HomeMy WebLinkAbout2015-03-16 Committee of the Whole Agenda and Reports.pdfCity of Maple Ridge
Note: If required, there will be a 15-minute break at 3:00 p.m.
Chair: Acting Mayor
1.DELEGATIONS/STAFF PRESENTATIONS – (10 minutes each)
1:00 p.m.
1.1 Alouette River Management Society (“ARMS”)\2014 Annual Update
•Ken Stewart, President
•Nicole Driedger, Acting Executive Director
1.2 Placement of Cell Tower at 216 Street and 124 Avenue
•Riekie Armstrong
1.3 Marihuana Grow Op Project at 272nd. St. and Bell Avenue, Whonnock BC
•Patricia Purdy
2.PUBLIC WORKS AND DEVELOPMENT SERVICES
COMMITTEE OF THE WHOLE
AGENDA
March 16, 2015
1:00 p.m.
Council Chamber
Committee of the Whole is the initial venue for review of issues. No voting
takes place on bylaws or resolutions. A decision is made to send an item to
Council for debate and vote or to send an item back to staff for more
information or clarification before proceeding to Council. The meeting is
recorded by the City of Maple Ridge.
Note: Owners and/or Agents of Development Applications may be permitted
to speak to their applications with a time limit of 10 minutes.
Committee of the Whole Agenda
March 16, 2015
Page 2 of 4
Note: The following items have been numbered to correspond with the Council
Agenda:
1101 2014-108-RZ, 12874 Mill Street, RS-3 and RS-2 to R-1
Staff report dated March 16, 2015 recommending that Maple Ridge Zone
Amending Bylaw No. 7138-2015 to rezone from RS-3 (One Family Rural
Residential) and RS-2 (One Family Suburban Residential) to R-1 (Residential
District) to allow subdivision into approximately 5 single family residential lots
be given first reading and that the applicant provide further information as
described on Schedules A, B, F and G of the Development Procedures Bylaw
No. 5879-1999, along with a Subdivision application.
1102 2013-113-RZ, 21530 Donovan Avenue, RS-1 to RS-1b
Staff report dated March 16, 2015 recommending that Maple Ridge Zone
Amending Bylaw No. 7050-2013 to rezone from RS-1 (One Family Urban
Residential) to RS-1b (One Family Urban [Medium Density] Residential) to
permit subdivision into 2 single family residential units be given second
reading and be forwarded to Public Hearing.
1103 2014-096-RZ, 12250 237 Street, Application to Release Restrictive Covenant
Staff report dated March 16, 2015 recommending that a request to release
Restrictive Covenant AD080315 be considered and further that a Public
Hearing be held to provide opportunity for public input.
1104 Contract Award: Bridge Barrier and Railing Replacement
Staff report dated March 16, 2015 recommending that the Bridge Barrier and
Railing Replacement Contract be awarded to Coquitlam Ridge Constructors
Limited.
3.FINANCIAL AND CORPORATE SERVICES (including Fire and Police)
1131 Superior Tanker Shuttle Service Automatic Aid Agreement
Staff report dated March 16, 2015 recommending that the Superior Tanker
Shuttle Service Automatic Aid Agreement between the City of Maple Ridge and
the District of Mission be approved.
Committee of the Whole Agenda
March 16, 2015
Page 3 of 4
1132 Disbursements for the month ended February 28, 2015
Staff report dated March 16, 2015 recommending that the disbursements for
the month ended February 28, 2015 be approved.
1133 2015 Council Expenses
Staff report dated March 16, 2015 providing updated Council expenses
recorded to the end of February for 2015.
For information only
No motion required
4.COMMUNITY DEVELOPMENT AND RECREATION SERVICES
1151 Tender Award for Whonnock Lake Park Enhancement Project
Staff report dated March 16, 2015 recommending that the contract for the
construction of the Enhancement Project at Whonnock Lake Park be awarded
to Blue Pine Enterprises.
5.CORRESPONDENCE
1171
6.OTHER ISSUES
1181
7.ADJOURNMENT
Committee of the Whole Agenda
March 16, 2015
Page 4 of 4
8.COMMUNITY FORUM
Checked by:________________
Date: ________________
COMMUNITY FORUM
The Community Forum provides the public with an opportunity to ask questions of
Council on items that are of concern to them, with the exception of Public Hearing
by-laws that have not yet reached conclusion.
Council will not tolerate any derogatory remarks directed at Council or staff
members.
Each person will be permitted 2 minutes to speak or ask questions (a second
opportunity is permitted if no one else is sitting in the chairs in front of the
podium). Questions must be directed to the Chair of the meeting and not to the
individual members of Council. The total time for this Forum is limited to 15
minutes.
If a question cannot be answered, the speaker will be advised when and how a
response will be given.
Other opportunities are available to address Council including public hearings and
delegations. The public may also make their views known to Council by writing or
via email and by attending open houses, workshops and information meetings.
Serving on an Advisory Committee is an excellent way to have a voice in the future
of this community.
For more information on these opportunities contact:
Clerk’s Department at 604-463-5221 or clerks@mapleridge.ca
Mayor and Council at mayorandcouncil@mapleridge.ca
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: March 16, 2015
and Members of Council FILE NO: 2014-108-RZ
FROM: Chief Administrative Officer MEETING: C of W
SUBJECT: First Reading
Maple Ridge Zone Amending Bylaw No. 7138-2015
12874 Mill Street
EXECUTIVE SUMMARY:
An application has been received to rezone the subject property, located at 12874 Mill Street, from
RS-3 (One Family Rural Residential) and RS-2 (One Family Suburban Residential) to R-1 (Residential
District), to allow future subdivision into approximately 5 single family residential lots (see Appendix
C). An Official Community Plan (OCP) amendment is anticipated to adjust the Conservation
boundaries to reflect the location of Hennipen Creek. To proceed further with this application
additional information is required as outlined below.
RECOMMENDATIONS:
In respect of Section 879 of the Local Government Act, requirement for consultation during the
development or amendment of an Official Community Plan, Council must consider whether
consultation is required with specifically:
i.The Board of the Regional District in which the area covered by the plan is located, in the
case of a Municipal Official Community Plan;
ii.The Board of any Regional District that is adjacent to the area covered by the plan;
iii.The Council of any municipality that is adjacent to the area covered by the plan;
iv. First Nations;
v.School District Boards, greater boards and improvements district boards; and
vi. The Provincial and Federal Governments and their agencies.
and in that regard it is recommended that no additional consultation be required in respect of this
matter beyond the early posting of the proposed Official Community Plan amendments on the City’s
website, together with an invitation to the public to comment, and;
That Zone Amending Bylaw No. 7138-2015 be given first reading; and
That the applicant provide further information as described on Schedules A, B, F and G of the
Development Procedures Bylaw No. 5879–1999, along with a Subdivision application.
DISCUSSION:
a)Background Context:
Applicant: Don Bowins
Owner: John Lauridsen
1101
- 2 -
Legal Description: Lot 3 Section 27 Township 12 New Westminster District Plan
10713
OCP:
Existing: Medium Density Residential and Conservation
Proposed: Medium Density Residential and Conservation
Zoning:
Existing: RS-3 (One Family Rural Residential), RS-2 (One Family
Suburban Residential)
Proposed: R-1 (Residential District)
Surrounding Uses:
North: Use: Single Family Residential
Zone: RS-2 (One Family Suburban Residential) and RS-3 (One Family
Rural Residential); under application 2012-057-RZ to rezone to
R-2 (Urban Residential District)
Designation: Medium Density Residential and Conservation
South: Use: Single Family Residential
Zone: RS-2 (One Family Suburban Residential) and RS-3 (One Family
Rural Residential)
Designation: Medium/High Density Residential and Conservation
East: Use: Storage
Zone: M-2 (General Industrial)
Designation: Conservation and Civic
West: Use: Single Family Residential
Zone: RS-2 (One Family Suburban Residential)
Designation: Low Density Urban and Conservation
Existing Use of Property: Single Family Residential
Proposed Use of Property: Single Family Residential
Site Area: 0.71 ha (1.75 acres)
Access: Mill Street
Servicing requirement: Urban Standard
b)Site Characteristics:
The subject property is 0.71 ha (1.75 acres) in size and is bound by the unopened 240 Street right of
way on the west, Mill Street on the east and single family residential lots to the north and south (see
Appendix A). Hennipen Creek is located on the southern portion of the subject property running in an
east to southwest direction. The subject property is relatively flat, and has trees located on the
southern portion of the lot. The development site is located in the Horse Hamlet of the Silver Valley
Area Plan, which forms part of the OCP.
c)Project Description:
The applicant proposes to rezone the subject property to the R-1 (Residential District) zone to permit
future subdivision into 5 single family residential lots not less than 371 m² (see Appendix C). The
applicant of the subject property is set to purchase the property directly north, located at 12933 Mill
Street, which is under application 2012-057-RZ at third reading. It is the applicant’s intention to
combine the two properties into one application after 2014-108-RZ receives first reading. The two
properties combined will then consist of 16 R-1 (Residential District) lots and 8 R-2 (Urban
Residential District) lots, for a total of 24 single family residential lots (see Appendix D). A portion of
- 3 -
proposed lot 1 on the subject property will be converted into two lots once the applications are
combined. Two new roads and a cul-de-sac on the southern property will provide access to the site,
while the remaining lots will be accessed via Mill Street. Lands around Hennipen Creek will be
provided as park dedication with this development.
At this time the current application has been assessed to determine its compliance with the Official
Community Plan (OCP) and provide a land use assessment only. Detailed review and comments will
need to be made once full application packages have been received. A more detailed analysis and a
further report will be required prior to second reading. Such assessment may impact proposed lot
boundaries and yields, OCP designations and Bylaw particulars, and may require application for
further development permits.
d)Planning Analysis:
Official Community Plan:
The subject property is located within the Horse Hamlet of the Silver Valley Area Plan and is currently
designated Medium Density Residential (46%) and Conservation (54%). The Medium Density
Residential designation permits densities ranging between 15-40 units per hectare which equates to
a lot yield of 5-10 units, which is consistent with the Area Plan. The proposed development of 5
single family lots is therefore on the low end of lot yield prescribed in the Silver Valley Area Plan.
The proposed R-1 (Residential District) zoned development is in compliance with the Silver Valley
Area Plan policies. It is important to note that within the Silver Valley Area, the Horse Hamlet has the
lowest relative densities. An OCP amendment is anticipated to adjust the Conservation boundaries
to reflect the location of Hennipen Creek.
Zoning Bylaw:
The current application proposes to rezone the subject property from RS-3 (One Family Rural
Residential) and RS-2 (One Family Suburban Residential) to R-1 (Residential District) (see Appendix
B) to permit future subdivision into approximately 5 single family residential lots. The minimum lot
size for the current RS-2 (One Family Suburban Residential) zone is 0.4 ha (1 acre) and RS-3 (One
Family Rural Residential) zone is 0.8 ha (2 acres), and the minimum lot size for the proposed R-1
(Residential District) zone is 371m2. Any variations from the requirements of the proposed zone will
require a Development Variance Permit application.
Development Permits:
Pursuant to Section 8.9 of the OCP, a Watercourse Protection Development Permit application is
required for all developments and building permits within 50 metres of the top of bank of all
watercourses and wetlands. The purpose of the Watercourse Protection Development Permit is to
ensure the preservation, protection, restoration and enhancement of watercourse and riparian
areas.
Pursuant to Section 8.10 of the OCP, a Natural Features Development Permit application is required
for all development and subdivision activity or building permits for:
All areas designated Conservation on Schedule “B” or all areas within 50 metres of
an area designated Conservation on Schedule “B”, or on Figures 2, 3 and 4 in the
Silver Valley Area Plan;
All lands with an average natural slope of greater than 15 %;
All floodplain areas and forest lands identified on Natural Features Schedule “C”
to ensure the preservation, protection, restoration and enhancement of the natural environment and
for development that is protected from hazardous conditions.
- 4 -
Advisory Design Panel:
A Form and Character Development Permit is not required because this is a single family project,
therefore this application does not need to be reviewed by the Advisory Design Panel.
Development Information Meeting:
A Development Information Meeting is not required for this application because it is in compliance
with the OCP and is less than 25 dwelling units.
e) Interdepartmental Implications:
In order to advance the current application, after first reading, comments and input, will be sought
from the various internal departments and external agencies listed below:
a) Engineering Department;
b) Operations Department;
c) Licenses, Permits and Bylaws;
d) Fire Department;
e) Parks Department;
f) School District; and
g) Canada Post.
The above list is intended to be indicative only and it may become necessary, as the application
progresses, to liaise with agencies and/or departments not listed above.
This application has not been forwarded to the Engineering Department for comments at this time;
therefore, an evaluation of servicing requirements has not been undertaken. We anticipate that this
evaluation will take place between first and second Reading.
f) Early and Ongoing Consultation:
In respect of Section 879 of the Local Government Act for consultation during an OCP amendment, it
is recommended that no additional consultation is required beyond the early posting of the proposed
OCP amendments on the City’s website, together with an invitation to the public to comment.
g) Development Applications:
In order for this application to proceed the following information must be provided, as re quired by
Development Procedures Bylaw No. 5879–1999 as amended:
1. An OCP Application (Schedule A);
2. A complete Rezoning Application (Schedule B);
3. A Watercourse Protection Development Permit Application (Schedule F);
4. A Natural Features Development Permit Application (Schedule G);
5. A Subdivision Application.
The above list is intended to be indicative only, other applications may be necessary as the
assessment of the proposal progresses.
- 5 -
CONCLUSION:
This development proposal is in compliance with the OCP; however an OCP amendment for a
Conservation boundary adjustment will be required. It is expected that once complete information is
received, Maple Ridge Zone Amending Bylaw No. 7138-2015 will be amended to reflect the
appropriate conservation boundary.
It is therefore recommended that Council grant first reading subject to additional information being
provided and assessed prior to second reading; and that Council not require any further additional
OCP consultation. The proposed layout has not been reviewed in relation to the relevant bylaws and
regulations governing subdivision applications. Any subdivision layout provided is strictly preliminary
and must be approved by the City of Maple Ridge’s Approving Officer.
“Original signed by Chuck Goddard” for
_______________________________________________
Prepared by: Adam Rieu
Planning Technician
“Original signed by Christine Carter”
_______________________________________________
Approved by: Christine Carter, M.PL, MCIP, RPP
Director of Planning
“Original signed by Frank Quinn”
_______________________________________________
Approved by: Frank Quinn, MBA, P. Eng
GM: Public Works & Development Services
“Original signed by Jim Rule”
_______________________________________________
Concurrence: J. L. (Jim) Rule
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A – Subject Map
Appendix B – Zone Amending Bylaw No. 7138-2015
Appendix C – Proposed Subdivision Plan
Appendix D – Proposed Subdivision Plan including northern lot (12933 Mill Street)
City of PittMeadows
District ofLangley District of MissionFRASER R.
^
DATE: Nov 18, 2014 2014-108-RZ BY: JV
CITY OF MAPLE RIDGE
P LA N NIN G DE P A R T M E N T
13005
2395023970129582405012954
2392924151239872399612795 2407024003239902391424001239152392123915(FERN CR ES.)2393024000239391284823950
2400523918239922392423979 2402612874
12933
12974 2408513009
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SUBJECT PROPERTY
´
Scale: 1:2,500
12874 Mill Street
APPENDIX A
CITY OF MAPLE RIDGE
BYLAW NO. 7138-2015
A Bylaw to amend Map "A" forming part
of Zoning Bylaw No. 3510 - 1985 as amended
___________________________________________________________
WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 -
1985 as amended;
NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows:
1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7138-2015."
2.That parcel or tract of land and premises known and described as:
Lot 3 Section 27 Township 12 New Westminster District Plan 10713
and outlined in heavy black line on Map No. 1634 a copy of which is attached hereto
and forms part of this Bylaw, is hereby rezoned to R-1 (Residential District).
3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached
thereto are hereby amended accordingly.
READ a first time the day of , 20
READ a second time the day of , 20
PUBLIC HEARING held the day of , 20
READ a third time the day of , 20
ADOPTED, the day of , 20
_____________________________ ____________________________
PRESIDING MEMBER CORPORATE OFFICER
APPENDIX B
239422399612933
12874
12974
240692391823939239502395023970128482393023987
24040241452405023926239152392923992240332399012958(FERN CRES.)24001 24026240702392423979239532400012954
SHELDRAKE CRT.MILL ST.FERN CRESCENT4
*LMP 2296 0
3
EPP 26 868
2
P 271962
27 P 10713P 1112822
EP 22 444
45
4
1
P 779 4
3
21
P 103 35
25
P 6311 8
5
B
28 31
*PP13 5SK 9735P 10335P 250 56
A
P 103 35
46
BCP 50 115
6
*PP12 9
47
P 261 77
32
4
1
2
PARK
P 262 2
26
P 1136 3
A
P 103 35
P 765 6
P 6311 8
5
1
25
Rem 1 8
P 765 6
1
P 219 21
2
29
P 107 13
P 262 2
´
SCALE 1:2 ,5 00
MAPLE RIDGE ZONE AMENDINGBylaw No. Map No. From:
To:
RS-3 (One Family Rural Residential)RS-2 (One Family Suburban Residential)R-1 (Residential District)
7138-20151634
Urban Area Boundary
Urban Area Boundary
APPENDIX C
APPENDIX D
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: March 16, 2015
and Members of Council FILE NO: 2013-113-RZ
FROM: Chief Administrative Officer MEETING: C of W
SUBJECT: Second Reading
Maple Ridge Zone Amending Bylaw No.7050-2013
21530 Donovan Avenue
EXECUTIVE SUMMARY:
An application has been received to rezone the subject property, located at 21530 Donovan Avenue,
from RS-1 (One Family Urban Residential) to RS-1b (One Family Urban (Medium Density)
Residential), to permit future subdivision into two single family residential lots. Council granted first
reading to Zone Amending Bylaw No. 7050-2013 on January 28, 2014.
This application is in compliance with the Official Community Plan (OCP).
RECOMMENDATIONS:
1.That Maple Ridge Zone Amending Bylaw No. 7050-2013 be given second reading; and be
forwarded to Public Hearing;
2.That the following terms and conditions be met prior to final reading:
i.Approval from the Ministry of Transportation and Infrastructure;
ii.Registration of a Restrictive Covenant to preserve and enhance the area around
McKenney Creek; and
iii.In addition to the Site Profile, a disclosure statement must be submitted by a
Professional Engineer advising whether there is any evidence of underground fuel
storage tanks on the subject property. If so, a Stage 1 Site Investigation Report is
required to ensure that the subject property is not a contaminated site.
DISCUSSION:
a)Background Context:
Applicant: ABM Engineering Services
Owner: Bhupinder Johar
Legal Description: Lot 5, District Lot 247, Group 1, NWD Plan 8981
1102
- 2 -
OCP:
Existing: Urban Residential
Proposed: Urban Residential
Zoning:
Existing: RS-1 (One Family Urban Residential)
Proposed: RS-1b (One Family Urban (Medium Density) Residential)
Surrounding Uses
North: Use: Single Family Residential
Zone: RS-1b (One Family Urban (Medium Density) Residential)
Designation: Urban Residential
South: Use: Single Family Residential
Zone: R-1 (Residential District)
Designation: Urban Residential
East: Use: Single Family Residential
Zone: R-1 (Residential District)
Designation: Urban Residential
West: Use: Single Family Residential
Zone: RS-1b (One Family Urban (Medium Density) Residential)
Designation: Urban Residential
Existing Use of Property: Single Family Residential
Proposed Use of Property: Single Family Residential
Site Area: 0.13 ha (0.32 acres)
Access: Donovan Avenue
Servicing: Urban
Companion Applications: 2013-113-SD/DP
b)Project Description:
The subject property is located on the south side of Donovan Avenue, and is approximately 0.13 ha
(0.32 acres) in size. The subject property is bound by single family residential properties to the east,
west, and south, with Donovan Avenue to the north (see Appendix A). The headwaters of McKenney
Creek are located in the southwest corner of the subject property; therefore, a restrictive covenant
for the watercourse protection is required. The applicant is proposing to rezone the subject property
from RS-1 (One Family Urban Residential) to RS-1b (One Family Urban (Medium Density) Residential)
to allow future subdivision into two single family residential lots.
c)Planning Analysis:
Official Community Plan :
The development site is located within the Urban Area and is designated Urban Residential –
Neighbourhood Residential. Single detached dwellings are to remain the predominant housing form
within neighborhoods, but other housing forms are possible, subject to compliance with the
Neighbourhood Residential infill policies. This two lot subdivision for single family residential homes
is compatible with the OCP designation and the Neighbourhood Residential infill policies.
- 3 -
Zoning Bylaw:
The current application proposes to rezone the subject property from RS-1 (One Family Urban
Residential) to RS-1b (One Family Urban (Medium Density) Residential) (see Appendix B) to permit
future subdivision into two single family residential lots (see Appendix C). The minimum lot size for
the current RS-1 (One Family Urban Residential) zone is 668 m² (7090 ft²), and the minimum lot
size for the proposed RS-1b (One Family Urban (Medium Density) Residential) zone is 557 m² (5995
ft²). The new lots are proposed to be approximately 650 m² (6996 ft²). No variance to the RS-1b
(One Family Urban (Medium Density) Residential) zone have been proposed at this time.
Development Permits:
Pursuant to Section 8.9 of the OCP, a Watercourse Protection Development Permit application has
been received to ensure the preservation, protection, restoration and enhancement of watercourse
and riparian areas. The developer has provided an Environmental Assessment, Habitat Balance
Report and a Habitat Rehabilitation Plan. A security deposit was provided as a condition of issuing
the Development Permit to ensure that the Development Permit Area guidelines are met.
Advisory Design Panel:
A Form and Character Development Permit is not required and therefore this application does not
need to be reviewed by the Advisory Design Panel.
Development Information Meeting :
A Development Information Meeting was not required for this development as it did not require an
OCP amendment and there is less than 25 dwelling units proposed, as per Council Policy 6.20 for
Development Information Meetings.
d)Environmental Implications:
The subject property is located near the headwaters of a tributary that flows into McKenney Creek.
McKenney Creek has a 15 m (49 ft.) setback for the majority of the watercourse based on
Streamside Protection Regulations (SPR). The SPR provides for flexibility and takes into
consideration a number of criteria including context. In this particular case, there are adjacent
properties that, historically, were granted setbacks between 5 m (16 ft.) and 15 m (49 ft.) back from
top of bank by senior environmental agencies. Based on the SPR guidelines, a narrower setback of
7.5 m (25 ft.) across the southern portion of the site is supportable. This setback extends across
both proposed lots and results in a net gain of habitat area which equates to 66 m² (710 ft²), above
what the normal requirements would be if 15 m (49 ft.) were to be applied on site. In the absence
of the reduced setback, the entire south-west side of the site would be unusable.
In addition, the Environmental Assessment Report, Habitat Balance Report, Habitat Rehabilitation
Plan and Stormwater Management Plan have been reviewed. Restoration measures with a cost
estimate and security deposit are required, including a three-year maintenance plan, as well as a
Restrictive Covenant to protect the headwater area around McKenney Creek.
The subject property is located within the Fraser River Escarpment area, where stormwater must be
directed to Municipal storm sewer, as per Council Policy 6.23 - Control of Surficial and Groundwater
- 4 -
Discharge in the Area Bounded by 207 Street, 124 Avenue, 224 Street and the Crest of the Fraser
River Escarpment.
e)Traffic Impact:
The subject property is located within 800 m of a controlled intersection of a Provincial Highway,
therefore a referral was sent to the Ministry of Transportation and Infrastructure. Zone Amending
Bylaw No. 7050-2013 was granted Preliminary Approval on July 16, 2014, for one year, pursuant to
Section 52(3)(a) of the Transportation Act.
f)Interdepartmental Implications:
Engineering Department:
A Rezoning Servicing Agreement is not required for this rezoning application, as there are no works
or services required for the rezoning. All deficient services will be provided through a Subdivision
Servicing Agreement at the time of subdivision.
CONCLUSION:
As this application is in compliance with the OCP, it is recommended that second reading be given to
Maple Ridge Zone Amending Bylaw No. 7050-2013 and that application 2013-113-RZ be forwarded
to Public Hearing.
“Original signed by Chuck Goddard” for
_______________________________________________
Prepared by: Adam Rieu
Planning Technician
“Original signed by Christine Carter”
_______________________________________________
Approved by: Christine Carter, M.PL, MCIP, RPP
Director of Planning
“Original signed by Frank Quinn”
_______________________________________________
Approved by: Frank Quinn, MBA, P.Eng
GM: Public Works & Development Services
“Original signed by Jim Rule”
_______________________________________________
Concurrence: J. L. (Jim) Rule
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A – Subject Map
Appendix B – Zone Amending Bylaw No. 7050-2013
Appendix C – Subdivision Plan
City of PittMeadows
District ofLangley District of MissionFRASER R.
^
DATE: Dec 3, 2013 FILE: 2013-113-RZ BY: PC
CORPORATION OFTHE DISTRICT OFMAPLE RIDGE
PLANNING DEPARTMENT
SUBJECT PROPERTY
´
Scale: 1:1,500
21530 DONOVAN AVENUE
APPENDIX A
CITY OF MAPLE RIDGE
BYLAW NO. 7050-2013
A Bylaw to amend Map "A" forming part
of Zoning Bylaw No. 3510 - 1985 as amended
___________________________________________________________
WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 -
1985 as amended;
NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows:
1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7050-2013."
2.That parcel or tract of land and premises known and described as:
Lot 5 District Lot 247 Group 1 New Westminster District Plan 8981
and outlined in heavy black line on Map No.1604 a copy of which is attached hereto
and forms part of this Bylaw, is hereby rezoned to RS-1b (One Family Urban (Medium
Density) Residential).
3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached
thereto are hereby amended accordingly.
READ a first time the 28th day of January, 2014.
READ a second time the day of , 20
PUBLIC HEARING held the day of , 20
READ a third time the day of , 20
APPROVED by the Ministry of Transportation and Infrastructure this day of
, 20
ADOPTED, the day of , 20
_____________________________ ____________________________
PRESIDING MEMBER CORPORATE OFFICER
APPENDIX B
2148121517215141188921544/9811883215252
1
5
5
6
215442155121 57 4
118 61
118 97
1
1
8
7
1
1187821517215851 1 8 9 3
2159521599118 75
119 29
1
1
8
7
521501
2
1
5
7
7 215381188721530215491 1 8 9 1 21545215502156721593118 85
118 87
2
1
5
7
321497 1187921507215202152611885118 95
2
1
5
5
2
21587215911
1
8
7
3 118772
1
5
7
51188021500 118 9021520 215312158921558119 39
214862149221514118 92 2153921 56 8
2158221590118 812150021511
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´
SCALE 1:1 ,50 0
MAPLE RIDGE ZONE AMENDINGBylaw No. Ma p No. Fro m:
To:
RS-1 (One Fa mily Urban Residential)
RS-1 b (One Fa mily Urban (Medium Density) Residential)
705 0-20 131604
- 1 -
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: March 16, 2015
and Members of Council FILE NO: 2014-096-RZ
FROM: Chief Administrative Officer MEETING: C of W
SUBJECT: Application to release Restrictive Covenant AD080315 from the property title
12250 237 Street
EXECUTIVE SUMMARY:
An application has been received to release Restrictive Covenant AD080315 from the title of the
property located at 12250 237 Street (Appendix A). The property is designated 100% Agricultural in
the Official Community Plan (OCP) and is zoned A-2 (Upland Agricultural) which is consistent with that
land use designation. The property is located within the Agricultural Land Reserve (ALR) and there is
no intent to remove the property from the ALR or to rezone it. The rezoning application file number
has been assigned for convenience in documenting the application.
The Restrictive Covenant (Appendix B) was registered on the property restricting the use of the land
to one Single Family dwelling and Agricultural uses, including buildings and structures accessory to
Agricultural use. The requirement for a restrictive covenant was included in the application to rezone
the land in 1989 when the property was rezoned to A-2. As the conditions of the Restrictive
Covenant align with the requirements of the A-2 zoning and the Agricultural land use designation, it
appears redundant for the covenant to be registered on the property title.
It is recommended that Council consider the request to release the covenant and to hold a Public
Hearing to provide an opportunity for the public to comment.
RECOMMENDATION:
1.That the request to release Restrictive Covenant AD080315 as a charge against the property
be considered; and further
2.That the request be forwarded to Public Hearing.
DISCUSSION:
1)Background Context:
Applicant: Meadowland Industries
Owners: John M Telep
Robert P Telep
Donna J Herman
Legal Description: Lot 1 except part dedicated road on Plan 83787, Section 21, Township 12,
NWD Plan 72342
1103
- 2 -
OCP:
Existing: Agricultural
Proposed: Agricultural
Zoning:
Existing: A-2 (Upland Agricultural)
Proposed: A-2 (Upland Agricultural)
Surrounding Uses:
North: Use: Rural Residential
Zone: RS-3 (One Family Rural Residential)
Designation: Agricultural
South: Use: Vacant
Zone: RS-3 (One Family Rural Residential)
Designation: Agricultural
East: Use: Rural Residential
Zone: RS-3 (One Family Rural Residential), RS-1b (One Family
Urban (Medium Density) Residential
Designation: Agricultural, Urban Residential
West: Use: Residential
Zone: RS-3 (One Family Rural Residential)
Designation: Agricultural
Existing Use of Property: Residential, Agricultural
Proposed Use of Property: Residential, Agricultural
Site Area: 3.88 hectares (9.58 acres)
Access: 237 Street
Servicing: Rural Standard
2)Background:
In July 1986 this property was transferred into the ownership of the District of Maple Ridge for
the purpose of a future Works Yard site. Subsequently the District decided to locate the Works
Yard on its present location on Dewdney Trunk Road. The 237 Street property then became
excess to the District’s needs. The District agreed to transfer this property to the Telep family
as partial compensation for the expropriation of the Telep’s land for the Thomas Haney School
site. A condition of the transfer of the property was that the Telep family grant this restrictive
covenant to the District.
In 1989 rezoning application RZ/055/89 was opened by the District to amend the OCP
designation from Institutional to Agricultural and to rezone the property from P-6 (Civic
Institutional) to A-2 (Upland Agricultural). The requirement for a restrictive covenant was
included in the application to rezone the land. The property was in the Agricultural Land
Reserve at the time, and the intent of the application was to align the OCP land use
designation and the zoning with the ALR.
- 3 -
A Public Hearing was held to provide the public with an opportunity to comment on the
proposed amendments to the OCP and rezoning bylaws, and the bylaws were subsequently
adopted by Council on December 20, 1989. Restrictive Covenant (AD080315) was registered
on the property restricting the use of the land to one Single Family dwelling and Agricultural
uses, including buildings and structures accessory to Agricultural use.
3)Application Description:
The applicant has requested that the Restrictive Covenant AD080315 be released from the
property title as it appears to be redundant. The property is designated 100% Agricultural in
the OCP and it is zoned A-2 (Upland Agricultural) which is consistent with that land use
designation. The property is located within the Agricultural Land Reserve (ALR) and there is no
intent to remove the property from the ALR.
4)Planning Analysis:
The Restrictive Covenant includes the following clauses referring to the use of the land:
The Owners and the District agreed and do agree that it is a condition of the transfer of
the Lands from the District to the Owners that the Owners grant this Covenant to the
District.
The Owners hereby covenant, promise and agree pursuant to Section 215 of the Land
Title Act, R.S.B.C 1979, c. 219 and amendments thereto, it being the intention of the
Owners that the covenants herein contained shall be annexed to and run with the Lands,
that the Lands shall not be used for any use except agricultural use.
For the purposes of this Restrictive Covenant, “agricultural use” shall include the
construction of one single family dwelling on the Lands together with all such other
buildings and structures as are customarily incidental to and exclusively devoted to
agricultural uses on land.
In 1989 the rezoning of the property to A-2 (Upland Agricultural) was approved. The permitted
uses of the property are identified in the Maple Ridge Zoning Bylaw No. 3510 – 1985, Part 5
(Agricultural Zones), Section 501, Permitted Uses of Land, Buildings and Structures in the
Agricultural Zones, and include One Family Residential and Agricultural uses.
The term “Agricultural” is defined in the Zoning Bylaw as:
a use providing for the growing, rearing, producing and harvesting of agricultural
products; includes the preliminary grading of such products for shipment, and
specifically includes mushroom growing, horses, livestock, swine, fur bearing
animals, poultry, pigeons, doves, bees, or other animals or birds; excludes all
manufacturing and any processing not specifically included. Where lands that
are zoned to permit an agricultural use are located within the Agricultural Land
Reserve, the activities designated as farm use by the Agricultural Land
Commission will also be included.
The property is designated Agricultural in the OCP and it is located within the ALR. There have
been no applications to remove the property from the ALR. As the conditions of the Restrictive
Covenant align with the requirements of the A-2 zoning and the Agricultural land use
designation, it appears redundant for covenant to be registered on the property title.
- 4 -
The rezoning application RZ/055/89 included a Public Hearing to provide the public with an
opportunity to comment on the proposed rezoning bylaw. Therefore, it would be in the public
interest for current Council to hold a Public Hearing in consideration of releasing the Restrictive
Covenant.
5)Intergovernmental Issues:
i)Agricultural Land Commission
The request to release the restrictive covenant was referred to the Agricultural Land
Commission (ALC). The ALC records indicate that the property has been within the ALR
since the early 1970’s when the ALC was enacted. The following response was received on
January 19, 2015:
The ALC would have no objections to the release of the Covenant. The land
owners should be made aware that the release of this Covenant in no way
suggests a change in the use of the land. The property remains in the ALR
and subject to the Agricultural Land Commission Act and Agricultural Land
Reserve Use, Subdivision and Procedure Regulation.
CONCLUSION:
It is recommended that Council consider the request to release the covenant and to hold a Public
Hearing to provide an opportunity for the public to comment.
“Original signed by Ann Edwards”
_______________________________________________
Prepared by: Ann Edwards, CPT
Senior Planning Technician
“Original signed by Christine Carter”
_______________________________________________
Approved by: Christine Carter, M.PL, MCIP, RPP
Director of Planning
“Original signed by Frank Quinn”
_______________________________________________
Approved by: Frank Quinn, MBA, P.Eng
GM: Public Works & Development Services
“Original signed by Jim Rule”
_______________________________________________
Concurrence: J. L. (Jim) Rule
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A – Subject Map
Appendix B – Restrictive Covenant AD080315
City of PittMeadows
District ofLangley District of MissionFRASER R.
^
DATE: Oct 7, 2014 FILE: 2014-096-RZ BY: PC
CITY OF MAPLE RIDGE
PLANNING DEPARTMENT
SUBJECT PROPERTY
´
Scale: 1:2,500
12250 237 STREET
APPENDIX A
APPENDIX B
City of Maple Ridge
TO: Her Worship Mayor Nicole Read DATE: March 16, 2015
and Members of Council FILE NO: ITT-OP15-05
FROM: Chief Administrative Officer ATTN: Committee of the Whole
SUBJECT: Contract Award: Bridge Barrier and Railing Replacement
EXECUTIVE SUMMARY:
The City’s 18 bridges are inspected and assessed on a three year rotating basis for structural
integrity and safety requirements. As part of that assessment the replacement of traffic barriers and
railing structures on two bridges were recommended in order to meet current safety standards.
The work was publicly tendered and 8 compliant bids were received. The low tender was assessed by
the structural engineering consultants, MMM Group and deemed to meet the tender requirements.
The low tenderer’s qualifications were also reviewed and deemed to be appropriate.
This report recommends that the Bridge Barrier and Railing Replacement Contract be awarded to
Coquitlam Ridge Constructors Limited. The costs for the project are within the approved capital
budget.
RECOMMENDATION:
That the Bridge Barrier and Railing Replacement Contract be awarded to Coquitlam Ridge
Constructors Limited in the amount of $161,735.47 including GST; and that additional work may be
added under extra work provisions in the contract up to 25% of the value of the Contract
($40,433.86 including GST), and further that the Corporate Officer be authorized to execute the
contract.
DISCUSSION:
a)Background Context:
A Public Invitation for Tender closed on February 26, 2015 and 8 compliant tenders were
received. The five lowest bids (exclusive of GST) are as follows:
Coquitlam Ridge Constructors $154,033.79
Westbridge Corporation $157,375.00
Tybo Contractors Ltd.$180,060.00
Online Constructors Ltd.$191,430.25
Seismic 2000 Construction Ltd. $222,159.00
1104
The structural design engineering firm, MMM Group has reviewed the submission and the
contractor’s qualifications. Following a detailed assessment of the submissions it is found
that Coquitlam Ridge Constructors Limited provides best value to the City of Maple Ridge.
b)Financial Implications:
The expenditure is authorized in the 2015 Capital Budget and is within budget. A
contingency provision of 25% has been added for additional works within the approved
budget envelopes.
c)Planned Locations:
South Alouette River, 216th St and 132nd Ave
Millionaire Creek, 133rd St and 239B Ave
CONCLUSION:
As part of the City’s bridge inspection program, the replacement of traffic barriers and railing
structures on two bridges were recommended in order to meet current safety standards. This report
recommends that the Bridge Barrier and Railing Replacement Contract be awarded to Coquitlam
Ridge Constructors Limited. The costs for the project are within the approved capital budget.
“Original signed by Russ Carmichael”__________________
Prepared by: Russ Carmichael, AScT, Eng.L
Director of Engineering Operations
“Original signed by Trevor Thompson”__________________
Reviewed by: Trevor Thompson
Manager Financial Planning
“Original signed by Frank Quinn”______________________
Approved by: Frank Quinn
General Manager, Public Works and Development Services
“Original signed by Kelly Swift” for_____________________
Concurrence: J.L. (Jim) Rule
Chief Administrative Officer
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: March 16, 2015
and Members of Council FILE NO:
FROM: Chief Administrative Officer MEETING: C of W
SUBJECT: Superior Tanker Shuttle Service Automatic Aid Agreement
EXECUTIVE SUMMARY:
Parts of eastern Maple Ridge are not serviced by the City’s water distribution system and therefore
do not have fire hydrants. Parts of western Mission also do not have access to Mission’s water
distribution system and also do not have fire hydrants. At the present time, each municipality
responds to fires in areas without fire hydrants by using their own tankers for water supply.
The Fire Underwriters Survey (FUS) is a national organization that provides data on public fire
protection. FUS data is used by subscribing insurance companies in their fire ratings which, in turn,
affects property insurance premiums paid by homeowners.
Areas not serviced by fire hydrants can improve their fire rating by demonstrating that they have the
capacity to bring large quantities of water to a fire scene. The Maple Ridge and Mission Fire
Departments have reviewed the requirements of FUS and have determined that they can be met
through an automatic aid agreement.
RECOMMENDATION(S):
That the Superior Tanker Shuttle Service Automatic Aid Agreement between the City of Maple Ridge
and the District of Mission be approved.
DISCUSSION:
a)Background Context:
Parts of eastern Maple Ridge are not serviced by the City’s water distribution system and therefore
do not have fire hydrants. Parts of western Mission also do not have access to Mission’s water
distribution system and also do not have fire hydrants. At the present time, each municipality
responds to fires in areas without fire hydrants by using their own tankers for water supply.
Areas not serviced by fire hydrants in one municipality that would be benefit from an automatic joint
response are identified in the attached maps. When a fire occurs in the identified area in one
municipality, the Superior Tanker Shuttle Service Automatic Aid Agreement will result in the other
municipality’s tanker(s) to be automatically dispatched to the scene. The only exception will be if the
equipment is in use in the originating jurisdiction or out of service.
1131
b)Desired Outcome(s): (whenever possible)
To improve our fire response capabilities to eastern parts of Maple Ridge that do not have access to
fire hydrants.
c)Citizen/Customer Implications:
Citizens will benefit from an improved emergency response capability. The improved FUS rating
should also reduce their property insurance premiums.
d)Interdepartmental Implications:
This agreement has been reviewed by our Corporate Officer as well as the Municipal Insurance
Association, our liability insurer.
e)Business Plan/Financial Implications:
The equipment and personnel supplied under this agreement will be at the cost and risk of provider,
a common approach in mutual aid agreements.
CONCLUSIONS:
The Superior Tanker Shuttle Service Automatic Aid Agreement will result in an improved fire
response to the identified areas
“Original signed by Howard Exner”____________________
Prepared by: Howard R. Exner, Deputy Fire Chief
“Original signed by Dane Spence” “Original signed by Paul Gill”
Approved by: Dane Spence, Fire Chief
“Original signed by J.L. (Jim) Rule”_______________________
Concurrence: J.L. (Jim) Rule
Chief Administrative Officer
Appendix A
AUTOMATIC AID AGREEMENT
THIS AGREEMENT made this day of , 2015
BETWEEN:
City of Maple Ridge
11995 Haney Place
Maple Ridge, BC V2X 6A9
(the "City ")
AND:
District of Mission
8645 Stave Lake St
Mission, BC V2V 4L9
(the “District ")
WHEREAS:
A. The parties to this Automatic Aid Agreement each maintain their own firefighting equipment
and personnel;
B. The parties consider it to be to their mutual benefit to cooperate in supplying
Tenders/Tankers for firefighting water supply in the non-hydranted adjoining areas of their
respective jurisdictions, (to wit eastern Maple Ridge and western Mission), as identified in
Schedules A and B;
C. This agreement is limited to the automatic assignment of Tenders/Tankers through the
respective dispatch service to aid with fire suppression.
D. All other resource requirements shall be requested as per the Mutual Aid Agreement signed
on May 13, 2010.
NOW THEREFORE THIS AGREEMENT WITNESSES that the parties hereto agree as follows:
1.For the purpose of this Agreement:
Ancillary equipment Means firefighting equipment for delivery and transfer of
water supply;
Assisting Jurisdiction means the party that supplies, equipment and personnel to
the originating jurisdiction
Fire Response Area Means the Fire Protection Area receiving assistance under
this agreement
Incident Commander Means the Officer in Charge of the fire in the Fire Protection
Area receiving assistance under this agreement
Officer in Charge Means the attending Senior Officer in Charge, whether
he/she is Chief, Deputy Chief, or delegate thereof. Each party
under this Agreement is considered to have an Officer in
Charge.
Originating Jurisdiction Means the party requesting supplies, equipment and
personnel from the assisting jurisdiction
Water supply Means any source of water from a hydrant, dry hydrant of
drafting location
2. The Assisting Jurisdiction will provide tenders/tankers and personnel to the Originating
Jurisdiction provided the tenders/tankers and personnel are not required in the Assisting
Jurisdiction at the time of dispatch.
3. The Officer in Charge of the Assisting Jurisdiction determines if tenders/tankers and personnel
under their jurisdiction can be released.
4. The Incident Commander of the fire shall direct the use of all tenders/tankers and personnel
assisting at the fire. In the case of tenders/tankers and personnel supplied by the Assisting
Jurisdiction, the Incident Commander will give directions to the Officer in Charge of the
Assisting Jurisdiction.
5. Tenders/tankers and personnel supplied pursuant to this Agreement may be recalled at any
time by the Assisting Jurisdiction Senior Assisting Officer who determines that it is required by
the Originating Jurisdiction and this decision will be final.
6. Tenders/tankers supplied under this Agreement are the sole responsibility of the Originating
Jurisdiction and any loss or damage to equipment while under its control is the responsibility of
the Originating Jurisdiction.
7. Tender/tankers and personnel supplied under this Agreement is done so without remuneration
or expectation of remuneration.
8. Both parties to this Agreement have the use of the closest water supply, regardless of
jurisdiction, if the factors of time, life and safety warrant.
9. The Originating Jurisdiction shall indemnify and save harmless the Assisting Jurisdiction, its
elected officials, officers, employees, agents, volunteers or contractors from and against any
and all claims, demands, actions, causes of action, loss, costs, damages, and expense
(including legal fees on a solicitor-client basis) in respect of, or in any way related to the
provision of assistance under this Agreement and, without limiting the generality of the
foregoing, any action taken or thing done, or failure to take action or do a thing under this
Agreement, save and except where the claim, demand, action, cause of action, loss, cost,
damage or expense arose from the negligence of the Assisting Jurisdiction, or if the Assisting
Jurisdiction was not acting pursuant to the direction of the Incident Commander.
10.For the duration of the term of the Agreement, both parties shall maintain comprehensive
general liability insurance with coverage not less than five million dollars ($5,000,000.00), per
occurrence, to protect each other from claims for personal injury, bodily injury or property
damage arising out of the work and/or operation of the Ancillary Equipment. In addition, each
party agrees to add the other as an additional insured on existing insurance policies, but only
with respect to liabilities arising out of the operations under this Agreement. Furthermore,
each party shall also maintain automobile liability insurance, with coverage for bodily injury and
property damage, for any owned or leased vehicles used in the performance of the work in the
amount of two million dollars ($2,000,000.00). Upon execution of this Agreement, each party
will provide the other with a certificate of insurance for each insurance policy required. Failure
to maintain the insurance policies as required by this Agreement is a material breach of
contract.
11.In case of any dispute arising between the parties as to their rights and obligations under this
Agreement, a party shall be entitled to give the other party notice of such dispute and to
request a dispute resolution process between the Fire Chiefs and Chief Administrative Officers
or their designates, of both parties; if dispute resolution is unsuccessful the parties must, with
respect to the particular matters in dispute, agree to submit same to binding arbitration by a
single arbitrator administered by the British Columbia International Arbitration Centre pursuant
to its rules of procedure. The place of arbitration shall be Vancouver, B.C. The parties will split
the costs of the proceedings, including the Arbitrator’s fees and disbursements and the cost of
any facilities rental, etc.
12.For the purpose of section 13 of the Community Charter each of the parties consents to the
other party providing assistance within its boundaries under this Agreement.
13. This Agreement may not be modified or amended except by written agreement of the parties.
14.The parties to this Agreement may not assign this Agreement without the prior written consent
of the other party to this Agreement.
15.Any party to this Agreement may terminate its obligations under it by giving six (6) months’
written notice to the other party to this Agreement.
16.This Agreement shall ensure to the benefit of, and be binding upon, the parties and their
respective successors and permitted assigns.
17.This Agreement shall be governed by and construed in accordance with the laws of the
Province of British Columbia.
IN WITNESS WHEREOF the parties hereto have hereunto affixed their Seals
The Corporate Seal of THE CITY OF )
MAPLE RIDGE was hereunto affixed )
on the day of 2015 )
in the presence of: ) (seal)
)
)
)
Corporate Officer )
)
)
The Corporate Seal of the DISTRICT OF )
Mission was hereunto affixed on the )
on the day of 2015 )
in the presence of: ) (seal)
)
)
Corporate Officer )
)
)
Mayor )
Schedule A
City of Maple Ridge
Schedule A
City of Maple Ridge
Automatic Aid Response Area is inside the red border
Schedule B
District of Mission
Highlighted Gray - Automatic Aid Response Area
FIRE UNDERWRITERS SURVEY
A SERVICE TO INSURERS AND MUNICIPALITIES
c/o Opta Information Intelligence
March 3rd, 2015
Maple Ridge Fire Department,
22708 Brown Avenue,
Maple Ridge, BC,
V2X 9A2
Re: STSS Status for District of Maple Ridge.
To whom it may concern,
The letter provides clarification on the current status of the Superior Tanker Shuttle Service (STSS)
Accreditation process for the District of Maple Ridge.
Fire Underwriters Survey is a national organization that represents more than 85 percent of the private sector
and casualty insurers in Canada. Fire Underwriters Survey provides data to program subscribers regarding
public fire protection for fire insurance statistical and underwriting evaluation.
Included with this letter is a summary document concerning STSS Accreditation. In summary STSS
Accreditation is an indication to users of the Canadian Fire Insurance Grading Index that a community has
shown its capacity to provide a defined level of service to a specific area of the community. This recognized
level of service area is shown in the attached map, see highlighted area Dwelling Protection Grade (DPG)
3B(S). Residents in the area may be eligible for reduced fire insurance premiums.
At this time the District of Maple Ridge has completed site testing in conjunction with the District of
Mission; however, FUS has yet to receive a signed Automatic Aid Agreement for response to this area, see
attached document Alternative Water Supplies for Public Fire Protection section 4.2.3:
“The auditor will evaluate the information requested in sentences 4.2.1 and 4.2.2, as well as fire
apparatus, test equipment, test site, water refill site, automatic aid agreements...
Once a signed Automatic Aid Agreement has been received STSS Accreditation Certification can be
completed and the updated Fire Insurance Grades published to the Canadian Fire Insurance Grading Index.
Further information on FUS and the Fire Insurance Grading Index can be found at www.fireunderwriters.ca.
The underlying data of this letter has been developed for fire insurance grading and classification purposes.
This letter may be used by the stakeholders to assist in planning the future direction of public fire protection
services for the District of Maple Ridge.
Please contact our office if there are any questions or comments regarding the intent or content throughout
this letter.
Robert McGuinness P.Eng,
Public Fire Protection Specialist
Fire Underwriters Survey
CityCityCityCity of Maple Ridgeof Maple Ridgeof Maple Ridgeof Maple Ridge
TO:TO:TO:TO: Her Worship Mayor Nicole Read DATE:DATE:DATE:DATE: March 16, 2015
and Members of Council Committee of the Whole
FROM:FROM:FROM:FROM: Chief Administrative Officer
SUBJECTSUBJECTSUBJECTSUBJECT: Disbursements for the month ended February 28, 2015
EXECUTIVE SUMMARY:EXECUTIVE SUMMARY:EXECUTIVE SUMMARY:EXECUTIVE SUMMARY:
The disbursements summary for the past period is attached for information. All voucher payments are
approved by the Mayor or Acting Mayor and a Finance Manager. Council authorizes the
disbursements listing through Council resolution. Expenditure details are available by request through
the Finance Department.
RECOMMENDATION:RECOMMENDATION:RECOMMENDATION:RECOMMENDATION:
That the That the That the That the disbursements as listed below for the month ended disbursements as listed below for the month ended disbursements as listed below for the month ended disbursements as listed below for the month ended February 28February 28February 28February 28, 2015, 2015, 2015, 2015 is received for is received for is received for is received for
information only.information only.information only.information only.
GENERALGENERALGENERALGENERAL $$$$ 9,186,8539,186,8539,186,8539,186,853
PAPAPAPAYROLLYROLLYROLLYROLL $$$$ 1,717,1151,717,1151,717,1151,717,115
PURCHASE CARDPURCHASE CARDPURCHASE CARDPURCHASE CARD $$$$ 77,24177,24177,24177,241
$$$$10,981,20910,981,20910,981,20910,981,209
DISCUSSION:DISCUSSION:DISCUSSION:DISCUSSION:
a)a)a)a) Background Context:Background Context:Background Context:Background Context:
The adoption of the Five Year Consolidated Financial Plan has appropriated funds and
provided authorization for expenditures to deliver municipal services.
The disbursements are for expenditures that are provided in the financial plan.
b)b)b)b) Community Communications:Community Communications:Community Communications:Community Communications:
The citizens of Maple Ridge are informed on a routine monthly basis of financial
disbursements.
1132
c)c)c)c) Business Plan / Financial Implications:Business Plan / Financial Implications:Business Plan / Financial Implications:Business Plan / Financial Implications:
Highlights of larger items included in Financial Plan or Council Resolution
•Arsalan Construction Ltd – Downtown road improvements $ 177,138
•Dell Canada Inc – Server replacement & infrastructure growth $ 229,135
•Downtown Maple Ridge Business – 50% BIA & security $ 154,200
•G.V. Water District – Water consumption Dec 3-31/14 $ 449,662
•ICBC – 2015 fleet insurance renewal $ 162,314
•RCMP Receiver General – RCMP contract Oct 1 – Dec 31/14 $ 4,052,191
•Receiver General – Three payroll remittances $ 1,254,499
•Ridge Meadows Recycling Society – Monthly contract for recycling $ 187,464
d)d)d)d) Policy Implications:Policy Implications:Policy Implications:Policy Implications:
Corporate governance practice includes reporting the disbursements to Council monthly.
CONCLUSIONS:CONCLUSIONS:CONCLUSIONS:CONCLUSIONS:
The disbursements for the month ended February 28, 2015 have been reviewed and are in order.
______________________________________________
Prepared by: G’Ann RyggG’Ann RyggG’Ann RyggG’Ann Rygg
Accounting Clerk IIAccounting Clerk IIAccounting Clerk IIAccounting Clerk II
_______________________________________________
Approved by: Trevor Trevor Trevor Trevor Thompson, Thompson, Thompson, Thompson, BBA, BBA, BBA, BBA, CPA, CPA, CPA, CPA, CGACGACGACGA
Manager of Financial PlanningManager of Financial PlanningManager of Financial PlanningManager of Financial Planning
_______________________________________________
Approved by: Paul Gill, BBA, Paul Gill, BBA, Paul Gill, BBA, Paul Gill, BBA, CPA, CPA, CPA, CPA, CGACGACGACGA
GM GM GM GM –––– Corporate & Financial ServicesCorporate & Financial ServicesCorporate & Financial ServicesCorporate & Financial Services
_______________________________________________
Concurrence: J.L. (Jim) J.L. (Jim) J.L. (Jim) J.L. (Jim) RuleRuleRuleRule
Chief Administrative OfficerChief Administrative OfficerChief Administrative OfficerChief Administrative Officer
gmr
"Original signed by G'Ann Rygg"
"Original signed by Trevor Thompson"
"Original signed by Paul Gill"
"Original signed by J.L. (Jim) Rule"
VENDOR NAMEVENDOR NAMEVENDOR NAMEVENDOR NAME DESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENT AMOUNTAMOUNTAMOUNTAMOUNT
0945475 BC Ltd Security refund 29,441
Ansan Industries Ltd Traffic control 17,837
Arsalan Construction Ltd Downtown road improvements - Edge Street 177,138
BC Hydro Electricity 136,499
BC SPCA Contract payment 27,925
Boileau Electric & Pole Ltd Maintenance: Banners 1,086
City Hall 332
Christmas lights & decorations 554
Firehalls 294
Leisure Centre 1,263
Library 253
Memorial Park 198
Operations Centre 2,085
Pump station 203
Randy Herman Building 332
RCMP 332
Recycling Depot - collection equipment 25,305
Street lights 2,897
Wireless Infrastructure 6,141 41,275
Bryco Projects Inc Seismic upgrade Rothsay reservoir at 256 St 26,775
CUPE Local 622 Dues - pay periods 15/03 & 15/04 23,846
Canadian Pacific Railway Gate delay at 240 St & River Rd 28,776
Crossing protection contract & repairs 2,940 31,716
Central 1 Credit Union Refund tax payment 25,000
Chevron Canada Ltd Gasoline & diesel fuel 44,251
Citrix Systems Inc.Citrix XenDesktop subscription 18,430
City Of Pitt Meadows PM Community Police office expenses costshare 2014 19,368
CSDC Systems Inc Amanda software maintenance - online building inspections 42,000
Dell Canada Inc Server replacement & infrastructure growth 229,135
Device Manager upgrade & Dell monitor 1,073 230,208
Downtown Maple Ridge Business 50% BIA & security remittance 154,200
FortisBC - Natural Gas Natural gas 27,982
Frazer Excavation Ltd Silver Valley pedestrian improvements - Larch Ave 46,357
FTI Consulting Canada Inc Security refund 50,000
Greater Vanc Water District Water consumption Dec 3-31/14 449,662
Water sample analysis 525 450,187
Helena Holdings Security refund 16,250
Homesite Developments (Zeron)Security refund 53,512
ICBC- Fleet Insurance 2015 fleet insurance renewal 162,314
ISL Engineering & Land Serv Abernethy Way (210 St - 224 St)27,280
232 St bridge replacement at North Alouette River 2,326
240 St road & drainage improvements (Lougheed - 104 Ave)2,104 31,710
Jacks Automotive & Welding Fire Dept equipment repairs 17,197
Karton, Michael Security refund 40,429
Lafarge Canada Inc Roadworks material 31,580
Manulife Financial Employer/employee remittance 143,778
Maple Ridge & PM Arts Council Arts Centre contract payment & adjustment 53,581
Program revenue Jan 17,314 70,895
Medical Services Plan Employee medical & health premiums 40,565
CITY OF MAPLE RIDGECITY OF MAPLE RIDGECITY OF MAPLE RIDGECITY OF MAPLE RIDGE
MONTHLY DISBURSEMENTS - FEBRUARY 2015MONTHLY DISBURSEMENTS - FEBRUARY 2015MONTHLY DISBURSEMENTS - FEBRUARY 2015MONTHLY DISBURSEMENTS - FEBRUARY 2015
Municipal Pension Plan BC Employer/employee remittance 431,499
Northwest Hydraulic Consultant Flood study Alouette Rivers 17,318
Open Storage Solutions Inc Web security infrastructure 20,866
Pedre Contractors Ltd River Road waterworks & sanitary sewer at 236 St 20,012
Performance Analytics Corp Crystal Reports upgrade 33,309
Peterson, Tommy Tax sale refund 15,157
Province Of BC- 21312 2014 school tax remittance 25,233
PW Trenchless Construction Inc Sanitary sewer replacement on River Road 56,593
RCMP - Receiver General For Cda RCMP contract Oct 1 - Dec 31/14 4,052,191
Receiver General For Canada Employer/Employee remittance PP15/02, PP15/03 & PP15/04 1,254,499
Industry Canada radio license renewals 14,769 1,269,268
Ridge Meadows Recycling Society Monthly contract for recycling 187,464
Weekly recycling 376
Roadside waste removal 248
Toilet rebate program 160 188,248
Thomas G Andison Law In Trust Security refund 21,000
Tundra Plumbing Ltd Hammond Community Centre 7,552
Whonnock Communit Centre - foundation leak 49,939 57,491
Van Der Zalm & Associates Inc Whonnock Lake improvements 15,244
Vercon Civil Contractors Ltd Kanaka Way road improvements 85,450
Warrington PCI Management Advance for Tower common costs 60,000
Young, Anderson - Barristers Professional fees 18,366
Disbursements In Excess $15,000 8,615,9098,615,9098,615,9098,615,909
Disbursements Under $15,000 570,944570,944570,944570,944
Total Payee Disbursements 9,186,8539,186,8539,186,8539,186,853
Payroll PP15/03 & PP15/04 1,717,1151,717,1151,717,1151,717,115
Purchase Cards - Payment 77,24177,24177,24177,241
Total Disbursements February 2015 10,981,20910,981,20910,981,20910,981,209
1 of 1
City City City City of Maple Ridgeof Maple Ridgeof Maple Ridgeof Maple Ridge
TO:TO:TO:TO: Her Worship Mayor Nicole Read MEETINGMEETINGMEETINGMEETING DATE:DATE:DATE:DATE: 16-March-2015
and Members of Council FILE NO:FILE NO:FILE NO:FILE NO:
FROM:FROM:FROM:FROM: Chief Administrative Officer MEETING:MEETING:MEETING:MEETING: C.O.W.C.O.W.C.O.W.C.O.W.
SUBJECTSUBJECTSUBJECTSUBJECT: 2015 Council Expenses
EXECUTIVE SUMMARYEXECUTIVE SUMMARYEXECUTIVE SUMMARYEXECUTIVE SUMMARY
In keeping with Council’s commitment to transparency in local government, the attached Schedule
lists Council expenses to the end of February for 2015. The expenses included on the schedule are
those required to be reported in the annual Statement of Financial Information and are available on
our website.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION::::
Receive for informationReceive for informationReceive for informationReceive for information
DiscussionDiscussionDiscussionDiscussion
The expenses included in the attached schedule are those reported in the annual Statement of
Financial Information (SOFI), including those incurred under Policy 3.07 “Council Training,
Conferences and Association Building”. The budget for Council includes the provision noted in
Policy 3.07 as well as a separate budget for cell phone and iPad usage.
“original signed by Catherine Nolan”
________________________________________
Prepared by: Catherine Nolan, CPA, CGA
Manager of Accounting
“original signed by Paul Gill”
_________________________________________
Approved by: Paul Gill, CPA, CGA
GM, Corporate and Financial Services
“original signed by Jim Rule”
______________________________________________
Concurrence: J.L. (Jim) RuleJ.L. (Jim) RuleJ.L. (Jim) RuleJ.L. (Jim) Rule
Chief Administrative OfficerChief Administrative OfficerChief Administrative OfficerChief Administrative Officer
Month of EventReason for expenseConferences & SeminarsCommunity EventsBusiness MealsCell Phones / iPadsTotalsBell, CorisaJanuaryCell phone charges53.50 iPad charges18.19 FebruaryCell phone charges53.50 BC Economic Development Assoc. - Ministers Dinner125.00 MarchAprilMayJuneJulyAugustSeptemberOctoberNovemberDecember- 125.00 - 125.19 250.19 Duncan, KierstenJanuaryCell phone charges53.61 iPad charges39.59 Elected officials conference (Richmond)753.75 FebruaryChamber of Commerce - Transportation & Transit referendum luncheon32.95 Cell phone charges53.38 MarchAprilMayJuneJulyAugustSeptemberOctoberNovemberDecember753.75 32.95 - 146.58 933.28 Schedule 12015 Council Expenses
Month of EventReason for expenseConferences & SeminarsCommunity EventsBusiness MealsCell Phones / iPadsTotalsMasse, BobJanuaryFebruaryChamber of Commerce - Transportation & Transit referendum luncheon32.95 BC Economic Development Assoc. - Ministers Dinner125.00 Chamber of Commerce - Business Excellence Awards Gala85.00 MarchAprilMayJuneJulyAugustSeptemberOctoberNovemberDecember- 242.95 - - 242.95 Read, NicoleJanuaryCell phone charges53.50 iPad charges42.80 FebruaryCell phone charges53.50 MarchAprilMayJuneJulyAugustSeptemberOctoberNovemberDecember- - - 149.80 149.80 Robson, GordyJanuaryiPad charges18.19 FebruaryMarchAprilMayJuneJulyAugustSeptemberOctoberNovemberDecember- - - 18.19 18.19
Month of EventReason for expenseConferences & SeminarsCommunity EventsBusiness MealsCell Phones / iPadsTotalsShymkiw, TylerJanuaryCell phone charges58.84 iPad charges18.19 FebruaryCell phone charges58.84 BC Economic Development Assoc. - Ministers Dinner125.00 MarchAprilMayJuneJulyAugustSeptemberOctoberNovemberDecember- 125.00 - 135.87 260.87 Speirs, CraigJanuaryiPad charges88.38 FebruaryChamber of Commerce - Business Excellence Awards Gala85.00 MarchAprilMayJuneJulyAugustSeptemberOctoberNovemberDecember- 85.00 - 88.38 173.38 Totals753.75 610.90 - 664.01 2,028.66
1
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: March 16, 2015
and Members of Council FILE NO:
FROM: Chief Administrative Officer MEETING: Committee of the Whole
SUBJECT: Tender Award for Whonnock Lake Park Enhancement Project
EXECUTIVE SUMMARY:
Tenders for the Enhancement Project at Whonnock Lake Park, were received on March 6, 2015. A
total of eight bids were received. It is recommended that the tender be awarded to the lowest
compliant bidder, Blue Pine Enterprises Limited (Ltd).
RECOMMENDATION:
That Contract ITT-PL15-08 for the construction of the Enhancement Project at Whonnock Lake Park
be awarded to Blue Pine Enterprises Ltd. for $699,155.00 plus provisional items in the amount of
$88,076.00 for a total $787,231.00 plus taxes, and a 15% contingency equal to $118,084.65, and
the Corporate Officer be authorized to execute the contract.
DISCUSSION:
a)Background Context:
As the implementation of a master plan for Whonnock Lake Park has spanned several years, and
the development of a concept plan for the park was initiated with the previous Council and
Commission, staff thought it would be appropriate to share in this report the public process that
was followed to develop a concept plan for Whonnock Lake Park.
Concept Plan Public Process
The contract documents for this tender award are based on the concept plan that was developed
through a community consultation process that has involved residents in three public meetings.
In January 2013 Whonnock residents participated in a review of the master plan prepared in
2001 to confirm the capital projects for Whonnock Lake Park identified in that master plan were
consistent with current objectives for the park.
Park Planning staff then engaged a consultant to refine the initial master plan concept plan in
preparation for a public open house to share the concept and invite comment from the residents.
An open house was held on September 25, 2014 at the Whonnock Centre where the concept
plan was on display with staff and the consultants available to engage with residents and gather
survey comments.
From the comments received, there was considerable concern raised with the concept plan that
called for a significant increase in parking near Whonnock Centre, at a cost to the existing forest.
Respondents listed the forest character of Whonnock Lake Park as being very important and that
the removal of trees should be limited as much as possible to preserve this character. The
responses received caused Park Planning staff to question the initial master plan objectives, in
particular where parking should be focused in the park. As a result the concept plan was revised
1151
2
to look at where parking could be accommodated with less impact on the existing forest, and
continue to achieve the objectives of the master plan.
The revised concept plan (attached) was presented to the community at an open house on
January 22, 2015 with more than twenty five people attending. The comments received were
very supportive of the revised concept as residents could see the areas of forest impacted had
been greatly reduced. Images of the concept plan and supporting documents were posted on
the Parks and Leisure Services Web site to provide as much information for residents who may
not have been able to attend the information meetings. A summary of the open house was
provided at the February 2015 meeting of the Parks and Leisure Services Commission. Based on
the positive comments received from the open house Park Planning staff and the design
consultant prepared the design drawings that were used for preparation of the construction
tender ITT-PL15-08 Enhancement Project at Whonnock Lake Park.
Tender Award Process
The tender for the Whonnock Lake Park Enhancement Project was issued on February 4, 2015,
with notices posted on BC Bid, Civic Info, City of Maple Ridge website and advertised in two
editions of the local newspaper.
A total of eight bids were received in advance of the tender closing on March 6, 2015.
Western Watershed Design Inc. ........................ $ 693,608.00 (deemed non-compliant)
Blue Pine Enterprises Ltd. ............................... 699,155.00
Cedar Crest Lands (BC) Ltd. .............................. 720,720.00
Quantum Murray LP ........................................... 737,980.00
Wilco Civil Inc. .................................................... 764,376.00
Canadian Landscape & Civil Ltd. ....................... 982,505.00
Frica Construction Inc. ..................................... 1,116,070.00
B.Cusano Contracting Ltd. ............................... 1,715,000.00
Staff have reviewed all bids for compliance with the tender request. Each bidder was asked to
provide a list of comparable work experience with projects similar in scope of work and scale
with the Whonnock Lake project, including reference contact information to confirm work
experience. After a thorough review, staff have deemed Western Watershed Inc. to not meet the
comparable work experience requirement. The next compliant bidder is Blue Pine Enterprises
Ltd.
Based on the review of the information provided by the two low bidding companies, and the
information staff received by contacting the project references from the bidders, Blue Pine
Enterprises Ltd. is deemed the lowest compliant bidder.
b) Business Plan/Financial Implications:
Each bid included Provisional Price Items. From Blue Pine Enterprises Ltd.(prices exclude taxes):
a) Overflow parking area ..................................................... $ 71,832.00
b) Additional playground features ........................................ 9,770.00
c) Gazebo structure relocation ............................................ 6,474.00
Total contract award to Blue Pine Enterprises Ltd. ................... $787,231.00
Construction contingency (15% if required) ............................... 118,084.65
Total Construction Budget......................................................... $905,315.65
3
The total construction budget can be accommodated within the existing budget for this project.
CONCLUSIONS:
Based on a staff review of the tenders received, it is recommended that the contract for construction
of the enhancements for Whonnock Lake Park be awarded to Blue Pine Enterprises Ltd.
“Original signed by Bruce McLeod”
_______________________________________________
Prepared by: Bruce McLeod, MBCSLA,
Manager, Parks Planning & Development
“Original signed by Geoff Mallory”
_______________________________________________
Reviewed by: Geoff Mallory,
Director, Parks & Facilities (Acting)
“Original signed by Trevor Thompson”
_______________________________________________
Reviewed by: Trevor Thompson, Manager, Financial Planning
“Original signed by Kelly Swift”
_______________________________________________
Approved by: Kelly Swift, General Manager, Community Development
Parks and Recreation Services
“Original signed by Paul Gill” for
_______________________________________________
Concurrence: J.L. (Jim) Rule
Chief Administrative Officer
:BMcL
Attachment – Whonnock Lake Park Concept Plan