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HomeMy WebLinkAbout2014-01-20 Committee of the Whole Agenda and Reports.pdfDistrict of Maple Ridge COMMITTEE OF THE WHOLE AGENDA January 20, 2014 1:00 p.m. Council Chamber Committee of the Whole is the initial venue for review of issues. No voting takes place on bylaws or resolutions. A decision is made to send an item to Council for debate and vote or to send an item back to staff for more information or clarification before proceeding to Council. Note: If required, there will be a 15 -minute break at 3:00 p.m. Chair.• Acting Mayor 1. DELEGAT/ONS/STAFFPRESENTAT/ONS- (10 minutes each) 1:00 p.m. 1.1 Website Update - Fred Armstrong, Manager of Corporate Communication 2. PUBLIC WORKS AND DEVELOPMENT SERV/CES Note: Owners and/or Agents of Development Applications may be permitted to speak to their applications with a time limit of 10 minutes. Note: The following items have been numbered to correspond with the Council Agenda: 1101 2013-101-RZ, 20758 Lougheed Highway, CS -1 to C-2 Staff report dated January 20, 2014 recommending that Maple Ridge Zone Amending Bylaw No. 7048-2013 to rezone from CS -1 (Service Commercial) to C-2 (Community Commercial) to construct a new building to house the relocated Mark's Work Wearhouse store be given first reading and that the applicant provide further information as described on Schedule C and D of the Development Procedures Bylaw No. 5879-1999. Committee of the Whole Agenda January 20, 2014 Page 2 of 5 1102 2013-113-RZ, 21530 Donovan Avenue, RS -1 to RS -1b Staff report dated January 20, 2014 recommending that Maple Ridge Zone Amending Bylaw No. 7050-2013 to rezone from RS -1 (One Family Urban Residential) to RS -1b (One Family Urban [Medium Density] Residential) to allow for future subdivision into two lots be given first reading and that the applicant provide further information as described on Schedules B and F of the Development Procedures Bylaw No. 5879-1999. 1103 2013-115-RZ, 24440 128 Avenue, RS -3 to RS -2 Staff report dated January 20, 2014 recommending that Maple Ridge Zone Amending Bylaw No. 7052-2014 to rezone from RS -3 (One Family Rural Residential) to RS -2 (One Family Suburban Residential) to permit future subdivision into approximately seven single family lots be given first reading and the applicant provide further information as described on Schedules A, B and F of the Development Procedures Bylaw No. 5879-1999. 1104 2012-038-RZ, 12116 and 12170 204B Street, P-2 to R-1 Staff report dated January 20, 2014 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7044-2013 to designate land use from Institutional to Urban Residential be given first and second readings and be forwarded to Public Hearing and that Maple Ridge Zone Amending Bylaw No. 6924-2012 to rezone from P-2 (Special Institutional) to R-1 (Residential District) to permit future subdivision into four residential lots be given second reading and be forwarded to Public Hearing 1105 2013 -102 -CP, Official Community Plan Adoption Bylaw No. 7060-2014 Staff report dated January 20, 2014 recommending that Maple Ridge Official Community Plan Adoption Bylaw No. 7060-2014 to make minor amendments to the Official Community Plan bylaw be given first, second and third readings. 1106 2012 -021 -DP, 11185 240 Street Staff report dated January 20, 2014 recommending that the Corporate Officer be authorized to sign and seal 2012 -021 -DP to permit a two storey mixed-use commercial/residential project. 1107 2012-021-DVP, 11185 240 Street Staff report dated January 20, 2014 recommending that the Corporate Officer be authorized to sign and seal 2012-021-DVP to vary building height, setbacks to 112 Avenue and 240 Street and parking for the residential component. Committee of the Whole Agenda January 20, 2014 Page 3 of 5 1108 2012 -020 -DP, 11185 240 Street and 11133 240 Street Staff report dated January 20, 2014 recommending that the Corporate Officer be authorized to sign and seal 2012 -020 -DP to permit 24 street -oriented townhouses in 6 buildings, plus one duplex for a total of 26 dwellings. 1109 2012-020-DVP, 11185 240 Street and 11133 240 Street Staff report dated January 20, 2014 recommending that the Corporate Officer be authorized to sign and seal 2012-020-DVP to reduce front yard setbacks, widths of back yard space for end units and to apply urban road standards for the RST townhouses, to increase residential building heights for all R-2 lots and to apply the same setbacks and lot width requirements and allow vehicle access from the street rather than from the lane for R-2 lots that abut the lane common to the RST townhouses. 1110 2013 -109 -AL, 26520 112 Avenue, Application to Include Land into the Agricultural Land Reserve Staff report dated January 20, 2014 recommending that Application 2013- 109 -AL be authorized to go forward to the Agricultural Land Commission. 1111 Award of Contract, ITT-EN13-71: Storm Sewer Replacement on Donovan Avenue, 21500 Block Staff report dated January 20, 2014 recommending that Contract ITT-EN13- 71: Storm Sewer Replacement on Donovan Avenue, 21500 Block, be awarded to Strohmaier's Excavating Ltd. and that the Corporate Officer be authorized to execute the contract. 3. FINANCIAL AND CORPORATE SERV/CES (including Fire and Police) 1131 Disbursements for the month ended December 31, 2013 Staff report dated January 20, 2014 recommending that the disbursements for the month ended December 31, 2013 be approved. 1132 Alternative Approval Process for City Classification Staff report dated January 20,2014 recommending that the alternative approval process to change classification of Maple Ridge from a District Municipality to a city be enacted. Committee of the Whole Agenda January 20, 2014 Page 4 of 5 4. COMMUNITY DEVELOPMENT AND RECREATION SERV/CES 1151 Rescind Maple ridge Policies 4.01, 4.03 and 4.11 Staff report dated January 20, 2014 recommending that Policies 4.01, 4.03 and 4.11 be rescinded. 5. CORRESPONDENCE 1171 6. OTHER ISSUES 1181 7. ADJOURNMENT Committee of the Whole Agenda January 20, 2014 Page 5 of 5 8. COMMUNITY FORUM COMMUNITY FORUM The Community Forum provides the public with an opportunity to ask questions of Council on items that are of concern to them, with the exception of Public Hearing by-laws that have not yet reached conclusion. Council will not tolerate any derogatory remarks directed at Council or staff members. Each person will be permitted 2 minutes to speak or ask questions (a second opportunity is permitted if no one else is sitting in the chairs in front of the podium). Questions must be directed to the Chair of the meeting and not to the individual members of Council. The total time for this Forum is limited to 15 minutes. If a question cannot be answered, the speaker will be advised when and how a response will be given. Other opportunities are available to address Council including public hearings and delegations. The public may also make their views known to Council by writing or via email and by attending open houses, workshops and information meetings. Serving on an Advisory Committee is an excellent way to have a voice in the future of this community. For more information on these opportunities contact: Clerk's Department at 604-463-5221 or clerks@mapleridge.ca Mayor and Council at mayorandcouncil@mapleridge.ca Checked by: Date: MAPLE RIDGE 9n[i.h eosY«es u^rn .10.)12 District of Maple Ridge TO: His Worship Mayor Ernie Daykin MEETING DATE: January 20, 2014 and Members of Council FILE NO: 2013-101-RZ FROM: Chief Administrative Officer MEETING: C of W SUBJECT: First Reading Maple Ridge Zone Amending Bylaw No. 7048-2013 20758 Lougheed Highway EXECUTIVE SUMMARY: An application has been received to rezone the subject property from CS -1 (Service Commercial) to C-2 (Community Commercial) to construct a new building to house the relocated Mark's Work Wearhouse store. To proceed further with this application additional information is required as outlined below. RECOMMENDATIONS: That Zone Amending Bylaw No. 7048-2013 be given first reading; and; That the applicant provide further information as described on Schedule C and D of the Development Procedures Bylaw No. 5879 - 1999. DISCUSSION: a) Background Context: Applicant: Owner: Teck Construction, LLP Jack Hastings Nandolin Holdings Ltd Legal Description: Lot: A, D.L.: 250, Plan: New Westminster District P8735 OCP: Existing: Zoning: Existing: Proposed: Commercial CS -1 (Service Commercial) C-2 (Community Commercial) Surrounding Uses: North: Use: Service Commercial Zone: CS -1 (Service Commercial) and C2 (Community Commercial) Designation: Commercial South: Use: Residential Zone: RS -1 (One Family Urban Residential) Designation: Urban Residential 1101 East: West: Use: Zone: Designation: Use: Zone: Designation: Existing Use of Property: Proposed Use of Property: Site Area: Access: Servicing requirement: b) Site Characteristics: Service Commercial CS -1 (Service Commercial) Commercial Service Commercial CS-1(Service Commercial) Commercial, Residential Service Commercial Retail Commercial 0.353 hectares (1.28 acres) Two access points: Lougheed Highway and Owen Street Urban Standard This site is located on Lougheed Highway one block east of the intersection of Lougheed Highway and 207 Street. It is situated in a commercial hub that begins several blocks east of 207 Street and continues west along Lougheed Highway to the municipal boundary. The site contains a single one- story building that fronts Lougheed Highway, and houses several businesses - an interior design centre and a child care resource and referral centre. The building is flanked by at -grade parking on the south, east and north sides and can be accessed from the north via Lougheed Highway and from Owen Street to the west. c) Project Description: The applicant proposes to construct a new building to house the relocated Maple Ridge Mark's Work Wearhouse store. This new building will provide approximately double the square footage that they currently have. The building size will be larger than the current building, but the location on site will be similar, with parking north, west and south and retain the same two access points. At this time the current application has been assessed to determine its compliance with the Official Community Plan and provide a land use assessment only. Detailed review and comments will need to be made once full application packages have been received. A more detailed analysis and a further report will be required prior to Second Reading. Such assessment may impact proposed lot boundaries and yields, Official Community Plan designations and Bylaw particulars, and may require application for further development permits. d) Planning Analysis: Official Community Plan: The development site is designated Commercial in the Official Community Plan. Due to the site's location on Lougheed Highway outside of the Town Centre, and based on Policy 6-23 (a), this development is subject to the General Commercial policies of the OCP. The objective of the General Commercial category as stated in the OCP is to "respond to emerging market trends and shopping preferences and to permit greater flexibility in the range of commercial uses". The C-2 (Community Commercial) zone aligns with the General Commercial category. -2- Zoning Bylaw: The current application proposes to rezone the property located at 20758 Lougheed Highway from CS -1 (Service Commercial) to C-2 (Community Commercial) to permit the construction of a commercial retail building. This application will require a Development Variance Permit to vary the parking requirements for this zone. The Parking and Loading Bylaw requires that a commercial building provide one stall per 30 m2 of retail space. The applicant has provided 45 parking stalls on the proposed site plan, whereas the required number of stalls based on the building footprint area is 49 stalls. Additionally, 10 percent of the total number of parking stalls is allowed to be small car parking stalls, and the applicant is requesting the ratio be increased to 22 percent, or 10 of the 45 stalls. This variance will be the subject of a future report to Council. Development Permits: Pursuant to Section 8.5 of the Official Community Plan, a Commercial Development Permit application is required to address the current proposal's compatibility with adjacent development, and to enhance the unique character of the community. Advisory Design Panel: A Commercial Development Permit is required and must be reviewed by the Advisory Design Panel prior to second reading. e) Interdepartmental Implications: In order to advance the current application, after First Reading, comments and input, will be sought from the various internal departments and external agencies listed below: a) Engineering Department; b) Operations Department; c) Building Department; d) Fire Department; and e) Ministry of Transportation and Infrastructure. The above list is intended to be indicative only and it may become necessary, as the application progresses, to liaise with agencies and/or departments not listed above. This application has not been forwarded to the Engineering Department for comments at this time; therefore, an evaluation of servicing requirements has not been undertaken. This evaluation will take place between first and second reading. f) Development Applications: In order for this application to proceed the following information must be provided, as required by Development Procedures Bylaw No. 5879 - 1999 as amended: 1. A complete Rezoning Application (Schedule C); and 2. A Commercial Development Permit Application (Schedule D). -3- The above list is intended to be indicative only, other applications may be necessary as the assessment of the proposal progresses. CONCLUSION: The development proposal is in compliance with the Official Community Plan, therefore, it is recommended that Council grant first reading subject to additional information being provided and assessed prior to Second Reading. "Original signed by Siobhan Murphy" Prepared by: Siobhan Murphy, MA, MCIP, RPP Planning Technician "Original signed by Christine Carter" Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning "Original signed by Frank Quinn" Approved by: Frank Quinn, MBA, P.Eng GM: Public Works & Development Services "Original signed by J.L. (Jim) Rule" Concurrence: J. L. (Jim) Rule Chief Administrative Officer The following appendices are attached hereto: Appendix A - Subject Map Appendix B - Zone Amending Bylaw 7048-2013 Appendix C - Proposed Site Plan -4- '+ 1 0) 0) N- o N r U'+ / LhJ — \ 119 AVE. cn N- P 56403 N 48 0) cp N P 8735 18 cocp co N- N R 7 p P 8735 16 LI! p N 15 co N P 104 4 1 B (F 0) CO N o P10414 N SUBJECT PROPERTY N R N ON NN. 6 co N co M N. cp N cc, cc, Lo p 0 N N LOUGHEED HIGHWAY O O 1184235 5 36 A co N o O co cp N 11836 4 c' 00 P 37898 i (P 8735) Rem 1 P 17371 5 P 12034 11828 a w NWS 258 32411819 co oI 11822 P 17371 11820 a 13 2 11807 I i l M o P 6'- — ''' 3 4 P 12034 N Cr 20739 oc C 20787 20797 1,_ 20827 N 20837 11810 Rem 1 26 I i a 14 0 N 97 0 N co 0 0 N N \ CAMWOOD AVE *PP056 20718 20728 20740 20750 rn 1 11792 rn 0 N 1 O 00 o co CD03 N 20810 co CD N 20826 0) 197 N- N- 211 212 213 215 20) 11782 11782 ' 1981789 0 11798 P 4� 3 11778 4 P 59596 5 a 199 11770 a a 11776 91R P 43797 91A 99f1 991 999 99 N Scale: 1:1,500 Cit _.f Pitt Measows__ 20758 LOUGHEED HWY ' a c I2 :. l * CORPORATION OF THE DISTRICT OF '«"f ' J' " `"'ri - ""� ayieriAci ��'�'i t, -+r"` I o.`� I— MAPLE RIDGE British Columbia MAPLE RIDGE FINANCE DEPARTMENT District of e'F_7 �� ' Lan� Langley y o DATE: Oct 23, 2013 FILE: 2013 101 RZ BY: PC �0j iiiiiih.FRASER R. APPENDIX B CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. 7048-2013 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 -1985 as amended WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7048-2013." 2. That parcel or tract of land and premises known and described as: Lot A District Lot 250 Group 1 Plan New Westminster District 8735 and outlined in heavy black line on Map No. 1603 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to C-2 (Community Commercial). 3. Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the day of , 20 READ a second time the day of , 20 PUBLIC HEARING held the day of , 20 READ a third time the day of , 20 APPROVED by the Ministry of Transportation and Infrastructure this day of , 20 ADOPTED, the day of , 20 PRESIDING MEMBER CORPORATE OFFICER P 76445 B 11935 / ,`+ 11910/50/98 \ \ 43 P 54703 NWS 2523 8 119 AVE. RW 78433 LP 65229 P 54395 44 $20881 1/ \ LP 60327 / // / (P 87086) // r,S1, //,SQ LMP 5719 LP 65855 47 1- 0, P 54703 20 87 82880 P 58243 8, 1 // J N RW 56524 119 AVE. 492 co a 11 / LMP 6890 1/ / co 10 0 I co (N N 1 1 1 BCP 34169 N o P 56403 48o RW 43436 7— 6 _ n l- P 8735 18 co co N- ng, Rem 17 RW 0 a n P 8735 16 nn e 83216 co co a 2 15 rn r ng, P 104 4 1 1 B I w 1 0 FAu EP 54361 1 v (P 70935) �'g7 , in 1 1- co P 10414 W EP 74390 LMP 15725 101 M 1 I I P 663: LOU HI,., RW67461 -� ----,1 11 11842 5 35 36 A co- o N ro w o I- CO 11836 P 87898 Rem 1 5 II 4 I "A" 4 co (P 8735) P 17371 P 12034 5 6 7 11 I co 11828 0_ NWS 2589 P 12376 45 10 RP 9597781s 1 3 co 2411819 11822 P _ 7371 1 I N 0 1co 1182 13 �, 11 2 0_ 11807 M - I� P 12034 ° 1 P 12376 Io "C" w P 63695 3 co 4 in 1 IW RP 159681 5 11810 Rem 1 25o 26 o_ 14 `n° 97 n n 98R, n n Iv M 1 n d 0 w n 2 w n 3 o ,n4 w ,n4 D_ o I,n 3 o Ia ,n2 ro «32 2 _ __ n N N a a P 1W c R a RW 63828 \RW 78108 *PP056 CAMWOOD AVE. 1 RW 75415 I I 1 n coco v n uo co, m / 0 0 o w - w co w co w N w 0 ao n °° I 11792 co I cl 7 a n n P. 6 197 P- w cA ao cA ° ° cA ° 8333 gA 33 cA Ri 11 "1" co m 211 212 213 214 215 216 217 v N 363 364 Pcl. W 8244311 2rn �,1 ,n 11782 EP 53635 �, 198 v m 0 11798 P 43797 m 7 N- co P 45339 RP 15896 11 NWS 3167 11 c1-12 s 3 11778 4 P 59596 5 11789 ct 199 11779 a 11776 218 P 43797 219 220 221 222 223 224 a 332 a P 44315 336 J; 11757 o w w w w 334 u337 co 200 11771 \ II RW 83957 I/ P 54899201 McFARLANE AVE. *PP056 - — — — 369 11765 co o o _ _ /I 11741 202 - co 1 co a 229 a o co a co co 33958 — 11725 — I 11759 11754 11753 11756 non 228 n no�n-1 227 226 225 MAPLE RIDGE ZONE AMENDING Bylaw No. 7048-2013 Map No. 1603 From: CS -1 (Service Commercial) To: C-2 (Community Commercial) L\ N SCALE 1:2,500 MAPLE RIDGE British Columbia SITE PLAN APPENDIX C ZONING ANALYSIS LEGAL DESCRIPTION LOT A DL 250, GROUP 2, NWD PLAN NWP 8735 LEGAL DESCRIPTION 20758 LOUGHEED HIGHWAY MAPLE RIDGE, B.C. SITE INFORMATION SITE AREA: 0.353 ha (38,042 5.F.) (3534.3 m0) ZONING: C-2 SITE COVERAGE: 47% BUILDING AREAS RETAIL: 1,460.8 ma (15,724 5.F.) STORAGE AREA: 1822 m3 (1,961S.F.) MEZZANINE: 1822 m' (1,961 5E.) TOTAL: 1,825 m' (19,646 5.F.) BUILDING FOOTPRINT 1,043 m' (17,685 5F.) PARKING REQUIREMENTS RETAIL 01 SPACE PER 322.92 50. 15,724 / 322.92 5.F. PARKING REQUIRED= 49 CARS STORAGE 01 SPACE PER 2002 5.0. 5,922 / 2002 5.F. PARKING REQUIRED= 2CAR5 TOTAL PARKING REQUIRED - 51 CARS TOTAL PARKING PROVIDED = 46 CARS LEGEND: - - - - - - - PROPERTY LINE - SETBACKS — LINE OF EXISTING BUILDING TO SE REMOVED CONCRETE SIDEWALK SOFT LANDSCAPING - SEE LANDSCAPE PLAN VARIANCES REQUIRED: 1. PARTIAL REAR SETBACK TO ALLOW FOR LOADING SPACE 2. PARKING CALCULATIONS 3. N0 UPGRADES ALONG OWEN STREET REVISIONS TE DESCEIPTON oz aria MARK'S WORK WEAR HOUSE 20758 LOUGHEEO HIGHWAY, MAPLE RIDGE, B.C. T TECK CONSTRUCTION LLP 5197 -216th STREET LANGLEY ME SITE PLAN Incleted Dlou Err ORN BY Al -- MAPLE RIDGE 9n[i.h eosY«es u^rn .10.)12 District of Maple Ridge TO: His Worship Mayor Ernie Daykin MEETING DATE: January 20, 2014 and Members of Council FILE NO: 2013-113-RZ FROM: Chief Administrative Officer MEETING: C of W SUBJECT: First Reading Maple Ridge Zone Amending Bylaw No. 7050 - 2013 21530 Donovan Avenue EXECUTIVE SUMMARY: An application has been received to rezone 21530 Donovan Avenue, the subject property, from RS -1 (One Family Urban Residential) to RS -1b (One Family Urban (Medium Density) Residential), to allow for future subdivision into two lots. To proceed further with this application additional information is required as outlined below. RECOMMENDATIONS: That Zone Amending Bylaw No. 7050 - 2013 be given first reading; and That the applicant provide further information as described on Schedules B and F of the Development Procedures Bylaw No. 5879 - 1999, along with the information required for a Subdivision application. DISCUSSION: a) Background Context: Applicant: Owners: ABM Engineering Services B. Johar and J. Talwar Legal Description: Lot 5, District Lot 247, Group 1, New Westminster District Plan 8981 OCP: Existing: Zoning: Existing: Proposed: Urban Residential RS -1 (One Family Urban Residential) RS -1b (One Family Urban (Medium Density) Residential) Surrounding Uses: North: Use: Single Family Residential Zone: RS -lb (One Family Urban (Medium Density) Residential) Designation: Urban Residential South: Use: Single Family Residential Zone: R-1 (Residential District) Designation: Urban Residential 1102 East: West: Use: Single Family Residential Zone: R-1 (Residential District) Designation: Urban Residential Use: Single Family Residential Zone: RS -lb (One Family Urban (Medium Density) Residential) Designation: Urban Residential Existing Use of Property: Single Family Residential Proposed Use of Property: Single Family Residential Site Area: 0.13 ha (0.32 acres) Access: Donovan Avenue Servicing requirement: Urban Standard b) Site Characteristics: The subject property is approximately 0.13 ha (0.32 acres) and is surrounded by single family residential development to the east, west and south, and Donovan Avenue to the north (see Appendix A). McKenney Creek is located south of the subject property; therefore it is anticipated that a restrictive covenant for the watercourse protection will be required (see Appendix B). c) Project Description: The applicant is proposing to rezone the subject property from RS -1 (One Family Urban Residential) to RS -1b (One Family Urban (Medium Density) Residential) to allow future subdivision into two lots. At this time the current application has been assessed to determine its compliance with the Official Community Plan (OCP) and provide a land use assessment only. Detailed review and comments will need to be made once full application packages have been received. A more detailed analysis and a further report will be required prior to second reading. Such assessment may impact proposed lot boundaries and yields, OCP designations and Bylaw particulars, and may require application for further development permits. d) Planning Analysis: Official Community Plan: The development site is located within the Urban Area and is designated Urban Residential - Neighbourhood Residential. This designation is characterized by not being within the Regional Town Centre, a neighbourhood with an Area Plan, a Community Commercial Node, nor located on a Major Corridor, as illustrated on Figure 4 of the OCP. A maximum of one principal dwelling unit per lot and an additional dwelling unit such as a secondary suite or garden suite is permitted, with density that is based on the current zoning of the property or surrounding neighbourhood context. Single detached dwellings will remain the predominant housing form within neighbourhoods, but other housing forms such as duplexes and triplexes that resemble single detached dwellings are possible, subject to Neighbourhood Residential Infill policies. -2- Zoning Bylaw: The current application proposes to rezone the subject property, located at 21530 Donovan Avenue from RS -1 (One Family Urban Residential) to RS -1b (One Family Urban (Medium Density) Residential) (see Appendix C) to permit future subdivision into two single family lots of approximately 650 m2 (see Appendix D). Any variations from the requirements of the proposed zone will require a Development Variance Permit application. Development Permits: Pursuant to Section 8.9 of the Official Community Plan, a Watercourse Protection Development Permit application is required to ensure the preservation, protection, restoration and enhancement of watercourse and riparian areas. e) Interdepartmental Implications: In order to advance the current application, after first reading, comments and input, will be sought from the various internal departments and external agencies listed below: a) Engineering Department; b) Operations Department; c) Fire Department; d) Licences, Permits and Bylaws Department; e) Ministry of Transportation and Infrastructure; and f) Canada Post. The above list is intended to be indicative only and it may become necessary, as the application progresses, to liaise with agencies and/or departments not listed above. This application has not been forwarded to the Engineering Department for comments at this time; therefore, an evaluation of servicing requirements has not been undertaken. We anticipate that this evaluation will take place between first and second reading. f) Development Applications: In order for this application to proceed the following information must be provided, as required by Development Procedures Bylaw No. 5879 - 1999 as amended: 1. A complete Rezoning Application (Schedule B); 2. A Watercourse Protection Development Permit Application (Schedule F); and 3. A Subdivision Application. The above list is intended to be indicative only, other applications may be necessary as the assessment of the proposal progresses. -3- CONCLUSION: The development proposal is in compliance with the OCP, therefore, it is recommended that Council grant first reading subject to additional information being provided and assessed prior to second reading. The proposed layout has not been reviewed in relation to the relevant bylaws and regulations governing subdivision applications. Any subdivision layout provided is strictly preliminary and must be approved by the District of Maple Ridge's Approving Officer. "Original signed by Michelle Baski" Prepared by: Michelle Baski, AScT Planning Technician "Original signed by Charles R. Goddard" for Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning "Original signed by Frank Quinn" Approved by: Frank Quinn, MBA, P.Eng. GM: Public Works & Development Services "Original signed by J.L. (Jim) Rule" Concurrence: J. L. (Jim) Rule Chief Administrative Officer The following appendices are attached hereto: Appendix A - Subject Map Appendix B - Site Context Map Appendix C - Zone Amending Bylaw 7050 - 2013 Appendix D - Proposed Subdivision Plan -4- „ l c.),5n...n., 1 APPENDIX A 21539 1 ?1549 _p N -P 3 4 cS �'14L'13 N N i. L11 L N N 21574 \ 2612 11969 ASHBURY CRT.2564 21568 25 A g15Z16�17�18�197120 N P 67960 N l l'.(3-1l'.(3-1s%s60 24 21t X22 23 EP 13421 P 12157 P 72707 P 72680 P 72382 P 89815 11939 1 9 N A o B C -1 rn9 Ain 2 P8981 11929 CO N N N SUBJECT PROPERTY C) 1 In N 1-0 N 16 uil �I N a 00 c71 N 0 0_ co DONOVAN AVE. M N 8 NLo 0) 1 cD Lt)) 2( 3 Lf) N I co LNf) Lt)L!') 4N N •cr N O N Co in N N 00 2 aoz) fl BCP 23937 BCP 23935 P 8981 1 BCP 15387 2 REM 3 P 8981 1 11897 . : 1• 21 20 19 18 — 17 16 ,. 15 . 114 A 11887 EP 15205 11885 24 ,„ �� t9 w `r ,� 11881 / �� CHERRINGTON �����' 14 PLACE 11891 P 29449 115 116 � 11875 N °�° � m 281890 11$93 13 121589 (DT 21591 Co o '76 11861 25 - — - — 26 27 2911892 11895 12 10 7 6 5 \ 33 32s 31 30 Loco 11 00 <71 Lo Lo 2 4 N N N %SA' � CHERRINGTON AVE. _ CHERRINGTON SP e29 AVE. rn co VS 201 �,��,�° 26 321 ( - 322 *1 RAD 'zil'z'z'z Scale: 1:1,500 Cit` _.f Pitt9 Mea s ows_ 21530 DONOVAN AVENUE ” I�,; ! a 1111 Milakt6,1 .filaL f-Re.H.1... - IlLe I i noir s~ r CORPORATION OF THE DISTRICT OF a _:erriii* +r�" ! - „,..,,. .-- MAPLE RIDGE British Columbia MAPLE RIDGE PLANNING DEPARTMENT ,_, -� District of , Langley umialilt DATE: Dec 3, 2013 FILE: 2013-113-RZ BY: PC — �0j F RASER R. APPENDIX B DONOVAN AVE. ,, No structures or disturbance within this area_ Possibility to protect this area with a conservation covenant_ r1cKenneyCreekwith 15 meter setback The Corporation of the District of Maple Ridge makes no guarantee regarding the accuracy or present status of the information shown on this map_ SCALE 1:`00 C Fl rs•1 e a c7•i Nkiiiimwv,a lit _Jr I''n ifiJ i1.T�Il.r •'�I I = x:#' ill. id District of Langley • .. v IE 131. o 21530 Donovan Ave Site Context Map2 r•1.• I- L _ -. I L: L- L CORPORATION OF THE DISTRICT OF MAPLE RIDGE FUN N; : DEPARTMENT DATE: Jan 13, 2012 FILE: Untitled BY: RS APPENDIX C CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. 7050-2013 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7050-2013." 2. That parcel or tract of land and premises known and described as: Lot 5 District Lot 247 Group 1 New Westminster District Plan 8981 and outlined in heavy black line on Map No.1604 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to RS -1b (One Family Urban (Medium Density) Residential). 3. Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the day of , 20 READ a second time the day of , 20 PUBLIC HEARING held the day of , 20 READ a third time the day of , 20 APPROVED by the Ministry of Transportation and Infrastructure this day of ,20 ADOPTED, the day of , 20 PRESIDING MEMBER CORPORATE OFFICER 3 4 14 N X13 T N x12 N x11 N 1 N �_ 2 1 N 26 RW 12285 ASHBURY 21568 25 CRT. 21564 A g15�16R17(18co19�20i1 N N P 67960 N ' 2�`S6o 24 12 1_ N 6)VI23 EP 13421 21497 D 21507 co N 21517 v 0 m EP 67 P72 21539oc) Ni SIN 1 P72.80 1 1 21559 TJ 21567 OJ N N P8981 11939 15 c c0 9 O M1 N IASL I LoLo 1 N B N P8981 11929 16 cn to IL CL N 00 (so IL 00 - =et OVAN AVE. RP 8035 N71- 8 \ p0 \ \ \,0721492 , 11 0\ IN N -0 \ co 21500 Li, 3 CTIN \\ WO _S�\\21520 52 015 21530 CD CO vo 0 TJ 21544 O In N co In N N 00 N D37-, BC' 239 2 5387 REM 3 P 1 8981 11897 ''60 76 _ SRW 617 ; 23 \22 21 �\20\ 19 `\18 \ 17 ` 16 / \ ,` �� �� \� ` ,, / _ 15 114 11887 EP 15205 �' \' �\ c�� \ T \T ` Cr) / 11885 � ' 24,' -' \ �� �w ,.`LID/ 11881 c� 14 \ \ CHERRINGTON PLACEE. .\9.\ _ - P 29449 115 116 IN 1 11890 11875 Ix °�° Ico 28 "M(33'13 �— 1 /21589 co TJ 21591 co o '176 I 11861 ‹ollit25° °° 26 i 27 12911892 L____ 11895 12 110 loo 1 7 1 1 6 1 5 33\\32 \31\\�, 30 �' 11 I� N iu i� I� 4 � \C \�j \(-5 N N N N (5.1v \(5.1v \`��, \`r�, \ CHERRINGTON AVE. ION CHERRINGTON EP 63343 SP , 992$ AVE. rn o0 MAPLE RIDGE ZONE AMENDING Bylaw No. 7050-2013 Map No. 1604 From: RS -1 (One Family Urban Residential) To: RS -1b (One Family Urban (Medium Density) Residential) L\ N SCALE 1:1,500 MAPLE RIDGE British Columbia APPENDIX D SKETCH SHOWING PROPOSED SUBDIVISION 21530 Donovan Avenue, Maple Ridge Donovan Avenue 4 Plan BCP23935 JL Vf 1.50 BUILDING ENVELOPE 15.24 BUILDING ENVELOPE Proposed Lot 1 Area = 650.5 m2 BUILDING ENVELOPE 15.23 BUILDING ENVELOPE 1.50 1.50 BUILDING ENVELOPE 15.24 BUILD/NG ENVELOPE Proposed Lot 2 Plan 898: Area = 650.1 m2 BUILD/NG ENVELOPE 15.23 BUILDING ENVELOPE 1.50 to 1 P/an BCP15387 17 16 P/an 60776 Plan 60776 SRW Plan 60777 NOTE CURRENT RS -1 ZONING 20 25 m REZONE TO RS—lb AS SHOWN SCALE 1 : 250 5 10 15 15 Plan 60776 DATE. October 11, 2013 Terra Pacific Land Surveying Ltd 22371 St. Anne Avenue, Maple Ridge, BC Tel: 604-463-2509 File: MR13-876sk_SUB 1AMLE RIDGE B Er.h eosY«es u^rn .10.)12 District of Maple Ridge TO: His Worship Mayor Ernie Daykin MEETING DATE: January 20, 2014 and Members of Council FILE NO: 2013-115-RZ FROM: Chief Administrative Officer MEETING: C of W SUBJECT: First Reading Maple Ridge Zone Amending Bylaw No. 7052-2014 24440 128 Avenue EXECUTIVE SUMMARY: An application has been received to rezone the subject property from RS -3 (One Family Rural Residential) to RS -2 (One Family Suburban Residential) to permit future subdivision into approximately seven single family lots no less than 0.4 ha (1 acre) in area. A portion of the property adjacent to Bosa Creek will be dedicated as Park for conservation purposes; therefore, an OCP amendment will be required to designate that area as Conservation. The subject property was previously under application 2011-078-RZ for a similar subdivision layout; however, the property directly west was also included in the application. Application 2011-078-RZ received first reading but was closed due to inactivity in September 2012. To proceed further with this application additional information is required as outlined below. RECOMMENDATIONS: In respect of Section 879 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: i. The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii. The Board of any Regional District that is adjacent to the area covered by the plan; iii. The Council of any municipality that is adjacent to the area covered by the plan; iv. First Nations; v. School District Boards, greater boards and improvements district boards; and vi. The Provincial and Federal Governments and their agencies. and in that regard it is recommended that no additional consultation be required in respect of this matter beyond the early posting of the proposed Official Community Plan amendments on the District's website, together with an invitation to the public to comment, and; That Zone Amending Bylaw No. 7052-2014 be given first reading; and; That the applicant provide further information as described on Schedules A, B and F of the Development Procedures Bylaw No. 5879 - 1999, along with the information required for a Subdivision application. 1103 DISCUSSION: a) Background Context: Applicant: Owner: Legal Description: OCP: Existing: Proposed: Zoning: Existing: Proposed: Surrounding Uses: North: South: East: West: Use: Zone: Designation: Use: Zone: Designation: Use: Zone: Designation: Use: Zone: Designation: Existing Use of Property: Proposed Use of Property: Site Area: Access: Servicing requirement: b) Site Characteristics: Wayne Stephen Bissky Architecture And Urban Design Olga Anas Lot: 1, Section: 22, Township: 12, Plan: NWP23770 Suburban Residential Suburban Residential and Conservation RS -3 (One Family Rural Residential) RS -2 (One Family Suburban Residential) Vacant RS -3 (One Family Rural Residential) Suburban Residential Vacant Municipal lands RS -3 (One Family Rural Residential) Suburban Residential Single Family Residential RS -3 (One Family Rural Residential) Suburban Residential Single Family Residential RS -3 (One Family Rural Residential) Estate Suburban Residential Single Family Residential Single Family Residential 4.046 ha (10 acres) 128 Avenue Suburban Standard The subject site is located outside of the Urban Area Boundary, south and east of the South Alouette River, south of the 128 Avenue road right-of-way, and west of Alouette Road. An equestrian trail and the Bosa Creek run along the northern property line within the 128 Avenue road right-of-way, which were both recently improved through construction activity for the sanitary sewer main extension on 128 Avenue. The land slopes down to the Alouette River from the embankment on the municipal lands to the south; however, the subject site itself is relatively flat and vacant with the exception of an outbuilding. The majority of the property is densely vegetated. c) Project Description: The applicant has submitted a proposal to rezone the property to RS -2 (One Family Suburban Residential) and subdivide the lands into suburban residential lots no less than 0.4 ha (1 acre) in area, with a new local road proposed on the site. -2- At this time the current application has been assessed to determine its compliance with the Official Community Plan and provide a land use assessment only. Detailed review and comments will need to be made once full application packages have been received. A more detailed analysis and a further report will be required prior to Second Reading. Such assessment may impact proposed lot boundaries and yields, Official Community Plan designations and Bylaw particulars, and may require application for further development permits. d) Planning Analysis: Official Community Plan: The subject site is designated Suburban Residential in the Official Community Plan, which permits a single detached housing form located outside of the Urban Area Boundary. The RS -2 (One Family Suburban Residential) zone is in compliance with this designation, and requires city water and private sewage disposal system. The setback areas on the property for the protection of Bosa Creek on the property will be dedicated as park for conservation purposes. An amendment to the Official Community Plan will be required to designate the watercourse protection area as Conservation. Zoning Bylaw: The current application proposes to rezone the property located at 24440 128 Avenue from RS -3 (One Family Rural Residential) to RS -2 (One Family Suburban Residential) to permit future subdivision into approximately seven lots (see Appendix C). Any variations from the requirements of the proposed zone will require a Development Variance Permit application. Development Permits: Pursuant to Section 8.9 of the Official Community Plan, a Watercourse Protection Development Permit application is required to ensure the preservation, protection, restoration and enhancement of watercourse and riparian areas. e) Interdepartmental Implications: In order to advance the current application, after First Reading, comments and input, will be sought from the various internal departments and external agencies listed below: a) Engineering Department; b) Operations Department; c) Building Department; d) Fire Department; and e) Parks Department. The above list is intended to be indicative only and it may become necessary, as the application progresses, to liaise with agencies and departments not listed above. This application has not been forwarded to the Engineering Department for comments at this time; therefore, an evaluation of servicing requirements has not been undertaken. This evaluation will take place between first and second reading. f) Early and Ongoing Consultation: In respect of Section 879 of the Local Government Act for consultation during an Official Community Plan amendment, it is recommended that no additional consultation is required beyond the early -3- posting of the proposed OCP amendments on the District's website, together with an invitation to the public to comment. g) Development Applications: In order for this application to proceed the following information must be provided, as required by Development Procedures Bylaw No. 5879 - 1999 as amended: 1. An Official Community Plan Application (Schedule A); 2. A complete Rezoning Application (Schedule B ); 3. A Watercourse Protection Development Permit Application (Schedule F); and 4. A Subdivision Application. The above list is intended to be indicative only, other applications may be necessary as the assessment of the proposal progresses. CONCLUSION: Justification has been provided to support an Official Community Plan amendment to allow a portion of the site to be designated as Conservation. The RS -2 (One Family Suburban Residential) zone aligns with the Suburban Residential designation, therefore, it is recommended that Council grant first reading subject to additional information being provided and assessed prior to second reading. It is recommended that Council not require any further additional OCP consultation. It is expected that once complete information is received, Maple Ridge Zone Amending Bylaw No. 7052-2014 will be amended. The proposed layout has not been reviewed in relation to the relevant bylaws and regulations governing subdivision applications. Any subdivision layout provided is strictly preliminary and must be approved by the District of Maple Ridge's Approving Officer. "Original signed by Amelia Bowden" Prepared by: Amelia Bowden Planning Technician "Original signed by Charles R. Goddard " for Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning "Original signed by Frank Quinn" Approved by: Frank Quinn, MBA, P.Eng GM: Public Works & Development Services "Original signed by J.L. (Jim) Rule" Concurrence: J. L. (Jim) Rule Chief Administrative Officer The following appendices are attached hereto: Appendix A - Subject Map Appendix B - Zone Amending Bylaw 7052-2014 Appendix C - Proposed Subdivision Plan -4- N 32 N P 31 32235 30 24384 14 �2B 72„7 ' $034 c P 2622 Rem 29 2 m N 128 AVE. 24521 ALrII t I I E`IFG. SUBJECT PROPERTY P 237 02 1 f R ALOUETTE RAR .IGHT-OF-Ve{ \ / 1 P 43885 1 P 5052 3 *LMP 22994 P 3°4'\ 1 2 co 0 N N- 1 12665 71 0 cc N .— li)/ I ' t 1 1 EPP 12640 4 23660 12630 Q I 12620 I Scale: 1:2,500gra— Cit \_.f Pitt- Meaows_ _� 9 24440 128 AVENUE - i r � `, o I•� :. It _«IC%' ' -PrAu CORPORATION OF THE DISTRICT OF i I._.0-,,. I � MAPLE RIDGE British Columbia MAPLE RIDGE PLANNING DEPARTMENT District of Ila I Langley ..w� DATE: Dec 4, 2013 FILE: 2013 115 RZ BY: PC �0j F RASER R. APPENDIX B CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. 7052-2014 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 -1985 as amended WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7052-2014." 2. That parcel or tract of land and premises known and described as: Lot 1 Section 22 Township 12 New Westminster District Plan 23770 and outlined in heavy black line on Map No. 1605 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to RS -2 (One Family Suburban Residential). 3. Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the day of , 20 READ a second time the day of , 20 PUBLIC HEARING held the day of , 20 READ a third time the day of , 20 ADOPTED, the day of , 20 PRESIDING MEMBER CORPORATE OFFICER 32 2622 Rem 29 31 30 244 ST. P 2510 14 '28S 4 i 7,, • 6034 v 0 M 2 / Q 2842 �P ^A"c 128 AVE. N P 237—) 24521 ALOUETTE RD. 2 LOUETTE RIVER 1 P 5052 12734 3HT-OF-WAY 3 *LMP 22994 i - N <o N 12700 P 43885 P 3p4° 71 QQtii co N 1 a 1 EPP t 6065 /i 4 23660 12674 CA 14 1 9261 / 2 12665 12640 al 12630 a W < 12620 68 /t _ BCP 44571 N 2 P 72087 12621 12610 2 EPP 1 3 23660 MAPLE RIDGE ZONE AMENDING Bylaw No. 7052-2014 Map No. 1605 From: RS -3 (One Family Rural Residential) To: RS -2 (One Family Suburban Residential) L\ N SCALE 1:3,000 MAPLE RIDGE British Columbia APPENDIX C page 2 oI 2 f itteAVA iOte %AT7 AY 0164 ho 0, Yfa iel K4T ARY CM ha 0909 iv 7. WI' i lien Statement & Compliance Letter (Rezoning) 2 ol2 4 MAPLE Ri[C;E OC[p ADvr' G'earaf . k.yr.: District of Maple Ridge TO: His Worship Mayor Ernie Daykin MEETING DATE: January 20, 2014 and Members of Council FILE NO: 2012-038-RZ FROM: Chief Administrative Officer MEETING: C of W SUBJECT: First and Second Reading Maple Ridge Official Community Plan Amending Bylaw No. 7044 - 2013 and Second Reading Maple Ridge Zone Amending Bylaw No. 6924 - 2012 12116 and 12170 2O4B Street EXECUTIVE SUMMARY: An application has been received to rezone 12116 and 12170 204B Street, the subject properties, from P-2 (Special Institutional) to R-1 (Residential District) to permit the future subdivision into four residential lots. This rezoning application applies to the third and final subdivision phase of the Maple Ridge Christian School development, which recently subdivided 19 residential lots to the west of the subject properties. This application requires an amendment to the Official Community Plan to re -designate the land use from Institutional to Urban Residential. This application received first reading for Zone Amending Bylaw No. 6924 - 2012 on May 22, 2012. The bylaw has been revised slightly to reflect the existing road pattern that was revised to accommodate a covenanted grave site on the school property and to incorporate the new legal descriptions. RECOMMENDATIONS: 1. That Maple Ridge Official Community Plan Amending Bylaw No. 7044 - 2013 be given first and second readings and be forwarded to Public Hearing; 2. That in accordance with Section 879 of the Local Government Act opportunity for early and on-going consultation has been provided by way of posting Official Community Plan Amending Bylaw No. 7044 - 2013 on the municipal website, and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a Public Hearing on the bylaw; 1104 3. That Maple Ridge Official Community Plan Amending Bylaw No. 7044 - 2013 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; 4. That it be confirmed that Maple Ridge Official Community Plan Amending Bylaw No. 7044 - 2013 is consistent with the Capital Expenditure Plan and Waste Management Plan; 5. That Zone Amending Bylaw No. 6924 - 2012 be amended as identified in the staff report dated January 20, 2014, and be given second reading and forwarded to Public Hearing; and 6. That the following terms and conditions be met prior to Final Reading. i. Approval from the Ministry of Transportation and Infrastructure; and ii. Amendment to Schedule "B" of the Official Community Plan. DISCUSSION: a) Background Context: Applicant: Owner: David Laird, DAMAX Consultants Villagewalk Homes Ltd. Legal Descriptions: Lots C and D, District Lot 241, Group 1, New Westminster District Plan EPP30995 OCP: Zoning: Surrounding Uses North: South: East: Existing: Institutional Proposed: Urban Residential Existing: Proposed: P-2 (Special Institutional) R-1 (Residential District) Use: Park Zone: RS -3 (One Family Rural Residential) and RS -1 (One Family Urban Residential) Designation: Park Use: Single Family Residential Zone: RS -lb (One Family Urban (medium density) Residential) and RT -1 (Two Family Urban Residential) Designation: Urban Residential Use: Maple Ridge Christian School Zone: P-2 (Special Institutional) Designation: Institutional -2- West: Use: Zone: Designation: Existing Use of Property: Proposed Use of Property: Site Area: Access: Servicing: Companion Applications: b) Project Description: Vacant R-1 (Residential District) Urban Residential Maple Ridge Christian School Single Family Residential 0.15 ha (0.38 acres) 204B Street Urban Standard 2012 -038 -SD, 2012 -038 -VP The applicant is seeking to rezone and subdivide four single family lots from existing Lots C and D, located at 12116 and 12170 204B Street (see Appendix A). Lots C and D were previously subdivided through subdivision application 2012 -094 -SD. The lots have since been purchased by Villagewalk Homes Ltd. from the Haney -Pitt Meadows Christian Association. The current application seeks to regain some lots lost due to the need to alter the overall street/lot pattern of the overall development to accommodate a grave site. The existence of the grave site required the need to adjust the recently adopted zoning boundaries on the school property. The applicant was aware of this problem but preferred to complete the original rezoning application RZ/004/06 and then adjust it with this second application rather than delay the entire project. The grave site will now remain on the school site rather than within the road right-of-way, by locating the road westward on the site. This adjustment requires the rezoning of a 751 m2 (Lot C) and a 794 m2 (Lot D) portion of the school site from P-2 (Special Institutional) to R-1 (Residential District) to accommodate 4 lots and a small portion of 204B Street from R-1 (Residential District) to P-2 (Special Institutional). c) Planning Analysis: Official Community Plan: The Haney -Pitt Meadows Christian Association recently subdivided off Lots A, C, and D under Subdivision Application 2012 -094 -SD, and sold these three lots to Villagewalk Homes Ltd. Lot A was rezoned to R-1 (Residential District) under Rezoning Application RZ/004/06, and is under a current Subdivision Application 2012 -080 -SD, to be subdivided into 19 residential lots. Lots C and D were not rezoned at the same time and are currently zoned P-2 (Special Institutional) and are designated Institutional. An OCP amending bylaw is required to amend the designation from Institutional to Urban Residential to allow the single family development to occur (see Appendix B). This OCP amendment is supportable as the original lot configuration and yield was altered due to the presence of a grave site, and the Haney -Pitt Meadows Christian Association agreed to subdivide and sell lots C and D. The Urban Residential - Neighbourhood Residential Infill designation allows for single detached dwellings, secondary suites, garden suites, and duplexes and triplexes that resemble a single detached dwelling. This designation is compatible with the surrounding neighbourhood context. -3- Zoning Bylaw: The current application proposes to rezone the properties located at 12116 and 12170 204B Street from P-2 (Special Institutional) to R-1 (Residential District) to permit future subdivision into approximately four R-1 (Residential District) lots (see Appendix C). A copy of the previous Zone Amending Bylaw that received first reading on May 22, 2012 is attached for reference (see Appendix D). The R-1 (Residential District) lots are proposed to be approximately 15 m in width and 25 m in depth, which is in compliance with the R-1 (Residential District) zone (see Appendix E). Proposed Variances: The applicant has requested rear yard setback variances for lots 20 through 23, from 8 metres to 6 metres. This requested variance is due to the lot geometry, and is supportable as the rear setback for the R-1 (Residential District) zone is proposed to be revised to 6 metres in the draft Zoning Bylaw. The applicant has also requested a front yard setback variance from 5.5 m to 3.0 m for lot 21, as the non -rectangular shape of the lot is more impacted by the shallow depth and the reduced setback will allow for a better building design and streetscape (see Appendix F). The applicant has requested a variance to increase the maximum allowable height for lots 20 through 22 from 9 metres to 11 metres. The increase in height is supportable, as it is consistent with the proposed changes to the R-1 (Residential District) zone in the draft Zoning Bylaw, and the height of the homes in the new development to the west. The maximum allowable height for Lot 23 will not be varied and will be a non -basement home to conform with the existing home to the south. A restrictive covenant will be registered on Lot 23 for the height restriction at the subdivision stage. The requested variances will be the subject of a future report to Council. Off -Street Parking and Loading Bylaw: The applicant will need to provide two parking spaces per dwelling unit, as per the Off -Street Parking and Loading Bylaw. Development Permits: A Form and Character Development Permit is not required for this single-family residential development. -4- Advisory Design Panel: A Form and Character Development Permit is not required and therefore this application does not need to be reviewed by the Advisory Design Panel. Development Information Meeting: A Development Information Meeting was held on January 29, 2013 as part of the overall development of the larger parcel of land. Concerns were raised with respect to traffic flow from 121B Avenue to 203 Street, and parking during construction and school events. The intersection of 121B Avenue and 203 Street is not expected to be impacted by the addition of these four proposed lots. The applicant suggested that residents apply for "resident only" parking passes if they are concerned with non-residents parking on the streets in the area. There are also proposed improvements to the school site that will allow for approximately 20 more stalls than are required by the Off Street Parking and Loading Bylaw. d) Interdepartmental Implications: Engineering Department: Required services are in place for the rezoning application, therefore a Rezoning Servicing Agreement is not required. Service connections and mains will be provided to each of the proposed lots at the subdivision stage. e) Intergovernmental Issues: Local Government Act: An amendment to the Official Community Plan requires the local government to consult with any affected parties and to adopt related bylaws in compliance with the procedures outlined in Section 882 of the Act. The amendment required for this application, to re -designated lots C and D from Institutional to Urban Residential is considered to be minor in nature. It has been determined that no additional consultation beyond existing procedures is required, including referrals to the Board of the Regional District, the Council of an adjacent municipality, First Nations, the School District or agencies of the Federal and Provincial Governments. The amendment has been reviewed with the Financial Plan/Capital Plan and the Waste Management Plan of the Greater Vancouver Regional District and is determined to have no impact. -5- CONCLUSION: It is recommended that first and second reading be given to Maple Ridge Official Community Plan Amending Bylaw No. 7044 - 2013, and that Maple Ridge Zone Amending Bylaw No. 6924 - 2012, as amended in this report, be given second reading, and that application 2012-038-RZ be forwarded to Public Hearing. "Original signed by Michelle Baski" Prepared by: Michelle Baski, AScT Planning Technician "Original signed by Charles R. Goddard" for Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning "Original signed by Frank Quinn" Approved by: Frank Quinn, MBA, P.Eng. GM: Public Works & Development Services "Original signed by J.L. (Jim) Rule" Concurrence: J. L. (Jim) Rule Chief Administrative Officer The following appendices are attached hereto: Appendix A - Subject Map Appendix B - OCP Amending Bylaw Appendix C - Zone Amending Bylaw Appendix D - Previous Zone Amending Bylaw Appendix E - Subdivision Plan Appendix F - Proposed Setback Variances -6- -- C • T -- N A O O O O N N N N PENDIXIA ✓E. C EPP 3 12170 95 5 Subject Properties B 12140 EPP 30995 F U) 0312116 o 0 N D EPP 30995 20 12087 12080 CV 0 LMP 5691 19 12083U Lo co 22 in 23 in 24 in 25 in 26 in 27 in � 12079 \ m o 0 N o N o w r1 L\ Scale: 1:1,000 Citl�..f Pitt Meauows _ ° - +� �� j i c 12116/12170-204B St I�- -1�:7 .% ` Ifs i "^'1�-'!'I''" >>�11" 1,4i CORPORATOFION F •NJ MAPLE RIDGE MAPLE RIDGE District of ' British Columbia PLANNING DEPARTMENT Langley} v 1 ;1 ' DATE: Dec 3, 2013 2012-038-RZ BY: JV FRASER R. APPENDIX B CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. 7044-2013 A Bylaw to amend the Official Community Plan WHEREAS Section 882 of the Local Government Act provides that the Council may revise the Official Community Plan; AND WHEREAS it is deemed desirable to amend Schedule "B" to the Official Community Plan; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1. This Bylaw may be cited for all purposes as "Maple Ridge Official Community Plan Amending Bylaw No. 7044-2013." 2. That parcel or tract of land and premises known and described as: Lot C District Lot 241 Group 1 New Westminster District Plan EPP30995 Lot D District Lot 241 Group 1 New Westminster District Plan EPP30995 and outlined in heavy black line on Map No. 873, a copy of which is attached hereto and forms part of this bylaw, is hereby redesignated to Urban Residential. 3. Maple Ridge Official Community Plan Bylaw No.6425-2006 as amended is hereby amended accordingly. READ A FIRST TIME the day of , 20 . READ A SECOND TIME the day of , 20 . PUBLIC HEARING HELD the day of , 20 . READ A THIRD TIME the day of , 20 . ADOPTED the day of , 20 . PRESIDING MEMBER CORPORATE OFFICER 2 de —v O N CO 0 •• N- 12245 12246 13 °J o N I N N N 8 0 0 00 N7 N6 0 N5 0 9 N4 N20 a10 R11 N LMP '19 m 0,1 17— i=151LM 14 x,13 1593 14 I L P193 I uP15•: 15 16 17L 159P 55108 LM' 277 12426 1223 LM 351 u 8 14 21. 16 61 Dr,;,-; P E o 18526 F o O GN -4- HT, O �1p �11 N 12 13 0 o N N o N12 14 0 N `,L,' X13 NM to `,L,' N NN X22 to N p,tMP 22 - pp N O O N O N N N N O N 00 2 N 24 25 12229 U 122 AVE. 23 F.1 LM 124 27 6 <0rn 1 LMP 2 10897 NN - - _ P 18526 _ N P22101 LM 27299 Rem 1 LMP 578 12208 co Fri N dN 1 2�, 3 4u, M 00 00 0 N N N N N 5,_ a N 6„ a 7M a N 8 9N a a N 1 I- 12194 1218 AVE. V 0) O o N —1 BCP 41029 / [195 P 54677 12180 12150 EPP 3(EPP 32529 A 12170 EPP 32528 / EPP 32518 EPP 30995 46 12166 EP 80908 EP 23007 - 1 EP 69207 I _P 69729 I B 12150 — -\ LMP 1280 P 41572 I EPP 31930 I 12140 EPP 45 I 30995 12209 12138 12122 P 41572 44 D• 12124 LM 11279 EPP 1 95 12110 20 I 1k087 4A C 1092 LMP 5691 515 I w 34 37 19 I 1 22 RW 23 18394 24 25 26 27 29 2 3 4 N 5 N N 12113 12110 �% co 1r2083 uS v CO v v W O� v O u� N —�— u� — o — — — — 4 a 12079 �N m N N N N N N N N N N N o — d1 — — — — A 38 12092 181 r 1208 AVE. — 6 d 35 — —Co Q.Q LMP 5692 P 83237 — 1172p15 N a, O 12066 12091 12011 0 10 0 v 8 N l 10 12052 1 16 12070 912045 120407 d r N 36 12074 1 11 12035 co a 12073 — N no1 12061 '2 15 068 m 4 CZ 120303 co • ai '012038 -I, 48 12065 rn 1 rn/ 12025 12026x �� R n r m 65 1`L° <o oo 12 h/ N. 5 F ¢ 12020 2 0 9 ���752 12068 f 0 a1 ^ 13 to D_ 9 8 • N w I 14 �/ LM' 5691 612015 N 12010 12012 „ �� 1 10 �, 00 o) t` 12058 DEWDNEY TRUNK ROAD CO LO 0 d 49 N p Qg Rer Ll N MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDING Bylaw No. 7044-2013 Map No. 873 From: Institutional To: Urban Residential L\ N 1:25500 MAPLE RIDGE British Columbia APPENDIX C CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. 6924 - 2012 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6924 - 2012." 2. Those parcels or tracts of land and premises known and described as: Lot C District Lot 241 Group 1 New Westminster District Plan EPP30995 Lot D District Lot 241 Group 1 New Westminster District Plan EPP30995 and outlined in heavy black line on Map No.1569 a copy of which is attached hereto and forms part of this Bylaw, are hereby rezoned to R-1 (Residential District). 3. A portion of the parcel or tracts of land and premises known and described as: Lot B District Lot 241 Group 1 New Westminster District Plan EPP30995 and outlined in heavy black line on Map No.1569 a copy of which is attached hereto and forms part of this Bylaw, are hereby rezoned to P-2 (Special Institutional). 4. Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the 22nd day of May, A.D. 2012. READ a second time the day of , A.D. 20 . PUBLIC HEARING held the day of , A.D. 20 . READ a third time the day of , A.D. 20 . APPROVED by the Minister of Transportation this day of , A.D. 20 . RECONSIDERED AND FINALLY ADOPTED, the day of , A.D. 20 . PRESIDING MEMBER CORPORATE OFFICER 2 lig -v O 00 N of 0OCD N n- 12245 12246 13 °J o N I N N N N 0 • N8 0 0 N7 N6 0 CD N5 I.0 0 9 N4 N a10 R11 N 20 LMP '19 m 0 17 i=15 o u1) 14 N x,13 N LM 1593 14N I L P1'913g y 1 - uP15•d 15 1 16 17L 1594 MP c5108 LM' 277 12426 1223 LMP 351 u 8 12 13 14 21 22 16 61 Dr,;,-; P E 18526 F o O GN -4- HT, O �1p �11 N Lo 12 13 0 o N N 14 0 N N N to N N NN M to N p.tMP 22 _ p� N O N O N O N N N N O N 00 2 N 24 25 12229 U 122 AVE. 23 F.1 LM 124 6 27 0. 1 LMP rn 2 10897 _ NN - CI P 18526 _ N P22101 LM 27299 Rem 1 LMP 578 12208 co LS N aN 1 2 M 3 4u, M ° N N N N N 5,_ a N 6„ a 7M a N 8 9N a a N 1 H 12194 D1218 AVE. V O o N -1 BCP 41029 / P 54677 12180 12150 EPP 32529 A EPP 3( 95 12170 EPP 32528 / EPP 32518 EPP 30995 46 12166 EP 80908 EP 23007 - I EP 69207 - -I P 69729 I ' B 12150 - LMP 1280 P 41572 1 45 EPP 31930 12140 EPP 30995 12209 12138 12122 P41572 44 1• IEPP 12124 LM 11279 1 95 12110 201 1k087 4A C 1092 LMP 5691 515 I w 34 37 19 1 1 22 RW 23 18394 -- 24 25 26 27 29 2 3 4 N 5 N N 12113 12110 -M co � 1r2083 u�S v v v W v O� v O - in N — V— in 0 o 0 — o — - — — — — V 0 \N mN N N N N N N N N N N E - - -- 38 12092 11079 18 1208 AVE. �_ ,- 6 D 35 _A�� Q.Q LMP 5692 P 83237 - -1-f7 rn O 12066 1 12091 12p1y 12011 0 10 v 8 N L 10 12052 1 16 12070 912045 120407 D_ r N 36 12074 1 11 12035 co a 12073 - N p 12061 '2 15 068 4 co 120303 co ■ ai (012038 _J, 48 12065 rn 1 rn/ 12025 12026x �� R n r (0 65 1ti° 12 h/ 5 F 1- ¢ 12020 2 0 9 �w7s2 12068 f 00 01 ^13 o 9 8 • N w 1 14 •�/ LM' 5691 612015 N 12010 12012 „ �� 1 10 07 �� 00 0) t` 12058 DEWDNEY TRUNK ROAD AD Lo 0 D_ 49 N p Qg Rer MAPLE RIDGE ZONE AMENDING Bylaw No. 6924-2012 Map No. 1569 From: P-2 (Special Institutional) and R-1 (Residential District) To: 1 R-1 (Residential District) A P-2 (Special Institutional) L\,, N SCALE 1:2,500 it MAPLE RIDGE British Columbia APPENDIX D CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. 6924-2012 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 -1985 as amended WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6924-2012 " 2. Those parcels or tracts of land and premises known and described as: Parcel "2" (Reference Plan 17121) of Parcel "B" (Reference Plan 16630) Lot 1 District Lot 241'ouplilew Westminster District Plan 4921 Parcel "A" (Explanatory Plan 11166) Lot 1 Except: Firstly: Parcel B (Explanatory Plan 630) and Secondly: Part subdivided by Plan 69727, District Lot 241 Group 1 New 7/4Pstminster District Plan 4921 Lot 1 District Lot 241 Group 1 New Westminster District Plan 69727 and outlined in heavy black line on Map No.1569 a copy of which is attached hereto and forms part of this Bylaw, are hereby rezoned to R-1 (Residential District). 3. Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the day of ,A.D.20. READ a second time the day of , A.D. 20 PUBLIC HEARING held the day of , A.D. 20 READ a third time the day of ,A.D.20. APPROVED by the Minister of Transportation this day of , A. D 20 RECONSIDERED AND FINALLY ADOPTED, the day of ,A.D. 20 PRESIDING MEMBER CORPORATE OFFICER 'MEND VOr O O CO N 0„6 c0 12253 a- 7 12239 co aJ P 71907 1 12227 0)1 c, N. 0 IP 1 72589 43 12217 1 61 rn 12209 rF031 X60 a. 12201 54til >2&, l 59 12195 P 04 O N 58 12187 57 12175 71910 29 r O 04 O N 30 31 in co 01 N 0 N O CO 0.1N co 45 O N 72496 2 12125 G 12119 T 0 H 12111 J 12105 2 12246 1 LMP J O N 15 1 1 16 D E 18526 F rn O O N cD CO 0 N L 17 N V vsN P 115 MP1 H 3 19 94 cD (1) 09 N L N (0 N 8 P 1 r O N LM 0,,10 co N M O N 0.1 co a. 10 cv cn N N 12065 K L Rem M 12025 V LMP 1 O c) O 2 N J897 co co 0 N LMP 2 3 0) 0o CO O N tt 0 N M N L 18526 2 '99 5 O O N N O O N C) r O N O 04 N O N 121 B AVE. 12170 EP 80908 Rem A EP 11166 f- BCP 41029 12142 12140 EP 69207 LMP 1280 P 41572 45 12122 P 41572 44 12110 38 12092 0 cal 37 LM 1 1 1 1 ?79 N N N7 35 08 5108 012 O N 14 O O r N N 9 N 10 c911 12 LMP 13 7744 N 1 O N 14 15 20N N19 LIMP 12 126 21 22 16 1 V 12245 17 12235 122 AVE. P 22101 Rem 1 LMP 578 1 I107 2 7121 P 69727 1 N (0 u, N N 12080 LMP $691 22 23 24 25 o RW 18394 Una In In U o o �N CO m 0 0 N N N N 1 DEWDNEY TRUNK ROAD 26 27 28 29 10 N N LMP 112426 10 O N J 24 LMP 25 12426 P 54677 46 to — 0 10 N 120B AVE. O ti N 12045 12035 4 N 12025 r 5 2 12015 6 R A-31_1- PDOE /ONF 3ylaw No. Map No. From: To: A VLADI\G 6924-2012 1569 P-2 (Special Institutional) 1 CesdenttaI District) A 10 N l 8 12040 7 2 12030 3 op t- 12020 12020 N 2 T a. 12010 1 6 12066 0_ n 41. C) 0 35 12052 7 CI_ 8 2 X12038 —� 36 0-12026 12012 10 10 O NCNV 1 (esidential District) 2 (Special Institutional) MAPLE RIDGE British Columbia N SCALE 1:2,500 Plan 73569 58 57 30 Plan 31 71910 121st AVE 44 Plan 72496 rri rri 2 Plan LMP9825 G H Plan 18612 1 2 3 4 PLAN LMP27299 5 121 B AVENUE 6 7 8 3 4 5 6 7 8 14 13 12 11 10 9 121st AVENUE 45 Plan 41572 17 APPENDIX E to 2500 a 20 374.7 m2 25.37 h 1 221 376.0 m2 , 25 20 7 81, MRCS PHASE 3 4 LOT SUBDIVISION Q) 2012-094—SD (v SHEET SIZE: 17" X 22" DATE: JANUARY 14, 2013 — J SCALE 1 500 0 25 44 Plan 41572 18 19 37 20 Plan LMP569I Plan 33111 19 Gas Pipeline SRW Pmn 18394 50 m B 2500 22 389.5 m2 26,94 23 404.1 m2 26.94 21 Plan 22 LMP5691 Terra Pacific Land Surveying Ltd 22371 St. Anne Avenue, Maple Ridge, BC Tel: 604-463-2509 File: MR11-670skyHASE 3 VIIL/L—IV 2.46 r•O r444. -1 1 7,i •01 89»4m2 7 , 20.46 41 16.37 I .7/ 1 371.2 m2 I 1 18.02 6 4 to 8 435.1m2 ° r\Lc\iii 1 1R38 22.03 • ...I.\ 9 412.5 m2 bcP 1.68 1 05 1 18.00 4° 3x3 dam 103 va 3x3 20.308 t 5' 17 • 0.6 m 1. P6 0,8 m2 r08'31' <•. .../.70550p 7 4123 m2 -t,•• 16.23 17.83 cz. APPENDIX F 20 cz) cz• 374.7„m /2 1 376.0 m2 1 112.17 2I7 s3k-/-tracl SCALE 1 : 500 25 SHEET SIZE: 17" X 22" X consultants# .__AECEMBER 19, 2012 1600 west 6 ave V6i laHOOL • _ e •21f. 689-3889/TE • 4- • 1.2, • Y2 - -0, ....... 408.2 m2 1- oo - c'N (N! 20.00 • DENOTES R-2 LOTS BALANCE R-1 LOTS 21,01 vs7Pitiki 25.00 19, 408.3 m2 21.891 (i) 0 18.000 cz) • a • 24 L. 389.5 m2 23 2 04.1 m2 J r[ #MAPLE RIDGE encnnca�ma District of Maple Ridge TO: His Worship Mayor Ernie Daykin DATE: January 20, 2014 and Members of Council FILE NO: 2013 -102 -CP FROM: Chief Administrative Officer ATTN: C of W SUBJECT: First, Second and Third Reading Official Community Plan Adoption Bylaw No. 7060-2014 EXECUTIVE SUMMARY: The following resolution was passed at the May 24, 2011 Council meeting: That staff be directed to bring back a housekeeping amendment bylaw to correct the discrepancies between the Schedule B map, the figure maps in Appendix E and the Schedule C map and any further housekeeping items that are required. On November 26, 2013, Official Community Plan Revision Bylaw No. 7034-2013 was adopted. This bylaw allows Council to make minor amendments to the Official Community Plan Bylaw, which includes: • Correcting mapping errors - specifically Schedule "C", Natural Feature Map; • Correcting clerical, grammatical and typographical errors; • Updating name changes (such as the GVRD to Metro Vancouver); and • Updating references to projects that have been completed. The Revision Bylaw also allows changes to be made to the document format and layout, logos, diagrams, etc. This work has also been undertaken to update the document to current corporate branding standards. The next step in this process is to adopt the minor revisions made to the Official Community Plan through an Official Community Plan Adoption Bylaw. The attached bylaw was drafted by the District's solicitor and includes certification from the Manager of Legislative Services that states the revisions made to the Official Community Plan are in accordance with Official Community Plan Revision Bylaw No. 7034-2013. RECOMMENDATION: That Official Community Plan Adoption Bylaw No. 7060-2014 be given First, Second, and Third Readings. 1105 DISCUSSION: a) Background Context: On November 26, 2013, Council adopted Official Community Plan Revision Bylaw No. 7034-2013. This Bylaw was prepared upon the advice of the District's solicitor and in accordance with Section 140 of the Community Charter, as discussed in the November 4, 2013 Council report. Recognizing the administrative nature of these changes, the Revision Bylaw provides for a simplified adoption process. The next step in the process for making minor revisions to the Official Community Plan is to grant Three Readings to Official Community Plan Adoption Bylaw No. 7060-2014. This was also discussed in the November 4, 2013 Council report. The proposed Bylaw and attached Official Community Plan will be posted online for viewing and comment. The Official Community Plan Adoption Bylaw states that the document has been revised in accordance with the OCP Revision Bylaw, which has been certified by the Manager of Legislative Services verifying compliance with the OCP Revision Bylaw (see Schedule A to the OCP Adoption Bylaw). Early in the review process, the following were identified for amending: • Urban Area Boundary: Correct mapping error on Schedule C, Natural Features Map, to include Thornhill in the Urban Area Boundary, as shown on Schedule B. • References to Outdated Titles: There are many references in the existing Official Community Plan to the Greater Vancouver Regional District (GVRD), which is now referred to as Metro Vancouver. • Completed Studies: The Official Community Plan includes a commitment to undertake a number of studies that have since been completed. For example, studies such as the Agricultural Plan, Detached Garden Suites, and Urban Area Boundary review have been done and an update to the language is warranted. • Corporate Branding: The District logo and corporate branding style have changed since the adoption of the Official Community Plan document. The amendments will include changing the layout to align with the District's new corporate branding standard. b) Project Description: The changes made to the Official Community Plan primarily encompass the list, discussed above, that was identified prior to beginning a full review of revisions. After a thorough review, the following changes are now proposed: • Clerical, grammatical and typographical errors: These have been amended throughout the document. • Mapping: This includes an adjustment on Schedule C, Natural Features Map, to include Thornhill in the Urban Area Boundary (as shown on Schedule B) and also includes mapping adjustments that have occurred through the development application process. Additionally, the starred properties symbols have been removed from Schedule B. The star symbols 2- referred to a Metro Vancouver land -use review process for these starred properties, which terminated with the adoption of the Regional Growth Strategy. • Completed Projects: References made to projects to be completed have been updated with some wording to clarify that the project has been completed and is now being maintained or there is ongoing implementation, or where appropriate, references to projects now completed have been deleted. For example, updated wording was provided for the Agricultural Plan, Garden Suites, and the Town Centre Area Plan, whereas deleted references include the "GVRD Green Zone", which is no longer used by Metro Vancouver as a land use designation and the definition of a "Density Transfer", which is no longer a specific policy of the Albion Area Plan since the recent Council adoption of the Community Amenity Contribution program. • Corporate Branding: The new layout of the Official Community Plan is designed to align more closely with the current corporate branding standard, utilize the updated District logo, and update the photos throughout the document. Currently, there are a number of projects underway that are anticipated to result in Official Community Plan policy amendments in the near future (i.e., Commercial and Industrial Strategy, Transportation Plan, Housing Action Plan, and Environmental Management Strategy), which will fall under the Local Government Act requirements, specifically for public consultation and a public hearing (S. 879 and 890 respectively). As such, no updates were made to recently completed work specifically related to any of these projects, as the existing policy language and intent will be reviewed and updated through each project's process and implementation. c) Official Community Plan Adoption Bylaw: The Official Community Plan Adoption Bylaw No. 7060-2014 is attached to this report, along with the proposed minor amendments to the Official Community Plan document. Staff have continued to work with the District's solicitor while making the amendments to the Official Community Plan document. The Manager of Legislative Services has reviewed the changes and executed Schedule A of the OCP Adoption Bylaw, certifying that the proposed amendments align with OCP Revision Bylaw No. 7034-2013. The passing of OCP Revision Bylaw No. 7034-2013 permits the OCP Adoption Bylaw to receive Three Readings in one Council meeting and a Final Reading at the subsequent Council meeting. CONCLUSION: A resolution directing staff to undertake housekeeping amendments on the Official Community Plan was passed by Council in May 2011. The OCP Revision Bylaw, adopted by Council in November 2013, is an effective tool for fixing minor errors and maintaining information so that it is clear and easily understood by the community. Because the process is efficient and expedient, future minor revisions may occur on a more frequent basis, with less expense and time involved. -3- It is recommended that Bylaw 7060-2014 be granted First, Second, and Third Reading. "Original signed by Lisa Zosiak" Prepared by: Lisa Zosiak Planner "Original signed by Christine Carter" Approved by: Christine Carter, M.PL, MCIP Director of Planning "Original signed by Frank Quinn" Approved by: Frank Quinn, MBA. P.Eng GM Public Works & Development Services "Original signed by J.L. (Jim) Rule" Concurrence: J. L. (Jim) Rule Chief Administrative Officer The following appendices are attached hereto: Appendix A - Official Community Plan Adoption Bylaw No. 7060-2014 -4- Appendix A CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. 7060-2014 A bylaw to adopt a revised Official Community Plan WHEREAS the Council has adopted and subsequently amended Official Community Plan Bylaw No. 6425-2006, and WHEREAS the Council adopted Official Community Plan Revision Bylaw No. 7034-2013 to authorize the revision of the Official Community Plan pursuant to s. 140 of the Community Charter and the Bylaw Revision Regulation; and WHEREAS District staff have revised the Official Community Plan and the Corporate Officer has certified that the Official Community Plan has been revised in accordance with Bylaw No. 7034- 2013; and WHEREAS an Official Community Plan revised pursuant to s. 140 of the Community Charter and the Bylaw Revision Regulation and adopted by the Council is deemed to have been adopted as if all requirements respecting the approval and adoption of its provisions have been met, including consultation, notification and public hearing requirements. NOW THEREFORE, the Council of the District of Maple Ridge, in open meeting assembled, enacts as follows: 1. This bylaw may be cited as "Official Community Plan Bylaw No. 7060-2014". 2. The Official Community Plan attached to and forming part of this bylaw as Schedule A is adopted as the Official Community Plan of the District of Maple Ridge, effective as of the date of adoption of this bylaw. READ a first time the day of READ a second time the day of READ a third time the day of ADOPTED, the day of , 20 , 20 , 20 , 20 PRESIDING MEMBER CORPORATE OFFICER SCHEDULE A I certify that the Official Community Plan contained in this Schedule has been revised in accordance with Official Community Plan Revision Bylaw No. 7034-2013 et,ukaitier Corporate Officer [attached revised OCP] 411. MAPLE R11)0E 9Mri.liruu�m.r urrn Kaci_ District of Maple Ridge TO: His Worship Mayor Ernie Daykin MEETING DATE: January 20, 2014 and Members of Council FILE NO: 2012 -021 -DP FROM: Chief Administrative Officer MEETING: C of W SUBJECT: Development Permit 11185 240 Street EXECUTIVE SUMMARY: Development Permit application 2012 -021 -DP has been received in conjunction with rezoning application 2011-084-RZ. This application rezones a larger site to a number of zones, and specifically zones a portion of the subject site at the southwest corner of 240 Street and 112 Avenue to C-1 Neighbourhood Commercial for a two storey mixed-use commercial/residential project. This development permit application is subject to the Commercial Development Permit Area Guidelines in Section 8.5 of the Official Community Plan. The associated rezoning application and design proposal was revised after land ownership changed. Consequently, the rezoning bylaw already at third reading, was required to be rescinded, modified and scheduled for a new Public Hearing. Council granted first reading for Zone Amending Bylaw No. 6853-2011 on August 30, 2011. Council granted first and second readings for site specific text Zone Amending Bylaw No. 6947- 2012 and Official Community Plan Amending Bylaw No. 6875-2011 on October 9, 2011. Third reading was granted to the OCP Bylaw on November 20, 2012. On July 23, 2013, Council granted amended second readings for the two rezoning bylaws. On August 27, 2013, Council held the new Public Hearing and granted third reading to the two amended rezone amending bylaws. Council will be considering final reading for rezoning application 011-084-RZ on January 28, 2014. RECOMMENDATION: That the Corporate Officer be authorized to sign and seal 2012 -021 -DP respecting property located at 11185 240 Street. DISCUSSION: a) Background Context: Applicant: Damax Consultants Ltd. (David Laird) Owner: Qualico Developments (Vancouver) Inc. (Inc. No. A26101) Legal Description: Lot "C" District Lot 404 Group 1 NWP19825 OCP: Existing: Commercial and Urban Residential 1106 Proposed: Zoning: Existing: Proposed: Surrounding Uses North: South: East: West: Use: Zone: Designation Use: Zone: Designation: Use: Zone: Designation: Use: Zone: Designation: Existing Use of Property: Proposed Use of Property: Site Area: Access: Servicing requirement: Concurrent Applications: b) Project Description: Commercial and Urban Residential RS -3 (One Family Rural Residential) RST (Street Townhouse Residential), R-2 (Urban Residential District), R-1 (Residential District), and C-1 (Neighbourhood Commercial) Single Family Residential, Neighborhood Commercial and Townhouse RS -3 (One Family Rural Residential), C-1 (Neighbourhood Commercial) and RM -1 (Townhouse Residential) Commercial and Urban Residential Single Family Residential RS -3 (One Family Rural Residential) Urban Residential Single Family Residential RS -3 (One Family Rural Residential) Medium Density Residential, Neighbourhood Commercial and Conservation Single Family Residential RS -3 (One Family Rural Residential) Urban Residential and Conservation Single Family Residential Single Family Residential 1.576 Ha. (3.89 Acres) 112 Avenue and 240 Street Full Urban Standard 2011-084-RZ and 2012 -020 -VP This development permit application applies to a portion of a larger project, involving the zoning of the subject site located at 11185 240 Street and 11133 240 Street. These two properties are being rezoned from RS -3 (One Family Rural Residential) to the following zones: • RST (Street Townhouse Residential) for townhouses facing 112 Avenue and 240 Street; • R-1 (Residential District) for a small portion of the site to be compatible with lands to the south and the west; • R-2 (Urban Residential District) for the interior portion of the site; and • C-1 (Neighbourhood Commercial) for the proposed mixed-use buildings at the corner, which is subject to this development permit. This rezoning would permit subdivision into 24 RST (Street Townhouse Residential) lots and one duplex lot, 39 R-2 (Urban Residential District) single family lots, one remnant R-1 lot to be subdivided when lands to the south along 111 Avenue are developed, and one (1) commercial property with two rental units on the second level of the proposed mixed-use building. -2 This development permit applies to the proposed C-1 Neighbourhood Commercial mixed-use building. The proposal is for a two (2) storey building with commercial uses on thye first floor and rental residential dwellings on the second floor. The proposed building is located at and oriented to the corner of 112 Avenue and 240 Street and incorporates a pedestrian friendly design with a strong presence to the streets. The siting of the building will require setback variances which is the subject of a separate report. The building area for the proposal will be 702.48 sq. m. (7561 sq. ft.). The ground level commercial floor area totals 481.1 sq. m. (5,178 sq. ft.) and the second level residential floor area totals 221.38 sq. m. (2,383 sq. ft.). There will be 2 two bedroom dwelling units, having an area of 105.63 sq. m. (1137 sq. ft.) and 115.75 sq. m. (1246 sq. ft.). Each unit will have 2 parking spaces, and will be reached by way of separate staircases from each unit to grade. The parking lot is in an L-shaped paved and landscaped area south and west of the building. Vehicle access is by way of 240 Street and the rear lane. There will be 21 space provided - 4 spaces reserved as residential parking, 1 as a visitor parking space, and 16 commercial parking spaces, including one space for the disabled. The parking for the residential uses will be signed, have special surface treatment and be landscaped to distinguish them from the commercial parking spaces. Garbage and recycling will be contained and sheltered in a structure borrowing design features from the mixed-use building. Landscaping is provided to buffer the street -oriented townhousing to the west and south. c) Planning Analysis: The Official Community Plan designates the site Commercial and Urban Residential, and the proposed mixed-use commercial/residential development is subject to the Commercial Development Permit Area Guidelines in Section 8.5 of the Official Community Plan. The applicable key guideline concepts for Commercial Areas are as follows: 1. Avoid conflicts with adjacent uses through sound attenuation, appropriate lighting, landscaping, traffic calming and the transition of building massing to fit with adjacent development. This guideline is achieved as follows: • The mixed-use commercial/residential building is located in the northeast corner at furthest distance from adjacent residential development. • Night sky friendly lighting proposed with reduced beam spread to avoid light spillover • Plantings and landscape buffers are provided between the subject property and adjacent residential development. • The stepped 2 -storey building massing matches the scale of adjacent residential development. 2. Encourage a pedestrian scale through providing outdoor amenities, minimizing the visual impact of parking areas, creating landmarks and visual interest along street fronts. This guideline is achieved as follows: • Extended roof canopies with brick pilasters and wood supports provide weather protection for pedestrians and bring roof level down to a pedestrian scale. -3- • The vehicle parking area is located at the rear of site and is screened from sidewalks. • The corner entry with a gable roof is defining element at corner of 240 Street and 112th Avenue. • The stepped sidewalk and planters add visual interest at the driveway access into site. 3. Promote sustainable development with multimodal transportation circulation, and low impact building design. Development in the vicinity of 112 Avenue and 240 Street, both of which are identified on the Major Corridor Network Plan, are resulting in increased density. This will generate pedestrian traffic to access the services to be established at this commercial node. 4. Respect the need for private areas in mixed use development and adjacent residential areas. This guideline is achieved as follows: • A private covered deck provided at each residential unit is located to face 112 Avenue. • The main living areas face onto streets, respecting privacy of neighbouring residential development. 5. The form and treatment of new buildings should reflect the desired character and pattern of development in the area by incorporating appropriate architectural styles, features, materials, proportions and building articulation. This guideline is achieved as follows: • The building scale and massing at a maximum of 2 -storeys in height and sloped gable roof is consistent with design of adjacent residential development. • The covered walkways complement porches of the adjacent development. • The cementitious siding, brick veneer, and wood detailing at walkways is consistent with adjacent development. • The building is articulated at ground floor with columns to define potential commercial retail unit spaces. This articulation is of a scale similar to dwelling units of the adjacent residential component. • The design of the exterior of second floor residential units is of a scale consistent with neighbouring development. d) Advisory Design Panel: Plans, design drawings and landscaping plans submitted in support of development permit application were reviewed by the Advisory Design Panel at their September 10, 2013 meeting. The following are the comments from the ADP and the applicant's response: • Consider using the roof brackets at the corner of roof feature. Existing design proposed to remain as is as corner feature is to read as separate visual element from wings at either side of corner element. • Provide a pathway access to PMT (e.g. Hydro kiosk on 112 Avenue). Stepping stone pathway provided. -4- • Provide backup space at north end of the parking area. - Provided. • Consider adding gables on the roof line. - Gable added to second floor roof at north elevation. • Consider carrying the brick columns around the main corner feature. Elevation retained as per original design as scale of brick columns would appear in conflict with massing of corner element. Brick columns have been revised at south elevation to wrap around corners of building. • Consider grouping residential entries together (stairs). Entries retained in original locations to retain suite configuration and appropriate room orientation. • Provide details for architectural concrete treatment. - Scoreline/pattern added to elevations at east foundation wall. • Show the location of the electrical room. - Electrical room and sprinkler room added to plans and elevations have been revised accordingly. • Consider planters or details of architectural treatments along the sidewalk at the southeast driveway. Planters added adjacent to steps at sidewalk. • Consider sign band along rear of commercial building. - Signbands added to south and west elevations. • Provide details of the roof brackets. Proposed detail added to drawing A3.02. • Consider concrete pedestals for brick columns. 8" high pedestal added at each column location. • Provide details for grades along hard landscape areas. Provided. • Clarify the sidewalk/landscape treatment along the east wall. Planting and decorative pavers aligning with columns added at east elevation. • Consider using pavers between property line and building (north and east). Additional pavers added aligning with column locations to reduce amount of continuous concrete walkway. • Consider wheel -stop provision along the west bank of parking to match others proposed. Wheel stops were added at the west parking stalls. • Look at sight lines along the fence line for vehicle entry from the lane. Fence height reduced to 3' for a distance of 15' feet to increase visibility. • Consider deletion of one of the brick pilasters where they are grouped together. Paired concrete columns replaced by single column at north and south elevations respectively. -5- • Consider more accessible bike parking areas. Bicycle parking was shifted north adjacent to the sidewalk. e) Financial Implications: In accordance with Council's Landscape Security Policy, a refundable security equivalent to 100% of the estimated landscape cost will be provided to ensure satisfactory provision of landscaping in accordance with the terms and conditions of the Development Permit. Based on an estimated landscape cost of $32,355.24, the security will be $32,355.24. CONCLUSION: This proposal will result in an attractive commercial -residential building, with distinctive corner massing and treatment, as well as a strong relationship to the grade along the street fronts to encourage convenient pedestrian access to the future stores from the sidewalks. As the development proposal complies with the Commercial Development Permit Guidelines of the Official Community Plan for form and character, it is recommended that 2012 -021 -DP be given favorable consideration. "Original signed by Adrian Kopystynski" Prepared by: Adrian Kopystynski, MCIP, RPP, MCAHP Planner "Original signed by Charles R. Goddard" for Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning "Original signed by Frank Quinn" Approved by: Frank Quinn, MBA, P.Eng GM: Public Works & Development Services "Original signed by J.L. (Jim) Rule" Concurrence: J. L. (Jim) Rule Chief Administrative Officer The following appendices are attached hereto: Appendix A - Subject Map Appendix B - Architectural Plans Appendix C - Landscaping Plans -6- ' I ' B EPP 25279 11305 ; ! I I 1 APPENDIX 1 11300 i Pc!. 'P' 111250 ,h-sr- e, (N, 2 d RP 1224 -- ,\) T A 11225 EPP 25279 1 I I 1 ! 1 SUBJECT PROPERTY 1 112 AVE !4722\ /PARK � w N 716 817 /C / / o - EP 15665 P 19825 -'--240 ST. '-'-•- B NWP5589 11184 111 ,11/111/ PARK �`— / BC' :0702 Q2 21 20 / D P 19825 11133 Rem 1 P 17613 11 0 19 t 18 '70� '5 7 > Qrli °8i ‘0'1 . 7701 S .7. C'77°7 770 S150'of1 11080 0"15 7 0 1 77% 770.., 6' 13119 '7° 2 3 ss 17063 2 11062 12 17 p 5 so 22 1104) 11066, 26 043 O 77048 27 46 77 to/ 11p4? 98 51 063 39 5 .tum 11036 29 1°46 /ti• 3 / BCP 46902 / 1j05n P 17613 3 11052 6 P 176 Y 30 on 11n„ Scale: 1:2,500 Cif\.fPitt Mea ows_ i - _ X r .`, i 9 i . c O I.2 11185 240 STREET CORPORATION OF THE DISTRICT OF '«"ilt . hIMI t "'ll - ""� ,4 �,.. �rz --- i I� 1-F —,ems �i --_ it, `� dir, g� •- MAPLE RIDGE British Columbia MAPLE RIDGE PLANNING DEPARTMENT District of Langley P iii�um DATE: Dec 5, 2013 FILE: 2012-021-VP BY: PC —�0j FRASER R. 112th AVENUE Ime PROPOSED MIXED USE DEVELOPMENT APPENDIX B1 SYNOPSIS ZONING co CIVIC ADDRESS 11185 AND 11133 240 ST MAPLE RIDGE LEGAL DESCRIPTION PARENT PROPERTY, LOT C AND D, GROUP 1,NWD,DL 400,PLAN 1982.5 SITE AREA NET SITE AREA 1,60 On oesessn SITE COVERAGE SITE COVERAGE FLOOR AREA MAIN FLOOR .461.1mL ISM SD UPPER FLOOR 221.36n, 12383 SM FLOOR AREA RATIO PROPOSED MAX. BUILDING HEIGHT PROPOSED LJJ PRINCIPAL BUILDING BB:m L1J PARKING REQUIREMENTS PROPOSED 1 STALL PER 16 2 PR ENrw SUITE noxn VISITOR SETBACKS PROPOSED (J) NORTH .2.0m M.S6 FT, lTO BLDG FACE 1.63m 16.06 FT) TO PILASTER A.Im .Rm Gro EDGE OF LOWER Roof BLDG 'I --I MST 2.0m m os m RTo Plus PILASTER A6m 11.66 FD TO EDGE OF LOWER ROOF WEST 20.82m 168.31F11 as CORNER CUT 2.67m 01.77 FD 4 TO BLDG FACE N .R,m 12,m e TO OVERHANG 11185 AND 11133 240TH ST, DISTRICT OF MAPLE RIDGE SITE PLAN 0.06. 2013 NW -m1013 Ankenman Associates Architects Inc. 1309 A1.01 DFC 02, 2013 Ell=1=Ir . 1:1==11=1:1 =I MCI El= 77-1 17771 1-7. LJ L Unit 1 Unit 2 (Th, LIF,FER FLOOR LN L. Lt_ (Th, MAIN FLOOR FIAN .1,1=1.4r VL...A '1C GD-11.0K.ft • APPENDIX B2 PRO POSED MIXED USE DEVELOPMENT 111135 AND 11133 240111 ST„ DISTRICT OF NIAPLE RIDGE FLOOR PLANS Ankenmani Associams And:kens 15'6 A2 01 000 0 0 0 4 0 0 0 0 0 0 0© 0© 0 :111111 M. m E MN ',1N E1. ■■ MEE ■■; SIGNBAND DETAIL SCALE: 1 1/r'=1'-0• nIIJL witimIumnIndom'immIummon. 1.1 E.: n no m 1111.11.1111. 111 mom 1111.11.1111 EI*:'__I', _�: NORTH ELEVATION SCALE: 1/8" = 1'-0" 000 000'0000 0 Iii? ti EAST ELEVATION SCALE: 1/8"= i'-0" nzzo—o* APPENDIX B3 ELEVATION KEY NOTES 0 ��aroM„�xm�Em,�a�w 0 rca,o no� 0 74 PROPOSED MIXED USE DEVELOPMENT 11185 AND 11133 240TH ST, DISTRICT OF MAPLE RIDGE ELEVATIONS An ken man Associates Architects Inc. 11-1,11, 2013 1309 A3.01 1/8"=7'-0" OCT 23, 2013 0 0 f.11.""'111.',.11111i21111411MIII.91.Ig' INES O® 0 I II II I I " SOUTH ELEVATION SCALE: 1/r PRELIM. BRACKET DETAIL 14 PROPOSED MIXED USE DEVELOPMENT WEST ELEVATION SCALE: 1/8" =1s0" 33211S 410VZ IMg ``"`'" APPENDIX B4 0 FarTaLzE7:,xt. o Eatt-zatF.;:.:=, E=EriE=E,47,-74a 0 ® O 0 O 0 O 0------ 11185 AND 11133 240TH ST, DISTRICT OF MAPLE RIDGE ELEVATIONS BY Ankenman Associates Architects Inc. 1309 A3.02 OCT 23, 2073 • 1•111111 ,e4 APPENDIX B5 NORTH STREETSCAPE STREETSCAPE SCALE: 3/32 = 1-0" PROPOSED MIXED USE DEVELOPMENT EAST STREET CAPE SCALE: 3/3D = fffE• 11185 AND 11133 240TH ST, DISTRICT OF MAPLE RIDGE STREETSCAPE DEC 0,2013 V=r,crattr'"' AUG19.2013 15.1ED M0. ADP SUBMISSION JULY, 2013 JULY15,101, ML 'L11'12,2013 SOIL wgrz-rwzrar ML eV Ankenman Associates Architects Inc. 1309 A3.03 OCT 23, 2013 11111111110111111111101. uu: 111111111E111 2 NORTH ELEVATION s.0 SCALE: 1/4' = 1'-0' SOUTH ELEVATION SCALE: 1/4" =1-0' 74 PROPOSED MIXED USE DEVELOPMENT Ankenman Associates Architects Inc. 12321 Beecher St., Crescent Beach, BC V4A 3A7 604.536.1600 rr z Qo FLOOR PLAN SCALE: 1/4' =1'-0' e ° WEST ELEVATION SCALE: 1/4' = 1'-0' EAST ELEVATION SCALE: 1/4' = APPENDIX B6 GARBAGE ENO.OUKE ELEVATION KEYNOTES EBUILT UP WOOD PSCIA 0 EM, CAC 2013 11.901, AUL 19,101, RAVI, 20,13 11.12,3 2013 11185 AND 11133 240TH ST, DISTRICT OF MAPLE RIDGE GARBAGE ENCLOSURE 1309 A3 . 04 1/4"=1'-0" OCT 23, 2013 APPENDIX B7 1 - — =M IISII =I OEM ■ SIGNISA 1 . . . N■ MN ON .11• ■■: Mr SIG! B.1ND SIG E D !i SICJ EAIN D_- .1 II �� �� �� ill• -- 1 HORQCW TAUT INSTALLED CEMEYTTr1DLIS SIDING !FOLIOSE° MME' ru J4MiNE SiDORECC-1548EWEHERON 1.1 2 HOW ZCAITALLYINSTAii u €Fi EvriT104.S SIDING •1S'EYPOSFD F&CEI RENAMPLE MDDRE HC -L22 EiLRMDN7 GREEN 3 HORJzONEALLY INSTALLED C.LHANTITIOLS MIMIC IVELPDSID LAC EI MAW NEILCUIZE HC -SB GEBEL ILK BJZICI: 4 MA.R.,LL 6LATERJAL BRICK VENDER FOREST BLIND 3 HIGH PROFILE ASFH?dF SHINGLES 69LIILT--LP WOOD fASCLA BL AMCNE MCOORE H€.164 PLEtt .k F EY ./ 'VINYL 45+6JDOW.DOOR FRAME WITH 6' WIDE TRYST TO .MATCH ADJACENT MING 8 6' WIDE WINLOW,TIOOR TRIM KOLOLE 70 M47CH AOAi,LENT SIEINCj 714 PROPOSED MIXED USE DEVELOPMENT Anken rnan AssoC'.I A/as Architects Inc_ 9 nc- 9 4- WIDE W INDO W:n00 R TOM. (COLO:LETO MATCH ADJACENT 31DI1&G0 ri, 0 THERMALLY BROKEN ALLJAY NLN! STORE FRflhT N1MD57W BLAME {LILAC Ki C.% !DOUBLE G Sflt C 11 7 oo° E 1 IIr (SI KEENS € ETOL 1 js NAIL RA.} PDR WOOL COMET WITH: SOEID W DD ELDCICAT RASE OF BRACKET (COLOUR TO MACH A EN SJDINE E., 12 12' mum CHANNEL MUM C, P. dor COMIDPuLTTON METAL CHANNEL" PLD ;LASS NEON CL?T LErFER1FJG SCREWED TO EWLDINC EYCE WI STEF-L BRACKETS LIMA 1LCAE LL IJi•i Yi JAW" IaLYInJ ,nrtrra+� 14*Yr. JWRfl4n[ R.I Ire iA .Lh.. MILL IA! IW81 dpL{ILh1 a ipt.t i.f . puvrVllfJi r1FCf G611C SL4 uio•LCIG1I111 13 CLEW SFASBD .1712NCRETE T IJ1 J1 7151.11 Fauk6AnON C. W ARCH11'BC DJLAL Maki 14 GOOSE NECK LIGHT1NG FOR ELL/LOAM SIGNAGE 4w sin 15 CARIVED WOOD DUP OYIG SJ CANJM r 11185 AND 11133 240TH ST, DISTRICT OF MAPLE RIDGE 16 you purr goinua TO MARCH miaow PLUM • COLOUR BOARD 1309 A5 01 1116'..7 of LSC 1 2 i. :in I APPENDIX C STREET TREES A5 PER DISTRICT OF MAPLE RIDGE FA6U5 SYLVATICA DAWYCKIP 112th AVE PLANT SCHEDULE G JOB N 34 KEY OTY BOTANICAL NAME COMMON NAME PLANTED S12E / REMARKS ICA DAPttCKIP FRO,114.5 AMERICA. A1.11,11 PURPLE AM. PURPLE A. SIREET TREE BY CITY SCM CAL; BIB bcM CAL; IBM STD; B4B 31 END. MICROPHYLLA W.. . LITTLE -LEAF BOX 1.3 POT:40CM % Ib TNllA OCCID.TAL15'3WRA5D EMERALD GREEN CEDAR 15MN, BIBN II ffNWSETM ORIENTAL,AMISC... SINENSIS PJf31RAxENS ORIENTAL FOUNTAIN BRASS #7Pm ARCTOSTAPHY OS KINNIKINNICK XI POT: g 31 COTOFEA5TER DAMMERII BEARBERRY COTONEASEF «I PDT, 25CM NOTES • PLANT SI2E5 IN MIS LIST ARE SPECIFIED ACCORDI. TO IRE BC LAW:SCARE STANDARD:LAT:5T CONTAREZ SIZES SPECIFIED AS PER CRTA STANDARDS ROM PLANT SIZE AND CONTAINER SIZE ARE TIE MINIMA, ACCEPTABLE SIZES • REFER TO SPECIFICATIONS FOR EEFIIED CONTAINER MEASUREMENTS A. OMER FLAW- MATERIAL REGLIREMENTS. • SEARGN A. REVIBI. MAKE PLANT MATERIAL AVAILABLE FOR OPTIONAL REVIEW BY LANDSCAPE AT . FRASER TTEN APPROVAL PO TMAINLAND A RDELK OT wBEoMSI 1Y T SR11.11 D ARE SIE.ECTTOLESTA.ARD - DEFINITION OF CONDITIONS OF AVAILABILITY. ALL PLANT MATERIAL MUST BE PROVIDED FROM CERTIFIED DISEASE FREE NURSERY. PROVIDE CERTIFICATION UPON REQUEST. \IUE METROPOLITAN SERIES NATURAL COLOR BY ABBOTSFORD CONCRETE PRODUCT 4' PICKET 5 SOLID FI o 1L4GA" LI6H00LE NimmfiDOfB°1 us�mo 5 A" LISHTPOLE OLITAN SERIES NATURAL COLOR BY ABBOTSFORD NCRETE PRODUCTS (TYP) LANE M2 LANDSCAPE ARCHITECTURE 1811 Falcon Drive Coquitlam, British Columbia V3E 2C2 Tel: 604.941.5268 Fax: 604.434.3088 Gil HAL STIOED 0.111311111721, We REV. FER ADP LLIWeIr5 DATE REVISION DESCRIPTION PROIFCT MIXED USE DEVELOPMENT FOR SIW4 SANGLE 0085 AND 0033 240TH ST MAPLE RIDGE DRAWING TITLE: LANDSCAPE PLAN DATE: 13,409 DRAWN: ER DESIGN: ER DRAWING NUMBER L1 OF 4 MZLA PROJECT NU V BER: 73-034 III I I I" -'II tii II -1 11,-llliii. I. ALL POSTS PRESSURE TREATED CEDAR 3.3. ALL APPLY s CLEAR CEDAR IZED BOARD 4. POST 4 BOTTOM RAIL FINISHED BRACE 5' HT. WOOD FENCE DO MOT CUT LEAD 0,0 800 SOMMEAmI Ixlx FABRIC BELT e PATTERN ATTACW0 TO STAKE SNINBLE Vi'OR II µ . HIRE ENCASED IN RIBBER OR NATURAL FIBRE HOSE. BELT PLACED AT A WONT NO GREATER THAN I.E1,5HT TREE. 4 TO I, RAIL POST MAX. a' OC 4 BOTTOM RAIL .I IIIIIII, ALL POSTS AND BARSES TO DE PRESSURE TREATED ALL OTHER CEDAR TREAT TYV, GOATS STAIN TO MATCH 1301L01 N 6 TRIM 3'-6" PICKET FENCE TREE STAKE -5 TO E ALI5NED PAR, TO SET TREE KES -1155,,.,E 0AFES W63. USE E AhROUND o ) 2.014 IN LEY671. I EACH SET I/3 NT BELOW MEE BARK SHOULD NOT BE DA.5ED WRNS O BE E.ROSH,TOnNIN, FROST CR NOTR oE5SICABONN. .UNDERCROLND SERVICES MAY EXIST NEAR STREET TREE TOPSOIL FILL MITH SPTH A5 PER SPEC. ON SC.ARIFIED L 39.05 FAL AND REMOVE STRAWICUT ALL BINDINO MATERIAL AND FOLD EiRLAP INTO. BOTTOM OF HOLE 61RADE TO TOPS c7 CICS, WALKS, AND DRIVEWAYS ETC. IBM z SOHN DEEP HELL FOAMED IN L FOR FIRST YEAR W>frK RINS. BARMACH ON AT AI MN. 05T. 150,4,1 FROM TRLNK. PLANTED HT. OF RCOT COLLAR RELATIVE TO GOVERNS SOIL AT NEWNT BROWN AT 1111E11 7111E111E11 El El 11E111E111E1 El I 1E1 III -III -I I I, , 1-I 1-I I_AND KES DO NOT PENETRATE OAMASE ROOT BALL. PLANTED HOLE ED. PI/ SHALLOW ANSLE 3C01-114 MIN. BACKFILL AROVNO ROOT BALL. USE SOIL FROM PLANTIN HOLE IF ACCEPTABLE Br SOIL 1EST RESULTS. OTHERWISE, TCPSOIL TO BE IrnED. SOIL TO BE COMPACTED TO 65.95 STD. PROCTOR DENNTY TO SCAR, oA TREE PIT T TD PIIS 606.w rmw TYPICAL DECIDUOUS TREE DETAIL LIGHTING SPECIFICATION LIGHTING POLE SPECIFICATIONS VERIFY LOCATION OF AM' LINDER.B.R.ND SERVILE, OR OBSTRUCTIONS PRIOR TO COWTRICTION T PLAN STRUCTURALIALP.LT,NTERFACE; TYPICAL SECTION THROUGH STRUCTURAL SOIL (PARKING ISLAND) 13034 -0.0.2IP M2 LANDSCAPE ARCHITECTURE 1811 Falcon Drive Coquitlam, British Columbia V3E 2C2 Tel: 604.941.5268 Fax: 604.434.3088 Gil WO REV. FER ADP CGIWORS RE VFER 4ROATE OX Lib 14 TI,..AnONS REV rOZIE SNEIADD R.41, 424 DATE REVISION DESCRIPTION SEAL MIXED USE DEVELOPMENT FOR SIKH 8AN[YE 1085 AND m33 240TH ST MAPLE RIDGE DRAWING TITLE: LANDSCAPE DETAILS DATE: 15-1.4.09 DRAWN: ER DESIGN: ER CHICO: FBA DRAWING NUMBER. L2 OF 4 Mew PROJECT NUMBER. 73-034 MAPLE RIDGE $rilish tokumbFa District of Maple Ridge TO: His Worship Mayor Ernie Daykin MEETING DATE: January 20, 2014 and Members of Council FILE NO: 2012-021-DVP FROM: Chief Administrative Officer MEETING: CoW SUBJECT: Development Variance Permit 11185 240 Street EXECUTIVE SUMMARY: Development Variance Permit application 2012-021-DVP has been received in conjunction with rezoning application 2011-084-RZ. This application rezones a larger site to a number of zones, and specifically rezones a portion of the subject site at 11185 240 Street, located at the southwest corner of 240 Street and 112 Avenue to C-1 Neighbourhood Commercial for a two storey mixed-use commercial/residential project. The requested variances are to vary building height, setbacks to 112 Avenue and 240 Street and parking for the residential component. It is recommended that Development Variance Permit 2012 -021 -VP be approved. The associated rezoning application and design proposal was revised after land ownership changed. Consequently, the rezoning bylaw already at third, was required to be rescinded, modified and scheduled for a new Public Hearing. Council granted first reading for Zone Amending Bylaw No. 6853-2011 on August 30, 2011. Council granted first and second readings for site specific text Zone Amending Bylaw No. 6947-2012 and Official Community Plan Amending Bylaw No. 6875-2011 on October 9, 2011. Third reading was granted to the OCP Bylaw on November 20, 2012. On July 23, 2013, Council granted amended second readings for the two rezoning bylaws. On August 27, 2013, Council held the new Public Hearing and granted third reading to the two amended rezone amending bylaws. Council will be considering final reading for rezoning application 011-084-RZ on January 28, 2014. RECOMMENDATION: That the Corporate Officer be authorized to sign and seal 2012-021-DVP respecting property located at 11185 240 Street. DISCUSSION: a) Background Context Applicant: Damax Consultants Ltd. (Dave Laird) Owner: Qualico Developments (Vancouver) Inc. (Inc. No. A26101) Legal Description: Lot "C" District Lot 404 Group 1 NWP19825 1107 OCP: Existing: Proposed: Zoning: Existing: Proposed: Surrounding Uses: North: South: East: West: Use: Zone: Designation Use: Zone: Designation: Use: Zone: Designation: Use: Zone: Designation: Existing Use of Property: Proposed Use of Property: Site Area: Access: Servicing requirement: Concurrent Applications: b) Requested Variance: Commercial and Urban Residential Commercial and Urban Residential RS -3 (One Family Rural Residential) RST (Street Townhouse Residential), R-2 (Urban Residential District), R-1 (Residential District), and C-1 (Neighbourhood Commercial) Single Family Residential, Neighbourhood Commercial and Townhouse RS -3 (One Family Rural Residential), C-1 (Neighbourhood Commercial) and RM -1 (Townhouse Residential) Commercial and Urban Residential Single Family Residential RS -3 (One Family Rural Residential) Urban Residential Single Family Residential RS -3 (One Family Rural Residential) Medium Density Residential, Neighbourhood Commercial and Conservation Single Family Residential RS -3 (One Family Rural Residential) Urban Residential and Conservation Single Family Residential Single Family Residential, Rowhouse and Commercial with rental apartments on the second floor 1.576 Ha. (3.89 Acres) 112 Avenue, 240 Street and future lane access Full Urban Standard 2011-084-RZ and 2012 -021 -DP Maple Ridge Zoning Bylaw No 3510 -1985, Part 7, 701 Neighbourhood Commercial: C-1 is to be varied as follows: 1. Section 6. Size of Building and Structure - is varied by increasing the building height from 7.5 metres to 10.52 metres. 2. Section 7 Sitting, sub -section a) - is varied by reducing the front lot line setback from 7.5 metres to 0.46 metres, including projections. 3. Section 7 Sitting, d) - is varied by reducing the exterior side lot line setback from 7.5 metres to 0.43 metres, including projections. Maple Ridge Off -Street Parking and Loading Bylaw No. 4350 - 1990 is to be varied such that the requirement for the residential use shall be two (2) parking spaces for each dwelling unit plus one (1) parking space designated for visitors; these spaces are not required to be concealed and are required to be grouped in an areas close to the entrances of dwelling units they serve, surfaced with pavers, signed and landscaped. 2- c) Project Description: This variance applies to a portion of a larger project, involving the zoning of the subject property located at 11185 240 Street and the adjacent site at 11133 240 Street. These two properties are being rezoned from RS -3 (One Family Rural Residential) to RST (Street Townhouse Residential) to front 112 Avenue and 240 Street; R-1 (Residential District) for a small portion of the site to be compatible with lands to the south and the west; R-2 (Urban Residential District) for the interior portion of the site; and C-1 (Neighbourhood Commercial) for the subject site at the corner. This rezoning would permit subdivision into 24 RST (Street Townhouse Residential) lots, 39 R-2 (Urban Residential District) single family lots, one remnant R-1 lot to be subdivided when lands to the south along 111 Avenue are developed, and one (1) commercial property with two rental units on the second level of the proposed mixed-use building. This development variance permit application applies to the mixed-use building and is to vary height, setback and parking. d) Planning Analysis: The Zoning Bylaw establishes general minimum and maximum regulations for single family development. A Development Variance Permit allows Council some flexibility in the approval process. The applicant is proposing Council grant these there variances: Zoning Bylaw Variances: 1. Maximum Building Height Variance: To allow the mixed-use building height to be increasing from 7.5 metres to 10.52 metres. Justification: This variance is necessary to permit an aesthetically pleasing building form and roof style and convenient pedestrian/sidewalk access to storefront entrances on a lot that has sloping conditions. The proposed height would be compatible with the abutting the street -oriented townhouses to the west and south along 112 Avenue and 240 Street, respectively. Furthermore, the design elements for both the mixed use and street -oriented townhouse buildings will be similar, further enhancing compatibility. The height will comply with the new Zoning Bylaw when measurement will be to the top as opposed to currently being measured to the mid -point of the roof structure. 2. Minimum Setbacks: To reduce the front lot line setback from 7.5 metres to 0.46 metres, and the exterior side lot line setback from 7.5 metres to 0.43 metres, both including projections. Justification: This variance is to bring the commercial storefronts closer to the street. From a pedestrian perspective, this will enhance pedestrian accessibility to the future neighborhood commercial services. From a design perspective, it creates a more urban image, reflecting a similar reduction granted to the commercial project on the north side of 112 Avenue, and allows for a corner -oriented facade design element to be incorporated into the vocabulary of the building. 3- Parking Bylaw Variances: Parking requirements: The Parking and Loading Bylaw does not make provision for residential parking because the C-1 Neighbourhood Commercial Zone does not ordinarily permit residential uses. These units are being allowed through a site specific text amendment accompanies this application. Apartments associated with commercial uses in such zones as the C-2 Community Commercial or Service Commercial (CS -1) zones are one concealed space per dwelling unit. Concealed parking would be uneconomical for this small scale project. Therefore, in exchange for concealing the parking, the applicant agreed to increase the parking to two spaces plus 0.2 visitor spaces per unit for a total of 5 parking space. Furthermore, the 4 residential parking will be separated from the commercial parking and close to the unit entrances. The proposed variance is: the requirement for the residential use shall be two (2) parking spaces for each dwelling unit plus one (1) parking space designated for visitors; these spaces are not required to be concealed and are required to be grouped in an areas close to the entrances of dwelling units they serve, surfaced with pavers, signed and landscaped. Planning and Engineering support the approval of these zoning and parking variances. CONCLUSIONS: The proposed variances to the Zoning Bylaw and the Parking and Loading Bylaw is supported by the Planning and Engineering because it will allow for an attractive design which addresses the site's slope issues and allows for cost-effective provision of residential parking to serve future residents of the rental units. It is therefore recommended that this application be favourably considered and the Corporate Officer be authorized to sign and seal Development Variance Permit 2012-021-DVP. "Original signed by Adrian Kopystvnski" Prepared by: Adrian Kopystynski, MCIP, RPP, MCAHP Planner "Original signed by Charles R. Goddard" for Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning "Original signed by Frank Quinn" Approved by: Frank Quinn, MBA, P.Eng GM: Public Works & Development Services "Original signed by J.L. (Jim) Rule" Concurrence: J.L. (Jim) Rule Chief Administrative Officer The following appendices are attached hereto: Appendix A - Subject Map Appendix B - Height and Setback Variance Diagrams -4- ' I \ B EPP 25279 11305 1 I I I I I i 111300 APPENDIX A 1 r i Pcl. 'P' ,11250 v CO (N, 2 d RP 1224 -- ,\I) T A 11225 EPP 25279 I 1 SUBJECT PROPERTY 112 AVE !4722\ /PARK � w N 16 817 /C / / o - EP 15665 P 19825 -'--240 ST. '-'-•- B NWP5589 11184 111 ,11/111/ PARK �`— / BC' :0702 Q2 21 20 / D P 19825 11133 Rem 1 P 17613 11 0 19 t 18 770 `& 7 > Qcli °8i 0 4 1 . 7701 S .7. C'77°7 770 S 150' of 1 11080 415 7 0 1 77% 770.., 6' 13119 '7° 2 3 ss 17063 2 11062 12 17 p 5 sp 22 1104) 11066, 26 043 O 77048 27 46 77 39 ru 11042 98 57704663 0 5 .tum 11036 29 /ti• 3 / BCP 46902 / 1105n P 17613 3 11052 6 P 176 Y 30 on 11n„ Scale: 1:2,500 Cif\.fPitt Mea ows_a. i - _ X r .`, i 9 i . c O I.2 11185 240 STREET CORPORATION OF THE DISTRICT OF '«"ilt . hIMI t "'ll — ""� ,4 �,.. �rz --- i I� 1-F —,ems �i --_ it, `� dir, g� •- MAPLE RIDGE British Columbia MAPLE RIDGE PLANNING DEPARTMENT District of �P Langley iii�um DATE: Dec 5, 2013 FILE: 2012-021-VP BY: PC —�0j FRASER R. C-1 Setback PROPOSED SETBACK VARIANCE :1 1 t h V E U � V ried Setbacid 0 L' rr1 2, fl x E30LIL FV.4Rn y5.1,6n1 SIIJEINALK I E ❑❑ ; i.i FF0 y�FFM...r- - --i. i..FFM.i r.y.F.FFi..i.FF� IMMINImMILNIMilkiMEMiliNiMhYI Vaal r.4vlw Roos . I {'CIMMERE.LAL L I I : -1.1 m} 1 1 rE S.F.I 9 d 56. 3 3!4' l211Nral or;I❑ ROAM 1• Irwd I ::rhe APPENDIX B • i-.li BLEM; FA{:E TO. !} -1 114 11.136 I 15ETEL r r+b:2 4F MLISTER 117 !j L....I .f D LI E 1 E CATES I • ::h1TL�1 I .'E 1 ,RQYF ti - 1 6 1 ANE 1L53r4'{�(iml L}11 RACic arra 4F'LOWER ROOF T{7 ll ce L 0 N WM WM M M M i PROPOSED HEIGHT VARIANCE { Varied Maximum Height — E-- WM ME M r INE Maximum Height 411. MAPLE R11)0E 9Mri.liruu�m.r urrn Kaci_ District of Maple Ridge TO: His Worship Mayor Ernie Daykin and Members of Council FROM: Chief Administrative Officer SUBJECT: Development Permit 11185 240 Street and 11133 240 Street MEETING DATE: FILE NO: MEETING: January 20 2014 2012 -020 -DP C of W EXECUTIVE SUMMARY: Development Permit application 2012 -020 -DP has been received in conjunction with rezoning application 2011-084-RZ. This application rezones a larger site to a number of zones, and specifically rezones a portion of the subject site along 240 Street and along 112 Avenue to RST Street Townhouse Residential for 24 street -oriented townhouses in 6 buildings, plus one duplex for a total of 26 dwelling units. This development permit application is subject to the Multi -Family Development Permit Area Guidelines in Section 8.7 of the Official Community Plan. The associated rezoning application was revised and the bylaws were required to be amended and a new Public Hearing to be held. Council granted first reading for Zone Amending Bylaw No. 6853- 2011 on August 30, 2011. Council granted first and second readings for site specific text Zone Amending Bylaw No. 6947-2012 and Official Community Plan Amending Bylaw No. 6875-2011 on October 9, 2011. On July 23, 2013, Council rescinded readings for the two rezoning bylaws, granted amended second reading. On August 27, 2013, Council held the new Public Hearing and granted third reading to the two amended rezone amending bylaws. Council will be considering final reading for rezoning application 2011-084-RZ on January 28, 2014. RECOMMENDATION: That the Corporate Officer be authorized to sign and seal 2012 -020 -DP respecting property located at 11185 240 Street and 11133 240 Street. DISCUSSION: a) Background Context: Applicant: Owner: Legal Description: OCP: Existing: Proposed: Damax Consultants Ltd. (David Laird) Qualico Developments (Vancouver) Inc. (Inc. No. A26101) Lot "C" District Lot 404 Group 1 NWP19825 Lot "D" District Lot 404 Group 1 NWP19825 Commercial and Urban Residential Commercial and Urban Residential 1108 Zoning: Existing: Proposed: Surrounding Uses North: South: East: West: Use: Zone: Designation Use: Zone: Designation: Use: Zone: Designation: Use: Zone: Designation: Existing Use of Property: Proposed Use of Property: Site Area: Access: Servicing requirement: Concurrent Applications: b) Project Description: RS -3 (One Family Rural Residential) RST (Street Townhouse Residential), R-2 (Urban Residential District), R-1 (Residential District), and C-1 (Neighbourhood Commercial) Single Family Residential, Neighbourhood Commercial and Townhouse RS -3 (One Family Rural Residential), C-1 (Neighbourhood Commercial) and RM -1 (Townhouse Residential) Commercial and Urban Residential Single Family Residential RS -3 (One Family Rural Residential) Urban Residential Single Family Residential RS -3 (One Family Rural Residential) Medium Density Residential, Neighbourhood Commercial and Conservation Single Family Residential RS -3 (One Family Rural Residential) Urban Residential and Conservation Single Family Residential Single Family Residential 3.269 Ha. (8.1 Acres) 112 Avenue and 240 Street Full Urban Standard 2011-084-RZ and 2012 -020 -VP This development permit application applies to a portion of a larger project, involving the zoning of the subject site located at 11185 240 Street and 11133 240 Street. These two properties are being rezoned from RS -3 (One Family Rural Residential) to the following zones: • RST (Street Townhouse Residential) for townhouses to be subject to this development permit and for the duplex; • R-1 (Residential District) for a small portion of the site to be compatible with lands to the south and the west; • R-2 (Urban Residential District) for the interior portion of the site; and • C-1 (Neighbourhood Commercial) for the mixed-use building at the corner. This rezoning would permit subdivision into 24 RST (Street Townhouse Residential) lots, 39 R-2 (Urban Residential District) single family lots, one remnant R-1 lot to be subdivided when lands to the south along 111 Avenue are developed, and one (1) commercial property with two rental units on the second level of the proposed mixed-use building. -2- This development permit applies to the proposed RST street -oriented townhouse units, with 2 four - unit buildings totaling 8 units located along 112 Avenue and 4 four -unit buildings totaling 16 units along 240 Street. Subject to a design covenant rather than this development permit, a separated duplex unit facing 240th Street has the same design as the adjacent townhouses. A total of 26 street -oriented dwelling units are to be constructed on the proposed RST zoned portion of the site. c) Planning Analysis: The Official Community Plan designates the site Commercial and Urban Residential, and the proposed street -oriented townhouse development is subject to the Multi -Family Development Permit Area Guidelines in Section 8.7 of the Official Community Plan. The applicable key guideline concepts for Commercial Areas are as follows: 1: Building Design, Massing & Siting Form of development proposes 26 ground -oriented street townhouse units of approximately 2,000 square feet each, grouped into 7 small buildings with 2 to 4 units per building. This creates a smaller, pedestrian scaled building form and mass. The buildings are located closer to the street to enhance the row house streetscape and intimate feel of the development. Each unit has direct access to grade from the rear backyards and stair access at the front entries. Together, these units will form the streetscapes of 240th Street and 112th Avenue. All buildings conform to the 11 metre (or 3 storey) maximum building height. The development features articulation in vertical and horizontal planes through the use of projected bays and gables to create an interesting building mass while breaking up the streetscape elevations. 2: Development, Density & Height The development takes into consideration changes in site grading. Buildings are stepped in order to maintain conformance to the height envelope and building guidelines as established by the Maple Ridge Official Community Plan. The development is formed in a compact housing cluster to allow for a more dense urban environment and minimalizes the impact to the existing neighbourhoods in the area. The development adopts Best Management Practices (BMPs) throughout. 3: Community & Architectural Aesthetic In order to create unit individuality within the development, this "row house" aesthetic was adopted to provide more of a community feel, to represent a human scale, and to minimize the effect of an additional multi -family development within the area. This variation in individual unit design avoids significant repetition of the block clusters on the development site. To further this concept, architectural features, colour schemes, and materials were chosen in careful consideration of surrounding developments and were modeled to naturally complement the Maple Ridge area including the Fraser River, landscape, and surrounding mountains. To maximize the project's architectural aesthetic, all units have been designed to include front porches, bay projections, and building recesses. This provides a more interesting character and variation in building form and massing. -3- 4: Pedestrian Circulation, Landscaping & Parking The development's design aims to encourage pedestrian traffic through the use of street facing porches, individual walkways, and front gate statements. Natural landscaping, architectural details, and streetscape lighting are also used to further enhance the pedestrian experience. Rear garages that are architecturally similar to the principle street townhouses sit to the rear of each unit, allowing for streetscape appeal by minimalizing vehicular traffic on the street side. d) Advisory Design Panel: The proposal was reviewed by the Advisory Design Panel on May 8, 2013. The following is the architect's response to the ADP's comments: 1. Look at the material treatment on each residential block to better define individual units. Response: Each unit has a clearly defined form, separated from adjacent units by articulating an individual entry statement porch roof as well as individual door colours. 2. Provide a complete street boulevard landscape design coordinated with civil drawings. Response: Landscape drawings have been updated to match the current architectural and civil drawings. 3. Provide detailed landscape design and specification for the residential units. Response: Landscape drawings and plant list are provided. 4. Consider a hedge or fence to delineate the private yards in the gaps between units. Response: A three foot high wooden fence is used to delineate the individual units in the front yards. A six foot high privacy fence delineates the units and is also used to separate buildings. e) Financial Implications: In accordance with Council's Landscape Security Policy, a refundable security equivalent to 100% of the estimated landscape cost, including street trees, will be provided to ensure satisfactory provision of landscaping in accordance with the terms and conditions of the Development Permit. Based on an estimated landscape cost of $159,388.08, the security will be $159,388.08. CONCLUSION: The design and character of this housing development will result in a strong street -oriented and pedestrian -friendly environment on both 112 Avenue and 240 Street. It relates well to the development under construction to the north and will complement the emerging neighbourhood in this part of the community. -4 As the development proposal complies with the Multi -Family Development Permit Guidelines of the Official Community Plan for form and character, it is recommended that 2012 -020 -DP be given favourable consideration. "Original signed by Adrian Kopystynski" Prepared by: Adrian Kopystynski, MCIP, RPP, MCAHP Planner "Original signed by Charles R. Goddard" Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning "Original signed by Frank Quinn" Approved by: Frank Quinn, MBA, P.Eng GM: Public Works & Development Services "Original signed by J.L. (Jim) Rule" Concurrence: J. L. (Jim) Rule Chief Administrative Officer The following appendices are attached hereto: Appendix A - Subject Map Appendix B - Site Plan and Detail Appendix C - Elevations Appendix D - Streetscape Appendix E - Landscaping Plan and Fence Detail -5- APPENDIX A RP 365 9 S1/2ofS1/2B 11300 b - 11 263 M ON 2 Pcl. 'P' 11 247 6 P 26163 0 11 250 RP 1224 11 213 5 P 26163 N m LMP 24 722 \ /PARK s o N 16 19 20 m gl B EP 15665 Subject Properties P 19825 240 ST. B NW P5589 11184 85 PARK PARK BCP 50702 P 24 722 20 D P 19825 Rem 1 P 17613 11118/54 111'i, 19 >> 18 19 °90 6!.., 0`l'17 °6; 11 S150'of1 11 080 015 °'i , e 14 77065 77 o 0 13 7i% 776)6:9 's" 23 4 77063 2 11 062 12 1j0 25 so 11 04> 77 11 036 26 11043 0 7/048 27 4611 10 11 28 0 11039 362 29 4511046 9 110 11035 Y O 3 BCP 46902 11059 P 17 613 3 11052 30 110I 8 11029m 11032 31 0 44 47N h 1103040 4811026 311038 1/2 of 4 11023 322811020 33 mU421102549o S 1/2of4 1101711016 110198 11032 3441 11011 110132 al I\i Scale: 1:2,500 Ci f Pitt Mea•lows _ *¢ 1 11 133 & 11185-240 St „iii—‘1111_ yn fYf 3 0 . 0) E. CORPORATION OF THE DISTRICT OF � �r?P :ilky%�,- o Y o— -;'" +�a LI _ y j ..:, MAPLE RIDGE British Columbia MAPLE RIDGE PLANNING DEPARTMENT 7 District of, �� Langley =,:. �_ ' • _ ,rMl=� DATE: Sep 26, 2012 2012 -020 -DP BY: JV ASER--' 1 ifjr �� �w® .®nom �� �' � ..v. .• ,g ro II I I • APPENDIX BI 111111111111M- Foxridge Homesproposed Southwest Corner of 240th Street & 112 Avenue, Mapie Ridge, B.C. DAMAX CONSULTANTS LTD. ATELIER ARCHITECTURE INC. SEPTEMBER 2013 z 0 EX. TOP OF 71.36' (21.75M) , (MAIN FLOOR) 'D 61.25' (18.6iM) (L.F.E) APPENDIX B2 DETAIL OF SAMPLE TOWNHOUSE BLOCK PE -X. ITOM OF SLOPE PL 9,1 r7 (29,59') 'L 750m C2}1,61 ) PL 7501'7 (24.61) f " PL 9,00ri (29.53) 2.93M LICE OM F ONT OR -",I ," - C' 1 'PI7A3E csol.OPR SPACE MA REQ' Mve OM [4S Sp M J f ,,,, vp. pmu5-/M 08,4 SO M;) %If : (1.14 (i Er AO lid 98.43' (30.0M) jik (MAIN FLOOR) NO BASEMENT 27A2 i 5L0 r 98.4.T' (30.0M) (MAIN FLOOR) _ NO pASEMENT 9 126B2 of PRIYATEIpLT,O00R SPACE MIN RE 7.5Mx6.OM' (45 SO. ,PROVI5E31 �5M7P7JM ('45 SO. ire1.1 :: n 1•• K 7X 96.46' (29.4M, (MAIN FLOOR) NO BASEMENT 25B2 MI i ilv it ° ■ iii is 'per +lig; ii 1411 I1•• r ' REO. 7.5.14.5:0M(45'SOM: 0V1DEb.:75M 6.CM, 4"i`'SO 99(46' (29.4v) ,.,nIAIN FLOOR) 7./NO BASEMENT 24A4 L.1 !I1 L MEM95 PRIVATE OUTDOOR SPACE MIN REQ 75Mp.5M (45 $O.A PROVIOE11 9 OMx55 7Wf 51 3 5 ix. PL 9,001'7 (2 0 z ' APPENDIX C1 Colours j Material Palette 6 _ - .» 1 1- 8- 13�m-.,. 14.;E:" 5 10 15■w COLOUR SCHEME 1 TYPICAL FRONT ELEVATION Fo x r i d g e Homes Proposed Stree o ti l ouse Development Southwest Corner of 240th Street & 112 Avenue, Maple Ridge, B.C. DAMAX CONSULTANTS LTD. ATELIER ARCHITECTURE 1130. SEPTEMBER 2013 APPENDIX C2 Colours / Material Palette 1.... . 6. `ti— 11. ° .. Z^ 7.: 12 3 • .", 8 13 1.. 4• : 9_1 14J.w '__ 5- 10 115_ COLOUR SCHEME 1 TYPICAL REAR ELEVATION Foxridge Homes.oPodstr Southwest Corner of 240th Street & 112 Avenue, Maple Ridge, B.C.11 DAMAX CONSULTANTS LTD. ARCHITECTURE IMC.,; ATELIER SEPTEMBER 2o1 APPENDIX C3 Colours I Material Palette COLOUR SCHEME 1 TYPICAL SIDE ELEVATION Fo x r i d g e Homes Proposed Street Townhouse Development tP 2r 3 ■ 4 . . 5 7 I. 8 9 ]n15 Southwest Corner of 240th Street & 112 Avenue, Maple Ridge, B.C. DAMAX CONSULTANTS LTD. ATELIER ARCHITECTURE INC SEPTEMBER 2013 DP -0.1C COLOURS MATERIAL PALETTE Min 'I llICR APPENDIX D FOR REFERENCE ONLY - FOR REFERENCE ONLY . Maiga Foxridge Homes Southwest Corner of 240th Street & 112 Avenue, Maple Ridge, B.C. DAMAX CONSULTANTS LTD. ATELIER ARCHITECTURE INC. DECEMBER 09. 2013 velopinent A -3 .Q APPENDIX El OVERALL REFERENCE PLAN EX. BOTTTOM OF SLOPE r***11'1:) _ Vlp� llialil f ice In —_ 111111110.01. Er/32'-t'-D" ....P1...1.. - 7‘ MU oAnwxa SC LANDSCAPE PLAN BLOCK 6X, 7X I �IDEWALK -I II•.'as l l �I�I. -,.I 1111114/ v ,L: -XI, :loll e sl -Asp! '1, w Dn g ••®■.®..4,471■ rte r 1r it r ,It VII�g aiki 1141' 7:1 Illi liil�J BLO N 26B2 11 lb�L --1�ill_1 24A4 I --r IL pIIIII111 23A2 BLOCK IG1I 22B2 - 21 B2 ,ill i ■J I p T •m� I.•I 0 11 11 I I I 4. i RAM .! 3 1E131i 104M ISM • :I ELI i©� i"r- •6 r MIIIIFI ❑0❑ I'� .. 11i� ❑�0❑ ` li■� .1, mai :ismI I 3r,,,1 �■ ■■a xnrurc --❑❑❑■.•.":... ', C 1I :p A� !NM t Ea©i .. F 0 C ■ ■ C 0 F ��.! . ® ■ ... E �, •, limn g e am �! E_LI Ems ❑ Il ■ g 1 0 c 1i� =I �ri Kill= I- 11. OVERALL REFERENCE PLAN e Copyright reserved. This drawing and design is and property o at all times remains the exclusive t f JHL Design Group Inc. arra cannot ns used without the londeape architect's written consent. EX. BOTTTOM OF SLOPE OAIE _ Vlp� in 'IIII '' ice In —_ 111111110.01. Er/32'-t'-D" ....P1...1.. - 7‘ MU oAnwxa SC LANDSCAPE PLAN BLOCK 6X, 7X I �IDEWALK ilir a an., t4 g�!! ov.rr: \/ rte r ,It VII�g o l 27A2 Illi liil�J BLO N 26B2 ,I K 25B2 �I1� 7X --1�ill_1 24A4 I --r IL pIIIII111 23A2 BLOCK IG1I 22B2 - 21 B2 11 lilj 6X II 20A4 e c 11 11 •6 ❑0❑ -�Mp--. �A ❑■til .. scre.0 @ ❑�0❑ ` CC ❑❑0❑ p i .a^nq :' �■ ■■a xnrurc --❑❑❑■.•.":... ', C 7 :p A� ■ o' 0 .. F 0 C ■ ■ C 0 F . ® ■ ... E �, •, g e ❑ ❑ Il ■ 1 0 c 11. W :IN ■ : ■� fi— 71T Ip I (Y`„'■ I — a—nT�61 I I 1 All. . rff—ilTT it 1 — I /f—i1—, NI , ;,C. It—it' ,,. 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Landscape Architecture +Urban Design Einar_ -. 604-283-M3 r�aa Er/32'-t'-D" Evwca* nu ROW HOUSE DEVELOPMENT 11133-11385, 240 STREET, MAPLE RIDGE MU oAnwxa SC LANDSCAPE PLAN BLOCK 6X, 7X Jon., 14 DP $UDmis9ton a an., t4 ov.rr: \/ APPENDIX E2 OVERALL REFERENCE PLAN au ``��I.,—,:-::-.7.,-,,—..--..-- B B Bm �I "'LLJ EakEIEZEiElLi I `AI M ■■■� ° ° ° °• Jon., is 1 iii riai0sao 3 :11 BCC HYDRO ■is ;' ' -d. r■ -ori► -r-r■ • A.... 14A3 °iir_J--,-12--_ 1 1 • -- LAN 11 .115 1 a* • p� 11�1i ❑ ❑ e 11I• 1 1�1. j I . ,. ■�■®■.®w y Y irlat—r1 �1J Ir t f r ,,,aaVeNDe y��■ ,--_:--- II i �--d iiiiJ �. e ■h ■■■■■ooa �agui! , ilmA C , t ■ V i i ANNE MIME ■Its L 1. a1' i 1 6d ism= I k I I 1 o Ooouou ®r 5 I 0.. 3 mil • LIl " -'4I PAM L'_ �" dpi �iwel�v k II>f� • 1 MEI ao. FIS 11101-m ��� 1� r' 11A1 ® 1177#.1-0: �s ,, H 'MEW 1114. j _M 11■ i •1, R I® 15A1 324111 i:i 1r■ii I n_ F La Earl ■' ., "111 i a I X41lF mai,, Q©1 iE EARNIS 14A3 m.. n,.IMIMMEN OVERALL REFERENCE PLAN CI Copyright reserved. This drawing and design is and 09 011 times remains the exclusive property of JHL Design Group Inc. and cannot be used without the landsape architect's written consent. Y B B B B Bm �I "'LLJ EakEIEZEiElLi F° ° ° ° °• Jon., is Do Submission ^ax am., ,a BCC HYDRO ■is ;' ' -d. r■ -ori► -r-r■ • A.... 14A3 °iir_J--,-12--_ 1 1 • 1 a* - ❑ ❑ vi ann 'lllllil.. 41 II aaa.;'r roiI y Y irlat—r1 �1J mi. 1361 �o � L .ro I Mikan ,--_:--- II i �--d iiiiJ �. e ■h ■■■■■ooa b fit* ■ V maim ' ...,I 2'-4" step ANNE MIME ,0000111.1281 V a1' M W o Ooouou IP� �I �1I - 0.. 3 0 " -'4I L'_ �" dpi p ao. '1 JI o- tM. 11A1 iv: nnnn ❑❑' IIS" 1114. gT• i krAn.•000 pco000T0 ©00 o•oa'o'o 610111R10 w? CI Copyright reserved. This drawing and design is and 09 011 times remains the exclusive property of JHL Design Group Inc. and cannot be used without the landsape architect's written consent. N SIDEWALK SIDEWALK B B Bm �I 1 I s/s2'-,'-o' svacc. n"� ROW HOUSE DEVELOPMENT 11133-11385, 240 STREET, MAPLE RIDGE 0 o a: 0 000 °. 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N .11E RNWW JHL Design Group Inc. _ _ .. ar _ _ Landscape Architecture + Urban Design s/s2'-,'-o' svacc. n"� ROW HOUSE DEVELOPMENT 11133-11385, 240 STREET, MAPLE RIDGE bvax+xc nr� LANDSCAPE PLAN BLOCK 4Y, 5Y Jon., is Do Submission ^ax am., ,a bxnxn ,oe o L-4 2X6 2X8 606 POST II I I 6" Pr -111111111111111i -4- 9" a' flT L FRONT ELEVATION TRELLIS AND FENCE TRELLIS SHALL TO BE INSIDE OF THE FENCE I II II II I ELEVATION WOODEN FENCE APPENDIX E3 ninrin—- nnnnn jL LJLJL LJLJULJLJLJLJ E.VATON 3' HIGH WOODEN FENCE DETAIL 71:47(Tpscp:V" ,p1t/r. sulagrade coroactetl to esx xlstIng suborTde © Copyright reserved. This drawing and design is and at all times remains the exclusive property of JHL Design Group Inc. and cannot be used without the landsope architect's written consent. 9 HE!DH DAM REVISIONS JHL Design Group Inc.::11 Landscape Architecture + Urban Design ,,, 1-808-277-054 'En: 71.17:: "E1/32.=1.-0. 'C'E" M ROW HOUSE DEVELOPMENT 11133-11385, 240 STREET, MAPLE RIDGE MM. IRE DETAILS Jon., 14 DP Sularnieeion 000. la DRAWN JOB NO. L-6 MAPLE RIDGE QIN ish tokumhra District of Maple Ridge TO: His Worship Mayor Ernie Daykin MEETING DATE: January 20, 2014 and Members of Council FILE NO: 2012-020-DVP FROM: Chief Administrative Officer MEETING: CoW SUBJECT: Development Variance Permit 11185 240 Street and 11133 240 Street EXECUTIVE SUMMARY: Development Variance Permit application 2012-020-DVP has been received in conjunction with rezoning application 2011-084-RZ. This application rezones a larger site to a number of zones, and specifically rezoning a portion of the subject site along 240 Street and along 112 Avenue to RST Street Townhouse Residential for 24 ground -oriented townhouses in 7 buildings, one of which is a duplex. There are two sets of variances requested. For the RST townhouses, the request is to reduce front setbacks, to reduce the width of the private back yard space for end units and to apply urban road standards. For all the R-2 lots, the request is to increase the maximum residential building height in line with the proposed new Zoning Bylaw. For the R-2 lots that abut the lane common to the RST townhouses, the variance is to apply the same setbacks and lot width requirements as for the lots that do not abut lanes and to allow vehicle access from the street rather than from the lane. It is recommended that Development Variance Permit 2012-020-DVP be approved. The associated rezoning application and design proposal was revised after land ownership changed. Consequently, the rezoning bylaw which already was at third reading, was required to be rescinded, modified and scheduled for a new Public Hearing. Council granted first reading for Zone Amending Bylaw No. 6853-2011 on August 30, 2011. Council granted first and second readings for site specific text Zone Amending Bylaw No. 6947-2012 and Official Community Plan Amending Bylaw No. 6875-2011 on October 9, 2011. Third reading was granted to the OCP Bylaw on November 20, 2012. On July 23, 2013, Council granted amended second readings for the two rezoning bylaws. On August 27, 2013, Council held the new Public Hearing and granted third reading to the two amended rezone amending bylaws. Council will be considering final reading for rezoning application 2011-084-RZ on January 28, 2014. RECOMMENDATION: That the Corporate Officer be authorized to sign and seal 2012-020-DVP respecting property located at 11185 240 Street and 11133 240 Street. 1109 DISCUSSION: a) Background Context Applicant: Owner: Legal Description: OCP: Existing: Proposed: Zoning: Existing: Proposed: Surrounding Uses North: South: East: West: Existing Use of Property: Proposed Use of Property: Site Area: Access: Servicing requirement: Concurrent Applications: Use: Zone: Designation: Use: Zone: Designation: Use: Zone: Designation: Use: Zone: Designation: Damax Consultants Ltd (Dave Laird) Qualico Developments (Vancouver) Inc. (Inc. No. A26101) Lot "C" District Lot 404 Group 1 NWP19825 and Lot "D" District Lot 404 Group 1 NWP19825 Commercial, Urban Residential and Conservation Urban Residential RS -3 (One Family Rural Residential) RST (Street Townhouse Residential), R-2 (Urban Residential District), R-1 (Residential District), and C-1 (Neighbourhood Commercial) Single Family Residential, Neighborhood Commercial and Townhouse RS -3 (One Family Rural Residential) C-1 (Neighbourhood Commercial) and RM -1 (Townhouse Residential) Commercial and Urban Residential Single Family Residential RS -3 (One Family Rural Residential) Urban Residential Single Family Residential RS -3 (One Family Rural Residential) Medium Density Residential, Neighbourhood Commercial and Conservation Single Family Residential RS -3 (One Family Rural Residential) Urban Residential and Conservation Single Family Residential Single Family Residential, Commercial with rental apartments on the second floor, and park 3.269 Ha. (8.1 Acres) 112 Avenue and 240 Street Full Urban Standard 2100-084-RZ and 2012 -020 -DP -2- b) Requested Variance: 1. Part 6, 601D RST Street Townhouse Residential of Maple Ridge Zoning Bylaw No. 3510 - 1985 is proposed to be varied as follows: • Section 6.0 Setbacks: The front setback stated in the table for Principal Building (lane access) is varied by reducing it from 4 metres to 2.93 metres including projections for the front porch elements. • Section 6.0 Setbacks, Section 2: The open space dimensions for useable rear yard private outdoor space is varied from 6.5 metre by 7.5 metres to 9.12 metres by 5.7 metres for the end units in each building block, except for the westernmost unit in the building block at the corner of 112 Avenue and 239 Street where the dimension is varied to 9.0 metres by 5.7 metres. • Section 9.0 Other Regulations, Sections 1 and 2 are waved because they apply to Silver Valley and urban standards will apply to the subject development site. 2. Part 6, 601B R-2 Urban Residential District of Maple Ridge Zoning Bylaw No. 3510 -1985 is proposed to be varied as follows: • Section C. AREA AND DIMENSIONS, 1. Lot Dimensions is varied to apply the width regulation for "lots without lane access" to Lots 28 through 44. • Section D. YARD REQUIREMENTS a) is varied to apply the setback regulations of sub- section 2 to Lots 28 through 44. • Section E. HEIGHT, 1. Height is varied to increase the maximum height requirement for all buildings and structures for one family residential use from 9.75 metres to 11 metres. • Section F. OTHER REGULATIONS, is varied such that Section 1 Access does not apply to Lots 28 through 44. c) Project Description: RST Component: A total of 24 street -oriented RST dwellings are being proposed along 112 Avenue and 240 Street. Facing 112 Avenue, 2 buildings with 4 -units each, for a total of 8 units are proposed, and on 240 Street, 4 buildings with 4 -units each, for a total of 16 units, plus a duplex. Parking is provided in detached car garages with laneway access. Two spaces are provided side-by-side in the garages for each unit. Residential Subdivision: The remaining portion of the site south and west of the lane behind the RST components is a single family residential subdivision. There will be 37 R-2 Urban Residential District zoned (312 m2) lots, and one remnant R-1 Residential District zoned (371 m2) lot to be subdivided when lands to the south of 111 Avenue are developed. These lot sizes and the proposed pattern will ensure this subdivision is compatible with the Wynn Ridge subdivision by Genstar. d) Planning Analysis: The Zoning Bylaw establishes general minimum and maximum regulations for single family development. A Development Variance Permit allows Council some flexibility in the approval process. - 3 - The justifications for the requested RST Zone variances are as follows: 1. Reducing front setbacks: This variance is to allow the covered front entrance porch for each unit to be located closer to sidewalks. This will allow for the facade to be articulated, create a stronger street presence and would be consistent with setback reductions for townhouse units elsewhere in the community along major corridor streets. 2. Reducing the open space dimensions: This variance is for the private outdoor space behind the end units. The usual dimensional requirement is 7.5 metres by 6.0 metres. It is proposed that the second dimension be reduced from 6.0 metres to 5.7 metres. This is necessary to facilitate building wall articulation for the townhouse blocks. This is supportable because the width is increased such that the minimum of 45 square metres of opens space is provided behind each of the end units. 3. Waving the added servicing requirements: The RST Zone was designed for the Silver Valley Area where the servicing and road standards are related to the eco -clustering concept. It would be more consistent to apply the usual urban standards to the subject site, therefore the Silver Valley specific provisions are to be waved. The justifications for the requested R-2 Zone variances are as follows: 1. Setback and lot width requirements: A portion of the R-2 Zone subdivisions has lots backing on a lane. This lane is necessary for the garages associated with the RST townhouses since access to the collector roads (e.g. 112 Avenue and 240 Street) are restricted. However, the R-2 Zone has different requirements for lots depending on whether or not they have lane access. The request is to apply the non -lane regulations consistently to all the lots in the subdivision. This is requested for two reasons. Firstly, it would address lane access due to grade for some R-2 lots. Secondly, use of the same minimum lot widths, minimum front setbacks and front yard driveway access requirements for each of the single family lots in the subdivision would result in a more appropriate and balanced residential streetscape. 2. Maximum height requirement: Due to grade and roofline design, the applicant is requesting that the maximum building height requirement be increased. An 11 metre height will permit an aesthetically pleasing collection of diverse housing styles with roof lines on the sloping lands. It would also facilitate the development of common housing forms present in maple Ridge. This would be consistent with the same variance that was granted to the Wynnridge subdivision to the southwest and is in keeping with the proposed maximum height height requirement to be contained in the proposed New Zoning Bylaw. The Planning and the Engineering Departs support these variances. CONCLUSIONS: The proposed setback, minimum back yard open space and lot dimensions, maximum height and servicing variances are supported by the Planning and Engineering Departments and the Approving Officer because they provide for flexibility in the design and siting of the proposed townhouses, a more appropriate subdivision pattern, and are consistent with variances granted to similar developments in the area. -4- It is therefore recommended that this application be favourably considered and the Corporate Officer be authorized to sign and seal Development Variance Permit 2012-020-DVP. "Original signed by Adrian Kopystynski" Prepared by: Adrian Kopystynski, MCIP, RPP, MCAHP Planner "Original signed by Charles R. Goddard" for Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning "Original signed by Frank Quinn" Approved by: Frank Quinn, MBA, P.Eng GM: Public Works & Development Services "Original signed by J.L. (Jim) Rule" Concurrence: J.L. (Jim) Rule Chief Administrative Officer The following appendices are attached hereto: Appendix A - Subject Map Appendix B - Proposed RST Zone Variances Appendix C - Proposed R-2 Zone Variances - 5 - APPENDIX A RP 365 9 S1/2ofS1/2B 11300 b - 11 263 M ON 2 Pcl. 'P' 11 247 6 P 26163 0 11 250 RP 1224 11 213 5 P 26163 N m LMP 24 722 \ /PARK s o N 16 19 20 m B EP 15665 Subject Properties P 19825 240 ST. B NW P5589 11184 85 PARK PARK BCP 50702 P 24 722 20 D P 19825 Rem 1 P 17613 11118/54 111'i, >> 18 19 °90 e., otl'17 °m, ,7 S 15 0' of 1 11 080 0 15 °', , 0 14 17060 7, ' o 0 13 7t os9 ,7O s" 23 s 4 6 77063 2 11 062 12 1j0 25 so 11 04> 77 11 036 26 11043 0 7/048 27 46,1 10 11 28 % 1103g 362 29 457'046BCP 9 110 11 035 44,7 O 3 46902 11050 P 17 613 3 11052 30 110I 8 110 m 11032 31 0 44 47N 29 to1103040 4811026 311038 1/2 of 4 11023 322811020 33 mU421102549o S 1/2of4 1101711016 110198 11032 3441 11011 110132 al I\i Scale: 1:2,500 Ci f Pitt Mea•lows _ *¢ 1 x 11 133 & 11185-240 St 0 y. yn fYf I. �'1 41 3 - I . . 0) i E. LS iaigCf4lrlrm CORPORATION OF THE DISTRICT O F Ammo � �r?P :ilk°,y�l- !2 -; '" +� a �I �,� LI !Fr— _ -'°5 j .._:, MAPLE RIDGE British Columbia MAPLE RIDGE PLANNING DEPARTMENT 7 District of, �� pint Langley �' _�• — ,rmi=.: DATE: Sep 26, 2012 2012 -020 -DP BY: JV ASER--' Varied Setback Porch Element PROPOSED RST ZONE VARIANCES EX. APPENDIX B e ITOM OF SLOPE Usual Setback Varied Open Space 71.36' (21.7'M) (MAIN FLOOR 61.26' (18.6 M) (L, F.E) Usual Open Space APPENDIX C1 PROPOSED R-2 ZONE VARIANCES For Lot Width, Setbacks and Access (Height on next pages) DI 494 1497 27 :� 2.5 24 iit I11 RP 23 22 21 20 II h ...r_ 19 1 Variance for Height on Downhill Lots: Variance for Height on Uphill Lots: 11.0 m 9.75 m 11.0 m l —11111110 jllllllN{llll�aifiltiilllli,� I REAR ELEVATIO1M 11LI I 9.75 m i�! az- 4I..I II�. I I (�IL7 1IIII1. 411 FRONT ELEVATION woo woowoo► woo goo os. ▪ woo APPENDIX C2 ►400 ►11.0 m LEFT ELEVATION 9.75 m LEFT ELEVATION -Y.xrs�.W.A 1 MAP! P;rj;,r Oaep Aaars Grwrrr Hmightr District of Maple Ridge TO: His Worship Mayor Ernie Daykin MEETING DATE: January 20, 2013 and Members of Council FILE NO: 2013 -109 -AL FROM: Chief Administrative Officer MEETING: C of W SUBJECT: Application to Include Land into the Agricultural Land Reserve 26520 112 Avenue EXECUTIVE SUMMARY: An application has been received under Section 17 3) of the Agricultural Land Commission Act to include within the Agricultural Land Reserve approximately 2 hectares (5 acres) of land. The Applicant's submission conforms to the application requirements of the Agricultural Land Commission. RECOMMENDATION: That the application be authorized to go forward to the Agricultural Land Commission with a summary of Council's comments and the staff report. DISCUSSION: a) Background Context: Applicant: Owner: David T Fremantle David T Fremantle Legal Description: Lot: 11, Section: 7, Township: 15, Plan: NWP10586 OCP: Existing: Rural Residential Proposed: No Change Zoning: Existing: RS -3 (One Family Rural Residential) Proposed: No Change 1110 Surrounding Uses North: Use: Farm and Rural Residential Zone: RS -3 (One Family Rural Residential) Designation Rural Residential South: East: West: Use: Vacant Zone: RS -3 (One Family Rural Residential) Designation: Agricultural Use: Rural Residential Zone: RS -3 (One Family Rural Residential) Designation: Rural Residential Use: Rural Residential Zone: RS -3 (One Family Rural Residential) Designation: Rural Residential Existing Use of Property: Rural Residential Proposed Use of Property: Agriculture and Rural Residential Site Area: 2 hectares (5 acres) Access: 112th Avenue b) Project Description: The applicant intends to use the property for agricultural purposes and is of the opinion that inclusion into the Agricultural Land Reserve would be in the best interests of this farming operation. The proposed operation is for an edible chestnut orchard. The property is bounded on its east and west by lands designated Rural Residential, but is in the vicinity of properties within the Agricultural Land Reserve. The property is zoned RS -3 One Family Rural Residential, and this proposed use would be permitted on the property without the need for inclusion. c) Planning Analysis: This application is unusual in that it is proposing to include land in the Agricultural Land Reserve without additional conditions (such as the exclusion of land elsewhere from the Agricultural Land Reserve). Because it is so unusual, there are few precedents in which to review this application, either at a municipal or a regional level. However, Policy 6-12 of the Official Community Plan states the following: Maple Ridge will protect the productivity of its agricultural land by: a) Adopting a guiding principle of "positive benefit to agriculture" when making land use decisions that could affect the agricultural land base, with favorable recognition of initiatives including but not limited to supportive non-farm uses, infrastructure improvements for farmland, or the inclusion of land elsewhere in the Agricultural Land Reserve;... 2- The present zoning of the subject property currently permits agriculture. This application, if successful, would give greater permanence to its agricultural future. On this basis, the application is supportable. The current zoning would allow for on-site retail of product grown on site. Permitted processing would be limited to the cleaning, sorting, and packaging of raw product for shipment or accessory produce sales. The inclusion of the subject property into the Agricultural Land Reserve would also allow for more value added opportunities such as processing and agri-tourism under the regulations of the Agricultural Land Commission Act. Agricultural Land Commission The mandate of the Agricultural Land Commission is to preserve agricultural land and to enable farm businesses to prosper. In reviewing this application for inclusion, the Commission will likely use the same criteria as for exclusion from the Reserve. On this basis, it is not clear that the application would be successful, as the subject property is not contiguous with properties that are within the Agricultural Land Reserve. Metro Vancouver The Regional Growth Strategy, the long range plan for Metro Vancouver, was adopted in 2011. It identifies and distinguishes between Rural and Agricultural Land Use designations. The subject property is designated Rural, which is consistent with its zoning and land use designation. Generally, properties within the Agricultural Land Reserve are designated Agricultural. If this application is successful, this inconsistency would not be a conflict. The land uses associated with the Rural land use designation include "low density residential development, small scale commercial, industrial, and institutional uses, and agricultural uses that do not require the provision of urban services such as sewer or transit". (Metro Vancouver 2040, Shaping our Future, 2011) d) Alternatives: This application for inclusion of the subject property into the Agricultural Land Reserve is consistent with the policy direction of the Official Community Plan towards land use decisions that have a positive benefit to agriculture. As with other applications to the Agricultural Land Commission, Council has the option to deny the application from proceeding further, in which case it will be considered denied. CONCLUSION: This application for inclusion into the Agricultural Land Reserve is intended to support a proposed nut orchard. The RS -3 One Family Rural Residential zoning of the subject property would permit this use, and for this reason, a successful outcome of this application would not be required in order to realize this proposal. -3- As this application would assist in securing an agricultural future for the subject property, it is felt to be supportable and therefore, the recommendation is to allow the application to proceed to the Agricultural Land Commission. "Original signed by Diana Hall" Prepared by: Diana Hall, MCIP, RPP Planner II "Original signed by Christine Carter" Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning "Original signed by Frank Quinn" Approved by: Frank Quinn, MBA, P. Eng GM: Public Works & Development Services "Original signed by J.L. (Jim) Rule" Concurrence: J. L. (Jim) Rule Chief Administrative Officer The following appendices are attached hereto: Appendix A: Subject Map Appendix B: OCP Designation Map -4- P 70434 O 28 j N 0 N 52 a . 0 N L P 51 ‘,ssz 29 g N 'cl. A 59841 26 v6.6, `<- N �P 0 GJ 04'& F Rem14 P YS m 13 10586 12 uN N 11 10 n N Subject Property 9 1 N 8 P N 7 10586 N Scale: 1:2,500 Ci'..fPitt Meauows ,,_r��� i c 26520-112 Ave Men ab r * CORPORATION OF THE DISTRICT OF LI�PIEWN, • l=rr'",�_-_-_-'-tel Niil`'"-• fflimiii 1�1"�;I-ellilEl PaVI '�a ■■�i_= 4.0 Aimb !.� sVal• ` NW Fart fr O MAPLE RIDGE MAPLE RIDGE District of i British Columbia FINANCE DEPARTMENT Langley _. ^r} —�7 ��1 • ;1 DATE: Nov 19, 2013 2013-109-AL BY: JV FRASER R. RP 59841 P 10586 51 14 10 9 RURRES 8 P 9809 52 9 9 11 P 10586 7 6 P 38 6 65 P 38 66 L\4 N Scale: 1:3,000 Legend Agricultural Park Rural Residential Institutional 26520-112 Ave MAPLE RIDGE British Columbia CORPORATION OF THE DISTRICT OF MAPLE RIDGE FIN ANCED EPA RTM ENT DATE: Nov 19, 2013 2013 -109 -AL BY: JV is MAPLE RIDGE British Columbia Deep Roots Greater Heights TO: FROM: SUBJECT: District of Maple Ridge His Worship Mayor Ernie Daykin and Members of Council Chief Administrative Officer MEETING DATE: FILE NO: MEETING: January 20, 2014 E05-010-045 C of W Award of Contract ITT-EN13-71: Storm Sewer Replacement on Donovan Avenue, 21500 Block EXECUTIVE SUMMARY: The Donovan Avenue storm sewer project is required to relocate a section of storm sewer that crosses a private property without a statutory right-of-way and to replace a section of failing wood stave pipe. The owner of the property initially approached the District regarding the relocation because they want to re -develop the property and the location of the existing main constrains their planned development. The overall tendered project involves the replacement of 200m of storm sewer pipe, the installation of three new manholes and an improved outfall to McKenney Creek. The project was tendered on November 15, 2013 and the tender period closed on December 6, 2013. Eighteen tenders were received and the lowest compliant bid was submitted by Strohmaier's Excavating Ltd. at $157,446.73 (excluding taxes). Staff have reviewed the tenders and recommend that the project proceed as envisioned. Existing project funding will be supplemented by funds from the Annual Drainage Program. RECOMMENDATION: THAT Contract ITT-EN13-71: Storm Sewer Replacement on Donovan Avenue, 21500 Block, be awarded to Strohmaier's Excavating Ltd. in the amount of $157,446.73 plus applicable taxes; and THAT the Corporate Officer be authorized to execute the contract. DISCUSSION: a) Background Context: The project has two distinct components: First of all it is necessary to replace a section of storm sewer which crosses a private property that is planned for re -development and relocate it into a new right-of-way. The owner initially approached the District to relocate the storm sewer because they are re -developing the property for the construction of two separate units. The second section connected to and upstream of the first section is an aged wood stave pipe with major defects (rotted, displaced, and missing boards, several voids) which was originally planned for replacement in 2016. To minimize disruption to the residents, we combined both projects into one tender package. The tendered project includes replacement of approximately 200m of storm sewer and installation of three new manholes along Donovan Avenue and an improved outfall to McKenney Creek. The project was tendered on November 15, 2013 and the tender period closed on December 6, 2013. Tender results Eighteen tenders were received and opened in public. The six lowest tender prices are listed below, from lowest to highest price (excluding taxes). Strohmaier's Excavating Ltd. Capilano Highway Services Company Earthco Underground Limited Targa Contracting Ltd. G&E Contracting LP (Non-compliant Bid) Sandpiper Contracting LLP Tendered Price $157,446.73 $175,920.00 $185,900.00 $190,156.00 $193,998.95 $196,007.00 Staff have reviewed the tenders received and recommend the award to Strohmaier's Excavating Ltd., who submitted the lowest compliant bid of $157,446.73 excluding taxes. b) Desired Outcome: Council approval to award the contract, in order to provide the necessary replacement and upgrading of infrastructure. c) Strategic Alignment: The Corporate Strategic Plan has directed staff to manage municipal infrastructure replacement including roads and sewer through infrastructure plans. The plan to upgrade this sewer system has been developed and it is now appropriate to complete the construction. d) Citizens/Customer Implications: The project will improve the storm water drainage in the area and is sized to accommodate any potential development as outlined in the OCP. Construction will commence soon after the project is awarded and attempts will be made to minimize the impact to everyday traffic, residents, and businesses in the neighbourhood. The road is expected to remain open to traffic throughout the construction. The estimated construction duration is two weeks and there will be notification to residents. e) Interdepartmental Implications: The Engineering Department has worked with the Operations Department to develop this project. f) Business Plan/Financial Implications: The project funding is comprised of $35,137.81 from LTC 336 as well as $138,053.00 in funds from the Annual Drainage Upgrade Program (LTC 7938) to complete the as tendered project. The projected expenditures are as follows: Construction $ 157,446 Contingency (10%) $ 15,745 Total Projected Project Cost $ 173,191 CONCLUSIONS: The tender price of $157,446.73 excluding taxes, by Strohmaier's Excavating Ltd. for the Storm Sewer Replacement on Donovan Avenue, 21500 Block project is the lowest tendered price. Council approval to award the work to Strohmaier's Excavating Ltd. is recommended. "Original signed by Jeff Boehmer" "Original signed by Catherine Nolan" for Submitted by: Jeff Boehmer, PEng. Financial Trevor Thompson, CGA Manager of Design & Construction Concurrence: Manager of Financial Planning "Original signed by David Pollock" Reviewed by: David Pollock, PEng. Municipal Engineer "Original signed by Frank Quinn" Approved by: Frank Quinn, MBA, PEng. GM: Public Works & Development Services "Original signed by J.L. Rule" Concurrence: J.L. (Jim) Rule Chief Administrative Officer VS/ m i 055 n 250�� 300 115 Lip C\ 014 0 50 V-) C\ 0/17 SCALE: N.T.S. STORM SEWER REPLACEMENT DONOVAN AVENUE 150M WEST OF 216 STREET MAPLE RIDGE CORPORATION OF THE DISTRICT OF MAPLE RIDGE ENGINEERING DEPARTMENT DATE: JANUARY 2014 FILE/DWG No E05 010 45 4I MAPLE RIDGE British Columbia Deep Roots Greater Heights TO: District of Maple Ridge His Worship Mayor Ernie Daykin DATE: January 20, 2014 and Members of Council Committee of the Whole FROM: Chief Administrative Officer SUBJECT: Disbursements for the month ended December 31, 2013 EXECUTIVE SUMMARY: The disbursements summary for the past period is attached for information. All voucher payments are approved by the Mayor or Acting Mayor and a Finance Manager. Council authorizes the disbursements listing through Council resolution. Expenditure details are available by request through the Finance Department. RECOMMENDATION: That the disbursements as listed below for the month ended December 31, 2013 now be approved. GENERAL $ 9,199,338 PAYROLL $ 1,762,257 PURCHASE CARD $ 95.458 $ 11,057,053 DISCUSSION: a) Background Context: The adoption of the Five Year Consolidated Financial Plan has appropriated funds and provided authorization for expenditures to deliver municipal services. The disbursements are for expenditures that are provided in the financial plan. b) Community Communications: The citizens of Maple Ridge are informed on a routine monthly basis of financial disbursements. 1131 c) Business Plan / Financial Implications: Highlights of larger items included in Financial Plan or Council Resolution • Fraser Valley Regional Library - 4th quarter member assessment $ 647,745 • GCL Contracting & Engineering - 232 St. bridge replacement $ 454,073 • G.V. Water District - water consumption Aug 28 to Oct 1/13 $ 813,910 • RCMP Receiver General - RCMP contract Jul-Sep/13 $ 3,393,116 d) Policy Implications: Approval of the disbursements by Council is in keeping with corporate governance practice. CONCLUSIONS: The disbursements for the month ended December 31, 2013 have been reviewed and are in order. Prepared by: G'Ann Rygg Accounting Clerk II Approved by: Trevor Thompson, BBA, CGA Manager of Financial Planning Approved by: Paul Gill, BBA, CGA GM - Corporate & Financial Services Concurrence: J.L. (Jim) Rule Chief Administrative Officer gmr VENDOR NAME 0924680 BC Ltd 655287 BC Ltd AOK Tree Service Ltd BC Hydro BC SPCA BFI Canada Vancouver Billesberger, Valerie Boileau Electric & Pole Ltd CUPE Local 622 Chevron Canada Ltd Chroma Communications Inc Civicplus Dekra-Lite Delcan Corporation Dougness Holdings Ltd Downtown Maple Ridge Business Emco Corporation Epic Homes (2012) J.V. FortisBC - Natural Gas Fraser Valley Regional Library Fricia Construction Inc GCL Contracting & Engineering Greater Vanc Water District Hacquebard, Simone Jacks Automotive & Welding Manulife Financial Maple Ridge & PM Arts Council CORPORATION OF THE DISTRICT OF MAPLE RIDGE MONTHLY DISBURSEMENTS - DECEMBER 2013 DESCRIPTION OF PAYMENT Security refund Security refund Roadside chipping program Electricity Contract payment Waste disposal Oct & Nov Document Management Jul 2 - Sep 30/13 Maintenance: Banners Greg Moore Youth Centre Leisure Centre Library Maple Ridge Museum Maple Ridge Park Municipal Hall Operations Pitt Meadows Athletic Park Pitt Meadows Family Rec. Centre Randy Herman Building RCMP South Bonson Community Centre Street Lights Traffic Lights West Entrance Sign Dues - pay periods 13/24 & 13/25 Gasoline & diesel fuel Fire Dept radio system Website improvements Snowfall Christmas lights 232 Street bridge replacement - construction services Flush & CCTV storm and sanitary sewers 2013 facade improvememt program 232 St pump station PRV retrofit Plumbing supplies: 210 Street roadworks Leisure Centre Operations inventory Whonnock Lake Park Security refund Natural gas 4th quarter member assessment Sanitary pump station seismic upgrade 232 Street bridge replacement Water consumption Aug 28 to Oct 1/13 Maple Ridge Main West PRV chamber Security refund Fire Dept equipment repairs Employer/employee remittance Arts Centre contract payment Dec Program revenue Oct & Nov 554 73 766 333 120 96 1,379 3,086 99 2,977 172 414 263 18,048 654 1,545 10,984 3,099 518 811 814 813,910 61,072 49,889 3,819 AMOUNT 153,138 173,063 17,509 120,210 27,527 18,140 17,875 30,579 23,035 69,394 15,082 56,748 68,257 42,848 24,435 25,964 5,242 15,000 24,140 647,745 41,675 454,073 874,982 29,820 18,036 140,189 53,708 Medical Services Plan Mino, Gordon Mission Contractors Ltd Municipal Pension Plan BC North Of 49 Enterprises Ltd Pacific Surrey Construction Property Owners Raincity Janitorial Sery Ltd RCMP -Receiver General For Cda Receiver General For Canada Ridge Meadows Recycling Society Scottish Line Painting Ltd Suttle Recreation Inc TGK Irrigation Ltd Trisand Investments Warrington PCI Management Young, Anderson - Barristers Disbursements In Excess $15,000 Disbursements Under $15,000 Total Payee Disbursements Payroll Purchase Cards - Payment Total Disbursements December 2013 Employee medical & health premiums Tax sale refund Lougheed Hwy multi -use cycle path Employer/employee remittance Skating lesson programs Roadside chipping program Land acquisitions - 128 Ave road dedication Janitorial services & supplies: Firehalls Library Municipal Hall Operations Pitt Meadows Family Rec. Centre Randy Herman Building RCMP South Bonson Community Centre Holdback RCMP contract Jul-Sep/13 RCMP fingerprinting Employer/Employee remit PP13/24 & PP13/25 Monthly contract for recycling Weekly recycling Litter pickup contract Recycling station pickup Roadside waste removal Roadside chipping program Earth Day grant Road painting Westview bleachers Maple Ridge Park play equipment maintenance Albion Sports Water Play Park Security refund Advance for Tower common costs Professional fees Oct PP13/25 & PP13/26 6,222 6,022 2,934 2,954 1,222 4,348 3,112 5,021 -4,546 3,393,116 650 36,119 28,170 103,995 399,871 25,509 19,647 136,253 27,289 3,393,766 542,456 106,784 336 1,848 330 516 1,678 600 112,092 56, 26,456 023 420 56,443 GMR \\mr.corp\docs\Fin\05-Finance\1630-Accts-Payable\01-General\AP Disbursements\2013\[Monthly_Council_Report_2013.xlsx]DEC'13 61,856 148,943 60,000 26,240 8,404,499 794,839 9,199,338 1,762,257 95,458 11,057,053 MAPLE RIDGE British Columbia Deep Roots Greater Heights TO: FROM: District of Maple Ridge His Worship Mayor Ernie Daykin DATE: January 20, 2014 and Members of Council FILE NO: 3900-20/LAUT Chief Administrative Officer ATTN: Committee of the Whole SUBJECT: ALTERNATIVE APPROVAL PROCESS FOR CITY CLASSIFICATION EXECUTIVE SUMMARY: At the January 14, 2014 Council meeting, Council directed that approval of the electors to change classification of Maple Ridge from a District Municipality to a City be obtained through the alternative approval process. This report outlines the steps necessary to enact the alternative approval process. RECOMMENDATION: WHEREAS the District of Maple Ridge ("the District") proposes to change the classification of the municipality from a District Municipality to a City; AND WHEREAS Council resolved at its January 14, 2014 meeting that approval of the electors shall be sought through the alternative approval process in relation to the change in classification; NOW THEREFORE be it resolved as follows: 1. That the Manager of Legislative Services be authorized to publish, in accordance with the Community Charter, the alternative approval process notice attached as Appendix 1 to the staff report dated January 20, 2014 and titled "Alternative Approval Process for City Classification"; 2. That elector responses shall be in the form set out in Appendix 2 to the staff report dated January 20, 2014 and titled "Alternative Approval Process for City Classification"; 3. That the deadline for the submission of elector response forms shall be 4:00 p.m. on Monday, Monday, March 17, 2014; 4. That a fair determination of the total number of electors of the District of Maple Ridge is 53,745; 5. That the staff report dated January 20, 2014 and titled "Alternative Approval Process for City Classification", which contains the basis on which the determination of the total number of electors of the District of Maple Ridge to which the approval process applies, shall be made available to the public on request. DISCUSSION 1. Approval of the Electors By letters patent, the Lieutenant Governor in Council may, upon request of the council, change the classification of a municipality only after it has obtained the approval of the electors in relation to the proposed change. Approval of the electors may be obtained either through the assent process or the Page 1 1132 alternative approval process. At the January 14, 2014 Council meeting, Council directed that the alternative approval process be used. 2. Alternative Approval Process Electors who are opposed to the change in classification from a District Municipality to a City may complete an elector response form indicating this opposition and submit the form to Municipal Hall. Approval of the electors to proceed with the change of classification is obtained if, at the end of the time for receiving elector responses indicating that Council may not proceed with the bylaw unless assent of the electors is obtained, the number of responses is no more than 10% of the number of electors. Individuals signing the form must meet the eligibility criteria identified on the form. 3. Notice of Elector Approval Section 86 (2) of the Community Charter states that "Notice of an alternative approval process must be published in accordance with section 94 [public notice] and must include the following: (a) a general description of the proposed bylaw, agreement or other matter to which the approval process relates; (b) a description of the area to which the approval process applies; (c) the deadline for elector responses in relation to the approval process; (d) a statement that the council may proceed with the matter unless, by the deadline, at least 10% of the electors of the area indicate that the council must obtain the assent of the electors before proceeding; (e) a statement that (1) elector responses must be given in the form established by the council, (ii) elector response forms are available at the municipal hall, and (iii) the only persons entitled to sign the forms are the electors of the area to which the approval process applies; (f) the number of elector responses required to prevent the council from proceeding without the assent of the electors, determined in accordance with subsection (3); (g) other information required by regulation to be included". Notice has been prepared (attached as Appendix 1) to meet all requirements of the Community Charter. Section 86 (3) of the Community Charter states that "For each alternative approval process, the Council must (a) establish the deadline for receiving elector responses, which must be at least 30 days after the second publication of the notice under subsection (2) (b) establish elector response forms, which: (i) may be designed to allow for only a single elector response on each form or for multiple elector responses, and (ii) must be available to the public at the municipal hall from the time of first publication until the deadline, (c) make a fair determination of the total number of electors of the area to which the approval process applies The following discussion addresses these requirements. Page 2 4. Elector Response Forms According to section 86 (7) of the Community Charter, the elector response form must include "the person's full name and residential address and, if applicable, the address of the property in relation to which the person is entitled to register as a non-resident property elector". The elector response forms have been prepared (attached as Appendix 2) to meet this requirement. A person must not sign an alternative approval process elector response form more than once and may not withdraw his or her name from the alternative approval process elector response form after the deadline for submission of the petitions has passed. Accurate copies of the elector response form may be made and used for signing. 5. Deadline for Receiving Elector Responses It is anticipated that the notices prepared under section 86 (2) of the Community Charter will be published in the February 5 and 12, 2014 editions of the Maple Ridge News and posted on the District website. Information packages including the notices, staff reports and elector response forms will be available upon request at Municipal Hall, and on the District website. We'll also provide copies of the response forms to the Leisure Centre, the ACT, and the Library. The legislation requires that response forms be submitted with original signatures. Elector response forms may be initially submitted as a PDF by email or by facsimile and then an original signed response submitted as soon as reasonably possible after the electronic submission was sent. Respecting these dates and the Charter provisions, it is recommended that the deadline for receiving elector responses at Municipal Hall be established as Monday, March 17, 2014 at 4:00 PM. This date is 34 calendar days after the last notice is published on February 12, 2014. After the deadline has passed, the Manager of Legislative Services must determine and certify whether elector approval has been obtained. If it has, then the request for the change of classification will be sent to the Ministry of Community, Sport and Cultural Development. 6. Number of Electors The area to which the approval process applies is the entire District. Elections BC has maintained a continuous voters list for more than 70 years. Eligible citizens can register as voters through on-line registration, by visiting their local Service B.C. office or by submitting a registration form by mail, fax or email. Regular updates are also received from ICBC, Vital Statistics and Elections Canada. Elections BC staff conduct ongoing analysis of the quality of the data in the list. This combination of registration activities and analysis allows Elections BC to maintain a voters list that achieves a high level of currency and accuracy. The majority of Lower Mainland municipalities who have conducted an alternative approval process have used this source to determine the number of voters. Metro Vancouver also uses this source. This source was used in 2011 when elector approval was sought by the District for loan authorization bylaws. Staff recommends that this source be used again. As of December 24, 2013 the number of voters on the Elections BC list for the District of Maple Ridge is 53,745. The number of electors who must submit signed elector response forms in order to prevent the Council from adopting the loan authorization bylaws without the assent of the electors by voting using this number would be 5,375 (10% of voters). Page 3 CONCLUSION: Considering the above discussion, it is recommended that: 1. The Manager of Legislative Services be authorized to publish, in accordance with the Community Charter, the alternative approval process notices attached to this report as Appendix 1. 2. Elector response forms be in the form set out in Appendix 2 attached to this report. 3. The deadline for the submission of elector response forms be 4:00 p.m. on Monday, March 17, 2014. 4. A fair determination of the total number of electors of the District of Maple Ridge be 53,475. 5. That this report be made available to the public upon request. "Original signed by Ceri Marlo" Prepared by: Ceri Marlo, C.M.C. Manager of Legislative Services and Emergency Program "Original signed by Paul Gill" Approved by: Paul Gill, B.B.A, C.G.A, F.R.M General Manager: Corporate & Financial Services "Original signed by J.L. (Jim) Rule Concurrence J.L. (Jim) Rule Chief Administrative Officer Attachments (2) Page 4 41* MAPLE RIDGE British Columbia Deep Roots Greater Heights APPENDIX 1 DISTRICT OF MAPLE RIDGE Notice of Elector Approval Process in relation to Classification of Maple Ridge from a District Municipality to a City The District of Maple Ridge gives notice that it is seeking approval of the electors to change the classification of Maple Ridge from a District Municipality to a City. By statute, to be considered a `City' a Municipality must have a population of over 5,000. The current population of Maple Ridge exceeds 77,000. There is a perception that the term `Municipality' is associated with small towns versus the designation `City' being associated with more urban communities. In terms of population, Maple Ridge ranks number 72 in population in Canada and number 16 in BC, based on the 2011 Census. Maple Ridge is in a transition from its rural roots to a strong urban core supporting new suburban developments. The term "District' is sometimes confused with the `School District' and a great many citizens already believe that the District is a `City' and refer to our Municipal Hall as `City Hall' in casual conversation. As we promote and market the community nationally and internationally the designation `City' will acknowledge the terminology used by our citizens, by similar sized communities in BC and better reflect our aspirations as a community. Elector Approval Council may apply to the Ministry of Community, Sport and Culture to change the classification of Maple Ridge from a District Municipality to a City unless at least 10% of the electors of the entire District of Maple Ridge sign elector response forms and submit them to the District by the deadline of 4:00 p.m. on March 17, 2014. If 10% of the electors sign and submit elector response forms by the deadline, Council must obtain the assent of the electors before proceeding. This approval process applies to the entire area of the District of Maple Ridge. The District estimates that 5,375 is the number of electors who must submit signed elector response forms in order to prevent Council from apply for a change of classification from a District Municipality to a City without the assent of the electors by voting. Elector responses must be in the form established by the District of Maple Ridge. These forms are available on request from the Municipal Hall, 11995 Haney Place, Maple Ridge, BC V2X 6A9 or may be obtained by visiting the District web site at www.mapleridge.ca, The only persons entitled to sign the forms are electors of Maple Ridge. Copies of staff reports related to this matter are available for public inspection at the Municipal Hall, office of the Manager of Legislative Services, during regular business hours. Ceri Mario Manager of Legislative Services District of Maple Ridge MAPLE RIDGE British Columbia Deep Roots Greater Heights APPENDIX 2 Classification of Maple Ridge from a District Municipality to a City ALTERNATIVE APPROVAL PROCESS ELECTOR RESPONSE FORM I am OPPOSED to the District of Maple Ridge proceeding with a request to the Ministry of Community, Sport and Culture to change the classification of Maple Ridge from a District Municipality to a City. I, the undersigned, hereby certify that: • I am eighteen years of age or older; and • I am a Canadian citizen; and • I have resided in British Columbia for at least the last six months; and • I have resided in the District of Maple Ridge for at least the last thirty days OR I am, or have been a registered owner of real property in the District of Maple Ridge and I have (if there is more than one registered owner) the written consent of a majority of the registered owners of that property to be the only person entitled to sign an elector response form as a non-resident property elector in relation to that property; and • I am not disqualified by the Local Government Act or any other enactment or otherwise disqualified by law from voting in location elections; and • I am entitled to sign this alternative approval process elector response form and have not previously signed an alternative approval process elector response form for the proposed bylaw. All alternative approval process elector response forms must be received by the Manager of Legislative Services, on or before 4:00 p.m. on Monday, March 17, 2014. Regular office hours are 8:00 a.m. to 4:00 p.m., Monday to Friday, statutory holidays excluded. Elector response forms may be initially submitted by facsimile or as a PDF by email. An original signed response must then be submitted to the Corporate Officer as soon as reasonably possible after the electronic submission was sent but no later than 4:00 p.m. March 17, 2014. Address for delivery or mail: Facsimile (fax) number: PDF submission address: 11995 Haney Place, Maple Ridge, BC V2X 6A9 604-467-7329 clerks@mapleridge.ca Elector's Full Name (Print - No initials) Residential Address Address of the property in relation to which you are entitled to register as a non- resident property elector (if applicable) Signature of elector NOTE: A person must not sign any alternative approval process elector response form more than once and may not withdraw his or her name from the alternative approval process elector response form after the deadline for submission of the petitions has passed. Accurate copies of this elector response form may be made and used for signing. You must meet the requirements above in order to sign this form. The number of electors of the District of Maple Ridge is estimated to be 53,745. If 10% (5,375) of the estimated number of electors of the District of Maple Ridge sign an alternative approval process elector response form opposing the bylaw, Council will not be able to proceed without then receiving the assent of the electors. 410* MAPLE RIDGE British Colombia District of Maple Ridge TO: His Worship Mayor Ernie Daykin MEETING DATE: January 20, 2014 and Members of Council FILE NO: 0640-30-01 FROM: Chief Administrative Officer MEETING: C.O.W SUBJECT: RESCIND MAPLE RIDGE POLICIES 4.01, 4.03 AND 4.11 EXECUTIVE SUMMARY: The Maple Ridge and Pitt Meadows Parks & Leisure Services Commission has been conducting an ongoing review of policies. At the January meeting, one District of Maple Ridge policy was identified as a Commission operational policy and two policies are no longer applicable. It is recommended that all three be rescinded and the attached Commission report provides the background details. RECOMMENDATION: That the following District of Maple Ridge Policies be rescinded: Policy 4.01 - Maple Ridge Seasonal Allocation Policy 4.03 - Maple Ridge Campsite Reservations Policy 4.11 - Aerobic Safety - Exercise Classes `Original signed by Kelly Swift' Prepared by: Kelly Swift General Manager, Community Development, Parks and Recreation Services `Original signed by Jim Rule' Concurrence: J.L. (Jim) Rule Chief Administrative Officer :ik Attachment - PLS Commission Reports 2014-01-09 1151 s PARKS & LEISURE SERVICES Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Report REGULAR MEETING January 9, 2014 SUBJECT: SEASONAL SPORTS FIELD ALLOCATION POLICY EXECUTIVE SUMMARY: The field allocation policy has been the subject of considerable discussion with the Sports Field User Association over the last couple of years. The following field allocation policy is recommended by the Maple Ridge/Pitt Meadows Sports Field User Association RECOMMENDATION: That Commission Policy P125 - Seasonal Sport Field Allocation be adopted and further that the District of Maple Ridge Seasonal Allocation Policy 4.01 be rescinded. DISCUSSION: a) Background Context: The current sports field allocation policy was approved in 1993. Since this policy was approved there has been the addition of three artificial turf fields and updating of several grass fields to "Class A" sports fields. These additions and upgrades have dramatically affected the way the current field inventory is used and allocated. PLS staff have facilitated several discussions with the Sports Field User Association to work towards the creation of an updated policy. The Association was unable to come to a consensus on how to draft the policy and asked PLS staff to draft an updated policy and bring it back to the group for discussion. This draft was presented to the Association on June 25, 2013 and there was considerable discussion and feedback. The Association's input and feedback resulted in several changes and additions made to the policy which was then approved by the Association at their November 18, 2013 meeting. b) Desired Outcome: The Sports Field User Association understand the need to update the current policy to more accurately reflect the inventory of sports fields currently being allocated as well as provide a framework for future allocation with expansion of facilities, leagues and new and emerging/expanding sports. c) Strategic Alignment: A review and updating of the Sports Field Allocation Policy is identified in the Parks and Facilities business plan. This review included a comparison of field allocation policies with other lower mainland communities. d) Citizen/Customer Implications: The attached Sports Field Allocation policy provides for an equitable field distribution for all sports users not only for league play but also provides allocation for skill development for all ages. It also supports "Sport for Life "philosophies, the Canadian Sport for Life Community, and the Canadian Long Term Athlete Development Programs. \\mr.corp\docs\CDPR-Ad min\01-Admin\0540-Council-Com mittees\20-PLSC\02-Agendas\Regular\2014\2014-01- 09\PLSC_Seasonal_Sport_Field_ Allocation_Policy.doc #1 e) Interdepartmental Implications: The attached policy brings the field allocation policy more in line and up-to-date with the PLS allocation policy by identifying the categories of use for allocation preference. f) Policy Implications: The attached policy will replace the current District of Maple Ridge Seasonal Field Allocation Policy No. 4.01. g) Alternatives: The alternative would be to retain the existing allocation policy; however this does not accurately reflect how our current inventory of sports fields is being allocated. With the addition of the three new artificial turf fields the current allocation policy does not meet the needs of the sports users for practice times. CONCLUSIONS: The Sports Field User Association has provided considerable assistance and input to staff in determining what would be a fair and equitable allocation of the sports fields in Maple Ridge and Pitt Meadows and recommends the attached policy for approval. 'Original signed by Geoff Mallory' Prepared By: Geoff Mallory, Manager Parks & Open Space 'Original signed by David Boag' Approved By: David Boag Director Parks & Facilities 'Original signed by Kelly Swift' Approved By: Kelly Swift General Manager, Community Development Parks & Recreation Services :gm Attachment: Policy P125 Seasonal Sport Field Allocation \\mr.corp\docs\CDPR-Ad min\01-Admin\0540-Council-Com mittees\20-PLSC\02-Agendas\Regular\2014\2014-01- 09\PLSC_Seasonal_Sport_Field_ Allocation_Policy.doc #2 PARKS & LEISURE SERVICES POLICY MANUAL Title: SEASONAL SPORT FIELD ALLOCATION Policy No. P125 Supercedes: DMR 4.01 Authority: Operational Effective Date: 2014-01-09 Approval: PLS Commission Review Date: 2014-01-09 Policy Statement: Maple Ridge -Pitt Meadows Parks and Leisure Services allocate available sports fields to sports users in a fair and equitable manner that maximizes the appropriate use to ensure a wide range of sports and activities on safe, durable sports fields. PURPOSE: To provide a framework for the fair and equitable allocation of sports fields provided by the District of Maple Ridge, City of Pitt Meadows and School District No. 42. Allocation and field use is managed by Maple Ridge -Pitt Meadows Parks and Leisure Services to ensure fields are fully utilized while maintaining the integrity of the field assets. Citizens enjoy considerable benefits from participation in athletic activities which take place on sport fields and are organized by community sporting groups. Consequently, there is increasing demand from organized sports groups to use these sports fields for a variety of sports. It is important to develop a policy that will allow for the fair allocation of fields for regular users, to ensure access for new and emerging sports, to allow for smaller clubs to expand their programs, and to ensure gender equity in field allocation. ALLOCATION The following formulas are used to determine allocated field time for regular users: a) Synthetic fields: Total number of annual hours available to be allocated (H) multiplied by number of registrations (R) (individuals from the previous year from each eligible club based as a percentage of overall users). Average hours to be distributed over 3 allocation periods (August -November, December -March, April -July). Allocation periods are determined based on season of play required for each sport. (H x R _ 3) Season of play for each sport will be considered and the corresponding allocation hour's entitlement will be distributed equitably over the season of play for each sport, i.e. some sports may benefit from having their allocated time within one of the above allocation periods, whereas larger clubs may benefit from year round access. P125 - Seasonal Sport Field Allocation b) Grass fields: Number of registrations (individuals from the previous year) divided by maximum number of participant/group (or team) equals number of groups (or teams) requiring field time. Allocation to be divided into 2 allocation periods (Fall/Winter and Spring/Summer) Client and Programming Priority Traditional sports seasons users are given priority during their traditional sports season; e.g.; baseball, softball and slow pitch shall have priority in spring summer allocations where ball diamonds are located. Allocation will be based on their requirements for that period, remaining field inventory will be allocated based on new and emerging sports or new leagues. Soccer, football, lacrosse, and rugby shall have priority in fall and winter on fields that can accommodate their play. When applying these formulas, the following criteria will be used: a) Client: 1) First priority: Commission Programs and Special/Community Events and School District No. 42 Programs 2) Second Priority: Community Sports Associations 3) Third Priority: Casual User 4) Fourth Priority: Commercial b) Programming: 1) Community Special Events 2) Tournaments (Sanctioned by club, league, Provincial or higher) 3) League play - Community 4) Practice/Development - Community 5) For-profit skill development programs When Applying This Formula, Consider The Following: • The maximum number of participants per group and the weekly requirements for practices and games are determined by the various Provincial Sport Organizations (PSO's). Allocation for practices and games should be distributed equitably to all users in an attempt to meet the minimum requirements of PSO's before additional practice or development time is allocated. • Where there are requests from more than one community sports group for the same field allocation historical use/allocation will be considered provided that the field use is being maximized. • In keeping with the "Active for Life" model - facilitating lifelong participation, field time will be allocated to youth community sport organizations for both skill development and competition and to adult community sport organizations for both skill development and for competition. • The allocation of all-weather sand/gravel fields, and School District No. 42 fields must be fully utilized before additional grass fields or synthetic turf field time will be considered. Consideration of field suitability will be given to sports where practice cannot be accommodated on sand/gravel all-weather fields. \\m r.corp\Docs\CA\01-Admin\0550-Cou nci I-Mtgs-Pu bl is\20-COW\01-Gen\Agendas\2014\2014-01- 20_COW\CDPR\P125_Seasonal_Sport_Field_Allocation.docx 2 P125 - Seasonal Sport Field Allocation • A minimum of 4.5% of available field time must be available for public use and for emerging sport or new leagues which will be allocated on an as -needed basis by Parks and Leisure Services. On synthetic fields, an equivalent of two hours per field shall be retained by Parks and Leisure Services and can be distributed based on the greatest gain for the sporting community. All available hours can be allocated at one field or dispersed among the synthetic fields. • Once the minimum allocation requirements are met, any remaining field time(s)/inventory may be allocated using the "Client and Programming Priority" and the specific needs to foster and increase active participation. • Once the minimum requirements for field time equals available field time, all organizations will need to review whether they take on additional registrations. If any group still wishes to take additional registrations, they can make application for additional field time and will be advised if there is additional field time to accommodate their registration. • Gender Equity principles apply to all allocations. Girls shall have equal access to the allocation of fields as boys. • The majority of an organization's membership must reside in or own a business in Maple Ridge or Pitt Meadows. FIELD MANAGEMENT Parks and Leisure Services manage the field inventory and will make every effort to ensure they are in playable condition and available to support the various sports in all seasons. In collaboration with the community sports users Parks and Leisure Services will work to maximize the use and configuration of the fields while minimizing the field use impacts on the health and viability of the fields. Any changes/additions to field configurations will require the written approval from Parks and Leisure Services. The potential negative impact of field use is greatest during the fall/winter months when the grass fields are dormant and unable to recover from excessive use. In order to help ensure the fields remain useable through the dormant season the following limitations will apply; • A maximum of 6 games per week to be played on grass fields (to a maximum of 150 games per season). If any sport requires use above these limits and the field conditions can accommodate more play there must be consultation with the Manager Parks & Open Space and any exceptions must be approved in writing. • A game in the context of this policy is - 90 minutes of play of regulation soccer, or equivalent time for mini or micro soccer - 100 minutes for field lacrosse - 90 minutes of play for rugby - 4 quarters of football - 9 innings of ball CLOSURES AND FIELD STATUS • Closure/cancellation: The decision to order a closure of a field or cancellation of permitted play is made when the fields are considered unsafe or when there is significant potential for damage that could affect other permitted uses. \\m r.corp\Docs\CA\01-Admin\0550-Cou nci I-Mtgs-Pu bl is\20-COW\01-Gen\Agendas\2014\2014-01- 20_COW\CDPR\P125_Seasonal_Sport_Field_Allocation.docx 3 P125 - Seasonal Sport Field Allocation • Closure and cancellatio n decisions can be determined by; - On site Municipal Staff and the Manager Parks & Open Space - Designated game officials (before or during the game and on a game to game basis only) - Authorized Club representatives • Each organization's rainouts are handled within their allotted time or through negotiations with the Manager, Parks & Open Space. • Field sizes and layouts are predetermined through consultation between organizations and the Manager Parks and Open Space. PROVISION OF SERVICES AND EQUIPMENT • Where additional services are requested, such as moving in extra bleachers, snow -fencing, special maintenance requests over and above the normal park standard, a charge for total labour (wage and burden) and equipment will be applied to the permit applicant. Parks and Leisure Services, upon review of the permit application, reserve the right to require the applicant to pay the cost of municipal staff at any facility. \\m r.corp\Docs\CA\01-Admin\0550-Cou nci I-Mtgs-Pu bl is\20-COW\01-Gen\Agendas\2014\2014-01- 20_COW\CDPR\P125_Seasonal_Sport_Field_Allocation.docx 4 MAPLE RIDGE Incorpora ed 12 Sep.6er, 1874 CORPORATION OF THE DISTRICT OF MAPLE RIDGE TITLE: SEASONAL FIELD ALLOCATION- REGULAR USE POLICY NO. 4.01 APPROVAL DATE: June 21, 1993 POLICY STATEMENT: The following formulas are used to determine allocated field time for regular users: a) Number of registrations (individuals from the previous year) divided by maximum number of participants/group (or team) equals number of groups (or teams) requiring field time. b) Number of groups requiring field time x hours allowed per group equals number of hours allocated to organization. When applying these formulas the following criteria will be utilized: • Field time will be allocated to minor sport organizations for both skill development and competition, and adult groups for competition only. • A minimum of 4.5% of available field time must be available for open public use. This amount should not be less than 80 hours per week. • Each organization's rain -outs and tournaments are handled within their allotted time or through negotiations with other groups. • If the groups effected by a field closure cannot be accommodated within un -booked field time, then the loss of field time will be distributed among similar user groups (i.e. minor sport groups, adult sport groups). • Should there be field time available after the minimum requirements are met, it will be allocated as requested, to current users with increased registrations or waiting lists or to new organizations which have not previously been accomodated. • Once the minimum requirement for field time equals the available field time, all organizations will be asked not to take additional registrations. If any group still wishes to take additional registrations, it is with the understanding that there is no additional field time and that their group will no longer receive the recommended hours based on the above formulas. PURPOSE: Citizens enjoy considerable benefits from participation in athletic activities which take place on sport fields and are organized by local non profit amateur sporting groups. Field use is approaching the saturation point for the available fields. It is important to develop a policy that will allow for the fair allocation of fields for regular users based on the level of participation by citizens (registered participants) in the activities of the various organizations. A system is required to vary allocations as these organizations grow (or shrink) and new groups develop. DEFINITIONS: Date Printed: 2014-01-16 Page 1 of 2 Policy 4.01 Municipal and School District #42 fields are allocated under this policy. The maximum number of participants per group and the weekly requirements for practices and competition are determined by the various organizations during discussions with the Parks and Leisure Services Department, and allow for maximum use without compromising safety or quality for the participants. Should additional requests result in a conflicts with other organizations, the groups involved will meet to discuss alternatives. Organizations should limit registration to that received in the previous year and take a waiting list for additional participants until additional field times are made available. A waiting list would indicate the level of citizen interest in a particular organization's activities and provide guidance for the distribution of new resources (field time) as they become available. Every year registration statistics (and player rosters) will be requested from organizations wishing to request field time. Major changes (reductions) in registration will be reflected in the reduced allocation of field time to accommodate increases in other groups including new organizations. Preference will be given to organizations with a majority of players who reside in Maple Ridge or Pitt Meadows. Date Printed: 2014-01-16 Page 2 of 2 Policy 4.01 PARKS & LEISURE SERVICES Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Report REGULAR MEETING January 9, 2013 SUBJECT: COMMISSION POLICY REVIEWS EXECUTIVE SUMMARY: The 2013-2014 Business Plan includes a review of Commission policies. This report continues with the policy review process, recommending that the policies listed below be approved or rescinded as required. Part of the review also includes some housekeeping changes such as renumbering the policies. RECOMMENDATION: That the following Commission policies be approved as amended: • P101 - Independent Support Workers in Parks & Leisure Services Programs • P104 - PLS Commission Appeals Process • P122 - Sport Field Closure/Damage Deposit And further that the following Commission policy be rescinded: • Dogs on Dykes, October 1995 And further that a recommendation be sent to Maple Ridge Council that the following policies be rescinded: • District of Maple Ridge Policy 4.03 - Maple Ridge Campsite Reservations • District of Maple Ridge Policy 4.11- Aerobic Safety - Exercise Classes DISCUSSION: a) Background Context: The 2013 Business Plan included an action to review Commission policies. This report includes a group of policies to come forward for review. A brief summary of each is described below: 1. P101 - Independent Support Worker in Parks & Leisure Services Programs To be consistent with the recently approved independent personal trainer policy, the name was changed from Private Support Worker to Independent Support Worker. The underlying premise guiding this policy remains unchanged and reflects current practice while providing clear direction to staff. It is recommended that Policy P101 be approved as amended. 2. P104 - PLS Commission Appeals Process The procedural steps in the process were removed from the policy statement. The underlying premise guiding this policy remains unchanged and reflects current practices while providing clear direction to staff. It is recommended that Policy P104 be approved as amended. \\m r.corp\Docs\CA\01-Admin\0550-Cou ncil-Mtgs-Pu blic\20-COW\01-Gen\Agendas\2014\2014-01- 20_COW\CDPR\PLSC_Policy_Review_2014-01-09.doc #1 3. P122 - Sport Field Closure/Damage Deposit The policy was updated to include item (g) and renumbered. The underlying premise guiding this policy remains unchanged and reflects current practice while providing clear direction to staff. It is recommended that Policy P122 be approved as amended. 4. Commission Policy - Dogs on Dykes This Commission policy was developed in October 1995 and is no longer relevant as it conflicts with the Parks Bylaw. It is recommended that this policy be rescinded. 5. District of Maple Ridge Policy #4.03 - Maple Ridge Campsite Reservations The campground no longer exists and should a new campground be added in the future, a new policy would be developed to meet the needs at that time. It is recommended that this policy be rescinded. 6. District of Maple Ridge Policy #4.11 - Aerobic Safety - Exercise Classes The terminology used for Aerobic Exercise classes is now Group Fitness classes. All drop-in group fitness classes and registered fitness/wellness programs for land and water are managed, planned and implemented by various contract service providers. The contractor and employees and/or subcontractors facilitate the individual programs and are contractually held to consistent safety certifications/requirements as noted in the Contract for Services Agreement. An RCMP security clearance is also required prior to start of work for the contractor and all employees or sub -contractors. As the programs have changed and safety requirements are now built into the Commission contracts, it is recommended that this policy be rescinded. b) Desired Outcome: To ensure that the policies that guide Commission and staff are relevant and up to date. c) Strategic Alignment: Policy development aligns with the Governance strategic direction by ensuring transparent processes and citizen access to information and opportunities for engagement in decision- making processes. d) Citizen/Customer Implications: Having policies in place provides citizens and community groups with clear and transparent processes which they can apply to their circumstances when needed. \\m r.corp\Docs\CA\01-Admin\0550-Cou ncil-Mtgs-Pu blic\20-COW\01-Gen\Agendas\2014\2014-01- 20_COW\CDPR\PLSC_Policy_Review_2014-01-09.doc #2 CONCLUSIONS: Staff recommends that the above polices be approved as amended or rescinded to ensure that policies are meeting the current needs. "Original signed by Kelly Swift" Prepared By: Kelly Swift General Manager, Community Development Parks & Recreation Services ik Attachments: • P101 Independent Support Workers in PLS Programs • P101 Private Support Worker, September 9, 2004 • P104 Commission Appeals Process 2014 and 2008 • P122 Sport Field Closure/Damage Deposits 2014 and 2005 • PLSC Policy Dogs on Dykes, October 1995 • Maple Ridge Policy 4.03 - Maple Ridge Campsite Reservations May 17, 1993 • Maple Ridge Policy 4.11- Aerobic Safety - Exercise Classes January 10, 1994 \\m r.corp\Docs\CA\01-Admin\0550-Cou ncil-Mtgs-Pu blic\20-COW\01-Gen\Agendas\2014\2014-01- 20_COW\CDPR\PLSC_Policy_Review_2014-01-09.doc #3 MAPLE RIDGE CORPORATION OF THE DISTRICT OF MAPLE RIDGE Incorporated 12 September, 1874 TITLE: MAPLE RIDGE CAMPSITE RESERVATIONS POLICY NO. 4.03 APPROVAL DATE: May 17, 1993 POLICY STATEMENT: 1. The Maple Ridge campsite operates under a reservation system. 2. Reservations made 14 days or more in advance of arrival must be confirmed within 14 days with payment of 50% of the total fee; non confirmation will result in cancellation of the reservation. 3. Those made within 14 days of expected arrival do not require a deposit. 4. Bookings for weekends shall include at least Friday and Saturday nights. 5. No reservations are accepted after 12:00 noon for the same day. All reservations are held until 4:00 p.m. on the day of arrival, unless other arrangements have been made. 6. Unreserved spaces may be booked on an "as available" basis after closure of reservations for a given day. 7. Refunds for cancelled bookings are subject to a service charge: refunds are not available for cancellations made less than 48 hours before date. PURPOSE: This policy has been established to better regulate use of the campsite and reduce disappointment for visitors by providing for assured accommodation, particularly during periods of heavy use. Implementation details are set out in Procedure No. FBO-17. Date Printed: 2014-01-16 Page 1 of 1 Policy 4.03 MAPLE RIDGE CORPORATION OF THE DISTRICT OF MAPLE RIDGE Incorporated 12 September, 1874 TITLE: AEROBIC SAFETY — EXERCISE CLASSES POLICY NO. 4.11 APPROVAL DATE: January 10, 1994 POLICY STATEMENT: Staff members who are instructing aerobic fitness classes are required to have a minimum of safety oriented first-aid certification and must hold current certification as a qualified fitness leader (recognized by YM/YWCA or BCRPA). PURPOSE: Aerobic Fitness Classes should be considered as both enjoyable and an opportunity to improve ones physical health. Preventative procedures should be practised to ensure a safe facility and activity. DEFINITIONS: Precautions are guidelines for the participants and the responsibility of both the Instructors and the Recreation Coordinators. It should be stressed to the participants through the Instructor that "common sense" should dictate the level of participation. "It doesn't have to hurt to work - if something hurts, participants should be encouraged to stop and slow down to a comfortable pace and use the Instructor as a resource person." Before commencement of each class, the Fitness Instructor should review the standard safety procedures. REFERENCE: Maple Ridge Parks & Recreation Policy and Procedure Manual Section: Safety File #: SAF -16 Date Printed: 2014-01-16 Page 1 of 1 Policy 4.11