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Home My WebLink About2010-05-17 Committee of the Whole Meeting Agenda and Reports.pdfDistrict of Maple Ridge COMMITTEE OF THE WHOLE AGENDA May 17, 2010 1:00 P.M. Council Chamber Committee of the Whole is the initial venue for review of issues. No voting takes place on bylaws or resolutions. A decision is made to send an item to Council for debate and vote or to send an item back to staff for more information or clarification before proceeding to Council. Note: If required, there will be a 15-minute break at 3:00 p.m. Chair. Acting Mayor 1. DELEGATIONS/STAFF PRESENTATIONS - (10 minutes each) 1:00 p.m. 2. PUBLIC WORKS AND DEVELOPMENT SERVICES Note: Owners and/or Agents of Development Applications may be permitted to speak to their applications with a time limit of 10 minutes. Note: The following items have been numbered to correspond with the Council Agenda: 1101 RZ/075/09, 23553 Larch Avenue, RS-3 to R-1 and RST-SV Staff report dated May 10, 2010 recommending that Maple Ridge Zone Amending Bylaw No. 6737-2010 be given first reading and that the applicant provide further information as described on Schedules C, D, E and G of the Development Procedures Bylaw No. 5879-1999. Committee of the Whole Agenda May 17, 2010 Page 2 of 4 1102 RZ/012/09, 12153 214 Street, RS-1 to RT-1 Staff report dated May 4, 2010 recommending that Maple Ridge Zone Amending Bylaw No. 6743-2010 to permit development of a duplex be given first and second readings and be forwarded to Public Hearing. 1103 RZ/083/09, 12771 McNutt Road, RS-3 to RS-2 Staff report dated May 6, 2010 recommending that Maple Ridge Zone Amending Bylaw No. 6730-2010 to permit subdivision and subsequent development into 3 single family residential lots be given first and second readings and be forwarded to Public Hearing. 1104 RZ/028/10, 20623 113 Avenue, 20615 113 Avenue, 11312 206 Street, RS-1 to RM-2 Staff report dated May 10, 2010 recommending that Maple Ridge Zone Amending Bylaw No. 6738-2010 not be given first reading. 1105 RZ/059/08, 11873 and 11865 Burnett Street, First Extension Staff report dated May 6, 2010 recommending that a one year extension be granted for rezoning application RZ/059/08. 1106 RZ/040/10, Zoning Bylaw Text Amendment Staff report dated May 11, 2010 recommending that Maple Ridge Zone Amending Bylaw No. 6744-2010 to better align District bylaws with the policies of the Agricultural Land Commission be given first and second readings and be forwarded to Public Hearing. 1107 AL/027/10, Application to Exclude Land from the Agricultural Land Reserve, 12662, 12696, 12766, 12930, and 12960 203 Street, 12987 210 Street, 132 Avenue, 20370, 20650 132 Avenue Staff report dated May 10, 2010 providing options for consideration of application AL/027/10 for the exclusion of 60 (152.2 acres) of land from the Agricultural Land Reserve. Committee of the Whole Agenda May 17, 2010 Page 3 of 4 1108 SD/090/08, 5% Money in Lieu of Parkland Dedication, 22846 128 Avenue Staff report dated May 6, 2010 recommending that the owner of the subject property pay an amount that is not less than $50,500. 1109 SD/064/09, 5% Money in Lieu of Parkland Dedication, 23948, 23942 Dewdney Trunk Road Staff report dated May 7, 2010 recommending that the owner of the subject property pay an amount that is not less than $57,500. 3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police) 1131 Disbursements for the month ended April 30, 2010 Staff report dated May 11, 2010 recommending that disbursements for April 2010 be approved. 1132 Adjustments to the 2010 Collector's Roll Staff report dated May 3, 2010 submitting information on changes to the 2010 Collector's Roll through the issuance of Supplementary Rolls 01 and 02. Submitted for information only 1133 Soliciting for Donations Staff report dated May 5, 2010 recommending that a request for permission to allow Public Outreach Consultancy Inc. to solicit for monthly donations for the Canadian Red Cross Campaign be approved. 1134 2011 - 2015 Business Planning Guidelines Staff report dated May 11, 2010 recommending that the Business Planning and Budget Guidelines for 2011 through 2015 be approved. 4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES 5. CORRESPONDENCE 1171 Committee of the Whole Agenda May 17, 2010 Page 4 of 4 6. OTHER ISSUES 1181 7. ADJOURNMENT 8. COMMUNITY FORUM COMMUNITY FORUM The Community Forum provides the public with an opportunity to ask questions of Council on items that are of concern to them, with the exception of Public Hearing by-laws that have not yet reached conclusion. Council will not tolerate any derogatory remarks directed at Council or staff members. Each person will be permitted 2 minutes to speak or ask questions (a second opportunity is permitted if no one else is sitting in the chairs in front of the podium). Questions must be directed to the Chair of the meeting and not to the individual members of Council. The total time for this Forum is limited to 15 minutes. If a question cannot be answered, the speaker will be advised when and how a response will be given. Other opportunities are available to address Council including public hearings and delegations. The public may also make their views known to Council by writing or via email and by attending open houses, workshops and information meetings. Serving on an Advisory Committee is an excellent way to have a voice in the future of this community. For more information on these opportunities contact: Clerk's Department at 604-463-5221 or clerks@mapleridge.ca Mayor and Council at mayorandcouncil@mapleridge.ca Checked by, Date: MAPLE R113GE Deep Roots Greater Heights TO: FROM: SUBJECT: DISTRICT OF MAPLE RIDGE His Worship Mayor Ernie Daykin DATE: May 10, 2010 and Members of Council FILE NO: RZ/075/09 Chief Administrative Officer ATTN: C of W First Reading Maple Ridge Zone Amending Bylaw No. 6737 - 2010 23553 Larch Avenue EXECUTIVE SUMMARY: An application has been received to rezone the subject property from RS-3 (One Family Rural Residential) to R-1 (Residential District), and RST-SV (Street Townhouse -Silver Valley). To proceed further with this application additional information is required as outlined below. RECOMMENDATIONS: That Zone Amending Bylaw No. 6737 - 2010 be given First Reading; and; That the applicant provide further information as described on Schedule C, D, E & G of the Development Procedures Bylaw No. 5879 - 1999. 916" IR1".1Is]►A a) Background Context: Applicant: Owner: Bowins & Dyer Management Inc. 0782937 BC LTD Legal Description: Parcel "C" (Reference Plan 1804 "A") of the North West Quarter of Section 28 Township 12 New Westminster District, Except: Part on Plan LMP35465 A Existing: Med/High Density Residential Zoning: Existing: RS-3 (One Family Rural Residential) Proposed: R-1 (Residential District), RST-SV (Street Townhouse -Silver Valley) Surrounding Uses North: Use: Single Family Residential Zone: RS-1b (One Family Urban (Medium Density) Residential, R-1(Residential District) Designation Medium Density Residential, Medium High Density Residential 1101 South: Use: Zone: Designation East: Use: Zone: Designation: West: Use: Zone: Designation: Existing Use of Property: Proposed Use of Property: Site Area: Access: Servicing requirement: b) Project Description: Single Family Residential RS-2 (One Family Suburban Residential), RS-3 (One Family Rural Residential) Medium High Density Residential Single Family Residential (*proposed Multi -Family Residential RZ/05/08) R-1(Residential District) RS-2 (One Family Suburban Residential), RS-3 (One Family Rural Residential) *Proposed RM-1(Townhouse Residential) Medium High Density Residential Vacant RS-3 (one Family Rural Residential) Medium High Density Residential Vacant Single Family Residential, Multi -family Residential 1.480 HA (3.7acres) 133rd Avenue Extension, Larch Avenue, 236th Street. Full Urban The applicant is proposing to rezone the subject property located at 23553 Larch Ave from RS-3 (One Family Rural Residential) to R-1 (Residential District) and RST-SV (Street Townhouse -Silver Valley) to permit the future subdivsion of approximatley 13 single family lots and 17 street townhouses in duplex and triplex design. At this time the current application has been assessed to determine its compliance with the Official Community Plan and provide a land use assessment only. Detailed review and comments will need to be made once full application packages have been received. A more detailed analysis and a further report will be required prior to second reading. Such assessment may impact proposed lot boundaries and yields, Official Community Plan designations and Bylaw particulars, and may require application for further development permits. c) Planning Analysis: Official Community Plan: The subject property is designated Medium High Density Residential in the Silver Valley Area Plan. The proposed R-1 (Residential District) and RST-SV (Street Townhouse -Silver Valley) zoning aligns with this land use designation. Zoning Bylaw: The current application proposes to rezone the property located at 23553 Larch Ave from RS-3 (One Family Rural Residential) to R-1 (Residential District), RST-SV (Street Townhouse - Silver Valley) to permit future subdivision. Any variations from the requirements of the proposed zone will require a Development Variance Permit application. -2- Development Permits: Pursuant to Section 8.7 of the Official Community Plan, a Multi -Family Development Permit application is required to ensure the current proposal enhances existing neighbourhoods with compatible housing styles that meet diverse needs, and minimize potential conflicts with neighbouring land uses. Pursuant to Section 8.10 of the Official Community Plan, a Natural Features Development Permit application is required for all development and subdivision activity for; • All areas designated Conservation on Schedule "B" or all areas within 50 metres of an area designated Conservation on Schedule "B"; • All lands with an average natural slope of greater than 15 percent; • All floodplain areas and forest lands identified on Natural Features Schedule "C" According to the District's mapping system, this property has an average natural slope of greater than 15 percent. Advisory Design Panel: A Multi -Family Development Permit is required and must be reviewed by the Advisory Design Panel prior to Second Reading for the RST-SV (Street Townhouse - Silver Valley) portions of the development proposal. Development Information Meeting: A Development Information Meeting is required for this application. Prior to Second Reading the applicant is required to host a Development Information Meeting in accordance with Council Policy 6.20. d) Interdepartmental Implications: Larch Avenue & 236th Street: Recently a number of street improvement options involving Larch Avenue and 236th Street were presented at Council Workshop. This application includes the construction of part of Larch Avenue. Staff are in discussion with the neighbouring property owner to advance the construction of Larch Avenue from 236th Street. It is anticipated that the results of these discussions along with the refinement of previous options will be presented to Council for consideration in early June 2010. In order to advance the current application, after First Reading, comments and input, will be sought from the various internal departments and external agencies listed below: a) Engineering Department; b) Operations Department; c) Environment Department; d) Fire Department; e) Parks Department; The above list is intended to be indicative only and it may become necessary, as the application progresses, to liaise with agencies and/or departments not listed above. WIN e) Development Applications: In order for this application to proceed the following information must be provided, as required by Development Procedural Bylaw No. 5879 - 1999 as amended: 1. A complete Rezoning Application (Schedule C); 2. Multi -Family Residential Development Permit Application (Schedule D); 3. Development Variance Permit (Schedule E); 4. Natural Features Development Permit Application (Schedule G); 5. Subdivision Application, as per attached requirements. The above list is intended to be indicative only, other applications may be necessary as the assessment of the proposal progresses. CONCLUSION: The development proposal is in compliance with the Silver Valley Area Plan of Official Community Plan, therefore, it is recommended that Council grant First Reading subject to additional information being provided and assessed prior to Second Reading. Once complete information is received, Maple Ridge Zone Amending Bylaw No.6737 - 2010 may need to be amended. The proposed layout has not been reviewed in relation to the relevant bylaws and regulations governing subdivision applications. Any subdivision layout provided is strictly preliminary and must be approved by the District of Maple gidge's Approving Officer. Prepared by: Jen Csikos Plang Tech Ln 4prov y. bane Pic ng, CP, MCIP [air Ito f Planni r Approved by.-1 Frank Quinn, MBA, P.Eng GM: Public Works;&Dev❑p ent Services Concurrence: J. L. jJim) Rule Chl4f Administrative Officer JC/dp The following appendices are attached hereto: Appendix A - Subject Map Appendix B - Zone Amending Bylaw 6737 - 2010 Appendix C - Preliminary subdivision plan M Appendix A N� re--N � 2a 30 21 B P 47603 T 13260 N a. P 47 63 A 22 20 City of Pitt L j _ Meadows T� . f. 23553 LARCH AVENUE 0 � -0 CORPORATION OF "T THE DISTRICT OF N y I - MAPLE RIDGE j District of Langley r �, fl PLANNING DEPARTMENT SCALE 1:2,500 - -� DATE: Nov 17, 2009 FILE: RZ/075/09 BY: PC USER R. `` Appendix 8 BYLAW NQ 6737 - 2010 ABylaw to amend Map "A'forming part of Zoning Bylaw No. 3510 -1985 as amended. WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOWTHEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACrSAS FOLLOWS: 1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6737 - 2010." 2. That parcel or tract of land and premises known and described as: Parcel "C' (Reference Plan 1804 "A') of the North VVest Quarter of Section 28 Township 12 New Westminster District, Except: Part on Plan LMP35465 and outlined in heavy black line on Map No. 1484, a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned as shown. 3. Maple Ridge Zoning Bylaw No. 3510 -1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the day of , AD. 20 . PUBLIC HEARING held the day of , AD. 20 . READ a second time the day of , AD. 20 . READ a third time the day of , AD. 20 . AND FINALL.YADOPTED, the PRESIDING MEMBER day of , AD. 20 . •i• - •' 7111 : 10 •=' I 1341'- 2355 17 13406 16 Rem 3 13+AO 7 8 13400 P 3007 13395 6 13385 13390 PP X4138 7 13380 g 13375 5 6 13370 p4j 131. 4 n 5 13360 13355 3 4 4 13350 1334,, 2 3 BCS 577 73335 1 2 13336/40 1 133�5 h' y ry hry 2 ry A /3319 3 P FK D 3313 4 73309 . P :, —WP 52146 I 1 5 13305` 13301 6 RP 15218 �8 9 nj 7 A a. :�l ry LARCH AVE. 4 38 39 P 24142 P 409 8 21 13245 P 47603 13260 w P 374 22 N 35 N P 47 30 31 32 33 PP159 13227 p 22 ti Pf � 13215 34 MAPLE RIDGE ZONE AMENDING Bylcw No. 6737-2010 Mop No. 1484 From: RS-3 (One Family Rural Residential) To: ® R— 1 (Residential District) ® RST—SV (Street Townhouse — Silver Valley) LMP 3546 8 133 AVE. B m a A 20 N SCALE 1:2,500 Appendix C R-1 MIN 371 m2 LOTS Ai -iv RST-SV STREET TOWNHOUSE ZONES 110.35 G1 ri 10 o N p 31.65 29.7 372m2 N 1 1 " N 380m2 r 15 N 31.0 31,65 380m2 NI 9 372m2 p N N 12 o I 29.7 38Om2 N NI TI 16 N 31.0 N I 8 N 31-65 380m2 C W L 372m2 N 13 p 29.7 31.0 380m2 N m ' I 1 5 o1 N 7 O 31,65 -� 430m2 1:750 372m2 M 14 ka " 13.4e ' 31.0 422m2 4 / a 9 7.g4 "q 9•65 6 N i 372m2 N � va 23 2122 19 249m2 248m2 334m2 2490 2 5 18 250m2 00 607m2 337m2 7 L6 7 57 6.7 � 04. . g0 0 {a 5 '7.5`� 6�9 2 330m2 316m2 A2 2 27 N i 330m2 338m2 0000 � 27.0 L6 443m2 ' P� NN f.'J 28 ' o 27Dm2 27.0 25 26 p 29 a R'N 24 320m2 379m2 270m2 z7,0 `, I 488m2 b ' �' `N N 30 N T 310m2 LARCH SUBDIVISION PLAN SEPT 1 2009 ! =10 MR11-0 Deep Roots Greater Heights TO: FROM: SUBJECT: DISTRICT OF MAPLE RIDGE His Worship Mayor Ernie Daykin DATE: May 04, 2010 and Members of Council FILE NO: RZ/012/09 Chief Administrative Officer ATTN: C of W First and Second Reading Maple Ridge Zone Amending Bylaw No. 6743-2010 12153 214 Street EXECUTIVE SUMMARY: An application has been received to rezone the subject property from RS-1 (One Family Urban Residential) to RT-1 (Two Family Urban Residential) to permit the development of a duplex. This application is in compliance with the Official Community Plan. RECOMMENDATION: 1. That Zone Amending Bylaw No. 6743-2010 be given first and second reading and be forwarded to Public Hearing; and 2. That the following terms and conditions be met prior to final reading. Approval from the Ministry of Transportation; ii. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of security as outlined in the Agreement; iii. Road dedication as required; iv. A Restrictive Covenant for the duplex design must be registered at the Land Title Office; V. A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. If there is evidence, a site profile pursuant to the Waste Management Act must be provided in accordance with the regulations; vi. Pursuant to the Contaminated Site Regulations of the Environmental Management Act, the applicant will provide a Site Profile for the subject land(s). 1102 DISCUSSION: a) Background Context: Applicant/ Owner: G H S Custom Homes Ltd. Narinder Grewal Legal Description: Lot 8 District Lot 248 Group 1 NWD Plan 9922 OCP: Zoning: Existing: Urban Residential (Neighbourhood Residential) Existing: IRS-1 (One Family Urban Residential) Proposed: RT-1 (Two Family Urban Residential) Surrounding Uses North: Use: Single Family Residential Zone: RS-1 (One Family Urban Residential) Designation Urban Residential (Neighbourhood Residential) South: Use: Single Family Residential Zone: RS-1 (One Family Urban Residential) Designation: Urban Residential (Major Corridor) East: Use: Single Family Residential Zone: RS-1 (One Family Urban Residential) Designation: Urban Residential (Neighbourhood Residential) West: Use: Single Family Residential Zone: RS-1 (One Family Urban Residential) Designation: Urban Residential (Neighbourhood Residential) Existing Use of Property: 'Vacant Proposed Use of Property: 'Two Family Residential (Duplex) Site Area: 1,060 m2 (11,410 ft2) Access: 214 Street Servicing requirement: Urban b) Project Description: The applicant has provided all of the required information listed on Schedule C of Development Procedures Bylaw No. 5879-1999. A detailed review of the application has been undertaken with comments received from various departments and external agencies as applicable. In accordance with the Development Procedures Bylaw, Council may consider granting first and second reading to Zone Amending Bylaw No. 6730 - 2010. The subject site is currently vacant. An application has been received to rezone the subject property from RS-1 (One Family Urban Residential) to RT-1 (Two Family Urban Residential) to permit the development of a duplex. -2- c) Planning Analysis: Official Community Plan: The subject property is designated Urban Residential (Neighbourhood Residential) and the proposed RT-1 (Two Family Urban Residential) zoning complies with this land use designation. The proposed development also complies with the Residential Infill and Compatibility Criteria of the Official Community Plan: 3 -19 Neighbourhood Residential Infill is permitted subject to compliance with the following criteria: 1) Infill development on a property that is larger than the prevailing lot size of the surrounding neighbourhood or existing zoning of the lot may include the following: b) a change in unit type - unit types such as single detached dwellings, secondary suites, garden suites (pending further study), duplexes and triplexes that resemble a single detached dwelling, with an emphasis on orientation to the street. 2) Neighbourhood Residential infill must be designed to be compatible with the surrounding neighbourhood and will be evaluated against Policy 3-21. The duplex has been designed to resemble a single detached dwelling and includes front porches to support an emphasis on orientation to the street. The siting, massing and architectural design of the duplex is compatible with the existing single detached dwellings in the surrounding area. 3 - 21 All Neighbourhood and Major Corridor Residential infill developments will respect and reinforce the physical patterns and characteristics of established neighbourhoods, with particular attention to: a) the ability of the existing infrastructure to support the new development; b) the compatibility of the site design, setbacks, and lot configuration with the existing pattern of development in the area; c) the compatibility between building massing and the type of dwelling units in the proposed development and the surrounding residential properties; d) the location, orientation, and visual impact of vehicle access/egress in relation to: i. adjacent developments; ii. the street, iii. the pedestrian environment, e) minimizing adverse parking and traffic impacts on the existing neighbourhood; f) a gradual transition of scale and density through the design of building mass and form, such as: i. reduction in building heights at the edges of a development; ii. location of lower density components towards the perimeters of a site; and . iii. concentration of density to the centre of a development or towards a non- residential boundary; g) retention and preservation of significant trees, other natural vegetation, and environmental features; h) maintaining adequate light, view and privacy for residents on adjacent properties or in adjacent neighbourhoods; -3- i) conservation of special landscapes such as gardens, or built -form features, including heritage buildings, that contribute to the unique character of a neighbourhood. The proposed two family residential dwelling is compatible with the surrounding neighbourhood; the design and massing of the duplex resembles a single family dwelling. Given the proposed scale and lot configuration of the duplex, impacts on light, views and privacy for adjacent properties will be minimal. Key design elements of the duplex include varied rooflines, a range of building materials, and separated garage doors. The proposed development will be serviced by full municipal services and is not expected to adversely impact traffic or parking in the neighbourhood. Both driveways will be located on 214 Street which is consistent with existing development patterns. No significant environmental features have been identified on the subject property. The duplex design proposes the planting of several trees and shrubs on the site. Zoning Bylaw: The application proposes to rezone the subject property from RS-1 (One Family Urban Residential) to RT-1 (Two Family Urban Residential) to permit the development of a duplex. A preliminary review of the building plans has revealed that the proposal complies with the Zoning Bylaw requirements of the RT-1 zone. Off Street Parking and Loading Bylaw: Four (4) off street parking spaces (two per dwelling unit) are required for the proposed development as per the Off Street Parking and Loading Bylaw. A total of eight (8) off street parking spaces (four concealed and four unconcealed spaces) have been provided. Development Permits: A Development Permit is not required for this rezoning as a duplex is exempt from the Development Permit Areas. However, a Section 219 Restrictive Covenant will be required to regulate the form, character and internal arrangements of the duplex to ensure the structure remains two, rather than four, units. The RT-1(Two Family Urban Residential) zone does not permit secondary suites. d) Interdepartmental Implications: Engineering Department: A rezoning servicing agreement and cost estimate will be prepared once an acceptable off -site servicing design has been provided by the developer's engineer. The services that will be provided by the servicing agreement include improvements to the west shoulder of 214 Street and the extension of a storm sewer from 121 Avenue. A three (3) metre wide road dedication will also be required across the frontage of the site. Parks & Leisure Services Department: The Parks & Leisure Services Department have identified that after the development is complete they will be responsible for maintaining the street trees. In the case of this project it is estimated that there will be an additional two (2) street trees (the servicing design will provide the exact M numbers). The Manager of Parks & Open Space has advised that the maintenance requirement of $25.00 per new tree will increase their budget requirements by $50.00. CONCLUSION: The proposed RT-1 (Two Family Urban Residential) zone is in compliance with the Urban Residential (Neighbourhood Residential) designation of the Official Community Plan. It is recommended that Council grant first and second reading to Zone Amending Bylaw No. 6743-2010 and that the application be forwarded to Public Hearing. Prepared by: Patrick Ward V Wing Technician Appro d : ring, MCP, MCIP Director of Planning Approved by: FM: nk Quinn, MBA, P.Eng Public Works"6'Development Services Concurrence: J. L•: (Jim) Rule Chief Administrative Officer PW/dp The following appendices are attached hereto: Appendix A - Subject Map Appendix B - Zone Amending Bylaw No. 6743-2010 Appendix C - Site Plan Appendix D - Building Elevations -5- Appendix A 122 AVE. LGGV 38 V0 12219 N �_ O (y OJ N7 10 � 9 M to to CO 12212 NO 12208 � 2 "'21 N20 19 1`118 `''17 N16 _ N15 � 55 3g � � 12211 53 Cc P 1 8Z3 17823 54 12204 40 12203 12209 56896 P 56E 96 56 P 1 0 221 222 223 224 225 226 12192 0, co M 12191 LID~ 41 N � 19 20 21 r M C7 C7 [ 7 M M 57 12180 42 _N r s (:cv ev cv M d LO 0 CAMPBELL AVE 12189 12188 P 9922 P 9922 o M o M M N � Cl) M Pcl. w N o 0 7 6 � N N 231 230 N 229 /� co N121 121U `� N CDN co 3 N 228 m Subject Property N 7 8 17 16 15 a P 56896 P 56896 8 5 M 232 1211 12152 a P36 19 N 186 233 109 110 1 2 P7 99 E 1/2 P 1 2 cY) (0 N N G a. C. N n M ( OD a) >' O> N 28 N M M M Cl) Cl) co co V V V N N N N C'41 N N L N N N 121 AVE. N aO M 0 C7 N M c) 00 M �. O co � C (O M CD M � C14M O O m co N 67 _ N68 0 _ N N N _ N Lu _ _M O N _ N 1 _ 2 N a) w N N N N iY N�a/ Ly 32505 P 749 P 7199 LMP1 262 Cn 12116 7 8 N 12106 P 39673 P 70721 116 4 P 7 99 12095 12094 P 21731 3 5 N Rem 2 12093 PARK 6 rP 70721 1 M N City of Pitt t Meadows o 12153-214 St LI '� y i 40* CORPORATION OF 3j THE DISTRICT OF MAPLE RIDGE N District of '� � � Langley PLANNING DEPARTMENT SCALE 1:1,500 �- DATE: Apr 15, 2010 VP-012-09 BY: JV FRASE72 Rm Appendix E CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. 6743 - 2010 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 -1985 as amended. WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6743 - 2010." 2. That parcel or tract of land and premises known and described as: Lot 8, District Lot 248, Group 1, New Westminster District Plan 9922 and outlined in heavy black line on Map No. 1486 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to RT-1(Two Family Urban Residential) 3. Maple Ridge Zoning Bylaw No. 3510 -1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the day of READ a second time the day of PUBLIC HEARING held the day of READ a third time the day of APPROVED by the Minister of Transportation this RECONSIDERED AND FINALLY ADOPTED, the PRESIDING MEMBER ,A.D. 20 . ,A.D. 20 . ,A.D. 20 . ,A.D. 20 . day of , A.D. 20 . day of , A.D. 20 . CORPORATE OFFICER M-- co 37 m m_ 104 M r"'i M d- 57 N N N N N N 12234 a 12230 N 122 AVE. 12220 56 NOD � M OD M O O C2 M CD co 38 U)t- co 12219 12212 ON 21 N 20 N 19 _M N 18 N 17 N 16 15 N 1220H LO w 04 55 coN 1 823 17823 t 39 N a 12211 � 53 N N 12204 54 Z 12209 40 12203 O cn 56896 P 56E 96 "L% 56 0 P 1 97' 221 222 223 224 225 226 co 12192 rn M O N co 41 N ti � 19 20 21 2 M M coM M 5712191 N N N N N M 12180 42 IL LO C) CAMPBELL AVE. N _ EP 82966 _ cv 12189 12188 I P 9922 P 9922 CAMPBELLAVE. o M v M N M N M PC]. o N q o 7 6 N N 231 N 230 N 229 12168 O N N OM ;4- N co 3 8 N 228 m 16 N 8 N 18 17 15 P 56896 P 56896 5 d 232 12152 P P 3519 P 7 99 r� 186 r (0 233 109 110 N 1 2 N E112 P1 6. M2 rn _ N a co3 M It 00 4 M > > N 28cli C N N M N M M M Z M M_ co�_ �r N N N N N N N N N N N N 121 AVE. LMP 29660 121 AVE. 00 M N Q M _M M 00 M O M N M M CO O M O ao 00 (0 CO 0 N 00 M O "t O N d' M 67 N68 Q NW N Q) NW 0 N N 1 2 N � C° N N N N W 2505 P 749 P 72199 LMP1 262 � 2116 7 $ N 12106 P 39673 P 70721 116 • n_nnc 4 P 7 99 MAPLE RIDGE ZONE AMENDING Bylaw No. 6743-2010 Map No. 1486 From: RS-1 (One Family Urban Residential) To: RT-1 (Two Family Urban Residential) N SCALE 1:1,500 Appendix C m �, 888 b 3` og d�a w a s- 3 6 _ t ooa ga""r' O1daN�f_� w d Z 5 $ w a �3n6 ° 9 s s_w 9w m ama:€ s�ga� cD } S.. q a6ffv3z 9u jii 33'4mp4N� Q�1 ��C w o a � IN p � � �a�d�` �€�&z � MuF O 3_ Co"a0 ig W,a?N �"'S .O¢aSIP a�W .S=�e��3��0��Wg=� ¢fie $MJE 4n �S F Y�13 �2�3sNo p-N a e a 44 Yu W �� O� a Y R m U a� LPG ... _ f a9ffBG f �l J .!; A ! WEO'81 1 i.cc C mL9"OI J .......... .......... m • a � 0 9 o� �M 9 V � W OJ �Lnn LA W � w00 o 0 z 0-O Appendix D rW�� si p iffilgif ig flea aMIT q'i gear z O 4 } w w w w Ln ) ■ § | \ � / ! r! § �\ LU `a!; tu ILL )\) Q -z y . . i DISTRICT CF MAPLE RIDGE Deep Roots Greater Heights TO: His Worship Mayor Ernie Daykin DATE: May6, 2010 and Members of Council FILE NO: RZ(083/ 09 FROM: Chief Administrative Officer ATTN: Cof W SUB.ECT: First and Second Reading Maple Ridge Zone Amending Bylaw No. 6730-2010 12771 McNutt Road EXECUTIVE SUMMARY: An application has been received to rezone the subject property from RS-3 (One Family Rural Residential) to RS-2 (One Family Suburban Residential) to permit subdivision and subsequent development into 3 single family residential lots. This application is in compliance with the Official Community Plan. RECOMMENDA11ONS: 1. That Zone Amending Bylaw No. 6730 2010 be given first and second reading and be forwarded to Public Hearing; and 2. That the following terms and conditions be met prior to final reading. i. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of security as outlined in the Agreement; ii. Registration of a geotechnical report as a Restrictive Covenant which addresses the suitability of the site for the proposed development; iii. Road dedication as required; iv. Removal of the eAsting buildings; V. Approval from the appropriate authorities for septic disposal; vi. An Engineer's report providing an analysis of the present water system to confirm minimum static pressure of 40 psi at the elevation of highest plumbing fixture in the proposed house or at the highest elevation of the required sprinkler heads within the house; vii. Confirmation that utility companies can provide servicing to all proposed lots; 1103 viii. A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. If there is evidence, a site profile pursuant to the Waste Management Act must be provided in accordance with the regulations; and ix Pursuant to the Contaminated Site Regulations of the Environmental Management Act, the subdivider will provide a Site Profile for the subject land. DISCUSSION: a) Background Conte)d: Applicant: O,vner: Legal Description: CCF, Bdsting: Proposed: Zoning: Bdsting: Proposed: Surrounding Uses North: South East West Use: Zone: Designation Use: Zone: Designation Use: Zone: Designation Use: Zone: Designation F)dsting Use of Property. Proposed Use of Property. Site Area: Access: Servicing: Companion Applications: Brian J Craig Brian J Craig Kelly C Craig Lot: 22, D.L.: 6881, Plan: 34392 Suburban Residential Suburban Residential RS-3 (One Family Kral Residential) RS-2 (One Family Suburban Residential) Provincial Crown Land N/A Forest Single family dwelling RS-3 (Cne Family Rural Residential) Suburban Residential Single family dwelling RS-3 (One Family Rural Residential) Suburban Residential Single family dwelling RS-3 (One Family Rural Residential) Suburban Residential Single family residential Single family residential 1.231 HA McNutt Road Suburban SD/ 083/ 09 -2 - b) Project Description: The applicant has provided all of the required information listed on Schedule B of the Development Procedure Bylaw No. 5879-1999. Adetailed review of the current application has been undertaken and comments received from various departments and external agencies as applicable. In accordance with Development Procedures Bylaw, Council may consider granting First and Second Reading to Zone Amending Bylaw No. 6730 - 2010. The subject property is located at the northern most end of McNutt Road and is 1.231 ha in size. The property is bound by suburban residential properties to the south, east and west and provincial crown land to the north. The proposed development will be serviced by city water and individual lot septic systems. c) Planning Analysis: An application has been received to rezone the subject property from RS-3 (One Family Rural Residential) to RS-2 (One Family Suburban Residential), to permit subdivision into three single family residential lots. Official Community Plan: The proposed rezoning to RS-2 (One Family Suburban Residential) is in accordance with the subject property's designation as "Suburban Residential' in the Official Community Plan. Zoning Bylaw: The RS-2 (One Family Suburban Residential) Zone requires a minimum lot area of 4,OOOm2; a minimum lot width of 36m and a minimum lot depth of 60m. The 3 proposed single family lots complywith the above requirements of the Zoning Bylaw. Engineering Department: The Engineering Department has reviewed the servicing for the current application and has provided their comments to the applicant, including the need for an analysis of the current water system to confirm minimum standard static pressure. The existing 10 metre road dedication along Blue Mountain Crescent is insufficient to accommodate the necessary utilities. Therefore, the applicant must also provide confirmation that the utility companies will be able to provide servicing to the proposed lots along a Statutory Fight of Way. The development will be serviced to a suburban standard in accordance with the provisions of the Subdivision and Development Servicing Bylaw No #4800-1993 as amended. -3- Parks & Leisure Services Department: The Parks & Leisure Services Department have identified that after the subdivision is completed they will be responsible for maintaining the street trees. In the case of this project it is estimated that there will be an additional 3 trees which is based on one tree per lot; final subdivision design will provide exact numbers. The Manager of Parks & Open Space has advised that the maintenance requirement of $25.00 per new tree will increase their budget requirements by $75.00. Fire Department: Due to the subject properties proximity to the forest land, the Fire Department has requested the applicant to follow the guidelines of the FireSmart Program and install fire resistant roofing materials. One new fire hydrant must be installed. We, `[«1k1bi[0,kg It is recommended that First and Second Reading be given to Maple Ridge Zone Amending Bylaw No. 6730 -2010 and that application RZ/083/09 be forwarded to Public Hearing. Zepar�edby.�Sarah Atkinson Planning Technician r• r M. AAwc ved byl Frank Quinn, MBA,,Pfx g GM: Public Works-& D�Wlopment Services Concurrence: I L �Jrn) Rule Chiif Administrative Officer The following appendices are attached hereto: Appendix A— Subject Map Appendix C— Zone Amending Bylaw 6730 - 2010 Appendix D — Site Plan -4 - - :.��.JJ. �r119 Nib WER j fi • rr SCALE 00 0 12771 MCNUTT ROAD _ !'0 I� CORPORATION OF THE DISTRICT OF ` MAPLE RIDGE LV PLANNING DEPARTMENT BY: PC DATE: Dec 16, 2009 FILE: RZ/083/09 Appendix B CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. 6730 - 2010 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended. WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6730 - 2010." 2. That parcel or tract of land and premises known and described as: Lot 22, District Lot 6881, Group 1, New Westminster District Plan 34392 and outlined in heavy black line on Map No. 1478 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to RS-2 (One Family Suburban Residential). 3. Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the day of , A.D. 20 . PUBLIC HEARING held the day of , A.D. 20 . READ a second time the day of , A.D. 20 . READ a third time the day of , A.D. 20 . RECONSIDERED AND FINALLY ADOPTED, the day of PRESIDING MEMBER ,A.D. 20 . CORPORATE OFFICER BLUE MOUNTAIN FOREST 0 rn N P 34392 12775 a 12785 23 P 34392 P 57415 12777 0.672 he. 2 11 22 4 25 0.813 he. 0.809 h . 1.283 he. 1.230 he. O 12768 N 128 AVE. U P 34392 12711 z 12707 "' z 12 21 w 1.206 he. 1.218 he. 29 m 72696 0.809 ha. P 34392 12675 6s5 P 57415 13 20 12668 1.194 he. 1.161 he. 30 43 0.809 he. 0.809 h 72574 J P 34392 14 19 72625 31 P 57415 .263 he. 1.182 he. 0.809 he. 42 12634 72650 0.809 he. MAPLE RIDGE ZONE AMENDING Bylaw No. 6730-2010 Map No. 1478 From: RS-3(One Family Rural Residential) To: RS-2(One Family Suburban Residential) 1 1:2500 Appendix C fw a Hari rz G ar 7r af 00 Ile woo f r�' C. crld cr V h err ~ ° 2 I` '�i I -Ow �+iumot� V 1�a 3 Ire rz h mr ��6v leis P 0 a. r� J Q J s Deep Roots Greater Heights 1 Q FROM: SUB,ECT: His Worship Mayor Ernie Daykin DATE: May 10, 2010 and Members of Council FILE NO: RZ/ 028/ 10 Chief Administrative Officer ATTN: Cof W First Reading Maple Ridge Zone Amending Bylaw No. 6738 2010 20623 113 Avenue, 20615 113 Avenue, 11312 206 Street An application has been received to rezone the subject property from RS-1 (One Family Urban Residential) to RM 2 (Medium Density Apartment Residential). To proceed further with this application additional information is required as outlined below. RECOMMENDATIONS: That Zone Amending Bylaw No. 6738 2010 not be given First Reading; a) Background Context: Applicant: Owner: W S Bissky Architect Inc. Wayne Bissky Melissa RZanna Legal Description: Lot: 723, D.L.: 278, Group 1, NWD, Plan: 114 Lot: 724, Except: East 7 Feet, D.L.: 278,Group 1, NWD, Plan: 114 East 7 feet, Lot: 724, D.L.: 278, Group 1, NWD, Plan: 114 OCR Existing: Urban Residential Zoning: Existing: RS-1 (One Family Urban Residential) Proposed: RM-2 (Medium Density Apartment Residential) Surrounding Uses North: Use: Single Family Residential Zone: RS-1 (One Family Urban Residential) Designation Urban Residential South: Use: Single Family Residential Zone: RS-1 (One Family Urban Residential) Designation Urban Residential 1104 East: Use: Zone: Designation West: Use: Zone: Designation Existing Use of Property. Proposed Use of Property Site Area: b) Project Description: Single Family Residential RS-1 (One Family Urban Residential) Urban Residential Single Family Residential RS-1 (One Family Urban Residential) Urban Residential Single Family Residential Multi -Family Residential 2016 m2 (approx.'/2 acre) The applicant is proposing to rezone the subject properties located at 20623 113 Avenue, 20615 113 Avenue and 11312 206 Street from RS-1 (One Family Urban Residential) to RM-2 (Medium Density Apartment Residential) to permit the future development of a low rise apartment building. At this time the current application has been assessed to determine its compliance with the Official Community Plan and provide a land use assessment only. If this application proceeds, a detailed review and comments will need to be made once full application packages have been received. A detailed analysis and a further report will be required prior to second reading. Such assessment may impact proposed lot boundaries and unit yields, bylaw particulars, and may require application for further development permits. c) Planning Analysis: Official Communi#y_Plan: The subject properties are designated Urban Residential and categorized as Neighbourhood Residential in the Official Community Plan. The Neighbourhood Residential policies, as outlined in section 3-19 of the OCP, allow for limited infill in the form of single detached, duplex or triplex housing forms, where the proposed housing form is consistent in size, scale and massing to that of the surrounding neighbourhood. The proposed apartment building utilizing the RM-2 (Medium Density Apartment Residential) zone does not align with the Urban Residential — Neighbourhood Residential Infill policies, nor the list of accompanying zones prescribed in Appendix Cof the Official Community Plan. The proposed apartment building could only be supportable if the subject site was located on an existing Major Road Corridor as identified on Figure 4, Proposed Major Corridor Network Plan in the COP, and complied with the Compatibility Criteria prescribed in the Plan. The above mentioned Residential Infill and Compatibility Criteria are intended to ensure that development "fits" with the character of an existing neighbourhood. The Plan policies have also been structured to acknowledge that Major Roads (such as collector and arterial roads) are designed to accommodate any additional traffic that may result from infill development. Specifically, Policy 3- 21 of the Official Community Plan outlines the characteristics that new infill development must be able to satisfy, including the need for compatibility of the site design, setbacks, building massing, privacy, and minimizing parking and traffic on the existing neighbourhood. Those relevant policies are as follows: W41 "3 - 21 All Neighbourhood and Major Corridor Residential infill developments will respect and reinforce the physical patterns and characteristics of established neighbourhoods, with particular attention to: b) the compatibility of the site design, setbacks, and lot configuration with the existing pattern of development in the area; c) the compatibility between building massing and the type of dwelling units in the proposed development and the surrounding residential properties, e) minimizing adverse parking and traffic impacts on the existing neighbourhood; h) maintaining adequate light, view and privacy for residents on adjacent properties or in adjacent neighbourhoods; ... It is also noted in the previous 1996 Official Community Plan the subject properties were designated SF15 (15 units per net hectare). This designation supported a single familyform with limited infill typically utilizing the RS-1 (One Family Urban Residential) zone. The current Neighbourhood Residential designation does allow for a change in lot size provided that the new development is similar to the established housing form. The proposed low-rise apartment is not in compliance with the OCP policies and Compatibility Criteria as outlined in policy 3-21. The subject properties are not situated on a Major Road Corridor (113th Avenue and 206th Street are identified as local roads in the Transportation Plan). It is also noted that the property is bounded to the north, south, east and west by single detached dwellings. Given the OCP designation and surrounding land use, it is felt that the proposed apartment building is not consistent with OCP policies, nor is the proposed form compatible with the existing character of this neighbourhood. Zoning Bylaw: The current application proposes to rezone the property located at 20623 113 Avenue, 20615 113 Avenue and 11312 206 Street from RS-1 (One Family Urban Residential) to RM-2 (Medium Density Apartment Residential) to permit future development of an apartment building. Any variations from the requirements of the proposed zone will require a Development Variance Permit application. Development Permits: For this project to proceed, pursuant to Section 8.7 of the Official Community Plan, a Multi -Family Development Permit application is required to ensure the current proposal enhances existing neighbourhoods with compatible housing styles that meet diverse needs, and minimize potential conflicts with neighbouring land uses. Advisory Design Panel: A Multi -Family Development Permit is required and must be reviewed by the Advisory Design Panel prior to Second Reading. -3- Development Information Meeting A Development Information Meeting is required for this application if it proceeds. Prior to Second Reading the applicant is required to host a Development Information Meeting in accordance with Council Policy 6.20. d) Interdepartmental Implications: In order to advance the current application, after First Reading, comments and input, will be sought from the various internal departments and external agencies listed below: a) Engineering Department; b) Operations Department; c) Environment Department; d) Fire Department; e) Parks Department; f) School District; The above list is intended to be indicative only and it may become necessary, as the application progresses, to liaise with agencies and/or departments not listed above. This application has not been forwarded to the Engineering Department for comments at this time; therefore, an evaluation of servicing requirements has not been undertaken. We anticipate that this evaluation will take place between 1 st and 2nd Reading. e) Altematives: If First Reading is given to Bylaw No. 6738 2010, in order for this application to proceed to Second Reading the following development applications must be provided, as required by Development Procedural Bylaw No. 5879 — 1999 as amended: 1. Acomplete Rezoning Application (Schedule C); 2. Multi -Family Residential Development Permit Application (Schedule D); 3. Subdivision Application for lot consolidation. The above list is intended to be indicative only, other applications may be necessary as the assessment of the proposal progresses. -4 - [0k►[0IkU. [0,ki The level of density for residential apartment buildings in the RM-2 (Medium Density Apartment Residential) zone is not supported by the Official Community Plan for Neighbourhood Residential infill properties. The development proposal is not in compliance with the Official Community Plan and an amendment to such is not supportable, therefore, it is recommended that this application be denied. , Prepared by. Jen Csikos Planning T r Appmwed by. Frank Winn, MBA E GIVII: PU61ic V* r" Concurrence: d L JG Rule iinistrative Officer services The following appendices are attached hereto: Appendix A— Subject Map Appendix B — Zone Amending Bylaw No. 6738-2010 -5 - ) J c '.1' f 8 641 638 637 634 633 N 630 629 626 ~O * Ln CO I,- U) LO M (O (p C0 LO [D fl- W O O N O to LO LO Lfj LO NCN O O O O O N N N N (V 114 AVE. 11391 687 N (0 SK 492 Pd. B t 00 00N O PARK 0 N N 691 692 695 18876 688 P 114 1 P 55931 LO 11352 689 690 a /70 693 694 LO CO N C") 686 ^ N CO 0 N 0 N 0 N 0 N I 0 N LORNE AVE. 0 LO � N CO LO o O CD 0 N 0 P 2180 0 734 733 730 729 N 726 LMS 629 728 727 A LMP 1857 LO CO LO N a o *PP044 LMS 11289 1419 0 0 00 A N N P Cq LMP 12217 751 �180 754 755 125) P 8654 11271 749 752 753 756 7D Ln LO CO CV Q p N, Appendix A *PP044 ILO CO 00 (� CO o N CD (0 0 0 696 N O � oN O c,-:) O a 0 P 114 697 698 701 70 LO LO CO NO N N O *PP04z 11339 0 0 o* (.0 00 A P 14 0 0 0 N 0 N o O N O CD N N 725 722 14 a _11329 �__ 4 721 713 710 Subject Properties a P 114 _ a 11311 11310 77 RE 1312 114 724 723 720 715 712 711 11'd * CO 0 LOR 11: N N 113 AVE. N 1/2 763 & 766 0 0 0 11295 S 1/2 758 759 762 P 114 763 & 766 11277 N 1/2 1043 O 764 & 765 11278 LO 761 11273 CO " S 1/2 S 112 1042 0- M m ch 764 765 11266 0 N 0 11261 LMP 469 *PP044 BATTLE AVE. PGI A F1 88024 CO 11240 795 �0 017 N r 0LO cn �C) o 11 230 a P 74209 1 ca — 1 q 0)Y N LO It 004 Rem �, 797 C o CO N N' I N 1/2 m 790 o C 1243/5 P 10059 S 1/2 790 11233/9 *PP044 PCO 767 770 N 771 114 77 11284 Rem N 90' 768 & 769 1113 11272 ti RP 7316 A CO It 111 z SK 1840 00 B 11258 111 11252 S 30' 778 S 1/2 786 & 787 '11240 P 114 BCP 7202 P 64192 o 1 Of 5 0 * P' 0 11232 781 A/24 B Appendix B CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NQ 6738 2010 ABylaw to amend Map "AW'forming part of Zoning Bylaw No. 3510 -1985 as amended. WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOWTHEREFCRE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6738 2010." 2. Those parcels or tracts of land and premises known and described as: Lot 724 Except: East 7 Feet, District Lot 278, Group 1, New Westminster District, Plan 114; East 7 Feet, Lot 724, District Lot 278, Group 1, New Westminster District, Plan 114; Lot 723, District Lot 278, Group 1, New Westminster District Plan 114. and outlined in heavy black line on Map No. 1485, a copy of which is attached hereto and forms part of this Bylaw, are hereby rezoned to RM-2 (Medium Density Apartment Residential) 3. Maple Ridge Zoning Bylaw No. 3510 -1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the day of , AD. 20 . PUBLIC HEARING held the day of AD. 20 . READ a second time the day of , AD. 20 . READ a third time the day of , AD. 20 . RECONSIDERED AND FINALLYADOPTED, the PRESIDING MEMBER day of , AD. 20 . •• 4- • - • I =U0, a a Lot =- 51 1 6481� 647 1644 643 454 50 649 646 645 642 P 2 80 4oe PP044 3B6 �67 N 668 N 671 N 672 N 675 N g66 669 670 673 674 3 P21B0 *PP044 742 P 180 743 738 11741 737 314 RP 84831 'off Pd. A 739 736 YY m 11315 11302 'PP044 113AVE. p RW 72041 Y� Rem v 745 a 11224 746 640 639 636 635 632 114 114 641 638 1 637 634 633 114 AVE. 631 628 1 627 624 623 114 630 629 626 625 622 1391 687 o SK 492 Pd. B PARK 691 692 695 1376 688 P 14 P 55931 0 11352 689 690 o_ no 693 694 as � \ LORNEAVE. P 2180 734 733 730 729 -726 LMS 629 728 727 A LMP 1857 LMS o 11289 1419 0 A P 180 LMP 12217 751 754 755 E 21' of 12 P 3654 11271 748 749 752 753 756 1 LMP 469 `PP044 2 F Pd A 88024 ;Rem �A \ aQr9 `Y�7990 0 S bqc `gg m a rn CL C Zo-t f.6q 9} RW 71976 N Y N � ry �� Rasa 7 MAPLE Bylaw No. Map No. From: I To: 11339 o A 725 722 D_ 11329 721 B 724 i �o 723 11311 720 1719 716 N 112 o 783 & 788 11295 758 759 762 s 1/2 P 1 4 763 & 788 11277 N 1/2 1043 O 784 & 765 11278 761 11273 s vz s v2 1042 a 764 768 11266 Q 1 11261 BATTLE AVE. MAP16 620 619 616 615 1 612 621 -618 617 11417 ^ 114 0 846 a 11407 w a 847 N N N *PP044 696 A 0 11391 a B 11381 P 114 697 698 701 702 705 11365 71410 P 0557 1 2 8 14 13 P 10601 11384 7P 0601 1 2 ILL *PP044 P 14 m 2 11339 714 713 710 1 a 11334 11329 o N 11310 715 r 712 114 711 Rem 11315 1123 ^ N *LMP 16828 a. 2 " "' a 11312 Rem m 1122 0 o 11304 1 'PP044 RW 51276 2 11296 rn 767 770 771 P 3034A 1129 AJ/93 3 n. 11288 S 112 4 114 774 & 775 11260 11284 11281 Rem N 90' 768 & 769 1113 11267 11272 ^ M 111411253 SK 1840 11258 B 11252 s 1115 11249 S 1/2 11239 786 & 787 2 1240 P 114 BCP 7202 P 64192 3 5 1 11235 * P11 Rem 11232 781 780 aJ 79 *PP044 RW 7197� RW 52217 RIDGE ZONE AMENDING 6738-2010 1 485 RS-1 (One Family Urban Residential) RM-2 (Medium Density Apartment Residential) A B LMP 1,31 11264 P 11457 11260 2 11246 1 179 c�~ 11236 0 � N 180 a w ]1120 Rem 1 11226 B 40 EP 4672 0 11202 N SCALE 1:2,500 . DISTRICT OF MAPLE RIDGE Deep Roots Greater Heights TO: His Worship Mayor Ernie Daykin DATE: May 06, 2010 and Members of Council FILE NO: RZ/059/08 FROM: Chief Administrative Officer ATTN: C of W SUBJECT: Rezoning - First Extension Maple Ridge Zone Amending Bylaw No.6653-2009 11873 and 11865 Burnett Street EXECUTIVE SUMMARY: The applicant for the above noted file has applied for an extension to this rezoning application under Maple Ridge Development Procedures Bylaw No. 5879-1999. This application is to permit the construction of a 39- unit apartment building in the RM-2 (Medium Density Apartment Residential). This application is in compliance with the Official Community Plan and the Town Centre Area Plan designation. The proposed rezoning sits on two lots totaling 2659.99 m2 which are required to be consolidated and the existing older single family houses need to be demolished. RECOMMENDATION: That a one year extension be granted for rezoning application RZ/059/08 and that the following conditions be addressed prior to consideration of final reading: Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of security as outlined in the Agreement; ii. Registration of a geotechnical report as a Restrictive Covenant which addresses the suitability of the site for the proposed development; iii. A Statutory right of way plan and agreement for the proposed bikeway along the southern edge of the subject sites must be registered at the Land Title Office; iv. Road dedication as required; V. Consolidation of the development site; vi. Removal of the existing buildings; vii. Registration of a Restrictive Covenant protecting the Visitor parking. DISCUSSION: a) Background Context: Applicant: Owner: Legal Description: OCP: Existing: Proposed: Zoning: Existing: Proposed: Surrounding Uses: North: South: East: West: Use: Zone: Designation Use: Zone: Designation Use: Zone: Designation Use: Zone: Designation Existing Use of Property: Proposed Use of Property: Site Area: Access: Servicing: Companion Applications: Goeff Lawlor of Geoff Lawlor Architecture Inc. Avtar S Dutt Karamjit K Dutt Sandeep S Dutt Lot 9, Block 2, Section 17, Township 12, Plan 22046; PI D: 009-150-617 Lot 10, Section 17, Township 12, Plan 22046; PI D: 009-150-633 Urban Residential (Low-rise apartment) Urban Residential (Low-rise apartment) RS-1 (One Family Urban Residential) RM-2 (Medium Density Apartment Residential) Single Family Residential RS-1(One Family Urban Residential) Urban Residential (low-rise apartment) Single Family Residential RS-1 (One Family Urban Residential) Urban Residential (low-rise apartment) Single Family Residential RS-1 (One Family Urban Residential) Urban Residential (Low-rise apartment) Multi Family Residential RM-2 (Medium Density Apartment) and RM-3 (High Density Apartment) Urban Residential (Low-rise apartment) Single Family Residential Low-rise Apartment Residential 0.133 HA (2659.99 m2) Burnett Street Full Urban DP/059/08 and VP/059/08 This application is to permit the construction of a 39- unit apartment building in the RM-2 (Medium Density Apartment Residential) zone. A requirement of the development process included the site into a the East Precinct of the Town Centre Area Plan and will be subject to the requirements of Section 8.11 of the Official Community Plan for the Town Centre Development Permit Guidelines. This will be the subject for a future report. 2 The following dates outline Council's consideration of the application and the Maple Ridge Zone Amending Bylaw No.6653 2009: - The First Reading report (see attached) was considered on April 20, 2009; - First Reading was granted on April 28, 2009; - Public Hearing was held on May 19, 2009; - Second and Third reading was granted on May 26, 2009. Application Progress: The applicant has been working on satisfying the conditions to be met prior to final reading of the Zone Amending Bylaw. Some delay has been the effect of the changing market conditions and the applicant has requested an extension to sort out the financing for the project. Alternatives: Council may choose one of the following alternatives: 1. grant the request for extension; 2. deny the request for extension; or 3. repeal third reading of the bylaw and refer the bylaw to Public Hearing. The proposed project is centrally located on the western boundary of the town centre area and fits well with the Official Community Plan policies of promoting maximum residential density to revitalize the town centre area. The applicant has been pursuing the completion of this rezoning application and has applied for a one year extension. It is anticipated that within the next year final consideration will be applied for. V W 09, Prepared by. sika rya, B-Arch, M-Tech, UD, LEED® AP Plannern NICIP Approved by rank Ominn,TNBA, P.1,n� CPA, Public Works � De meet Services i �f Concurrence: aL (Jim) Rule Chief Administrative Officer The following appendices are attached hereto: Appendix A— Subject Map Appendix B— First Reading Report -3- XL�a21� .:. 20�� N . -�. 00 Appendix A FULLER Rem 66 65 70 11930 11931 64 71 11920 11921 63 72 11910 11911 62 73 11900 11901 61 L� � 74 11890 0 I r- 11891 60 75 11880 11881 59 76 11870 11869 58 77 11868 11857 57 78 11856 11845 56 79 11844 11837 55 80 11836 11825 54 81 11824 11817 53 82 11AIA 11809 H N N I o 11865/73 BURNETT STREET 1.2 I o CORPORATION OF :- THE DISTRICT OF MAPLE RIDGE PLANNING DEPARTMENT ° DATE: Apr 17, 2009 FILE: VP/59/08 BY: PC Appendix B DISTRICT OF MAPLE RIDGE Deep Roots Greater Heights TO: His Worship Mayor Ernie Daykin DATE: April 1, 2009 and Members of Council FILE NO: RZ/059/08 FROM: Chief Administrative Officer ATTN: C of W SUBJECT: First Reading Maple Ridge Zone Amending Bylaw No.6653-2009 11873 and 11865 Burnett Street EXECUTIVE SUMMARY: An application has been received to rezone the subject property from RS-1 (One Family Urban Residential) to RM-2 (Medium Density Apartment Residential) to permit the construction of a 39- unit apartment building in the RM-2 (Medium Density Apartment Residential). This application is in compliance with the Official Community Plan and the Town Centre Area Plan designation. The proposed rezoning sits on two lots totaling 2659.99 m2 which are required to be consolidated and the existing older single family houses need to be demolished. The proposed apartment building which falls within the East Precinct of the Town Centre Area Plan will be subject to the requirements of Section 8.11 of the Official Community Plan for the Town Centre Development Permit Guidelines. RECOMMENDATIONS: 1. That Zone Amending Bylaw No. 6653-2009 be given first reading and be forwarded to Public Hearing; and 2. That the following terms and conditions be met prior to final reading. i. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of security as outlined in the Agreement; ii. Registration of a geotechnical report as a Restrictive Covenant which addresses the suitability of the site for the proposed development; iii. A Statutory right of way plan and agreement for the proposed bikeway along the southern edge of the subject sites must be registered at the Land Title Office; iv. Road dedication as required; V. Consolidation of the development site; vi. Removal of the existing buildings; vii. Registration of a Restrictive Covenant protecting the Visitor parking. DISCUSSION: a) Background Context: Applicant: Goeff Lawlor of Geoff Lawlor Architecture Inc. Owner: Avtar S Dutt Karamjit K Dutt Sandeep S Dutt Legal Description: Lot: 9, Block: 2, Section: 17, Township: 12, Plan: 22046; PID: 009-150-617 Lot: 10, Section: 17, Township: 12, Plan: 22046; PID: 009-150-633 OCP: Existing: Urban Residential (Low-rise apartment) Proposed: Urban Residential (Low-rise apartment) Zoning: Existing: RS-1 (One Family Urban Residential) Proposed: RM-2 (Medium Density Apartment Residential) Surrounding Uses: North: Use: Single Family Residential Zone: RS-1 (One Family Urban Residential) Designation: Urban Residential (low-rise apartment) South: Use: Single Family Residential Zone: RS-1 (One Family Urban Residential) Designation: Urban Residential (low-rise apartment) East: Use: Single Family Residential Zone: RS-1 (One Family Urban Residential) Designation: Urban Residential (Low-rise apartment) West: Use: Multi Family Residential Zone: RM-2 (Medium Density Apartment) and RM-3 (High Density Apartment) Designation: Urban Residential (Low-rise apartment) Existing Use of Property: Single Family Residential Proposed Use of Property: Low-rise Apartment Residential Site Area: 0.133 HA (2659.99 m2) Access: Burnett Street Servicing: Full Urban Companion Applications: DP/059/08 and VP/059/08 -2- b) Project Description: The subject site totaling 2659.99 m2 comprises of two fairly flat lots located on the west side of Burnett Street. The project architect, Mr. Geoff Lawlor, is proposing to rezone the subject properties from RS-1 (One Family Urban Residential) to RM-2 (Medium Density Apartment Residential) which will permit the construction of a wood frame, four=storeyed apartment building with 39 units that are fairly uniformly distributed on all the floors. Proposed FSR is 1.2 and the total floor area proposed is 3709 m2 with one and two bedroom units targeted for younger couples with/without a child or older couples downsizing. Unit sizes range from 816 ft2 to 1130 ft2. The applicant has submitted a Geotechnical Report by Trow dated February 28, 2008 stating that the site is suitable for the proposed development; a Traffic Analysis Report by McElhanney dated March 28, 2008 and an Arboricultural Field Review Report by DMG dated February 26, 2008. As per the Town Centre Area Plan an east -west bikeway connection is proposed. This will be a two-way, 2.5. m wide future bikeway which will be located at the southern end of the site. A 1.25 m wide statutory right-of-way will be required as a condition of final reading. (The other 1.25 m will be acquired when the properties on the south redevelop). The main access to the site is from Burnett Street and all the parking except some visitor stalls is proposed in an underground parkade. The subject site designated "Low -Rise Apartment" (which supports development of 3 to 5 storey apartment dwellings with underground parking) in the Town Centre Area Plan, is subject to Section 8.11 of the Official Community Plan which are the "Town Centre Area Development Permit Guidelines" to address the form and character of the proposed development. c) Planning Analysis: Official Community Plan: As per Policy 3-22 of the Official Community Plan, residential capacity within the Regional Town Centre will be given priority to help accommodate the 7,000 new dwelling units anticipated by 2021. This growth is expected to help revitalize the downtown area and provide a supportive population base for local businesses and transit. The Town Centre area is divided into 7 precincts and the subject site lies within the East Precinct. The East Precinct lies directly east of the Town Centre's civic core, between Brown Avenue to the north, Lougheed Highway to the south, 227t'' Street to the West and Burnett Street to the east. Among other designations, the East Precinct supports "Low -Rise Apartments" which is the town centre area designation for the subject sites. The Low -Rise Apartment use is intended to be a 3 to 5 storey apartment form of housing with central access to all the units and underground parking. The Town Centre Development Permit Guidelines are meant to provide possible design solutions for achieving architecture and site -related development objectives such as enhancing the quality, character & vibrancy of the town centre area, pedestrian friendly design, proposing climate - appropriate landscaping, providing outdoor spaces, maintaining street-interconnectivity and capitalizing on improved views. -3- Policy 3-5(b) of the Official Community Plan states that "Maple Ridge will support healthy community land use strategies and community wellness principles by promoting affordable housing developments that incorporate access to services through interconnecting roadways, bicycle paths and pedestrian links" and this projects encourages an east -west bikeway connection. The subject sites sit in an area in transition at the western edge of the town centre area and may have the associated challenges of an area in transition. The proposal however fits well with the policies of promoting maximum residential density within the Town Centre Area as stated in the Official Community Plan and the Town Centre Area Development Permit Guidelines. Zoning Bylaw: The proposed RM-2 (Medium Density Apartment Residential) zone allows a medium density apartment use and specifies a Floor Space Ratio of 1.8. The applicant has proposed a four storey wood frame building with an FSR of 1.2 (total proposed built up area = 3709 m2). The RM- 2 (Medium Density Apartment Residential) zone requires a common usable open space of 20% of the net lot area and the applicant has proposed an open space of 25.6% (683 m2). The zone also requires a Common Activity Area of 39 m2 which has been proposed in the form of an indoor common meeting room on the fourth floor. Proposed Variances to the Zoning B law: The proposed building complies with the density and height requirements of the zone but some setback variances have been requested. Applicant has requested a front setback variance of 1.91 m (proposed front setback=5.59 m and required is 7.5m) due to a 1.5 m road dedication required along Burnett Street. A 0.05 m rear setback variance is requested for the underground parkade. These variances do not impact any. neighbouring properties and will need Council approval before the Development Permit is approved. Maple Ridge Off -Street Parking & loading Bylaw # 4350-1990• The Town Centre Parking Strategy completed last year revisited parking standards for some uses within the Town Centre Area and include revised parking standards for residents based on unit sizes for a multi -family residential use. This proposal, due to its location, is subject to the revised minimum parking standards. As per Section 10 of the Maple Ridge Off -Street Parking and Loading Bylaw # 4350-1990, a minimum of 0.9 spaces per unit are required for a bachelor apartment which increases by 0.1 space per additional bedroom. Based on the revised parking standard, for a total of 39 units, this project requires a total residential & visitor parking of 49 spaces (45 resident parking plus 4 visitor parking spaces). Total proposed parking is 53 spaces which includes 45 resident parking stalls (including one handicapped paring) and 8 visitor parking stalls (including one handicapped parking). The developer considers this important for marketing the units upon completion. 3 visitor parking stalls are proposed at grade and 5 visitor parking spaces are proposed underground separated by an overhead security door from the residential parking. Section 10.3 of this bylaw also specifies long-term and short-term bicycle parking standards in the Town Center Area. For this proposal, a total of 12 short-term bicycle parking stalls and 10 long-term bicycle parking storage is required. 24 bicycle storage lockers -4- have been proposed in the underground parkade and the required short-term bicycle parking is provided at grade, closer to the main entrance of the building, in a well -lit area visible to pedestrians and cyclists. Development Permits: The proposed apartment building which falls within the East Precinct of the Town Centre Area Plan will be subject to the requirements of Section 8.11 of the Official Community Plan for the Town Centre Development Permit Guidelines. A Development Permit report will be before Council for consideration at a later date. Advisory Design Panel: This proposal was initially reviewed by the panel on September 09, 2008, prior to the adoption of the Town Centre Area Plan. After adoption of the Town Centre DP Guidelines in November 2008, this application became subject to Town Centre DP Guidelines. During the Advisory Design Panel meeting in September 2008, the panel commended the applicant on the quality of the application, noted the absence of the landscape architect and indicated that the application will need to be seen again in the future with the following concerns addressed: Providing improved planting zone between the bike way right-of-way and the building; investigating more appropriate, native and alternative plant selection especially on the perimeter of the development; consistency with the landscape design rationale; contextual analysis of planting scheme and investigating sun -shading devices on south facing units to reduce heat gain. On February 10, 2009 the panel reviewed the application again with some revisions that were proposed after the town centre adoption. The panel indicated that they support the application in general and the concerns voiced by the landscape architects such as planting proposed between bike path & parking entry, more appropriate plant selection, more native planting, consistent planting along the periphery and possibility of improved usable open space need to be explored and addressed prior to approval of the Development Permit. The project architect and his team are working towards resolving landscape related issues which will be addressed through the Development Permit report at a later date. Development Information Meeting: On April 07, 2009, the applicant held a Development Information Meeting at the Maple Ridge Travelodge on Lougheed Highway from 6:30 to 9:00 PM. This meeting was attended by 10 residents of the community who were in general support of residential density increase in this area. Most of the discussion centred on explaining the design and general layout of the building. Three residents of the apartment building to the rear expressed a desire to have a 6' high fence across the rear of the proposed development. This was prompted by the need to prevent other local residents from crossing through the centre of the block on their way to the shopping area. There is currently a low fence in place which seems to provide no deterrent. The owner of the proposed development has agreed to provide this fence but this will not completely solve the existing trespassing problem as this development only extends across half of the rear of the existing apartment project. A more effective solution would be for the existing apartment strata council to construct a fence along the entire length of their rear property line. -5- The applicant has provided these residents with answers to questions mentioned above and other questions related to the details of the project itself. d) Interdepartmental Implications: Engineering Department: The Engineering Department has reviewed the proposal and has the following comments: • Road dedication of 1.5 m along Burnett Street to match the collector urban standard road width on the south of subject sites. Offset of new curb must match the widened road on the south and the proposed widening further along to the north. • Road upgrades fronting the property including curb, gutter, sidewalk, street lighting (on the west side of Burnett Street only) and street trees (on the west side of Burnett Street only) will be required. • Sanitary sewer capacity of the existing sewer to support the proposed density has to be confirmed by the engineer of record and any upgrades if required need to be addressed in the off -site civil design. A new sanitary connection will be required for the proposed apartment. • Storm sewer will need to be extended from the manhole in front of 11843 Burnett Street across the frontage of the site and a suitable service connection constructed at the same time. At the building stage the on -site design will need to include a storm water detention system designed to detain the 10 year storm with a 2 year pre -development release rate. • Capacity of the existing water main to support the proposed density and to ensure sufficient pressure for both fire -fighting and domestic use has to be confirmed by the engineer of record. Any upgrades if required need to be addressed in the off -site civil design. A new fire hydrant will be required in front of this site and needs to be shown on the off -site servicing plans along with a new service connection. • All utility services (hydro, telephone and cable) servicing the site must be underground. Overhead lines on the Street will remain but the aerial connections to the lots will be removed along with disconnecting all services prior to demolition of the existing single family houses on site. Parks & Leisure Services Department: The Parks & Leisure Services Department are in support of the proposed bike -way right-of-way registration on title to facilitate an east -west bikeway and requires this bikeway to be open for public use at all times. They have identified that after the development permit is approved they will be responsible for maintaining the street trees. In the case of this project it is estimated that there will be an additional 5 trees which is based on the landscaping plan attached (Appendix Q. The Manager of Parks & Open Space has advised that the maintenance requirement of $25.00 per new tree will increase their budget requirements by $125.00. Iffiz Fire Department: The Fire Department has reviewed the proposal and has the following comments: • Include all the locations and specifications of fire department connections in the building permit drawings. • Fire department access from underground to the outside needs to be easy and quick during an emergency evacuation. Securing areas outside the building and installing a magnetic lock to code is are examples of a way to achieve this. • Ensure address is visible from the street at all times. • Once the current houses are vacant, they are to be maintained secure against unauthorized entry at all times, as well as during the demolition phase until such time as they are totally demolished. Building Department: • Ensure that fill location is identified on plans and that installation of structural fill is specified as required. • At areas where excavation encroaches beyond property lines, encroachment agreements from neighbouring property owners must be in place prior to building permit issuance. e) Financial Implications: As per a Council resolution passed on September 10, 1990, there will be a bonding for 2.5 % of the estimated total construction cost of the project as Landscape Security, to be paid at the Development Permit stage. This security is also intended to ensure the form and character aspect of the development permit along with the proposed landscaping works. The project architect has been asked to provide us with an approximate estimate of the total project cost and this security will be paid by the applicant at the Development Permit stage which will be outlined in the Development Permit report at a later date. CONCLUSION: The proposed project is centrally located on the western boundary of the town centre area and fits well with the Official Community Plan policies of promoting maximum residential density to revitalize the town centre area. The proposed apartment building features articulated fagades and an attractive building form and setting, designed for both younger couples and seniors. The project facilitates the creation of the bikeway which could prove to be an important east -west greenway connection. It is recommended that the property located at 11873 and 11865 Burnett Street be favourably considered and that Maple Ridge Zone Amending Bylaw No. 6653-2009 be read a first time and forwarded to Public Hearing. orm OJOYI Prepared by: Rasika Acharya, B-Arch, M-Tech (Ping) UD (SFU) Planner IP-\ �'- Jan&Wer' , MCIP r of Planning App e "K Frank Quinn, MBA, P.Eng GM: Public W / s & Development Services Concurrence: J. L.f(Jim) Rule Chi0f Administrative Officer RA/dp The following appendices are attached hereto: Appendix A - Subject Map Appendix B - Zone Amending Bylaw 6653-2009 Appendix C - Site Plan Appendix D - Building Elevations Appendix E - Landscape Plans IF:m 17 12032 °' � ¢ P 52750 12028 an Rem. 16 7 8 ¢ �4 !E� 327 r 1 a a- IV M ww a 5'i E M 15 CL 2026 N ti P 61550 TRUNK ROAD VE 1t907 (P 21553) ;E/EASE.) LP 76344 LMP 25642 (LEASE) LMP 34065 (LEASE) PURDEVAVE P 4292 e � C LMP 1505 BCP 22903 P 450 'A- LOT 1 312 311 1 BCF P 774 is $ P 84291 DEWDNEY TRUNK ROAD m of 0 o N O� A ONE m m N LMP 42856 y m N N N N L 48 N 1 P w 0. P 8011 P 574C 1 a 1 P 68237 Rem. 220 229 230 231 223 224 218 1 w PCI 1 11954 a °' N ¢ P 43 88 49 c+1 a N m m 158 157 156 155 154 153 152 151 150 M <n 0_ n1960 NFULLER ti t 1 a AVE_ 149 11940 m 3 11943 m 102 ^� j� 109 11950 11920 Rem 66 148 4 11940 11935 11930 A 65 70 101 110 147 m P 86981 N 5 11930 11931 11932 11931 0 n N 71929 11920 d 64 71 100 ill 146 11920 11921 11922 11921 6 11917 63 99 72 11912 112 11911 11910 145 11900 7 11910 11911 oo 11900 11903 98 ^ m 113 144 62 73 11902 0 M 11901 H 11900 � � 71890 236 11885 Subject Properties 1141891 143. P 61527 . 9 11890 m N 11691 11880 V NWS 1739 11573 n a w 96 o 115 142 60 11888 75 11881 10 11 aw 11881 95 116 11870 141 11830 11865 59 11878 76 11871 N r w 11860 11 118% 11669 94 117 0 140 w 11851 11868 11851 58 77 11850 167 11868 11857 11811851 139 P 43930 1185em.93 11843 57 78 EP 44489 11 mm 11856 11845 A 119 138 11848 11841 I' t7 214 11821 m 56 w 79 91 120 a 137 P 58813 11944 11897 N 11838 11831 17830 A.. Z 55 80 90 121 136 m 11836 11825 11826 11821 11820 LMP 11048 54 S1 '89 122 135 11818 11811 11810 11824 11817 88 123 134 53 82 11810 11801 11800 Rem 1 11816 11809 87 v 00 124 133 P 8871 11797 P 19452 11798 r 11791 11790 N 1 2 0 11790 11791 86 a a 125 132 Go 11788 11781 11780 85 126 131 0 LP 76566 A °.° 11781 P 103 1319 104 11780 11778 11778 11771 v 11770 4 R B d °D P 72307 11775 P 1319 gq 127 130 M 106 105 11768 11761 11760 N 1/2 1 11764 11765 m m C4 11761 m 83 128 129 P 51052 P 42061 N A IL S 112 1 1008. CLIFF AVE. 11749 11750 11747 Rem 11739 < L A 2566 N 1/2 5 68 w P 81957 m n736 m fid 4 Rem a a LOT 1 67 m 11716 N �yy 117 AVE. A CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO.6653-2009 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 -1985 as amended. WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6653-2009." 2. Those parcels or tracts of land and premises known and described as: Lot 9 Section 17 Township 12 Plan 22046 New Westminster District And Lot 10 Section 17 Township 12 Plan 22046 New Westminster District and outlined in heavy black line on Map No. 1452 a copy of which is attached hereto and forms part of this Bylaw, are hereby rezoned to RM-2 (Medium Density Apartment Residential) 3. Maple Ridge Zoning Bylaw No. 3510 -1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the day of , A.D. 200. PUBLIC HEARING held the day of , A.D. 200. READ a second time the day of , A.D. 200. READ a third time the day of , A.D. 200. APPROVED by the Minister of Transportation this day of , A.D. 200. RECONSIDERED AND FINALLY ADOPTED, the day of , A.D. 200. PRESIDING MEMBER CORPORATE OFFICER rr/ � — I 1 • `% 48 `� 1 1 ^ 17969 8 1 w P 58011 P 5 491 1.19 ho w N En P 68237 Rem. 220 229 230 231 223 224 0 1 0.621 ho z Pcl 1 d 71196-1 7195 ;, 00 of N 49 PL m 158 157 156 15153 152 151 150 1195 N n"j a � a o 13758 71960tiLMP ti ti h ti LMP 18455 1 ---------LMP --------�.610 a. 71940m � FULLER AVE. ti 149 ---- 3 11950 ha-_ 11943 69 102 ti 109 M 2 17920 Rem 66 4 a4 ro 11935 65 70 11 179.:.0 1 1101931 147 P 86981 N 5 1190 7931 1793201 719P9 77920 ati h 17907 64 71 100 111 146 ry h B.. 6 77920 71921 17922 11927 (P 21553) 71917 63 72 99 112 17970 145 71900 1791p cn 71971 7 1791 77911 1790j 62 n 1 13 71900 144 73 779 28 8 71900 11901 y� a 77890 EASE.) 236 77885 en v 97 114 143 T) P 61527 64 r\ 74 17898 71891 M E N co 9 11890 11891 11880 N NWS 1739 77873 115 142 v 600- d 75 11888 11887 iV 10 11880 77887 71870 c� 77 95 116 1-:141 11830 59 76 11878 17871 N 11 17870 7I86 w 1111861 U 11850 140 LP 59674 17851 118684 1 LMP 26960 58 77 167. 71868 17857 Rem.93 118 71850 13 121 he P 43930 11858 71857 P 46901 LMP 18896 784 57 78 EP 44489 119 1184 LMP 18897 17856 11845 N 71848A 7841 1 LP 76344 214 P 58813 11827 �' 56 71 N w 77844 11d37 N 91 11838 120 7763f 1183 LMP 25642 (LEASE) D LMP 34065 (LEASE) 0.as8 ho 55 80 Co 90 11826 121 1 11836 11825 178.27 778 LMP 11048 54 81 1221811 17824 71877 118199 1187 53 S 17810 8 123 1 *PP089 Rem 1 11816 1909 M 77801 118 Rem. 5 P 8871. 7179 '' P 59 7 0 ^ � 124 P 13497 452 11798 1 1791 1179 0- 12517B7 0 00 11790 1 >791 d +i W- � A 1778 P 41319 11786 126 1 / LP 76566 17787 103 104 R5 B 1 17780 11779 1177 77777 1177 P 41130159a 4 r1l 12i 0�0 wn . P 72307 71775 1 ho 106 1761 11i MAPLE RIDGE ZONE AMENDING Bylaw No. 6653-2009 Map No. 1452 From: RS-1 (One Family Urban Residential) To: RM-2(Medium Density Apartment Residential) 1:2500 =0e imma ■ __�■�■�.�=w��l=pry i -tau If-1A0 ■=:w fL =1�■�1_oil ■ mil MORI■1 ■=,lI 0! l An ■ _I■� R =_ �[ 1 f =L J =V J ' �, E. V 'Nil L� l = p W i SL' n MEMO WHEN= I� ! � 4 � jk m • Deep Roots DISTRICT C1= MAPLE RIDGE Greater Heights TO: His Worship Mayor Ernie Daykin DATE: May 11, 2010 and Members of Council FILE NO: RZ(040/ 10 FROM: Chief Administrative Officer ATTN: Cof W SUBX-CT: First and Second Reading Zoning Bylaw Text Amendment No. 6744-2010 I* l*011VA*:9JJAIJAI-,, This application is for a text amendment to the Zoning Bylaw. It arose due to an agricultural development proposal that is consistent with the policies of the Agricultural Land Commission, but not permitted under the Maple Ridge Zoning Bylaw # 3510-1985. The required bylaw amendment to enable this use (agricultural product processing within the Agricultural Land Reserve) is supported in the policies of the Official Community Plan and the recommendations of the Agricultural Plan. The proposed text amendment is intended to better align District Bylaws with the policies of the Agricultural Land Commission. RECOMMENDATION: That Maple Ridge Zone Amending Bylaw No. 6744-2010 be given First and Second Reading and forwarded to Public Hearing. a) Background Conte)d: Applicant: Cwner: Legal Description: b) Project Description: Kerry Davison Kerry and Lynn Davison Text amendment (will apply to all properties within the ALR) This application arises from a proposal to develop an artisan cheese making facility with accessory retail sales within the Agricultural Land Reserve. The proposed location for this facility has assessed farm status. This use complies fully with the description of designated farm uses as described by the Agricultural Land Commission. However, this use is not expressly permitted in the District of Maple Ridge Zoning Bylaw, and legal counsel to Maple Ridge advises that the Zoning Bylaw be amended to better reflect the range of uses permitted by the Commission. This proposed 1106 amendment will therefore apply to all properties within the Agricultural Land Reserve that have assessed farm status. c) Planning Analysis: Agricultural Plan The Agricultural Plan, adopted on December 16, 2010 recommends updating the Maple Ridge Zoning Bylaw to better capture the agricultural opportunities made possible by the policies of the Agricultural Land Commission. These opportunities only apply to those properties within the Agricultural Land Reserve that have assessed farm status. The index of policies on the Commission website provides guidelines around the following, which are considered by the Commission to be designated farm uses in the Agricultural Land Reserve: • Agri -tourism Activities — "agri tourism" means a tourist activity, service or facility accessory to land that is classified as a farm under the Assessment Act. • Farm Product Processing --"farm product" means a commodity that is produced from a farm use as defined in the Agricultural Land Commission Act or designated by the regulation. • Farm Retail Sales — the retail sales of farm products are permitted on agricultural properties., subject to specific conditions • Wineries and Cideries - A British Columbia licensed winery or cidery would be permitted along with ancillary uses including processing, storage and retail sales, tours, and a food and beverage service lounge. Of these uses, the District does allow accessory produce sales, but not value added processing, such as food preparation and processing other than grading and packaging. For instance, the packaging of blueberries for sale would be permitted, but not the production of blueberry preserves. The District allows temporary tourist accommodation, but does not specify that a bed and breakfast is a permitted use. Agricultural uses in Maple Ridge are constrained by the Zoning Bylaw definition of agriculture, as follows: Agricultural use means a use providing for the growing, rearing, producing and harvesting of agricultural products, includes the preliminary grading of such products for shipment, and specifically includes mushroom growing, horses, livestock, swine, fur bearing animals, poultry, pigeons, doves, bees, or other animals or birds, excludes all manufacturing and any processing not specifically included. The policies of the Agricultural Land Commission provide more liberal guidelines on agricultural land than is permitted in the Maple Ridge Zoning Bylaw. A Pitt Meadows example, Hopcott's, with its accessory processing and retail sales, would currently not be permitted in Maple Ridge, as the processing involved exceeds the limitations of the Maple Ridge Zoning Bylaw.1 ` This limitation has been confirmed by Legal Counsel for the District of Maple Ridge -2- Proposed Amendment: To address this identified shortcoming, the proposed text amendment involves the District's definition of agriculture. The revised definition (new insertion has been bolded) is as follows: Agricultural use means a use providing for the growing, rearing, producing and harvesting of agricultural products, includes the preliminary grading of such products for shipment, and specifically includes mushroom growing, horses, livestock, swine, fur bearing animals, poultry, pigeons, doves, bees, or other animals or birds; excludes all manufacturing and any processing not specifically included. Where lands that are zoned to permit an agricultural use are located within the Agricultural Land Reserve, the activities designated as farm use by the Agricultural Land Commission will also be included. All lands affected by this amendment are shown on Appendix A This proposed amendment is supportable under the recommendations of the Maple Ridge Agricultural Plan. In particular, Goal 8 c) of the Agricultural Plan states the following: Explore the agro-tourism policies of the Agricultural Land Commission for their potential to provide new and expanded opportunities for farmers and their possible inclusion into District bylaws. It is important to consider that the Commission policies are aimed at improving the earning potential of farmers and increasing the diversity of agricultural activity by enabling value added opportunities on agricultural land, thereby improving farm income. In order to pursue this opportunity, the Zoning Bylaw will need to be amended to better align the list of permitted uses with the policies of the Agricultural Land Commission. This direction is consistent with the District's usual practice of striving to align its regulations with more senior governments. For instance, in response to legislative changes resulting from the Liquor Control and Licensing Act, the District revised its regulations around Licensed Retail Stores. Official Community Plan This initiative is supportable by Policy 6 - 8 of the Official Community Plan, which states the following.: Maple Ridge will work cooperatively with senior levels of government and other agencies to promote agricultural business opportunities by. a) aligning land use bylaws to permit supportive non -farm uses such as agro-tourism, bed and breakfasts, and on -farm sales, b) assisting agricultural landowners to identify and develop agricultural opportunities (e.g. value added, agri-tourism, bed and breakfast, recreation); c) identifying and encouraging access by agricultural landowners to agricultural programs, d) promoting the demand for, and sale of, local agricultural products within the community (e.g. farmer's market, on -farm marketing, District food and plant material procurement policies); -3- e) developing a small lot agricultural initiative tailored to Maple Ridge conditions. c) Desired Outcomes: The desired outcome of this bylaw amendment is increased opportunities to improve economic and social diversity and build resilience within the community. This amendment will provide greater consistency between the municipal bylaws and the legislation of the Agricultural Land Commission. Those seeking to add value added options to their farming operations will be spared the cost and time delays associated with site specific bylaw amendments on a case by case basis. d) Citizen/ Customer Implications: Opportunities for citizen input will be provided through the required Public Hearing for this bylaw amendment. Based on the considerations as outlined in this report, it is recommended that Bylaw No. 6744- 2010 be given First and Second Reading and forwarded to Public Hearinq. D 7�u Prepared by: Diana Hall Planner Approve Y. one P, MCIP t7 ❑' lanning nT a k Approved b : Frank Quinn, MBA, P. Eng GM: Public Work" Development Services Concurrence:J. L. (Jim) Rule Chief Administrative Officer D H/ The following appendices are attached hereto: Appendix A - affected properties within the ALR Appendix B - Bylaw 6744-2010 Ell 0 JzWf 0 0 0 so31 y-0 0,' CD r No �Qoa N(av N ? - O 3 CD (D _ r O 4 N O O (D =rO-O 0 C fD ------ - - - L--j 0 O (D r 01 \ Q. D jj o f ca l< o .._.. _ District of Mission o D m N N i O_ O D r r ZD T O -� M om�0 X�� Z D l m ----------•--_----..-..__.�.. 0O O Appendix A n Appendix B DISTRICT OF MAPLE RIDGE BYLAW NO. 6744-2010 A Bylaw to amend the text of Maple Ridge Zoning Bylaw No. 3510 -1985 as amended. WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: Scope: This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6744-2010 This bylaw recommends a text amendment to the current Zoning Bylaw, intended for better alignment with the policies of the Agricultural Land Commission. 1) PART 2 INTERPRETATION, is amended by the following definition change: Agricultural use means a use providing for the growing, rearing, producing and harvesting of agricultural products; includes the preliminary grading of such products for shipment, and specifically includes mushroom growing, horses, livestock, swine, fur bearing animals, poultry, pigeons, doves, bees, or other animals or birds; excludes all manufacturing and any processing not specifically included. Where lands that are zoned to permit an agricultural use are located within the Agricultural Land Reserve, the activities designated as farm use by the Agricultural Land Commission will also be included. 3. Maple Ridge Zoning Bylaw No. 3510 -1985 as amended is hereby amended accordingly. READ a first time the day of , A.D. 200. PUBLIC HEARING held the day of , A.D. 200. READ a second time the day of , A.D. 200. READ a third time the day of , A.D. 200. APPROVED by the Minister of Transportation and Highways this day of 200. RECONSIDERED AND FINALLY ADOPTED, the day of , A.D. , A.D. 200. MAYOR CORPORATE OFFICER Deep Roots Greater Heights TO: FROM His Worship Mayor Ernie Daykin DATE: May 10, 2010 and Members of Council FILE NO: AL/O27/1O Chief Administrative Officer ATTN: C of W SUBJECT: Application to Exclude Land from the Agricultural Land Reserve 12662, 12696, 12766, 12930, and 12960 203 Street, 12987 210 Street, 132 Avenue, 20370, 20650 132 Avenue EXECUTIVE SUMMARY: An application has been received under Sections 20 and 30 of the Agricultural Land Commission Act for: • The exclusion of approximately 60 hectares (152.2 acres) from the Agricultural Land Reserve • Non farm uses of approximately 20.5 hectares (52 acres) to remain in the Agricultural Land Reserve (ALR). The stated purpose of this application is to increase employment generating opportunities within the District of Maple Ridge. The Applicant's submission conforms to the notice of application requirements of the Agricultural Land Commission. In 2005 Council directed by resolution that staff reports on all ALR exclusion applications include the two options contained in the recommendation of this report. RECOMMENDATION: At their February 14, 2005 Workshop, Council resolved that the process for referring applications for exclusion to the Agricultural Land Commission include the following options: a) That the application not be authorized to go forward to the Agricultural Land Commission; b) That the application be authorized to go forward to the Agricultural Land Commission with a summary of Council's comments and the staff report. DISCUSSION: a) Background Context: Applicant: Owner: Pacific Land Resource Group Inc. Bruce Mcwilliam Norman R Pelton & 0736258 BC Ltd. Legal Description: Lot 1, D.L. 262, Plan 69580, Lot 6, D.L. 262, Plan 28648, Lot 6, D.L. 267, Plan 25295, Lot 10, D.L. 262, Plan 35743, Lot 30, D.L. 262, Plan 67108, Section 26, Township 9, Lot 1, D.L. 267, Plan LMP39993, Lot 2, D.L. 262, Section 26, Township 9, Plan LMP39993, Lot 2, Section 26, Township 9, Plan LM P50740 1107 OCP: Existing: Zoning: Existing: Surrounding Uses North: Use: South: Use: Zone: Designation East: Use: West: Use: Zone: Designation Existing Use of Property: Proposed Use of Property: Site Area: Access: b) Project Description: Agriculture A-2 Upland Agriculture Pitt Meadows Agriculture 4 properties, vacant and rural residential RS-3 One Family Rural Residential and A-2 Upland Agriculture Agriculture Pitt Meadows Agriculture Farm Use, Rural Residential Use A-2 Upland Agriculture Agriculture Agriculture Industrial and approved non -farm uses 203.9 acres Access is possible from 203 Street, 132 Avenue, and 210 Street The applicant proposes to develop the property into a number of uses, some of which would support agriculture. The largest proposed land use, 52.4 hectares (133.2 acres), is for employment generation, which, although not overtly stated, is assumed to be for business park development. The proposed exclusion and non -farm uses as described in the application are as follows: To remain in the Agricultural Land Reserve — approximately 20 hectares (51.7 acres) • Non -Farm Use — 10.6 hectares (27 acres) • Community Park — 3.3 hectares (8.4 acres) • Experimental/Incubator— 2.6 hectares (6.5 acres) • Community Gardens — 2 hectares (5.1 acres) • Agri -Product Terminal — 1 .2 hectares (3 acres) • Horse Trailer parking— 0.4 hectares (1 acre) To be excluded from the Agricultural Land Reserve — approximately 60 hectares (152.2 acres) • Agricultural Specialty Sales — 1 hectare (2.6 acres) • Employment Generation — 52.2 hectares (133.2 acres) • Road — 5.5 hectares (13.9 acres) • Storm Water Detention Pond Open Space — 0.8 hectares (2 acres) • SE Corner Remnant— 0.2 hectares (0.5 acres) The applicant has provided a list of contributory measures to help off -set this loss of agricultural land, which are discussed in greater detail in this report, and indicates a willingness to work with the District to develop their proposal further to meet community objectives. Official Community Plan The Official Community Plan, adopted by Council on November 14, 2006, contains statements and policies that are germane to this application. There are statements and policies that could support the development of employment lands on this property. At the same time, there are statements and policies in the Official Community Plan that support the potential for this property to remain an agricultural use. The Official Community Plan also contains statements and policies with regard to the timing and process to be undertaken to resolve and reconcile the employment and agricultural policies. The following outlines some of the relevant sections from the Official Community Plan. Section 6 - Employment Section 6 of the Official Community Plan speaks directly to the issue of employment in the Official Community Plan in that it recognizes the need to diversify the tax assessment and create more jobs in Maple Ridge in order to become a more balanced community. Section 6.4.1 states: To accommodate the long term demand for industrial lands, Maple Ridge needs to create an additional industrial area or areas of about 80 to 120 hectares (200 to 300 acres). One of the objectives that supports the above noted statement is: To create a larger more diverse industrial sector that offers greater employment opportunities for residents, generates additional investment, enhances local businesses and creates a larger tax base to pay for municipal services and amenities. Building further on that objective, Policy 6 - 41 states the following: The identification of additional employment generating lands is a priority for the District. Following the completion of an Agricultural Plan, and as a component of a comprehensive review of the Urban Area Boundary Maple Ridge will evaluate alternate locations for a large block or blocks of additional employment generating land to support the growth of the employment sector in the future. Location parameters for suitable industrial land may include, but is not limited to: a) land that is relatively flat; b) land that is conducive to industrial development; c) land that is contiguous to a full range of municipal services; d) land that is strategically located near the Regional transportation network. The subject properties meet the location criteria as expressed in this policy. In addition, in the background papers prepared for the Official Community Plan, it was one of the areas identified for consideration of employment lands. Locational criteria are stated in Policy 6-42 of the Official Community Plan as follows: Maple Ridge will consider industrial development within the Urban Area Boundary providing that the following compatibility criteria can be satisfied: i) land is contiguous to a full range of municipal services; ii) land is strategically located on, or near a Major Road Corridor and the transportation network can support the development, iii) the proposed development is compatible with the surrounding area; and iv) the use is consistent with the Economic Development Strategy. _,3_ Within the Employment Section of the Official Community Plan, there are also statements and policies that pertain to Agricultural opportunities. Section 6.2 states that the value of agriculture is consistently recognized and supported within the community. Section 6.2 states Agricultural land is a key component of the Green Zone of GVRD's Livable Regions Strategic Plan and provides many benefits of local and regional significance. As an economic generator it contributes to a more complete community. Policies 6-5 to 6-8 all speak to the promotion of agriculture. Specifically in the Economic Development Strategy component of the Employment Section of the Official Community Plan, Policy 6-7 speaks to the promotion of sustainable agriculture. Policy 6-12 of the Official Community Plan sets out conditions for protecting agricultural land, as follows: Maple Ridge will protect the productivity of its agricultural land by., a) adopting a guiding principle of "positive benefit to agriculture" when making land use decisions that could affect the agricultural land base, with favourable recognition of initiatives including but not limited to supportive non -farm uses, infrastructure improvements for farmland, or the inclusion of land elsewhere in the Agricultural Land Reserve; b) requiring agricultural impact assessments (AIAs) and Groundwater Impact Assessment of non -farm development and infrastructure projects and identifying measures to off -set impacts on agricultural capability, c) preserving larger farm units and areas by using appropriate buffers such as roads, topographic features, watercourses, ditching, fencing, or gradually reduced residential densities on properties adjacent to agricultural land, ... Growth Management Policies Section 2.1 of the Official Community Plan states that in Maple Ridge the majority of the growth in population, jobs and housing will be accommodated within the Urban Area Boundary where services are readily available or infrastructure is already in place. The lands under application are not within the Urban Area Boundary and although close to the existing boundary they are not contiguous with the existing urban boundary. The Official Community Plan emphasizes that adjustments to the Urban Area Boundary, if required, must follow a specified process, as outlined in Policy 2-6 of the Official Community Plan: Maple Ridge supports and maintains the Urban Area Boundary recognizing the role that it has on limiting urban expansion, preserving community character, reducing land speculation within the Agricultural Land Reserve and protecting the agricultural land base, and in providing for the efficient delivery of services. Adjustments to the Urban Area Boundary., a) will only be supported if the District has an adopted Agricultural Plan; b) will be considered in cooperation with the Agricultural Land Commission and the Greater Vancouver Regional District, and c) will only be conducted during a Comprehensive Official Community Plan review, or Council directed Comprehensive Urban Area Boundary review, and applications considered outside of either review are considered premature. -4- ECONOMIC DEVELOPMENT STRATEGY The Economic Development Strategy was endorsed in principle by Council on Dec 11, 2006. The Economic Development Strategy recognizes that the District will require the development of new employment lands if it is to achieve its goals of local job creation and diversified tax base. It suggests that the benefits would be numerous including a strengthened economy, improved District financial health and better employment options. The Economic Development Strategy also recognizes the role of agriculture in contributing to the economic base and the shaping of the culture of the community. AGRICULTURAL PLAN The Agricultural Plan was adopted by Council on December 16, 2009. Its main focus was to recommend means by which the District could enhance its agricultural potential. The Plan recognizes the need to re-emphasize the role of Agriculture in the ALR. The specific actions related to the implementation of the Plan are currently being prioritized by the Maple Ridge Agricultural Advisory Committee and will be presented to Council for consideration at a future date. However the Agricultural Plan recognizes that there may be situations in the future where exclusions may be required to meet community needs. Goal 6 of the Plan discusses the issue of the conversion of agricultural land as follows: The primary goal with respect to larger established farming operations in Maple Ridge is to plan for their retention as farms, rather than watch them languish and deteriorate, so that the community can optimize the rewards and advantages of having agriculture in its midst. Limited to highly specific situations, the secondary goal (if the primary goal is not feasible) is to explore establishing a policy of compensation from development that enables funds to be generated and expended so that the net agricultural capability of the District is enhanced by investment elsewhere. The issue of compensation was recently discussed by Council at the Audit Committee. The Audit Committee requested that the Finance Department provide assistance to the Agricultural Advisory Committee in its review. COMMUNITY NEED Recent discussions on the proposed Metro Vancouver Regional Growth Strategy indicate that the creation of additional residential lands beyond the current Official Community Plan designations is not a Maple Ridge priority, and that the need for additional employment lands is of much higher priority. This is addressed in the District's Regional Context Statement which contains the following statement: The District is pursuing a comprehensive strategy that among other things will include the identification of additional employment generating lands. Should suitable employment generating lands be identified within the LRSP Green Zone, Maple Ridge intends to revise its Regional Context Statement to enable such development. -5- While the comprehensive strategy has not been completed and is discussed later in this report a clear intent to identify additional employment lands is established in the regional context statement. The adopted Agricultural Plan, building on the policies of the Official Community Plan, also recognize a community need in the fostering, promotion and support of sustainable agriculture. It also recognizes that agriculture can be a contributor to employment generation. ANALYSIS OF APPLICATION As can be seen from the District's policy documents that are germane to this application there are both complementary and competing policies that apply. The Official Community Plan has policies that support the development of additional employment lands. At the same time the Official Community Plan has policies that support agriculture and the protection of agricultural lands. The Economic Development Strategy identifies the need for additional employment lands while at the same time recognizes the role agriculture plays as an economic contributor. The Agricultural Plan's primary focus is to support and promote agriculture while recognizing that there may be other higher priority community needs. The Official Community Plan recognizes these sometimes competing priorities as a complex matter that needs to be resolved through a Comprehensive Strategy. This strategy is detailed in Section 11.1.3 Comprehensive Strategy: Official Community Plan Implementation Policies Policy 11-1 states the following: Maple Ridge will collaborate with agencies, including the Agricultural Land Commission and the Greater Vancouver Regional Board, and the community to develop a comprehensive strategy to further community objectives. The comprehensive strategy will include: i) the completion of an agricultural plan that will form the foundations for the comprehensive strategy, and will inform decisions regarding further studies, including item (ii) and (iii) as follows; ii) an Urban Area Boundary Review, and iii) a commercial and industrial land use strategy. Item 1 above has been completed with the adoption of the Agricultural Plan. Items 2 and 3 have not been completed. The focus for 2010 has been placed on the completion of the Albion Flats Concept Plan and its potential adoption into an Area Plan. This required process identified in Policy 11-1, and how it relates to industrial land supply, is also outlined further in Policy 6-4 of the Official Community Plan: Maple Ridge will conduct a commercial and industrial lands strategy as a part of a comprehensive review of the Urban Area Boundary. The identification of new employment generating lands such as commercial or industrial areas outside of the Urban Area Boundary, prior to a comprehensive review of the Urban Area Boundary will be considered premature. The strategy will be developed in cooperation with Provincial and Regional agencies, including the Greater Vancouver Regional District and Agricultural Land Commission. -5- The above policies point to this application being in advance of the work that needs to be done to reconcile the competing Official Community Plan and other policies. This application does include some contributory measures to offset the loss of agricultural land within the community. The application proposes to provide a net benefit to agriculture and to the community by including the following: • Funds for drainage improvements to help increase the capability of soils in Maple Ridge to their productive potential and new upgraded infrastructure to serve agricultural needs; • Creation of an Agri -Product Terminal for the sales and distribution of area agricultural products; • Establishment of community gardens for local residents' use, and experimental farm plots for agricultural innovation, incubator and educational purposes; • A Community Park with sports fields; • Multi -use trails and ALR buffers; • Horse trailer parking area loading and unloading; • Opportunities for top soil relocation to local farms. The applicant has indicated verbally that an Agricultural Impact Assessment is being prepared in support of this proposal, but to date, this has not been provided to the District. This review of the policies of the Official Community Plan indicates that the subject properties meet the locational criteria noted earlier for situating employment generating lands. However, these lands are outside of the existing urban area boundary and the application is not in compliance with the policies of the Official Community Plan as they relate to timing and process. On this basis, without completing the recommended process for extending the Urban Area Boundary and without the completion of an Industrial and Commercial land use strategy as described in the Official Community Plan, the timing of the application is not consistent with the Official Community Plan. INTER.- GOVERNMENTAL AGENCIES Agricultural Land Commission The Commission has established guidelines for local governments regarding the timing of application processing. These guidelines are provided by the Commission in their document, the ricultural Land Reserve Use Subdivision And Procedure Regulation. The local government is required to submit the application within 60 days of its receipt under Section 21.1 of this Regulation. In addition a local government has an option to hold a public meeting to review an application which would extend the length of time permitted for application processing to 90 days. If they choose, the Commission also has the option of holding a public meeting upon receipt of the application. This option was exercised by the Commission for other large scale applications, such as Barnston Island, and the lands around the Abbotsford Airport. Metro Vancouver The subject properties are designated for Agricultural use in the Official Community Plan. Currently, any change in that use would require an amendment to the Official Community Plan, which in turn would require the approval of Metro Vancouver to amend the existing Green Zone designation of portions of the subject property. If the draft Regional Growth Strategy was adopted before this application was forwarded to the Metro Vancouver Board, the amending provisions of that plan would apply. It is noted that this application is a first step in allowing a redesignation of subject property from Agricultural to Industrial. Should the lands be approved for removal from the Agricultural Land Reserve, further dialogue with Metro Vancouver will be required in order to advance this application. District of Pitt Meadows As this application concerns lands that have as their boundary the District of Pitt Meadows, the notification requirements include forwarding a copy of the application to the neighbouring municipality. The District of Pitt Meadows has received, but has not yet responded to this application. Citizen/Customer Implications At the time of writing, 24 letters have been received in relation to this application. Of these, 2 indicate support, 21 are opposed, and 1 has provided input without expressing support or opposition. With regard to further input, as stated above a local government has the option to hold a public meeting to review an application which would extend the length of time permitted for application processing to 90 days. If they choose, the Commission also has the option of holding a public meeting upon receipt of the application. Alternatives: The process for decision making on applications for exclusion from the Agricultural Land Reserve was established by Council at their February 14, 2005 Workshop. At that time, Council resolved that the process for referring applications for exclusion to the Agricultural Land Commission include the following options: a) That the application not be authorized to go forward to the Agricultural Land Commission; b) That the application be authorized to go forward to the Agricultural Land Commission with a summary of Council's comments and the staff report. CONCLUSION: This application for exclusion and non -farm uses within the Agricultural Land Reserve has been considered in the context of the policies of the Official Community Plan, the Economic Development Strategy and the Agricultural Plan. All these documents contain policies that could support this application, but also could support retention of this property for agricultural use. -1�- A strength of this application is that the applicant has provided contributory measures to off -set the loss of this agricultural land. However, this application has occurred in advance of the Official Community Plan Policies for amending the urban area boundary. From a timing perspective the application is not consistent with the Official Community Plan. Prepared by: Diana Hall Planner All" 6-" P2 '- �-' - (ved b)c' J-Ne Picke-OLAO, MC1P Dire of B1 nin& 1 Approved by: rank Quinn, MBA, P. Eng GM: Public Works & Development Services Concurrence: tJ. L. (Jim) Rule Chief Administrative Officer DH/dp The following appendices are attached hereto: Appendix A - Subject Map Appendix B - Information provided by Applicant -9- Appendix A L N SCALE 1:8,000 132 AVE ---------- - - SUBJECT PROPERTIES 1- O WN O 0 T City of Pitt -j 4 ! � Meadows --� >= PELTON PROPERTIES 2 r'. �T� CORPORATION OF - = THE DISTRICT OF MAPLERiDGE IJ MAPLE RIDGE District of --- ' Langley PLANNING DEPARTMENT -�`�- - DATE: Apr 6, 2010 FILE: AU027/10 BY: PC Appendix B z a ,r �o w V QE cQ 6 C u .nU3 __ '$ r? „� G Qi ¢ a Vs o N �� & E C11 u Fi uE, C C= - O d Z t n f0 C O Q `5 f o 0 O o PACIFIC-1AND GROUP Pacific Land Resource Group Inc. Lund Use, Development & Environmental Strategists VARCOUVER SURREY March 19, 2010 File: 08-742 District of Maple Ridge 11995 Haney Place Maple Ridge, B.C. V2X 6A9 Attention: Ms. Jane Pickering, Director of Planning Dear Ms. Pickering: Suite 101 - 7485 130 Street Surrey, British Columbia Canada, V3W 1H8 Tel: 604-501.1624 Fax: 604-501-1625 www.pacificlandgroup.ca info(dpacificlandgroup.ca Re: Pelton Employment Lands Proposal for ALR Exclusion, Non -Farm and Community Use, Maple Ridge, B.C. We write to provide you with an overview of the purpose and rationale supporting the enclosed ALC application for ALR exclusion and non -farm use of the Pelton Community Employment/ Recreation/ Agri -use Lands, located at 203rd Street and 132nd Avenue in Maple Ridge, B.C. Pacific Land Group is pleased to provide the District of Maple Ridge with technical information to support the enclosed ALR Exclusion and Non -Farm Use Application for the proposed Advanced Manufacturing/ Employment Generation (Light Industrial) Uses of the Subject Lands. In 1970, Pelton Reforestation began an industrialized, above -ground silviculture operation on the property, growing native tree seedlings. Throughout the past 40 years of the company's history, contracted tree seedlings were grown on above ground structures for reforestation purposes. In recent years, the silviculture business was sold to a private, commercial seedling supplier (PRT), who continued to operate the business at the subject property under a land lease from the Pelton family. However, this past summer the cost of production and falling market demand for tree seedlings caused the business to close. Throughout the history of the operation, soil -based agriculture has never been utilized. The Subject Lands are extremely well positioned for transition to higher order, employment concentrating industrial uses given their location adjacent to Maple Ridge's gateway connection to the Golden Ears Bridge. The proposed development is near bus and rail transit connections (Maple Meadows Station, West Coast Express), and is readily accessible from the town centre and major east -west commuter routes in Maple Ridge, including: 128th Avenue, Golden Ears Way, Dewdney Trunk Road and the Lougheed Highway. In order for Maple Ridge to become a balanced economically sustainable community, strategically located lands are required to attract new businesses and employment. During the 2006 Official Community Plan review, Maple Ridge obtained independent PROJECT MANAGEMENT ♦ PLANNING ♦ ENGINEERING ♦ SURVEY ENVIRONMENTAL 8 LAND DEVELOPMENT SERVICES advice from a professional land use economist; the resulting report advised that a 200- acre industrial park development was well -warranted in the western portion of Maple Ridge. The Pelton Lands proposal strives to compliment the District's Official Community Plan (OCP), specifically touching on the following economic principles and goals: • Maple Ridge views the promotion of economic development (jobs) as being very important to developing a balanced community - one that is not a dormitory suburb (17). • Economic development is a complex issue that requires a comprehensive approach, addressing transportation, housing, the downtown, marketing, incentives and policy. (18) . • There is value in identifying new lands for commercial and industrial uses to secure locations for future employment that will help to create a balanced community. Citizens prefer locations where commercial and industrial activities "fit" within the community context (19). • The community has a preference for economic development that includes clean, high pay, low environmental impact, and manufacturing and high tech industries. The community also supports alternative employment generators (20). • Maple Ridge will... pursue clean, high pay, low environmental impact, manufacturing and high tech industries (6-1-e). • Maple Ridge will... support and facilitate opportunities for local job creation, and identify and promote local strengths to a global market (6-2). Recognizing that agriculture is a vital component of the community's local character and economy, the Pelton family intends to provide the District of Maple Ridge with sufficient land and economic resources to ensure a net benefit for local agriculture— i.e., enabling the District to promote and enhance the productivity of existing and neighbouring farms. These community and agricultural benefits would be provided as part of any redevelopment of lands, and will include: • Funds for drainage improvements to help increase the capability of soils in Maple Ridge to their productive potential and new/ upgraded infrastructure to serve agricultural needs; • Creation of an Agri -Product Terminal for the sales and distribution of area agricultural products; • Establishment of community gardens for local residents' use, and experimental farm plots for agricultural innovation, incubator and educational purposes; • A Community Park with sports fields; • Multi -use trails and ALR buffers; • Horse trailer parking area/ loading and unloading; • Opportunities for top soil relocation to local farms. PACIFIC LAND RESOURCE GROUP INC. The proposed land uses for the +/-200 acre site are: ALR - approximately 51.7 acres • Non -Farm Use - 27.7 acres • Community Park - 8.4 acres • Experimental/Incubator - 6.5 acres • Community Gardens - 5.1 acres • Agri -Product Terminal - 3 acres • Horse Trailer parking - 1 acre Non-ALR - aggroximately 152.2 acres • Agricultural Specialty Sales - 2.6 acres • Employment Generation - 133.2 acres • Road - 13.9 acres • Storm Water Detention Pond/ Open Space - 2 acres • SE Corner Remnant - 0.5 acres We trust you will find the application package in order for consideration of the ALR exclusion. We will be prepared to work with you to develop a proposal that meets community objectives. If you have any questions or require additional clarification, please do not hesitate to call either the undersigned at 604-501-1624 or Bruce Mc William, MCIP at 604-638-9885. Yours truly, Pacific Land Resource Group Inc. Oleg Vetnkov, MCIP Principal OV/bm Encl. PACIFIC LAND RESOURCE GROUP INC. 3 DISTRICT OF MAPLE RIDGE Deep Roots Greater Heights TC} His Worship Mayor Ernie Daykin DATE: May6, 2010 and Members of Council RLE Na. SD/ 090/ 08 FROM: Chief Administrative Officer ATTN: C of w SUI3,E:C"T. 5% Money in lieu of parkland dedication (22846 128 Avenue) The above noted subdivision is subject to the provisions of the Local Government Act regarding parkland dedication or payment of in lieu of dedication. It is recommended that Council require payment in lieu of parkland dedication for property located at 22846 128 Avenue. RECOMMENDATION: That pursuant to Council's policy regarding 5% Parkland Dedication or payment in lieu, be it resolved that the owner of land proposed for subdivision at 22846 128 Avenue, under application SD/ 090/ 08, shall pay to the District of Maple Ridge an amount that is not less than $50,500.00. • Policy 5-8 of the Official Community Plan states that in order to preserve watercourses, an owner of land being subdivided shall, at the option of Council either: 1. Provide park land or an amount not to exceed 5% of the land being subdivided in a location acceptable to Council; or 2. Pay to the Municipality an amount that equals the market value of up to 5%of the land that may be required for parkland purposes. Where there is a significant watercourse and the District has the ability to include ravines and watercourse protection areas into the public realm, that area is dedicated Park. These areas provide for large vegetated areas in urban neighbourhoods that provide corridors for wildlife and passive park areas for residents. Where there is either no watercourse or the watercourse is deemed insignificant, 5% of the market value of the land is paid to the District. These funds are placed into a special Parkland Acquisition Reserve Fund, which enables the District to purchase areas deemed important for habitat protection but where the ability to achieve parkland through development is limited, such as the Blaney Bog. In this particular instance there is no watercourse present and it is, therefore, recommended that money in lieu of parkland dedication be provided. In keeping with past practice, the District has requested that an appraisal be provided for the 5% market value of the development site. This appraisal is based on zoned but not serviced land. An opinion from an appraisal firm has stated that the market value of the land is $1,010,000.00, which indicates that the 5%value of this property is $50,500.00. C« 0: `C041�? As there are no watercourses on the property it is recommended that Council require payment in lieu of parkland dedication as prescribed in the appraisal. Prepared by. Sarah Atkinson Approved by, rank Quinn MBA; P.Eng GM: Public Works & De nt Services Concurrence: J L YJm) Rule Chief Administrative Officer =0 The following appendices are attached hereto: Appendix 1 — Subject Map Appendix 2 —,Subdivision Plan WAN P 14143 1 12815 2 P 14143 ch c� m n N N 0 Appendix A P 10072 m P 1 054 1 16 128fi1 25 LOT A 26 m 12851 12850 17 IL12844 12841 24 12831 12832 d 27 W co J p 18 N 13 12832 28 z 23 N `LMP20286 12821 12822 12835 m 19 12 P 22 80 P 19 54 19054 1 SUBJECT PROPERTY 22 21 20 r M 11 a W N N N N m N N N 128 AVE LMP 1 909 12796 51 52 12791/93 12798 12799 A N N N 12790 12789 12786 LMS 4188 N 49 50 2 12778 12779 12776 B 48 47 12783 a 51 52 53 54 55 3 M 00 L, N Cl)12770 12769 12766 T 0 C N 45 .46 4 N 12771 12760 12759 12756 0 2 2 44 43 J D P 408 5 12757 12750 12749 12746 1 12745 4 LM 493T P 31436 41 42 LMP 4 370 5 6 7 8 9 10 m 46 12740 12733 2 L12736 3 m m N �2 40 39 12735 N N L N N N N 12730 12729 127 AVE. 37 38 2 12720 12717 N N o M o M cNo t� N N rn N P 22339 36 35 N 53 0 N N 54 55 N N 56 N 57 58 N N 59 60 to 12710 LMP 1490 12710 12709 33 34 LMP 1 700 LMP 1 909 LMP 139 3 O N C1 d 2 3 N N N N N Rem 4 12704 N co127 PLACE P 5430 N District of Pitt Meadows .. Y ; 22846 128 AVENUE .H 911v+C Val4ay- , 12 I -JA� CORPORATION OF -�y THE DISTRICT OF N A is J f N - , MAPLE RIDGE District of -1 I PLANNING DEPARTMENT SCALE 1:2,000 Langley l 1 _ :UL14, 44. - _' DATE: Oct 3, 2008 FILE: SD/090/08 BY: PC SKETCH OF PROPG..�D SUBDMSION OF LOT 51 SEC.20 7P.12 N.W.D. PLAN 40679 WAD! jk ■e uwo Ivwrffv� W4-46 -f753 Scale 1:500 Dote: July 10, 2008 File: H2857 �tiyM1 128TH AVENUE A; .-17 •,...�., i r lE.4� 1 1 rr 1 1 J � 7 e.] m1 4.50 ll� r II�OM— E1h'E1 Pf l.7s � l.7s l.7s r w 16.460 �.�� le.+eo •tip �1 ---- n 52 o`; f 765.7 mB r Ln ------------------ 1 t 1 , ; '►� ir._ ---------------------- --__ 763.7�m2 r 1 , i r 5 1 6 1 7 Plan LMP49370 Appendix B Deep Roots Greater Heights TO: FROM: SUBJECT: DISTRICT OF MAPLE RIDGE His Worship Mayor Ernie Daykin and Members of Council Chief Administrative Officer 5% Money in lieu of parkland dedication 23948, 23942 Dewdney Trunk Road EXECUTIVE SUMMARY: DATE: May 07, 2010 FILE NO: SD/O64/O9 ATTN: C of W The above noted subdivision is subject to the provisions of the Local Government Act regarding parkland dedication or payment of in lieu of dedication. It is recommended that Council require payment in lieu of parkland dedication for properties located at 23948 and 23942 Dewdney Trunk Road. RECOMMENDATION: That pursuant to Council's policy regarding 5% Parkland Dedication or payment in lieu, be it resolved that the owner of land proposed for subdivision at 23948 and 23942 Dewdney Trunk Road, under application SD/O64/O9, shall pay to the District of Maple Ridge an amount that is not less than $57,500.00. DISCUSSION: Policy 5-8 of the Official Community Plan states that in order to preserve watercourses, an owner of land being subdivided shall, at the option of Council either: 1. Provide park land or an amount not to exceed 5% of the land being subdivided in a location acceptable to Council; or 2. Pay to the Municipality an amount that equals the market value of up to 5% of the land that may be required for parkland purposes. Where there is a significant watercourse and the District has the ability to include ravines and watercourse protection areas into the public realm, that area is dedicated Park. These areas provide for large vegetated areas in urban neighbourhoods that provide corridors for wildlife and passive park areas for residents. Where there is either no watercourse or the watercourse is deemed insignificant, 5% of the market value of the land is paid to the District. These funds are placed into a special Parkland Acquisition Reserve Fund, which enables the District to purchase areas deemed important for habitat protection but where the ability to achieve parkland through development is limited, such as the Blaney Bog. 1109 In this particular instance there is no watercourse present and it is, therefore, recommended that money in lieu of parkland dedication be provided. In keeping with past practice, the District has requested that an appraisal be provided for the 5% market value of the development site. This appraisal is based on zoned but not serviced land. An opinion from an appraisal firm has stated that the market value of the land is $1,150,000.00, which indicates that the 5% value of this property is $57,500.00. As there are no watercourses on the property it is recommended that Council require money in lieu of parkland dedication as prescribed in the appraisal ti Prepared by: Patrick Ward Planning Technician Q r•-- App-mvted by: Ja i CP, MCI Director of Planning 4 �4z . Approved y. Frank Quinn MBA, P.Eng GM: Public Works-"evelopment Services Concurrence:, J. L. (Jim) Rule r Chief Administrative Officer PW/dp The following appendices are attached hereto: Appendix A - Subject Map Appendix B - Preliminary Subdivision Plan we Appendix A Rem 21 1 LiCD SUBJECT PROPERTIES P 88032 N LV LMP 30401 K RD. P 86310 1 m n Rem N 1/2 Rem N N N N N N 1 2 N N 1 /2 a 883 rn Of B 11980 2 Rem N 399� 3 P 7893 1971 A 119 B y 3 r Rem Cn 11970 3 AVE. 23998 U) Pd 959 co23996 Rem A (0n N 37 N 11960 P 1676 - P 676 4 a Q P 67082 I 4 LMP 806 co Cl)d �W 23g9 S 1/2 11968 11950 Rem 4 of B 5 `o W 1 /2 rr 6 949 11940 d N w 5 6 2 N O 11951 O 1939 11930 W W 7 E E a m a L P11 L P164 18 111927 N 9 8 m1 N2 M � ^3 1 �2 m � rn 63 rn 11917 N m N N m N N N N S1/2 19 of 1 11939 ci 119AAVE. P 1676 11911 m Rem 2 20 N N N o 4 C m M P 7893 11903 co co 11 N 10 "LMP N4 M N5 N6 co N 7 1 1144 L P 164 LMP 1 051 L P 8051 35 by 11913 8 m 1 2 30 31 N 32 33 34 36 J rn M rn 11907 N N N 11903 N N Cl) N N 37 11922 54 11901 119 AVE. 38 11893 0 11875 N N 7 11880 m N 3 4 M 29 N 28 M M r°�i r°ii N 27 N 26 N 25 N P LMP 1 51 CO 11888 6 0 11857 Lu25 q cn LMP 1 5111868 A a 11849 N 24 23 22 21 20a7 5 J60 ^ °i "' °' N m o m11856N 11852 N m b: City of Pitt � _ 1_ ; Meadows ` . J L 23942/48 DEWDNEY TRUNK ROAD , 0 `o CORPORATION OF -# THE DISTRICT OF N .District of � ��' ` f ` � � MAPLE RIDGE Lan ie r PLANNING DEPARTMENT DATE: Sep 14, 2009 FILE: SD/064/09 BY: PC SCALE 1:2,000 r USER R DEWDNEY TRUNK ROAD �m JF a wLa LZ �,-M Im 15 +13 14 12 11 is bi b � I 2>;#�Ra 1 Z 2 a PLAN � a 83677 278 m2 278 m2 278 m2 278 m2 278 m2 I 3 azs +a IQa ae r� r ss ra r ss ar REM PCL A REF PLAN 13881 � � � ��• W 1 /2 2 _ l '� I ff w ar. _7s 119B PLAN 1676 ryAy = 21s I y +� AVENUE I 10 1 4& m2 V E 4 a— nn 7� f .wa r s6• Ir 9 1 461 m2 Iim 1 r at ,S I 8 ti 1 461 m2 "� PLAN 83677 I r W 1r I six REM W 1 /2 ; 7 2 a — I 461 m2 = 1 PLAN 1676 r a Is o s 1 a ; eeucl�— 6 I 461 m2 ys1+Y �r r Ir Am 3 ' 5 : PLAN LMP1641 4 2 a' = I p= 4 r or a 447 m2 X S 1 /2 ,am k « I ar w ,r 1 119A AVENUE „ g i 3 PLAN 1s7s LAJ 446 n12 � 1 N E I 3U7 I M 7 x I 2 446 m2 7 0 r w Ir Q PLAN LMPT641 1 515 m2 I 1aL01 r j!i is r ss 1s IMS2315 30 31 32 33 Appendix B District of Maple Ridge p g Deep Roots Greater Heights TO: His Worship Mayor Ernie Daykin DATE: and Members of Council FILE NO: FROM: Chief Administrative Officer SUBJECT: Disbursements for the month ended April 30, 2010 EXECUTIVE SUMMARY: May 11, 2010 Council has authorized all voucher payments to be approved by the Mayor or Acting Mayor and a Finance Manager. Council authorizes the vouchers for the following period through Council resolution. The disbursement summary for the past period is attached for information. Expenditure details are available by request through the Finance Department. RECOMMENDATION: That the "disbursements as listed below for the month ended April 30, 2010 now be approved". GENERAL $ 8,178,131 PAYROLL $ 1,527,603 PURCHASE CARD $ 94,496 DISCUSSION: a) Background Context: The adoption of the Five Year Consolidated Financial Plan has appropriated funds and provided authorization for expenditures to deliver municipal services. The disbursements are for expenditures that are provided in the financial plan. b) Community Communications: The citizens of Maple Ridge are informed on a routine monthly basis of financial disbursements. 1131 c) Business Plan / Financial Implications: Highlights of larger items included in Financial Plan or Council Resolution • Basic Business Systems - desktop & laptop equip. replacement $ 230,818 • Emergency Communications - dispatch levy 2nd quarter $ 240,225 • GCL Contracting & Engineering - Kanaka Creek bridge replacement $ 325,254 • G.V. Water District - water consumption Jan 1 - Feb 2/10 $ 391,199 • G.V. Water District - water consumption Feb 3 - Mar 2/10 $ 326,222 • G.V. Regional District - debt payment $ 2,385,430 • Mierau - Fire Hall No. 1 expansion $ 364,472 • Receiver General - three payroll remittances in April $ 987,285 d) Policy Implications: Approval of the disbursements by Council is in keeping with corporate governance practice. CONCLUSIONS: The disbursements for the month ended April 30, 2010 have been reviewed and are in order. c Prepared by: G'Ann Rygg Accounting Clerk II Approved by. evor Thompson, CGA Manager of Financial Planning Approved by: PRul Gill, BBA,CGA GM - Corporate & Fknancial,Services ,t . Concurrence: L. (Jim) Rule' Chief Administrative Officer gmr IK•]:�1�l:isrINUto]a1:121111]R111r:0U1t•1Skyj0:111:1111:apie" MONTHLY DISBURSEMENTS - APRIL 2010 VENDOR NAME DESCRIPTION OF PAYMENT AMOUNT 0700604 B.C. Ltd. Security refund 60,000 Aplin & Martin Consultants Ltd Paving contract specifications 2,625 Security refund 15,731 18,356 Basic Business Systems (1995) Desktop & laptop equipment replacement 230,818 BC Hydro Hydro charges Apr 136,889 BC Institute Of Technology Leadership program 15,803 BC SPCA Contract Apr 23,013 BG Controls CL2 system replacement @ 248th St water pump station 36,667 CUPE Local 622 Dues - pay periods 10/07 & 10/08 31,789 Chevron Canada Ltd Fuel May 64,359 City Of Pitt Meadows 2010 recreation properties insurance premium 24,618 Columbia Bitulithic Ltd Duraphalt 17,676 Cross Roads Excavating Ltd Security refund 100,049 Dewaal Mechanical Ltd Paper baler repair 31,500 Emco Limited Plumbing & irrigation: Leisure Centre 385 Municipal Hall 9,213 Parks 14 Pitt Meadows Family Recreation Centre 478 Randy Herman Building 9,263 Round-abouts 218 19,571 Emergency Communications Dispatch levy - 2nd quarter 240,225 Featherbed Holdings Inc Security refund 55,965 Fitness Edge Fitness classes & programs 23,283 Friends In Need Food Bank 2010 funding 15,000 GCL Contracting & Engineering Kanaka Creek bridge replacement 325,254 Greater Vanc Water District Water consumption Jan 1- Feb 2/10 391,199 Water consumption Feb 3 - Mar 2/10 326,222 717,421 Greater Vancouver Regional Dis Debt payment 2,385,430 Water sample analysis 875 2,386,305 Guillevin International Inc Fire fighters' equipment 34,925 Fire fighters' protective wear 1,052 Operations electrical supplies 2,082 Parks electrical supplies 578 38,637 Happy Heart Fitness & Educ Weight room supervision & childcare activity room 19,578 ISL Brown Avenue Phase 2 798 Lougheed Hwy revitalization 33,688 34,486 ITT Water & Waste Water Pump station repairs 34,493 Letts Environmental Consultant 256th Street gravel pit 2,680 Abernethy Connector 11,668 Cottonwood Creek salmon habitat enhancement 10,500 Spencer Creek salmon habitat enhancement 10,500 35,348 Manulife Financial Employee benefits premiums Mar 104,927 Maple Ridge Historical Society Quarterly fee for service payment 31,085 Medical Services Plan Employee medical & health premiums 25,074 Mierau Fire Hall No. 1 expansion 364,472 MR/PM Agricultural Association 2010 funding 16,500 Municipal Pension Plan BC Pension remittance 399,323 North Alouette Joint Ventures Security refund 18,900 On -Track Computer Training Microsoft Office 2007 training 16,240 Receiver General For Canada Employer/Employee remit PP10/06, PP10/07 & PP10/08 987,285 RG Arenas (Maple Ridge) Ltd Ice rental Mar 54,628 Curling rink operating expenses Feb 5,312 59,940 Ridge Meadow Comm Arts Council Ridge Meadows Seniors Society Ridge Meadows Youth & Justice Ridgemeadows Recycling Society Terasen Gas Warrington PCI Management Workers Compensation Board BC Young, Anderson - Barristers Disbursements In Excess $15,000 Disbursements Under $15,000 Total Payee Disbursements Payroll Purchase Cards - Payment Total Disbursements April 2010 Art Centre grant May 44,787 Donation 500 Live Site contribution 4,400 Program revenue Mar 18,314 Theatre rental & catering 55 2010 funding 1,396 69,452 Quarterly operating grant Apr - Jun 39,899 2010 funding 20,000 Monthly contract for recycling May 86,746 Weekly recycling 382 Litter pick-up contract 1,910 2009 share of commodities loss 141,009 230,047 Natural gas 31,837 Advance for Tower common costs Apr 50,000 Employer/Employee remittance 1st qtr 2010 114,176 Professional fees Feb & Mar 40,562 PP10/07 & PP10/08 GMR \\DOVE\CorpServ\Finance\Accounting\Accounts Payable\AP Remittances (Disbursements)\2010\[Monthly Council Report 2010.xlsx]APR'10 7,356,822 821,309 8,178,131 1,527,603 94,496 9,800,230 MAPLE RIDGE Deep Roots Greater Heights TO: FROM: SUBJECT: District of Maple Ridge His Worship Mayor Ernie Daykin and Members of Council Chief Administrative Officer Adjustments to 2010 Collector's Roll EXECUTIVE SUMMARY: DATE: May 3, 2010 FILE NO: T21-212-003 ATTN: BC Assessment has revised the assessed value for the 2010 Collector's Roll through the issuance of Supplementary Rolls 01 and 02. The Collector is required to make all the necessary changes to the municipal tax roll records and report these adjustments to Council. RECOMMENDATION(S): The report dated May 3, 2010 is submitted for information. DISCUSSION: a) Background Context: Four folios are affected: The Collector requested BC Assessment review the status of leased Crown land assessed as exempt from taxation and it was determined the exemption was an error and the lease was reassessed as Light Industrial, Class 5. Three folios previously 100% in Class 1, applied for and qualified for farm status for all or part of their assessment. (Municipal tax revenue changes: increase in Class 5 (Light Industry) - $4, 961; Increase in Class 9 (Farm) - $3,215; decrease in Class 1(Residential) - $13,838) b) Business Plan/Financial Implications: There is a total decrease of $5,662 in municipal tax revenue. 1132 CONCLUSIONS: A requested review of leased Crown land has resulted in an increase of $422,600 to the Light Industry assessment base. Newly granted applications for farm status have resulted in a reduction of $3,537,000 to the Residential assessment base and an increase of $133,969 to the Farm assessment base. This report dated May 3, 2010 is submitted for information and is available to the public. Prepared by: Silvia Rutledge Manager, Revenue & Collections Approved b { Pa I Gill, B.B.A.; C.G.A. General Manager:�arporate & Financial Services "-1 Concurrenc6: J.L. (Jim1 Rule Chief Administrative Officer Deep Roots Greater Heights TO: FROM: SUBJECT: District of Maple Ridge His Worship Mayor Ernie Daykin and Members of Council Chief Administrative Officer Soliciting for Donations EXECUTIVE SUMMARY: DATE: May 5, 2010 FILE NO: 0320-01 ATTN: C of W - Corp & Fin In a letter dated March 22, 2010 from Public Outreach Consultancy Inc., a professional fundraising organization, Council is being requested to grant permission for soliciting for monthly donations at specific locations on municipal sidewalks. Pursuant to Section 42.1 of Maple Ridge Highway and Traffic Bylaw No. 6704-2009, organizations or individuals soliciting for donations must receive approval from Council by way of a resolution. RECOMMENDATIONS: That the request from Public Outreach Consultancy Inc., a professional fundraising organization, for permission to solicit for monthly donations, at specific locations on municipal sidewalks, be approved for the Canadian Red Cross Campaign only, and upon the following conditions: 1. Solicitation is not conducted within 5 metres of a financial institution; 2. Solicitation takes place between the hours of 9:00 a.m. and 6:00 p.m; and 3. Solicitation does not disrupt the public's ability to enter and exit local businesses; and further, That the necessary business licence be obtained prior to commencing fundraising on municipal sidewalks. DISCUSSION: a) Background Context: The request is from a professional fundraising organization that specializes in obtaining committed monthly donors. In discussions with the Business Licence Department, it has been confirmed that at this time the request is for soliciting for donations on municipal sidewalks on behalf of the Canadian Red Cross only. The goal of the organization is to eventually expand their fundraising program to include other non-profit charitable organizations. The attached letter dated March 22, 2010 and company profile provide an overview of the organization and fundraising program. Also attached is a copy of a letter of support dated March 1, 2010 from Canadian Red Cross confirming the proposed solicitation will be on their behalf. If Council approval is granted, it will be necessary for the organization to obtain a business licence to conduct the canvassing within the District. Page 1 of 2 1133 b) Citizen/Customer Implications: Canvassing for donations is the means by which non-profit organizations such as the Canadian Red Cross are able to raise funds to support their programs. c) Interdepartmental Implications: In view of the nature of the proposed solicitation for monthly donations and the growing concern of personal identify theft and financial scams, it can be anticipated there will be calls to the District's Bylaws Department and/or the Ridge Meadows RCMP to verify the legitimacy of the organization/canvassers. The Business Licence Department therefore requested the organization provide the specific dates and locations that the canvassers will be soliciting on municipal streets. The requested information has been received and is attached for reference. The Business Licence Department further anticipates concerns from the businesses and the customers of the businesses in the vicinity of the canvassing and are recommending approval for solicitation be granted provided the following conditions are met: 1. Solicitation is not conducted within 5 metres of a financial institution; 2. Solicitation takes place between the hours of 9:00 a.m. and 6:00 p.m; and 3. Solicitation does not disrupt the public's ability to enter and exit local businesses. d) Alternative: The alternative is to limit canvassing for fundraising purposes in the District to volunteers of the various non-profit organizations. CONCLUSIONS: In order to meet the requirements of Section 42.1 of Maple Ridge Highway and Traffic Bylaw No. 6704-2009, Council's approval is required for all requests for soliciting for donation. The request is out of the ordinary in that it is for the use of municipal sidewalks for the purposes of conducting the business of soliciting for monthly donations. In discussions with the Business Licence Department, the organization has confirmed that, at this time, the proposed solicitation is solely on behalf of the Canadian Red Cross. It is therefore recommended that approval be granted for the Canadian Red Cross campaign only, and the solicitation be conducted under the recommended conditions. Prepared by: Diana Dalton Clerk's Department Approved by: PaLfl Gill,` B. Comm,.CGA --_.) G( ral M - Fina al and Corporate Services r Concurrence: JL (Jim) Rule Qhief Administrative Officer 1 Attachments (4) Page 2 of 2 22 March 2010 Mayor and Council c/o Ceri Marto Manager Legal Services District of Maple Ridge 11960 Haney Place, Maple Ridge, BC V2X 9138 RE: BUSINESS LICENCE APPLICATION: FUNDRAISING FOR CHARITY Enclosed is our Business Licence Application, a letter of support from our primary client in Maple Ridge, and documents outlining our work. Public Outreach Consultancy Inc. http://www.publicoutreach.ca is Canada's leading agency that recruits monthly donors through face-to-face contact for international and local charities. We would like our four -person crew for street fundraising to be granted access at least twice a month. Their hours would be loam - 5:30pm (11.00am-6.00pm in summer). We'd like to position them in two areas: (1) two representatives on 224th St, across from the mall between Dewdney Trunk Rd and Fraser Hwy, and (2) two representatives on Dewdney Trunk Rd near the corner of 224th St. We work only for registered charities and non -profits. Established in 2002, we now have offices in eleven cities across Canada. The company was incorporated in 2006, and carries liability insurance cover for $5 million. Our Street Canvassing Representatives stand on the edge of sidewalks in teams of two, within sight of each other for security, and working on one city block and its intersections on any given day. They are trained to avoid causing obstruction or hindrance, to respect the boundaries between city streets and private property, to adapt to changes in sidewalk traffic. They avoid giving offence or creating hazards. They do not work where pedestrian traffic is so high that people are not likely to stop. i They work daily shifts 10.30am to 5.30pm (11.00-6.00 in summer). Locations are typically chosen a day ahead, and are chosen by volume of pedestrian traffic, proximity of stores and malls, parking lots, time of day, weather, and when last we worked at that location (response is best if pedestrians do not become accustomed to our presence). In other words, we limit the density of canvassers, and the frequency of working in any given location. 207 West Hastings Street I Suite 1003 1 Vancouver BC V6B 1 H7 T: 604-633-9139 1 Fax: 604-688-8192 1 graham@puhlicoutreach.ca Our Fundraising Model Our representatives do not harass or pressure people to sign up. People who are pressured into signing up for monthly donations would simply cancel at the first opportunity. And we guarantee our charity clients that donors we recruit will continue for at least a year. Public Outreach does not charge its charity clients a commission, but an upfront fee that comes from their fundraising budget. Nor does Public Outreach does not pay its representatives on commission. They receive an hourly rate well above minimum wage. The full amount of all donations therefore goes direct to the charity, which issues the tax receipts. Representatives always wear photo ID, and never accept cash Our growth has been based on simple principles: • Dealing honestly and respectfully with charities, the public, malls and prospective donors • Consistently adapting to the needs and requests of prospective donors and clients We look forward to doing business in the Township of Langley. We are certain that many residents would like the opportunity to become members of our client charities. Sincerely, Graham Hayman HR & Legal Manager Encl/ Business Licence Application Letter: Red Cross Canada About Public Outreach Fundraising Public Outreach uses face-to-face representatives to recruit monthly donors for registered charities. They work in high -traffic pedestrian locations, indoors on private property (with permission), and go from door to door. They do not sell products or services, or accept cash donations. Principles Honesty, low pressure and respect are our key canvassing principles in acquiring monthly donors. High- pressure techniques are not only against our ethical principles; they are just not sustainable. People who are pressured into signing up for monthly donations will simply cancel at the first opportunity. We are competitive service providers to charities, because our representatives are highly effective in communicating the work of the charity and the need for support. They have similar motivations to our clients' volunteers, and are hired as much for their passion for our clients as for their ability to fundraise. We let them work closely with the charities they like. The result is appropriate both for clients and for the donors: our representatives raise amounts that suit not only the charity but also the donors. By finding the right people and recruiting them in the proper way, we are able to guarantee our clients that monthly donors will continue for at least a year. Continuing adherence to our fundraising principles results in highly effective recruitment. Liability,Safety and Secuft Canvassers are trained not to allow sidewalks to be obstructed. Public Outreach Consultancy Inc. carries $ 5000 000 in liability insurance, and appropriate workplace safety insurance. Our company is classed as a "level 3 merchant" in Payment Card Industry (PCI) standards, and our representatives have all undergone PCI criminal background checks by SPI Guard Security Solutions Inc. Our representatives always wear our company photo ID cards. They accept monthly donations as well as single donations through cheques and major credit cards. They never accept cash. Monthly donations are always verified through follow-up telephone calls to donors. Recruitment Methods Street For street recruitment, we station representatives in key high -volume pedestrian areas, between 11.30 a.m. and 5.30 p.m. They stand to one side of the sidewalk, their clipboards and t-shirts displaying the logo of the charity. As people pass by, they ask in a conversational tone and volume, "Do you have a minute for (name of charity)." They do not approach people, harass or hound them, pursue them or block traffic in any way. They rely on passers-by to recognize the name and logo of the charity, and to choose to stop and engage in conversation). The initiative to make contact thus rests with passers-by. Our representatives then explain the work of the charity and that we are recruiting monthly donors. Those who wish can sign up immediately, either for monthly donations or for one-time gifts_. _Others are offered a telephone -follow up. 207 West Hastings Street I Suite 1003 1 Vancouver BC V613 1 H7 T: 604-633-9139 1 F: 604-688-8187 1 graham@publicoutreach.ca Indoor Before recruiting in malls, we obtain permission from store and mall managers. Our representatives are present during mall hours and meet all other requirements of the property managers. Representatives use brochures only to outline the charity's mission and work, and avoid littering. People who want more information are referred to the charity's web site. Door to Door Our door to door representatives use similar low pressure and respectful methods, and offer the same donation options. Their hours are 5.30-9.00 pm. They respect "no soliciting" signs, do not enter apartment blocks and do not call twice unless specifically requested, or there has been no answer at the first visit. Compensation One hundred percent of the funds raised by our representatives goes to the charity nominated by donors. Public Outreach pays representatives a flat hourly rate, well above the minimum wage, so they are not motivated to use high-pressure techniques. Public Outreach does not charge its charitable clients a commission. We charge a flat fee, and for that we guarantee a specified return. All compensation paid to representatives therefore comes out of the charity's fundraising budget, and not from the monthly or single donations. Charities and Monthly Donors Charities have recently come to rely on monthly donations acquired through street fundraising. They realized that a large number of monthly donors is a more reliable source of funding than a small number of wealthy foundations or government programs. Also, that loyal monthly donors give them more independence, and ultimately reduce the overall cost of fundraising. Charities and Outsourcing Charities have discovered that their volunteers are not suitable to recruit monthly donors. This work needs many highly trained people, and campaigns are most effective for only three to six months. Continuous employment is therefore not possible, while the cost of continual retraining of new recruiters is prohibitive. Charities across Canada have realized that specialist fundraisers, like Public Outreach, recruit monthly donors for an investment that is cost effective, sustainable, and compares favorably with the costs of telemarketing, television or direct mail. It is now common practice for charities to outsource their street recruitment for monthly donations. Public Outreach is only one of several Canadian companies offering this service. Our Mission We provide clients with the greatest return on their investment, and we have become the most cost effective in Canada. Our large client list includes Nobel Prize winning charities like UNICEF, Amnesty International, and Doctors without Borders, and Canadian charities like the BCSPCA, CARE Canada, and Save the Children. 207 West Hastings Street I Suite 10031 Vancouver BC V6B 1 H7 T: 604-633-9139 1 F: 604-608-4805 1 graham@publicoutreach.ca Public Outreach Street Fundraising : district of Maple Ridge 2010 Desired dates: Monday, May 24th, 2010 Tuesday, June 8th, 2010 Wednesday, June 23rd, 2010 Thursday, July 8th, 2010 Friday, July 23rd, 2010 Monday, August 2nd, 2010 Tuesday, August 17th, 2010 Wednesday, September 1st, 2010 Thursday, September 16th, 2010 Friday, October 1 st, 2010 Monday, October 18th, 2010 Tuesday, November 2nd, 2010 Wednesday, November 17th, 2010 Thursday, December 2, 2010 Friday, December 17th, 2010 Desired locations 1 staff: (1) two representatives on 224th St, across from the mall between Dewdney Trunk Rd and Lougheed Highway. (2) two representatives on Dewdney Trunk Rd near the corner of 224th St. 207 West Hastings Street I Suite 1003 1 Vancouver BC V6B 1 H7 T: 604-633-9139 1 Fax: 604-688-8192 1 graham@ publicoutreach.ca Canadian Red Cross Croix -Rouge canadienne March 1, 2010 Mayor and Council District of Maple Ridge This letter is to request permission that Public Outreach Consultancy Inc. be granted permission and a license, to raise funds on the street and door to door in Maple Ridge, on behalf of the Canadian Red Cross. Canadian Red Cross has been working in Canada for almost 100 years, responding to the needs of Canadians in times of disaster and by providing training through First Aid and water safety courses. We also provide health care support through Health Care Equipment Loans programs. We are a non- political, non -religious organization committed to improving the lives of vulnerable people by mobilizing the power of humanity in Canada and around the world. As a licensed business, Public Outreach has been representing the Canadian Red Cross across Canada since 2006. We selected Public Outreach for their reputation for treating donors and the public with respect and courtesy, and have been happy that we entrusted our public image to them. Representatives will be inviting Canadians to become a part of our Circle of Humanity monthly giving program. Through their monthly support, the Circle of Humanity get us closer to this vision by providing resources that support our programs to improve the lives of vulnerable people. Public Outreach specializes in monthly donor acquisition, and we estimate that each monthly donor Public Outreach finds for us will contribute an average of more than $1,800 during their membership. Monthly donors are a vital part of our support because they provide consistent, reliable funding without the need for costly and repeated appeals for donations. An experienced professional consultancy can carry out this work in the most cost-effective way. Representatives working on behalf of Canadian Red Cross: • Wear photo I.D. badges, Canadian Red Cross apparel, and have assorted Canadian Red Cross materials; • Cannot accept any cash donations nor would they be selling or offering any merchandise; • Representatives will give out literature sparingly, only to those supporters who indicate strongly that they would be interested in becoming a monthly donor; • Individuals interested in the monthly donor program would be encouraged to visit the website, provide contact information for future follow up, or would provide information to become a monthly donor; Representatives have appropriate insurance. If you have any questions or concerns feel free to contact myself or Mary Stranges who is responsible for coordinating this program on behalf of the Canadian Red Cross. She can be reached at mans ,cublicoutreach.ca or 416-925-4601 ext 312. We have great confidence in Public Outreach, and hope that you will accept them into your community, mstq Michelle Stefanski Canadian Red Cross, 905-890-1203 ext 288 Charity Registration Number: 119219814RR0001 [I= :MAPLE FROM: SUBJECT: District of Maple Ridge His Worship Mayor Ernie Daykin DATE: May 11, 2010 and Members of Council Chief Administrative Officer ATTN: Committee of the Whole 2011 - 2015 Business Planning Guidelines EXECUTIVE SUMMARY: The District has a comprehensive business planning process that is guided by parameters set by Council through the Business Planning and Budget Guidelines. The guidelines have been amended to reflect the next planning period (2011-2015), and reflect a general tax increase of 3% per year for 2011-2015, a further 1% tax increase for capital works and infrastructure and continued implementation of the Fire Department Masterplan. Staff begin developing business plans in June of each year so that financial and business plans are ready for Council's consideration in December. Financial plan bylaws are then prepared so that we can begin the new calendar year with capital and operating budgets in place. Issuing guidelines to staff at this time ensures that submissions will be in alignment with Council's direction. It has been our practice to prepare detailed business plans for Council in the first year of a mandate and in the two subsequent years, provide addendums highlighting the changes to the plans. We will continue with this process, with publicly -held Council deliberations scheduled for November 29 and 30, 2010. The written material will be made available to Council at least two weeks in advance of the deliberations. RECOMMENDATION: That the Business Planning and Budget Guidelines for 2011 through 2015 on pages 10 and 11 of the attached Business Planning Guidebook 14th Edition be approved. DISCUSSION: a) Background Context: The District has a comprehensive business planning process that is guided by direction set by Council through the Business Planning and Budget Guidelines. In setting this direction, Council uses information from a number of sources, including information gathered through community surveys. Budget guidelines reflect a general purposes tax increase of 3% each year for 2011-2015, a further 1% tax increase for capital works and infrastructure and continued implementation of the Fire Department Masterplan. For 2013, the Fire Service Levy increase will be reduced by 50%, and by 2014, increases will be limited to growth and inflationary issues. This will provide some room for other Council priorities. The guidelines are on pages 10 and 11 of the attached Business Planning Guidebook. 1134 b) Desired Outcome: The Business Planning and Budget Guidelines will provide staff with the direction so that plans can be developed in alignment with Council's direction. In accordance with past practice, Council will be presented with business plan addendums that will provide updates to materials provided previously, such as the 2010-2014 addendums and the 2009-2013 full business plans. c) Strategic Alignment: The Business Planning and Budget Guidelines are designed to align with other corporate initiatives, as shown on the chart on Page 9 of the guidelines. In addition, our business planning process requires a rigorous review of the services we provide to ensure we are "doing the right things right". The Corporate Strategic Plan on page 16 identifies nine focus areas that we refer to when developing business plans. While some focus areas may receive more consideration than others as our community develops, all of these focus areas are important. As we pursue initiatives in one particular area, we must be mindful of the impact to the other areas. d) Citizen/Customer Implications: The Business Planning and Budget Guidelines will be available on our website. We will seek comments through the website, and all of the input that we receive will be referred to Council before final consideration is given to these guidelines. Council's business plan deliberations take place in meetings open to the public. Currently, these deliberations are scheduled for November 29 and 30, 2010, and these dates will be confirmed in the coming months. The resulting financial plan bylaw will be considered at meetings open to the public in December. e) Interdepartmental Implications: In developing the business plans, departments must consider their own work plans, the impact of those plans on other departments as well as the impact to them of the work plans developed by others. Cross departmental overlap must be represented in the business plans and managed accordingly. The capital and information technology programs are two such examples. f) Business Plan/Financial Implications: The Business Planning and Budget Guidelines for developing the financial plan appear on Page 10 - 11 of the document. Key items include a general purpose tax increase of 3% per year, a further tax increase of 1% for capital works and infrastructure, and continued implementation of the Fire Department Masterplan. For 2013, the Fire Service Levy increase will be reduced by 50%, and by 2014, increases will be limited to growth and inflationary issues. This will provide some room for other Council priorities. g) Policy Implications: The Business Planning and Budget Guidelines provide a framework for planning and augment the existing policy framework used to guide decision making. h) Alternatives: Undertaking the business planning process without approved guidelines may result in work plans that are not in alignment with the corporate strategic direction. CONCLUSIONS: The Business Planning and Budget Guidelines provide a framework for planning to meet the needs of the community, and are the foundation of the District's business planning process. Prepared by: LlZra Benson, CMA Manager of Corporate Planning & Sustainability Approved 6y: Paul Gill, BBA, CGA General Manager, Corpowt & Financial Services Concurrence: J.L. (Jim) Rule Chief Administrative Officer Attachment: Business Planning Guidebook 14th Edition 2011-2015 BUSINESS PLANNING GUIDEBOOK 14TH EDITION 2011-2015 District of Maple Ridge May 2010 District of Maple Ridge 11995 Haney Place Maple Ridge, British Columbia V2X 6A9 Canada Tel: 604-463-5221 Fax: 604-467-7329 www.mapleridge.ca Deep Roots Greater Heights Table of Contents QuickStart Guide............................................................................................................................................1 ChiefAdministrative Officer Address.............................................................................................................2 Introductionfrom the Business Planning Committee...................................................................................3 FrequentlyAsked Questions...........................................................................................................................4 OrganizationChart ..........................................................................................................................................8 Corporate Strategic Alignment - Documents................................................................................................9 Business Planning and Budget Guidelines 2011 - 2015..........................................................................10 GettingStarted..............................................................................................................................................12 Timelines........................................................................................................................................................13 Helpand Training Schedule.........................................................................................................................14 List of Inclusions and Appendices................................................................................................................15 CorporateStrategic Plan.................................................................................................................. .........16 Municipal Council's Criteria for Evaluating and Establishing Priorities......................................................21 Information Technology Steering Committee Evaluation Criteria..............................................................22 CapitalWorks Program Project Proposal.....................................................................................................23 Capital Works Program Information Technology Project Proposal............................................................27 BusinessPlan Sample..................................................................................................................................30 BusinessPlan Template...............................................................................................................................31 BusinessPlan Format ................................................ :.................................................................................. 34 Quick Start Guide Important Dates Capital and IT Requests: Friday, July 30, 2010 Budget Changes: Monday, September 20, 2010 (No Changes after this Date) Draft Document: Friday, October 1, 2010 (Electronic Copy Only) Final Document: Wednesday, October 20, 2010 (Electronic Copy Only) Presentation to CMT: Wednesday, November 3 - Thursday, November 4, 2010 Presentation to Council: Monday, November 29 - Tuesday, November 30, 2010 *(Subject to Change) Check the Intranet under Business Planning tab For those areas that submitted a business plan last year, only an addendum will be required, although departments may wish to keep the full business plans up to date to make it easier for the next time Council wishes a full version. New service areas are expected to submit a full business plan. Departments must submit one complete copy of their final Business Plan electronically using the correct template and incorporating any revisions the Business Planning Committee may have provided. The Business Planning Committee will photocopy the final document and distribute to staff for insertion into the binders that were distributed in 2008 and updated in 2009 - once again, we will not be editing or formatting them. We ask that your PowerPoint presentation to CMT (and subsequently Council) be consistent with what you have submitted on paper. Photocopies of your PowerPoint presentation are not required. If you require help editing or formatting your Business Plan, please ensure you contact a member of the Business Planning Committee so this can be scheduled in advance of the above -mentioned deadlines. Members of the Information Technology Steering Committee are available to assist departments in developing their Project Proposal Statements for proposed Information Technology projects or acquisitions. Members of the Capital Planning Committee are available to assist departments in developing their Capital Works Program requests. A Financial Plan is an integral part of your Business Plan. Your draft Business Plan submission must include a complete Financial Plan obtained through the process of developing a budget with your Finance department representative. ©Business Planning Guidebook - 14th Edition District of Maple Ridge May 2010 Business Planning Committee District of Maple Ridge Maple Ridge BC CANADA For questions about this document please call Laura Benson at 604-466-4338 This document is also located on the District of Maple Ridge website at www.mapleridge.ca Business Planning Guidebook - May 2010 Page I of 34 Chief Administrative Officer Address Welcome to the 14th Edition of our Business Planning Guidebook. This is our guidebook for the development and use of Business Planning within the District of Maple Ridge. This guidebook explains our Business Planning process, which is simply a structured method of assisting Council with the difficult task of resource allocation. This is an increasingly challenging task in an era of decreased resources from senior governments and the expectations of customers and citizens in a growing community. In previous years, my memo has highlighted several key issues of concern for Council, and staff were encouraged to specifically address these issues in their business plans. Departments will be aware of Council -raised issues that relate to their departments, and should consider these in the development of their Business Plans, respecting the criteria for establishing priorities that are outlined on Page 21, and recognizing that capacity is needed for opportunities or issues that might be discovered throughout the year. We strive to enhance our Business Planning process each year. A few months ago, we publicly launched See -It, our visual performance -reporting tool. The tool allows staff and citizens to see how we're doing in various areas, drill down into performance charts, view and listen to multi -media presentations, and download content. It is available 24/7 to everyone and can be used to better understand our business. Our regular practise of holding all budget deliberations in open public meetings will continue to lend transparency to the process. It has been our practice to prepare detailed business plans for Council in the first year of a mandate and in the two subsequent years, provide addendums highlighting the changes to the base Business Plans. We will continue with this process and will make the written material available to Council at least two weeks in advance of the deliberations. My thanks to the Business Planning Committee for their efforts in making this system work so well within our organization. Jim (J.L.) Rule Chief Administrative Officer Business Planning Guidebook - May 2010 Page 2 of 34 Introduction from the Business Planning Committee We have been using a Business Planning framework in Maple Ridge for many years. The Business Plans that we produce are of a very high quality and reflect our commitment to excellence in service delivery. This does not mean that there is not room for improvement and that is why each year, we review the framework and look at those areas that we could build upon. Here are some of the key things to note for this planning cycle: 1. Only an addendum will be required by all departments (see Template on Page 31). The example included on Page 30 is from the Corporate & Financial Services Division (2009). It demonstrates very clearly the sections outlined in the Business Plan Template, however every department is unique and will need to adapt the template to fit their specific service areas. 2. Council's criteria for establishing priorities are specified on Page 21. 3. Performance measurement data will be published in the Annual Report and online in See -It. 4. As in previous years, Business Plan presentations to Council will be done at meetings open to the public. 5. All new Capital requests must be submitted using the Capital Works Program - Project Proposal (Example on Page 23). If you are requesting Information Technology projects you must also complete the Capital Works Program Information Technology Project Proposal (Example on Page 27), to assist in the project evaluation process (Page 22). These templates are available on the Intranet under the Business Planning tab. Submissions are required no later than Friday, July 30, 2010 (Information Technology Project submissions to John Bastaja; all other Capital Project submissions to Trevor Thompson.) 6. Each departmental Business Plan should reference Capital and Information Technology requests in your area and make sure that the projects are fully costed (operating and replacement costs, one-time setup, training, etc.). 7. Draft copy (electronic copy only) of Business Plan due to the Business Planning Committee by Friday, October 1, 2010. 8. Final copy (electronic copy only) of Business Plan due to the Business Planning Committee by Wednesday, October 20, 2010. Manager of Sustainability & Corporate Planning Tel: 604-466-4338 Ibenson@mapleridge .ca Business Planning Guidebook - May 2010 Page 3 of 34 Frequently Asked Questions 1. What are Business Plans? Business Plans are a way of communicating your department's alignment to the overall corporate strategic plan. They report on the achievement levels in the organization and identify: • Goals and objectives to be achieved by the department and the organization • The core businesses essential to departments and to the organization • How the department will distribute resources (human and financial) • Key performance measures to be achieved in departments and the organization 2. Why does the District of Maple Ridge complete Business Plans? Business Plans provide a framework for decision -making by identifying areas for performance review, amalgamation, dissolution, change, and alternative service delivery. Business Plans allow our organization to be financially self-sufficient. 3. How do Business Plans fit with other corporate plans? Essentially, the Corporate Strategic Plan sets the direction of the Business Plans and all other organizational plans. Business Plans will identify specific people responsible for ensuring the goals of the service area/department are met and this will be reflected in individual performance plans. The ultimate goal is to develop a self -managed organization where everything we do is a cycle of continuous improvement (Page 16, Strategic Corporate Alignment- Documents). 4. When are Business Plans typically done? Departments usually begin working on their plans in June and must submit them by the beginning of October. 5. Who completes Business Plans? Currently, each service area completes a Business Plan. Council also requests Business Plans from organizations that the District of Maple Ridge supports (e.g. Ridge Meadows Recycling). In the future, Council may wish to expand this system to include community groups, Committees, and all, organizations that receive financial support from the District. 6. How are decisions made regarding incremental and reduction packages? Council decides whether incremental and reduction packages are accepted or rejected. The criteria that Council will use are outlined on Page 21 . The steps in the overall process follow: i. Business Plans or Addendums are submitted to the Business Planning Committee to ensure they meet the basic guidelines outlined in this document. ii. The Information Technology Steering Committee (ITSC) will meet to review and discuss all Information Technology Capital Works Program Project Proposal Statements submitted for the year, and review previous year's submissions. The ITSC will prepare and present its own Business Plan on corporate Information Technology priorities, which may, or may not, include proposed Capital Works Program Project Proposal Statements._ Departments will be advised if your project is supported. Should a project not be considered for support at the ITSC, departments can still present the increment business case for the project to CMT and Council during their Business Plan presentation. Projects not supported by the ITSC for the current year are still considered in the Capital Program in future years. Once a project receives support from the ITSC, and is supported with appropriate funding, the project proponent will need to develop a detailed business case using the Project Charter outline available on the Intranet. Business Planning Guidebook - May 2010 Page 4 of 34 iii. The Business Planning Committee submits the Business Plans to the Corporate Management Team (CMT) for review and departments present their plans to CMT. CMT discusses the Business Plans, the incremental packages, and the reduction packages and makes decisions on which packages they will recommend to Council (and which packages will not be recommended to Council). These decisions are based on ensuring that the expenditures projected within the Business Plans do not exceed the resources available and meet the guidelines of Council (Page 10). NOTE: It is important that Council receive the departmental business plans in their entirety, together with CMT's recommendations of which enhancements they support and which they do not. iv. CMT submits the Business Plans and recommended packages to Council for public review and the individual departments present their Business Plans to Council. Council discusses the Business Plans and all incremental and reduction packages and makes decisions on whether or not each package will be included in the final Business Plans and budgets. v. Council will be able to review our progress in relation to our Business Plan in several ways: • They will receive quarterly reports highlighting key achievements. • We will review our financial performance at least quarterly so that adjustments can be made to reflect changing circumstances. • Performance measures will be published in the Annual Report. 7. How do I handle my Capital Program Requests? The first step is to make a determination of whether your project request is "Capital" or "Operating?" Generally, if you are buying an asset, or extending the life of an existing asset, that will be around for several years, it is Capital. If you are doing general maintenance or buying something "consumable" that will only last a couple of years, it is Operating. Both types of expenditures can be funded from general revenue, or other sources of funding. The general direction in Section 486 of the Local Government Act is: Capital Works • Expenditures for or in respect of capital projects and land, machinery or equipment necessary for capital projects and extension or renewal of existing capital works • Results in an new or expanded infrastructure and/or added corporate asset value • Generally speaking, project represents a one-time project Operating Items • Expenditures for or in respect of the maintenance (repair and rehabilitation) and operation of existing infrastructure (land, machinery, equipment, services and facilities) • Generally speaking, activity represents an annual expenditure for ongoing operational support Often, a Capital expenditure gives rise to an annual Operating cost. For example, purchasing a park (Capital) would give rise to additional labour and other maintenance costs (Operating) that would need to be built into the base operating budget. Similarly, the purchase of new computer equipment (Capital) would also require an annual transfer to the Equipment Replacement Reserve (operating) so the equipment can be replaced in the future. Therefore, it is essential that all incremental packages for Capital items properly identify all resulting annual Operating costs that will occur. The Capital Works Program Project Proposal Template is available on the Intranet under the Business Planning tab. This should be submitted to Trevor Thompson, and an incremental package for Capital and for associated Operating Costs should accompany the departmental Business Plan for submission to the Business Planning Committee. Business Planning Guidebook - May 2010 Page 5 of 34 Reporting of Capital Project • CMT endorses a Capital Works project -reporting framework incorporating six guideline principles. As a result, departments are asked to report Capital project progress as part of the departmental quarterly reporting schedule. Information regarding the topic is presented in a report entitled "Reporting - A Component of a Capital Management Process." The report and the reporting template developed for departmental use are available on the Intranet under the Business Planning tab. 8. How do I handle my Information Technology Requests? Information technology projects are the technology component of the Capital Works Program and are handled like any other capital project request. If your department is in need of new software or hardware greater than $5,000 in value, the request should be included as an incremental package in the Business Plan (as outlined in Section 7). A Capital Works Program - Project Proposal must be filled out (Example on Page 23). If you are requesting Technology projects you must also complete the Capital Works Program Information Technology Project Proposal (Example on Page 27), to assist in the project evaluation process (Page 22). These must both be sent to John Bastaja for the Capital Planning Committee to provide a comparison of corporate needs and evaluation against other Information Technology budget priorities. The template for project preparation is available on the Intranet under the Business Planning tab. 9. How do we know if we are doing it right? On a quarterly basis, each service area must provide updated performance indicators to Council. The intent of these indicators is to measure the effectiveness and efficiency of local government services on a regular basis. In addition, these indicators provide a quantitative basis to assist in the identification and implementation of service delivery improvements. The quarterly reports will also report on financial performance in relation to budget. In addition, annual performance measures will be published in our Annual Report. When you begin to see positive change in your department, resulting from ideas put forth in the Business Plans you will know you are "doing it right." Positive change includes more efficient and more effective ways of doing business - it means your customers are telling you that you are doing a good job and they are pleased with the service they receive - they say thank you. One of the means to assess citizen satisfaction that has been introduced as part of Business Planning is the use of a comprehensive survey that is proposed to be undertaken every three years. Further, positive change means your employees enjoy their jobs, take pride in the quality of their work, and feel like they are contributing to the vision of the organization. Finally, positive change means you can measure the improvement in your service levels and it is getting better! 10. What is the role of the Business Planning Committee? The Business Planning Committee provides advice on the Business Plan process. In addition, the Committee assists in providing training and assistance with the preparation of Business Plans within the organization. 11. What is the role of the Information Technology Steering Committee? The ITSC evaluates each proposed Information Technology project submitted by departments based upon approved Information Technology assessment criteria, the degree to which each proposal meets the business objectives of the Municipality and budget constraints. 12. What is the role of the Capital Planning Committee? A Capital Program Planning Committee has been created and the capital program administration has been assigned to the Finance department. The role of the Committee is to evaluate capital requests and to recommend a capital program taking into account the corporate needs and fiscal constraints. Business Planning Guidebook - May 2010 Page 6 of 34 13. Who are the Finance Department representatives? Administration Trevor Thompson and Susie Hillier CDPR - Admin, Recreation & Community Services Shannon Laxton and Susie Hillier CDPR - Parks & Facilities CK Lee Corporate & Financial Services Trevor Thompson, G'Ann Rygg, and Ashley Hilleren Public Works & Development Services Trevor Thompson and CK Lee Capital Works Program Shannon Laxton and CK Lee Business Planning Guidebook - May 2010 Page 7 of 34 Organization Chart May Council Chief Administrative Officer Jlm Rule ------- ---- ---- --- ExeCUYYa f7i[detJr General Manager ManagarCwporate General Manager Manager Economic Comm un'ry Development Parks & Re�rCellun ^y_rViCeo Cwnmurneanons Corporate & Financial Development Services Join laehurn Mike Murray 8ahnna Del Monte Sandy Blue Paul Gill Dhecrar pf Fire Chief/Director Manager of Parts B Facllryes — Peter Grootendorst Legislative Services David Boag Dane Spence Cen Mario Director cf i Manager Chief Information Recrea4on Police Services Officer Kelly Swftt Maureen Jones John Bastaja puectar m Manager of nlnnxper of Cemnwrri[y Services Business 5pSta: iu - Aeeaunting Sue 1Ynaeler Kalhlorn GortNry CJNarlrre Nolen Mall�ar oT Manager 111-7 Fiing R¢ye & CllTonSIrla RulJd General Manager RCMP I Public Works& EH Officer in Charge I Development Services Dave Walsh FrankQuinn I L._._._._._._- Municipal Engineer Antlrew Woad erector of Planning Jane Pickering Director of Engineering Operations Russ Carmichael Director of Licences, Permits and Bylaws — Brock McDonald Business Planning Guidebook - May 2010 Page 8 of 34 Corporate Strategic Alignment - Documents The District of Maple Ridge employs the equivalent of more than 450 full-time employees and manages a total annual budget of approximately $100 million. Council directs the overall operation of the organization using a Business Planning framework. This chart illustrates the relationship of the various strategic planning initiatives to the corporate Business Planning process. Citizens and Customers Council Community Groups Greater Vancouver Regional District Consultation Mission, Vision and Values Co orate Strateeic Documents: Official Community Plan Corporate Strategic Plan Parks, Rec & Cultural Master Plan Corporate Focus Areas Economic Development Strategy Budget Guidelines Infrastructure Master Plans Top Performing Transportation Master Plan Municipality Initiative Strategic Technology Plan Human Resource Plan Fire Master Plan Department Corporate Business Plan Police Master Plan Business Plans & Performance Measures Policy Manual Financial Sustainabilitv Plan Five-year Financial Plan Reserve Funds (Operating/Capital Budgets) Capital Funds Life Cycle Reserves Service Evaluation Development Cost Charges SWOT Analysis Goals & Objectives Corporate Alignment Individual (Annual) Strategic Human Resource Training Performance Measures Performance Plans Succession Plan Business Planning Guidebook - May 2010 Page 9 of 34 Business Planning and Budget Guidelines 2011 - 2015 Tax increase for general purposes - 3% each year for 2011 - 2015. 2. Tax increase for capital works and infrastructure - 1% per year. 3. Review Class 4 (Major Industry) property tax rate to ensure we are competitive with other lower mainland municipalities. 4. Utility Charges to be reviewed annually with a view towards using rate stabilization practices to smooth out large fluctuations in rates; consider impact of storm water utility. 5. Fire Service Improvement Levy to generate an additional $700,000 additional funding in each of 2011 and 2012; Rate of increase to be reduced by 50% in 2013 and inflationary increases beginning in 2014. 6. Budgets include operating and capital components for a five-year period. 7. Public Consultation Plan developed and operationalized. 8. Increase revenue from existing sources by about 5%. 9. Identify potential new revenue sources (i.e. be creative). 10. Evaluation of services to ensure alignment with Council direction. 11. Identify and measure outputs/outcomes. Identify key processes to undergo process improvement reviews. 12. Council -raised issues are to be considered in developing workplans, respecting the criteria for establishing priorities that are outlined on Page 21, and recognizing that capacity is needed for opportunities or issues that might be discovered throughout the year. 13. Reduction packages should be at -10% (limit small packages and multiples to get to -10%). What would you recommend be kept if you had only 90% of your budget? This should not be interpreted to mean that we are looking to reduce our budget by 10%. Rather, this is an opportunity for us to explain what the ramifications of such reductions would be. In addition, it is a chance for us to look at what we are doing to see if there are ways to improve. 14. Incremental packages must include a business case to support new programs/projects/staff. 15. Organizational/structural change - is the current organization adequate to deliver the service? Are there better options? Contract for services, or bring services in-house, where and when it makes sense organizationally and financially. 16. Succession planning - review organization charts in relation to service delivery with a view to long- term planning. What positions do you see as potentially becoming vacant by retirement and what organizational options may be available as a result? 17. Vacant position review and management - all positions that become vacant are subject to a detailed review prior to being refilled. Cont'd next page Business Planning Guidebook - May 2010 Page 10 of 34 Business Planning and Budget Guidelines 2011 - 2015 cont'a 18. Contracting/Consulting review - all consulting work should undergo a review at not only budget time, but also when services are being contracted to determine the best way to acquire services. This will involve potentially contracting out where it makes sense and contracting in where there are available staff resources. 19. Quarterly performance reports are to be presented to Council at open Council meetings. Performance measures will be published in the Annual Report. 20. Progress in relation to our strategic direction is to be evaluated every six months. 21. The Financial Plan must be in accordance with Council's strategic Financial Sustainability Plan policies approved in October 2004. 22. Technology - review business applications and technology tools to identify upgrade or obsolescence issues. Ensure workplans, budgets, and Information Services workplans/projects reflect the resources necessary to support the changes if required. 23. Workplans will identify short-term, medium, and longer -term action items that Council can consider, as we work towards carbon neutrality. Business Planning Guidebook - May 2010 Page 11 of 34 Getting Started Questions to ask yourself when starting your Business Plan: What are the outcomes of expenditures? 4 Establish what is accomplished in budget unit area Who are the customers of your services? 4 Internal customers? External customers? How is the service/program consistent with Council's goals? 4 Align your services/programs with the Corporate Strategic Plan What are the strengths/weaknesses/opportunities/threats impacting your service/program? 4 Discuss each strength, weakness, opportunity, and threat to your services/programs How to measure the results of your service/program? 4 Are there performance measures in place -if not, why not? Develop performance measures. A flowchart illustrates a series of questions to use in the development of individual Business Plans: Is this program consistent with Pl❑ Delete program and reduce budget Council's goals? accordingly. Yes Is the service provided by others? —yer. 0 Consider deletion of program or explain (e.g. public/not-for-profit/private) why we are involved. No Can the service be provided by others? (e.g. public/not-for-profit/private) Can more revenue be generated? (e.g. user fees/licences) Are there new programs that generate revenue? No FIs a pernnanent or temporary ervice level reduction possible? No Maintain current budget. Explore opportunities. (costs/benefits ) Yeses Incorporate increases into business plan/budget. Yes o Incorporate into business planibudget. Business Planning Guidebook — May 2010 Page 12 of 34 Timelines Timing of the development of the Business Plans remains very important. The timelines for the creation and presentation of the Business Plans for the next reporting period (2011 - 2015) are as follows: February 2010 Complete staff debriefing sessions for previous year's business plan May 2010 Council workshop to review Corporate Strategic Plan and consider Business Planning Guidelines for the ensuing planning period • Distribute "Business Planning Guidebook - 14th Edition." (Corporate Strategic Plan and Business Planning and Budget Guidelines for 2011 - 2015) June 2010 Training Sessions (see Page 14) Ongoing • Begin to develop Business Plans (operating and capital) and financial plan (budget) July 2010 Finance to distribute copies of 5-year operating and capital budgets August 2010 Submit Capital Works Program proposals to Trevor Thompson by Friday, July 30, 2010 • Submit Information Technology proposals to John Bastaja by Friday, July 30, 2010 September 2010 Continue to develop Business Plans (operating and capital) and financial plan (budget) • Advertisements (newspaper and website) requesting public comments on financial plans • Submit Financial Plan (Budget) to Finance representative by Monday, September 20, 2010 October 2010 Submit draft Business Plan (one copy) to Business Planning Committee by Friday, October 1, 2010 • Submit final Business Plan (one copy) to Business Planning Committee by Wednesday, October 20, 2010 November 2010 Departmental Business Plan and Budget presentations to CMT from Wednesday, November 3, 2010 to Thursday, November 4, 201.0 • CMT reviews Business Plans; makes preliminary recommendations; and, gives feedback to departments (second week of November) • Advertisements of Council financial plan consideration schedule, which includes time set aside for public input December 2010 Departmental Business Plan and Budget presentations to Council in a public forum from Monday, November 29, 2010 to Tuesday, November 30, 2010 • Council reviews Business and Financial Plans and makes appropriate amendments • Council adoption of Financial Plan Bylaw Business Planning Guidebook - May 2010 Page 13 of 34 Help and Training Schedule To support the Business Planning process, training for employees and users of the system remains an important issue and is available at any time upon request. April 2010 Jim Rule Business Planning Guidebook - 14th Edition! and Kick-off new Business Planning guidelines for 2011 - 2015 General Introduction to Business Planning at the District of Maple Ridge Managers What is new for 2011 - 2015? Review changes from last year. • Reminders to make the process as smooth as possible On Request Business Business Planning Training Sessions Planning Committee On Request Capital Capital Works Training Sessions Planning Committee On Request Information Information Technology Training Sessions Technology Steering Committee The Business Planning Committee is an internal, cross -departmental advisory Committee that offers facilitation, review of drafts, editing, consultation, and planning. The members of the Business Planning Committee are available for advice and help to departments during the development of the Business Plans. In addition, the Business Planning Committee is responsible for conducting process improvement reviews and establishing performance measures/indicators. Business Planning Committee Members (at April 30, 2010): Laura Benson, Chair Paul Gill, Co -Chair Ernie Daykin Linda King I Jim Rule Mike Murray John Leeburn Cindy Dale Wayne Hard, Diana Dalton Jennifer Csikos AI Hogarth Frank Quinn Trevor Thompson The Information Technology Steering Committee is an internal, cross -departmental Committee that evaluates each proposed Information Technology project submitted by departments based upon approved Information Technology assessment criteria, the degree to which each proposal meets the business objectives of the Municipality and budget constraints. Informatinn Technology Steering Committee Members: John Bastaja, Chair W Paul Gill Mike Murray Frank Quinn Catherine Nolan Brock McDonald Jane Pickering Chris Crabtree David Stevenson Diane Chamberlain Don Cramb Kathy Gormley Kelly Swift Peter Grootendorst Victor Negoita The Capital Planning Committee is an internal, cross -departmental Committee that evaluates capital requests and recommends a capital program taking into account the corporate needs and fiscal constraints. Capital Planning Committee Memoers: Trevor Thompson, Chair LC.K. Lee, Co -Chair John Bastaja David Boag Russ Carmichael I Andrew Wood Dane Spence Wilson Liu Business Planning Guidebook - May 2010 Page 14 of 34 List of Inclusions and Appendices Corporate Strategic Plan (Page 16) This document was reviewed and confirmed in May 2010. The Corporate Strategic Plan sets the direction for the organization and therefore, all Business Plans must align with this plan. Municipal Council's Criteria for Evaluating and Establishing Priorities (Page 21) The decision to accept or reject incremental packages and for setting workplan priorities is the responsibility of Municipal Council. Information Technology Steering Committee Evaluation Criteria (Page 22) Supported projects are prioritized and inserted into the Capital Program for funding consideration. Capital Works Program Project Proposal Statement (Page 23) Use in the preparation of Capital Works Projects for inclusion in the Capital Works Program. Capital Works Program Information Technology Project Proposal Statement (Page 27) Use in the preparation of Technology Projects for inclusion in the Capital Works Program. Business Plan Sample - Corporate & Financial Services (Page 30) A sample business plan is included for guidance. Business Plan Template (Page 31) We ask that all departments submit only addendums of their 2011 - 2015 business plans this year. A template is available on the intranet under Business Planning. Business Plan Format (Page 34) Follow the guidelines to complete your Business Plan. Business Planning Guidebook - May 2010 Page 15 of 34 Corporate Strategic Plan MISSION A safe, livable and sustainable community for our present and future citizens. VISION 2025 The District of Maple Ridge is among the most sustainable communities in the world. As a community committed to working toward achieving carbon neutrality, residents experience the value of a strong and vibrant local economy and the benefits of an ongoing commitment to environmental stewardship and creation of stable and special neighbourhoods. Maple Ridge is a world -leading example of thoughtful development and a socially cohesive community, especially as it relates to the use of leading edge "environmental technologies," social networks and economic development. Other municipalities consistently reference the District of Maple Ridge for its innovative approaches to dealing with seemingly intractable challenges. Leadership To encourage innovation, creativity, and initiative. Service To be fair, friendly, and helpful. Reputation To stress excellence, integrity, accountability, and honesty. Human Resources To recognize that our people are our most valuable resource. Community To respect and promote our community. Stewardship To consider the long-term consequences of actions, think broadly across issues, disciplines and boundaries and act accordingly. STRATEGIC FOCUS AREAS • Environment • Transportation • Smart Managed Growth • Safe and Livable Community • Financial Management • Governance • Community Relations • Inter -government Relations/Networks • Economic Development Environment Vision 2025 Maple Ridge continues to lead the nation in preserving and enhancing its community's quality of life, air, water and land. The District, long a front-runner in the protection of environmentally sensitive areas, is one of the first municipalities to promote green -building and innovative technologies in residential and commercial construction and infrastructure. The District has won a number of awards for its practices relating to energy use in civic buildings and the municipal fleet and its support of community waste reduction activities. Key Strategies • Continue to promote individual, business and community responsibility for the stewardship of natural resources • Identify and devise effective protective mechanisms for environmental features (such as watercourses) and areas that require special recognition and management In partnership with other levels of government, adjacent municipalities, First Nations and community groups, develop programs and projects to preserve and enhance the natural assets of Maple Ridge Business Planning Guidebook - May 2010 Page 16 of 34 • Set targets for the purchase and installation of renewable energy sources and establish energy efficiency goals for facilities, infrastructure, operations and fleet • Lobby senior levels of government to change codes and regulations to promote or require the use of "green" and innovative technology Transportation Vision 2025 Maple Ridge has been able to accommodate tremendous population and economic growth by planning growth around multi -modal transportation routes. The District works very closely with the regional transportation authority to ensure that employment centres as well as neighbourhoods accepting increased density or new medium density neighbourhoods would be well served by public transit and a rapid transit metro line. In addition, a third east -west route through the community was added to assist with commercial and private vehicle traffic and all -day, two-way commuter rail service is now a reality. The downtown area is an excellent example of creating a pedestrian friendly environment that enables citizens and visitors to easily explore the uptown shops and services before taking a casual stroll down to the riverfront promenade. Key Strategies • Maintain and enhance a multi -modal transportation system within Maple Ridge to provide citizens with safe, efficient alternatives for the movement of individuals and goods • Promote alternative modes (pedestrian, bike, public transit) of travel to reduce reliance on the automobile • Continue to improve the walk -ability of the downtown, ensuring it is pedestrian friendly and accessible, particularly for those with impaired mobility • In co-operation with other regional stakeholders, identify improvements to the inter -municipal transportation system within the Lower Mainland and the Fraser Valley Smart Managed Growth Vision 2025 Maple Ridge has risen to the challenge of accepting growth while at the same time protecting the quality of life and diversity of residential options that is so important to citizens. By densifying many neighbourhoods, the District has maintained the rural character and small-town feel of the community. Specific neighbourhood plans supported by design guidelines and attention to the natural landscape were keys to retaining the character of neighbourhoods that experienced in -fill. A vibrant, pedestrian - friendly, accessible downtown is the heart and gathering place for the community. Shopping, educational facilities and utility infrastructure were developed concurrent with the new or densified neighbourhoods. Key Strategies • Develop land use management and development processes that are clear, timely, open, inclusive and consultative • Use the Official Community Plan and the District's Corporate Strategic Plan to ensure growth is well - managed and balances the three pillars of sustainability (social, economic and environment) thereby enhancing the unique quality of life in Maple Ridge • Develop land use regulations, bylaws, procedures, and practices to implement the Official Community Plan and all other Strategic and Master Plans thereby providing clear interpretation of the District's direction, goals and objectives • Manage existing municipal infrastructure through the preparation of appropriate plans to ensure development, maintenance and renewal of parks and open spaces; roads; sidewalks; water; sewer and stormwater systems; public buildings as well as data and communications technology • Encourage the use of adaptive technologies in new construction so that buildings are flexible to changing needs and demographics • Explore the introduction of innovative new infrastructure and technology (such as fibre optics, geo- thermal power and energy from sewer systems) Business Planning Guidebook - May 2010 Page 17 of 34 Safe and Livable Community Vision 2025 A community development model is at the heart of the District's success in meeting the safety, security and social needs of the citizenry. By networking with other levels of government, the RCMP, the School Board, community agencies and business groups and by capacity building with not -for -profits and neighbourhood groups all Maple Ridge residents have their basic health, safety, shelter, food and income needs met, have access to community services to assist them in achieving their full potential; are able to actively participate in civic processes; and can contribute to establishing an exceptionally strong community. Key Strategies • Strive for enhanced service levels, quality of life and independence by citizens and community organizations in the delivery of leisure services and other municipal services through community development • Develop and implement preventative as well as reactionary plans to address the impacts of emerging social issues on the local community and citizens through social planning and collaboration with other levels of government and local service providers • Work closely with the School Board, Health Authority, Regional Library, other levels of government and other agencies to encourage the adequate provision of public services that are not the responsibility of local government • Establish an emergency response and recovery plan in consultation with other public sector agencies, community groups, and other relevant stakeholders • Establish neighbourhood and community education programs to provide citizens with information and materials on emergency planning procedures • Ensure development standards incorporate sustainability, crime prevention, safety and security concepts • Develop preventative as opposed to remediation initiatives in the delivery of fire and police services • Ensure that quality emergency services are delivered in a timely, effective and efficient manner through the development of multi -year Business Plans, which include detailed, sustainable multi -year financial plans • Continue with the implementation of the Police and Fire Master Plans • Provide a variety of parks, trails, open spaces and gathering places • Recognize and support the important contribution of volunteers in the community • Encourage active and healthy living among citizens through the provision of a variety of exceptional recreational, educational and social activities • Preserve and enhance heritage resources to provide citizens with the historic context of the community • Encourage citizens and the community to develop their creative potential and a strong sense of community through the provision of excellent arts and cultural opportunities, special events, educational and social activities Financial Management Vision 2025 The District's award -winning financial, investment, purchasing and human resources policies and practices are tightly aligned with and contribute to the District's continued vision of sustainability Key Strategies • Construct financial plans and business plans in accordance with the adopted Financial Sustainability Policies • Develop multi -year financial plans that not only address immediate needs but also address the longer -term sustainability of our community • Use a formal, business planning framework as a means to structure decision -making and publicly reporting our performance Business Planning Guidebook - May 2010 Page 18 of 34 • Identify methods to expand the tax base and generate non -tax revenue • Continue to use a user -pay philosophy • Review policies and processes to ensure they are consistent with the corporate strategic direction and external influences • Provide high quality municipal services to our citizens and customers in a cost effective, efficient and timely manner Governance Vision 2025 Maple Ridge is a leader in voter turnout for Municipal Elections as more than half of those eligible to vote, exercise that right. Elected officials and District staff continue to confidently lead the community on its journey to achieving its vision. Meaningful engagement of staff, stakeholders and citizens ensures quality decision- making. Politicians and staff model the District's values and consistently deliver on the commitments, goals and objectives stated in the Strategic Plan and Business Plans. Key Strategies • Conduct our business in a manner that upholds and enhances the public's trust • Function as an open government with the greatest possible access by citizens to information and opportunity for engagement in decision -making processes • Demonstrate leadership in applying and promoting the principles of sustainability recognizing that each individual decision may not be optimal for all pillars of sustainability Community Relations Vision 2025 Maple Ridge residents and business owners report very high levels of satisfaction with the District's efforts to keep citizens informed of municipal plans and projects and to ensure citizens are aware of when and how they can participate in civic processes. Key Strategies • Provide a continuum of opportunities that encourage and enable citizen participation in local government and local government decision -making. • Develop methods to communicate on a timely basis with citizens and community groups • Survey citizens to obtain their views on the community and their satisfaction with District services • Provide information about and actively promote the actions individual citizens and businesses can take to augment the District's sustainability efforts • Provide opportunities through events and festivals for growing our citizens' sense of community Inter -Government Relations/Networks Vision 2025 The District receives outstanding levels of support and cooperation from senior levels of government, crown agencies, the regional district, the school district, our municipal neighbours, First Nations, community groups and corporate Canada because of the strong, positive working relationships, at both the political and staff level, that have been established and nourished over the years Business Planning Guidebook - May 2010 Page 19 of 34 Key Strategies • Develop and maintain strong, positive working relationships with our adjacent neighbours, the municipalities of Pitt Meadows and Mission; the Katzie and Kwantlen First Nations; our fellow members of the Greater Vancouver Regional District and the Fraser Valley Regional District • Enhance relationships with provincial and federal employees and politicians to further the legitimate interests of the District • Continue to leverage our voice and enhance our relationships with the Union of British Columbia Municipalities, the Federation of Canadian Municipalities and the Lower Mainland Local Government Association • Identify and promote the use of partnerships and networks with public agencies; crown corporations; business; not -for -profit; community groups; and, volunteers to provide local government and community services in a cost-efficient, effective and timely manner Economic Development Vision 2025 Maple Ridge made the transition from dormitory suburb to employment magnet by carefully targeting businesses that fit within the context of the District's many neighbourhoods. Commercial ventures were encouraged in the accessible, pedestrian -friendly downtown and at nodes along major roads; agricultural activities were enabled in the District's famed rural areas; home -based businesses were encouraged and clean industry was attracted to existing and new business parks created near key transportation junctions and neighbourhoods. The District enjoys the many benefits of having the majority of its residents work in the community in which they live. Key Strategies • Use a formal economic development strategy, grounded in the principles of sustainability as a means to structure a positive business and investment climate • Support the retention and expansion of existing local businesses that add to the quality of life in Maple Ridge • Identify, in consultation with community stakeholders, specific new investment and employment opportunities • Build a sustainable community that includes a balance of land use types • Develop an efficient, customer -service oriented approach to the delivery of municipal services that is timely, cost effective, friendly and efficient • Develop and maintain high quality community documentation and promotional material to attract investment and employment • Preserve natural assets that could positively contribute to economic development • Enhance the trail systems so that they can be used to enhance economic development Business Planning Guidebook - May 2010 Page 20 of 34 Municipal Council's Criteria for Evaluating and Establishing Priorities The decision to accept or reject incremental packages and for setting workplan priorities is the responsibility of Municipal Council. In making such decisions, Council will consider the following criteria: Public Health and Safety 4 Are there health and safety risks? If so, what are they? Legislative Requirement 4 Is the change required for legislative reasons? Operating Impact of Previous Decisions 4 Does this issue flow from a previous Council decision? If not, what are our options? Council Priority 4 Is the program in alignment with Council's strategic direction? Community Impact 4 Is a large segment of our community affected? Financial 4 How much is our investment? Can it be sustained? Are there opportunities to leverage other investments? Staffing 4 Do we have the time, skills, and resources necessary? If not, are they available and at what cost? Chance of Success 4 What is the likelihood of success? Business Planning Guidebook - May 2010 Page 21 of 34 Information Technology Steering Committee Evaluation Criteria The ITSC will evaluate each proposed Information Technology project submitted by departments based upon approved Information Technology assessment criteria, the degree to which each proposal meets the business objectives of the Municipality and budget constraints. Supported projects are prioritized and inserted into the Capital Program for funding consideration. The evaluation criteria include: Strategic Alignment When evaluating the strategic alignment of an Information Technology initiative, the following questions should be asked: 1. Does the initiative support the District's Business Strategy and/or the Information Technology Strategic Plan? 2. Does the initiative support departmental initiatives or plans? 3. Does the initiative support agree to management performance objectives? 4. Does the initiative support legislated objectives? 5. Does the initiative support services, processes or systems related to baseline District services? A ranking should be provided for the initiative based on its Strategic Alignment. Tangible Benefits When evaluating the tangible benefits of an Information Technology initiative, the following questions should be asked: 1. How much does the initiative increase revenues or improves cash flows? 2. How much does the initiative decrease expenses? 3. How much does the initiative avoid future costs? Do costs increase more slowly than revenues, volumes or activity levels in the future? 4. What is the anticipated level of productivity improvements related to the use of the District's human resources? 5. Is there an opportunity to generate revenue or consider sponsorship opportunities? A ranking should be provided for the initiative based on its Tangible Benefits. Intangible Benefits When evaluating the intangible benefits of an Information Technology initiative, the following questions should be asked: 1. How much does the initiative improve customer satisfaction? 2. How much does the initiative improve staff morale? 3. How much does the initiative improve the District's business decisions? 4. How much does the initiative improve the District's service levels? 5. How much does the initiative improve the District's internal and external image in terms of political or real payback? A ranking should be provided for the initiative based on its Intangible Benefits. Risk When evaluating the risk of an Information Technology initiative, the following questions should be asked: 1. What is the probability that the anticipated benefits will not be realized? 2. What is the level of application risk? Has the technology been used for this specific application before? 3. What is the level of technology risk? Is the technology new and/or unproven? 4. What is the level of organizational change risk? Is the District ready to provide resources both people and funds to implement and operate the technology solution? 5. Has the replacement value of hardware/software and/or potential operating costs within the project definition been considered? A ranking should be provided for the initiative based on its Risk. Business Planning Guidebook - May 2010 Page 22 of 34 Capital Works Program Project Proposal CAPITAL WORKS PROPOSAL A. SUMMARY Al. PROJECT NAME A2, DATE SUBMITTED iA3. DESCRIPTION l A4A4. DESIRED START A5. ESTIMATED COST (ENTER MULTIPLE YEARS FOR PROGRAMS 20015 ?. 2013 TO7'A.l... A6. PRIMARY PROJECT TYPE A7. SECONDARY TYPE (IE WATER AND SEWER) L,Y� 71, TYPE ' _. . +A8. LOCATION IA9. FROM + A10. TO LOCATION TD! All. PROJECT MANAGER Al2. DEPARTMENTAL OWNERSHIP A13. CAPITAL PLANNING REP i B. ALLOCATION AREA B1. REQUIRED IF DCC FUNDING IS USED! DO YOU KNOW WHICH AREA(S) YOUR PROJECT WILL IMPACT? B2. AREA 2 3 4 B3. SUBAREA B4. % ALLOCATION C, FUNDING SOURCES PLEASE SEE FUNDING SECTION IF DCC FUNDING IS USED Cl. TRANSFER FUND 1 2 3 4 5 C2. TFR FUND ID TOTAL Business Planning Guidebook - May 2010 Page 23 of 34 Fa 3 n D. JUSTIFICATION D1. BRIEFLY DESCRIBE WHY THIS PROJECT IS NECESSARY D3. IS PROJECT DEPENDENT ON THE COMPLETION OF AN EXISTING PROJECT? D4. ALTERNATIVES D6. CONSEQUENCES OF NOT PROCEEDING D8. PROJECT'S RELIANCE IMPACT ON OTHER DEPARTMENTS D9. PROJECT'S IMPACT ON SUSTAINABILITY/ENVIRONMENT E. CAPITAL OR... E1. DOES PROJECT PRODUCE ASSETS ? E2. IDENTIFY ASSET(S) AS SPECIFICALLY AS POSSIBLE) E3. IS THIS ASSET NEW? 4' NOT SURE -AiA E4. UPGRADES/ADDS ON TO AN EXISTING ASSET? Y N NOT SURE NJA E5. REPLACES AN EXISTING ASSET? _ NCYT SURE N, E6. WHAT IS HAPPENING TO THE OLD ASSET? E7. OPERATING/MAINTENANCE COSTS(YEAR? F. OPERATING? D2. DESIRED START D5. LATEST POSSIBLE START D7. DETAILED DOC AVAIL? F1. IS PROJECT A STUDY/ASSESS./SPECIAL PROJECT? STUDY D ASSESS, P+Ate! / DESIGN CT -HER I F2. DESCRIBE IF OTHER F3. ONE TIME OR ONGOING? Y DON'T KNOW MM1&GI►[Ke]I►[�:[��i�Iu/_1►li•'l Lbw I YEAPSFROM Business Planning Guidebook - May 2010 Page 24 of 34 G. ALLOCATION RULE G1. SELECT THE ALLOCATION RULE THAT BEST FITS YOUR PROJECT ALLOCATION ID: H. PART OF A PROGRAM H1. NEW OR CONTINUATION OF A PREVIOUS PROGRAM? H2. GL# OF PREVIOUS PROGRAM H3. LTC# OF PREVIOUS PROGRAM H4. COMMENTS J. DCC FUNDING 31. DCCS ARE FUNDING THIS PROJECT 32. $ VALUE 33. ADMINISTRATION FEE (at 1%) 14. UNDER WHAT GUIDELINES DOES IT QUALIFY? 35. COMMENTS I. PROJECT HAS MULTIPLE PHASES I1. NEW OR ADDITION TO A PREVIOUS PROJECT? I2. GL# OF PROJECT BEING ADDED ON TO I3. LTC# OF PROJECT BEING ADDED ON TO I4. COMMENTS K. EXTERNAL FUNDING K1. IS THERE EXTERNAL FUNDING FOR THIS PROJECT? DISCUSSION NEEDED K2. $ VALUE K3. AGENCY PROVIDING THE FUNDING K4. HAS THIS FjUNDING BEEN SECURED? i N DISCUSSION NEEDED K5. WHO IS RESPONSIBLE FOR SECURING THIS FUNDING? 1 K6. ATTACH AGREEMENTS, CONTRACTS, DOCUMENTS AND BACK/UP RE:FUNDING K7. IF THIS FUNDING DOES NOT HAPPEN, PROJECT WILL... i 1ANCF1 REDUCE S�--OPE CHANGE FUNDING TO INTERNAL K8. COMMENTS Business Planning Guidebook - May 2010 Page 25 of 34 L. SUSTAINABILITY CONSIDERATIONS M. OTHER COMMENTS / NOTES L1. PLEASE COMMENT ON HOW THIS PROJECT ENHANCES THE ENVIRONMENTAL, SOCIAL, AND FINANCIAL SUSTAINABILITY OF THE DISTRICT. (EXPLAIN WHERE YOU HAVE HAD TO TRADE BENEFITS FROM ONE CATEGORY TO ANOTHER1 M1. PLEASE PROVIDE ANY OTHER COMMENTS OR NOTES HERE OR ATTACH A DOCUMENT AS AN ICON Business Planning Guidebook - May 2010 Page 26 of 34 Capital Works Program Information Technology Project Proposal Use in the preparation of Capital Works Projects for Information Technology for inclusion in the Capital Works Program. Project Components: For the preparation of waterworks, sewage, drainage, highway, parks acquisition, park improvement, recreational services, government services, information technology, and protective services projects. Summary Information Project Name: Project Component: (see above list) Project Phase : Study, Pilot, and/or Implementation Project Type: New Application, New Infrastructure, Upgrade or Replace TANGIBLE CAPITAL ASSETS BEING ACQUIRED OR CONSTRUCTED: (please note: each asset should be separately identified) Asset #1 Estimated Useful Life Asset #2 Estimated Useful Life Asset #3 Estimated Useful Life BUDGET ESTIMATES CAPITAL COSTS: Acquisition or Construction Costs Asset #1 $ Estimated Accuracy: Asset #2 $ Estimated Accuracy: Asset #3 $ Estimated Accuracy: ONE TIME PROJECT COSTS: (Items, such as studies, that will be undertaken as part of the overall project, but are not part of the acquisition or construction costs of the asset. These costs will be incorporated into operating budgets, but can be funded from the same sources as acquisition and construction costs). Study Budget $ Estimated Accuracy: ANNUAL OPERATING COSTS: (maintenance costs, annual licensing fees etc) Description Estimated Cost Can these costs be covered off within your existing budget? (If not please complete an incremental request package as part of your business plan) FUNDING SOURCES: (if funding includes monies from outside sources i.e. GVTA, ICBC, Province etc., please indicate if the funding request has been approved) Item Funding Source Approval Status (external) Amount Study Asset #1. Asset #2 Submitted By: Date Created: Dept./Business Area: Project Sponsor: Preferred Start Year: Latest Start Year: Business Planning Guidebook - May 2010 Page 227 of 34 Description Purpose, Scope, and Approach Project Benefit/Risk Review The Rating Column will be filled in by the Prioritization Group. Alignment Factor Describe all that apply Description Ratin Project supports District or Information Ttechnology Strategy Project supports departmental Initiatives or Plans Project supports management performance objectives Project supports legislated objectives Project addresses baseline services/processes/systems Total Tangible Benefits Describe the one that applies Description Ratin Large benefits/ fast payback Moderate benefits / longer payback Costs = benefits over 3 - 5 years Small net cost of initiative Large net cost of initiative Total Intangible Benefits Describe all that apply Description Ratin Improved customer satisfaction Improved staff morale Improved decision making ability/quality/controls Improved service Improved image - Political value or Internal or External Total Risk Factors Describe each risk that applies Description Ratin The benefits may not be realized. Application risk - this may not be a sound initiative. Technology risk - new or unproven technology may not work Organization change risk - we may not be able to implement/ operate successfully. Other Total Business Planning Guidebook - May 2010 Page 28 of 34 Cost Estimate One copy of this table is required for each phase of the project. Modify this Information Technology template as required for other types of Capital Works components. Project Phase Cost Category Description Amount Study, Pilot or Implementation Labour Internal ($350/day) • Information Services $ • Departmental $ • Contractor Regular ($500/day) $ Specialists ($1000/day) $ • Project Management $ Equipment • Software/Supplies Application Licences $ Database $ Other (Specify) $ • Hardware/Equipment Desktop Computers $ Servers $ Network $ Voice $ Other $ Training $ Miscellaneous • Other Office Space $ iTravel $ • Contingency $ Phase Total $ First Year Costs First Year Cost Tota I $ Operating Costs Annual Maintenance $ Annual Upgrades $ Dept Staff Increases $ IS Staff Increases $ Annual Replacement Charges Annual Operating Total $ Project Funding Phase Funding Source Rationale $ Amount or % Study, Pilot or Implementation $ Total Funding $ Business Planning Guidebook - May 2010 Page 29 of 34 Business Plan Sample (Only 1 example of each item is shown for space purposes) District of Maple Ridge Corporate & Financial Services - Administration Addendum 2010 - 2014 Highlights of 2009 Accomplishments 2009 Deliverables Proposed in Business Plan Status as of September 30, 2009 Provide report on key 2008 financial performance indicators Complete and published in 2008 Annual Report and on website. Found Milestones • Researched and developed the published budget document, which resulted in the Government Finance Officers Association Distinguished Budget Presentation Award. Projects in Progress • Document management project liaison and divisional representative including training and hands-on assistance. Environmental Scan • Our investment in our people is starting to pay dividends Workplan Highlights - 2010 Deliverables Action Responsibility Timeline Provide report on key 2009 financial performance indicators I Cindy Dale Ongoing using See -It Operating Budget Proposed Financial Plan 2010 - 2014 Corporate & Financial Services - Administration 2009 2010 Proposed 2011 2012 2013 2014 Adopted Proposed Changes Proposed Proposed Proposed Proposed Account $ % Expenditures Conferences & Meetings Memberships Miscellaneous Salaries $24,590 $24,590 $10,707 $10,707 $1,600 $1,600 $245,902 $177,923 $0 0% $24,590 $24,590 $0 0% $10,707 $10,707 $0 0% $1,600 $1,600 ($67,979) (28%) $247,969 $373,420 $24,590 $24,590 $10,707 $10,707 $1,600 $1,600 $424,097 $495,044 Totals $282.799 $214,820 ($67,979) (24%)l $284,866 $410,317 $460,994 $531,941 Proposed Changes or Remarks: Salaries: The 2010 variance includes $70,000 in funding that has been distributed as follows: Administration receives $10,000 as one time funding in 2010 to fund an energy efficiency initiative. Incremental Packages - None Capital Budget - None Information Technology Update - None Business Planning Guidebook - May 2010 Page 30 of 34 Business Plan Template (Intranet\Business Planning Tab) District of Maple Ridge Name of Department Business Plan Addendum 2011 - 2015 No Title Page please - use the template found on the intranet under Business Planning Create a two or three page document that will be placed at the front of your Business Planning binder addressing the following: • Highlights of 2010 accomplishments (be sure to highlight gains in efficiency and/or effectiveness) - This section must be in table format and must correspond with your proposed deliverables from last year's plan. This table is available to copy -and -paste from the intranet under Business Planning - Include a percentage complete indicator where work is partially complete, if possible, or an expected completion date • Environmental Scan - What are you customers and data telling you - What challenges and pressures are facing the department - What resources will you require from other departments to achieve your goals • Workplan Highlights, with a focus on key 2011 deliverables Budget Update - Full Financial Plan plus comments noting the changes from prior year Capital and Information Technology Packages, if any • Incremental Packages, if any • Reduction Package(s) equating to at least 10% of your last year's budget Business Planning Guidebook - May 2010 Page 31 of 34 Incremental Package Report 2011 Proposed Budget Division: Date: Department: Submitted By: Decision Unit: Package: 2 of ? Activities/Purpose: Functions Performed/ Degree of Service: Alternatives Considered/Reasons for Not Recommending Staff Position: Performance Measure: Package: 2011 Budget Business Planning Guidebook - May 2010 Page 32 of 34 Reduction Package Report >10% Reduction 2011 Proposed Budget Division: Date: Department: Submitted By: Decision Unit: Package: 2 of ? Bud et Reduction for Consideration: Consequences of Package: Staff Position: Package: 2011 Budget Business Planning Guidebook - May 2010 Page 33 of 34 Business Plan Format Format: • Please adhere to the format outlined in the template/sample provided • Please do NOT include a title page • Use the Microsoft Word template on the intranet under Business Planning, documents • When taking text from another document to the Business Plan please use "PASTE SPECIAL." • Use "HEADING ROWS REPEAT" for all tables, DO NOT break tables manually. • Use Franklin Gothic Book Font in 11 point • Page set-up is mirror margins, Top .75 -- Bottom .75 -- Outside .75 — Inside 1 • No landscape (sideways) pages • Footer to contain division and department name in addition to page numbers • Decision and Reduction packages to be numbered starting at 2 of _ • Final copies for submission are to be two-sided Please respect the deadlines. Business Planning Guidebook - May 2010 Page 34 of 34