HomeMy WebLinkAbout2013-03-18 Committee of the Whole Meeting Agenda and Reports.pdfDistrict of Maple Ridge
COMMITTEE OF THE WHOLE
AGENDA
March 18, 2013
1:00 p.m.
Council Chamber
Committee of the Whole is the initial venue for review of issues. No voting
takes place on bylaws or resolutions. A decision is made to send an item to
Council for debate and vote or to send an item back to staff for more
information or clarification before proceeding to Council.
Note: If required, there will be a 15 -minute break at 3:00 p.m.
Chair: Acting Mayor
1. DELEGAT/ONS/STAFFPRESENTAT/ONS- (10 minutes each)
1:00 p.m.
1.1 Fire Department Update
2. PUBL/C WORKS AND DEVELOPMENT SERV/CES
Note: Owners and/or Agents of Development Applications may be permitted
to speak to their applications with a time limit of 10 minutes.
Note: The following items have been numbered to correspond with the Council
Agenda:
1101 2013-005-RZ, 19989, 19975, 19997, 20010 and 20035 Dunn Avenue,
RS -3 to P-6
Staff report dated March 18, 2013 recommending that Maple Ridge Zone
Amending Bylaw No. 6970-2013 to rezone from RS -3 (One Family Rural
Residential) to P-6 (Civic Institutional) to permit a HandyDART dispatch office
trailer and vehicle parking be given first reading and that the applicant provide
further information as described on Schedule A of the Development
Procedures Bylaw No. 5879-1999.
Committee of the Whole Agenda
March 18, 2013
Page 2 of 4
1102 2013-016-RZ, 20178 Chatwin Avenue, RS -3 and RS -1 to RS -1b
Staff report dated March 18, 2013 recommending that Maple Ridge Zone
Amending Bylaw No. 6978-2013 to rezone from RS -3 (One Family Rural
Residential) and RS -1 (One Family Urban Residential) to RS -1b (One Family
Urban Residential - Medium Density) to permit a future subdivision of
approximately 16 lots be given first reading and that the applicant provide
further information as described on Schedules B and F of the Development
Procedures Bylaw No. 5879-1999, along with the information required for a
Subdivision application.
1103 2012-049-RZ , Early Consultation Report, Maple Ridge Official Community
Plan Amending Bylaw No. 6979-2013, 12420 269 Street
Staff report dated March 18, 2013 recommending that no additional
consultation be required beyond the early posting on the District's website,
together with an invitation to the public to comment, for Maple Ridge Official
Community Plan Amending Bylaw No. 6979-2013 to re -designate property
from Suburban Residential to Suburban Residential and Conservation to
reflect the dedication of watercourses and riparian areas.
1104 SP/100/08, Soil Deposit Permit, 24180 116 Avenue
Staff report dated March 18, 2013 recommending that Application
SP/100/08 for a soil deposit permit at 24180 116 Avenue be forwarded to
the Agricultural Land Commission.
3. FINANCIAL AND CORPORATE SERV/CES (including Fire and Police)
1131 Disbursements for the month ended February 28, 2013
Staff report dated March 18, 2013 recommending that the disbursements for
the month ended February 28, 2013 be approved.
1132 Preliminary 2012 Year End Update - General Revenue Fund
Staff report dated March 18, 2013 providing a preliminary update of 2012
results in the General Revenue Fund and an update on gaming revenues.
Committee of the Whole Agenda
March 18, 2013
Page 3 of 4
1133 Tax Notice Delivery and Payment Options
Staff report dated March 18, 2013 recommending that the Corporate Officer
be authorized to execute a three (3) year agreement with Paymentus for
delivery of an online credit card payment service for property taxes and
utilities.
1134 Water and Sewer Amending Bylaws
Staff report dated March 18, 2013 recommending:
1134.1 Maple Ridge Sewer Rate Amending Bylaw No. 6975-2013
That Maple Ridge Sewer Rate Amending Bylaw No. 6975-2013 be given
first, second and third readings.
1134.2 Maple Ridge Water Service Amending Bylaw No. 6976-2013
That Maple Ridge Water Service Amending Bylaw No. 6976-2013 be given
first, second and third readings.
1135 Award of Contract, Fire Truck (Tender 2) Replacement
Staff report dated March 18, 2013 recommending that the contract for the
construction of one fire tender (tanker) apparatus be awarded to Smeal Fire
Apparatus Co. and that the Corporate Officer be authorized to execute the
contract.
4. COMMUNITY DEVELOPMENT AND RECREATION SERV/CES
1151
5. CORRESPONDENCE
1171
6. OTHER ISSUES
1181
Committee of the Whole Agenda
March 18, 2013
Page 4 of 4
7. ADJOURNMENT
8. COMMUNITY FORUM
COMMUNITY FORUM
The Community Forum provides the public with an opportunity to ask questions of
Council on items that are of concern to them, with the exception of Public Hearing
by-laws that have not yet reached conclusion.
Council will not tolerate any derogatory remarks directed at Council or staff
members.
Each person will be permitted 2 minutes to speak or ask questions (a second
opportunity is permitted if no one else is sitting in the chairs in front of the
podium). Questions must be directed to the Chair of the meeting and not to the
individual members of Council. The total time for this Forum is limited to 15
minutes.
If a question cannot be answered, the speaker will be advised when and how a
response will be given.
Other opportunities are available to address Council including public hearings and
delegations. The public may also make their views known to Council by writing or
via email and by attending open houses, workshops and information meetings.
Serving on an Advisory Committee is an excellent way to have a voice in the future
of this community.
For more information on these opportunities contact:
Clerk's Department at 604-463-5221 or clerks@mapleridge.ca
Mayor and Council at mayorandcouncil@mapleridge.ca
Checked by:
Date:
4
Ml P;nC,r
Oaep Aaars
Groan" Hr4hdc
District of Maple Ridge
TO: His Worship Mayor Ernie Daykin MEETING DATE: March 18, 2013
and Members of Council FILE NO: 2013-005-RZ
FROM: Chief Administrative Officer MEETING: C of W
SUBJECT: First Reading
Maple Ridge Zone Amending Bylaw No. 6970-2013
19989, 19975, 19997, 20010, and 20035 Dunn Avenue
EXECUTIVE SUMMARY:
An application has been received to rezone the subject property from RS -3 (One Family Rural
Residential) to P-6 (Civic Institutional) to permit a HandyDART dispatch office trailer and vehicle
parking. To proceed further with this application additional information is required as outlined
below.
RECOMMENDATIONS:
In respect of Section 879 of the Local Government Act, requirement for consultation during the
development or amendment of an Official Community Plan, Council must consider whether
consultation is required with specifically:
i. The Board of the Regional District in which the area covered by the plan is located, in the
case of a Municipal Official Community Plan;
ii. The Board of any Regional District that is adjacent to the area covered by the plan;
iii. The Council of any municipality that is adjacent to the area covered by the plan;
iv. First Nations;
v. School District Boards, greater boards and improvements district boards; and
vi. The Provincial and Federal Governments and their agencies.
and in that regard it is recommended that no additional consultation be required in respect of this
matter beyond the early posting of the proposed Official Community Plan amendments on the
District's website, together with an invitation to the public to comment, and;
That Maple Ridge Zone Amending Bylaw No. 6970-2013 be given First Reading; and;
That the applicant provide further information as described on Schedule A of the Development
Procedures Bylaw No. 5879 - 1999.
DISCUSSION:
a) Background Context:
Applicant:
Owner:
John Tam (Coast Mountain Bus Company)
British Columbia Transit
1101
Legal Descriptions:
OCP:
Zoning:
Existing:
Existing:
Proposed:
Surrounding Uses:
North:
South:
East:
West:
Existing Use of Property:
Proposed Use of Property:
Site Area:
Access:
Servicing requirement:
Lot 15 Except: Firstly; the West Half Secondly; Parcel 11 (Bylaw
Plan LMP34902) Thirdly Part in Plan BCP29640 District Lot
222 Group 1 New Westminster District Plan 11194
West Half Lot 15 Except First: Parcel 7 (Bylaw Plan LMP34902)
Secondly; Part in Plan BCP29640 District Lot 222 Group 1 New
Westminster District Plan 11194
Lot 16 Except Firstly: Parcel 8 (Bylaw Plan LMP34902)
Secondly: Part in Plan BCP29640 District Lot 222 Group 1 New
Westminster District Plan 11194
Lot 17 Except Firstly: Parcel 9 (Bylaw Plan LMP34902)
Secondly: Part in Plan BCP29640 District Lot 222 Group 1 New
Westminster District Plan 11194
Lot 18 Except Firstly: Parcel 10 (Bylaw Plan LMP34902)
Secondly: Part in Plan BCP29640 District Lot 222 Group 1 New
Westminster District Plan 11194
Institutional
RS -3 (One Family Rural Residential)
P-6 (Civic Institutional)
Use:
Zone:
Designation:
Use:
Zone:
Designation:
Use:
Zone:
Designation:
Use:
Zone:
Designation:
Highway Commercial
CS -1 (Service Commercial)
Commercial
Off -Street Parking (Park and Ride)
RS -3 (One Family Rural Residential)
Institutional
Single -Family Residential
RS -1b (On Family (Medium Density)
Residential)
Urban Residential
Vacant
CS -1 (Service Commercial)
Commercial
Off -Street Parking (Commercial)
Off -Street Parking (Civic)
1.35 HA (3.35 acres)
Maple Meadows Way
Urban Standard
-2-
b) Site Characteristics:
The sites are flat -lying and partially vegetated. The west portion has been cleared and is currently
used for overflow inventory parking from the car dealership located to the north of the site. An
indefinite watercourse is marked on the District of Maple Ridge mapping system, therefore its
presence will need to be confirmed prior to second reading.
c) Project Description:
The applicant proposes to rezone the five properties that make up the subject site to align with the
current Institutional land use designation. Coast Mountain Bus Company is currently leasing land in
the nearby business park for HandyDART in conjunction with an AirCare facility. As the AirCare
program will be phased out by the end of 2014, the current site will no longer be leased and a new
dispatch and parking site will be required for HandyDART.
The HandyDART facility is proposed on the west side of the subject site consisting of a parking lot
with approximately 28 spaces and a dispatch office portable trailer. Drivers will pick up their buses at
the beginning of the day, leaving their personal vehicle parked until the end their shift. Vehicular
access to the site is proposed to be from Maple Meadows Way. The long-term use of the subject site
is expected to be an expansion of the West Coast Express park-and-ride facility on the south side of
Dunn Avenue once capacity of the existing parking lot is reached, potentially in the next five to ten
years.
At this time the current application has been assessed to determine its compliance with the Official
Community Plan and provide a land use assessment only. Detailed review and comments will need
to be made once full application packages have been received. A more detailed analysis and a
further report will be required prior to second reading. Such assessment may impact proposed lot
boundaries and yields, Official Community Plan designations and Bylaw particulars, and may require
application for further development permits.
Prior to second reading, staff will work with the applicant to ensure adequate consideration is given
to landscape and exterior building finishes to ensure an aesthetically pleasing site design.
Discussions will include the potential of using a Section 219 Restrictive Covenant to limit the length
of time that the office trailer can be located on the site.
d) Planning Analysis:
Official Community Plan:
The development site is located in west Maple Ridge and is designated Institutional. A form and
character development permit is not required for properties designated Institutional. Section 919.1
of the Local Government Act enables the creation of a Development Permit Area for various
purposes, including form and character. A form and character development permit is restricted to
intensive residential, commercial, industrial, or multi -family developments. There is no provision in
the Local Government Act to require a form and character development permit for an institutional
use and as such there is no requirement for a development permit for institutional development in
the District of Maple Ridge OCP.
As noted earlier in the report, there is an indefinite watercourse on the subject site, that will need to
be confirmed prior to Second Reading. Should the watercourse be verified, an OCP amendment to
Conservation will be required.
-3-
Zoning Bylaw:
The current application proposes to rezone the properties located at 19989, 19975, 19997, 20010
and 20035 Dunn Avenue from RS -3 (One Family Rural Residential) to P-6 (Civic Institutional) to
permit a HandyDART dispatch office trailer and vehicle parking.
Any variations from the requirements of the proposed zone will require a Development Variance
Permit application.
Development Permits:
Pursuant to Section 8.9 of the Official Community Plan, a Watercourse Protection Development
Permit application may be required to ensure the preservation, protection, restoration and
enhancement of watercourse and riparian areas.
e) Interdepartmental Implications:
In order to advance the current application, after First Reading, comments and input, will be sought
from the various internal departments and external agencies listed below:
a) Engineering Department;
b) Operations Department;
c) Fire Department;
d) Building Department; and,
e) Ministry of Transportation and Infrastructure.
The above list is intended to be indicative only and it may become necessary, as the application
progresses, to liaise with agencies and departments not listed above.
This application has been circulated to the Engineering Department for preliminary discussion
purposes. The Engineering Department has provided the following comments on the Dunn Avenue
intersection that services the Meadowtown mall in Pitt Meadows:
The traffic signal at Dunn Avenue and Maple Meadows Way has not been operational since the
construction of the Golden Ears Bridge. A multi -way stop now provides traffic control at the
intersection. No left turn movement into Meadow Town Mall is permitted. A 2012 safety audit
completed by OPUS Consultants in conjunction with ICBC determined that the intersection itself
operates safely.
While the intersection operates safely it has been subject to numerous complaints primarily by Pitt
Meadows residents. Pitt Meadows residents coming from Hammond Road cite the inconvenience of
not being able to make the left turn into Meadowtown Mall.
While a traffic signal operated at the intersection prior to construction of the bridge, neither CP Rail
nor Transport Canada will permit a signalized left turn movement into the Mall. They now cite
insufficient clearing time of the nearby CP Rail track crossing.
Numerous options have been pursued over the past few years to provide a more convenient
movement into the Mall for drivers coming north on Maple Meadows Way. CP Rail's option is to
reconfigure the advance warning system for trains approaching the rail crossing. However their
estimate to do this work is $800,000.
-4-
More recently Maple Ridge staff has been working with Transport Canada on potentially installing a
traffic circle at the intersection as shown in Appendix C. LCP consultants reviewed the traffic circle
functionality and concluded that it would work. The estimate for the traffic circle is in the order of
$300,000.
Because the intersection was created to provide access to the development of a Mall in Pitt
Meadows, funding for improvements to alleviate an inconvenience is being sought from numerous
sources. Translink, through BC Transit, will provide the road dedications identified in Appendix C.
Translink have also committed to fund $100,000 for any option acceptable to Transport Canada. A
grant application to Transport Canada under its Grade Crossing Improvement Program is also been
pursued. At this juncture Pitt Meadows has not been approached for a funding contribution.
However should the traffic circle option receive technical approval from Transport Canada a funding
contribution from Pitt Meadows will also be sought.
A second traffic circle is also proposed for the intersection of Dunn and West Street. This traffic circle
does not qualify for the Gaming Crossing Improvement Program. Should the circle at Dunn Ave. and
Maple Meadows not be approved by Transport Canada nor CP Rail the circle at West Street will allow
for legal U-turns to accommodate traffic from Pitt Meadows wishing to access the Mall.
It should be noted that the application that is the subject of this report is not contingent on the traffic
circles being approved; however, land dedication will be required for the potential future circles.
As this is a first reading report, a formal evaluation of servicing requirements has not yet been
undertaken. This formal evaluation will occur should Council approve First Reading.
f) Early and Ongoing Consultation:
In respect of Section 879 of the Local Government Act for consultation during an Official Community
Plan amendment, it is recommended that no additional consultation is required beyond the early
posting of the proposed OCP amendments on the District's website, together with an invitation to the
public to comment.
g)
Development Applications:
In order for this application to proceed the following information must be provided, as required by
Development Procedures Bylaw No. 5879 - 1999 as amended:
1. An Official Community Plan Application (Schedule A);
2. A complete Rezoning Application (Schedule C)
The above list is intended to be indicative only, other applications may be necessary as the
assessment of the proposal progresses.
-5-
CONCLUSION:
The development proposal is in compliance with the Official Community Plan, therefore, it is
recommended that Council grant first reading subject to additional information being provided and
assessed prior to second reading.
It is expected that once complete information is received, Maple Ridge Zone Amending Bylaw
No.6970-2013 will be amended and an Official Community Plan Amendment to Conservation may
be required. It is recommended that Council not require any further additional OCP consultation.
"Original signed by Amelia Bowden"
Prepared by: Amelia Bowden
Planning Technician
"Original signed by Christine Carter"
Approved by: Christine Carter, M.PL, MCIP, RPP
Director of Planning
"Original signed by Frank Quinn"
Approved by: Frank Quinn, MBA, P.Eng
GM: Public Works & Development Services
"Original signed by J.L. (Jim) Rule"
Concurrence: J. L. (Jim) Rule
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A - Subject Map
Appendix B - Maple Ridge Zone Amending Bylaw 6970-2013
Appendix C - Proposed Site Plan
-6-
APPENDIX A
00
BCP 3423A
LOT B
11919
LMP 43275
LOT A
11901
Rem. Pcl. 'ONE'
LMP 37906
11979 WEST ST.
3
LMP 31913
11911 WEST ST.
Rem
Rem
Subject Properties
W 1/2
of 15
E 1/2
of 15
Rem 16
Rem 17
Rem 18
CD
CO
P 11194
0)
0,
0
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6)
N
LMP 38773
DUNNAVE.
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LMP 38773
LOT 1
(COMMUTER RAIL STN.)
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22
11770
P 80527 1 -'AN
19975/89/97 & 20010 Dunn Ave
roll #20779-0000-3
Scale: 1:2,000
District of
Langley
FRASER Rfr
4
MAPLE RIDGE
British Columbia
CORPORATION OF
THE DISTRICT OF
MAPLE RIDGE
PLANNING DEPARTMENT
DATE: Jan 24, 2013 2013-005-RZ BY: PC
APPENDIX B
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
BYLAW NO. 6970-2013
A Bylaw to amend Map "A" forming part
of Zoning Bylaw No. 3510 -1985 as amended
WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 -
1985 as amended;
NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple
Ridge, in open meeting assembled, ENACTS AS FOLLOWS:
1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6970-2013."
2. Those parcels or tracts of land and premises known and described as:
Lot 15 Except: Firstly; the West Half Secondly; Parcel 11 (Bylaw Plan LMP34902)
Thirdly Part in Plan BCP29640 District Lot 222 Group 1 New Westminster District
Plan 11194
West Half Lot 15 Except First: Parcel 7 (Bylaw Plan LMP34902) Secondly; Part in Plan
BCP29640 District Lot 222 Group 1 New Westminster District Plan 11194
Lot 16 Except Firstly: Parcel 8 (Bylaw Plan LMP34902) Secondly: Part in Plan
BCP29640 District Lot 222 Group 1 New Westminster District Plan 11194
Lot 17 Except Firstly: Parcel 9 (Bylaw Plan LMP34902) Secondly: Part in Plan
BCP29640 District Lot 222 Group 1 New Westminster District Plan 11194
Lot 18 Except Firstly: Parcel 10 (Bylaw Plan LMP34902) Secondly: Part in Plan
BCP29640 District Lot 222 Group 1 New Westminster District Plan 11194
and outlined in heavy black line on Map No. 1582 a copy of which is attached hereto
and forms part of this Bylaw, are hereby rezoned to P-6 (Civic Institutional).
3. Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached
thereto are hereby amended accordingly.
READ a first time the day of , A.D. 20 .
READ a second time the day of , A.D. 20 .
PUBLIC HEARING held the day of , A.D. 20 .
READ a third time the day of , A.D. 20 .
APPROVED by the Minister of Transportation this day of , A.D. 20 .
RECONSIDERED AND FINALLY ADOPTED, the
day of , A.D. 20 .
PRESIDING MEMBER CORPORATE OFFICER
•
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9201.
MAPLE RIDGE ZONE AMENDING
Bylaw No. 6970-2013
Map No. 1582
From: RS -3 (One Family Rural Residential)
To: P-6 (Civic Institutional)
L'.\,
N
SCALE 1:2,500
MAPLE RIDGE
British Columbia
7
5
4
APPENDIX C1
S 3750 CONC.
S 3750 CONC.
T
REVISIONS
APPROVALS
DATE
APPROVALS
DATE
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Vancouver, BC V5S 1Z1
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11,10
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PARKING PLAN
19976 DUNN AVE. MAPLE RIDGE
PAVEMENT, CURB AND STALL LAYOUT
nil N0. HD DUNN-1.10
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PROPOSED HANDYDART RELOCATION
CONCEPTUAL SITE PLAN
19999 DUNN AVE . MAPLE RIDGE
PROPERTY INFORMATION
5
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▪ 1:500
District of Maple Ridge
TO: His Worship Mayor Ernie Daykin MEETING DATE: March 18, 2013
and Members of Council FILE NO: 2013-016-RZ
FROM: Chief Administrative Officer MEETING: C of W
SUBJECT: First Reading
Maple Ridge Zone Amending Bylaw No. 6978-2013
20178 Chatwin Avenue
EXECUTIVE SUMMARY:
An application has been received to rezone the subject property from RS -3 (One Family Rural
Residential zone) and RS -1 (One Family Urban Residential zone) to RS -1b (One Family Urban
Residential -Medium Density zone) to permit a future subdivision of approximately 16 lots with lot
sizes ranging from 558 m2 to 840 m2. To proceed further with this application additional information
is required as outlined below.
The subject site (Appendix A) is currently designated as "Agricultural", "Urban Residential" and "Park
in the ALR" on the Schedule B of the Official Community Plan. Official Community Plan amendments
to Schedules B and C are required for the following reasons as described in this report:
1. To include the subject site (whole site) within the Urban Area Boundary;
2. To change the designation of land to the east of extended 201st Street from "Agricultural"
to "Urban Residential";
3. To change the designation from "Park in the ALR" to "Park"; and
4. To adjust the conservation boundary around the Creek.
RECOMMENDATIONS:
1. In respect of Section 879 of the Local Government Act, requirement for consultation during the
development or amendment of an Official Community Plan, Council must consider whether
consultation is required with specifically:
i. The Board of the Regional District in which the area covered by the plan is located, in
the case of a Municipal Official Community Plan;
ii. The Board of the Regional District that is adjacent to the area covered by the plan;
iii. The Council of any municipality that is adjacent to the area covered by the plan;
iv. First Nations;
v. School District Boards, greater boards and improvement district boards; and
vi. The Provincial and Federal Government and their agencies.
and in that regard it is recommended that no additional consultation be required in respect
of this matter beyond the early posting of the proposed Official Community Plan amendments
on the District's website, together with an invitation to the public to comment; and
2. That Zone Amending Bylaw No. 6978-2013 be given First Reading; and;
1102
3. That the applicant provide further information as described on Schedules B & F of the
Development Procedures Bylaw No. 5879 - 1999, along with the information required for a
Subdivision application.
DISCUSSION:
a) Background Context:
Applicant:
Owner:
Legal Description:
OCP:
Existing:
Zoning:
Existing:
Proposed:
Surrounding Uses:
North:
South:
East:
West:
Nick & John Faber , Jent Construction Ltd.
Jacqueline T Amato And Janis M Foerster
Lot: 2, D.L.: 263, Plan: NWP13328; Group 1, Except Plan
16202, EXC PCL A EP14836 & PCL A PL BCP24879;
PID: 009-802-797
Agricultural, Urban Residential, Parks in the ALR
RS -3 (One Family Rural Residential), 66% and
RS -1 (One Family Urban Residential), 34%.
RS -3 (One Family Rural Residential) and
RS -lb (One Family Urban Residential -Medium Density)
Use: Single Family Residential
Zone: RS -3 (One Family Rural Residential)
Designation: Agricultural (in the ALR)
Use: Single Family Residential, Park in the ALR and 201st Street
Zone: RS -lb (One Family Urban Residential -Medium Density)
Designation: Park and Urban Residential
Use: Single Family Residential and 202nd Street
Zone: RS -1 (One Family Urban Residential)
Designation: Urban Residential
Use: Single Family Residential
Zone: RS -3 (One Family Rural Residential), 46% and RS -1 (One Family
Urban Residential), 54%.
Designation: Urban Residential, Park in ALR and Agricultural
Existing Use of Property:
Proposed Use of Property:
Site Area:
Access:
Servicing requirement:
Single Family Residential accessed from Chatwin Avenue
Single Family Residential, Municipal Park in the ALR
and Conservation
2.648 Hectares (6.54 acres)
201st Street for the proposed new lots and Chatwin
Avenue for the existing single family house to be retained.
Full Urban Standard
-2-
b) Site Characteristics & Project Description:
The subject site (Appendix A) lies in the western Maple Ridge area, close to the Pitt Meadows
boundary. The development proposal is within 50 metres from the Katzie Slough and a minor
tributary, on the north and east (Appendix D). This triggers a Watercourse Protection Development
Permit application, the purpose of which is for the preservation, protection, restoration and
enhancement of watercourse and riparian areas. A 15.0 metres environmental dedication, on both
sides of the creek will be required, resulting in approximately one acre (4075 m2) area of land being
dedicated back to the District for conservation purpose.
The preliminary subdivision sketch (Appendix C) shows 16 new lots zoned RS -1b (One Family Urban
Residential -Medium Density), accessed by a new 15.0 metre wide municipal road ending with a cul-
de-sac. Proposed lot 17 facing Chatwin Avenue, is approximately 1700 m2 in size and hosts the
existing single family house that is proposed to be retained. Proposed lots 7-14 and 16 will have an
environmental buffer from the lands to the north. The proposed lot sizes for lots 1-16 vary in size
from 558 m2 to 840 m2. 201st Street is proposed to be extended north through the subject site, to
connect the existing Davenport Drive and align with the lot configuration to the south.
At this time the current application has been assessed to determine its compliance with the Official
Community Plan and provide a land use assessment only. Detailed review and comments will need
to be made once full application packages have been received. A more detailed analysis and a
further report will be required prior to Second Reading. Such assessment may impact proposed lot
boundaries and yields, Official Community Plan designations and Bylaw particulars, and may require
application for further development permits.
c) Planning Analysis:
Metro Vancouver Regional Growth Strategy:
The subject site (Appendix A) was removed from the Agricultural Land Reserve (ALR) in 2003. During
the Regional Growth Strategy review, the property was designated "General Urban" and placed
within the Region's Urban Containment Boundary. The parcel is also within the Greater Vancouver
Sewerage and Drainage District's Fraser Sewer Area so it can be serviced with municipal sanitary
sewer. No Regional approvals are required for this development.
Official Community Plan:
The subject site (Appendix A) currently has multiple designations of "Agricultural" (59%), "Park in the
ALR" (39%) and "Urban Residential" (2%).
The following Official Community Plan amendments are required:
1. To include the subject site (whole site) within the Urban Area Boundary;
2. To change the designation of land to the east of extended 201st Street from
"Agricultural" to "Urban Residential";
3. To change the designation from "Park in the ALR" to "Park"; and
4. To adjust the conservation boundary around the Creek.
Item 1 above will align Schedule B of the Official Community Plan (OCP) with the Regional land use
designation.
-3-
Item 2 above will make the designation consistent with what exists in the neighbourhood. The
proposed RS -1b (One Family Urban Residential -Medium Density) zone aligns well with this
designation and is consistent with the predominant zone within this neighbourhood.
The western part of the property (approximately 1.43 acres) designated "Park in the ALR" will remain
a municipal park as a continuation of what exists on the west of 201St Street. It however needs to be
re -designated to "Park" as it has already been excluded from the Agricultural Land Reserve (ALR).
Item 3 above will reflect that the site has been excluded from the Agricultural Land Reserve (ALR).
Approximately one acre of the property will be dedicated as "conservation" lands around the Katzie
Slough and the tributary. The conservation boundary will be adjusted based on an Environmental
Assessment Report and the District's assessment of the site. 201St Street will be extended north
through the subject site as shown on the preliminary subdivision sketch (Appendix C).
Item 4 above is an amendment to Schedule C of the Official Community Plan to adjust the
conservation boundary around Katzie Slough and the tributary.
Policy 6-12(b) of the Official Community Plan requires that Agricultural Impact Assessments and
Ground Water Impact Assessments be prepared for non-farm use developments adjacent to lands in
the Agricultural Land Reserve. Given that the lands to the north have been identified for potential
exclusion from the Agricultural Land Reserve; are within the Region's Urban Containment Boundary;
and are not currently in agricultural production, this requirement is recommended to be waived. It is
also noted that a 15.0 metres conservation dedication is proposed adjacent to the agricultural
parcel which should minimize any potential impacts on the northern parcel.
The applicant has submitted an Official Community Plan amendment application along with the
rezoning application. An Official Community Plan amendment bylaw and map will be finalized prior to
Second Reading, for Council consideration.
Zoning Bylaw:
The current application proposes to rezone the property located at 20178 Chatwin Avenue from RS -3
(One Family Rural Residential) and RS -1 (One Family Urban Residential) to RS -lb (One Family Urban
Residential -Medium Density) to permit a future subdivision of RS -1b (One Family Urban Residential -
Medium Density) zoned lots with minimum lot sizes of 557 m2 each. The minimum lot width required
for the proposed zone is 15.0 metres and the minimum lot depth required is 27 metres.
Any variations from the requirements of the proposed zone will require a Development Variance
Permit application. This will be assessed after all the pending applications & reports are submitted,
after Council grants First Reading on rezoning.
Development Permits:
Pursuant to Section 8.9 of the Official Community Plan, a Watercourse Protection Development
Permit application is required for the subject site to ensure the preservation, protection, restoration
and enhancement of watercourse and riparian areas around the tributary of the Katzie Slough and
Indefinite Creek.
-4-
Development Information Meeting:
A Development Information Meeting is required for this application. Prior to Second Reading the
applicant is required to host a Development Information Meeting in accordance with Council Policy
6.20.
d) Interdepartmental Implications:
In order to advance the current application, after First Reading, comments and input, will be sought
from the various internal departments and external agencies listed below:
a) Engineering Department;
b) Operations Department;
c) Fire Department;
d) Building Department;
e) Parks Department;
f) School District;
g) Ministry of Transportation and Infrastructure; and
h) City of Pitt Meadows.
The above list is intended to be indicative only and it may become necessary, as the application
progresses, to liaise with agencies and/or departments not listed above.
This application has not been forwarded to the Engineering Department for comments at this time;
therefore, an evaluation of servicing requirements has not been undertaken. We anticipate that this
evaluation will take place between First and Second Reading.
e) Early and Ongoing Consultation:
Local Government Act
Section 879 of the Local Government Act requires that Council give consideration to whether
consultation with one or more of the persons, organizations, and authorities should be early and
ongoing for the proposed OCP amendment. Council must specifically consider whether consultation
is required with the authorities listed in item (2) of Section 879. The Act states the following:
"Consultation during OCP development Section 879"
(1) During the development of an official community plan, or the repeal or amendment of an
official community plan, the proposing local government must provide one or more
opportunities it considers appropriate for consultation with persons, organizations and
authorities it considers will be affected.
(2) For the purposes of subsection (1), the local government must
(a) consider whether the opportunities for consultation with one or more of the persons,
organizations and authorities should be early and ongoing, and
(b) specifically consider whether consultation is required with
(i) the board of the regional district in which the area covered by the plan is located,
in the case of a municipal official community plan,
(ii) the board of any regional district that is adjacent to the area covered by the plan,
(iii) the council of any municipality that is adjacent to the area covered by the plan,
-5-
(iv) first nations,
(v) school district boards, greater boards and improvement district boards, and
(vi) the Provincial and federal governments and their agencies.
(3) Consultation under this section is in addition to the public hearing required under
section 882 (3) (d).
In respect of Section 879 of the Local Government Act for consultation during an Official Community
Plan amendment, for the subject site, it is recommended that no additional consultation is required
beyond the early posting of the proposed OCP amendments on the District's website, together with
an invitation to the public to comment.
f) Development Applications:
In order for this application to proceed the following information must be provided, as required by
Development Procedures Bylaw No. 5879 - 1999 as amended:
1. A complete Rezoning Application (Schedule B and Schedule C);
2. A Watercourse Protection Development Permit Application (Schedule F);
3. A Subdivision Application.
The above list is intended to be indicative only, other applications may be necessary as the
assessment of the proposal progresses.
CONCLUSION:
The subject site (Appendix A) was excluded from the Agricultural Land Reserve (ALR) in 2003. During
the Regional Growth Strategy review, the property was designated "General Urban" and placed
within the Region's Urban Containment Boundary. The parcel is also within the Greater Vancouver
Sewerage and Drainage District's Fraser Sewer Area so it can be serviced with the municipal sanitary
sewer. The proposed amendments to Schedule B of our Official Community Plan will reflect that the
site has been excluded from the Agricultural Land Reserve (ALR) and that it is within the Region's
Urban Containment Boundary. The amendment will also ensure it is included in the Urban Area
Boundary (UAB) on Schedule B of the Official Community Plan. The western part of the property
designated "Park in the ALR" will be obtained by the District for park purposes and re -designated as
"Park".
The development proposal fits well with the existing neighbourhoods on the south, west and north.
An environmental dedication of a tributary to the Katzie Slough will add some conservation land to
the District's inventory.
-6-
Official Community Plan amendments are required as described in this report and justification has
been provided to support the Official Community Plan amendments. It is, therefore, recommended
that Council grant First Reading to the Zone Amending Bylaw No. 6978-2013 (Appendix B), subject
to additional information being provided and assessed prior to Second Reading.
The proposed layout has not been reviewed in relation to the relevant bylaws and regulations
governing subdivision applications. Any subdivision layout provided is strictly preliminary and must
be approved by the District of Maple Ridge's Approving Officer.
"Original signed by Rasika Acharya"
Prepared by: Rasika Acharya, B -Arch, M -Tech, UDC, LEED® AP, MCIP, RPP
Planner
"Original signed by Christine Carter"
Approved by: Christine Carter, M.PL, MCIP, RPP
Director of Planning
"Original signed by Frank Quinn"
Approved by: Frank Quinn, MBA, P.Eng
GM: Public Works & Development Services
"Original signed by J.L. (Jim) Rule"
Concurrence: J. L. (Jim) Rule
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A - Subject Map
Appendix B - Zone Amending Bylaw No. 6978-2013
Appendix C - Proposed Subdivision Sketch
Appendix D - Environmental setback map
-7-
APPENDIX A
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CORPORATION OF
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MAPLE RIDGE
MAPLE RIDGE
District of S, NAM
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B rit10 Catumbia
PLANNING DEPARTMENT
Langley
DATE: Feb 21, 2013 FILE: 2013-016-RZ BY: PC
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FRASER R. �\
APPENDIX B
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
BYLAW NO. No. 6978-2013
A Bylaw to amend Map "A" forming part
of Zoning Bylaw No. 3510 -1985 as amended
WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 -
1985 as amended;
NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple
Ridge, in open meeting assembled, ENACTS AS FOLLOWS:
1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6978-2013."
2. That parcel or tract of land and premises known and described as:
Lot 2, Except portions in: Plan 16202; Parcel "A" (Explanatory Plan 14836);
Parcel "A" (Plan BCP24879); Group 1 District Lot 263, Group 1 New Westminster District
Plan 13328
and outlined in heavy black line on Map No. 1585, a copy of which is attached hereto
and forms part of this Bylaw, is hereby rezoned to RS -1b (One Family Urban (Medium
Density) Residential).
3. Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached
thereto are hereby amended accordingly.
READ a first time the day of , A.D. 20 .
READ a second time the day of , A.D. 20 .
PUBLIC HEARING held the day of , A.D. 20 .
READ a third time the day of , A.D. 20 .
APPROVED by the Minister of Transportation this day of , A.D. 20 .
RECONSIDERED AND FINALLY ADOPTED, the day of , A.D. 20 .
PRESIDING MEMBER CORPORATE OFFICER
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� .• I -L_ -ILL-L
CORPORATION OF
THE DISTRICT OF
MAPLE RIDGE
=_A \ \ v RTFf£4T
DATE: Feb 26,2013 FILE: U ntitled ELY: RS
Ovep floors
Grum, ifeigh2c
TO:
FROM:
SUBJECT:
District of Maple Ridge
His Worship Mayor Ernie Daykin
and Members of Council
Chief Administrative Officer
Early Consultation Report
Maple Ridge Official Community Plan
12420 269 Street
MEETING DATE:
FILE NO:
MEETING:
March 18, 2013
2012-049-RZ
C of W
Amending Bylaw No. 6979-2013
EXECUTIVE SUMMARY:
This report is to amend the Official Community Plan to re -designate the property located at 12420
269 Street from Suburban Residential to Suburban Residential and Conservation to reflect the
dedication of watercourses and riparian areas. Subsequent first and second readings for this
amendment will be sought in a future staff report. The related Maple Ridge Zone Amending Bylaw
6930-2012 for this project was granted first reading on June 12, 2012.
RECOMMENDATIONS:
In respect of Section 879 of the Local Government Act, requirement for consultation during the
development or amendment of an Official Community Plan, Council must consider whether
consultation is required with specifically:
i. The Board of the Regional District in which the area covered by the plan is located, in the
case of a Municipal Official Community Plan;
ii. The Board of any Regional District that is adjacent to the area covered by the plan;
iii. The Council of any municipality that is adjacent to the area covered by the plan;
iv. First Nations;
v. School District Boards, greater boards and improvements district boards; and
vi. The Provincial and Federal Governments and their agencies
and in that regard it is recommended that no additional consultation be required in respect of this
matter beyond the early posting of the proposed Maple Ridge Official Community Plan Amending
Bylaw No. 6979-2013 on the District's website, together with an invitation to the public to comment.
DISCUSSION:
a) Background Context:
Applicant:
Owner:
Legal Description:
OCP:
Existing:
Proposed:
Zoning:
Existing:
Proposed:
Creus Engineering Ltd.
640724 BC Inc
District Lot 7890, Group 1, New Westminster District
Suburban Residential
Suburban Residential and Conservation
A-2 (Upland Agricultural)
RS -2 (One Family Suburban Residential)
1103
Surrounding Uses:
North:
South:
East:
West:
Existing Use of Property:
Proposed Use of Property:
Site Area:
Access:
Servicing requirement:
c) Project Description:
Use:
Zone:
Designation:
Use:
Zone:
Designation:
Use:
Zone:
Designation:
Use:
Zone:
Designation:
Vacant
Single -Family Residential
65.702 HA. (162 acres)
269 and 272 Streets
Suburban
Forest (Blue Mountain)
not applicable (Crown Land)
Forest
Single -Family Residential
RS -2 (One Family Suburban Residential)
Suburban Residential
Vacant
A-2 (Upland Agricultural)
Suburban Residential
Vacant
RS -3 (One Family Rural Residential)
Suburban Residential
The applicant proposes to rezone the subject site to permit future subdivision into 91 one acre
parcels. The proposed lots will be serviced by private septic systems and city water. There are a
number of watercourses located on the subject site. The main branches of Cooper and McFadden
Creek have been identified by Sartori Environment Services as fish bearing. In addition to these
main branches, five tributaries of the McFadden Creek have also been identified.
The purpose of this report is to give consideration to Section 879 of the Local Government Act.
Section 879 of the Local Government Act requires that Council give consideration to whether
consultation with one or more of the persons, organizations, and authorities should be early and
ongoing for the proposed OCP amendment. Council must specifically consider whether consultation
is required with the authorities listed in item (2) of Section 879. The Act states the following:
"Consultation during OCP development
Section 879
(1) During the development of an official community plan, or the repeal or amendment of an
official community plan, the proposing local government must provide one or more
opportunities it considers appropriate for consultation with persons, organizations and
authorities it considers will be affected.
(2) For the purposes of subsection (1), the local government must
(a) consider whether the opportunities for consultation with one or more of the persons,
organizations and authorities should be early and ongoing, and
(b) specifically consider whether consultation is required with
(i) the board of the regional district in which the area covered by the plan is located, in
the case of a municipal official community plan,
(ii) the board of any regional district that is adjacent to the area covered by the plan,
(iii) the council of any municipality that is adjacent to the area covered by the plan,
(iv) first nations,
(v) school district boards, greater boards and improvement district boards, and
(vi) the Provincial and federal governments and their agencies.
(3) Consultation under this section is in addition to the public hearing required under
section 882 (3) (d)."
-2-
In light of Section 879 of the Local Government Act, it is recommended that no additional
consultation be required in respect to this matter beyond early posting of Maple Ridge Official
Community Plan Amending Bylaw No. 6979-2013 on the District's website, together with an
invitation to the public to comment. First reading of the zone amending bylaw was granted June 12,
2012, and subsequent first and second readings for this OCP amendment will be sought in a future
staff report.
d) Planning Analysis:
Official Community Plan:
The subject site is designated Suburban Residential in the Official Community Plan, which permits a
single detached housing form located outside of the Urban Area Boundary. The RS -2 (One Family
Suburban Residential) zone is in compliance with this designation, and requires city water and
sewage disposal provided by a private system. The applicant proposes to dedicate 42 acres to
protect watercourses and riparian setback areas. These areas will be designated Conservation as a
requirement of the rezoning process.
Zoning Bylaw:
The current application proposes to rezone the property located at 12420 269 Street from A-2
(Upland Agricultural) to RS -2 (One Family Suburban Residential) to permit future subdivision into
single-family lots. The related Maple Ridge Zone Amending Bylaw 6930-2012 was granted first
reading on June 12, 2012.
CONCLUSION:
In respect of Section 879 of the Local Government Act for consultation during an Official Community
Plan amendment, it is recommended that no additional consultation is required beyond the early
posting of the proposed OCP amendments on the District's website, together with an invitation to the
public to comment. It is, therefore, recommended that Council not require any additional
consultation.
"original signed by Amelia Bowden"
Prepared by: Amelia Bowden
Planning Technician
"original signed by Christine Carter"
Approved by: Christine Carter, M.PL, MCIP, RPP
Director of Planning
"original signed by Frank Quinn"
Approved by: Frank Quinn, MBA, P.Eng
GM: Public Works & Development Services
"original signed by J.L. (Jim) Rule"
Concurrence: J. L. (Jim) Rule
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A - Subject Map
Appendix B - Maple Ridge Official Community Plan Amending Bylaw No. 6979-2013
-3-
APPENDIX A
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British Columbia
MAPLE RIDGE
PLANNING DEPARTMENT
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Apr 23, 2012 FILE: 2012-049-RZ BY: PC
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APPENDIX B
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
BYLAW NO. 6979-2013
A Bylaw to amend the Official Community Plan
WHEREAS Section 882 of the Local Government Act provides that the Council may revise the
Official Community Plan;
AND WHEREAS it is deemed desirable to amend Schedules "B" & "C" to the Official Community Plan;
NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open
meeting assembled, ENACTS AS FOLLOWS:
1. This Bylaw may be cited for all purposes as "Maple Ridge Official Community Plan Amending
Bylaw No. 6979-2013
2. Schedule "B" is hereby amended for that parcel or tract of land and premises known and
described as:
District Lot 7890 Group 1 New Westminster District
and outlined in heavy black line on Map No. 848, a copy of which is attached hereto and
forms part of this Bylaw, is hereby re -designated from Suburban Residential to Conservation.
3. Schedule "C" is hereby amended for that parcel or tract of land and premises known and
described as:
District Lot 7890 Group 1 New Westminster District
and outlined in heavy black line on Map No. 849, a copy of which is attached hereto and
forms part of this Bylaw, is hereby amended by adding Conservation.
4. Maple Ridge Official Community Plan Bylaw No.6425-2006 is hereby amended accordingly.
READ A FIRST TIME the day of , A.D. 20 .
READ A SECOND TIME the day of , A.D. 20 .
PUBLIC HEARING HELD the day of , A.D. 20 .
READ A THIRD TIME the day of , A.D. 20 .
RECONSIDERED AND FINALLY ADOPTED, the day of , A.D.20 .
MAYOR CORPORATE OFFICER
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Bylaw No. 6979-2013
Map No. 848
From: Suburban Residential
To: Conservation
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Bylaw No. 6979-2013
Map No. 849
Purpose: To Add as Conservation To Schedule C
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MAPLE RIDGE
British Columbia
MAPLE RIDGE
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District of Maple Ridge
TO: His Worship Mayor Ernie Daykin MEETING DATE: March 18, 2013
and Members of Council FILE NO: SP/100/08
FROM: Chief Administrative Officer ATTN: CoW
SUBJECT: Soil Deposit Permit
24180 116 Avenue
PURPOSE:
A Soil Deposit application has been made to the District of Maple Ridge which falls under Section
20(3) of the Agricultural Land Commission Act. This site is 2.97 hectares and is within the
Agricultural Land Reserve. This application arises from the property owner's desire to raise a portion
of the land for pasture, as it currently remains wet most of the year. This application conforms with
the requirements of the Agricultural Land Commission (ALC) which requires Council's comments and
recommendations concerning the proposed fill activity before forwarding to them for review. If the
Agricultural Land Commission approves the application, the owner will be granted a Permit with
conditions as dictated by the District's regulations (specifically the Soil Deposit Bylaw No. 5763-
1999).
RECOMMENDATION:
That the application SP/100/08 for a Soil Deposit permit under Section 20 (3) of the Agricultural
Land Commission Act for the property at 24180 116 Avenue be forwarded to the Agricultural
Land Commission.
BACKGROUND:
Applicant: Judith L Spear
Owner: Judith L Spear
Legal Description: Lot: 1, Section: 15, Township: 12, Plan: NWP10848
OCP : Existing: 100% AGR
Zoning: Existing: RS -3 (One Family Rural Residential)
Surrounding Uses
North: Use: Rural residential
Zone: RS -3 (One Family Rural Residential)
OCP: Agricultural
South Use: Residential
Zone: RS -1 (One Family Urban Residential)
OCP: LRES
1104
East Use: Rural Residential
Zone: RS -3 (One Family Rural Residential)
OCP: Agricultural
West Use: Rural Residential
Zone: RS -3 (One Family Rural Residential)
OCP: Agricultural
Existing Use of Property: residential; home based business
Proposed Use of Property: residential; home based business
Access: 116 Avenue
PROJECT DESCRIPTION:
The property is located within the Agricultural Land Reserve.
In 2008 District staff were notified of soils being deposited on the address of 24180 116 Avenue in
Maple Ridge. Further investigation resulted in a Stop Work Order on the site for unpermitted deposit
of materials, as stipulated in the District Soil Deposit Bylaw 5763-1999. At that time the
Agricultural Land Commission Compliance and Enforcement Division also became involved. The
applicant informed the District that 374 truckloads of unpermitted material had been deposited on
the property. The applicant claimed to not be aware that a Soil Deposit Permit was required, and
noted a willingness to come into compliance with the Bylaw. The submission of the application was
delayed due to involvement in a property dispute. It was understood by ALC
Enforcement staff and the District that once the property dispute was resolved the applicant would
submit a Soil Deposit Permit applicaton.
The applicant has requested permission to leave the unpermitted fill on the property in order to raise
the level of a portion of the property to reduce standing water and improve drainage for hobby
livestock. No further fill will be deposited on the property, but the existing unpermitted fill is
proposed to be spread over approximately one third of the property (about 1 ha) that is used for goat
pasture. The proposal indicates the fill would not exceed 25 cm (10 inches); and that the area
would be seeded to pasture once leveled.
ENVIRONMENTAL IMPLICATIONS and RISK MANAGEMENT ISSUES:
There is a tributary of Siegel Creek that was confirmed by District staff, and runs along a portion of
the south end of the property. This watercourse has a 15 metre setback, and is important drainage
for properties to the west, as it flows south and west into the Kanaka Creek system.
Currently, the unpermitted fill is sitting in piles where it was dumped in 2008, at the northwest end
of the property. The area where the fill is to be spread on the property is far enough away from the
tributary, that there will not be impacts to the Creek as long as there are proper Erosion and
Sediment Control measures installed on the site.
2-
An adjacent property owner is concerned that the fill, as existing, has negatively impacted the
drainage of the area and may be causing localized flooding of the adjacent property. In order to
ensure that there are no negative impacts to adjacent properties with regards to
drainage/stormwater, the fill must be spread so that it is no deeper than 25 cm. A drainage swale
must be installed along the western boundary of the property to direct runoff appropriately.
The Agricultural Land Commission requires that an Agrologist report be submitted on the agricultural
capability of the material.
INTERGOVERNMENTAL ISSUES:
Land Reserve Commission:
If the local government approves, in principle, the Soil Deposit Application, the Agricultural Land
Commission (ALC) will review the proposal for Soil Deposit in the Agricultural Land Reserve. If the
ALC does not approve of the Application, the District cannot grant a Permit, and all existing
unpermitted soils will have to be removed. If the ALC does approve the application, the District is
obliged to grant a Permit as long as the applicant can provide all assurances requested under
District regulations.
CITIZEN/CUSTOMER IMPLICATIONS:
Raising grades of properties can have implications of displacement of water and the subsequent
impacts to neighbouring properties. Should a Permit be granted for this Soil Deposit, the conditions
in the Permit would include that the depth of fill, once spread over the pasture area, could not
exceed 25 cm (10 in.) and that a drainage swale be installed along the perimeter of the property to
prevent excess water leaving the site to adjacent properties.
ALTERNATIVES:
The applicant is asking for a Permit to spread fill that is currently placed on the property, to raise the
level of one third of this property by no more than 25 cm in order to make it more functional for her
personal uses. If a Permit is not granted, the property owner will be required to remove all of the
existing unpermitted fill. Further enforcement (fines and/or court order) from the District of Maple
Ridge and the ALC may ensue if the unpermitted fill is not removed.
-3-
CONCLUSION:
Based on the information provided by the applicant, staff support this fill request and recommend
that it be forwarded on to the Agricultural Land Commission for review.
"Original signed by Gail Szostek"
Prepared by: Gail Szostek
Environmental Technician
"Original signed by Christine Carter"
Approved by: Christine Carter, M.PL, MCIP, RPP
Director of Planning
"Original signed by Frank Quinn"
Approved by: Frank Quinn, MBA, P.Eng.,
GM: Public Works & Development Services
"Original signed by J.L. (Jim) Rule"
Concurrence: Jim Rule
Chief Administrative Officer
GS/d p
The following appendices are attached hereto:
Appendix A - subject map
-4-
APPENDIX A
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CORPORATION OF
THE DISTRICT OF
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MAPLE RIDGE MAPLE RIDGE
District of
&rilfsh CWumhla PLANNING DEPARTMENT
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DATE: Mar 11, 2013 FILE: SP/100/08 BY: PC
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FRASER R. �\
MAPLE RIDGE
British Columbia
Deep Roots
Greater Heights
TO:
District of Maple Ridge
His Worship Mayor Ernie Daykin DATE: March 18, 2013
and Members of Council Committee of the Whole
FROM: Chief Administrative Officer
SUBJECT: Disbursements for the month ended February 28, 2013
EXECUTIVE SUMMARY:
Council has authorized all voucher payments to be approved by the Mayor or Acting Mayor and a
Finance Manager. Council authorizes the vouchers for the following period through Council resolution.
The disbursement summary for the past period is attached for information. Expenditure details are
available by request through the Finance Department.
RECOMMENDATION:
That the "disbursements as listed below for the month ended February 28, 2013 now be approved".
GENERAL $ 7,811,663
PAYROLL $ 1,519,298
PURCHASE CARD $ 84.340
$ 9,415,301
DISCUSSION:
a) Background Context:
The adoption of the Five Year Consolidated Financial Plan has appropriated funds and
provided authorization for expenditures to deliver municipal services.
The disbursements are for expenditures that are provided in the financial plan.
b) Community Communications:
The citizens of Maple Ridge are informed on a routine monthly basis of financial
disbursements.
1131
c) Business Plan / Financial Implications:
Highlights of larger items included in Financial Plan or Council Resolution
• Emergency Communications - Dispatch levy 1St quarter $ 244,066
• ICBC - 2013 fleet insurance renewal $ 162,564
• Imperial Paving - 122 Avenue road improvements $ 175,651
• Receiver General - RCMP contract Oct-Dec/12 $ 4,377,344
• Young Anderson In Trust - Land acquisition - Abernethy Way $ 152,015
d) Policy Implications:
Approval of the disbursements by Council is in keeping with corporate governance practice.
CONCLUSIONS:
The disbursements for the month ended February 28, 2013 have been reviewed and are in order.
Prepared by: G'Ann Rygg
Accounting Clerk II
Approved by: Trevor Thompson, BBA, CGA
Manager of Financial Planning
Approved by: Paul Gill, BBA, CGA
GM - Corporate & Financial Services
Concurrence: J.L. (Jim) Rule
Chief Administrative Officer
gmr
VENDOR NAME
BC Hydro
Boileau Electric & Pole Ltd
CUPE Local 622
Chevron Canada Ltd
CSDC Systems Inc
Emergency Communications
Fitness Edge
FortisBC - Natural Gas
Guillevin International Inc
ICBC - Fleet Insurance
Imperial Paving
Manulife Financial
Maple Ridge & PM Arts Council
Meadows At Verigins Ridge Ltd
Medical Services Plan
Microsoft Licensing, GP
Minister Of Finance
Municipal Pension Plan BC
North Of 49 Enterprises Ltd
Raincity Janitorial Sery Ltd
RCMP -Receiver General For Cda
Receiver General For Canada
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
MONTHLY DISBURSEMENTS - FEBRUARY 2013
DESCRIPTION OF PAYMENT
Electricity
Maintenance: Albion Fairground
Firehalls
Lapidary Club
Leisure Centre
Cemetery
Municipal Hall
Operations
Pitt Meadows Family Rec. Centre
Randy Herman Building
Rental house
Street lights
Street signs
Water fill station
Dues - pay periods 13/02 & 13/03
Gasoline & Diesel fuel
Amanda annual software maintenance
Dispatch levy - 1st quarter
Fitness classes & programs
Natural gas
Fire fighters' equipment
Fire fighters' protective wear
Facilities electrical supplies
Operations electrical supplies
2013 fleet insurance renewal
122 Avenue road improvements
Employee benefits premiums
Arts Centre contract payment Feb
Program revenue Jan
Theatre rental & catering
Security refund
Employee medical & health premiums
Annual server licensing
2012 school tax remittance
Employee benefits premiums
Skating lesson programs
Janitorial services:
Firehalls
Library
Municipal Hall
Operations
Randy Herman Building
RCMP
South Bonson Community Centre
RCMP contract Oct-Dec/12
RCMP fingerprinting
Employer/Employee remit PP13/02 & PP13/03
694
904
722
361
115
410
105
98
764
134
5,436
3,198
3,495
5,537
11,535
100
3,813
49,422
15,010
1,609
6,637
6,423
3,130
3,150
4,638
3,320
5,011
4,377,344
1,100
AMOUNT
108,741
16,436
22,348
66,022
55,052
244,066
18,204
35,465
20,985
162,564
175,651
136,072
66,042
100,000
34,789
18,229
38,718
353,109
20,200
32,309
4,378,444
728,177
Ridge Meadows Recycling Society
Union Of BC Municipalities
Warrington PCI Management
Young Anderson, "In Trust"
Young, Anderson - Barristers
Disbursements In Excess $15,000
Disbursements Under $15,000
Total Payee Disbursements
Payroll
Purchase Cards - Payment
Total Disbursements February 2013
Monthly contract for recycling Feb
Weekly recycling
Litter pickup contract
Recycling station pickup
Chipping program
Canister filter cart
2013 annual dues
Advance for Tower common costs
Land acquisition - re -alignment of Abernethy Way
Professional fees Dec
PP13/03 & PP13/04
106,784
358
1,848
330
1,825
1,800
GMR
\\mr.corp\docs\Fin\05-Finance\1630-Accts-Payable\01-General\AP Disbursements\2013\[Monthly_Council_Report_2013.xlsx]FEB'13
112,945
17,466
60,000
152,015
19,054
7,193,104
618,559
7,811,663
1,519,298
84,340
9,415,301
MAPLE RIDGE
British Co lumh la
District of Maple Ridge
TO: His Worship Mayor Ernie Daykin MEETING DATE: 18 -March -2013
and Members of Council FILE NO:
FROM: Chief Administrative Officer MEETING: C.O.W
SUBJECT: Preliminary 2012 Year-end Update (General Revenue Fund)
EXECUTIVE SUMMARY:
The 2012 Consolidated Financial Statements have been drafted and will be finalized following the
completion of the audit. The purpose of this report is to provide a preliminary update of 2012 results
in the General Revenue Fund, an update on gaming revenues as well as some information
highlighting the differences between the financial plan and the financial statements.
Overall, 2012 results were positive. We ended the year with a General Revenue annual surplus of
$340,443, which is net of provisions for projects scheduled for 2012 that will progress in 2013, as
well as a number of items that are discussed below.
Key variances contributing to the overall positive results in the General Revenue fund include
positive investment returns, higher than anticipated gaming revenues, savings from planned
principal and interest payments on debt that was not accessed until October, as well as vacancy
management. These favourable variances were partially offset by a shortfall in building permit
revenues and snow removal costs in excess of budget.
The annual surplus noted above is after having provided for a number of key items that are
discussed in the body of this report.
A detailed review of the Consolidated Financial Statements will be provided in April once the
statements are finalized.
RECOMMENDATION(S):
None required. For information only.
DISCUSSION:
Before discussing our 2012 financial results, it is important to understand the difference between
the Financial Plan (Budget) and our Financial Statements.
The Financial Plan is one of the most important documents a local government produces. It sets out
all of the planned uses of funds in a year and the sources of those funds. Planned uses include
expenditures for our day-to-day operating activities, transfers to reserves and investments in the
tangible capital assets used in service provision. Planned sources include taxes, revenues from user
fees, grants from other levels of government, investment income and transfers from reserves. The
Community Charter stipulates that the total of proposed expenditures and transfers to reserves must
1 of 6
1132
not exceed the total of proposed revenues and transfers from reserves. The result is a "balanced
budget" where planned inflows of funding are equal to the planned outflows.
The Financial Statements compare our actual financial performance against the activities set out in
the Financial Plan. The Community Charter stipulates that our financial statements must be
prepared in accordance with generally accepted accounting principles for local governments. In
Canada, the Public Sector Accounting Board (PSAB) sets those accounting principles and prescribes
the model used for our statements.
The format required for the Financial Statements differs from the format required for the Financial
Plan, and the differences between the two documents can easily result in confusion. For example
the Financial Plan treats transfers to and from reserves as transactions, while the Financial
Statements at the consolidated level ignore transfers as they take place within the corporate entity.
The objective of a Financial Plan is to demonstrate that a local government has identified how it will
pay for all of the activities it plans to accomplish in a year, while the objective of the Financial
Statements is to report the financial condition of a local government at a point in time. This is a
fundamental difference and it is important to keep this in mind as we begin to review financial
results for 2012.
General Revenue Update
Local government operations are extremely diverse; our business includes everything from the
provision of water, to maintaining our infrastructure, to developing the plans and bylaws that will
guide our community's growth, to fire protection services to swimming lessons. All of these business
streams have different resource demands and while some are supported by day-to-day operations,
others require long-term planning to ensure we're positioned to meet the demands of a growing
community and have the fiscal capacity to sustain our infrastructure. Tools, such as our reserves,
the General Revenue Fund and the Sewer and Water utilities help us manage both the short and
long-term demands of our business. This report will focus on operations in the General Revenue
Fund as this is the area where Council has the most discretion and it is the transactions in this fund
that drive property tax rates.
Overall, results for 2012 were positive, with an annual surplus of $340,443. This is net of provisions
for projects scheduled for 2012 that will progress in 2013, as well the year-end provisions detailed
below. Revenues for the year total $125.5 million with favorable variances realized from positive
investment returns and higher than anticipated gaming revenues offset by shortfalls in building
permit revenues. Expenses and transfers to reserves totaled $125.2 million with favorable
variances coming from a combination of savings on planned principal and interest payments for debt
that wasn't accessed until October 2012, careful cost containment in all operating areas, offset by
costs in excess of budget in some areas such as snow removal.
Council has established various reserves to help manage annual fluctuations in certain key revenue
and expense accounts. For example, in 2011 we experienced a shortfall in building permits
revenues and drew on the Building Inspections reserve to offset the impact of that shortfall. In
2012, we did not need to do this as the shortfall in building permit revenues was compensated for
by positive variances in other revenue streams. Savings of $243,308 from the RCMP contract (50%
of savings) were transferred to the Police Services reserve to assist with various policing issues as
they are identified. In the past, this practice allowed us to manage the cost impact of renovation
work required as a result of changes to RCMP building standards, such as the cell renovations that
were recently required. A detailed discussion on our Reserves is scheduled for the May 27, 2013
Council Workshop.
2 of 6
Gaming Revenues
In 2011, Council adopted a policy guiding the use of gaming revenues, with an emphasis on using
the revenue to fund one-time items, such as capital, rather than committing it to on-going operating
expenses. Any annual revenues received above $500,000 are automatically set aside for future
capital projects and any portion of the base amount of $500,000 that is not expended in a year is
also set aside for future capital projects. This revenue stream is relatively new and our intent was to
accumulate a pool of funding to allow us to undertake more significant projects. At the end of 2012
we have accumulated $1,043,811, of which $120,255 is committed to projects already in progress.
Other projects recommended to be funded from this accumulation are described on page 5.
Year-end Provisions
As part of our year-end processes, we try to advance certain Council approved capital projects that
were postponed due to lack of General Revenue funding. We also try to assess the adequacy of
Council approved initiatives and recommend appropriate adjustments.
The General Revenue contribution to capital has remained fairly static for the past number of years
and as a result the scheduled start year of some projects has been pushed back in order to respect
the available funding envelope. In past years, we've tried to make some provision at year-end to
advance priority projects when possible. For example, a couple of years ago, we were able to set
aside $1 million for paving, allowing Operations to address some scheduled road maintenance that
had been deferred. During the 2013-2017 business planning sessions it became apparent there
was a need to advance the start date of a number of capital projects that had been pushed back in
the capital program. In order to address that, $945,000 was set aside to advance some priority
projects as follows:
• Lougheed Highway Upgrades - Over past few years, significant improvements have been
made on 224th Street as well as on Lougheed Highway between 224th Street and 222nd
Street. There have also been several private sector developments adjacent to Lougheed
Highway between 227th and 224th Streets; the new Gaming Centre and the new Target
store being two such projects. It has always been the intent to extend improvements on
Lougheed Highway west east of 224th Street when funding became available. Property
and business owners in the area have also expressed an interest to see the streetscape
extended from 224th Street to 227th Street. As part of the development requirements for
the new Gaming Centre, the developer will be making some road and sidewalk
improvements on the south side of Lougheed near 227th Street. Further, Lougheed
Highway is part of the Major Road Network and funding from Translink will also be
available. In light of this, detailed design work is being done to see what works would
make sense to do and in what order on Lougheed Highway between the new Gaming
Centre and 224th Street. An interim budget provision of $700,000 has been
established. This should allow us to do work west of the Gaming Centre to the
intersection at 226th Street. $300,000 of this funding is expected to come from
Translink. Half of our share will be funded from the 2012 Surplus, with the remainder to
be funded from Gaming Revenues. A further report and recommendation will be provided
to Council once the detailed design information is available.
Verbally
corrected at
Council meeting
of March 19,
2013
Council also recognized the need for capital improvements outside of the town centre area. The
following projects build on existing community -wide investments.
3 of 6
• Complete 122 Avenue to 224 Street - In 2012, we made significant road and sidewalk
improvements around Maple Ridge Secondary School. In 2013, we will complete 122
Avenue to 224 Street. The total budget for this project is $400,000. We propose to fund
$315,000 from Surplus and the remaining $85,000 from Gaming Revenues.
• Hammond Stadium Retrofit - This project has a total budget of $762,000. This includes
$325,000 set aside in previous budgets for a complete field retrofit, new batting cages, a
new backstop, concessions, equipment storage and seating. A senior government grant
of $187,000 is also included in the project budget. The remainder of $250,000 is being
provided from the 2012 Surplus to allow for the installation of field lighting which will
allow the stadium to be used year round as a game and training facility.
• Albion Park Playfield Retrofit - $120,000. This funding will supplement an already
approved project and will provide 2 additional junior fields that can also be used in the
winter.
• Westview Bleachers - $60,000. When the synthetic field was originally constructed in
2005, the scope of the project included bleachers, however, the scope had to be scaled
back to address unexpected site conditions. This project will allow us to install the
bleachers that were originally planned.
The above projects will require funding from Surplus of $945,000 and $285,000 from
accumulated Gaming revenues. Funding has also been set aside for two other Council priorities.
Council established the Town Centre Investment Incentive Program to encourage accelerated
private sector investment in the downtown. The program is delivering positive results, with 35
projects either completed or in progress at the present time. The program is comprised of a
number of incentives such as fee reductions, partnering agreements and revitalization tax
exemptions. While an initial budget was established to support this program, the adequacy of
the envelope needs to be assessed and properly funded. In the past, we would have relied on
growth in the tax base to support initiatives such as this. Growth over the past few years has
been constrained and this is likely to continue for the next few years. After analyzing the projects
currently in progress, we recommend that $1,250,000 be set aside to bridge the impact of this
temporary shortfall.
The Town Centre Investment Incentive Program is scheduled to end this year and projects that
do not have a building permit issued by Monday December 30, 2013 will not be eligible for the
program. As a result of the success of the incentive program Council has expressed an interest
in exploring whether a similar program, perhaps targeted at employment attraction, would be
feasible. Should such a program be developed, it will need some funds dedicated to it and
$550,000 has been set aside for that purpose. If Council decides not to proceed with another
incentive program the funds will flow to the bottom line.
4 of 6
The following summarizes the above discussion and will be included in the next Financial Plan
amendment.
Prior Year Surplus Gaming Outside Total
Capital
Lghd (East of 224th) $ - $ 200,000 $ 200,000 $ 300,000 $ 700,000
122 Ave - 315,000 85,000 - 400,000
Hammond 325,000 250,000 - 187,000 762,000
Albion 350,000 120,000 - - 470,000
Westview - 60,000 - 60,000
Sub -total 675,000 945,000 285,000 487,000 2,392,000
Other
TCIIP - 1,250,000 - - 1,250,000
Employment Incentive - 550,000 - 550,000
Sub -total - 1,800,000 - - 1,800,000
Totals $ 675.000 $ 2.745,000 $ 285.000 $ 487,000 $4,192,000
CONCLUSIONS:
Final year-end results for 2012 will be available following the completion of the audit. In the interim,
this report provides an overview of General Revenue performance for year, with an increase to
General Revenue accumulated surplus of $340,443 after providing for a number of initiatives noted
by Council.
"original signed by Catherine Nolan"
Prepared by: Catherine Nolan, CGA
Manager of Accounting
"original signed by Paul Gill"
Approved by: Paul Gill, CGA
GM, Corporate and Financial Services
"original signed by J.L. (Jim) Rule"
Concurrence: J.L. (Jim) Rule
Chief Administrative Officer
5 of 6
General Revenue Fund Analysis
For the year ended December 31, 2012
Actual
Revenues
Taxes and grants in lieu 64,034,582
Fees & Other Charges 14,670,838
Investment income 2,821,077
Proceeds and Gains - 5,674
Government Transfers - 2,105,054
Gaming revenues 819,341
Equipment 2,843,436
DCC & Other Contributed Revenue 379,727
Collections for others - 37,811,188
Total Revenue - 125,490,917
Expenses (excluding amortization)
General Government 11,924,477
Protective Services 29,530,753
Transportation 9,119,514
Planning; Public Health & Other 4,238,809
Recreation 17,779,154
Principal Payments 1,938,761
Collections for Others 37,811,188
Total Expenses 112,342,657
Transfers
Transfers from reserve accounts
Transfers to own reserves
Transfers to reserve funds
Transfers to GCF (fund inventory change)
Transfers to Capital (Capital Program)
Interest transferred to reserve accounts
11,497,049
18,028,650
3,890,638
94,840
2,330,180
150,237
Net Transfers 12,807,817
General Revenue Annual Surplus 340,443
General Revenue Accumulated Surplus - beginning of year - 5,750,719
General Revenue Accumulated Surplus - end of year 6,091,162
6 of 6
Appendix 1
MAPLE RIDGE
British Co lumh la
TO:
District of Maple Ridge
His Worship Mayor Ernie Daykin MEETING DATE: March 18, 2013
and Members of Council
FILE NO:
FROM: Chief Administrative Officer MEETING: COW
SUBJECT: Tax Notice Delivery and Payment Options
EXECUTIVE SUMMARY:
In keeping with our desire for improved customer service, we continually evaluate new opportunities.
Two of these services were identified late last year. They were to investigate electronic presentation
of tax notices and utility bills and to investigate options to provide payment of property taxes by
credit cards.
In alignment with a user -pay philosophy and our continued objective to provide high quality municipal
services to our citizens and customers in a cost effective, efficient and timely manner we are
proposing to implement these two services in time for the 2013 property tax collection period.
RECOMMENDATION:
That the Corporate Officer be authorized to execute a three (3) year agreement with Paymentus for
delivery of online credit card payment service for property taxes and utilities.
DISCUSSION:
a) Background Context:
In November 2012, Council was advised of two items that were included in the Finance and
Information Technology Departments' business plans for 2013. These were to investigate
options for electronic delivery of tax notices and to determine feasibility of allowing payment
of property taxes by credit cards.
Electronic Tax Notices
On February 13, 2013, the Provincial Government published a news release advising that
legislation was being introduced to allow all municipalities to send property tax notices
electronically as an efficient and environmentally friendly way for taxpayers to receive their
notices.
Prior to this pending change, the Community Charter required municipalities to mail notices
by Canada Post. Electronic options were available but efficiency and environmental benefits
would not have been realized as there was still the requirement to mail notices.
1133
The District of Maple Ridge is now in a position to implement electronic billing for both
property tax notices and quarterly metered utility bills for its customers. Customers will still
receive their physical tax notice for 2013 but will be encouraged to sign up for electronic
delivery in the future. The implementation of electronic bills will also provide an additional
benefit to all users of My Maple Ridge by providing historical copies of all bills created going
forward regardless of their choice of delivery method. This is another significant customer
service enhancement.
The cost of implementation will be approximately $25,000 which was provided for in the
Information Technology Capital Plan. Ongoing maintenance fees will amount to $3,600
annually. Considering that mailing costs are estimated to be between $0.80 and $1.00 per
notice, enrollment by just 15% of tax payers will cover the annual costs.
Property Tax Payment by Credit Cards
There are business areas in the District where decisions were made to accept payment by
credit card and incur the associated merchant fees as an expense. There are typically two
reasons for doing so: one, to increase the likelihood of purchase or participation in a
program (recreation programs, low cost construction related permits) or two, to reduce the
cost of collections and compliance (dog licences, business licences, parking tickets, false
alarm fines).
Credit cards have never been accepted for payment of property taxes or utility fees in Maple
Ridge. This has been mainly due to the expense of merchant fees charged as a percentage
on the transaction value but also because the Community Charter legislates the collection
methods used for taxes and utilities so there has been no business need to incur such costs.
The fees associated with the tax payment of the 2012 average home could be as high as
$76. If only 10% of the annual tax levies were paid by credit card, service charges at a
minimum would be $187,000 but could be as much as $304,000. In addition, almost half of
the property tax bill includes levies for other taxing authorities which means the District
would be incurring costs for collecting funds for others, without the ability to recover these
costs.
Consistently over the years, we receive many inquiries about using credit cards for payment
of property taxes. Often these requests are related to a desire to accumulate points on
rewards cards but credit cards have also become a tool for many taxpayers and businesses
to manage their finances. The difficulty has always been that service contracts with credit
card companies do not allow merchants to pass on associated costs to specific users. All
pay the costs for the benefit of some.
Most cities and municipalities in BC do not accept credit cards for payment of property taxes
including Rural Property Taxes collected by the Province. A few years ago Richmond did
accept credit cards but discontinued after one tax collection period. They currently are
allowing payment by credit cards for online transactions made through Canada ePost.
In recent months, legislation has changed in the United States to allow merchants to add on
a surcharge for Visa and Mastercard transactions but no such option is available in Canada
at this time.
A few years ago, BC Hydro introduced the use of a 3rd party provider to allow their customers
the added convenience of paying by credit card while at the same time ensuring that the cost
of the service was borne by those that used it. In a press release in July of 2012 BC Hydro
indicated that only 0.5% of their customers use the online credit card option. This same
service can be applied to the payment of property taxes. At very little cost to the District,
taxpayers can be redirected from the Maple Ridge website to the 3rd party provider's secure
website where payment can be processed for a percentage fee to the customer. This would
be a reasonable method to provide this enhanced service to those choosing this option,
without having other tax payers bear the cost. A similar service is also being implemented in
time for the 2013 tax collection period by the City of Penticton.
Without the use of a 3rd party provider, the District would require a customized software
solution to be able to provide online payment by credit cards. Initial estimates for these
customizations are $40,000 to $50,000 with approximately 20% in maintenance costs each
year in addition to the credit card merchant fees for each payment. Our current tax payment
software provider has not included online payment options for property taxes as it was not a
service that any of their clients were interested in pursuing.
The costs for the merchant fees and the software customizations have not been built into the
current financial plan. It is this reason that an agreement with a 3rd party provider is being
recommended. Paymentus Corporation is the company doing business with BC Hydro and
with over 450 customers in North America, is currently developing a presence in British
Columbia. At no cost to the District, they will provide secure access to a Level 1 Payment
Card Industry (PCI) compliant website where customers can elect to pay their property tax or
utility bill using Visa or Mastercard. The customer will be charged a convenience fee of 3% of
their total payment amount. Although this is a charge to the customer it may be more cost
effective than incurring the penalties on unpaid taxes or utilities.
b) Desired Outcome:
To provide effective and efficient delivery of services to all taxpayers. Additional options
should be made available where the cost of the service is of benefit to all or where user pay
philosophy can be adopted.
c) Strategic Alignment:
The recommendations are in alignment with Council's strategic plan for Financial
Management and desire for improved customer service.
d) Citizen/Customer Implications:
Providing the option of eBilling will reduce mailing costs which will be of benefit to all
taxpayers. Providing access to copies of bills will provide for improved customer service for
all customers by shortening wait times on phone and in person.
Providing the option to pay property taxes by credit card would result in unplanned, increased
expenses. Online payment of property taxes is currently provided through all major financial
institutions and credit unions online banking services. Providing an additional online option
to allow customers to choose to pay an additional fee to a 3rd party provider for the
convenience of paying with credit cards would allow the service to be provided without
additional expense to all taxpayers. Credit card payments would only be allowed through this
online option and would not be available for transactions at the Finance counter.
e) Business Plan/Financial Implications:
The 2013 to 2017 Financial Plan contains an Information Technology Capital project for the
implementation of eBilling services.
There is no provision in the Financial Plan for merchant fees related to payments of property
taxes or utilities by credit card and there is no project in the Capital Plan for customization of
current software to accommodate payment by credit cards.
f) Alternatives:
Electronic Tax Notices
The introduction of eBilling for property taxes and utility bills is an additional service that
builds onto our current online presence with My Maple Ridge giving existing and new
customers access to more information and the ability to subscribe to email delivery instead
of through Canada Post. We will always deliver through Canada Post if that is the customer's
preference.
Property Tax Payment by Credit Cards
As the Financial Plan does not include a general expense for all taxpayers to cover the cost of
merchant fees related to the use of credit cards for payment of property taxes and utilities
the alternative would be to continue to accept payments through our standard methods and
not allow payment by credit cards.
CONCLUSIONS:
The implementation of these two new services in 2013 will allow us to continue to provide
improvements to customer service. Both of these initiatives increase the District's online presence
and are in alignment with Council's strategic plan.
"Original signed by Kathleen Gormley"
Prepared by: Kathleen Gormley
Manager of Finance Business Systems
"Original signed by Christina Crabtree"
Reviewed by: Christina Crabtree
Director of Information Technology
"Original signed by Paul Gill"
Approved by: Paul Gill, BBA, CGA
General Manager: Corporate & Financial Services
"Original signed by J.L. (Jim) Rule
Concurrence: J.L. (Jim) Rule
Chief Administrative Officer
MAPLE RIDGE
British Columbia
Deep Roots
Greater Heights
TO:
FROM:
District of Maple Ridge
His Worship Mayor Ernie Daykin DATE: March 18, 2013
and Members of Council
Chief Administrative Officer ATTN: C of W
SUBJECT: Water and Sewer Amending Bylaws
EXECUTIVE SUMMARY
During the 2013-2017 business planning presentations, overviews of the Sewer Utility and Water
Utility were provided to Council. The Financial Plan adopted by Council included rate increases of
5.5% for water and 4.6% for sewer in each of the five years of the financial plan. The attached
bylaws are required to formalize these rate changes.
The majority of the water and sewer costs are driven by the region. Rate increases were reduced
from previous projections due to regional costs increasing much less than they had planned just a
year ago. The bylaws include rates for the next five years. The rates will be revisited each year at
business planning and if costs are significantly different than anticipated, the rate increases for
future years may need to be revised. The annual rate increases previously adopted were 9% for
water and 5% for sewer.
Typically, Council would also amend the Recycling Rates Bylaw at this time as well. This is not
required as the bylaw includes a five year rate schedule and the increase for 2013 remains at 3%.
RECOMMENDATION(S):
That Maple Ridge Sewer Rate Amending Bylaw No. 6975-2013 be given first, second and third
readings.
That Maple Ridge Water Service Amending Bylaw No. 6976-2013 be given first, second and third
readings.
DISCUSSION:
a) Background Context:
The Water and Sewer Utilities are accounted for as separate lines of business or
independent Funds with their own revenues, expenses, transfers and accumulated surplus
balances.
1134
Water Utility
The costs of the Water Utility include both local and regional operating, maintenance and
capital costs. Council has a policy of rate stabilization which is accomplished by using
accumulated surplus to smooth larger increases over time. Regional projections for the cost
of water have decreased.
Maple Ridge shares in the cost of two capital projects the Regional District has underway.
The budget for these projects was increased for 2013. These costs will be paid through
Development Cost Charges and the Water Utility. Borrowing will likely be required as
available funds may not be sufficient.
Sewer Utility
The costs of the Sewer Utility include both local and regional operating, maintenance and
capital costs. In 2013, regional costs represent about two thirds of the operating
expenditures.
b) Desired Outcome:
To obtain Council approval to amend the Water and Sewer levies to reflect a lower increase
than included in the previous financial plan for 2013.
c) Citizen/Customer Implications:
Single family residences, which have these services, will see the following increases in 2013:
Water levies of 5.5% or $24.80 and
Sewer levies of 4.6% or $12.05
Metered rates will also increase by the same percentage.
d) Interdepartmental Implications:
The Engineering, Operations and Finance Departments will work to further develop the
funding strategy for new and the eventual replacement of aging sewage and water
infrastructure.
e) Business Plan/Financial Implications:
The rate increases were incorporated into the Financial Plan as recommended to Council in
the 2013-2017 Business Planning presentations.
f) Policy Implications:
The Financial Sustainability Plan Policy and subsequent report on Infrastructure Funding
Strategy will be considered when developing the long range funding strategy to replace sewer
and water infrastructure.
g)
Alternatives:
Rates other than what is proposed could be adopted which would impact the accumulated
surplus and would influence future rate increases or the ability to make future operating or
capital expenditures. Anything other than what is recommended would be inconsistent with
the business plans and Financial Plan. If the existing bylaws are not amended, the rate
increases of 9% for water and 5% for sewer currently in the bylaw would be charged.
CONCLUSIONS:
The rate increases mirror the Adopted 2013-2017 Financial Plan Bylaw and are in line with Council's
Rate Stabilization Policy. Work will need to continue to ensure that the funding strategy continues to
evolve to address future capital improvements and the long term sustainability of our assets. These
rates will continue to be reviewed each year as part of our business planning practices.
"Original signed by Trevor Thompson"
Prepared by: Trevor Thompson, BBA, CGA
Manager of Financial Planning
"Original signed by Paul Gill"
Approved by: Paul Gill, BBA, CGA
GM: Corporate and Financial Services
"Original signed by J.L. (Jim) Rule"
Concurrence: J.L. (Jim) Rule
Chief Administrative Officer
DISTRICT OF MAPLE RIDGE
BYLAW NO. 6975-2013
A Bylaw to further amend Maple Ridge Sewer Rate Bylaw No. 718-1964
WHEREAS the Council has by bylaw imposed charges against the owners of real property for the
provision and maintenance of the sanitary sewer system and wishes to amend those charges for all
uses;
AND WHEREAS it is deemed expedient to further amend Maple Ridge Sewer Rate Bylaw
No. 718-1964;
NOW THEREFORE, the Council of the District of Maple Ridge enacts as follows:
1. This Bylaw shall be cited for all purposes as "Maple Ridge Sewer Rate Amending Bylaw No.
6975-2013".
2. That Schedule "A" of Maple Ridge Sewer Rate Bylaw No. 718-1964, as amended, be deleted
in its entirety and Schedule "A" attached hereto be substituted thereto.
READ a first time the day of , 2013.
READ a second time the day of , 2013.
READ a third time the day of , 2013.
RECONSIDERED AND ADOPTED the day of , 2013.
PRESIDING MEMBER CORPORATE OFFICER
Attachment: Schedule "A"
1134.1
6975-2013
District of Maple Ridge
Maple Ridge Sewer Rate Bylaw No. 718-1964
SCHEDULE "A"
Flat Rate & Metered Charges
USE 2013 2014 2015 2016 2017
A. Residential
(1) Per Single Family Dwelling Unit $ 274.45 $ 287.05 $ 300.25 $ 314.05 $ 328.50
(2) Per Additional Dwelling Unit located within the structure of a
Single Family Dwelling Unit
(3) Per Additional Dwelling Unit or Detached Garden Suite
located on the same parcel as the Single Family Dwelling Unit
$ 274.45 $ 287.05 $ 300.25 $ 314.05 $ 328.50
$ 274.45 $ 287.05 $ 300.25 $ 314.05 $ 328.50
(4) Per Dwelling Unit for Duplex, Triplex, Apartment, Townhouse $ 274.45 $ 287.05 $ 300.25 $ 314.05 $ 328.50
or Mobile Home
(5) (a) Per Boarding House or Rest Home, plus $ 274.45 $ 287.05 $ 300.25 $ 314.05 $ 328.50
(b) Per Boarder or Roomer in excess of two (2) for each $ 71.50 $ 74.80 $ 78.25 $ 81.85 $ 85.60
Boarding House or Rest Home
Schedule "A" - Maple Ridge Sewer Rate Bylaw 718-1964 - Continued
B Commercial and Institutional
(1) Per Unit (Hall, Theatre, Church, Store, Office, Shop, Barber
Shop, Beauty Shop)
(2) (a) Per Restaurant, plus
(3)
(4)
(5)
(6)
(7)
(8)
(9)
(b) Per Seat in excess of 10 seats for each Restaurant
Per Classroom in each School
Per Bed in each Hospital
(a)
(b)
(a)
(b)
Per Motel or Hotel, plus
Per Room in excess of one (1) room
Per Beverage Room, plus
Per Seat in excess of 10 seats for each Beverage
Per Laundry
Per Dry Cleaner
(a) Per Laundromat,plus
(b) Per Machine
C Industrial
(1) Where parcels are subject to Metered Water Charges as
established for the subject parcel by Maple Ridge Water
Service Bylaw No. 6002-2001 (as amended)
Rate applied to metered water charge each quarter
(2) Where parcels are subject to Flat Rate Charges as
established for the subject parcel by Maple Ridge Water
Service Bylaw No. 6002-2001 (as amended)
Per Industrial Unit
2013 2014 2015 2016 2017
$ 274.45 $ 287.05 $ 300.25 $ 314.05 $ 328.50
$ 274.45 $
$ 28.30 $
$ 198.60 $
$ 198.60 $
$ 274.45 $
$ 72.10 $
$ 274.45 $
$ 28.30 $
$ 452.10 $
$ 274.45 $
$ 274.45 $
$ 72.10 $
287.05 $
29.60 $
207.75 $
207.75 $
287.05 $
75.40 $
287.05 $
29.60 $
472.90 $
287.05 $
287.05 $
75.40 $
300.25 $ 314.05 $ 328.50
30.95 $ 32.35 $ 33.85
217.30 $ 227.30 $ 237.75
217.30 $ 227.30 $ 237.75
300.25 $ 314.05 $ 328.50
78.85 $ 82.50 $ 86.30
300.25 $ 314.05 $ 328.50
30.95 $ 32.35 $ 33.85
494.65 $ 517.40 $ 541.20
300.25 $ 314.05 $ 328.50
300.25 $ 314.05 $ 328.50
78.85 $ 82.50 $ 86.30
2013 2014 2015 2016 2017
57.69%
57.20% 56.71%
56.23% 55.75%
$ 274.45 $ 287.05 $ 300.25 $ 314.05 $ 328.50
DISTRICT OF MAPLE RIDGE
BYLAW NO. 6976-2013
A Bylaw to further amend Maple Ridge Water Service Bylaw No. 6002-2001
WHEREAS the Council has by bylaw imposed charges against the owners of real property for the
provision and maintenance of the water system and wishes to amend those charges for all uses;
AND WHEREAS it is deemed expedient to further amend Maple Ridge Water Service Bylaw
No. 6002-2001
NOW THEREFORE, the Council of the District of Maple Ridge enacts as follows:
1. This Bylaw shall be cited for all purposes as "Maple Ridge Water Service Amending Bylaw No.
6976-2013".
2. That Schedules "A" ,"B" and "G" of Maple Ridge Water Service Bylaw No. 6002-2001, as
amended, be deleted in their entirety and Schedules "A" ,"B" and "G" attached hereto be
substituted thereto.
READ a first time the day of , 2013.
READ a second time the day of , 2013.
READ a third time the day of , 2013.
RECONSIDERED AND ADOPTED the day of , 2013.
PRESIDING MEMBER CORPORATE OFFICER
Attachment: Schedules "A", "B" & "G"
1134.2
6976-2013
District of Maple Ridge
Maple Ridge Water Service Bylaw No. 6002-2001
SCHEDULE "A"
Flat Rate Charges (Annual Rates)
US E
A. Residential
2013 2014 2015 2016 2017
(1) Per Single Family Dwelling Unit in the General Water $ 475.70 $ 501.85 $ 529.45 $ 558.55 $ 589.25
Supply Area
(2) Per Additional Dwelling Unit located within the structure $ 237.85 $ 250.95 $ 264.75 $ 279.30 $ 294.65
of a Single Family Dwelling Unit
(3) Per Additional Dwelling Unit or Detached Garden Suite $ 237.85 $ 250.95 $ 264.75 $ 279.30 $ 294.65
located on the same parcel as the Single Family
Dwelling Unit
(4) Per Multiple Dwelling Unit $ 451.55 $ 476.40 $ 502.60 $ 530.25 $ 559.40
(5) Per Dwelling Unit in the Rothsay Water Supply Area $ 357.00 $ 357.00 $ - $ - $
(Schedule "E") until (and including) the year 2014, in
addition to the residential rate set in Section A (1) of
this Schedule
(6) Per Dwelling Unit in the Garibaldi Water Supply Area $ 357.00 $ 357.00 $ 357.00 $ $
(Schedule "F") until (and including) the year 2015, in
addition to the residential rate set in Section A (1) of
this Schedule
B. Industrial, Commercial and Institutional
(1) Per Unit $ 475.70 $ 501.85 $ 529.45 $ 558.55 $ 589.25
6976-2013
District of Maple Ridge
Maple Ridge Water Service Bylaw No. 6002-2001
SCHEDULE "B"
Metered Charges (Quarter Year Rates)
USE
A. All Uses
(1) Water consumption charges for metered services per
cubic meter (m3)
(2) Base rate levied per quarter year based on service
connection size:
Connection Size
25 mm or less
40 mm
50 mm
75 mm
100 mm
150 mm
200 mm
250 mm
2013 2014 2015
2016 2017
$ 0.8157 $ 0.8606 $ 0.9079 $ 0.9578 $ 1.0105
$ 36.60
$ 53.70
$ 86.25
$ 161.15
$ 225.70
$ 333.25
$ 451.55
$ 655.85
$ 38.60
$ 56.65
$ 91.00
$ 170.00
$ 238.10
$ 351.60
$ 476.40
$ 691.90
$ 40.70
$ 59.75
$ 96.00
$ 179.35
$ 251.20
$ 370.95
$ 502.60
$ 729.95
$ 42.95
$ 63.05
$ 101.30
$ 189.20
$ 265.00
$ 391.35
$ 530.25
$ 770.10
$ 45.30
$ 66.50
$ 106.85
$ 199.60
$ 279.55
$ 412.85
$ 559.40
$ 812.45
6976-2013
District of Maple Ridge
Maple Ridge Water Service Bylaw No. 6002-2001
SCHEDULE"G"
Parcel Tax Charges (Annual Rates)
USE 2013 2014 2015 2016 2017
A. All Uses
(1) For each parcel of land that is not serviced with a
municipal water service as defined in this bylaw and is
fronting or partially fronting a municipal water main
$ 106.15 $ 112.00 $ 118.15 $ 124.65 $ 131.50
MAPLE RIDGE
British Co lumb la
District of Maple Ridge
TO: His Worship Mayor Ernie Daykin MEETING DATE: March 18, 2013
and Members of Council FILE NO:
FROM: Chief Administrative Officer MEETING: Committee of the Whole
SUBJECT: Fire Truck (Tanker 2) Replacement
EXECUTIVE SUMMARY:
Fire Department recommends the purchase of a new fire tanker apparatus from our capital
replacement budget to replace a current ageing fire tanker apparatus in Fire Hall 2. In December
2012, a request for proposal (RFP) was issued and these proposals have been evaluated based on
the criteria contained in the RFP document.
We are now seeking Council approval to award a contract for the construction of this truck.
RECOMMENDATION:
That the contract for the construction of one fire tanker apparatus at the cost of $444,420.00 plus
applicable taxes and a 10% contingency be included for any unanticipated scope changes; be
awarded to Smeal Fire Apparatus Co. of Snyder, NB. and that the Corporate Officer be authorized to
execute the contract.
DISCUSSION:
a) Background Context:
The Maple Ridge Fire Department is working towards standardizing the chassis style and
body component of the fire trucks within our department. This will reduce the maintenance
costs by standardizing the required parts to maintain the trucks and will improve operational
efficiency.
The RFP described the fire truck design specifications and 4 proponents made initial
submissions with detailed drawings. All designs required the fire trucks to comply with our
operational requirements and all Canadian Motor Vehicle Safety Standards and Canada
Transport Regulations, National Fire Protection Association, 1901 standards and
Underwriters Laboratory - Canada Standards.
The Request for Proposal process was completed within the purchasing guideline with
oversight from Daniela Mikes, Manager of Procurement.
1135
b) Desired Outcome:
To obtain Council's approval to proceed with the awarding of a contract and construction of a
fire tanker, apparatus for the fire department.
Strategic Alignment:
The purchase of this truck is in alignment with the Council adopted Fire Department
Business Plan and the Municipal Equipment Replacement Reserve fund.
c) Business Plan/Financial Implications:
Proposal analysis
Four manufactures responded with proposals. The fire department apparatus evaluation
team, which consisted of two fire administration staff, the fire department mechanic, and
three career firefighters, performed an analyses of these submissions based on the criteria
described in the RFP.
At the conclusion of the evaluation process the fire department apparatus evaluation team
awarded the highest score to the Smeal Fire Apparatus proposal.
CONCLUSIONS:
The Maple Ridge Fire Department believes that standardizing the chassis and body style of our fire
trucks will improve operational efficiency and lower maintenance cost. The specifications and costs
proposed by Smeal Fire Apparatus represent the best value and product to meet the needs of the
fire department. Therefore we recommend the awarding of a contract for the construction of the
"tanker" to Smeal Fire Apparatus Co. of NE.
"Original signed by Howard Exner"
Prepared by: Howard Exner, Assistant Chief
"Original signed by Daniela Mikes"
Approved by: Daniela Mikes, Manager of Procurement
"Original signed by Dane Spence"
Approved by: Dane Spence, Fire Chief
"Original signed by Paul Gill"
Approved by: Paul Gill, General Manager Corporate and Financial Services
"Original signed by J.L (Jim) Rule"
Concurrence: J.L. (Jim) Rule
Chief Administrative Officer