HomeMy WebLinkAbout2014-12-08 Committee of the Whole Agenda and Reports.pdf
City of Maple Ridge
Note: If required, there will be a 15-minute break at 3:00 p.m.
Chair: Acting Mayor
1. DELEGATIONS/STAFF PRESENTATIONS – (10 minutes each)
1:00 p.m.
1.1 Tree Protection Bylaw
• Allen Lees and Jessie Joy Lees
1.2 Kanaka Education and Environmental Partnership Society (“KEEPS”)
• Ross Davies
1.3 Urban Development Institute Pacific Region Awards for Excellence
• Rob Grimm, Portrait Homes
2. PUBLIC WORKS AND DEVELOPMENT SERVICES
COMMITTEE OF THE WHOLE
AGENDA
December 8, 2014
1:00 p.m.
Council Chamber
Committee of the Whole is the initial venue for review of issues. No voting
takes place on bylaws or resolutions. A decision is made to send an item to
Council for debate and vote or to send an item back to staff for more
information or clarification before proceeding to Council. The meeting is
recorded by the City of Maple Ridge.
Note: Owners and/or Agents of Development Applications may be permitted
to speak to their applications with a time limit of 10 minutes.
Committee of the Whole Agenda
December 8, 2014
Page 2 of 4
Note: The following items have been numbered to correspond with the Council
Agenda:
1101 2014-001-RZ, 23753 and 23771 130 Avenue, RS-2 to R-2 and P-1
Staff report dated December 8, 2014 recommending that Maple Ridge Official
Community Plan Amending Bylaw No. 7122-2014 to reflect development,
ground truthing of site characteristics and community needs be given first and
second reading and be forwarded to Public Hearing and that Maple Ridge
Zone Amending Bylaw No. 7062-2014 to rezone from RS-2 (One Family
Suburban Residential) to R-2 (Urban Residential District) and P-1 (Park and
School) to permit a future subdivision of 19 single family lots and a
neighbourhood park be given second reading as amended and be forwarded
to Public Hearing.
1102 2014-074-CU, 22245 Lougheed Highway
Staff report dated December 8, 2014 recommending that Application 2014-
074-CU to temporarily allow CS-1 (Service Commercial) uses in an existing
building on a C-3 (Town Centre Commercial) zoned property be given second
reading and be forwarded to Public Hearing.
1103 2012-068-RZ, 20370 Lougheed Highway, First Extension
Staff report dated December 8, 2014 recommending that a one year
extension be granted for rezoning application 2012-068-RZ to permit
subdivision into two commercial lots and to construct a financial service
building (Royal Bank of Canada) under the C-2 (Community Commercial) zone.
1104 2013-016-DVP, 20178 Chatwin Avenue
Staff report dated December 8, 2014 recommending that the Corporate
Officer be authorized to sign and seal 2013-016-DVP to reduce a road right of
way width fronting parkland.
3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police)
1131 November 15, 2014 Local Government Election
Staff report dated December 8, 2014 providing the results of the Local
Government Election held November 15, 2014.
For information only
Committee of the Whole Agenda
December 8, 2014
Page 3 of 4
1132 Procurement Card Contract Award
Staff report dated December 8, 2014 recommending that the City of Maple
Ridge enter into a contract with the Bank of Montreal for the provision of
Procurement Card Services under the terms and conditions of the BC
Provincial Government Corporate Supply Arrangement and that the Corporate
Officer be authorized to execute the contract.
4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES
1151
5. CORRESPONDENCE
1171
6. OTHER ISSUES
1181
7. ADJOURNMENT
Committee of the Whole Agenda
December 8, 2014
Page 4 of 4
8. COMMUNITY FORUM
Checked by:________________ Date: ________________
COMMUNITY FORUM
The Community Forum provides the public with an opportunity to ask questions of
Council on items that are of concern to them, with the exception of Public Hearing
by-laws that have not yet reached conclusion.
Council will not tolerate any derogatory remarks directed at Council or staff
members.
Each person will be permitted 2 minutes to speak or ask questions (a second
opportunity is permitted if no one else is sitting in the chairs in front of the
podium). Questions must be directed to the Chair of the meeting and not to the
individual members of Council. The total time for this Forum is limited to 15
minutes.
If a question cannot be answered, the speaker will be advised when and how a
response will be given.
Other opportunities are available to address Council including public hearings and
delegations. The public may also make their views known to Council by writing or
via email and by attending open houses, workshops and information meetings.
Serving on an Advisory Committee is an excellent way to have a voice in the future
of this community.
For more information on these opportunities contact:
Clerk’s Department at 604-463-5221 or clerks@mapleridge.ca
Mayor and Council at mayorandcouncil@mapleridge.ca
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: December 8, 2014
and Members of Council FILE NO: 2014-001-RZ
FROM: Chief Administrative Officer MEETING: C of W
SUBJECT: First and Second Reading
Official Community Plan Amending Bylaw No. 7122-2014 and
Second Reading
Zone Amending Bylaw No.7062-2014
23753 and 23771 130 Avenue
EXECUTIVE SUMMARY:
An application has been received to rezone the subject properties, located at 23753 and 23771
130 Avenue, from RS-2 (One Family Suburban Residential) to R-2 (Urban Residential District) and
P-1 (Park and School), to permit a future subdivision of 19 single family lots and a neighbourhood
park.
The subject properties (Appendix A) are located in between the River Village and Horse Hamlet of the
Silver Valley Area Plan, and consist of multiple Official Community Plan (OCP) designations including
Medium High Residential, Low Density Urban, Conservation, Open Space and Neighbourhood Park
in varying areas. The proposal meets the densities permitted in the Silver Valley Area Plan, however
this development application needs an OCP amendment to re-adjust the existing land use
boundaries and include the Medium Density Residential designation to reflect the R-2 (Urban
Residential District) zone. This application received first reading for Zone Amending Bylaw No.
7062-2014 on March 11, 2014 and Council considered the early consultation requirements for the
OCP amendment on the same date.
RECOMMENDATIONS:
1. That in accordance with Section 879 of the Local Government Act opportunity for early and
on- going consultation has been provided by way of posting Official Community Plan Amending
Bylaw No. 7122-2014 on the City website and requiring t hat the applicant host a
Development Information Meeting, and Council considers it unnecessary to provide any
further consultation opportunities, except by way of holding a Public Hearing on the bylaw;
2. That Maple Ridge Official Community Plan Amending Bylaw No. 7122-2014 be considered in
conjunction with the Capital Expenditure Plan and Waste Management Plan;
1101
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3. That it be confirmed that Maple Ridge Official Community Plan Amending Bylaw No. 7122-
2014 is consistent with the Capital Expenditu re Plan and Waste Management Plan;
4. That Maple Ridge Official Community Plan Amending Bylaw No. 7122-2014 be given first and
second readings and be forwarded to Public Hearing;
5. That Maple Ridge Zone Amending Bylaw No. 7062-2014, as amended in the December 8,
2014 report, be given second reading, and be forwarded to Public Hearing; and
6. That the following terms and conditions be met prior to final r eading:
i. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt
of the deposit of a security, as outlined in the Agreement;
ii. Amendment to Official Community Plan Schedule “A”, Ch apter 10.3, Part VI, A – Silver
Valley, Figure 2 - Land Use Plan, and Figure 4 - Trails / Open Space ;
iii. Park dedicatio n for neighbourhood park and conservation purposes , including
construction of service road/trail;
iv. Consolidation of the development site;
v. Registration of a geotechnical report as a Restrictive Covenant at the Land Title Office
which addresses the suitability of the site for the proposed development;
vi. Removal of the existing buildings;
vii. An Engineer’s certification that adequate water quantity for domestic and fire
protection purposes can be provided; and
viii. A disclosure statement must be submitted by a Professional Engineer advising
whether there is any evidence of underground fuel storage tanks on the subject
properties. If so, a Stage 1 Site Investigation Report is required to ensure that the
subject property is not a contaminated site.
DISCUSSION:
a) Background Context:
Applicant: Joel Lycan
Owner: First Colonial Investors Ltd.
Legal Description: Lots 1 and 2 Section 28 Township 12 New Westminster District
Plan
- 3 -
OCP:
Existing: Med-High Density Residential (84%), Conservation (56%),
Neighbourhood Park (25%), Low Density Urban (26%) and Open
Space (9%)
Proposed: Medium Density Residential, Conservation and Neighbourhood
Park
Zoning:
Existing: RS-2 (One Family Suburban Residential) - minimum lot size
4,000 m2 (1 acre)
Proposed: R-2 (Urban Residential District) – minimum lot size 315 m2
(3,390 ft2), P-1 (Park and School)
Surrounding Uses:
North: Use: Single Family Residential and Conservation
Zone: RS-2 (One Family Suburban Residential)
Designation: Conservation
South: Use: Single Family Residential
Zone: RS-2 (One Family Suburban Residential)
Designation: Low Density Urban, Conservation and Park
East: Use: Single Family Residential
Zone: RS-2 (One Family Suburban Residential)
Designation: Medium High Density Residential, Low Density Urban and Open
Space
West: Use: Single Family Residential
Zone: RS-2 (One Family Suburban Residential)
Designation: Medium High Density Residential, Conservation, Neighbourhood
Park, Low Density Urban and Eco-Cluster
Existing Use of Property: Single Family Residential
Proposed Use of Property: Single Family Residential and Neighbourhood Park
Consolidated Site Area: 1.2 hectares (3.0 acres)
Access: 130 Avenue
Servicing requirement: Urban Standard
Companion Applications: 2014-001-SD, 2014-001-DP
b) Project Description:
The applicant proposes to rezone the subject properties from RS-2 (One Family Suburban
Residential) to R-2 (Urban Residential District) and P-1 (Park and School), in order to create a 19 lot
subdivision and a neighbourhood park. The lots will be accessed via a new north-south local road
terminating in a cul-de-sac. The City of Maple Ridge has entered into a sales agreement with the
applicant to purchase the land north of the cul-de-sac for a future neighbourhood park. Additional
land west of the subject properties is anticipated to be obtained by the City for a neighbourhood
park when those lands are re-developed. A small portion of steeply sloping land will be dedicated as
park for conservation purposes in the south-west corner of the western subject property.
- 4 -
c) Planning Analysis:
Official Community Plan :
The subject properties are located in the Silver Valley Area Plan, in one of the area’s identified
neighbourhoods. Policy 5.3.4 Neighbourhoods reads in part as follows:
(a) A Neighbourhood is a subset of a Hamlet, generally defined by a 200 metre, 2-minute
walking radius from a central local community and/or park space and a transit stop.
(c) Each Neighbourhood is identifiable by housing focused on the central local park space
and surrounding open space or environmental preserve.
The land uses on the subject properties are: Neighbourhood Park, Open Space, Conservation,
Medium High Density Residential and Low Density Urban. The neighbourhood park space on the
subject properties will provide the central local park space identified in the policy above, and is
therefore located at the hub of this particular neighbourhood. The function of neighbourhood parks ,
as defined in Section 5.3.8 Parks and Schools , is as follows:
(e) Neighbourhood Parks are 0.2 ha (0.5 acres) to 0.6 ha (1.5 acres) in size and should be
within a 2-5 minute walk from a dwelling. These parks should provide an opportunity
for social gathering, and will require appropriate amenities, i.e., benches, pathways,
community mailboxes, and should include small playground structures where
appropriate.
As a result of discussions between the Parks and Leisure Services Department and the applicant,
0.272 ha (0.7 acres) of the subject properties will be purchased for a future neighbourhood park
and natural open space. A separate staff report will be brought forward by the Manager of
Properties and Risk Management to consider acquisition of the land for park purposes once a value
has been determined and appropriate funding is available. Land designated for Neighbourhood
Park on the adjacent property to the west will be purchased by the City when that property is under
re-development, which will increase the overall size of the neighbourhood park. The agreed upon
location of the neighbourhood park is slightly different than the corresponding land use designation
in the Silver Valley Area Plan, in order to create a park space that abuts City owned conservation
land to the north and to allow a trail connection to the neighbourhoods to the north and east. An
OCP amendment is required to align the use with the designation.
Natural public open spaces in the Silver Valley Area Plan are generally linear areas for the provision
of various trails that provide non-vehicular connections to surrounding areas and features. Policy
5.5.4 Natural Open Spaces reads in part that natural open spaces:
“e) Provide a variety of trails that ensure strong linkages and connections to surrounding
amenities and community features.
i. Preserve and enhance historic and existing trails
ii. Establish a hierarchy of trails throughout the natural open space areas, i.e:
Horse Trail: horses, pedestrians
Secondary Horse Trail: horses, pedestrians
- 5 -
Primary Trails: pedestrians, cyclists
Secondary Trails: pedestrians”
The proposed park will include a pedestrian trail through the neighbourhood park area, which will
create a connection from 132 Avenue down to 130 Avenue. The proposed park incorporates both
the Open Space and Neighbourhood Park land uses, as it includes the open space trail connection
and will be developed as an active park space in the future. The current Neighbourhood Park (1967
m2 /21,173 ft2) and Open Space (718.5 m2/7,734 ft2) land use areas will be consolidated into one
Neighbourhood Park designation with the equivalent area (2,720 m2/29,278 ft2).
In addition to the OCP amendment for the neighbourhood park location, the land designated
Conservation also requires an OCP boundary adjustment. After ground-truthing on the property, the
steep sloping south-west corner was determined to be smaller than the current land use
designation. The Conservation land use will therefore be reduced in area from 2,334 m2 (25,123
ft2) to 660.5 m2 (7,110 ft2).
Lastly, an OCP amendment to the residential area is required for the proposed development. While
the overall density of the properties will remain the same, the residential land uses will be amended
to more closely reflect the proposed development pattern. The Low Density Urban and Medium High
Density residential land use designations will be consolidated together in the middle of the
development site, and will be amended to Medium Density Residential to reflect the proposed R-2
(Urban Residential District) zone. The residential land use designations of Medium High Density
Residential and Low Density Urban provide for residential development with densities ranging from
8-15 units per net hectare for Low Density Urban to 18-40 units per net hectare for Medium High
Density Residential. The use of the R-2 (Urban Residential District) zone and resulting densities are
consistent with the prescribed densities in the Silver Valley Area Plan.
Zoning Bylaw:
The current application proposes to rezone the properties located at 23753 and 23771 130
Avenue, from RS-2 (One Family Suburban Residential) to R-2 (Urban Residential District) and P-1
(Park and School), to permit a future subdivision of 19 single family lots and a neighbourhood park.
The proposed 19 lots meet the minimum lot dimensions of 10.5 metre width (34.4 ft) and 27
metres in depth (89 ft) prescribed in the R-2 (Urban Residential District) zone; therefore no
development variances are anticipated. The zone amending map has been amended to reflect the
final zoning boundaries.
Development Permits:
Pursuant to Section 8.10 of the Official Community Plan, a Natural Features Development Permit
application is required for all development and subdivision activity for all lands with an average
natural slope of greater than 15 percent to ensure the preservation, protection, restoration and
enhancement of the natural environment and for development that is protected from hazardous
conditions. The Conservation area in the south-west corner of exceeds 15% slope.
- 6 -
Development Information Meeting :
A Development Information Meeting was held at Yennadon Elementary on the evening of October
23, 2014. Four people attended the meeting. The applicant has provided the following summary of
the comments and questions raised by the attendees, as well as a response to each:
Attendees had questions about what was happening along the boundary between the
subject property and the properties to the east .
The Properties along the east boundary of the development will interface with rear yards of
proposed homes.
Questions about the construction timeline and when the site would likely enter the
construction phase.
The subdivision servicing construction phase will commence immediately following the
final approval of the proposed subdivision and take approximately 2 to 3 months to
complete. The individual home construction will follow, as the developer does not intend
to build the housing units themselves, but will sell the properties to builders, the timeline
will vary based on market conditions. The average home construction time line is 4 to 6
months.
Location of open space/neighbourhood park areas in proximity to th eir own property
was a question that attendees had. The attendees wanted to know how the
neighbourhood park would be developed in the future.
The neighbourhood park area is proposed to be acquired by the City of Maple Ridge,
development of this park will be determined by Park Staff following a future community
consultation process. City funding for future park development will need to be identified in
is a subsequent five year Parks capital works plan.
One neighbour wanted to know if the properties would be fenced to prevent the new
property owners from depositing green waste debris on his property.
The Developer does not make it a practice to pre-fence the proposed lots. The standard
practice with properties of this size and nature is that the rear yards are fenced as part of
the home construction leaving each yard enclosed by fencing.
d) Environmental Implications:
Due to steep slopes located on the subject properties, the applicant has submitted a Natural
Features Development Permit application along with an Environmental Assessment and Arborist
Report prepared by Envirowest Consultants Inc. The Environmental Assessment concludes that
areas of steeply sloping land (over 25%) will be enhanced by removing invasive plant species and by
planting native conifers. The Arborist Report indicates that there are a number of tree stands on the
subject properties. Tree retention opportunities exist where land will be used for park or
conservation purposes.
- 7 -
e) Interdepartmental Implications:
Engineering Department:
The Engineering Department has reviewed the development application and has advised that all
required off-site services do not exist; therefore, a Rezoning Servicing Agreement is necessary prior
to final reading. The applicant’s engineer must also confirm that there is adequate water supply and
pressure for domestic and fire fighting purposes. Any deficiencies will require upgrades as part of
the rezoning works and services.
Parks and Leisure Services Departmen t:
With a neighbourhood park site designated on the subject properties, Staff from the Parks and
Leisure Services Department and the Manager of Property and Risk Management have been in
discussion with the applicant to acquire a portion of the subject properties for neighbourhood park
purposes. The applicant has provided a proposed plan of subdivision indicating the amount of land
consistent with the area designated as Neighbourhood Park and Open Space in the OCP. This
information will be shared with an appraiser retained by the City to determine fair market value for
the park land. The Manager of Properties and Risk Management will bring a separate report to
Council to consider acquisition of the property for park purposes once a value has been determin ed
and appropriate funding is available.
f) School District Comments:
A referral was submitted to School District 42 for comment on the proposed OCP amendment. At
the time of this report deadline, no comments were received. In past discussions with staff of the
School District, it is clear that Yennadon Elementary is exceeding capacity. Therefore, an increase to
the number of elementary-aged children as a result of this proposal will likely require those children
to attend a school other than Yennadon Elementary.
g) Intergovernmental Issues:
Local Government Act:
An amendment to the Official Community Plan requires the local government to consult with any
affected parties and to adopt related bylaws in compliance with the procedures outlined in Section
882 of the Act. The amendment required for this application, to re-adjust the existing land use
boundaries and include the Medium Density Residential designation to reflect the R-2 (Urban
Residential District) zone, is considered to be minor in nature. It has been determined that no
additional consultation beyond existing procedures is required, including referrals to the Board of
the Regional District, the Council of an adjacent municipality, First Nations, the School District or
agencies of the Federal and Provincial Governments.
- 8 -
The amendment has been reviewed with the Financial Plan/Capital Plan and the Waste
Management Plan of the Greater Vancouver Regional District and is determined to have no impact.
CONCLUSION:
As the proposed development meets the policies and land use intent of the Silver Valley Area Plan,
it is recommended that first and second reading be given to Official Community Plan Amending
Bylaw No. 7122-2014, that second reading be given to Zone Amending Bylaw No. 7062-2014, and
that application 2014-001-RZ be forwarded to Public Hearing.
“Original signed by Amelia Bowden”
_______________________________________________
Prepared by: Amelia Bowden
Planning Technician
“Original signed by Christine Carter”
_______________________________________________
Approved by: Christine Carter, M.PL, M CIP, RPP
Director of Planning
“Original signed by Frank Quinn”
_______________________________________________
Approved by: Frank Quinn, MBA, P.Eng
GM: Public Works & Development Services
“Original signed by J.L. (Jim) Rule”
_______________________________________________
Concurrence: J. L. (Jim) Rule
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A – Subject Map
Appendix B – OCP Amending Bylaw No. 7122- 2014
Appendix C – Zone Amending Bylaw No. 7062-2014
Appendix D – Subdivision Plan
City of PittMeadows
District ofLangley District of MissionFRASER R.
^
DATE: Jan 10, 2014 FILE:2014-001-RZ BY: PC
CORPORATION OFTHE DISTRICT OFMAPLE RIDGE
PLANNING DEPARTMENT
SUBJECT PROPERTIES
´
Scale: 1:2,000
23753/71 130 AVENUE
APPENDIX A
CITY OF MAPLE RIDGE
BYLAW NO. 7122-2014
A Bylaw to amend the Official Community Plan Bylaw No. 7060-2014
______________________________________________
WHEREAS Section 882 of the Local Government Act provides that the Council may revise the Official
Community Plan;
AND WHEREAS it is deemed desirable to amend Schedule "A", Chapter 10.3, Part VI, A – Silver
Valley, Figure 2 - Land Use Plan, and Figure 4 - Trails / Open Space
NOW THEREFORE, the Municipal Council of the City of Maple Ridge, enacts as follows:
1.This Bylaw may be cited for all purposes as "Maple Ridge Official Community Plan Amending
Bylaw No. 7122-2014."
2.Figure 2 - Land Use Plan is hereby amended for those parcels or tracts of land and premises
known and described as:
Lot 1 Section 28 Township 12 New Westminster District Plan 12420
Lot 2 Section 28 Township 12 New Westminster District Plan 12420
and outlined in heavy black line on Map No. 900, a copy of which is attached hereto and
forms part of this Bylaw, is hereby re-designated to Medium Density Residential,
Conservation, and Neighbourhood Park.
3.Figure 4 - Trails / Open Space is hereby amended for those parcels or tracts of land and
premises known and described as:
Lot 1 Section 28 Township 12 New Westminster District Plan 12420
Lot 2 Section 28 Township 12 New Westminster District Plan 12420
and outlined in heavy black line on Map No. 901, a copy of which is attached hereto and
forms part of this bylaw, are hereby amended by removing Conservation and Open Space
4. Maple Ridge Official Community Plan Bylaw No.7060-2014 is hereby amended accordingly.
READ A FIRST TIME the day of , 20 .
READ A SECOND TIME the day of , 20 .
PUBLIC HEARING HELD the day of , 20 .
APPENDIX B
READ A THIRD TIME the day of , 20 .
ADOPTED the day of , 20 .
_____________________________________ _____________________________
PRESIDING MEMBER CORPORATE OFFICER
23788238302364713085
2383113086
238652387923740/237502377113060
238712371713006
13020
13040
2367913055
237332384323859 2388223664/7062375313025
2385023653236892384023861237 ST.FERN
C
R
E
S
C
E
N
T
130 AVE.129 AVE.238 ST.3
Rem 16
2
53
52
A
P 2637
P 12420
P 43375
P 46207 4
5
P 2637
50
P 39085
PARK
33
58
55
B
1
5
P 136341 Rem 3
P 2637
P 16555P 16555W 1/2 15
P 534823
EPP 18791
54
C
P 7417
6
EP 13725
44
34 P 6426132
7
A
4
P 7739
P 2637
4
E 1/2 15
*PP158P 64261EPP 21932
31
P 7
3
4
7
P 39085
2
56
3P 64261P 64261P 12420
PARK
EPP 18791
35
51
4
57
(P 7417)EP 67619RP 64262EP 78615FERN CRESCENT
´
SCALE 1:2,500
MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDINGBylaw No. Map No. Purpose:From:
To:
To Amend Silver Valley Area Plan Figure 2 (Land Use Plan)Low Density Residential, Open Space, Neighbourhood Park,Medium/High Density Residential and ConservationMedium Density Residential Neighbourhood Park
7122-2014900
Urban Area Boundary
Urban Area Boundary
23788238302364713085
2383113086
238652387923740/237502377113060
238712371713006
13020
13040
2367913055
237332384323859 2388223664/7062375313025
2385023653236892384023861237 ST.FERN
C
R
E
S
C
E
N
T
130 AVE.129 AVE.238 ST.3
Rem 16
2
53
52
A
P 2637
P 12420
P 43375
P 46207 4
5
P 2637
50
P 39085
PARK
33
58
55
B
1
5
P 136341 Rem 3
P 2637
P 16555P 16555W 1/2 15
P 534823
EPP 18791
54
C
P 7417
6
EP 13725
44
34 P 6426132
7
A
4
P 7739
P 2637
4
E 1/2 15
*PP158P 64261EPP 21932
31
P 7
3
4
7
P 39085
2
56
3P 64261P 64261P 12420
PARK
EPP 18791
35
51
4
57
(P 7417)EP 67619RP 64262EP 78615FERN CRESCENT
´
SCALE 1:2,500
MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDINGBylaw No. Map No. Purpose:To Amend Silver Valley Area Plan Figure 4 (Trails/Open Space) as shown:
7122-2014901
Urban Area Boundary
Urban Area Boundary
To Remove from ConservationTo Remove from Neighbourhood Park
To Add to Secondary TrailsTo Remove from Open SpaceTo Add to Neighbourhood Park
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
BYLAW NO. 7062-2014
A Bylaw to amend Map "A" forming part
of Zoning Bylaw No. 3510 - 1985 as amended
___________________________________________________________
WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 -
1985 as amended;
NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple
Ridge, in open meeting assembled, ENACTS AS FOLLOWS:
1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7062-2014."
2.Those parcels or tracts of land and premises known and described as:
Lot 1 Section 28 Township 12 New Westminster District Plan 12420
Lot 2 Section 28 Township 12 New Westminster District Plan 12420
and outlined in heavy black line on Map No. 1610 a copy of which is attached hereto
and forms part of this Bylaw, are hereby rezoned to R-2 (Urban Residential District)
and P-1 (Park and School).
3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached
thereto are hereby amended accordingly.
READ a first time the 11th day of March, 2014.
READ a second time the day of , 20
PUBLIC HEARING held the day of , 20
READ a third time the day of , 20
ADOPTED, the day of , 20
_____________________________ ____________________________
PRESIDING MEMBER CORPORATE OFFICER
APPENDIX C
23788238302364713085
2383113086
238652387923740/237502377113060
238712371713006
13020
13040
2367913055
237332384323859 2388223664/7062375313025
2385023653236892384023861237 ST.FERN
C
R
E
S
C
E
N
T
130 AVE.129 AVE.238 ST.3
Rem 16
2
53
52
A
P 2637
P 12420
P 43375
P 46207 4
5
P 2637
50
P 39085
PARK
33
58
55
B
1
5
P 136341 Rem 3
P 2637
P 16555P 16555W 1/2 15
P 534823
EPP 18791
54
C
P 7417
6
EP 13725
44
34 P 6426132
7
A
4
P 7739
P 2637
4
E 1/2 15
*PP158P 64261EPP 21932
31
P 7
3
4
7
P 39085
2
56
3P 64261P 64261P 12420
PARK
EPP 18791
35
51
4
57
(P 7417)EP 67619RP 64262EP 78615FERN CRESCENT
´
SCALE 1:2,500
MAPLE RIDGE ZONE AMENDINGBylaw No. Map No. From:
To:
RS-2 (One Family Suburban Residential)
R-2 (Urban Residential District)P-1 (Park and School)
7062-20141610
Urban Area Boundary
Urban Area Boundary
APPENDIX D
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: December 8, 2014
and Members of Council FILE NO: 2014-074-CU
FROM: Chief Administrative Officer MEETING: C of W
SUBJECT: Second Reading
Official Community Plan Amending Bylaw No. 7108-2014
22245 Lougheed Highway
EXECUTIVE SUMMARY:
An application has been received for a Temporary Commercial Use Permit to temporarily allow CS-1
(Service Commercial) uses in an existing building on a C-3 (Town Centre Commercial) zoned
property. The subject property is located at 22245 Lougheed Highway. Council granted first reading
to Official Community Plan Amending Bylaw No. 7108-2014 and considered the early consultation
requirements for the Official Community Plan (OCP) amendment on October 28, 2014.
A text amendment to Appendix D - Temporary Use Permits of the Official Community Plan (OCP) is
proposed to allow a Temporary Commercial Use Permit on the subject property.
RECOMMENDATIONS:
1. That, in accordance with Section 879 of the Local Government Act, opportunity for early and
on-going consultation has been provided by way of posting Official Community Plan Amending
Bylaw No. 7108-2014, as amended in the Council report dated December 8, 2014, on the
municipal website and requiring tha t the applicant host a Development Information Meeting
(DIM), and Council considers it unnecessary to provide any further consultation opportunities,
except by way of holding a Public Hearing on the bylaw;
2. That Official Community Plan Amending Bylaw No . 7108-2014, as amended in the Council
report dated December 8, 2014, be considered in conjunction with the Capital Expenditure
Plan and Waste Management Plan;
3. That it be confirmed that Official Community Plan Amending Bylaw No. 7108-2014, as
amended in th e Council report dated December 8, 2014, is consistent with the Capital
Expenditure Plan and Waste Management Plan;
4. That Official Community Plan Amending Bylaw No. 7108 -2014, as amended in the Council
report dated December 8, 2014, be given second reading and be forwarded to Public Hearing;
5. That the following term and condition be met prior to final reading:
i. Amendment to Official Community Plan Appendix D – Temporary Use Permits to add the
subject property to the list of properties.
1102
- 2 -
DISCUSSION:
1) Background Context:
Applicant: Mussallem Realty Limited
Owner: Mussallem Realty Limited
Legal Description: Lot 61, District Lot 398, Group 1, New Westminster District
Plan 25783
OCP:
Existing: Town Centre Commercial
Proposed: Commercial (Temporary)
Zoning:
Existing: C-3 (Town Centre Commercial)
Proposed: Temporary CS-1 (Service Commercial)
Surrounding Uses:
North: Use: Vacant
Zone: C-3 (Town Centre Commercial)
Designation: Flexible Mixed-Use
South: Use: Pub and Liquor Store
Zone: C-3 (Town Centre Commercial)
Designation: Town Centre Commercial
East: Use: Vacant
Zone: CS-1 (Service Commercial)
Designation: Town Centre Commercial
West: Use: Retail Commercial (Vacant)
Zone: C-3 (Town Centre Commercial)
Designation: Town Centre Commercial
Existing Use of Property: Vacant Building
Proposed Use of Property: CS-1 (Service Commercial) zone permitted uses
Site Area: 386 m² (4,155 ft²)
Access: Lane
Servicing requirement: Urban Standard
2) Site Characteristics:
The subject property fronts onto Lougheed Highway, between 222 Street and 223 Street. It is
bounded to the west by an existing commercial building, to the north by a lane, to the east by a
vacant lot owned by the same owner as the subject property (see Appendix A), and to the south by
Town Centre Commercial and service station uses.
3) Project Description:
The applicant is proposing to amend Appendix D - Temporary Use Permits of the Official Community
Plan (OCP) to allow a Temporary Commercial Use Permit on the subject property (see Appendix B).
An existing building currently exists on the subject property, which is vacant. The applicant would
like to allow CS-1 (Service Commercial) uses, on a temporary basis, in the existing building. The
- 3 -
long-term plans for the entire parcel is for redevelopment and lot consolidation for a future mixed-
use development.
The CS-1 (Service Commercial) uses (see Appendix C) are generally uses intended to service the
motoring public. Such uses can range from place of worship to big box retail and liquor primary. The
applicant has requested the full range of use; however, Council can specify such uses in the permit.
4)Planning Analysis:
Official Community Plan :
The subject property is located in within the Downtown West Precinct of the Town Centre Area Plan
and is designated Town Centre Commercial. An OCP amendment is required to add the subject
property into Appendix D – Temporary Use Permits of the OCP. Appendix D of the OCP states the
following:
1. Lands in the District may be designated to permit temporary uses if a condition or circumstance
exists that warrants the use for a short period of time but does not warrant a change of land use
designation or zoning of the property.
2. Council has the authority by resolution to issue Temporary Use Permits to allow temporary uses
on specific properties. Council may specify conditions for the temporary use.
3. Designated Temporary Use Permit areas will require guidelines that specify the general
conditions regarding the issuance of permits, the use of the land, and the date the use is to
terminate.
4. As a condition of issuing the permit, Council may require applicants or owners to remove
buildings, to restore the property to a specific condition when the use ends, and to post a
security bond. A permit may be issued for a period of up to two years [now three years], and may
be renewed only once.
5. Council may issue Temporary Use Permits to allow:
a) temporary commercial uses, i.e., temporary parking areas; and
b) temporary industrial uses, i.e. soil screening.
6. A Temporary Use Permit is issued in accordance with the provisions of Section 920.2 of the
Local Government Act.
The subject property is currently zoned C-3 (Town Centre Commercial), which does not permit the
highway commercial use. As the lots to the east, which are also owned by the applicant, are zoned
CS-1 (Service Commercial), which permits the highway commercial use, the applicant feels that they
would be in a better position to rent out the existing smaller building for a CS-1 (Service Commercial)
use at this time. A rezoning and development application may be submitted in the future that would
incorporate rezoning and developing the assembly of lots owned by the applicant; therefore, a
temporary use permit as outlined in point 1 above is more appropriate than a rezoning application at
this point in time.
It is important to note that the Temporary Use Permits are now valid for a period of up to three years,
and may be renewed and extended only once for an additional three years. A text amendment to
the OCP is proposed to make the bylaw consistent with the Local Government Act. The main
- 4 -
difference between rezoning and temporary use permits is the duration of time that the use is
permitted on the property, and the removal and restoration requirements. In this case, a building
exists on the subject property, therefore it’s not expected that there will be any removal or
restoration requirements associated with the CS-1 (Service Commercial) use.
A second text amendment to the OCP is proposed to correct the wording in the preamble from
“Temporary Industrial Use Permit Areas” to “Temporary Use Permit Areas”, as some of the areas are
intended for commercial use, rather than industrial use. The bylaw has been amended to add the
Permit Area Number “3”, to be in sequential numeric order within Appendix D of the OCP.
5)Development Information Meeting:
A Development Information Meeting was held at 22245 Lougheed Highway on November 20, 2014.
Nobody attended the meeting, therefore no concerns were raised.
6)Interdepartmental Implications:
There were no concerns raised by the different internal departments for this temporary use.
7)Traffic Impact:
As the subject property is located within 800m of a controlled intersection of a provincial highway, a
referral to the Ministry of Transportation and Infrastructure is necessary to review access, traffic
circulation and the parking areas.
The Ministry of Transportation and Infrastructure did not have any concerns with this temporary use.
8)School District No. 42 Comments:
Pursuant to Section 881 of the Local Government Act, consultation with School District No. 42 is
required at the time of preparing or amending the OCP. A referral was sent to School District No. 42
on October 3, 2014 and no response has been received to date.
9)Intergovernmental Issues:
Local Government Act :
An amendment to the OCP requires the local government to consult with any affected parties and to
adopt related bylaws in compliance with the procedures outlined in Section 882 of the Local
Government Act. The amendment required for this application, to amend Appendix D - Temporary
Use Permits of the Official Community Plan (OCP) is proposed to allow a Temporary Commercial Use
Permit on the subject property, is considered to be minor in nature. It has been determined that no
additional consultation beyond existing procedures is required, including referrals to the Board of
the Regional District, the Council of an adjacent municipality, First Nations, the School District or
agencies of the Federal and Provincial Governments.
- 5 -
The amendment has been reviewed with the Financial Plan/Capital Plan and the Waste
Management Plan of the Greater Vancouver Regional District and determined to have no impact.
CONCLUSION:
It is recommended that second reading be given to OCP Amending Bylaw No. 7108-2014, and that
application 2014-074-CU be forwarded to Public Hearing.
“Original signed by Michelle Baski”
_______________________________________________
Prepared by: Michelle Baski, AScT
Planning Technician
“Original signed by Christine Carter”
_______________________________________________
Approved by: Christine Carter, M.PL, MCIP, RPP
Director of Planning
“Original signed by Frank Quinn”
_______________________________________________
Approved by: Frank Quinn, MBA, P.Eng .
GM: Public Works & Development Services
“Original signed by J.L. (Jim) Rule”
_______________________________________________
Concurrence: J. L. (Jim) Rule
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A – Subject Map
Appendix B – OCP Amending Bylaw No. 7108-2014
Appendix C – CS-1 (Service Commercial) Permitted Uses
City of PittMeadows
District ofLangley District of MissionFRASER R.
^
DATE: Sep 4, 2014 2014-074-CU BY: JV
CORPORATION OFTHE DISTRICT OFMAPLE RIDGE
P LA N NIN G DE P A R T M E N T
11841
2222222219222412225911841
22286222132228411867
22234222452225111857
222382228922239223 ST.NWS 2762
P 9388
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17
15A
20
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19
*LMP10226Rem LMP 39714P 25783
P 6382222
P 74121
61 29 30
P 6808
LMP 52635P 725571A
Rem A
NWS 2611
31
16P 76483 (P 6808)A
21P 6808 18Subject Property
´
Scale: 1:1,000
22245 Lougheed Hwy
APPENDIX A
CITY OF MAPLE RIDGE
BYLAW NO. 7108-2014
A Bylaw to amend the Official Community Plan Bylaw No. 7060-2014
_______________________________________
WHEREAS Section 882 of the Local Government Act provides that the Council may revise the
Official Community Plan;
AND WHEREAS it is deemed desirable to amend Schedule "A" to the Official Community Plan;
NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows:
1.This Bylaw may be cited for all purposes as "Maple Ridge Official Community Plan Amending
Bylaw No. 7108-2014."
2.Appendix D. TEMPORARY USE PERMITS, TEMPORARY USE PERMITS, Item 4. is amended by
changing “two years” to “three years”, as per the Local Government Act, Section 921 (11).
3.Appendix D. TEMPORARY USE PERMITS, TEMPORARY USE PERMIT AREA, first sentence, is
amended by removing “The following areas are designated Temporary Industrial Use Permit
Areas”, and by adding the sentence “The following areas are designated for Temporary Use
Permit Areas”; and
4.Appendix D. TEMPORARY USE PERMITS, TEMPORARY USE PERMIT AREA is amended by the
addition of the following, in sequential numeric order:
“Temporary Commercial Use Permit Area No.3
Purpose:
To permit CS-1 (Service Commercial) uses within the existing C-3 (Town Centre Commercial)
zoned building.
Location:
Those parcels or tracts of land and premises shown on Temporary Commercial Use Permit
Area No.3 map, and known and described as:
Lot 61 District Lot 398 Group 1 New Westminster District Plan 25783”
are hereby designated to permit a temporary commercial use for CS-1 (Service Commercial)
uses, for a three-year period, effective upon adoption of this bylaw.
APPENDIX B
5. Appendix D. TEMPORARY USE PERMITS, TEMPORARY USE PERMIT AREA is amended by the
addition of the attached Temporary Commercial Use Permit Area Location map, in sequential
numeric order.
6. Maple Ridge Official Community Plan Bylaw No. 7060-2014 is hereby amended accordingly.
READ A FIRST TIME the 28th day of October, 2014.
READ A SECOND TIME the day of , 20 .
PUBLIC HEARING HELD the day of , 20 .
READ A THIRD TIME the day of , 20 .
ADOPTED, the day of , 20 .
______________________________ ______________________________
PRESIDING MEMBER CORPORATE OFFICER
DATE: Nov 25, 2014 BY: DT
11901
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*LMP10226
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SELKIRK AVE.
LOUGHEED HWY.222 ST.´
Scale: 1:1,500
TEMPORARY COMMERCIALUSE PERMIT AREALocation No. 3
CITY OF MAPLE RIDGE
PLANNING DEPARTMENT
708 SERVICE COMMERCIAL: CS-1
This zone is intended to accommodate uses oriented to the motoring public.
1) PERMITTED PRINCIPAL USES
a)assembly use limited to public transportation depot, private schools, and movie theatres of a
minimum 2,000 m2 gross floor area;
b)drive-through use;
6355 c)place of worship;
d)convenience store;
e)highway commercial use;
f)business services excluding consulting services;
g)research and non-medical testing laboratories;
h)light industry limited to 279 m2 gross floor area;
i)indoor commercial recreation;
j)outdoor commercial recreation;
k)personal repair services;
l)personal services;
m)professional services limited to veterinarians, architects, engineering and surveying offices, and
drop-in medical clinics;
n)recycling depot;
6931-2012 o)retail limited to household furnishings, vehicle parts and accessories, second hand goods,
antiques, musical instruments and accessories, and sports equipment and accessories, with
other retail uses limited to a minimum 2000 m2 gross floor area;
6105 p)restaurants;
q)tourist accommodation limited to motor hotel and motel;
r)service station;
s)warehousing; and
6105 t)Liquor Primary Establishment;
6750-2010 u)Licensee Retail Store.
2) PERMITTED ACCESSORY USES
a)retail to a tourist accommodation use, or to an indoor or outdoor commercial recreation use
provided the total accessory use gross floor area does not exceed 100 m2;
b)retail to light industry use provided the accessory use gross floor area does not exceed 25% of the
total principal use gross floor area;
c)rentals;
d)apartment;
a)unenclosed storage; and
6931-2012 f) music lessons, where the principal use is for the retail of musical instruments.
APPENDIX C
- 1 -
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: December 8, 2014
and Members of Council FILE NO: 2012-068-RZ
FROM: Chief Administrative Officer MEETING: C of W
SUBJECT: Rezoning – First Extension
Zone Amending Bylaw No.6946-2012
20370 Lougheed Highway
EXECUTIVE SUMMARY:
The applicant for the above noted file has applied for an extension to this rezoning application under
Maple Ridge Development Procedures Bylaw No. 5879-1999. This application is to permit
subdivision into two commercial lots and to construct a financial services building (Royal Bank of
Canada) under the C-2 (Community Commercial) zone.
This application received first reading for Zone Amending Bylaw No. 6946-2012 on September 11,
2012; and second reading was granted on November 12, 2013. Public Hearing was held on
December 10, 2013, and third reading was granted on December 10, 2013.
RECOMMENDATION:
That a one year extension be granted for rezoning application 2012-068-RZ, and that the following
conditions be addressed prior to consideration of final reading:
i.Approval from the Ministry of Transportation and Infrastructure;
ii.Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of
the deposit of a security, as outlined in the Agreement;
iii.Road dedication as required;
iv. Registration of a Reciprocal Cross Access Easement at the Land Title Office; and
v.A disclosure statement must be submitted by a Professional Engineer advising whether
there is any evidence of underground fuel storage tanks. If there is evidence, a site
profile pursuant to the Waste Management Act must be provided in accordance with the
regulations.
1103
- 2 -
DISCUSSION:
a)Background Context:
Applicant: Ron Hoffart
Owner: MR Landmark 2000 Centre Ltd.
Legal Description: Parcel A District Lot 222 Group 1 New Westminster District
Plan BCP30168
OCP:
Existing: Commercial
Zoning:
Existing: CS-1 (Service Commercial)
Proposed: C-2 (Community Commercial) and CS-1 (Service Commercial)
Surrounding Uses:
North: Use: Shopping Mall
Zone: C-2 (Community Commercial)
Designation: Commercial
South: Use: Single-Family Residential
Zone: RS-1 (One Family Urban Residential)
Designation: Urban Residential, Commercial
East: Use: Retail Commercial
Zone: CS-1 (Service Commercial)
Designation: Commercial
West: Use: Service Station, Vacant
Zone: CS-1 (Service Commercial)
Designation: Commercial
Existing Use of Property: Commercial
Proposed Use of Property: Commercial
Site Area: 1.7 hectares (4.2 acres)
Access: Lougheed Highway, 203 Street
Servicing requirement: Urban
Previous Applications: DP/050/07
This application is to permit subdivision into two commercial lots and to construct a financial
services building. The following dates outline Council’s consideration of the application and Zoning
Bylaw 6946-2012:
First reading was considered and granted on September 11, 2012;
Second reading (see Appendix B) was considered and granted on November 12, 2013 ;
Public Hearing was held December 10, 2013; and
Third reading was granted December 10, 2013.
- 3 -
Application Progress:
The applicant has been actively working through the rezoning terms and conditions. As the property
fronts Lougheed Highway, the Ministry of Transportation and Infrastructure is involved in the
engineering servicing review, road dedication requirements, and bylaw approval. Draft legal
documents for the necessary road dedication and cross access easement have been submitted to
the City by the applicant. It is anticipated that the Rezoning Servicing Agreement will be finalized in
the coming months and the Ministry of Transportation and Infrastructure approval will be considered
in early 2015. The applicant will seek final reading at that time.
Alternatives:
Council may choose one of the following alternatives:
1. Grant the request for extension;
2. Deny the request for extension; or
3. Repeal third reading of the bylaw and refer the bylaw to Public Hearing.
CONCLUSION:
The applicant for rezoning application 2012 -068-RZ has applied for an extension under Maple Ridge
Development Procedures Bylaw No. 5879-1999. This application is to subdivide the subject
property into two commercial lots and to construct a financial services building (Royal Bank of
Canada) under the C-2 (Community Commercial) zone. The applicant has been actively pursuing the
completion of this rezoning application, and it is recommended that a one year extension be granted
for rezoning application 2012-068-RZ.
“Original signed by Amelia Bowden”_________________
Prepared by: Amelia Bowden
Planning Technician
“Original signed by Christine Carter”_________________
Approved by: Christine Carter, M.PL, MCIP
Director of Planning
“Original signed by Frank Quinn”____________________
Approved by: Frank Quinn, MBA, P.Eng
GM: Public Works & Development Services
Original signed by J.L. (Jim) Rule______________________
Concurrence: J.L. (Jim) Rule
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A – Subject Map
Appendix B – Second Reading Report
City of PittMeadows
District ofLangley District of MissionFRASER R.
^
DATE: Jun 28, 2012 FILE: 2012-068-RZ BY: PC
20370 LOUGHEED HWY
CORPORATION OFTHE DISTRICT OFMAPLE RIDGE
PLANNING DEPARTMENT2028011927/35
2032520344203642034520390203982041320414204332037020440204
6
4
2048420475 20497202972029211726 203rd ST.2033611959
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202752028120289
11777
2029911789 2029711957
20341203582037820402203972041620433204482043620468204902027720287
11941
2038120452204582045620461202472029311961
11985
203402034620356203502042520409204242043220472
20498 2049120291
20285 202832030411871
11826
2032920347203952045120445202662028320295202992029011834
2038920440204832050520492119 AVE.203 ST.WALNUT CR.203 ST.204 ST.
118 AVE.WALNUT CR.19
2
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7BCP 163178
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10
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LMP 33673
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P 69448
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4
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9
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2
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LMP 34007
7
112
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109
LMP 25177
P 77800 Rem 24P 677743
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EP 11127
KATZIE CEMETERYRem 1
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Rem A LMP 3367332
9
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Filings - NWP 51933, NWP 801048P 128281
3
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6 P 73921
113P 66445
3
15
Rem 1
P 776913
SUBJECT PROPERTY
´
SCALE 1:2,500
APPENDIX A
District of Maple Ridge
TO: His Worship Mayor Ernie Daykin MEETING DATE: November 4, 2013
and Members of Council FILE NO: 2012-068-RZ
FROM: Chief Administrative Officer MEETING: C of W
SUBJECT: Second Reading
Maple Ridge Zone Amending Bylaw No.6946-2012
20370 Lougheed Highway
EXECUTIVE SUMMARY:
An application has been received to rezone the subject property from CS-1 (Service Commercial) to
C-2 (Community Commercial), to permit future subdivision into two commercial lots and the
construction of a Royal Bank of Canada (RBC). The proposed C-2 (Community Commercial) zoning
complies with the Official Community Plan. This application received first reading for Maple Ridge
Zone Amending Bylaw No. 6946-2012 on September 11, 2012.
RECOMMENDATIONS:
1.That Maple Ridge Zone Amending Bylaw No. 6946-2012 be given second reading and be
forwarded to Public Hearing; and
2.That the following terms and conditions be met prior to final reading;
i.Approval from the Ministry of Transportation and Infrastructure ;
ii.Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt
of the deposit of a security, as outlined in the Agreement;
iii.Road dedication as required;
iv.Registration of a Reciprocal Cross Access Easement at the Land Title Office; and
v.A disclosure statement must be submitted by a Professional Engineer advising
whether there is any evidence of underground fuel storage tanks. If there is evidence,
a site profile pursuant to the Waste Management Act must be provide d in accordance
with the regulations.
APPENDIX B
- 2 -
DISCUSSION:
a)Background Context:
Applicant: Ron Hoffart
Owner: M R Landmark 2000 Centre Ltd
Legal Description: Parcel A District Lot 222 Group 1 New Westminster District
Plan BCP30168
OCP:
Existing: Commercial
Zoning:
Existing: CS-1 (Service Commercial)
Proposed: C-2 (Community Commercial)
Surrounding Uses:
North: Use: Shopping Mall
Zone: C-2 (Community Commercial)
Designation: Commercial
South: Use: Single-Family Residential
Zone: RS-1 (One Family Urban Residential)
Designation: Urban Residential, Commercial
East: Use: Retail Commercial
Zone: CS-1 (Service Commercial)
Designation: Commercial
West: Use: Service Station, Vacant
Zone: CS-1 (Service Commercial)
Designation: Commercial
Existing Use of Property: Commercial
Proposed Use of Property: Commercial
Site Area: 1.7 hectares (4.2 acres)
Access: Lougheed Highway, 203 Street
Servicing requirement: Urban
b)Project Description:
The applicant proposes to rezone a portion of the subject site from CS-1 (Service Commercial) to C-2
(Community Commercial) at the corner of 203 Street and Lougheed Highway to allow for future
subdivision into two lots and construction of a Royal Bank. The existing car dealership will continue
to operate on the larger lot. The new corner parcel for the Royal Bank will utilize the existing
accesses from Lougheed Highway and 203 Street. This access will be secured through a reciprocal
cross access easement, allowing access for both parcels across the larger dealership property.
- 3 -
c) Planning Analysis:
Official Community Plan :
The development site is designated Commercial in the Official Community Plan. Due to the site’s
location on Lougheed Highway outside of the Town Centre, and based on Policy 6-23 (a), this
development is subject to the General Commercial policies of the OCP. The objective of the General
Commercial category as stated in the OCP is to “respond to emerging market trends an d shopping
preferences and to permit greater flexibility in the range of commercial uses”. The C-2 (Community
Commercial) zone aligns with the General Commercial category.
Zoning Bylaw and Off-Street Parking and Loading Bylaw :
The current application proposes to rezone a portion of the property located at 20370 Lougheed
Highway from CS-1 (Service Commercial) to C-2 (Community Commercial) to permit future
subdivision into two lots and construction of a Royal Bank while maintaining the existing car
dealership use.
A development variance is required to vary the height of the building, as the parapets extend beyond
the maximum allowable 7.5 metres. This variance will be the subject of a future report to Council.
The proposed development includes 40 parking spaces on the Royal Bank lot, which exceeds the
requirement of 26 parking spaces based on the bylaw minimum of one space per 20 m2 of gross
floor area.
Development Permits:
Pursuant to Section 8.5 of the Official Community Plan, a Commercial Development Permit
application is required to address the current proposal’s compatibility with adjacent development,
and to enhance the unique character of the community in accordance with the following key
development permit guidelines:
1. Avoid conflicts with adjacent uses through sound attenuation, appropriate lighting,
landscaping, traffic calming and the transition of building massing to fit with adjacent
development;
2. Encourage a pedestrian scale through providing outdoor amenities, minimizing the visual
impact of parking areas, creating landmarks and visual interest along street fronts;
3. Promote sustainable development with multimodal transportation circulation, and low
impact building design;
4. Respect the need for private areas in mixed use development and adjacent residential
areas; and
5. The form and treatment of new buildings should reflect the desired character and pattern of
development in the area by incorporating appropriate architectural styles, features,
materials, proportions and building articulation.
- 4 -
Advisory Design Panel :
The Advisory Design Panel reviewed the form and character of the proposed Royal Bank building
design and the landscaping plans at a meeting held August 13, 2013. Following presentations by
the project Architect and Landscape Architect, the Advisory Design Panel made the following
resolution that:
The application be supported and the following concerns be addressed as the design
develops and submitted to Planning staff for follow-up:
Improve pedestrian access to the south and possibly to the Ford dealership
Consider using the same masonry treatment for the garbage enclosure
Increase the shrub massing around the parking to the property line
Provide additional wheel stops as needed
Consider landscaping at south east corner
Consider reducing the size of the garbage and recycling enclosure and possibly
deleting one parking stall near it
Consider carrying the hedge around the three sides of the enclosure
Consider a covered canopy at the front entrance
Consider “green or sustainable features” for the site through landscaping
Consider providing clear storey windows at the south-east corner
Provide additional color and scale details for the pedestrian trellis features.
Most of the Advisory Design Panel concerns have been addressed and are reflected in the current
plans. An important aspect that has not been addressed by the applicant is the lack of pedestrian
level canopies at the building entrance. The Commercial Development Permit guidelines speak to
creating a pedestrian scale of development, continuous weather protection and weather protected
building entrance areas. A detailed description of how most of these items were incorporated into
the final design will be included in a future development permit report to Council.
d) Traffic Impact:
As the subject sites are located within 800 metres of the Lougheed Highway, a referral has been
made to the Ministry of Transportation and Infrastructure. Ministry approval of the zone amending
bylaw will be required as a condition of final reading. At this time, the Ministry has granted
preliminary approval of the development application subject to a number of requirements.
- 5 -
e) Interdepartmental Implicatio ns:
Engineering Department:
The Engineering Department has reviewed the proposed development and has noted that a
Rezoning Servicing Agreement will be required as not all required services exist. Road dedication is
required along the entire 203 Street frontage in order to obtain the necessary road right-of-way for
an arterial road from the east side of the street . The road right-of-way for an arterial road is 26
metres, and the full width will be achieved when properties on both sides of 203 Street are re-
developed. The Ministry of Transportation and Infrastructure also requires road dedication along
Lougheed Highway.
Parks & Leisure Services Department:
The Parks & Leisure Services Department have identified that after the subdivision is completed
they will be responsible for maintaining the street trees. In the case of this project it is estimated
that there will be an additional 13 trees which is based on one tree for every 8-12 metres of property
frontage. The Manager of Parks & Open Space has advised that the maintenance requirement of
$25.00 per new tree will increase their budget requirements by $325.00.
CONCLUSION:
As the subject development proposal is in compliance with the Official Community Plan, it is
recommended that second reading be given to Maple Ridge Zone Amending Bylaw No.6946-2012,
and that application 2012-068-RZ be forwarded to Public Hearing.
“Original signed by Amelia Bowden”________________
Prepared by: Amelia Bowden
Planning Technician
“Original signed by Christine Carter”__________________
Approved by: Christine Carter, M.PL, MCIP, RPP
Director of Planning
“Original signed by Frank Quinn”____________________
Approved by: Frank Quinn, MBA, P.Eng
GM: Public Works & Developmen t Services
“Original signed by J.L. (Jim) Rule”___________________
Concurrence: J. L. (Jim) Rule
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A – Subject Map
Appendix B – Maple Ridge Zone Amending Bylaw No.6946-2012
Appendix C – Site Plan
Appendix D – Building Elevation Plans
Appendix E – Landscape Plans
City of Pitt
Meadows
District of
Langley District of MissionFRASER R.
^
DATE: Jun 28, 2012 FILE: 2012-068-RZ BY: PC
20370 LOUGHEED HWY
CORPORATION OF
THE DISTRICT OF
MAPLE RIDGE
PLANNING DEPARTMENT2028011927/3
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2038920440204832050520492119 AVE.203 ST.WALNUT CR.203 ST.204 ST.
118 AVE.WALNUT CR.19
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RP 8346
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SUBJECT PROPERTY
´
SCALE 1:2,500
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
BYLAW NO. 6946-2012
A Bylaw to amend Map "A" forming part
of Zoning Bylaw No. 3510 - 1985 as amended
___________________________________________________________
WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 -
1985 as amended;
NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple
Ridge, in open meeting assembled, ENACTS AS FOLLOWS:
1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6946-2012."
2.That parcel or tract of land and premises known and described as:
Parcel A District Lot 222 Group 1 New Westminster District Plan BCP30168
and outlined in heavy black line on Map No. 1577 a copy of which is attached hereto
and forms part of this Bylaw, is hereby rezoned to C-2 (Community Commercial).
3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached
thereto are hereby amended accordingly.
READ a first time the 11th day of September, 2012.
READ a second time the day of , 20 .
PUBLIC HEARING held the day of , 20 .
READ a third time the day of , 20 .
APPROVED by the Minister of Transportation this day of , 20 .
RECONSIDERED AND FINALLY ADOPTED, the day of , 20 .
_____________________________ ____________________________
PRESIDING MEMBER CORPORATE OFFICER
202922028311826
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2043020452119 AVE.
118 AVE.
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P. 80104
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Rem 54
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.203 ST.´
SCALE 1:2,000
MAPLE RIDGE ZONE AMENDING
Bylaw No. Map No. From:
To:
CS-1 (Service Commercial)
C-2 (Community Commercial)
6946-20121577
RECONCILIATION - EXISTINGCIVIC ADDRESS: 20370 LOUGHEED HIGHWAY, MAPLE RIDGE, B.C.LEGAL DESCRIPTION: PARCEL IDENTIFIER: 027-077-578PARCEL A, DISTRICT LOT 222, GROUP 1, NEW WESTMINSTERDISTRICT PLAN BCP30168CURRENT ZONE: CS1 (PARCEL A)LOT AREA EXISTING: 16,733.9 M2GROSS FLOOR AREA DEALERSHIP: 3,551.3 M2BUILDING AREA FORD DEALERSHIP: 2,811.7 M2LOT COVERAGE EXISTING: 16.8%RECONCILIATION PROPOSED PARCEL 'A'ZONE: CS1LOT AREA PROPOSED: 13,186.3 M2BUILDING AREA FORD DEALERSHIP: 2,811.7 M2LOT COVERAGE PROPOSED: 21.32%RECONCILIATION PROPOSED LOT 'B'PROPOSED ZONE: C2LOT AREA PROPOSED: 3,441.8 M2BUILDING AREA = GROSS FLOOR AREA: 510.96M2LOT COVERAGE: 14.94%PARKING REQUIRED:17 SPACES (510.96M2 / 30M2)PARKING REQUIRED MOT:32 SPACES (5,500 SQ. FT. / 1,000 SQ.FT. X 5.67)PARKING PROVIDED:40 SPACESRECONCILIATION - PROPOSEDPROPOSED ZONE: CS1 AND C2PROPOSED PARCEL "A" 13,186.3 M2ZONE:CS1PROPOSED LOT "B" 3,441.8 M2ZONE:C2(16,628.1 M2)PROPOSED ROAD DEDICATION 105.8 M2 16,733.9 M2FLOOR ELEVATION: 15.600ELEVATION: 15 600WEST COAST FORDT FORD5500730055055055005500730055005500730000730026272970303703970292455511930777385570951CS1CS1CS1CS1CS1CS1CS1CS1CS1CS1CS1CS1CS1CS1CS1CS19821SMALLLSCAR16722313940474855HIGHWAY COMMERCIAL USEHIGHWAY COMMERCIAL USEHIGHWAY COMMERCIAL USEHIGHWAY COMMERCIAL USE05° 13' 21"NEW SIDEWALK ANDCURBNEW ACCESSPROPOSEDSIDEWALK ANDCURBPROPOSED PROPERTYLINEEXISTING PROPERTYLINEPARKING55 SPACESPARKING40 SPACES330033003300333333001500555515000033003200233000000033000050505555055050151115555NEWPROPERTYERERRTLINE5228140EXISTINGSIDEWALK ANDCURB000033814PROPOSED ROADEDDDDOAOAODDDDDEDEDEDPOPOPPPDEDICATIONDICIOIOICICICICICDICDICDIC1500NEWPROPERTYRTYLINE8487848784841460123067PROPOSED ROADDEDICATIONDEDICATION181808018181818181111180080100111111100024000220011111111111111130306M WIDE FIREFIGHTING ACCESSCENTERLINE 12M RADIUS33CDICDEDEDEDEDDDININNPRPRRNNEPEPE6M WIDE FIREEFFIRREEEFIGHTING ACCESSGCENTERLINE 12M RADIUSE4900873355007300000022250020002055000073005500200000000000000202022020000000020200000220000000000000020220220200020730030333255007303030300000000003030000250002201830883301GARBAGE &RECYCLING281800180080080080018008001800800110001000000080881111111181111110000000222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222TRANSFOR008008181188001800800800800011800800008000000800000818001100000000000000000000001111100001111PAINTEDASPHALTA28005050508002828028002800007300550025002020252221750105011105500CONCRETE / PAVERSNDSCAPINGRASSLEGENDDateScale:Drawn:Checked:DrawingProjectProject NumberSheet NumberRevGRAHAM HOFFART MATHIASEN ARCHITECTSCopyright ReservedThis plan and design are the exclusiveproperty of Graham Hoffart MathiasenArchitects (GHMA) and cannot be usedor reproduced without written consent ofGHMA. This office shall be informed ofany variations from the informationshown on this drawing. Do not scaledrawings.GHMA, a partnership of:Ron Hoffart Architect Inc.Mark Mathiasen Architect Inc.10190 152A StreetSuite 203Surrey, B.C. V3R 1J7Tel. (604) 581.812811 262AOF 0020370 LOUGHEED HIGWAY, MAPLE RIDGE, B.C.Date:File:DPSUBMIT TO PLANNINGJULY 22, 2013SUBMIT TO PLANNINGSEPTEMBER 26, 2013SUBMIT TO PLANNINGOCTOBER 02, 2013SITE PLANLAYOUT WITH RBC BUILDING0011:300G:\11-262 LANDMARK 2000 COMMERCIAL\DP A001 SITE PLAN RESUBMIT 2013 10 02.dwg2012 03 15SCALE:SITE PLAN1-1:300* ?/$1'0$5.&200(5&,$/?'3$6,7(3/$15(68%0,7GZJ $0':*7R3')SF
Plot:Scale:Drawn: Ck'd:DrawingProjectProject NumberSheet NumberIssued:GRAHAM HOFFART MATHIASEN ARCHITECTSCopyright ReservedThis plan and design are the exclusive property of Graham Hoffart Mathiasen Architects (GHMA) and cannot be used or reproduced without written consent of GHMA. This office shall be informed of any variations from the information shown on this drawing. Do not scale drawings.GHMA, a partnership of:Ron Hoffart Architect Inc.Mark Mathiasen Architect Inc.10190 152A StreetSuite 203Surrey, B.C. V3R 1J7Tel. (604) 581.812811 262DEVELOPMENT PERMIT APPLICATION L20370 LOUGHEED HIGWAY, MAPLE RIDGE, B.C.Date:File:0752567 B.C. LTD.DP SUBMIT TO PLANNINGJULY 22, 2013FOR - RBC BUILDING001 G:\11-262 LANDMARK 2000 COMMERCIAL\LANDSCAPE AL TANZER LANDSPACE\DP 001 SITE PLAN FOR ALS LANDSCAPE CAD 2007.dwg2012 03 15 LANDSCAPE PLAN1:200July 18/13ACTJuly 22/13 - FOR ADPSep 18/13 - FOR DP (adp com'ts)Oct 18/13 - FOR DP (St Trees)Oct 24'13 - FOR DP (RBC)LAWNPPLANT LIST - RBC SITESSYMBOLQQTY.BBOTANICAL NAMECCOMMON NAMESSIZETTrees4 Acer rubrum 'Morgan'Maple Var.6cm cal / 1.8m stnd0 Chamaecyparis nootkatensisNootka Cypress3m ht / spr form5 Fraxinus americana 'Autumn Blaze' White Ash Var. 6cm cal. / 1.8m stnd1Fagus sylvatica 'Purpurea Tricolour' Tricolour Beech Var. 7cm cal. / 1.8m stnd0Fagus sylvatica dawyckii purpureaPurple Dawyck Beech5cm cal. / 1.2m stnd10 Prunus serrulata 'Pink Perfection'Flowering Cherry Var.6cm cal. / 1.8m stnd3 Gleditsia t.i. 'Skyline'Honeylocust Var.6cm cal / 1.8m stnd6Styrax japonicusJapanese Snowbell5cm cal. / 1.2m stndSShrubs43 Azalea japonica 'Coral Bells'Japanese Azalea#3 pot212 Buxus sempevirensBoxwood Hedge#3 pot460 Festuca 'Elijah Blue'Blue Fescue Vaar.#1 pot 4 Photinia fraserii Photinia #3 pot4 Iris siberica (tall)Siberian Iris#1 pot17 Lonicera pileataEvergreen Honeysuckle #2 pot230 Prunus l. 'Otto Luyken'Otto Luyken Laurel#3 pot15 Rhododendron 'Unique'Rhododendron (medium var.)#3 pot3 Rhododendron 'Anah Kruschke'Rhododendron (tall var.)#7 pot37 Rosa meidiland 'Sevillana' Hardy French Rose var. #3 pot11 Spiraea x bumalda frobelliSpirea var.#3 pot1 Pieris japonica 'Temple Bells'Japanese Andromeda #3 pot7 Taxus media 'Hicksii' Yew Hedge1.5m ht. 26 Viburnum davidiiDavid's Viburnum#2 pot16 Weigela 'Bristol Ruby'Weigela#3 potGround Covers60 Arctostaphylos uva-ursiVancouver Jade10cm pot / 45cm o.c. 185 Erica x carnea 'Krammer's Red'Winter Heather#1 pot / 45cm o.c.Notes:1. Specification as per most recent 'BC Landscape Standards' and LandSpace Design Inc 'Spec Notes'.2. 2" Compost Mulch In Shrub Beds.3. Landscape Areas Irrigated.TRELLIS(See Arch)BENCH(See Detail This Sheet)BIKE RACK(See Detail This Sheet)PROPERTY LINEPROPERTY LINECITY SIDEWALKLAWN203 STREETTRELLIS(See Arch)BENCH(See DetailThis Sheet)LOUGHEED HWYGKGLEDITSIA MATCH EXISTINGLOUGHEED STREET TREESFEATURETREEFLOWERINGORN. TREESSHADE TREESLOW EVERGREENHEDGING (TYPICAL)SHRUB BEDSW/ EVERGREENSAND SEASONALFLOWERINGPLANTS INCLUDINGORN GRASS &BOXWOOD (TYP)CITY SIDEWALKPROPOSEDRBCBUILDINGSTREET TREES(Species Match West Coast Ford Permit Approval)RBC SITEWCF SITE(Landscape GreyedShown For Ref. Only)COMPLETION OF PLANTINGFROM WCF PREVIOUSDEVELOPMENT APPROVALSUBJECT AREA FOR RBCWITHIN DASHED LINES ONLY(This Plan Does Not Incl WCF)BIKE RACKModel: 4 Class B"Advantage Ribbon 6"(Or Equivalent - Color TBD)FRANCES ANDREW BENCHMODEL #CL 31-3A(Or Equivalent - Color TBD)LANDSCAPE ARCHITECT
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: December 8, 2014
and Members of Council FILE NO: 2013-016-DVP
FROM: Chief Administrative Officer MEETING: CoW
SUBJECT: Development Variance Permit
20178 Chatwin Avenue
EXECUTIVE SUMMARY:
Development Variance Permit application 2013-016-VP has been received in conjunction with
subdivision application 2013-016-SD for a 14 lot RS-1b (One Family Urban Residential-Medium
Density zone) subdivision with park dediciation. The requested variance is to reduce the road right
of way width from 20.0 metres to 18.0 metres for 201 Street fronting parkland in the western part of
the site. It is recommended that Development Variance Permit 2012-016-VP be approved.
Council granted final reading to Zone Amending Bylaw No. 3510 - 1985 for rezoning application
2013-016-RZ on November 4, 2014. This variance is required to allow the subdivision plan to be
signed by the Approving Officer with a reduced road width requirement along the park.
RECOMMENDATION:
That the Corporate Officer be authorized to sign and seal 2013-016-DVP respecting property located
at 20178 Chatwin Avenue.
DISCUSSION:
a)Background Context
Applicant: Jent Construction Ltd Nick & John Faber
Owner: Jacqueline T Amato & Janis M Foerster
Legal Description: Lot 2, Except portions in: (1) Plan 16202; (2) Parcel “A”
(Explanatory Plan 14836); (3) Parcel “A” (Plan
BCP24879); Group 1 District Lot 263, Group 1 New
Westminster District Plan 13328
Existing OCP: Urban Residential, Neighbourhood Park and Conservation
Existing Zoning: RS-1b (One Family Urban (Medium Density) Residential)
1104
- 2 -
Surrounding Uses:
North: Use: Single Family Residential (active rezoning proposal 2013-
039-RZ for single family residential use and conservation)
Zone: RS-3 (One Family Rural Residential)
Designation: Agricultural (in the ALR)
South: Use: Single Family Residential and Park in the ALR
Zone: RS-1b (One Family Urban Residential –Medium Density)
Designation: Park and Urban Residential
East: Use: Single Family Residential
Zone: RS-1 (One Family Urban Residential)
Designation: Urban Residential
West: Use: Golden Ears Way
Existing Use of Property: Vacant single family and conservation
Site Area: 2.648 HA (6.5 Acres)
Access: 201 Street (to be extended from south)
Servicing: Urban
Lot Size: 557 square meters
Previous Applications: 2013-016-RZ
b) Requested Variance:
The following variance is requested: The Subdivision and Development Services Bylaw No. 4800-
1993, Schedule “C”, Section 3.5 Roads, Standards and Drawings Specifications, Urban Collector
from 20 metres to 18 metres right of way width.
c) Project Description:
The project is a 14 lot RS-1b (One Family Urban Residential-Medium Density zone) subdivision with
park dedication. The applicant is requesting a relaxation to the 20 metre road right of way width for
201 Street to 18 metres. This request will require a relaxation to the Subdivision and Development
Services Bylaw No. 4800-1993.
d) Planning Analysis:
The Subdivision and Development Services Bylaw No. 4800-1993 establishes that collector roads
are built to a 20 metre wide road right of way. However, the applicant is requesting a relaxation to
this standard in support of the subdivision application. The relaxation requested is from 20 metres
to 18 metres, which is the standard road right of way throughout the area and in front of the Park to
the south. Staff supports this relaxation because it is consistent with the existing constructed roads
in the area.
Interdepartmental Implications:
The Engineering Department supports the proposed relaxation from 20 metres to 18 metres to
match the existing road right of way north and to the south fronting the park for the development
site.
- 3 -
CONCLUSIONS:
The proposed variance is supported by the Planning and Engineering Departments because it
matched the road standards already built in the area. It is therefore recommended that this
application be favourably considered and the Corporate Officer be authorized to sign and seal
Development Variance Permit 2013-016-VP.
“Original signed by Adrian Kopystynski”
_______________________________________________
Prepared by: Adrian Kopystynski, MCIP, RPP, MCAHP
Planner
“Original signed by Christine Carter”
_______________________________________________
Approved by: Christine Carter, M.PL, MCIP, RPP
Director of Planning
“Original signed by Frank Quinn”
_______________________________________________
Approved by: Frank Quinn, MBA, P.Eng
GM: Public Works & Development Services
“Original signed by J.L. (Jim) Rule”
_______________________________________________
Concurrence: J.L. (Jim) Rule
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A – Subject Map
Appendix B –Subdivision Plan
City of PittMeadows
District ofLangley District of MissionFRASER R.
^
DATE: Feb 21, 2013 FILE: 2013-016-RZ BY: PC
20178 CHATWIN AVENUE
CORPORATION OFTHE DISTRICT OFMAPLE RIDGE
PLANNING DEPARTMENT
SUBJECT PROPERTY
´
Scale: 1:2,000
APPENDIX A
District of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: December 8, 2014
and Members of Council FILE NO:
FROM: Chief Administrative Officer MEETING: Committee of Whole
SUBJECT: November 15, 2014 Local Government Election
EXECUTIVE SUMMARY:
This report provides the results of the Local Government Election held November 15, 2014.
RECOMMENDATION:
This report is submitted for information only.
DISCUSSION:
Section 148 of the Local Government Act requires that the Chief Election Officer report to the
Municipal Council as to the results of an election. Below are the results.
Total Number on Voters List 53,839
Total Number of Ballots Cast 16,828
Voter Turn Out 31.26%
Votes for Mayor
READ, Nicole 5,637 Elected
MORDEN, Mike 4,825
DAYKIN, Ernie 3,958
MOWATT, Graham 1,883
CLEAVE, Gary 363
Votes for Councillor
Candidates for Councillor Total Votes Candidates for Councillor Total Votes
BELL, Corisa 7,941 Elected JENSEN, Morgan 2,493
MASSE, Robert (Bob) 7,240 Elected BARBOUR, Dean 2,435
SHYMKIW, Tyler 6,133 Elected OLIVER, Todd 2,400
DUNCAN, Kiersten 4,950 Elected HOLLAND, Ken 2,396
ROBSON, Gordy 4,470 Elected TELFORD, Grover 2,392
SPEIRS, Craig 4,456 Elected RUDD, Craig 2,354
BECKETT, Sara Dawn 3,826 SANDERSON, Grant 1,691
MEADUS, Chelsa 3,712 ROGERS, James Buddy 1,565
MITCHELL, Don 3,455 POPE, Alex 1,447
HOGARTH, Al 3,350 MCWILLIAM, Bruce 1,106
BROWN, Kristina 3,242 NORDEN, Mike 1,025
RUTHVEN, Craig 2,886 SAVAGE, Brian 898
ISAAC, Faye 2,572 BLAMEY, Douglas 441
1131
Votes for School Trustee
Candidates for School Trustee Total Votes Candidates for School Trustee Total Votes
BEARE, Lisa 6,433 Elected TAYLOR, Elizabeth 4,988
MURRAY, Mike 6,317 Elected FOWELL, Nina 3,616
CLARKSON, Ken 6,012 Elected ROWLEY, James 3,206
CARR, Susan 5,882 Elected NAGY, Nancy 2,743
REMPEL, Dave 5,719 Elected CLEAVE, Gary 2,678
DELAINEY, Cherie 5,532 ISAAC, David 1,932
Ballots Cast Per Poll
Advance – Fraserview Small Hall 149
Advance – Seniors Centre 316
Advance – City Hall 337
Advance – Planet Ice 226
Advance – Leisure Centre 190
Advance – Alliance Church 274
Special Voting Opportunities 102
Mail Ballot 90
Albion 2,649
Garibaldi 1,712
Hammond 1,734
Laity View 2,761
Seniors Centre 3,462
Whonnock 605
Yennadon 2,221
“Original signed by Ceri Marlo”___________________
Prepared by: Ceri Marlo
Chief Election Officer
“Original signed by Paul Gill”_________________
Approved by: Paul Gill, B.B.A, C.G.A, F.R.M
General Manager: Corporate & Financial Services
“Original signed by J.L. (Jim) Rule”_______________
Concurrence: J.L. (Jim) Rule
Chief Administrative Officer
:cm
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: December 8, 2014
and Members of Council FILE NO:
FROM: Chief Administrative Officer MEETING: C.O.W.
SUBJECT: Procurement Card Contract Award
EXECUTIVE SUMMARY:
The City’s contract with the Bank of Montreal for the provision of Procurement Card Services is set to
expire on December 31, 2014. Staff reviewed a number of options available to secure a new
contract and after consideration has determined that the option that presents the best value to the
City is the BC Provincial Government Corporate Supply Arrangement for Commercial Cards.
RECOMMENDATION(S):
That the City of Maple Ridge enter into a contract with the Bank of Montreal for the provision of
Procurement Card Services under the terms and conditions of the BC Provincial Government
Corporate Supply Arrangement for a term to start January 1, 2015 and end March 31, 2017 with an
option to renew for an additional 2 year term; and further
That the Corporate Officer be authorized to sign and seal the contract.
DISCUSSION:
a)Background Context:
Most private and public sector organizations use purchasing cards to streamline their procurement-
to-payment processes. The City has had an established Purchasing Card Program for over 18 years
and use purchasing cards for the more routine and low-value transactions. While the cards
streamline the process, all purchases are still subject to our normal purchasing policies and
procedures.
The City of Maple Ridge is a member of the Metro Vancouver Municipal Purchasing Group. In
October 2000, the Metro Vancouver Municipal Purchasing Group banded together with a number of
other public entities and went out to the market with a group buy for a Purchasing Card System. As a
result, the City entered into a contract with the Bank of Montreal for the provision of a Purchasing
Card System. This contract is set to expire on December 31, 2014.
The Metro Vancouver Municipal Purchasing Group membership reviewed options available to the
participating membership. One option was to go back out to the market collectively. The second
option was for the City of Maple Ridge to go to the market with its own Request for Proposal. The
third option was for the group to migrate over to the BC Provincial Government Corporate Supply
Arrangement and take advantage of the purchasing power of the Provincial Government.
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After considering the City’s options, the recommendation is to participate in the BC Provincial
Government Corporate Supply Arrangement for Procurement Card Services.
The Provincial Government’s Pcard program is primarily the same as our existing Pcard Program.
Switching to the Provincial Government Corporate Supply Arrangement would not involve a new
Purchasing Card implementation as the Corporate Supply Arrangement contract is with the Bank of
Montreal who is our current service provider. The transition would be seamless and the City will
continue to receive an annual rebate based on expenditures.
b) Desired Outcome(s):
Secure a contract for a Procurement Card System that provides the highest available rebates with
minimal business interruption and with the least impact to staff resources.
c) Citizen/Customer Implications:
Continuation with a Procurement Card System that is familiar to staff and acceptable to the vendor
community.
d) Interdepartmental Implications:
No change will be evident to the Procurement Card users or administrators. At this time, the existing
cards will not need to be changed, however chip cards may be implemented at the Bank of
Montreal’s discretion. The Details Online reconciliation software remains the same.
e) Corporate Strategic Alignment
This recommendation is in line with Council’s Corporate Strategic Financial Management Plan, by
providing staff and vendors with a payment tool that is cost effective, and efficient. The rebate
structure, which is based on annual spend, will continue to provide cost savings to the City.
It is also in line with Council’s Corporate Strategy for Inter-government Relations/Network by its
continued participation in Buying Groups or Corporate Supply Arrangements when effective.
f) Business Plan/Financial Implications:
There are no transition costs to move to the Corporate Supply Arrangement contract. The City will
continue to receive an annual rebate based on expenditures. Procurement and contract
administration costs remain the same.
g) Policy Implications:
This recommendation adheres to the Purchasing Policy.
There is no impact to the Purchasing Card Program Procedures and Guidelines.
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CONCLUSION:
With no contract transition costs being incurred and continuation of a rebate structure, the BC
Provincial Government Corporate Supply Arrangement Commercial Card Program presents the best
value to the City for the provision of Procurement Card Services and staff recommendation is for the
City to enter into a contract with the Bank of Montreal under the terms and conditions of the
Corporate Supply Arrangement.
‘Original Signed by Daniela Mikes’
_______________________________________________
Prepared by: Daniela Mikes
Manager of Procurement
‘Original Signed by Russ Carmichael’
_______________________________________________
Approved by: Russ Carmichael
Director of Engineering Operations
‘Original Signed by Frank Quinn’
_______________________________________________
Approved by: Frank Quinn,
General Manager Public Works & Development Services
‘Original Signed by Paul Gill’
_______________________________________________
Approved by: Paul Gill
General Manager: Corporate & Financial Services
‘Original Signed by J.L.(Jim) Rule’
_______________________________________________
Concurrence: J.L. (Jim) Rule
Chief Administrative Officer
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