HomeMy WebLinkAbout2015-02-16 Committee of the Whole Agenda and Reports.pdfCity of Maple Ridge
Note: If required, there will be a 15-minute break at 3:00 p.m.
Chair: Acting Mayor
1.DELEGATIONS/STAFF PRESENTATIONS – (10 minutes each)
1:00 p.m.
1.1 Alouette River Management Society (“ARMS”)\2014 Annual Update
•Ken Stewart, President
•Nicole Driedger, Acting Executive Director
2.PUBLIC WORKS AND DEVELOPMENT SERVICES
Note: The following items have been numbered to correspond with the Council
Agenda:
1101 2014-055-RZ, Proposed Bylaw, Commercial Production of Medical Marihuana
Staff report dated February 16, 2015 recommending that Maple Ridge Zone
Amending Bylaw No. 7094-2014 to eliminate the current 1000 metre
separation requirement between commercial producers from all sections of
the Zoning Bylaw be given first and second reading and be forwarded to Public
Hearing.
COMMITTEE OF THE WHOLE
AGENDA
February 16, 2015
1:00 p.m.
Council Chamber
Committee of the Whole is the initial venue for review of issues. No voting
takes place on bylaws or resolutions. A decision is made to send an item to
Council for debate and vote or to send an item back to staff for more
information or clarification before proceeding to Council. The meeting is
recorded by the City of Maple Ridge.
Note: Owners and/or Agents of Development Applications may be permitted
to speak to their applications with a time limit of 10 minutes.
Committee of the Whole Agenda
February 16, 2015
Page 2 of 4
1102 2014-016-RZ, 23908 and 23920 Dewdney Trunk Road, RS-1b and RS-3
to R-2
Staff report dated February 16, 2015 recommending that Maple Ridge Zone
Amending Bylaw No. 7083-2014 to rezone from RS-1b (One Family Urban
[Medium Density] Residential) and RS-3 (One Family Rural Residential) to R-2
(Urban Residential District) to permit a subdivision of approximately 12 lots be
given second reading and be forwarded to Public Hearing.
1103 Business Licencing and Regulation Bylaw Amendments to Prohibit Payday
Loan Business and Check Cashing Centres
Staff report dated February 16, 2015 recommending that Maple Ridge Zone
Amending Bylaw No. 7136-2015 be given first and second reading and be
forwarded to Public Hearing and that Maple Ridge Business Licencing and
Regulation Amending Bylaw No. 7135-2015 be given first and second
reading.
Report to be circulated separately
1104 RZ/078/10, 24211 113 Avenue, First One Year Extension
Staff report dated February 16, 2015 recommending that a one year
extension be granted for rezoning application RZ/078/10 to permit future
subdivision into 7 single family lots.
1105 2011-114-RZ, 22810 113 Avenue, Final One Year Extension
Staff report dated February 16, 2015 recommending that a final one year
extension be granted for rezoning application 2011-114-RZ to permit 43
townhouse units under the RM-1 (Townhouse Residential) zone.
1106 2013-042-DVP, 24325 126 Avenue
Staff report dated February 16, 2015 recommending that the Corporate
Officer be authorized to sign and seal 2013-042-DVP to reduce the rural road
standard paved carriageway width.
3.FINANCIAL AND CORPORATE SERVICES (including Fire and Police)
1131 RCMP Presentation
Staff report dated February 16, 2015 providing a work plan overview for
RCMP/Police Services department.
now attached
Committee of the Whole Agenda
February 16, 2015
Page 3 of 4
•Financial Overview – Brad Lanthier, Senior Manager of Contract Policing
(RCMP)
•Business Plan Overview - Superintendent David Fleugel, Officer In Charge,
Ridge-Meadows RCMP Detachment
1132 Audit and Finance Committee Terms of Reference
Staff report dated February 16, 2015 recommending that the Audit and
Finance Committee Terms of Reference be approved.
1133 Disbursements for the month ended December 31, 2014
Staff report dated February 16, 2015 recommending that the disbursements
for the month ended December 31, 2014 be approved.
1134 2014 and 2015 Council Expenses
Staff report dated February 16, 2015 providing updated Council expenses for
2014 and expenses recorded to the end of January for 2015.
For information only
No motion required
4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES
1151 Proposed Leisure Centre Lifecycle Repairs Report
Staff report dated February 16, 2015 recommending that the contract for
Leisure Centre Lifecycle Repairs be awarded to SHAPE Architecture Inc. and
that the Corporate Officer be authorized to execute the contract.
5.CORRESPONDENCE
1171
6.OTHER ISSUES
1181
Committee of the Whole Agenda
February 16, 2015
Page 4 of 4
7.ADJOURNMENT
8.COMMUNITY FORUM
Checked by:________________
Date: ________________
COMMUNITY FORUM
The Community Forum provides the public with an opportunity to ask questions of
Council on items that are of concern to them, with the exception of Public Hearing
by-laws that have not yet reached conclusion.
Council will not tolerate any derogatory remarks directed at Council or staff
members.
Each person will be permitted 2 minutes to speak or ask questions (a second
opportunity is permitted if no one else is sitting in the chairs in front of the
podium). Questions must be directed to the Chair of the meeting and not to the
individual members of Council. The total time for this Forum is limited to 15
minutes.
If a question cannot be answered, the speaker will be advised when and how a
response will be given.
Other opportunities are available to address Council including public hearings and
delegations. The public may also make their views known to Council by writing or
via email and by attending open houses, workshops and information meetings.
Serving on an Advisory Committee is an excellent way to have a voice in the future
of this community.
For more information on these opportunities contact:
Clerk’s Department at 604-463-5221 or clerks@mapleridge.ca
Mayor and Council at mayorandcouncil@mapleridge.ca
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: February 16, 2015
and Members of Council FILE NO: 2014-055-RZ
FROM: Chief Administrative Officer ATTN: C of W
SUBJECT: Proposed Bylaw Amendment Relating to the Commercial Production of Medical
Marihuana
First and Second Reading
Zone Amending Bylaw No. 7094 -2014
EXECUTIVE SUMMARY:
In December 2013 pursuant to legal counsel’s advice Council adopted a text amendment to the
Zoning Bylaw to establish regulations for the commercial production of medical marihuana as
authorized under Federal legislation. The bylaw directed the use exclusively to lands within the
Agricultural Land Reserve. One part of the adopted bylaw identified a setback requirement of
1000m between commercial marihuana production facilities.
It was understood at the time of adoption that the legislative context involving this use continued to
change as time evolved. It was clear that due to this uncertain regulatory environment, further
review and possible bylaw amendments could be required.
Significant interest has been expressed by private investors to locate new facilities in Maple Ridge.
As applications have proceeded, details about the Federal process of licensing have emerged. It has
become clear over this time that the application process is iterative, between the building permit
application and the Federal licensing process. This iterative process makes it impossible to
determine at the outset whether a statement of intent to construct such a facility will come to
fruition. The net result is that assurance of which facility is first is not possible rendering the 1000m
setback almost impossible to administer. Legal counsel has reviewed the implications of this
process and advised that the 1000m setback be removed from the bylaw. This report recommends
amending the Zoning Bylaw to remove the 1000m setback requirement.
In reviewing this earlier report at the August 25, 2014 Committee of the Whole meeting, Council
requested additional information pertaining to potential separation requirements between
commercial production facilities and uses that could involve vulnerable persons. Additional
research was provided, and upon consideration of the implications involved, the recommendation is
to proceed with the proposed bylaw as drafted.
RECOMMENDATION:
That Maple Ridge Zone Amending Bylaw No. 7094-2014 be given First and Second Reading and
be forwarded to Public Hearing.
1101
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DISCUSSION:
a)Background Context:
On July 8, 2013, Council directed that Zoning Bylaw amendments be prepared concerning the siting
and setback requirements for the commercial production of medical marihuana as authorized under
Federal legislation. The bylaw directed the use exclusively to lands within the Agricultural Land
Reserve, consistent with the June 2013 Agricultural Land Commission Bulletin recognizing this use
as a bona fide farm use. The Commission clarified permitted accessory uses in their January 2014
Bulletin (attached as Appendix C)
The Zoning Bylaw amendment that directed this use required significant setback requirements as
well as 1000 metre separation requirements between commercial production facilities and a 200
metre minimum distance from schools. There has been significant interest generated by private
investors in developing properties within the Agricultural Land Reserve for this purpose. As
applications have proceeded, details about the Federal process of licensing have emerged. It has
become clear over this time that the application process is iterative, between the building permit
application and the Federal licensing process. The initial step in the application process is the
identification of a site and notification to appropriate local authorities. The final approval and
issuance of a Federal license does not occur until construction is complete, and significant financial
investment has been made by the applicant. This iterative process makes it impossible to
determine at the outset whether a statement of intent to construct such a facility will come to
fruition. It has also proven difficult to acquire status updates from Health Canada. A significant
number of license applications have been denied. Due to the uncertainty involved, there are
potential conflicts with the 1000 metre separation requirement.
At the August 25, 2014 Committee of the Whole Meeting, Council requested additional information
pertaining to potential separation requirements between commercial production facilities and uses
that could involve vulnerable persons. Based on this resolution, a legal opinion was obtained, which
outlines the implications of introducing further separation requirements.
Zoning Bylaw text amendment (2013 -074-RZ)
As noted, there were 2 separation requirements stipulated in the Zoning Bylaw text amendment
(2013-074-RZ) that directed the commercial production of medical marihuana as authorized under
Federal legislation. A 200 metre separation between property lines was specified between this use
and schools. A 1000 metre separation between property lines was indicated between commercial
production facilities. This latter requirement has proven difficult to administer, when combined with
the iterative Federal licensing process.
Prospective applicants must rely on District staff to provide them with information about whether the
use is permitted on their land, but District staff cannot with certainty advise them if a licensing
process is underway for a site within 1000 metres of theirs. Even if their site has no apparent
conflicts at the outset, applicants cannot be assured that another application will not be received
within the 1000 metre radius. Health Canada licensing decisions are not necessarily made in the
order in which applications are received, so until the final licensing decision is made, there is no
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guarantee that any site under application will not ultimately conflict with the separation requirement.
As many applications are denied by Federal authorities, it is impossible to know if an application in
process will ultimately be successful, and therefore, the presence of such an application might not
trigger the separation requirement.
Legal Counsel for the District of Maple Ridge advises that due to the problems with the
administration of the bylaw’s 1000 metre separation requirement and the significant financial
investment involved, there may be a risk of liability for the District. Council is therefore
recommended to reconsider the bylaw.
It should be noted that the objective of the recent Federal regulations is to avoid the nuisance and
hazardous effects existing under the previous Marihuana Medical Access Regulations . It is
anticipated that this objective will be met by directing the commercial production of medical
marihuana into purpose built structures, with established standards for security and emergency
response. In light of these recent Federal regulations, there may no longer be the need for this
additional spacing measure.
Zoning Bylaw. Due to the considerations noted above, it is recommended that the 1000 metre
separation requirement between producers be eliminated. The 200 metre separation between this
use and schools is less difficult to administer, and therefore, the removal of this requirement has
not been recommended.
The bylaw as adopted in December 2013 directed this use to lands within the Agricultural Land
Reserve which are in the A-1, A-2, A-3, A-4, A-5, RS-1, RS-2 and RS-3 zones. An excerpt from the
Zoning Bylaw showing the separation requirement is attached as Appendix A.
ALTERNATIVES:
The recommendation to amend the bylaw for the commercial production of medical marihuana as
authorized under Federal legislation is based on the practical experience of administering the
existing bylaw. Although the 1000 metre separation requirement between uses is recommended to
be eliminated, the bylaw will still contain significant regulations for setbacks that will assist in
avoiding potential conflicts between adjacent uses. Council has the option of denying this
recommendation, but the implications of administering the current Zoning Bylaw provisions have
been outlined in this report.
A further alternative is suggested for Council’s consideration. This would include directing the bylaw
to proceed as drafted, but if preferred, to direct that any additional separation requirements be
included in the Review of the Zoning Bylaw.
CONCLUSION:
The bylaw to direct the commercial production of medical marihuana as authorized under Federal
legislation was created expediently to establish control over where the use would be located. It was
known at that time that the changing regulatory environment for this use could require amendments
to the bylaw once adopted. This proposed amendment has been made based on the implications of
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the emerging Federal licensing process as it relates to the District’s current requirement of 1000
metres of separation between commercial producers. The recommendation of this First and Second
Reading report dated February 16, 2015 and titled “Proposed Bylaw Amendment Relating to the
Commercial Production of Medical Marihuana” is to eliminate the current 1000 metre separation
requirement from all sections of the Zoning Bylaw. It is important to note that the recent Federal
legislation directing this use is intended to avoid the nuisance and hazardous effects of the previous
program. On this basis, there may no longer be the need for this additional measure.
“Original signed by Diana Hall”
_______________________________________________
Prepared by: Diana Hall MA, MCIP, RPP
Planner II
“Original signed by Christine Carter”
_______________________________________________
Approved by: Christine Carter M.PL., MCIP, RPP
Director of Planning
“Original signed by Frank Quinn”
_______________________________________________
Approved by: Frank Quinn, MBA. P.Eng
GM: Public Works & Development Services
“Original signed by J.L. (Jim) Rule”
_______________________________________________
Concurrence: J. L. (Jim) Rule
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A: Excerpt from existing Zoning Bylaw
Appendix B: Maple Ridge Zone Amending Bylaw No. 7094-2014
Appendix C: ALC bulletin
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APPENDIX A
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APPENDIX A
CITY OF MAPLE RIDGE
BYLAW NO.7094-2014
A Bylaw to amend the text of Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended.
___________________________________________________________
WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 -
1985 as amended;
NOW THEREFORE, the Municipal Council of the City of Maple Ridge, enacts as
follows:
1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7094-2014."
2.Maple Ridge Zoning Bylaw No. 3510 – 1985 is hereby amended as follows:
a)PART 5, AGRICULTURAL ZONES, Section 503, SITING OF BUILDINGS AND STRUCTURES IN
AGRICULTURAL ZONES is amended by deleting subsection (7) (c) in its entirety.
b)PART 5, AGRICULTURAL ZONES, Section 504, INTENSIVE GREENHOUSE DISTRICT (A-4)
Subsection D is amended by the deletion of clause (9)(c) in its entirety.
c)PART 5, AGRICULTURAL ZONES, Section 505, AGRICULTURAL ONLY ZONE (A-5) Subsection F
is amended by the deletion of clause (2) (c) in its entirety.
d)PART 6, RESIDENTIAL ZONES, Section 601 Part B REGULATIONS FOR PERMITTED USES OF
LAND, BUILDINGS AND STRUCTURES is amended by the deletion of subsection (17) (c) in its
entirety.
READ a first time the day of , 20 .
READ a second time the day of ,20 .
PUBLIC HEARING held the day of , 20 .
READ a third time the day of , 20 .
ADOPTED, the day of , 20 .
_____________________________ ____________________________
PRESIDING MEMBER CORPORATE OFFICER
APPENDIX B
INFORMATION BULLETIN
MEDICAL MARIHUANA PRODUCTION IN THE AGRICULTURAL LAND RESERVE
Updated January 2014
Health Canada’s Marihuana for Medical Purposes Regulation (MMPR) http://www.laws-
lois.justice.gc.ca/eng/regulations/SOR-2013-119/ has changed the parameters for the production of
medical marihuana in Canada. The current system of personal use licenses and designated person
licenses will be phased out by April 1, 2014. In its place, new Federal licenses are geared to larger scale
production/distribution facilities. For further information about the changes see the following website
http://www.hc-sc.gc.ca/dhp-mps/marihuana/index-eng.php.
Various local governments in British Columbia are looking at their zoning bylaws to determine where these
larger scale commercial production facilities should be directed. A number of local governments are
considering industrial, commercial and agricultural zones, within purpose built structures and with siting
regulations from property lines and residential uses. Others are looking to restrict this land use or direct to
particular areas of their community.
The Agricultural Land Commission Act and regulations determine land use in the Agricultural Land
Reserve (ALR). Due to the number of inquiries from local governments and Medical Marihuana
production proponents, the ALC provides the following for clarification purposes with regard to Medical
Marihuana production in the ALR.
Section 1 of the Agricultural Land Commission Act defines “farm use” as:
An occupation or use of land for farm purposes, including farming of land, plants and animals and
any other similar activity designated as farm use by regulation, and includes a farm operation as
defined in the Farm Practices Protection (Right to Farm) Act.
Based on the above definition, if a land owner is lawfully sanctioned to produce marihuana for medical
purposes, the farming of said plant in the Agricultural Land Reserve (ALR) is allowed and would be
interpreted by the Agricultural Land Commission as being consistent with the definition of “farm use” under
the ALC Act.
Notwithstanding the farming of land for the production of medical marihuana, not all activities associated
with its production would necessarily be given the same “farm use” consideration. Accessory uses
associated with the farm use include a small business office, testing lab, processing and drying, packaging
shipping areas, cloning room and anything else directly related to the growing and processing of the plant.
Determining an accessory use is contingent on the use being necessary and commensurate with the
primary function of the property/building to produce an agricultural product. If a land use activity is
proposed that is not specifically related to the growing of an agricultural product including a stand-alone
research and development facility, an application to the ALC for non-farm use would be required.
Municipalities are responsible for governing the use of land within the respective municipality’s jurisdiction.
Zoning bylaws enacted by municipalities may set out restrictions on land use, including but not limited to
the use of land for medical marihuana production. Where such restrictions may apply to land within the
ALR, such restrictions with respect to the particular land use of lawfully sanctioned medical marihuana
production would not in and of themselves be considered as inconsistent with the ALC Act.
Proponents of medical marihuana production facilities should contact their local government to determine
the applicability of zoning bylaws, approval processes and to determine building permit requirements that
may apply.
APPENDIX C
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City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: February 16, 2015
and Members of Council FILE NO: 2014-016-RZ
FROM: Chief Administrative Officer MEETING: C of W
SUBJECT: Second Reading
Zone Amending Bylaw No. 7083-2014
23908 and 23920 Dewdney Trunk Road
EXECUTIVE SUMMARY:
An application has been received to rezone the subject properties, located at 23908 and 23920
Dewdney Trunk Road, from RS-1b (One Family Urban (Medium Density) Residential) and RS-3 (One
Family Rural Residential) to R-2 (Urban Residential District), to permit a future subdivision of
approximately 12 lots. Council granted first reading to Zone Amending Bylaw No. 7083-2014 on July
8, 2014. The minimum lot size for the current RS-1b (One Family Urban (Medium Density)
Residential) zone is 557m² and RS-3 (One Family Rural Residential) zone is 0.8 ha (2 acres) and the
minimum lot size for the proposed R-2 (Urban Residential District) zone is 315 m². This application
is in compliance with the OCP.
There is not sufficient suitable land for park dedication on the subject site and it is recommended
that Council require the developer to to pay to the City an amount that equals 5% of the market
value of the land required for parkland purposes, as determined by an independent appraisal.
RECOMMENDATIONS:
1)That Maple Ridge Zone Amending Bylaw No. 7083-2014 be given second reading, and be
forwarded to Public Hearing;
2)That Council require, as a condition of subdivision approval, the developer to pay to the City an
amount that equals 5% of the market value of the land, as determined by an independent
appraisal, in lieu of parkland dedication in accordance with Section 941 of the Local Government
Act; and,
3)That the following terms and conditions be met prior to final reading:
i)In addition to the Site Profile, a disclosure statement must be submitted by a Professional
Engineer advising whether there is any evidence of underground fuel storage tanks on the
subject properties. If so, a Stage 1 Site Investigation Report is required to ensure that the
subject property is not a contaminated site.
DISCUSSION:
1)Background Context:
Applicant: Jean Fares
Owner: Alireza Mastour-Baik; Sammy Rastkar
1102
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Legal Description: West Half Lot 2 Except: Fistly: Parcel A (Reference Plan
13881) and Secondly: Parcel A (Reference Plan 84990),
Thirdly: Part subdivided by Plan LMP1641, Section 16
Township 12 New Westminster District Plan1676
Parcel A (Reference Plan 13881) West Half Lot 2 Except:
Parcel B (Reference Plan 84991), Section 16 Township 12
New Westminster District Plan1676
OCP:
Existing: Urban Residential
Zoning:
Existing: RS-1b (One Family Urban (Medium Density) Residential); RS-3
(One Family Rural Residential)
Proposed: R-2 (Urban Residential District)
Surrounding Uses:
North: Use: City Works Yard
Zone: P-6 (Civic Institutional)
Designation: Institutional
South: Use: Single Family Residential
Zone: RS-1b (One Family Urban (Medium Density) Residential)
Designation: Urban Residential
East: Use: Single Family Residential
Zone R-1 (Residential District); R-3 (Special Amenity Residential
District)
Designation: Urban Residential
West: Use: Single Family Residential
Zone: RS-1b (One Family Urban (Medium Density) Residential);
Proposed R-2 (Urban Residential District) under application
2014-106-RZ at first reading
Designation: Urban Residential
Existing Use of Property: Vacant
Proposed Use of Property: Single Family Residential
Site Area: 0.53 ha (1.31 acres)
Access: New local road and lane access from 239 Street
Servicing: Urban Standard
Companion Applications: 2014-016-SD
2) Background:
A previous application on the subject properties (RZ/120/10) planned to construct a 25 lot
subdivision across three properties located at 23908, 23920, and 23882 Dewdney Trunk Road.
Homes fronting Dewdney Trunk Road were to be accessed from a rear lane, while the remaining lots
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were to be accessed via a new local road. The development was anticipated to consist of a variety of
lot sizes, with larger lots bordering the southern property line. This application expired and now each
of the two partners from the original application (RZ/120/10) are proceeding w ith their own
application.
3) Project Description:
The subject properties are located on the south side of Dewdney Trunk Road, and are approximately
0.53 ha (1.31 acres) in size. The subject properties are currently vacant with single family
residential properties to the south and east, with Dewdney Trunk Road to the north (see Appendix A).
The property to the west is currently vacant, and under application 2014-106-RZ for proposed R-2
(Urban Residential District) zoning for eleven single family residential lots. Application 2014-106-RZ
received first reading on January 27, 2015.
The applicant proposes to rezone the subject properties from RS-1b (One Family Urban (Medium
Density) Residential) and RS-3 (One Family Rural Residential) to R-2 (Urban Residential District) to
permit future subdivision into twelve single family residential lots. As originally proposed, lots
fronting Dewdney Trunk Road will be accessed via a rear lane, while remaining lots will be accessed
from a new local road. The proposed lane and local road will also service the lot to the west, under
application 2014-106-RZ.
4) Planning Analysis:
i) Official Community Plan:
The subject properties are designated Urban Residential in the OCP, and are subject to the
Major Corridor infill policies. These policies require that development be compatible with
the surrounding neighbourhood, with particular attention given to site design setbacks and
lot configuration with the existing pattern of development in the area. The proposed
rezoning to R-2 (Urban Residential District) is in conformance with the Urban Residential
designation and infill policies.
The Major Corridor infill policies provide for a range of building forms, including single
family, duplex, triplex, fourplex, townhouse, or 4-storey apartment, subject to compliance
with OCP compatibility criteria. In this case, a townhouse form of development would be
considered compatible for the subject properties; however, the applicant prefers to develop
using the R-2 (Residential District) zone. Given that there was a historic single family
development application on the property, and that a single family form complies with the
OCP policies, the proposed use of R-2 (Urban Residential District) zone is supportable.
ii) Zoning Bylaw:
The applicant proposes to rezone the properties located at 23908 and 23920 Dewdney
Truck Road from RS-1b (One Family Urban (Medium Density) Residential) and RS-3 (One
Family Rural Residential) to R-2 (Urban Residential District) (see Appendix B) to permit
future subdivision into 12 single family lots (see Appendix C). The minimum lot size for the
current RS-1b (One Family Urban (Medium Density) Residential) zone is 557m² and RS-3
(One Family Rural Residential) zone is 0.8 ha (2 acres) and the minimum lot size for the
proposed R-2 (Urban Residential District) zone is 315 m².
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iii) Development Permits:
A Form and Character Development Permit is not required for this R-2 (Urban Residential
District) single family residential development.
iv) Advisory Design Panel:
A Form and Character Development Permit is not required and therefore this application
does not need to be reviewed by the Advisory Design Panel.
v) Development Information Meeting:
A Development Information Meeting was not required for this development as it did not
require an OCP amendment and there is less than 25 dwelling units proposed, as per
Council Policy 6.20 for Development Information Meetings.
vi) Parkland Requirement:
As there are more than two additional lots proposed to be created, the developer will be
required to comply with the park dedication requirements of Section 941 of the Local
Government Act prior to subdivision approval.
For this project, there is no suitable land for park dedication on the subject properties and it
is therefore recommended that Council require the developer to to pay to the City an
amount that equals the market value of 5% of the land required for parkland purposes.
The amount payable to the City in lieu of park dedication must be derived by an
independent appraisal at the developer’s expense. Council consideration of the cash-in-
lieu amount will be the subject of a future Council report.
5) Interdepartmental Implications:
i) Engineering Department:
A Rezoning Servicing Agreement is not required for this rezoning application, as there are
no works or services required for the rezoning. All deficient services will be provided
through a Subdivision Servicing Agreement at the time of subdivision.
ii) Fire Department:
The Fire Department has recommended that a new fire hydrant be located on the western
boundary of 23908 Dewdney Trunk Road.
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CONCLUSION:
This application is in compliance with the Official Community Plan. It is recommended that second
reading be given to Maple Ridge Zone Amending Bylaw No. 7083-2014, and that application 2014-
016-RZ be forwarded to Public Hearing.
It is further recommended that Council require, as a condition of subdivision approval, the developer
to pay to the City an amount that equals 5% of the market value of the land, as determined by an
independent appraisal, in lieu of parkland dedication.
“Original signed by Adam Rieu”
_______________________________________________
Prepared by: Adam Rieu
Planning Technician
“Original signed by Christine Carter”
_______________________________________________
Approved by: Christine Carter, M.PL, MCIP, RPP
Director of Planning
“Original signed by Frank Quinn”
_______________________________________________
Approved by: Frank Quinn, MBA, P.Eng
GM: Public Works & Development Services
“Original signed by J.L. (Jim) Rule”
_______________________________________________
Concurrence: J. L. (Jim) Rule
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A – Subject Map
Appendix B – Maple Ridge Zone Amending Bylaw No. 7083-2014
Appendix C – Subdivision Plan
City of PittMeadows
District ofLangley District of MissionFRASER R.
^
DATE: Feb 25, 2014 FILE: 2014-016-RZ BY: PC
CORPORATION OFTHE DISTRICT OFMAPLE RIDGE
PLANNING DEPARTMENT
SUBJECT PROPERTIES
´
Scale: 1:2,000
23908/20 DEWDNEY TRUNK ROAD
APPENDIX A
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
BYLAW NO. 7083-2014
A Bylaw to amend Map "A" forming part
of Zoning Bylaw No. 3510 - 1985 as amended
___________________________________________________________
WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as
amended;
NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge,
enacts as follows:
1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7083-2014."
2.Those parcels or tracts of land and premises known and described as:
West Half Lot 2 Except: Fistly: Parcel A (Reference Plan 13881) and Secondly:
Parcel A (Reference Plan 84990), Thirdly: Part subdivided by Plan LMP1641,
Section 16 Township 12 New Westminster District Plan1676
Parcel A (Reference Plan 13881) West Half Lot 2 Except: Parcel B (Reference Plan
84991), Section 16 Township 12 New Westminster District Plan1676
and outlined in heavy black line on Map No. 1618 a copy of which is attached hereto
and forms part of this Bylaw, are hereby rezoned to R-2 (Urban Residential District).
3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached
thereto are hereby amended accordingly.
READ a first time the 8th day of July, 2014.
READ a second time the day of , 20
PUBLIC HEARING held the day of , 20
READ a third time the day of , 20
ADOPTED, the day of , 20
_____________________________ ____________________________
PRESIDING MEMBER CORPORATE OFFICER
APPENDIX B
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SCALE 1:2 ,50 0
MAPLE RIDGE ZONE AMENDINGBylaw No. Ma p No. Fro m:
To:
RS-1 b (One Fa mily Urban (Medium Density) Residential)RS-3 (One Fa mily R ural Residential)R-2 (Urban Res ide ntial District)
708 3-20 141618
Urba n Area Bo undary
Urban A rea Boundary
APPENDIX C
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: February 24, 2015
and Members of Council FILE NO:
FROM: Chief Administrative Officer MEETING: Council
SUBJECT: First and Second Reading
Maple Ridge Zone Amending Bylaw No. 7136-2015
First and Second Reading
Business Licencing and Regulation Amending Bylaw No.7135-2015
To prohibit Payday Loan businesses and Cheque Cashing centres - REVISED
EXECUTIVE SUMMARY:
The purpose of this report is to provide Council with information on payday loan businesses and
cheque cashing centres. At the Regular Council meeting of January 13, 2015 there was discussion
about this issue and the following Resolution was passed:
That staff provide information on restrictions for payday loan companies.
This report provides information on payday loan businesses and cheque cashing centres’ general
practices; a legal opinion regarding municipal authority for this issue; overview of Lower Mainland
municipalities’ approach to prohibiting these uses; and bylaw amendments to the Zoning Bylaw and
Business Licencing and Regulation Bylaw respectively that will prohibit additional payday loan
businesses and cheque chasing centres in Maple Ridge.
Note: A transcription error referencing the Payday Loans Regulation, B.C. Reg. 57/2003, as
amended, has been corrected in this report to read: Payday Loans Regulation, B.C. Reg. 57/2009.
RECOMMENDATIONS:
1.That Zone Amending Bylaw No. 7136-2015 be given First and Second Reading and be
forwarded to Public Hearing; and
2.That Business Licencing and Regulation Amending Bylaw No.7135-2015 be given First and
Second Reading.
DISCUSSION:
a)Background:
On January 13, 2015 Council passed a resolution directing staff to prepare a report on payday loan
companies. Generally speaking payday loan companies are businesses that loan a relatively small
amount of money lent at a high rate of interest on the agreement that it will be repaid when the
borrower receives their next paycheck. Another service that is related to payday loans is cheque
cashing. Cheque cashing centres are businesses that will cash a cheque for a fee. There are
REVISED
1103
- 2 -
businesses that offer either payday loans or cheque cashing services or both. The growth of the
payday loan industry has focused attention on the industry and its practice of charging relatively high
rates of interest. In 2006, the Federal government conducted research into this issue to examine
current practices.1
In order to qualify for a payday loan, the borrower generally must have identification, a personal
chequing account, and a pay stub or alternative proof of a regular income. Payday lenders typically
extend credit based on a percentage of the borrower’s net pay until his/her next payday (generally
within two weeks or less). The borrower provides the payday lender with a post-dated cheque, or
authorizes a direct withdrawal, for the value of the loan plus any interest or fees charged.
Payday loan businesses often cash the borrower’s post-dated cheque or process the direct
withdrawal on the due date of the loan. Others will require that the borrower repay the loan in cash
on or before the due date, and may charge an additional fee if the loan is not repaid . If there are
insufficient funds in the borrower’s account, the borrower may also be required to pay a return fee to
the payday lender. In this instance, the borrower may have the option of “rolling over” the loan –
that is, taking out another payday loan to pay off the original loan for an additional fee.
Currently, there are six payday loan companies that have a commercial business licence in the City
of Maple Ridge. Five of the six companies are located in the Town Centre. They are:
1. 20130 Lougheed Hwy Unit 107 - National Money Mart Company Inc.
2. 22332 Lougheed Hwy - National Money Mart Company Inc.
3. 22645 Dewdney Trunk Rd Unit 106 - National Money Mart Company Inc.
4. 22444 Lougheed Hwy - Cash Money Cheque Cashing Inc.
5. 22361 Lougheed Hwy - Cashplan Financial
6. 11997 224 St Unit A - Money Money Payday Loans Ltd.
Please refer to Appendix C for location map of these businesses. Please refer to Appendix E for a
complete list of services for each respective business. Each business provides cheque cashing
and/or payday loans to its customers. Please note that there was a seventh payday loan company
in operation (Instaloan located at Unit 102-20690 Lougheed Highway until February 4, 2015 which
is listed in Appendix E and has now closed.)
b) Current Regulatory Context:
Federal
Section 347 of the Criminal Code of Canada currently prohibits the charging of interest above 60%
per year. The Criminal Code was amended with Bill C-26 on October 6, 2006, which exempted
payday loans from criminal sanctions in order to facilitate provincial regulation of the industry.2
Provincial
The Province of British Columbia made amendments and additions to the Business Practices and
Consumer Protection Act October 23, 2007 and established the Payday Loans Regulation on
November 1, 2009. The legislative change requires payday lenders to be licensed, sets the
1 Retrieved from http://www.parl.gc.ca/content/lop/researchpublications/prb0581 -e.html on January 28, 2015,
Parliament of Canada website, Library of Parliament, Parliamentary Information and Research Service, “Payday Loan
Companies in Canada: Determining the Public Interest.
2 Retrieved from: http://www.parl.gc.ca/About/Parliament/LegislativeSummaries/bills_ls.asp?ls=c26&Parl=39&Ses=1
on January 30, 2015, Parliament of Canada website, regarding Bill c-26 An Act to amend the Criminal Code (criminal interest
rate).
- 3 -
maximum charges, requires full disclosure in loan agreements, and regulates unfair practices that
are harmful to consumers. The Business Practices and Consumer Protection Act and the Payday
Loans Regulation are the responsibility of the Ministry of Justice. The Ministry of Justice has its own
compliance officers. These are referred to as ‘Enforcement Inspectors’ that can investigate a
contravention of the regulation and levy financial penalties. They also have the ability to proceed to
filing a notice with the Supreme Court.
Municipal
Zoning Bylaw:
Payday loan and cheque cashing companies fall under the definition of “Financial Services” in the
Maple Ridge Zoning Bylaw No. 3510 – 1985 Part 2 Interpretation which includes a reference to
‘cheque cashing service’ and is provided here:
Financial Services - means a bank, trust company, savings and loans, credit unions, cheque cashing
service, income tax services, bookkeeping, and similar uses providing financial services to the
public.3 Financial Services are currently allowed in the following zones:
C-2 (Community Commercial)
C-3 (Town Centre Commercial)
C-5 (Village Centre Commercial)
CRM (Commercial Residential)
H-1 (Heritage Commercial)
The Zoning Bylaw does not currently include definitions for payday loan companies or cheque
cashing centres.
Business Licencing and Regulation Bylaw
The definition of a “Cheque Cashing Centre” and a “Financial Institution” are listed as two separate
and distinct businesses in the District of Maple Ridge Business Licencing and Regulation Bylaw No.
6815-2011. The Business Licence Bylaw also currently does not contain a definition of payday
loans.
c) List of issues
The subject of payday loan companies and cheque cashing centres has become a priority due to a
high number of complaints from residents to Council members and City staff. The complaints
highlight a range of concerns including:
There are too many
There are often large crowds creating a disturbance, particularly on Social Services
cheque day
Prey on marginalized populations
Not good for the economy because they charge high interest rates
Detrimental to the economic vitality of the downtown
Developing an approach to restricting and/or prohibiting payday loans and cheque cashing in Maple
Ridge also has the support of the RCMP.
3 Corporation of the District of Maple Ridge Zoning Bylaw No. 3510 -1985, page 5.
- 4 -
Legal Opinion
A legal opinion from Young Anderson Barristers & Solicitors Inc. confirms that cheque cashing
centres and payday loan companies may be prohibited by regulation through zoning. A copy of the
legal opinion is attached as Appendix D.
d)Citizen Implications:
The prohibition of these uses will not result in the discontinuation of these uses as they would be
considered non-conforming under the Local Government Act. Any currently operating payday loan
companies or cheque cashing centres in existence at the time of a regulatory amendment to the
Corporation of The District of Maple Ridge Bylaw No. 3510 – 1985 would continue to operate as a
legally non-conforming use as per the Local Government Act, section 911 which states:
Non-conforming uses and siting
911 (1) If, at the time a bylaw under this Division is adopted,
(a) land, or a building or other structure, is lawfully used, and
(b) the use does not conform to the bylaw,
The use may be continued as a non-conforming use, but if the non-conforming use is
discontinued for a continuous period of 6 months, any subsequent use of the land,
building or other structure becomes subject to the bylaw.
e)Regional Examples
The following are examples from several municipalities in the Lower Mainland that have regulated
this use in their respective zoning bylaws by either prohibitive or restrictive measures.
1.The City of Langley Zoning Bylaw, 1996, No. 2100 defines “cheque cashing”, “money-
lending”, and “General Service”. The money-lending definition includes a reference to
payday loans. The General Service definition excludes cheque cashing and currency
exchange businesses. The definitions are as follows:
“Cheque-Cashing means a business other than a bank or credit union regulated under
the Financial Institutions Act or the Bank Act that cashes cheques for a fee or for less
than face value of the cheque.
General Service means a business that provides services, other than personal services,
to individuals or to other businesses and includes printing, reproduction, publishing,
bookbinding, film processing, rentals, veterinary clinics, and banks but excludes
automotive service uses, industrial equipment rental, pawn brokers, cheque cashing and
currency exchange businesses.
Money-Lending means the business of lending money in exchange for interest payments,
fees, or any other form of consideration beyond re-payment of the principal sum being
loaned. Without limiting the generality of the foregoing, this includes the making of so-
called “payday loans” and analogous shorter term lending, regardless whether collateral
or security is or is not taken in conjunction with the transaction. Money lending is
deemed not to include any of the following:
o (a) Activities occurring in a bank which is licensed and regulated under the Bank
Act, S.C. 1999 c. 46, as amended
- 5 -
o (b) Activities occurring in a credit union which is licensed and regulated under
the Financial Institutions Act, R.S.B.C. 1996 c.141, as amended
o (c) Activities occurring in a mortgage broker’s premises, where those premises
are licensed and regulated under the Mortgage Brokers Act, R.S.B.C. 1996 c.
313
o (d) Activities occurring in a dealer which is licensed and regulated under the
Securities Act, R.S.B.C. 1996 c. 418, as amended
o (e) The extension of credit to purchasers of consumer goods, furniture,
electronics, or automobiles as an incident of a purchase transaction.”
With these definitions, ‘cheque cashing service’ has been listed as an exclusion from the
General Service use definition.
Cheque cashing is specifically allowed only in the C-3 commercial zone, which is the zone for
the Willowbrook Mall. This is a location that has security and stan dard open and closing
times, which provides an opportunity to limit after-hours activity at this respective location.
2. The Township Of Langley Zoning Bylaw 1987 No. 2500 prohibits the use and provides the
following definition in the Administration section:
“Cheque Cashing Facilities means a business other than a bank or credit union regulated
under the Financial Institutions Act or the Bank Act that cashes cheques for a fee or for
less than face value of the cheque.
The definition of Commercial Use is as follows: “Commercial Use" means the retail sale of
goods and services, servicing and repair of goods, offices, medical clinics, veterinary
clinics, restaurants, financial institutions, education, recreation, entertainment and
instruction uses. Excludes a highway commercial use, medical marihuana dispensary
use, amusement machines unless accessory to a permitted use, arcades, pool halls,
service stations, gas bars, vehicle servicing, vehicle repair shops, vehicle storage
compounds, vehicle body shops, wrecking and salvaging yards, and uses that are
primarily manufacturing or warehousing, and casino halls, pawnbrokers, tattoo shops
and cheque cashing facilities. Includes a U-Brew, “Food Primary Use” where licensed as
a Food Primary Use by the Liquor Control Licensing Branch in accordance with the Liquor
Control Licensing Act and Regulations.”
The list for the Commercial Use definition excludes cheque cashing facilities. There is no
definition of money-lending, General Service or financial services.
3. The City of Abbotsford Zoning Bylaw No. 2400-2014 prohibits the use and provides the
following definitions related to this discussion:
“Financial Institution means the premises of a bank, trust company, finance
company, mortgage company, or investment company.
The C7 Zone states that a Financial Institution or Office shall not consist of any of the
following uses or activities in the C7 zone; cheque cashing or personal loan services
other than those regulated under the Financial Institutions Act or the Bank Act.”
In this case, cheque cashing and payday loans are not included in the financial institution
definition. In addition, cheque cashing is listed as excluded from the City of Abbotsford C7
(Historic Downtown Commercial) zone.
- 6 -
4. City of Surrey Zoning By-law No. 12000 restricts the number of cheque cashing centres or
payday loan stores within a specified distance. In the Definitions section of the Zoning Bylaw
provides the following definitions:
“Cheque Cashing Centre: means a premise where the business of cashing cheques
or negotiable instruments for a fee charged or chargeable to the payee of the cheque
or the payee's agent is carried on, but does not include banks or drive-through banks.
(Part 1, page 1.8)
Payday Loan Store: means the business of offering, arranging or providing payday
loans (as defined in the Business Practices and Consumer Protection Act, S.B.C.
2004 c.2, as amended, and regulated by the Payday Loans Regulation, B.C. Reg.
57/2003, as amended to consumers.”
Under the General Provisions in the Zoning Bylaw is the following:
“29. Cheque Cashing Centres and Payday Loan Stores
No cheque cashing centre or payday loan store shall locate within 400 metres [1,300 ft.] of
the lot line of an existing cheque cashing centre or payday loan store.”
f) Proposed Regulatory Changes
Zoning Bylaw
The following is proposed as a text amendment to the Zoning Bylaw:
Add the definitions of cheque cashing and payday loans to Part 2 Interpretation Section of the
Zoning Bylaw. The definitions are as follows:
o CHEQUE CASHING CENTRE use means any premises where the business of cashing
cheques or negotiable instruments for a fee charged or chargeable to the payee of
the cheque or the payee’s agent is carried on.
o PAYDAY LOAN use means the business of offering, arranging or providing payday
loans (as defined in the Business Practices and Consumer Protection Act, S.B.C.
2004 c.2, as amended, and regulated by the Payday Loans Regulation, B.C. Reg.
57/2009, as amended) to consumers.
Amend the “Financial Services” definition by deleting the words ‘cheque cashing service’,
and adding text that excludes ‘cheque cashing centres’ and ‘payday loan uses’; as follows:
o FINANCIAL SERVICES - means a bank, trust company, savings and loans, credit
unions, income tax services, bookkeeping, and similar uses providing financial
services to the public but excludes cheque cashing centre or payday loan use; and
Specifically prohibit ‘cheque cashing centres’ and ‘payday loan uses’ under Part 4 General
Regulations, as follows:
o Cheque cashing centres and payday loan uses.
- 7 -
Business Licencing and Regulation Bylaw:
The following is proposed as an amendment to the Business Licencing Bylaw:
Add the following definitions:
o “Payday Loan” means the business of offering, arranging, or providing payday loans
(as defined in the Business Practices and Consumer Protection Act, SBC 2004 c.2,as
amended, and regulated by the Payday Loans Regulation, B.C. Reg. 57/2009, as
amended) to consumers.
o Financial and Institutional Services add in alphabetical order, ‘Payday Loans’ with an
associated annual business licence fee of $700.00.
ALTERNATIVES:
There are other alternatives to the staff recommendations set out in this report Council may wish to
consider which are as follows:
Zoning Bylaw:
Prohibit payday loan and cheque cashing uses in the Town Centre only. This approach would render
the five businesses in the Town Centre as non-conforming uses; however additional payday loan and
cheque cashing uses could open in other commercial areas.
Business Licencing Bylaw
A provision will be added to the bylaw that Cheque Cashing Centres and Payday Loan companies
hold a continuous, valid licence as required with the Province through BC Consumer Protection Act
and for store closing hours to keep them more in line with Financial Services.
CONCLUSION:
This report addresses the issue of payday loan companies and cheque cashing centres that has
been brought to Council’s attention. It provides an overview of payday loan and cheque cashing
uses, the current regulatory context, and examples of how other Lower Mainland municipalities are
approaching this issue. A legal opinion from Young Anderson is also provided, which establishes the
foundation to use municipal authority to restrict and/or prohibit additional payday loans and cheque
cashing centres in Maple Ridge.
- 8 -
Based on this information a recommendation has been provided for Council consideration to prohibit
payday loan companies and cheque cashing centres from operating in Maple Ridge in the future by
amending the Zoning Bylaw and the Business Licencing and Regulation Bylaw.
“Original signed by Siobhan Murphy”
______________________
Co-prepared by: Siobhan Murphy, MA, MCIP, RPP
Planner II
“Original signed by Liz Holitzki”
___________________
Co-prepared by: Liz Holitzki
Director of Licences, Permits and Bylaws
“Original signed by Christine Carter”
___________________
Approved by: Christine Carter, M.PL, MCIP, RPP
Director of Planning
“Original signed by David Pollock” for
_______________________
Approved by: Frank Quinn, MBA, P. Eng
GM: Public Works & Development Services
“Original signed by J.L. (Jim) Rule”
_______________________
Concurrence: J. L. (Jim) Rule
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A – Zoning Amending Bylaw No. 7136-2015
Appendix B – Business Licencing and Regulation Amending Bylaw 7135-2015 - REVISED
Appendix C – Location of Payday Loan Companies and Cheque Cashing Centres in Maple Ridge
Appendix D – Legal Opinion from Young Anderson Barristers & Solicitors Inc
Appendix E – List of services for Payday Loan companies in Maple Ridge
CITY OF MAPLE RIDGE
BYLAW NO. 7136-2015
A Bylaw to amend the text of Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended.
___________________________________________________________
WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 -
1985 as amended;
NOW THEREFORE, the Municipal Council of the City of Maple Ridge, enacts as
follows:
This Bylaw may be cited as "Maple Ridge Zoning Bylaw Text Amendment No. 7136-2015."
Scope:
This Bylaw recommends amendments that will prohibit payday loan companies and cheque cashing
centres from future operation in Maple Ridge.
1.PART 2 INTERPRETATION, is amended by addition of the following definitions in the
correct alphabetical order:
CHEQUE CASHING CENTRE use means any premises where the business of
cashing cheques or negotiable instruments for a fee charged or chargeable to the
payee of the cheque or the payee’s agent is carried on.
PAYDAY LOAN use means the business of offering, arranging or providing payday
loans (as defined in the Business Practices and Consumer Protection Act, S.B.C.
2004 c.2, as amended, and regulated by the Payday Loans Regulation, B.C. Reg.
57/2009, as amended) to consumers.
2.PART 2 INTERPRETATION the definition of “FINANCIAL SERVICES” is amended by deleting
the words ‘cheque cashing service’ and adding the words identified in bold text:
FINANCIAL SERVICES - means a bank, trust company, savings and loans, credit unions,
income tax services, bookkeeping, and similar uses providing financial services to the
public but excludes cheque cashing centre or payday loan use.
3.Part 4 GENERAL REGULATIONS, section 401 Uses of Land, Buildings and Structures,
section (3) Prohibited Uses of Land, Buildings and Structures is amended by addition of
clause (f) to read:
Cheque cashing centres and payday loan uses.
4.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended is hereby amended
accordingly.
READ a first time the day of , 20 .
APPENDIX A
PUBLIC HEARING held the day of , 20 .
READ a second time the day of , 20 .
READ a third time the day of , 20 .
ADOPTED, the day of , 20 .
_____________________________ ____________________________
PRESIDING MEMBER CORPORATE OFFICER
City of Maple Ridge
Maple Ridge
Business Licencing and Regulation
Amending Bylaw No.7135-2015
Effective Date:
APPENDIX B
City of Maple Ridge
Maple Ridge
Business Licencing and Regulation
Amending Bylaw No.7135-2015
Table of Contents
PART 5 Definitions ............................................................................................. 1
SCHEDULE A…………………………………………………………………………....................................2
City of Maple Ridge
Business Licence and Regulation Amending Bylaw
No.7135-2015
A bylaw to amend the text of the Business Licencing and Regulation
Bylaw No. 6815-2011
WHEREAS, it is deemed expedient to amend Maple Ridge Business Licence and Regulation
Bylaw No 6815-2011;
NOW THEREFORE, the Council of the City of Maple Ridge enacts as follows:
This bylaw may be cited as Business Licence and Regulation Amending Bylaw No. 7135-
2015.
Scope:
This Bylaw prohibits Payday Loans and Cheque Cashing Centres from future operation in
Maple Ridge.
PART 5 Definitions
Part 5 Definitions, is amended by addition of the following definition in the correct
alphabetical order:
“Payday Loan” means the business of offering, arranging, or providing payday loans
(as defined in the Business Practices and Consumer Protection Act, SBC 2004 c.2,as
amended, and regulated by the Payday Loans Regulation, B.C. Reg. 57/2009, as
amended) to consumers.
SCHEDULE “A” Category 22
In Category 22 – Financial and Institutional Services add in alphabetical order,
‘Payday Loans’ with an associated annual business licence fee of $700.00.
READ A FIRST TIME on [Date]
READ A SECOND TIME on [Date]
READ A THIRD TIME on [Date]
ADOPTED by the Council on [Date].
PRESIDING MEMBER
CORPORATE OFFICER
City of Pitt
Meadows
District of
Langley District of MissionFRASER R.
^
DATE: Feb 12, 2015 PaydayLoans.mxd BY: DT
CITY OF MAPLE RIDGE
PLANNING DEPARTMENT
NORTH AVE LANENORTH AVE
LANE
DEWDNEY TRUNK RD
SELKIRK AVE
LANEFRASER STEDGE STLANE
LANE
227 ST227 STLANE
LANE
LANEGARDEN STBROWN AVE
SELKIRK AVE
117 AVE
LANE
224 ST119 AVE
BROWN AVE 227 ST223 STLANE
224 STDEWDNEY TRUNK RD
LANE
121 AVE
LOUGHEED HWY
MCINTOSH AVE
121 AVE
LANE
227 ST118 AVE
HANEY PLLANE224 STEDGE ST227 STLOUGHEED HWY
NORTH LANE
SELKIRK AVE
119 AVE
MCINTOSH AVE
224 STFRASER STLANE
ROYAL CRES
LANE LANE224 ST224 STFRASER ST225 ST225 STSELKIRK AVE 226 STLANE
LANE
´
Scale: 1:4,000
Payday Loan Companies
in Maple Ridge Towncentre
Money Money Payday Loans Ltd.
Unit A - 11997 224 St
National Money Mart
Unit106 - 22645 Dewdney Trunk Rd
National Money Mart
22332 Lougheed Hwy
Cashplan Financial
22361 Lougheed Hwy
Cash Money Cheque Cashing Inc.
22444 Lougheed Hwy
APPENDIX C
City of Pitt
Meadows
District of
Langley District of MissionFRASER R.
^
DATE: Feb 12, 2015 PaydayLoans.mxd BY: DT
CITY OF MAPLE RIDGE
PLANNING DEPARTMENT
121AVE
202 ST116 AVEPINDA PL204 ST119 AVE
206B STLANE116B AVE 203 STLINDSAY AVE
205 ST120B AVE
119 AVE 207 ST201B STASHLEY CRES
120B AVE
MILLER ST206A STSENTINEL STMAPLE LANE 201B STH
AMMO
ND
R
D202A STMAKINSON STLINDSAY PL203 STF
U
R
U
K
AW
A
P
L
118 AVE 205A ST207 ST206B ST120B AVE
S
T
EW
A
R
T
CR
E
S
STANTON AVE
120AAVE
121 AVE
WALNUT CRES
LOUGHEED HWY
LANE 206 ST119AAVE
202B STBRUCE PLTHORNE AVE203 STDALE DR
121B AVE
RIVER RD W 207 STKINGST
O
N
ST
DEWDNEY TRUNK RD
MISUTO PL204B ST1
2
0
B
CR
E
S 207A STBRUCE AVE
PATTERSON AVE
121A AVE
LANE203 STWICKLUND AVE
DENIZA AVE
THORNE AVE206 STTHORNE AVE
120A AVE
´
Scale: 1:6,000
Payday Loan Companies
in West Maple Ridge
National Money Mart
Unit107 - 20130 Lougheed Hwy
Instaloan Inc.
Unit 102 - 20690 Lougheed Hwy
Closed February 4, 2015
APPENDIX D
Notes for consideration:
*National Money Mart Company has 3 locations in Maple Ridge it is also known as ‘The Cash Store’.
**Businesses licenced since 2003 predate the current business licence system and therefore the
actual start year is unconfirmed in this table.
Hours of Operation for each:
1.National Money Mart20130 Lougheed Highway Hours: Monday to Friday 9:00a.m. to 8:00
p.m. Monday to Friday, Saturday 11:00a.m. to 5:00 p.m., and Sunday 11:00a.m. to 5:00
p.m.
2.National Money Mart 2232 Lougheed Highway Hours: Monday to Friday 9:00a.m. to 9:00
p.m. Monday to Friday, Saturday 9:00a.m. to 7:00 p.m., and Sunday 11:00a.m. to 6:00 p.m.
3.The Cash Store (National Money Mart) Hours: Monday to Friday 9:00a.m. to 8:00 p.m.
Monday to Friday, Saturday 10:00a.m. to 5:00 p.m., and Sunday 11:00a.m. to 4:00 p.m.
4.Cash Money Cheque Cashing 22444 Lougheed Highway: Hours Monday to Saturday 9:00
a.m. to 9:00 p.m., Sunday 11:00 a.m. to 6:00 p.m.
5.Cashplan Financial 22361 Lougheed Highway: Hours: Monday to Friday 9:00 a.m. to 8:00
p.m., Saturday 9:00 a.m. to 6:00 p.m., Sunday closed.
6.Money Money Payday Loans Ltd. Unit A – 11997 224 Street. Hours: Monday to Friday:
100:00 a.m. to 7:00 p.m., Saturday 10:00 a.m. to 5:00 p.m. and Sunday Closed.
7.Instaloan Incorporated Unit 102-20690 Lougheed Highway – Last day of operation: February
4, 2015.4
4 Telephone call by municipal staff to Instaloan Wednesday, February 4, 2015.
BUSINESS NAME ADDRESS
CMR Licence
Since**
Consumer
Protection Licence
Tax
Refunds
Cash
Advances
Pre-Paid
Visa Cards
Pre-paid
MasterCard Loans
Personal
Loans
Payday
loans
Cash for
Gold
Currency
Exchange
Cheque
Cashing
Money
Order
Money
Transfers
* National Money Mart Company Unit 107 - 20130 Lougheed Hwy 2009 Y - Exp Oct 31/15 X X X X X X X
* National Money Mart Company 22332 Lougheed Hwy 2003 N X X X X X X X
* National Money Mart Company Unit 106 - 22645 Dewdney Trunk Rd 2006 N X X X X X X X
Cash Money Cheque Cashing Inc 22444 Lougheed Hwy 2014 Y - Exp Oct 31/15 X X X X X X X X
Cashplan Financial 22361 Lougheed Hwy 2003 N X
Money Money Payday Loans Ltd Unit A - 11997 224 St 2014 Y - Exp Oct 31/15 X X X
Instaloan Inc Unit 102 - 20690 Lougheed Hwy 2010 Y - Exp Oct 31/15 X X
Services Offered
APPENDIX E
- 1 -
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: February 16, 2015
and Members of Council FILE NO: RZ/078/10
FROM: Chief Administrative Officer MEETING: C of W
SUBJECT: Rezoning – First Extension
Official Community Plan Amending Bylaw No. 7049 - 2013
Zone Amending Bylaw No.6761 - 2010
24211 113 Avenue
EXECUTIVE SUMMARY:
The applicant for the above noted file has applied for an extension to this rezoning application under
Maple Ridge Development Procedures Bylaw No. 5879-1999. The application is to rezone the
subject property, located at 24211 113 Avenue, from RS-3 (One Family Rural Residential) to RS-1d
(One Family Urban (Half Acre) Residential) to permit future subdivision into seven single family lots.
The applicant intends to use the Density Bonus option within the RS-1d (One Family Urban (Half
Acre) Residential) zone, which is specific to the Albion Area, enabling single family lot sizes of 557m².
The required amenity fee of $3,100.00 per lot will be collected by the Approving Officer at the
subdivision approval stage. Zone Amending Bylaw No. 6761–2010 received first reading on October
12, 2010. First and second reading for Official Community Plan Amending Bylaw No. 7049 - 2013
and second reading for Zone Amending Bylaw No. 6761–2010 was granted on January 14, 2014.
The application was presented at Public Hearing on February 18, 2014 and third reading was
granted on February 25, 2014.
RECOMMENDATION:
That a one year extension be granted for rezoning application RZ/078/10 and that the following
conditions be addressed prior to consideration of final reading:
i.Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of
the deposit of a security, as outlined in the Agreement;
ii.Amendment to Official Community Plan, Schedule "A", Chapter 10.2 Albion Area Plan,
Schedule 1: Albion Area Plan and Schedule “C”;
iii.Road dedication as required;
iv. Park dedication as required;
v.Registration of a Habitat Protection Covenant as a Restrictive Covenant at the Land Title
Office;
1104
- 2 -
vi.Registration of a geotechnical report as a Restrictive Covenant at the Land Title Office
which addresses the suitability of the site for the proposed development; and
vii.A disclosure statement must be submitted by a Professional Engineer advising
whether there is any evidence of underground fuel storage tanks.
DISCUSSION:
a)Background Context:
Applicant: Jennifer Nam, WSP Engineering Inc
Owner: 0885535 BC Ltd.
Legal Description: Lot 13, Section 15, Township 12, NWD Plan 50696
OCP:
Existing: Low Density Residential, Conservation
Zoning:
Existing: RS-3 (One Family Rural Residential)
Proposed: RS-1d (One Family Urban (Half Acre) Residential), with Density
Bonus to RS-1b (One Family (Medium Density) Residential) lot
size and dimensions
Surrounding Uses:
North: Use: Single Family Residential
Zone: RS-3 (One Family Rural Residential)
Designation: Agricultural
South: Use: Single Family Residential
Zone: RS-3 (One Family Rural Residential)
Designation: Low Density Residential, Conservation
East: Use: Single Family Residential, Conservation
Zone: RS-3 (One Family Rural Residential)
Designation: Low Density Residential, Conservation
West: Use: Single Family Residential
Zone: RS-3 (One Family Rural Residential), RS-1 (One Family Urban
Residential)
Designation: Low Density Residential, Conservation
Existing Use of Property: Single Family Residential
Proposed Use of Property: Single Family Residential
Site Area: 0.813 ha (2 acres)
Access: 113 Avenue
Servicing requirement: Urban Standard
- 3 -
b) Project Description:
The subject property is located in the Albion Area Plan and is surrounded by single family residences
to the north, east, and west; and is bordered by 113 Avenue to the south. This application was
received prior to the Density Review Process for the North Albion Area, which began in 2012. As the
subject application had not reached the Public Hearing stage when the Density Review Process for
the North Albion Area began, the application was placed on hold between March 2012 and
September 2013 due to the following resolution made at a Council meeting on March 27, 2012:
That Option #3 Albion Matrix Amendment Process, as outlined in the report titled “Density Review
Process for North Albion Area” dated March 19, 2012 be endorsed; and
That the process for the processing of in stream rezoning applications in the study area, as outlined
in the report titled “Density Review Process for North Albion Area” dated March 19, 2012 be
endorsed.
On October 8, 2013, Council adopted Official Community Plan Amending Bylaw No. 6995 - 2013 and
Zone Amending Bylaw No. 6996 - 2013 enabling a Community Amenity Program in the Albion Area
Plan and allowing all on-hold projects to proceed.
The applicant proposes to rezone the subject property from RS-3 (One Family Rural Residential) to
RS-1d (One Family Urban (Half Acre) Residential) with a Density Bonus, in accordance with the
Community Amenity Program. The proposed development consists of seven RS-1b (One Family
(Medium Density) Residential) sized lots, amounting to an Amenity Contribution of approximately
$21,700.00. The applicant proposes to maintain the existing home on one of the future lots. The
required amenity fee of $3,100.00 per lot will be collected by the Approving Officer at the subdivision
approval stage.
c) Application Progress:
The subject application was considered by Council on the following dates:
First reading was considered and granted October 12, 2010;
Second reading was considered and granted on January 14,2014;
Public Hearing was held February 18, 2014; and
Third reading was granted February 25, 2014.
Since third reading, the applicant has been working towards completing the terms and conditions of
the rezoning application. At this time, the outstanding conditions are the Rezoning Servicing
Agreement and the Geotechnical Covenant. Revisions of these items will be submitted this month to
City staff, and final review will occur at that time.
d) Alternatives:
Council may choose one of the following alternatives:
1. Grant the request for extension;
2. Deny the request for extension; or
3. Repeal third reading of the bylaw and refer the bylaw to Public Hearing.
- 4 -
CONCLUSION:
The applicant has been actively pursuing the completion of this rezoning application and has applied
for a one year extension. It is recommended that a one year extension be granted for rezoning
application RZ/078/10.
“Original signed by Amelia Bowden”
_______________________________________________
Prepared by: Amelia Bowden
Planning Technician
“Original signed by Christine Carter”
_______________________________________________
Approved by: Christine Carter, M.PL, MCIP
Director of Planning
“Original signed by Frank Quinn”
_______________________________________________
Approved by: Frank Quinn, MBA, P.Eng
GM: Public Works & Development Services
“Original signed by J.L. (Jim) Rule”
_______________________________________________
Concurrence: J.L. (Jim) Rule
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A – Subject Map
Appendix B – Second Reading Report
City of PittMeadows
District ofLangley District of MissionFRASER R.
^
DATE: Dec 27, 2013 RZ/078/10 BY: JV
CORPORATION OFTHE DISTRICT OFMAPLE RIDGE
P LA N NIN G DE P A R T M E N T2417 0
11 282
11 291
11 340
2421111
3
2
1
11
3
8
1
11 333
11
3
6
9
11
3
9
3
11
3
6
0
2419 5 pump sta.2425 5
11 265
11 345
11 357
11
3
8
6
2424 0243 S T.
11 3 A V E .243 S T.243 B S T.241 A S T.243 B S T.
19
P 3452 BCP 2058039
BCP 20580P 50696
16
P 68166
P 68166
3
36
BCP 20580
P 506962
P 10848
P 50696
P 7709
7
33
1 3
P 10848
14
3
1Rem 1
37
38
32
A
RP 13033
15
40
P 77744
PARK
BCP 15941
34
42 BCP 159414
35
PARK18
41
13
17
6
Subject Property
´
Scale: 1:2,500
24211-113 Ave
APPENDIX A
District of Maple Ridge
TO: His Worship Mayor Ernie Daykin MEETING DATE: January 6, 2014
and Members of Council FILE NO: RZ/078/10
FROM: Chief Administrative Officer MEETING: C of W
SUBJECT: First and Second Reading
Maple Ridge Official Community Plan Amending Bylaw No. 7049 - 2013 and
Second Reading
Maple Ridge Zone Amending Bylaw No.6761 - 2010
24211 113 Avenue
EXECUTIVE SUMMARY:
An application has been received to rezone 24211 113 Avenue, the subject property, from RS-3
(One Family Rural Residential) to RS-1d (One Family Urban (Half Acre) Residential) to permit future
subdivision into seven single family lots. This application was originally for the RS-1 (One Family
Urban Residential) zone, but has been revised since first reading to reflect the Community Amenity
Program in the Albion Area. The applicant intends to choose the Density Bonus option within the RS-
1d (One Family Urban (Half Acre) Residential) zone, which is specific to the Albion Area, enabling
single-family lot sizes of 557 m². The required amenity fee of $3,100.00 per lot will be collected by
the Approving Officer at the subdivision approval stage.
The proposed RS-1d (One Family Urban (Half Acre) Residential) zoning complies with the Official
Community Plan (OCP). An OCP amendment is required to adjust the area designated Conservation
around Seigel Creek. Zone Amending Bylaw No. 6761–2010 received first reading on October 12,
2010. As the original application was for the RS-1 (One Family Urban Residential) zone, the bylaw
has been amended to reflect the RS-1d (One Family Urban (Half Acre) Residential) zone.
RECOMMENDATIONS:
1.That Maple Ridge Official Community Plan Amending Bylaw No. 7049-2013 be given first and
second readings and be forwarded to Public Hearing;
2.That in accordance with Section 879 of the Local Government Act , opportunity for early and
on-going consultation has been provided by way of posting Official Community Plan Amending
Bylaw No. 7049-2013 on the municipal website, and Council considers it unnecessary to
provide any further consultation opportunities, except by way of holding a Public Hearing on
the bylaw;
3.That Maple Ridge Official Community Plan Amending Bylaw No. 7049-2013 be considered in
conjunction with the Capital Expenditure Plan and Waste Management Plan;
APPENDIX B
- 2 -
4.That it be confirmed that Maple Ridge Official Community Plan Amending Bylaw No. 7049-
2013 is consistent with the Capital Expenditure Plan and Waste Management Plan;
5.That Zone Amending Bylaw No. 6761 – 2010 be amended as identified in the staff report
dated January 6, 2014, be given second reading, and be forwarded to Public Hearing; and
6.That the following terms and conditions be met prior to final reading:
i.Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt
of the deposit of a security, as outlined in the Agreement;
ii.Amendment to Official Community Plan, Schedule "A", Chapter 10.2 Albion Area Plan,
Schedule 1: Albion Area Plan and Schedule “C”;
iii.Road dedication as required;
iv. Park dedication as required;
v.Registration of a Habitat Protection Covenant as a Restrictive Covenant at the Land
Title Office;
vi. Registration of a geotechnical report as a Restrictive Covenant at the Land Title Office
which addresses the suitability of the site for the proposed development; and
vii. A disclosure statement must be submitted by a Professional Engineer advising
whether there is any evidence of underground fuel storage tanks.
DISCUSSION:
a)Background Context:
Applicant: Jennifer Nam, Hunter Laird Engineering Ltd.
Owner: 0885535 BC Ltd.
Legal Description: Lot: 13, Section: 15, Township: 12, Plan: 50696
OCP:
Existing: Low Density Residential, Conservation
Zoning:
Existing: RS-3 (One Family Rural Residential)
Proposed: RS-1d (One Family Urban (Half Acre) Residential)
Surrounding Uses:
North: Use: Single Family Residential
Zone: RS-3 (One Family Rural Residential)
Designation: Agricultural
- 3 -
South: Use: Single Family Residential
Zone: RS-3 (One Family Rural Residential)
Designation: Low Density Residential, Conservation
East: Use: Single Family Residential, Conservation
Zone: RS-3 (One Family Rural Residential)
Designation: Low Density Residential, Conservation
West: Use: Single Family Residential
Zone: RS-3 (One Family Rural Residential), RS-1 (One
Family Urban Residential)
Designation: Low Density Residential, Conservation
Existing Use of Property: Single Family Residential
Proposed Use of Property: Single Family Residential
Site Area: 0.813 ha (2 acres)
Access: 113 Avenue
Servicing requirement: Urban Standard
b)Project Description:
The subject property is located in the Albion Area Plan and is surrounded by single family residences
to the north, east, and west; and is bordered by 113 Avenue to the south. This application was
received prior to the Density Review Process for the North Albion Area, which began in 2012. The
initial proposal was for seven RS-1 (One Family Urban Residential) zoned lots. Consequently, Zone
Amending Bylaw 6761-2010 has been amended to reflect the RS-1d (One Family Urban (Half Acre)
Residential) zone. The initial proposal required an OCP amendment to add the RS-1 (One Family
Urban Residential) zone, as a corresponding zone under the Low Density Residential designation.
As the subject application had not reached the Public Hearing stage of the rezoning process at the
beginning of the Density Review Process for the North Albion Area, the application was placed on
hold between March 2012 and September 2013 due to the following resolution made at a Council
meeting on March 27, 2012:
That Option #3 Albion Matrix Amendment Process, as outlined in the report titled “Density Review
Process for North Albion Area” dated March 19, 2012 be endorsed; and
That the process for the processing of in stream rezoning applications in the study area, as outlined
in the report titled “Density Review Process for North Albion Area” dated March 19, 2012 be
endorsed.
On October 8, 2013, Council adopted Official Community Plan Amending Bylaw No. 6995 - 2013
and Zone Amending Bylaw No. 6996 - 2013 enabling a Community Amenity Program in the Albion
Area Plan and allowing all on-hold projects to proceed.
- 4 -
The applicant has revised their original application and is now proposing to rezone the subject site
from RS-3 (One Family Rural Residential) to RS-1d (One Family Urban (Half Acre) Residential) with a
Density Bonus, in accordance with the Community Amenity Program. The Community Amenity
Program is detailed in Zone Amending Bylaw No. 6996 – 2013, which permits the following:
For the RS-1d (One Family Urban (Half Acre) Residential) zone, the base density is a net lot
area of 2000 m2. A Density Bonus is an option in the RS-1d (One Family Urban (Half Acre)
Residential) zone and shall be applied as follows:
a.An Amenity Contribution of $3,100 per lot will be required in any subdivision
containing one or more lots with an area of less than 2000 m2, payable when the
Approving Officer approves the subdivision.
b.The maximum density permitted through the Density Bonus option is:
i.minimum net lot area of 557 m2;
ii.minimum lot width of 15.0 m;
iii.minimum lot depth of 27 m.
c.Zoning requirements consistent with the RS-1b (One Family (Medium Density)
Residential) zone will apply and supersede the zoning requirements for the RS-
1d (One Family Urban (Half Acre) Residential) zone.
The proposed development consists of seven RS-1b (One Family (Medium Density) Residential)
sized lots, amounting to an Amenity Contribution of approximately $21,700.00. The applicant
proposes to maintain the existing home on one of the future lots. The required amenity fee of
$3,100.00 per lot will be collected by the Approving Officer at the subdivision approval stage.
c)Planning Analysis:
Official Community Plan :
The subject site is located in the Albion Area Plan and is designated Low Density Residential and
Conservation. The Low Density Residential designation supports a single family housing form and
the proposed RS-1d (One Family Urban (Half Acre) Residential) zone is in compliance with the Albion
Area Plan policies. An OCP amendment is required to adjust the Conservation area boundary
around Seigel Creek.
The application is in compliance with OCP Amending Bylaw No. 6995 – 2013, which established the
Community Amenity Program, and is in compliance with Zone Amending Bylaw No. 6996 – 2013,
that permits a Density Bonus option in the Low Density Residential designation in the Albion Area
Plan. The applicant intends to apply the Density Bonus option to this project.
Zoning Bylaw:
The applicant proposes to rezone the property located at 24211 113 Avenue from RS-3 (One Family
Rural Residential) to RS-1d (One Family Urban (Half Acre) Residential) zone to permit future
subdivison into seven single family lots.
- 5 -
The application of the Density Bonus, which is specific to the Albion Area Plan, will permit the
applicant to reduce the single-family lot size from the RS-1d (One Family Urban (Half Acre)
Residential) base density of 2,000 m2 to 557 m2. An Amenity Contribution of $3,100 per lot for
each lot that is less than 2,000 m2 is required.
Proposed Variances:
The applicant has requested a front yard variance from 6 metres to 2.8 metres for proposed lot 4.
The purpose of the requested variance is to accommodate the existing home that will remain on
proposed lot 4. A second variance is also required for proposed lot 1 for a front yard variance from
6 metres to 3.8 metres. This variance will provide a useable backyard which is encumbered along
the western property line with a Habitat Protection Covenant. The requested variances will be the
subject of a future report to Council.
Development Permits:
Pursuant to Section 8.9 of the Official Community Plan, a Watercourse Protection Development
Permit application is required to ensure the preservation, protection, restoration and enhancement
of watercourse and riparian areas.
d)Environmental Implications:
The applicant has submitted a Geotechnical report prepared by EKS Engineering Services Ltd., an
Environmental Assessment report prepared by Envirowest Consultants Inc., and an Agricultural
Impact Assessment report prepared by Letts Environmental Consultants Ltd. in support of the
Watercourse Protection Development Permit.
Seigel Creek is located on the subject property in close proximity to the western property line and
runs north-south. A drainage channel has also been located along the toe of the existing slope on
the subject property. A combination of park dedication for conservation purposes and a habitat
protection covenant will be used to protect the watercourse and appropriate setback area.
Enhancements such as an interceptor ditch, channel relocation, and environmental planting will be
required to improve the natural features and address stormwater management.
The subdivision design and natural features found on the property require park dedication for
conservation purposes along the existing west and north property lines. Park dedication along the
northern property line will serve as a buffer between existing agricultural land and future single
family lots.
e)Interdepartmental Implications:
Engineering Department:
The Engineering Department has reviewed the proposed development and has advised that not all
required services exist. Therefore, a Rezoning Servicing Agreement will be required prior to final
reading.
- 6 -
f)Intergovernmental Issues:
Local Government Act:
An amendment to the Official Community Plan requires the local government to consult with any
affected parties and to adopt related bylaws in compliance with the procedures outlined in Section
882 of the Act. The amendment required for this application, to amend the Conservation boundary,
is considered to be minor in nature. It has been determined that no additional consultation beyond
existing procedures is required, including referrals to the Board of the Regional District, the Council
of an adjacent municipality, First Nations, the School District or agencies of the Federal and
Provincial Governments. The amendment has been reviewed with the Financial Plan/Capital Plan
and the Waste Management Plan of the Greater Vancouver Regional District and is determined to
have no impact.
CONCLUSION:
It is recommended that first and second reading be given to Maple Ridge Official Community Plan
Amending Bylaw No.7049-2013, that second reading be given to Maple Ridge Zone Amending Bylaw
No. 6761 - 2010, and that application RZ/078/10 be forwarded to Public Hearing.
"Original signed by Amelia Bowden"
_______________________________________________
Prepared by: Amelia Bowden
Planning Technician
"Original signed by Christine Carter"
_______________________________________________
Approved by: Christine Carter, M.PL, MCIP, RPP
Director of Planning
"Original signed by Frank Quinn"
_______________________________________________
Approved by: Frank Quinn, MBA, P.Eng
GM: Public Works & Development Services
"Original signed by J.L. (Jim) Rule"
_______________________________________________
Concurrence: J. L. (Jim) Rule
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A – Subject Map
Appendix B – OCP Amending Bylaw 7049 - 2013
Appendix C – Zone Amending Bylaw 6761 - 2010
Appendix D – Subdivision Plan
City of PittMeadows
District ofLangley District of MissionFRASER R.
^
DATE: Dec 27, 2013 RZ/078/10 BY: JV
CORPORATION OFTHE DISTRICT OFMAPLE RIDGE
P LA N NIN G DE P A R T M E N T2417 0
11 282
11 291
11 340
2421111
3
2
1
11
3
8
1
11 333
11
3
6
9
11
3
9
3
11
3
6
0
2419 5 pump sta.2425 5
11 265
11 345
11 357
11
3
8
6
2424 0243 S T.
11 3 A V E .243 S T.243 B S T.241 A S T.243 B S T.
19
P 3452 BCP 2058039
BCP 20580P 50696
16
P 68166
P 68166
3
36
BCP 20580
P 506962
P 10848
P 50696
P 7709
7
33
1 3
P 10848
14
3
1Rem 1
37
38
32
A
RP 13033
15
40
P 77744
PARK
BCP 15941
34
42 BCP 159414
35
PARK18
41
13
17
6
Subject Property
´
Scale: 1:2,500
24211-113 Ave
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
BYLAW NO. No 7049-2013
A Bylaw to amend the Official Community Plan
______________________________________________
WHEREAS Section 882 of the Local Government Act provides that the Council may revise the Official
Community Plan;
AND WHEREAS it is deemed desirable to amend Schedules "A" & "C" to the Official Community Plan;
NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open
meeting assembled, ENACTS AS FOLLOWS:
1.This Bylaw may be cited for all purposes as "Maple Ridge Official Community Plan Amending
Bylaw No. 7049-2013."
2.Schedule "A", Chapter 10.2 Albion Area Plan, Schedule 1: Albion Area Plan is hereby
amended for that parcel or tract of land and premise known and described as:
Lot 13 Section 15 Township 12 New Westminster District Plan 50696
and outlined in heavy black line on Map No. 875, a copy of which is attached hereto and
forms part of this Bylaw, is hereby re-designated as shown.
3.Schedule “C” is hereby amended for that parcel or tract of land and premiss known and
described as:
Lot 13 Section 15 Township 12 New Westminster District Plan 50696
and outlined in heavy black line on Map No. 876, a copy of which is attached hereto and
forms part of this bylaw, is hereby re-designated as shown.
4. Maple Ridge Official Community Plan Bylaw No.6425-2006 is hereby amended accordingly.
READ A FIRST TIME the day of , 20 .
READ A SECOND TIME the day of , 20 .
PUBLIC HEARING HELD the day of , 20 .
READ A THIRD TIME the day of , 20 .
RECONSIDERED AND ADOPTED the day of , 20 .
_____________________________________ _____________________________
PRESIDING MEMBER CORPORATE OFFICER
2417011282
11340
2421111321
11381
11333
11369
11
3
9
3
11360
24195 pump sta.2425511345
11357
11386
24240243 ST.113 AVE.241A ST.BCP 2058039
BCP 20580P 50696
16
P 68166
36
BCP 20580
P 50696
33
14
3
37
38
32
15
40
BCP 15941
34
42 BCP 1594135 PARK41
13
BCP 20582BCP 20582EP 65964
BCP 20581
´
Bylaw No. Map No. From:
To:
Low Density Residential and Conservation
Conservation Low Density Residential
7049-2013875
1:2,000
Urban Area Boundary
MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDING
Conservation
Low Density Residential
Urban Area Boundary
2417011282
11340
2421111321
11381
11333
11369
11
3
9
3
11360
24195 pump sta.2425511345
11357
11386
24240243 ST.113 AVE.241A ST.BCP 2058039
BCP 20580P 50696
16
P 68166
36
BCP 20580
P 50696
33
14
3
37
38
32
15
40
BCP 15941
34
42 BCP 1594135 PARK41
13
BCP 20582BCP 20582EP 65964
BCP 20581
´
Bylaw No. Map No.
Purpose:To Amend Schedule C as shown below
7049-2013876
1:2,000
Urban Area Boundary
MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDING
Add ToConservation
Remove FromConservation
Urban Area Boundary
Add to Conservation Remove from Conservation
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
BYLAW NO. 6761 - 2010
A Bylaw to amend Map "A" forming part
of Zoning Bylaw No. 3510 - 1985 as amended.
___________________________________________________________
WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 -
1985 as amended;
NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple
Ridge, in open meeting assembled, ENACTS AS FOLLOWS:
1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6761 - 2010."
2.That parcel or tract of land and premises known and described as:
Lot 13 Section 15 Township 12 New Westminster District Plan 50696
and outlined in heavy black line on Map No. 1493 a copy of which is attached hereto
and forms part of this Bylaw, is hereby rezoned to RS-1d (One Family Urban (Half Acre)
Residential)
3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached
thereto are hereby amended accordingly.
READ a first time the 12th day of October, A.D. 2010.
READ a second time the day of , A.D. 20 .
PUBLIC HEARING held the day of , A.D. 20 .
READ a third time the day of , A.D. 20 .
RECONSIDERED AND FINALLY ADOPTED, the day of , A.D. 20 .
_____________________________ ____________________________
PRESIDING MEMBER CORPORATE OFFICER
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SCALE 1:2,000
MAPLE RIDGE ZONE AMENDINGBylaw No. Map No. From:
To:
RS-3 (One Family Rural Residential)
RS-1d (One Family Urban (Half Acre) Residential)
6761-20101493
Urban Area Boundary
Urban Area Boundary
- 1 -
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: February 16, 2015
and Members of Council FILE NO: 2011-114-RZ
FROM: Chief Administrative Officer MEETING: C of W
SUBJECT: Final One Year Extension Application
22810 113 Avenue
EXECUTIVE SUMMARY:
Council granted a one year extension to the above noted application on February 25, 2014. The
applicant has now applied for a final one year extension under Maple Ridge Development
Procedures Bylaw No. 5879-1999. This development proposal is to permit 43 townhouse units
under the RM-1 (Townhouse Residential) zone, on the subject property, located at 22810 113
Avenue (see Appendix A).
RECOMMENDATION:
That a final one year extension be granted for rezoning application 2011-114-RZ and that the
following conditions be addressed prior to consideration of final reading:
i.Approval from the Ministry of Transportation and Infrastructure;
ii.Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt
of the deposit of a security as outlined in the Agreement;
iii.Amendment to Schedule "1" of 10.4 Town Centre Area Plan of the Official Community
Plan (OCP);
iv.Road dedication as required;
v.Registration of a geotechnical report as a Restrictive Covenant at the Land Title Office
which addresses the suitability of the site for the proposed development;
vi.Registration of a Statutory Right -of-Way plan and agreement at the Land Title Office for
a storm sewer through 11275 Burnett Street;
vii.Registration of a Cross Access Easement Agreement at the Land Title Office;
1105
- 2 -
viii.Registration of a Restrictive Covenant at the Land Title Office protecting the Visitor
Parking;
ix.A disclosure statement must be submitted by a Professional Engineer advising
whether there is any evidence of underground fuel storage tanks; and
x.Pursuant to the Contaminated Site Regulations of the Environmental Management
Act, the property owner will provide a Site Profile for the subject land.
DISCUSSION:
a) Background Context:
Applicant: Atelier Pacific Architecture Inc. - Brian Shigetomi
Owner: NAG Construction Co. Ltd.
Legal Description: Lot 2, District Lot 402, Group 1, New Westminster District
Plan LMP39949
OCP:
Existing: Low-Rise Apartment
Proposed: Ground-Oriented Multi-Family
Zoning:
Existing: RS-3 (One Family Rural Residential)
Proposed: RM-1 (Townhouse Residential)
Surrounding Uses:
North: Use: Park
Zone: RS-3 (One Family Rural Residential)
Designation: Park
South: Use: Haney Bypass, Canadian Pacific Railway and Park
Zone: RS-3 (One Family Rural Residential)
Designation: Highway, Park
East: Use: Single Family Residential
Zone: RS-3 (One Family Rural Residential)
Designation: Low-Rise Apartment
West: Use: Townhouse
Zone: RM-1 (Townhouse Residential)
Designation: Ground-Oriented Multi-Family
- 3 -
Existing Use of Property: Vacant
Proposed Use of Property: Townhouse
Site Area: 0.925 ha (2.28 acres)
Access: Newly constructed extension of 113 Avenue
Servicing requirement: Urban Standard
Companion Applications: 2011-114-DP, 2011-114-VP
This application is to permit 43 townhouse units. Details of the development can be reviewed in the
second reading report (see Appendix B).
The following dates outline Council’s consideration of the application and Bylaws 6868–2011 and
6869–2011:
First reading of Zone Amending Bylaw 6869–2011 was granted on November 8, 2011.
Second reading of Zone Amending Bylaw 6869–2011 and first and second readings of OCP
Amending Bylaw 6868–2011 was granted January 22, 2013.
Public Hearing was held February 19, 2013.
Third reading of Zone Amending Bylaw 6869–2011 and OCP Amending Bylaw 6868 – 2011
was granted February 26, 2013.
First extension of third reading of Zone Amending Bylaw 6869-2011 was granted on February
25, 2014.
Application Progress:
The applicant is working towards completing most of the terms and conditions to be met prior to
final reading of Zone Amending Bylaw 6869-2011. Due to poor soil conditions, to make the project
viable economically, the applicant is importing structural material as it becomes available from high-
rise sites in Burnaby and Coquitlam. Offsite drainage works were completed last Fall and the plan is
to proceed with the balance of the offsite works and phase 1 of the townhouse site as early as
possible this year.
Alternatives:
Council may choose one of the following alternatives:
1.Grant the request for extension;
2.Deny the request for extension; or
3.Repeal third reading of the bylaw and refer the bylaw to Public Hearing.
- 4 -
CONCLUSION:
The applicant has been actively pursuing the completion of this rezoning application and has applied
for a one year extension.
“Original signed by Michelle Baski”
_______________________________________________
Prepared by: Michelle Baski
Planning Technician
“Original signed by Christine Carter”
_______________________________________________
Approved by: Christine Carter, M.PL, MCIP, RPP
Director of Planning
“Original signed by Frank Quinn”
_______________________________________________
Approved by: Frank Quinn
GM: Public Works & Development Services
“Original signed by J.L. (Jim) Rule”
_______________________________________________
Concurrence: J. L. (Jim) Rule
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A – Subject Map
Appendix B – Second Reading Report
City of PittMeadows
District ofLangley District of MissionFRASER R.
^
DATE: Jan 15, 2013 2011-114-RZ BY: JV
22810-113 Ave
CORPORATION OFTHE DISTRICT OFMAPLE RIDGE
P L A N NIN G D E P A RT M E N T
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Subject Property
´
Scale: 1:2,500
APPENDIX A
District of Maple Ridge
TO: His Worship Mayor Ernie Daykin MEETING DATE: January 21, 2013
and Members of Council FILE NO: 2011-114-RZ
FROM: Chief Administrative Officer MEETING: C of W
SUBJECT: Second Reading
Maple Ridge Official Community Plan Amending Bylaw No.6868-2011 and
Second Reading
Maple Ridge Zone Amending Bylaw No.6869-2011
22810 113 Avenue
EXECUTIVE SUMMARY:
An application has been received to rezone the subject property from RS-3 (One Family Rural
Residential) to RM-1 (Townhouse Residential) to permit a 43 unit townhouse development.
This application requires an amendment to the Official Community Plan to redesignate the land use
from High Density Residential to Ground-Oriented Multi-Family and is located within the Town Centre
Incentive Program area. On November 8, 2011, Council gave First Reading to Zone Amending Bylaw
No. 6869-2011 to rezone this property from RS-3 (One Family Rural Residential) to RM-1
(Townhouse Residential) and considered the early consultation requirements for the OCP
amendment.
RECOMMENDATIONS:
1.That Maple Ridge Official Community Plan Amending Bylaw No. 6868-2011 be given
Second Reading and be forwarded to Public Hearing;
2.That in accordance with Section 879 of the Local Government Act opportunity for early
and on-going consultation has been provided by way of posting Official Community Plan
Amending Bylaw No. 6868-2011 on the municipal website and requiring that the applicant
host a Development Information Meeting, and Council considers it unnecessary to provide
any further consultation opportunities, except by way of holding a Public Hearing on the
bylaw;
3.That Maple Ridge Official Community Plan Amending Bylaw No. 6868-2011 be considered
in conjunction with the Capital Expenditure Plan and Waste Management Plan; and
4.That Zone Amending Bylaw No. 6869-2011 be given Second Reading and be forwarded to
Public Hearing; and
APPENDIX B
- 2 -
5.That the following term s and conditions be met prior to Final Reading;
i.Approval from the Ministry of Transportation and Infrastructure;
ii.Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt
of the deposit of a security as outlined in the Agreement;
iii.Amendment to Schedule "1" of 10.4 Town Centre Area Plan of the Official Community
Plan;
iv.Road dedication as required;
v.Registration of a geotechnical report as a Restrictive Covenant at the Land Title Office
which addresses the suitability of the site for the proposed development;
vi.Registration of a Statutory Right -of-Way plan and agreement at the Land Title Office
for a storm sewer through 11275 Burnett Street;
vii.Registration of a Cross Access Easement Agreement at the Land Title Office;
viii.Registration of a Restrictive Covenant at the Land Title Office protecting the Visitor
Parking;
ix.A disclosure statement must be submitted by a Professional Engineer advising
whether there is any evidence of underground fuel storage tanks. If there is evidence,
a site profile pursuant to the Waste Management Act must be provided in accordance
with the regulations.
x.Pursuant to the Contaminated Site Regulations of the Environmental Management
Act, the property owner will provide a Site Profile for the subject land.
DISCUSSION:
a)Background Context:
Applicant: Atelier Pacfic Architecture Inc. - Brian Shigetomi
Owner: NAG Construction Co. Ltd.
Legal Description: Lot 2, District Lot 402, Group 1, New Westminster District Plan
LMP39949
OCP:
Existing: Low-Rise Apartment
Proposed: Ground-Oriented Multi-Family
Zoning:
Existing: RS-3 (One Family Rural Residential)
Proposed: RM-1 (Townhouse Residential)
- 3 -
Surrounding Uses:
North: Use: Park
Zone: RS-3 (One Family Rural Residential)
Designation Park
South: Use: Haney Bypass, Canadian Pacific Railway and Park
Zone: RS-3 (One Family Rural Residential)
Designation: Highway, Park
East: Use: Single Family Residential
Zone: RS-3 (One Family Rural Residential)
Designation: Low-Rise Apartment
West: Use: Townhouse
Zone: RM-1 (Townhouse Residential)
Designation: Ground-Oriented Multi-Family
Existing Use of Property: Vacant
Proposed Use of Property: Townhouse
Site Area: 0.925 HA. (2.28 acres)
Access: Newly constructed extension of 113 Avenue
Servicing requirement: Urban Standard
Companion Applications: 2011-114-DP, 2011-114-VP
b)Project Description:
The applicant proposed to rezone the subject property from RS-3(One family rural Residential) to
RM-1 (Townhouse Residential) to permit the development of 43 townhouse units.
The subject property is triangular in shape and is sloped from the north to south. Each of the
townhouse units are strategically positioned on the property to take advantage of the views of the
Fraser River and park to the south. At present, the site is vacant and cleared of all natural
vegetation.
Approximately one third of the units have double wide garages while the remaining units having
tandem style garages. The units along 113 Avenue are designed to have a street front appearance
with entry doors, gates and walkways out to the street. The townhouse units backing onto the single
family homes to the east have full walkout basements with at-grade patios and ample windows to
allow natural light into the enclosed spaces. Each of the side sloping units steps down with the
grade of the property which in turn produces a row home appearance.
Site access is proposed from 113 Avenue which will be extended eastward by the developer.
Currently, 113 Avenue is dead-ended at 228 Street and is unconstructed from 228th Street to
Burnett Street. Slope stabilization work on the District Park property opposite the development on
- 4 -
the North side of 113 Avenue is required and will be a condition of the Rezoning Servicing
Agreement.
c)Planning Analysis:
Official Community Plan :
The applicant is requesting an amendment to the Town Centre Area Plan, involving a change in
designation of the subject site from Low-Rise Apartment to Ground-Oriented Multi-Family. This
change, which results in a reduction of density for this site, is supportable based on the similar
surrounding uses of townhouse and small lot single-family to the north and west of the site. It is
anticipated that the adjacent lands to the east of the subject site will redevelop into townhouse .
The applicant made the request to change the designation, due to soft soils found on the site and
the significant expense that would be incurred to prepare the site for a low-rise density
development.
The subject site was designated in the Town Centre Area Plan for low-rise apartment use, which
followed in line with the proposed land-use designations in the Town Centre Concept Plan that was
endorsed by Council in 2005. In 2007, an application was received in the Planning Department for
a low-rise apartment on the subject site, respecting the proposed designation in the Town Centre
Concept Plan. As the 2007 application was still in progress when the Town Centre Area Plan was
prepared in 2008, the low-rise apartment designation was respected and remained as such in the
final plan.
Zoning Bylaw:
The property meets the minimum lot width, lot depth and lot area requirements of the RM-1
(Townhouse Residential) zone. A preliminary review of the development plans revealed that the
proposed development will require five variances to the Zoning Bylaw. These variances are outlined
in the Development Variance Permit section below.
Proposed Variances:
The applicant is requesting that Maple Ridge Zoning Bylaw for the RM-1 (Townhouse Residential)
zone be varied as follows:
1.Part 6, Section 602 (6) (a) of the RM-1 (Townhouse Residential) zone in the Zoning Bylaw
to reduce the required setback for the proposed townhouse development from 7.5
metres from the front property line to 6.0 metres to provide a stronger street presence for
the units facing 113 Avenue;
2.Part 6, Section 602 (7) (a) of the RM-1 (Townhouse Residential) zone in the Zoning Bylaw
to increase the overall building height from 10.5 metres to 11.13 metres to incorporate
architectural dormers on the downhill sloping buildings on Unit Block 1, 2, 3 and 4;
- 5 -
3. Part 6, Section 602 (7) (a) of the RM-1 (Townhouse Residential) zone in the Zoning Bylaw
to increase the number of stories from a maximum of 2 ½ stories to three stories on Unit
Blocks 5 and 6. This variance is to allow better use of the rear yard space on the side
sloped buildings, which are abutting the rear yards of neighbouring single family
residential properties;
4. Part 6, Section 602 (8) (c) (i) of the RM-1 (Townhouse Residential) zone in the Zoning
Bylaw to vary the minimum requirement of 15 metre horizontal unencumbered radius to
living space for Units 8B, 9B, 19B, 20B, 33C, 34C, AND 35C. This variance is requested
due to the triangular shape of the property; and
5. Part 4, Section 403 (4) (b) (1) of the RM-1 (Townhouse Residential) zone in the Zoning
Bylaw to increase the maximum allowable reduction from the minimum setback of 1.25
metres to 2.42 metres. This is to allow an increase in depth of the entry porches and
balconies for the better enjoyment of the occupants. The variance applies to Unit Blocks
1, 2, 3, 4, 5 and 6.
Off-Street Parking Bylaw:
As per Maple Ridge Off-Street Parking and Loading Bylaw No. 4350-1990, the RM-1 zone requires a
minimum of 2 stalls per dwelling unit, 0.2 stalls per unit for guest parking and 1 accessible parking
stall (including in the total visitor stalls) for the 43 townhouse unit development. The applicant
proposed to provide a total of 86 residential stall and 13 visitor stalls , which are a total of 4 visitor
stall over the required minimum.
Development Permits:
Pursuant to Section 8.11 of the Official Community Plan, a Town Centre Development Permit
application has been submitted which will be the subject of a future report to Council. This
development is also located within the South View precinct of the Town Centre Area Plan and is
required to provide a variety of housing choices for people who choose to live in the town centre. The
proposed development provides this variety in housing type as it offers both double wide and
tandem width units, making affordable housing available to the area.
The key guideline concepts of the South View precinct state that the development should
incorporate the following principles into the development:
1. Promote North and South View as distinctive, highly livable multi-family neighbourhoods;
2. Create pedestrian friendly, ground-oriented, multi-family communities;
3. Maintain cohesive building styles;
4. Capitalize on important views;
5. Provide private and semi-private green space;
6. Provide climate appropriate landscaping and green features; and
7. Maintain street interconnectivity.
- 6 -
The proposed development demonstrates these principles as it is a ground oriented multi-family
development with traditional design elements, maximized views of the Fraser River, and adequate
open space for the residents. Community connectivity will also be enhanced with the construction of
113 Avenue along with internal walking paths to community amenity spaces. The landscaping uses
natural planting throughout the property as well as in the on-site bio-filtration facility located on the
south east corner of the development.
Advisory Design Panel :
The current application was presented to Advisory Design Panel on September 11, 2012. The Panel
raised a number of concerns related to the building design and quantity of landscape materials
provided on the plan. Since that time, the developer revised the drawings to reflect the necessary
design changes and the plans are now acceptable to the Planning Department.
Development Information Meeting :
A Development Information Meeting was held on July 31, 2012 at the Maple Ridge Public Library by
the staff of Atelier Pacific Architecture. There were approximately 10 to 15 local residents and
interested parties that attended the meeting. Seven people signed the “sign-in sheet” and five
people provided comments on the development. Although most of the attendees favoured the
proposed townhouses, concerns were raised regarding the high volume of traffic along 228 Street
and the already limited amount of on-street parking. These issues are anticipated to be addressed
by the construction of 113 Avenue from 228 Street through to Burnett Street as additional street
parking will then be available in front of the townhouse site and along the south side of the District
park property.
d) Environmental Implications:
The development site has several geotechnical concerns as stated in Levelton’s Geotechnical Site
Assessment report dated June 23, 2008. Significant soils remediation and special soils
considerations will be required during the construction phase of the development to address the fill
material that was deposited on the site in the past. Recommendations discussed in the Levelton
report will need to be followed.
To meet the Watercourse Protection Bylaw, the developer will be required to construct a bio-filtration
and detention pond on the southeastern corner of the site. This facility is necessary to treat the
stormwater runoff prior to being discharged into the Metro Vancouver Fraser River wetlands south of
the Haney Bypass.
e) Interdepartmental Implications:
Engineering Department:
The Engineering Department will require a Rezoning Servicing Agreement for the proposed
development. The Rezoning Servicing Agreement will include the construction of 113 Avenue from
- 7 -
228 Street to Burnett Street and the infill of the drainage ditch along the southern property line,
adjacent to the Haney Bypass.
Parks & Leisure Services Department:
The Parks & Leisure Services Department have identified that after the development is completed
they will be responsible for maintaining the street trees. The Manager of Parks and Leisure
Services has advised that the maintenance requirement of $25,00 per new tree will increase their
budget requirements which depends on the number of street trees determined at the
Development Permit stage through the landscaping plans.
f)Intergovernmental Issues:
Local Government Act:
An amendment to the Official Community Plan requires the local government to consult with any
affected parties and to adopt related bylaws in compliance with the procedures outlined in Section
882 of the Act. The amendment required for this application, (insert amendment), is considered to
be minor in nature. It has been determined that no additional consultation beyond existing
procedures is required, including referrals to the Board of the Regional District, the Council of an
adjacent municipality, First Nations, the School District or agencies of the Federal and Provincial
Governments.
The amendment has been reviewed with the Financial Plan/Capital Plan and the Waste
Management Plan of the Greater Vancouver Regional District and determined to have no impact.
Ministry of Transportation
A referral was sent to the Ministry of Transportation as the development is adjacent to the Haney
Bypass. On May 24, 2012, Planning received preliminary approval from the Ministry of
Transportation for one year for the proposed rezoning application.
The Ministry of Transportation confirms that no site access will be permitted to the Haney Bypass
and that they have no immediate plans to further widen the Haney Bypass at this time.
g)Citizen/Customer Implications:
While the proposed development application is not in compliance with the Official Community Plan,
it is viewed by the neighbouring properties to be a better fit with the neighborhood as the townhouse
form is consistent with the existing townhouse development to the west.
- 8 -
CONCLUSION:
It is recommended that Second Reading be given to Maple Ridge Official Community Plan Amending
Bylaw No. 6868-2011, that Second Reading be given to Maple Ridge Zone Amending Bylaw No.
6869-2011, and that application 2011-114-RZ be forwarded to Public Hearing.
“Original signed by Ingrid Milne”__________________
Prepared by: Ingrid Milne
Planning Technician
“Original signed by Charles R. Goddard”___for________
Approved by: Christine Carter, M.PL, MCIP, RPP
Director of Planning
“Original signed by David Pollock” for____________
Approved by: Frank Quinn, MBA, P.Eng
GM: Public Works & Development Serv ices
“Original signed by J.L. (Jim) Rule”__________________
Concurrence: J. L. (Jim) Rule
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A – Subject Map
Appendix B – OCP Amending Bylaw
Appendix C – Zone Amending Bylaw
Appendix D – Site Plan
Appendix E – Building Elevation Plans
Appendix F – Landscape Plans
Appendix G – Site Sections/Streetscapes
City of PittMeadows
District ofLangley District of MissionFRASER R.
^
DATE: Jan 15, 2013 2011-114-RZ BY: JV
22810-113 Ave
CORPORATION OFTHE DISTRICT OFMAPLE RIDGE
P L A N NIN G D E P A RT M E N T
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Scale: 1:2,500
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
BYLAW NO. 6868-2011
A Bylaw to amend Official Community Plan Bylaw No. 6425 – 2006 as amended
_______________________________________
WHEREAS Section 882 of the Local Government Act provides that the Council may revise the
Official Community Plan;
AND WHEREAS it is deemed desirable to amend Section 10.4, Schedule 1 Town Centre Area Land-
Use Designations;
NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open
meeting assembled, ENACTS AS FOLLOWS:
1.This Bylaw may be cited for all purposes as "Maple Ridge Official Community Plan Amending
Bylaw No. 6868-2011."
2.That parcel or tract of land and premises known and described as:
Lot: 2, D.L.: 402, Plan: LMP39949
and outlined in heavy black line on Map No. 815, a copy of which is attached hereto and
forms part of this Bylaw, is hereby redesignated to Ground-Oriented Multi-Family.
3.Maple Ridge Official Community Plan Bylaw No.6425-2006 is hereby amended accordingly.
READ A FIRST TIME the 8th day of November, A.D. 2011.
READ A SECOND TIME the day of , A.D. 20 .
PUBLIC HEARING HELD the day of , A.D. 20 .
READ A THIRD TIME the day of , A.D. 20 .
RECONSIDERED AND FINALLY ADOPTED , the day of , A.D. 20 .
______________________________ ______________________________
PRESIDING MEMBER CORPORATE OFFICER
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SCALE 1:2,490
MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDING
Bylaw No.Map No. From:
To:
6868-2011815Apartment - Low Rise
Ground-Oriented Multi-Family
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
BYLAW NO. 6869-2011
A Bylaw to amend Map "A" forming part
of Zoning Bylaw No. 3510 - 1985 as amended.
___________________________________________________________
WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 -
1985 as amended;
NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple
Ridge, in open meeting assembled, ENACTS AS FOLLOWS:
1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6869-2011."
2.That parcel or tract of land and premises known and described as:
Lot 2 District Lot 402 Group 1 New Westminster District Plan LMP39949
and outlined in heavy black line on Map No. 1546 a copy of which is attached hereto
and forms part of this Bylaw, is hereby rezoned to RM-1 (Townhouse Residential).
3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached
thereto are hereby amended accordingly.
READ a first time the 8th day of November, A.D. 2011.
READ a second time the day of , A.D. 20 .
PUBLIC HEARING held the day of , A.D. 20 .
READ a third time the day of , A.D. 20 .
APPROVED by the Minister of Transportation this day of , A.D. 20 .
RECONSIDERED AND FINALLY ADOPTED, the day of , A.D. 20 .
_____________________________ ____________________________
PRESIDING MEMBER CORPORATE OFFICER
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SCALE 1:2,500
MAPLE RIDGE ZONE AMENDING
Bylaw No.Map No. From:
To:
6869-20111546RS-3 (One Family Rural Residential)
RM-1 (Townhouse Residential)
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City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: February 16, 2015
and Members of Council FILE NO: 2013-042-DVP
FROM: Chief Administrative Officer MEETING: CoW
SUBJECT: Development Variance Permit
24325 126 Avenue
EXECUTIVE SUMMARY:
Development Variance Permit application 2013-042-DVP has been received in conjunction with
rezoning and subdivision applications 2013-042-RZ and 2013-042-SD to allow future subdivision of
the subject property, located at 24325 126 Avenue, (see Appendix A) into two single family lots. The
requested Subdivision and Development Services Bylaw 4800-1993 variance is to reduce the rural
road standard paved carriageway width from 7.0 metres to 6.0 metres. It is recommended that
Development Variance Permit 2013-042-DVP be approved.
This application received first reading for Zone Amending Bylaw No. 7009-2013 on October 8, 2013
and second reading on October 14, 2014. The application was presented at Public Hearing on
November 18, 2014 and third reading was granted on November 25, 2014. Council will be
considering final reading for rezoning application 2013-042-RZ on February 10, 2015.
RECOMMENDATION:
That the Corporate Officer be authorized to sign and seal 2013-042-DVP respecting property located
at 24325 126 Avenue.
DISCUSSION:
a)Background Context
Applicant: Glenn Rogers
Owners: Ching-Chun Lin and Ling-Li Chan
Legal Description: Lot 68, Section 22, Township 12, NWD Plan 43885
OCP:
Existing: Estate Suburban Residential
Zoning:
Existing: RS-3 (One Family Rural Residential)
Proposed: RS-2 (One Family Suburban Residential)
Surrounding Uses:
North: Use: Vacant (Utility)
Zone: RS-3 (One Family Rural Residential)
Designation: Estate Suburban Residential
1106
- 2 -
South: Use: Single Family Residential
Zone: RS-2 (One Family Suburban Residential)
Designation: Estate Suburban Residential
East: Use: Single Family Residential
Zone: RS-2 (One Family Suburban Residential)
Designation: Estate Suburban Residential
West: Use: Single Family Residential
Zone: RS-3 (One Family Rural Residential)
Designation: Estate Suburban Residential
Existing Use of Property: Single Family Residential
Proposed Use of Property: Single Family Residential
Site Area: 0.812 hectares (2.0 acres)
Concurrent Applications: 2013-042-RZ, 2013-042-SD
b)Requested Variance:
1.Subdivision and Development Services Bylaw No. 4800-1993, Schedule C, to reduce the
rural road standard carriageway width from 7.0 metres to the existing asphalt road
carriageway width of 6.0 metres.
The Subdivision and Development Services Bylaw No. 4800-1993 establishes regulations and
servicing standards that must be achieved or varied in order to subdivide land within the City of
Maple Ridge. 126 Avenue is classified as a local rural road, which requires a paved road
carriageway width of 7.0 metres. The existing road carriageway width along 126 Avenue is 6.0
metres (see Appendix C).
The subject property currently abuts an open and travelled road, and neither the proposed
subdivision nor potential future subdivision along the abutting road require any additional width or
capacity. Therefore, a reduction in road carriageway width relaxation is supportable as the existing
road is adequate to accommodate traffic flows in the area, even with the additional lot.
c)Planning Analysis
Official Community Plan:
The subject property is designated Estate Suburban Residential in the OCP, located outside of the
City’s Urban Area Boundary, but within the Region’s Urban Containment Boundary and the Fraser
Sewerage Area. This land use designation supports a single detached housing form serviced by
municipal water and sanitary sewer, the latter due to the subject property’s location in the Fraser
Sewerage Area. As indicated in Appendix C of the OCP, the RS-2 (One Family Suburban Residential)
zone aligns with the Estate Suburban Residential designation; therefore, the subject application is in
compliance with the OCP.
Properties in the surrounding neighbourhood bound by Ansell Street to the east, 241 Street to the
west, 126 Avenue to the north, and 124 Avenue to the south are also designated Estate Suburban
Residential; and several of these properties have been similarly developed in recent years. The flat
topography, absence of watercourses, existing subdivision geometry, and availability of municipal
water and sanitary services are conducive to suburban development, with overall densities of one
dwelling unit per 0.4 ha (1 acre). It is anticipated that the long-term development of the
neighbourhood will be to a suburban level and style of development.
- 3 -
d)Project Description:
The subject property is located on the north side of 126 Avenue and has steep slopes on the
northern half of the property (see Appendix A). The applicant proposes to rezone the subject
property from RS-3 (One Family Rural Residential) to RS-2 (One Family Suburban Residential) to
permit subdivision into two single family lots. The existing house on the subject property will be
retained. Due to the steep slopes on the north portion of the subject property, a slope protection
covenant will restrict the use for all lands within the Geotechnical Setback Line for proposed lot B.
The applicant has demonstrated that there is sufficient building area on the lands with less than
25% slope (see Appendix B). The extension of sanitary sewer to the Academy Park area in 2010
allows the subdivision to occur without the need to demonstrate on-site septic capacity.
e)Interdepartmental Implications:
The Engineering Department has reviewed the proposal and has noted that the request to reduce
the rural road standard asphalt width from 7.0 metres to 6.0 metres is supportable.
CONCLUSION:
The requested Subdivision and Development Services Bylaw 4800-1993 variance is to reduce the
rural road standard carriageway width from 7.0 metres to 6.0 metres. There is no additional width or
capacity required along the subject property’s 126 Avenue frontage, therefore the proposed variance
is acceptable to the Engineering Department. It is recommended that this application be favourably
considered and the Corporate Officer be authorized to sign and seal Development Variance Permit
2013-042-DVP.
“Original signed by Amelia Bowden”
_______________________________________________
Prepared by: Amelia Bowden
Planning Technician
“Original signed by Christine Carter”
_______________________________________________
Approved by: Christine Carter, M.PL, MCIP, RPP
Director of Planning
“Original signed by Frank Quinn”
_______________________________________________
Approved by: Frank Quinn, MBA, P. Eng
GM: Public Works & Development Services
“Original signed by J.L. (Jim) Rule”
_______________________________________________
Concurrence: J.L. (Jim) Rule
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A – Subject Map
Appendix B – Subdivision Plan showing variance
Appendix C – Proposed Variance
City of PittMeadows
District ofLangley District of MissionFRASER R.
^
DATE: Aug 19, 2013 FILE: 2013-042-RZ BY: PC
24325 126 AVENUE
CORPORATION OFTHE DISTRICT OFMAPLE RIDGE
PLANNING DEPARTMENT
SUBJECT PROPERTY
´
Scale: 1:2,500
APPENDIX A
City of PittMeadows
District ofLangley District of MissionFRASER R.
^
DATE: Jan 29, 2015 FILE: 2013-042-VP BY: PC
CITY OF MAPLE RIDGE
PLANNING DEPARTMENT
VARIANCE TO REDUCE THE STANDARD CARRIAGEWAY WIDTH FROM 7 METRESTO THE EXISTING 6 METRE WIDTH
District of Maple Ridge´
Scale: 1:1,500
24325 126 AVENUE
APPENDIX B
APPENDIX C
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: February 16, 2015
and Members of Council
FROM: Chief Administrative Officer MEETING: Committee of the Whole
SUBJECT: Work Plan Overview – RCMP/Police Services
EXECUTIVE SUMMARY:
As Council embarks on a four-year mandate, it is important that they set the strategic direction for the term. An
approach to establishing this direction was discussed with Council, and key information items were scheduled,
leading up to Council setting the strategic direction.
The purpose of this report is to introduce one of those items: the work plan overview for RCMP/Police Services
department. Any Council comments requiring further discussion or follow-up will be captured throughout the
presentation of this item for discussion at the upcoming strategic planning session.
RECOMMENDATION:
This report is submitted for information only. No resolution is required.
“Original signed by Supt. David Fleugel” “Original signed by Paul Gill”
Prepared by: Supt. David Fleugel
Officer In Charge
Ridge-Meadows RCMP
Detachment
Approved
by:
Paul Gill, B.B.A, C.G.A, F.R.M
General Manager: Corporate &
Financial Services
“Original signed by J.L. (Jim) Rule” “Original signed by Jim Rule”
Concurrence
by:
J.L. (Jim) Rule
Chief Administrative Officer
Concurrence
by:
J.L. (Jim) Rule
Chief Administrative Officer
Attachment: Appendix 1 - Work Plan Overview–RCMP/Police Services
1131
City of Maple Ridge – RCMP/Police Services
Business Plan 2015 Summary
Department Overview
The Ridge Meadows RCMP detachment delivers a wide range of policing services to Maple Ridge and Pitt
Meadows. While a significant amount of time is spent responding to calls for service, the RCMP work pro-
actively and collaboratively with community stakeholders on crime prevention. The RCMP members are
supported by civilian staff who are employees of the City of Maple Ridge.
In addition to the RCMP members contracted by the two municipalities, we have access to the more
specialized services through regional integrated teams. The services of the Integrated Homicide
Investigation Team (IHIT), Integrated Forensic Identification Section (IFIS), Integrated Police Dog Service
(IPDS), Integrated Collision Analyst Reconstruction Section (ICARS), Lower Mainland Emergency
Response Team (LMDERT) are all available to us. Locally, the Ridge-Meadows Detachment would not be
able to supply the level of expertise that these regional teams bring to our community.
The Strategic Priorities of the Ridge-Meadows RCMP Detachment are: Road Safety, Community
Engagement, Neighbourhood Safety and Youth.
Our People
There are two (2) organizational structures within Police Services – One (1) for the RCMP and the other
for City employees who provide support services to police.
1 | Page
Senior Manager of
Police Services-
Finance & Admin
Crime Analyst
Computer Support
Specialist
2 FTE
Media Relations
Training Coord
Administrative
Assistant
Administrative
Support Assistant
Records
Coordinator
Court Liaison Officer Court Liaison Officer
Assistant
CPIC Operator
2 FTE
PRIME Operator
1.5FTE
PRIME Reviewer
4 FTE
PRIME Records
Assistant
Municipal Reader
3 FTE
Information &
Privacy Coordinator
MNI Operator
Supervisor-Custodial
Guard
Custodial Guard 2
2 FTE
Custodial Guard 1
2 FTE
Support Services
Supervisor
Information Officer
2 FTE
Crime Reduction Unit
Secretary
GIS Secretary
Fleet Maintenance
Coordinator- Exhibits
Custodian
Exhibit Custodian Clerk Typist 3
2 FTE
Clerk 2
2 FTE
Clerk Traffic
2 FTE
Clerk Typist 2 Receptionist
1.5 FTE
Volunteer Services
Supervisor
Victim Services
Manager
Victim Services
Assistant Manager
Volunteer Program
Coordinator
Forensic Video
Technician
What Did We Deliver? (2014 Highlights)
Business/Governance
2014 Deliverables
Closed Circuit Video (CCVE) has been substantially completed to record those in custody.
Update of RCMP organizational charts.
Found Milestones
Relocation of our Traffic Section to the Randy Herman Building to enhance communication between
RCMP Traffic Section and Municipal Bylaw Enforcement.
Changing the hours of work for Operations Support Units to allow for better use of existing resources
Implementation of on-line ordering for RCMP uniforms and related supplies.
Ongoing Commitments
Annual performance and Learning Plans for both RCMP and Municipal staff.
Implementation of green building initiatives in ongoing facility projects at detachment (i.e. low flow
toilets, automatic water shut off, etc.)
Efficiency reviews of internal processes.
Community Relations/Networking
2014 Deliverables
Key stakeholder in developing a child advocacy centre in Maple Ridge enabling child victims and
witnesses to access all government agencies in one center, eliminating travelling and appointments
in a variety of locations.
Review and modernization of youth programming delivered in schools (Kindergarten to Grade 12).
Hosted a Crime Free Multi-Housing session workshop in Maple Ridge
Found Milestones
Implemented digital process to receive 911 recordings from ECOMM for RCMP members.
Worked with Crown Counsel to assign specific prolific offenders to specific lawyers so that the Courts
are aware of the history of each individual when imposing penalties.
Implemented on-line submission of reports to Crown Counsel.
Implemented a Youth Leadership Program (SPURS) with a mandate to develop future youth leaders
in our community.
Improved telephone directory messaging to assist callers in finding the appropriate party.
2 | Page
Ongoing Commitments
Joint Police Liaison Committee discussions on issues of strategic importance to both communities.
Updates to Council, both formal and informal, in addition to RCMP participation in Business
Planning.
Leverage social media to continue to communicate with our communities.
Strong partnership with ICBC programs for road safety education awareness and enforcement
projects.
Participation on Social Planning Committee (SPAC) to provide police perspective on community social
issues.
Participate in gang reduction initiatives including PTEP program (Provincial Tactical Enforcement
Priority).
Continue to participate in Bar Watch committee, social planning advisory committee, business
improvement association, School District No. 42, community network and other local stakeholders.
Support to Operation Rednose.
Participate in Cops for Cancer and BC Law Enforcement Torch Run.
Road & Community Safety
2014 Deliverables
More pro-active Road Safety enforcement at intersections.
Increased focus on Distracted Driving enforcement.
Local Traffic Section members qualification for Alexis Team (Impaired Driving minimum targets)
Found Milestones
Implementation of the Real Time Intelligence Center (RTIC). The Center provides a multi-jurisdictional
real time analysis of violent crime.
Acquired marine transport (police boat) that now provides enhanced policing on waterways.
Ongoing Commitments
Crime Reduction Strategy, including Prolific Offender program to decrease criminal activity in our
community.
Town Center Enhanced Foot Patrols to increase visibility and manage perception of crime.
Deliver effective Community Policing programs such as Crime Free Multi Housing (CRMH), Speed
Watch, Business Watch, Block Watch, Citizens on Patrol and Citizens Bike Patrol.
Maintain a robust Auxiliary Constable program.
Financial Management
2014 Deliverables
Review of PRIME transcription process. As a result of our review, costs were reduced by $19,000
while services were maintained.
Reviewing the maintenance and repair of police vehicles at the Municipal Works Yard. Initial
indications are that this option is more cost effective than using commercial service providers.
Found Milestones
Improved accountability of funds handled by RCMP volunteer programs.
Review and restructure of municipal employees to meet evolving needs.
Partnered with the regional Integrated Forensic Identification Team to establish a local technician
role, the costs of which are shared.
Explored contracting out typing transcription. Findings were that it is more effective to perform these
duties locally.
Renovation of the Forensic Identification lab complete and funded by the IFIS Integrated Team. The
total investment in our municipal building was $500,000.
3 | Page
Ongoing Commitments
Detailed financial plan and workplan presentations to Council.
Enhanced seasonal policing in Provincial Parks, including marine waterways, funded by the Province.
Efficiency & Effectiveness Highlights
Inventory tracking software (Wisetrack) was implemented for inventory control and fleet
management. The software has resulted in time efficiency as assets no longer need to be
inventoried and audited manually.
Regular vacancy reviews (RCMP & Municipal Staff) are completed to see how resources should be
allocated given workload pressures.
Electronic fingerprinting technology implemented for civilian processing of Criminal Records Checks.
Investments made to deploy similar technology for the criminal process.
How are we doing?
Population served by Authorized police Strength is defined as the number of citizens (population) served by each
sworn member that have been authorized to the detachment and specifically to each municipality as of December
31 of that calendar year. This is calculated by dividing the population by the authorized strength for that calendar
year ending December 31.
*2012/2013 Includes Integrated Teams
2008 2009 2010 2011 2012*2013*
Maple Ridge 834 848 862 897 805 777
Pitt Meadows 830 854 824 798 783 749
Coquitlam Mun 856 834 855 919 828 880
Mission Mun 706 715 721 776 688 682
Langley Township 767 782 792 813 752 780
500
600
700
800
900
1000
# of population served Population Served by Authorized Police Strength
4 | Page
Violent Offences Per 1,000 Population represents the number of violent offences that have occurred in a calendar
year for each group of 1,000 people. The violent crime rate is calculated by dividing the number of violent crimes
per 1,000 population.
2008 2009 2010 2011 2012 2013
Maple Ridge 14.51 15.13 15.13 11.95 12.07 11.1
Pitt Meadows 14.38 10.29 12.79 11.1 9.79 10.13
Coquitlam Mun 9.19 9.02 8.33 7.18 7.49 7
Mission Mun 20.43 20.72 19.09 17.51 16.96 15.39
Langley Township 9.74 9.67 8.06 8.28 9.31 7.77
2
4
6
8
10
12
14
16
18
20
22
# of Violent Offences Violent Offences Per 1,000 Population
2008 2009 2010 2011 2012 2013
Maple Ridge 1079 1144 1165 935 954 881
Pitt Meadows 250 184 231 203 181 189
Coquitlam Mun 1128 1128 1074 936 1008 979
Mission Mun 750 768 716 654 637 578
Langley Township 996 1009 853 888 1024 879
100
300
500
700
900
1100
1300
# of Violent Offences Violent Crime Offences (number)
5 | Page
Property Crime Offences Per 1,000 Population represents the number of property crime offences that have
occurred in a calendar year for each group of 1,000 people. The property crime rate is calculated by dividing the
number of property crimes per 1,000 population.
2008 2009 2010 2011 2012 2013
Maple Ridge 69.19 63.36 58.34 47.48 48.07 45.42
Pitt Meadows 59.66 51.59 52.13 54.32 51.48 48.98
Coquitlam Mun 46.39 38.9 36.34 35.31 35.39 37.31
Mission Mun 81.39 60.46 65.01 56.96 61.7 56.9
Langley Township 58.25 55.53 61.35 53.43 53.19 47.77
10
20
30
40
50
60
70
80
90
# of Property Crime Offences Property Crime Offences Per 1,000 Population
2008 2009 2010 2011 2012 2013
Maple Ridge 5144 4971 4492 3713 3797 3606
Pitt Meadows 1037 922 941 993 951 913
Coquitlam Mun 5691 4864 4683 4619 4758 5178
Mission Mun 2988 2247 2438 2127 2317 2136
Langley Township 5951 5791 6490 5726 5850 5402
500
1000
1500
2000
2500
3000
3500
4000
4500
5000
5500
6000
6500
# of Property Crime Offences Property Crime Offences (number)
6 | Page
The Police Reported Crime Severity Index (PRCSI) – Crimes are assigned a weight based on their seriousness. The
level of seriousness is based on actual sentences handed down by the courts in all provinces and territories. More
serious crimes are assigned higher weights, less serious offences lower weights.
The Weighted Clearance Rate is based on the same principles as the PRCSI, whereby more serious offences are
assigned a higher “weight” than less serious offences. For example, the clearing of homicides or assaults would
represent a greater contribution to the overall weighted clearance value than the clearing of a minor theft or
disturbing the peace.
The goal of police agencies is to realize a higher clearance rate when compared to previous years. The higher the
rate, the more crimes solved.
Data source – Statistics Canada
2008 2009 2010 2011 2012 2013
Maple Ridge 36.24 41.62 37.37 48.57 45.39 51.42
Pitt Meadows 16.97 42.29 48.16 42.53 25.6 41.2
Coquitlam Mun 34.96 42.67 51.81 38.6 39.96 41.77
Mission Mun 43.02 45.71 45.34 37.8 33.76 42.18
Langley Township 31.64 42.96 39.42 38.28 34.98 42.88
5
10
15
20
25
30
35
40
45
50
55
Clearance Rate Weighted Clearance Rates (number) - Violent Crime
7 | Page
What Will We Be Doing? (2015 Deliverables)
What – Process Review, Performance Management & Business Efficiencies When
Process review surrounding transcription of witness and suspect statements (audio recordings). Q2
Process review of PRIME workflow. Q3
Efficiency review of RCMP shifting model. Q1-4
Fully deploy City of Maple Ridge HR Attendance Management Program. Q1
Process review of our local Cadet Field Coaching program. Q1
Complete implementation of CCVE (video capture) as mandated by the Province of BC. Q2
Evolve current tiered policing model (CSO’s) into sustainable model for the future. Q3
Process review on alarm response by police to increase efficiencies on resources. Q3
Review pilot project on police vehicle maintenance by Ops Center to determine if more efficient
than private sources.
Q2
What – Improve Public Safety
Increase enforcement at top 10 crash intersections. Q4
Focus on Provincial Tactical Enforcement Priority individuals who are deemed to be most
dangerous in our communities.
Q4
Increase delivery of RCMP crime prevention programs to our community (Block Watch, Business
Watch, Crime Free Multi-Housing, Auxiliary Constable program).
Q4
Monitor for potential action as a result of new medical marijuana regulations. Q1-4
What – Improve Communication, Visibility & Service Delivery
Implementation of Crime Mapping on the Ridge-Meadows RCMP website. Q2
Implement on-line crime reporting tool on the Ridge-Meadows RCMP website. Q4
Provide transparent RCMP Financial presentations to Council. Q4
Enhanced visibility in the town centre, including participation on the Homelessness Task Force. Q4
8 | Page
Operating Budget
Adopted Proposed
All $ values in 000's (thousands)2014 2015 $% 2016 2017 2018 2019
Revenue
Fines 90 90 - 0% 90 90 90 90
PM - Cost Recovery 1,055 1,072 17 2% 1,096 1,123 1,147 1,173
Program Fees - 10 10 10 10 10 10
Prov. Grant (Conditional)71 71 - 0% 71 71 71 71
Recovery 32 32 - 0% 32 32 32 32
Sale of Services 170 170 - 0% 170 170 170 170
1,418 1,445 27 2% 1,469 1,496 1,520 1,546
Expenditures
Auxillary Training/Etc.25 25 - 0% 25 25 25 25
Contract 16,469 16,741 272 2% 17,171 18,052 18,817 19,632
Equipment 3 3 - 0%3 3 3 3
Insurance 23 23 - 0% 23 23 23 23
Keep for Prisoners 14 14 - 0% 14 14 14 14
Lease 64 64 - 0% 64 64 64 64
Maintenance - General 165 167 2 1% 169 170 172 173
Other Outside Services 917 917 - 0% 945 973 1,003 1,044
Program Costs 28 28 - 0% 29 29 29 29
Publications 2 2 - 0%2 2 2 2
Salaries 3,157 3,232 75 2% 3,307 3,395 3,480 3,564
Supplies 35 35 - 0% 35 35 35 35
Utilities - Telephone 45 45 - 0% 45 45 45 45
Vehicle Charges 13 14 1 8% 14 14 15 15
20,960 21,310 350 2% 21,846 22,844 23,727 24,668
Totals 19,542 19,865 323 2% 20,377 21,348 22,207 23,122
Proposed Changes Proposed
9 | Page
1 of 1
CityCityCityCity of Maple Ridgeof Maple Ridgeof Maple Ridgeof Maple Ridge
TO:TO:TO:TO: Her Worship Mayor Nicole Read MEETINGMEETINGMEETINGMEETING DATE:DATE:DATE:DATE: 16-Feb-2015
and Members of Council FILE NO:FILE NO:FILE NO:FILE NO:
FROM:FROM:FROM:FROM: Chief Administrative Officer MEETING:MEETING:MEETING:MEETING: COW
SUBJECTSUBJECTSUBJECTSUBJECT: Audit & Finance Committee Terms of Reference
EXECUTIVE SUMMARY:EXECUTIVE SUMMARY:EXECUTIVE SUMMARY:EXECUTIVE SUMMARY:
The Audit and Finance Committee operates under Terms of Reference adopted at the beginning of
each term of Council. The attached schedule “A” reflects the Terms of Reference recommended by
the current committee members.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION::::
That the Audit & FinThat the Audit & FinThat the Audit & FinThat the Audit & Finance Committee Terms of Reference attached as Schedule “A” to the staff report ance Committee Terms of Reference attached as Schedule “A” to the staff report ance Committee Terms of Reference attached as Schedule “A” to the staff report ance Committee Terms of Reference attached as Schedule “A” to the staff report
dated February 16, 2015 be approveddated February 16, 2015 be approveddated February 16, 2015 be approveddated February 16, 2015 be approved,,,, as recommended by the Audit & Finance Committee.as recommended by the Audit & Finance Committee.as recommended by the Audit & Finance Committee.as recommended by the Audit & Finance Committee.
DISCUSSION: DISCUSSION: DISCUSSION: DISCUSSION:
At the inaugural meeting of Council, Mayor Read and Councillors Bell, Masse and Shymkiw were
appointed to the Audit & Finance Committee (Committee) for 2015. The Committee operates under
Terms of Reference adopted at the beginning of each term of Council. At the Committee’s January
19, 2015 meeting the Terms of Reference from the previous Council were reviewed and it was
recommended they be amended to specify that the “Committee Chair will be elected by Committee
Members”, rather than “the Mayor or his designate will be appointed chair”. The amended Terms of
Reference were endorsed by the Committee at their February 2, 2015 meeting and are attached as
Schedule “A” for Council’s approval.
“Original signed by Catherine Nolan”
_______________________________________________
Prepared by: Catherine Nolan, CPA, CGA
Manager of Accounting
“Original signed by Paul Gill”
_______________________________________________
Approved by: Paul Gill, CPA, CGA
GM Corporate & Financial Services
“Original signed by Jim Rule”
_______________________________________________
Concurrence: J.L. (Jim) RuleJ.L. (Jim) RuleJ.L. (Jim) RuleJ.L. (Jim) Rule
Chief Administrative OfficerChief Administrative OfficerChief Administrative OfficerChief Administrative Officer
1132
Schedule Schedule Schedule Schedule ““““AAAA””””
1 of 2
Audit and Finance CommitteeAudit and Finance CommitteeAudit and Finance CommitteeAudit and Finance Committee
Terms of ReferenceTerms of ReferenceTerms of ReferenceTerms of Reference
CompositionCompositionCompositionComposition
•The Audit and Finance Committee will be comprised of the Mayor and three Councillors; a
quorum will be two members.
•Members will be appointed annually by the Mayor at the inaugural meeting or special
meeting of Council.
•The Committee Chair will be elected by the Committee Members.
•The Chief Administrative Officer, or designate, and the Chief Financial Officer will attend
meetings to provide input and answer questions.
AuthorityAuthorityAuthorityAuthority
•The Committee has the authority to investigate any activity of the Municipality.
•The Committee may retain persons having special expertise to assist it in fulfilling its
responsibilities.
MeetingsMeetingsMeetingsMeetings
•The Committee meets at least twice per year. The meetings are scheduled to permit
timely review of the annual financial statements and reports. Additional meetings may
be held as deemed necessary by the Chair of the Committee or as requested by the
external auditors.
•The Chair of the Committee will constitute a meeting as per the requirements of the
Community Charter.
•The person designated by the Committee to act as Secretary will prepare minutes for all
meetings.
ReportingReportingReportingReporting
•Minutes of the meetings of the Committee will be signed by the Chair, submitted to
Council and open for public inspection.
•Supporting schedules and information reviewed by the Committee will be available for
examination by any Council member.
ResponsibilitiesResponsibilitiesResponsibilitiesResponsibilities
•To meet with the external auditors appointed by Council and with the Finance
Department Staff to satisfy itself, on behalf of the Council, that:
•the Municipality has implemented appropriate systems to identify, monitor and
mitigate significant business risks;
•the Municipality has implemented appropriate systems of internal control to ensure
compliance with legal, ethical and regulatory requirements and that these systems
are operating effectively;
•the Municipality has implemented appropriate systems of internal control to ensure
compliance with its policies and procedures and these systems are operating
effectively;
•the Municipality has implemented appropriate systems of internal control over
financial reporting and that these systems are operating effectively;
•the Municipality’s annual financial statements are fully presented in all material
respects in accordance with generally accepted accounting principles, the selection
Schedule “A”Schedule “A”Schedule “A”Schedule “A”
2 of 2
Audit and Finance CommitteeAudit and Finance CommitteeAudit and Finance CommitteeAudit and Finance Committee
Terms of ReferenceTerms of ReferenceTerms of ReferenceTerms of Reference cont’dcont’dcont’dcont’d
of accounting policies is appropriate and the annual financial statements should be
approved by Council;
•the information contained in the Municipality’s annual report and other disclosures is
accurate, complete and fairly presents the financial position and the risks of the
organization; and
•the external audit function has been effectively carried out and any matter that the
external auditors wish to bring to the attention of Council has been given adequate
attention.
•To review interim financial reports as deemed appropriate by the Chair of the Committee.
•To recommend to Council the reappointment or appointment of external auditors.
•To inquire into any matters referred to it by Council.
CityCityCityCity of Maple Ridgeof Maple Ridgeof Maple Ridgeof Maple Ridge
TO:TO:TO:TO: Her Worship Mayor Nicole Read DATE:DATE:DATE:DATE: February 16, 2015
and Members of Council Committee of the Whole
FROM:FROM:FROM:FROM: Chief Administrative Officer
SUBJECTSUBJECTSUBJECTSUBJECT: Disbursements for the month ended December 31, 2014
EXECUTIVE EXECUTIVE EXECUTIVE EXECUTIVE SUMMARY:SUMMARY:SUMMARY:SUMMARY:
The disbursements summary for the past period is attached for information. All voucher payments are
approved by the Mayor or Acting Mayor and a Finance Manager. Council authorizes the
disbursements listing through Council resolution. Expenditure details are available by request through
the Finance Department.
RECOMMENDATION:RECOMMENDATION:RECOMMENDATION:RECOMMENDATION:
That the That the That the That the disbursements as listed below for the month ended disbursements as listed below for the month ended disbursements as listed below for the month ended disbursements as listed below for the month ended December 31December 31December 31December 31, 2014, 2014, 2014, 2014 is received for is received for is received for is received for
information only.information only.information only.information only.
GENERALGENERALGENERALGENERAL $$$$ 9,414,7789,414,7789,414,7789,414,778
PAPAPAPAYROLLYROLLYROLLYROLL $$$$ 1,735,2991,735,2991,735,2991,735,299
PURCHASE CARDPURCHASE CARDPURCHASE CARDPURCHASE CARD $$$$ 95,54095,54095,54095,540
$$$$11,245,61711,245,61711,245,61711,245,617
DISCUSSION:DISCUSSION:DISCUSSION:DISCUSSION:
a)a)a)a) Background Context:Background Context:Background Context:Background Context:
The adoption of the Five Year Consolidated Financial Plan has appropriated funds and
provided authorization for expenditures to deliver municipal services.
The disbursements are for expenditures that are provided in the financial plan.
b)b)b)b) Community Communications:Community Communications:Community Communications:Community Communications:
The citizens of Maple Ridge are informed on a routine monthly basis of financial
disbursements.
1133
c)c)c)c) Business Plan / Financial Implications:Business Plan / Financial Implications:Business Plan / Financial Implications:Business Plan / Financial Implications:
Highlights of larger items included in Financial Plan or Council Resolution
•Anderson & Thompson In Trust – Land acquisition - 130 Ave $ 520,091
•Fraser Valley Regional Library – 4th quarter member assessment $ 653,433
•Imperial Paving – Lorne Ave sidewalk $ 238,473
•PW Trenchless Construction Inc – Sanitary sewer replacement $ 461,895
•RCMP Receiver General – RCMP contract Jul 1 – Sep 30/14 $ 3,195,954
•Ridge Meadows Recycling Society – Monthly contract for recycling $ 197,846
d)d)d)d) Policy Policy Policy Policy Implications:Implications:Implications:Implications:
Corporate governance practice includes reporting the disbursements to Council monthly.
CONCLUSIONS:CONCLUSIONS:CONCLUSIONS:CONCLUSIONS:
The disbursements for the month ended December 31, 2014 have been reviewed and are in order.
______________________________________________
Prepared by: G’Ann RyggG’Ann RyggG’Ann RyggG’Ann Rygg
Accounting Clerk IIAccounting Clerk IIAccounting Clerk IIAccounting Clerk II
_______________________________________________
Approved by: Trevor Trevor Trevor Trevor Thompson, Thompson, Thompson, Thompson, BBA, BBA, BBA, BBA, CPA, CPA, CPA, CPA, CGACGACGACGA
Manager of Financial PlanningManager of Financial PlanningManager of Financial PlanningManager of Financial Planning
_______________________________________________
Approved by: Paul Gill, BBA, Paul Gill, BBA, Paul Gill, BBA, Paul Gill, BBA, CPA, CPA, CPA, CPA, CGACGACGACGA
GM GM GM GM –––– Corporate & Financial ServicesCorporate & Financial ServicesCorporate & Financial ServicesCorporate & Financial Services
_______________________________________________
Concurrence: J.L. (Jim) RuleJ.L. (Jim) RuleJ.L. (Jim) RuleJ.L. (Jim) Rule
Chief Administrative OfficerChief Administrative OfficerChief Administrative OfficerChief Administrative Officer
gmr
VENDOR NAMEVENDOR NAMEVENDOR NAMEVENDOR NAME DESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENT AMOUNTAMOUNTAMOUNTAMOUNT
647340 BC Ltd Security refund 27,500
684813 BC Ltd Security refund 29,423
Anderson & Thompson "In Trust"Land acquisition - 23700 Blk of 130 Ave 520,091
Security refund 68,709 588,800
BC Hydro Electricity 133,340
BC SPCA Contract payment 27,925
Billesberger, Valerie Document Management Apr 1 to Nov 30/14 60,047
Bryco Projects Inc Seismic upgrade Rothsay reservoir at 256 St 48,545
CUPE Local 622 Dues - pay periods 14/24 & 14/25 24,163
Canadian Pacific Railway Railway signal maintenance 15,970
Chevron Canada Ltd Gasoline & diesel fuel 45,802
Co-Pilot Industries Ltd Gravel & dump fees 20,158
Dekra-Lite Christmas Lights - Tower Centre 28,175
Eagle West Crane & Rigging Barrier fork delivery for River Road sidewalk (Darby-Carshill)18,199
Finning International Inc Unit #151 excavator maintenance 26,984
Fitness Edge Fitness classes & programs 15,089
Fortis BC Energy Inc Alterations to existing gas main at 240 St & 102 Ave 133,482
FortisBC - Natural Gas Natural gas 31,770
Fraser Valley Regional Library 4th quarter member assessment 653,433
Frazer Excavation Ltd Silver Valley pedestrian improvements - Larch Ave 55,863
Cottonwood Landfill 19,376
Albion dyke vegetation removal 11,193 86,432
Genesis Janitorial Service Ltd Janitorial services & supplies:
Firehalls 3,220
Library 4,809
City Hall 2,371
Operations 2,754
Randy Herman Building 3,341
RCMP 2,480
South Bonson Community Centre 5,146 24,121
Hi Cube Storage Products Rolling file system - RCMP exhibits & records 67,714
Imperial Paving Lorne Ave sidewalk 238,473
Roadworks 57,320 295,793
ISL Engineering & Land Serv 240 St road & drainage improvements (Lougheed - 104 Ave)12,021
Abernethy Way (210 St - 224 St)10,840
Ditching environmental monitoring 1,209 24,070
Jacks Automotive & Welding Fire Dept equipment repairs 15,984
Jakes Construction Ltd 240 St road & drainage improvements - Lougheed to 120 Ave 122,862
Johar, Bhupinder Security refund 15,649
Johnston Meier Ins Agency Liability Insurance - event bookings 16,595
Karton, Michael Security refund 123,411
Kerr Wood Leidal Associates Drinking water master plan 15,407
King Hoe Excavating Ltd 104 Ave road & drainage improvements - 224 St to 245 St 146,824
Lafarge Canada Inc Roadworks material 21,899
Machinex Recycling Service Inc Recycling depot yard hopper & conveyor bed 17,860
Manulife Financial Employer/employee remittance 150,775
Maple Ridge & PM Arts Council Arts Centre contract payment 50,867
Program revenue Nov 1,073 51,940
Maridge Properties Ltd Security refund 50,000
Medical Services Plan Employee medical & health premiums 38,242
Microsoft Corporation Annual software licensing 128,057
Minglian Holdings Ltd Security refund 98,409
Municipal Pension Plan BC Employer/employee remittance 449,098
CITY OF MAPLE RIDGECITY OF MAPLE RIDGECITY OF MAPLE RIDGECITY OF MAPLE RIDGE
MONTHLY DISBURSEMENTS - DECEMBER 2014MONTHLY DISBURSEMENTS - DECEMBER 2014MONTHLY DISBURSEMENTS - DECEMBER 2014MONTHLY DISBURSEMENTS - DECEMBER 2014
North Of 49 Enterprises Ltd Skating lesson programs 25,405
Northwest Hydraulic Consultant Flood study Alouette Rivers 16,110
Nustadia Recreation Inc Subsidized ice purchased by P&LS on behalf of user groups 65,828
Paul Bunyan Tree Services Tree maintenance & removal of damaged trees 17,672
Pivotal Development Consultant Security refund 65,300
Popular Landscaping & Gardening Municipal roads - brushing 15,939
PW Trenchless Construction Inc Sanitary sewer replacement on River Road 461,895
R A Malatest & Associates Ltd Labour market study 37,500
RCMP -Receiver General For Cda RCMP contract Jul 1 - Sep 30/14 3,195,954
RCMP fingerprinting 1,225 3,197,179
Receiver General For Canada Employer/Employee remittance PP14/24 & 14/25 551,057
RG Arenas (Maple Ridge) Ltd Ice rental Nov 59,223
Additional weekend ice less public skate collections 3,803 63,026
Ridge Meadows Recycling Society Monthly contract for recycling 197,846
Weekly recycling 416
Litter pickup contract 1,817
Recycling station pickup 319
Roadside waste removal 163
Toilet rebate program 81
Chipping program 1,026 201,668
Tunnel Vision Inspections Video inspections & flushing of storm & sanitary mains 21,494
Warrington PCI Management Advance for Tower common costs 60,000
Xylem Canada Company 225 Street pump station upgrade 18,689
Waterworks level regulators 1,192 19,881
Disbursements In Excess $15,000 8,709,8998,709,8998,709,8998,709,899
Disbursements Under $15,000 704,879704,879704,879704,879
Total Payee Disbursements 9,414,7789,414,7789,414,7789,414,778
Payroll PP14/25 & PP14/26 1,735,2991,735,2991,735,2991,735,299
Purchase Cards - Payment 95,54095,54095,54095,540
Total Disbursements December 2014 11,245,61711,245,61711,245,61711,245,617
SCHEDULE 2 REVISEDSCHEDULE 2 REVISEDSCHEDULE 2 REVISEDSCHEDULE 2 REVISED
1 of 1
City City City City of Maple Ridgeof Maple Ridgeof Maple Ridgeof Maple Ridge
TO:TO:TO:TO: Her Worship Mayor Nicole Read MEETINGMEETINGMEETINGMEETING DATE:DATE:DATE:DATE: 16-February-2015
and Members of Council FILE NO:FILE NO:FILE NO:FILE NO:
FROM:FROM:FROM:FROM: Chief Administrative Officer MEETING:MEETING:MEETING:MEETING: C.O.W.C.O.W.C.O.W.C.O.W.
SUBJECTSUBJECTSUBJECTSUBJECT: 2014 and 2015 Council Expenses
EXECUTIVE SUMMARYEXECUTIVE SUMMARYEXECUTIVE SUMMARYEXECUTIVE SUMMARY
In keeping with Council’s commitment to transparency in local government, the attached Schedules
list updated Council expenses for 2014 and expenses recorded to the end of January for 2015. The
expenses included on the schedules are those required to be reported in the annual Statement of
Financial Information and are available on our website.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION::::
Receive for informationReceive for informationReceive for informationReceive for information
DiscussionDiscussionDiscussionDiscussion
The expenses included in the attached schedules are those reported in the annual Statement of
Financial Information (SOFI), including those incurred under Policy 3.07 “Council Training,
Conferences and Association Building”. The budget for Council includes the provision noted in
Policy 3.07 as well as a separate budget for cell phone and iPad usage.
”Original signed by Catherine Nolan”
________________________________________
Prepared by: Catherine Nolan, CPA, CGA
Manager of Accounting
“Original signed by Dane Spence”
_________________________________________
Approved by: Paul Gill, CPA, CGA
GM, Corporate and Financial Services
“Original signed by Jim Rule”
______________________________________________
Concurrence: J.L. (Jim) RuleJ.L. (Jim) RuleJ.L. (Jim) RuleJ.L. (Jim) Rule
Chief Administrative OfficerChief Administrative OfficerChief Administrative OfficerChief Administrative Officer
1134
Month of EventReason for expenseConferences & SeminarsCommunity EventsMileageMembershipsBusiness MealsCell Phones / iPadsTotalsAshlie, CherylJanuaryiPad charges5.35 FebruaryiPad charges18.19 MarchRM South Asian Cultural Society - Annual Gala95.00 iPad charges18.19 AprilPitt Meadows Centenial Gala100.00 iPad charges18.19 MR Community Foundation - Citizen of the Year100.00 Urban Development Institute - Seminar30.00 MayiPad charges5.35 JuneiPad charges5.35 JulyiPad charges5.35 AugustiPad charges18.19 SeptemberiPad charges18.19 OctoberRCMP Former OIC retirement luncheon25.00 RM Hospital Foundation Gala175.00 iPad charges18.19 Chamber of Commerce - Business Excellence Nominee luncheon35.00 NovemberiPad charges5.35 December30.00 530.00 - - - 135.89 695.89 Bell, CorisaJanuaryiPad charges39.59 Cell phone charges53.50 FebruaryiPad charges39.59 Cell phone charges53.50 MarchiPad charges18.19 Cell phone charges53.50 ApriliPad charges18.19 Cell phone charges53.50 MayiPad charges- 39.59 Cell phone charges53.50 JuneiPad charges18.19 Cell phone charges53.50 JulyiPad charges18.19 Cell phone charges57.78 AugustiPad charges18.19 Cell phone charges53.50 SeptemberiPad charges- 18.19 Cell phone charges53.50 OctoberiPad charges18.19 Cell phone charges53.50 NovemberiPad charges5.35 Cell phone charges53.50 DecemberCell phone charges53.50 iPad charges18.19 - - - - - 915.92 915.92 Schedule 12014 Council Expenses
Month of EventReason for expenseConferences & SeminarsCommunity EventsMileageMembershipsBusiness MealsCell Phones / iPadsTotalsDaykin, ErnieJanuaryiPad charges39.59 Cell phone charges58.91 FebruaryBCRPA Membership60.00 iPad charges18.19 Cell phone charges60.64 MarchiPad charges18.19 Cell phone charges58.84 ApriliPad charges18.46 Cell phone charges58.84 MayLMLGA Conference - Whistler1,023.25 iPad charges18.19 Cell phone charges59.38 JuneiPad charges18.19 Cell phone charges55.71 JulyiPad charges39.59 Cell phone charges59.38 AugustiPad charges18.19 Cell phone charges59.74 Urban Development Institute - Seminar35.00 SeptemberUBCM Conference - Whistler1,462.48 BC Mayors' Caucus95.00 iPad charges18.19 Cell phone charges60.71 OctoberiPad charges18.46 Cell phone charges59.83 NovemberiPad charges18.19 Cell phone charges50.26 December2,615.73 - - 60.00 - 885.67 3,561.40 Dueck, JudyJanuaryiPad charges5.35 FebruaryiPad charges5.35 MarchiPad charges5.35 ApriliPad charges5.35 MR Community Foundation - Citizen of the Year100.00 Urban Development Institute - Seminar30.00 MayiPad charges5.35 JuneiPad charges18.19 JulyiPad charges5.35 AugustiPad charges18.19 SeptemberiPad charges5.35 OctoberRCMP Former OIC retirement luncheon25.00 iPad charges18.19 NovemberChamber of Commerce Annual General Meeting35.00 iPad charges5.35 December30.00 160.00 - - - 97.37 287.37 Duncan, KierstenDecemberSalvation Army - Dignity Breakfast60.00 Cell phone charges60.59 iPad charges18.19 - 60.00 - - - 78.78 138.78
Month of EventReason for expenseConferences & SeminarsCommunity EventsMileageMembershipsBusiness MealsCell Phones / iPadsTotalsHogarth, AlJanuaryiPad charges39.59 FebruaryiPad charges18.19 MarchRM South Asian Cultural Society - Annual Gala95.00 iPad charges18.19 AprilPitt Meadows Centenial Gala100.00 Business Excellence Awards75.00 iPad charges18.19 MR Community Foundation - Citizen of the Year100.00 Urban Development Institute - Seminar30.00 MayFCM Conference - Niagra Falls392.50 iPad charges18.19 JuneiPad charges18.19 Urban Development Institute - Seminar60.00 Chamber of Commerce general meeting32.95 July10 Trends for Smarter Communities37.07 iPad charges18.19 AugustiPad charges18.19 SeptemberUBCM Conference - Whistler1,908.65 iPad charges18.19 OctoberChamber of Commerce - Business Excellence Nominee luncheon35.00 RM Hospital Foundation Gala175.00 iPad charges18.19 NovemberHometown Heroes Dinner50.00 iPad charges39.59 December2,428.22 662.95 - - - 242.89 3,334.06 Masse, BobJanuaryiPad charges5.35 Cell phone charges50.29 FebruaryBC Economic Development Assoc - Ministers Dinner125.00 iPad charges39.59 Cell phone charges50.29 MarchiPad charges39.56 Cell phone charges50.29 Chamber of Commerce general meeting32.95 AprilBusiness Excellence Awards75.00 iPad charges39.59 Cell phone charges50.29 MayCell phone charges50.29 JuneUrban Development Institute - Seminar60.00 Chamber of Commerce general meeting32.95 JulyAugustSeptemberOctoberRCMP Former OIC retirement luncheon25.00 RM Hospital Foundation Gala175.00 Chamber of Commerce - Business Excellence Nominee luncheon35.00 NovemberChamber of Commerce Annual General Meeting35.00 DecemberSalvation Army - Dignity Breakfast60.00 Chamber of Commerce - Christmas Luncheon35.00 185.00 505.90 - - - 375.54 1,066.44
Month of EventReason for expenseConferences & SeminarsCommunity EventsMileageMembershipsBusiness MealsCell Phones / iPadsTotalsMorden, MichaelJanuaryiPad charges39.59 FebruaryiPad charges39.59 MarchRM South Asian Cultural Society - Annual Gala95.00 - Chamber of Commerce general meeting32.95 iPad charges39.59 AprilPitt Meadows Centenial Gala100.00 Business Excellence Awards75.00 MR Community Foundation - Citizen of the Year100.00 iPad charges39.59 Urban Development Institute - Seminar30.00 MayLMLGA Conference - Whistler806.94 iPad charges39.59 JuneiPad charges39.59 JulyiPad charges68.04 AugustiPad charges39.59 SeptemberUBCM Conference - Whistler1,132.17 iPad charges39.59 OctoberRCMP Former OIC retirement luncheon25.00 RM Hospital Foundation Gala175.00 Urban Development Institute - Mayors Panel65.00 iPad charges39.59 Chamber of Commerce - Business Excellence Nominee luncheon35.00 NovemberiPad charges39.59 December2,034.11 637.95 - - - 463.94 3,136.00 Read, NicoleNovemberiPad charges21.40 DecemberCell phone charges65.94 Cell phone charges65.94 iPad charges21.40 - - - - - 174.68 174.68 Robson, GordyDecemberiPad charges18.19 - - - - - 18.19 18.19 Shymkiw, TylerDecemberCell phone charges64.66 iPad charges18.19 - - - - - 82.85 82.85 Speirs, CraigDecemberiPad charges18.19 - - - - - 18.19 18.19 Totals7,323.06 2,556.80 - 60.00 - 3,489.91 13,429.77
Month of EventReason for expenseConferences & SeminarsCommunity EventsBusiness MealsCell Phones / iPadsTotalsBell, CorisaJanuaryCell phone charges53.50 FebruaryMarchAprilMayJuneJulyAugustSeptemberOctoberNovemberDecember- - - 53.50 53.50 Duncan, KierstenJanuaryCell phone charges53.61 Elected officials conference (Richmond)403.95 FebruaryChamber of Commerce - Transportation & Transit referendum luncheon32.95 MarchAprilMayJuneJulyAugustSeptemberOctoberNovemberDecember403.95 32.95 - 53.61 490.51 Masse, BobJanuaryFebruaryChamber of Commerce - Transportation & Transit referendum luncheon32.95 MarchAprilMayJuneJulyAugustSeptemberOctoberNovemberDecember- 32.95 - - 32.95 Schedule 22015 Council Expenses
Month of EventReason for expenseConferences & SeminarsCommunity EventsBusiness MealsCell Phones / iPadsTotalsRead, NicoleJanuaryCell phone charges53.50 FebruaryChamber of Commerce - Transportation & Transit referendum luncheon32.95 MarchAprilMayJuneJulyAugustSeptemberOctoberNovemberDecember- 32.95 - 53.50 86.45 Robson, GordyJanuaryFebruaryMarchAprilMayJuneJulyAugustSeptemberOctoberNovemberDecember- - - - - Shymkiw, TylerJanuaryCell phone charges58.84 FebruaryMarchAprilMayJuneJulyAugustSeptemberOctoberNovemberDecember- - - 58.84 58.84
Month of EventReason for expenseConferences & SeminarsCommunity EventsBusiness MealsCell Phones / iPadsTotalsSpeirs, CraigJanuaryFebruaryMarchAprilMayJuneJulyAugustSeptemberOctoberNovemberDecember- - - - - Totals403.95 98.85 - 219.45 722.25
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: February 16, 2015
and Members of Council FILE NO:
FROM: Chief Administrative Officer MEETING: C.O.W.
SUBJECT: Award of Contract - Leisure Centre Lifecycle Repairs
EXECUTIVE SUMMARY:
Ten submissions for a Request for Proposal (RFP-PL14-68) for Architectural Design Services for the
Maple Ridge Leisure Centre were received on January 19, 2015. The Recreation and Facilities
Operations staff reviewed the proposals in accordance with established evaluation criteria, and is
recommending the best value submission for an Architectural Design Services contract.
RECOMMENDATION:
That the contract for Leisure Centre Lifecycle Repairs be awarded to SHAPE Architecture Inc. for a
contract price of $399,810.00 (excluding taxes) and an additional 20% contingency be established
for this project; and further
That the Corporate Officer be authorized to execute the contract
DISCUSSION:
a)Background Context:
There has been considerable effort in recent years to improve the aesthetics and function of this
facility such as; new tile flooring, lighting, painting and reconfiguring of fitness areas within the
building to keep it in a fresh, clean and welcoming condition. The interior of the facility, from the
patron’s perspective appears to be in good condition. However, the areas behind the scenes, the
filtration, pumps, surge tanks, mechanical and chlorination system are approaching the end of
their expected useful life.
An RFP process was issued on December 9, 2014 for Architectural Design Services for the Maple
Ridge Leisure Centre Pool Improvements. Ten proposals were received in the range of
$325,000 to $500,000. Each submission was evaluated for best value utilizing published
evaluation criteria which considers qualification, price and experience with similar projects. Two
highest ranking proponents were further interviewed to determine the highest ranking and best
value proponent,
b)Desired Outcome:
The desired outcome is to ensure this facility remains in good condition for the next 35 years of
service. In the short term, it is important to address the replacement of the major components
that are required to effectively circulate and clean the water in this public facility.
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c) Strategic Alignment:
Manage existing municipal infrastructure through the preparation of appropriate plans to ensure
development, maintenance and renewal of parks and open spaces, roads, sidewalks, water,
sewer and storm water systems, public buildings as well as data and communications technology
d) Citizen/Customer Implications:
Most of the proposed work involving plumbing and mechanical systems is unlikely to be seen by
Leisure Centre patrons with the exception of the accessibility improvements. However the
community will benefit from the efficiency and reliability of the recommended replacement
components.
e) Interdepartmental Implications:
Parks and Facility staff will work closely with Aquatic and Programming staff to reduce the
potential for inconvenience to our patrons and will arrange for phasing of the project to limit the
time that the pool will need to be closed.
f) Business Plan/Financial Implications:
The Finance Department worked with Parks and Leisure Services Staff to develop a financial
strategy to advance the project funding now, on the understanding that other non urgent
infrastructure projects may need to be delayed. The Finance Department have confirmed that as
of January 2015, the City will have accumulated approximately $1,500,000 in the infrastructure
reserve for this project, and can then reduce the annual infrastructure budget funding for the
next five years to recover the balance of funding required for this project. This funding strategy
was included in the capital plan that Council recently adopted.
CONCLUSIONS:
The plumbing, structural, mechanical and filtration system replacements are now considered urgent.
While other components of the proposed work, such as the chlorination system and the improved
accessibility ramps are not urgent, it is still recommended that they be completed in conjunction with
the other major repairs that require the removal of the pool deck for both financial and customer
service reasons.
“Original signed by Michael Millward”
_______________________________________________
Prepared by: Michael Millward, Facilities Operations Manager
“Original signed by David Boag”
______________________________________________
Approved by: David Boag, Director, Parks & Facilities
“Original signed by Kelly Swift”
_______________________________________________
Approved by: Kelly Swift
General Manager, Community Development, Parks and Recreation
“Original signed by Jim Rule”
________________________________________________
Concurrence: J.L. (Jim) Rule
Chief Administrative Officer
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