HomeMy WebLinkAbout2011-10-17 Committee of the Whole Meeting Agenda and Reports.pdfDistrict of Maple Ridge
COMMITTEE OF THE WHOLE
AGENDA
October 17, 2011
1:00 P.M.
Council Chamber
Committee of the Whole is the initial venue for review of issues. No voting
takes place on bylaws or resolutions. A decision is made to send an item to
Council for debate and vote or to send an item back to staff for more
information or clarification before proceeding to Council.
Note: If required, there will be a 15-minute break at 3:00 p.m.
Chair. Acting Mayor
1. DELEGATIONS/STAFF PRESENTATIONS - (10 minutes each)
1:00 p.m.
1.1 Alouette Valley Association - B. Hobbs
- Recreational Roadway Proposal
2. PUBLIC WORKS AND DEVELOPMENT SERVICES
Note: Owners and/or Agents of Development Applications maybe permitted
to speak to their applications with a time limit of 10 minutes.
Note: The following items have been numbered to correspond with the Council
Agenda:
1101 2011-019-RZ, 10515, 10595 240 Street; 23950 Zeron Avenue, RS-3 to RM-1
Staff report dated October 17, 2011 recommending that Maple Ridge Official
Community Plan Amending Bylaw No. 6871-2011 to adjust the conservation
boundary be given first and second reading and be forwarded to Public Hearing
and that Maple Ridge Zone Amending Bylaw No. 6864-2011 to permit a 48
unit townhouse development be given first and second reading and be
forwarded to Public Hearing.
Committee of the Whole Agenda
October 17, 2011
Page 2 of 4
1102 RZ/026/07, 23616 132 Avenue, Final One Year Extension
Staff report dated October 17, 2011 recommending that a final one year
extension be granted for rezoning application RZ/026/07 to permit the future
development of 12 townhouses in the RM-1 zone and one single family lot
under the R-1 zone.
1103 2011-091-AL, 11937 260 Street, Non -Farm Use within the Agricultural Land
Reserve
Staff report dated October 17, 2011 recommending that application 2011-
091-AL for non -farm use for a temporary residential use on land within the
Agricultural Land Reserve in order to retain an existing dwelling be authorized
to proceed to the Agricultural Land Commission.
1104 DP/DVP/031/08, 22606, 22612 and 22618 119 Avenue; 11876 and 11866
226 Street; 22611 Selkirk Avenue
Staff report dated October 17, 2011 recommending that the Corporate Officer
be authorized to sign and seal DVP/031/08 to regulate form and character of
proposed mixed -use buildings and that the Corporate Officer be authorized to
sign and seal DP/031/08 to permit future construction of two buildings with
ground floor commercial and residential above under the C-3 zone.
1105 Award of Contract for Tender of the Albion Dyke Upgrade
Staff report dated October 17, 2011 recommending that the contract for the
Albion Dyke Upgrades be awarded to Double M Excavating, and that the
Corporate Officer be authorized to sign the contract.
1106 Liquor Licence Change, Club Climax
Staff report dated October 17, 2011 recommending that an application by
Club Climax for an extension of hours of liquor service be supported and that a
copy of the resolution be forwarded to the Liquor Control and Licensing Branch.
1107 The Royal Canadian Legion - Remembrance Day Parade
Staff report dated October 17, 2011 providing information regarding the
request received from the Royal Canadian Legion - Maple Ridge Branch #88
to use municipal streets for a parade on Friday, November 11, 2011.
Committee of the Whole Agenda
October 17, 2011
Page 3 of 4
3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police)
1131 Disbursements for the month ended September 30, 2011
Staff report dated September 30, 2011 recommending that the disbursements
for the month of September 2011 be approved.
4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES
1151
5. CORRESPONDENCE
1171
5. OTHER ISSUES
1181
7. ADJOURNMENT
Committee of the Whole Agenda
October 17, 2011
Page 4 of 4
S. COMMUNITY FORUM
COMMUNITY FORUM
The Community Forum provides the public with an opportunity to ask questions of
Council on items that are of concern to them, with the exception of Public Hearing
by-laws that have not yet reached conclusion.
Council will not tolerate any derogatory remarks directed at Council or staff
members.
Each person will be permitted 2 minutes to speak or ask questions (a second
opportunity is permitted if no one else is sitting in the chairs in front of the
podium). Questions must be directed to the Chair of the meeting and not to the
individual members of Council. The total time for this Forum is limited to 15
minutes.
If a question cannot be answered, the speaker will be advised when and how a
response will be given.
Other opportunities are available to address Council including public hearings and
delegations. The public may also make their views known to Council by writing or
via email and by attending open houses, workshops and information meetings.
Serving on an Advisory Committee is an excellent way to have a voice in the future
of this community.
For more information on these opportunities contact:
Clerk's Department at 604-463-5221 or clerks@mapleridge.ca
Mayor and Council at mayorandcouncil@mapleridge.ca
Checked by
Date: ICI
Deep Roots
Greater Heights
TO:
FROM:
SUBJECT:
District of Maple Ridge
His Worship Mayor Ernie Daykin MEETING DATE: October 17, 2011
and Members of Council FILE NO: 2011-019-RZ
Chief Administrative Officer
First and Second Reading
MEETING: C of W
Maple Ridge Official Community Plan Amending Bylaw No. 6871-2011 and
Maple Ridge Zone Amending Bylaw No. 6864-2011
10515 240 Street, 10595 240 Street, 23950 Zeron Avenue
EXECUTIVE SUMMARY:
An application has been received to rezone the subject property from RS-3 (One Family Rural
Residential) to RM-1 (Townhouse Residential) , to permit development of a 48 unit townhouse
development. The proposed rezoning from RS-3 (One Family Rural Residential) to RM-1(Townhouse
Residential) is in compliance with the Official Community Plan, however, an Official Community Plan
amendment is required to adjust the conservation boundary.
RECOMMENDATIONS:
1. In respect of Section 879 of the Local Government Act, requirement for consultation during
the development or amendment of an Official Community Plan, Council must consider
whether consultation is required with specifically:
i. The Board of the Regional District in which the area covered by the plan is located, in the
case of a Municipal Official Community Plan;
ii. The Board of any Regional District that is adjacent to the area covered by the plan;
iii. The Council of any municipality that is adjacent to the area covered by the plan;
iv. First Nations;
v. School District Boards, greater boards and improvements district boards; and
vi. The Provincial and Federal Governments and their agencies.
and in that regard it is recommended that no additional consultation be required in respect of
this matter beyond the early posting of the proposed Official Community Plan amendments
on the District's website, together with an invitation to the public to comment, and;
2. That Maple Ridge Official Community Plan Amending Bylaw No. 6871-2011 be considered in
conjunction with the Capital Expenditure Plan and Waste Management Plan;
3. That it be confirmed that Maple Ridge Official Community Plan Amending Bylaw No. 6871-
2011 is consistent with the Capital Expenditure Plan and Waste Management Plan;
1101
4. That Maple Ridge Official Community Plan Amending Bylaw No. 6871-2011 be given First
and Second Reading and be forwarded to Public Hearing;
5. That Zone Amending Bylaw No. 6864-2011 be given First and Second Reading and be
forwarded to Public Hearing; and
6. That the following terms and conditions be met prior to Final Reading.
i. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and
receipt of the deposit of security as outlined in the Agreement;
ii. Amendment to Schedule "B" & "C" of the Official Community Plan;
iii. Registration of a geotechnical report as a Restrictive Covenant which addresses the
suitability of the site for the proposed development;
iv. Road dedication as required;
V. Consolidation of the development site;
vi. A landscape plan prepared by a Landscape Architect must be submitted including
the security to do the works;
vii. Park dedication as required, including construction of walkways and equestrian
trail;
viii. A disclosure statement must be submitted by a Professional Engineer advising
whether there is any evidence of underground fuel storage tanks. If there is
evidence, a site profile pursuant to the Waste Management Act must be provided in
accordance with the regulations;
ix. Pursuant to the Contaminated Site Regulations of the Environmental Management
Act, the subdivider will provide a Site Profile for the subject land(s); and
X. Registration of a Restrictive Covenant protecting the Visitor Parking.
DISCUSSION:
a) Background Context:
Applicant:
Owner:
Atelier Pacific Architecture Inc Brian Shigetomi
Spencer Creek Ventures Inc
Legal Description: Lot: 9, Plan: 29456 Lot: 3, Plan: 3825 Plan: 3825
WA
OCP:
Existing:
Proposed:
Zoning:
Existing:
Proposed:
Surrounding Uses
North: Use:
Zone:
Designation
South: Use:
Zone:
Designation
East: Use:
Zone:
Designation
West: Use:
Zone:
Designation:
Existing Use of Property:
Proposed Use of Property:
Site Area:
Access:
Servicing:
Companion Applications:
b) Project Description:
Urban Residential/Major Corridor
Urban Residential/Major Corridor
RS-3 (One Family Rural Residential)
RM-1 (Townhouse Residential)
Single family residential
RS-1b (One Family Urban (medium density)
Residential
Urban Residential/Major Corridor
Vacant
RS-1b (One Family Urban (medium density) and
RS-3 (One Family Rural Residential)
Conservation, Urban Residential and Medium Density
Residential
Single family residential and conservation area
RS-1b (One Family Urban (medium density)
Residential)
Conservation, Urban Residential and Medium Density
Residential
Single Family Residential
RS-1b (One Family Urban (medium density)
Residential)
Urban Residential
Vacant
Multi -Family Residential
1.98 HA.
2401h Street
Urban Standard
2011-019-DP/VP
The subject site is characterized by steep slopes along the western portion of the property and
Spencer Creek along the southern boundary. The land flattens out towards 240th and with re-
grading provides an adequate building area for the 48 proposed townhomes.
Typically a 30 metre setback is required along Spencer Creek, however, justification and additional
compensation has been provided in support of reducing the setback to 15 metres. Due to the
topography of the site a small portion of the setback falls short of the 15 metre requirement. To
compensate for this additional area will be dedicated for the protection of Spencer Creek. Further
compensation is to be provided through additional planting and stream enhancements. The
compensation measures will be addressed in the Watercourse Protection Development Permit.
-3-
c) Planning Analysis:
Official Community Plan:
The Official Community Plan designates this property Urban Residential/Major Corridor which
provides for a range of densities in a ground oriented housing form, subject to satisfying the Infill
and Compatibility Criteria prescribed in the Plan. The proposed rezoning to RM-1 (Townhouse
Residential) is in compliance with the OCP designation, however, an Official Community Plan
amendment is required to adjust the conservation boundaries as depicted in the Official Community
Plan.
Zoning Bylaw:
In order to accomodate the current proposal the following Zoning Bylaw variances are required;
Required
Proposed
Front Yard Setback
7.5 metres
4.5 metres
Interior Lot Setback
7.5 metres
4.5 metres
Building Height
10.5 metres
11.7 metres
The above variances will be the subject of a future report to Council. The proposed variances are
supportable as they are typical for townhouse development in the area and are minor in nature.
Development Permits:
The application site is adjacent to Spencer Creek and is challenged with slopes greater than 25%
grade. A Watercourse Protection and Natural Features Development Permit is, therefore, required
for the preservation, restoration and enhancement of the natural environment of the watercourse
areas and of the natural features on the site. A Security will be taken as a condition of the issuance
of the Development Permit to ensure that the Development Permit area guidelines are met.
Pursuant to Section 8.7 of the Official Community Plan, a Multi -Family Development Permit
application is required to ensure the current proposal enhances existing neighbourhoods with
compatible housing styles that meet diverse needs, and minimize potential conflicts with
neighbouring land uses. Accordingly, prior to the issuance of a building permit, the Development
Permit must be reviewed and approved. An application for the Development Permit has been
received. Adherence of this project to the guidelines of this permit will be provided for Council in a
future report.
Advisory Design Panel:
The current application was presented to Advisory Design Panel on July 14, 2011. The Panel raised
a small number of concerns related to the building design and building and landscape materials.
Since that time the applicant revised the drawings and resubmitted to the panel for acceptance in
111121i!
August 2011. The current design reflects these changes and has been accepted by the design
panel.
d) Citizen/Customer Implications:
On September 29th, 2011 the applicant hosted a Development Information Meeting at Kanaka
Creek Elementary School concerning the current proposal. Approximately thirteen people filled in
the attendance list and eight filled out a comment sheet. The residents in attendance were
concerned about increasing the traffic along 240th Street as it is already perceived as very busy and
unsafe especially at 240th Street and McClure Drive. There is also concern about development in
this area and the lack of school capacity available for existing residents.
e) Interdepartmental Implications:
Engineering Department:
Concerns have been raised about the proposed site entrance off 240th Street. As a result the
Engineering Department requested the applicant to provide a traffic study to determine if a left turn
bay is required along 240th Street. The traffic study prepared by BWW Consulting dated April 7,
2011 has determined that no left turn bay is required for the proposed development.
Fire Department:
The Fire Department has no concerns with the proposed development.
Building Department:
There have been concerns raised regarding the grading and slope stability on the site. The applicant
is required to address all concerns related to lot grading and slope stability and a geotechnical
report will be registered as a Restrictive Covenant on title prior to Final Reading.
f) Intergovernmental Issues:
School District
A referral has been sent to School District 42. No comments have been received from the School
District at the time of preparing this draft.
Local Government Act:
An amendment to the Official Community Plan requires the local government to consult with any
affected parties and to adopt related bylaws in compliance with the procedures outlined in Section
882 of the Act. The amendment required for this application, to adjust the conservation boundary,
is considered to be minor in nature. It has been determined that no additional consultation beyond
existing procedures is required, including referrals to the Board of the Regional District, the Council
-5-
of an adjacent municipality, First Nations, the School District or agencies of the Federal and
Provincial Governments.
The amendment has been reviewed with the Financial Plan/Capital Plan and the Waste
Management Plan of the Greater Vancouver Regional District and determined to have no impact.
g) Environmental Implications:
The applicant proposes a 15 metre setback along Spencer Creek. Additional compensation and
justification has been provided to support the proposed setback variance. An Enhancement and
Restoration Plan and securities for the work proposed is required before issuance of the
Watercourse Development Permit.
CONCLUSION:
The current application is in compliance with the Official Community Plan. It is, therefore,
recommended that First and Second Reading be given Maple Ridge Zone Amending Bylaw No.
6864-2011 and Maple Ridge Official Community Plan Amending Bylaw No. 6871-2011 and they be
forwarded to Public Hearing.
Prepared by: Sarah Atkinson
Plat T nician
Approved by. Christine Carter, M.PI, MCIP
Act! Dir or of Planning
Approvedd Frank Quinn, MBA, P.Eng
GM: Public Works & Development'services
Concurrence: J. L. (Jim) Rule �� L
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A - Subject Map
Appendix B - OCP Amending Bylaw 6871-2011
Appendix C - Zone Amending Bylaw 6864-2011
Appendix D - Site Plan
Appendix E - Building Elevation Plans
Appendix F - Landscape Plans
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± CORPORATION OF
THE DISTRICT OF
_ MAPLE RIDGE
N District of 'I ! _
Langley PLANNING DEPARTMENT
SCALE 1:3,000
DATE: Feb 18, 2011 FILE: 2011-019-VP BY: PC
FRASER R.
APPENDIX B
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
A Bylaw to amend Schedules "B" & "C" forming part of the
Official Community Plan Bylaw No. 6425-2006 as amended
WHEREAS Section 882 of the Local Government Act provides that the Council may revise the Official
Community Plan;
AND WHEREAS it is deemed desirable to amend Schedules "B" and "C" to the Official Community
Plan;
NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open
meeting assembled, ENACTS AS FOLLOWS:
1, This Bylaw may be cited for all purposes as "Maple Ridge Official Community Plan Amending
Bylaw No. 6871 - 2011.
2. Schedule "B" and "C" is hereby amended for those parcels or tracts of land and premises
known and described as:
Parcel "A" (Explanatory Plan 16557) Lot 3 District Lots 406 and 408 Group 1 New
Westminster District Plan 3825
Lot 9 District Lots 406 and 408 Group 1 New Westminster District Plan 29456
Lot 3 Except: Parcel "A" (Explanatory Plan 16557); District Lots 406 and 408 Group
1 New Westminster District Plan 3825
and outlined in heavy black line on Map No. 816, a copy of which is attached hereto and
forms part of this Bylaw, is hereby amended by adjusting the Conservation boundary.
3. Maple Ridge Official Community Plan Bylaw No.6871-2006 is hereby amended accordingly.
READ A FIRST TIME the day of A.D. 20 .
READ A SECOND TIME the day of A.D. 20 .
PUBLIC HEARING HELD the day of A.D. 20 .
READ A THIRD TIME the day of A.D. 20 .
RECONSIDERED AND FINALLY ADOPTED, the day of , A.D. 20.
PRESIDING MEMBER
CORPORATE OFFICER
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AMENDING
Bylaw No. 6871 —201 1
Map No. 816
From: Low Density Residential
To: C onservation
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SCALE 1:2,500
APPENDIX C
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
BYLAW NO. No 6864-2011
A Bylaw to amend Map "A" forming part
of Zoning Bylaw No. 3510 -1985 as amended.
WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 -
1985 as amended;
NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple
Ridge, in open meeting assembled, ENACTS AS FOLLOWS:
1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6864-2011"
2. Those parcels or tracts of land and premises known and described as:
Parcel "A" (Explanatory Plan 16557) Lot 3 District Lots 406 and 408 Group 1 New
Westminster District Plan 3825
Lot 9 District Lots 406 and 408 Group 1 New Westminster District Plan 29456
Lot 3 Except: Parcel "A" (Explanatory Plan 16557); District Lots 406 and 408 Group
1 New Westminster District Plan 3825
and outlined in heavy black line on Map No. 1544 a copy of which is attached hereto
and forms part of this Bylaw, are hereby rezoned to RM-1(Townhouse Residential)
3. Maple Ridge Zoning Bylaw No. 3510 -1985 as amended and Map "A" attached
thereto are hereby amended accordingly.
READ a first time the day of , A.D. 20 .
READ a second time the day of , A.D. 20 .
PUBLIC HEARING held the day of , A.D. 20 .
READ a third time the day of , A.D. 20 .
APPROVED by the Minister of Transportation this day of , A.D. 20 .
RECONSIDERED AND FINALLY ADOPTED, the day of , A.D. 20 .
PRESIDING MEMBER CORPORATE OFFICER
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Map No. 1544
From: RS-3 (One Family Rural Residential)
To: RM-1 (Townhouse Residential)
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District of Maple Ridge
Deep Roots
Greater Heights
TO: His Worship Mayor Ernie Daykin MEETING DATE: October 17, 2011
and Members of Council FILE NO: RZ/026/07
FROM: Chief Administrative Officer MEETING: C of W
SUBJECT: Rezoning: Final One Year Extension
Maple Ridge Official Community Plan Amending Bylaw No. 6694-2009 and
Maple Ridge Zone Amending Bylaw No.6695-2009
23616 132 Avenue
EXECUTIVE SUMMARY:
Council granted a one year extension to the above noted application on November 23, 2010. The
applicant has now applied for a final one year extension under Maple Ridge Development
Procedures Bylaw No. 5879-1999. This application is to permit the future development of 12
townhouses in the RM-1 (Townhouse Residential) and one single family lot under the R-1
(Residential District) zone.
An Official Community Plan amendment is required to adjust the conservation boundary around
Maple Ridge Park Creek which impacts the subject site.
RECOMMENDATION:
That pursuant to Maple Ridge Development Procedures Bylaw No. 5879-1999, a final one year
extension be granted for rezoning application RZ/026/07 (property located at 23616 132
Avenue) and that the following conditions be addressed prior to consideration of final reading:
i. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and
receipt of the deposit of security as outlined in the Agreement;
ii. Amendment to Figures 2, 3C and Figure 4 of the Silver Valley Area Plan;
iii. Registration of a Geotechnical Report as a Restrictive Covenant which addresses
the suitability of the site for the proposed development;
iv. A Right -of -Way Agreement filed at the Land Titles Office for access to lands to the
south;
V. Registration of a Restrictive Covenant protecting the Visitor Parking in the
townhouse site;
vi. Removal of the existing buildings;
vii. Park dedication as required;
viii. Road dedication as required.
f7- l0i*Rb&9Eel ZF
a) Background Context:
1102
-1-
Applicant: Don Schmidt
Owner: Richard A Wilson, Mark L Isaaks, Rockne C Thomas
Legal Description: Lot: 1, Section: 28, Township: 12, BCP Plan: 2637;
PI D: 008-584-371
OCP:
Existing: Medium / High Density Residential, Conservation
Proposed: Medium / High Density Residential, Conservation
Zoning:
Existing:
Proposed:
Surrounding Uses:
North:
South
East
West
Use:
Zone:
Designation
Use:
Zone:
Designation:
Use:
Zone:
Designation:
Use:
Zone:
Designation:
Existing Use of Property:
Proposed Use of Property:
Site Area:
Access:
Servicing:
Companion Applications:
RS-2 (One Family Suburban Residential)
RM-1(Townhouse Residential), R-1(Residential District)
Single Family Residential
RS-2 (One Family Suburban Residential)
Medium / High Density Residential
Single Family Residential
RS-2 (One Family Suburban Residential)
Medium / High Density Residential
Single Family Residential
RS-2 (One Family Suburban Residential)
Low Density Urban, Conservation
Park
P-1(Park and School)
Park
Single Family Residential
Multi -Family Residential, Conservation, Single Family Residential
0.678 HA (1.67 ac)
132nd Avenue
Full Urban
DP/026/09, DP/065/08, SD/026/09
This application is to permit the future development of 12 townhouses in the RM-1 (Townhouse
Residential) and one single family lot under the R-1(Residential District) zone. A significant tributary
of Maple Ridge Park Creek runs through the east side of the subject property. Maple Ridge Park
Creek is identified on Schedule C - Natural Features Map of the Official Community Plan. The
riparian protection area is approximately 2340m2 (0.57 ac) which will be dedicated to the District as
Conservation as a condition of zoning the site.
A requirement of the development process included the site into a Development Permit Area to
ensure the form and character of the development at the Building Permit stage. This development is
subject to a Multi -Family Residential Development Permit as outlined in Section 8.7 of the Official
Community Plan. Some setback and height variances are being sought which will be part of a future
report for Council consideration.
The following dates outline Council's consideration of the application and Bylaw/s 6695-2009 and
6694-2009:
The First Reading report (see attached) was considered on October 19, 2009;
-2-
- First Reading was granted October 27, 2009
Public Hearing was held November 17, 2009;
- Second and Third reading was granted November 24, 2009.
- First extension was granted November 23, 2010
Application Progress:
The developer is now working out finances to complete this proposal and would prefer to wait until
the removal of H.S.T anticipated in 2012. The proponent anticipates more favourable market
conditions in the upcoming year and anticipates seeking Building Permit approval by spring of 2012.
Alternatives:
Council may choose one of the following alternatives:
1. grant the request for extension;
2. deny the request for extension; or
3. repeal third reading of the bylaw and refer the bylaw to Public Hearing.
CONCLUSION:
The development proposal is in general compliance with the land use designation of the Official
Community Plan. Additionally, the dedication of approximately 0.57 acre of park land represents a
significant long term benefit to the environment and the District in its efforts to achieve a linear park
system for habitat protection.
The applicant has been working on the completion of this rezoning application and has applied for a
final one year extension. It is a ticipated by next year final consideration will be requested.
k t 1,' P1 L:i iM
Prepared by: Rasika A
Planner
rya B-Arch, M-Tech, UD, LEED6 AP
Appro�ed by, J irfe Ack g, M .C.I.P
XFraAk
4Quinq,---)
an
Approver!
c Wb*6 & De►cei`opment Services
Concurrence:J. L./(Jim) Rule
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A - First Reading Report
-3-
APPENDIX A
Deep Roots
Greater Heights
TO:
FROM:
DISTRICT OF MAPLE RIDGE
His Worship Mayor Ernie Daykin
and Members of Council
Chief Administrative Officer
DATE: October 8, 2009
FILE NO: RZ/026/07
ATTN: C of W
SUBJECT: First Reading
Maple Ridge Official Community Plan Amending Bylaw No. 6694-2009 and
Maple Ridge Zone Amending Bylaw No.6695-2009
23616132 AVE
EXECUTIVE SUMMARY:
An application has been received to rezone the subject property from RS-2 (One Family'Suburban
Residential) to RM-1(Townhouse Residential) and R-1 (Residential District), to permit the
development of 12 townhouses and one single family lot.
This application is in general compliance with the Official Community Plan, however, an
application to amend the conservation boundaries has been received based on ground truthing
by environmental and geo technical professionals.
RECOMMENDATIONS:
1. That Maple Ridge Official Community Plan Amending Bylaw No. 6694-2009 be given first
reading and be forwarded to Public Hearing;
2. That in accordance with Section 879 of the Local Government Act opportunity for early and on-
going consultation has been provided by way of posting Official Community Plan Amending
Bylaw No. 6694-2009 on the municipal website and requiring that the applicant host a
Development Information Meeting, and Council considers it unnecessary to provide any further
consultation opportunities, except by way of holding a public hearing on the bylaw;
3. That Maple Ridge Official Community Plan Amending Bylaw No. 6694-2009 be considered in
conjunction with the Capital Expenditure Plan and Waste Management Plan;
4. That it be confirmed that Maple Ridge Official Community Plan Amending Bylaw No. 6694-
2009 is consistent with the Capital Expenditure Plan and Waste Management Plan;
5. That Zone Amending Bylaw No. 6695-2009 be given first reading and be forwarded to
Public Hearing and
6. That the following terms and conditions be met prior to final reading.
i. Registration r Rezoning Servicing Agreement as a strictive Covenant and
receipt of the deposit of security as outlined in the Agreement;
ii. Amendment to Figures 2, 3C and Figure 4 of the Silver Valley Area Plan;
iii. Registration of a geotechnical report as a Restrictive Covenant which addresses the
suitability of the site for the proposed development;
iv. A Right -of -Way Agreement filed at the Land Titles Office for access to lands to the
south;
V. Registration of a Restrictive Covenant protecting the Visitor Parking in the
townhouse site;
vi. Removal of the existing buildings;
vii. Park dedication as required;
viii. Road dedication as required.
DISCUSSION:
a) Background Context:
Applicant: DON SCHMIDT
Owner: RICHARD A WILSON, MARK L iSAAKS, ROCKNE C THOMAS
Legal Description: Lot: 1, Section: 28, Township: 12, Plan: 2637
OCP:
Existing: Medium / High Density Residential, Conservation
Proposed: Medium / High Density Residential, Conservation
Zoning:
Existing: RS-2 (One Family Suburban Residential)
Proposed: RM-1(Townhouse Residential), R-1(Residential District)
Surrounding Uses
North: Use:
Single Family Residential
Zone:
RS-2 (One Family Suburban Residential)
Designation
Medium / High Density Residential
South: Use:
Single Family Residential
Zone:
RS-2 (One Family Suburban Residential)
Designation:
Medium / High Density Residential
WM
East: Use: Single Family Residential
Zone: RS-2 (One Family Suburban Residential)
Designation: Low Density Urban, Conservation
West: Use:
Zone:
Designation:
Existing Use of Property:
Proposed Use of Property:
Site Area:
Access:
Servicing:
Companion Applications:
b) Project Description:
Site Characteristics
Park
P-1 (Park and School)
Park
Single Family Residential
Multi -Family Residential, Conservation,
Single Family Residential
0.678 HA (1.67 ac)
132^d Avenue
Full Urban
DP/026/09, DP/065/08, SD/026/09
The entire subject property is approximately 6780 m2 (1.67 ac) in size; however, the actual
development area covered under this application is approximately 4160 m2 (1 ac) in size. The site
is sloped down across the 2361h Street frontage with the north side of the property being significantly
higher than the south.. There is an existing single family dwelling located on the subject property
that will be removed as a condition of final reading. There is also an existing equestrian trail located
on the south side of 132 Avenue on the road right-of-way.
A significant tributary of Maple Ridge Park Creek runs through the east side of the subject property.
Maple Ridge Park Creek is identified on Schedule C - Natural Features Map of the Official
Community Plan. The riparian protection area is approximately 2340m2 (0.57 ac) will be dedicated
to the District as Conservation as a condition of zoning the site.
Development Proposal
The applicant is proposing to rezone portions of the subject property to allow for approximately 12
townhouse units on a RM-1 (Townhouse Residential) lot west of Maple Ridge Park Creek and one
single family R-1 (Residential District) lot on the east side of Maple Ridge Park Creek. Access to
both the proposed townhouse site and the single family lot will be off 132"d Avenue.
Due to the angle of the creek, the single family lot will be a panhandle lot in order to stay away from
the sensitive riparian area and to mitigate any potential negative impacts caused by the residential
use. Council Policy no. 6.02 sets out circumstances where panhandle lots can be allowed. This
policy specifically notes that panhandle lots are permitted only in a few specific circumstances. In
this instance, a panhandle lot can be considered because it "would allow subdivision to overcome a
clearly established topographic difficulty"- Maple Ridge Park Creek. Due to the creek, it is not
possible for further subdivision in front of the panhandled lot, as such there are no privacy concerns
-3-
being created and it dL not hinder future access or subdi,, -on potential for the surrounding
properties. A right-of-way through the future strata property is required to be filed permitting access
to lands to the south allowing for future development potential.
The townhouses have been designed in duplex and triplex format, all with double car garages and
full driveways. Two additional visitor parking spaces have been provided at the south end of the
townhouse complex. A children's play area has been provided located adjacent to the 'green -belt'
park conservation area.
c) -Planning Analysis:
Official C mmuni Plan:
The development site is within the Silver Valley Area Plan which forms part of the Official Community
Plan. The subject property is located just outside of the 400m defined "River Village" hamlet
boundary which is intended to be the main Commercial centre in the Silver Valley Plan. The property
is designated Conservation and Medium/High Density Residential. Both the RM-1 (Townhouse
Residential) and R-1(Residential District) zones positively correlate with this designation.
This development is in general compliance with the Official Community Plan, however, an OCP
amendment application has been received to amend the Conservation boundaries based on
environmental and geo technical reports received in the rezoning application.
Zoning law:
The zone amending bylaw is for the two residential zones, one for single family use: R-1 (Residential
District) and one for multi -family use: RM-1 (Townhouse Residential). The R-1 (Residential District)
lot is required to be minimum 371mz in area and the development proposal currently denotes this
lot as approximately 567m2 in area. It will meet the bylaw requirements for its allotted zone.
The proponent is requesting several variances for the proposed development on the multi -family
site. Variances necessary to support the development as proposed include a reduction to all
required setbacks and to increase the building height allowed under the RM-1 (Townhouse
Residential) zone. These variances will be outlined in a future report to Council.
Development Permits:
This development is subject to a Multi -Family Residential Development Permit as outlined in section
8.7 of the Official Community Plan. Accordingly, prior to the issuance of a building permit, the
Development Permit must be reviewed and approved. The purpose of a Multi -Family Residential
Development Permit is to enhance existing neighbourhoods with compatible housing styles that
meet diverse needs and minimize potential conflicts on neighbouring land uses. An application for
the Development Permit has been received. Adherence of this project to the guidelines of this
permit will be provided for Council in a future report.
-4-
The site is also subject to Watercourse Protection Development Permit. A Watercourse Protection
Development Permit is required for all development within 50 metres of the top -of -bank of all
watercourse and wetlands as shown on Schedule C, Natural Features of the Official Community
Plan. The Watercourse Protection Development Permit is established for the preservation,
protection, restoration and enhancement of watercourse and riparian areas. It will be necessary for
the applicant to obtain a Watercourse Protection Development Permit prior to any works occurring
within 50 metres of the top of bank of the
_Maple Ridge Park Creek. An application for the
Development Permit has been received.
Advisory Design Panel:
This application was initially reviewed by the Advisory Design Panel at a regular meeting held
October 14, 2008. At that time the Panel discussed the application and made several
recommendations that were to be addressed by the applicant and brought back to the Panel for
review.
The application was brought back to the Advisory Design Panel at the February 10, 2009 regular
meeting at which time the Design Panel made the following recommendations:
That the development be supported with the following comments:
• That the applicant further address the elevations to 236th Street and 132nd Avenue in
relation to materiality, scale and character;
• That the south elevation of Unit Al be addressed in terms of scale, character and
materiality;
• That it be noted that the comments have been made on the basis of the proposed
form, character, materiality and livability, and that the increase in density to this project
and the setback variances are supported as presented;
• That the applicant submit a set of complete drawings with ,clear labelling of all
proposed materials, specifications and dimensions on -all applicable drawings;
• That the application is not required to be submitted to the Panel for further review; and
• That the applicant submit the revisions to the planning staff.
The applicant has provided updated plans resolving the remainder of the Panels concerns. A more
detailed report will be forwarded to Council at the Development Permit stage.
Develo ment Information Meetin :
A development information meeting on Tuesday, October 6, 2009 at Yennadon School Library was
held -by the developer and representatives from the builder. As per Council Policy 6.20, invitations
were mailed to qualifying property owners, advertisements were placed in the local paper and a
notice was attached to the development sign on site. Approximately 4 people attended the meeting
with no comment sheets returned.
Concerns raised included increased traffic and parking in the neighbourhood. Attendees were
pleased that this project would be providing road and intersection improvements and felt that the
preservation of the existing horse trail on 132"d Avenue was a positive feature of the development.
-5-
d) Interdepartmental dications:
En ineerin Department:
The Engineering Department has identified that all of the services required in support of the
rezoning do not exist to the site. It will, therefore, be necessary for the applicant to enter into a
Rezoning Development Agreement and post the required security to complete the necessary works
prior to final reading.
A horse trail must -be provided -on -the south side -of 132^d Street and must -be included in the final
civil drawings for the project. Street trees will be planted along the 236 Street frontage, however,
there will not be room for trees on the boulevard on 132 Avenue due to the equestrian trail.
Two servicing variances have been identified by the Engineering Department. The first Development
Variance is required to reduce the carriageway width on 236 Street to 7.3 meters instead of 11
meters as required for multi -family development. The second Development variance in relation to
servicing is for the retention of the aboveground utility company plant on 236 Street. It is expected,
however, that the existing aboveground utility company plant on the south side of 132 Avenue will
be converted to underground systems at the rezoning servicing stage.
Fire Department:
The Fire Department has no concerns with this development proposal.
Parks & Leisure Services Deoartment:
The Parks & Leisure Services Department have identified that after the development is completed
they will be responsible for maintaining the street trees. In the case of this project it is estimated
that there will be an additional 2 trees; final civil drawings will provide exact numbers. The
Manager of Parks & Open Space has advised that the maintenance requirement of $25.00 per
new tree and their budget must be increased accordingly.
e) School District Comments:
A referral was sent to the school district. No comments were received.
f) Intergovernmental issues:
Local Government Act:
An amendment to the Official Community Plan requires the local government to consult with any
affected parties and to adopt related bylaws in compliance with the procedures outlined in Section
882 of the Act. The amendment required for this application, is considered to be minor in nature. It
has been determined that no additional consultation beyond existing procedures is required,
including referrals to the Board of the Regional District, the Council of an adjacent municipality, First
Nations, the School District or agencies of the Federal and Provincial Governments.
The amendment has been reviewed with the Financial Plan/Capital Plan and the Waste
Management Plan of the Greater Vancouver Regional District and determined to have no impact.
g) Environmental Implications:
The property is impacted by Maple Ridge Park Creek, the protection area for this watercourse has
been established and will be dedicated as park as a condition of zoning the site. A stream
restoration and enhancement plan has been received as well as an application for a Watercourse
Protection Development Permit.
CONCLUSION:
The development proposal is in general compliance with the land use designation of the Official
Community Plan. Additionally, the dedication of approximately 0.234 ha (0.57 acre) of park land
represents a significant long term benefit to the environment and the District in its efforts to achieve
a linear park system for habitat protection. It is therefore recommended that first reading be given
to Maple Ridge Official Community Plan Amending Bylaw No. 6694-2009 and Maple Ridge Zone
Amending Bylaw 6695-2008 and it be forwarded to Public Hearing.
A
Prepared
!n Csikos
anning,Technician
nning
, MCIP
- '7a ��'
Approved by. rank Quinn, MBA, P.Eng
GM: Public Wo & Devel men Services
Concurrence: J. L. im) Rule
Chi Administrative Officer
The following appe ices are attached hereto:
Appendix A - Subject Map
Appendix B - OCP Amending Bylaw 6694-2009
Appendix C - Zone Amending Bylaw 6695-2009
Appendix D - Site Plan
Appendix E - Subdivision Plan
Appendix F - Building Elevation Plans/Streetscape
-7-
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District of
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.Iw.Y.lby 23616 132 AVENUE
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CORPORATION O
15 = y �� THE DISTRICT OF
N District Of MAPLE RIDGE
I PLANNING DEPARTMENT
Langley
SCALE 1:2,000 DATE: Apr 17, 2008 FILE: lk/026/07 BY: Pt
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
BYLAW NO. 6694-2009
A Bylaw to amend the Official Community Plan
WHEREAS Section 882 of the Local Government Act provides that the Council may revise the
Official Community Plan;
AND WHEREAS it is deemed desirable to amend Section 10.3. Part IV - Silver valley Area Plan,
Figures 2, 3C, and 4 of the Official Community Plan;
NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open
meeting assembled, ENACTS AS FOLLOWS:
. This Bylaw may be cited for all purposes as "Maple Ridge Official Community Plan Amending
Bylaw No. 6694-2009
2. Figures 2 and 3C of the Silver Valley Area Plan are hereby amended for that parcel or tract of
land and premises known and described as:
Lot 1 Except: Parcel"A" (Explanatory Plan 13725), South East Quarter Section 28
Township 12 Plan 2637 New Westminster District.
And outlined in heavy black line on Map No. 782, copy of which is attached hereto
and forms part of this bylaw, are hereby redesignated as shown.
3. Figure 4 of the Silver Valley Area Plan is hereby amended for that parcel or tract of land and
premises known and described as:
Lot 1 Except: Parcel"A" (Explanatory Plan 13725), South East Quarter Section 28
Township 12 Plan 2637 New Westminster District.
and outlined in heavy black line on Map No. 783 , a copy of which is attached hereto and
forms part of this Bylaw, is hereby amended by adding and removing Conservation as shown.
4. Maple Ridge Official Community Plan Bylaw No.6425-2006 is hereby amended accordingly.
READ A FIRST TIME the day of , A.D. 200.
PUBLIC HEARING HELD the
day of , A.D. 200.
READ A SECOND TIME the day of , A.D. 200.
READ A THIRD TIME the day of , A.D. 200.
RECONSIDERED AND FINALLY ADOPTED, the day of
MAYOR
, A.D. 200 .
CORPORATE OFFICER
IV11�1 LL I\IUVC vFri�,ifHL LUMMUNITY PLAN AMENDING
Bylaw No. 6694-2009
Map No. 782
From: Med/High Density Residential and Conservation
To:FZZ Med/High Density Residential&Z Conservation
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MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDING
Bylaw No. 6694-2009
Map No. 783
PURPOSE: ® TO REMOVE FROM CONSERVATION ON FIGURE 4
® TO ADD TO CONSERVATION ON FIGURE 4
1.2500
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CORPORATION OF THE DISTRICT OF MAPLE RIDGE
BYLAW NO. 6695-2009
A Bylaw to amend Map "A" forming part
of Zoning Bylaw No. 3510 -1985 as amended.
WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 -
1985 as amended;
NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple
Ridge, in open meeting assembled, ENACTS AS FOLLOWS:
1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6695-2009."
2. That parcel or tract of land and premises known and described as:
Lot 1 Except: Parcel"A" (Explanatory Plan 13725), South East Quarter Section 28
Township 12 Plan 2637 New Westminster District.
and outlined in heavy black line, is hereby rezoned as shown on Map No.1462, a
copy of which is attached hereto and forms part of this bylaw.
3. Maple Ridge Zoning Bylaw No. 3510 -1985 as amended and Map "A" attached
thereto are hereby amended accordingly.
READ a first time the day of , A.D. 200.
PUBLIC HEARING held the day of , A.D. 200.
READ a second time the day of , A.D. 200.
READ a third time the day of , A.D. 200.
APPROVED by the Minister of Transportation this day of , A.D. 200.
RECONSIDERED AND FINALLY ADOPTED, the day of , A.D. 200.
PRESIDING MEMBER CORPORATE OFFICER
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DISTRICT OF MAPLE RIDGE
Deep Roots
Greater Heights
TO: His Worship Mayor Ernie Daykin DATE: November 3, 2010
and Members of Council FILE NO: RZ/026/07
FROM: Chief Administrative Officer ATTN: C of W
SUBJECT: Rezoning - First Extension
Maple Ridge Official Community Plan Amending Bylaw No. 6694-2009 and
Maple Ridge Zone Amending Bylaw No.6695-2009
23616 132 Avenue
EXECUTIVE SUMMARY:
Council gave 3rd reading to the above mentioned bylaws on November 24, 2009. The applicant for
the above noted file has applied for an extension to this rezoning application under Maple Ridge
Development Procedures Bylaw No. 5879-1999. This application is to permit the future
development of 12 townhouses in the RM-1(Townhouse Residential) and one single family lot under
the R-1 (Residential District) zone.
An Official Community Plan amendment is required to adjust the conservation boundary around
Maple Ridge Park Creek which impacts the subject site.
RECOMMENDATION:
That a one year extension be granted for rezoning application RZ/026/07 and that the following
conditions be addressed prior to consideration of final reading:
I. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt
of the deposit of security as outlined in the Agreement;
ii. Amendment to Figures 2, 3C and Figure 4 of the Silver Valley Area Plan;
iii. Registration of a Geotechnical Report as a Restrictive Covenant which addresses the
suitability of the site for the proposed development;
iv. A Right -of -Way Agreement filed at the Land Titles Office for access to lands to the
south;
V. Registration of a Restrictive Covenant protecting the Visitor Parking in the townhouse
site;
vi. Removal of the existing buildings;
vii. Park dedication as required;
viii. Road dedication as required.
DISCUSSION:
a) Background Context:
Applicant:
Owner:
Legal Description:
OCP: ..-
Existing:
Proposed:
Zoning:
Existing:
Proposed:
Surrounding Uses:
North:
Use:
Zone:
Designation
South:
Use:
Zone:
Designation
East:
Use:
Zone:
Designation
West:
Use:
Zone:
Designation
Existing Use of Property:
Proposed Use of Property:
Site Area:
Access:
Servicing:
Companion Applications:
Don Schmidt
Richard A Wilson, Mark L Isaaks, Rockne C Thomas
Lot: 1, Section: 28, Township: 12, BCP Plan: 2637;
PI D: 008-584-371
Medium / High Density Residential, Conservation
Medium / High Density Residential, Conservation
RS-2 (One Family Suburban Residential)
RM-1(Townhouse Residential), R-1(Residential District)
Single Family Residential
RS-2 (One Family Suburban Residential)
Medium / High Density Residential
Single Family Residential
RS-2 (One Family Suburban Residential)
Medium / High Density Residential
Single Family Residential
RS-2 (One Family Suburban Residential)
Low Density Urban, Conservation
Pa rk
P-1(Park and School)
Pa rk
Single Family Residential
Multi -Family Residential, Conservation, Single Family Residential
0.678 HA (1.67 ac)
132nd Avenue
Full Urban
DP/026/09, DP/065/08, SD/026/09
This application is to permit the future development of 12 townhouses in the RM-1 (Townhouse
Residential) and one single family lot under the R-1 (Residential District) zone. A significant tributary
of Maple Ridge Park Creek runs through the east side of the subject property. Maple Ridge Park
Creek is identified on Schedule C - Natural Features Map of the Official Community Plan. The
riparian protection area is approximately 2340m2 (0.57 ac) which will be dedicated to the District as
Conservation as a condition of zoning the site.
A requirement of the development process included the site into a Development Permit Area to
ensure the form and character of the development at the Building Permit stage. This development is
subject to a Multi -Family Residential Development Permit as outlined in Section 8.7 of the Official
Community Plan. Some setback and height variances are being sought which will be part of a future
report for CounciI consideration.
-z-
The following dates outline Council's consideration of the application and Bylaws 6694-2009 and
6695-2009:
- The First Reading report (see attached) was considered on October 19, 2009;
First Reading was granted October 27, 2009
- Public Hearing was held November 17, 2009;
Second and Third reading was granted on November 24, 2009.
Application Progress:
The property owner "Gold Creek Developments" recently managed to finance, build, sellout another
project (10 townhouses) on 228th Street and are now working out finances to complete the subject
proposal. The proponent anticipates more favourable market conditions in the upcoming year. The
applicant has completed new Geotechnical analysis for this site; is working on acquiring financing
and working on completing the road and park dedication plan, the off -site servicing drawings and
other conditions of final reading. It is anticipated that these will be completed by early 2011 and
final reading sought by spring 2011 so that the construction can start in summer 2011.
Alternatives:
Council may choose one of the following alternatives:
1. grant the request for extension;
2. deny the request for extension; or
3. repeal third reading of the bylaw and refer the bylaw to Public Hearing.
CONCLUSION:
The development proposal is in general compliance with the land use designation of the Official
Community Plan. Additionally, the dedication of approximately 0.57 acre of park land represents a
significant long term benefit to the environment and the District in its efforts to achieve a linear park
system for habitat protection.
The applicant has been working on the completion of this rezoning application and has applied for a
one year extension. It is anticipated that within the next few months final consideration will be
applied for.
Prepared by. Rasika Achary'W B-Arch, M-Tech, UD, LEER® AP
Planner
Approved by. Jane ckering, MCP, MCIP
�6ire /ctgr of? mg
Approved by,' 7 Frank Qui MBA, P.I-ng
Pu"
evelopment Services
Concurrence:
O.L. (Jim) Rule
Chief Administrative Officer
Appendix A - Sulect Map; Appendix B - First Reading Report
-3-
Appendix A
13295
N
2
13275
" 21 3
13245 B P 480125
13265
38 39 P 47603 U 4
m
13257
P 409 6 5
13260 n 24 13251
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w
� 13235
m
35 N P 41803 7
32 33 10 n
A 13225
PP159 w 13227 V 8
22 20 m
13215
a 13215
34 9
•PP157 SUBJECT PROPERTY 1205
" 132 AVE
P 2637
say
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23616 132 AVENUE
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* CORPORATION OF
y THE DISTRICT OF
MAPLE RIDGE
PLANNING DEPARTMENT
DATE: Apr 16, 2007 FILE: RZ/026/07 BY: PC
40
MIN MON District of Maple Ridge
Deep Roots
Greater Heights
TO: His Worship Mayor Ernie Daykin MEETING DATE: October 17, 2011
and Members of Council FILE NO: 2011-091-AL
FROM: Chief Administrative Officer MEETING: C of W
SUBJECT: Application for non -farm use within the Agricultural Land Reserve
11937 260 Street
EXECUTIVE SUMMARY:
An application has been received for non -farm use under section 20 (3) of the Agricultural Land
Commission Act for a temporary residential use on land that is within the Agricultural Land Reserve.
The intent of this application is to retain an existing dwelling for this purpose.
RECOMMENDATION:
That application 2011-091-AL be authorized to proceed to the Agricultural Land Commission.
DISCUSSION:
a) Background Context:
Applicant:
Owner:
Legal Description:
OCP:
Existing:
Proposed:
Zoning:
Existing:
Proposed:
Surrounding Uses
North:
Use:
Zone:
Designation
South:
Use:
Zone:
Designation
East:
Use:
Zone:
Designation
West:
Use:
Zone:
Designation
Paul A Black
Paul A Black, Tara E Black
Lot 14, Section 13, Township 12, Plan 38304
Agricultural
No Change
RS-3 (One Family Rural Residential)
No Change
3 properties, Rural Residential Use
RS-3 One Family Rural Residential Use
Agricultural
Rural Residential Use
RS-3 One Family Rural Residential Use
Agricultural
Rural Residential Use
RS-3 One Family Rural Residential Use
Agricultural
Rural Residential Use
RS-3 One Family Rural Residential Use
Agricultural
1103
Existing Use of Property:
Proposed Use of Property:
Site Area:
Access:
Servicing:
a) Project Description:
Rural Residential
No Change
0.9 hectares (2.2 acres)
260 Street
Community Water, Septic
This application proposes to retain an existing house for temporary residential purposes. The reason
for the temporary residential use is to provide a residence for a respite care worker to assist with the
applicant's large family during a unique situation of need.
The family was in the process of building a larger house for themselves and their four children with
the intention of demolishing the existing house upon completion. Due to extenuating circumstances,
the family has adopted a sibling's children, as the sibling was unable to adequately care for the
children. These children have been traumatized due to their earlier experiences and require a great
deal of support. As a result, the family is in need of assistance, and has found a suitable person who
is able to provide additional care on an ongoing basis.
This request is therefore for the retention of the existing dwelling as a temporary residential use
during this period of need.
b) Planning Analysis:
Temporary residential uses are permitted in the Maple Ridge Zoning Bylaw and in the policies of the
Agricultural Land Commission. If this application complied fully with Commission policies, an
application to the Commission for non -farm use would not be required in order for the proposal to
proceed. However, this application deviates from District practice and Commission policies due to
the structure type (existing single family home versus manufactured home) and the way that a
relative is defined.
Agricultural Land Commission Policies:
Under Commission Policy #8, permitted residential uses in the Agricultural Land Reserve include the
following:
(i) one secondary suite within a single family dwelling, and
(ii) one manufactured home, up to 9 m in width, for use by a member of the owner's
immediate family;
Section 1 (1) "immediate family" means,with respect to an owner, the owner's
(a) parents, grandparents and great grandparents,
(b) spouse, parents of spouse and stepparents of spouse,
(c) brothers and sisters, and
(d) children or stepchildren, grandchildren and great grandchildren;
The intended person for this proposed use does not meet the Commission's definition of a relative,
which is one of the reasons why this non -farm use application is required. The other reason is that
the proposed structure type is the existing single family home as opposed to a manufactured home.
The Commission also requires that once the dwelling is no longer needed for the temporary use, that
it be removed, demolished, or decommissioned.
-2-
Commission Policy #10 establishes guidelines for the construction of a new house on a property
within the Reserve where another residential use exists. It states:
• where there is one existing residence on the parcel;
• the existing residence will be demolished, moved off the property, or made uninhabitable
upon occupancy of the new residence, and
• a bond or Letter of Credit and an affidavit (or such other assurances as determined by an
authority issuing the building permit) ensuring demolition or removal of the initial residence,
or that the initial residence is uninhabitable, has been posted with the authority issuing the
building permit.
In cases where the initial residence and new residence are to be used for and are necessary for
legitimate farm purposes, no application is required. However, an application to the Commission is
required if there is an existing residence on the parcel, the existing residence will be retained and
inhabited and the additional residence is not required for legitimate farm purposes.
From these policies it is clear that the Commission permits temporary residential uses and would
consider the retention of an additional dwelling on a property if it was accompanied by a non -farm
use application.
Maple Ridge Zoning Bylaw
The Maple Ridge Zoning Bylaw defines a relative as follows:
means a person related by blood, marriage, adoption, or foster parenthood, and includes
one or more full-time domestic servants.
A person who assists with child care in the family home could fit the definition of domestic servant as
contained within the Maple Ridge Zoning Bylaw. It is noted that this proposed temporary residential
use is to house someone who already has full-time employment elsewhere within the community. It
appears contradictory to consider this arrangement would be considered as temporary housing for a
domestic servant. However, it can be demonstrated that this use could fit the definition of domestic
help as provided by senior government agencies.
The provincial statute, the Employment Standards Act, does not establish a minimum number of
hours worked in order for a domestic employee to be considered full time. In the absence of a
provincial regulation, the federal threshold of 30 hours per week is an appropriate measure to
consider. This number is provided by Human Resources and Skills Development Canada for their
Live-in Caregiver Program.
Based on a 7 day work week, 30 hours a week would amount to between 4 and 4.5 hours per day
involved in childcare, assisting with meals, and housework. It is highly feasible that someone could
provide assistance to a family of this magnitude while still holding a full-time job elsewhere. On this
basis, this proposed use can fit this definition.
The Zoning Bylaw makes allowances for allowing dwelling units other than a manufactured home for
a temporary residential use. It states:
A lot 0.4 hectares or greater in area may have a Temporary Residential Use contained
within the same building as the One Family Residential Use; a self contained mobile
home certified under certificate Z240 by the Canadian Standards Association; or any
other dwelling unit designated as a Temporary Residential Use by the Director of
Licenses, Permits and Bylaws or his/her designate.
Rem
This section of the bylaw is being reviewed for compliance with the existing legislation of senior
agencies. It may be revised as a result of this review. The intended structure for a temporary
residential use is a manufactured home. However, the bylaw does reflect an intent by the District to
consider alternate dwelling structures where practical.
The main reason why manufactured homes are preferred for this purpose is that they may be
removed more readily when they are no longer required for their immediate purpose. In addition,
there are other safeguards to ensure this use remains temporary may be found in the following
section of the bylaw:
...the property owner will enter into an annual Temporary Residential Use agreement with
the District of Maple Ridge for a fee of $30.25; and the Temporary Residential Use will be
removed within thirty days of the relative no longer residing on the property;
It is recognized that there may be instances in the community where a dwelling unit already exists on
a property, and may be considered suitable for this temporary use. In these instances, there may be
some scope for permitting the retention of these structures, subject to the same restrictions as a
manufactured home.
Viewed in this context, it may be seen that this application, while unusual, still complies with the
Zoning Bylaw with respect to use and structure type if appropriate approvals are granted.
c) Interdepartmental Implications - Building Department:
The subject property is serviced by septic and community water. Prior to permitting both structures
to be used for residential purposes, the applicant will have demonstrated adequate septic capacity
for both structures.
d) . Alternatives:
As with all applications to the Commission, Council has the option of denying, this application from
proceeding further, in which case it is effectively denied. In such a circumstance, the applicant
would have the opportunity to use other provisions of the bylaw, such as a secondary suite, to meet
this need. In the case of denial, the existing dwelling would have to be either demolished or
decommissioned as a habitable space.
CONCLUSION:
This application for non -farm use complies with Temporary Residential use provisions within the
Zoning Bylaw, but not with Commission policies for residential use. The Temporary Residential Use
is not a usual situation, but is based on need, and Commission approval may be granted on
compassionate grounds. It is understood that the use described in this proposal is of limited
duration to meet this period of need. It is anticipated that the duration of this use, if allowed by the
Commission, would be defined through dialogue between the applicant and the Commission, and
established as a condition of approval. On this basis, the application is recommended to proceed to
the Commission for their approval.
ME
/�)'W\
Prepared by: Diana Hall
Planner
Approved by: Christine Carter, M.PI, MCIP
Acting Director of Inning
Approved by: /Frank Quinn, MBA, P.
f G ' Pubfic orks &
Concurrence: J. L/ (Jim) Ruld
Ch of Administrative Officer
pment Services
The following appendices are attached hereto:
Appendix A - Subject Map
Appendix B - Site Plan as provided by the Applicant
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- DATE: Jul 25, 2011 FILE: 2011-091-AL BY: PC
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Deep Roots
Greater Heights
TO:
FROM:
District of Maple Ridge
His Worship Mayor Ernie Daykin MEETING DATE: October 17, 2011
and Members of Council FILE NO: DP and DVP/031/08
Chief Administrative Officer MEETING: C of W
SUBJECT: Development Permit and Development Variance Permit
22606, 22612 and 22618 119 Avenue; 11876 and 11866 226 Street;
and 22611 Selkirk Avenue.
EXECUTIVE SUMMARY:
A Development Permit application and a Variance Permit application have been received for the
above mentioned properties to regulate the form and character of the proposed mixed -use buildings.
This application is to permit future construction of two buildings (Building #1 with 62 units on lot A
and Building #2 with 34 units on lot B) with ground floor commercial and residential above, under
the C-3 (Town Centre Commercial) zone. The C-3 (Town Centre Commercial) zone allows apartments
as a principal use. This application is in compliance with the Official Community Plan and the Town
Centre Area Plan.
This report will address the requirements of Section 8.11 of the Official Community Plan for the Town
Centre Development Permit Guidelines. Council gave Third Reading to this proposal prior to the Town
Centre Plan adoption, so the design may not comply fully with the Town Centre Development Permit
Guidelines. The project was delayed due to the changing market situation and is now seeking final
approval after getting two extensions. A Final Reading report for the rezoning application
(RZ/031/08) is anticipated to be considered by Council at the meeting on October 25, 2011, along
with this report.
RECOMMENDATION:
That the Corporate Officer be authorized to sign and seal DVP/031/08 respecting property located
at 22606, 22612 and 22618 119 AVENUE; 11876 and 11866 226 STREET; 22611 SELKIRK
AVENUE; and further
That the Corporate Officer be authorized to sign and seal DP/031/08 respecting property located at
22606, 22612 and 22618 119 AVENUE; 11876 and 11866 226 STREET; 22611 SELKIRK AVENUE
DISCUSSION:
a) Background Context:
Applicant:
Owner:
Legal Description:
OCP:
Existing:
WES FRIESEN of POINTS WEST ARCHITECTURE
MAINSTAY HOLDINGS LTD; STACKS & DECKER
DEVELOPMENTS INC AND FALCON HOMES LTD.
Lots 10, 11, 12 D.L.: 401, Plan: 7997 and
Lots 12, 13, 14, D.L.: 401, Plan: 9190
Town Center Commercial 1104
Proposed:
Zoning:
Existing:
Proposed:
Surrounding Uses:
North:
Use:
Zone:
Designation
South:
Use:
Zone:
Designation
East:
Use:
Zone:
Designation
West:
Use:
Zone:
Designation
Existing Use of Property:
Proposed Use of Property:
Site Area:
Access:
Servicing:
Previous Applications:
b) Project Description:
Town Center Commercial
RS-1 (One Family Urban Residential)
C-3 (Town Centre Commercial)
Residential and 119th Avenue (vacant currently)
RS-1(One Family Urban Residential)
Commercial and road
Commercial and Selkirk Avenue
C-3 (Town Centre Commercial)
Commercial and road
Residential
RS-1(One Family Urban Residential)
Commercial
226th Street and Commercial
C-3 (Town Centre Commercial)
Commercial and road
Vacant
Multi -family residential with Commercial on ground floor
4099 m2 (Lot 1=2671 m2 and Lot 2=1428 m2)
226th Street and lane
Full Urban
RZ/031/08
The location of the project is in the heart of the Town Centre Area next to the Maple Ridge Bus
Terminus and the Haney Place Mall. This proposal aligns with Council's vision of densifying the civic
core area to help revitalize the downtown area and provide a supportive population base for local
businesses and transit. Two four -storey buildings have been proposed, separated by a lane in
between. Building one on Lot A, with 62 units and Building two on Lot B, with 34 units are proposed,
giving a total of 96 units with retail commercial use along 226th Street. Building one comprises of
316.54 m2 of retail commercial space on the ground floor and 3,746.23 m2 of residential space on
the main floor and above (29 two bedroom units and 32 one bedroom units). Building two comprises
of 346.04m2 of retail commercial space on the ground floor and 2,334.57 m2 of residential space on
the main floor and above (34 two bedroom units).
All residential parking for both the buildings is underground to minimize the impact on the
streetscape and disruption to pedestrians; the access to the underground parkades is from the lane.
The lane is anticipated to be widened to 7.5 metres with sidewalk on the northern side (Appendix E),
for safe access to the under -ground parkades of both the buildings and for pedestrian use. The
visitor parking and all the commercial parking is proposed on Lot A with a "Shared Parking
Agreement Restrictive Covenant" registered on title. Pedestrian access to the two buildings is from
the entrance lobbies facing 226th Street. Service areas and refuse are oriented away from the street
to minimize visual impact and avoid conflict with pedestrians.
-2-
c) Planning Analysis:
Official Community Plan & the Town Centre Area Plan:
The subject properties are strategically located near the Maple Ridge Bus Loop and Haney Place
Mall, within the Central Business District of the Town Centre Area and are designated "Town Centre
Commercial" in the Town Centre Area Plan. The proposed C-3 (Town Centre Commercial) zoning
aligns well with this designation. This designation permits multi -family type of housing form or
mixed -use developments and is intended to promote compact and vibrant commercial/mixed-use
form of developments that are pedestrian -friendly.
The Town Centre Area Plan encourages higher density residential development and a range of
housing forms in the core area. Development in the C-3 (Town Centre Commercial) zone within the
Town Centre Area is required to be a minimum of three storeys. This proposal of two four storeyed
buildings with smaller unit sizes ranging from 43.6 m2 to 71.5 m2 is contributing to achieving this
residential density and providing more affordable housing within the town centre area.
The Town Centre area is divided into seven precincts and the subject site lies within the Civic Core
Precinct.
Civic Core Precinct - Town Centre Development Permit Guidelines:
The Town Centre Development Permit Guidelines are meant to provide possible design solutions for
achieving architecture and site -related development objectives. Developments proposals within the
Civic Core Precinct Town Centre Development Permit Guidelines are being assessed against the
following key guidelines:
Promote the Civic Core as the "heart" of the Town Centre
The location is within the civic core, close to all amenities and public transit. The proposed mixed -
use buildings provide an opportunity for a live -work type scenario, which is a very suitable land -use
for lands within the civic core.
.• Create a pedestrian -oriented, boutique -style shopping district
Road dedications along east side of 226th Street, south side of 119th Avenue and both sides of the
lane. Included are off -site upgrades such as bike lane, street trees, curb, gutter, sidewalk, curb -
bulges and benches to improve the pedestrian experience while shopping. The design shows
pedestrian access to the residential units above, from central lobbies facing 226th Street. In addition
to this, a covered arcade provides opportunities for a pedestrian friendly interface.
• Reference traditional architectural styles
Materials proposed include: brick veneer & glazed facades for the commercial component, to create
a visually pleasing faQade at the human -eye level.
• Capitalize on important views
Units above the second floor enjoy some views of the mountains.
-3-
• Enhance existing cultural activities and public open space
Due to the location of the proposal close to the Haney Place Mall, the ACT and Leisure Centre, it is
anticipated that these mixed -use buildings will promote and participate in cultural activities.
• Provide climate appropriate landscaping and green features
The proposed landscape plan shows native trees, shrubs and ground -cover that are easy to maintain
and absorb rain -water. The proposed trees are both shade -giving and ornamental in nature.
• Maintain street interconnectivity
Street connectivity is anticipated to be enhanced by two new pedestrian crossings along 226th
Street, sidewalks along east side of 226th ; south side of 119th Avenue; north side of Selkirk
Avenue and a wider, upgraded lane in between the two proposed buildings.
d) Zoning Bylaw:
Residential Component: The proposed C-3 (Town Centre Commercial) zone allows apartments as a
principal use with a basic residential floor area of the proposed building not to exceed 1.0 times the
lot area, except that this may be increased by 0.3 times the lot area if underground parking is
proposed and an additional 0.25 times the lot area for storeys above the second floor. This proposal
has underground parking and four storeys in both the buildings so they qualify for the maximum
density of an FSR of 1.8 times the net lot area as stated above. Based on the net lot area for each
building, the proposed maximum residential net floor area for Building # 1 is 3816.33 m2 and the
proposed residential FSR is 1.53. Similarly the proposed maximum residential net floor area for
Building # 2 is 2359.66 m2 and the proposed residential FSR is 1.79.
Commercial Component: The commercial density is dependent on satisfying the parking spaces and
loading/unloading area required for the commercial use in the proposed zone. Three small
commercial units are proposed in each building, facing 226th Street with a total Commercial gross
floor area of 315.39 m2 in Building # 1 and 363.23 m2 in Building # 2.
The permitted total lot coverage is 90 % in the proposed zone. The two buildings are proposed on
two separate lots hence the total lot coverage is calculated per lot. Lot coverage of 46% has been
proposed for Building #1 on Lot A and 59% has been proposed for Building #2 on Lot B.
Building #1 is an L-shaped structure and proposes some setback variances facing 226th Street,
119th Avenue and the lane are proposed, while the interior side yard setbacks are minimized.
Building # 2 is a rectangular shaped structure and proposes some setback variances facing Selkirk
Avenue, 226th Street and the lane. The setback variances proposed are noted below.
Variances to the Zoning Bylaw: The applicant is seeking the following setback variances for
Building # land 2:
Building # 11on Lot A):
a) A 6.0 m rear yard setback for main and second floors (required is 6.0 m which can
be zero setback only if a parking structure or deck is proposed above it which does
not apply to this development; proposed setback is 0.0 m) ;
ME
b) A 5.5 m front yard setback for the third and fourth floors (required is 7.5 m above
the second floor for residential use and proposed is 2.0 m);
c) A 7.5 m rear yard setback for third and fourth floors (required is 7.5 m above second
storey if the building is used for an apartment use but proposed is 0.0 m);
d) A 4.5 m interior lot setback on the fourth floor (required is 4.5 m above the third
storey and proposed is 0.0 m) and
e) A 2.3 m exterior side yard setback on the fourth floor (required is 4.5m and
proposed is 2.2 m).
Building # 2 [on Lot B]:
f) A 6.0 m rear yard setback for main and second floors (required is 6.0 m and it can
be zero setback only if a parking structure or deck is proposed above it which does
not apply to this development; proposed is 0.0 m);
g) A 5.5 m front yard setback for the third and fourth floors (required is 7.5 m above
the second floor for residential use and proposed is 2.0 m);
h) A 7.5 m rear yard setback for third and fourth floors (required is 7.5 m above second
storey if the building is used for an apartment use and proposed is 0.0 m);
i) A 4.5 m interior lot setback on the fourth floor (required is 4.5 m above the third
storey and proposed is 0.0 m) and
j) A 2.3 m exterior side yard setback on the fourth floor (required is 4.5m and
proposed is 2.2 m).
The above noted setback variances are with an intention to articulate the facades better and
avoid staggering the units above. The variances will create building forms better able to enclose
the abutting streets and avoid building voids that have proven vulnerable to water penetration of
the structures.
Off -Street Parking & loading Bylaw:
This proposal is subject to the revised minimum parking standards applicable within the Central
Business District of the Town Centre Area due to its location and because it qualifies for the Town
Centre Incentives Program in Sub -Area 1.
For a mixed -use building, as per Section 10.2 of the Maple Ridge Off -Street Parking and Loading
Bylaw #4350-1990, a minimum of 0.8 space per unit is required for a studio apartment which
increases by 0.1 space per additional bedroom. Based on these parking standards, the residential
component of Building # 1 on Lot A, comprising of a total of 62 units (33 one bed room units and 29
two bed room units), this project requires 59 residential parking spaces and 4 visitor parking spaces.
Totally 73 residential parking spaces are proposed in the under -ground parkade of Building # 1 and
4 visitor parking stalls at grade. The residential component of Building # 2 on Lot B, comprising of a
total of 34 units (all are two bed room units), requires 34 residential parking spaces and 2 visitor
parking spaces. Totally 41 residential parking spaces are proposed in the under -ground parkade of
Building # 2. The 2 visitor parking stalls for Building # 2 are provided on Lot A (clubbed with visitor
and commercial parking spaces of Building # 1) with a "Shared Parking Restrictive Covenant"
registered on title.
As per Section 10.3 of the Maple Ridge Off -Street Parking and Loading Bylaw #4350-1990, for the
Commercial component, a minimum of 14 commercial spaces (7 spaces for Building #1 and 7
spaces for Building #2) are required. All 14 spaces plus one loading space are proposed on Lot A,
behind Building # 1 with a "Shared Parking Restrictive Covenant" registered on title.
-5-
Section 10.3 of this bylaw also specifies long-term and short-term bicycle parking required for all
developments within the Town Centre Area. Based on the ratio of 6 spaces for every 20 units, 19
short-term bicycle racks are required for Building # 1 and 11 short-term bicycle racks are required
for Building # 2. These have been proposed in a well -lit area visible to pedestrians and cyclists,
facing 119th Avenue and 226th Street (Appendix E). Based on the ratio of 1 long-term parking space
for every 4 units, a minimum of 24 long-term bicycle storage lockers are required for both the
buildings. 45 bicycle storage lockers have been proposed within the underground parkade.
e) Advisory Design Panel:
On August 12, 2008 the Advisory Design Panel reviewed the proposal. The panel had the following
recommendations for revision:
• Review of the street tree species, structural soil and paving assembly to ensure long term
street tree health;
• Improve layout of the amenity space;
• Design of the building interface units with the lane and car park ramps; and
• Continuity of the colonnade.
Based on panel's resolution, the applicant has made some revisions to improve the amenity space
and the streetscape along 226th Street, street trees species, continuity of design elements,
continuity of the colonnade and a covered walkway for pedestrians by recessing the elevator shaft.
The applicant has also proposed covering the ramp to the underground parkade and some areas of
the at grade parking, with a trellis to improve the visual aesthetics.
f) Intergovernmental Issues:
Approval from the Ministry of Transportation was received in December 2008.
g) Citizen/Customer Implications:
The mail -outs to inform residents of the proposed setback variances were mailed 10 days prior to
the anticipated Council Meeting date. Concerned residents in the neighbourhood have had the
opportunity to voice their opinions.
h) Financial Implications:
In accordance with Council's Landscape Security Policy, a refundable security equivalent to 100% of
the estimated landscape cost will be provided to ensure satisfactory provision of landscaping in
accordance with the terms and conditions of the Development Permit. Based on an estimated
landscape cost of $70,387.72 dated October 03, 2011, by DMG Landscape Architects, the security
will be $70,387.72 prior to issuance of a Development Permit and a Development Variance Permit.
There will be trees added to the municipal street tree inventory on completion of this project. The
costs associated with maintaining these trees will need to be included in a subsequent operating
budget.
M
!) Alternatives:
Under Section 919.1 of the Local Government Act and Section 8.11 of the Official Community Plan
the property has been included in the Town Centre Development Permit Area. Council approval is
required for the Town Centre Development Permit as presented in this report prior to a Building
Permit being issued. Not approving this proposal would result in a consolidated piece of land
remaining vacant within the town centre area and may add to enforcement issues around squatters
and the homeless.
CONCLUSION:
The proposal is centrally located close to the Maple Ridge Bus Loop, served by public transit and
close to all the amenities such as the Mall, Leisure Centre, the ACT and local shopping areas.
It is compatible with the surrounding uses and fits well with the policies of increasing residential
density within the Town Centre Area as stated in the Official Community Plan and the Town Centre
Area Development Permit Guidelines. The ground floor commercial combined with residential units
above promotes some live -work options suitable to the location. The proposed variances do not
negatively impact the neighbours. Therefore, it is recommended that DP/031/08 be approved.
k4"q'_
Prepared by asika Ach a B-Arch, M-Tech, UD, LEED® AP
Planner
Approved by: _JaP5VPickering,, MCIP
AVector of PI in
by: Frank Quinn, MBA, PXfig
GM: Publiclprks Deve! ment Services
Concurrence: J. U. (Jim) RUI6
Cflef Administrative Officer
I ,
The following appendices are attached hereto:
Appendix A
- Subject Map
Appendix B
-Under-ground Parking Plans
Appendix C - Site Plan
Appendix D
- Building Elevations & Sections
Appendix E
- Landscape Plan & Details
-7-
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Deep Roofs
Greater Heights
TO:
FROM:
SUBJECT:
District of Maple Ridge
His Worship Mayor Ernie Daykin DATE: October 17, 2011
and Members of Council FILE NO: ITT-OP11-052
E08-010-055
Chief Administrative Officer ATTN: COW
Award of Contract for Tender of the Albion Dyke Upgrade
EXECUTIVE SUMMARY:
In 1992 the District of Maple Ridge, by Provincial Order in Council, was appointed as the receiver for
the Albion Dyking District. Under a separate report a status update has been provided to Council on
the continued dialogue with the Province with regard to the ownership of the dyke and the
requirements to bring the dyke up to current standards.
The District of Maple Ridge, on behalf of the Albion Dyking District, collects a specified tax from
properties protected by the dyke. These funds are placed in an account and are to be used for
maintenance and repair of the dyke. Currently there is $550,000.00 in the account.
Since the freshet event in 2007, the District of Maple Ridge has continued to perform annual
inspections of the Albion Dyke. A post 2011 freshet inspection noted areas of the dyke requiring
maintenance and repair.
The work involves the removal of vegetation and the placement of fill and "rip rap" on the river side
of the dyke to protect the dyke embankment. Tenders for the work were received on September 29,
2011. The lowest tender for the work is in the amount of $434,273.10. An expenditure of this
amount would deplete the reserves and leave no monies for other work such as pump replacement
or emergency repairs.
Under the terms of the tender documents, the District of Maple Ridge has re-scoped the work and
negotiated a revised price with the lowest tender in the amount of $224,999.97. The revised scope
of work includes the most urgent sections requiring repair and will provide the most benefit in the
event of a future freshet.
It is recommended that the contract be awarded in this amount.
RECOM M EN DATION(S):
That the contract for the Albion Dyke upgrades be awarded to Double M Excavating for the amount
of $224,999.97 (excluding tax) plus a contingency of $20,000.00 and that the Corporate Officer be
authorized to sign the contract; and further
That staff be authorized to invoice up to $260,000.00 to the Albion Dyking District collected by the
Tax Rates Bylaw No. 6742-2010.
Page 1 of 3 1105
DISCUSSION:
a) Background Context:
Since the freshet event in 2007, the District of Maple Ridge has continued to perform annual
inspections of the Albion Dyke. The 2011 inspection noted areas of the dyke requiring maintenance
and repair.
Based on these inspections it was recorded that parts of the dyke needed to be armoured against
future freshet events. Over the years vegetation has grown on the river side of the dyke to the extent
that it now should be removed and the dyke armoured with large rocks in the form of "rip rap".
A design for the work was completed and tenders issued on September 19, 2011.
b) Business Plan/Financial Implications:
Tenders for the work were received on September 29, 2011. The lowest tender for the work is in the
amount of $434,273.10. An expenditure of this amount would deplete the reserves and leave no
monies for other work such as pump replacement or emergency repairs. Because this is
maintenance and repair work it does not qualify for infrastructure grant funding.
The tender documents include the following clause;
The Owner may, prior to and after contract award, negotiate changes to the scope of the Work, the
type of material, the specifications or any conditions with the low tenderer or any one or more of the
tenderers without having any duty or obligation to advise any other tenderer or to allow them to vary
their tender prices as a result of such changes and the Owner shall have no liability to any other
tenderer as a result of such negotiations or modifications.
Accordingly the District of Maple Ridge rescoped the work and negotiated with the low tenderer,
Double M Construction. The revised expenditures are estimated to be:
Revised Tender amount of Part 1 for -60M of repairs and upgrades $191,693
Additional work that would not be covered by Tender $ 7,764
Tender amount for Environmental Planting 25,543
Subtotal for Tender Upgrades (excluding tax) $225,000
Estimated contingency $ 20,000
Estimated engineering costs to complete $ 10,000
Total (taxes excluded) $255,000
It is recommended that these expenditures be funded from the Albion Dyking District reserve funds.
This is the type of work for which the annual dyking taxes are being collected.
c) Citizen/Customer Implications:
This project is important for the protection of the Albion Dyking District. Properties which comprise
the Albion Dyking District will be notified prior to commencement of the work.
Page 2 of 3
CONCLUSION:
This maintenance and repair work is required to protect the existing dyke structure in the event of a
future freshet. It is recommended that the work proceed. Should Council authorize the work to
proceed repairs will commence in October 2011.
Prepared by: Bernie Serne, AScT,
Superintendent of Sewers
Appro vor Thompson, CGA
Manager of Financial Planning
Approved by: Ceri Marlo, CIVIC
Manager of Legislative Services
Approved by. Frank Quinn, MBA, R. n
general ra
ger Public Works and Development Services
Concurrence: J.L. (Jim) Rule
Chief Administrative Officer
Page 3 of 3
f ;
Deep Roots
Greater Heights
TO:
FROM:
SUBJECT:
District of Maple Ridge
His Worship Mayor Ernie Daykin DATE: October 17, 2011
and Members of Council
Chief Administrative Officer ATTN: Council Workshop
Club Climax - Liquor License Application - Extension of Hours of Operation
EXECUTIVE SUMMARY:
The Liquor Control and Licensing Branch (LCLB) has received an application from Club Climax at
11935 207th Street for an extension of their hours of operation. The purpose of the increase in
hours of operation is to provide service to their customers directly after normal working hours at
4:00 p.m. where currently they cannot open until 7:00 p.m.
One of the considerations utilized by the LCLB in reviewing an application for occupancy increases of
a liquor primary license is a resolution from the local government. A number of regulatory criteria
must be addressed in the Council resolution as well as comments pertaining to the views expressed
by area residents. Council may choose to support the application, not support the application or
indicate they do not wish to comment.
RECOMMENDATION(S):
1. That Council supports the application by Club Climax at 11935 207th Street Maple Ridge for
an extension of hours of liquor service to 4:00 p.m. to 2:00 a.m. 7 days a week as an
amendment to Liquor Licence No. 213427, the existing Liquor Primary Licence based on the
information contained in the Council report dated October 17, 2011.
2. That a copy of the resolution be forwarded to the Liquor Control and Licensing Branch in
accordance with the legislative requirements.
DISCUSSION:
a) Background Context:
In April 2011 Club Climax submitted an application (Appendix 1) to the LCLB for an extension
of their hours of operation to their Liquor Primary License for their facility at 11935 2071h
street.
LCLB has completed their initial review of the application and have determined applicant
suitability and eligibility for the establishment type. The Maple Ridge Zoning Bylaw does
permit a liquor primary establishment at this location and the business has a current and
valid Business Licence. The premises in question is fronted by 207th street between
Lougheed Highway and Dewdney Trunk Road and is primarily surrounded by commercial
utilized property. The attached map (Appendix II) compares the subject site to the
surrounding neighbourhood. The second phase of the application process is the gathering of
public input on the application request.
1106
surrounding neighbourhood. The second phase of the application process is the gathering of
public input on the application request.
The LCLB guidelines request a specific Council resolution commenting on the application in
terms of community impacts which may occur as a result of the proposed change to the
establishment operations as a result to the proposed change to the Liquor Primary License
at this particular location. Part of the process requires Council to gather views of the
residents who may be affected by the establishment of the liquor primary license in their
neighbourhood.
In following the public input requirement, 527 letters were sent to owners and occupants of
property within approximately 300 metres of the subject site with the vast majority of the
recipients being residents and the rest of the property owners showing as registered
companies. There were three responses to the 527 letters sent to surrounding property
owners and occupants. These responses are attached as (Appendix III) for Council's
reference.
The District also posted a public notice in the local newspaper running two separate editions
in the week of October 5th and 7th 2011. There was one telephone enquiry in response to
this advertisement for the purpose of seeking clarification on how to address Council on this
matter.
The Maple Ridge RCMP Detachment was asked for their input on this matter and they have
confirmed they do not have any operational issues with this application however they did
note that this particular establishment does not currently participate in the District's Bar
Watch Program. The applicant was asked about the possibility of participating in Bar Watch
in the future and she confirmed that it was her intent to re-establish contact with the
program in the near future.
There is adequate parking, on the subject property to satisfy municipal parking requirements
for this proposed additional use. The access road to the property, 207th Street, has steady
traffic due to its commercial location and the fact the subject property is located on a section
of the street directly between Lougheed Highway and Dewdney Trunk Road. It is not
anticipated that increasing the hours of operation for this business by 3 hours in the late
afternoon is going to make any noticeable change to the parking, traffic or noise generation
in the area.
The three closest liquor primary licensed premises to the subject property are:
• Fox's Reach at 20398 Dewdney Trunk Road, whose current hours of operation are
11:00 a.m. to 12:00 midnight Sunday to Thursday and 11:00 a.m. to 1:00 a.m.
Friday and Saturday;
■ Houstons Pub and Grill at 21525 Dewdney Trunk Road, whose hours of operation are
10:00 a.m. to 12:00 midnight Monday to Thursday, 11:00 a.m. to 1:00 a.m. Friday
and Saturday and 11:00 to 12:00 midnight on Sundays (this facility is currently
closed for renovations);
By Baily's Pub at 11232 Dartford, whose hours of operation are from 10:00 a.m. to
12:00 midnight Monday to Thursday, 11:00 a.m. to 1:00 a.m. Friday and Saturday
and 11:00 a.m. to Midnight Sundays.
Staff recommend Council approve this licence change to the hours of liquor service request
based upon the following:
this is an existing licensed establishment that is requesting a small increase of 3
hours a day to their operation;
consideration of the fact that the three other closest licensed facilities currently have
considerably longer operating hours;
it is not anticipated that there will be any noticeable change to the parking, traffic or
noise generation in the area should the licence change to the hours of operation be
approved.
b) Desired Outcome(s):
That Council support the application from Club Climax to extend their hours of operation as
requested.
c) Intergovernmental Issues:
Both local government and the provincial government have an interest in ensuring that liquor
regulations are followed and that licenses establishments have the support of their
communities.
d) Citizen/Customer Implications:
The review of this application has taken into consideration the potential for concerns from
surrounding business and residential properties in terms of parking, traffic and noise
generation as well as the proximity of schools and similar establishments.
e) Interdepartmental Implications:
The Licensing, Permits and Bylaws Department has coordinated in the review process and
solicited input from the public, other municipal departments as well as the RCMP.
f) Alternatives:
To not approve the application or to provide conditions to the approval.
CONCLUSIONS:
That Council pass the necessary resolution supporting the application from Club Climax as submitted
based upon the staff findings set out in this report.
Prepared by:
and Bylaws
Approved 1jfi: Frank Quinn
Gendral ana r: Publ' Wo and Development Services
Concurrence: J.L. Jim) Rule
Chi f Administrative Office
AUG-25-2011 09:19 Frorn:LIQUOP LICENCING
2503566971 T o: 616044677329 A p p e n d ix
�Rt"T'DST-i
IIn- I'vAr 71.3ci: an Parch
DATE: August 25, 2011
FROM:
Liquor Control and Licensing Branch
Name:
Trish Howell
Phone:
(250) 952-7055
Fax:
(250) 952-7034
TO: E.S. (Liz) Holitzki
Phone: 604-463-5221
Fax: 604-467-7329
No. Pages:9
COMMENTS: letter of extension & application for change of hours for
LP i# 213427, Club Climax, Maple Ridge, BC per our email
conversation today.
Thank You
Trish Howell
Material Contained in the fax may be confidential, and should be delivered only to the
Addressee. If all pages are not received please call (250) 952-7055.
Ministry of Liquor Control and Mailing Address:
Public Safety and Licensing Branch PO Box 9292 Stn Prov Govt
Solicitor General Victoria BC V8W 9,18
Telephone: (250) 387-1254
Facsimile: (250) 357-9184
Location:
Fourth Floor, 3350 Douglas Street
Victoria BC V8Z 31-1
http://www.pssg.gov.bc.ca/Iclb/
O7: IIJ r rOm: LI UUUK LiUtNUiNU ri 1 O : bIGU44b (r. 1:1' 7
DI2I 171 S t
"thy Tiry T'lacr an I-irth
August 24, 2011
E.S. (Liz) Holitzki
District of Maple Ridge
11995 Haney Place
Maple Ridge, BC V2X 6A9
Dear Ms. Holitzki:
Job # 710033-25
Email: Holitzki@mapleridge.ca
Re- - Request for an Extension on Recommendations and Comments
Establishment. Club Climax
Liquor Primary Liquor Primary Licence # 213427
Thank you for your August 19, 2011 email, regarding an application to extend the hours of sale at
the above -noted establishment. The letter requested an extension of the time allowed for the
submission of recommendations and comments by local government.
The request has been considered and an extension is approved. The Liquor Control and Licensing
Branch will anticipate a resolution by October 28, 2011.
Sincerely,
Trish Howell
Case Manager
cc: Rick Farina, Inspector
Linda M. Morrison, 0849929 8C Ltd (Email: lindamm9876@shaw.ca)
Ministry of Public Safety Liquor Control and Mailing Address:
and Solicitor General Licensing Branch PO Box 9292 Stn Prov Govt
Victoria BC VOW We
Telephone: 250 952-5787
Facsimile: 250 952-7066
Location:
41" Floor, 3350 Douglas Street
Victoria BC
http:// www.pssg.gov.bc.ca/lclb
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RECEIVED
APR 2 8 2011
MAPLE RIDGE
i idle L nrnu�rw • nv . .
I o: G1bU1414b ( Imo. }'y
Application for a Permanent
Change to a Liquor Licence
All Licence Types
_•'•_••'•" �^•"" - L�4V.+Vr1\(VI CI1N L![rq T1S Ir7 La r017T1 LLL,pVIL
FILLING OUT THIS FORM:
Complete all applicable fields then submit with payment as outlined in Part 14 of this application form.
• If you have any questions about this application, call Liquor Control and Licensing Branch (LCLB) toil -free at: 1 866 209-2111.
• LCLB forms and supporting materials referred to in this document can be found at www.pssg.gov.bc.callclb
For the purposes of this form:
• The term Licence includes cortscate or appointment to operate an on -site oroH-site retail storm
The term Licensee includes appointee authorized to operate an on -site or off -site retail store
• The terms Premises and Licensed Establishment includes on -site or off�ite retail store
Licensee Information
Licensee name (as shown on licence]: Irj `
'lt!
Establishment name [as shown on licence]:
ca
Establishment
Location address I l � ? 5 2 7'� 1-, � ,.f. e z : ` �v , i � 14 <1 G (3 � zX i x III 1
(as shown on licence): stem City Provinea Postal Code
Business Mail addres I _
(K di@erent from abovo): (1 �-� J (� u.�� V U r•'1 J� /� l 5`5 i -�
Street City Province Postal Code
Business Tel with area code, �- v 'r % Business Fax with area code:
Business e-mail: I I Y1;�;J I/)1 ✓r1 "�'� �� `1 ✓rife% ; ���
Contact Name 1 l r� jj�Title/Position: Oar 4C r
1r r v U;t I first l mpadte
Type of Change Requested
Please check 0 appropriate box(es) below and provide lioenee numbers affected for each requested change. You may complete
more than one change section on this form. An incomplete application will be held for a maximum of thirty (30) days.
If still incomplete after the thirty (30) day period, the application may be terminated.
Type of change requested
Licence numbers affected
MANDATORY
JOB NUMBER
ofte Use OW Y
F_ 1. Internal Transfer of Shares (p_2)
Includes Internal Ama mation)
(C2-LE)
F_ 2. External Transfer of Shares (p.2)
(Cl-LE)
F_ 3. Change of Directors or Officers (p.2)
(C1-1-E)
r 4. Name change, person (p.3)
(C2-LE)
F_ 5. Name change, licensee - corporation (p.3)
(C2-LE)
r 6. Name change, licensee - partnership (p.3)
F
(C2-LE)
)— 7. Name change, licensee - society (p-3)
(02-LE)
8- Establishment or licence name change (p.4)
(C2-LIC) (sub)
F_ 9. Addition of receiver or executor (p.4)
(C2-LIC) (sub)
r 10. Food -primary entertainment endorsement (p.5)
(C2-LIC) (sub)
Fx 11. Change to hours of sale (p.6)
3
(C3-LIC) (sub)
r 12. Request for change in terms and conditions (p.6)
(C3-LIC) (sub)
REFER TO PART 17 TO SEE THE APPROVAL PROCESS FOR CHANGE YOU NAVE REQUESTED
LCLB012 (Last updated to February 2011) I pplieat
f! LIQUOR CONTROLS LICENSING
RECEIVED
MW t 7 MAY 11 2011
.;2S__
PSI V Ctpau 8C
Huu-e.z�-,full 0y:1'J rro(n:l_iuuut< L1l zM-iNh cm ••U5�1bGy(1 10:u1t)U'+4b((151f7 r'.4"7
PART 1. INTERNAL TRANSFER OF SHARES C2 - LE
Fee: $110 per licence x lioenoes = $
Private corporations only. To be completed when shares have been transferred within the licensee corporation or a holding company
within the licensee corporation, but no new shareholders have been added. This section to be completed by third party operators
(private corporations) when an internal share transfer occurs.
Please attach the following:
❑ Signed minutes/resolutions of meeting during which each share transfer or issuance to new shareholder took place
❑ Updated Register of Members (shareholders)
Q Updated Register of Directors and Executive Officers
Also complete Parts 13 and 14
PART 2. EXTERNAL TRANSFER OF SHARES
Fee: $330 per licence x licences = $
C1-LE
Private corporations only. To be completed when new shareholders have entered the licensee corporation Or a holding company
within the licensee corporation. This section to be completed by third party operators (private corporations) when an external share
transfer occurs.
Please attach the following:
0 Signed minutes/resolutions of meeting during which each share transfer or issuance to new shareholder took place
O Updated Register of Members (shareholders)
0 Updated Register of Directors and Executive Officers
❑ If new shareholder is a corporation, attach the Certificate of Incorporation, Memorandum of Authorized Capital, Resolution(s)
allocating shares to all current shareholders and the Current Register of Members.
Note: As an altemative to the above corporate documents, applicants may submit a letter from a B.C. lawyerproviding all ofthe
essential information contained within the documents See 'Lawyars Latter aveilable on LCLB's website publication index.
❑ Completed Consent for Disclosure of Criminal Record Information (RCMP GRC3-%4) for all required individuals. (Please note:
You must complete Pads 1, 4 and 5 of the Ganwnf for Disclosum form and all category boxe3 must be inttiatted in suction 5) Refer to
the LCLS web page for information on criminal record searches - www.pmg.gov.bc-caAc[Wlicansing/criminal-records.htm
❑ Completed Personal History Summary and Consent for Criminal Record Search (LCL8004) forms for all required individuals.
(-1 Statutory Declaration must be Completed by all individuals that answered "yes' to 2, 3 or 9 in the Personal History Summary
and Consent for Criminal Record Search form.
❑ Photocopy of primary proof of identity for each of the above individuals. Acceptable photo identification includes a
drivers licence From a Canadian jurisdiction, passport or BCID card.
Also complete Parts 13 and 14
PART 3. CHANGE OF DIRECTORS OR OFFICERS (--Cl-1LE
for Corporations and Societies Fee: $110 per licence x licences = $
To be completed when there are changes in directors or officers of a corporation or society within the licensee legal entity.
Note: If an internal transfer of shares accompanies this change, only complete and pay the internal share transfer application fee.
Please attach the following documents, and the additional documents below according to type of legal entity:
O Completed Consent for Disclosure of Criminal Record Information (RCMP GRC3S84) for all required individuals. (Please note:
You must complete Hart 1, 4 and 5 of the Consent for Di&cbsura form and all category boxes must be initialled in seaon 5) Refer to
the LCLS web page for information on criminal recortl searches - www.pssg.gov.bc.ca/ICIbAieensing/criminal-recards,htm
❑ Completed Personal History Summary and Consent for Criminal Record Search (LCLB004) forms for all required individuals.
Q Statutory Declaration must be completed by all individuals that answered "yes" to 2, 3 or 9 in the Personal History Summary
and Consent for Criminal Record Search form.
❑ Photocopy of primary proof of identity for each of the above individuals. Acceptable photo identification includes a
driver's licence from a Canadian jurisdiction, passport or BCID card.
❑ Private corporation: Updated Register of Directors and Executive Officers
Public corporation;
❑ Notice of Directors
❑ List of Executive Officers
Cl Societies: Current list of Officers and Directors
Also complete Darts 13 and 14
Page 2 of 9
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MAY 11 2011
PM VICTORIA 8C
HUU-e.�-cUl1 UIJ:cU I-rom:Li000t1 Lll-tNl-INU cf>U1�:•bbyfl 10:b1tU'4+b((.ally r'.�D'y
PART 4. PERSON'S NAME CHANGE — Sole Proprietor, Partner. Shareholder, C2 . LE
Director, Officer (All licence classes) Fee. $110 per licence x licences = $
To be completed when a person holding an interest in a licence has legally changed his or her name.
Person's name (in fill)
LAST NAME / FIRST NAME / MIDDLE NAME
Name changed to (in full).
UST NAME / FIRST NAME / MIDDLE NAME
Please attach the following:
❑ Copy of Certificate of Name Change, Marriage Certificate, etc.
Also complete Parts 13 and 14
PART S. LICENSEE NAME CHANGE LZ' u
Corporation Name Fee: $110 per licence x licences = $
To be completed when a corporation with an interest in a licence has legally changed its name, but existing corporate shareholders,
directors and officers have not changed.
Current licensee or holding Company name (in full):
Name changed to (in full):
Please attach the following:
n Copy of Certificate of Incorporation showing change of name.
Also complete Parts 13 an0 14
PART 6. LICENSEE NAME CHANGE
Partnership Business Name
Fee: $110 per licence x
To be completed when the legal name of a partnership is changed but no new partnem are added and no existing partners are
deleted.
Current registered partnership name (in full):
Name changed to (in fun):
Please attach the following:
❑ If a registered partnership, a copy of a partnership registration document from the 8C Registrar of Companies showing the change
of name.
❑ If the partnership is not registered, provide a legal document showing change of name.
Also complete Parts 13 and 14
PART 7. LICENSEE NAME CHANGE
Society Name Fee: $110 per licence x licences = $
To be completed when the legal name of a society is changed, but the society stnicture, membership and certification number on
the certificate of incorporation does not change. Plca3e note: A Liquor -Primary Club Licence held by a society is void if the society
and its membership ceases to exist. (Liquor Control and Licensing Act, Section 24)
Current registered society name (in full):
Name changed to (in full):
Please attach the following:
❑ Copy of Certificate of Incorporation under the Societies Act showing change of name.
Also complete Parts 13 and 14
L.ialoR CONTROL & uCENTM
RECEIVED
PSI VaMIA9C
Page 3 of 9
HU0 -_--eU11 Uy: cfU r rprn: LiUUUK Lil,t:M_lr`Rn (I 1 0 : b1bU44b f (,�cfy r. b/ ti
PART 10. FOOD -PRIMARY (restaurant)
ENTERTAINMENT ENDORSEMENT
Please choose (one only) the type of entertainment applied for,
❑ (a) Patron non -participation entertainment endorsement (musicians, etc.).
❑ submit a letter of intent describing, in detail, the form of patron non-Darticipation entertainment proposed.
Fee: $110 per licence x licences = S
0
❑ (b) Patron participation entertainment endorsement (dance- Floor, karooke, etc.). This antertaiment must end by midnight
❑ submit a letter of intent describing, in detail, the form of patron participation entertainment proposed. The letter of intent must
address; the potential for noise, the impact on the community and whether the endorsement may result in the establishment
being operated in a manner that is contrary to its primary purpose; and
❑ request a local govemment/First Nation resolution commenting on the application (local government must complete Part 16
of this form; for further information on local government resolutions, read Part 15).
• If applicable, complete the appropriate Application for a Structural Change (LCLB012a or LCLB012c) and include any requests
for changes to licensed capacity.
If you are requesting a change to your establishment's hours of liquor sale in conjunction with the entertainment application,
complete Part 11 of this form. Any requests for Food -Primary hours of liquor sale later than midnight require a local
government/First Nation resolution supporting the application.
There are restrictions related to forms of entertainment, sound systems, etc. If you are uncertain about any of the details Of your
proposal, please consult with licensing staff at LCLB in Victoria (see contact information on page one).
Fee: $330 per licence x licences = S
Note — When relocating a Food -Primary establishment An endorsement for patron participation entertainment cannot transfer
location without local govemment/First Nations comment and LCLB approval. This is required because the local govemment/First
Nation must be provided an opportunity to reconsider the impact of the endorsement on the community given the establishment's
new location. Use this section to reapply for the endorsement but do not pay the application fee(s).
Are you submitting an application to transfer the location of a Food -Primary licence with this application? ❑ yes ❑ no
Also complete Parts 13 and 14
UQU(),R CONTROL & us
RECEIVED
MAY 11 2011
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UJ: tl r- ro(n: L1l UUK Lil zM-iNla (1 1 U: d1bL' 41it ( r.)L7 t'. ('y
PAR? 11. CHANGE TO HOURS OF SALE
(Liquor -Primary, Liquor -Primary Club, Food Primary & Winery endorsements)
Pursuant to Section 12(3) of the Liquor Control and Licensing Act, the general manager may limit the days and hours that an
establishment is permitted to be open for the sale of liquor.
Hours of liquor sales for Food -Primary establishments must be in keeping with the dining habits of the clientele expected. Liquor
must not be served unless the establishment is open for the service of a varied selection of menu items.
Licensees may apply to revise hours of sale, subject to any restrictions within the Liquor Control and Licensing Act Regulations,
branch policies and/or original terms and conditions of licensing. In some instances, the general manager of the Liquor Control and
Licensing Branch may require the licensee to post public notices before a decision to alter licence hours is considered.
Check (.") the appropriate change, and provide the requested information and documents:
O (a) Food -Primary — request to change hours of liquor sates before midnight: complete proposed hours of sale table below
Fee: $110 per licence x licences = s
0 (b) Food -Primary — request to extend hours of liquor sales later than midnight
(Note: patron participation entertainment must end by midnight)
O complete proposed hours of liquor sale table below, and
❑ request a local government/First Nation reaolution commenting on the application (local government must complete
Part 16 of this form; for further information on local government resolutions, read Part 15)
Fee: $330 per licence x licences s $
(c) Liquor -Primary, Liquor -Primary Club or Winery Lounge — any change to hours of sate (earlier opening or later Closing)
Fee: $330 per licence x licences
complete proposed hours of liquor sale table below, and
❑ fevuest a local govemment/First Nation resolution commenting on the application (local government must complete part 16
of this form; for further information on local governmentlFirst Nation resolutions, read Part 15)
Please complete the table below, indicating proposed hours of liquor sales and days closed.
Current Hours of LlquorSale:
y
Monday
T
Wednesday
Thursday
Friday
Saturday
Sunday
Open
1r;:]�
�7Tuesday
P�
Tit,) f
_Too en,
oo'c
Close
d)"% Urr'1 2,r GM
Z.&:' Ct-1
L oo G-'
Z'�o qn,
ZQr)
Proposed Hours of Liquor Sale;
Monday
Tuesday
Wednesday T
^Thursday
Friday
Saturday
Sunday
Open
4-co Pn-1
q;W rm
46� ('n
��)' PM
4.OJe/I►
e;n
LJ;'1) per...
Close
7a) Oln
Lim (34
,Z,(-xf (lm
21;Le q m
?_"ik) ern
2'dQ
Qrn
Reason for change in hours; ]�c i 1�
- ��.i 9 � cp a Ii.C..A, N I 6 To� 2 F aryl � �thplic'atiion?
Are you s bmittin an a lication to trans er the tion f a o rima licence O yesoo
Note — Relocating a Food -Primary establishment An endorsement for hours of liquor service after midnight cannot transfer location
Without local govemment/First Nations comment and LCLB approval. Use Pan 11b (above) to reapply for the endorsement but do not
pay the application fee(s). OR, use Part 10b (on page 5) to reapply for Patron Participation. Also complete Parts 13 and 14
PART 12. REQUEST FOR A CHANGE IN TERMS AND CONDITIONS C3 - uC
Fee: $110 per licence x licences ' $
This section may be used for special requests to the general manager of LCLB for exceptions to policy related to the terms and
conditions of a liquor licence. Please attach:
0 A letter of intent describing, in detail, the proposed change to your licence and the reasons for the
Also complete Parts 13 and 14 t~It]UOR C "4MOL ff UCEN6rnW
O
P 6 of 9
MiAI 11 2011
HULn-c::,-tUll UJ: tl t- rum: LlUUUK L1l tNI, 1N0 L:>U.3�Abby (1 1 0 : bIbIJ 1f4b ((3ty t . b/ y
PAR 13: DECLARATION
My signature (the licensee's) below indicates I understand and acknowledge:
Ail of the information given is true and complete to the best of my knowledge. Section 15(2) of the Liquor Control
and Lkansing Act states, "A person applying for the issue, renewal, transfer or amendment of a lioenc a who fails to
disclose a material fact required by the form of application or makes a false or misleading statement in the form of
application, Commits an offence'.
Signature of appticant9 (signature of signing officer of a company or society, sole proprietor or all individuals in a partnership):
Name Sign at Position held Date
LAST NAME ! FiRSTINIAME I MIDDLE NAME / M I UD I YY
tA$T NAME / FIRST NAME I MIDDLE NAME
LASTNAME I FIRSTNAME I MIDDLENAME'__
LAST NAME / FIRST NAME I MIDDLE NAME
MM I DD / YY
arm / go I YY
MM 1DD/YY
PART 14: APPLICATION FEES - Payment Options
Fees may be paid by cheque, money order, debit or credit card. Debit transactions can only be made in person at the Victoria Head
Office. See contact information on page one. Submit the payment with the application form. Do not mail cash.
Eneilosed payment Is by (check one):
cheque, payable to the Minister of Finance (a $20-00 NSF fee will be charged for NSF cheques).
❑ money order, payable to the Minister of Finance.
❑ VISA L-1 MasterCard
Credit Card number - - Expiry date: . MM ! w
Name of cardholder (as it appears on card)*
Signature of cardholder: -
If paying by credit card, the applicant may MAIL this application form, or TELEPHONE LCLB Head 0liice directly to provide the credit
card number and expiry date.
❑ 1 am paying by credit card and will contact LCLB with my -card number TOTAL FEE SUBMITTED $
SUBMIT FEE AND APPLICATION FORM TO VI .7DRIA OFFICE ONLY:
Mailing address: Drop off location
Liquor Control and Licensing Branch Liquor Control and Licensing Branch
PO Box 9292 Stn Prov Govi Second Floor, 1019 wharf Street
Victoria, BC V8W We Victoria, BC V8W 2Y9
UQWR CONTROL & LIGF 5Rw Page 7 of 9
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MAY 11 2011
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HUI3-L�,-L!011 UJ; Ll r r0(n: L1000h: L1ltrA-iNU 0 : t1t)U1+1+G ( (JLIJ r'.'J"i
PART 15: LOCAL GOVERNMENT/FIRST NATION RESOLUTIONS: Information for the Applicant
For the following change types, a resolution from your local government or First Nation, commenting on the application,
is required:
• Par 10(b): 1`000-primary patron participation entenainment endorsement
• Parts 11(b) and 11(c): Change to hours of sales
Licensee responsibilities:
• Fill out appropriate change application sections in this form.
• Request your local govomment/First Nation sign and date Part 16 of this form.
• Provide a photocopy of this form to the local government/First Nation and request that a resolution be provided within 90 days and
sent directly to the Liquor Control and Licensing Branch, Victoria Head Office.
• Send the original form and application fees to the branch.
• The Liquor Control and Licensing Branch will follow up with the local government/First Nation if a resolution has not been received
by the branch within 90 days of the local government's receipt of your request.
Your local government/First Nation may decide that it does not wish to provide comment on your change request. However, they must
still provide a resolution stating this decision and this resolution must be submitted to the Liquor Control and Licensing Branch.
For more information on resolutions regarding B.C. liquor licences, please visit the LCLB Web site publication index to consult the guide
Role of Local Government and First Nation at http:/Awww.PSV.gov.bo.c.aAcib/Publicationsfindex.hbn
PART 16: LOCAL GOVERNMENT/FIRST NATION CONFIRMATION OF RECEIPT OF APPLICATION
To be filled out by your local government or First Nation office in relation to sections 10(b), ti (b) and 11(c) of this form.
Local government/First Nation (name):
Local police jurisdiction:
Date:
Name of Official (printed): Position:
LAST NAME / FIRST NAME I MIDDLE NAME
Signature.
This application serves as notice from the Liquor Control and Licensing Branch that an application for a permanent change to a liquor
licence is being made within your community. The Liquor Control and Licensing Branch (LCLB) requests that a resolution commenting
on the application be sent to the LCLB Victoria Head Office within 90 days of the above date of receipt If more than 90 days is required
to provide a resolution, please contact the branch to make a request to the general manager for an extension. If the local government/
First Nation decides not to provide comment. a resolution indicating this decision must be provided to the branch. Please be advised
that if the LCLB does not receive a resolution or a request for an extension within 90 days, the general manager is authorized to review
the application without a resolution, considering factors (a) through (d) below, and make a decision about the application.
All of the items outlined below In points (a) through (d) must be addressed in the resolution in order for the resolution to comply with
section 53 of the Liquor Control and Licensing Regulation. Any report presented by an advisory body or sub -committee to the council or
board may be referenced in and attached to the resolution.
(a) The potential for noise if the application is approved (provide comments).
(b) The impact on the community if the application is approved (provide comments).
(c) Whether the amendment may result in the establishment being operated in a manner that is contrary to its primary pur-
pose (provide comments only If the application is from a food -primary licence for an extension of hours of service
past midnight or the addition of patron participation entertainment).
(d) The views of residents if the licence amendment may affect nearby residents (describe the views of residents, the method
used to gather the views and provide comments and recommendations with respect to the views. If the views of residents
were not gathered, provide reasons).
For more information on resolutions regarding B.C. liquor licences, please visit the LCLB Web site publication index to consult the guide
Role of Local Government and First Nation at http://www.pssg.gov.bc.r-aAr)b/publicabonsfindex.htm
po pL a MI
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MAY 11 2011
Page 9 of 9
/APNCj 1u1n 11
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The Corporation of the District of Maple Ridge
makes no guarantee regarding the accuracy
or present status of the information shown on _
this map.
i ,- 11935 207 Street
11 ! U)
lrf j
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DATE: Oct 12, 2011
CORPORATION OF
THE DISTRICT OF
MAPLE RIDGE
LICENSES, PERMITS & BYLAWS DEPT.
BY; DT
Onto 7. 2011 4;20PM
u0, Appendix III
District of Maple Ridge
11995 Haney Place
Maple Ridge, BC Canada V2X 6A9
Attention:
RECEIVE®
OCT 0 7 mi
LIOENS MAPLE S PERMRTS GE
& BYLAWS
I am writing again the request for the Club Climax establishment located on
207th Ave in Maple Ridge to extend their hours from 7:00 pm to 4:00 pm.
My reasons are there are three establishments wlthln a 4 block radius already
offering the same service. They are the Buffalo Club, Fox's Reach, Houston Pub
and Grill (located on Dewdney) and By Bally's Pub located across from the
CanFor sawmill.
At this time there is not a need to open earlier as there are a lot of options
available within a 4 block radius. Why do we need more??
Regards
,5 -
IMAYOR
Cheryl Ennis
From: _
Sent: October-09-115:26 PM .
To: Mayor Council and GAO Users List
Subject: Liquor primary license application (club Climax)
Mr. Mayor and Council,
I recently received your Public Notice stating that Club Climax situated on 11935 207 St.,
Maple Ridge has requested new hours of liquor sale.
I consider myself and my family affected by this application because not only we have to
live so close to this immoral business that now they even want to open earlier. I have
always asked myself how a business like this can be so close to a resident area and
schools. When we bought our house on _ _ , we did not notice that we were going to
live so close to this kind of business. My wish is that this business can be situated
somewhere else or close their doors.
For all the people that visit this kind of place, they should have it in their own backyard if
they like it so much.
Thank you,
RECEIVED AT
C FP T I C)N ID E S K
0 ET
Council of the District of Maple FUdge Action:'
11149195 Haney Place, ivlaple Ridge
v
BC Canada V2X6A9
RE, Public Opinion on Proposed Charigges to the LiquorPrimary License
Application for, Club Climax -1.1 19335 207t�', Street, Maple Ridge
D,aar Council:
I want to praise district staff for having accepted this application because it opens
,the door for District Council to do something - do something about patrons arriving
and departing from the above mentioned establishment.
In my opinion, the patrons arriving and departing from the above establishment are
cons, ared a public nuisance. It's my hope that District Council makes an order to
increase police presence cluringthe Applicant's business hours - increased police
presence to help move patrons off the streets. The cost of increased police presence
could be downloaded onto the Applicant, and in turn, the costs could be raflected in
the Applicant's liquor sale prices,
Thank you for the opportuni�tj to present my opinion.
RaS,PeCtfUlly YOUrs
Deep Roots
Greater Heights
TO:
FROM:
SUBJECT
District of Maple Ridge
His Worship Mayor Ernie Daykin MEETING DATE: October 17, 2011
and Members of Council FILE NO: E01-035-001
Chief Administrative Officer MEETING: C of W
The Royal Canadian Legion - Remembrance Day Parade
EXECUTIVE SUMMARY:
A letter has been received from the Royal Canadian Legion - Maple Ridge Branch #88 to use
municipal streets for the annual Remembrance Day Parade on Friday, November 11, 2011. The
east -side of 224 Street from 121 Avenue to Selkirk Avenue and Brown Avenue from Garden Street to
224 Street will be closed from 10:00 am to 12:00 noon. A copy of the request is attached.
The Royal Canadian Legion, granted the Freedom of the District, has permission to host the parade
in Maple Ridge. The District requires that the conditions of Schedule `A' be fulfilled.
RECOMMENDATION:
This report is submitted for information only.
1Q61010Ri; IL61►>8
a) Background Context:
The Royal Canadian Legion acquired from Council, the Freedom of the District in 2004.
While this allows the Legion to hold such parades in Maple Ridge, there are conditions to
host the event (these are attached as "Schedule A").
The Royal Canadian Legion will be closing the east -side of 224 Street, from 121 Avenue to
Selkirk Avenue and Brown Avenue from Garden Street to 224 Street from approximately
10:00 am to 12:00 noon for their annual Remembrance Day Parade. Access for vehicles will
be detoured during this time. The parade participants will leave the Legion Hall, located at
12101 224 Street, at 10:30 am. The parade will then proceed southbound on the east -side
of 224 Street to the Cenotaph at Memorial Peace Park. Once the ceremonies are complete,
the procession will then return to the Legion Hall finishing at 11:30 am. The organizers will
also close the underground parkade exit to McIntosh Avenue and Fraser Street at Dewdney
Trunk Road during the event.
b) Strategic Plan:
The Remembrance Day Parade will help commemorate and remind the public of the
sacrifices and selfless dedication of our armed forces as well as promote community
development, celebrate community accomplishments and highlight Maple Ridge's spirit.
1107
c) Citizen/Customer Implications:
Use of municipal streets may cause some delays and inconveniences to other road users.
However, traffic control will be provided by the Royal Canadian Legion.
In addition, the organizers will be requested to distribute an information letter to affected
businesses and residents.
d) Interdepartmental Implications:
The road use permit establishes that the event organizer must obtain approval of the RCMP
and Fire Department for traffic control and must notify BC Ambulance Services as well as
coordinate with Coast Mountain Bus Company.
e) Business Plan Implications:
The Business Plan recognizes that the District processes requests for use of municipal
streets as part of its services. The financial impact of the specific road use is limited to staff
processing effort.
f) Policy Implications:
Permission to use municipal streets is granted under the Freedom of the District.
CONCLUSION:
From time to time, municipal streets are used for various events and activities. The Remembrance
Day Parade has been held in Maple Ridge successfully for many years and the organizers have
permission under the Freedom of the District to hold the event on municipal streets for 2011.
Prepared by: M=r4Wn
ng, AScT.
T Tec,
Approved by: Frank Quinn, MBA,;-ffn
General l ana r: )
Concurrence: J. L. (Jim) Rule '
Chief Adininistrative Officer
AW/mi
orks & Development Services
Schedule'A'To Council Memorandum Dated October 17, 2011
Royal Canadian Legion - Maple Ridge Branch #88
Annual Remembrance Day Parade
Conditions of Approval
In support of the annual Remembrance Day Parade, the District of Maple Ridge requests the
organizer to:
1. provide all necessary traffic controls, parking and emergency access acceptable to the
RCMP, Fire Department and the Corporation of the District of Maple Ridge (the District);
2. notify local Ambulance Services of the event;
3. make arrangements with Coast Mountain Bus Company for any required rerouting of buses;
4. obtain any required permits from the District of Maple Ridge Parks and Leisure Services
Department for park facility use;
5. advertise the event in a local newspaper and notify all surrounding businesses of the event (a
minimum of one week prior to the event date);
6. notify surrounding businesses of pending road closures, by letter provided by the District on
behalf of the organizer;
7. must maintain access for emergency services to the effected areas at all times;
8. hold and save harmless the District from and against all claims, and damages arising out
of or in any way connected with the event;
9. obtain and maintain during the term of this event a comprehensive general liability
insurance policy providing coverage of not less than $5,000,000.00, naming the
Corporation of the District of Maple Ridge as an additional named insured and MUST have
the following statement written in the policy:
"Naming the District as an additional insured and providing that the said policy
shall not be cancelled, lapsed or materially altered without 30 days notice in
writing to the District."
Policies without this statement or an altered statement will NOT be accepted. The policy
shall also include a Cross Liability Clause. A copy of such policy shall be delivered to the
Corporate Officer prior to the event; and
10. refurbish all municipal infrastructure to an equal or better condition than that which
existed prior to the event, all within 24 hours of the completed event, to the satisfaction of
the District.
The Corporation of the District of Maple Ridge reserves the right to withdraw this permission to use
municipal streets should the organizers fail to comply with the above requirements.
Chief Administrative Officer
The Royal Canadian Legion
MAPLE RIDGE BRANCH 88
B.C./ Yukon Command
12101 - 224th Street, Maple Ridge, B.C. V2X 6B7 �.
Office: 604-463-5101 Fax: 604-466-3032
E-mail: legion88Ltelus.net Website: www.legion88.ca ' 2�
C�L�T 0 '::_�11
September 29, 2011
Michael Eng,
Engineering Dept.,
District of Maple Ridge
11995 Haney Place,
Maple Ridge, B.C.
V2X 6A9
Dear Mr. Eng:
The Maple Ridge Branch of the Royal Canadian Legion will be conducting its annual
Remembrance Day Parade on Friday, November 11, 2011 between the hours of 10:30
AM and 11:45 AM down the east side of 224"' Street between Brown Avenue and the
bandstand.
We will advise B.C. Transit, Maple Ridge Fire Dept. and the B.C. Ambulance service of
the time and route of the parade.
Also enclosed is the required insurance coverage of $5,000,000 comprehensive general
liability naming the Corporation as an additional insured.
In order to meet the approval of the engineering department of the District of Maple
Ridge we include the approval of the traffic control plan by the RCMP.
I trust the above meets your requirements.
Thank you.
Yours truly,
Shawn Ro mson
Secretary Manager
Form "A"
Details of event: Date: November 11, 2011
Contact Person: Shawn Robinson Phone: 463-5101 Fax: 466-3032
Details:
Annual Remembrance Parade, Friday, November 11, 2011 leaving the Legion at 121201
— 224`hh Street at 10:30 AM.
Parade leaves 224th St. at Brown Avenue and travels down the east side of 224th Street to
the Cenotaph at Memorial Peace Park. Ceremonies take place until 11:10 AM. Parade
then leaves Cenotaph and retraces route to Legion, arriving at 11:30 AM.
224th Street from Dewdney Trunk Road to Cenotaph will be closed during the duration of
the parade and ceremonies.
Sketch of Traffic Control Plan
SEE ATTACHED PLAN
224th Street
RCMP concurrence for the proposed Traffic Control Plan
CpL M Sommft, C3014
FIMpOwdom RM XNi
The following will be advised of the event:
BC Transit, Maple Ridge Fire Dept. BC Ambulance Services
r—a--o•—•—••••••»t••,..,vs. i.aaYw�a\IU�GOL OG1
GoP-Sle.
Address Maple Ridge, BC
�Maps Cana
of 1
9/23/2008 8:06 AM
The loyal Canadian Legion
MAPLE RIDGE BRANCH 88
B.C./ Yukon Command
12101 - 224th Street, Maple Ridge, B.C. V2X 6B7
Office: 604-463-5101 • Fax: 604-466-3032 • Lounge - 604-463-9342
E-mail: legion88@telus.net - Website: www3.telus.net/legion88
September 9, 2011
Maple Ridge Fire Department,
22703 Dewdney Trunk Road,
Maple Ridge, B.C.
V2X 3K3
Dear Sirs:
The Royal Canadian Legion Maple Ridge Branch #88 will be conducting the annual
Remembrance Day Parade on Friday, November 11, 2011 and wish to notify you that the
east side of 224th Avenue from 121 st Ave. to Selkirk Ave. will be closed from the hours
of I OAM to Noon.
We also invite your participation in our parade which will form up at 10:00 AM and leave
the Legion at 10:30 AM en route to the Cenotaph and Memorial Peace Park.
Thank you.
Yours quPp
3iffi MacDonald,
President
Page 1 of 1
Ruby Tam
From:
Mark Smitton
Sent:
September 26, 2011 12:09 PM
To:
Michael Eng; Ruby Tam
Subject:
Nov 11th raod closure
Attachments: 09-26-201 1.pdf
Received acknowledged and approved
Ata)& Smattm
Assistant Fire Chief
Fire Prevention/Communications
www.maple ridgefire.ca
604-476-3053
26/09/2011
COiY1 CU
Cana
DATE (MMIDDIYYYY)
ID a CERTIFICATE OF LIABILITY INSURANCE
9/28/2011
INSURANCE IS PROVIDED BY LOMBARD GENERAL INSURANCE COMPANY OF CANADA (HEREINAFTER
Policy 1919597
CALLED THE INSURER).
Number:
This is to certify to:
Policy Effective Date:
DISTRICT OF MAPLE RIDGE, CITY OF PITT MEADOWS, SCHOOL DISTRICT 42,
(MMIDDYYYY): 04111/2011
AND MAPLE RIDGE PARKS AND LEISURE SERVICES COMMISSION
Policy Expiry Date:
that policy of insurance herein described has been issued to the Insured named below and is in force at this dale.
(MMIDDnYYY): 0411112012
Name of Insured: ROYAL CANADIAN LEGION #88
THIS CERTIFICATE IS
ISSUED AS A MATTER OF
INFORMATION ONLY AND
Address of Insured: 12101 224 St, MAPLE RIDGE, BC V2X687
CONFERS NO RIGHTS
UPON THE CERTIFICATE
HOLDER.
Location and Operations to which this Certificate applies:
THIS CERTIFICATE DOES
NOT AMEND, EXTEND OR
AS REQUIRED FOR REMEMBRANCE DAY ACTIVITIES ON OR ABOUT NOVEMBER 11, 2011
ALTER THE COVERAGE
AFFORDED BY THE
POLICY,
THE POLICY OF INSURANCE HAS BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY
BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICY DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICY. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
ADDITIONAL
INSURED
TYPE OF INSURANCE
LIMITS
❑
GENERAL LIABILITY
EACH OCCURRENCE
$5,000,000
M COMMERCIAL GENERAL LIABILITY
PERSONAL & ADVERTISING INJURY
$5,000,000
DOCCURRENCE ❑CLAIMS MADE
PRODUCTS -COMPLETED OPERATIONS AGGREGATE
$5,000,000
❑
GENERAL AGGREGATE
$5,000,000
MEDICAL EXPENSE (ANY ONE PERSON)
$25,000
GENERAL AGGREGATE LIMIT APPLIES PER.
a POLICY ❑ PROJECT ❑ LOCATION
TENANT'S LEGAL LIABILITY (EACH PREMISES)
$250,000
0 NON -OWNED AUTO
NON -OWNED AUTO
$1,000,000
EMPLOYER'S LIABILITY
❑ BODILY INJURY
EACH PERSON
EACH ACCIDENT
AUTOMOBILE LIABILITY
COMBINED SINGLE LIMIT (EACH ACCIDENT)
❑ ALL OWNED AUTOS ❑ SCHEDULED AUTOS
❑ HIRED AUTOS ❑ NON -OWNED AUTOS
LEASED AUTOS ❑
Ej
GARAGE LIABILITY
❑ ANY AUTO
AUTO —EACH ACCIDENT
EACH ACCIDENT
❑
❑
EXCESSIUMBRELLA LIABILITY
EACH OCCURRENCE
❑ OCCURRENCE ❑ CLAIMS MADE
...•......
AGGREGATE
--••-•-•••-
❑
OTHER CROSS LIABILITY CLAUSE
...............
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT I SPECIAL PROVISIONS
DISTRICT OF MAPLE RIDGE, CITY OF PITT MEADOWS, SCHOOL DISTRICT 42 AND MAPLE RIDGE PARKS & LEISURE SERVICES
COMMISSION ARE ADDITIONAL INSUREDS AS THEIR INTEREST MAY APPEAR BUT ONLY WITH RESPECT TO THEIR VICARIOUS LIABILITY
ARISING FROM THE NAMED INSUREDS OPERATIONS DESCRIBED ABOVE.
CANCELLATION SHOULD THE ABOVE DESCRIBED POLICY BE CANCELLED BEFORE THE EXPIRATION DATE, THE INSURER WILL
ENDEAVOR TO MAIL 1 DAYS WRITTEN NOTICE TO THE TIFICATE HOLDER NAMED ABOVE, BUT FAILURE TO DO SO SHALL
IMPOSE NO OBLIGATION OR LIABILITY OF ANY KINQ UPON TH INSURER, ITS AGENTS OR REPRESENTATIVES.
AUTHORIZED-.R8 PRESENTATIVE
- f
Cerrifrca/ Lrability-English-la-ZOtd QL,11)
Deep Roots
Greater Heights
TO:
FROM:
SUBJECT:
District of Maple Ridge
His Worship Mayor Ernie Daykin DATE: October 17, 2011
and Members of Council FILE NO:
Chief Administrative Officer
Disbursements for the month ended September 30, 2011
EXECUTIVE SUMMARY:
Council has authorized all voucher payments to be approved by the Mayor or Acting Mayor and a
Finance Manager. Council authorizes the vouchers for the following period through Council resolution.
The disbursement summary for the past period is attached for information. Expenditure details are
available by request through the Finance Department.
RECOMMENDATION:
That the "disbursements as listed below for the month ended September 30, 2011 now be
approved".
GENERAL $ 9,237,842
PAYROLL $ 1,556,342
PURCHASE CARD $ 104.864
48
DISCUSSION:
a) Background Context:
The adoption of the Five Year Consolidated Financial Plan has appropriated funds and
provided authorization for expenditures to deliver municipal services.
The disbursements are for expenditures that are provided in the financial plan.
b) Community Communications:
The citizens of Maple Ridge are informed on a routine monthly basis of financial
disbursements.
1131
c) Business Plan / Financial Implications:
Hi hif hts of lar er items included in Financial Plan or Council Resolution
• Double M Excavating Ltd. - 232 Street drainage improvements $ 733,660
• Fraser Valley Regional Library - 3rd quarter member assessment $ 593,871
• Microserve - mobile computers, phone systems & plotter $ 156,220
• Patricia A. Watson, Notary - Land acquisition $ 380,439
• Precise Crossing Ltd. - Sanitary sewer extension to Corrections $ 525,016
• Receiver General - RCMP contract Apr-Jun/11 $ 2,892,177
• RG Arenas - Ice rentals June, July & August $ 170,228
d) Policy Implications:
Approval of the disbursements by Council is in keeping with corporate governance practice.
CONCLUSIONS:
The disbursements for the month ended September 30, 2011 have been reviewed and are in order.
Prepared by: G'Ann Rygg
Accounting Clerk II
Approved by: Tr hompson, CGA
Manager of Financial Planning
Approved by: P0 Gill, bBA, CGA
GM - orate inanciat ices
Concurrence: J.L. (Jim) ule
Chief Ad inistrative Officer
gmr
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
MONTHLY DISBURSEMENTS - SEPTEMBER 2011
VENDOR NAME
DESCRIPTION QF PAYMENT
0871933 BC Ltd
Security refund
775983 BC Ltd
Roadside mowing
AT & H Industries Inc
Gravel & dump fees
Alpi Construction Inc.
Security refund
BC Hydro
Electricity Sept
BC SPCA
Contract Sept
Community Animal Centre development - 50% share
Boileau Electric & Pole Ltd
Maintenance: LED lights
Pole installation @ 203rd & 119th
Pole installation @ 203rd & Stewart
Replace damaged signal pole
Replace stolen wire @ Hammond Road
Server outlets @ Fire Hall #1
Street lights
CUPE Local 622
Dues - pay periods 11/18 & 11/19
Canadian Lawn Care Services
224th Street loading/unloading area
Chevron Canada Ltd
Fuel Oct
Columbia Bitulithic Ltd
Duraphalt
Co -Pilot Industries
Gravel & dump fees
Corix Water Products
Waterworks supplies
DMS Enterprises
Refund building permit
Directional Mining & Drilling
Kanaka Creek watermain @ Lougheed Hwy
Abernathy Way storm pipe
Double M Excavating Ltd
232 Street Drainage Improvements
Fitness Edge
Fitness classes & programs
Fleetmatics USA, LLC
Vehicle tracking units
Fraser Valley Regional Library
3rd quarter member assessment
Geo Media Engineering Ltd
Albion dyke review
Golder & Associates
Albion dyke seismic assessment
River Road drainage improvement
248 Street slope movement investigation
Greater Vanc Water District
Barnston/Maple Ridge pump station
Guillevin International Inc
Fire fighters' equipment
Fire fighters' protective wear
Operations electrical supplies
SCBA equipment upgrade
Imperial Paving
2011 annual pavement rehabilitation program
Roadworks
Interprovincial Traffic Sery
Railway safety
Upgrade conflict monitors
Jacks Automotive & Welding
Fire Dept equipment repairs
Manulife Financial
Employee benefits premiums
Maple Ridge & PM Arts Council
Art Centre grant Sep
Arts program subsidy for marketing
Program revenue Aug
Theatre rental
Medical Services Plan
Employee medical & health premiums
Metro Motors Ltd
2011 Ford F25 Supercab 4X2
Microserve
Mobile computer replacement
Phone systems
Plotter replacement
Municipal Pension Plan BC
Employee benefits premiums
Newlands Lawn & Garden Mainten
Grass cutting
26,153
39,436
141
2,175
2,922
2,731
5,725
1,330
3,881
31,368
18,312
7,134
8,432
1,186
2,107
213
798
13,499
65,045
14,530
30,258
9,363
46,392
1,400
16,471
318
124,619
4,209
27,392
AMOUNT
117,390
17,987
33,389
26,000
38,093
65,589
18,905
34,758
119,002
87,246
66,589
35,873
16,676
24,094
49,680
733,660
19,461
22,015
593,871
16,957
16,752
96,257
16,61.7
79,575
39,621
15,565
129,307
64,582
31,084
41,897
156,220
349,878
18,066
Now Solutions
Payroll software annual license
Ocean Pipe T6045
Worksyard pipe
Patricia A Watson, Notary
Land acquisition
Pedre Contractors Ltd
230 Street storm sewer replacement
Precise Crossings Ltd
Sanitary sewer extension to Correction Centre
Raincity Janitorial Sery Ltd
Janitorial services:
Firehalls
Library
Municipal Hall
Operations
Randy Herman Building
RCMP
Receiver General For Canada
Employer/Employee remit PP11/18 & PP11/19
RCMP contract Apr-Jun/11
RG Arenas (Maple Ridge) Ltd
Ice rental June, July & August
Ridge Meadows Recycling Society
Monthly contract for recycling Sept
Weekly recycling
Litter pick-up contract
Royal Lepage Brookside Realty
Land acquisition deposit
Scottish Line Painting Ltd
Road painting
Tikal Construction Ltd.
Leisure Centre change rooms re -tile
Tundra Plumbing Ltd
Plumbing: Albion Fairgrounds
Cottonwood BMX
Osprey Park
Pitt Meadows Family Rec. Centre
Thomas Haney Skate Park
Whonnock Lake
Valley Landscaping Ltd
Websters Corners Park
Valley Traffic Systems Inc
Traffic control
Warrington PCI Management
Advance for Tower common costs Sept
Tower expenses Aug
Winvan Paving Ltd
122 Avenue bike lane
Young, Anderson - Barristers
Professional fees August
Disbursements In Excess $15,000
Disbursements Under $15,000
Total Payee Disbursements
Payroll PP11/18 & PP11/19
Purchase Cards - Payment
Total Disbursements September 2011
GMR
\\DOVE\CorpServ\Finance\Accounting\Accounts Payable\AP Disbursements\2011\[Monthly_Council_Report_2011.xlsx]SEP'11
6,443
5,230
2,907
2,926
4,503
3,223
573,204
2,892,177
92,000
383
1,848
7,875
622
1,208
487
4,917
??1
60,000
5,848
51,134
16,649
380,439
41,933
525,016
25,232
3,465,381
170,228
94,231
20,000
75,413
96,370
15,330
20,071
25,747
65,848
71,713
38,716
8,392,107
845,735
9,237,842
1,556,342
104,864
10,899,048