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HomeMy WebLinkAbout2008-04-08 Council Meeting Agenda and Reports.pdfDistrict of Maple Ridge COUNCIL MEETING AGENDA April 8, 2008 7:00 p.m. Council Chamber MEETING DECORUM Council would like to remind all people present tonight that serious issues are decided at Council meetings which affect many people's lives. Therefore, we ask that you act with the appropriate decorum that a Council Meeting deserves. Commentary and conversations by the public are distracting. Should anyone disrupt the Council Meeting in any way, the meeting will be stopped and that person's behavior will be reprimanded. Note: This Agenda is also posted on the Municipal Web Site at www.ma lerid e.ca The purpose of a Council meeting is to enact powers given to Council by using bylaws or resolutions. This is the final venue for debate of issues before voting on a bylaw or resolution. 100 CALL TO ORDER 200 OPENING PRAYERS Pastor Gerard Booy, Haney Presbyterian Church 300 INTRODUCTION OF ADDITIONAL AGENDA ITEMS 400 APPROVAL OF THE AGENDA 500 ADOPTION AND RECEIPT OF MINUTES 501 Minutes of the Regular Council Meeting of March 25, 2008 502 Minutes of the Development Agreements Committee Meetings of March 19(3), 20, 27, 28, 31(2) and April 2, 2008 Page 1 Council Meeting Agenda April 8, 2008 Council Chamber Page 2 of 6 600 PRESENTATIONS AT THE REQUEST OF COUNCIL 601 Fire Department Update - P. Grootendorst, Chief/Director of Operations - D. Spence, Chief/Director of Safety 602 Carbon Inventory - R. Haycock, HYLA Environmental Services Ltd. 700 DELEGATIONS 800 UNFINISHED BUSINESS 900 CORRESPONDENCE 1000 BY-LAWS Bylaws for Final Reading 1001 CP/117/07, 27700 block of 112 Avenue Maple Ridge Official Community Plan Amending Bylaw No. 6546-2008 Staff report dated March 28, 2008 recommending final reading. To designate District owned property from Park to Rural Residential to permit sale of the property. Final reading 1002 RZ/042/07, 13790 256 Street 1002.1 Maple Ridge Zone Amending Bylaw No. 6495-2007 Staff report dated March 31, 2008 recommending final reading. To rezone from A-2 (Upland Agricultural) to M-4 (Extraction Industrial) to permit the extraction and processing of gravel resources. Final reading 1002.2 Maple Ridge Zone Amending Bylaw No. 6501-2007 Staff report dated March 31, 2008 recommending final reading. To amend text pertaining to the M-4 (Extraction Industrial) Zone by adding accessory asphalt plant and product manufacturing and accessory concrete plant and product manufacturing as permitted accessory uses. Final reading Council Meeting Agenda April 8, 2008 Council Chamber Page 3 of 6 1003 RZ/103/07, 22899 Dewdney Trunk Road Maple Ridge Zone Amending Bylaw No. 6549-2008 Staff report dated March 27, 2008 recommending final reading. To rezone from CS-1 (Service Commercial) to C-2 (Community Commercial) to permit a broader range of professional and retail uses. Final reading COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE 1100 Minutes - March 31, 2008 The following issues were presented at an earlier Committee of the Whole meeting with the recommendations being brought to this meeting for Municipal Council consideration and final approval. The Committee of the Whole meeting is open to the public and is held in the Council Chamber at 1:00 p.m. on the Monday the week prior to this meeting. Public Works and Development Services 1101 RZ/004/06, 12142, 12170, 12140 203 Street, 20468122 Avenue, RS-1 and P-2 to R-1 and P-2 Staff report dated March 26, 2008 recommending that Maple Ridge Zone Official Community Plan Amending Bylaw No. 6553-2008 and Maple Ridge Zone Amending Bylaw No. 6554-2008 to permit a 21 lot subdivision be given first reading and be forwarded to Public Hearing. 1102 RZ/073/04, 12161 237 Street, A-1 to RM-1, Request for Third Extension Item 1102 was withdrawn at the request of the applicant. 1103 DP/113/07, 10316 and 10346 240 Street Staff report dated March 19, 2008 recommending that the Corporate Officer be authorized to sign and seal DP/113/07 to provide greater emphasis on aesthetics and quality of the building environment while protecting the natural environment. Council Meeting Agenda April 8, 2008 Council Chamber Page 4of6 1104 Race the Ridge 2008 Bike Race Staff report dated March 25, 2007 recommending that the use of municipal streets be authorized for the Race the Ridge 2008 Bike Race on Saturday, April 26, 2008 and Sunday, April 27, 2008. 1105 2008 Heart and Stroke Big Bike Ride Staff report dated March 26, 2007 recommending that the use of municipal streets be authorized for the 2008 Heart and Stroke Big Bike Ride on Friday, April 25, 2008. Financial and Cor orate Services(including Fire and Police 1131 Loan Authorization Bylaws Staff report dated March 26, 2008 recommending first, second and third readings of loan authorization bylaws to allow for fundingfor construction of a new fire hall, expansion of the existing municipal cemetery, construction of a new animal shelter, drainage improvements on River Road and acquisition of land for future school and park sites and that approval of the electors be sought through the alternative approval process. 1132 2008 Community Grants Staff report dated March 27, 2008 recommending that the proposed distribution of grants as shown on the attached Schedule "A" be approved. Community Development and Recreation Service 1151 Community Development, Parks and Recreation Master Plan Update Staff report dated March 17, 2008 recommending that the terms of reference for the Community Development, Parks and Recreation Master Plan be endorsed. 1152 Maple Ridge Historical Society and the Pitt Meadows Heritage and Museum Society Fee for Service Agreements Staff report dated March 18, 2008 recommending an increase in the 2008 budget for the Historical Society agreements. Council Meeting Agenda April 8, 2008 Council Chamber Page 5of6 Correspondence Other Committee Issues 1200 STAFF REPORTS 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL 1400 MAYOR'S REPORT 1500 COUNCILLORS' REPORTS 1600 OTHER MATTERS DEEMED EXPEDIENT 1700 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETING 1800 QUESTIONS FROM THE PUBLIC Council Meeting Agenda April 8, 2008 Council Chamber Page 6 of 6 1900 ADJOURNMENT QUESTION PERIOD The purpose of the Question Period is to provide the public with an opportunity to ask questions of Council on items that are of concern to them, with the exception of Public Hearing by-laws which have not yet reached conclusion. Council will not tolerate any derogatory remarks directed at Council or staff members. If a member of the public has a concern related to a Municipal staff member, it should be brought to the attention of the Mayor and/or Chief Administrative Officer in a private meeting. The decision to televise the Question Period is subject to review. Each person will be permitted 2 minutes only to ask their question (a second opportunity is permitted if no one else is sitting in the chairs in front of the podium). Questions must be directed to the Chair of the meeting and not to individual members of Council. The total Question Period is limited to 15 minutes. If a question cannot be answered, it will be responded to at a later date at a subsequent Council Meeting. Other opportunities to address Council may be available through the Clerk's Department who can be contacted at (604) 463-5221. Checked Itl Date- G' CORPORATION OF THE DISTRICT OF MAPLE RIDGE DEVELOPMENT AGREEMENTS COMMITTEE MINUTES March 19, 2008 Mayor's Office PRESENT: Gordon Robson, Mayor Chairman John Leeburn, Acting Chief Administrative Officer Member 1. RZ/061/07 LEGAL: LOCATION: OWNER: REQUIRED AGREEMENTS Amanda Allen, Recording Secretary Lot 1, District Lot 278, Group 1, New Westminster District, Plan BCP34169 20690 Lougheed Hwy Mandalay Property Corp. Discharge of Covenant BW477519 THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENT AS IT RELATES TO RZ/061/07 Chairman CARRIED Member M9 502 P 69066 Rem 1 A P 66429 46 300 P 9801 P 76445 111M Rem 45 P 75912 P 5 1 N 11955 � P1 11916158198 N P 76445 n 119 AVE- B - 71935 NWS 252 119 Ave. P 54395 P 87086 47 1 "A" (P 87086) I 119AVE. w P 56403 P 87 35 P 87 35 P 1041 N 4g 18 Rem 16 15 1 SUBJECT PROPERTY p N O m o N O O N o � P 7886 NN 2 0 1 P 10201 80,3 m Lou( o N mN LMP 1703 $ N M (LEASE PLAN) 1 6 N N J n P 25311 SGP 34169 N 11842 35 36 N 2 5 A M-7 1 11836 P 3 B98 P 75414 4 � (P 8735) NWS 2959 P 75414 "A" y NWS 2745 1182s o_ z RP 9591 3 m 24 a 11822 p 11819 11819 N 1026 a 1ao7 2 13 P 6 695 N r7gA�� RP 1596879s 1816 25 „ 26 14 „ 17 98 Rem 1-F 3 a NWS 3136 P 75,414 1 1 7 N o 0 6 197 Q 211 Pcl. "!" 2 198 11798 RP 15896 11782 11789 a 4 5 a 11776 NWS 3167 3 P 59 96 199 a Rem "D" - 11778 11779 218 RP 7130 1757 200 a 11771 P 54899 201 369 11765 11741 202 241 11725 11759 11754 1 11750 203 242 NWS 2170 LMS 120 11751 N w District of r Pitt Meadows , __ � —SllverValley ; 20690 Lougheed HWY c —A O * I Haney ° CORPORATION OF THE DISTRICT OF N I MAPLE RIDGE District Of Alhlon 4 I PLANNING DEPARTMENT Langley '�,�� SCALE 1:2,477 QL DATE: Mar 17, 2008 FILE: RZ1061107 BY: ES CORPORATION OF THE DISTRICT OF MAPLE RIDGE DEVELOPMENT AGREEMENTS COMMITTEE MINUTES March 19, 2008 Mayor's Office PRESENT: Gordon Robson, Mayor Chairman John Leeburn, Acting Chief Administrative Officer Member 1. CAVALIER HOMES LTD. & ATLANTIC PACIFIC LAND CORP. Amanda Allen, Recording Secretary LEGAL: Lots 12 to 14 inclusive, all of Section 28, Township 12, New Westminster District, Plan BCP29631 LOCATION: 23662 Bryan Dr.; 23668 Bryan Dr.; 23672 Bryan Dr. OWNER: Cavalier Homes Ltd. & Atlantic Pacific Land Corp. REQUIRED AGREEMENTS: Covenant -Sump Pump THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENT AS IT RELATES TO CAVALIER HOMES LTD. & ATLANTIC PACIFIC LAND CORP. Chairman CARRIED John Lei Member ministrative Officer p 22 23 9 `� 2 �'• 24 18 o 0 25 26 17 O �� 16 colb 15 2 14 �� 13 12 8 9 10 11 3 4 5 6 7 I,,-- co U') coT CD � Ill") � � Cn It00 tT C'7 co CV CV N C'7 N 0 (0 (1r) C'7 The Corporation of the District of Maple Ridge N CV makes no guarantee regarding the accuracy or present status of the information shown on this map. Dlsteict of Pitt Meadows , - ' 611"rVelley ; 23662 Bryant Han i - p CORPORATION OF JUbIGn E N ,; - THE DISTRICT OF MAPLE RIDGE SCALE 1:616 Qis[I1C[ Of Langley �,, � vs I � ENGINEERING DEPARTMENT o _ DATE: Mar 17, 2Q08 FILE: Untitled BY: RS CORPORATION OF THE DISTRICT OF MAPLE RIDGE DEVELOPMENT AGREEMENTS COMMITTEE MINUTES March 19, 2008 Mayor's Office PRESENT: Gordon Robson, Mayor Chairman John Leeburn, Acting Chief Administrative Officer Member 1. SD/077/07 LEGAL: LOCATION: OWNER: REQUIRED AGREEMENTS: Amanda Allen, Recording Secretary Lot 10, District Lot 395, Group 1, New Westminster District, Plan BCP10190 22017 124 Avenue Kerry & Barbara Davison Discharge of Covenant BK6652 THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENT AS IT RELATES TO SD/077/07 Chairman CARRIED John Le4,ng��ie�tAdmirnistrative Officer Member -56 N `� 44 51 �9titi 22 12519 12520 12523 HIGHVIEW PL. 21918 45 >2sr4 0 0 12515 ��� 0 58 T57 CD C2, 21 9r4 `� r?so $ N r'i p ,. N d 12505 7 18 0 4g '! 6 64 15 456 14 2450 � 20 �� 48 46 N 59 19 � 47 81516 12495 co 60 BCP 10190 12487 13 12 11 6 5 4 3 2 1 7 6 �. N N N N N N N O N O N O 04 O N 04 ISAAC CRES. o 7 f m 0) o 0 0) co 0) '0 _m N N 8 _ N 9 N 10 N 7 N 8 N 9 S�Ibject Property O N 8 12420 6 BCP 0190 5 D 6951,12 12410 LIVIF 277 2 2 3 10 1,0�mlp 4 30 2m 1�, N M ti 0)1 O O m O 12402 N N N N N N N N LMP 15852 124 AVE. LMP 15857 LO v o co m Rem 0'Rem °' Rem CD N 186 N 187 N 188 N N P 371,11 1 N SCALE 1:1,500 District of 0. Pits Meadows 2 __ District of Langley co 0 O N N Rem A EP 14565 P 77868 PARK LM 44492 5 4 3 2 O O N O N N N N IT O O O O O N O 04 N 9 N10 N11 N12 N13 N14 N1 LMP 44192 4M 6 LMP 2 765 2 3 4 5 4 3 2 N N N N N N N V M o N N N Rem 76 Rem 75 P 24098 Rem 122 P 28006 12399 1 12397 2 12395 3 N 12393 4 12391 5 12398 12396 12394 N N 12392 1239 io 22017-124 Ave iAN L I[ CORPORATION OF U THE DISTRICT OF iQ ' LB . - - . MAPLE RIDGE ion PLANNING DEPARTMENT DATE: Sep 25, 2007 SD/077/07 BY: JV River CORPORATION OF THE DISTRICT OF MAPLE RIDGE DEVELOPMENT AGREEMENTS COMMITTEE MINUTES March 20, 2008 Mayor's Office PRESENT: Gordon Robson, Mayor Chairman John Leeburn, Acting Chief Administrative Officer Member 1. GILL, KARAMJEET. LEGAL: LOCATION: OWNER: REQUIRED AGREEMENTS: Amanda Allen, Recording Secretary Lot 361., District Lot 281, Group 1, New Westminster District, Plan 114 20164 Lorne Avenue Karamjeet Gill Section 219 Covenant - Flood Plain THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENT AS IT RELATES TO KARAMJEET GILL. Chairman CARRIED • John Le bur t ief Administrative Officer Member ojo� Oy00 �jJ. oyss 17110 0, <' . 1�1 �440 CP s p 0 %O j �s �17 O0 t� �°"�°C�j C� j 6' S7 01 v -� �O 89 j00 Subject Parcel S �0, `Ss Oy trt5` �p j �0, `�0 9 � °j° Pie 021°js c' M Q 2 cats �''O 0 tp6'p '°yam N00. -po Np j p0 �OQ c9cP \°, 01 TO c5` "6' �p C& so �p �s � 0 j �� �� tri-i-�; D�strict of Langley SCALE //1 20164 Lorne ave L to CORPORATION OF THE DISTRICT OF MAPLE RIDGE kin LICENSES, PERMITS & BYLAWS DEPT. o DATE: Mar 20, 2008 FILE: Untitled BY: AS River CORPORATION OF THE DISTRICT OF MAPLE RIDGE DEVELOPMENT AGREEMENTS COMMITTEE MINUTES March 27, 2008 Mayor's Office PRESENT: Gordon Robson, Mayor Chairman J.L. (Jim) Rule, Chief Administrative Officer Member 1. CAMPBELL, FRED & IVANA LEGAL: LOCATION: OWNER: REQUIRED AGREEMENTS. Amanda Allen, Recording Secretary East 75 Feet Lot D, District Lot 247, Group 1, New Westminster District, Plan 11112 21673 River Road Fred & Ivana Campbell Covenant - Fraser River Escarpment THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENT AS IT RELATES TO FRED & IVANA CAMPBELL. Chairman CARRIED J.L. (Jim) 'Rule, Chief Administrative Officer Membe LL P 8950 11754 P 11112 P 6664 P 6664 N 50' of 3 2 157 11748 u� 651 P 5046 11731 Rem 3 `'' 2 a. 5 11742 11723 P 32876 P 32876 2 6 158 159 160 161 00 P 32 10 N mz776 co 77 78 85 11703 11722 `D N m D N N hC0 m 243 'j 7 N Cl) 117 AVE. 117 AVE. z w r L P 35 11691 N CV N 8 P 30039 o � o co ° h 117 AVE. N 124 162 N N 163 164 N N 70 73 N m (0 co 116B5 a 9 11688 36904 P32 10 N r N N N P 13429 75 79 84 83 87 11677 3 P 32 10 10 bject Parcel LMP 12706 LMP 11663 A LO 11 11666 P 3429 Lo Lo P 2510 11652/54 11653 B LMS 3673 ffI 80 81 82 88 273 5 60 74LMP 1 706 rn M r mLn co /-� C D hN N h T N N N [V274 n TC11a RIVER RO- N c N LO O n m h N N corn h (R r N N N V D N N r N N N 1 2 4m'7 _M D `D CO N N N N A 7 5 Rem 2 N N N A 147 148 42 P 720 a, P 12133 P 7118 rn o �'1N eP P 3136 1 B N N 1 O 0 N N 0) Rem 2 146 41 a_ AY pAclV�c �A14W 93 AN GANA�I District of Pitt Meadows I —' ; 21673 River Rd. - Silver Valley O I He. O CORPORATION OF THE DISTRICT OF N Alpidn ' • • MAPLE RIDGE District of . "' I=1 LICENSES, PERMITS & BYLAWS DEPT. Langley SCALE 1:1,794 a DATE: Mar 26, 2008 FILE: Untitled BY: AS River CORPORATION OF THE DISTRICT OF MAPLE RIDGE DEVELOPMENT AGREEMENTS COMMITTEE MINUTES March 28, 2008 Mayor's Office PRESENT: Gordon Robson, Mayor Chairman J.L. (Jim) Rule, Chief Administrative Officer Member 1. SD/034/07 LEGAL: LOCATION: OWNER: Amanda Allen, Recording Secretary Lot 5, Township 12, NWD, Plan 72100 Lot 6, Township 12, NWD, Plan 72100 10529 245E Street & 10579 245E Street James Isherwood, Joao Da Costa, Paul Amaral, & Grazia Pacheco REQUIRED AGREEMENTS: Storm Water Statutory Right -of -Way Covenant -- Geotechnical Report; Infiltration System for individual lots Subdivision Servicing Agreement Rezoning Servicing Agreement THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENT AS IT RELATES TO SD/034/07 Chairman TARRIED J.L. (Jim)ule, Chief Administrative Officer Memb. 21 20 19 " s 76 ¢ o� m 77 E p 76 '> g N 79 B N p b " P ! 80 8 ry � 6 McCLURE DR. � No $1 8CA �3q 10 9 11 e ry°Y N N N 87 86 85 P^ry 12 ryP PARK 15 ry� $ham 16 17 18 88 eCp N ry ryPP00 13 14 8CP 14851 rT&784 98 PARK P 75957- BCP 5562 4 P 75957 3 PARK 6 2 1p587 SUBJECT PROPERTIES 5 1 P 75957 P 75957 10583 1057B P 72103 P 72100 P 72100 6 1 7 10570 10579 8CP 5562 r N 5 8 A H 10529 10530 10501 r o 0 � 4 N n <L 10481 3 9 BCP 5562 10459 P 18280 PARK 8 10470 2 P 12923 10455 �0 P 72100 o= 10445 cry 10412 B 1 a P 72100 N 10441 r 104 AV E. 28 48 1°3� 703n N ro3s° 29 49 District of �- Pitt Meadows __— — - (/S 10529 & 10579 245B STREET SINerValley- G 'N I0 N ' CORPORATION OF Haney i o THE DISTRICT OF r MAPLE RIDGE RIDGE N ' Albron District of -1 � PLANNING DEPARTMENT � Langley �0 SCALE 1:2,500 c DATE: Apr 26, 2007 FILE: SD1034107 BY: PC River CORPORATION OF THE DISTRICT OF MAPLE RIDGE DEVELOPMENT AGREEMENTS COMMITTEE MINUTES March 31, 2008 Mayor's Office PRESENT: Gordon Robson, Mayor Chairman J.L. (Jim) Rule, Chief Administrative Officer Member 1. SD/028/07 LEGAL: LOCATION: OWNER: REQUIRED AGREEMENTS: Amanda Allen, Recording Secretary Lot A, Section 16, Township 12, New Westminster District, Plan BCP25353 11282 Cottonwood Dr The Meadows at Verigin's Ridge Strata Plan THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENT AS IT RELATES TO SD/028/07. Chairman CARRIED I, J.L. (Jim Rule, Chief Administrative Officer Memb g 1td2o ti '��'2 1`aso 40 8 �, Q20 y % 10 12 �M r 14 11440 0 13�0 11439 LM 3493 37 38 g�8 15 0 D 39 8 9 w 11429 1i355 36 o N d 16 RP 1017 11419 1 17 17409 15A f`VE' 23y �e 35 1 N N 11.9 0 34 LMP 11097 11358 19 11389 32 33 T PARK PARK LMS 1184 1 11g11 m i ,1 44360 2 LMS 3295 LMP 0825 p9 N v � N� ti6 23 s Q `zA ��335 113 AVE. 8CP 25353 PARK 11282 BCP 25353 l3CP 25353 PARK A P 25975 11 SUBJECT PROPERTY t1281 000 h a 11252 P 27689 4 14 27689 O� o° �o oO u L 38954 PARK RK PARK 8CP2 76 2 LMP 36190 cisioct of Pitt Meadows _.�. , 11282 COTTONWOD DRIVE SINer Valley'- �,'� I � I , ' CORPORATION OF Haney I THE DISTRICT OF N ,,�- MAPLE RIDGE - , 'A�163on District of `.. PLANNING DEPARTMENT SCALE 1:2,500 Langley - DATE: Apr 17, 2007 FILE: SD10Z910-1 BY: PC 1i11,9 CORPORATION OF THE DISTRICT OF MAPLE RIDGE DEVELOPMENT AGREEMENTS COMMITTEE MINUTES March 31, 2008 Mayor's Office PRESENT: Gordon Robson, Mayor Chairman J.L. (Jim) Rule, Chief Administrative Officer Member 1. DP/091/07 LEGAL: LOCATION: OWNER: REQUIRED AGREEMENTS: Amanda Alien, Recording Secretary Lot 11, Section 17, Township 12, New Westminster District, Plan 12197 22858 Lougheed Hwy 0790827 B.C. Ltd. Covenant - Visitor Parking; Habitat Protection Enhancement & Protection Agreement THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENT AS IT RELATES TO DP/091/07 Chairman CARRIED J.L. (Jim) R/e, Chief Administrative Officer Member N N Rem. 63 P 51655 RITCHIE AVE. z 0 P 72307 IL 11775 P 1319 °- Of106 105 N 112 1 11764 11765 N 11761 EP 51052 0 A S1121 E420 11749 11750 Rem 11739 !o LP 82566 N 1/2 5 68 GF P 81957 11736 0co o co m C3 oy Rem a IZ 67 LOT S1125 0 m 11716 @2 Co ry16 � Z L co2 09016 N �v �r84a 8 N 11646 9Q ti ^ w n 11632 N N N N 16 15 14 13 EP 12951 B o NW N 1830 12 �0pP 11 2 11692 11695 10 ti ti 3 11682 CCoo 03 11681 0_ EL 9 4 11672 11669 8 5 11662 11661 7 n 6 N N 10 11 ^ 12 13 0 en 22790 � 22782 14 16 15 T4 A 17 P 16473 ■ IlJess - �w�i�ll�n�==-- ii�l�'.��� NDistrict r of Langley SCALE sir 84 127 11768 11761 83 128 N N CLIFF AVE. N M V 1 N 4 N P 704 9 17N P 8881 P 7M 3 Rem.A c cq N 1 M N 2 N ca'� 0 227 N 117 AVE. N N SUBJECT PROPERTY N o le) n 243 244 245 P 12588 d P E 5141 2 228 U) 11686 242 11675 N 11678 11671 11680 172 173 6, 238 171 11 �65a 'P m P 12197 239 11867 11663 GILLEYAVE. 10 240 P 12197 11659 N Rem 241 184 183 E 2 P 12316 6 � 11633 p 16011 m �$g6 Rem. 11621 0" 12316 3 P 14 6 BCP 2 A 11607 1 Z�g� 2 RP 13279 22908110 22904/06 10 11597 F Pi 9 RP ` N NWS 3378 F 11585 0- 8 1 zza 11575 z P 83761 ��ro 116167 CO 22858 LOUGHEED HWY. I N o CORPORATION OF THE DISTRICT OF O MAPLE RIDGE glen PLANNING DEPARTMENT DATE: Dec 12, 2007 FILE: VP1091107 BY: PC River CORPORATION OF THE DISTRICT OF MAPLE RIDGE DEVELOPMENT AGREEMENTS COMMITTEE MINUTES April 2, 2008 Mayor's Office PRESENT: Gordon Robson, Mayor Chairman J.L. (Jim) Rule, Chief Administrative Officer Member 1. OLD WEST HOMESTEAD FARMS LTD. Amanda Allen, Recording Secretary LEGAL: Lot A, Section 29, Township 12, New Westminster District, Plan 75590 LOCATION: 13175 232" d Street OWNER: Old West Homestead Farms Ltd. REQUIRED AGREEMENTS: Statutory Right -Of -Way THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENT AS IT RELATES TO OLD WEST HOMESTEAD FARMS LTD. Chairman +7_T:�:71�7 J.L. (Jim) Mule, Chief Administrative Officer Member/ Rem 9 C B n m M N 09 1321aa2 g 1068 8 a 132 A n a x 97 Pcl C P 55296 P 1105 20 PARK 8 9 A 13175 P 75590 P 158 7 SUBJECT PROPERTY r N N P em. C NWS 2746 A P 1 90 N r CP N SL 1 The Corporation of the District of Maple Ridge cP makes no guarantee regarding the accuracy or present status of the information shown on this map. District of Pitt Meadows 13175 232 STREET S,warvai iN N I �! CORPORATION OF Haney v a - THE DISTRICT OF MAPLE RIDGE N AA6i6n l?iStriGt Of � I PLANNING DEPARTMENT Langley SCALE 1:2,500 c DATE: Apr 2, 20Q8 FILE: Untitled BY: PC /�rvsr MAPLE RIDGE -Alt- DISTRICT OF r r 6riti5h Calumhia TO: His Worship Mayor Gordon Robson DATE: and Members of Council FILE NO: FROM: Chief Administrative Officer ATTN: SUBJECT: Final Reading: Official Community Plan Amending Bylaw No. 6546-2008 EXECUTIVE SUMMARY: March 28, 2008 CP/117/07 COUNCIL Bylaw 6546-2008 has been considered by Council and at Public Hearing and subsequently granted 2nd and 3rd reading. This application can now proceed to final reading. This is a Parks and Leisure Services Department initiated proposal to re -designate the District owned property located in the 27700 block of 112th Avenue from Park to Rural Residential in order to allow the District of Maple Ridge to offer the property for sale. RECOMMENDATION: That Official Community Plan Amending Bylaw No. 6546-2008 be adopted. DISCUSSION: Council considered this rezoning application at a Public Hearing held on March 18, 2008. On March 25, 2008 Council granted 2rd and 3rd readingto Maple Ridge Official Community Plan Amending Bylaw No. 6546-2008. There are no requirements to be met prior to final reading. CONCLUSION: It is recommended that final reading be given to the bylaw. !o/ Prepared by- Erika S kas Planninkl ch4ician Approved yk-, oe P' erin RICIP Dir to Planni Approved by Frank Quinn, MBA, P.Eng GM: Public Works & vel pmentServices y Concurrence: L. (Jim) Rule Chief Administrative Officer The following 4ppendices are attached hereto: Appendix A- Subject Property Map Appendix B - Zone Amending Bylaw 6546-2008 1001 �P X A 0 ;0,-O� st]AVE. Subject Property F t,2AvE. District of Pitt Meadows E of 276th St on 112th Ave —' 5iriar Valley- -` W112 Lot 15, Plan 1779 ' Haney CORPORATION OF i o THE DISTRICT OF N ,' - . MAPLE RIDGE A�Alon District of ,� `, � PLANNING DEPARTMENT Langley �s SCALE 1:3,500 DATE: Dec 28, 2007 CP1117107 BY: PC dyer CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. 6546-2008 A Bylaw to amend the Official Community Plan WHEREAS Section 882 of the Local Government Act provides that the Council may revise the Official Community Plan; AND WHEREAS it is deemed desirable to amend Schedules "B" & "C" to the Official Community Plan; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1. This Bylaw may be cited for all purposes as "Maple Ridge Official Community Plan Amendment Bylaw No. 6546-2008 2. Schedule "B" is hereby amended for that parcel or tract of land and premises known and described as: West Half Lot 15, Section 17, Township 15, New Westminster District Plan 1779 and outlined in heavy black line on Map No. 747, a copy of which is attached hereto and forms part of this Bylaw, is hereby redesignated to Rural Residential. 3. Schedule "C is hereby amended for that parcel or tract of land and premises known and described as: West Half Lot 15, Section 17, Township 15, New Westminster District Plan 1779 and outlined in heavy black line on Map No. 748, a copy of which is attached hereto and forms part of this Bylaw, is hereby amended by removing Park. 4. Maple Ridge Official Community Plan Bylaw No.6425-2006 is hereby amended accordingly. READ A FIRST TIME the 1211 day of February, A.D. 2008. PUBLIC HEARING HELD the 18th day of March, A.D. 2008. READ A SECOND TIME the 251h day of March, A.D. 2008. READ A THIRD TIME the 25th day of March, A.D. 2008. RECONSIDERED AND FINALLY ADOPTED, the day of , A.D. 200. MAYOR CORPORATE OFFICER MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDING Bylaw No. 6546--2008 Map No. 748 PURPOSE: TO REMOVE PARK 1:2500 71374 7 8 9 2.623 ha. 2.023 h❑. 2.023 ha. P 1779 *PP054 6 2.023 ha. J1330 0 N 113 AVE. 20.1 MAPLE RIDGE British Columbia DISTRICT OF .. TO: His Worship Mayor Gordon Robson DATE: March 31, 2008 and Members of Council FILE NO: RZ/042/07 FROM: Chief Administrative Officer ATTN: COUNCIL SUBJECT: Final Reading: Maple Ridge Zone Amending Bylaw No. 6495-2007 Maple Ridge Zone Amending Bylaw No. 6501-2007 13790 256 Street EXECUTIVE SUMMARY: Bylaws 6495-2007 and 6501-2007 were presented at the October 17, 2007 Public Hearing and subsequently granted 2nd and 3rd reading on October 23, 2007. The applicant has requested that final reading be granted. The purpose of the rezoning is to permit the extraction and processing of gravel resources. A text amendment to Zoning Bylaw No. 3510-1985 has been proposed to allow for the following two additional accessory uses in the M-4 (Extraction Industrial) zone for the subject property: a) accessory asphalt plant and product manufacturing; b) accessory concrete plant and product manufacturing. RECOMMENDATION: 1) That Zone Amending Bylaw No. 6495-2007 be adopted; and 2) That Zone Amending Bylaw no. 6501-2007 be adopted. DISCUSSION: a) Background Context: Council considered this rezoning application at a Public Hearing held on October 17, 2007. On October 23, 2007 Council granted 2nd and 3rd reading to Maple Ridge Zone Amending Bylaw No. 6495-2007 and Zone Amending Bylaw No. 6501-2007 with the stipulation that the following conditions be addressed: I) An approved Watercourse Protection Development Permit; ii) Approval from BC Hydro as per the proposed land alterations on the BC Hydro Right - of -Way; iiI) An approved Soil Removal Permit issued from the District of Maple Ridge. 1002 The following eWplies to the above: 1) A Watercourse Protection Development Permit has been approved by the Director of Planning. 2) Approval from BC Hydro has been received. 3) A Soil Removal Permit application has received conditional approval with final approval to be given upon final zoning. CONCLUSION: As the applicant has met Council's conditions, it is recommended that final reading be given to the bylaws. � 2, z�R<2 Prepared by. Charles R. , oddard, B.A., M.A. Managp\of Planning and Environmental Services �prave JahWfr&- ftP, MCIP Dire r of Pla g Approved y. Frank Quinn, MBA, P.Eng GM: Public Works & Development Services Concurrence: J. L./(Jim) Rule Ch' f Administrative Officer JC/dp The following appendices are attached hereto: Appendix A -- Subject Property Appendix B - Zone Amending Bylaw 6495-2007 Appendix C - Text Amending Bylaw 6501-2007 -2- a SUBJECT PROPERTY District of - t t' Pitt Meadows �� SSihnrValNy' 13790 256 STREET ' I �-- i I � - N MUNICIPAL GRAVEL PIT CORPORATION OF _ r- Y. THE DISTRICT OF N �_. - MAPLE RIDGE DIS1fiClOf ln+ Langley � as � � '. PLANNING ❑EPARTM£NT BY: PC SCALE 1:8,000 i `\" ��C DATE: May 18, 2007 FILE: RZ/042/07 DISTRICT OF MAPLE RIDGE BYLAW NO.6495-2007 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 -1985 as amended. WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: .1- This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6495-2007." 2. That parcel or tract of land and premises known and described as: Lot: 1, District Lot 5326, Group 1, New Westminster District, Plan LMP13975 and outlined in heavy black line on Map No. 1401 a copy of which is attached hereto and forms part of this'Bylaw, is hereby rezoned to M-4 (Extraction Industrial) 3. Maple Ridge Zoning Bylaw No. 3510 -1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the day of , A.D. 200. PUBLIC HEARING held the day of READ a second time the day of READ a third time the day of RECONSIDERED AND FINALLY ADOPTED, the MAYOR , A.D. 200 . , A.D. 200 . , A.D. 200. day of , A.D. 200. CORPORATE OFFICER 1002.1 t K h � IM YCL Y of ma 1� 1 T36 AVE. j 1 � r � a � I r: I y1 MAPLE RIDGE ZONE AMENDING Bylaw No. 6495-2007 Map No. 1401 From: A-2 (Upland Agricultural) To: M--4 (Extraction 'Industrial) 1:7500 DISTRICT OF MAPLE RIDGE BYLAW NO. 6501-2007 A Bylaw to amend the text of Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended. WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6501-2007." 2. That Section 804 Extraction Industrial M-4, 2) Accessory Uses be amended by the addition of the following changes outlined in bold and renumbered accordingly: 2) ACCESSORY USES The following accessory uses are permitted subject to the conditions and regulations in this Part and subject to all other applicable general provision of this bylaw: a) accessory primary processing; b) accessory asphalt plant and product manufacturing, specific to the following site: Lot: 1, DL 5326, Group 1, NWD, Plan LMP13975 13790 256 Street c) accessory concrete plant and product manufacturing, specific to the following site: Lot: 1, DL 5326, Group 1, NWD, Plan LMP13975 13790 256 Street d) accessory off-street parking and loading use; e) accessory one family residential use; f) accessory office use; g) accessory industrial repair services. 3. Maple Ridge Zoning Bylaw No. 3510 -1985 is hereby amended accordingly. READ a first time the day of , A.D. 200. PUBLIC HEARING held the day of , A.D. 200. READ a second time the day of , A.D. 200. READ a third time the day of A.D. 200 . RECONSIDERED AND FINALLY ADOPTED, the day of , A.D. 200. CORPORATE OFFICER 1002.2 MAPLE RIDGE OF British Columbia DISTRICT MAPLE I TO: His Worship Mayor Gordon Robson DATE: March 27, 2008 and Members of Council FILE NO: RZ/103/07 FROM: Chief Administrative Officer ATTN: COUNCIL SUBJECT: Final Reading: Zone Amending Bylaw No. 6549-2008 22899 DEWDNEYTRUNK RD EXECUTIVE SUMMARY: Bylaw 6549-2008 has been considered by Council and at Public Hearing and subsequently granted 2nd and 3rd reading. The applicant has requested that final reading be granted. The purpose of the rezoning is to permit a broader range of professional and retail uses. RECOMMENDATION: That Zone Amending Bylaw No. 6549-2008 be adopted. DISCUSSION: a) Background Context: Council considered this rezoning application at a Public Hearing held on March 18, 2008. On March 25, 2008 Council granted 2nd and 3rd reading to Maple Ridge Zone Amending Bylaw No. 6549-2008. There are no requirements to be met prior to final reading. role] kilo] RIb-1C0A It is recommended that final reading be given to the bylaw. Prepared by. Erika �yvokas Planning TephAlician Approved Frank Quinn, MBA „P:9g CIA: PV6 iq Works&bevelopment Services Concurrence: L. (Jim) Rule lief Administrative Officer 1003 The following appendices are attached hereto: Appendix A - Subject Property Map Appendix B - Zone Amending Bylaw 6549-2008 Appendix C - Site Plan -2- - Z,27 �__ -- - -- -- �PP''x t4 300 - - a - 12091 240 247 1-: 258 268 2t 12110 12105 (0 12110 12105 12104 1 301 241 246 N 259 267 2E P 448 i8 12081 12094 12095 12094 12095 12094 12085 6 ti N 315 - 242 . 243 244 245 263 264 265 266 120s4 28 co 12065 LO Tr 12078 N N12087 12084 7 316 N 13, 28 12055 112074 PURDEYAVE. 0 317 12064 em P 47 04 12041 12040 r m 0 O o 0 0 0 co 81' m 9 318Rem. co N j-9UBJECT PROPERTY N N N 309 coN 260 261 262 3 3 4 P5N f o P84291P 45P 4292 't C LMP 1505 BCP 22903 P 45071 LOT 1 P 77489 N N N P] CV N N N P 84291 DEWDNEY TRUNK RO c --FMP42O . . — cor—— to 00 M N N NN N N W Q P 8011 P 5 s" 1 1 P 68237 Rem, 220 229 230 231 223 224 PCI 1 w N z N 00 m 158 157 156 1 5 3 8854 153 152 151 4 Lo o o N m .� 11960 N N N N N �ry N N N N N ry District of Pitt Meadows , I " siivervalley I 22899 DEWDNEY TRUNK ROAD is? N N_ T Haney ° CORPORATION OF = k' i THE DISTRICT OF Albion I R D MAPLE MAPLE RIDGE District of Langley PLANNING DF-PARTMENT SCALE 1:1,500 R"r��_— o DATE: Dec 10, 2007 FILE: RZ/103/07 BY- PC AprIx $ CORPORATION OF THE Di5 i HiC r OF NIAF' Lt RIDGE BYLAW NO.6549-2008 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 -1985 as amended. WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; ryOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6549-2008." 2. That parcel or tract of land and premises known and described as: Lot A, Section 20, Township 12, New Westminster District Plan LMP1505 and outlined in heavy black line on Map No. 1420 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to C-2 (Community Commercial) 3. Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the day of , A.D. 200. PUBLIC HEARING held the day of , A.D. 200. READ a second time the day of , A.D. 200. READ a third time the day of , A.D. 200. RECONSIDERED AND FINALLY ADOPTED, the day of . MAYOR , A.D. 200 . CORPORATE OFFICER Al P 4 858 12481 N 326 r- � 315 LO 12065 It 327 n a- 316 12455 320 317 P 47804 12441 319 318 2A3 LMP 1505 0 N N r17 Y N ry N IMP 42856 15.2 LO 1 � 1 pN 0.621 ha w 4N � °o z N-RW-15258 �____-- ---------- ----- 158 157 U) Q.. c _J MAPI F RIDrF 70NF AMFNNNG Bylaw No. 6549-2008 Map No. 1420 From: CS-1 (Service Commercial) 0 N 1 P 77489 1Z494 12495 12494 12495 EP ` 4294 n � . 2�+5 EP 4294 1248s, 242 24 ^ 263 264 265 266 � �.2 � rn 124�a � N 12487 .12484 N PURDEY AVE. �i 15.2 Rem. � N ��� N� � N N N N N 260 261 2fi2 300� i 1 2 3 4 5 N ---- - RW 262 0'---� -313o �� P 842 1 -- P 44292 ,Q�� �� To: C-2 (Community Commercial) „A„ rn 1 5 BCP 22903 LOT 1 Q.543 ha N h 22904 N 861 P 84291 N "� DEWDNE �ti�►1�E:�! • � � � N N co N N N � � P 5801 P P 68237 Rem. 220 229 230 231 2 Pcl 1 RW 1 258 � P 4 788 156 155 154 0 0 153 1152 � 15 MAPLE RIDGE Br#tlsh Cutumbt� 1:1500 i. w � �� == A da c �:—w..,:....��--�--r-•r—""!n!t.,.�a...n d�. ::,�, .-, ; �t ' - .,�... ._ sue,. • {---�—�.• oil In: O 4fill u s{ IIf nYL f LIN. u MT 1 ONtlw �. air ..� �: � .�_�y��._ � : �4� . � ���. _ � .• FA r' Alea wo !n V . fxl+ K � ���} � � �,- i'� - ..x - .•� $-� ': I.. t��1F! S �.jj��i,x m o � 91 IV t�,•r � k/ .� Rf / � t/' `�� � i_a, .�-pro �. a .owv m su Ai ..IIF n r i - c> MAPLE RI©GE DISTRICT OF • r � British Columtria TO: His Worship Mayor Gordon Robson DATE: March 26, 2008 and Members of Council FILE NO: RZ/004/06 FROM: Chief Administrative Officer ATTN: Cow SUBJECT: First Reading Maple Ridge Official Community Plan Amending Bylaw No. 6553-2008 and Maple Ridge Zone Amending Bylaw No. 6554-2008 12142, 12170, 12140 203 Street, 20468 122 Avenue EXECUTIVE SUMMARY: An application has been received to rezone the subject property from RS-1 (One Family Urban Residential) and P-2 (Special Institutional) to R-1 (Residential District) and P-2 (Special Institutional), to permit a 21 lot subdivision. An Official Community Plan Amending application has been received to adjust the Institutional and Urban Residential designations to coincide with the development proposal zoning boundaries. The Official Community Plan amendment also intends to remove a small piece of park from the Park designation and redesignate it to Urban Residential for the proposed intersection of 121E Avenue and 204B Street. RECOMMENDATIONS: 1. That Maple Ridge Official Community Plan Amending Bylaw No. 6553-2008 be given first reading and be forwarded to Public Hearing; 2. That in accordance with Section 879 of the Local Government Act opportunity for early and on -going consultation has been provided by way of posting Official Community Plan Amending Bylaw No. 6553-2008 on the municipal website and requiring that the applicant host a Development Information Meeting, and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a public hearing on the bylaw; 3. That Maple Ridge Official Community Plan Amending Bylaw No. 6553-2008 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; 4. That it be confirmed that Maple Ridge Official Community Plan Amending Bylaw No. 6553- 2008 is consistent with the Capital Expenditure Plan and Waste Management Plan; 5. That Zone Amending Bylaw No. 6554-2008 be given first reading and be forwarded to Public Hearing; and 6. That the following terms and conditions be met prior to final reading. 1101 i) Approval from the Ministry of Transportation; ii) Registration of a Rezoning Servicing Agreement including the deposit of security as outlined in the Agreement; iii) Amendment to Schedule °B" of the Official Community Plan; iv) Road dedication as required; v) Registration of a 219 Restrictive Covenant prohibiting basements on this site. DISCUSSION: a) Background Context: Applicant: Owner: Legal Description OCP: Zoning: Surrounding Uses North: South Pacific Land Resource Group Inc. Haney -Pitt Meadows Christian School Association Lot 1 District Lot 241 Group 1 New Westminster District Plan 69727 Parcel "2" (Reference Plan 17121) of Parcel "B" (Reference Plan 16630) Lot 1 District Lot 241 Group 1 New Westminster District Plan 4921 and Parcel "A" (Explanatory Plan 11166) Lot 1 Except: Firstly: Parcel B (Explanatory Plan 16630) and Secondly: Part Subdivided By Plan 69727, District Lot 241 Group 1 New Westminster District Plan 4921. Lot 1 Except; Part Dedicated Road on Plan LMP35108, District Lot 241 Group 1 New Westminster District Plan 22101. Existing: Urban Residential, Institutional Proposed: Urban Residential, institutional Existing: RS-1(One Family Urban Residential), P-2 (Special Institutional) Proposed: R-1(Residential District), P-2 (Special Institutional) Use: Park, Single Family Residential Zone: RS-1b (One Family Urban (medium density) Residential) Designation Park, Urban Residential Use: Single Family Residential, Vacant Zone: RS-1b (One Family Urban (medium density) Residential), RS-1(One Family Urban Residential) Designation: Urban Residential -2- East: Use: Zone: Designation West: Use: Zone: Designation: Existing Use of Property: Proposed Use of Property: Site Area: Access: Servicing: Companion Applications: b) Background Fairview Elementary School P-1(Park and School) Institutional Single Family Residential RS-1b (One Family Urban (medium density) Residential) Urban Residential Maple Ridge Christian School Single Family Residential, Maple Ridge Christian School 3.234 HA (8 acres) 204B Street, 121E Avenue Full Urban VP/004/06, SD/004/06 The Haney -Pitt Meadows Christian School Association has been trying for many years to develop this site for residential purposes with the object of using the proceeds to finance expansion of their school program and facilities. They have sought to work with the lands to the south but the property owners were not willing to develop at this time, as such, Haney -Pitt Meadows Christian School Association wish to proceed on their own. The resulting road pattern and subdivision layout allows improved access to their school, better neighbourhood traffic circulation and protects development potential to lands to the south. c) Project Description: The applicant is proposing to rezone a portion of the subject properties to allow for 21 R-1 (Residential District) lots no less than 371m2 in area. A lane is proposed behind lots 7-11 for ease of vehicular access and fire protection. The proposal also calls for the northern extension of 204B Street connecting to 121B Avenue with the potential for the street to continue north to 122 Avenue in the future_ A small piece of land in the southwest corner of the park will be required for road to make this future connection possible. Ward Consulting Group was commissioned by the applicant to perform a traffic impact study of the proposed development. The study was completed in 2006 using forecasts for 2008 and 2013. A revision to the subdivision plan resulted in a revision of the traffic study in late 2007. The report notes that the intersection separation on 203 Street and the lane/12113 Avenue intersection location is acceptable. The report recognises that all school and resident traffic going to 203 Street will do so along 121E Avenue and the report notes that there will be delays for traffic entering 203 Street from 121E Avenue but also states that a traffic signal is not warranted at the intersection. The Engineering Department has reviewed this report and has not objected to the reports findings. -3- d) Planning Analysis: Official Community Plan: The site is designated Urban Residential and Institution. The proposed R-1 (Residential District) zone correlates with the land's Urban Residential designation. The Official Community Plan indicates that the subject properties are "Major Corridor Residential" because they do not lay within the Regional Town Centre and has frontage on an existing Major Road Corridor (203 Street) as identified on Figure 4. Major Corridor infili policies encourage the compatibility of the site design, setbacks, and lot configuration with the existing pattern of development in the area. The development as proposed is compatible in terms of building massing and type of dwelling units with the surrounding residential properties. The proposed subdivision and road layout required the OCP designations on the subject lands to be realigned. The Christian school's "institutional" designation needs to be extended westward to encompass some of the current "Urban Residential" designation. A section of the road must be removed from the "Institutional" designation and added to "Urban Residential". A section of park to be removed from the "Park" designation must also be added to "Urban Residential" and "Institutional" for the creation of the intersection between 121B Avenue and 204B Street. The redesignations will ensure consistency between the proposed zoning amendments and the OCP as amended. Zoning Bylaw: A preliminary review of the proposed subdivision plans in relation to the Zoning Bylaw requirements has revealed the need for two variances. Without the lands to the south, the subject site is narrow. To meet the minimum area, the proposed lots are wide and shallow, as opposed to being long and narrow. The wide lot width is reflective of the existing lots to the north and should assist in housing `fit'. As such, seventeen of the proposed twenty-one lots require a reduction of the minimum lot depth of 24 metres to approximately 22 metres. Since the lots are not as deep as required, the proponent also requires a variance to the rear yard setback for the centre block of lots. As such, a Development Variance Permit application has been received to vary the following: 1. The minimum lot depth from 24 metres to approximately 22 metres for lots 1-8, 12-17 and 19-21; and 2. The minimum building setback 8 metres to 7 metres for lots 1-8, 12-17 and 19-21. These variances will be reviewed in a future report to Council. e) Development Information Meeting: A development information meeting on February 18, 2008 from 4:30 pm to 7:30 pm at Maple Ridge Christian School was held by staff from MRCS developments Ltd and Pacific Land Resource Group Inc. There was a total of 15 people sign -in and 13 completed comment sheets. Although most -4- attendees were in favor of the project, two main issues were expressed at the meeting: increased traffic and house design. Traffic There was some opposition from area residents who will see their private dead-end roads opened up which will increase in traffic volumes. The Ward Consulting report notes that the road design is acceptable and although there will be delays for traffic entering 203 Street from 121E Avenue, a traffic signal is not warranted at the intersection. House Desip-n There was a concern regarding basements in this neighbourhood. Because of groundwater and soil types at this location, residences constructed at this site will not include basements. A restrictive covenant registered on title will be a requirement of the subdivision prohibiting the construction of basements. Consistency of housing was also a concern that was discussed at the Development Information Meeting. The wide lots as proposed will allow for more consistency with the houses on the north side of 121B Avenue. f) Interdepartmental Implications: Engineering Department: The Engineering Department has identified that all of the services required in support of the rezoning do not exist to the site. It will, therefore, be necessary for the applicant to enter into a Rezoning Development Agreement and post the required security to complete the necessary works prior to final reading. Parks & Leisure Services Department: The Parks & Leisure Services Department have identified that after the subdivision is completed they will be responsible for maintaining the street trees. In the case of this project it is estimated that there will be an additional 21 trees which is based on one tree per lot; final subdivision design will provide exact numbers. The Manager of Parks & Open Space has advised that the maintenance requirement of $25.00 per new tree will increase their budget requirements by $525.00. Fire Department: A referral was sent to the Fire Department and they have no concerns with the development as proposed. The proposed road improvements will enhance emergency response to the school and permit alternative access routes in case of emergencies in the neighbourhood. g) School District Comments: A referral was sent. to School District No. 42 on February 25, 2008, no comments have been received to date. -5- h) Intergovernmental Issues: Local Government Act: An amendment to the Official Community Plan requires the local government to consult with any affected parties and to adopt related bylaws in compliance with the procedures outlined in Section 882 of the Act. The amendment required for this application is considered to be minor in nature. It has been determined that no additional consultation beyond existing procedures is required, including referrals to the Board of the Regional District, the Council of an adjacent Municipality, First Nations, the School District or agencies of the.Federal and Provincial Governments. The amendment has been reviewed with the Financial Plan/Capital Plan and the Waste Management Plan of the Greater Vancouver Regional District and determined to have no impact. CONCLUSION: It is recommended that this application be favourably considered and be given first reading and forwarded to Public Hearing. Prepared by: Csikos — Pla�ning Technician cke ' g, PrCP, MCIP r of Planning n, 0IBA, P.Eng M: Public Works 8yeevVIopment Services Concurrenc J. L. (Jim) Rule Chief Administrative Officer JC/dp The following appendices are attached hereto: Appendix A - Bylaw 6553-2008 Appendix B - Bylaw 6554-2008 Appendix C - Subject Property Appendix D - Proposed Subdivision CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. 6553-2008. A Bylaw to amend the Official Community Plan WHEREAS Section 882 of the Local Government Act provides that the Council may revise the Official Community Plan; AND WHEREAS it is deemed desirable to amend Schedule "B" to the Official Community Plan; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1. This Bylaw may be cited for all purposes as "Maple Ridge Official Community Plan Amending Bylaw No. 6553-2008." 2. Those parcels or tracts of land and premises known and described as: Lot 1 District Lot 241 Group 1 New Westminster District Plan 69727 and Parcel "2" (Reference Plan 17121) of Parcel "B" (Reference Plan 16630) Lot 1 District Lot 241 Group 1 New Westminster District Plan 4921 and Parcel "A" (Explanatory Plan 11166) Lot 1 Except: Firstly: Parcel B (Explanatory Plan 16630) and Secondly: Part Subdivided By Plan 69727, District Lot 241 Group 1 New Westminster'District Plan 4921 and Lot 1 Except; Part Dedicated Road on Plan LMP35108, District Lot 241 Group 1 New Westminster District Plan 22101. and outlined in heavy black line on Map No. 749 , a copy of which is attached hereto and forms part of this Bylaw, are hereby redesignated to Urban Residential and Institutional (shown hatched). 3. Maple Ridge Official Community Plan Bylaw No.6425-2006 is hereby amended accordingly. READ A FIRST TIME the day of , A.D. 200. PUBLIC HEARING HELD the day of READ A SECOND TIME the day of READ A THIRD TIME the day of RECONSIDERED AND FINALLY ADOPTED, the MAYOR , A.D. 200 . , A.D. 200. , A.D. 200. day of , A.D. 200. CORPORATE OFFICER 12239 71907 — — P 1852 — — LM h 3 108 �,12 �13 �14 N 210, 1 C� D� E rn F G H �1011 �12 013014 N N 72227 72589 43 122 AVE. 12217 61 a °7 12209 q o 2 O o NN ML KN JP 22101 60 P 1852 LMP 1089 12201 I- LMP Rem 1 27 99 LMP, 578 59 N 12195 1r 2� 3� 4q 50 6d 71� 8� 9N u� 58 N N N N N N N N 1 — 12187 ` J 121 B AVE. a.524 ha. 57 12775 0 30 31 12170 Rem A N N EP 11166 EP 80908 72142 12140 EP 69207 P 69727 5 ,44 LMP 1280 P 41572 LE 007 249 45 I 2 1 I P 17121 0.431 ha. � 1212 12122 } 1.851 ha. P 41572 I 44 G LMP 11279 12119 12117 12110 201 — — 12080� } LMP 5691 37 1 iL 0 22 23 24 25 26 27 28 29 hRW h8 �4 h h h. h n— --�, ---rr�-------- "7 - 42083 o o v ---n -------- — I Y207 N N ti N N ti N N N 38 18 i `-A 120B AVE. 12105 12092 r LMP 5692 P 83237 "11712p75 o ; QD 72065 12071 0 10 a N 8 LO 912045 1z040 K 16 1Z070 � 1 , ; 12067 1 1 120.35 J 412030 MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDING Bylaw No. 6553--2008 Map No. 749 From: nstitutional, Urban Residential and Park To: Urban Residential and nstitutional (shown hatched) r 1 :2000 Aryw,d,'r 8 CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO.6554-2008 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 -1985 as amended. WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6554-2008." 2. Those parcels or tracts of land and premises known and described as: Lot 1 District Lot 241 Group 1 New Westminster District Plan 69727 and Parcel "2" (Reference Plan 17121) of Parcel "B" (Reference Plan 16630) Lot 1 District Lot 241 Group 1 New Westminster District Plan 4921 and Parcel "A" (Explanatory Plan 11166) Lot 1 Except: Firstly: Parcel B (Explanatory Plan 16630) and Secondly: Part Subdivided By Plan 69727, District Lot 241 Group 1 New Westminster District Plan 4921 and Lot 1 Except; Part Dedicated Road on Plan LMP35108, District Lot 241 Group 1 New Westminster District Plan 22101. and outlined in heavy black line on Map No. 1422 a copy of which is attached hereto and forms part of this Bylaw, are hereby rezoned to R-1(Residential District) and P-2 (Special Institutional) (shown hatched). 3. Maple Ridge Zoning Bylaw No. 3510 -1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the day of , A.D. 200. PUBLIC HEARING held the day of , A.D. 200. READ a second time the day of , A.D. 200. READ a third time the day of , A.D. 200. APPROVED by the Minister of Transportation this day of , A.D. 200. RECONSIDERED AND FINALLY ADOPTED, the day of , A.D. 200. MAYOR CORPORATE OFFICER 12239 1907 — — — — P 1852 LM 3 108 �,1213 ,,14 �,15 21�, 1 C D E F G H1011 012 q13 Q14 0 0 o a ry 72589 43 122 AVE. 72217 0 12209 1 �°, 2N NN MN LN KN JN �°, P 22101 60 LMP 1089 P 1852 12201 Rem 1 LMP 27 99 LMP 578 59 N 12195 1234�5Q6o78�9� 558 V) N N N N N N N N N 1 i2 — 1218T 0.524 ha. 57 12175 30 31 72170 � N Rem A EP 11166 EP 80908 12142 P 69727 LEP 149 LMP 1280 P 41572 1 45 I I RP 0.431 ha. 1.851 ha. 1212 12122 P 41572 I� 44 G LM 12119 12111 12110 2 012D87 1208 M LMP 5691 37 0 22 23 ��RWh8 24 25 26 27 25 29 H 19�L- h �4 h h h h h --- -- 2583 0 0 o 0 0 0 0 0 0 0Lr --- -o---------38 120B AVE. J r2105 12092 P 83237 P 5692 o ��72065 q 109 a 1204� K 1207D 12045 1 1 J r2 412035 00 12D30 MAPLE RIDGE ZONE AMENDING Bylaw No. 6554-2008 Map No. 1422 From: RS-1 (One Family Urban Residential) and P-2 (Special Institutional) To: R-1 District) and ts*dential P---2 ecicl Institutional) — shown hatched I r 10114 MM., in 1:2000 a 1 13 IL §{ r ■! CO.s . ■,2 J n co! ■ ° �E= ^ �) )/ �)y {/ _ /\ ~ ■ $ s2 B( § 2 o - ■! > o E§ E S S \ IW |f 2 § o , a �° § \ ) LU � ( ) \} 7 ■ # w § k .� . )aEI ) !]E } - \- ®! ) }ƒ ! m m mpeadw � ,�----� | � I I I I I I � \| �I � � I � ��r r�� | | L . S \ � . � ; 2 � LL dd � In A . r dI©\ ; 1� LL-.2 » | , f \■R C �y am F1 � � � � . I MAPLE RIDGE British Co[umbla TO: FROM: SUBJECT: DISTRICT OF MAPLE RIDGE His Worship Mayor Gordon Robson and Members of Council Chief Administrative Officer DATE: March 19, 2008 FILE NO: DP/113/07 ATTN: C of W Development Permit 10316 240 Street and 10346 240 Street EXECUTIVE SUMMARY: An Intensive Residential Development Permit application has been made for subject properties located at 10315 240 Street and 10346 240 Street. The west portions of the subject sites were rezoned to R-3 (Special Amenity Residential) under RZ/093/04 to support the development of 18 R-3 (Special Amenity Residential) lots. The remainder of the subject sites retained the original RS-2 (One Family Suburban Residential) and RS-3 (One Family Rural Residential) zone. As the zoning for this proposed development is R-3 (Special Amenity Residential), the Intensive Residential Development Permit applies. The Intensive Residential Development Permit was established to provide a greater emphasis on high standards in aesthetics and quality of the building environment while protecting important qualities of the natural environment. RECOMMENDATION: That the Corporate Officer be authorized to sign and seal DP/113/07 respecting property located at 10316 240 Street and 10346 240 Street. DISCUSSION: a) Background Context: Applicant: Don Bowins Owner: Raj K Aroravijay, K Arorataj Mahal Holdings Ltd Legal Description: Lot: 2, Section: 3, Township: 12, Plan: 8149 Lot: G, Section: 3, Township: 12, Plan: 20434 OCP Existing: Medium Density Residential & Conservation Zoning: Existing: R-3 (Special Amenity Residential District), RS-2 (One Family Suburban Residential), and RS-3 (One Family Rural Residential) 1103 Surrounding Uses North: Use: Zone: Designation South: Use: Zone: Designation: East: Use: Zone: West: Designation: Use: Zone: Designation: Existing Use of Property: Proposed Use of Property: Site Area: Access: Servicing: Previous & Companion Applications: b) Project Description: Single Family Residential RS-2 (One Family Suburban Residential) Medium Density Residential Single Family Residential R-3 (Special Amenity Residential District) & RS-2 (One Family Suburban Residential) Medium Density Residential & Conservation Single Family Residential R-3 (Special Amenity Residential District & RS-3 (One Family Rural Residential) Medium Density Residential & Conservation Single Family Residential RS-2 (One Family Suburban Residential) Urban Residential & Agricultural Single Family Residential Single Family Residential 2.763 ha (6.827 ac.) 240 Street and proposed road and lane Water connection, other services will be provided at time of subdivision RZ/093/04, DP/075/07, SD/075/07, SD/093/04 The development site fronts 2401" Street and consists of two separate parcels of land which have a combined total area of 2.763 ha (6.827 ac.). Spencer Creek runs through the south east portion of 10316 240 Street and the east portion of 10346 240 Street. As such, a Watercourse Development Permit has been applied for and is subject to approval by the Director of Planning. The applicant proposes 18 R-3 (Special Amenity Residential) lots. Road dedication and park dedication will be taken at the time of subdivision. A development variance permit for above ground wiring was approved October 10, 2007. No other variances have been requested. -2- c) Planning Analysis: Intensive Residential Development Permit: The Intensive Residential Development Permit Area was established to provide a greater emphasis on high standards in aesthetics and quality of the built environment while protecting important qualities of the natural environment. The key guideline concepts for the development permit area are as follows: 1. Neighbourhood cohesiveness and connectivity should be maintained through the design of varied yet compatible buildings, in materials used and in architectural styles, in landscapes and in recreational areas, and by facilitating a range of transportation choices. • The proposed development is surrounded by single family residential uses and is compatible with other R-3 developments located south east of the property • 5 different single family housing designs are proposed. Each is similar in character, but will be varied through different material and colour options and through architectural design. • A street tree plan has been submitted to the District, which meets the District's Street Trees Guidelines. • A conceptual landscape plan has been provided 2. A vibrant street presence is to be maintained through a variety of housing styles, by maintaining street parking and by directing garage structures and off-street parking to the rear of a property accessible by a lane. • The proposed single family homes front the proposed streets to be constructed for subdivision SD/075/07 and have porches or verandas which create an outdoor living space. • All garages are located at the rear of each proposed lot and will be accessible by a lane. a) Environmental Implications: The proposal is subject to a Watercourse Protection Development Permit. The applicant has submitted all the required information for the Watercourse Protection Development Permit such as • Environmental Assessment Report • Geotechnical Report • Stromwater Management Plan • Erosion and Sediment Control Plan • Section 9 Notification to the Ministry of Environment Therefore, the application has been submitted to the Director of Planning for review and approval. -3- CONCLUSION: The proposal does not compromise the intent of the Intensive Residential Development Permit Area and provides: • A variety of housing styles with different colours and material to avoid repetition; • Porches located at the front of the property to create outdoor living spaces; • Garages located at the rear to enhance pedestrian experience; • Nearby park area; • Landscaping concepts and a street tree plan; and • Fence designs which define public and private spaces. Therefore, it is recommended that DP/113/07 be given favourable consideration. -, Y, x/ ,, Prep'ared-bKAdim Leun Planning chnVan prov ne Pic ring, M , MCIP Director pit Planning ?kQ nk.-�.PMP : Public Works & Development Services J. L. (Jim) Rule Chief Administrative Officer AL/dp The following appendices are attached hereto: Appendix A - Subject Map Appendix B - Site Plan Appendix C - Streetscape Appendix D - Landscaping Appendix E - Subdivision Layout -4- Pei. M (J130089E) 10389 PcI. 1 RP 9100 10351 2 P �0014 1 10309 10456 y P 14750 4 r ti P 22743 P 14750 v N A Rem 7 8 10420 qN V Y V N N N c m m 0 N ry N N A B Rem D B 7 4 P 21 69 NWP7139 P 13554 10385 P 11176 P 9393 A P 13554 SUBJECT PROPERTIES G P 20434 104 AVE. 3 I 14 I K P 20434 a � m M co o a W BCP 1010 LIMP PARK PARK 2 m BCP 3139 � rn r 1810291 19 Rem 1 51757 45 U m 171ozas N m B P 139 g4l 40 39 38 37 36 35 34 33 44 43 42 41 40 39 31,� 34 N N N N A 26 102 B AVE. 7992 n e n 70 v e e a ry v N 31 30 29 28 27 1N 2 1 PARK 1oz6r 39 B M10263 50 L P 84 7 1025s F 51 5 B P 31 9 s= 13 m 2 a 27 28 29 30 ' 31 M M 10255 37 20 19 18 17 16 15 m 14 16 �'% 17 18 19 m 12 2021 n� a N 22 23 24 25 26 so o o < N N M io251 LMP 0.8057 < N < N d , N a N N N 102AAVE. 102 AAVE. 3 M O m m a N^ as m> C •S C a N V O O< Y N 75` Of 4 a, 26 25 24 23 22 21 20 19 18 9 8 7 6 5 22 P 9249 LMP 48057 L P 8 57 B P 3139 BCP 313 2 3 4 5 6 7 8 91011121314151617 1 4 3 o N v 21 22 23 24 25 26 27 28 29 30 31 37 36 35 34 33 32 L P' 17 7 C 31 H 1N 2 3 4 5 6 7 8 9 10 11 15 10.1312 11 10 M 51 5 �'��alley 10316 & 10346 240 STREET I� I C, CORPORATION OF N THE DISTRICT OF I6 -11 MAPLE RIDGE AI61on PLANNING DEPARTMENT n DATE: Sep 12, 2007 FILE: SDI075107 BY: PC Rivsr 1Z33 4s. tm �.103 AJ�i�uE_ 6 nd %x Y5 R E CIE IVED MAR 19 2008 i lhAPLE pIQGE Q a s ^• a""""' SITE PLATYS & GRADING LOT 1 TO 6 #38-2287 ARGUE ST. 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(2) ALL REAR YARD AND SIDE YARD FENCES MUST BE CONSTRUCTED AS ABOVE EXCEPT POST SIZE MAY BE 4x4 OR 6z6. (3) FENCE HEIGHT AND LOCATION SHALL BE IN COMPLIANCE WITH MAPLE RIDGE BYLAWS. ApPe1ndli x E. 81�9 z*orx srnaar Mr 'sgtt�ttx$pups$}},{(ai$#Yx$p°prr$yVeagx$yayx i `LS C8"CS"G C8 C CA ROM • '� .r w Lt F 2. �'s . :8'CB`�8 MAO NO ppe $x pVpe CB].B�C8 $ic°pNp as�peps$$n C8s g'C8 ��#{s � z 3t is t 1 R ,s i22 g �m 2107Y1 57Xaalr emcum Ilow •+a SF s$M e i a3 y Y y n$ = 1 ti , z Or 1 1 r c a 0 3'Q Y -1Y 1 e 6 _ 1 / 1 Y 0 a °y E ��$1 tY 3 x1Re � d Deep Roots Greater Heights TO: FROM: SUBJECT: District of Maple Ridge His Worship Mayor Gordon Robson DATE: March 25, 2008 and Members of Council FILE NO: E01-035-001 Chief Administrative Officer ATTN: C of W Race the Ridge 2008 Bike Race EXECUTIVE SUMMARY: A request has been received from Cycling BC to use municipal streets for the Race the Ridge 2008 Bike Race on Saturday April 26, 2008 between 9:00 am and 6:00 pm, and Sunday April 27, 2008 between 7:00 am and 6:00 pm. A copy of the request is attached. Authorization from Council is required in accordance with the "Maple Ridge Highway and Traffic By- law 3136-1982" to allow the event to occur in Maple Ridge. RECOMMENDATION: THAT the use of municipal streets be authorized for the Race. the Ridge 2008 Bike Race on Saturday April 26, 2008 and Sunday April 27, 2008, provided the conditions of Schedule 'A' attached to the staff report dated March 28, 2008 are met. DISCUSSION: a) Background Context: From time to time, the Municipality is requested to allow the use of municipal streets for organized events. Unless there are some unusual safety implications, approval is usually given on condition that the District be indemnified against any liability for injury or damage resulting from the event. The conditions of approval of the event are attached as "Schedule A." The three venues for the Race the Ridge 2008 Bike Race are as follows: 1. Road Race -Saturday April 26 from 9:00 am to 6:00 Pm Start and finish will be at the site of the former Thornhill Elementary School on 100 Avenue at 256 Street. Participants will travel east on 100 Avenue and turn south on 256 Street, travel east on 98 Avenue to 264 Street and proceed south on 264 St to connect to 98 Avenue east. From 98 Avenue they will turn north onto 268 Street and proceed to Rolley Crescent, the participants will proceed westbound on Rolley Crescent 1104 and turn to head southbound on 264 Street and proceed to 100 Avenue. Participants will continue westbound on 100 Avenue and turning right, onto 102 Avenue east. They will continue to 248 Street turning south and then turning onto 100 Avenue eastbound back to the start and finish line at the site of the former Thornhill Elementary School where the race will start and finish. This event will require that the traffic be stopped as riders start and finish and at intersections as racers pass through. 2. Individual Time Trial - Sunday April 27 from 7:00 am to 11:00 am This race will take place in Golden Ears Provincial Park and will start and finish at the main gates. Traffic control will be provided. (Information only - permission has been granted by BC Parks) 3. Town Core Criterium -Sunday April 27 from 10:00 am to 6:00 pm This race will take place in the Maple Ridge town core and will start and finish on McIntosh Avenue at 224 Street. Participants will travel west on McIntosh Avenue turning south onto 223 Street, travel south on 223 Street to 119 Avenue traveling east on 119 Avenue to 224 Street and travel north to Haney Place Loop. This will be the feature event and will utilize Memorial Peace Park. Along with the bike race there will be a corporate fitness relay and a kids' safety skills challenge. There will also be sponsor participation with tents and other displays. This event will require the following road closures: • Haney Place Loop; r 224 Street, between Selkirk Avenue and Dewdney Trunk Road; 223 Street, between 119 Avenue and Dewdney Trunk Road; • 119 Avenue, between 223 Street and 224 Street; • McIntosh Avenue, between 223 and 224 Street; and Fraser Street, between Haney Place Loop and Dewdney Trunk Road. b) Strategic Alignment: Administrating Maple Ridge street events allows the District to manage road infrastructure and associated risks but yet allows events that promote community development, commemorate and celebrate community accomplishments and highlight Maple Ridge's natural and built features. c) Citizen/Customer Implications: Permission to use municipal streets may cause some minor delays and inconveniences to other road users. However, traffic control will be provided by Race the Ridge volunteers. In addition, the organizers will be distributing an information letter to affected businesses and residents. d) Governmental Implications: The road use permit establishes that the event organizer must obtain the approval of RCMP for traffic control and must notify the Fire Department and BC Ambulance Services as well as coordinate with Coast Mountain Bus Company. e) Business Plan/Financial Implications: The Business Plan recognizes that the District processes requests.for use of municipal streets as part of its services. The financial impact of the specific road use is limited to staff processing effort. f) Policy Implications: Permission to use municipal streets is grantable under the District's policy practices. g) Alternatives: The District could refuse to permit the event to occur at this location. In this event, the organizer may have to cancel the event. CONCLUSIONS: From time to time, the District is requested to allow the use of municipal streets for various events and activities. Race the Ridge Bike Race has been held successfully for previous years and the organizers have requested permission to hold the 6th Annual Race the Ridge Bike Race on municipal streets for 2008. Submitted by: ndrew Wood, PhD., PEng. MWicipal Ea,ginee� Approved by: ank Quin,, MBA, PEng. / General anager: Public Works & Development Services Concurrence/ J. L. (Jim) Rule a Chief Administrative Officer ML/mi Schedule `A' To Council Memorandum Dated March 25, 2008 Race the Ridge 2008 Bike Race Condition of Approval Approval for the event is given on condition that the organizers: 1. provide all necessary traffic controls, parking and emergency access acceptable to the R.C.M.P., and the Corporation of the District of Maple Ridge (the District); 2. notify local Fire Department, and Ambulance Services of the event; 3. make arrangements with Coast Mountain Bus Company for any required rerouting of buses; 4. advertise the event in a local newspaper and notify all surrounding businesses and residents of the event (a minimum of one week prior to the event date); 5. notify all affected businesses on the event route as soon as possible (per letter provided by the District) ; 6. make arrangements for all surrounding businesses and residents for access purposes during the event. A time interval schedule of closure and permitted vehicular access during the event for residents wishing to access their property; 7. hold and save harmless the District from and against all claims, and damages arising out of or in any way connected with the event; S. obtain and maintain during the term of this event a comprehensive general liability insurance policy providing coverage of not less than $5,000,000.00, naming the Corporation of the District of Maple Ridge as an additional named insured and MUST have the following statement written in the policy: "Naming the District as an additional insured and providing that the said policy shall not be cancelled, lapsed or materially altered without 30 days notice in writing to the District." Policies without this statement or an altered statement will NOT be accepted. The policy shall also include a Cross Liability Clause. A copy of such policy shall be delivered to the Corporate Officer prior to the event; 9. obtain any the required permits/permission from other agencies; 10.refurbish all municipal infrastructure to an equal or better condition than that which existed prior to the event, all within 24 hours of the completed event, to the satisfaction of the District; 11. must maintain access for emergency services to the closure area at all times. The Corporation of the District of Maple Ridge reserves the right to withdraw this permission to use municipal streets should the organizers fail to comply with the above requirements. Chief Administrative Officer Race The Ridge Bike Race Attention: Barry Lyster 22459 132nd Ave. Maple Ridge, BC V4R 2P6 604-467-2223 or 604-312-3318 EVENT INFORMATION Building on the success of hosting five years of quality bike racing, we will be hosting a 2-day, 3-event road bike stage race event. We will again be apart of the prestigious BC Cup Race Series which will guarantee a large turn -out and bring more tourist business to Maple Ridge for the weekend. I will again be requiring road closures and municipal support. I have changed the location of our Road Race due to the increasingly growing number of aggressive vehicles on Dewdeny Trunk Road. The only race with road closures is the Town Core Criterium, Please find the information required for the permit below. We may also be looking at a new venue for the Criterium but as of now I am planning for the Town Core. Thanks again for supporting cycling in our community. Sincerely, Barry Lyster Director of Cycling Operations Local Ride / Race The Ridge Date: April 26, 27 2008 Location: Maple Ridge Predicted Participation: Number of events: 3 EVENT INFORMATION 200 — 300 per event Web Site: www.localride.com Insurance: 5 million liability from Cycling BC ROAD RACE Date: Saturday, April 26 Time: 9 am to 6 pm Location: Thomilll Start/Finish: 1001h Ave. (Thornhill Elementary School) Staging Area: Thornhill Elementary School Course Length: 12 km Road Closures: None Proposed Course: (See Map) Roads Used: 100`h Ave., 256`h Street, 98`h Ave., 264`h Street. 96'h Ave. 2Wh Street, Rolley Crescent, 267`h Street, 100`h Ave., 102nd Ave, 24$`h Street, I00`h Ave. Race will follow a counter -clockwise direction. Traffic Control: Traffic will be stopped by course marshals as riders enter and exit course corners. Race in progress signs will be situated around the course and at all roads leading into the race course. There will be no permanent road closures and there should be minimal impact to traffic. Race groups will be accompanied by a lead and follow vehicle as well as a wheel vehicle. We will attempt to notify as many residents as possible to inform them of the event. TOWN CORE CRITERIUM Date: Sunday, April27 Time: 10 pm to 6 pm Location: Memorial Park and I square block west of 224`h Street (see map) Start/Finish: 224`h Street and McIntosh Ave. Staging Area: Band Stand, Memorial Park Proposed Course: (see map) Road Closures: 224`h Street (Dewdney Trunk Road to Selkirk Avenue) 223`d Street (Dewdney Trunk Road to I I9`h Avenue) McIntosh Avenue (223rd Street to Leisure Centre) 119`h Avenue (223rd Street to 2241h Street) Ring Road around Memorial Peace Park All alley ways and vehicle access points. Traffic Control: This will be a closed course to vehicle traffic. Course marshals will be at all major intersections and alley ways. Barricades, traffic cones and race tape will be used to separate vehicles and pedestrians from the race course. Local residents will be permitted through the closed off areas between races and when directed by course marshals. GOLDEN EARS PARK TIME TRIAL (information only, BC parks permit has been granted) Date: Sunday, April27 Time: 7 am to 11 am Location: Golden Ears Provincial Park Start/Finish: Main Gates, Golden Ears Park Staging Area: Main horse corral parking Proposed Course: (see map) Road Closures: None Traffic Control: Traffic control will be at the Start/finish, the turn -around point and at Mike Lake Road, Boat Launch road and Day Use area road. + P W 7TT . tL 'F OP �. Fags St ot . 20 CL ,�- r CD t _ r St t Past �. 224 St . Garden 81 122 � t E� f Plaza t to 22 .�k - .............. 222 St AD P <0 j J c 0 JW c F' L LL 0 +� v u fo Ln iL ❑f Cn 12) fy ® CL N.� "w 5a f 258 St.., �rAArrerYrrr.�.�cr arlaG lY District of Maple Ridge Deep Roots Greater Heights TO: His Worship Mayor Gordon Robson . DATE: March 26, 2008 and Members of Council FILE NO: E01-035-001 FROM: Chief Administrative Officer ATTN: C of W SUBJECT: 2008 Heart and Stroke Big Bike Ride - EXECUTIVE SUMMARY: A request has been received from the Heart and Stroke Foundation of BC & Yukon to use municipal streets for the 2008 Big Bike Ride on Friday, April 25, 2008 between 10:00 am and 8:00 pm. A copy of the request dated March 25, 2008 is attached. Road closures are not anticipated for this event. Authorization from Council is required in accordance with the "Maple Ridge Highway and Traffic By- law 3136-1982" to allow the event to occur in Maple Ridge, RECOMMENDATION: THAT the use of municipal streets be authorized for the 2008 Heart and Stroke Big Bike Ride on Friday, April 25, 2008 between 10:00 am and 8.00 pm, provided the conditions outlined in Schedule 'A' attached to the staff report dated March 26, 2008 are met. DISCUSSION: a) Background Context: From time to time, the Municipality is requested to allow the use of municipal streets for organized events. Unless there are some unusual safety implications, approval is usually given on condition that the Municipality be indemnified against any liability for injury or damage resulting from the event. The conditions of approval of the event are attached as "Schedule A". The ride route will start at Haney Place Mall parking lot at 225 Street where the riders will head southbound on 225 Street, westbound on Lougheed Highway, northbound on 223 Street, eastbound on Dewdney Trunk Road, southbound on 228 Street and westbound on Lougheed Highway. They will continue northbound on 226 Street, and westbound on Selkirk Avenue, returning to Haney Place Mall parking lot at 225 Street. 1105 b) Strategic Alignment: Administrating Maple Ridge street events allows the District to manage road infrastructure and .associated risks but yet allows events that promote community development, commemorate and celebrate community accomplishments and highlight Maple Ridge's natural and built features. c) Citizen/Customer Implications: Permission to use streets may cause some minor delays and inconveniences to other road users. However, traffic control will be provided by the Big Bike Ride volunteers. d) Governmental Implications: The road use permit establishes that the event organizer must obtain the approval of RCMP for traffic control and must notify the Fire Department and BC Ambulance Services as well as, coordinate with Coast Mountain Bus Company. e) Business Plan/Financial Implications: The Business Plan recognizes that the District processes requests for use of municipal streets as part of its services. The financial impact of the specific road use is limited to staff processing effort. f) Policy Implications: Permission to use municipal streets is grantable under the District's policy practices. g) Alternatives: The District could refuse to permit the event to occur at this location. In this event, the organizer may have to cancel the event. However, this event has a history in this community. CONCLUSIONS: From time to time, the District is requested to allow the use of streets for various events and activities. The Big Bike Ride for the Heart and Stroke Foundation has been held in Maple Ridge in past years. The organizers have requested permission to hold the event on municipal streets for 2008. d Submitted by: A r ood, PhD., PEng. IAWicipal gpgineey''-) by: F ank Quinn; MBA, PEng. Publ' orks &Development Services Concurrence: J/L. (Jim) Rule ,Chief Administrative Officer Schedule `A' To Council Memorandum Dated March 26, 2008 2008 Heart and Stroke Big Bike Ride Condition of Approval Approval for the event is given on condition that the organizers: 1. provide all necessary traffic controls, parking and emergency access .acceptable to the R.C.M.P., and the Corporation of the District of Maple Ridge (the District); 2. notify local Fire Department, and Ambulance Services of the event; 3. make arrangements with Coast Mountain Bus Company for any required rerouting of buses; 4. advertise the event in a local newspaper and notify all surrounding businesses and residents of the event (a minimum of one week prior to the.event date); 5. notify all affected businesses on the event route as soon as possible (per letter provided by the District); 6. make arrangements for all, surrounding businesses and residents for access purposes during the event; 7. hold and save harmless the District from and against all claims, and damages arising out of or in any way connected with the event; 8. obtain and maintain during the term of this event a comprehensive general liability insurance policy providing coverage of not less than $5,000,000.00, naming the Corporation of the District of Maple Ridge as an additional named insured and MUST have the following statement written in the policy: "Naming the District as an additional insured and providing that the said policy shall not be cancelled, lapsed or materially altered without 30 days notice in writing to the District." Policies without this statement or an altered statement will NOT be accepted. The policy shall also include a Cross Liability Clause. A copy of such policy shall be delivered to the Corporate Officer prior to the event; 9. obtain the required permission from Haney Place Mall to use their facilities; 10. refurbish all municipal infrastructure to an equal or better condition than that which existed prior to the event, all within 24 hours of the completed event, to the satisfaction of the District; and 11. must maintain access for emergency services to the effected areas at all times. The Corporation of the District of Maple Ridge reserves the right to withdraw this permission to use municipal streets should the organizers fail to comply with the above requirements. Chief Administrative Officer Mar, 25. 2008 11: 01 AM No.7831 P. 2/2 Affligh HEART& STROKE POUND ATION OF e[ & YUKON Finding answers. For life Tri-Cities/Fraser Valley Office tt 100 - 2232 McAlli3tei Avenue Pori Coyuiilarn, B.C. V3C 2A6 T 604.472.0045 March 25, 2W$ F 604.47J.0055 Corporation o f the District of Maple Ridge 11995 Haney Place Maple Ridge, DC V2X 6A9 Fax: 604-467-7331 Attention: Mathew Li, Engineering department Re: 2008 Heart&Srroke Big Bi*e r"Ride Chair Merit Ncale Dery Mathew: President & CEO Fitly Wuad Heart&Stroke REGIONAL OFFICES I am writing to request permission for a fundraising event to take piece in Maple Ridge on Friday, April 25, Kamloops 2008. Please review and approve the proposed route by signing this letter on the appropriate signatory line 25D.372.]93£i (below) and returning by fax to 604.472-0055. We have applied for the insurance and will fax the certificate .372. Kalewne to you once received. We have also advised the Police, Fire Department, Ambulance and BC Transit of this 250,t3E0.G275 event. Nanalma 250.754.5974 Route Description: North Yencouver 6od.9A3.N4q Start at Haney Place Mall {narking lot at 225th Street FrInte George Proceeding right on Longteed Highway 250.50.8611 Turn right onto 223Street 604.?9,1 604.979,/ 13U Turn right onto Dewdney Trunk Road Turn right onto 2281° Street Surrey G04-5,91.1555 Turn right onto Lou�heed Highway Turn right onto 226 Street 60A.6 .40 b04.13b.n088 Tarn, left onto Selkirk Avenue victarla 26U.38??035 Finishing back at Haney Place Mall parking � y p $ lot This event involves our thirty -seat Big Bike and we will be scheduling rides between 10:00AM and 8.00PM both days. This has become an extremely successful fundraising event in the province of BC and has had very generous support of the community and we look forward to your continued support- If you have any questions or require additional infOrmstion, please do not hesitate to cal I me. Sincerely, Provincial Office 7212 west ¢roadway ... Vancatww. RC Vf.H ; Yj T 60d,736.440d604Norine . Brad Area A minis It , Serving Tri-Cittes & the Fraser Valley T 4:604-472-0045 F #:604-472-0055 For more heart and stroke infarmation: www.heartandstroke.be.ca 1.888.HSE NFO (1-888,473.4636) US1WZ rl.mtir i 1981 534.) RRODi Corp. of the District of Maple Ridge concurrence of the above proposed event: Authorized Signature Date, Beep Roots Greater Heights TO: FROM: SUBJECT: District of Maple Ridge His Worship Mayor Gordon Robson and Members of Council Chief Administrative Officer LOAN AUTHORIZATION BYLAWS EXECUTIVE SUMMARY: DATE: March 26, 2008 FILE NO: ATTN: Committee of the Whole During its 2008-2012 Business Planning deliberations, Council identified a number of capital projects that would benefit the community if they could be done earlier than anticipated in the Capital Plan. In order to advance the timing of these projects, Council approved a financial plan that shows "Debt" as the source of funding for these projects. This does not necessarily mean that we will borrow externally as we have some reserves on hand. Notwithstanding the source of the borrowings (internal or external), Council committed to obtaining the assent of the elector, using the alternative approval process, before proceeding with the projects. The purpose of the attached bylaws is to allow us to seek assent and to make sure that necessary bylaws are in place, in the event external borrowings are required. The following projects were identified to be funded by debt. 1. Construction of Fire Hall No. 4 in the Albion area. 2. Expansion of the existing municipal cemetery 3. Construction of a new animal shelter on the existing location 4. Drainage improvements on River Road between Carshill Street and Darby Street S. Acquisition of land for future school and park sites. Payments on this debt are already included in the financial plan and will not result in a further increase in propertytaxes. RECOMMENDATION: WHEREAS the District of Maple Ridge ("the District") proposes to: construct a new Fire Hall; expand the municipal cemetery, construct a new animal shelter; improve drainage on River Road and acquire land for future school and park sites ("the projects"); AND WHEREAS the District will require the adoption of loan authorization bylaws under section 179 of the Community Charter to proceed with the projects; AND WHEREAS the District may adopt the loan authorization bylaws only with the approval of the electors; NOW THEREFORE Council resolves as follows: 1. That Maple Ridge Fire Hall #4 Loan Authorization Bylaw No. 6558-2008 be read a first, second and third time; )?age 1 1131 2. That Maple Ridge Cemetery Expansion Loan Authorization Bylaw No. 6559-2008 be read a first, second and third time; 3. That Maple Ridge Animal Shelter Loan Authorization Bylaw No. 6560-2008 be read a first, second and third time; 4. That Maple Ridge Joint School and Park Site Loan Authorization Bylaw No. 6561-2008 be read a first, second and third time; 5. That Maple Ridge River Road Drainage Improvements Loan Authorization Bylaw No. 6562-2008 be read a first, second and third time; 6. That the Corporate Officer be directed to submit Bylaw Nos. 6558-2008, 6559-2008, 6560- 2008, 6561-2008, 6562-2008 to the Ministry of Community Services for review and approval by the Inspector of Municipalities; 7. That approval of the electors be sought through the alternative approval process in relation to Bylaw Nos. 6558-2008, 6559-2008, 6560-2008, 6561-2008, 6562-2008 following approval of the bylaws by the Inspector of Municipalities. DISCUSSION 1. Approval of the Electors The District is seeking the approval of the electors to incur certain liabilities in relation to the five identified projects. The District intends to adopt five loan authorization bylaws to enable the five projects described below to proceed. i. Construction of Fire Hall No. 4 in the Albion area. With the significant growth of residential development in the Albion area, construction of a Fire Hall to service the needs of that community is a priority. The necessary land has been acquired in the area of 240th Street and 112th Avenue but at this time there are insufficient funds in the Fire Department Capital Acquisition Reserve to commence construction. The District is intending to borrow a sum not exceeding $6,000,000 to construct Fire Hall No. 4. The maximum term for which debentures may be issued is 10 years. The Fire Department Capital Acquisition Reserve has the capacity to service the debt so this borrowing will not result in an increase in property taxes. ii. Expansion of the existing municipal cemetery The Cemetery Master Plan endorsed by Council at the I the need to provide additional burial sites at the munic borrow a sum not exceeding $1,520,000 to carry out tY expand the cemetery. The maximum term for which dE payments will be made through increased cemetery fees. to property taxes. 4arch 25, 2008 Council meeting identifies ipal cemetery. The District is intending to e purchase and preparation of property to bentures may be issued is 25 years. Debt This borrowing will not result in an increase iii. Construction of anew animal shelter on the existing location For many years, the community has been discussing the need for anew animal shelter. The SPCA has indicated that they are prepared to be a funding partner. The existing site has adequate space and is appropriately zoned for a new shelter. To enable construction to proceed, the District is intendingto borrow a sum not exceeding $900,000. The maximum term for which debentures may be issued is 25 years. There will be no increase in property taxes to enable this borrowing to occur. Dog licensing fees were increased in Page 2 2006 to provide adequate funds to service the debt and we expect community fundraising and funding partnerships to also contribute. iv. Acquisition of land for future school and park sites. School District No. 42 and the District have been identified Albion and Silver Valley as areas where it would be advantageous to acquire land for joint parks and schools prior to the areas being fully developed. Provincial legislation does not enable the School District to purchase those sites at this time. The School District is entering into an agreement with the District of Maple Ridge to repay the District for the purchase of those future school sites. The park portions of the future sites are already included within existing funding sources identified in the Financial Plan. To enable this land acquisition, the District is intending to borrow a sum not exceeding $10,671,185 to acquire real property, easements, rights -of -way or authorities as may be required. The maximum term for which debentures may be issued is 5 years. Borrowing will not occur until there is a signed agreement in place with School District No. 42. There will be no increase in property taxes to enable this borrowing to occur. v. Drainage improvements on River Road between Carshill Street and Darby Street Recent storm events have highlighted the need to improve the drainage along River Road between Carshill Street and Darby Street. The District is intending to borrow a sum not exceeding $2,675,000 to enable the works associated with these road drainage improvements. The maximum term for which debentures may be issued is 5 years. Debt payments are to be made through the Capital Works Reserves. There will be no increase in property taxes to enable this borrowingto occur. 2. Alternative Approval Process During Business Planning it was acknowledged by Council that approval of the electors would be sought through the alternative approval process. This is the same process used to obtain approval of the electors for the Downtown Core Loan Authorization Bylaw in 2004 and the Size of Council Bylaw in 2005. Approval of the electors to proceed with each bylaw is obtained if, at the end of the time for receiving elector responses indicating that Council may not proceed with the bylaw unless assent of the electors is obtained, the number of responses is less than 10% of the number of electors. The other option is to seek approval of the electors through the assent process. This process is very similar to that of a Local Government election with advance voting opportunities and a general voting day with polling stations set up in convenient public locations. Costs would also be similar to an election. In 2005, election costs were $75,000. By comparison, the cost of the alternative approval process for all five bylaws is estimated at: Advertising (2 ads) $1,400 Supplies 1,500 Staff (1 person, 5 days) 1.400 $4,300 Council could also consider seeking approval in conjunction with the November 15, 2008 Local Government Election, however, the projects would all be delayed to 2009. Sections 179 and 180 of the Community Charter establish the requirement for loan authorization bylaws to receive both the approval of the Inspector of Municipalities and the approval of the electors before they can be adopted. Section 185 requires that approval by the Inspector be received before the bylaws are submitted for the approval of the electors. The Ministry of Community Services has indicated that approval by the Inspector of Municipalities can be anticipated within 3 to 4 weeks of submission of the bylaws. Page 3 Services has indicated that approval by the Inspector of Municipalities can be anticipated within 3 to 4 weeks of submission of the bylaws. For each alternative approval process Council must establish a notice and an elector response form. Once approval is received from the Inspector, the notices and response forms will be prepared and presented to Council. Included in those documents will be a determination of the deadline for receiving elector responses, which must be at least 30 days after the second publication of the notice, and a determination of the total number of electors in the District. If the Ministry meets their timeline for approval the deadline for receipt of responses will be in late June. CONCLUSION: Considering the above discussion, it is recommended that: 1. The five loan authorization bylaws attached to the report be given first, second and third readings; 2. The approval of the electors be sought in relation to the loan authorization bylaws; 3. An alternate approval process be provided in relation to the loan authorization bylaws; 4. The Corporate Officer be directed to submit the five loan authorization bylaws to the Ministry of Community Services for review and approval by the Inspector of Municipalities. Prepared by: Ceri Marlo Manager of Legislative Services Prepared by.-' .T vor Thompson, BBA, CGA Manager of Financial Planning Approved by: Paul Gill, B.B.A, C.G.A, F.R.M General Manager: Corporate & Financial Services ConcurrencI J.L. (Jim) Rule Chief Administrative Officer Page 4 DISTRICT OF MAPLE RIDGE BYLAW NO. 6558-2008 A Bylaw to authorize borrowing the estimated cost of constructing Fire Hall #4 WHEREAS: A. It is deemed desirable and expedient to construct a Fire Hall #4 in the Albion area. B. The Fire Department Capital Acquisition Reserve does not have the funds to construct Fire Hall #4 without resorting to borrowing. C. The debt payments will be funded by the Fire Department Capital Acquisition Reserve. This borrowing will not result in an increase to property taxes. NOW THEREFORE, the Council of the District of Maple Ridge enacts as follows: 1. This Bylaw may be cited for all purposes as "Maple Ridge Fire Hall #4 Loan Authorization Bylaw No. 6558-2008." 2. The Council is hereby empowered and authorized to undertake and carry out or cause to be carried out the construction of Fire Hall #4 generally in accordance with plans on file in the municipal office and to do all things necessary in connection therewith and without limiting the generality of the foregoing: a) To borrow upon the credit of the Municipality a sum not exceeding $6,000,000. b) To acquire all such real property, easements, rights -of -way or authorities as may be requisite or desirable for or in connection with the construction of Fire Hall #4. I The maximum term for which debentures may be issued is 10 years. READ A FIRST TIME this day of , 2008. READ A SECOND TIME this day of , 2008. READ ATHIRD TIME this day of 2008. APPROVED BY THE INSPECTOR OF MUNICIPALITIES this day of 2008. APPROVED BY THE ELECTORS this day of , 2008. ADOPTED this day of , 2008. MAYOR CORPORATE OFFICER DISTRICT OF MAPLE RIDGE BYLAW NO. 6559-2008 A Bylaw to authorize borrowing the estimated cost of expanding the cemetery WHEREAS: A. It is deemed desirable and expedient to purchase property to expand the cemetery. B. A Cemetery Master Plan identified the need to provide additional burial sites and significant amount of time is needed to prepare the site. C. Debt payments will be made through increased cemetery fees and property taxes will not be increased to service this debt. NOW THEREFORE, the Council of the District of Maple Ridge enacts as follows: 1. This Bylaw may be cited for all purposes as "Maple Ridge Cemetery Expansion Loan Authorization Bylaw No. 6559-2008." 2. The Council is hereby empowered and authorized to undertake and carry out or cause to be carried out the purchase and preparation of property to expand the cemetery generally in accordance with plans on file in the municipal office and to do all things necessary in connection therewith and without limiting the generality of the foregoing: a) To borrow upon the credit of the Municipality a sum not exceeding $1,520,000. b) To acquire all such real property, easements, rights -of -way or authorities as may be requisite or desirable for or in connection with the expansion of the cemetery. 3. The maximum term for which debentures may be issued is 25 years. READ A FIRST TIME this day of , 2008. READ A SECOND TIME this READ A THIRD TIME this day of , 2008. day of , 2008. APPROVED BY THE INSPECTOR OF MUNICIPALITIES this day of APPROVED BY THE ELECTORS this day of , 2008. ADOPTED this day of , 2008. MAYOR CORPORATE OFFICER DISTRICT OF MAPLE RIDGE BYLAW NO. 6560-2008 A Bylaw to authorize borrowing the estimated cost of constructing an animal shelter WHEREAS: A. It is deemed desirable and expedient to construct an animal shelter. B. Dog licence fees have been increased to provide funding for the shelter and property taxes will not be increased to service this debt. C. Funding partnerships and community fundraising opportunities will be explored. NOW THEREFORE, the Council of the District of Maple Ridge enacts as follows: I. This Bylaw may be cited for all purposes as "Maple Ridge Animal Shelter Loan Authorization Bylaw No. 6560-2008." 2. The Council is hereby empowered and authorized to undertake and carry out or cause to be carried out the construction of the animal shelter generally in accordance with plans on file in the municipal office and to do all things necessary in connection therewith and without limiting the generality of the foregoing: a) To borrow upon the credit of the Municipality a sum not exceeding $900,000. b) To acquire all such real property, easements, rights -of -way or authorities as may be requisite or desirable for or in connection with the construction of the said animal shelter. 3. The maximum term for which debentures may be issued is 25 years. READ A FIRST TIME this day of , 2008. READ A SECOND TIME this day of , 2008. READ A THIRD TIME this day of , 2008. APPROVED BY THE INSPECTOR OF MUNICIPALITIES this day of , 2008. APPROVED BY THE ELECTORS this day of , 2008. ADOPTED this day of , 2008. MAYOR CORPORATE OFFICER DISTRICT OF MAPLE RIDGE BYLAW NO.6561-2008 A Bylaw to authorize borrowing the estimated cost of purchasing land for future school sites to ensure these sites are joint school and park sites WHEREAS: A. It is deemed desirable and expedient to purchase properties for joint school and park sites in the Albion and Silver Valley area prior to the area being fully developed. B. Ensuring that school sites are purchased adjacent to park sites would be more difficult if the sites are not purchased at the same time. C. The School District is not able to purchase the sites in advance of development in the area. D. The School District desires and is able to enter into an agreement with the District of Maple Ridge to purchase these future school sites. E. The borrowing is for costs associated with increasing the size of property purchased to include the future school sites. The park portions of the purchase costs are already included within existing funding sources, as identified in the Financial Plan. NOW THEREFORE, the Council of the District of Maple Ridge enacts as follows: 1. This Bylaw may be cited for all purposes as "Maple Ridge Joint School and Park Site Loan Authorization Bylaw No. 6561-2008." 2. The Council is hereby empowered and authorized to undertake and carry out or cause to be carried out the purchases of the land to incorporate three joint school and park sites generally in accordance with plans on file in the municipal office and to do all things necessary in connection therewith and without limiting the generality of the foregoing: a) To borrow upon the credit of the Municipality a sum not exceeding $10,671,185. b) To acquire all such real property, easements, rights -of -way or authorities as may be requisite or desirable for or in connection with the purchase of the said future joint school and park sites. 3. The maximum term for which debentures may be issued is 5 years. READ A FIRST TIME this day of , 2008. READ A SECOND TIME this day of , 2008. READ A THIRD TIME this day of , 2008. APPROVED BY THE INSPECTOR OF MUNICIPALITIES this day of , 2008. -1- APPROVED BY THE ELECTORS this day of , 2008. ADOPTED this day of , 2008. MAYOR CORPORATE OFFICER -2- DISTRICT OF MAPLE RIDGE BYLAW NO.6562-2008 A Bylaw to authorize borrowing the estimated cost of River Road drainage improvements WHEREAS: A. It is deemed desirable and expedient to improve the drainage along certain portions of River Road. B. This work was planned in a future year of the longterm capital program, funded from the Capital Works Reserve. Given the recent rain storms and drainage related issues in the area this project was advanced. C. Debt payments are to be made through the Capital Works Reserve and property taxes will not be increased to service this debt. NOW THEREFORE, the Council of the District of Maple Ridge enacts as follows: 1. This Bylaw may be cited for all purposes as "Maple Ridge River Road Drainage Improvements Loan Authorization Bylaw No. 6562-2008." 2. The Council is hereby empowered and authorized to borrow a sum not exceeding $2,675,000 to undertake and carry out or cause to be carried out the improvement to drainage on River Road generally in accordance with general plans on file in the municipal office and to do all things necessary in connection therewith. 3. The maximum term for which debentures may be issued is 5 years. READ A FIRST TIME this day of 2008. READ A SECOND TIME this day of 2008. READ A THIRD TIME this day of 2008. APPROVED BY THE INSPECTOR OF MUNICIPALITIES this day of , 2008. APPROVED BY THE ELECTORS this day of , 2008. ADOPTED this day of , 2008. MAYOR CORPORATE OFFICER MAPLE RIDGE 0eep Roots Greater Heights TO: FROM: SUBJECT: District of Maple Ridge His Worship Mayor Gordon Robson DATE: 27-March-2008 and Members of Council FILE NO: Chief Administrative Officer ATTN: C of W 2008 Community Grants EXECUTIVE SUMMARY: For the 2008 fiscal year a budget of $48,800 has been established for community grants purposes. In previous years Council committed to providing grants in 2008 to the Maple Ridge Community Foundation, the Alouette Home Start Society and the Golden Ears Winter Club totaling approximately $21,000. Staff have reviewed other grant requests received in relations to Council's Grants Policy and recommend the distribution shown on the attached Schedule "A". RECOMMENDATION(S): That the proposed distribution of grants as shown on Schedule "A" be approved. DISCUSSION: a) Background Context: The grants budget of $48,800 is designed to assist local organizations that provide valuable community services. Due to fiscal restraints it is often not possible to provide the level of support that is requested so an effort is made to ensure that the available budget is distributed where it will benefit the community while still providing Council with some capacity to support grant requests received throughout the year. In 2007 this practice provided Council with the capacity to assist the Maple Ridge Lions Club with their annual fireworks display. For 2008 some of the available budget has already been committed as a result of Council decisions in previous years. In 2006 Council agreed to provide the Maple Ridge Community Foundation with an annual amount of $12,500 through 2008. The grant allows the Foundation to increase their endowment fund. The agreement entered into with the Alouette Home Start Society in 2005 provides for a grant to offset property taxes to support their work with youth. Without this support the society would not be able to leverage the federal funding necessary for the operation of the Youth Safe House. In 2007 Council committed to providing the Golden Ears Winter Club with a $16,000 grant, $12,000 paid in 2007 & the balance of $4,000 to be paid in 2008. Once these commitments are taken into account there is. a balance of $27,800 available for distribution to other organizations. The Friends in Need Food Bank, the Salvation Army, the Alouette Home Start Society and Big Brothers Big Sisters receive monies from other levels of government in the form of gaming revenues and other grants. These revenues help the organizations with their service goals but additional grant monies from the Municipality will help to offset the pressures of rising costs and increasing demand for the services they provide. 1132 As per Council's Financial Support Policy, organizations that are denied permissive tax exemptions are considered under our grants policy. In 2007 both the Royal Canadian Legion and Translink were denied permissive tax exemptions for the 2008 tax year as they did not meet the criteria outlined in our policies. As a result of that review staff have determined that Translink does not qualify for a community grant, but recommend that the Royal Canadian Legion be provided with $2,000. In addition to the amount available for community grants, financial support is also provided to a number of local organizations in the form of fee for service agreements. These agreements, and the associated budgets, are managed by the operating departments. Organizations currently participating in fee for service agreements include Adopt -a -Block, Alouette River Management Society, Tourism Maple Ridge & Pitt Meadows, the Kanaka Education & Environmental Partnership Society, the Youth & Justice Advocacy Association and Ridge Meadows Search & Rescue. b) Desired Outcomes: Organizations, such as those identified on Schedule "A" are increasingly faced with shrinking resources and increasing demand for the services they provide. Through the use of community grants Council is able to help such organizations continue the provision of services to the residents of Maple Ridge. c) Business Plan / Financial Implications: The distribution of community grants proposed on the attached Schedule "A" allocates $44,000 to various community groups. The remainder allows Council to address other needs that might arise throughout the year. The full $48,800 is provided for the 2008-2012 Financial Plan. There are no additional financial implications. d) Alternatives Council could choose not to distribute any grants other than those previously committed to, but as that decision may jeopardize the ability of various organizations to continue providing necessary services that is not recommended. Alternatively Council could increase the budget to meet all of the requests. This is not recommended as such discussion should take place as part of our business planning cycle. CONCLUSIONS The provision of grants to local organizations benefits the citizens of Maple Ridge. The distribution proposed on Schedule "A" attempts to allocate the limited resources to provide benefit to the community. Ct1�v Prepared by: Catherine Nolan, CGA Approved y. Paul Gill, CGA Manager of Accounting GM Corporate & Financial Services L C 7 Mike Mu ray Concurre ce: J.L. (Jim) Rule GM Co mun' y Development, Chief Administrative Officer Parks Re eation .o _ o � 'Ct b-0 p N O yO��i O O N r +rq 4, � � � �S N +�., N *+ O N •� Qo v ' � cs r v y O 'V ti .� 5� 'bbt p ''� U r� ' �` q p 'ZS U U Cl Ci 65 O ° } CS d ? C C "CS CS y Ct CS .?. : ; s. N r ° s O S h O Eo p O d b d O 0 0 O O O Q y O � u v ~ o d0 do 0 0 0 4 w � ~ N ds 6s I3 69 69 bs 64 b'9 69 bs 69 O 4 O O l� O O ry b 0 0 0 N 0 O 0� N �'n I �i 4 � N 0. 'U 6s sg 64 a9 64 sq C u 0 N ° J O q p� 0� t T. Z3 � v C y al lu OO .14) tl � t2 C ct� �, RIDGEMAPLE British Columbia Deep Roots Greater Heights TO: FROM SUBJECT: District of Maple Ridge His Worship Mayor Gordon Robson and Members of Council Chief Administrative Officer DATE: March 17, 2008 FILE NO: ATTN: C.O.W. COMMUNITY DEVELOPMENT, PARKS AND RECREATION MASTER PLAN UPDATE EXECUTIVE SUMMARY: This report will introduce the draft terms of reference for the master plan which is intended to be completed M2008/2009. Once adopted, they will form the basis of a call for proposals from consultants who will carry out the work. The Commission has reviewed and endorses the document. RECOMMENDATION: That the terms of reference for the Community Development, Parks and Recreation Master plan which are incorporated into the General Manager: Community Development Parks and Recreations Services' March 17, 2008 Memorandum on this subject be endorsed. . DISCUSSION: a) Background Context: The National Policy Statement on Recreation was adopted by the Provincial Ministers responsible for Recreation in 1987 and defines Recreation as follows: "Whereas recreation includes all of those activities in which an individual chooses to participate in his leisure time and is not confined solely to sports and physical recreation programs but includes artistic, creative, cultural, social and intellectual activities; and whereas recreation is a fundamental human need for citizens of all ages and interests and for both sexes and is essential to the psychological, social and physical well-being of man; and whereas society is rapidly changing and leisure time is increasing: be it therefore resolved that this Conference recognizes the fact that recreation is a social service in the same way that health and education are considered as social services and that recreation's purpose should be (a) to assist individual and community development; (b) to improve the quality of life; and (c) to enhance social functioning. Such recognition will indicate the constitutional responsibility of the Provinces and Territories in recreation services." It further describes the role of municipalities as follows: "The basic role of the municipality is to ensure the availability of the broadest range of recreation opportunities for every individual and group consistent with available community resources. The scope of recreation opportunities, normally provided by a municipal recreation authority, usually exceed those offered by provincial/territorial Ministries of Recreation. Thus, opportunities for 1151 participation in crafts, performing arts, sports, outdoor recreation and access to museums, parks, seniors' activity centres, libraries and heritage resources, etc., usually come within the mandate of municipal recreation departments. Typically the municipality should: 1) establish a designated municipal recreation authority to serve as the focus for the provision of community recreation opportunities; 2) be continually aware of all relevant community resources and recreation opportunities and ensure that this information is readily available to the public; 3) provide incentives and services to these programs, as required, to ensure effective development relevant -to the needs identified, e.g. training recreation leaders, providing program information, developing new facilities and resources, modifying programs to integrate special populations, etc.; 4) undertake a regular assessment to determine community needs or interests not being met through existing community programs, 5) make every effort to respond to recreation needs through the development of initiatives by (a) existing community groups, organizations or agencies; (b) the establishment of community associations, etc.; (c) the private and commercial sector or, if none of the above are feasible; (d) direct involvement of the municipal authority. 6) coordinate the development and best use of community resources through the establishment of an appropriate mechanism that can stimulate joint planning, information exchange, and program evaluation, among all groups and agencies currently providing recreation opportunities. A community recreation "council", "board" or "commission" is one mechanism that can be used to good effect." As noted above, Leisure Services which encompass sports, fitness, artistic/creative pursuits, social and environmental activities are usually the result of a network of providers in any community. This network involves public and quasi -public institutions, private and commercial enterprise, community agencies and volunteer organizations in the provision of a wide array of leisure services designed to meet the interests and needs of all residents. Our goal and responsibility is to ensure that quality and accessible leisure opportunities are available to our residents through a cooperative network of service providers. Within a municipality, the Parks and Recreation Department is considered to have the primary responsibility for ensuring that a wide range of services is available. This does not suggest that the Municipality must be the sole provider, nor necessarily the major provider. Rather, it places the responsibility for providing the leadership and coordination necessary for a broad -based delivery system on the Parks and Recreation Department. The development and regular updating of a comprehensive parks and recreation plan represents a significant step towards the fulfillment of that responsibility. The 2001 Master Plan This plan and the previous plans in 1989 (Pitt Meadows) and 1991(Maple Ridge) were developed by Professional Environmental Recreation Consultants. They included many aspects which were not typical of other master plans completed at that time but which are now identified as being extremely important in any planning process related to this field. The 2001 plan is benefits based in that it reflects the intent to evaluate and deliver services based on the benefits they bring to citizens. The Commission is familiar with the benefits discussion and the plan as it has formed the basis of several key recommendations over the years and an annual evaluation completed at the start of our business planning process. I believe all Council Members have a copy of the plan (provided during the Council orientation). If not a copy can certainly be made available. Many of the recommendations contained in the plan have been implemented although we have come to that place at the end of the plan's anticipated time frame where new information and demographics should be considered alongside new requests for service. Master Planning Although dated, in 1985, a review of 46 master plans completed between the late 1970's and 1984 in Ontario identified several planning deficiencies; 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. Inattention to the many factors influencing local leisure trends and needs (such as special populations, economics or development trends). Overemphasis on the use of standards. Reliance on measures of expressed demand rather than more philosophical discussion of needs. Lack of clear and comprehensive statements of goals and objectives. Inadequate assessment of arts/cultural issues and needs compared to sports. Failure to establish a permanent planning process which would require an evaluation system, ongoing public input, and information management. Superficial treatment of key management issues, such as grants and user fee policies, evaluation mechanisms, staffing and organization, marketing, maintenance, goals, budgeting, coordination and policy -making. Inattention to operating costs, as opposed to capital costs for proposed developments. Lack of details for implementation of the plan. No linkage between analysis and recommendations. Inattention to sociological issues. This information provided valuable guidance in assessing the 1989 and 1991 plans and in establishing terms of reference for the 2001 plan. The same can be said for the plan we are about to develop. Both the Pitt Meadows and Maple Ridge plans addressed themselves to the roles of leisure service providers in the community and established limitations to Municipal involvement which have been applied in decision -making about our services since that time. Additionally, they not only addressed themselves to capital projects but also dealt with the development of policy with regard to decision -making around the services. With respect to capital development and service delivery, we have accomplished many of the goals established in 2001 from placing a new emphasis on the Arts and Culture to a providing a stronger emphasis on our relationships with Community Organizations and the acquisition of significant areas of parkland (Whonnock Lake, North Alouette, Thornhill, Davison Pool, etc). The planning and development of two civic centres have occurred during the time frame of the 2001 plan and we are looking forward to taking full advantage of the opportunities they will present in the years to come. Several new parks and park amenities have been developed since 2001 although this always seems to be an area where we are falling behind the residential development in the community. The Pitt.River Greenway Plan has been adopted during this time frame as well with Metro Vancouver Parks acquiring several properties on the Fraser and Pitt River foreshore areas. This followed the update of the Pitt Meadows and Maple Ridge Sector Recreational Greenway Plan which was completed and adopted in 2005. In addition we are anticipating the opening of a new community centre in the South Bonson area of Pitt Meadows as well as the opening of a new senior's recreation facility as part of a new senior's residential development adjacent to the civic centre in Pitt Meadows. On top of all that we have continued to enhance our relationship with the School District through many positive projects like the after school active kids clubs, the Hub Community School Project and joint site developments like those at several secondary schools - Samuel Robertson (AT field), Westview (AT field), Thomas Haney (youth Action Park) and Maple Ridge (expanded track, lacrosse and tennis facilities). If the success of a plan is judged by its use, and I believe it should be, then the 2001 Plan has been successful. Having said this, there are questions around some significant next steps like when and if to proceed with a second indoor pool, when to proceed with a new Maple Ridge Museum, when to explore development of a community centre in Albion, when and if to proceed with additional arts facilities in Pitt Meadows, when and if to proceed with an expansion of the Albion Sports Complex and development of a Stadium and dry floor multiplex etc., etc. The Arts and Cultural Plan which was adopted in 1996 is also now out of date. For all these reasons it is time to review the plans content in the context of recent and anticipated growth and demographic changes. b) Desired Outcome: Proposed Terms of Reference Preamble - In 1989 the District of Pitt Meadows completed its first Parks, Recreation and Cultural Master Plan which was followed by the development of the second Parks and Recreation Master Plan in Maple Ridge in 1991. Both plans recommended the investigation of a joint service delivery model for parks and recreation between the two communities. The result was that the communities entered into a joint parks and leisure services agreement in the fall of 1994. The Ridge Meadows Parks and Leisure Services Commission was formed as a result of that agreement to provide direction in the delivery of services. One of the Commission's key responsibilities is that of community needs assessment as well as policy development to ensure the best use of limited resources in meeting as many of those community needs which have been identified as possible. The intent of the 2001 plan and the current planning process is to provide a Maple Ridge/Pitt Meadows plan for services in the area of community development, parks and recreation for a five- to ten-year period. Purpose - The purpose of the planning process is to review and update the earlier Parks, Recreation and Cultural Master Plan following comprehensive community needs assessment work, to ensure relevancy over the next several years. The process will result in the development of a clear vision, concise goals, a definition of the role and responsibility of each service provider in the overall delivery system (and how that could and should change over time with changing conditions), municipal policy statements related to community development, parks and recreation, capital and operational strategies and priorities, and organizational recommendations. All of these should be developed in the context of achieving the fullest possible benefits of such services in our two communities. The plan will also provide a review of the joint service delivery system between the two communities just as it did in 2001 and will evaluate what if any changes may need to be considered with respect to those services which should be shared and those that perhaps should not be shared. It should also provide an assessment tool which can be used to evaluate the benefits on effectiveness of the agreement on a regular basis. Strategies and Recommendations The plan will include strategies related to the following list, which is not intended to be exhaustive. Sustainability shall be fundamental in addressing all of the subjects listed below. As a result of the research which is undertaken, additional topics may need to be addressed. a) Philosophical Basis for Parks and Leisure Services (with emphasis on how we can utilize this foundation to provide an easily understood and supportable decision making framework for establishing priorities and making choices about where to place limited resources) b) Community Development/Neighborhood Development (with an emphasis placed on strategies for enhancing neighborhood development as an important building block for healthy families and a healthy community) c) Parks, Trails, Open Space and the Environment (with an emphasis on how park planning can and should integrate with other objectives like neighborhood development, etc.) d) Arts and Cultural Development e) Heritage f) Volunteerism g) Levels and Distribution of Service h) Active Living and Wellness i) Needs Assessment D Program Delivery and Coordination k) Capital Funding 1) Sport m) Seniors' Recreation n) Recreation for Children and Youth o) Connections/Collaborations with the Social Services and Health Sectors p) Accessibility q) Community Beautification r) Technology in Service Delivery s) Communications and Marketing (with particular emphasis placed on a review of how we reach out to those who are currently not utilizing our services or becoming engaged in their community) Policies, plans and or strategies are already in place (in whole or in part) for many of these issues but they should all be reviewed in the context of a new plan. The plan will include recommendations related to the development of parks and facilities, the delivery of services and the organizational structure and operating resources required to deliver services. These will be prepared in the context of confirmed goals and policies and will be realistic, taking into account the limitations of available resources. Papers in this section will include: a) long term capital and service priorities and operational impacts including alternative approaches to financing and providing needed improvements b) organizational structure and human resources including alternative approaches to service delivery c) marketing strategies Format - The final document should be a collection of independent papers contained in a binder which will provide maximum flexibility for revisions over time. Word processing should be completed in a format and using software which is compatible with the municipalities' systems. The consultant will also be responsible for (a) the publication of a plan summary which will be easily understood by the general public and highlight key policies and directions, and (b) the production of colored maps and display panels as required for public presentations and wall displays. Methodology - The steps envisioned to complete the plan are contained in the four phases which follow although suitable alternatives will be considered. Phase 1 - Information Gathering/Review ■ Review official community plans, municipal strategic plans and business plans ■ Undertake a review of all available detailed demographic analyses to project as far as possible changes in the demographic profile of residents over the next 1.0 to 20 years ■ Review leisure trend data and outside influences ■ Review previous plans and policy statements ■ Review plans and policy statements from related agencies ■ Review regional benchmarking data and collected departmental statistics ■ Conduct a neighborhood "futures" conference with support from district staff involving the department's partners in service delivery as well as the general public in the context of creating a vision for neighborhoods and providing feedback on roles and responsibilities ■ Conduct a random sample public opinion survey which focuses on the level of community involvement and general level of active living by residents, on the level of satisfaction of residents with existing services, on the identification of needed services not now provided, on historic and natural resource features requiring preservation, and on resident priorities ■ Conduct focus group meetings, (approximately 20 - 30 groups) including meetings with agencies who work with and advocate for those who are traditionally non participants in our services. ■ Conduct meetings with various staff units acting as focus groups utilizing their extensive community knowledge ■ Conduct an open house to obtain general public input into what the plan should address, what the issues are and what the community values. Phase 2 ■ Conduct a workshop with the Parks and Leisure Services Commission and staff planning group to review the above materials and finalize a vision statement and goals (consultant to act as facilitator and prepare final statement) Phase 3 - Development of Draft Policy Statements and Implementation Strategies Completed in consultation with department staff by the consultant Phase 4 - Review, Make Adjustments and Adopt the Plan ■ Collate material in the draft plan document including summary ■ Present draft plan to Steering Committee for input ■ Forward draft plan to agencies, interest groups, adjacent communities and other interested parties for comments ■ Conduct a series of three public information meeting to obtain final public input ■ Redraft the plan and submit to Steering Committee for final recommendation to Parks and Leisure Services Commission and both Councils Roles and Responsibilities Councils and School Board Both Councils will approve the terms of reference for the study, will review progress of the study at key points and will provide input to the Parks and Leisure Services Commission which will act in an advisory role to the consultant and staff group responsible for producing the plan. Both Councils will also finally consider and adopt the plan. The School Board will also be asked to consider endorsing the terms of reference and the final document. Parks and Leisure Services Commission The Commission shall comprise the "Master Plan Advisory Committee It is anticipated that the Master Plan Advisory Committee will oversee the random sample survey, will participate in the Neighbourhood Conference and follow up visioning workshop as well as any public open houses and will review, make adjustments to and make final recommendations to both Councils on the adoption of the plan. Master Plan Steering Committee An inter -departmental staff committee comprised of all Parks and Leisure Services Managers and one representative from each Council and the School Board and one Citizen -At -Large representative from the Commission will select the consultant, supervise the work of the consultant and provide support where required. The Committee will also have the responsibility of involving other key personnel in the process. The Committee will 'be chaired by the General Manager. c) Citizen/Customer Implications: The plan is to be developed with considerable public input and should reflect the broad directions derived from that input. d) Interdepartmental Implications: The Plan should be developed with knowledge of other Municipal Plans and policies and with the involvement of key staff from other Departments as required during the process. The Plan should be consistent with other Municipal plans or recommend the consideration of adjustments to those other plan to ensure congruency between those plans. e) Business Plan/Financial Implications: A budget of $115,000 has been established for this project which amount is proportionately to be shared between the two communities according to population. . f) Policy Implications: The Parks, Recreation and Cultural Plan does form policy to the extent that it is incorporated into and is referenced in both community Official Community Plans. CONCLUSIONS: The terms of reference noted above will form the basis of a process to select the consultant who will guide development of the plan. It will be important to begin the process as soon as possible in order to complete the first phase early in the fall. Having said that there may be some aspects of the plan which need earlier attention, such as the matter of whether or not to hold a referendum to authorize borrowing for the acquisition of additional park lands. This will be a priority direction to the consultant who may begin by focusing some attention on the park system and public input related to that and present some early recommendation by September, in time to allow a referendum to be held if it is deemed appropriate to do so. Prepare� Vby: Mike Murray, General Imager, mmunity Development Parks & Recreation Se ices Approved by: Paul Gill, General Manager Corporate and Finance J.L. (Jim) Rule Chief Administrative Officer MMA �• r Deep Roots Greater Heights TO: FROM SUBJECT District of Maple Ridge His Worship Mayor Gordon Robson and Members of Council Chief Administrative Officer DATE: March 17, 2008 FILE NO: ATTN: C.O.W. MAPLE RIDGE HISTORICAL SOCIETY AND THE PITT MEADOWS HERITAGE AND MUSEUM SOCIETY FEE FOR SERVICE AGREEMENTS EXECUTIVE SUMMARY: The attached fee for service agreements are a renewal and update of the existing fee for service agreements between the Maple Ridge and Pitt Meadows Parks and Leisure Services Commission, the Maple Ridge Historical Society and the Pitt Meadows Heritage and Museum Society. The Commission is in support of the agreements but they include payments beyond what is in the current 2008 budget, hence the following recommendation. RECOMMENDATION: That an increase be made to the 2008 budget for the Historical Society agreements to the amount identified in the. March 17, 2008 report on this subject and further outlined in the draft fee for service agreements attached. DISCUSSION: a) Background Context: At the November 8, 2007 Parks and Leisure Services Commission meeting the Maple Ridge Historical Society and the Pitt Meadows Heritage and Museum Society did presentations outlining the financial challenges of their current fee for service agreements. As a result of an operations and budget review conducted by both the Maple Ridge Historical Society board and the Pitt Meadows Heritage and Museum Society board an urgent request was made for increased fee for service funding. Their concerns were twofold: 1) they were very concerned that they no longer had the ability to attract and retain qualified staff and 2) the need for additional staff support. These challenges have been addressed in the renegotiated fee for service agreements. The recommended increase in funding will ensure that succession planning is further addressed with staff wages and hours reflecting those paid to staff with similar training and experience working in the field of arts, culture and heritage in other communities. The Maple Ridge Historical Society currently manages five historic buildings in total. These include the Maple Ridge Museum, Haney House, the Brickyard Office, St. Andrews Heritage Church and the Old Post Office. Similarly the Pitt Meadows Historical Society is responsible for two historic buildings namely the Pitt Meadows Museum and the Hoffman Shop, the Society also manages two storage facilities. These groups are also the trustees of the communities' heritage information, artifacts and photographs and are relied upon by many groups and agencies. 1152 The Maple Ridge Historical Society and the Pitt Meadows Heritage and Museum Society have provided excellent service to the citizens of Maple Ridge and Pitt Meadows for a number of years and they have done an excellent job in managing the historical sites located in both Maple Ridge and Pitt Meadows. Both Societies have met or exceeded all the obligations under their current fee for service agreement with the Commission. b) Desired Outcome: The desired outcome is to: 1.) protect and celebrate our community's heritage and history through a fee for service agreement 2) develop community capacity through training for volunteers and community groups. c) Strategic Alignment: The following statements appear in the two Municipal Strategic Plans: 1) In partnership with community groups, assist in the provision of leisure and cultural services to ensure access by all citizens. 2) Strive for enhanced service levels, quality of life and independence by citizens and community organizations in the delivery of leisure services and other municipal services through community development. 3) Identify and promote the use of partnerships with public agencies; not for profit; community groups; and, volunteers to provide local government and community services in a cost-efficient and cost effective manner. 4) Provide high quality services to our citizens in a cost effective and efficient manner. d) Citizen/Customer Implications: The Maple Ridge Historical Society and the Pitt Meadows Heritage and Museum Society and have provided excellent service to the citizens of Maple Ridge and Pitt Meadows for a number of years and they have done an excellent job in managing the Maple Ridge Museum, Haney House, the Brickyard Office, St. Andrews Heritage Church, the Old Post Office, the Pitt Meadows Museum and the Hoffman Shop. e) Interdepartmental Implications: Both Societies provide necessary historic background information for a variety of municipal departments and outside agencies conducting research. In addition the Maple Ridge Historical Soclety is the custodian of community archival records. f) Business Plan/Financial Implications: 1.) As outlined in the Parks and Leisure Services 2008 business plan - page 18 and 19, 4.1 Heritage Section. 2). Financial implications - Negotiations for these agreements had not concluded in time for final amounts to be included in the 2008 Parks and Leisure Services Department budget. The amount to be identified in the 2008 - 2010 financial plans for the two Societies follows: Maple Ridge Historical Society: 2008 in the amount of $94,012 2009 in the amount of $108,000 2010 in the amount of $124,341 Maple Ridge Historical Society funding increase totals $53,590 over the three year term of this agreement. The annual breakdown is 2008 in the amount of $23,261 2009 in the amount of $13,988 2010 in the amount of $16,341 Pitt Meadows Heritage and Museum Society: 2008 in the amount of $60,927 2009 in the amount of $71,300 2010 in the amount of $73,424 Pitt Meadows Heritage and Museum Society funding increase over the term of the agreement totals $23,860 2008 in the amount of $12,360 2009 in the amount of $8,812 2010 no increase other than the standard inflationary increase of $2,688 Please note the agreements differ in terms of the expectations with respect to the cost of utilities and building maintenance, hours of operation, the operation of a community archives, etc. The Maple Ridge share of the increased costs for 2008 will be approximately $28,500. The Pitt Meadows share will be approximately $7,100. g) Policy Implications: This agreement is consistent with, and meets all the obligations under the Commission's policies on insurance coverage; partnership agreements, leases and fee for service proposals. - see the Maple Ridge and Pitt Meadows Parks and Leisure Services Commission and the District of Maple Ridge policy manuals. h) Alternatives: The alternatives would be: 1) to develop a partnership with another organization or 2) hire Parks and Leisure Services staff to operate the Maple Ridge Museum, Haney House, St. Andrews Heritage Church, the Brickyard Office, the Old Post Office, the Pitt Meadows Museum and the Hoffman Shop. (Not recommended) CONCLUSIONS: The adjustments to the agreement will permit the Maple Ridge Historical Society to address the concerns they have with respect to staff recruitment, retention and succession planning. The strengthened staffing complement will better prepare the Society for the future. by: jM jkb Murray, Gerieral Manager, 'Community Develop nt, Parks & Recreation Services Approved by: Pa 1 Gill, General Manager )rate and Finance Concurrence: f J.L. (Jim) Rule j Chief Administrative Officer 111► 5 THIS AGREEMENT dated the 13th day of March 2008. BETWEEN: THE MAPLE RIDGE AND PITT MEADOWS PARKS AND LEISURE SERVICES COMMISSION,. a . Commission operating on behalf of the Municipality of Maple Ridge and the City of Pitt Meadows in accordance with Sections 679, 687 and 691 of the Municipal Act, R.S.B.C.1979, Chapter 290 and amendments thereto having its offices at 111995 Haney Place, Maple Ridge, B.C. V2X 6A9 AND: . .(hereinafter called the "commission") , OF THE FIRST PART: F. h . THE MAPLE RIDGE HISTORICAL SOCIETY, a Soo;,rtcorPorate! under the Societies Act of the Province of British Columbia, having its office in th'1i ge,;useum at22520 -1i6th Avenue, Maple Ridge, B.C. V2X 8Y6 -� t s (hereinafter called the "Society") ❑o Mel WHEREAS the Commission ant:;w!e des�rocentering into a mutually acceptab e 0.Y1.agreement for the coordinatid�'and proVjffia >henta, s .ittes far the benefit of Maple Ridge residents; � � `f `' I&I �considertIcn of the mutual covenants and NOW THEREFORE THIS AGR V, ENT WITNESSETH �.� ��. agreements contaiied�herei the sufficiency whereoi54. ereby nailtualiy acknowledged) the parties lth the other as follow hereto covenaoVarid>'.a ee eac w, 1, Fq% he purposes of the aIR "' t ".Maple Ridgllluseum" means the Brickyard House and BGkyard Office, both owned by, ici}j(� ii`and located at 22520 -116 Avenue, Maple R'ge B.C. "Haney House" means taistorb residence owned by the Municipality and located at ' '12 - 224 Street, MapWe .idge, B.C. 2. THE SOU TY,GOVENANTS AND. GREES with the Commission: (a) (b) (c) (d) the Commission's policy on Fee for Service to operate in Agreements with'iespeeto maintaining status as a registered Society in good standing and other requirements contained in that policy which is contained in Appendix A to this agreement. to preserve the artifacts (historical objects) and archives (photos, papers, information) given to the people of Maple Ridge through the Maple Ridge Museum and Haney House, within the limits of available resources and as outlined in Appendix A of this agreement. to continue to collect donations of artifacts and archives pertaining to the history of Maple Ridge. to display and interpret a suitable selection of these artifacts and archives within the Maple Ridge Museum, and at Haney House. (e) to keep the Maple Ridge Museum and Haney House open to the public for a minimum of two afternoons per week on a year-round basis increasing hours open to the public to five days per lA2200 Legal Matters12240 Agreements\mR Historical Societyl]vM Historical Society FFS 08.dac week during peak tourist season provided volunteers, students, and/or contract workers are available. An admission fee will be collected and put toward the cost of providing expanded summer open hours. (f) to provide Executive Director and curatorial functions to support the Maple Ridge Historical Society board and it's Maple Ridge Museum, Haney House Museum, and the Maple Ridge Community Archives operation: ' . (g) to recruit, train and supervise volunteers to operate the Museum and Haney House. (h) to apply for avaiiabie.and suitable government grants to hire students and/or contract workers to assist in operating the Museum and Haney House. - (i) to prepare and present tours of the Museum and Haney House lot groups which request them, provided volunteers and staff can be found and to provide information to school groups and the general public. lk {j} to provide information about open hours, displays an sped gyQ!C is it the Museum and Haney w �s.,.._• k .. House and to provide such information to t0h Maple Ridge ChaMt'er�ommerce and the media. �h_ (k) to save harmless and indemnify the'�.Ebm' liability, demands, actions, proceedin' whomsoever brought arising in any way a offered by the Satiety end ut f,any act, Society, its officers, gyectors, n�er�i(rt. provision of works, Services, or activitji this Agreement ang6 obtain liability iris` Commission and theA.istrict of Maple Rl( the ourr)oses of this a', ement. fra1a end against any and" aids, suits, iam�g and expenses whatsobVer and by rovis ph and operation of thaeritage activities ,44,r default, negligent or intentional of the ,volunteers or others of the Society in the ,acirising from or in any way connected with in the aiaitount of $3,000,000 naming the i the Cit}r C "'ttsMeadows as insured parties for (I) to submit an independeijy-Prepared financial statement to the Commission annually and R Xis a ';bdditional report in AugtzW:gach year whit ''contains an indication of the activities offered by,oe Society during the prior%- eyindYepodently prepared financial statement need not be audited, however the Commission Spa l-hC �e fhe right at its sole discretion to and expense to cai`r,tiut an audit. 3. THE D AGREES with the Society. (a) to provide rent fre6`005 Tfiodation for the Maple Ridge Museum in the municipally -owned Brickyard House and Brickyard Office and surrounding grounds at 22520 -116th Avenue, Maple Ridge, B.C. in accordance with the lease agreement signed on January1, 2008 which has also been entered into for the purpose of clarifying the roles and responsibilities of the parties and to provide rent free accommodation for "Haney House. . (b) to be responsible for. major repairs needed from time to time at the Brickyard House, the Brickyard Office and Haney House. (c) to provide a resident caretaker for Haney House. (d) to provide additional storage as mutually agreed to by both parties. IA2200 Legal Matters12240 Agreements\MR Historical Society\MR Historical Society FFS 0$.doc #2 (e) to maintain the landscaping and parking access (i.e. snow removal) at 22520 -116th Avenue and 11612 - 224t' Street. {f) to provide a grant toward the operation of Haney Douse and the Museum's utilities, insurance, office operation, and the acquisition/display/cataloguing and restoration of artifacts, payable in four equal installments on January 31, April 30, July 31, and October 31. 2008 in the amount of $ 94,012 2009 in the amount of $108,000 203-0 in the amount of $124,341 Please note that all fee for service amounts listed, are conting"A upon yearly municipal budget deliberations.. (g) to revisit specific utility expenditures and compensatejhe Maple l.dge Historical Society should Inflationary increases exceed those anticipated in �t agreement: ;, , 5 NN (h) to insure the Museum buildings for loss by fire: 4. (a) IT IS MUTUALLY UNDERSTOOD, agree parties hereto that: the terms of this agreemelr�.R16COMM December 31, 2O1Q. ;and on a`rhidltl the end of this 3 ye term, either p� notice in writing to ifie other party of its: parties may advise`ech other in writing and between the b-Za uary 01., 2008 and shall be concluded on r''"t � iS,ln the event of a late renewal at or near rmE" ��g nrM is Agreement upon giving 90 days on tole jqk!;:�at the address or addresses as the !me to titwQ* := 1A2200 Legal Matters12240 Agreements\NM Historical SocietylMR Historical Society Fl?5 08.doc #3 IN WITNESS WHEREOF the parties hereto have set their hands as of the day and year first move written. THE MAPLE RIDGE AND PITT MEADOWS PARKS AND LEISURE SERVICES COMMISSION in the presence of: Authorized Signatory Authorized Signatory Signed on behalf of THE MAPLE RIDGE HISTORICAL SOCIETY in the presence of: Authorized Signatory Witness IA2200 Legal Matters12240 Agreements\MR Historical Society\MR Historical Society FFS 08.doc #4 Schedule A: Maple Ridge Historical Society Maple Ridge Museum & Haney House Collection Management policy September 2006 PREAMBLE The Maple Ridge Historical Society and District of Maple Ridge are parts sense of identiin the ty and the_ Maple Ridge Museum and Haney House with the vision on of of cret�ng pride both within and outside our community, while preserving th past and.the presentfor the future.,. The mission of the Historical Society is to provide curre , former and. potential residents of our `l rou h th �.�collectian, preservation, community with the means to make our history thei�� 'q g N and sharing of our historic images, documents ani'artact54ti The collection is currently split between tw Brickyard Site and the Haney House Muse solely to the Maple Ridge Historical Sock that pre -date 1997 are the property of the for by the Historical Society. Ai�;�3e�?!,acce: Maple Ridge Historical OV. e Maple Ridge scum at the ps at the Maple RiO eys, us um belong . 4tians at the Haney5e Museum Oality of Maple Ridge`=and are cared ;Y site become the property of the 1. Collections -g, The primary focuOX)f the ci�I%ction will be towar fnateriais that portray the heritage of the District of Map 'Od&. Thi"( 1. include objects ai l types and varieties. The Museum will Ridge heritage that can be used in education programs. also activdjy co11 ct items of Nf p ,,Y > Seconds F focuses of the collection w�li be t w4 materials that portray the heritage of west coast Firs � aitions,populations and,the history of southern coastal British Columbia in a Materials from other areas of BC, Canada and the world. broader ma ne[ This will include r 4 2. Collection Objectives Objectives of the collection are: . + To preserve and portray the rich history of Maple Ridge +. To recognize theh eritage of west coast First !Nations populations and the history of southern coastal British Columbia + To provide education programs. All museum collection activities will be done in accordance with the British Columbia Museums Association and Canadian Museums Association Code of Ethics for Collections. 3. ACCESSIONS I:12200 Legal Matters12240 AgreementslMR Historica! SocietyVva Historical Society FFS 08.doc 3.1 Definition Accessions involve materials transferred to the museum by legal transfer of ownership. This will include all items donated, purchased and transferred from other organizations. 3.2 Collection Activity Areas The museum will actively collect, manage and preserve collections of the following: -� .ems whic�i can-- demonstrat6dti5 haVL-been used �t R,or created in the- - geographical area known as Maple Ridge. s " • items collected, purchased, or created by long-term reside of Maple Ridge which provide insight into the persons, everyday livesjA'nd econo;w*c activities of the area's past. Ste� 0 •, ..'."'.'�' 4:'�N k4. • Items which have no local story but are of a type"lawou;dae been used in Maple Ridge and where there is a lack of suc4.ite.ms in the co�ldbudowh • items from the prehistoric record, Vlaple'AtJ q with the understal d g that these w�.. items are held intrust for the yatzicr first Natic�r.another First Nafiaorti'wich can lay {1 U ti:w compelling claim to them.`; • items which have no local story but are ty� hat would have been used in Maple Ridge where there is5 nee:orsuch item;arovide educational materials. 3.3 Authority to Acquire 5.R; xk The museum curator has leuthority to accep expressed i .}ie''coiltient policy. J"Ns not be access obed into the colleclof it does from the tf`rector and/Ott e boardysy� The direct deemed a value of $ 3.4 Mode of 3.4.1. Donation recommendatiol Le. The board of )r more. Jonati,o'ns providing they meet the criteria ,urator can recommend that an item not the criteria but must have final approval of the curator can give approval to purchase any item lirectors must approve any purchase with an appraised The preferred method of acquisition is donation. Only in rare circumstances should purchase be considered., Objects can be accepted with conditions attached if there is Museum Committee approval. All acquisitions become property of the Maple Ridge Historical Society and can be maintained, displayed, transported, loaned, used for educational programs or disposed ofaccording to the policies of the Museum Committee and the specific terms of agreement of the donation. Gift agreements signed by the donor and curatorial staff (or Museum Committee Member) constitute legal transfer of title. 3.4.2 Bequest 1A2200 Legal Matters12240 AgreementslMR Historical SocietylMR Historical Society FF'S 0$.doc , #6 The museum should obtain a -copy of the section of the will pertaining to the gift and retain this for the records life a gift agreement. Persons who indicate a desire to leave a bequest should be advised of the legal requirements for transfer of unencumbered title: Before a decision to accept a bequest is made, the approval of the Museum Committee is required due to potential financial or legal obligations. 3.5 Accession Criteria All objects accessed into the collection must meet the fe Objects must be in good condition with no conse the museum A • Objects must not pose any hazard to the facil�i Objects must not be duplicates of items alre�'rir are better in quality or are to be used in display, •. All objects must meet the parameteen management policy must be adequate uate spaco, llable to Prlt , • There a • The owner must have legal title to tf 0gtiifact a museum. This legal title must be confi!*O bye the museum.xT�:_�:, y for researcas par'0' • Usefulness in dis p�a , • Documentation of all available pr6%fa, nce Items may not hAbeen have been cieted, '. ;ro contravention of anrovincial, nationte al ti 4y, t aty that can not be met by ;other objec4`t�' , staff or volunteers. p,rp e collection unless they or`e AMA- programs. section 3.1 collection my A 71y store and care-fipw,tft, q bbject. i`be willing to transfegak title to the 1. AM Imentation and bZ transferred to educational program herwise transferred in wildlife protection, or natural history Ons, at�an r re y•a • Items may pot Have k3 era.,bave been collect d, sold or otherwise transferred in ss� contravention of the 104b�SCO Conner ton on the Means of Prohibiting an Y�,n�•,�Asfer of Ownership of Cultural Property (or pledventing the Illicit Import, a y tutes) as ratified similar staby Canada on June 20, 1978. Artcts recovered from deliberate unscientific destruction or damage of known w a archeeo'oca1 sites or framlkegal or clandestine excavations. This does not include 'M` 1 ' rivate toperty owners. accidenr�?ds by p 5�� "Orphaned�cxnpa at the museum with no accompanying identification or •;z•1�,, tom` . ,.� information asto'dnn�r-will be considered. only for disposal (sale or discard) or the teaching collection and not as accessions unless the nature of the item warrants its inclusion in the collection. 3.6 Accession Procedure en'evaluated by the curator and accepted o the collectior accession n following After an object has bentain precise records procedure shall be followed in order to mai . track of items while they are being considered for a)Temporary Deposit Form - Used to keep accession. b) Deed of Gift/Donation Form -- Used to secure e andgal title to the danlo 4Arece receipt of Purchase or.tax cts donated. This form will be signed by the Director or their designate receipt will be attached if applicable.. 1A2200. Legal Matters12240 Agreements\NM Historical Society\Mit Historical Society FFS 08.doc c) The donated object is assigned a unique accession number and is recorded in the accession record. • Accession Numbers will be comprised of three parts and are unique to each object. The first number will be representative to the year the item was accessioned. The second number will represent the donor or group that the item is associated with. The. third part will include a numerical value for each item in the donation. d) Accession form - This for will be used to keep track of all items donated and accepted into the collection. In this record is included all.relevant information on the object and its history along with a digital photograph of the object.. e) Objects are cleaned as required and the accession number is permanently marked on the item f) The object is entered into the computer database and a p p &,copy is printed for the records. Back-up copies of the database and paper copy will be, kept off -site. g) The object is stored or displayed and the location is,harked on appropriate forms. 3.7 Compliance with laws The Director or their designate will take all ;CVaS'64c ��RF accessioned into the collection that we acquired .; ��� Canada or the country of origin. Items received from or through.�,the.-District Murij, d and handled.J'h'f •�' rp will be treated �� s-a e- anner public. ►s to ensurd-N&-no items are nner that is con' r%ry to 1 he laws of Qf Maple Ridge or other organization other donation made by the general All museum collecting wiff& conducted in a manner that coplles with the BCMA, CMA an ICOM Standards of-:Collectij;Ethics. ,ss �i��F iti.S,.�i! 4;� �4r .h4„ bRre4ti 3.8 Cooperation wish othe Anstitutions 41 %M Z The muse director or curator will iw-cdrasu yw-th, other museums where applicable to ensure `� that colledfo)g,activities are not conducted in a manner that would be detrimental to their Collections 2 3.9 Appraisals ;,x Receipts Museum staff, volunteers, "or board members may not make any valuations or appraise son any donated objects: In order for the board to issue a tax receipt the donor must have the item/s professionally appraised or provide the original receipt of purchase. This does not mean that the original purchase price is equivalent with the current market value it is to be used as a guideline. Under no circumstances will any member of the museum staff, volunteers or board of directors offer appraisals on any object pending accession to or already in the collection. The board of directors must approve any accessions for objects that will require a tax receipt. A member -of the board of directors will sign all tax receipts. IA2200 Legal Matters12240 AgreementsWR Historical SocietyVAR Historical Society FFS O8-doc #8 3.10 Authentication The museum will not collect any artifact that in known to be a fake or a forgery unless it is specifically marked as such for display or educational program use. Documentation that confirms fakes/forgeries will be provided with the acquisition. 3.11 Conflict of Interest No member of the museum staff or board of directors can be directly involved in acquiring collections that are in competition with the collection of the museum. Where a conflict of interest between the collection of the museum and the collectior� f an individual related to the museum the museum's. interests will take precedence. Staff i pteers and board Members must declare their collections / collecting interests at the time they,, assume their positions. 3.12 Access to Collections Access to the museum collection will be of the museum. Teaching collection itei program to program basis. Researcher; applications to access the collection of 4 LOANS 4.1 . Formal A formal written a' p greemeR,mlll _be laced on all , yr; 4.2 Loi3 term N The m!uswill only accept and rria r a f± 4��ti. 6 can be ref♦ d annually. at the discl^WQjMQTA ade available to t QW—ed parties may director or curator iblic in kits or on a or entering the museum. time period not to exceed one year. Loans • .;sue ,%- 4.3 Short'=Je'`l'�'hijoans� :.N05t' 4i�yiti � ti S loans on a short-term basis of one week to 6 months to The museum will mak°O; satisfy the needs of temporary' displays, research, program use or copying. 4.4 Authority to make loans The director or curator can authorize incoming or outgoing loans providing they meet the criteria for loans. Loans for commercial, promotional, rental or for profit purposes must have approval by the director or the museum committee. 4.5 Personal Use 1.\2200 Legal Matters12240 Agreement #1MR Historical Society%m Historical Society FFS 08,00c No items can be loaned to individuals or can be used for private exhibitions. 4.6 Requirements of Borrowers Loans to other institutions will only be considered if the custodial institution can meet the standards of security and conservation provided by the Maple Ridge Museum. Objects that have use restrictions on them will not be loaned out without the express written permission of the Board. All objects loaned must be given credit in the display as loans from the Maple Ridge Historical Society. Material on loan must be insured by the borrower. 5 DEACCESSIONS 5.1 Definitions De -accessioning involves the documented and ap museum collections. The museum will look with c the collection however some exceptions apply the Changing perspectives, goals and pfio't1bW collection mandate rials from the sioning of items in nclude: ­ 5fAhe museum ,: • The acquisition of superior exa:_.•mp�es�of items • The object is a duplicate or of pooreriaity t' be transferred to an edpeational progra'in,, • items require care,AM� coria i� 1ti • The item is consWred hazardo 4 5.2 Procedure Where posskple ine nTi(4;�Gu7�arr,�_ the item's�disposa-1 to ensure V11 understood. However many of the. , documentation, provenance or the ' legal signatus. in the coil her in the in can not provide Is outside the and can not 49,& provenance and ownership for each object prior to rice in/r. inoval from the collection is properly h� i the cQlJection arrived without proper urrerdered title in writing including the date and The curator wil3;#;ke recommendaipns to the director about materials to be de -accessioned questions: after careful cans ." Lion of the bowing .. Sa,.... ww T Is the object t � �, the museum s own history and worthy of preservation as such? • Is the item suitable for educational or interpretive programs? • What is the best and most ethical method of disposing the object based on the known information and condition? The Director will then recommend the object for de -accession to the museum board following established procedure: FIRST -Transfer, trade or exchange to another public organization or institution, • SECOND return to donor, • THIRD - Sale by public auction, . • FOURTH - private sale by professionally accredited agents, • FIFTH - Destruction IA2200 Legal Matters 12240 Agreeinents\MR Historical SocietylMR Historical Society FFS 08.doc 5.3 Limitations to Receipt of De -accessioned items No member of the staff of the museum, volunteer, or member of the board of directors may purchase or profit from any items disposed of from the museum. 5.4 Compliance with Laws The deaccession process will adhere to the applicable laws of British Columbia and Canada, and to any international agreement and treaties Al! museum de -accessions will be conducted in a manner that"cb}"plies with the CMA and 'BCMA Standards of Collection Ethics. ' 5.5 Use of Revenue All revenues from the sale of museum coil • Maintenance of the collection • Purchase of new items for the ITI w�:s} • Care and conservation of they!". 5.6 Accidental loss or d In the case of accidental . ass, theft or deb record and the director witltimake a report the incident. 5.7 AborigEr�6- ifadt'Repa'tnattjon ' TlkV h•T Y S�R�� The Maple {Ridge Historical Socie �4,hi• l •`f�4SM1 Archives,e ognizes the educational ahii; artifacts ai..s committed to the steward �'�'� : ` `�aei for the purpose of: N be usede� • ^;�1y p p ms colt( museui be marked on the accession tars stating the -circumstances of 11 r its oppiation of the Maple Ridge Museum & il,Mf- �ieritage values inherent in aboriginal ip of those in its care. The Maple Ridg4i5torical Society Aso acknowledges that aboriginal artifacts are part of the 4 intellectual and bl.ral. heritage o.te First Nations they represent. For this reason, the Maple ;I��. ti Ridge Historical Society ��sid�Yftrohaeological materials to be held in trust for specific First Nations where the origins of -the materials are clear. Requests for repatriation will be considered on a case by case basis by the Museum Committee and their recommendations forwarded to the Maple Ridge Historical Society executive for a final decision. The following minimum requirements must be met: 1) That the artifacts requested are clearlyfrom the undisputed territory of the First Nation in questlon and no other reasonable claims exist. 2) That the request for repatriation comes from duly elected representatives of the First Nation. IA2200 Legal Matters12240 Agreements\MR Historical SocietylMR Historical Society FFS 08.doc #11 In the event of conflicting claims, all parties potentially involved will be made aware of the repatriation request and the museum will continue its stewardship until the conflict is resolved. . Alternatives to simply returning the artifacts include continued or shared stewardship by special agreement between the Maple Ridge Historical Society and individual First Nations. 6.0 DOCUMENTATION The curator is responsible for ensuring that proper documentation is created and kept for all potential accession and all de -accessions. materials accessioned, accepted as a For each new source a donor file will be created and it will coat 'gall deed letters, receipts of . purchase/donation, and contact information. These files willb6l1ranged alphabetically. Paper records will be Kept of each step of the accessi to the public and will be maintained in perpetulty evO will be arranged by year then by category and the include:` Temporary receipt informationS�Z ' "N hr• Any purchase or tax receipts ,�� Donation form Accession Form inform-�'�• ;�� Location trackingtipn. a�: �;�, N '`•=;��: Loan records • Record of deacceSSion or disposal • Paper copy of the` ptabase sheet aridy igi The management PpJ ty Museums Com ce every three (3) :ess.. These files are not available items a%de-accessioned. They w� '-T,,hp ini�rmation in this file will if possible. the board of directors at any Maple Ridge board will review the Collections Policy it is meeting the needs of museum I:12200 Legal Matters12240 Agreements\MR Historical SocietylMR Historical Society FFS 08.doc . THIS AGREEMENT dated the 13�" day of March 2008. BETWEEN: AND: THE .MAPLE RIDGE AND PITT MEADOWS PARKS AND LEISURE SERVICES COMMISSION, a Commission operating on behalf of the Municipalities of Maple Ridge and Pitt Meadows in accordance with Sections 679, 687 and 691 of the Municipal Act, R.S.B.C. 1979, Chapter 290 and amendments thereto having its offices at 11995 Haney Place, Maple Ridge, B.C. (hereinafter called the "Commission") OF THE FIRST PART: THE PITT MEADOWS HERITAGE AND MUSEUM SOCI Societies Act of the Province of British Columbia, having 12294 Harris Road, Pitt Meadows, B.C. V3Y 21 (hereinafter called the "Society") 101 WHEREAS the Commis agreement for the coordination Ridge residents; A NOW THEREFORE THI§GREEMENT WITNES' agreements contained herein '(tfe ssufficiency whereof covenant and agree abh with thd-,tither as follows: 1. For. rje purposes of this agfoOpq�gt "Pitt Meai Mtiriiripality of Pitt Meadows and;logated at 9 Shar3Awned by the Society and locatCa duly ��orporated under the he,Rtt Meadows Museum at of entering into a mutually acceptable s for the benefit of Pitt Meadows and Maple -''i' in consie i ration of the mutual covenants and muttiX acknowledged) the parties hereto useum" means the building owned by the Harris Road, Pitt Meadows, B.C. and the Hoffman Harris Road, Pitt Meadows, B.C. 2. THE''Sfl�; IETY COVENANTS AND AGREES with the Commission:.Ilk . (a) to operate Laccordance with thCommission's policy on Fee for Service Agreementrispect to maiining status as a registered Society in good standing and other `) requirements danari' at policy which is contained in Appendix A to this agreement (b) to preserve the artifacts (historical, objects) and archives (photos, papers, information) given to the people of Pitt Meadows.through the Pitt Meadows Museum, within the limits of available resources; . (c) to continue to collect, within the limits of available resources, donations of artifacts and archives pertaining to the history of Pitt Meadows. (d) to display and interpret, within the limits of available resources, a suitable selection of these artifacts and archives within the Pitt Meadows Museum and at the Hoffmann and Sons Shop. (e) to keep the.Pitt Meadows Museum General Store site open to the public, on a donation basis, year round with limited hours during the winter season and with extended hours duringthe peaktourist IA0100 Administration10360 Parks commission12008103 Mar 131PM historical Society FFS 08.doc 41 season when volunteers, students and grant resources are available and to keep the Hoffman site open to the public, on a donation basis once per month when possible during the winter season and with extended hours during the peak tourist season when volunteers, students and grant resources are available and to keep the Community Archives open on a regular basis within the limits of the available resources. (f) to recruit, train and supervise volunteers to assist with the operation of the two (2) museum sites. (9) to apply for available and suitable government grants to hire students and/or contract workers to assist in operating both museum sites and to coordinate the supervision of student workers hired on grants. (h) to prepare and present tours of the museum sites for groups which r uest them, provided volunteers and staff can be found to accommodate such requests and to providerynformation to school groups and the general public.F e, (i) to provide, when requested, information about open hours,°e iib' rs e 91 events and other programs displays and special events at the museum for inclpsion in the.Mar:a,nd Pitt Meadows Education and Recreation Brochure and to?°uttoh• information to thekaapnber of Commerce, Tourism Maple Ridge/Pitt Meadows ands-e media.Na��;h�. y. (i) to save harmless and indemnify the Comrr►isstn from arl8gainst any and all clai#tis, suits, liability demands, actions, proceedings, costs, damageland expenses whatsoever, whensoever and by whomsoever brought arising•it ,A.qy way.of the pYl yJ, jon and operation of the heritage activities offered by the Society or out of ahy'act; -b Q%ip,a� or defatllt,,*re ligent or intentional of the Society, its officers, directors, members, cotractors, volu i e or other'oCffi�,Society in the provision of works, services, In or activities of the Society arising from or i'ri way corihe to this Agreement. (k) to submit ar}.indepenc7:;tEy prepared financial a'fervent to he Commission annually and an additionaltlrep;gtl n Se .leer of each, year whici Qntain5 an indication of the activities offered by the Socte* durkngAthe prig ear. Such statement need not be audited but must be available for audit attff-biscretion and expeti � =the Commission.: - 3. TH OMMISSIONCOVENANTS ANft, RI S C%theSociety., (a) to pi'i3;vjde rent-free accommodation for the Pitt Meadows Museum in the municipally -owned General Store, $;uili-kng and surrounding'g ounds at 12294 Harris Road, Pitt Meadows, B.C. and to cover utilities; io%tone line, securityonitoring, building repairs and maintenance at the site. (b) to be respon; time at the H utilities, security monitoring and repairs needed from time to (c) to maintain the landscaping and parking access (i.e. snow removal) at 12294 Harris Road and at 12277 Harris Road; (d) to utilize the services of the Hoffmann House Caretaker for such things as needed from time to time as outlined in the Caretaker Agreement - for example; security, minor repairs, Sunday openings at the Hoffmann and Sons Shop and special events. (e) to provide a grant toward the operation of the Pitt Meadows Museum and the Hoffman Shop's administrative staffing, program development and the acquisition/display/ cataloguing and restoration of artifacts, payable in two equal installments on January 31st, and July 31st of each year. 1:10100 Adininistration10360 Parks Commission12008103 Mar 13TM Historical Society FFS 08.doe #2 2008 in the amount of $60,927 2009 in the amount of $71,300 2010 in the amount of $73,424 Please note that all fee for service amounts listed, are contingent upon yearly municipal budget deliberations. (f) to insure the museum buildings and contents for 'loss by fire and theft. 4. IT IS MUTUALLY UNDERSTOOD, agreed and declared by and between�tl (a) the terms of this Agreement shall commence on January 1 2008s� December 31,- 2010, and on a month to month basis in the event of of this 3 year term, either parry may terminate this Agreement upon go the other party of its intention to do so, at the address ddresses w other in writing from time to time. parties hereto that: I be concluded on renewal at or near the end 90 days notice in writing to : parties may advise each B0100 Administration10360 Parks Commission12008103 Mar 131PM Historical Society FFS 08.doc ##3 IN WITNESS WHEREOF the parties hereto have set their hands as of the day and year first above written. THE MAPLE RIDGE AND PITT MEADOWS PARKS AND LEISURE SERVICES COMMISSION in the presence of: Authorized Signatory Witness h Authorized Signatory Signed on behalf of THE PITT MEADOWS HERITAGE AND MUSEUM SOCIETY in the presence of: Authorized Signatory M0100 Administration10360 Parks Commission12008103 Mar 131PM Historical Society FFS 08.doc - #4