HomeMy WebLinkAbout2015-06-01 Committee of the Whole Agenda and Reports.pdfDistrict of Maple Ridge
Note: If required, there will be a 15-minute break at 3:00 p.m.
Chair: Acting Mayor
1.DELEGATIONS/STAFF PRESENTATIONS – (10 minutes each)
1:00 p.m.
1.1 Proposed Maple Ridge Tree Bylaw – Property Rights and Individual Choice
•Cam Gould
2.PUBLIC WORKS AND DEVELOPMENT SERVICES
Note: The following items have been numbered to correspond with the Council
Agenda:
1101 2012-048-RZ, 11291 243B Street and 11282 243 Street
Staff report dated June 1, 2015 recommending that one year extension be
granted for rezoning application 2012-048-RZ to rezone from RS-3 (One
Family Rural Residential) and RS-2 (One Family Suburban Residential) to RS-
1b (One Family Urban [Medium Density] Residential) to permit single family
lots using the Density Bonus option within the RS-1b zone.
COMMITTEE OF THE WHOLE
AGENDA
June 1, 2015
1:00 p.m.
Council Chamber
Committee of the Whole is the initial venue for review of issues. No voting
takes place on bylaws or resolutions. A decision is made to send an item to
Council for debate and vote or to send an item back to staff for more
information or clarification before proceeding to Council. The meeting is live
streamed and recorded by the City of Maple Ridge.
Note: Owners and/or Agents of Development Applications may be permitted
to speak to their applications with a time limit of 10 minutes.
Committee of the Whole Agenda
June 1, 2015
Page 2 of 3
1102 2013-041-DVP, 20738 123 Avenue
Staff report dated June 1, 2015 recommending that the Corporate Officer be
authorized to sign and seal 2013-041-DVP to reduce the 123 Avenue road
carriageway, to reduce the 207A Street local road right-of-way, to increase
maximum building height for lots 1-7 and 9-21 (excluding lot 8) and to reduce
lot depths, front yard setbacks and rear yard setbacks.
3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police)
4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES
1151 Invitation to Host 55+ Games
Staff report dated June 1, 2015 recommending that the City of Maple Ridge
respectfully decline the opportunity to bid on hosting the 55+ BC Games for
2017, 2018 and 2019.
1152 Mayor’s Homelessness Solutions Task Force – Social Services Delivery
Research Report
Staff report dated June 1, 2015 recommending that staff be authorized to
proceed with the proposed process for the preparation of a Social Services
Delivery Research Report.
5. CORRESPONDENCE
1171
6. OTHER ISSUES
1181
7. ADJOURNMENT
Committee of the Whole Agenda
June 1, 2015
Page 3 of 3
8. COMMUNITY FORUM
Checked by:________________ Date: ________________
COMMUNITY FORUM
The Community Forum provides the public with an opportunity to ask questions of
Council on items that are of concern to them, with the exception of Public Hearing
bylaws that have not yet reached conclusion.
Council will not tolerate any derogatory remarks directed at Council or staff
members.
Each person will be permitted 2 minutes to speak or ask questions (a second
opportunity is permitted if no one else is sitting in the chairs in front of the
podium). Questions must be directed to the Chair of the meeting and not to the
individual members of Council. The total time for this Forum is limited to 15
minutes.
If a question cannot be answered, the speaker will be advised when and how a
response will be given.
Other opportunities are available to address Council including public hearings and
delegations. The public may also make their views known to Council by writing or
via email and by attending open houses, workshops and information meetings.
Serving on an Advisory Committee is an excellent way to have a voice in the future
of this community.
For more information on these opportunities contact:
Clerk’s Department at 604-463-5221 or clerks@mapleridge.ca
Mayor and Council at mayorandcouncil@mapleridge.ca
- 1 -
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: June 1, 2015
and Members of Council FILE NO: 2012-048-RZ
FROM: Chief Administrative Officer MEETING: C of W
SUBJECT: Rezoning – First Extension
Maple Ridge Official Community Plan Amending Bylaw No. 7017-2013 and
Maple Ridge Zone Amending Bylaw No. 7018-2013
11291 243B Street and 11282 243 Street
EXECUTIVE SUMMARY:
The applicant for the above-referenced file has applied for an extension to this rezoning application
under Maple Ridge Development Procedures Bylaw No. 5879-1999. The application has been
received to rezone 11282 243 Street and 11291 243B Street (the subject properties) from RS-3
(One Family Rural Residential) and RS-2 (One Family Suburban Residential), respectively, to RS-1b
(One Family Urban (Medium Density) Residential). The applicant intends to choose the Density
Bonus option within the RS-1b (One Family Urban (Medium Density) Residential) zone, which is
specific to the Albion Area, enabling single-family lot sizes of 371m² (3,993 ft²). The required
amenity fee of $3,100.00 for each lot less than 557m² (5,995 ft²) will be collected by the Approving
Officer at the subdivision approval stage.
RECOMMENDATION:
That a one year extension be granted for rezoning application 2012-048-RZ and that the following
conditions be addressed prior to consideration of Final Reading:
i.Amendment to Official Community Plan Schedule "A", Chapter 10.2 Albion Area Plan,
Schedule 1: Albion Area Plan and Schedule “C”;
ii.Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of
the deposit of a security, as outlined in the Agreement;
iii.Park dedication as required;
iv.Registration of a geotechnical report as a Restrictive Covenant at the Land Title Office
which addresses the suitability of the site for the proposed development;
v.Removal of the existing building/s; and
vi.A disclosure statement must be submitted by a Professional Engineer a dvising whether
there is any evidence of underground fuel storage tanks. A Site Profile pursuant to the
Waste Management Act was provided in accordance with the regulations.
1101
- 2 -
DISCUSSION:
a) Background Context:
Applicant: Cole Lambert, CIPE Homes Inc.
Owner: CIPE Homes Inc.
Legal Descriptions: Lot 3, Section 15, Township 12, NWD Plan 77744
Lot 3, Section 15, Township 12, NWD Plan 68166
OCP:
Existing: Residential Low Density, Residential Low-Medium Density, and
Conservation
Proposed: Residential Low-Medium Density and Conservation
Zoning:
Existing: RS-3 (One Family Rural Residential) and RS-2 (One Family Suburban
Residential)
Proposed: RS-1b (One Family Urban (Medium Density) Residential), with a
Density Bonus through the Community Amenity Program
Surrounding Uses:
North: Use: Single Family Residential
Zone: RS-3 (One Family Rural Residential)
Designation: Agricultural
South: Use: Single Family Residential
Zone: RS-2 (One Family Suburban Residential)
Designation: Residential Low-Medium Density
East: Use: Single Family Residential and Park
Zone: R-1 (Residential District) and RS-1b (One Family
Urban (Medium Density) Residential)
Designation: Residential Low-Medium Density and Conservation
West: Use: Single Family Residential
Zone: RS-3 (One Family Rural Residential)
Designation: Residential Low-Medium Density, Residential Low
Density, and Conservation
Existing Use of Properties: Single Family Residential
Proposed Use of Properties: Single Family Residential
Site Area: 5.48 ha (13.5 acres)
Access: 243B St., 243A St. (new), 112B Ave. (new), and 113 Ave. (new)
Servicing requirement: Urban Standard
Companion Applications: 2012-048-DP, 2012-048-VP, and 2012-048-SD
The applicant has requested to rezone the subject properties (see Appendix A) from RS-3 (One
Family Rural Residential) and RS-2 (One Family Suburban Residential) to RS-1b (One Family Urban
(Medium Density) Residential), with a Density Bonus, in accordance with the Community Amenity
Program.
- 3 -
The following dates outline Council’s consideration of the application and Bylaws No. 7017-2013
and No. 7018-2013:
First reading was granted on October 22, 2013;
Second reading was granted on May 27, 2014 (see Appendix B);
Public Hearing was held June 17, 2014; and
Third reading was granted June 24, 2014
Application Progress:
The subject properties have changed ownership since the original application was made. CIPE
Homes Inc. purchased the subject properties after third reading was granted, in August 2014. The
applicant intended to complete the development to the east of the subject properties prior to
advancing with this application. As the development to the east is nearing completion, the applicant
is requesting an extension to complete the requirements for final reading and proceed with the
subdivision requirements.
Alternatives:
Council may choose one of the following alternatives:
1. Grant the request for extension;
2. Deny the request for extension; or
3. Repeal third reading of the bylaw and refer the bylaw to Public Hearing.
CONCLUSION:
The applicant has been completing development to the east of the subject properties and is actively
pursuing the completion of this rezoning application and has applied for a one year extension.
“Original signed by Michelle Baski”___________________
Prepared by: Michelle Baski, AScT
Planning Technician
“Original signed by Christine Carter”___________________
Approved by: Christine Carter, M.PL, MCIP
Director of Planning
“Original signed by Frank Quinn”______________________
Approved by: Frank Quinn, MBA, P.Eng.
GM: Public Works & Development Services
Original signed by Jim Rule___________________________
Concurrence: J.L. (Jim) Rule
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A – Subject Map
Appendix B – Second Reading Report
City of PittMeadows
District ofLangley District of MissionFRASER R.
^
DATE: May 1, 2014 FILE: 2012-048-RZ BY: PC
CORPORATION OFTHE DISTRICT OFMAPLE RIDGE
PLANNING DEPARTMENT
SUBJECT PROPERTIES
´
Scale: 1:3,000
12282 243 STREET & 11291 243B STREET
112 AVE
APPENDIX A
District of Maple Ridge
TO: His Worship Mayor Ernie Daykin MEETING DATE: May 12, 2014
and Members of Council FILE NO: 2012-048-RZ
FROM: Chief Administrative Officer MEETING: C of W
SUBJECT: First and Second Reading
Maple Ridge Of ficial Community Plan Amending Bylaw No. 7017 – 2013
and
Second Reading
Maple Ridge Zone Amending Bylaw No.7018 – 2013
11291 243B Street and 11282 243 Street
EXECUTIVE SUMMARY:
An application has been received to rezone 11282 243 Street and 11291 243B Street (the
development site) from RS-3 (One Family Rural Residential) and RS-2 (One Family Suburban
Residential), respectively, to RS-1b (One Family Urban (Medium Density) Residential). The applicant
intends to choose the Density Bonus option within the RS-1b (One Family Urban (Medium Density)
Residential) zone, which is specific to the Albion Area, enabling single-family lot sizes of 371 m².
The required amenity fee of $3,100.00 for each lot less than 557 m² will be collected by the
Approving Officer at the subdivision approval stage.
A portion of the development site located in the north-west corner has watercourses and steep
slopes and will be dedicated as park for conservation purposes. As such, an Official Community
Plan (OCP) amendment will be required to amend the land use designation in this area from
Residential Low Density to Conservation.
This application received first reading for Zone Amending Bylaw No. 7018 – 2013 on October 22,
2013. The delay in processing the application was due to the Community Amenity Program study.
RECOMMENDATIONS:
1.That in accordance with Section 879 of the Local Government Act opportunity for early and
on- going consultation has been provided by way of posting Official Community Plan Amending
Bylaw No. 7017 – 2013 on the municipal website and requiring that the appl icant host a
Development Information Meeting, and Council considers it unnecessary to provide any
further consultation opportunities, except by way of holding a Public Hearing on the bylaw;
2.That Maple Ridge Official Community Plan Amending Bylaw No . 7017 – 2013 be considered
in conjunction with the Capital Expenditure Plan and Waste Management Plan;
APPENDIX B
- 2 -
3. That it be confirmed that Maple Ridge Official Community Plan Amending Bylaw No. 7017 –
2013 is consistent with the Capital Expenditu re Plan and Waste Management Plan;
4. That Maple Ridge Official Community Plan Amending Bylaw No. 7017 – 2013 be given first
and second reading and be forwarded to Public Hearing;
5. That the following terms and conditions be met prior to final reading.
i. Amendment to Official Community Plan Schedule "A", Chapter 10.2 Albion Area
Plan, Schedule 1: Albion Area Plan and Schedule “C”;
ii. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt
of the deposit of a security, as outlined in the Agreement;
iii. Park dedication as required;
iv. Registration of a geotechnical report as a Restrictive Covenant at the Land Title Office
which addresses the suitability of the site for the proposed development;
v. Removal of the existing building/s;
vi. A disclosure statement must be submitted by a Professional Engineer advising
whether there is any evidence of underground fuel storage tanks. A Site Profile
pursuant to the Waste Management Act was provided in accordance with the
regulations; and
6. That Maple Ridge Zone Amending Bylaw No. 7018 – 2013 be amended as identified in the
staff report dated May 12, 2014, be given second reading, and be forw arded to Public
Hearing.
DISCUSSION:
a) Background Context:
Applicant: Raymond Nothstein, Wesbild Holdings Ltd.
Owner: Wesbild Holdings Ltd.
Legal Descriptions: Lot 3, Section 15, Township 12, NWD Plan 77744
Lot 3, Section 15, Township 12, NWD Plan 68166
OCP:
Existing: Residential Low Density, Residential Low-Medium Density, and
Conservation
Proposed: Residential Low-Medium Density and Conservation
- 3 -
Zoning:
Existing: RS-3 (One Family Rural Residential) and RS-2 (One Family Suburban
Residential)
Proposed: RS-1b (One Family Urban (Medium Density) Residential), with a
Density Bonus through the Community Amenity Program
Surrounding Uses:
North: Use: Single Family Residential
Zone: RS-3 (One Family Rural Residential)
Designation: Agricultural
South: Use: Single Family Residential
Zone: RS-2 (One Family Suburban Residential)
Designation: Residential Low-Medium Density
East: Use: Single Family Residential and Park
Zone: R-1 (Residential District) and RS-1b (One Family
Urban (Medium Density) Residential)
Designation: Residential Low-Medium Density and Conservation
West: Use: Single Family Residential
Zone: RS-3 (One Family Rural Residential)
Designation: Residential Low-Medium Density, Residential Low
Density, and Conservation
Existing Use of Properties: Single Family Residential
Proposed Use of Properties: Single Family Residential
Site Area: 5.48 ha (13.5 acres)
Access: 243B St., 243A St. (new), 112B Ave. (new), and 113 Ave. (new)
Servicing requirement: Urban Standard
Companion Applications: 2012-048-DP, 2012-048-VP, and 2012-048-SD
b) Project Description:
The development site is approximately 5.48 ha (13.5 acres) in size and is bound by 243 Street to
the west; single family residential lots and 243B Street to the south; single family residential and
parkland to the east; and agricultural land to the north (see Appendix A). The re are several
watercourses and steep slopes located along the north-west portion of the development site which
will be dedicated as park for conservation purposes. An OCP amendment is required to amend the
Residential Low Density designation in the north-west corner of the site to Conservation, as well as
some minor Conservation boundary adjustments. Access will be provided by extending 113 Avenue
and 112B Avenue from the eastern development, extending 243B Street, and constructing a new
243A Street.
The applicant has requested to rezone the development site from RS-3 (One Family Rural
Residential) and RS-2 (One Family Suburban Residential) to RS-1b (One Family Urban (Medium
Density) Residential), with a Density Bonus, in accordance with the Community Amenity Program,
which received final reading on October 8, 2013.
- 4 -
The Community Amenity Program is detailed in Zone Amending Bylaw No. 6996 – 2013, which
permits the following:
For the RS-1b (One Family Urban (Medium Density) Residential) zone, the base density is a
net lot area of 557 m2. A Density Bonus is an option in the RS-1b (One Family Urban
(Medium Density) Residential) zone and shall be applied as follows:
a. An Amenity Contribution of $3,100 per lot will be required in any subdivision
containing one or more lots with an area of less than 557 m 2, payable when the
Approving Officer approves the subdivision.
b. The maximum density permitted through the Density Bonus option is:
i. minimum net lot area of 371 m2;
ii. minimum lot width of 12.0 m;
iii. minimum lot depth of 24 m.
c. Zoning requirements consistent with the R-1 (Residential District) zone will apply
and supersede the zoning requirements for the RS-1b (One Family Urban
(Medium Density) Residential) zone.
The proposed development consists of approximately 36 R-1 (Residential District) sized lots,
amounting to an Amenity Contribution of approximately $111,600.00. The final number of lots and
amenity contribution will be determined at the time of approval of the subdivision.
c) Planning Analysis:
Official Community Plan :
The development site is located within the Albion Area Plan and is currently designated Residential
Low Density, Residential Low-Medium Density, and Conservation. For the proposed development,
an OCP amendment will be required to re-designate the north-west portion of the site currently
designated Residential Low Density to Conservation. The Conservation areas will be dedicated as
park due to the watercourses and steep slopes in this area, as well as some minor Conservation
boundary adjustments (see Appendix B).
The application is in compliance with OCP Amending Bylaw No. 6995 – 2013, that establishes the
Community Amenity Program, and in compliance with Zoning Amending Bylaw No. 6996 – 2013,
that permits a Density Bonus option in the Residential Low-Medium Density designation in the
Albion Area Plan. The applicant intends to apply the Density Bonus option to this project, as
discussed above in the Project Description.
Zoning Bylaw:
The current application proposes to rezone the development site from RS-3 (One Family Rural
Residential) and RS-2 (One Family Suburban Residential) to RS-1b (One Family Urban (Medium
Density) Residential) (see Appendix C), with a Density Bonus, to permit future subdivision into
approximately 46 single family lots.
- 5 -
The application of the Density Bonus, which is specific to the Albion Area Plan, will permit the
applicant to reduce the single-family lot size from the RS-1b (One Family Urban (Medium Density)
Residential) base density of 557 m2 to 371 m2. An Amenity Contribution of $3,100 per lot for each
lot that is less than 557 m2 is required, as discussed in the Project Description above.
Any variations from the requirements of the Density Bonus zone of R-1 (Residential District) for lots
less than 557 m² or from the requirements of the RS-1b (One Family Urban (Medium Density)
Residential) zone for lots greater than 557 m² will require a Development Variance Permit
application, as discussed below.
Proposed Variances:
There are ten lots (lots 28, 29, 30, 35, and 41 through 46) within this subdivision that are proposed
to be larger than 557 m² and are therefore subject to the RS-1b (One Family Urban (Medium
Density) Residential) zone requirements, whereas the lots that are less than 557 m² are subject to
the R-1 (Residential District) zone requirements. Variances for these 10 lots include: a decrease in
lot width from the required 15 m to 12m; a decrease in minimum building envelope from the
required 12 m by 12 m to 8 m by 12 m; and a decrease in front setback from the required 6 m to
5.5 m. These variances are supported as they would allow these lots to be developed in a
consistent manner with the rest of the development (see Appendix D).
Off-Street Parking and Loading Bylaw:
The builder will need to provide two parking spaces per dwelling unit, as per the Off -Street Parking
and Loading Bylaw.
Development Permits:
A Form and Character Development Permit is not required for this single-family residential
development. A Watercourse Protection and Natural Features Development Permit are required for
this development for the watercourse and steep slopes on the north-west corner of the development
site.
Advisory Design Panel:
A Form and Character Development Permit is not required and therefore this application does not
need to be reviewed by the Advisory Design Panel.
Development Information Meeting :
A Development Information Meeting was held on April 28, 2014. Concerns were raised with respect
to the following items:
Whether or not the existing power poles on 243B street would remain;
The power poles along 243B Street are outside of the scope of this development application.
Policy 9.05 – Conversion of Existing Overhead Utility Wiring to Underground Wiring would
address this concern once the property located on the east side of 243B Street develops.
As this stretch is less than 250 m, a variance would be supported to service the
development with underground dips off the overhead line and deposit with the District
sufficient funds to achieve the required undergrounding in the future.
- 6 -
Access to their homes during construction;
There will be access off 243 Street and through the adjacent subdivision to the east,
therefore there are options for access during construction. The developer and their
contractors will be proactive in communicating with the owners.
Concerns with vibration during construction; and
This concern was raised by the owners on 243B after experiencing the construction by the
subdivision to the east, requiring trunk services along 112 Avenue and local services on
243B Street, essentially surrounding the home owners. The extent of this development
application’s construction may not be as intrusive and the developer would mitigate the
vibration as much as possible with standard construction methods.
Potential for sanitary sewer connections.
There is potential to provide sewer connections to lots abutting 243B Street, if desired.
According to the District of Maple Ridge Sanitary Sewer Regulation Bylaw No. 691 – 1964:
4. Where any parcel of land abuts a street, lane, right-of-way or easement under which
a sanitary sewer has been installed and there is constructed upon the said parcel a
building used for single family dwelling purposes, the owner or owners of such parcel
shall cause the building sewer to be connected to the sanitary sewer within one (1)
year of being notified that the sanitary sewer is available for connection, except that
the owner or owners of such a parcel having a surficial area of greater than 0.4 ha
shall be granted an exemption upon written application, provided that they can
demonstrate that the existing means of sewerage disposal serving the property is
functioning in accordance with Ministry of Health regulations during the months of
November to March inclusive and, provided that the owner or owners of the parcel
agree, in writing, to pay all sewer utility levies relating to the parcel that would apply
if the building was connected to the sanitary sewer.
d) Environmental Implications:
The applicant has submitted a Watercourse Protection and Natural Features Development Permit
application (2012-048-DP) and has provided an Environmental and Agricultural Impact Assessment,
a Geotechnical Report and an Arborist Report for the development site. Stormwater/Rainwater
Management and Erosion and Sediment Controls plans have been submitted for review.
Ground-truthing of the site through the environmental assessments prepared for the development
site has established the the extent of the environmental features to be protected on the
development site, and the resulting developable areas have been identified. The tributaries to
Seigle Creek and steep slopes will be designated as Conservation and will be dedicated as park as a
condition of zoning approval.
- 7 -
The applicant will be providing significant restoration works from the top of bank to the proposed
property lines adjacent to the Conservation areas. Additional park dedication was provided at the
north end of lots 44 through 46 to offset some relaxation of the setbacks for Lot 35.
e) Agricultural Impact:
The development site is adjacent to Agricultural Land Reserve (ALR) lands to the north. Park
dedication is being provided between the development site and the agricultural lands ; mature trees
in the buffer area will be protected; replanting within the buffer will comply with the Agricultural Land
Commission (ALC) guidelines; and a post and rail fence with ALR signage will be located on the
buffer edge.
f) Interdepartmental Implicati ons:
Engineering Department:
The Engineering Department has provided the applicant with information on the engineering
requirements and these must be met prior to Final Reading.
Fire Department:
The Fire Department has no concerns with the proposed rezoning.
g) School District Comments:
A referral was sent to School District 42 on September 13, 2013. No comments have been received
to date.
h) Intergovernmental Issues:
Local Government Act:
An amendment to the Official Community Plan requires the local government to consult with any
affected parties and to adopt related bylaws in compliance with the procedures outlined in Section
882 of the Local Government Act. The amendment required for this application, a revision of the
Conservation boundary, is considered to be minor in nature. It has been determined that no
additional consultation beyond existing procedures is required, including referrals to the Board of
the Regional District, the Council of an adjacent municipality, First Nations, the School District or
agencies of the Federal and Provincial Governments.
The amendment has been reviewed with the Financial Plan/Capital Plan and the Waste
Management Plan of the Greater Vancouver Regional District and is determined to have no impact.
- 8 -
CONCLUSION:
It is recommended that first and second reading be given to Maple Ridge Official Community Plan
Amending Bylaw No. 7017 – 2013, that second reading be given to Maple Ridge Zone Amending
Bylaw No. 7018 – 2013, and that application 2012-048-RZ be forwarded to Public Hearing.
“Original signed by Michelle Baski”
_______________________________________________
Prepared by: Michelle Baski, AScT
Planning Technician
"Original signed by Charles R. Goddard" for
_______________________________________________
Approved by: Christine Carter, M.PL, MCIP, RPP
Director of Planning
"Original signed by Frank Quinn"
_______________________________________________
Approved by: Frank Quinn, MBA, P.Eng .
GM: Public Works & Development Services
"Original signed by J.L. (Jim) Rule"
_______________________________________________
Concurrence: J. L. (Jim) Rule
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A – Subject Map
Appendix B – OCP Amending Bylaw No. 7017 – 2013
Appendix C – Zone Amending Bylaw No. 7018 – 2013
Appendix D – Subdivision Plan
City of PittMeadows
District ofLangley District of MissionFRASER R.
^
DATE: May 1, 2014 FILE: 2012-048-RZ BY: PC
C O R P O R A T IO N O FTHE D IS T R IC T O FMAPLE R ID G E
PLANNING DEPARTMENT
SUBJEC T PRO PERTIES
´
Scale: 1:3,000
12282 243 STREET & 11291 243B STREET
112 AVE
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
BYLAW NO. 7017 – 2013
A Bylaw to amend the Official Community Plan
_______________________________________
WHEREAS Section 882 of the Local Government Act provides that the Council may revise the
Official Community Plan;
AND WHEREAS it is deemed desirable to amend Schedules "B" & "C" to the Official Community Plan;
NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open
meeting assembled, ENACTS AS FOLLOWS:
1. This Bylaw may be cited for all purposes as "Maple Ridge Official Community Plan Amending
Bylaw No. 7017 – 2013”.
2. Schedule "A", Section 10.2, Albion Area Plan “Schedule 1” is hereby amended for those
parcels or tracts of land and premises known and described as:
Lot 3 Section 15 Township 12 New Westminster District Plan 77744
Lot 3 Section 15 Township 12 New Westminster District Plan 68166
and outlined in heavy black line on Map No. 858, a copy of which is attached hereto and
forms part of this Bylaw, are hereby re-designated to Urban Residential.
3. Schedule “C” is hereby amended for that parcel or tract of land and premises known and
described as:
Lot 3 Section 15 Township 12 New Westminster District Plan 77744
Lot 3 Section 15 Township 12 New Westminster District Plan 68166
and outlined in heavy black line on Map No. 862, a copy of which is attached hereto and
forms part of this Bylaw, is hereby amended by adding and removing portions of
Conservation.
4. Maple Ridge Official Community Plan Bylaw No.6425 – 2006 is hereby amended
accordingly.
READ A FIRST TIME the day of , 20 .
READ A SECOND TIME the day of , 20 .
PUBLIC HEARING HELD the day of , 20 .
READ A THIRD TIME the day of , 20 .
RECONSIDERED AND FINALLY ADOPTED , the day of ,20 .
___________________________________ _____________________________
PRESIDING MEMBER CORPORATE OFFICER
2417711282
11291
112 3 5
243952440424409244152441624211112 6 5
24419243412440824409244062441124195 pump sta.2425524385244052440711265
112 6 9
244022440124413244132426324295244032441411219
11235
112 8 5
112 9 5
244102441724240112 2 5
112 7 5
112 8 9
2440524412243 ST.112B AVE.
113 AVE.244 ST.243 ST.243B ST.112A AVE.244 ST.243B ST.P 50696
16
P 68166
P 68166
3
5
PARK
7
27
26 23
16
P 50696EPP 312771
8
9
2
P 22387
P 50696
EPP 31277EPP 27594
EPP 31277
EPP 27594
18
14
3
P 77744
1 3
10
PARK
21
Rem A
RP 13033
2
P 77744
EPP 3127725
20
18
22BCP 159414
12EPP 31277
28
24
13
EPP 27594
PARKP 77744
2
P 7709
Rem 1
29
PARK
P 23217
13
17
1
EPP 27594
6
19EPP 3127717
11
15
14
PARK
EP 77745
EPP 31383
EPP 31383
EP 65964
EPP 31383EPP 31383´
SCALE 1:2,500
MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDINGBylaw No. Ma p No. From:
To:
Low Density Residential, ConservationLow/Medium Density ResidentialConservation Low/Medium Density Residential
7017-2013858
2417711282
11291
112 3 5
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11235
112 8 5
112 9 5
244102441724240112 2 5
112 7 5
112 8 9
2440524412243 ST.112B AVE.
113 AVE.244 ST.243 ST.243B ST.112A AVE.244 ST.243B ST.P 50696
16
P 68166
P 68166
3
5
PARK
7
27
26 23
16
P 50696EPP 312771
8
9
2
P 22387
P 50696
EPP 31277EPP 27594
EPP 31277
EPP 27594
18
14
3
P 77744
1 3
10
PARK
21
Rem A
RP 13033
2
P 77744
EPP 3127725
20
18
22BCP 159414
12EPP 31277
28
24
13
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2
P 7709
Rem 1
29
PARK
P 23217
13
17
1
EPP 27594
6
19EPP 3127717
11
15
14
PARK
EP 77745
EPP 31383
EPP 31383
EP 65964
EPP 31383EPP 31383´
SCALE 1:2,500
MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDINGBylaw No. Ma p No. Purpose:To Add as Conservation to Schedule CTo Remove Conservation from Schedule C
7017-2013862
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
BYLAW NO. 7018 – 2013
A Bylaw to amend Map "A" forming part
of Zoning Bylaw No. 3510 - 1985 as amended
WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 -
1985 as amended;
NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple
Ridge, in open meeting assembled, ENACTS AS FOLLOWS:
1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7018-2013."
2. Those parcels or tracts of land and premises known and described as:
Lot 3 Section 15 Township 12 New Westminster District Plan 77744
Lot 3 Section 15 Township 12 New Westminster District Plan 68166
and outlined in heavy black line on Map No. 1593 a copy of which is attached hereto
and forms part of this Bylaw, are hereby rezoned to RS-1b (One Family Urban
(Medium Density) Residential).
3. Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached
thereto are hereby amended accordingly.
READ a first time the 22nd day of October, 2013.
READ a second time the day of , 20
PUBLIC HEARING held the day of , 20
READ a third time the day of , 20
RECONSIDERED AND FINALLY ADOPTED, the day of , 20
_____________________________ ____________________________
PRESIDING MEMBER CORPORATE OFFICER
2417711282
11291
112 3 5
243952440424409244152441624211112 6 5
24419243412440824409244062441124195 pump sta.2425524385244052440711265
112 6 9
244022440124413244132426324295244032441411219
11235
112 8 5
112 9 5
244102441724240112 2 5
112 7 5
112 8 9
2440524412243 ST.112B AVE.
113 AVE.244 ST.243 ST.243B ST.112A AVE.244 ST.243B ST.P 50696
16
P 68166
P 68166
3
5
PARK
7
27
26 23
16
P 50696EPP 312771
8
9
2
P 22387
P 50696
EPP 31277EPP 27594
EPP 31277
EPP 27594
18
14
3
P 77744
1 3
10
PARK
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Rem A
RP 13033
2
P 77744
EPP 3127725
20
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22BCP 159414
12EPP 31277
28
24
13
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PARKP 77744
2
P 7709
Rem 1
29
PARK
P 23217
13
17
1
EPP 27594
6
19EPP 3127717
11
15
14
PARK
EP 77745
EPP 31383
EPP 31383
EP 65964
EPP 31383EPP 31383´
SCALE 1:2,500
MAPLE RIDGE ZONE AMENDINGBylaw No. Ma p No. From:
To:
RS-3 (One Family Rural Residential)RS-2 (One Family Suburban Residential)RS-1b (One Family Urban (Medium Density) Residential)
7018-20131593
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: June 1, 2015
and Members of Council FILE NO: 2013-041-DVP
FROM: Chief Administrative Officer MEETING: CoW
SUBJECT: Development Variance Permit
20738 123 Avenue
EXECUTIVE SUMMARY:
Development Variance Permit application 2013-041-DVP has been received in conjunction with
rezoning and subdivision applications 2013-041-RZ and 2013-041-SD to permit a future subdivision
of 21 single family lots no less than 371 m2 (3,993 ft2) in area. The requested variances are to:
1.reduce the 123 Avenue road carriageway width from 11.6 m (38 ft) to 7.8 m (23.7 ft) and
eliminate the on-street parking;
2.reduce the 207A Street local road right-of-way from 18 m (59 ft) to 16.5 m (54 ft);
3.increase the maximum permitted building height from 9 m (29.5 ft) to 11m (36 ft) for lots 1-7
and 9-21 (lot 8 is excluded).
4.reduce the lot depth from 24 m (78.7 ft) to 22 m (72 ft) for lots 2,3 and 18-21;
5.reduce the front yard setback from 5.5 m (18 ft) to 3 m (10 ft) for lots 1-5 and 15-21;
6.reduce the rear yard setback from 8 m (26 ft) to 6 m (19.7 ft).
Council considered rezoning application 2013-041-RZ and granted first reading for Zone Amending
Bylaw No. 7007-2013 on July 23, 2013. First and second reading for Official Community Plan
Amending Bylaw No. 7087-2014 and second reading for Zone Amending Bylaw No. 7007-2013 were
granted by Council on November 25, 2014. This application was presented at Public Hearing on
December 9, 2014 and Council deferred third reading on December 9, 2014. An addendum report
with revised information was considered by Council on January 27, 2015. The application was
presented at a second Public Hearing on February 17, 2015, and Council granted third reading on
February 24, 2015. It is recommended that Development Variance Permit 2013-041-VP be
approved.
RECOMMENDATION:
That the Corporate Officer be authorized to sign and seal 2013-041-DVP respecting property located
at 20738 123 Avenue.
DISCUSSION:
a)Background Context
Applicant: DAMAX Consultants Ltd.
1102
- 2 -
Owner: Matt Mussallem
Legal Description: Lot 5 Except: Firstly: The East 100 feet; Secondly: Part
Subdivided by Plan 17056; Thirdly: Part Subdivided by Plan
26346; District Lot 241 Group 1 New Westminster District
Plan 1750
OCP:
Existing: Urban Residential and Conservation
Proposed: Urban Residential and Conservation (boundary adjustment)
Zoning:
Existing: RS-3 (One Family Rural Residential)
Proposed: R-1 (Residential District)
Surrounding Uses:
North: Use: Single Family Residential
Zone: RS-2 (One Family Suburban Residential)
Designation: Urban Residential, Conservation
South: Use: Single Family Residential
Zone: RS-1b (One Family (Medium Density) Residential)
Designation: Urban Residential
East: Use: Conservation
Zone: RS-3 (One Family Rural Residential), RS-1 (One Family Urban
Residential)
Designation: Conservation
West: Use: Single Family Residential
Zone: RS-3 (One Family Rural Residential)
Designation: Urban Residential, Conservation
Existing Use of Property: Single Family Residential
Proposed Use of Property: Single Family Residential
Site Area: 3.03 hectares (7.4 acres)
Access: 207A Street
Servicing requirement: Urban Standard
Concurrent Applications: 2013-041-SD, 2013-041-DP, 2013-041-RZ
b) Requested Variances:
The applicant has requested the following variances to the Subdivision and Development Servicing
Bylaw No. 4800-1993, and the Maple Ridge Zoning Bylaw No. 3510 -1985:
1. Subdivision and Development Servicing Bylaw No. 4800-1993, Schedule “C” District of Maple
Ridge Standard Drawings and Specifications, Drawing Number SD R2: Urban
Collector/Industrial Local, that the 123 Avenue road carriageway be reduced from 11.6 m to
7.8 m by eliminating on-street parking along this portion of 123 Avenue;
- 3 -
2. Subdivision and Development Servicing Bylaw No. 4800-1993, Schedule B, to reduce the
207A Street local road right-of-way from 18 m (59 ft) to 16.5 m (54 ft);
3. Maple Ridge Zoning Bylaw No. 3510-1985, Part 6, Section 601, 11 (b) to increase the
maximum permitted height from 9 m (29.5 ft) to 11 m (36 ft) for lots 1-7 and 9-21 (lot 8 is
excluded).
4. Maple Ridge Zoning Bylaw No. 3510-1985, Schedule ‘D’, to reduce the lot depth from 24 m
(78.7 ft) to 22 m (72 ft) for lots 2, 3 and 18-21;
5. Maple Ridge Zoning Bylaw No. 3510-1985, Part 6, Section 601, C. 11 (c) (i), to reduce the
front yard setback from 5.5 m (18 ft) to 3 m (10 ft) for lots 1-5 and 15-21;
6. Maple Ridge Zoning Bylaw No. 3510 -1985, Part 6, Section 601, C. 11 (c) (ii), to reduce the
rear yard setback from 8 m (26 ft) to 6 m (19.7 ft) for all lots.
c) Project Description:
The applicant proposes to rezone the subject property to allow for future subdivision into 21 single
family lots. The lots will be accessed from an extension of 207A Street, which currently terminates at
the site’s southern property line. The two areas of McKenney Creek riparian setbacks are proposed
to be dedicated through the rezoning process for conservation purposes, and will expand the existing
municipally owned conservation land on the east side of the subject property.
As part of the environmental compensation works to offset the reduction in watercourse setbacks,
the applicant has proposed to created an enhanced bioswale and rain garden feature on the west
side of 207A Street in a dedicated park area. Bioswales will also be located within the 207A Street
road right of way to provide biofiltration of road run-off. Due to the watercourse setbacks on both the
east and west side of the subject property, the applicant has requested development variances to
the road right-of-way width, and the lot depth and building setbacks for some lots.
d) Planning Analysis:
The Zoning Bylaw establishes general minimum and maximum regulations for single family
development. A Development Variance Permit allows Council flexibility in the approval process. The
applicant has requested four variances to the Zoning Bylaw. Two of the requested variances align
with proposed changes to the draft Zoning Bylaw, and the remaining two zoning variances are due to
site constraints specific to the subject property.
Requested Variances Reflected in Draft Zoning Bylaw:
Two zoning variance requests align with the draft Zoning Bylaw and the following information relates
to each item, as outlined below:
1. Maple Ridge Zoning Bylaw No. 3510-1985, Part 6, Section 601, 11 (b) to increase the
maximum permitted height from 9 m (29.5 ft) to 11 m (36 ft) for lots 1-7 and 9-21 (lot 8
excluded).
The maximum height varies from one single family residential zone to the next in the current zoning
bylaw, ranging between 9 m (29.5 ft) and 11 m (36 ft). The proposed R-1 (Residential District) zone
currently has the lowest height allowable in the single family zone range. The increase in height will
- 4 -
reflect the current typical single family home construction of steeper roof pitches, higher ceilings,
and taller homes on smaller lots; and will alleviate the need to artificially manipulate the grades at
the building corners (see Appendix C). The draft Zoning Bylaw includes an increase to building
height for several zones, including the R-1 (Residential District) zone to reflect changes in residential
design trends. The requested height increase will not result in additional storeys.
The proposed homes in the subdivision will back on to park land rather than existing single family
lots, which will minimize the height of the buildings on surrounding properties. Lot 8, which is the
only proposed lot to be created adjacent to an existing property, is not included in the height
variance and will remain at 9 m (29.5 ft). Should the draft Zoning Bylaw be approved prior to
completion of this project, this variance will be redundant. For these reasons, this variance is
supportable.
2. Maple Ridge Zoning Bylaw No. 3510 -1985, Part 6, Section 601, C. 11 (c) (ii), to reduce the
rear yard setback from 8 m (26 ft) to 6 m (19.7 ft).
The draft Zoning Bylaw includes a change to reduce the rear yard setback for the R -1 (Residential
District) from 8 m (26 ft) to 6 m (19.7 ft). As a result, the applicant has included this variance
request in their application. The reduced rear yard setback will make it easier to satisfy the
minimum building envelope of 8 m x 12 m on a minimum sized R-1 (Residential District) lot (see
Appendix D). Should the draft Zoning Bylaw be approved prior to completion of this project, this
variance will be redundant. Therefore, this variance is supportable.
Requested Variances not Reflected in Draft Zoning Bylaw:
Two zoning variance requests are required due to site constraints and the following information
relates to each item, as outlined below:
1. Maple Ridge Zoning Bylaw No. 3510-1985, Schedule ‘D’, to reduce the lot depth from 24 m
(78.7 ft) to 22 m (72 ft) for lots 2, 3 and 18-21;
The subject property contains two watercourses on the eastern and western sides of the property,
which constrain the width of the developable area. The most constrained width impacts the northern
10 lots, numbered 1-3 and 17-21. The reduced lot depth for 6 lots will allow for the road and
watercourse setbacks to be accommodated (see Appendix B). The lot depth will still be sufficient for
a useable rear yard and required building footprint.
2. Maple Ridge Zoning Bylaw No. 3510-1985, Part 6, Section 601, C. 11 (c) (i), to reduce the
front yard setback from 5.5 m (18 ft) to 3 m (10 ft) for lots 1-5 and 15-21;
A front yard setback relaxation is also being requested for 11 lots on the northern half of the subject
property, including the 6 lots with reduced depths. This setback variance is in addition to the rear
yard setback variance requested for all of the single family lots in the application. The front yard
setback relaxation for the shallower lots will allow consistency in building envelope size, creating
similar house sizes throughout the proposed development (see Appendix D). Additionally, the front
yard setback relaxation for standard length lots 1, 4, 5 15-17 will ensure that the homes align at the
front with those on the shallower lots to create an even streetscape. The applicant proposes to have
recessed garages setback at 5.5 m (18 ft) from the property line, with the front entrance door at 3 m
(10 ft) from the property line. This will reduce the length of the building face that requires a siting
variance.
- 5 -
e) Citizen Implications:
The proposed subdivision is comprised of two rows of single family homes that back onto proposed
dedicated park land on the east and west sides, 123 Avenue to the north, and an existing single
family development to the south. Only proposed lot 8 will be directly adjacent to an existing home,
and this lot has been excluded from the height variance to reduce the impact on the existing home.
Due to the proposed lot geometry, it is anticipated that the requested variances will not impact
surrounding homes.
f) Interdepartmental Implications:
The Engineering Department has reviewed the two variances to the Subdivision and Development
Servicing Bylaw No. 4800-1993 and has provided the following rationale for each variance:
1. Subdivision and Development Servicing Bylaw No. 4800-1993, Schedule “C” District of Maple
Ridge Standard Drawings and Specifications, Drawing Number SD R2: Urban
Collector/Industrial Local, that the 123 Avenue road carriageway be reduced from 11.6 m (38
ft) to 7.8 m (25.6 ft) by eliminating on-street parking along this portion of 123 Avenue;
The Strategic Transportation Plan identifies 123 Avenue as a Collector road with an on-street shared
neighbourhood bike route for cars and bicycles. The City’s standard for Collector road requires a 20
m (66 ft) right-of-way with a 11.6 m (38 ft) carriageway to accommodate one travel lane in either
direction and a parking lane on both sides of the street. Currently along 123 Avenue west of the
development, there is parking on both sides of the street with 3.4 m (11 ft) shared travel lanes,
while to the east there is parking only on the north side of 123 Avenue with 4.3 m (14 ft) shared
travel lanes in both directions.
The existing 123 Avenue road right-of-way adjacent to the subject property frontage is 16.3 m (53.5
ft) wide with a travel lane in either direction, a grass boulevard on both sides and a sidewalk on the
south side. The driving carriageway width was reduced at the time of construction to 7.8 m (25.6 ft)
to minimize the impacts on McKenney Creek.
Under the subject application, the developer is required to widen the 123 Avenue carriageway to
11.6 m (38 ft). However, as the reduced carriageway was previously established fronting the
development property to protect the environment and cannot accommodate on-street parking, the
applicant proposes to transition the existing on-street shared facility to an off-street multi-use facility
on both the south and north side of 123 Avenue.
Cyclists will have the option to stay on the 123 Avenue roadway if they feel comfortable, or transition
from the on-road shared use facility to the off-street multi-use facility, and back on to the roadway at
the other side. On the north side, the sidewalk will be extended from 208 Street and tie into the off-
street multi-use facility. The proposed improvements to the cycling and pedestrian infrastructure on
both sides of 123 Avenue along the property frontage will not include construction to widen the
driving carriageway to accommodate parking (see Appendix E).
The Engineering Department supports the applicant’s alternative servicing design to the Collector
road standard because the design is sensitive to McKenney Creek and limits the amount of
construction adjacent to the creek. The design prioritizes cyclist and pedestrian users in the area,
and improves the overall walking and cycling network. The loss of on-street parking is not critical, as
the driveway accesses for the new lots are via 207A Street, and no new driveways will be created on
123 Avenue.
- 6 -
2. Subdivision and Development Servicing Bylaw No. 4800-1993, Schedule B, to reduce the
207A Street local road right-of-way from 18 m (59 ft) to 16.5 m (54 ft)
Due to the constrained width of developable area on the subject property, the applicant proposes to
reduce the road right-of-way for the 207A Street extension.
The Engineering Department is in support of this request, as the applicant has demonstrated that
the full local road and all necessary municipal services and utility services can be properly
constructed in the narrower road allowance. The applicant will be achieving the narrower road right-
of-way width by reducing the total width of the boulevard s from 9.4 m (30.8 ft) to 7. 9 m (25.9 ft).
The boulevard on the west side will be 6.4 m (21 ft) wide and will include a bioswale for stormwater
management; and the east side boulevard will be 1.5 m (4.9 ft) wide (see Appendix F). The driving
carriageway will remain the standard width, therefore there is no impact to the driving and parkin g
functionality of the road.
CONCLUSION:
The proposed variances are supportable, as two variances are reflected in the draft Zoning Bylaw,
and the remaining variance requests reflect the site constraints on the subject property and the
relaxations will create a more functional and attractive development. It is therefore recommended
that this application be favourably considered and the Corporate Officer be authorized to sign and
seal Development Variance Permit 2013-041-DVP.
“Original signed by Amelia Bowden”
_______________________________________________
Prepared by: Amelia Bowden
Planning Technician
“Original signed by Christine Carter”
_______________________________________________
Approved by: Christine Carter, M.PL, MCIP, RPP
Director of Planning
“Original signed by Frank Quinn”
_______________________________________________
Approved by: Frank Quinn, MBA, P.Eng
GM: Public Works & Development Services
“Original signed by Jim Rule”
_______________________________________________
Concurrence: J.L. (Jim) Rule
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A – Subject Map
Appendix B – Subdivision Plan Showing Lot Depth Variance
Appendix C –Building Height Variance Explanatory Plan
Appendix D - Building Setback Explanatory Plan
Appendix E - 123 Avenue Road Variance Explanatory Plan
Appendix F – 207A Street Road Variance Explanatory Plan
City of PittMeadows
District ofLangley District of MissionFRASER R.
^
DATE: Oct 24, 2013 2013-041-VP BY: JV
CORPORATION OFTHE DISTRICT OFMAPLE RIDGE
FIN A N C E D E P A RT M E N T
1231 5
1233 0
1234 0
2062 62062 22064 82066 0
1213 1 2072 1
1220 0 2077 92080 4
1218 7
1220 9
1223 9 2080 4
1217 4
1223 8
1234 1
1230 3 1235 0
1237 0
1225 0
1226 6 2061 62063 0
1220 9
1220 6
1217 0 2078 02079 02078 8
1231 2
1226 1
1219 6
2083 2
1232 5
2084 4
1213 8
1227 6
2061 62062 9
2068 0
2067 9
1214 5
1220 3 2071 3
2076
5
1221 7
1222 7
1225 9
1238 0
1218 0
1217 9
1212 2
1214 6
1218 2 2079 2
1226 7
1235 5
1225 0
2083 5
1232 0
2063 82064 92073 82079 6
1231 3
1222 0
1225 8
1219 4
1220 8 2061 92063 9
1219 3
1219 4 2077 02079 7
1232 3
1225 5 2087 32082 81236 0
1236 0
1212 4
1216 6 2062 12063 6
1216 9
1219 9
12119
1221 0
1233 4
1216 3
1220 1
2082 0
1218 6
1231 3
1235 0
1215 0 2065 02067 0
1215 7
1215 8
1213 4 2078 52079 8
1232 2
1222 8
1230 7
1233 5
123 B A V E .RO A DS K ILLE N S T.206 S T.
TY N E R A V E .207 A S T.
16
21
S
*
21
23 P 203754
31
13
RP 17273
170
LMP 4151
LMP 7642
14
20
19
P 26461P 17997D
Q
P 17056
LMP 42697
13
23
25
5
PARK NWS 2038Rem. 50
LMP 39093
14P 1908712
363
1
18
6
7P 49416165
130
15
P 26461
17
P 11392
R
15
P 7329015
7 P 73290LMP 31287
LMP 6687
7
364P 62822Rem
167
166
22
161
I
11
P 29188
18
P 17997
P 17997
C
P 72978
GRem
1
27 P 26346Rem 14
LMP 7015
12
16
24
17
LMP 11657
30Rem
1
4
47
68
69
P 63453P 19087
131
U P 77160P 11392
29
14
20
19
P 25866
27
3
16P 19087164
P 1908713
16
T
1
P
E F
32
NWS 2686
9
8
PARK
24
6
51
P 65204
336
228
15
Rem
Pcl 'A'
169
P 45046
17
163
P 16830
17
O
K
LMP 7229
28
P 72978
P 73290
11
10P 73290Rem 5
18
P 54659
P 65204
PARKP 53475LMP 7993
168
171
19
5
M
12
A
N
L
J
P 25866
P 1750
22
LMP 6687
26
335
2
8
P 1908710
9P 16830P 4941621
P 16830
162
2
Subject Property
´
Scale: 1:2,500
20738-123 Ave
APPENDIX A
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: 2015-06-01
and Members of Council FILE NO:
FROM: Chief Administrative Officer MEETING: COW
SUBJECT: Invitation to Host 55+ Games
EXECUTIVE SUMMARY:
An invitation to bid on the 55+ Games for 2017, 2018 and 2019 was received by Maple Ridge and
was referred to the Maple Ridge-Pitt Meadows Parks & Leisure Services Commission. The
Commission directed staff to review the bid package criteria and the attached findings were
discussed at their meeting of May 14, 2015. The Commission is forwarding their recommendation
to Council for consideration.
RECOMMENDATION:
That Maple Ridge respectfully declines the opportunity to bid on hosting the 55+ BC Games for
2017, 2018 and 2019.
“Original signed by Kelly Swift”
_______________________________________________
Prepared by: Kelly Swift, General Manager,
Community Development, Parks & Recreation Services
“Original signed by Jim Rule”
_______________________________________________
Concurrence: J.L. (Jim) Rule
Chief Administrative Officer
:ik
Attachment: Commission Report of May 14, 2015
1151
C:\Users\ingridk\AppData\Local\Temp\27\Framework\PLSC_55_Plus_BC_Games_Bid_2015-05-
14_C6356D7.docx
SUBJECT:55+BC Games Bid
EXECUTIVE SUMMARY:
At the February 12, 2015 Commission meeting a verbal update was provided by the Director of
Recreation regarding the opportunity for Maple Ridge Pitt Meadows Parks and Leisure to prepare a
bid for the 55+ BC Games for 2017, 2018 and 2019. Commission asked staff to review the
opportunity to submit a bid and bring back a recommendation. Staff has now completed the review
and is recommending that the invitation to bid be declined at this time.
RECOMMENDATION:
That a recommendation be forwarded to both Maple Ridge and Pitt Meadows Council s to respectfully
decline the opportunity to bid on hosting the 55+ BC Games for 2017, 2018 and 2019.
DISCUSSION:
a)Background Context:
The 2017, 2018 and 2019 bid package for the 55+BC Games (previously BC Senior Games)
has been distributed and the BC Seniors Games Society is inviting communities to submit a
bid package to host one of these games.
Staff has reviewed the bid package and noted that there are some significant changes to the
Games which will make hosting them more viable for smaller communities. These changes
reduce the workload for the community;however,they do not reduce the accommodation
need of 1,500 beds and 400 RV sights.The last time Maple Ridge and Pitt Meadows
prepared a bid it was for the 2003 and 2004 Games; the bid was unsuccessful primarily due
to the inadequate number of hotel and RV accommodations in our communities.Unlike the
BC Summer Games,which our communities successfully hosted in 1998,the hotel and RV
accommodation requirements are higher because 55+athletes and their families stay in
hotels and RV sights rather than in schools,as was done for the BC Summer Games. At this
time the hotel and RV accommodations available in our community are insufficient.
Staff recognize that accommodations for the projected 4,000 registered participants and
non-participants can be within a 40km radius of the Games Village,and accommodation
could be achieved in Langley or Coquitlam.Staff also looked at the possibility of co-hosting
the event with one of our neighbours and contacted the staff in these communities and
found;Mission has just completed the 2014 Winter Games,Langley held the 2014 BC
Seniors Games,Port Coquitlam has declined to bid and Coquitlam is hosting the 55+BC
Games in 2016.It is important to note that both these options would have seen a good
portion of the economic benefit associated with hosting the Games going outside of our
communities.
b)Desired Outcome:
To pursue event opportunities that aligns with Maple Ridge and Pitt Meadows strategic
directions and provides demonstrable benefits to citizens.
Maple Ridge and Pitt Meadows
Parks & Leisure Services Commission Report
REGULAR MEETING
May 14, 2015
C:\Users\ingridk\AppData\Local\Temp\27\Framework\PLSC_55_Plus_BC_Games_Bid_2015-05-
14_C6356D7.docx
c)Strategic Alignment:
Safe and Livable Community: by providing for community volunteer opportunities and
encouraging active and healthy living amongst citizens.
d)Citizen/Customer Implications:
The Games generate significant economic benefits, provide memorable experiences for all ,
including Ridge Meadows Seniors Society,and create a shared sense of community pride.
Economic impact is estimated to be in the $2M range when all events and accommodation
are provided within the host community.
e)Interdepartmental Implications:
If this bid is pursued, planning would involve Finance,Economic Development and other
departments.
f)Business Plan/Financial Implications:
The application must contain an official document/formal Letter of Resolution from the City
Councils indicating support for the Bid Application. The resolutions must include a minimum
commitment of a $60,000 financial contribution to the Host Society,at least $55,000 in-kind
support of service and facilities and a dedicated staff person for upwards of six months
($45,000) to coordinate the project, for a total contribution of $160,000 not including the
significant amount of staff time required to prepare the bid package.
CONCLUSIONS:
The benefit of hosting Games such as these has been enjoyed by both Maple Ridge and Pitt
Meadows in the past,with the most recent event being the BC Disability Games in 2009. Although
this opportunity would enjoy tremendous support from our many senior sport organizations, staff feel
that until such time as there is an increase in the amount of hotel accommodation in the
communities,or an interest and the opportunity to co-host the Games with a neighbouring
municipality,it is recommended that Commission respectfully decline the opportunity to bid to host
the 2017, 2018 and 2019 55+BC Games.
“Original signed by Danielle Pope, A/Director”
Prepared By:Wendy McCormick
Director Recreation
“Original signed by Kelly Swift”
Approved By:Kelly Swift
General Manager, Community Development
Parks & Recreation Services
:wmc
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: June 1, 2015
and Members of Council FILE NO:
FROM: Chief Administrative Officer MEETING: COW
SUBJECT: MHSTF – Social Services Delivery Research Report
EXECUTIVE SUMMARY:
A healthy and sustainable city is one in which every resident has access to the support and
treatment services they require across their life span. The purpose of this report is to obtain
Council’s authorization to proceed with the proposed process for the preparation of a Social Services
Delivery Research Report. The proposal is to undertake the development of a Research Project of
the Social Services System related to the delivery of mental health, substance use, and housing
supports for vulnerable populations. The proposed Research Report, to be completed in 2015, will
articulate a series of recommendations that will inform the City in regards to advocating for reform of
policy and systems related to social service delivery and funding models.
RECOMMENDATION(S):
That staff be authorized to proceed with the preparation of a Social Services Delivery Research
Report, in accordance with the process outlined in this staff report dated 2015-05-26.
DISCUSSION:
a)Background Context:
In January of 2015, the City of Maple Ridge appointed a Mayor’s Homelessness Solutions Task
Force to conduct an assessment of social service delivery funding models and to develop
recommendations that will enhance community health for Council’s consideration. The task
force goals are to: increase access to treatment for people with substance use needs, increase
adequate support for people with significant mental illness, and increase the health, safety, and
wellness of the community.
At the conclusion of the Task Force’s Discovery Phase, a report was presented to Council
recommending that the City conduct a full assessment of the current social service delivery and
the related funding models in the areas of mental health, substance use, and housing of
vulnerable populations; and that a Research Report be developed that clearly identifies
strengths, gaps, barriers and opportunities to inform the development of a strong advocacy case
to senior levels of government to uphold their responsibilities.
The purpose of the proposed project is to define and evaluate the structure and funding models
for the delivery of social services related to mental health, substance use, and housing support
for vulnerable populations. The goal is to produce a Social Services Delivery Research Report,
which clearly outlines models and opportunities that are designed to strengthen and improve the
service delivery and funding models for services in these areas. The focus is specifically related
to researching and articulating a comprehensive overall structure of both the delivery of these
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services at the local community level as well as the senior government policy frameworks and
funding models that support and inform the local structure. The City’s primary interest is to
position both the City and service providers to be proactive and strategic in advocating for policy
and funding model changes that will result in appropriate and sustainable funding models to
support an improved, accessible, integrated and collaborative social service delivery mod el that
addresses the needs of the vulnerable populations in the community. The report will
recommend advocacy mechanisms and opportunities for the City in both the immediate and in
the long-term. In addition the report will recommend metrics together with a mechanism to
ensure ongoing monitoring that will result in a cycle of continuous improvement to meet
changing and future needs of vulnerable populations.
Project Goals:
1. To gain a clear understanding the current service delivery and funding models in the areas
of mental health, substance use, and housing supports for marginal populations;
2. To assess and analyze the effectiveness (strengths, gaps, and opportunities for
improvement) of current delivery and funding models in meeting community needs, and
preparing to meet future/growing needs;
3. To develop recommendations designed to position the community to advocate for
changes to the delivery system, funding levels, resources and services to effectively:
address the needs of the most vulnerable population;
improve access by streamlining the delivery system; and,
ensure ongoing effectiveness though efficient, innovative, and effective use of
resources;
4. To design metrics, as well as an ongoing mechanism, to measure the effectiveness and
collective impact of service delivery and funding models at the local level;
Scope:
The proposed final report will contain the following, in relation to the current service delivery
and funding models in the areas of mental health, substance use, and housing of the
vulnerable populations:
Inventory of current services and funding models;
Mapping of the current coordination and transition connections/mechanisms of
services;
Background research paper outlining pertinent evidence-based practices related to
social services delivery and funding models in the outlined focus areas;
Analysis of current strengths, gaps and opportunities for improvement of current
service delivery model and funding model, including gaps in the transition of care
with an emphasis on coordination and accessibility;
Final report with recommendations with an emphasis on:
City advocacy to senior government, and
Development of collective measures for monitoring impact on
community health in the focus service delivery areas outlined for this
project.
Proposed Process:
The project will focus on the social service sector regarding the service delivery and funding
models for mental health, substance use, and housing vulnerable populations. The proposal
is that a Staff Research Committee be formed to act as the Steering Committee for this
project, guiding the process and making recommendations on decision items to Council. The
attached flow chart outlines the proposed framework for the project which will include four
phases, each of which will include an update to Council at completion, with a
recommendation for approval at the conclusion of the project:
1. Inventory of structure of service delivery and funding models, and mapping of delivery
system with an emphasis on connections, coordination, and transition between
services;
2. Research and development of discussion paper on evidence-based practices focused
on structure for service delivery, integrated funding models, partnerships, leveraging
investments, and measuring outcomes to inform the recommendations in the final
report;
3. Assessment and analysis of the current service delivery system, funding models with a
priority focus on identifying the strengths, gaps, and improvement areas related to
access and transitioning between services;
4. Development of final report recommendations with a priority focus on the City’s role,
advocacy priorities and positioning strategies to access and expand future funding and
resource opportunities, and the design of metrics including a mechanism for monitoring
collective impact for community health in the focus service delivery areas.
The proposed timeline is for the project to begin immediately. The attached flow chart
indicates that the work to prepare for this project is underway. It is anticipated that the
commencement of the first phase will coincide with the hiring of a consulting firm which will
begin once Council has endorsed the project.
The bulk of the project work and reporting at the completion of each phase will take place
primarily throughout the fall. The inventory and mapping of current services and funding
models will be developed through a process of engaging the appropriate stakeholders. This
information will inform the development of a discussion paper focused on evidence-based
practices that will provide valuable information and context for the assessment and
analysis phase that will follow. The outcome of the assessment phase will then inform the
final recommendations that will be proposed for Council’s consideration.
b) Desired Outcome:
Ensuring that the needs of the vulnerable populations are met with appropriate and timely
access to supports and services is essential in creating a healthy, sustainable community
and plays an important role in promoting the social well-being of all citizens.
c) Strategic Alignment:
This initiative aligns with Council’s strategic direction of creating a safe and livable
community. The initiative recognizes that the provision of adequate and timely social
services and supports is essential to the overall health of the community. There are three
core arguments that suggest that the health and sustainability of the community depends on
the provision of adequate services for vulnerable populations:
1. Quality of Life: there is a correlation between housing, health, and quality of life;
2. Links to Economic Well-being: Not addressing the health and housing needs of
vulnerable populations has implications and potential costs to the viability and
sustainability of the local economy;
3. Public Costs: Not addressing the needs of the vulnerable population has a social and
health cost to both the individual and to the community.
d) Citizen/Customer Implications:
It is critical to the well-being of individuals and families, and to the health of the overall
community, that there is are appropriate, seamless, and timely access to both support and
health services to meet the needs of the most vulnerable members of the community.
e) Interdepartmental Implications:
Community Development, Parks and Recreation, under the guidance of the proposed
Research Committee will provide staff support to the development of the Social Services
Delivery Research Report. The Research Committee will support regular updates to both the
MHSTF and Council.
f) Business Plan/Financial Implications:
It is anticipated that the recommendations developed within this project may have
implications for future business plans in the areas of Social Planning. It is also anticipated
that the endorsement of the recommendations from this project w ill not have any financial
implications; however there is the potential that specific recommendations may include a
financial commitment. Such recommendations would be considered by Council on an
individual bases through the annual business planning approval process as appropriate.
CONCLUSIONS:
The development of the proposed Social Services Delivery Research Project is an important step in
advancing the City’s sustainability objectives. This project will focus on ensuring that the critical
needs of the vulnerable members of the community are met with recognition that the health and
wellness of this population is essential to creating a healthy and sustainable community that
promotes the social well-being of families and individuals.
“Original signed by Sue Wheeler”
_______________________________________________
Prepared by: Sue Wheeler,
Director Community Services
“Original signed by Kelly Swift”
_______________________________________________
Approved by: Kelly Swift
General Manager, Community Development, Parks, and Recreation
“Original signed by Jim Rule”
_______________________________________________
Concurrence: J.L. (Jim) Rule
Chief Administrative Officer
sw:
Attachment: Proposed Project Timeline Flow Chart
MHSTF –Social Services Delivery Research Report Attachment
Proposed Project Timeline Flow Chart
Reporting
Timeline
Project Task Council Process
June, 2015 Form Research Committee Council Update
July, 2015 Complete process to Contract Research
Consultant Services
Council Update with confirmed
timeline
TBD Phase 1: Inventory and Mapping:
To include an inventory of structure of
service delivery and funding models, and
mapping of delivery system with an
emphasis on connections, coordination, and
transition between services
Council Update at Completion of
Phase 1
TBD Phase 2: Research and development of
Background Paper on Evidence Based
Practices related to Services Delivery and
Funding Models
Council Update at Completion of
Phase 2
TBD Phase 3: Assessment and Analysis:
of the current service delivery system,
funding models with a priority focus on
identifying the strengths, gaps and
improvement areas related to access and
transitioning between services
Council Update at Completion of
Phase 3
Completion
January, 2016
Phase 4: Final Report:
including recommendations for Council’s
consideration.
Final report recommendations regarding
priority focus areas for City’s advocacy and
positioning strategies to access and expand
future funding and resource opportunities,
and the design of metrics and a mechanism
for monitoring collective impact for
community health in the focus service
delivery areas.
Council Decision Report for
Consideration