Proposed: Surrounding Uses: North: South: Use: Zone: Designation: Use: TARSEM GILL K B S DEVELOPMENT LTD. Parcel 1, Except Plan LMP42053, D.L. 398, Plan LMP13237 Town Centre Area Plan: Apartment - Low Rise Town Centre Area Plan: Apartment - Low Rise RS -1 (One Family Urban Residential) CRM (Commercial/Residential) Restaurant C-3 (Town Centre Commercial) Port Haney Multi -Family, Commercial and Mixed Use Haney Bypass 1102 East: West: Zone: Designation: Use: Zone: Designation: Use: Zone: Designation: Existing Use of Property: Proposed Use of Property: Access: Servicing: Companion Applications: Vacant RM -3 (High Density Apartment) Ground Oriented Multi -Family Vacant MI -1 (Service Industrial) Park Vacant, previously single family residential Apartment 224 Street Full Urban RZ/045/06 b) Project Description: The applicant has applied to rezone the subject property from RS -1 (One Family Urban Residential) to CRM (Commercial/Residential) for the construction of a four storey wood -frame apartment building with one level of underground parking. The site is located at the southeast end of 224th Street, adjacent to the Haney Bypass, and is currently vacant. There is no vehicle access or egress from Haney Bypass at this location. Pedestrian access under the Haney Bypass to the waterfront and the West Coast Express Station are located just to the west of the site. The development site slopes from the northeast to the southwest. Most of the units and the proposed roof top patio will have the advantage of the views of the Fraser River and beyond. The site will feature terraced retaining walls with landscaping of various heights that will serve to mitigate noise generated by the adjacent Haney Bypass and CPR right-of-way. The architect has incorporated sound attenuation measures into the building design and materials. Heritage colours and traditional materials will be featured in recognition of the heritage character of Port Haney. The proposed building contains 35 units ranging in size from 62.4m2 (672 ft2) to 98m2 (1056 ft2) with both one and two bedrooms units. An amenity room on the main floor with an adjacent outdoor amenity space on the east side of the building and a roof top patio covered with a trellis will be available for the residents' use. Underground parking will be provided with access from 224 Street at the northwest corner of the site. 7 Visitor Parking spaces will be located within the underground parking that will be accessible outside of the security gate. A long term bicycle storage room will be located in the underground parking level and racks for 11 bicycles are to be provided at the building exits for short term storage. The proposed parking for this development has a shortfall of one residential parking space as required by the Off -Street Parking and Loading Bylaw. Because this property is located within 930 metres of the municipally owned parking lot, the owner has opted to provide payment in lieu of providing the required parking space. The amount to be provided to the District of Maple Ridge is $8000.00 which is the payment -in -lieu fee. -7- c) Planning Analysis: Town Centre Development Permit Area - Port Haney and Waterfront Precinct: This property is subject to the guidelines of Section 8.11 Town Centre Development Permit Area Guidelines - Port Haney and Waterfront Precinct of the Official Community Plan that aim to regulate the form and character of development located within this area. This development respects the key guideline concepts as outlined in this section. 1. Promote Port Haney and the Waterfront as an important heritage, tourism -oriented area. This multi -family residential building will provide vibrancy to the area and will be highly visible from the Haney Bypass. Significant landscaping within the site terracing will surround the site and will continue on the Highways land on the Bypass frontage. It is located within walking distance of the Civic Core, the waterfront and the West Coast Express station. 2. Provide a pedestrian -oriented, mixed use commercial and residential environment. The site is located on a pedestrian link from the downtown to the waterfront and the West Coast Exchange station with the Haney Bypass underpass located just to the west of the site. The significant slopes on the site prohibit individual units from directly access the street, however the main entrance has stairs and ramp access directly to 224 Street and a rear walkway provides access around the building and to the Haney Bypass. All ground floor units have exterior doors to at -grade patios and to the common amenity areas. 3. Enhance the heritage quality, character and vibrancy of Port Haney and the Waterfront. An urban building is proposed with an attractive presence to the street. Although there is very little existing heritage character in the immediate area, this proposed development will provide a heritage flavour through use of durable materials, Haney -type brick, heritage colours and architectural design. 4. Capitalize on important views. The location of the building on a knoll allows the units to take advantage of the views to the east, south and west overlooking the Fraser River and beyond. A Rooftop Patio will be located on the south end of the building roof with excellent views of the Fraser River. The views from the adjacent restaurant to the north were considered in the building siting and negative impacts have been avoided. 5. Provide outdoor space. A large outdoor amenity area will be provided on the east side of the building adjacent to the common amenity room for residents' use. A pedestrian connection from this area to the Haney Bypass will be provided. The large Rooftop Patio will provide additional outdoor space for residents' use. -3- 6. Provide climate appropriate landscaping and green features. Significant landscaping within the site terracing will surround the site and will continue on the Highways land on the Bypass frontage. A variety of plantings at various heights on the south elevation will serve to mitigate noise generated by the adjacent Haney Bypass and CPR. Several existing evergreen trees have been identified for retention adjacent to the site and will be incorporated into the new landscaping. 7. Maintain street interconnectivity. Parking for this development will be located underground with access to 224 Street at the northwest corner of the site. There are no lanes on this side of 224 Street. There will continue to be no vehicular access/egress to the Haney Bypass and access to the site will be solely from 224 Street. The south foot of 224 Street will be finished with curb, sidewalk, street trees and on -street parking on the east side in front of the building. As noted above, pedestrian connectivity will be improved. d) Advisory Design Panel: The proposed project was reviewed by the Advisory Design Panel on January 8, 2008. The Panel supported the project as presented with the resolution that the project was to go back to the Planning Department for reconsideration of the streetscape to avoid exposed retaining walls. The applicant has provided amended landscape plans with increased planting, including climbing/trailing plants, both above and below the terraced retaining walls. e) Intergovernmental Issues: The Planning Department received the approval of the certified copy of Maple Ridge Bylaw No. 6527 - 2007 from the Ministry of Transportation on May 1st, 2008. Approval for the installation and maintenance of landscaping on Highways land adjacent to the south property line of this site was provided by the Ministry of Transportation on May 14, 2009. The Ministry did not provide approval for a public bench in this location due to public safety concerns resulting from the close proximity to the highway. f) Financial Implications: A refundable security equivalent to 2.5 % of the estimated value of construction will be provided by the developer to ensure that the development, including the landscaping, is carried out in accordance with the terms and conditions of the Development Permit. Based on an estimated construction value of $4,000,000.00 the security will be $100,000.00. There will be approximately 7 trees added to the municipal street tree inventory on completion of this project. The costs associated with maintaining these trees will need to be included in a subsequent operating budget. -4- CONCLUSION: As the development proposal largely complies with the Town Centre Development Permit Area Guidelines - Port Haney and Waterfront Precinct of the Official Community Plan for form and character, it is recommended that DP/045/06 be given favourable consideration. ..-1 Prepared by: Ann E. wards, CPT Apfroved Planning Technician 2 ing, CP, MCIP erector of P annin Approved by:, Frank Quinn, MBA, P.Eng GN,Public Works & Development Services Concurrence: J. L (Jim) Rule Chief Administrative Officer AE/ The following appendices are attached hereto: Appendix A - Subject Map Appendix B - Site Plan Appendix C - Building Elevations Appendix D - Landscape Plans -5- N CCO co co N CNV CO N N C CO•J N 7 APPENDIX A CALLAGHAN AVE. A P 85354 NWS 3379 11595 CO NV o- Cb 4Z 41 2 P /55 SUBJECT PROPERTY i 1 / NWS 3383 C P 87404 City of Pitt Meadows 11566 224 STREET SCALE 1:1,500 District of Langley MAPLE RIDGE 6ririsn Cc:�mala CORPORATION OF THE DISTRICT OF MAPLE RIDGE PLANNING DEPARTMENT DATE: Mar 30, 2009 FILE: PP1645/06 BY: PC R P e`g gay f ��cC eg3q1'i5 $e 2,1,1:114 WO- Y A 1.. 60 1V We ,W 3- a Nral APPENDIX B '3e'390 1 31drii •mss KC 99511 SHIUlw .J. B4J. 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' �■■III 1111111 I' I 1111111111 iir"';: c_IIIMIIIIIIIIIIIIIIIIC 1"i`IiIiI iI IIIIIIIIIIIIIIII 11■ lam 111111111111111 ,111 I, I ■r i 3 j LI !fx d 4, 4 .1 111 1 Ill 111 N\- 0 011 Fi,bijj !s4g A G �11; j APPENDIX D 1 11 t ;m4uh§ C@Q@@QQQCQ@0@QCC7C@@s@ PI CC:zz zzz WWW a pp 1;. 1 1 1Idn h hi R I 1 3-,IgiP ill $�ik 1 I1g =1."3111 $1P ili illi 2HOb� ! !!Jil11 i !h1 1�1�kiJ 1 ZF • ••o�.a ••flnfl�•Bn.-Z nn ?mp.0x•- •o• o-s�o�Aat .:9A ~4%2356�F..8.agugsX"$..4 2 � tai 18 n, 44z u3n_n lav 4... eoaoGog Cg 01 g 1 a jV�[flHl fNIflh1 Q�'!p�W�II SII �Zt t til 11 c 1 sgr 'gig g 1 xi1 1 12 TREES TO PRESERVE r: z ►*K �� coon saL- ii iii ii Lii�.�,� �•�� F, WTh i// /Jllll 111iRim in win riwinuntia l"' \\\`\'\\ 25 TREES TO REMOVE X 0 MAPLE RIDGE British Columbia Deep Roots Greater Heights TO: District of Maple Ridge His Worship Mayor Ernie Daykin and Members of Council FROM: Chief Administrative Officer SUBJECT: DATE: FILE NO: ATTN: September 17, 2009 E02-484-001 E01-052-001 C of W Excess Capacity/Extended Services Agreement LC 137/09 EXECUTIVE SUMMARY: The developer of a property at 20370 Wanstead Street was required to extend the sanitary sewer, watermain and road along Wanstead Street to serve the development. Part of the development servicing is considered to be excess or extended servicing in accordance with the Local Government Act. The extended servicing benefits adjacent properties. Latecomer Agreement LC 137/09 provides the municipality's assessment of the attribution of the costs of the excess or extended servicing to the benefiting lands. RECOMMENDATION: That with respect to the development of lands located at 20370 Wanstead Street, be it resolved: 1. That the cost to provide the excess or extended services is, in whole or in part, excessive to the municipality and that the cost to provide these services shall be paid by the owner of the land being developed, and 2. That Latecomer Charges be imposed for such excess or extended services on the parcels and in the amounts as set out in the staff report dated August 24, 2009, and further 3. That the Corporate Officer be authorized to sign and seal Excess Capacity Latecomer Agreement LC 137/09 with the developer of the said lands. DISCUSSION: a) Background Context: The attached map identifies the lands which are involved in the development and those which will benefit from the excess or extended services. The cost breakdown for each excess or extended service is shown on attached Schedule A. 1103 In addition, a copy of Excess Capacity Latecomer Agreement LC 137/09 is also attached for information purposes. b) Strategic Alignment: Administration of excess or extended services legislation complies with the Smart Managed Growth element of the Corporate Strategic Plan. The administration procedure supports the requirement for a developer to construct municipal infrastructure in support of land development and recognizes that the infrastructure may provide benefit to other land. c) Policy Implications: Part 26, Division 11, of the Local Government Act provides that where a developer pays all or part of the cost of excess or extended services, the municipality. shall determine the proportion of the cost of the service which constitutes excess or extended service and determine the proportion of the cost of the service to be attributed to parcels of land which the municipality considers will benefit from the service. Latecomer Agreement LC 137/09 will provide such determination. CONCLUSION: A developer has provided certain services in support of development of his property. Some of the services benefit adjacent lands therefore, it is appropriate to impose Latecomer Charges on the benefitting lands. Latecomer Agreement LC 137/09 summarizes the municipality's determination of benefitting lands and cost attribution and also establishes the term over which such Latecomer Charges will be applied. Reviewed b. 'r r Fryer, Eng. an ger ct Corporate & Development Engineering r Revievved by:' nd w Wood, PhD., PEng. Munici al Engineer Approved by: Fr:nk Quinn, MBA, PEng. : Public Works & Development Services Concurrence: J.L (Jim) Rule Ch' -f Administrative Officer Schedule A TYPE OF EXCESS OR EXTENDED SERVICE 1. EXTENDED NOMINAL SERVICE SERVICE # BENEFITTING COST OF COST PER BENEFIT LOTS BENEFIT LOT ATTRIBUTED BY PROPERTY EXCLUDING SUBDIVISION Sanitary 2 $13,200.00 $6,600.00 Lot 460, Plan 114 Sewer RN 10403-0000-5 1 x $6,600.00 Watermain 2 $15,812.00 $7,906.00 Lot 460, Plan 114 RN 10403-0000-5 1 x $7,906.00 Road 2 $35,238.00 $17,619.00 Lot 460, Plan 114 RN 10403-000-5 1 x $17,619.00 A total of all of the aforementioned services for each property is as follows: List Properties Lot 460, DL 279, GP. 1, PLAN 114, NWD RN 10403-0000-5 Amount of Benefit $32,126.00 LA o c,<ec' 0 -71. _ 1 D� 7 2 0 t<` 1 fi -V G BEN EFI TTI PRS':RTY DEVEL SITE -57 .10°' o DEVELOPMENT SITE BENEFITTING PROPERTY SCALE: N.T.S. 4 1 CORPORATION OF THE MAPLE RIfGE British Cciunby DISTRICT OF MAPLE RIDGE ENGINEERING DEPARTMENT EXCESS CAPACITY/EXTENDED SERVICES AGREEMENT LC 137/09 DATE: AUGUST 2009 FILE/DWG No LC 137-2009 EXCESS CAPACITY LATECOMER AGREEMENT LC 137/09 THIS AGREEMENT made the day of , 2009: BETWEEN: Amarjit and Harjeet Gill 20370 Wanstead Street Maple Ridge, BC V2X 8W4 (Hereinafter called the "Developer") AND: OF THE FIRST PART CORPORATION OF THE DISTRICT OF MAPLE RIDGE, a Municipal Corporation under the "Local Government Act", having its offices at 11995 Haney Place, in the Municipality of Maple Ridge, in the Province of British Columbia (Hereinafter called the "Municipality") WHEREAS: OF THE SECOND PART A. The Developer has developed certain lands and premises located within the Municipality of Maple Ridge, in the Province of British Columbia, and more particularly known and described as: Lot 451, District Lot 279, Group 1, Plan 114, NWD (Hereinafter called the "said lands") B. In order to facilitate the approval of the development of the said lands, the Developer has constructed and installed the sanitary sewer, watermain and roadworks shown on the design prepared by AMB Engineering Services, Job No. C- 1023, (Sheets 1 to 4 of 4), dated August 30, 2006, and reviewed as noted by the Municipality September 20, 2006. (Hereinafter called the "Extended Services"); C. The extended services have been provided with a capacity to service the said lands and other than the said lands; D. The Municipality considers its cost to provide the Extended Services to be excessive; E. The Developer has provided the Extended Services in the Amount of $64,250.00. Page 1 of 3 F. The Municipality has determined that the following properties: Lot 460, District Lot 279, Group 1, Plan 114, NWD; (the "Benefitting Lands") will benefit from the Extended Services; G. The Municipality has imposed as a condition of the owner of the Benefitting Lands connecting to or using the Extended Services, a charge (the "Latecomer Charge") on the Benefitting Lands in the following amounts: Lot 460, District Lot 279, Group 1, Plan 114, NWD • $6,600.00 for connection to the sanitary sewer constructed by the developer • $7,906.00 for connection to the watermain constructed by the developer • $17,619.00 for direct property access to the road constructed by the developer plus interest calculated annually from the date of completion of the Extended Services as certified by the General Manager - Public Works and Development Services of the Municipality (the "Completion Date") to the date of connection by the Benefitting Lands to the Extended Services; H. The Latecomer Charge when paid by the owner of the Benefitting Lands and collected by the Municipality shall pursuant to Section 939 (7) of the Municipal Act R.S.B.C. 1996, c.323 be paid to the Developer as provided for in this Agreement. NOW THEREFORE AS AUTHORIZED BY Section 939 (9) of the Local Government Act R.S.B.C. 1996, c. 323, The parties hereto agree as follows: 1. The Latecomer Charge, if paid by the owner of the Benefitting Lands and collected by the Municipality within fifteen (15) years of the Completion Date shall be paid to the Developer and in such case payment will be made within 30 days of June 30th and December 31st of the year in which the Latecomer Charge is collected by the Municipality. 2. This Agreement shall expire and shall be of no further force and effect for any purpose on the earlier of the payment of the Latecomer Charge by the Municipality to the Developer, or fifteen (15) years from the Completion Date, and thereafter the Municipality shall be forever fully released and wholly discharged from any and all liability and obligations herein, or howsoever arising pertaining to the Latecomer Charge, and whether arising before or after the expiry of this Agreement. 3. The Developer represents and warrants to the Municipality that the Developer has not received, claimed, demanded or collected money or any other consideration from the owner of the Benefitting Lands for the provision, or expectation of the provision of the Extended Services, other than as contemplated and as provided for herein; and further represents and warrants that he has not entered into any agreement with the owner of the Page 2 of 3 Benefitting Lands for consideration in any way related to or connected directly or indirectly with the provision of the Extended Services. The representations and warranties of the Developer herein shall, notwithstanding paragraph 2 of this Agreement, survive the expiry of this Agreement. 4. The Developer (if more than one corporate body or person) hereby agrees that the Municipality shall remit the Latecomer Charge to each corporate body or person in equal shares. 5. If the Developer is a sole corporate body or person, the Municipality shall remit the Latecomer Charge to the said sole corporate body or person, with a copy to the following (name and address of director of corporate body, accountant, lawyer, etc.): 6. In the event that the Developer is not the owner of the said lands, the owner shall hereby grant, assign, transfer and set over unto the Subdivider, his heirs and assigns, all rights, title and interest under this Agreement. IN WITNESS WHEREOF the parties hereto have hereunto affixed their respective Corporate Seals, attested by the hands of their respective officers duly authorized in that behalf, the day, and year first above written. Authorized Signatory - Developer Authorized Signatory - Developer The Corporate Seal of the CORPORATION OF THE DISTRICT OF MAPLE RIDGE was hereunto affixed in the presence of: Corporate Officer - Authorized Signatory Page 3 of 3 MAPLE RIDGE OfFti5h Columbia Deep Roots Greater Heights District of Maple Ridge TO: His Worship Mayor Ernie Daykin DATE: September 8, 2009 and Members of Council FILE NO: E01-035-001 FROM: Chief Administrative Officer ATTN: C of W SUBJECT: 28th Annual Haney -Harrison Road Relay EXECUTIVE SUMMARY: BC Athletics is requesting permission to use municipal streets for the 28th Annual Haney -Harrison Road Relay on Saturday, November 7, 2009. A map showing the run routes is attached. Road closures are not anticipated for this event. Authorization from Council is required to allow the event to occur in Maple Ridge. RECOMMENDATION: THAT use of municipal streets be authorized for the 28th Annual Haney -Harrison Road Relay on Saturday, November 7, 2009, provided the conditions outlined in Schedule 'A' attached to the staff report dated September 8, 2009 are met. DISCUSSION: a) Background Context: From time to time the Municipality is requested to allow the use of municipal streets for organized events. Unless there are some unusual safety implications, approval is usually given on condition that the Municipality be indemnified against any liability for injury or damage resulting from the event. The conditions of approval of the event are attached as "Schedule A." The Haney -Harrison Road Relay begins at 6:00 am on Brown Avenue at 223 Street. Participants will travel north on 223 Street to 122 Avenue, travel west on 122 Avenue to 216 Street, travel north on 216 Street to 124 Avenue. Participants will then continue to travel east on 124 Avenue to 227 Street, travel north on 227 Street to Abernethy Way where they will travel east to 232 Street. Participants will then travel south on 232 Street to Dewdney Trunk Road where they will travel east towards Mission and beyond, and finishing in Harrison. b) Strategic Plan: Permitting of Maple Ridge street events promotes community development and often highlights Maple Ridge's natural and built features. 1104 c) Citizen/Customer Implications: This event does not require road closures, however, permission to use municipal streets may cause some delays and inconveniences to other road users. Traffic control will be provided by the event organizers. d) Interdepartmental Implications: The road use permit establishes that the event organizer must obtain the approval of RCMP, for traffic control and must notify the Fire Department and BC Ambulance Services as well as coordinate with Coast Mountain Bus Company (transit service). e) Business Plan/Financial Implications: The Business Plan recognizes that the District processes requests for use of municipal streets as part of its services. The financial impact of the specific road use is limited to staff processing effort. f) Policy Implications: Permission to use municipal streets is grantable under the District's policy practices. g) Alternatives: The District could refuse to permit the run to occur. In this event, the organizer would have to cancel the run or arrange for alternatives. CONCLUSIONS: From time to time, the District is requested to allow the use of municipal streets for various events and activities. The Haney -Harrison Road Relay was held in Maple Ridge last year without incident. Submitted by: Andre Mu Approved by: F hD., PEng. neer nk Quinn, MBA, PEng. M: Public Works & Development Services L � Concurrence: J.L. (Jim) Ruld Chief Administrative Officer AW/ml Schedule 'A' To Council Memorandum Dated September 8, 2009 28th Annual Haney -Harrison Road Relay Condition of Approval Approval for the event is given on condition that the organizers: 1. provide all necessary traffic controls, parking and emergency access acceptable to the R.C.M.P., and the Corporation of the District of Maple Ridge (the District); 2. notify local Fire Department, and Ambulance Services of the event; 3. make arrangements with Coast Mountain Bus Company for any required rerouting of buses; 4. obtain any required permits from the District of Maple Ridge Parks and Leisure Services Department for park facility use; 5. obtain any required permits from the School Districts for school facility use; 6. obtain any required permits from the Ministry of Transportation for use of Highways and facilities; 7. notify the District of Mission and obtain any required permits or permission for facility use; 8. make arrangements for all surrounding businesses and residents for access purposes during the event; 9. advertise the event in a local newspaper and notify all surrounding businesses and residents of the event (a minimum of one week prior to the event date); 10. must maintain access for emergency services to the effected areas at all times. 11. hold and save harmless the District from and against all claims, and damages arising out of or in any way connected with the event; 12.obtain and maintain during the term of this event a comprehensive general liability insurance policy providing coverage of not less than $5,000,000.00, naming the Corporation of the District of Maple Ridge as an additional named insured and MUST have the following statement written in the policy: "Naming the District as an additional insured and providing that the said policy shall not be cancelled, lapsed or materially altered without 30 days notice in writing to the District." Policies without this statement or an altered statement will NOT be accepted. The policy shall also include a Cross Liability Clause. A copy of such policy shall be delivered to the Corporate Officer prior to the event; and 13. refurbish all municipal infrastructure to an equal or better condition than that which existed prior to the event, all within 24 hours of the completed event, to the satisfaction of the District. The Corporation of the District of Maple Ridge reserves the right to withdraw permission to use municipal streets for this and future events should the organizers fail to comply with the above requirements. Chief Administrative Officer From: Maurice Wilson [mailto:maurice.wilson@bcathletics.org] Sent: September 2, 2009 11:35 AM To: Ruby Tam Cc: Michael Eng Subject: H2H Relay Hi Ruby, Please find attached information relevant to this year's Haney -to -Harrison Relay, scheduled for Saturday, November 7, 2009. BC Athletics seeks approval from the District of Maple Ridge to run the initial part of the event on district roads. This is the 28th annual running of the event, and the proposed route is the same as last year. Assembly of runners will still take place on Brown Ave between 224th St and Garden St, and runners will be walked to the corner of Brown Ave and 223rd St for the start. The attached maps explain the route in more detail. In addition I draw your attention to the Volunteer map, which highlights locations where we will have marshalls positioned. The locations labeled 1 D, 1 E and 1G will additionally be manned by Traffic Control Professionals with appropriate signage. Approvals are also being requested from Maple Ridge RCMP, Garibaldi Secondary School (where the first relay exchange takes place), Ministry of Transport, the Maple Ridge Leisure Centre (who will open their washrooms early for us), Coast Mountain Transit, and Fraser Valley Regional District. A copy of our Certificate of Insurance, naming the municipality of Maple Ridge as an additional insured is also attached. Thank you for your assistance with. Should you have any questions, please let me know. Maurice Wilson BC Athletics, Technical Manager Road & Cross Country Running 120 - 3820 Cessna Drive Richmond, BC V7B 0A2 (T) 604-333-3553 (F) 604-333-3551 www.bcathletics.org Jul, 17, 2009 3:24PM SPORTINSURANCE MARKETING LTD. No, 3689 P. 8/10 BC Athletics CERTIFICATE OF INSURANCE THIS IS TO CERTIFY THAT POLICIES OF INSURANCE AS HEREIN DESCRIBED HAVE BEEN ISSUED TO THE INSURED NAMED BELOW AND ARE IN FORCE AT THE DATE HEREOF: THIS CERTIFICATE IS ISSUED AT THE REQUEST OF: ERASER VALLEY REGIONAL DISTRICT, CORP. OF THE VILLAGE OF HARRISON HOT SPRINGS, AGASSIZ AGRICULTURAL & HORTICULTURAL ASSOCIATION, DISTRICT OF KENT, DISTRICT OF MAPLE RIDGE. CITY OF PITT MEADOWS, RIDGE MEADOWS PARKS & LEISURE SERVICES COMMISSION, SCHOOL DISTRICT 42, DISTRICT OF MISSION, CANADIAN FOREST PRODUCTS (CANFOR), RIMEX SUPPLY LTD. , RIVERVIEW FARMS, GURDEV SIDHU, ROYAL CANADIAN LEGION BRANCH 88, SALUS ENTERPRISES LTD., JR FRASERVIEW HOLDINGS INC., MISSION ALLIANCE CHURCH, COUNTRY TIME CHILDREN'S CENTRE, BC HYDRO, SCHOOL DISTRICT 75, SASQUATCH INN ENTERPRISES, MICHAEL'S RESTAURANT (DEWDNEY) ABOVE ARE ADDED AS ADDITIONAL INSURED, BUT SOLELY WITH RESPECT TO THE LIABILITY WHICH ARISES OUT OF THE ACTIVITIES OF THE NAMED INSURED TO WHOM NOTICE WILL 8E MAILED IF SUCH INSURANCE IS CANCELLED OR IS CHANGED IN SUCH A MANNER AS TO AFFECT THIS CERTIFICATE NAME OF INSURED BC ATHLETICS ASSOCIATION LOCATION AND OPERATIONS TO WHICH THIS CERTIFICATE APPLIES MAPLE RIDGE-MISSION-DEWDNEY-KENT-AGASSIZ - HARRISON HOT SPRINGS, BC "HANEY TO HARRISON 100K ROAD RELAY & ULTRA" (INCLUDING AWARDS & DANCE AT AGASSIZ COMMUNITY HALL) NOVEMBER 7, 2009 KIND OF POLICY POLICY NO. INSURERS LIMIT OF LIABILITY GENERAL LIABILITY AS1084 AVIVA INSURANCE COMPANY OF CANADA $5,000,000.00 LIMIT per oocucrence OM 1111116 aggregate visa %speot to products 8 completed operetIone "DEDUCTIBLE $500.00 POLICY EXTENSIONS *CROSS LIABILITY CLAUSE INCLUDED *PARTICIPANT COVERAGE INCLUDED *SUBJECT TO 30 DAYS WRITTEN NOTICE OF CANCELLATION BC MINISTRY OF TRANSPORTATION CERTIFICATE, IS ATTACHED THE INSURANCE AFFORDED IS SUBJECT TO THE TERMS, CONDITIONS AND EXCLUSIONS OF THE APPLICABLE POLICY. rTh Jul 17, 2009 Ins7 ALL SPORT INSURANCE MARKETING LTD. AHOR REPRESENTATIVE 507, 1367 West Broadway, Vancouver, BC V6H 4A9 4 1.1u4 3s:uc,S r . /Ultra Run • 0 J Run Canada Certifie U 7.4 W � 4.'77J15 4Y3;YL r M 4 f'1 p/ n' a a Iff .T;,,, l:n:lUC SJi i J.' 1,,,, 'F.11L ii r ril _Y is �! __- • yvau 1�1,516.10 xt! k:C } • • oi.4S 41s3-` .n Mccailulti TJECiauc ivLu ) ti. N f- L.. I22 -Q3 uEZZ E I- Nate: Ultra runners mu iCi1•4:1 M=C(i]FD ri 6..=Lc3� • 00 td) • cc 401 0-4 Q., D 3 H2H Leg 1 Volunteer Location Map Page 1 of 1 Volunteer Locations: Leg 1 [ Next Leg ] [ Map Index ] NEW ROUTE for 2008. Click on Start or Exchange 1 to see detailed views. 124 AV i1G A N Er fi E LEG1 START TO GARIBALDI SECONDARY SCHOOL VAY EXCHANGE 1 GARIBALDI SECONDARY SCHOOL DEWDNEY TRLNK RD LOOGHEED HNdY CO 1CO http:!/www.bcathletics.org/H2H/maps/vol_leg1.htm 02/09/2009 H2H Leg 2 Volunteer Location Map Page 1 of 1 EXCHANGE 1 GARIBALDI SECONDARY 0 Volunteer Locations: Leg 2 [ Previous Leg ] [ Next Lea j [ Map Index j Click an Exchange 1 or Exchange 2 to see detailed views. LEG 2 GARIBALDI SECONDARY SCHOOL TO STAVE DAM EXCHANGE STAVE DAM 0 GENERAL STCRE n QEWDNEY TRUNKRD I. va .4 vFi http://www.bcathletics.org/H2H/maps/vol_leg2.htm 02/09/2009 H2H Start Volunteer Location Map Page 1 of 1 Volunteer Locations: Start Area: Brown Ave and Garden St (new) NO PARKING [ Next Leci ] [ Next Exchande] [ Mao Index ] startooil HANEY-HARRISON START 4— PARKING 4 41— PARKING Start001 NO PARKING NO PARKING z LEGION 1 COFFEE AVAILABLE, BATHROOMS OPEN NO PARKIN r ALK NO PARKING - 44 ASSEMBLY 4 BROWN AVENUE 4 NO PARKING Star Istartooit G CHIP PICKUP 14§ * r TRAFFIC CONTROL Ril = CONE = RUNNING ROUTE TEAM SIGN -R4 TOILETS r--1 1 PARKING LOT http://www.bcathletics.org/H2H/rnaps/vol_start.htm 02/09/2009 H2H Exchange 1 Volunteer Location Map Volunteer Locations: Exchange 1 [ Start Area 1 [ Previous Lea 1 [ Next Leq 1 [ Next Exchange ] [ Map Index ] EXCHANGE 1: GARIBALDI SECONDARY SCHOOL TRAFFIC CONTROL If 3 CONE <I> SPOTTER .411'3 RUNNING ROUTE 25-30 cones beginning adjacent to the pole 2crass from 240 St. Ex 0 PARK HERE r 1_ 'Tr rsi A EXCHANGE ZONE # ---111. LEG 2 4Ij -42D Of • (ii5 TENT & TABLE SCHOOL BUILDING IExl 021 SCHOOL BUILDING TOILETS BUS STOP DEWDNEY TRUNK ROAD Page 1 of 1 Exi Si Ito Ex107 NO PARKI SOm RUNNER DROP-OFF Exi OB *PARK HERE http://www.beathletics.org/H2H/maps/vol_exchl.htm 02/09/2009 09/29/2009 07:53 FAX 604 467 7668 604 333 3551 BC ATHLETICS B _ TIILE'TIC, rr RCMP Ridge Meadows 001/001 09:47;45 09-11-2009 2/5 TO; FROM: Track and Field Road Running Marathons/Ultras Cross Country Running Race Walking Maple Ridge RCMP - Sgt. Roland Pierschke — Traffic Section. Phone: 604463-6251 Fax: 604-467-7668 Maurice Wilson, BC Athletics, Technical Manager Road & Cross Country Running Phone: 604 - 333 - 3553 Fax: 604 - 333 - 3551 REGARDING: 28th Annual Haney to Harrison Road Relay EVENT DATE: Saturday, November 7, 2009 NOTIFICATION OF EVENT BC Athletics, with the co-operation of the Fraser Valley Regional District, District of Maple Ridge, and the Ministry of Transportation will be organizing the annual Haney to Harrison Road Relay to take place on Saturday, November 7, 2009 from Maple Ridge to Harrison Hot Springs. ACKNOWLEDGEMENT I acknowledge that I am aware of the relay running activities which take place on Nov. 7, 2009. All roads to remain open in case of emergencies. Comments: Signed (print name) (address) Sgt. R. PIEASCHKE AIGO c 'l;FeSie (date) Ridge - Meadows Det. (email) _ SE d '2009 Tn, OryirrultiOn is kr:4,W by: )514iTtSH CUILMHIA Mninry of It/wit:, Spon in4 the Ari, 120 - 3320 Cessna Drive, Richmond, BC, Canada, V713 0A2 Tel: 604-333-3550 E-mail• beathletics@b athtetics.org Fax: 604-333-3551 Website; www,bcathietics.org A Member Brandt at AthiirtM Canada athldtlang Can+d. MAPLE RIDGE 4 British Columbia Deep Roots Greater Heights TO: District of Maple Ridge His Worship Mayor Ernie Daykin and Members of Council FROM: Chief Administrative Officer SUBJECT: 2010 Permissive Tax Exemptions DATE: September 17, 2009 FILE NO: ATTN: Committee of the Whole EXECUTIVE SUMMARY: The Community Charter provides Council with statutory powers to exempt certain types of properties from municipal property taxation. Maple Ridge has clearly defined Council Policies to assist staff in evaluating and recommending these property tax exemptions. The policies are based on the fundamental principle that the Municipality will not grant property tax exemptions to organizations providing services on a private or for profit basis, or where the service is the responsibility of senior governments. These policies have been reviewed by Councils over the past several years, most recently in 2008. All of the applicants that were approved for a permissive tax exemption for the 2009 taxation year have been carried forward and are being recommended for a 2010 permissive tax exemption. There are no new recommendations for a 2010 permissive tax exemption. The Royal Canadian Legion - Maple Ridge Branch #88 applied for a permissive tax exemption for 2009 but the request was denied. As per municipal policy, the request was considered under the Community Grants program where they were awarded a $2000 grant. The Branch has again submitted an application for 2010. The recommendation is to deny this grant and forward the request to be considered for a Community Grant in the first quarter of 2010. In accordance with the Community Charter and Municipal Policies 5.16 to 5.23 the properties listed in Bylaw No. 6690 - 2009 are recommended for property tax exemption for the 2010 taxation year. RECOMMENDATION: That "Maple Ridge Tax Exemption Bylaw 6690 - 2009" be read a first, second and third time. DISCUSSION: a) Background Context: The Community Charter provides for a general exemption from taxation over which Council does not have any legislative powers or authority. This includes properties such as schools, public hospitals, buildings set apart for public worship and provincial and municipally owned public buildings and land. B.C. Assessment determines which properties qualify for statutory exemption according to the Community Charter. Churches and Private Schools receive these automatic exemptions, over which Council has no control. However, the statutory exemption only provides for the church or school building and the land on which it stands, leaving any remaining land and improvements as taxable. In 1985 Council adopted a bylaw which grants automatic permissive exemptions for these properties. Church properties receive permissive exemption for an additional church hall and the entire parcel of land, to a maximum of 2.0335 hectares (5 acres). Buildings other than the church and church hall are subject to taxation. Page 1 of 4 1131 Private Schools receive permissive exemption for additional improvements and the entire parcel of land not included in the statutory exemption. The Community Charter also provides Council with statutory powers to exempt other certain properties from municipal taxation. For example, these can be land and improvements that are used by not for profit organizations that are deemed to contribute to the well being of the community or private institutions licensed under other legislation such as the Hospital Act, Community Care Facility Act or parts of the School Act. Permissive exemptions can also be granted by Council for heritage properties and portions of a property used for municipal purposes (e.g. parts of Planet Ice, the curling rink and the Ridge Meadows Senior Society). Council has adopted policies with respect to the granting of property tax exemptions. The policies are intended to prevent the downloading/off loading of services that are the responsibility of senior governments and to ensure local residents are not subsidizing residents from other municipalities. They also establish that where a permissive tax exemption is granted that all residents of Maple Ridge have access to the service provided and make certain that the property tax exemption does not provide for an unfair competitive advantage. The services provided by the organization are to be an extension of Municipal services and programs and fall under the responsibility of local government. A Tax Exemption Bylaw adopted by Council specifically applies to the "General, Debt & Library" and "Fire Services Improvement" levies on the Property Tax Notice. However at this time, the School Act and the Hospital District Act also provide for exemptions from other taxing authorities for properties included in the bylaw. The proposed taxation exemption bylaw must be publicly posted and included in a newspaper prior to its adoption. The notice will include a description of each property and the estimated tax exemption for 2010 plus the following two years. The District's Annual Report also includes information on the permissive exemptions granted. b) Desired Outcome: Council must adopt the Tax Exemption Bylaw on or before October 31, 2009 to exempt properties from municipal property taxation for 2010. c) Strategic Alignment: The sources of municipal revenue are limited and therefore, the District supports institutions, organizations and the community at large to enhance the quality of life to its residents. The granting of property tax exemptions to those applicants meeting the criteria of the policies are strategically aligned with: (i) Financial Management - cost effective and efficient delivery of services (ii) Community Relations - recognize and support the important contribution of volunteers and not for profit groups that provide services in Maple Ridge (iii) Safe & Livable Community - in partnership with community groups, assist in the provision of leisure and cultural services to ensure access by all citizens d) Citizen/Customer Implications: Permissive exemptions are designed to support those services that complement District programs. Inadequate funding from senior governments sometimes results in agencies turning to local government for assistance. The sources of municipal funding are limited and providing exemptions to those groups that fall under the responsibility of senior governments is not feasible. Page 2 of 4 All of the applicants that were approved for a permissive tax exemption for the 2009 taxation year have been carried forward and are being recommended for a 2010 permissive tax exemption. There are no new applications being recommended for the 2010 permissive tax exemption. An application from the Royal Canadian Legion - Maple Ridge Branch #88 for their property at 12101 - 224th St is not being recommended for a permissive tax exemption. While the Legion is a non-profit organization, most of this building is considered a commercial operation which would not be eligible for exemption. A small part of this building is a multi -function room that is used for Legion activities as well as being made available to community groups. This room could be considered under Tax Exemption Policy 5.18 - Community Halls however the large multi -function area at 12148 - 224th which is owned by the District and leased to the Ridge Meadows Seniors Society has already been designated as the 'community hall' in this area. The Legion also applied for a 2009 exemption which was denied. Their application was considered for a Community Grant and they were awarded $2,000 in the early part of 2009. This year's application will also be forwarded for consideration in the 2010 Community Grant program. e) Interdepartmental Implications: District Departments have close associations with these organizations that provide service and support to many community groups that in turn help build and shape our community. A denial of a permissive tax exemption can have a negative impact on their operation. f) Business Plan/Financial Implications: Based on the 2009 assessed values, and using the estimated tax increase for 2010 from the financial plan, the estimated amount attributable to the 2010 proposed tax exemptions for the Municipal portion of taxes is $383,130. The total tax revenue estimate in the financial plan is $53,410,843, putting the proposed exemptions at under 1% of that total. g) Policy Implications: The applicants recommended for exemption are in accordance with the adopted policies. h) Alternatives: Granting tax exemptions leads to a tax shift to other classes, most notably the Residential Class. An option for Council is to provide a financial grant to assist those organizations providing community services that Council wishes to support. Grants are an annual budget decision and are limited to one year. Council has used this option from time to time. Providing grants does not relieve senior levels of government from their responsibility to the community. Therefore, the potential for downloading costs to the Municipality is somewhat reduced. CONCLUSIONS: In reviewing the requests for permissive exemptions, Council Members should ensure: 1. The use is consistent with Municipal policies, plans, bylaws, codes and regulations. This will ensure the goals, policies, and general operating principles of the Municipality as a whole are reflected in the organizations that receive Municipal support. 2. Exemptions are not given to services that are otherwise provided on a private, for profit basis. This would provide an unfair competitive advantage. 3. The services provided by the organization should be an extension of Municipal services and programs and must fall under the responsibility of local government. Senior government program costs must not be transferred to property taxpayers, as this would represent double taxation and an inequitable tax burden. Page 3 of 4 4. Primarily Maple Ridge residents should use the services and the organization's regulations must allow all Maple Ridge residents to participate. 5. The taxation burden resulting from the exemption must be a justifiable expense to the taxpayers of the Municipality. The sources of Municipal revenue are limited and request for exemption must be considered in concert with other needs of the Municipality. Additional details on the applications are available from the Finance Department. Prepared by: Kathleen Gormley { Manager of Business Systems Approved by: Paul Gr I, BBA, CGA GM- Corp. &Fin. Se Concurrence: J. (Jim) Ru C ief Administrative Officer :kg Page4of4 CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. 6690 - 2009 A Bylaw to exempt from taxation, certain properties within the District of Maple Ridge WHEREAS, pursuant to provisions of the Community Charter, S.B.C., 2003, Chapter 26, a Municipal Council may exempt certain land and improvements from taxation, where, in the opinion of the Municipal Council, the use of the land and improvements qualifies for exemption; AND WHEREAS, the Municipal Council deems it expedient to exempt certain land and improvements; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge enacts as follows: This Bylaw shall be cited for all purposes as "Maple Ridge Tax Exemption Bylaw No. 6690 - 2009". 2. That in accordance with Section 224(2)(i) of the Community Charter, the following lands and improvements owned or held by an athletic or service club or association and used principally as a public park or recreation ground or for public athletic or recreational purposes be exempt from taxation: (a) Owned by the Albion Community Club (Albion Community Hall) Roll No.: 84174-0100-3 10017 - 240th Street 2009 Exempt Assessed Value Estimated 2010 Exemption Estimated 2011 Exemption Estimated 2012 Exemption 288,500 2,787.33 2,933.07 3,084.17 (b) Owned by the Ruskin Community Hall Roll No.: 94856-0000-8 28395 - 96th Avenue 2009 Exempt Assessed Value Estimated 2010 Exemption Estimated 2011 Exemption Estimated 2012 Exemption 350,700 3,388.28 3,565.43 3,749.12 (c) Owned by the Girl Guides of Canada Roll No.: 05322-0300-1 26521 Ferguson Avenue 2009 Exempt Assessed Value Esti mated 2010 Exemption 597,000 5,767.90 Esti mated 2011 Exemption 6,069.47 Estimated 2012 Exemption 6,382.16 (d) Owned by the Scout Properties (B.C./Yukon) Ltd. Roll No.: 05299-0100-0 27660 Dewdney Trunk Road 2009 Exempt Assessed Value Estimated 2010 Exemption Estimated 2011 Exemption Estimated 2012 Exemption 1,278,000 12,347.36 12,992.93 13,662.30 (e) Portion of Land and Improvements owned by the Corporation of the District of Maple Ridge Leased to: Ridge Meadows Senior Society Roll No.: 52700-0001-0 12148 - 224th Street 2009 Exempt Assessed Value Estimated 2010 Exemption Estimated 2011 Exemption Estimated 2012 Exemption 3,046,000 37,702.17 39,673.39 41,717.30 (f) Owned by the Fraternal Order of Eagles, Maple Ridge Aerie #2831 Roll No.: 73878-0300-6 23461 - 132nd Avenue 2009 Exempt Assessed Value Estimated 2010 Exemption Estimated 2011 Exemption Estimated 2012 Exemption 520,100 5,024.93 5,287.65 5,560.07 3. That in accordance with Section 224(2)(i) of the Community Charter, the following lands and improvements owned or held by an athletic or service club or association and used principally as a public park or recreation ground or for public athletic or recreational purposes be exempt from taxation; and in accordance with Section 225(2)(e) of the Community Charter, the following land and improvements that are eligible golf course property, being land maintained as a golf course be exempt from taxation: (e) Owned by the Corporation of the District of Maple Ridge Leased to: Maple Ridge Golf Course Ltd. (Public Golf Course) Roll No.: 21238-1001-1 20818 Golf Lane 2009 Exempt Assessed Value Estimated 2010 Exemption Estimated 2011 Exemption Estimated 2012 Exemption 2,557,900 26,000.86 27,360.29 28,769.85 4. That in accordance with Section 224(2)(a) of the Community Charter, the following land and improvements that are owned by a charitable, philanthropic, or other not for profit corporation, and the council consider are used for the same purpose be exempt from taxation: (a) Owned by the Maple Ridge Search and Rescue Society Roll No.: 84120-0005-0 23598 - 105th Avenue 2009 Exempt Assessed Value Estimated 2010 Exemption Estimated 2011 Exemption Estimated 2012 Exemption 324,000 4,010.34 4,220.02 4,437.43 5. That in accordance with Section 224(2)(d) of the Community Charter, the interest in land and improvements of municipal buildings of a non-profit organization specified by the council that the non-profit organization uses or occupies as a licensee or tenant of the municipality, shall be exempt from taxation: (a) Owned by the Corporation of the District of Maple Ridge Leased to: The Society for the Prevention of Cruelty to Animals Roll No.: 84292-0100-2 Unit 1, 10235 Jackson Road 2009 Exempt Assessed Value Estimated 2010 Exemption Estimated 2011 Exemption Estimated 2012 Exemption 255,000 3,156.29 3,321.31 3,492.42 1 (b) Owned by the Corporation of the District of Maple Ridge Leased to: Katie's Place Roll No.: 84292-0100-0 (c) Unit 2, 10235 Jackson Road 2009 Exempt Assessed Value Estimated 2010 Exemption Estimated 2011 Exemption Estimated 2012 Exemption 138,800 1,718.01 1,807.84 1,900.97 Owned by the Greater Vancouver Sewerage and Drainage District Leased to: Ridge Meadows Recycling Society Roll. No.: 84112-0001-0 10092 - 236th Street 2009 Exempt Assessed Value Estimated 2010 Exemption Estimated 2011 Exemption Estimated 2012 Exemption 888,000 10,991.31 11,565.98 12,161.84 6. That in accordance with Section 224(2)(f) of the Community Charter, in relation to property that is exempt under section 220(1)(h) [buildings for public worship], the following land and improvements, that have been deemed as necessary to the building set apart for public worship, be exempt from taxation: (a) Owned by Wildwood Fellowship Church Roll No.: 05071-0100-5 10810 - 272nd Street Exempt 2009 Assessed Value Estimated 2010 Exemption Estimated 2011 Exemption Estimated 2012 Exemption 229,900 2,221.17 2,337.30 2,457.72 - 3 - (b) Owned by Pt. Hammond United Church Roll No.: 10622-0100-0 11391 Dartford Street 2009 Exempt Assessed Value Estimated 2010 Exemption Estimated 2011 Exemption Estimated 2012 Exemption 118,800 1,147.78 1,207.79 1,270.02 (c) Owned by Christian & Missionary Alliance - Canadian Pacific District Roll No.: 20804-0401-1 20399 Dewdney Trunk Road 2009 Exempt Assessed Value 419,100 Estimated 2010 Exemption 4,049.12 Estimated 2011 Exemption 4,260.83 Estimated 2012 Exemption 4,480.34 (d) Owned by the St. Pauls Evangelical Lutheran Church of Haney B.C. Roll No.: 20861-0100-4 12145 Laity Street 2009 Exempt Assessed Value Estimated 2010 Exemption Estimated 2011 Exemption Estimated 2012 Exemption 334,100 3,227.90 3,396.66 3,571.66 (e) Owned by the St. John the Divine Anglican Church Roll No.: 20920-0100-1 21299 River Road 2009 Exempt Assessed Value Estimated 2010 Exemption Estimated 2011 Exemption Estimated 2012 Exemption 432,000 4,173.75 4,391.98 4,618.24 (f) Owned by Roman Catholic Archbishop of Vancouver Church Roll No.: 21140-0400-1 20285 Dewdney Trunk Road 2009 Exempt Assessed Value Esti mated 2010 Exemption 722,000 Estimated 2011 Exemption Esti mated 2012 Exemption 6,975.58 ! 7,340.29 7,718.45 (g) Owned by the Christian Reformed Church of Maple Ridge B:C. Roll No.: 21142-3300-3 20245 Dewdney Trunk Road 2009 Exempt Assessed Value Estimated 2010 Exemption Estimated 2011 Exemption Estimated 2012 Exemption 407,700 3,938.98 4,144.93 4,358.47 - 4 - (h) Owned by the Burnett Fellowship Baptist Church Roll No.: 21190-0001-0 20639 - 123rd Avenue 2009 Exempt Assessed Value Estimated 2010 Exemption Estimated 2011 Exemption Estimated 2012 Exemption _ 279,200 2,697.48 2,838.52 2,984/5 (i) Owned by the President of the Lethbridge Stake (Mormon Church) Roll No.: 21255-0201-X 11750 - 207th Street 2009 Exempt Assessed Value Estimated 2010 Exemption Estimated 2011 Exemption Estimated 2012 Exemption 365,100 3,527.40 3,711.83 3,903.06 (j) Owned by the Trustees of the Maple Ridge East Congregation of Jehovah's Roll No.: 21335-2200-2 11770 West Street 2009 Exempt Assessed Value Estimated 2010 Exemption Estimated 2011 Exemption Estimated 2012 Exemption 485,800 4,693.54 4,938.94 5,193.39 (k) Owned by First Church Christ Scientist Roll No.: 31678-0000-8 11916 - 222nd Street 1 2009 Exempt Assessed Value Estimated 2010 Exemption Estimated 2011 Exemption Estimated 2012 Exemption 189,900 1,834.71 1,930.64 2,030.10 (1) Owned by The Church of the Nazarene Roll No.: 41990-0000-8 21467 Dewdney Trunk Road 2009 Exempt Assessed Value Estimated 2010 Exemption Estimated 2011 Exemption Estimated 2012 Exemption 336,058 3,246.81 3,416.57 3,592.59 (m) Owned by the High Way Church Roll No.: 42162-0000-X 21746 Lougheed Highway 2009 Exempt Assessed Value Estimated 2010 Exemption Estimated 2011 Exemption Estimated 2012 Exemption 409,500 3,956.37 4,163.23 4,377.71 - 5 - (n) Owned by the Trustees of the Congregation of the Haney Presbyterian Church Roll No.: 42176-0000-8 11858 - 216th Street 2009 Exempt Assessed Value Estimated 2010 Exemption Estimated 2011 Exemption Estimated 2012 Exemption 455,700 4,402.73 4,632.92 4,871.61 (o) Owned by the Trustees of St. Andrews Congregation of the United Church of Canada Roll No.: 42249-0100-6 22165 Dewdney Trunk Road 2009 Exempt Assessed Value Estimated 2010 Exemption Estimated 2011 Exemption Estimated 2012 Exemption 392,000 3,787.30 3,985.31 4,190.63 (p) Owned by M.R. Baptist Church Roll No.: 42331-0100-1 22155 Lougheed Highway 2009 Exempt Assessed Value Estimated 2010 Exemption Estimated 2011 Exemption Estimated 2012 Exemption 3,004,100 29,024.02 30,541.52 32,114.96 (q) Owned by the Trustees of Webster's Corner United Church Roll No.: 63029-0100-5 25102 Dewdney Trunk Road 2009 Exempt Assessed Value Estimated 2010 Exemption Estimated 2011 Exemption Estimated 2012 Exemption 197,900 1,912.00 2,011.97 2,115.63 (r) Owned by Pentecostal Assemblies of Canada Roll No.: 63163-2300-2 11756 - 232nd Street 2009 Exempt Assessed Value Estimated 2010 Exemption Estimated 2011 Exemption Estimated 2012 Exemption 9,845.84 921,000 8,898.21 9,363.45 (s) Owned by Lord Bishop of New Westminster (St. John Evangelical) Roll No.: 94720-0001-0 27123 River Road 2009 Exempt Assessed Value Estimated 2010 Exemption 513,500 4,961.16 -6- Estimated 2011 Exemption Estimated 2012 Exemption 5,220.55 5,489.51 (t) Owned by the United Church of Canada Roll No.: 94717-0000-0 27079 River Road 2009 Exempt Assessed Value Estimated 2010 Exemption Estimated 2011 Exemption Estimated 2012 Exemption 108,900 1,052.13 1,107.14 1,164.18 (u) Owned by Whonnock United Church Roll No.: 94719-0000-1 27091 River Road 2009 Exempt Assessed Value Estimated 2010 Exemption Estimated 2011 Exemption Estimated 2012 Exemption 300,700 2,905.20 3,057.10 3,214.60 (v) Owned by Trustees of the Congregation of Whonnock United Church Roll No.: 94741-0200-4 272nd Street 2009 Exempt Assessed Value Estimated 2010 Exemption Estimated 2011 Exemption Estimated 2012 Exemption 69,500 671.47 706.58 742.98 (w) Owned by Ruskin Gospel Church Roll No.: 94803-0100-3 r- 2009 Exempt 7 Estimated Assessed Value 2010 Exemption 28304 - 96th Avenue Estimated 2011 Exemption Estimated 2012 Exemption 269,900 2,607.63 2,743.97 2,885.33 (x) Owned by Roman Catholic Archbishop of Vancouver Roll No.: 52788-0000-8 22561 - 121St Avenue 2009 Exempt Assessed Value Estimated 2010 Exemption Estimated 2011 Exemption Estimated 2012 Exemption 250,000 2,415.37 2,541.65 2,672.59 (y) Owned by The B.C. Conference of the Mennonite Brethren Churches Inc. Roll No.: 20762-0305-0 20450 Dewdney Trunk Road 2009 Exempt Assessed Value Estimated 2010 Exemption Estimated 2011 Exemption Estimated 2012 Exemption 1,794,000 17,332.68 18,238.90 19,178.54 -7- (z) Owned by The Parish of St. George, Maple Ridge Roll No.: 63157-2001-1 23500 Dewdney Trunk Road 2009 Exempt Assessed Value Estimated 2010 Exemption Estimated 2011 Exemption Estimated 2012 Exemption 320,500 3,096.50 3,258.40 3,426.27 (aa) Owned by Generations Christian Fellowship Roll No.: 21034-0000-8 11601 Laity Street 2009 Exempt Assessed Value Estimated 2010 Exemption Estimated 2011 Exemption Estimated 2012 Exemption 738,000 7,130.16 7,502.96 7,889.50 (bb) Owned by Apostles of Infinite Love, Canada Roll No.: 94906-0000-3 27289 - 96th Avenue 2009 Exempt Assessed Value Estimated 2010 Exemption Estimated 2011 Exemption Estimated 2012 Exemption 239,000 2,309.09 2,429.82 2,555.00 7. That in accordance with Section 224(2)(g) of the Community Charter, land or improvements used or occupied by a religious organization, as tenant or licensee, for the purpose of public worship or for the purposes of a hall that the council considers is necessary to land or improvements so used or occupied, be exempt from taxation: (a) Leased by Maple Ridge Vineyard Christian Fellowship Roll No.: 31594-0000-1 22336 Dewdney Trunk Road 2009 Exempt Assessed Value Estimated 2010 Exemption Estimated 2011 Exemption ! Estimated 2012 Exemption 556,000 5,371.78 5,652.64 5,943.85 8. That in accordance with Section 224(2)(h) of the Community Charter, in relation to property that is exempt under section 220(1)(1) [private schools], any area of land surrounding the exempt building shall be exempt from taxation: (b) Owned by Haney - Pitt Meadows Christian School Association Roll No.: 20806-0400-0 12140 - 203rd Street 2009 Exempt Assessed Value Estimated 2010 Exemption Estimated 2011 Exemption Estimated 2012 Exemption 466,600 5,775.39 6,077.35 6,390.44 -8- (b) Owned by Meadowridge School Society Roll No.: 63414-0001-0 12224 -- 240th Street 2009 Exempt Assessed Value Estimated 2010 Exemption Estimated 2011 Exemption Estimated 2012 Exemption 1,080,000 13,367.81 14,066.73 14,791.43 (c) Owned by Roman Catholic Archbishop of Vancouver Roll No.: 52788-0000-8 22561 - 121St Avenue 2009 Exempt Assessed Value Estimated 2010 Exemption Estimated 2011 Exemption Estimated 2012 Exemption 247,000 3,057.27 3,217.11 3,382.85 9. That in accordance with Section 225(2)(b) of the Community Charter the following Heritage lands and improvements shall be exempt from taxation: (a) Owned by the Corporation of the District of Maple Ridge Leased to: The Maple Ridge Historical Society (Haney House) Roll No.: 31790-0000-4 11612 - 224th Street 2009 Exempt Assessed Value Estimated 2010 Exemption Estimated 2011 Exemption Estimated 2012 Exemption 497,000 1,868.43 1,966.12 2,067.42 (b) Owned by the Corporation of the District of Maple Ridge Leased to: The Maple Ridge Historical Society (Haney Brick Yard Office & Haney Brick Yard House) Roll No.: 31962-0502-3 22520 - 116th Avenue 2009 Exempt Assessed Value Estimated 2010 Exemption Estimated 2011 Exemption Estimated 2012 Exemption 636,000 7,872.15 8,283.74 8,710.51 (c) Owned by the Corporation of the District of Maple Ridge Leased to: The Maple Ridge Historical Society (St. Andrew's United Church) Roll No.: 31428-0000-1 22279 - 116th Avenue 2009 Exempt Assessed Value Estimated 2010 Exemption Estimated 2011 Exemption Estimated 2012 Exemption 165,000 2,042.30 2,149.08 2,259.80 -9- (d) Owned by the Corporation of the District of Maple Ridge Leased to: Fraser Information Society (Old Japanese School House) Roll No.: 31492-0000-3 11739 - 223rd Street 2009 Exempt Assessed Value 260,000 Estimated 2010 Exemption 3,218.18 Estimated 2011 Exemption 3,386.44 Estimated 2012 Exemption 3,560.90 (e) Owned by Prince David Temple Society (Masonic Lodge) Roll No.: 31429-0100-0 22272 - 116th Avenue 2009 Exempt Assessed Value Estimated 2010 Exemption Estimated Estimated 2011 2012 Exemption Exemption 314,300 3,890.28 4,093.68 1 4,304.58 10. That in accordance with Section 224(2)(c) of the Community Charter, "land or improvements that the council considers would otherwise qualify for exemption under section 220 [general statutory exemptions] were it not for a second use", the council may, by the adoption of a by-law, determine the proportions of the land and improvements that are to be exempt and taxable; and Section 224(2)(i) of the Community Charter, land or improvements owned or held by an athletic or service club or association and used principally as a public park or recreation ground or for public athletic or recreational purposes, shall be exempt from taxation as by the proportions set in accordance with Section 224(2)(c) of the Community Charter. (a) Land and Improvements owned by the Corporation of the District of Maple Ridge Herein called Cam Neely Arena, shall be exempted from 90% of taxation Roll No.: 84120-0002-0 23448 - 105th Avenue 2009 Exempt Assessed Value Estimated 2010 Exemption Estimated 2011 Exemption Estimated 2012 Exemption 3,787,000 46,873.97 49,324.74 51,865.86 (b) Land and Improvements owned by the Corporation of the District of Maple Ridge Herein called The Golden Ears Winter Club, shall be exempted from 95% of taxation Roll No.: 84120-0004-0 23588 - 105th Avenue 1 2009 Exempt Assessed Value Estimated 2010 Exemption Estimated 2011 Exemption Estimated 2012 Exemption 3,104,000 38,420.07 40,428.83 42,511.65 included within each of the exemptions 8(a) and 8(b) is a proportionate share (based on the square footage areas of Cam Neely Arena, The Golden Ears Winter Club, and the remainder of the building) of all entrances, lobbies, change rooms, stairs, elevators, hallways, foyers and other common use areas of the lands and improvements. - 10 - elevators, hallways, foyers and other common use areas of the lands and improvements. 11. The exemption from taxation as herein before noted applies for the year 2010. 12. The exemptions granted by this bylaw are without prejudice to any claim for entitlement to exemption based on any other provisions of the Community Charter or any other legislation. READ a FIRST TIME the day of ,2009. READ a SECOND TIME the day of ,2009. READ a THIRD TIME the day of ,2009. RECONSIDERED AND ADOPTED the day of ,2009. PRESIDING MEMBER CORPORATE OFFICER - 11 - MAPLE RIDGE British Columbia Deep Roots Greater Heights TO: District of Maple Ridge His Worship Mayor Ernie Daykin DATE: September 22, 2009 and Members of Council FILE NO: FROM: Chief Administrative Officer SUBJECT: Disbursements for the month ended August 31, 2009 EXECUTIVE SUMMARY: Council has authorized all voucher payments to be approved by the Mayor or Acting Mayor, together with the Director of Finance. Council authorizes the vouchers for the following period through Council resolution. The disbursement summary for the past period is attached for your information. Expenditure details are available to any Council member for review in the Finance Department. RECOMMENDATION: That the "disbursements as listed below for the month ended August 31, 2009 now be approved". GENERAL $ 10,725,395 PAYROLL $ 1,517,892 PURCHASE CARD $ 71.672 $ 12,314,25_9 DISCUSSION: a) Background Context: The adoption of the Five Year Consolidated Financial Plan has appropriated funds and provided authorization for expenditures to deliver municipal services. The disbursements are for expenditures that are provided in the financial plan. b) Community Communications: The citizens of Maple Ridge are informed on a routine monthly basis of financial disbursements. 1132 c) Business Plan / Financial Implications: Highlights of larger items included in Financial Plan or Council Resolution • Directional Mining & Drilling - Academy Park sanitary sewer system $ 162,073 • G.V. Water District - water consumption May 6/09 - Jun 2/09 $ 395,428 • G.V. Water District - water consumption Jun 3/09 - Jun 30/09 $ 633,126 • Hub Fire Engines - 2009 Spartan Rescue Apparatus $ 316,593 • Tybo Contracting - Spirit Square $ 448,778 • The municipality acts as the collection agency for other levels of government or agencies. The following collections were remitted in August. 1. Albion Dyking District $ 116,533 2. Greater Vancouver Sewerage & Drainage $ 4,854,225 3. Greater Vancouver Regional District of Maple Ridge $ 876,928 4. Road 13 Dyking District $ 93,558 d) Policy Implications: Approval of the disbursements by Council is in keeping with corporate governance practice. CONCLUSIONS: The disbursements for the month ended August 31, 2009 have been reviewed and are in order. Prepared by: G'Ann Rygg Accounting Clerk II Approved by: Tr ss or Thompson, CGA Manager of Financial Planning 7Ln Approved by: Pal Gil BBA, CGA G - Corpory & Financial Services Concurrence: J.L, (Jim) Rule C of Administrative Officer gmr VENDOR NAME Albion Diking District Bank Of Nova Scotia-Mapleridge BC Hydro BC SPCA COPE Local 622 Chevron Canada Ltd City Of Pitt Meadows Directional Mining & Drilling Gr Vanc Sewerage & Drainage Greater Vanc Water District Greater Vancouver Regional Dis Green Cut Contracting Guillevin International Inc Happy Heart Fitness & Educ Hub Fire Engines And Equipment Imperial Paving Menulife Financial Medical Services Plan Municipal Pension Plan BC Professional Mechanical Ltd Raincity Janitorial Sery Ltd Receiver General For Canada Recycle Systems RG Arenas (Maple Ridge) Ltd Ridge Meadow Comm Arts Council Ridgemeadows Recycling Society CORPORATION OF THE DISTRICT OF MAPLE RIDGE MONTHLY DISBURSEMENTS - AUGUST 2009 DESCRIPTIQN OF PAYMENT 2009 collections Tax refunds Hydro charges Aug Contract Aug Dues - pay periods 09/16 & 09/17 Fuel Share of 2008 Pitt Meadows arena operating costs Academy Park sanitary sewer system 2009 requisition Waste disposal Water consumption May 6/09 - Jun 2/09 Water consumption Jun 3/09 - Jun 30/09 2009 requisition Water sample analysis Mosquito control program Grass cutting Fire fighters' equipment Firefighters' protective wear Fire Truck equipment Operations electrical supplies Weight room supervision & childcare activity room Fire truck equipment 2009 Spartan Rescue Apparatus 2009 paving program Employee benefits premiums PP09/14-18 Employee medical & health premiums Pension remittance Maintenance: Leisure Centre Hammond Community Centre Harris Road Pool Municipal Hall Pitt Meadows Family Rec. Centre Randy Herman Building RCMP The Act Janitorial services: Firehalls Library Municipal Hall Operations Randy Herman Building RCMP Employer/Employee remit PP09/16&17 Recycling equipment deposit Ice rental July Art Centre grant Aug Program revenue June Monthly contract for recycling Aug Weekly recycling Litter pick-up contract 4,854,225 664 395,428 633,126 876,928 900 2,420 16,402 673 1,210 4,094 73,814 316,593 3,528 509 502 273 3,698 1,619 2,003 3,851 1,189 3,883 2,694 2,812 4,139 3,172 42,796 15,692 77,398 250 1,848 AMOUNT 116,533 28,987 118,292 22,343 22,575 60,499 69,854 162,073 4,854,889 1,028,554 880,248 19,520 22,379 17,298 390,407 34,817 196,602 22,254 271,151 15.983 17,889 563,688 27,820 53,774 58,488 79,496 Road 13 Dyking District Sandpiper Contracting Ltd Tag Construction Ltd Terasen Gas Tybo Contracting Ltd Wade & Associates Land Survey Warrington PCI Management Disbursements In Excess $15,000 Disbursements Under $15,000 Total Payee Disbursements Payroll Purchase Cards - Payment Total Disbursements August 2009 GMR 2009 collections Relocate PRV chamber Lougheed & DTR Brown Avenue extension Natural gas Aug Spirit Square Land surveying Advance for Tower common costs Aug Tower expenses July PP09/17 & 09/18 Y:\Flnance\Accounting\Accounts Payable\AP Remittances (Disbursements)\2009\rMonthly Council Report 2009.xIs]AUG'09 50,000 3,644 93,558 125,165 55,932 16.273 448,778 15,576 53,644 9,965,336 760,058 10,725,395 1,517,892 71,672 12,314,959