HomeMy WebLinkAbout2010-02-01 Committee of the Whole Meeting Agenda and Reports.pdfDistrict of Maple Ridge
COMMITTEE OF THE WHOLE
AGENDA
February 1, 2010
1:00 P.M.
Council Chamber
Committee of the Whole is the initial venue for review of issues. No voting
takes place on bylaws or resolutions. A decision is made to send an item to
Council for debate and vote or to send an item back to staff for more
information or clarification before proceeding to Council.
Note: If required, there will be a 15-minute break at 3:00 p.m.
Chair: Acting Mayor
1. DELEGATIONS/STAFF PRESENTATIONS - (10 minutes each)
1:00 p.m.
1.1 RCMP Annual Update - Superintendent Dave Walsh, Officer -in -Charge, Ridge
Meadows RCMP
1.2 RCMP Contract Update - General Manager, Corporate and Financial Services
2. PUBLIC WORKS AND DEVELOPMENT SERVICES
Note: Owners and/or Agents of Development Applications maybe permitted
to speak to their applications with a time limit of 10 minutes.
Note: The following items have been numbered to correspond with the Council
Agenda:
1101 DP/048/09, 23150, 23140, 23120, 23100, 22980, and 22956 Gilbert
Drive
Staff report dated January 22, 2010 recommending that the Corporate Officer
be authorized to sign and seal DP/048/09 to permit construction of 21
townhouses under the New RST-SV (Street Townhouse - Silver Valley) zone.
Committee of the Whole Agenda
February 1, 2010
Page 2 of 3
1102 AL/089/09, 12852 224 Street, Non Farm Use (Garden Suite) Application
within the Agricultural Land Reserve
Staff report dated January 21, 2010 providing options for Council's
consideration for this application.
1103 Municipal Equipment Purchase, Two Single Axle Low Profile Recycling Trucks
Staff report dated January 27, 2010 recommending that the contract for the
purchase of two single axle low profile recycling trucks be awarded to Harbour
International Trucks.
3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police)
1131 Disbursements for the month ended November 30, 2009
Staff report dated January 15, 2010 recommending that disbursements for
November 2009 be approved.
1132 Disbursements for the month ended December 31, 2009
Staff report dated January 18, 2010 recommending that disbursements for
December 2009 be approved.
4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES
1151
5. CORRESPONDENCE
1171
6. OTHER ISSUES
1181
Committee of the Whole Agenda
February 1, 2010
Page 3 of 3
7. ADJOURNMENT
8. COMMUNITY FORUM
COMMUNITY FORUM
The Community Forum provides the public with an opportunity to ask questions of
Council on items that are of concern to them, with the exception of Public Hearing
by-laws that have not yet reached conclusion.
Council will not tolerate any derogatory remarks directed at Council or staff
members.
Each person will be permitted 2 minutes to speak or ask questions (a second
opportunity is permitted if no one else is sitting in the chairs in front of the
podium). Questions must be directed to the Chair of the meeting and not to the
individual members of Council. The total time for this Forum is limited to 15
minutes.
If a question cannot be answered, the speaker will be advised when and how a
response will be given.
Other opportunities are available to address Council including public hearings and
delegations. The public may also make their views known to Council by writing or
via email and by attending open houses, workshops and information meetings.
Serving on an Advisory Committee is an excellent way to have a voice in the future
of this community.
For more information on these opportunities contact:
Clerk's Department at 604-463-5221 or clerks@mapleridge.ca
Mayor and Council at mayorandcouncil@mapleridge.ca
Checked by:
Date: j d _
DISTRICT OF MAPLE RIDGE
Deep Roots
Greater Heights
TO: His Worship Mayor Ernie Daykin DATE: January 22, 2010
and Members of Council FILE NO: DP/048/09
FROM: Chief Administrative Officer ATTN: C of W
SUBJECT: Development Permit
23150, 23140, 23120, 23100, 22980, and 22956 GILBERT DR
EXECUTIVE SUMMARY:
A Development Permit application has been received for the above noted development in support of
the construction of 21 Street Townhouse dwellings in six buildings under the new RST-SV (Street
Townhouse - Silver Valley) zone. The site is located within the Blaney Hamlet of the Silver Valley
Area Plan, on the south side of Gilbert Drive. This application is subject to the Multi -Family
Development Permit Area Guidelines as outlined in the 2006 Official Community Plan.
RECOMMENDATION:
That the Corporate Officer be authorized to sign and seal DP/048/09 respecting properties
located at 23150, 23140, 23120, 23100, 22980, and 22956 Gilbert Drive.
DISCUSSION:
a) Background Context:
Applicant: Insignia Homes Silver Valley Ltd
Owner: Insignia Homes Silver Valley Ltd
Legal Description:
Lots 57, 61, 65, 68, 75 and 78, Section 32,
Township 12, NWD Plan BCP41713
OCP:
Existing:
Medium Density Residential
Proposed:
Medium/High Density Residential
Zoning:
Existing:
CD-3-98 (Comprehensive Development)
Proposed:
RST-SV (Street Townhouse - Silver Valley)
Surrounding Uses
North: Use: Single Family Residential
Zone: CD-3-98 (Comprehensive Development)
Designation Low Density Urban
1101
South: Use:
Zone:
Designation:
East: Use:
Zone:
Designation
West: Use:
Zone:
Designation
Existing Use of Property:
Proposed Use of Property:
Access:
Servicing:
Previous Applications:
b) Project Description:
Townhouse, Street Townhouse
RM-1 (Townhouse Residential), RST-SV (Street
Townhouse - Silver Valley)
Medium/High Density Residential
Single Family Residential
CD-3-98 (Comprehensive Development)
Medium Density Residential
Single Family Residential
CD-3-98 (Comprehensive Development)
Medium Density Residential
Vacant
Street Townhouse
Gilbert Drive
Full Urban
RZ/110/08, SD/051/08, SD/048/09
The applicant is proposing to develop 21 fee -simple Street Townhouse units in six buildings zoned
RST-SV (Street Townhouse - Silver Valley). The new RST-SV (Street Townhouse - Silver Valley) zone
received final reading from Council on October 27, 2009 with rezoning application RZ/110/08,
which included this development. The site is located within Haney Hamlet of the Silver Valley Area
Plan and is designated Medium/High Density Residential.
These street townhouse buildings are designed to have the appearance of a townhouse while also
providing a more individualized style for each unit. A vertical trim board separates each unit and
each has its own complimentary siding colour to further emphasize the boundaries of each home.
Two building colour schemes are incorporated to provide greater variation in the streetscape. Both
colour schemes are coordinated to blend in with the present colour theme of the neighbouring
single family homes, also built by Portrait Homes. The buildings have a 2 storey street frontage and
3 storey rear elevation, designed to step down the slopes from front to back. Each unit is provided a
prominent front entrance, a double garage, and all have additional parking space on the driveway.
The front landscaping has been enhanced to provide the maximum amount of vegetation between
the driveways. There are also rock gardens for stormwater management that have been
incorporated into the overall landscaping for each building. Each unit has a fully fenced private rear
yard with a tree, and additional landscaping to further separate the patios. A 1.5m wide access
easement is provided around the building, with gates between each rear yard, to allow the central
unit owners to access their rear yards externally. This is primarily provided to allow owners to bring
landscaping material and outdoor equipment in and out of their rear yards.
A second covenant will require all owners of attached units to work and share costs cooperatively
together for exterior building maintenance. This type of covenant will be necessary because these
units are fee simple units, rather than strata units, and the exterior finishes are continuous across
the building elevations.
-2-
c) Planning Analysis:
A Multi -Family Residential Development Permit is required for all new multi -family development
(three or more dwelling units per building) in an area with an Area Plan. Although the proposed
development is considered a multi -family development, the street townhouse units are fee -simple
(i.e. no common property) and some guidelines will not apply to this type of development.
Multi -Family Development Permit Area:
This property is subject to the guidelines of Section 8.7 Multi -Family Development Permit Area
Guidelines of the Official Community Plan that aims to regulate the form and character of
development located within this area. Although the proposed development is considered a multi-
family development, the street townhouse units are fee -simple (i.e. no common property) and some
guidelines will not apply to this type of development.
This development respects the key guideline concepts as outlined in this section:
1. New development into established areas should respect private spaces, and incorporate
local neighbourhood elements in building form, height, architectural features and massing.
This street townhouse development will be situated in an area of new single family
development by the same developer. The development carries through with compatible
size, design elements and colours from the surrounding houses. Each unit is provided with
private outdoor space.
2. Transitional development should be used to bridge areas of low and high densities, through
means such as stepped building heights, or low rise ground oriented housing located to the
periphery of a higher density developments.
This street townhouse site is part of a larger development by the owner which includes a
variety of residential lot sizes and housing types. These units provide a transition between
the single family housing and the larger strata townhouse site to the south. Consideration
has been given to the transition in density, housing types and protection of privacy. The
project has been designed with the two storey elevations located towards the adjacent
single family homes.
3. Large scale developments should be clustered and given architectural separation to foster
a sense of community, and improve visual attractiveness.
This project is not a large scale development but the buildings are designed and located to
best suit the sloping topography of the site. The buildings are located in 2 groupings on the
south side of Gilbert Drive and are 21/2 storey wood -frame structures with 3 to 4 units per
building. The building height, architectural features and colours are consistent with the
surrounding single family homes.
Eck
4. Pedestrian circulation should be encouraged with attractive streetscapes attained through
landscaping, architectural details, appropriate lighting and by directing parking
underground where possible or away from public view through screened parking structures
or surface parking located to the rear of the property.
These street townhouses are located on fee simple lots so there is no common property as
would be found in a strata development. The front landscaping has been enhanced to
provide the maximum amount of vegetation between the driveways. Each unit has a fully
fenced private rear yard with a tree, and additional landscaping to further separate the
patios. Each unit has a prominent front entrance, a double garage, and all have additional
parking space on the driveway.
d) Advisory Design Panel:
The proposed project was reviewed by the Advisory Design Panel on August 11 and Sept 8, 2009.
On August 11, 2009, the Panel commended the applicant on the quality of their presentation and
choice of materials but wanted the applicant to return to the design panel to address the issue
of providing individual expression to these units. The Panel would also like the applicant to
address the following items:
1. Returning the stone base at the ends of the units or substantially increasing the planting
in these areas for screening of the existing siding.
2. Provide a greater variation between proposed color schemes.
3. Provide a greater variation between color or tone between the different types of vinyl
siding.
4. Provide more planting through the front yards.
5. Integrate the storm water and landscape planting design.
6. Add room for planting between rear patios.
On September 8, 2009 revised plans were presented to the Panel by the applicant. The Panel
supported the application as presented but also suggested that the applicant reconsider the
termination of the vertical trim elements at ground level adjacent to garage doors. The
applicant has revised this feature to the satisfaction of the Planning Department.
e) Financial Implications:
A refundable security equivalent to 100 % of the estimated cost of landscaping will be provided by
the developer to ensure that the development is carried out in accordance with the terms and
conditions of the Development Permit. Based on estimated landscaping costs, the security will be
$72,855.97.
There will be 9 trees added to the municipal street tree inventory on completion of this project. The
costs associated with maintaining these trees will need to be included in a subsequent operating
budget.
-4-
CK1LIfAIRKILA
As the development proposal complies with the Multi -Family Development Permit Area Guidelines of
the Official Community Plan for form and character, it is recommended that DP/048/09 be given
favourable consideration.
Prepared by: Ann'Edwards, CPT
Planning Technician
Approv y: a Pickering, MCP, MCIP
or f Plan g
Approved by: Frank Quinn, MBA, P.Eng
GM: Public Works & Development Services
Concurrence: I L..lim)`Rule
Chi f Administrative Officer
AE /
The following appendices are attached hereto:
Appendix A - Subject Map
Appendix B - Site Plan
Appendix C - Building Elevations and Colours
Appendix D - Landscape Plans
-5-
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Deep Roots
Greater Heights
TO:
FROM:
DISTRICT OF MAPLE RIDGE
His Worship Mayor Ernie Daykin
and Members of Council
Chief Administrative Officer
DATE: January 21, 2010
FILE NO: AL/089/09
ATTN: C of W
SUBJECT: Non Farm Use (Garden Suite) Application within the Agricultural Land
Reserve
12852 224 Street
EXECUTIVE SUMMARY:
An application has been received under Section 20 (3) of the Agricultural Land Commission Act for a
non farm use involving land that is within the Agricultural Land Reserve. The specific non farm use
is for a garden suite on the subject property. Currently, the Zoning Bylaw permits detached garden
suites within the Agricultural Land Reserve, but recognizes that Commission non -farm use approval
would first be required. A garden suite is similar in scale and impact to a secondary suite, which is
an outright permitted use under Commission policies. However, a detached residential unit (garden
suite) does not meet the conditions of the Commission policy, and these uses can only proceed with
the expressed consent of the Commission. This report recommends that this application be
forwarded to the Commission. In addition, this report recommends that staff be directed to
collaborate with the Commission in the preparation of acceptable guidelines for similar applications
that may occur within the District in order to expedite their approval.
RECOMMENDATION:
The following resolutions are provided for Council's consideration:
a) That the application be authorized to go forward to the Agricultural Land Commission; and
b) That staff be directed to work with the Commission to prepare guidelines in order to
expedite the approval process for similar applications that may occur in the future.
DISCUSSION:
a) Background Context:
Applicant: Daniel T Wardrope
Owner: Daniel T Wardrope & Jeanette Wardrope
Legal Description: Lot: 19, Section: 29, Township: 12, Plan: 32791
OCP:
Existing: Agricultural
Proposed: No change
1102
Zoning:
Existing: RS-3 (One Family Rural Residential)
Proposed: No change
Surrounding Uses
North:
Use:
Rural Residential
Zone:
RS-3 (One Family Rural Residential)
Designation
Agricultural
South:
Use:
Vacant recreational land (municipal ownership)
Zone:
RS-3 (One Family Rural Residential)
Designation:
Park in the Agricultural Land Reserve
East:
Use:
Farm and Rural Residential
Zone:
RS-3 (One Family Rural Residential)
Designation:
Agricultural
West:
Use:
2 properties, farm and rural residential use
Zone:
one property RS-3 (One Family Rural Residential),
one property split zoned A-2 Upland Agricultural
and RS-3 (One Family Rural Residential)
Designation:
Agricultural
Existing Use of Property:
Proposed Use of Property:
Site Area:
Access:
Servicing:
b) Project Description:
Rural Residential
No change
0.829 HA (2 acres)
2241h Street
Community water and septic
The applicant proposes to build a two storey accessory detached structure to the principal
residence. The ground level of the structure will be a garage. The second storey of the structure will
include the residential unit.
c) Planning Analysis:
This proposal will be analyzed for its consistency with District bylaws and the policies of the
Agricultural Land Commission.
Official Community Plan.
The concept of detached garden suites was first identified in the Maple Ridge Official
Community Plan, adopted on November 14, 2006. The plan noted that pending further study,
garden suites could assist the community in meeting objectives such as community infill and
providing more affordable housing as an alternative to secondary suites. Recognizing that a non
farm use application would be required, preliminary discussions with the Agricultural Land
Commission indicated support for these residential units if constructed as a second storey to a
permitted accessory building, as opposed to a stand alone detached structure.
WA
Zoning Bylaw.
On November 4, 2008, Council gave Final Reading to the bylaws to allow Detached Garden Suite
uses on residential properties. The bylaw notes that the approval of the Agricultural Land
Commission would be required prior to permitting this type of residential development within the
Agricultural Land Reserve. Pertinent excerpts from the Zoning Bylaw are summarized as follows:
Where permitted a Detached Garden Suite Use:
• Must be limited to one unit per residential or agriculture zoned lot, where there is one
family residential use;
• Properties 0.4 hectares (1 acre) or greater in area or properties with lane access may
have a Detached Garden Suite above an accessory residential structure or Off -Street
parking structure;
• Must be located within the rear yard of a one family residential use;
• Must not be permitted where there is a Secondary Suite use, Temporary Residential
use, Temporary Tourist use, Boarding use or Accessory Employee Residential use on
the same lot.
The subject property is 0.829 hectares (2 acres) in size and therefore a two storey accessory
structure with residential above would be permissible under the bylaw. For better utilization of the
site, the applicant proposes to construct the building within the front yard of the subject property,
which is not permitted, and will require an application to the board of variance in order to proceed.
However, this variance is supportable as locating this use within the front yard will assist in
maintaining a compact homeplate, thereby reserving most of the site for agricultural purposes. If a
variance is granted, the siting of the structure would have to comply with the 7.5 metre front yard
setback for the RS-3 One Family Rural Residential Zone. In this instance, the principal dwelling has
a front yard that exceeds 20 metres in depth, and therefore the siting of a parking structure that
complies with these requirements is possible. The applicant's conceptual site plan is attached to
this report as Appendix B.
Policies of the Agricultural Land Commission
Policy # 8 of the Agricultural Land Commission permits within the Agricultural Land Reserve a
secondary suite for residential purposes. The Commission defines a secondary suite as "an area set
aside for residential use, within the footprint of a single family dwelling, and secondary or ancillary to
the residential use of that single family dwelling".
As this proposed use will be within a detached accessory structure, the conditions of Policy #8 will
not be met. However, Commission Policy #19 states:
It is the Commission's policy that construction of a residence includes accessory buildings,
structures, services, utilities and landscaping requirements. The Commission recognizes
garages, carports, workshops, sheds, water lines, wells, sewer lines, sanitary disposal
systems, power conduits, reasonable landscaping and driveways as buildings and services
normally associated with the construction of a residence.
-3-
This proposed use will be within the footprint of a permitted accessory structure, and will therefore
not exceed the total building envelope. On this basis, the application is supportable to be forwarded
to the Commission for their consideration. It should be noted that as the Zoning Bylaw would not
allow both a secondary suite and a detached garden suite on the same property, and given the size
restrictions placed on detached garden suites, the intent of the Commission policy would not be
undermined by allowing this application to proceed.
Establishing Guidelines for Detached Garden Suites within the Agricultural Land Reserve
As noted, the Zoning Bylaw permits detached garden suites within the Agricultural Land Reserve,
if approved by the Commission. Discussions with Commission staff indicates such applications
would be supported as a substitute for secondary suites, which the Commission permits. For
the benefit of future applicants, it may make sense to review this issue in greater depth, in order
to establish conditions that the Commission would find acceptable for permitting this use
instead of a secondary suite. The intent of such a review would be to determine acceptable
conditions for the scale and siting of this residential use in order to avoid having to commence
each proposal with a non farm use application. A possible process would be for the Commission
to pass a resolution that gives the District of Maple Ridge the authority to issue building permits
for this purpose.
Additional Considerations
Should this application be successful, the applicant will be required to meet the conditions of the
Zoning Bylaw for detached garden suites. The subject property is 100 % within the floodplain of the
Alouette River and flood construction levels will be a consideration in allowing this proposal.
Situating the residential unit above the first storey will assist in meeting this objective. The property
is served by community water and the applicant will have to demonstrate capacity for septic
disposal for this additional unit. A natural features development permit would be triggered by this
development.
d) Alternatives:
This application is supportable for forwarding to the Commission because it proposes an accessory
residential use that would remain within the footprint of an accessory building for the principal
dwelling. Although it does not meet the prescribed conditions for a secondary suite (it is not
contained within the principal residence) it does appear to meet the intent of the Agricultural Land
Commission policies for additional residential uses. Council has the option of denying this
application from proceeding to the Commission for their approval. If this application is denied, the
applicant has the option to revise this proposal to comply with Commission Policy #8 by meeting
more explicitly the Commission's definition for a secondary suite.
CONCLUSION:
Based on the considerations as outlined in this report dated January 21, 2010, it is recommended
that this application for a detached garden suite within the Agricultural Land Reserve be forwarded
to the Commission for their consideration. In anticipation of similar applications that may occur in
the future, it is recommended that staff be directed to prepare guidelines that would be used within
-4-
these guidelines and provide a general resolution to allow the District to proceed with applications
that comply. This resolution would eliminate the need for each application to receive Commission
approval for a non -farm use.
Z)- 41,55-7 �
Prepared by: Diana Hall
Planner
oved : =c9toirpi
ng, MCP, MCIP
Ming
Approved by: Fr"k Quinn, MBA, P. Eng
G Public Works & DevelopmonI Services
-Pl
Concurrence: J. L. (Jim) Rule
Chief Adminisfrative Officer
The following appendices are attached hereto:
Appendix A Subject Map
Appendix B Conceptual Site Plan as provided by Applicant
-5-
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DATE: Dec 22, 2009 FILE: AL/089/09 BY: PC
Appendix B
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3101 O S 11;019-
314.Q5' SS-D 541E
District of Maple Ridge
Deep Roots
Greater Heights
TO: His Worship Mayor Ernie Daykin DATE: January 27, 2010
and Members of Council FILE NO: OPS1001
FROM: Chief Administrative Officer ATTN: Committee of the Whole
SUBJECT: Municipal Equipment Purchase, Two Single Axle Low Profile Recycling Trucks
EXECUTIVE SUMMARY:
The approved Financial Plan includes funding for replacement of one existing recycling truck (Unit
#140) and purchase of one additional recycling truck. A public request for proposals to supply the
two trucks resulted in six submissions being received. Following a review and detailed analysis of
the submissions, it is recommended that the contract to supply the trucks be awarded to Harbour
International Trucks.
RECOMMENDATION:
That the contract for the purchase of two Single Axle Low Profile Recycling Trucks with Fort
Fabrication Body be awarded to Harbour International Trucks and further that the District of Maple
Ridge enter into a Contract to purchase the two units for $286,506.88 including warrantee and
optional items plus applicable taxes of approximately $34,380.82.
DISCUSSION:
a) Background Context:
Public Request for proposals closed on January 19, 2010 for the supply of two Single Axle
Low Profile Recycling Trucks. Six proposals were received, five of which met the tender
requirements. Following a detailed assessment of the submissions the proposal submitted
by Harbour International Trucks provides best value for the District of Maple Ridge.
b) Financial Implications:
Funds are allocated from the Fleet Replacement Reserve, and approved Capital Budget.
Total Purchase price for the Units is $286,506.88 including warrantee and optional items
plus applicable taxes of approximately $34,380.82. Should Council award the contract,
delivery date will be after implementation of the proposed HST, whereby the District will
benefit from being able to recover a greater percentage of taxes than we can at the present
time. A trade-in versus redeployment option is being considered and will be finalized at time
of delivery depending on existing vehicle condition.
1103
CONCLUSION:
The awa_r[_of thi(contract to supply the two trucks is recommended.
Prepared by: Russ Carmichael, AScT, Eng.L
Director of Engineering Operations
Approved by: f riev6rlTiompson
Manage Financial Planning
)
Approved by: - Frank Quinn,
General Manager, Public Works and Development Services
Concurrence: J.L (m) Rule
Chief Administrative Officer
All -
Deep Roots
Greater Heights
TO:
FROM:
SUBJECT:
District of Maple Ridge
His Worship Mayor Ernie Daykin DATE: January 15, 2010
and Members of Council FILE NO:
Chief Administrative Officer
Disbursements for the month ended November 30, 2009
EXECUTIVE SUMMARY:
Council has authorized all voucher payments to be approved by the Mayor or Acting Mayor, together
with the Director of Finance. Council authorizes the vouchers for the following period through Council
resolution. The disbursement summary for the past period is attached for your information.
Expenditure details are available to any Council member for review in the Finance Department.
RECOMMENDATION:
That the "disbursements as listed below for the month ended November 30, 2009 now be approved".
GENERAL $ 5,511,390
PAYROLL $ 1,397,175
PURCHASE CARD $ 88,761
6,997,326
DISCUSSION:
a) Background Context:
The adoption of the Five Year Consolidated Financial Plan has appropriated funds and
provided authorization for expenditures to deliver municipal services.
The disbursements are for expenditures that are provided in the financial plan.
b) Community Communications:
The citizens of Maple Ridge are informed on a routine monthly basis of financial
disbursements.
1131
c) Business Plan / Financial Implications:
Highliahts of larger items included in Financial Plan or Council Resolution
• Coral Engineering Ltd. - Leisure Centre heat recovery solution $ 540,817
• GCL Contracting & Engineering - Kanaka Creek bridge replacement $ 636,000
• G.V. Water District - water consumption Aug 5 - Sep 1/09 $ 571,113
• Imperial Paving - 2009 paving program $ 224,027
• Mierau - Fire Hall No. 1 expansion $ 209,006
d) Policy Implications:
Approval of the disbursements by Council is in keeping with corporate governance practice.
CONCLUSIONS:
The disbursements for the month ended November 30, 2009 have been reviewed and are in order.
*1-9ew
Prepared by: G'Ann Rygg
Accounting Clerk II
Approved by: Tr4vor Tho pson, CGA
Manager of Financial Planning
d, , t.
Approved by: Paul dill,'MA, CGA
GM - ComoWe & FQncial Services
Concurrence:
gmr
r
J.L. (J)1m) Rule
Chie Administrative Officer
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
MONTHLY DISBURSEMENTS - NOVEMBER 2009
VENDOR NAME
DESCRIPTION OF PAYMENT
AMOUNT
Aadmi Properties Ltd
Security refund
50,000
AECOM Canada Ltd
256 St reservior seismic review
48,458
MREC feasibility study
3,510
National benchmarking initiative
18,144
70,112
Associated Engineering(BC) Ltd
Kanaka Creek bridge replacement
60,974
Avenue Machinery Corp
Plow blade
17,360
BC Hydro
Hydro charges Nov
79,931
BC Institute Of Technology
Leadership program
17,328
BC SPCA
Contract Nov
22,343
Boileau Electric & Pole Ltd
Maintenance: Albion Fairground lights
382
Antenna installations
265
Banners
708
Black powder coat poles
8,806
Camera installations
165
Electrical repairs
3,319
Leisure Centre
557
Pole repairs
349
Pump control replacement
2,676
Reservior maintenance
17,808
Speed sign
682
Street lighting
2,090
37,807
Bynett Construction Services
Leisure Centre reception renovations
51,804
CUPE Local 622
Dues - pay periods 09/23 & 09/24
20,364
Chevron Canada Ltd
Fuel
52,665
City Of Pitt Meadows
Reimbursement of cost share
19,266
Memorial bench installations
812
20,078
Clearwater Environmental Group
239B -130A park development
66,394
Coral Engineering Limited
Leisure Centre heat recovery solution
540,817
Double M Excavating Ltd
Roadworks Cottonwood Drive
126,747
Fitness Edge
Fitness classes & programs
21,280
GCL Contracting & Engineering
Kanaka Creek bridge replacement
636,000
Greater Vanc Water District
Water consumption Aug 5 - Sep 1/09
571,113
Greater Vancouver Regional Dis
Debt payment
19,903
2009 Grant in lieu BCBC
9,825
Water sample analysis
625
30,353
Happy Heart Fitness & Educ
Weight room supervision & childcare activity room
22,359
Igors Construction Ltd
Leisure Centre pool deck tile installation
78,435
Imperial Parking Canada Corp
New parking ticket machines
66,091
Imperial Paving
2009 paving program
224,027
KID Ventures
Security refund
18,750
Koffman Kalef, In Trust
Road dedications land acquisition
34,578
Landmark Enterprises Ltd
Security refund
41,225
Manulife Financial
Employee benefits premiums
103,792
Medical Services Plan
Employee medical & health premiums
25,272
Mierau
Fire Hall No. 1 expansion
209,006
MJT Enterprises Ltd
Skating lessons
17,849
Municipal Pension Plan BC
Pension remittance
274,935
Pacific Alliance Technologies
AutoCAD software license
15,629
Receiver General For Canada
Employer/Employee remit PP09/23 & 24
452,659
RG Arenas (Maple Ridge) Ltd
Ice rental Oct
56,363
Curling rink operating expenses Aug & Sep
8,994
Third surface insurance 2008
2,680
Third surface insurance 2009
2,909
70,946
Ridge Meadow Comm Arts Council
Ridgemeadows Recycling Society
RM Assn For Community Living
Sandpiper Contracting Ltd
Terasen Gas
The Birks Company
Trans Western Electric Ltd
Tybo Contracting Ltd
Warrington PCI Management
Western Cdn Cities Confer Hrac
Westshore Constructors Ltd
Young, Anderson - Barristers
Zbeetnoff Agro-Environmental
Disbursements In Excess $15,000
Disbursements Under $15,000
Total Payee Disbursements
Payroll
Purchase Cards - Payment
Total Disbursements November 2009
Art Centre grant Nov & adjustment
44,770
Program revenue Oct
1,215
Theatre rental & catering
2,101
48,086
Monthly contract for recycling Nov
77,398
Weekly recycling
290
Litter pick-up contract
1,848
79,536
Security refund
35,000
Relocate PRV chamber Lougheed & DTR
112,900
Natural gas
20,151
Bulk water filling station
36,645
Street lighting for pedestrian safety & bikeway program
67,840
Spirit Square
45,000
Advance for Tower common costs Nov
50,000
Tower expenses Oct
4,112
54,112
Romeo Dallaire speaker fees
16,013
Alouette River bridge rehabilitation
60,254
Professional fees
25,438
Maple Ridge agricultural plan
17,221
PP09/23 & 09/24
GMR
Y:\Flnance\Accounting\Accounts Payable\AP Remittances (Disbursements)\2009\[Monthly Council Report 2009.xls]NOV'09
4,767,221
744,169
5,511,390
1,397,175
88,761
6,997,326
RIDGEMAPLE
Deep Roots
Greater Heights
TO:
FROM:
SUBJECT
District of Maple Ridge
His Worship Mayor Ernie Daykin DATE: January 18, 2010
and Members of Council FILE NO:
Chief Administrative Officer
Disbursements for the month ended December 31, 2009
EXECUTIVE SUMMARY:
Council has authorized all voucher payments to be approved by the Mayor or Acting Mayor, together
with the Director of Finance. Council authorizes the vouchers for the following period through Council
resolution. The disbursement summary for the past period is attached for your information.
Expenditure details are available to any Council member for review in the Finance Department.
RECOMMENDATION:
That the "disbursements as listed below for the month ended December 31, 2009 now be approved".
GENERAL $ 7,936,472
PAYROLL $ 2,142,603
PURCHASE CARD 101,133
DISCUSSION:
a) Background Context:
The adoption of the Five Year Consolidated Financial Plan has appropriated funds and
provided authorization for expenditures to deliver municipal services.
The disbursements are for expenditures that are provided in the financial plan.
b) Community Communications: .
The citizens of Maple Ridge are informed on a routine monthly basis of financial
disbursements.
1132
c) Business Plan / Financial Implications:
Highlights of larger items included in Financial Plan or Council Resolution
• Fraser Valley Regional Library - 4th quarter member assessment $ 549,342
• GCL Contracting & Engineering - Kanaka Creek bridge replacement $ 930,644
• G.V. Water District - water consumption Sep 2 - Oct 6/09 $ 567,000
• G.V. Water District - water consumption Oct 7 - Nov 3/09 $ 312,994
• Receiver General - RCMP contract Jul - Sep/09 $ 2,738,094
• Payroll - 3 pay periods in December $ 2,142,603
d) Policy Implications:
Approval of the disbursements by Council is in keeping with corporate governance practice.
CONCLUSIONS:
The disbursements for the month ended December 31, 2009 have been reviewed and are in order.
U
Prepared by: G'Ann Rygg
Accounting Clerk II
Approved by: ' Tre or Thompson, CGA
Manager of Financial Planning
Approved by: Oaul GNI, BBA, CGA
GM - Csrnorate,&tiFinancial Services
Concurrence: J.L. (Jim Rule
Chief Ahministrative Officer
gmr
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
MONTHLY DISBURSEMENTS - DECEMBER 2009
VENDOR NAME
DESCRIPTION OF PAYMENT,
AMOUNT
BC Hydro
Hydro charges Dec
86,452
BC SPCA
Contract Dec
22,343
Boileau Electric & Pole Ltd
Maintenance: Antenna repairs
66
Banners
194
Camera repairs
326
Christmas lights & banners
10,139
RM Recycling belt conveyor lighting
13,569
Street lighting
66
Traffic signal repairs
130
24,490
CUPE Local 622
Dues - pay periods 09/25 & 09/26
19,983
Chet Construction Ltd
Brown Avenue extension
52,541
Columbia Bitulithic Ltd
Duraphalt
18,638
Fitness Edge
Fitness classes & programs
16,936
Fraser Valley Regional Library
4th quarter member assessment
549,342
GCL Contracting & Engineering
Kanaka Creek bridge replacement
930,644
Graham Hoffart Mathiasen Archt
Fire Hall No. 1 expansion
26,863
Greater Vanc Water District
Water consumption Sep 2 - Oct 6/09
567,000
Water consumption Oct 7 - Nov 3/09
312,994
879,994
Happy Heart Fitness & Educ
Weight room supervision & childcare activity room
29,489
Igors Construction Ltd
Leisure Centre pool deck tile installation
29,715
Interprovincial Traffic Sery
Traffic video cameras
18,256
Illuminated street name signs
14,420
32,676
ISL
Lougheed Hwy revitalization
23,484
Jacks Automotive & Welding
Fire Dept equipment repairs
15,155
Manulife Financial
Employee benefits premiums
103,720
Medical Services Plan
Employee medical & health premiums
24,396
Microserve
Fire Dept equipment repairs
71,180
Mierau
Fire Hall No. 1 expansion
85,798
Municipal Pension Plan BC
Pension remittance
279,032
Playpower LT Canada Inc
Kin Park play equipment
65,070
Professional Mechanical Ltd
Maintenance: Caretaker house
1,198
Firehall
287
Leisure Centre
35,984
Municipal Hall
406
Operations
728
Pitt Meadows Family Rec Centre
914
Pitt Meadows Heritage Centre
321
Randy Herman Building
1,150
RCMP
836
Rental House
821
SPCA
245
The Act
2,400
Whonnock Lake Community Centre
281
45,571
Radian Communications Services
Communications tower
146,525
Raincity Janitorial Sery Ltd
Janitorial services Nov:
Firehalls
3,678
Library
5,541
Municipal Hall
2,694
Operations
2,811
Randy Herman Building
4,139
RCMP
3,172
Toilet paper & towel dispensers
2,718
24,753
Receiver General For Canada
RG Arenas (Maple Ridge) Ltd
Ridgemeadows Recycling Society
Scottish Line Painting Ltd
Smart-Tek Communications Inc
Terasen Gas
Terasen Gas Inc
Trans Western Electric Ltd
Van Der Zalm & Associates Inc
Warrington PCI Management
Winvan Paving Ltd
Young, Anderson - Barristers
Disbursements In Excess $15,000
Disbursements Under $15,000
Total Payee Disbursements
Payroll
Purchase Cards - Payment
Total Disbursements December 2009
Employer/Employee remit PP09/25 & 09/26
453,482
RCMP services for film production
357
RCMP contract Jul-Sep/09
2,738,094
3,191,933
Ice rental Nov & Dec
107,879
Curling rink operating expenses Oct to Dec
15,712
Third surface insurance 2010
2,909
126,500
Monthly contract for recycling Dec
77,398
Weekly recycling
290
Litter pick-up contract
1,787
Plastic Bags for recycling trucks
12,780
Small totes for schools
6,811
99,066
Pavement marking maintenance
36,669
Library CCTV installation
15,680
Natural gas
27,712
Proposed abandonment of gas main @ Kanaka Creek Bridge
24,685
Street lighting for bikeway program
55,506
Downtown road improvements & utility rehabilitation
17,367
Advance for Tower common costs Dec
50,000
Tower expenses Oct
4,744
54,744
Sidewalk extension with bus bay 203 St & 119 Ave
21,983
Professional fees Oct & Nov
35,831
7,311,463
625,009
7,936,472
PPO9/25, 09/26 & 09/27 2,142,603
101,133
GMR
Y:\Finance\Accounting\Accounts Payable\AP Remittances (D%bursements)\2009\[Monthly Council Report 2009.xls]DEC'09
10,180,208