Loading...
HomeMy WebLinkAbout2007-03-13 Council Meeting Minutes.pdf Corporation of the District of Maple Ridge COUNCIL MEETING March 13, 2007 The Minutes of the Municipal Council Meeting held on March 13, 2007 at 7:00 p.m. in the Council Chamber of the Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Appointed Staff Mayor G. Robson J. Rule, Chief Administrative Officer Councillor E. Daykin M. Murray, General Manager of Community Development, Councillor J. Dueck Parks and Recreation Services Councillor A. Hogarth J. Bastaja, Acting General Manager Corporate and Financial Councillor L. King Services Councillor C. Speirs F. Quinn, General Manager Public Works and Development Councillor K. Stewart Services J. Pickering, Director of Planning C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Other Staff as Required D. Cramb, Recreation Manager - West B. McDonald, Director of Licenses, Permits and Bylaws Note: These Minutes are also posted on the Municipal Web Site at www.mapleridge.org The meeting was filmed by Shaw Communications Inc. 100 CALL TO ORDER 200 OPENING PRAYERS Mike Schroeder, Generations Christian Fellowship 300 INTRODUCTION OF ADDITIONAL AGENDA ITEMS 400 APPROVAL OF THE AGENDA The agenda was approved as circulated. Council Minutes March 13, 2007 Page 2 of 14 500 ADOPTION AND RECEIPT OF MINUTES R/07-133 501 Minutes Regular Council It was moved and seconded February 27, 2007 That the minutes of the Regular Council Meeting of February 27, 2007 be adopted as circulated. CARRIED R/07-134 502 Minutes Development It was moved and seconded Agmts Com That the minutes of the Development Agreements Committee Meetings of February 26, 28, March 1 (2), 2007 be received. CARRIED 600 PRESENTATIONS AT THE REQUEST OF COUNCIL - Nil 700 DELEGATIONS - Nil 800 UNFINISHED BUSINESS 801 DVP/091/04, 23645 133 Avenue To vary the maximum permitted building height of 9 metres to 10 metres on Lots 12 through 18 of the first phase in a two phase subdivision in order to permit a three storey house that will appear as two storeys from the front. The Manager of Legislative Services advised that no correspondence had been received regarding this application. R/07-135 DVP/091/04 Sign and seal It was moved and seconded That the Corporate Officer be authorized to sign and seal DVP/091/04 respecting property located at 23645 133 Avenue. CARRIED Council Minutes March 13, 2007 Page 3 of 14 900 CORRESPONDENCE 1000 BY-LAWS Bylaws for Final Reading 1001 RZ/068/06 Maple Ridge Zone Amending Bylaw No. 6430-2006 To amend the zoning bylaw to allow for mid-size daycare facilities for up to 15 children in residential areas. Final reading. R/07-136 BL 6430-2006 It was moved and seconded Final reading That Maple Ridge Zone Amending Bylaw 6430-2006 be reconsidered and adopted. CARRIED Councillor Hogarth - OPPOSED 1002 RZ/068/06 Maple Ridge Off Street Parking and Loading Amending Bylaw No. 6431-2006 To establish parking requirements for Neighbourhood Daycare centres. Final reading. R/07-137 BL 6431-2006 It was moved and seconded Final reading That Maple Ridge Off Street Parking and Loading Amending Bylaw No. 6431-2006 be reconsidered and adopted. CARRIED Councillor Hogarth - OPPOSED Council Minutes March 13, 2007 Page 4 of 14 1003 Maple Ridge Establishment of Officers Bylaw No. 6465-2007 To establish the positions of Chief Administrative Officer, Corporate Officer and Financial Officer Final reading. R/07-138 BL 6465-2007 It was moved and seconded Final reading That Maple Ridge Zone Establishment of Officers Bylaw No. 6465-2007 be reconsidered and adopted. CARRIED 1004 Maple Ridge Agricultural Advisory Committee Bylaw No. 6471-2007 To establish the formation of an Agricultural Advisory Committee Final reading. R/07-139 BL 6471-2007 It was moved and seconded Final reading That Maple Ridge Agricultural Advisory Committee Bylaw No. 6471-2007 be reconsidered and adopted. CARRIED Councillor Speirs – OPPOSED COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes – March 5, 2007 R/07-140 Minutes – COW It was moved and seconded March 5, 2007 That the minutes of the Committee of the Whole Meeting of March 5, 2007 be received. CARRIED Council Minutes March 13, 2007 Page 5 of 14 Public Works and Development Services 1101 RZ/016/07, 20130 Lougheed Highway, CS-1 to C-2 Staff report dated February 26, 2007 recommending that Maple Ridge Zone Amending Bylaw No. 6469-2007 to allow a broader range of professional services and retail uses be read a first time and be forwarded to Public Hearing. R/07-141 RZ/016/07 It was moved and seconded BL 6469-2007 First 1. That Maple Ridge Zone Amending Bylaw No. 6469-2007 be read a first time and be forwarded to Public Hearing; and 2. That the following term(s) and condition(s) be met prior to final reading. i) Approval from the Ministry of Transportation CARRIED 1102 VP/092/06, 20110 Lougheed Highway Staff report dated February 26, 2007 recommending that the Manager of Legislative Services be authorized to notify qualifying property owners that approval of VP/092/06 to waive the requirement for a 1.5 metre width landscape strip will be considered by Council at the March 27, 2007 meeting. R/07-142 VP/092/06 It was moved and seconded Notification That the Manager of Legislative Services be authorized to notify qualifying property owners that approval of VP/092/06 respecting property located at 20110 Lougheed Highway will be considered by Council at the March 27th, 2007 meeting. CARRIED Council Minutes March 13, 2007 Page 6 of 14 1103 DVP/049/06, DP/049/06, 20133 Lougheed Highway Staff report dated February 27, 2007 recommending that the Manager of Legislative Services be authorized to notify qualifying property owners that approval of DVP/049/06 to vary the front setback will be considered by Council at the March 27, 2007 meeting and that upon favourable consideration of DVP/049/06, DP/049/06 to permit a financial services building with drive- through ATM be approved. R/07-143 DVP/049/06 It was moved and seconded Notification DP/049/06 Sign and seal That the Manager of Legislative Services be authorized to notify qualifying property owners that approval of DVP/049/06 respecting property located at 20133 Lougheed Highway will be considered by Council at the March 27th, 2007 Council meeting; and further That the Manager of Legislative Services be authorized to sign and seal DP/049/06 respecting property located at 20133 Lougheed Highway subject to approval of DVP/049/06. CARRIED 1104 Liquor Primary Licence – Extension of Hours Staff report dated February 5, 2007 recommending that the extension of operating hours for the Wolf Bar liquor primary licence not be supported. R/07-144 Liquor Primary It was moved and seconded Licence – Extension Of Hours DEFEATED Whereas the District of Maple Ridge Council considered an application for the extension of operating hours for a liquor primary licence for the Wolf Bar; and Whereas letters were sent to 108 surrounding residents and businesses requesting comments on the proposal and no responses were received; and Council Minutes March 13, 2007 Page 7 of 14 Whereas there is only one other liquor primary establishment within the District of Maple Ridge with operating hours until 2 a.m. on Sundays and Council was not granted an opportunity to comment on those operating hours; and Whereas the RCMP and the Bylaw Enforcement Department are concerned that should the Wolf Bar be granted an extension of operating hours on Sundays, then other local liquor primary establishments may request similar consideration, which if granted, may result in negative impacts for the neighbourhoods surrounding the establishments in terms of late night noise and traffic congestion; Therefore, be it resolved that the District of Maple Ridge Council does not support the extension of operating hours for the Wolf Bar liquor primary licence. DEFEATED Mayor Robson, Councillors King, Speirs, Stewart, Daykin, Dueck and Hogarth - OPPOSED The Director of Licenses, Permits and Bylaws advised that the applicant would have to re-apply if Council wished to support the extension for a trial period. He also advised that should there be problems due to the extended hours in the future, these would be dealt with either through the District’s business license bylaw or with the Liquor Control Board. R/07-145 Liquor Primary It was moved and seconded Licence – Extension Of Hours Whereas the District of Maple Ridge Council considered an application for an extension of operating hours to a liquor primary license for the Wolf Bar; and Whereas letters were sent to 108 surrounding residents and businesses requesting comment on the application and no responses were received; and Whereas there is no history of traffic or noise complaints received by the Bylaw Enforcement Department or the R.C.M.P as a result of the operation of the establishment; and Council Minutes March 13, 2007 Page 8 of 14 Whereas Council understands that support of this application for extended hours may result in similar requests from other liquor primary license holders within the District of Maple Ridge; Therefore, Be It Resolved That the District of Maple Ridge Council supports the extension of operating hours for the Wolf Bar liquor primary license. CARRIED Councillor Daykin - OPPOSED 1105 Maple Ridge Watercourse Protection Amending Bylaw No. 6468-2007 Staff report dated February 22, 2007 recommending that Maple Ridge Watercourse Protection Amending Bylaw No. 6468-2007 be given first, second and third reading. R/07-146 BL 6468-2007 It was moved and seconded Three readings That Maple Ridge Watercourse Protection Amending Bylaw No. 6468-2007 be read a first, second and third time. CARRIED 1106 Award of Contract, Rehabilitation of Large Culverts, 116 Avenue and Dewdney Trunk Road Staff report dated February 21, 2007 recommending that Contract E05-010-022 be awarded to Double M Excavating Ltd. and that the Mayor and the Corporate Officer be authorized to execute the contract. R/07-147 Award of It was moved and seconded Contract E05-010-022 That Contract E-05-010-022, Corrugated Steel Pipe Arch Culvert, Concrete Relining the Bottom and Fish Baffles Installation, be awarded to Double M Excavating Ltd. in the amount of $188,600.00 and the Mayor and the Corporate Officer be authorized to execute the contract. CARRIED Council Minutes March 13, 2007 Page 9 of 14 1107 Run the Ridge Staff report dated February 12, 2007 recommending that the use of the municipal streets for the first Run the Ridge event on Sunday, March 25, 2007, between 9:00 a.m. and 1:00 p.m., be authorized. R/07-148 Run the Ridge It was moved and seconded Use of Municipal Streets That the use of municipal streets be authorized for the first Run the Ridge event on Sunday, March 25, 2007, between 9:00 a.m. and 1:00 p.m., provided the conditions outlined in Schedule ‘A’ attached to the staff report dated February 12, 2007 are met. CARRIED Financial and Corporate Services (including Fire and Police) 1131 Disbursements for the month ended January 31, 2007 Staff report dated February 26, 2007 recommending that the disbursements for the month ended January 31, 2007 be approved. R/07-149 Disbursements It was moved and seconded Month ended January 31, 2007 That the disbursements as listed below for the month ended January 31, 2007 now be approved. General $ 6,233,779. Payroll $ 973,662. Purchase Card $ 99,142. $7,306,583. CARRIED Council Minutes March 13, 2007 Page 10 of 14 Community Development and Recreation Service 1151 Public Art Policy Staff report dated February 26, 2007 recommending that the policy attached to the report be endorsed, that a Public Art Policy Steering Committee be established once funding is provided, that funding of $40,000 be considered in the 2009-2013 financial plan, that 1.25% of the construction budget of any new District public building be directed to inclusion of art in the design and that staff be directed to develop a mechanism to encourage the private sector to integrate public art into their developments. The Recreation Manager – West gave a power point presentation outlining the Public Art Policy. The General Manager of Community Development, Parks and Community Services requested that Item No. 4 in the Public Art Policy resolution include the caveat ‘commencing in 2009’ in preparation for the capital budget. R/07-150 Public Art It was moved and seconded Policy 1. That the Public Art Policy attached to the February 26, 2007 report on this subject be endorsed in principle noting that ongoing municipal funding for its implementation will need to be considered in future business planning cycles commencing in 2009 or later. 2. That, once funding is provided, a Public Art Policy Steering Committee be appointed by bylaw (as a Committee of Council) comprised of but not limited to the following individuals: • 2 artists; • 1 art curator or an art educator; • 1 member from the Arts Council; • 1 landscape architect, planner or architect; • 1 developer well established in the community; • 1 member from the community; • 1 member of Council (ex-officio). And that this Committee further develop the following components of the Public Art Procedures Document; Council Minutes March 13, 2007 Page 11 of 14 • Private Sector Guidelines; • A Public Art Master Plan; • A procedure for De-accessioning; • Procedures for considering and receiving Donations; • Procedures for considering offers to the District of Artwork; • Procedures relating to the placement of Temporary Works of Art; • Maintenance Procedures; • Procedures related to managing controversy; • Education; 3. That annual funding in the amount of $40,000 for the Public Art Program be considered as early as possible in the 2009-2013 long term financial plan and that the fund increase incrementally each year until it reaches an annual amount of $70,000 noting that funding would be utilized; a) to manage the program and steering committee (up to a maximum of 10% of the available funding) b) to commission works of art c) to maintain the art infrastructure (up to a maximum of 10% of available funding) 4. That 1.25% of any new District of Maple Ridge (public) building construction costs be incorporated into the project budget for integration of art into the design of the building commencing in 2009. 5. That Staff be directed to explore the possibility of developing a mechanism to encourage developers (private sector policy) to integrate public art into their developments. 6. That staff be directed to explore the possibility of incorporating public art into the downtown beautification program which is to be the subject of a Spirit Square grant application in 2008 and, if the grant is approved, utilize the services of an ad hoc committee structured in the same fashion as the committee described above to select and advance the project. CARRIED Mayor Robson - OPPOSED Council Minutes March 13, 2007 Page 12 of 14 Correspondence - Nil Other Committee Issues - Nil 1200 STAFF REPORTS The Chief Administrative Officer gave an update on the flood situation in the Maple Ridge area. He advised that the Property and Risk Manager had been appointed to assist members of the public who require additional information in regard to property damage. The General Manager, Public Works and Development Services advised that the Provincial Emergency Program would be accepting claims for uninsured property damage resulting from the flooding. 1300 INFORMATION UPDATES (including items of Community interest) - Nil 1400 RELEASE OF ITEMS FROM CLOSED COUNCIL – Nil 1500 COUNCILLORS’ REPORTS Councillor King Councillor King offered congratulations to Mr. Mike Murray, General Manager of Community Development, Parks and Recreation Services and to Ms. Audrey Salahub, on being recipients of the Provincial Community Achievement Award. Councillor King also thanked the emergency response team for the work done during the rain event. Council Minutes March 13, 2007 Page 13 of 14 Councillor Speirs Councillor Speirs commented on calls he received during the flooding event and on the action of the Emergency Operations Centre. He attended a Parks and Leisure Services Commission meeting, a Pitt Meadows Airport Society meeting and a performance at the Art Centre. Councillor Stewart Councillor Stewart attended the Greater Vancouver Regional District Labour meeting, a meeting of the Lower Mainland Treaty Advisory Committee and had the opportunity to view a new fuel vapour technology car being developed in Maple Ridge. Councillor Hogarth Councillor Hogarth represented the District at the appointment of Mr. Gary Bass as Deputy Commissioner for the BC Yukon RCMP and attended a meeting of an accessibility subcommittee. He announced that the Rick Hansen Wheels-in-Motion event would be held on June 10th. Councillor Dueck Councillor Dueck attended the Social Planning Advisory Committee meeting. She volunteered her time to bag groceries for an annual fundraiser at Safeway to benefit the Hospice Society. Councillor Daykin Councillor Daykin attended meetings of the Recycling Society and the Emergency Operations Centre. He reminded all that Earth Day is Sunday, April 22nd and that March 17th is St. Patrick’s Day. 1600 MAYOR’S REPORT Mayor Robson advised that members of Toastmaster had offered their services as public speaking coaches to members of Council. 1700 OTHER MATTERS DEEMED EXPEDIENT - Nil 1800 NOTICES OF MOTION - Nil Council Minutes March 13, 2007 Page 14 of 14 1900 QUESTIONS FROM THE PUBLIC - Nil 2000 ADJOURNMENT - 8:05 p.m. _______________________________ G. Robson, Mayor Certified Correct ___________________________________ C. Marlo, Corporate Officer