HomeMy WebLinkAbout2016-01-11 Committee of the Whole Agenda and Reports.pdfCity of Maple Ridge
Note: If required, there will be a 15-minute break at 3:00 p.m.
Chair: Acting Mayor
1.DELEGATIONS/STAFF PRESENTATIONS – (10 minutes each)
1:00 p.m.
1.1
2.PUBLIC WORKS AND DEVELOPMENT SERVICES
Note: The following items have been numbered to correspond with the Council
Agenda:
1101 Non-Farm Use Report – Employee Residential, 13540 Neaves Road
Staff report dated January 11, 2016 recommending that Non-Farm Use
Application 2015-355-AL for an accessory employee dwelling be forwarded to
the Agricultural Land Commission.
COMMITTEE OF THE WHOLE
AGENDA
January 11, 2016
1:00 p.m.
Council Chamber
Committee of the Whole is the initial venue for review of issues. No voting
takes place on bylaws or resolutions. A decision is made to send an item to
Council for debate and vote or to send an item back to staff for more
information or clarification before proceeding to Council. The meeting is live
streamed and recorded by the City of Maple Ridge.
Note: Owners and/or Agents of Development Applications may be permitted
to speak to their applications with a time limit of 10 minutes.
Committee of the Whole Agenda
January 11, 2016
Page 2 of 5
1102 2015-318-RZ, 11650 224 Street, RS-1 and C-3 to RM-2 and C-3
Staff report dated January 11, 2016 recommending that Maple Ridge Zone
Amending Bylaw No. 7198-2015 to rezone from RS-1 (One Family Urban
Residential) and C-3 (Town Centre Commercial) to RM-2 (Medium Density
Apartment Residential) to permit development of a 6 storey building with 50
dwelling units and a 115 unit multi-family building be given first reading and
that the applicant provide further information as described on Schedules A, C,
D and I of the Development Procedures Bylaw No. 5879-1999, along with the
information required for a permit.
1103 2015-347-RZ, 20621 123 Avenue, RS-3 to RS-1 and RS-1b
Staff report dated January 11, 2016 recommending that Maple Ridge Zone
Amending Bylaw No. 7193-2015 to rezone from RS-3 (One Family Rural
Residential) to RS-1 (One Family Urban Residential) and RS-1b (One Family
Urban [Medium Density] Residential) to permit subdivision into approximately
10 single family residential lots be given first reading and that the applicant
provide further information as described on Schedules A, B, F and G of the
Development Procedures Bylaw No. 5879-1999, along with information
required for a subdivision application.
1104 2015-350-RZ, 24341 112 Avenue, RS-2 to RS-1b
Staff report dated January 11, 2016 recommending that Maple Ridge Zone
Amending Bylaw No. 7197-2015 to rezone from RS-2 (One Family Suburban
Residential) to RS-1b (One Family Urban [Medium Density] Residential to
permit a subdivision of approximately 9 single family lots be given first reading
and that the applicant provide further information as described on Schedules
B and E of the Development Procedures Bylaw No. 5879-1999, along with
information required for a subdivision application.
1105 2015-373-RZ, 23616 132 Avenue, RS-2 to RM-1 and R-1
Staff report dated January 11, 2016 recommending that Maple Ridge Zone
Amending Bylaw No. 7195-2015 to rezone from RS-2 (One Family Suburban
Residential) to RM-1 (Townhouse Residential) and R-1 (Residential District) for
development of approximately 12 townhouse units and one single family
residential lot be given first reading and that the applicant provide further
information as described on Schedules A, B, C, D, E, F, G and J of the
Development Procedures Bylaw No. 5879-1999, along with information
required for a subdivision application.
Committee of the Whole Agenda
January 11, 2016
Page 3 of 5
1106 2015-281-DP, 20290 Lougheed Highway
Staff report dated January 11, 2016 recommending that the Corporate Officer
be authorized to sign and seal 2015-281-DP to upgrade the exterior of an
existing building (Burger King).
1107 2012-109-RZ, 24979 108 Avenue, Final One Year Extension
Staff report dated January 11, 2016 recommending a final one year extension
be granted for rezoning application 2012-109-RZ to allow for subdivision into
13 single family lots.
3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police)
1131 2016-2020 Financial Plan Bylaw No. 7194-2015
Staff report dated January 11, 2016 recommending that Maple Ridge 2016-
2020 Financial Plan Bylaw No. 7194-2015 be given third reading.
1132 Fire Dispatch and Operations “After Hours” Service Contract
Staff report dated January 11, 2016 providing information on the results of
the request for proposal issued for Fire Dispatch Services and “After Hours”
call service for the operations centre.
1133 Advisory Committees Bylaws
Staff report dated January 11, 2016 recommending that the attached bylaws
enacting amendments to advisory committees be given first, second and third
readings and that implementation steps be endorsed.
1134 Disbursements for the month ended November 30, 2015
Staff report dated January 11, 2016 recommending that the disbursements
for the month ended November 30, 2015 be received for information.
1135 Disbursements for the month ended December 31, 2015
Staff report dated January 11, 2016 recommending that the disbursements
for the month ended December 31, 2015 be received for information.
Committee of the Whole Agenda
January 11, 2016
Page 4 of 5
1136 Adjustments to the 2015 Collector’s Rolls
Staff report dated January 11, 2016 submitting information on changes to the
2015 Collector’s Roll through the issuance of Supplementary Rolls 9 and 10.
4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES
1151
5. ADMINISTRATION
1171 Tourism Website
Staff report dated January 11, 2016 providing an update on the development
of the tourism section of the City’s website.
6. CORRESPONDENCE
1181
7. OTHER ISSUES
1191
8. ADJOURNMENT
Committee of the Whole Agenda
January 11, 2016
Page 5 of 5
9. COMMUNITY FORUM
Checked by:________________ Date: ________________
COMMUNITY FORUM
The Community Forum provides the public with an opportunity to ask questions of
Council on items that are of concern to them, with the exception of Public Hearing
bylaws that have not yet reached conclusion.
Council will not tolerate any derogatory remarks directed at Council or staff
members.
Each person will be permitted 2 minutes to speak or ask questions (a second
opportunity is permitted if no one else is sitting in the chairs in front of the
podium). Questions must be directed to the Chair of the meeting and not to the
individual members of Council. The total time for this Forum is limited to 15
minutes.
If a question cannot be answered, the speaker will be advised when and how a
response will be given.
Other opportunities are available to address Council including public hearings and
delegations. The public may also make their views known to Council by writing or
via email and by attending open houses, workshops and information meetings.
Serving on an Advisory Committee is an excellent way to have a voice in the future
of this community.
For more information on these opportunities contact:
Clerk’s Department at 604-463-5221 or clerks@mapleridge.ca
Mayor and Council at mayorandcouncil@mapleridge.ca
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: January 11, 2016
and Members of Council FILE NO: 2015-355-AL
FROM: Chief Administrative Officer MEETING: C of W
SUBJECT: Non-Farm Use Report – Employee Residential
13540 Neaves Road
EXECUTIVE SUMMARY:
This proposal is for a second dwelling to accommodate accessory farm help for a property that is
within the Agricultural Land Reserve. A second detached dwelling can only be permitted conditionally
in the Agricultural Land Reserve and is not an outright permitted use. In order to quality for farm
help housing, a farm operation needs to be of sufficient magnitude to justify the extra dwelling.
Agricultural Land Commission Policy #9 requires that local governments are satisfied that a farming
operation has legitimate need prior to permitting this use to proceed. In recognition that the
Agricultural Land Commission is the expert on such matters, Council has previously directed that
property owners first proceed with a non-farm use application.
On September 9, 2014, Council considered a request to construct an accessory farm help dwelling.
Council directed that subsequent requests of a similar nature be processed as a non-farm use
application. Council would then have the option of assessing the merits of each application, and on
this basis, could:
1.direct staff to issue a building permit for the new construction if satisfied that there was
justified need;
2.forward the application to the Agricultural Land Commission for further review; or
3.deny the application, if convinced there was no justification for the extra dwelling unit.
The September 9, 2014 Council resolutions (R/2014-397) are as follows:
1.That all future requests for an accessory employee residential use, as defined in the Maple
Ridge Zoning Bylaw No. 3510-1985, be required to apply for a nonfarm use application as
outlined in the Agricultural Land Commission Act Policy #9; and
2.That future reports include an alternative that identifies Council’s authority under Section 18
of the ALC Act to allow an additional residence that is necessary for farm use.
This application is the first of its kind to be received since these resolutions were passed. In this
instance, the applicant is seeking to construct a new principal dwelling, thereby retaining the existing
house as accessory farm help.
This report will outline the policies of the Agricultural Land Commission as they relate to this
application. Information will be provided to Council to assist in the decision.
The property is being used for blueberry production, and has a significant stand of mature plants.
Based on the information within this report and the direction of Council, the recommendation is for
Council to forward this application to the Agricultural Land Commission. Alternatively, if convinced of
the merits of this application, Council may direct staff to issue a building permit to construct a
1101
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second dwelling. For consistency with Commission policy, Council must be satisfied that there is
adequate demonstration of need in order to permit the additional dwelling to proceed without
Commission approval.
RECOMMENDATION:
That Non-Farm Use Application 2015-355-AL for an accessory employee dwelling, be forwarded to
the Agricultural Land Commission, in accordance with Council direction as outlined in the staff
report dated January 11, 2016 and titled, Non-Farm Use Report – Employee Residential 13540
Neaves Road.
DISCUSSION:
a) Background Context:
Applicant: Manjit S Chatha
Owner: Manjit S Chatha & Charan Kaur Chatha
Legal Description: Lot: 1, Section: 25, Township: 9, Plan: NWP3662
OCP :
Existing: Agricultural
Proposed: No Change
Zoning:
Existing: A-2 (Upland Agricultural)
Proposed: No Change
Surrounding Uses:
North: Use: Park
Zone: A-2 Upland Agricultural
Designation Park in the ALR
South: Use: Farm
Zone: A-2 Upland Agricultural
Designation: Agricultural
East: Use: Park
Zone: A-2 Upland Agricultural
Designation Park in the ALR
West: Use: Pitt Meadows
Zone:
Designation:
Existing Use of Property: Farming
Proposed Use of Property: no change
Site Area: 5.281 Hectares
Access: Neaves Road
Servicing: On-site Services
b) Project Description:
This proposal is for a second dwelling for accessory employee use on a 5.3 hectare (13.1 acre)
property that is within the Agricultural Land Reserve. If this application is successful, the property
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owner will build a new house as the principal dwelling unit, and retain the existing house for the farm
help use.
Ortho photos indicate that the subject property has been actively farmed since 2009 or earlier. The
current property owner has owned the site in a partnership since 2007, but is now the sole owner,
and intends to continue this blueberry farming operation.
c) Planning Analysis:
ALC Policy #9 provides an interpretation of Agricultural Land Commission Act, 2002 Section 18,
pasted below:
Unless permitted by this Act, the regulations or the terms imposed in an order of the
commission,
(a) a local government, or an authority, a board or another agency established by it or a
person or an agency that enters into an agreement under the Local Services Act may
not
(ii) approve more than one residence on a parcel of land unless the additional
residences are necessary for farm use
The Agricultural Land Commission gives considerable autonomy to local governments in determining
whether there is sufficient agricultural activity to justify the need for an additional residential use.
However, the Commission does stipulate that the need must be legitimate. One criteria is farm
status through BC Assessment Authority. However, in many instances, especially for leased
properties, having farm status does not necessarily justify having an extra dwelling. Commission
Policy #9 states that if a local government has any question with regards to need, a non-farm use
application is required.
Criteria for determining need for farm help residence. The Agricultural Land Commission notes that
some local governments have detailed guidelines for establishing if there is sufficient need for a
farm operation to have a residence for farm help. Table 1 below provides a brief municipal scan of
the criteria of other local governments within the Fraser Valley in determining this need.
Pitt Meadows Chilliwack Abbotsford Maple Ridge
Size of farm
operation
8 hectares
(contiguous)
7.5 hectares Established in
specific criteria
(below)
1.7 ha in Agricultural
or Rural Residential
designations
Restrictive
covenant or
Statutory
declaration
required
Yes Yes Yes Yes
Property owner
must reside on
property
Yes or
immediate
family
n/a No No
Maximum
farm help
house size
180 square
metres on less
than 8 ha lot,
233 if greater..
n/a Manufactured
home if farm
operation includes
leased lot.
279 square
metres
Other
conditions
Agrologist’s report
with needs
rationale
Assessed
farm status
ALR only, farm
status, criteria, eg,
# of animals, size of
greenhouse, etc
Assessed farm
status
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Current Application. In comparison with other Fraser Valley municipalities, the criteria for
determining the need for an additional farm help residence is not particularly onerous in Maple
Ridge. Orthophotos indicate that the property has been planted with blueberries since at least
2009, which indicates that there has been significant capital investment made on the property in
agriculture. Ministry of Agriculture sources suggest an initial cost of $3.50 per blueberry plant, with
productive potential and plant maturity being achieved 3 years after the initial planting. Ministry
sources acknowledge that there are enormous variations in farm income with blueberry crops, due to
global markets, and weather conditions. However, a well managed operation in the Fraser Valley
with mature plants on good soils can produce 40,000 pounds per hectare or more.
In 2015, prices for processing blueberries were around $0.75 – 0.80 /lb., and fresh wholesale
berries were around $1.00 – 1.05/lb. Direct to consumer sales would increase these estimates
further.
On this basis, this operation, at just over 5 hectares, could feasibly produce sufficient gross farm
receipts to justify having an employee to assist with the operation. If there is any doubt, it should be
noted that the Agricultural Land Commission is best qualified to make this judgement.
d) Interdepartmental Implications:
The subject property is within the floodplain and within the vicinity of watercourses. For this reason,
a combined natural features and watercourse development permit will be required as part of the
building permit process, should this application be successful. The subject property also relies on
on-site sewer and water. For this reason, adequate demonstration of septic capacity and potable
water for both dwellings by a qualified professional will be a requirement of the building permit
process. The building that is to be designated for farm help must comply with the Zoning Bylaw
requirements for accessory farm help, which sets a maximum area of 279 metres squared and a
maximum height of 7.5 meters. If the existing structure exceeds these limits, either structural
alterations towards compliance or an application for variance approval would be required. In
addition, a restrictive covenant will be required on title acknowledging the conditional use of the
second dwelling for farm help exclusively, and that the use could continue only as long as the
property is being actively farmed. Securities will be required to cover the cost of demolition should
the farm use discontinue.
e) Intergovernmental Issues:
Agricultural Land Commission. The subject property is under the jurisdiction of the Agricultural Land
Commission, and Commission Policy #9 requires sufficient demonstration of need before a second
residence could be permitted for farm purposes.
Ministry of Agriculture. At the April 12, 2011 Council meeting, Council considered the findings of the
Maple Ridge Agricultural Advisory Committee in their review of the Ministry of Agriculture document,
titled “Bylaw Standard for Residential Uses in the Agricultural Land Reserve”. For Council’s
consideration, the Agricultural Advisory Committee passed the following resolution on March 24,
2011:
That within the Agricultural Land Reserve in the District of Maple Ridge, the following limits
to residential development be considered:
A maximum house size of 7,000 square feet,
A maximum 0.2 hectare residential footprint,
A maximum footprint depth of 60 metres from the fronting road to the rear of the
footprint.
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Council indicated their support for the Agricultural Advisory Committee findings by authorizing the
Committee’s report to be circulated to the Ministry of Agriculture as feedback to the Bylaw Standard
document. The Council resolution is as follows:
That report titled “Ministry of Agriculture Bylaw Standard for Residential Uses in the Agricultural
Land Reserve”, dated April 4, 2011 be forwarded to the Ministry of Agriculture for information.
The Maple Ridge Zoning Bylaw, currently under review, will be incorporating these standards into the
regulations for land that is within the Agricultural Land Reserve. It should be noted, however, that at
present, the Maple Ridge Zoning Bylaw does not prevent extremely large houses or excessive front
yard setbacks from being constructed within the Agricultural Land Reserve. These regulations are
within the jurisdiction of the local government to create.
A review of the applicant’s site plan (attached as Appendix C) reveals that the applicant intends to
site the new house close to Neaves Road, with a relatively small front yard setback, and therefore
will likely achieve some of the objectives as set out in the Ministry’s Bylaw Standard.
f) Alternatives:
The recommendation is to forward this application to the Commission for their review. In addition,
Council has 2 alternatives for addressing this application, as follows:
I. Direct staff to issue the building permit. If convinced that there is sufficient need to justify a
second residence for farming purposes, Council may direct staff to issue a building permit,
once an application is received. In this instance, the application would not be forwarded to
the Agricultural Land Commission, and the applicant would be refunded $300.00, as a
reimbursement for the Commission portion of the application processing fee.
This alternative is supportable by staff. As discussed in this report, the applicant has demonstrated
significant capital investment in farming and Council is advised to base their decision on this
information.
II. Deny the application. This alternative would be a consideration if Council felt that the
application had no merit, but this option is not recommended by staff.
CONCLUSION:
This application is the first of its kind to be processed since Counci l resolution R/2014-397, which
directed that requests for accessory farm help dwellings first be processed as a non -farm use
application. The implications of Agricultural Land Commission Policy #9 as it relates to local
government responsibility in determining sufficient need to justify a second dwelling for farm help
have been discussed. The criteria of other jurisdictions have been provided for Council’s
consideration. The merits of this application have also been explored, to outline the extent of capital
investment for agricultural purposes that have been made on the property, and the potential it has
for gross farm receipts.
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Pursuant with Council direction, the recommendation is to forward the application to the Agricultural
Land Commission, however, Council has the option of directing staff to issue a building permit
directly.
“Original signed by Diana Hall”
_______________________________________________
Prepared by: Diana Hall MA, MCIP, RPP
Planner 2
“Original signed by Christine Carter”
_____________________________________________
Approved by: Christine Carter, M.PL, MCIP, RPP
Director of Planning
“Original signed by Frank Quinn”
_______________________________________________
Approved by: Frank Quinn, MBA, P.Eng
GM: Public Works & Development Services
“Original signed by E.C. Swabey”
_______________________________________________
Concurrence: E.C. (Ted) Swabey
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A – Subject Map
Appendix B – Ortho Photos
Appendix C – Development proposal prepared by applicant
Appendix D – Policy #9 of the Agricultural Land Commission.
DATE: Nov 23, 2015
FILE: 2015-355-AL
BY: PC
PLANNING DEPARTMENT
SUBJECT PROPERTY
´
Scale: 1:2,500
13540 NEAVES ROADLegend
Canal Edge
Ditch Centreline
Edge of River
Indefinite Creek
River Centreline
Canal
Lake or Reservoir
River
Major Rivers & Lakes
APPENDIX A
City of Pitt
Meadows
District of
Langley District of MissionFRASER R.
^
DATE: Nov 23, 2015
FILE: 2015-355-AL
BY: PC
PLANNING DEPARTMENT
SUBJECT PROPERTY
´
Scale: 1:2,500
13540 NEAVES ROAD
Aerial Imagery from the Spring of 2011
APPENDIX B
APPENDIX C
Agricultural Land
Commission Act
Policy #9
March 2003
ADDITIONAL RESIDENCES FOR FARM USE
This policy provides advice to assist in the interpretation of the Agricultural Land Commission Act, 2002
and Regulation. In case of ambiguity or inconsistency, the Act and Regulation will govern.
REFERENCE:
Agricultural Land Commission Act, 2002, Section 18
18 Unless permitted by this Act, the regulations or the terms imposed in an order of the commission,
(a) a local government, or an authority, a board or another agency established by it or a person
or an agency that enters into an agreement under the Local Services Act may not
(ii) approve more than one residence on a parcel of land unless the additional
residences are necessary for farm use
INTERPRETATION:
The Act and Agricultural Land Reserve Use, Subdivision and Procedure Regulation do not set a limit on
the number of additional residences for farm help per parcel, but all residences must be necessary for farm
use. However, see Section 3 (10 (b) of the Regulation which permits a ‘manufactured home’ for family
members of the owner. This Section also permits a secondary suite within a residence. See Commission
Policy “Permitted Uses in the ALR: Residential Uses”.
Local government must be convinced that there is a legitimate need for an additional residence for farm
help. One criteria is that the parcel should have ‘farm’ classification under the Assessment Act. In coming to
a determination, a local government should consider the size and type of farm operation and other relevant
factors. To help determine the need and evaluate the size and type of farm operation, a permitting officer
may wish to obtain advice and direction from staff of:
a)the Ministry of Agriculture, Food and Fisheries
b)the Agricultural Land Commission.
Local government bylaws should not necessarily be the basis for making a determination about the
necessity for farm help. Some bylaws may automatically permit a second residence on a specified size of
parcel in the ALR. This is not an appropriate determination under the Act and should not be used as the
basis for issuing a building permit for an additional residence for farm help. Some local governments have
adopted detailed guidelines as a basis for determining legitimacy of a request for additional residences for
farm help, in which a threshold for different types of agricultural operations is specified. In these instances,
it may be appropriate to consider these as factors in interpreting Section 18 of the Act.
If there is any doubt with respect to need, an application under Section 20 (3) of the Act for permission for
a non-farm use is required.
APPENDIX D
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: January 11, 2016
and Members of Council FILE NO: 2015-318-RZ
FROM: Chief Administrative Officer MEETING: C of W
SUBJECT: First Reading
Maple Ridge Zone Amending Bylaw No. 7198-2015
11650 224 Street
EXECUTIVE SUMMARY:
An application has been received to rezone the subject property from RS-1 (One Family Urban
Residential), and C-3 (Town Centre Commercial) to RM-2 (Medium Density Apartment Residential)
and C-3 (Town Centre Commercial). In order to realize this application, an amendment to the Official
Community Plan will be required for the portion of the site that is currently designated Ground
Oriented Multi-Family, but proposed to be rezoned to RM-2 (Medium Density Apartment Residential).
The appropriate designation that aligns with the RM-2 (Medium Density Apartment Residential) Zone
is Low Rise Apartment. As the subject property is within the Town Centre, proposed developments
will be excluded from a requirement of providing Community Amenity Contributions1. To proceed
further with this application additional information is required as outlined below.
RECOMMENDATIONS:
In respect of Section 879 of the Local Government Act, requirement for consultation during the
development or amendment of an Official Community Plan, Council must consider whether
consultation is required with specifically:
i.The Board of the Regional District in which the area covered by the plan is located, in the
case of a Municipal Official Community Plan;
ii.The Board of any Regional District that is adjacent to the area covered by the plan;
iii.The Council of any municipality that is adjacent to the area covered by the plan;
iv.First Nations;
v.School District Boards, greater boards and improvements district boards; and
vi.The Provincial and Federal Governments and their agencies.
and in that regard it is recommended that no additional consultation be required in respect of this
matter beyond the early posting of the proposed Official Community Plan amendments on the City’s
website, together with an invitation to the public to comment, and;
That Zone Amending Bylaw No. 7198-2015 be given first reading; and
That the applicant provide further information as described on Schedules A, C, D, and I of the
Development Procedures Bylaw No. 5879–1999, along with the information required for a Permit.
1 Town Centre, Commercial and Industrial building permits have been excluded based on Council Resolutions
passed at the Oct 19 and 27, 2015 Council Workshop.
1102
- 2 -
DISCUSSION:
a) Background Context:
Applicant: Bissky Architecture And Urban Design Inc. Wayne Bissky
Owner: Mussallem Realty Ltd.
Legal Description: D.L.: 398, Block: 2, Plan: NWP155
OCP:
Existing: Ground-Oriented Multi-Family, Town Centre Commercial
Proposed: High Density Residential
Zoning:
Existing: RS-1 (One Family Urban Residential), C-3 (Town Centre
Commercial)
Proposed: RM-2 (Medium Density Apartment Residential)
Surrounding Uses:
North: Use: 2 lots, Strata condominium
Zone: RM-2 (Medium Density Apartment Residential)
Designation: Low Rise Apartment
South: Use: Apartment
Zone: RM-3
Designation: Low-Rise Apartment
East: Use: Single Family
Zone: Land Use Contract
Designation: Ground Oriented Multi-Family
West: Use: 2 properties, single family and vacant
Zone: C-3 Town Centre Commercial
Designation: Town Centre Commercial
Existing Use of Property: Vacant
Proposed Use of Property: Mix of Ground Oriented, Medium Density, and High Density
Residential Uses
Site Area: 0.901 HA. (2.25 acres)
Servicing requirement: Urban Standard
b) Site Characteristics:
The property is within the Town Centre, in a diverse residential context combining single family,
ground oriented multi-family development, and higher density apartments. The properties to its
north are zoned and developed in accordance with the RM -2 (Medium Density Apartment
Residential) Zone. The property to its south is zoned RM-3 High Density Apartment Residential, but
is a low rise structure, and therefore the building is non conforming with respect to the 5 storey
minimum as prescribed in the RM-3 Zone.
The subject property spans the block, although to its east, Fraser Street has not yet been
constructed at the frontage of the property. The site is associated with significant viewscapes as
outlined in the Town Centre Area Plan.
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The site context suggests that the area may undergo significant transition over the next decade. To
the west, the site frontage narrows and the property is adjacent to two smaller lots at 11664 and
11656 224th Street. Both of these parcels are zoned and designated for Town Centr e Commercial
and each has sufficient lot area to develop on their own. The parcel at 11656 224 th is vacant, while
the parcel at 11664 is being used for single family residential. The single family properties to the
east of the site are zoned under a land use contract which must be terminated by 2024. These
properties are designated for ground oriented multi-family and are characterized by large residential
parcels with lot areas greater than 900 square metres. The completion of Fraser Street will
significantly expand the opportunities for redevelopment of these properties.
c) Project Description:
This application for multi-family residential housing is for a split designated parcel in the Town
Centre. This proposal reflects a comprehensive residential development that will link two adjacent
buildings through its landscape design. The two separately zoned portions of the site will be
subdivided as part of this proposal in a separate application. The proposed use of this site is as
follows:
1. To the west, facing 224th Street, a 6 storey building with 50 dwelling units is proposed.
2. To the east, facing Fraser Street, a 115 unit multi-family building is proposed, offering a
central courtyard, and stepped building heights of 6 storeys to the west, and 3 storeys to
the east.
This project will include the completion of Fraser Street, thereby bridging the north and south
portions of the site.
At this time the current application has been assessed to determ ine its compliance with the Official
Community Plan (OCP) and provide a land use assessment only. Detailed review and comments will
need to be made once full application packages have been received. A more detailed analysis and a
further report will be required prior to Second Reading. Such assessment may impact proposed lot
boundaries and yields, OCP designations and Bylaw particulars, and may require application for
further development permits.
d) Planning Analysis:
Official Community Plan:
The development site is located within the Town Centre Area Plan to the immediate east of Port
Haney and has 2 land use designations (Town Centre Commercial and Ground Oriented Multi-
Family). The portion of the site that is designated Town Centre Commercial fronts 224th Street and
aligns with the C-3 Town Centre Zoning for that portion of the site. However, an OCP amendment will
be required to re-designate the eastern portion of the site fronting Fraser Street from Ground
Oriented Multi-Family to Low-Rise Apartment to allow the proposed RM-2 Medium Density Apartment
Zoning.
This required amendment to the Official Community Plan is supportable as the proposed
development is designed for compatibility with the diverse neighbourhood context. The stepped
design of the building is proposed to be a 3 storey ground oriented townhouse at the eastern edge
adjacent to Fraser Street that transitions to a 6 storey format on the central portion of the site. This
range of building heights will attain consistency with adjacent developments, from the ground
oriented housing designation across Fraser Street to the proposed 6 storey structure of the C-3 Town
Centre Commercial portion of the site to the West.
- 4 -
Further demonstration of compatibility with the surrounding context will need to be provided prior to
second reading being granted for this application. There are two policies pertinent to this
consideration in the Town Centre Area Plan, as follows:
3-11 Viewscape studies may be required for proposed buildings greater than three (3)
storeys in height, where views may be impacted towards Golden Ears peaks to the north and
the Fraser River to the south. Important viewscapes have been identified along 224th Street,
within Port Haney, and the south slopes of the Town Centre on 116th and on 227th. In
locations where it is deemed that key viewscapes will be impacted, an increase in density, or
the proposed form, may not be supported.
and
3-12 High density development that is four or more storeys in height may be required to
include a shadow study in consideration of adjacent sites to address potential impacts on
available daylight. Consideration should also be given to the privacy of residents in existing
buildings.
Zoning Bylaw:
The western portion of the site, located at 11650 224th Street, is zoned C-3 Town Centre Commercial
and the development proposal at this portion of the site is consistent with this zone. The eastern
portion of the site is proposed to be rezoned from RS-1 (One Family Urban Residential), to RM-2
(Medium Density Apartment Residential) to permit a 115 unit multi-family building. The minimum lot
size for the current RS-1 One Family Urban Residential Zone is 668m2, and the minimum lot size for
the proposed RM-2 Medium Density Apartment Zone is 1300 m2. Any variations from the
requirements of the proposed zone will require a Development Variance Permit application.
Development Permits:
Pursuant to Section 8.11 of the OCP, a Town Centre Development Permit application is required for
all multifamily residential, flexible mixed use and commercial development located in the Town
Centre.
Advisory Design Panel:
A Multi-Family Development Permit is required and must be reviewed by the Advisory Design Panel
prior to Second Reading.
Development Information Meeting:
A Development Information Meeting is required for this application. Prior to Second Reading the
applicant is required to host a Development Information Meeting in accordance with Council Policy
6.20.
- 5 -
e) Interdepartmental Implications:
In order to advance the current application, after First Reading, comments and input, will be sought
from the various internal departments and external agencies listed below:
a) Engineering Department;
b) Operations Department;
c) Fire Department;
d) Parks Department;
e) School District;
f) Utility companies;
g) Ministry of Transportation and Infrastructure;
h) Fisheries & Oceans Canada;
i) Ministry of Environment; and
j) Canada Post.
The above list is intended to be indicative only and it may become necessary, as the application
progresses, to liaise with agencies and/or departments not listed above.
This application has not been forwarded to the Engineering Department for comments at this time;
therefore, an evaluation of servicing requirements has not been undertaken. We anticipate that this
evaluation will take place between First and Second Reading.
f) Early and Ongoing Consultation:
In respect of Section 879 of the Local Government Act for consultation during an Official Community
Plan amendment, it is recommended that no additional consultation is required beyond the early
posting of the proposed OCP amendments on the City’s website, together with an invitation to the
public to comment.
g) Development Applications:
In order for this application to proceed the following information must be provided, as re quired by
Development Procedures Bylaw No. 5879–1999 as amended:
1. An OCP Application (Schedule A);
2. A complete Rezoning Application (Schedule B or Schedule C);
3. A Multi-Family Residential Development Permit Application (Schedule D);
4. A Subdivision Application.
The above list is intended to be indicative only, other applications may be necessary as the
assessment of the proposal progresses.
CONCLUSION:
This development proposal will require an amendment to the Official Community Plan in order to
proceed. Justification has been provided to support an OCP amendment from Ground Oriented
Multi-Family to Low-Rise Apartment. It is, therefore, recommended that Council grant First Reading
subject to additional information being provided and assessed prior to Second Reading.
- 6 -
The proposed layout has not been reviewed in relation to the relevant bylaws and regulations
governing subdivision applications. Any subdivision layout provided is strictly preliminary and must
be approved by the City of Maple Ridge’s Approving Officer.
“Original signed by Diana Hall”
_______________________________________________
Prepared by: Diana Hall, MA, MCIP, RPP
Planner 2
“Original signed by Christine Carter”
_______________________________________________
Approved by: Christine Carter, M.PL, MCIP, RPP
Director of Planning
“Original signed by Frank Quinn”
_______________________________________________
Approved by: Frank Quinn, MBA, P. Eng
GM: Public Works & Development Services
“Original signed by E.C. Swabey”
_______________________________________________
Concurrence: E.C (Ted) Swabey
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A – Subject Map
Appendix B – Ortho Map
Appendix C – Zone Amending Bylaw No. 7198-2015
Appendix D – Proposed Site Plan and Conceptual Plan Design Elements.
DATE: Oct 16, 2015
2015-318-RZ
BY: JV
PLANNING DEPARTMENT
SUBJECT PROPERTY
´
Scale: 1:2,500
11650 224 St
2011 Image
Legend
Stream
Ditch Centreline
Indefinite Creek
River Centreline
Major Rivers & Lakes
APPENDIX A
DATE: Oct 16, 2015
2015-318-RZ
BY: JV
PLANNING DEPARTMENT
SUBJECT PROPERTY
City of Maple Ridge´
Scale: 1:2,500
11650 224 St
2011 Image
Legend
Stream
Ditch Centreline
Indefinite Creek
River Centreline
Major Rivers & Lakes
APPENDIX B
CITY OF MAPLE RIDGE
BYLAW NO. 7198-2015
A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended
______________________________________________________________________________
WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as
amended;
NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows:
1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7198-2015."
2.That parcel or tract of land and premises known and described as:
Parcel “One” (L60023E) of Parcel “T” (Plan with Fee Deposited 52214F), Lot 4 Block
2 District Lot 398 Group 1 New Westminster District Plan 155
and outlined in heavy black line on Map No. 1655 a copy of which is attached hereto
and forms part of this Bylaw, is hereby rezoned to RM-2 (Medium Density Apartment
Residential).
3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached
thereto are hereby amended accordingly.
READ a first time the day of , 20
READ a second time the day of , 20
PUBLIC HEARING held the day of , 20
READ a third time the day of , 20
APPROVED by the Ministry of Transportation and Infrastructure this day of
, 20
ADOPTED, the day of , 20
_____________________________ ____________________________
PRESIDING MEMBER CORPORATE OFFICER
APPENDIX C
223271165422309 22311223312232622347/511169711715
11701-39
11671
11681
11697
11692
11724
2250411746
22328223572235611656
11595 224222248811649
11683
11668
11680
2250622508
2251622534
11580 22323223442235111743
11695
2
2
4
8
9
11682
2249711711
115781163811662
11674
22531
11710
11740
2231822362223661165722374 11690
11698
11685
1 1 6 0 9
11698
22525
225222254822319
22355223402233722334223692237511742
22488/9211688
2249611667
11602
11608
11614
11620
11686
22512
22521
2252011664
22345223812237211598
11612
11630
11650
11672
11718
11686 2246611675
11715
2250211644
2251522527
22529
2233522369/7311566
11695 11696
11735
11656
11742
22515
22514
22523
225182232822352
11641
11671 11664
11682
22486
2249011579
11626
11650
2250922510224 ST.FRASER ST.NORTH AVENUE
116 AVE.
116 AVE.
BRICKWOOD
CALLAGHAN AVE.
ST. ANNE AVE.
117 AVE.
CLOSE 225 ST.BRICKWOOD CLOSEFRASER ST.44
21
P 155
Rem
10
12
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1
2
RP 5647
NWS 3383
NWS 3379
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Rem 90
N 1/2 2
NWS 2509
42
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32
17
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S 47
1 BCP
PARK
RP 53523
1
9
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18 A
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39
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2
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(EPS 1982)
Rem
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of 3
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4
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Rem
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P 72462EP 70417EPP 36136 RW 41952EPP 34066RP 63699RW 58936CEPP 30614 RP 74204EP 70417
E
P
P 340
66
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E P 8 6 7 7 4
EP 70417RW 41953RP 82880
EP 59148 EP 70417LMP 9307BCP 17933
EP 70417RW 41952
EP 84227 EP 81137EP 77866RW 74205
LMP 14886
LMP 42053 LMP 1859EP 86774224 ST.H
A
N
E
Y B
Y
PA
S
S
´
SCALE 1:2,500
MAPLE RIDGE ZONE AMENDINGBylaw No. Map No. From:
To:
RS-1 (One Family Urban Residential)
RM-2 (Medium Density Apartment Residential)
7198-20151655
APPENDIX D
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: January 11, 2016
and Members of Council FILE NO: 2015-347-RZ
FROM: Chief Administrative Officer MEETING: C of W
SUBJECT: First Reading
Zone Amending Bylaw No. 7193-2015
20621 123 Avenue
EXECUTIVE SUMMARY:
An application has been received to rezone the subject property from RS-3 (One Family Rural
Residential) to RS-1 (One Family Urban Residential) and RS-1b (One Family Urban (Medium Density)
Residential) to permit future subdivision into approximately ten single family residential lots. An
Official Community Plan (OCP) amendment to the Conservation boundary is required. To proceed
further with this application additional information is required as outlined below. Pursuant to Council
resolution, this application is subject to the Community Amenity Contribution Program.
RECOMMENDATIONS:
In respect of Section 879 of the Local Government Act, requirement for consultation during the
development or amendment of an Official Community Plan, Council must consider whether
consultation is required with specifically:
i.The Board of the Regional District in which the area covered by the plan is located, in the
case of a Municipal Official Community Plan;
ii.The Board of any Regional District that is adjacent to the area covered by the plan;
iii.The Council of any municipality that is adjacent to the area covered by the plan;
iv.First Nations;
v.School District Boards, greater boards and improvements district boards; and
vi.The Provincial and Federal Governments and their agencies.
and in that regard it is recommended that no additional consultation be required in respect of this
matter beyond the early posting of the proposed Official Community Plan amendments on the City’s
website, together with an invitation to the public to comment, and;
That Zone Amending Bylaw No.7193-2015 be given first reading; and
That the applicant provide further information as described on Schedules A, B, F and G of the
Development Procedures Bylaw No. 5879–1999, along with the information required for a
subdivision application.
1103
- 2 -
DISCUSSION:
a) Background Context:
Applicant: Bissky Architecture and Urban Design Inc.
Owner: Russell Patience and Mary-Jane Abbott
Legal Description: Lot 1 District Lot 276 Group 1 New Westminster District Plan
80156
OCP:
Existing: Urban Residential, Conservation
Proposed: Urban Residential, Conservation (new boundaries)
Zoning:
Existing: RS-3 (One Family Rural Residential)
Proposed: RS-1 (One Family Urban Residential) and RS-1b (One Family
Urban (Medium Density) Residential)
Surrounding Uses:
North: Use: Conservation
Zone: RS-1 (One Family Urban Residential)
Designation: Conservation
South: Use: Single Family Residential
Zone: RS-3 (One Family Rural Residential)
Designation: Urban Residential
East: Use: Church
Zone: P-4 (Church Institutional)
Designation: Institutional and Conservation
West: Use: Single Family Residential
Zone: RS-1 (One Family Urban Residential)
Designation: Urban Residential and Conservation
Existing Use of Property: Single Family Residential
Proposed Use of Property: Singe Family Residential
Site Area: 1.05 Ha (2.6 acres)
Access: 123 Avenue and new road
Servicing requirement: Urban Standard
b) Site Characteristics:
The subject property is 1.05 ha (2.6 acres) in size and is bound by the Burnett Fellowship Baptist
Church to the east, City owned conservation land, including McKenney Creek, to the north, single
family lots to the west and 123 Avenue to the south (see Appendix A). Currently a single family
dwelling is located on the property close to the southern property boundary, which is accessed from
123 Avenue. The majority of the subject property is relatively flat, with a ravine and McKenney Creek
located on the northern portion of the lot. The site has trees and bushes surrounding the existing
dwelling and on the northern and western boundaries.
- 3 -
c) Project Description:
The applicant proposes to rezone the subject property from RS-3 (One Family Rural Residential) to
RS-1 (One Family Urban Residential) and RS-1b (One Family Urban (Medium Density) Residential) to
permit future subdivision into approximately ten single family residential lots not less than 557 m².
The lots will be accessed from 123 Avenue and a new local road. Half of the new local road was
already dedicated as a component of the church redevelopment to the east. The applicant intends
to remove the existing house, which will be a condition of final reading. McKenney Creek runs in an
east-west direction across the northern tip of the subject property and will be further dedicated as
Conservation as a condition of final reading.
The Engineering Department is in the process of completing a corridor review for 123 Avenue to look
at corridor management for all modes of transportation and will be hosting an open house in January
2016 to look at various options. The outcomes of this process may advise on the pattern of on-
street parking and cycling networks along 123 Avenue.
At this time the current application has been assessed to determine its compliance with the OCP and
provide a land use assessment only. Detailed review and comments will need to be made once full
application packages have been received. A more detailed analysis and a further re port will be
required prior to second reading. Such assessment may impact proposed lot boundaries and yields,
OCP designations and Bylaw particulars, and may require application for further development
permits.
d) Planning Analysis:
Official Community Plan:
The development site is located within the Urban Area Boundary and is currently designated Urban
Residential and Conservation. For the proposed development, an OCP amendment will be required
to adjust the Conservation area boundary.
The subject property fronts 123 Avenue, identified as a Major Corridor in Figure 4, Appendix E of the
OCP. There are a range of development options that comply with Major Corridor Residential Infill
policies subject to neighbourhood compatibility and context. Major Corridor residential infill options
are described in Policy 3-20, as follows:
3 - 20 Major Corridor Residential Infill developments must be designed to be compatible with
the surrounding neighbourhood and will be evaluated against the following criteria:
a) building forms such as single detached dwellings, duplexes, triplexes, fourplexes,
townhouses, apartments, and small lot intensive residential developments subject
to Policy 3-21;
b) a maximum height of two and one-half storeys with an emphasis on ground oriented
units for all developments except for apartments;
c) a maximum height of four storeys for apartments; and
d) adherence to Development Permit Guidelines for multi-family and intensive
residential developments as outlined in Chapter 8 of the Official Community Plan.
Compatibility criteria for residential infill is further detailed in Policy 3-21 which states:
3 - 21 All Neighbourhood and Major Corridor Residential infill developments will respect and
reinforce the physical patterns and characteristics of established neighbourhoods, with
particular attention to:
- 4 -
a) the ability of the existing infrastructure to support the new development;
b) the compatibility of the site design, setbacks, and lot configuration with the existing
pattern of development in the area;
c) the compatibility between building massing and the type of dwelling units in the
proposed development and the surrounding residential properties;…
The proposed rezoning to RS-1 (One Family Urban Residential) and RS-1b (One Family Urban
(Medium Density) Residential) is in conformance with the Urban Residential designation and infill
policies.
Zoning Bylaw:
The current application proposes to rezone the subject property, located at 20621 123 Avenue,
from RS-3 (One Family Rural Residential) to RS-1 (One Family Urban Residential) and RS-1b (One
Family Urban (Medium Density) Residential) (see Appendix C) to permit future subdivision into
approximately ten single family residential lots. The minimum lot size for the current RS-3 (One
Family Rural Residential) zone is 0.80 ha (8000 m²) and the minimum lot size for the proposed RS-1
(One Family Urban Residential) zone is 668 m2 and RS-1b (One Family Urban (Medium Density)
Residential) zone is 557 m². Any variations from the requirements of the proposed zone will require
a Development Variance Permit application.
Development Permits:
Pursuant to Section 8.9 of the OCP, a Watercourse Protection Development Permit application is
required for all developments and building permits within 50 metres of the top of bank of all
watercourses and wetlands. The purpose of the Watercourse Protection Development Permit is to
ensure the preservation, protection, restoration and enhancement of watercourse and riparian
areas.
Pursuant to Section 8.10 of the OCP, a Natural Features Development Permit application is required
for all development and subdivision activity or building permits for:
All areas designated Conservation on Schedule “B” or all areas within 50 metres of an
area designated Conservation on Schedule “B”, or on Figures 2, 3 and 4 in the Silver
Valley Area Plan;
All lands with an average natural slope of greater than 15 %;
All floodplain areas and forest lands identified on Natural Features Schedule “C”
to ensure the preservation, protection, restoration and enhancement of the natural environment and
for development that is protected from hazardous conditions.
Advisory Design Panel:
A Form and Character Development Permit is not required because this is a single family project,
therefore this application does not need to be reviewed by the Advisory Design Panel.
Development Information Meeting:
A Development Information Meeting is required for this application. Prior to second reading the
applicant is required to host a Development Information Meeting in accordance with Council Policy
6.20.
- 5 -
e) Interdepartmental Implications:
In order to advance the current application, after first reading, comments and input, will be sought
from the various internal departments and external agencies listed below:
a) Engineering Department;
b) Operations Department;
c) Licences, Permits and Bylaws
d) Fire Department;
e) Parks Department;
f) School District; and
g) Canada Post.
The above list is intended to be indicative only and it may become necessary, as the application
progresses, to liaise with agencies and/or departments not listed above.
f) Early and Ongoing Consultation:
In respect of Section 879 of the Local Government Act for consultation during an Official Community
Plan amendment, it is recommended that no additional consultation is required beyond the early
posting of the proposed OCP amendments on the City’s website, together with an invitation to the
public to comment.
g) Development Applications:
In order for this application to proceed the following information must be provided, as re quired by
Development Procedures Bylaw No. 5879–1999 as amended:
1. An OCP Application (Schedule A);
2. A complete Rezoning Application (Schedule B);
3. A Watercourse Protection Development Permit Application (Schedule F);
4. A Natural Features Development Permit Application (Schedule G);
5. A Subdivision Application.
The above list is intended to be indicative only, other applications may be necessary as the
assessment of the proposal progresses.
CONCLUSION:
The development proposal is in compliance with the OCP; however, an OCP amendment for a
Conservation boundary adjustment will be required. It is expected that once complete information is
received, Zone Amending Bylaw No.7193-2015 will be amended to reflect the appropriate
conservation boundary.
- 6 -
It is therefore recommended that Council grant first reading subject to additional information being
provided and assessed prior to second reading; and that Council not require any further additional
OCP consultation. The proposed layout has not been reviewed in relation to the relevant bylaws and
regulations governing subdivision applications. Any subdivision layout provided is strictly preliminary
and must be approved by the City of Maple Ridge’s Approving Officer.
“Original signed by Adam Rieu”
_______________________________________________
Prepared by: Adam Rieu
Planning Technician
“Original signed by Chuck Goddard” for
_______________________________________________
Approved by: Christine Carter, M.PL, MCIP, RPP
Director of Planning
“Original signed by Frank Quinn”
_______________________________________________
Approved by: Frank Quinn, MBA, P. Eng
GM: Public Works & Development Services
“Original signed by E.C. Swabey”
_______________________________________________
Concurrence: Ted Swabey
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A – Subject Map
Appendix B – Ortho Map
Appendix C – Zone Amending Bylaw No. 7193-2015
Appendix D – Proposed Site Plan
DATE: Nov 17, 2015
FILE: 2015-347-RZ
BY: PC
PLANNING DEPARTMENT
SUBJECT PROPERTY
´
Scale: 1:2,000
20621 123 AVENUELegend
Stream
Ditch Centreline
Indefinite Creek
River Centreline
APPENDIX A
City of Pitt
Meadows
District of
Langley District of MissionFRASER R.
^
DATE: Nov 17, 2015
FILE: 2015-347-RZ
BY: PC
PLANNING DEPARTMENT
SUBJECT PROPERTY
´
Scale: 1:2,000
20621 123 AVENUE
Aerial Imagery from the Spring of 2011
APPENDIX B
CITY OF MAPLE RIDGE
BYLAW NO. 7193-2015
A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended
______________________________________________________________________________
WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as
amended;
NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows:
1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7193-2015."
2.That parcel or tract of land and premises known and described as:
Lot 1 District Lot 276 Group 1 New Westminster District Plan 80156
and outlined in heavy black line on Map No. 1651 a copy of which is attached hereto
and forms part of this Bylaw, is hereby rezoned to RS-1 (One Family Urban
Residential), RS-1b (One Family Urban (Medium Density) Residential).
3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached
thereto are hereby amended accordingly.
READ a first time the day of , 20
READ a second time the day of , 20
PUBLIC HEARING held the day of , 20
READ a third time the day of , 20
ADOPTED, the day of , 20
_____________________________ ____________________________
PRESIDING MEMBER CORPORATE OFFICER
APPENDIX C
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1 2 2 5 8
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12320
20616206602067012485
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12470
1242112488
20765
20518205272052012345
12253
12269
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1233020585 2059612451
124272072112500
20511124622051612399
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124162051512458205322054212371
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12380 2062112497
12480
1246512487
1240012466
12476
124A AVE.
123B AVE.206 ST.125 AVE.
KLASSEN PL.205B ST.123 AVE.205 ST.124A AVE.ROAD125 AVE.
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´
SCALE 1:2,500
MAPLE RIDGE ZONE AMENDINGBylaw No. Map No. From:
To:
RS-3 (One Family Rural Residential)
RS-1 (One Family Urban Residential)RS-1b (One Family Urban (Medium Density) Residential)
7193-20151651
0102030 40 mRS17671.337.3m18m37.2m18mRS16672.218m37.3m18m37.3mRS110792.437m25.4m33 .2m
15mRS191550.450.5m12.5m8.1m11.9m37m
33mRS13712.319.1m37.3m19.1m37.3mRS15672.118m37.3m18m37.3mRS14672.018m37.3m18m37.3mRS1b2578.118.7m30.9m18.7m31.1mRS1b1570.515.7m30.9m18.7m27.7m4.3m123rd AVENUEROADHatched area ofenvironmental dedicationROW15m20621 123 AVEExisting Area ≈ 1.05 haProposed Area ≈ 0.76 haHatched area ofroad dedicationAmount of road dedication required will be determined by the Engineering Dept. at time of rezoning10 LotsProposed new PLRS18679.726.1m33m0 .4m
37.2mProposed Subdivision PlanScale: 1:500Copyright Reserved.Further to AIBC Bylaw 28(3), all plans sketches, drawings, graphic representations and specifications prepared by the architect are, and at all times remain the exclusive property of Wayne Stephen Bissky Architecture, Urban Design, Planning, and Interior Design and cannot be used for any other project, or sold or offered for sale (or as part of a sale of property) by any party other than WSB without the written consent of WSB. Written dimensions shall have precedence over scaled dimensions and conditions on the job. This office shall be informed of any variations from the dimensions and conditions shown on the drawings.ISSUED DRAWINGSDrawnDwg #SheetWB / JMDate: Scale#204 22320 Lougheed Highway,Maple Ridge, B.C. V2X 2T4ph. 604-467-8300 fax 604-467-8305email : bissky@telus.netWAYNE STEPHEN BISSKYARCHITECTURE &URBAN DESIGN INC. PLANNING INTERIOR DESIGN1510Single Family Subdivision A1.0Civic Address:20621-123rd St, Maple RidgeAs Noted(RS-1 & RS-1b Lots)Subdivision PlanFile name: 1510 Architectural 2015-10-05.vwxLegal Address:PID: 012-809-853, Lot 1 District Lot 276 Group 1 New Westminster District Plan 80156 2015, Nov 4TO SCALE WHEN PRINTED ON ARCH D (36" x 24")PRELIMINARY ONLY NOT FOR CONSTRUCTIONDIMENSIONS AND SPACES ARE NOT FINAL SUBJECT TO CHANGEDate: 2015, November 4Time: 12:51:11 PMProperty InformationProperty 1:Civic Address:20621-123rd St. Maple RidgePID:012-809-853Legal Description:Lot 1, DL 276, NWD Pl NWP80156Existing Lot Area:10,540.0 m2113,452 sq ftExisting Zoning:RS-3OCP:RES CONSRVRoad Dedication:YESEasement:UnknownCovenant Area:UnknownEnvironmental Dedication:YESAPPENDIX D
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: January 11, 2016
and Members of Council FILE NO: 2015-350-RZ
FROM: Chief Administrative Officer MEETING: C of W
SUBJECT: First Reading
Zone Amending Bylaw No. 7197-2015
24341 112 Avenue
EXECUTIVE SUMMARY:
An application has been received to rezone the subject property, located at 24341 112 Avenue, from
RS-2 (One Family Suburban Residential) to RS-1b (One Family Urban (Medium Density) Residential).
The applicant intends to choose the Density Bonus option within the RS-1b (One Family Urban
(Medium Density) Residential) zone, which is specific to the Albion Area, enabling single-family lot
sizes of 371m² (3,993 ft²). The required amenity fee of $3,100.00 per lot less than 557m²
(5,995 ft²) will be collected by the Approving Officer at the subdivision approval stage. As per
Council direction, this application will also be subject to the City-wide Community Amenity
Contribution Program that is currently under review.
To proceed further with this application additional information is required as outlined below.
RECOMMENDATIONS:
1.That Zone Amending Bylaw No. 7197-2015 be given first reading; and
2.That the applicant provide further information as described on Schedules B and E of the
Development Procedures Bylaw No. 5879–1999, along with the information required for a
Subdivision application.
DISCUSSION:
a)Background Context:
Applicant: Cipe Homes Inc.
Owners: D. & S. Munich
Legal Description: Lot 2, Section 15, Township 12, New Westminster District Plan
77744
OCP:
Existing: Low/Medium Density Residential
Proposed: Low/Medium Density Residential
Zoning:
Existing: RS-2 (One Family Suburban Residential)
Proposed: RS-1b (One Family Urban (Medium Density) Residential)
1104
- 2 -
Surrounding Uses:
North: Use: Single Family Residential
Zone: RS-1b (One Family Urban (Medium Density) Residential, with
density bonus to R-1 (Residential District) zoning requirements
Designation: Low/Medium Density Residential
South: Use: Single Family Residential
Zone: RS-3 (One Family Rural Residential)
Designation: Low/Medium Density Residential and Conservation
East: Use: Single Family Residential
Zone: R-1 (Residential District)
Designation: Low/Medium Density Residential and Conservation
West: Use: Single Family Residential
Zone: RS-2 (One Family Suburban Residential)
Designation: Low/Medium Density Residential
Existing Use of Property: Single Family Residential
Proposed Use of Property: Single Family Residential
Site Area: 0.43 ha (1 acre)
Access: 243B Street and Lane
Servicing requirement: Urban Standard
b) Site Characteristics:
The subject property is located within the Albion Area Plan and is approximately 0.43 ha (1 acre) in
size. The subject property is bounded by 112 Avenue to the south, 243B Street to the west, and
single family residential lots to the north and east (see Appendices A and B).
c) Project Description:
The applicant has requested to rezone the development site from RS-2 (One Family Suburban
Residential) to RS-1b (One Family Urban (Medium Density) Residential), with a Density Bonus, in
accordance with the Community Amenity Program, which received final reading on October 8, 2013.
The Community Amenity Program is detailed in Zone Amending Bylaw No. 6996 – 2013, which will
permit the following:
For the RS-1b (One Family Urban (Medium Density) Residential) zone, the base density is a
net lot area of 557 m2. A Density Bonus is an option in the RS-1b (One Family Urban
(Medium Density) Residential) zone and shall be applied as follows:
a. An Amenity Contribution of $3,100 per lot will be required in any subdivision
containing one or more lots with an area of less than 557 m2, payable when the
Approving Officer approves the subdivision.
b. The maximum density permitted through the Density Bonus option is:
i. minimum net lot area of 371 m2;
ii. minimum lot width of 12.0 m;
iii. minimum lot depth of 24 m.
c. Zoning requirements consistent with the R-1 (Residential District) zone will apply
and supersede the zoning requirements for the RS-1b (One Family Urban
(Medium Density) Residential) zone.
- 3 -
The proposed development consists of approximately 9 R-1 (Residential District) sized lots,
amounting to an Amenity Contribution of approximately $27,900.00. The final number of lots and
amenity contribution will be determined at the time of approval of the subdivision. As per Council
direction, this application will also be subject to the City-wide Community Amenity Contribution
Program that is currently under review.
At this time the current application has been assessed to determine its compliance with the Official
Community Plan and provide a land use assessment only. Detailed review and comments will need
to be made once full application packages have been received. A more detailed analysis and a
further report will be required prior to second reading. Such assessment may impact proposed lot
boundaries and yields, Official Community Plan designations and Bylaw particulars, and may require
application for further development permits.
d) Planning Analysis:
Official Community Plan:
The application is in compliance with the proposed OCP Amending Bylaw No. 6995–2013, that
establishes the Community Amenity Program, and in compliance with the proposed Zone Amending
Bylaw No. 6996–2013, that permits a Density Bonus option in the Residential Low-Medium Density
designation in the Albion Area Plan. The applicant intends to apply the Density Bonus option to this
project, as discussed above in the Project Description.
Zoning Bylaw:
The current application proposes to rezone the property located at 24341 112 Avenue from RS-2
(One Family Suburban Residential) to RS-1b (One Family Urban (Medium Density) Residential) with a
Density Bonus (see Appendix C), to permit future subdivision into approximately 9 single family lots
(see Appendix D).
The application of the Density Bonus, which is specific to the Albion Area Plan, will permit the
applicant to reduce the single-family lot size from the RS-1b (One Family Urban (Medium Density)
Residential) base density of 557 m2 to 371 m2. An Amenity Contribution of $3,100 per lot for each
lot that is less than 557 m2 is required, as discussed in the Project Description above. As per
Council direction, this application will also be subject to the City-wide Community Amenity
Contribution Program that is currently under review.
The applicant is requesting a variance for reduced interior side setbacks to accommodate offset
garages, similar to previous applications in the surrounding area. These variances will be discussed
in a future Council Report.
Development Permits:
A Development Permit is not required for this application.
Advisory Design Panel:
A Form and Character Development Permit is not required because this is a single family project,
therefore this application does not need to be reviewed by the Advisory Design Panel.
Development Information Meeting:
A Development Information Meeting is not required for this application because it is in compliance
with the OCP and is less than 25 dwelling units.
- 4 -
e) Interdepartmental Implications:
In order to advance the current application, after First Reading, comments and input, will be sought
from the various internal departments and external agencies listed below:
a) Engineering Department;
b) Operations Department;
c) Fire Department;
d) Parks Department;
e) School District; and
f) Canada Post.
The above list is intended to be indicative only and it may become necessary, as the application
progresses, to liaise with agencies and/or departments not listed above.
This application has not been forwarded to the Engineering Department for comments at this time;
therefore, an evaluation of servicing requirements has not been undertaken. We anticipate that this
evaluation will take place between First and Second Reading.
f) Development Applications:
In order for this application to proceed the following information must be provided, as re quired by
Development Procedures Bylaw No. 5879–1999 as amended:
1. A complete Rezoning Application (Schedule B);
2. A Development Variance Permit (Schedule E); and
3. A Subdivision Application.
The above list is intended to be indicative only, other applications may be necessary as the
assessment of the proposal progresses.
CONCLUSION:
The development proposal is in compliance with the OCP, therefore, it is recommended that Council
grant first reading subject to additional information being provided and assessed prior to second
reading.
It is recommended that Council not require any further additional OCP consultation.
- 5 -
The proposed layout has not been reviewed in relation to the relevant bylaws and regulations
governing subdivision applications. Any subdivision layout provided is strictly preliminary and must
be approved by the City of Maple Ridge’s Approving Officer.
“Original signed by Michelle Baski”
_______________________________________________
Prepared by: Michelle Baski, AScT, MA
Planner 1
“Original signed by Chuck Goddard” for
_______________________________________________
Approved by: Christine Carter, M.PL, MCIP, RPP
Director of Planning
“Original signed by Frank Quinn”
_______________________________________________
Approved by: Frank Quinn, MBA, P. Eng
GM: Public Works & Development Services
“Original signed by E.C. Swabey”
_______________________________________________
Concurrence: E.C. (Ted) Swabey
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A – Subject Map
Appendix B – Ortho Map
Appendix C – Zone Amending Bylaw No. 7197-2015
Appendix D – Proposed Site Plan
DATE: Nov 19, 2015
2015-350-RZ
BY: JV
PLANNING DEPARTMENT
SUBJECT PROPERTY
´
Scale: 1:2,500
24341 112 Ave
2011 Image
Legend
Stream
Ditch Centreline
Indefinite Creek
River
Major Rivers & Lakes
APPENDIX A
DATE: Nov 19, 2015
2015-350-RZ
BY: JV
PLANNING DEPARTMENT
SUBJECT PROPERTY
´
Scale: 1:2,500
24341 112 Ave
2011 Image
Aerial Imagery from the Spring of 2011
Legend
Stream
Ditch Centreline
Indefinite Creek
River Centreline
Major Rivers & Lakes
APPENDIX B
CITY OF MAPLE RIDGE
BYLAW NO. 7197-2015
A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended
______________________________________________________________________________
WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as
amended;
NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows:
1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7197-2015."
2.That parcel or tract of land and premises known and described as:
Lot 2 Section 15 Township 12 New Westminster District Plan 77744
and outlined in heavy black line on Map No. 1654 a copy of which is attached hereto
and forms part of this Bylaw, is hereby rezoned to RS-1b (One Family Urban (Medium
Density) Residential).
3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached
thereto are hereby amended accordingly.
READ a first time the day of , 20
READ a second time the day of , 20
PUBLIC HEARING held the day of , 20
READ a third time the day of , 20
ADOPTED, the day of , 20
_____________________________ ____________________________
PRESIDING MEMBER CORPORATE OFFICER
APPENDIX C
243482435524358243592436324374112 8 9
112 9 7
24403244082440524410244142441324445244532445824442244662425011268
11273
2429524309243412437224385113 0 5
243952440224406244152444211258 2432624346243652437324375112 9 9
243642440424407244102442124439244412425511274
11251
11261
11256
11266 2432511263 2435024354112 9 5
244012442724426244292444911265 11252
2429611250
11260
24351
2
4
3
5
3
243412440724430244502446211219
11267
11276 2431724349112642435824361 112 6 9
112 8 5 2440324402244192443724457244652446311262
242632428124291243012433124360112 3 5
112 6 5
112 7 5
113 1 5
24411244132441424422244432444611257 2433611235 24362112 2 5
24405244062440924412244092441124415244162442324438243 ST.243A ST.243B ST.243B ST.112 AVE.244 ST.244 ST.113 AVE.
112 AVE.243 ST.112B AVE.112B AVE.
112A AVE.
113 AVE.112 AVE.4 EPP 54924EPP 5492428
41
EPP 54924
38
EPP 3127731
2
EPP 31277
29
24
73
P 61001
P 22387
81EPP 441817475
3
P 50696
Rem 18
8
6
31
16 17
30 29
EP 30021
2
EPP 3127725
EPP 31277
15
51
50
79
P 23217
EP 15693
35
14
19
43
40
P 77744
22
A
3
EPP 27594
7
30
33
18
23
80
76
EPP 44181
69
3
9
7
13
33
42
20
39
1
24
32
19
54
21
71
EPP 44181
B
78
60
P 43601
P 68166
2
A
34
P 77744
1
25
4
PARKEPP 3127737 53
47
14
63
82
61
P 809
5 10
36
2
EPP 54924
18
EPP 54924
5
9
10
26
12
49EPP 37274
16
13
66 68
Rem 11
1
1
11
12
EPP 54924
15
26
6
EPP 31277
17
11
28
22
62
67
45
32 27
21 23
8
27
20
EPP 37274
48
52 64
72
65
P 23217
Rem A
77
70
C
EPP 27594
EPP 44335
EP 77745
EPP 44335EPP 42088EPP 54925EPP 42088
EPP 48794
RW 61287EPP 44335
EPP 31383EPP 54927EPP 44335EPP 31383EPP 54925
BCP 49216EPP 54925EPP 54925EPP 54925EPP 31383EPP 31383EPP 44335
EPP 54926
RW 66747
112 AVE.
´
SCALE 1:2,500
MAPLE RIDGE ZONE AMENDINGBylaw No. Map No. From:
To:
RS-2 (One Family Suburban Residential)
RS-1b (One Family Urban (Medium Density) Residential)
7197-20151654
APPENDIX D
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: January 11, 2016
and Members of Council FILE NO: 2015-373-RZ
FROM: Chief Administrative Officer MEETING: C of W
SUBJECT: First Reading
Zone Amending Bylaw No. 7195-2015
23616 132 Avenue
EXECUTIVE SUMMARY:
An application has been received to rezone the subject property, located at 23616 132 Avenue, from
RS-2 (One Family Suburban Residential) to RM-1 (Townhouse Residential) and R-1 (Residential
District) for future development of approximately 12 townhouse units and one single family
residential lot. An Official Community Plan (OCP) amendment to the Conservation boundary is
required. An identical application on this site had received third reading on November 24, 2009, but
did not proceed and subsequently expired on October 26, 2012. To proceed further with this
application additional information is required as outlined below. Pursuant to Council resolution, this
application is subject to the Community Amenity Contribution Program.
RECOMMENDATIONS:
1.In respect of Section 879 of the Local Government Act, requirement for consultation during the
development or amendment of an Official Community Plan, Council must consider whether
consultation is required with specifically:
i.The Board of the Regional District in which the area covered by the plan is located, in the
case of a Municipal Official Community Plan;
ii.The Board of any Regional District that is adjacent to the area covered by the plan;
iii.The Council of any municipality that is adjacent to the area covered by the plan;
iv. First Nations;
v.School District Boards, greater boards and improvements district boards; and
vi. The Provincial and Federal Governments and their agencies.
2.and in that regard it is recommended that no additional consultation be required in respect of
this matter beyond the early posting of the proposed Official Community Plan amendments on
the City’s website, together with an invitation to the public to comment;
3.That Zone Amending Bylaw No. 7195-2015 be given first reading; and
4.That the applicant provide further information as described on Schedules A, B, C, D, E, F, G and J
of the Development Procedures Bylaw No. 5879–1999, along with the information required for a
subdivision application.
1105
- 2 -
DISCUSSION:
a) Background Context:
Applicant: Don Schmidt
Owner: Island Outlook Projects Ltd. No. BC0834265
Legal Description: Lot 1 Except: Parcel “A” (Explanatory Plan 13725), South East
Quarter Section 28 Township 12 NWD Plan 2637
OCP:
Existing: Med/High Density Residential, Conservation
Proposed: Med/High Density Residential, Conservation (new boundaries)
Zoning:
Existing: RS-2 (One Family Suburban Residential)
Proposed: RM-1 (Townhouse Residential) and R-1 (Residential District)
Surrounding Uses:
North: Use: Single Family Residential
Zone: RS-2 (One Family Suburban Residential), RM-1 (Townhouse
Residential)
Designation: Med/High Density Residential, Conservation
South: Use: Single Family Residential
Zone: RS-2 (One Family Suburban Residential)
Designation: Med/High Density Residential, Conservation
East: Use: Single Family Residential
Zone: RS-2 (One Family Suburban Residential)
Designation: Low Density Urban, Med/High Residential, Conservation, Open
Space
West: Use: Upper Maple Ridge Park
Zone: P-1 (Park and School)
Designation: Park
Existing Use of Property: Single Family Residential
Proposed Use of Property: Multi Family Residential, Single Family Residential and
Conservation
Site Area: 0.68 ha (1.68 acres)
Access: 132 Avenue
Servicing requirement: Urban Standard
b) Site Characteristics:
The subject property, located at 23616 132 Avenue (see Appendices A and B), is approximately 0.68
ha (1.68 acres) in size and is bound by single family residential lots to the east and south, Upper
Maple Ridge Park and 236 Street to the west and both single family and multi-family to the north.
The north eastern portion of the subject property is higher in elevation and slopes down towards the
southwest. There is an existing single family dwelling located on the property that will be removed as
a condition of final reading. There is also an existing equestrian trail located on the south side of
132 Avenue in the road right-of-way.
- 3 -
A tributary of Maple Ridge Park Creek is located in the northeast corner and flows south across the
middle of the subject property. The creek will be dedicated as Conservation as a condition of final
reading. There are several trees throughout the property, with the majority being located around the
watercourse and the southwest property boundary.
c) Project Description:
The applicant is proposing a townhouse development consisting of 12 units on the west side of
Maple Ridge Park Creek and one single family residential lot on the east side of Maple Ridge Park
Creek. Access to both the proposed townhouse site and the single family lot will be off 132 Avenue.
Due to the location of Maple Ridge Park Creek, the applicant is proposing a panhandle lot for the
single family lot on the eastern portion of the development. The panhand le would be required to
reduce the disruption of the sensitive riparian area around the creek, and would allow the
development to be set further back on the property. Council Policy 6.02 indicates that panhandle
lots are permitted “when the lot would allow a subdivision to overcome a clearly established
topographic difficulty”. In this instance, Maple Ridge Park Creek bisects the property; therefore, a
panhandle lot can be supported. There are no other alternative opportunities to access the single
family lot and there will be no privacy concerns as a result of the creation of the panhandle lot, as
per Council Policy 6.02.
At this time the current application has been assessed to determine its compliance with the OCP and
provide a land use assessment only. Detailed review and comments will need to be made once full
application packages have been received. A more detailed analysis and a further report will be
required prior to second reading. Such assessment may impact proposed lot boundaries and yields,
OCP designations and Bylaw particulars, and may require application for further development
permits.
d) Planning Analysis:
Official Community Plan:
The development site is within the Silver Valley Area Plan and is currently designated Med/High
Density Residential and Conservation and is located in the River Village hamlet boundary. The
Med/High Density Residential designation provides for densities in the range of 30 to 50 units per
hectare in both a detached and single family form. The proposed rezoning to RM-1 (Townhouse
Residential) and R-1 (Residential District) complies with the Med/High Density Residential
designation within the Silver Valley Area Plan. The balance of the property is designated
Conservation in the Area Plan. As a result of ground truthing, an amendment to the Conservation
boundary is required.
Zoning Bylaw:
The current application proposes to rezone the subject property from RS-2 (One Family Suburban
Residential) to RM-1 (Townhouse Residential) and R-1 (Residential District) to permit the future
development of 12 townhouse units and one single family residential lot (see Appendicies C and D).
The minimum lot size for the proposed RM-1 (Townhouse Residential) zone is 557m2 (5,991 ft²) and
for the R-1 (Residential District) zone is 371 m² (3,995 ft²). Any variations from the requirements of
the proposed zone will require a Development Variance Permit application.
- 4 -
Development Permits:
Pursuant to Section 8.7 of the OCP, a Multi-Family Development Permit application is required to
ensure the current proposal enhances existing neighbourhoods with compatible housing styles that
meet diverse needs, and minimize potential conflicts with neighbouring land uses.
Pursuant to Section 8.9 of the OCP, a Watercourse Protection Development Permit application is
required for all developments and building permits within 50 metres of the top of bank of all
watercourses and wetlands. The purpose of the Watercourse Protection Development Permit is to
ensure the preservation, protection, restoration and enhancement of watercourse and riparian
areas.
Pursuant to Section 8.10 of the OCP, a Natural Features Development Permit application is required
for all development and subdivision activity or building permits for:
All areas designated Conservation on Schedule “B” or all areas within 50 metre s of an
area designated Conservation on Schedule “B”, or on Figures 2, 3 and 4 in the Silver
Valley Area Plan;
All lands with an average natural slope of greater than 15 %;
All floodplain areas and forest lands identified on Natural Features Schedule “C”
to ensure the preservation, protection, restoration and enhancement of the natural environment and
for development that is protected from hazardous conditions.
Pursuant to Section 8.12 of the OCP, a Wildfire Development Permit application is required for all
development and subdivision activity identified in wildfire risk areas. The purpose of the Wildfire
Development Permit is for the protection of life and property in designated areas that could be at risk
for wildland fire; and where this risk may be reasonably abated through implementation of
appropriate precautionary measures. The subject property is located within the Wildfire
Development Permit Area, identified on Map 1 in Section 8.12 of the OCP. Prior to second reading a
Registered Professional Forester’s Report will be required to determine wildfire mitigation
requirements.
Advisory Design Panel:
A Multi Family Development Permit is required and must be reviewed by the Advisory Design Panel
prior to second reading.
Development Information Meeting:
A Development Information Meeting is not required for this application due to the fact the proposal is
less than 25 units and the OCP amendment is to accurately define the Conservation boundary for
park purposes.
e) Interdepartmental Implications:
In order to advance the current application, after first reading, comments and input, will be sought
from the various internal departments and external agencies listed below:
a) Engineering Department;
b) Operations Department;
c) Licenses, Permits and Bylaws;
d) Fire Department;
e) Parks Department;
- 5 -
f) School District; and
g) Canada Post.
The above list is intended to be indicative only and it may become necessary, as the application
progresses, to liaise with agencies and/or departments not listed above.
This application has not been forwarded to the Engineering Department for comments at this time;
therefore, an evaluation of servicing requirements has not been undertaken. We anticipate that this
evaluation will take place between first and second reading.
f) Early and Ongoing Consultation:
In respect of Section 879 of the Local Government Act for consultation during an OCP amendment, it
is recommended that no additional consultation is required beyond the early posting of the proposed
OCP amendments on the City’s website, together with an invitation to the public to comment.
g) Development Applications:
In order for this application to proceed the following information must be provided as required by
Development Procedures Bylaw No. 5879–1999 as amended:
1. An OCP Application (Schedule A);
2. A complete Rezoning Application (Schedules B and C);
3. A Multi-Family Residential Development Permit Application (Schedule D);
4. A Development Variance Permit (Schedule E);
5. A Watercourse Protection Development Permit Application (Schedule F);
6. A Natural Features Development Permit Application (Schedule G);
7. A Wildfire Development Permit Application (Schedule J); and
8. A Subdivision Application.
The above list is intended to be indicative only, other applications may be necessary as the
assessment of the proposal progresses.
CONCLUSION:
The development proposal is in compliance with the policies of the OCP; however an OCP
amendment to adjust the Conservation area boundary will be required. It is, therefore,
recommended that Council grant first reading subject to additional information being provided and
assessed prior to second reading.
- 6 -
The proposed layout has not been reviewed in relation to the relevant bylaws and regulations
governing subdivision applications. Any subdivision layout provided is strictly preliminary and must
be approved by the City of Maple Ridge’s Approving Officer.
“Original signed by Adam Rieu”
_______________________________________________
Prepared by: Adam Rieu
Planning Technician
“Original signed by Chuck Goddard” for
_______________________________________________
Approved by: Christine Carter, M.PL, MCIP, RPP
Director of Planning
“Original signed by Frank Quinn”
_______________________________________________
Approved by: Frank Quinn, MBA, P. Eng
GM: Public Works & Development Services
“Original signed by E.C. Swabey”
_______________________________________________
Concurrence: Ted Swabey
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A – Subject Map
Appendix B – Ortho Map
Appendix C – Zone Amending Bylaw No. 7195-2015
Appendix D – Proposed Site Plan
DATE: Dec 2, 2015
2015-373-RZ
BY: JV
PLANNING DEPARTMENT
SUBJECT PROPERTY
132 Ave
´
Scale: 1:2,500
23616 132 Avenue
2011 Image
Legend
Stream
Indefinite Creek
River Centreline
River
Major Rivers & Lakes
APPENDIX A
DATE: Dec 2, 2015
2015-373-RZ
BY: JV
PLANNING DEPARTMENT
SUBJECT PROPERTY
132 Ave
´
Scale: 1:2,500
23616 132 Avenue
2011 Image
Aerial Imagery from the Spring of 2011
Legend
Stream
Indefinite Creek
River Centreline
River
Major Rivers & Lakes
APPENDIX B
CITY OF MAPLE RIDGE
BYLAW NO. 7195-2015
A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended
______________________________________________________________________________
WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as
amended;
NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows:
1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7195-2015."
2.That parcel or tract of land and premises known and described as:
Lot 1 Except: Parcel “A” (Explanatory Plan 13725), South East Quarter Section 28
Township 12 New Westminster District Plan 2637
and outlined in heavy black line on Map No. 1652 a copy of which is attached hereto
and forms part of this Bylaw, is hereby rezoned to RM-1 (Townhouse Residential),
R-1 (Residential District).
3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached
thereto are hereby amended accordingly.
READ a first time the day of , 20
READ a second time the day of , 20
PUBLIC HEARING held the day of , 20
READ a third time the day of , 20
ADOPTED, the day of , 20
_____________________________ ____________________________
PRESIDING MEMBER CORPORATE OFFICER
APPENDIX C
13144
13160 2361623627236512355113215
13227
13260
237022361313165 2367513104 23711236 ST.236 ST.PARK
4
2
33
P 1105
PARK P 16555A
P 4760 3
EP 13725
Rem 1
39 EPP 32491
24
P 1105
P 40978
34
20
17 P 3742235
7
P 2637
PARK 16
8
22
P 16555*PP157
P 4760 3
P 2637
(EPS 2081)
EPP 32491
23EPP 53011EPP 32492LMP 38113
132 AVE.132 AVE.
´
SCALE 1:2,000
MAPLE RIDGE ZONE AMENDINGBylaw No. Map No. From:
To:
RS-2 (One Family Suburban Residential)
R-1 (Residential District)RM-1 (Townhouse Residential)
7195-20151652
Urban Area Boundary
Urban Area Boundary
APPENDIX D
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: January 11, 2016
and Members of Council FILE NO: 2015-281-DP
FROM: Chief Administrative Officer MEETING: C of W
SUBJECT: Commercial Development Permit
20290 Lougheed Highway
EXECUTIVE SUMMARY:
An application has been made for a Commercial Development Permit, to upgrade the existing building’s
exterior on the leased area of the property located at 20290 Lougheed Highway (Burger King). (See
Appendix A). The property is zoned CS-1 and the existing building is in compliance with this zone. The
property is designated Commercial in the Official Community Plan (OCP). The leased area and existing
building is a Burger King location, in compliance with the OCP. This is a zoned property subject to the
Commercial Development Permit Area Guidelines. The application has been reviewed by the Advisory
Design Panel and all of the Panel’s comments have been addressed.
RECOMMENDATION:
That the Corporate Officer be authorized to sign and seal 2015-281-DP respecting property located at
20290 Lougheed Highway.
DISCUSSION:
a)Background Context:
Applicant: Urban Design Group Architects Ltd
Fariba Gharaei
Owner: Mussallem Realty Ltd
Legal Description: Parcel “One” except: Firstly; part subdivided by
plan 68232, and Secondly: part subdivided by plan
69704, D.L. 222, Group 1, Plan NWP62569
OCP :
Existing: Commercial
Proposed: Commercial
Zoning:
Existing: CS-1 (Service Commercial)
Proposed: CS-1 (Service Commercial)
Surrounding Uses
North: Use: Commercial
Zone: CS-1 (Service Commercial)
Designation Commercial
South: Use: Bare land as part of same property
Zone: CS-1 (Service Commercial) and RS-1 (One Family Urban
Residential)
Designation: Urban Residential
1106
- 2 -
East: Use: Commercial (Shell station and Ford Dealership)
Zone: CS-1 (Service Commercial) and C-2 (Community
Commercial)
Designation: Commercial
West: Use: Bare land as part of same property, and residential
Zone: CS-1 (Service Commercial) and RS-1B (One Family Urban
(Medium Density) Residential)
Designation: Commercial / Urban Residential
Existing Use of Property: Commercial
Proposed Use of Property: Commercial
Site Area: leased area portion of the property; 4050m2
Access: Lougheed Highway and off of 203 Street
Servicing: Commercial
b) Project Description:
The neighbourhood is a commercial area next to a residential area further to the south and west. The
proposal is an upgrade of the exterior of the existing building, as part of a new design concept by Burger
King. (See Appendix B) No additions will be made to the existing building and therefore the upgrades
are not anticipated to impact the neighbourhood.
The proposed upgrades include the addition of a new tower element and signage on the west of the
building. A new tower metal canopy will be added, with recessed lighting, for weather protection at the
drive-through location on the north side of the building. The lighting below the existing canopy will be
replaced with a new LED light fixture, and new canopy and signage will be added above the main
entrance on the south side of the building, which does not have any exposure to the street.
Furthermore, the existing drive-through window will be replaced with a new one, and the ordering
window will be closed and infilled with matching stucco. The existing order confirmation unit, the menu
board and restriction bar will be replaced with a new unit, and a new bike rack will be installed near the
main entrance. The parking lot will receive new asphalt coating and line painting. There will be some
upgrades to the landscaping on the north-east and south-east corners of the building,
c) Planning Analysis:
Official Community Plan
Pursuant to section 8.5 of the Official Community Plan (OCP), this proposal is subject to the Commercial
Development Permit Area Guidelines, as outlined in this report.
1. Avoid conflicts with adjacent uses
The subject area on the property has been used for the Burger King location for numerous years. The
application is not changing the use of the property or the leased area.
2. Encourage a pedestrian scale
The pedestrian area has been enhanced by adding safe cross walks on the parking area, and a small,
landscaped area with low shrubs on the north-east and south-east corner of the building has been
added. A new outdoor seating area has been added to the site.
3. Promote sustainable development
New recessed lighting and LED light fixtures are proposed on several locations throughout the proposed
upgrading of the building
- 3 -
4. Respect the need for private areas in mixed use development and adjacent residential areas
Adjacent to the subject area of the property is a gas station to the east. The remaining part of the
property to the south and west is open, undeveloped space.
5. The form and character of new buildings should reflect the desired character and pattern of
development in the area
The application is proposing an upgrade of the existing building, as part of a new design concept by
Burger King.
Zoning Bylaw
The subject property is zoned CS-1 (Service Commercial). The building is in compliance with the
setbacks for this zone, and with the height restriction of 7.7 metres. The existing building has a roofline
of 5.05 metres with the proposed towers extending to 5.66 metres.
Off Street Parking and Loading Bylaw
Restaurants in the CS-1 (Service Commercial) zone are required to have 1 parking stall per 4 seats. The
drive through component needs to accommodate the stretching of a minimum of 5 vehicles. The
existing building has less than 100 seats. The bylaw requires 25 parking spaces, but provides 49
parking spaces.
d) Advisory Design Panel:
The Advisory Design Panel reviewed the application for external upgrading of the existing commercial
building and the landscaping plans at a meeting held on October 13, 2015.
The Panel made the following resolutions:
1. Consider line painting for pedestrian crossing on south side of building to secondary
parking stalls and across drive aisle from west access
2. Consider stop bar line paint for drive thru exit
3. Consider wheel stops for south single loaded parking stalls
4. Consider rain gutter and snow guard impacts with new roof system
5. Provide further detail for landscape area #15 and west landscape medians and prepare
landscape plan
6. Encourage the addition of outdoor seating on the west plaza
All comments were addressed in revised plans, to the satisfaction of the ADP staff liaison.
e) Intergovernmental Issues:
Since the application does not require rezoning or subdivision, the applicant was advised to contact the
Ministry of Transportation & Infrastructure, Lower Mainland District, to receive their comments. The
applicant has provided us with the Ministry comments (see below in bold) and the applicant’s feedback.
The setback requirement from Lougheed Highway is 3m.
‘The site plan has been revised to comply with the setback’.
New landscaping will only be allowed to be planted on the property line behind the sidewalk,
and should not limit site lines for the access.
‘The existing low level landscape along the Lougheed Hwy will remain to not limit the site lines’.
- 4 -
Any works within MOTI Right of Way will require prior approval and permits.
‘No work will occur within the Ministry’s Right-of-Way’.
MOTI parking space requirement is 15.2 spaces per 1,000 square feet gross floor area.
‘Maple Ridge Off-Street Parking and Loading Bylaw No. 4350-1990 requires 1 car per 4 seats –
restaurants floor area is 359 m2.- 40% of the space is kitchen washroom, mechanical room and
walkway. Net floor area for restaurant is 215 m2 , with less than hundred seats. (*Please note
that the restaurant area 215m2 is 2314 sq.ft, requiring 34.96 parking spaces, according to the
Ministry parking standard)’.
A revised plan in compliance with these comments was provided.
f) Financial Implications:
In accordance with Council’s Landscape Security Policy, a refundable security equivalent to 100% of the
estimated landscape cost will be provided to ensure satisfactory provision of landscaping in accordance
with the terms and conditions of the Development Permit. Based on an estimated landscape cost of
$10,079.00, the security will be $10,079.00
CONCLUSION:
That the Corporate Officer be authorized to sign and seal 2015-281-DP respecting property located at
20290 Lougheed Highway.
“Original signed by Therese Melser”___________________
Prepared by: Therese Melser
Planning Technician
“Original signed by Christine Carter”_______________
Approved by: Christine Carter, M.PL, MCIP, RPP
Director of Planning
“Original signed by Frank Quinn”___________________
Approved by: Frank Quinn, MBA, P.Eng
GM: Public Works & Development Services
“Original signed by E.C. Swabey”____________________
Concurrence: E.C. (Ted) Swabey
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A – Subject Map
Appendix B – Proposed architectural Site Plan
Appendix C – Elevations
DATE: Sep 10, 2015
2015-281-DP
BY: JV
PLANNING DEPARTMENT
SUBJECT PROPERTY
´
Scale: 1:2,500
20290 Lougheed Hwy
2011 Image
Legend
\\Wetlands
GPS Creek Centrelines
Streams & Rivers (Topographic)
Feature Type
Indefinite Creek Centreline
Ditch Centreline
River Centreline
Rivers & Lakes (Topographic)
Feature Type
Canal
Flooded Land
Lake/Reservoir
Marsh
River
APPENDIX A
LOUGHEED HWYDRIVE-THRUTOAL EXIST. PARKING49 STALLS + 1 LOADING99'-11"[30.46M]92'-11"[28.33M]24'-8"[7.52M]94'-8" [28.86M]10'-6"[3.20M]46'-4"[14.13M]19'-8"[6.00M] REAR SETBACK24'-7"[7.50M] SIDE #2 SETBACK24'-7"[7.50M] SIDE #1 SETBACK29'-6"[9.00M] FRONT SETBACKEXIST. BURGER KING3,871 SF (359.8 SQ. M)LOADING32'-3"[9.83M]5'-8"[1.73M]10'-6"[3.21M]9'-0"[2.74M]20'-0"[6.09M]17'-10"[5.44M]19'-1"[5.81M]25'-1"[7.65M]18'-8"[5.69M]9'-6"[2.90M]26'-8"[8.13M]19'-1"[5.81M]229'-0"[69.81M]180'-7"[55.05M]176'-6"
[53.79M]219'-3"[66.82M]PATIOSTOP9'-0"[2.75M]5'-8"[1.73M]20'-0" [6.09M]9'-0"[2.75M]9'-0"[2.75M]9'-0"[2.75M]9'-0"[2.75M]9'-0"[2.75M]9'-10"[3.00M]9'-0"[2.75M]9'-0"[2.75M]9'-0"[2.75M]9'-0"[2.75M]9'-0"[2.75M]9'-0"[2.75M]9'-0"[2.75M]9'-0"[2.75M]9'-0"[2.75M]9'-0"[2.75M]9'-0"[2.75M]9'-0"[2.75M]BURGER KING EXTERIOR RENOVATION20290 LOUGHEED HWY, MAPLE RIDGE, BCFor WILLOW SPRING CONSTRUCTION SITE PLAN APPENDIX B
16'-7"[5.05M]BURGER KINGDRIVE THRU16'-7"[5.05M]18'-7"[5.66M]16'-7"[5.05M]16'-7"[5.05M]16'-7"[5.05M]18'-7"[5.66M]BURGER KING EXTERIOR RENOVATION20290 LOUGHEED HWY, MAPLE RIDGE, BCFor WILLOW SPRING CONSTRUCTION EXISTING EXTERIOR ELEVATIONSAPPENDIX C
GRAPHICOCUCLEARANCE 9'-0"18'-7"[5.66M]9'-0"[2.74M]16'-7" [5.05M]18'-7"[5.66M]18'-7"[5.66M]16'-7"[5.05M]9'-0"[2.74M]8'-0"[2.43M]17'-10"[5.44M]18'-7"[5.66M]16'-7"[5.05M]9'-6"[2.90M]9'-6"[2.90M]9'-6"[2.90M]LOUGHEED HWYDRIVE-THRUTOAL EXIST. PARKING49 STALLS + 1 LOADINGLOADINGPATIOSTOPBURGER KING EXTERIOR RENOVATION20290 LOUGHEED HWY, MAPLE RIDGE, BCFor WILLOW SPRING CONSTRUCTIONEXTERIOR ELEVATIONS
- 1 -
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: January 11, 2016
and Members of Council FILE NO: 2012-109-RZ
FROM: Chief Administrative Officer MEETING: C of W
SUBJECT: Final One Year Extension Application
24979 108 Avenue
EXECUTIVE SUMMARY:
Council granted a one year extension to the above noted application on January 13, 2015. The
applicant has now applied for a final one year extension under Maple Ridge Development
Procedures Bylaw No. 5879-1999. The purpose of this application is to rezone the subject property
from RS-3 (One Family Rural Residential) to RS-1b (One Family Urban (Medium Density) Residential)
to allow for future subdivision into 13 single family lots (see Appendix C). Pursuant with Council
direction, this application is exempt from the Community Amenity Contribution (CAC) program
because it has been presented at Public Hearing and subsequently received third reading.
RECOMMENDATION:
That pursuant to Maple Ridge Development Procedures Bylaw No. 5879 -1999, a one year
extension be granted for rezoning application 2012-109-RZ and that the following conditions be
addressed prior to consideration of final reading:
i.Road dedication as required;
ii.Removal of the existing buildings; and
iii.A disclosure statement must be submitted by a Professional Engineer advising
whether there is any evidence of underground fuel storage tanks. If there is evidence,
a site profile pursuant to the Waste Manag ement Act must be provided in accordance
with the regulations.
DISCUSSION:
a) Background Context:
Applicant: Aplin & Martin Consultants Ltd.
Owner: Peter Muller
1107
- 2 -
Legal Description: Lot “A” Section 11 Township 12 New Westminster District Plan
23702
OCP:
Existing: Low/Medium Density Residential
Zoning:
Existing: RS-3 (One Family Rural Residential)
Proposed: RS-1b (One Family Urban (Medium Density) Residential)
Surrounding Uses:
North: Use: Single Family Residential
Zone: RS-3 (One Family Rural Residential)
Designation: Low /Medium Density Residential
South: Use: Single Family Residential
Zone: R-1 (Residential District)
Designation: Medium Density Residential
East: Use: Single Family Residential
Zone: RS-3 (One Family Rural Residential)
Designation: Suburban Residential
West: Use: Single Family Residential
Zone: RS-1b (One Family Urban (Medium Density)
Residential)
Designation: Low/Medium Density Residential
Existing Use of Property: Residential
Proposed Use of Property: Residential
Site Area: 0.82 ha (2.03 acres)
Access: 108 Avenue and Morrisette Place
Servicing requirement: Urban Standard
The following dates outline Council’s consideration of the application and Zone Amending Bylaw
6961-2012:
First reading was granted on January 8, 2013.
Second reading was granted on September 24, 2013 (see Appendix D).
Public Hearing was held on October 15, 2013.
Third reading was granted on October 22, 2013.
First extension was granted on January 13, 2015.
Application Progress:
The applicant is actively pursuing final reading of Zone Ame nding Bylaw No. 6961-2012. The
subject property is dependent on servicing being advanced from the current application 2014-024-
RZ to the north, located at 24990 110 Avenue. Application 2014-024-RZ must either be completed
- 3 -
or the two applicants must reach an agreement prior to application 2012-109-RZ proceeding.
Application 2014-024-RZ received third reading on November 25, 2014 and a one year extension
was granted on November 24, 2015.
Alternatives:
Council may choose one of the following alternatives:
1. grant the request for extension;
2. deny the request for extension; or
3. repeal third reading of the bylaw and refer the bylaw to Public Hearing.
CONCLUSION:
The applicant has been actively pursuing the completion of this rezoning application and has applied
for a final one year extension. The subject property is dependent on the application to the north for
servicing; therefore, it is recommended that a one year extension be granted for rezoning application
2012-109-RZ, in order to allow coordination with application 2014-024-RZ.
“Original signed by Adam Rieu”
____________________________________________
Prepared by: Adam Rieu
Planning Technician
“Original signed by Chuck Goddard” for
_______________________________________________
Approved by: Christine Carter, M.PL, MCIP, RPP
Director of Planning
“Original signed by Frank Quinn”
______________________________________________
Approved by: Frank Quinn
GM: Public Works & Development Services
“Original signed by E.C. (Ted) Swabey”
_______________________________________________
Concurrence: Ted Swabey
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A – Subject Map
Appendix B – Ortho Map
Appendix C – Proposed Subdivision Plan
Appendix D – Second Reading Report
City of Pitt
Meadows
District of
Langley District of MissionFRASER R.
^
DATE: Nov 13, 2012 FILE: 2012-109-RZ BY: PC
24979 108 AVENUE
CORPORATION OF
THE DISTRICT OF
MAPLE RIDGE
PLANNING DEPARTMENT
SUBJECT PROPERTY
´
Scale: 1:2,500
APPENDIX A
City of Pitt
Meadows
District of
Langley District of MissionFRASER R.
^
DATE: Dec 9, 2015
FILE: 2012-109-RZ
BY: PC
PLANNING DEPARTMENT
SUBJECT PROPERTY
´
Scale: 1:2,000
24979 108 AVENUE
Aerial Imagery from the Spring of 2011
APPENDIX B
APPENDIX C
District of Maple Ridge
TO: His Worship Mayor Ernie Daykin MEETING DATE: September 23, 2013
and Members of Council FILE NO: 2012-109-RZ
FROM: Chief Administrative Officer MEETING: C of W
SUBJECT: Second Reading
Maple Ridge Zone Amending Bylaw No. 6961-2012
24979 108 Avenue
EXECUTIVE SUMMARY:
An application has been received to rezone the subject property from RS-3 (One Family Rural
Residential) to RS-1b (One Family Urban (Medium Density) Residential), to permit a future
subdivision of 13 lots. This application is in compliance with the Official Community Plan.
RECOMMENDATIONS:
1.That Zone Amending Bylaw No. 6961-2012 be given second reading and be forwarded to
Public Hearing; and
2.That the following terms and conditions be met prior to Final Reading:
i.Road dedication as required;
ii.Removal of the existing building s; and
iii.A disclosure statement must be submitted by a Professional Engineer advising
whether there is any evidence of underground fuel storage tanks. If there is evidence,
a site profile pursuant to the Waste Management Act must be provided in accordance
with the regulations.
DISCUSSION:
a)Background Context:
Applicant: Aplin & Martin Consultants Ltd. - Sandi Drew
Owner: Stanley R Stanowski & Cheryl L Stanowski
Legal Description: Lot: A, Section: 11, Township: 12, Plan: 23702
APPENDIX D
- 2 -
OCP:
Existing: Low/Medium Density Residential
Zoning:
Existing: RS-3 (One Family Rural Residential)
Proposed: RS-1b (One Family Urban (Medium Density) Residential)
Surrounding Uses:
North: Use: Residential
Zone: RS-3 (One Family Rural Residential)
Designation: Low Medium Density Residential
South: Use: Residential
Zone: R-1 (Residential District)
Designation: Medium Density Residential
East: Use: Residential
Zone: RS-3 (One Family Rural Residential)
Designation: Suburban Residential
West: Use: Residential
Zone: RS-1b (One Family Urban (Medium Density
Residential)
Designation: Low/Medium Density Residential
Existing Use of Property: Residential
Proposed Use of Property: Residential
Site Area: 0.823 Ha (2.15 acres)
Access: 108 Avenue and Morrisette Place
Servicing requirement: Urban Standard
b) Project Description:
The site is located at the eastern edge of the Albion area, east of the intersection of 108 Avenue and
248 Street. It currently has one home at the southern end of the property. To the west are single-
family RS-1b (One Family Urban (Median Density) Residential) lots; to the east are larger single
family RS-1 (One Family Urban Residential) lots. A larger RS-3 (One Family Rural Residential) lot is
situated north of this property; to the south are several R-1 (Residential District) lots. The applicant
proposes development of this site into 13 single family residential lots.
c) Planning Analysis:
Official Community Plan :
The development site is located within the Albion Area Plan and is designated Low/ Medium Density
Residential. This application complies with the District’s Official Community Plan. This land use
designation provides for a single detached housing form on lots ranging in size from 557m 2 to
891m2. The proposed RS1-b zone is in compliance with the zoning matrix within the Albion Area
Plan, and the application is in compliance with OCP policies. The District is undergoing a review to
- 3 -
consider increasing the permitted density in the Albion Area Plan. Earlier th is year Council passed a
resolution addressing how in-stream and new applications would be dealt with. Given that no OCP
amendment is required for this application, it is able to proceed through the development approvals
process.
Zoning Bylaw:
The current application proposes to rezone the property located at 24979 108 Avenue from RS-3
(One Family Rural Residential) to RS-1b (One Family Urban (Medium Density) Residential) to permit
subdivision into 13 lots.
Proposed Variances:
A Variance permit is required to vary the width of proposed lots 1, 11, 12, and 13 respectively. The
applicant intends to vary the width by slightly less than one metre for each of the four lots.
Development Permits:
No development permits will be required for this rezoning application.
d) Environmental Implications:
Schedule B of the Development Procedures By-law No. 5879-1999 requires an Arborist Report for
rezoning applications, and has been provided by the applicant. Based on the report
recommendations, the District recommends a 3-5metre buffer along the northern half of the lot on
the north and west lot boundaries to ensure protection of the neighboring properties’ trees. A tree
protection covenant is also required that will ensure the 104 replacement trees are protected.
e) Interdepartmental Implications:
Engineering Department:
A Geotechnical Report has been requested by the Engineering Department and Building
departments respectively and provided by the applicant. The findings conclude that the land is safe
for the use intended. A geotechnical covenant will be registered on title at the Land Title Office prior
to Final Reading. All servicing work will be required at subdivision.
- 4 -
CONCLUSION:
It is recommended that second reading be given to Maple Ridge Zone Amending Bylaw No. 6961-
2012, and that application 2012-109-RZ be forwarded to Public Hearing.
“Original signed by Siobhan Murphy”
_______________________________________________
Prepared by: Siobhan Murphy , MA, MCIP, RPP
Planning Technician
"Original signed by Christine Carter"
_______________________________________________
Approved by: Christine Carter, M.PL, MCIP, RPP
Director of Planning
"Original signed by Frank Quinn"
_______________________________________________
Approved by: Frank Quinn, MBA, P.Eng
GM: Public Works & Development Services
"Original signed by J.L. (Jim) Rule"
_______________________________________________
Concurrence: J. L. (Jim) Rule
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A – Subject Map
Appendix B – Maple Ridge Zone Amending Bylaw
Appendix C – Subdivision Plan
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: January 11, 2016
and Members of Council
FROM: Chief Administrative Officer MEETING: Committee of the Whole
SUBJECT: 2016-2020 Financial Plan Bylaw No.7194-2015
EXECUTIVE SUMMARY:
First and second readings were granted to Financial Plan Bylaw 7194-2015 on December 8, 2015.
Council directed that further consideration of the bylaw not take place until the New Year to allow
additional time for public input.
A summary of the Business Planning Question and Answer session is attached for information as is
an email from the General Manager: Corporate & Financial Services summarizing the feedback that
he received. Staff recommend that Council receive this input and give consideration to third reading
of the bylaw.
As is our past practice, the Financial Plan Bylaw will be updated in the spring, once we have
confirmation of the growth revenue accruing from new construction. We are also aware of an
additional adjustment that will be required. Specifically, the time duration position for the
Coordinator of Licenses and Permits expired at December 31, 2015 and due to the importance of
the role, a full time position has been created, to be funded from a variety of sources, including
growth revenue.
The Financial Plan is in line with Council direction and staff recommend approval.
RECOMMENDATION(S):
That Maple Ridge 2016-2020 Financial Plan Bylaw No. 7194 - 2015 be given third reading.
“Original signed by Trevor Thompson”
_______________________________________________
Prepared by: Trevor Thompson, CPA, CGA
Manager of Financial Planning
“Original signed by Paul Gill”
_______________________________________________
Approved by: Paul Gill, BBA, CPA, CGA
GM Corporate & Financial Services
“Original signed by Ted Swabey”
_______________________________________________
Concurrence: Ted Swabey
Chief Administrative Officer
1131
CITY OF MAPLE RIDGE
BYLAW NO. 7194-2015
A bylaw to establish the five year financial plan for the years 2016 through 2020
____________________________________________________________________________________
WHEREAS, through a public process in an open meeting the business and financial plans were
presented;
AND WHEREAS, the public will have the opportunity to provide comments or suggestions with respect
to the financial plan;
AND WHEREAS, Council deems this to a process of public consultation under Section 166 of the
Community Charter;
NOW THEREFORE, the Council for the City of Maple Ridge enacts as follows:
1. This Bylaw may be cited as “Maple Ridge 2016-2020 Financial Plan Bylaw No. 7194-2015”.
2. Statement 1 attached to and forming part of this bylaw is hereby declared to be the Consolidated
Financial Plan of the City of Maple Ridge for the years 2016 through 2020.
3. Statement 2 attached to and forming part of the bylaw is hereby declared to be the Revenue and
Property Tax Policy Disclosure for the City of Maple Ridge.
4. Statement 3 attached to and forming part of the bylaw is hereby declared to be the Capital
Expenditure Disclosure for the City of Maple Ridge.
READ a first time the 8th day of December, 2015.
READ a second time the 8th day of December, 2015.
READ a third time the day of , 20 .
PUBLIC CONSULTATION completed on the day of , 20 .
ADOPTED the day of , 20 .
________________________________
PRESIDING MEMBER
________________________________
CORPORATE OFFICER
ATTACHMENT: Statement 1, Statement 2 and Statement 3
Attachment to Maple Ridge 2016-2020 Financial Plan Bylaw 7194-2015
Statement 1
Consolidated Financial Plan 2016-2020 (in $ thousands)
2016 2017 2018 2019 2020
REVENUES
Revenues
Development Fees
Developer Contributed Assets 16,500
16,500
16,500
16,500
16,500
Developer Cost Charges 12,359
8,531
9,071
13,255
9,846
Parkland Acquisition 200
200
200
200
200
Contributions from Others 1,451
1,242
1,276
1,238
1,282
Development Fees Total 30,510
26,473
27,047
31,193
27,828
Property Taxes 74,844
78,953
83,049
87,298
91,748
Parcel Charges 2,906
2,997
3,091
3,188
3,288
Fees & Charges 40,793
42,327
43,926
45,627
47,277
Interest 1,883
1,898
1,913
1,928
1,943
Grants (Other Govts) 3,991
4,829
3,691
4,855
4,531
Property Sales 1,500
1,500
1,500
1,500
1,000
Total Revenues 156,427
158,977
164,217
175,589
177,615
EXPENDITURES
Operating Expenditures
Interest Payments on Debt 2,273
2,133
2,043
1,920
1,801
Amortization Expense 20,929
20,929
20,929
20,929
20,929
Other Expenditures 100,455
103,587
107,112
110,668
114,373
Total Expenditures 123,657
126,649
130,084
133,517
137,103
ANNUAL SURPLUS 32,770
32,328
34,133
42,072
40,512
Add Back: Amortization Expense (Surplus) 20,929
20,929
20,929
20,929
20,929
Less: Capital Expenditures 30,712
27,518
23,701
29,515
26,302
Less: Developer Contributed Capital 16,500
16,500
16,500
16,500
16,500
CHANGE IN FINANCIAL POSITION 6,487
9,239
14,861
16,986
18,639
OTHER REVENUES
Add: Borrowing Proceeds -
-
-
-
-
OTHER EXPENDITURES
Less: Principal Payments on Debt 4,047
4,144
3,641
3,720
3,801
TOTAL REVENUES LESS EXPENSES 2,440
5,095
11,220
13,266
14,838
INTERNAL TRANSFERS
Transfer from Reserve Funds
Capital Works Reserve 3,149
3,549
-
-
-
Equipment Replacement Reserve 3,540
1,813
3,245
2,311
1,857
Fire Department Capital Reserve 356
-
-
-
250
Land Reserve -
-
-
-
-
Local Improvement Reserve -
-
-
-
-
Sanitary Sewer Reserve -
-
-
-
-
Transfer from Reserve Fund Total 7,045
5,362
3,245
2,311
2,107
Less :Transfer to Reserve Funds
Capital Works Reserve 3,886
2,862
4,334
4,139
3,336
Equipment Replacement Reserve 2,449
2,615
2,744
2,876
2,977
Fire Dept. Capital Acquisition 712
791
869
999
1,136
Land Reserve 5
5
5
5
5
Local Improvement Reserve -
-
-
-
-
Sanitary Sewer Reserve 30
30
30
30
30
Total Transfer to Reserve Funds 7,082
6,303
7,982
8,049
7,484
Transfer from (to) Own Reserves (501)
1,029
916
891
1,576
Transfer from (to) Surplus 2,904
3,125
5,567
6,637
7,885
Transfer from (to) Surplus & own Reserves 2,403
4,154
6,483
7,528
9,461
TOTAL INTERNAL TRANSFERS 2,440
5,095
11,220
13,266
14,838
BALANCED BUDGET - - - - -
Attachment to Maple Ridge 2016-2020 Financial Plan Bylaw 7194-2015
Statement 2
Revenue and Property Tax Policy Disclosure
REVENUE DISCLOSURE
Revenue Proportions 2016 2017 2018 2019 2020
$ ('000s) % $ ('000s) % $ ('000s) % $ ('000s) % $ ('000s) %
Revenues
Property Taxes 74,844 47.8 78,953 49.7 83,049 50.6 87,298 49.7 91,748 51.6
Parcel Charges 2,906 1.9 2,997 1.9 3,091 1.9 3,188 1.8 3,288 1.9
Fees & Charges 40,793 26.1 42,327 26.6 43,926 26.7 45,627 26.0 47,277 26.6
Borrowing Proceeds 0 0.0 0 0.0 0 0.0 0 0.0 0 0.0
Other Sources 37,884 24.2 34,700 21.8 34,151 20.8 39,476 22.5 35,302 19.9
Total Revenues 156,427 100.0 158,977 100.0 164,217 100.0 175,589 100.0 177,615 100.0
Other Sources include:
Development Fees Total 30,510 19.5 26,473 16.7 27,047 16.5 31,193 17.8 27,828 15.7
Interest 1,883 1.2 1,898 1.2 1,913 1.2 1,928 1.1 1,943 1.1
Grants (Other Govts) 3,991 2.6 4,829 3.0 3,691 2.2 4,855 2.8 4,531 2.6
Property Sales 1,500 1.0 1,500 0.9 1,500 0.9 1,500 0.9 1,000 0.6
37,884 24.2 34,700 21.8 34,151 20.8 39,476 22.5 35,302 19.9
OBJECTIVES & POLICIES
Property Tax Revenue
Property tax revenue is the City’s primary revenue source, and one which is heavily reliant on the
residential class. Diversification of the tax base and generation of non-tax revenue are ongoing
objectives, outlined in Financial Sustainability Policy 5.52 section 6.
The Financial Plan includes property tax increases that are as listed below:
2016 2017 2018 2019 2020
General Purpose 2.10% 1.90% 1.90% 2.00% 2.00%
Infrastructure Replacement 0.50% 0.70% 0.70% 0.70% 0.70%
Parks & Recreation 0.25% 0.25% 0.25% 0.25% 0.25%
Drainage 0.30% 0.30% 0.30% 0.30% 0.30%
Total Property Tax Increase 3.15% 3.15% 3.15% 3.25% 3.25%
Additional information on the tax increases and the cost drivers can be found in the most recent
Financial Plan Overview Report. Specific policies discussing the tax increases are included in the
Financial Sustainability Plan and related policies which were adopted in 2004.
Property tax revenue includes property taxes as well as grants in lieu of property taxes.
Parcel Charges
Parcel charges comprise of a recycling charge, a sewer charge and on some properties, a local area
service or improvement charge. Parcel charges are a useful tool to charge all or a subset of
properties for a fixed or variable amount to support services. Unlike property taxation the variable
amount does not need to be related to property assessment value, but can be something that more
accurately reflects the cost of the service.
Attachment to Maple Ridge 2016-2020 Financial Plan Bylaw 7194-2015
Statement 2 (cont.)
Revenue and Property Tax Policy Disclosure
Fees & Charges
The Business Planning Guidelines call for an increase of 5% in fees as a guideline. Actual fee
increases vary depending on the individual circumstances, the type of fee and how it is calculated.
Fees should be reviewed annually and updated if needed. Recent fee amendments include
recreation fees, development application fees, business license fees and cemetery fees. A major
amendment to the Development Costs Charges (DCC), recommended no more frequently than every
five years, was completed in 2008. Minor DCC amendments are done more frequently. Some fees
are used to offset the costs of providing specific services. The utility fees are reviewed annually with
a view towards using rate stabilization practices to smooth out large fluctuations in rates, as set out
in the Business Planning Guidelines.
Borrowing Proceeds
Debt is used where it makes sense. Caution is used when considering debt as it commits future
cash flows to debt payments restricting the ability to use these funds to provide other services. The
source of the debt payments needs to be considered as does the justification for advancing the
project. More information on borrowing previously approved can be found in the most recent
Financial Plan Overview report.
Other Sources
This will vary greatly year to year as it includes:
Development fees which fund capital projects from the DCC Reserve
Contribution from others in relation to capital
Grants which are sought from various agencies and may be leveraged with City funds
PROPERTY TAX DISCLOSURE
The 2016 property tax revenue and updated rates will be included in a Financial Plan Amending
Bylaw that proceeds the Property Tax Rate Bylaw, as the 2016 property assessed values are not yet
finalized. For information purposes the 2015 distribution is included.
Property Tax Revenue Distribution
Property Class Taxation Revenue Assessed Value Tax Rate Multiple
('000s) ('000s) ($/1000) (Rate/Res.Rate)
1 Residential 53,677 77.9%
12,004,518 91.1%
4.4713
1.0
2 Utility 540 0.8%
13,495 0.1%
40.0000
8.9
4 Major Industry 573 0.8%
17,230 0.1%
33.2682
7.4
5 Light Industry 2,808 4.1%
228,203 1.7%
12.3038
2.8
6 Business/Other 11,082 16.1%
900,715 6.8%
12.3038
2.8
8 Rec./ Non-Profit 38 0.1%
2,901 0.0%
13.1537
2.9
9 Farm 157 0.2%
4,905 0.0%
31.9560
7.1
Total 68,875 100%
13,171,968 100%
Attachment to Maple Ridge 2016-2020 Financial Plan Bylaw 7194-2015
Statement 2 (cont.)
Revenue and Property Tax Policy Disclosure
PROPERTY TAX DISCLOSURE
Objectives & Policies
Property taxes are the City’s largest source of revenue and are contained by efficient business
practices. Annual business planning practices are the mechanism for resource allocation decisions.
The City’s Financial Sustainability Policy section 6 discusses the necessity of diversifying the tax
base. Development of employment related properties is one method of diversification; therefore a
key performance measurement in Strategic Economic Initiatives tracks the increased investment
and development of non-residential properties.
A policy in the Financial Sustainability Plan that calls for stable tax increases and the adoption of the
annual increase early in the prior year in the Business Planning Guidelines provides citizens with a
more stable and predictable set of cost increases. In some cases costs are phased in over multiple
years to stay within the set tax increases.
Property Tax Rates
It is policy to adjust property tax rates annually to negate the impact of fluctuations in the market
values of properties. Tax rates are reduced to negate the market increases. Property tax increases
are then applied at the same relative increase for all classes, unless legislation restricts the rates, as
with Class 2, Utility.
The Business Class and Light Industry Class properties have the same tax rate and are treated as a
composite class when setting the tax rates, as the types of businesses in each class are similar.
A review was done on the Major Industry Class rates and the recommendation from the Audit and
Finance Committee and Council was a 5% property tax reduction in both 2009 and 2010 to support
additional investments in the subject property and to keep rates competitive. As part of the Financial
Planning discussions in December, 2013 Council authorized $70,000 each year for five years, 2014-
2018, to reduce the Major Industrial Class property tax rate. Council’s direction for the 2016-2020
Financial Plan was to discontinue further reduction in property taxes as Council revisits priorities.
In reviewing the tax rates to ensure competitiveness, absolute rates, tax multiples and overall tax
burden are considered. The impact that assessed values have when comparing other geographical
areas must be considered in a comparison of tax rates.
Permissive Tax Exemptions
Council has set policies around the use of permissive tax exemptions. These are Council Policies
5.19 through 5.24. These policies discuss Churches, Community Halls, Heritage Sites, Homes for
the Care of Children and the Relief of the Aged, the Poor, the Disabled and the Infirm, Municipal
Recreational Services, Private Hospitals and Daycares, Private School and Youth Recreation Groups.
Revitalization Tax Exemption Program
The Employment Land Investment Incentive Program is designed to encourage job creation by
supporting private investment in buildings and infrastructure on identified "employment lands".
More information on this tax exemption can be found on our website.
Attachment to Maple Ridge 2016-2020 Financial Plan Bylaw 7194-2015
Statement 3
Capital Expenditure Disclosure
The sole purpose of this statement is to meet legislative requirements and highlight the value of the
DCC program; no other conclusions should be drawn from the figures as the information could be
misleading. This disclosure is required under the Local Government Act s. 937(2); Capital costs
attributable to projects to be partially funded by Development Cost Charges (DCC) must be included
in the financial plan. The DCC program includes projects as far out as 2035 so the capital
expenditures must be extended to match. Certain types of projects are not planned past the five
year time horizon of the financial plan. Much less scrutiny is given to projects that are planned in
years 2021 through 2035. Projects in these years typically exceed likely funding available.
Capital Works Program for 2021 – 2035
(in $ thousands)
Capital Works Program 303,585
Source of Funding
Development Fees
Development Cost Charges 120,537
Parkland Acquisition Reserve -
Contribution from Others 6,635
127,173
Borrowing Proceeds 2,091
Grants 41,229
Transfer from Reserve Funds
Capital Works Reserve 13,163
Cemetery Reserve 115
Equipment Replacement Reserve -
Fire Department Capital Reserve 2,486
Recycling Reserve -
Transfer from Reserve Funds 15,764
Revenue Funds 117,328
Source of Funding 303,585
1 | P a g e
Q&A Session Thursday, Dec 3, 2015
Question #1
Could you explain why our tax increases differ from CPI?
Answer
Answered by Mr. Gill
We need to keep in mind what the Consumer Price Index (CPI) represents. It represents the cost of a
basket of goods that contains thing such as groceries. The basket of goods the City purchases is very
different, for example it contains things like Fire trucks. To understand our cost increases we need to
look at our cost drivers, which are different than the typical basket of goods.
Question #2
In 2018 there is $100,000 budgeted for flood abatement on the North Alouette. In 2020 there is a
similar amount for North Alouette flood protection. Can you clarify what these items encompass and how
do they differ?
Answer
Answered by Mr. Pollock
The intent of the projects is the same; they’re to deal with things such as gravel removal that
accumulates every couple of years. It was last done in 2014 and will be repeated.
Question #3
In 2016 there is $100,000 budgeted for a master drainage plan. Is this for the entire City or specific
areas?
Answer
Answered by Mr. Pollock
It is for the entire piped area of the storm sewer system and not all of the City has this. It’s to do with
capacity.
2 | P a g e
Question #4
In 2016 there is $150,000 budgeted for the Integrated Stormwater Management Review. What
geographic areas does this encompass? Does the Metro Vancouver Biennial Report June 2015 contain
the most accurate and up to date information?
Answer
Answered by Mr. Pollock
There are two watersheds currently in progress and the budget in 2016 is for four other watersheds. The
review will be complete by the end of 2016. The review encompasses the entire City. The latest Metro
Vancouver report was done in 2013 or 2014 and is currently being updated.
Question #5
Can’t the City issue Municipal Bonds to raise money rather than borrowing? Wouldn’t they offer a better
interest rate?
Answer
Answered by Mr. Gill
This is not something we’re allowed to do. The framework we operate in requires us to borrow through
the Municipal Finance Authority and the rates we get are very attractive.
Question #6
The amount of money being dedicated to cycling infrastructure doesn’t meet the cost of needed
infrastructure and doesn’t seem to meet the supposed desire by the City to achieve an increase in
cycling by people of all ages and abilities. Why are changing needs not reflected in the budget?
Answer
Answered by Mr. Gill and Mr. Quinn
There are so many demands in the municipality that the public wished us to address. We are trying to
deal with as many of those as we can on a phased basis.
Cycling is very important to the City of Maple Ridge. It is one of the four cornerstones in the adopted
Transportation Plan. There’s a Master Cycling Plan identified in that plan and it was developed in
conjunction with our previous Bicycling Advisory Committee. The question refers to the $100,000 in the
proposed Financial Plan. This is over and above hundreds of thousands of dollars invested as part of our
roads projects. For example, as part of the work on Abernethy Way we added a cycling path; there was
over $1 million invested in a cycling path along Lougheed Highway. So, perhaps there is some confusion
about the $100,000; it is over and above what we already do through our Capital road projects. I believe
we’ve added about 20 kilometers of cycling paths over the past three or four years.
3 | P a g e
Question #7
I’m concerned that property taxes are continuing to rise by 3.3% per year. Shouldn’t property tax bills
decrease as our population grows?
Answer
Answered by Mr. Gill
I attempted to explain this in the presentation. I had a slide that showed the additional money generated
from new construction and it barely covered the cost increases for Police and Fire, let alone anything
else. That’s our reality, thus the need for increases above and beyond growth.
Question #8
I’d love to see the opening of those proposed dog parks in Maple Ridge. The few we have are very
crowded and far between. Is there an opening date set yet for the dog park in Upper Maple Ridge Park?
Are facilities for dog owners part of the community investment plan?
Answer
Answered by Ms. Swift
We do have a plan to open three dog parks, currently planned for Westview Park, Upper Maple Ridge
Park and one originally planned for Tolmie Park. As our Director of Park & Facilities talked about earlier
today we may have an opportunity to relocate the Tolmie Park location under the Golden Ears Bridge
which may be a superior location. Specific dates for opening are not available and we will share them
when they are.
For future infrastructure spending, specific facilities have not been identified yet and there are many
competing priorities. Our next steps will be discussions with Council and with the community.
Note: The Westview Dog Park opened a few weeks ago
The dog park at Upper Maple Ridge is expected to open in January
The Tolmie off leash park is on hold temporarily, while we have discussions with TransLink about
the potential to locate the Hammond off leash park under the Golden Ears Bridge. If an
agreement is reached we anticipate this area could be opened for use by May.
Question #9
Were the documents mentioned as part of Business Planning made available to Council before these
proceedings began on Tuesday? I attended these sessions for two out of the three days and I haven’t
heard a lot of questions about the budget. Will the incrementals add to the 3.33%
Answer
Answered by Mr. Gill
Council received the Financial Overview Report about a week ago. A relevant point is that 80% of the
material in that report comes to Council throughout the year. For example, Council received information
on the reserves in March, so while the report might have been available a week ago, Council saw a lot of
the material well before that. The overall binder is about 500 pages and includes discussion from each
of the service areas about what they do, why they do it and what it costs. Council heard and received
much of that information throughout the year. For example, the Police provided a comprehensive
4 | P a g e
presentation in the Spring. The point is, that while Council got this material a few weeks ago much of it
was presented in public forums throughout the year.
Cont’d
With regards to the incrementals, Council is far from done. They have received the staff reports and are
meeting again tomorrow and chances are they will meet again after that. Council wanted to make sure
that the public had an opportunity to comment before making any decisions about the budget.
Question #10
What is the size of the City’s contingency fund and how is it divided?
Answer
Answered by Mr. Gill
This question relates to the City’s Capital Works Reserve. This is one of those accounts we have used to
fund certain Capital projects that have no other source of funding, especially from the development
community. When we determine what can be spent out of that fund, we set aside 10% of prior year’s
taxes to make sure we have that in the bank for things that may happen, onetime costs, which are not
covered by insurance. This is the main reserve that we have to deal with Capital Works, so we always
want to sure that should the unexpected happen we’ve got that cash set aside for unforeseen events. It
is in the interest of the public that we have that money set aside for things that are not covered by
insurance.
Question #11
As efficiencies in the system are found and people retire, are we likely to see the cost of salaries and
benefits decrease to a more sustainable level?
Answer
Answered by Mr. Gill
We are a growing community and we don’t expect that to change. We expect that our area will attract
most of the growing population and with that comes a need for services. What I want to underscore is
that when we have a staff vacancy we look to see if there is an opportunity for us to do anything
differently. We do our due diligence to evaluate what our needs are.
Question #12
From Mr. Mowatt (audience)
I’m wondering if the general public will be given an opportunity to critique and offer alternatives to the
budget before it’s passed.
Answer
Answered by Mr. Gill and Mayor Read
The budget will not be passed until January at the earliest. Any suggestions people have would be most
appreciated.
5 | P a g e
Mayor Read:
The question is appreciated. Council is always open to hearing from the public on ideas, suggestions,
critiques, feedback. As Mr. Gill suggested, the budget will not be passed right away. If you don’t have that
critique or set of ideas ready for tonight, please e-mail or set up a time to come and talk with Council. We
have opportunities during Council meetings, question period, delegations. If you get that information to
us it will be reviewed. Tonight is an important opportunity, and time is set aside specifically to hear from
the public and if you have suggestions we encourage you to share them.
Question #13
From Mr. Mowatt (audience)
One area that I have a couple questions is the Fire and Policing parts of the report. For instance the Fire
report is summed to all the fires attended. I know that the Fire Department does more than attend 202
fires. For the public’s information it would be more efficient to list all the things our Fire Department
does, especially the 80% of medical calls and that wasn’t in the report. I think that’s very important as it
shows why we spend so much money.
Also, why is Maple Ridge supporting Crown Corporations by providing emergency services to Fortis Gas,
BC Hydro, ICBC in attending accidents or downed lines. Right now there are quite a few fire trucks out
right now because of trees on wires. That’s a BC Hydro cost and why aren’t we charging them for the
utilization of our manpower?
Answer
Answered by Chief Spence
In response to Mr. Mowatt’s question about the listing of our calls, I’m not sure where that information
was gathered from. In our report we did provide a breakdown. We going to do about 4,300 calls this
year, 278 are actual fire calls; 45% are for medical assistance. They all are laid out in the report: hazmat,
hydro emergency, medial calls, miscellaneous motor vehicle accidents, they’re all there. This is
something we have published many times.
As for billing Crown Corporations, they won’t pay. This is the simple response for this. Over the years,
under special circumstances we have been able to get some money from ICBC, where it can be tied back
to an insurance claim. Basically, that’s what they pay taxes for. Hydro does respond to us and tries not to
leave us out there for any longer than they have to. Even BC Hydro cannot ramp up to have enough
manpower to deal with every storm in the way we would all like. We couldn’t afford hydro if that’s what
we were paying for. So there’s really only one tax payer, whether we pay for it this way or we pay for it
through Hydro.
Added by Mr. Gill:
At the end of the day, we as a community we are in the public safety business and that is of utmost
importance to us. When events like tonight happen we’re out there doing what we can to keep our
citizens safe.
6 | P a g e
Question #14
The City has a lot of money is reserves. Can’t this be used to reduce or eliminate the tax increase?
Answer
Answered by Mr. Gill
Absolutely we could do that; however that would be like using your own savings to cover ongoing issues.
How long could you continue to do that? The reserves that we’ve got are there for a specific purpose and
we’ve discussed this with Council. For example, we don’t have to have a Snow Removal Reserve, but
what are you going to do when really bad weather hits, and that’s becoming more and more common. It’s
important for the public to understand that those are the sorts of strategies that some choose to use,
but they’re short term strategies. We may as well face up to reality and deal with that reality rather than
find a bandaid solution.
Question #15
The Federal Government made election promises to make money available to address the infrastructure
deficit. What is Maple Ridge doing to make sure it gets some of that funding?
Answer
Answered by Mr. Gill
As soon as those promises had been made, Mayor and Council asked staff to get our projects shovel-
ready. That’s the term that’s used when it comes to roads and the like, to have the projects defined and
design ready to go. To me, as a Finance Officer, being shovel-ready also means we need to have our
share of the money ready to go; thus staff wanting to start the conversation about the proposed $110
million funding strategy for investment in recreation assets. To make sure that when these programs are
announced we’re prepared.
Question #16
Why are policing costs going up so much every year? Over $800,000 in 2016?
Answer
Answered by Mr. Gill
We had the RCMP finance people provide a detailed explanation of the costs. At the end of the day,
many of the costs are related to the policing infrastructure required, and pension costs and the like
related to existing Police officers that we have. The RCMP contract has elements that we do not have
control over. The way the RCMP contract works, Council can decide how many Police officers we wish to
have, but after that the elements of those costs are predetermined. I would suggest that with a Police
force like the RCMP, not only do they provide stellar service, but the costs are less than municipal Police
forces.
7 | P a g e
Question #17
Why isn’t the City building schools in high growth neighbourhoods?
Answer
Answered by Mr. Gill
When it comes to school sites, there is a perception that the City is responsible for building schools, and
that’s not the case. Our planners are responsible for determining where it makes sense to have schools,
after that, the acquisition of the school sites is up to the School Board and the Provincial Government.
Having said that, Council has been pushing the School District and the Province to make those schools
happen as needed. At the end of the day it is not a responsibility of the City itself, though they are doing
what they can.
Question #18
When is Fire Hall No. 4 going to be built?
Answer
Answered by Chief Spence
The work that has been done on Fire Hall No. 4 to date has involved a blocking exercise, some planning
for how to get on and off the property and we’ve done some basic architectural drawings. We hope to
proceed with a Request for Proposal for an architect early in the New Year and hopefully be able to go to
tender toward the end of 2016. I would suspect that you’ll see shovels in the ground by the end of 2016.
More important from the Fire Department’s perspective is the training ground, which is going to go along
with it. This will be an operational Fire Hall with a training ground and we actually have more impetus
right now for the training ground part of it than we do for the Fire Hall because of contract obligations
that are going to run out with the Justice Institute. It is our number one priority for 2016, to move Fire
Hall No. 4 ahead.
Question #19
Audience
Can you lay out in a simple format the top three sources of income and the top three expenses?
Answer
Answered by Mr. Gill
By far, the number one income source is property taxes, after that are the fees for water and sewer, but
most people think of those as taxes so I won’t include them here. We also get quite a bit of revenue from
fees and charges, which include our building permits and other fees people pay us. Except for the
building permits area, the revenues from most areas pale in comparison to the costs. If we had to pay
the actual costs, or market value, of those services, they would cost three or four times as much, but we
have to think of the collective good when we’re setting prices. We also get some payments that we call
Grants in Lieu from corporations such as BC Hydro, BC Gas and from the Province for having the prisons
here. So those are likely the top revenue items.
Cont’d
8 | P a g e
On the expense side, Policing is the biggest cost, Fire is getting up there and Engineering. The key
element to all of those is labour, it takes labour to provide all of those services.
Getting back to what I was talking about earlier, if you look at our Financial Statements, one of the
largest revenue items is related to the infrastructure turned over to us from the development community.
How is that revenue? This is where people need to be careful around the language that is used, because
revenue isn’t always something you can spend.
Question #20
From Mr. Mowatt (audience)
One of the problems I’ve always had is that, in some ways Paul you do too good a job with reporting and
I’m wondering if it would be possible to have a more simplistic revenue and expense worksheet so the
public will know exactly how much money, not resources, not Capital goods, but how much actual cash
money is left over at the end of the year. From the 2014 Financial Report on page 59 (of the Annual
Report) it said there was a $21 million surplus, other pages gave different amounts. This is one reason
that some people may get concerned. If we have money left over at the end of the year, why are taxes
increasing. It’s not a criticism, but if we could have one sheet that lists income and expenses and how
much money is left over at the end of year and where it went.
Answer
Answered by Mr. Gill
This is why, right at the outset of tonight, and a few times since, I have exercised caution around
financial reports. If you look at our 2014 Financial Reports it shows accumulated surplus of just shy of
$1 billion. Some people will take that as cash in the bank and that’s not what it is. I don’t set the rules
for how this is reported; we are bound to report by accounting standards. I want to underscore one thing;
it would be my pleasure to sit down with anyone to review the statements with them. I can’t decide how
we report out which is why I try to distinguish between budgets and financial statements. By the way,
most of that $1 billion number represents things like our roads and bridges etc. which are actually
assets we need to spend money to maintain.
Question #21
How do we use the money we receive from the Gaming Centre and why don’t we use it to reduce the tax
increase?
Answer
Answered by Mr. Gill
When the Gaming Centre first came on the horizon one of the things we wanted to make sure of was that
we didn’t take revenue that is subject to fluctuation and entrench it in our budget. I know people might
think it’s very reliable, but for communities that have had a Gaming Centre for any length of time, there
are significant variations in the revenues they get from it. We had a policy level discussion with Council
and decided we needed to be conservative and channel that money into the proper areas and be ready
for those sorts of fluctuations and we have a policy frame work around that. There is about $550,000
that we’re using to go toward infrastructure and Capital type investments and the rest is subject to the
policy that is in place and that policy is available on our website.
9 | P a g e
Question #22
What does the City do to manage flooding during bad weather like today and why doesn’t my street get
swept on 207th?
Answer
Answered by Mr. Carmichael
Today’s weather situation was more about high wind than flooding, but the response is a good indication
of how we handle these situations. Deputy Chief Exner and our Drainage Superintendent were at the Fire
Hall triaging all the calls that were coming in. Currently there are several roads that are closed and we’re
deploying City resources where needed. We have flaggers out in certain sites and there are lots of areas
without power. We relay information to Mr. Armstrong and he takes care of getting information on the
website. We escalate things as quickly as we can, get crews to the most important places.
As for street sweeping, we have a sweeping schedule for that and I just happen to know that 207th does
get swept as we just had a question about that area recently. Typically it’s on a routine basis, busy
streets about once a month and local streets a little less frequently. If we have a heavy year with lots of
snow and ice then there is a lot more sand and grit out there to sweep. If someone feels there should be
some sweeping please call in during business hours: 604-463-9581, we’ll record it and we’ll make sure
it gets done.
Question #23
From the audience
I’m a new resident in Maple Ridge; we just moved here three or four weeks ago. One of the items I
noticed in the budget, the policing item is the largest one. Is there involvement in the community to help
to make the City safer; Block Watch or programs like that to help the RCMP?
Answer
Answered by Mr. Gill
We have a whole variety of programs that citizens can get involved in and that’s exactly what programs
are all about: citizens helping citizens; people helping their neighbours. We’ve got a variety of programs
and the Police Superintendent is right here and would be pleased to talk to you.
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: January 11, 2016
and Members of Council
FILE NO:
FROM: Maple Ridge Fire Department MEETING: Committee of the Whole
SUBJECT: Fire Dispatch and Operations “After Hours” Service Contract
EXECUTIVE SUMMARY:
In July 2015, a request for proposal (RFP) was issued for Fire Dispatch Services and “After Hours”
call service for our Operations Center. Four proposals were received and those proposals have been
evaluated, based on the criteria contained in the RFP document.
The contract amount falls within staff authorities; therefore, the purpose of this report is to advise
Council of the results that were achieved.
RECOMMENDATION:
NONE: INFORMATION ONLY.
DISCUSSION:
a)Background Context:
The Maple Ridge Fire Department receives Fire Dispatch Services from the City of Surrey
through the Surrey Fire Department Center, which also provides “after hours” call service for
our city’s Operations Center. The previous contract expired December 31st 2014, and a one
year extension was negotiated to allow us to go through an RFP process to make sure we
were getting the best value.
We received four responses to the RFP. They were evaluated against the business practices
and protocols of the Fire Department and Operations Center. The process was overseen by
our Purchasing Department.
At the conclusion of the evaluation process, it has been determined that the proposal from
the City of Surrey represents best value for our citizens.
b)Desired Outcome:
To advise Council of a contract that has been awarded for Fire Dispatch and After Hours call
services.
c)Strategic Alignment:
This contract provides a continued high degree of efficiency and accuracy in the dispatching
of emergency and non-emergency calls to the citizens and visitors to Maple Ridge.1132
d) Citizen/Customer Implications:
Residents and visitors will continue to be able to request and obtain Fire Services and Public
Works assistance in a timely manner, in order to meet recognized performance measures.
e) Interdepartmental Implications:
Third party service provider’s information commonly used by the Maple Ridge Fire
Department and other City of Maple Ridge departments would remain at current levels.
f) Business Plan/Financial Implications:
First year costs for the Fire Service portion of the contract is $81,811.00, plus applicable
taxes, and a yearly increase of approximately 2.5% to a maximum annual cost of $92,562.00
in 2020.
The first year costs of the Operations Center “After Hours” Call Service are $13,288.00, plus
applicable taxes. It also contains an annual increase of approximately 2.5% to a maximum
annual cost of $15,034.00 in 2020.
The cost of service from the City of Surrey is the lowest of all submissions. As we will be
continuing with the same supplier, there are no additional transition costs or requirements
for new equipment.
The awarding of this contract maintains a fiscal responsibility in ensuring a stable and
affordable cost for the next 5 years, with an option to renew for an additional 5 years.
g) Policy Implications:
The awarding of this contract meets the Purchasing Policy requirements for the City of Maple
Ridge.
CONCLUSIONS:
The Maple Ridge Fire Department and the Operations Center believe that remaining with the current
service provider will not result in any additional staff time or training requirements, thus maintaining
operational efficiency, as well as maintaining current radio communication equipment costs. The
annual costs proposed by the Surrey Fire Department Center represent the best value to meet the
needs of the City.
“Original signed by Mark Smitton”_____________________
Prepared by: Mark Smitton, Assistant Chief, Communications
“Original signed by Dane Spence” for _________________
Approved by: Russ Carmichael, Director of Engineering and Operations
“Original signed by Dane Spence”______________________
Approved by: Dane Spence, Fire Chief, Director of Community Fire Safety Services
“Original signed by Paul Gill” ________________________
Approved by: Paul Gill, General Manager Corporate and Financial Services
“Original signed by Ted Swabey”______________________
Concurrence: Ted Swabey, Chief Administrative Officer
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: January 11, 2016
and Members of Council FILE NO:
FROM: Chief Administrative Officer MEETING: Committee of the Whole
SUBJECT: Advisory Committee Bylaws
EXECUTIVE SUMMARY:
At a Special Council Workshop on December 15, 2015, Council considered and adopted the
recommendations of its Advisory Committee Task Force. Staff was requested to prepare the
appropriate bylaws to enact the amendments to the Committees. The bylaws are attached to this
report for first, second and third readings. Should Council grant those readings, final reading will be
considered on January 26, 2016 and changes to the committees will need to be implemented.
RECOMMENDATION(S):
That Maple Ridge Active Transportation Advisory Committee Bylaw 7201-2016 be given first, second
and third readings.
That Maple Ridge Community Heritage Commission Amending Bylaw No. 7199-2016 be given first,
second and third readings.
That Maple Ridge Environmental Advisory Committee Bylaw No. 7202-2016 be given first, second
and third readings.
That Maple Ridge Economic Development Committee Bylaw No. 7204-2016 be given first, second
and third readings.
That Maple Ridge Public Art Steering Committee Amending Bylaw No. 7200-2016 be given first,
second and third readings.
That Maple Ridge Social Policy Advisory Committee Bylaw No. 7203-2016 be given first, second and
third readings.
That the implementation plan for existing committees and new committees identified in the January
11, 2016 report titled “Advisory Committee Bylaws” be endorsed.
DISCUSSION:
a)Background Context:
The Advisory Committee Task Force (“the Task Force”) was formed at the January 19, 2015 Council
Workshop and consisted of Mayor Read, and Councillors Shymkiw and Speirs. The following
committees were the subject of the review:
1133
• Agricultural Advisory Committee
• Community Heritage Commission
• Active Transportation Advisory Committee (proposed new committee)
• Economic Advisory Commission
• Municipal Advisory Committee on Accessibility Issues
• Social Planning Advisory Committee
• Public Art Steering Committee
• Environmental Advisory Committee (proposed new committee)
The Task Force reviewed background information on each of the committees, met with the staff
liaisons and reviewed terms of reference for similar committees in other municipalities. At a Special
Council Workshop on December 15, 2015 the recommendations of the Task Force were presented
to Council and approved.
Two of the eight committees reviewed will not have any amendments implemented at this time.
Amendments to the Agricultural Advisory Committee will be established following the prioritization by
Council of the goals of the Agricultural Plan. The Municipal Advisory Committee on Accessibility
Issues is a joint committee with the City of Pitt Meadows under the umbrella of the Joint Parks and
Recreation Agreement. The amendments identified for this committee will be included in the
transition process to separate Parks and Recreation services.
The bylaws to effect the changes to the other six committees are attached to this report for
consideration of first, second and third readings. If those readings are granted, final reading will be
considered at the January 26, 2016 Council meeting. The changes to the four existing committees
will need to be implemented following final reading and two new committees will be established.
Implementation Plan – Existing Committees
To implement the amendments for Community Heritage Commission, Economic Development
Committee, Social Policy Advisory Committee and Public Art Steering Committee it is recommended
that the Mayor, council liaison, staff liaison, and committee clerk meet with each Chairperson to
discuss the changes to the committee and identify how the committee can best support Council’s
strategic plan. From this an implementation plan for each committee will be defined. The Council
liaison and Chairperson will inform their committee members of the changes and the
implementation plan.
Implementation Plan – New Committees
Two new committees are being formed: Active Transportation Advisory Committee and
Environmental Advisory Committee. The assigned staff liaison and committee clerk, with input from
the Council liaison, will recruit members at large in keeping with the procedures identified in the
Committees of Council Policy, invite applicable agencies to participate and develop an orientation
manual. The first meetings will be scheduled soon after all members of the committee are
appointed.
b) Desired Outcome:
The Advisory Committees will have clear direction from Council on the goals and objectives of Council
and will be better positioned to provide Council with their expert advice.
c) Business Plan/Financial Implications:
The existing budgets for the Committees will remain as is for 2016. In 2017 budgets will be
amended, with the exception of the Public Art Steering Committee, to $2,000 annually with the
opportunity to request additional funds for specific purposes through Business Planning. A budget of
$2,000 will be required for the new Environmental Advisory Committee and the Active Transportation
Advisory Committee. Staff liaisons will be assigned to these Committees which will incur
administrative support costs. Administrative costs for the staff liaison and Committee Clerk may be
reduced if the Committees meet quarterly but this will be dependent on there being minimal support
required by the subcommittees from those positions. Those requirements will need to be monitored
to fully assess the financial implications of the recommendations.
CONCLUSIONS:
Adoption of the bylaws for its Advisory Committees will enable Council to obtain the advice it needs
from the Committees to further Council’s strategic plan.
“Original signed by Ceri Marlo”___________________
Prepared by: Ceri Marlo, C.M.C.
Manager of Legislative Services and Emergency Program
“Original signed by Paul Gill”___________________
Approved by: Paul Gill, B.B.A, C.G.A, F.R.M
General Manager: Corporate & Financial Services
“Original signed by Frank Quinn”___________________
Concurrence: Frank Quinn, MBA, P.Eng
GM: Public Works and Development Services
“Original signed by Frank Quinn” for________________
Concurrence: Kelly Swift, General Manager,
Community Development, Parks & Recreation Services
“Original signed by E.C. Swabey”___________________
Concurrence: E.C. Swabey
Chief Administrative Officer
:cm
Attachments:
Maple Ridge Active Transportation Advisory Committee Bylaw No. 7201-2016
Maple Ridge Community Heritage Commission Amending Bylaw No. 7199-2016
Maple Ridge Environmental Advisory Committee Bylaw No. 7202-2016
Maple Ridge Economic Development Committee Bylaw No. 7204-2016
Maple Ridge Public Art Steering Committee Amending Bylaw No. 7200-2016
Maple Ridge Social Policy Advisory Committee Bylaw No. 7203-2016
Staff report dated November 16, 2015
THE CITY OF MAPLE RIDGE
BYLAW NO. 7201-2016
A Bylaw to establish an Active Transportation Advisory Committee
WHEREAS Council is authorized to establish an Active Transportation Advisory Committee pursuant
to the Community Charter;
AND WHEREAS Council considers that it is in the public interest to establish an Active Transportation
Advisory Committee to advise Council on strategic priorities, planning, policies and mobility issues
relating to transportation in Maple Ridge, using the Transportation Plan as a guide;
AND WHEREAS the Committee shall work towards creating, promoting, and improving an efficient,
affordable, and safe transportation network that supports a variety of transportation choices;
NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows:
CITATION
1. This Bylaw shall be cited for all purposes as “Maple Ridge Active Transportation Advisory
Committee Bylaw No. 7201-2016.
DEFINITIONS
2. For the purposes of this Bylaw, unless the context otherwise requires,
“Maple Ridge” means the City of Maple Ridge;
“Committee” means Active Transportation Advisory Committee established under Section 3;
COMMITTEE COMPOSITION
3. The Committee shall be comprised of the following voting members:
• One Council liaison, one alternate Council liaison
• One member nominated by the Municipal Advisory Committee on Accessibility Issues
• One member nominated by School District No. 42
• One member at large with a cycling interest appointed by Council
• One member representing the business community appointed by Council
• One member representing the seniors’ community appointed by Council
• One member nominated by the Ridge Meadows RCMP
• Three members from the community at large appointed by Council
• One member at large (aged 25 years or under) representing the youth community
appointed by Council
5. The members at large shall be appointed by resolution of Council and shall serve for a term
of two years commencing on January 1st and terminating two years later on December 31st.
In order to stagger the terms of appointment to the Committee, two of the members-at-large
will be appointed for a term of one year commencing on January 1st and terminating on
December 31st of the same year. Subsequent appointments shall be for a term of two years.
6. Council may choose to remove a member from the Committee for consecutive non-
attendance at three meetings (unless previously approved by the Committee) or for any other
reason Council believes warrants such removal.
7. The Chairperson shall advise Council immediately in writing of any member who has been
absent from meetings of the Committee for three consecutive meetings without prior leave of
absence having been granted by the Committee. Leaves of Absence greater than three
consecutive meetings may, by a majority vote of the Committee, be granted when the
request for the leave of Absence is received in writing, prior to the said leave taking place.
8. The members of the Committee shall serve without remuneration.
PROCEDURES
9. The Committee shall:
a) appoint one of their number to act as Chair of the Committee and another member to act
as Vice-Chair of the Committee on an annual basis; and
b) hold quarterly meetings, with additional meetings called at the discretion of the Chair;
c) hold subcommittee meetings between regular committee meetings;
d) operate in accordance with the standard operating procedures applicable to all Maple
Ridge Committees and Commissions with regard to records keeping, holding closed
meetings, conflict of interest, financial management and such other practices, policies
and procedures which may be established by Council from time to time.
10. The presence of a majority of voting members shall constitute a quorum.
DUTIES
11. The Committee will:
a) Support the promotion of public education and awareness on the benefits,
necessities and safety aspects of active transportation facilities.
b) Advise on matters related to active transportation as it relates to: active workplace
travel, active commuting, active recreation, and active destination-oriented trips.
c) Support the promotion of improved pedestrian and multi-modal path networks for all
ages and ranges of mobility throughout their daily activities within the community and
with connectivity to neighbouring communities.
d) Encourage regulations and policy changes that support and strengthen multi-modal
active transportation and transit.
e) Review and consider active transportation policy in a regional context as it affects
Maple Ridge, and provide options on how to advance, promote, and improve the
movement of people and goods within the region.
f) Review and make recommendations to Council with regards to active transportation
initiatives proposed by other levels of government and/or agencies.
SUBCOMMITTEES
12. Time-duration subcommittees may be established by the Chair or Council focused on a
specific purpose and be inclusive of individuals and representatives that bring an informed
voice (local and external experts) to the subject matter being explored. The subcommittees
will be designed to support specific bodies of work of the Committee and will report to the
Committee on a regular basis.
MEDIA CONTACT
13. The Chairperson or other person appointed by the Committee shall be the spokesperson for
the media and other public information sources.
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READ a third time the day of , 2016
ADOPTED the day of , 2016
PRESIDING MEMBER CORPORATE OFFICER
THE CITY OF MAPLE RIDGE
BYLAW NO.7199-2016
A Bylaw to amend Community Heritage Commission Bylaw No. 5908 – 2000
WHEREAS it is expedient to further amend Maple Ridge Community Heritage Commission Bylaw
5908-2000 as amended;
NOW THEREFORE the Municipal Council of the City of Maple Ridge enacts as follows:
1. This Bylaw shall be cited for all purposes as “Maple Ridge Community Heritage Commission
Amending Bylaw No. 7199-2016”
2. “Maple Ridge Community Heritage Commission Bylaw No. 5908 – 2000” is further amended by
a) deleting Section 3.3 in its entirety and replacing with:
3.3 The Commission shall be comprised of the following voting members:
• One Council liaison, one alternate Council liaison
• Two members nominated by the Maple Ridge Historical Society
• Four members from the community at large appointed by Council
• As many other members from persons selected by Council, nominated
by citizens or organizations as Council may choose to appoint with
priority given to one youth member
b) by adding the following as Section 3.11:
3.11 The Commission shall hold quarterly meetings, with additional meetings
called at the discretion of the Chair; and hold subcommittee meetings
between regular committee meetings.
c) deleting Section 6.4 in its entirety and replacing with:
6.4 Time-duration subcommittees may be established by the Chair or Council
focused on a specific purpose and be inclusive of individuals and
representatives that bring an informed voice (local and external experts) to
the subject matter being explored. The subcommittees will be designed to
support specific bodies of work of the Commission and will report to the
Commission on a regular basis.
READ a first time the day of , 2016
READ a second time the day of , 2016
READ a third time the day of , 2016
ADOPTED the day of , 2016
PRESIDING MEMBER CORPORATE OFFICER
THE CITY OF MAPLE RIDGE
BYLAW NO.7202-2016
A Bylaw to establish an Environmental Advisory Committee
WHEREAS Council is authorized to establish an Environmental Advisory Committee pursuant to the
Community Charter;
AND WHEREAS Council considers that it is in the public interest to establish an Environmental
Advisory Committee to help provide local perspective and advice to Council with respect to achieving
the City's goals, environmental objectives, and accompanying strategic recommendations and
directions taken from the current Maple Ridge Official Community Plan and Environmental
Management Strategy report, 2014.
NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows:
CITATION
1. This Bylaw shall be cited for all purposes as “Maple Ridge Environmental Advisory Committee
Bylaw No. 7202-2016”.
DEFINITIONS
2. For the purposes of this Bylaw, unless the context otherwise requires,
“Maple Ridge” means the City of Maple Ridge;
“Committee” means Environmental Advisory Committee established under Section 3;
COMMITTEE COMPOSITION
3. The Committee shall be comprised of the following members:
Voting Members
• One Council liaison, one alternate Council liaison
• Two environmental professionals appointed by Council
• One member nominated by the Alouette River Management Society
• One member nominated by the Kanaka Education and Environmental Partnership
Society
• One member nominated by the Community Education on Environment and Development
Centre
• One member nominated by the Thornhill Aquifer Protection Study group
• One member nominated by the Ridge Meadows Recycling Society
• Three members from the community at large including at least one youth representative
(aged 25 or under) appointed by Council
Non-Voting Members
• Member(s) of Parliament representing Maple Ridge
• Member(s) of the Legislative Assembly of British Columbia representing Maple Ridge
• One member nominated by Metro Vancouver
• One member nominated by the Katzie First Nation
• One member nominated by the Kwantlen First Nation
• One member nominated by the BC Conservation Officer Service
4. The members at large shall be appointed by resolution of Council and shall serve for a term
of two years commencing on January 1st and terminating two years later on December 31st.
In order to stagger the terms of appointment to the Committee, one of the first members-at-
large will be appointed for a term of one year commencing on January 1st and terminating on
December 31st of the same year. Subsequent appointments shall be for a term of two years.
5. Council may choose to remove a member from the Committee for consecutive non-
attendance at three meetings (unless previously approved by the Committee) or for any other
reason Council believes warrants such removal.
6. The Chairperson shall advise Council immediately in writing of any member who has been
absent from meetings of the Committee for three consecutive meetings without prior leave of
absence having been granted by the Committee. Leaves of Absence greater than three
consecutive meetings may, by a majority vote of the Committee, be granted when the
request for the leave of Absence is received in writing, prior to the said leave taking place.
7. The members of the Committee shall serve without remuneration.
PROCEDURES
8. The Committee shall:
a) appoint one of their number to act as Chair of the Committee and another member to act
as Vice-Chair of the Committee on an annual basis; and
b) hold quarterly meetings, with additional meetings called at the discretion of the Chair;
c) hold sub-committee meetings between regular committee meetings;
d) operate in accordance with the standard operating procedures applicable to all Maple
Ridge Committees and Commissions with regard to records keeping, holding closed
meetings, conflict of interest, financial management and such other practices, policies
and procedures which may be established by Council from time to time.
9. The presence of a majority of voting members shall constitute a quorum.
DUTIES
10. The Committee will:
a) Provide advice to Council on a wide range of existing and emerging environmental issues,
trends, and opportunities including strategic planning initiatives, bylaws, and policy
development;
b) Provide a local perspective on the environment while giving due consideration to the
balance between social, economic, and environmental aspects; and
c) Identify and advise on ways to build local environmental awareness, to enhance
environmental programs, and to continue to promote strong environmental stewardship
within the City.
SUBCOMMITTEES
11. Time-duration subcommittees may be established by the Chair or Council focused on a
specific purpose and be inclusive of individuals and representatives that bring an informed
voice (local and external experts) to the subject matter being explored. The subcommittees
will be designed to support specific bodies of work of the Committee and will report to the
Committee on a regular basis.
MEDIA CONTACT
12. The Chairperson or other person appointed by the Committee shall be the spokesperson for
the media and other public information sources.
READ a first time the day of , 2016
READ a second time the day of , 2016
READ a third time the day of , 2016
ADOPTED the day of , 2016
PRESIDING MEMBER CORPORATE OFFICER
THE CITY OF MAPLE RIDGE
BYLAW NO. 7204-2016
A Bylaw to establish an Economic Development Committee
WHEREAS Council considers that it is in the public interest to have an Economic Development
Committee to advise Council on matters relating to the long term economic health of the community;
NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows:
CITATION
1. This Bylaw shall be cited for all purposes as “Maple Ridge Economic Development
Committee Bylaw No. 7204-2016.”
DEFINITIONS
2. For the purposes of this Bylaw, unless the context otherwise requires,
“Maple Ridge” means the City of Maple Ridge;
“Committee” means Economic Development Committee established under Section 3;
COMMITTEE COMPOSITION
3. The Committee shall be comprised of the following voting members:
• One Council liaison, one alternate Council liaison
• Six community at large members appointed by Council
4. The members at large shall be appointed by resolution of Council and shall serve for a term
of two years commencing on January 1st and terminating two years later on December 31st.
In order to stagger the terms of appointment to the Committee, three of the first members-
at-large will be appointed for a term of one year commencing on January 1st and terminating
on December 31st of the same year. Subsequent appointments shall be for a term of two
years.
5. Council may choose to remove a member from the Committee for consecutive non-
attendance at three meetings (unless previously approved by the Committee) or for any other
reason Council believes warrants such removal.
6. The Chairperson shall advice Council immediately in writing of any member who has been
absent from meetings of the Committee for three consecutive meetings without prior leave of
absence having been granted by the Committee. Leaves of Absence greater than three
consecutive meetings may, by a majority vote of the Committee, be granted when the
request for the leave of Absence is received in writing, prior to the said leave taking place.
7. The members of the Committee shall serve without remuneration.
PROCEDURES
8. The Committee shall:
a) appoint one of their number to act as Chair of the Committee and another member to act
as Vice-Chair of the Committee on an annual basis; and
b) hold quarterly meetings, with additional meetings called at the discretion of the Chair;
c) hold subcommittee meetings between regular committee meetings;
d) operate in accordance with the standard operating procedures applicable to all Maple
Ridge Committees and Commissions with regard to records keeping, holding closed
meetings, conflict of interest, financial management and such other practices, policies
and procedures which may be established by Council from time to time.
9. The presence of a majority of voting members shall constitute a quorum.
DUTIES
10. In coordination with the Economic Development Office the Economic Development
Committee may:
● Advise Council on matters related to strengthening our economy;
● Provide strategic input for consideration of Council;
● Contribute to an annual business plan and performance measures;
● Act as an ambassador profiling economic opportunities in Maple Ridge.
SUBCOMMITTEES
11. Time-duration subcommittees may be established by the Chair or Council focused on a
specific purpose and be inclusive of individuals and representatives that bring an informed
voice (local and external experts) to the subject matter being explored. The subcommittees
will be designed to support specific bodies of work of the Committee and will report to the
Committee on a regular basis.
MEDIA CONTACT
12. The Chairperson or other person appointed by the Committee shall be the spokesperson for
the media and other public information sources.
REPEAL
13. Economic Advisory Commission Bylaw No. 6179-2003, as amended, is repealed.
READ a first time the day of , 2016
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READ a third time the day of , 2016
ADOPTED the day of , 2016
PRESIDING MEMBER CORPORATE OFFICER
THE CITY OF MAPLE RIDGE
BYLAW NO. 7200-2016
A Bylaw to amend Public Art Steering Committee Bylaw No. 6659 – 2009
WHEREAS it is expedient to amend Public Art Steering Committee Bylaw 6659-2009;
NOW THEREFORE the Municipal Council of the City of Maple Ridge enacts as follows:
1. This Bylaw shall be cited for all purposes as “Maple Ridge Public Art Steering Committee
Amending Bylaw No. 7200-2016”
2. “Maple Ridge Public Art Steering Committee Bylaw No. 6659 – 2009” is amended by
a) deleting Section 4, item e) in its entirety and replacing with:
e) One Council liaison, one alternate Council liaison
b) deleting Section 10 in its entirety and replacing with:
10. The Committee shall:
a) appoint one of their number to act as Chair of the Committee and another
member to act as Vice-Chair of the Committee on an annual basis; and
b) hold quarterly meetings, with additional meetings called at the discretion of
the Chair;
c) hold sub-committee meetings between regular committee meetings;
d) operate in accordance with the standard operating procedures applicable to
all Maple Ridge Committees and Commissions with regard to records keeping,
holding closed meetings, conflict of interest, financial management and such
other practices, policies and procedures which may be established by Council
from time to time.
c) deleting Section 12 in its entirety and replacing with:
12. Time-duration subcommittees may be established by the Chair or Council
focused on a specific purpose and be inclusive of individuals and
representatives that bring an informed voice (local and external experts) to
the subject matter being explored. The subcommittees will be designed to
support specific bodies of work of the Committee and will report to the
Committee on a regular basis.
READ a first time the day of , 2016
READ a second time the day of , 2016
READ a third time the day of , 2016
ADOPTED the day of , 2016
PRESIDING MEMBER CORPORATE OFFICER
THE CITY OF MAPLE RIDGE
BYLAW NO. 7203-2016
A Bylaw to establish a Social Policy Advisory Committee
WHEREAS Council considers that it is in the public interest to have a Social Policy Advisory
Committee to advise Council on the enhancement of the social well-being of present and future
citizens of Maple Ridge;
NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows:
CITATION
1. This Bylaw shall be cited for all purposes as “Maple Ridge Social Policy Advisory Committee
Bylaw No. 7203-2016”.
DEFINITIONS
2. For the purposes of this Bylaw, unless the context otherwise requires,
“Maple Ridge” means the City of Maple Ridge;
“Committee” means Social Policy Advisory Committee established under Section 3;
COMMITTEE COMPOSITION
3. The Committee shall be comprised of the following voting members:
• One Council liaison and one alternate Council liaison
• One member nominated by the School District #42 School Board
• One member nominated by Fraser Health
• Two members nominated by the Maple Ridge Pitt Meadows Katzie Community Network
(representing network agencies and special populations)
• One member nominated by the Maple Ridge Pitt Meadows Katzie Seniors Network
• One member from the business community appointed by Council
• One member nominated by the Ridge Meadows RCMP
• Three members from the community at large appointed by Council
• One member at large (aged 19 - 25 years) representing the youth population appointed
by Council
4. The members at large shall be appointed by resolution of Council and shall serve for a term
of two years commencing on January 1st and terminating two years later on December 31st.
In order to stagger the terms of appointment to the Committee, one of the first members-at-
large will be appointed for a term of one year commencing on January 1st and terminating on
December 31st of the same year. Subsequent appointments shall be for a term of two years.
5. Council may choose to remove a member from the Committee for consecutive non-
attendance at three meetings (unless previously approved by the Committee) or for any other
reason Council believes warrants such removal.
6. The Chairperson shall advice Council immediately in writing of any member who has been
absent from meetings of the Committee for three consecutive meetings without prior leave of
absence having been granted by the Committee. Leaves of Absence greater than three
consecutive meetings may, by a majority vote of the Committee, be granted when the
request for the leave of Absence is received in writing, prior to the said leave taking place.
7. The members of the Committee shall serve without remuneration.
PROCEDURES
8. The Committee shall:
a) appoint one of their number to act as Chair of the Committee and another member to act
as Vice-Chair of the Committee on an annual basis; and
b) hold bi-monthly meetings, with no meetings in July or August, with additional meetings
called at the discretion of the Chair;
c) hold subcommittee meetings between regular committee meetings;
d) operate in accordance with the standard operating procedures applicable to all Maple
Ridge Committees and Commissions with regard to records keeping, holding closed
meetings, conflict of interest, financial management and such other practices, policies
and procedures which may be established by Council from time to time.
9. The presence of a majority of voting members shall constitute a quorum.
DUTIES
10. The Committee will:
a) Advise Council on the planning and development of municipal strategies and policies
related to the social need, social well-being, and social development of a healthy and
socially sustainable community;
b) Monitor and identify opportunities to recommend for Council to advocate for policy
change and service enhancement to meet the social needs of the community based on
research, community engagement, and monitoring of social indicators of a healthy
community;
c) Provide leadership that encourages partnerships and networks by promoting a
collaborative framework that encourages community response to current and emerging
social needs;
d) Be fully aware of the regional context of social issues and advise Council accordingly.
SUBCOMMITTEES
11. Time-duration subcommittees may be established by the Chair or Council focused on a
specific purpose and be inclusive of individuals and representatives that bring an informed
voice (local and external experts) to the subject matter being explored. The subcommittees
will be designed to support specific bodies of work of the Committee and will report to the
Committee on a regular basis.
SOCIAL POLICY ENGAGEMENT WORKSHOPS
12. Social Policy Engagement Workshops, designed to encourage broad input and participation,
will be held for the purpose of gathering input or feedback on priority topics related to the
approved work of the Committee, or regarding emerging issues, for recommendation to the
Committee as follows:
• twice per year a workshop will be held that has decision makers from Provincial
Ministries in attendance to discuss social service delivery, opportunities for integration of
services at the local level, and potential for addressing emerging issues; and
• twice per year a networking workshop with Community Network partners will be hosted
on specific topics aligned with the Committee priorities.
MEDIA CONTACT
13. The Chairperson or other person appointed by the Committee shall be the spokesperson for
the media and other public information sources.
REPEAL
14. Social Planning Advisory Committee Bylaw No. 5972-2001, as amended, is repealed.
READ a first time the day of , 2016
READ a second time the day of , 2016
READ a third time the day of , 2016
ADOPTED the day of , 2016
PRESIDING MEMBER CORPORATE OFFICER
CityCityCityCity of Maple Ridgeof Maple Ridgeof Maple Ridgeof Maple Ridge
TO:TO:TO:TO: Her Worship Mayor Nicole Read DATE:DATE:DATE:DATE: January 11, 2016
and Members of Council Committee of the Whole
FROM:FROM:FROM:FROM: Chief Administrative Officer
SUBJECTSUBJECTSUBJECTSUBJECT: Disbursements for the month ended November 30, 2015
EXECUTIVE EXECUTIVE EXECUTIVE EXECUTIVE SUMMARY:SUMMARY:SUMMARY:SUMMARY:
The disbursements summary for the past period is attached for information. All voucher payments are
approved by the Mayor or Acting Mayor and a Finance Manager. Council authorizes the
disbursements listing through Council resolution. Expenditure details are available by request through
the Finance Department.
RECOMMENDATION:RECOMMENDATION:RECOMMENDATION:RECOMMENDATION:
That the That the That the That the disbursements as listed below for the month ended disbursements as listed below for the month ended disbursements as listed below for the month ended disbursements as listed below for the month ended November 30November 30November 30November 30, 2015, 2015, 2015, 2015 bebebebe received for received for received for received for
information only.information only.information only.information only.
GENERALGENERALGENERALGENERAL $$$$ 6,917,0586,917,0586,917,0586,917,058
PAPAPAPAYROLLYROLLYROLLYROLL $$$$ 1,770,8701,770,8701,770,8701,770,870
PURCHASE PURCHASE PURCHASE PURCHASE CARDCARDCARDCARD $$$$ 83,11983,11983,11983,119
$$$$ 8,771,0478,771,0478,771,0478,771,047
DISCUSSION:DISCUSSION:DISCUSSION:DISCUSSION:
a)a)a)a) Background Context:Background Context:Background Context:Background Context:
The adoption of the Five Year Consolidated Financial Plan has appropriated funds and
provided authorization for expenditures to deliver municipal services.
The disbursements are for expenditures that are provided in the financial plan.
b)b)b)b) Community Communications:Community Communications:Community Communications:Community Communications:
The citizens of Maple Ridge are informed on a routine monthly basis of financial
disbursements.
1134
c)c)c)c) Business Plan / Financial Implications:Business Plan / Financial Implications:Business Plan / Financial Implications:Business Plan / Financial Implications:
Highlights of larger items included in Financial Plan or Council Resolution
•AC Paving Company – Selkirk Ave road improvements (225 – 226) $ 183,580
•G.V. Water District – water consumption Aug 5 – Sep 1/15 $ 724,932
•King Hoe Excavating Ltd. – 128 Ave road & drainage (210 – 216) $ 1,888,669
• Ridge Meadows Recycling Society – Monthly contract for recycling $ 187,464
d)d)d)d) Policy Implications:Policy Implications:Policy Implications:Policy Implications:
Corporate governance practice includes reporting the disbursements to Council monthly.
CONCLUSIONS:CONCLUSIONS:CONCLUSIONS:CONCLUSIONS:
The disbursements for the month ended November 30, 2015 have been reviewed and are in order.
______________________________________________
Prepared by: G’Ann RyggG’Ann RyggG’Ann RyggG’Ann Rygg
Accounting Clerk IIAccounting Clerk IIAccounting Clerk IIAccounting Clerk II
_______________________________________________
Approved by: Trevor Trevor Trevor Trevor Thompson, Thompson, Thompson, Thompson, BBA, BBA, BBA, BBA, CPA, CPA, CPA, CPA, CGACGACGACGA
Manager of Financial PlanningManager of Financial PlanningManager of Financial PlanningManager of Financial Planning
_______________________________________________
Approved by: Paul Gill, BBA, Paul Gill, BBA, Paul Gill, BBA, Paul Gill, BBA, CPA, CPA, CPA, CPA, CGACGACGACGA
GM GM GM GM –––– Corporate & Financial ServicesCorporate & Financial ServicesCorporate & Financial ServicesCorporate & Financial Services
_______________________________________________
Concurrence: Ted SwabeyTed SwabeyTed SwabeyTed Swabey
Chief Administrative OfficerChief Administrative OfficerChief Administrative OfficerChief Administrative Officer
gmr
"Original signed by G'Ann Rygg"
"Original signed by Trevor Thompson"
"Original signed by Paul Gill"
"Original signed by Ted Swabey"
VENDOR NAMEVENDOR NAMEVENDOR NAMEVENDOR NAME DESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENT AMOUNTAMOUNTAMOUNTAMOUNT
0906112 BC Ltd Security refund 136,496
0946235 BC Ltd Roadside mowing 22,239
655287 BC Ltd Security refund 15,725
AC Paving Company Ltd Selkirk Avenue road improvements (225 St - 226 St)183,580
Aecom Canada Ltd Albion master plan update - 102A subdivision study 6,072
National benchmarking initiative 19,656 25,728
Affinity Homes & Designs Inc Security refund 44,954
BC Hydro Electricity 119,675
BC Institute Of Technology Excel courses 11,694
Business Law in Canada course for BBA Program 12,279 23,973
BC SPCA Contract payment 28,230
Boileau Electric & Pole Ltd Maintenance: Firehalls 237
Hammond Community Centre 99
Lapidary Club 215
Library 66
Memorial Park 417
RCMP 284
Street lights 3,632
Temporary Shelter 29,925
Traffic signals 104 34,979
C & C Trucking Ltd Soil removal overpayment refund 16,193
CUPE Local 622 Dues - pay periods 15/22 & 15/23 25,816
Canadian Pacific Railway Maple Meadows Way crossing 94,393
Crossing mishap 709
Flasher contract 2,484 97,586
Chamco Industries Ltd Fraser River dyke pump repair 55,984
Chevron Canada Ltd Gasoline & diesel fuel 55,225
Custom Loading Ltd Asphalt & concrete recycling service 85,838
Davies Park Executive Search CAO recruitment 18,138
Fitness Edge Fitness classes & programs 17,494
Frazer Excavation Ltd Silver Valley pedestrian improvements - Larch Avenue 40,848
Roadworks material hauling 546 41,394
Gotraffic Management Inc Traffic Control 28,885
Greater Vanc Water District Water consumption Aug 5 - Sep 1/15 724,932
Water sample analysis 700 725,632
Greater Vancouver Regional Dis 2015 Grant in lieu 13,869
Mosquito control program 6,815 20,684
Hallmark Facility Services Inc Janitorial services & supplies:
Firehalls 4,462
Hammond Community Centre 945
Library 6,300
City Hall 3,360
Golden Ears Winter Club 163
Operations 3,990
Randy Herman Building 4,673
RCMP 3,990
South Bonson Community Centre 2,415 30,298
CITY OF MAPLE RIDGECITY OF MAPLE RIDGECITY OF MAPLE RIDGECITY OF MAPLE RIDGE
MONTHLY DISBURSEMENTS - NOVEMBER 2015MONTHLY DISBURSEMENTS - NOVEMBER 2015MONTHLY DISBURSEMENTS - NOVEMBER 2015MONTHLY DISBURSEMENTS - NOVEMBER 2015
VENDOR NAMEVENDOR NAMEVENDOR NAMEVENDOR NAME DESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENT AMOUNTAMOUNTAMOUNTAMOUNT
Horizon Landscape Contractors Grass cutting 26,791
Imperial Paving 2015 paving program 37,348
Inprotect Systems Inc Snowplowable road reflectors 49,291
Delineate traffic pickets 9,095 58,386
Interprovincial Traffic Serv Traffic control cabinets 29,729
ISL Engineering & Land Serv Abernethy Way (210 St to 224 St)15,925
Kerr Wood Leidal Associates Infrastructure review Silver Valley 1,558
Stormwater runoff & stream 11,774
System assessment & review 10,077
Water quality optimization program 3,313 26,722
King Hoe Excavating Ltd 128 Ave road & drainage improvements (210 St - 216 St)1,888,669
Lafarge Canada Inc Roadworks material 36,024
Manulife Financial Employer/employee remittance 149,002
Maple Ridge & PM Arts Council Arts Centre contract payment 52,057
Program revenue Oct 4,624 56,681
Mar-Tech Underground Services Culvert replacement program 88,376
Medical Services Plan Employee medical & health premiums 40,545
Morningstar Homes Ltd Security refund 36,000
Morrison Hershfield Limited Construction design of works yard storage buildings 88,211
Municipal Pension Plan BC Employee medical & health premiums 472,784
Nustadia Recreation Inc Subsidized ice purchased by P&LS on behalf of user groups 61,374
Qualico Dev (Vancouver) Inc Security refund 50,000
Receiver General For Canada Employer/Employee remittance PP15/22 & PP15/23 592,963
Ridge Meadows Recycling Society Monthly contract for recycling 187,464
Weekly recycling 336
Litter pickup contract 2,016
Recycling station pickup 330
Roadside waste removal 104
Toilet rebate program 98
Chipping program 2,375 192,723
Sandpiper Contracting Ltd MR Main West flow meter chamber (203 St & Telep Ave)16,980
Suttle Recreation Inc Relocating equipment in Chilcotin Park 29,439
Timberline Ranch Security refund 17,500
Total Power Ltd Generator maintenance:
City Hall 1,481
Firehalls 2,531
Library 754
Operations 3,234
Pitt Meadows Family Rec Centre 821
Pump stations 14,922
RCMP 895
Whonnock Community Centre 368 25,006
Tundra Plumbing Ltd Maintenance: Firehalls 3,750
Leisure Centre 827
Temporary shelter - outside trailers 27,106 31,683
Urban Systems 123 Avenue corridor study 1,386
Residential density bonus/transfer program assessment 2,191
South Alouette & Kanaka integrated stormwater management 16,243 19,820
Warrington PCI Management Advance for Tower common costs 60,000
Young, Anderson - Barristers Professional fees Sep 38,749
VENDOR NAMEVENDOR NAMEVENDOR NAMEVENDOR NAME DESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENT AMOUNTAMOUNTAMOUNTAMOUNT
Disbursements In Excess $15,000 6,042,1756,042,1756,042,1756,042,175
Disbursements Under $15,000 874,883874,883874,883874,883
Total Payee Disbursements 6,917,0586,917,0586,917,0586,917,058
Payroll PP15/23 & PP15/24 1,770,8701,770,8701,770,8701,770,870
Purchase Cards - Payment 83,11983,11983,11983,119
Total Disbursements November 2015 8,771,0478,771,0478,771,0478,771,047
CityCityCityCity of Maple Ridgeof Maple Ridgeof Maple Ridgeof Maple Ridge
TO:TO:TO:TO: Her Worship Mayor Nicole Read DATE:DATE:DATE:DATE: January 11, 2016
and Members of Council Committee of the Whole
FROM:FROM:FROM:FROM: Chief Administrative Officer
SUBJECTSUBJECTSUBJECTSUBJECT: Disbursements for the month ended December 31, 2015
EXECUTIVE EXECUTIVE EXECUTIVE EXECUTIVE SUMMARY:SUMMARY:SUMMARY:SUMMARY:
The disbursements summary for the past period is attached for information. All voucher payments are
approved by the Mayor or Acting Mayor and a Finance Manager. Council authorizes the
disbursements listing through Council resolution. Expenditure details are available by request through
the Finance Department.
RECOMMENDATION:RECOMMENDATION:RECOMMENDATION:RECOMMENDATION:
That the That the That the That the disbursements as listed below for the month ended disbursements as listed below for the month ended disbursements as listed below for the month ended disbursements as listed below for the month ended December 31December 31December 31December 31, 2015, 2015, 2015, 2015 bebebebe received for received for received for received for
information only.information only.information only.information only.
GENERALGENERALGENERALGENERAL $$$$ 11,169,41211,169,41211,169,41211,169,412
PAPAPAPAYROLLYROLLYROLLYROLL $$$$ 1,910,3931,910,3931,910,3931,910,393
PURCHASE PURCHASE PURCHASE PURCHASE CARDCARDCARDCARD $$$$ 92,18292,18292,18292,182
$$$$ 13,171,98713,171,98713,171,98713,171,987
DISCUSSION:DISCUSSION:DISCUSSION:DISCUSSION:
a)a)a)a) Background Context:Background Context:Background Context:Background Context:
The adoption of the Five Year Consolidated Financial Plan has appropriated funds and
provided authorization for expenditures to deliver municipal services.
The disbursements are for expenditures that are provided in the financial plan.
b)b)b)b) Community Communications:Community Communications:Community Communications:Community Communications:
The citizens of Maple Ridge are informed on a routine monthly basis of financial
disbursements.
1135
c)c)c)c) Business Plan / Financial Implications:Business Plan / Financial Implications:Business Plan / Financial Implications:Business Plan / Financial Implications:
Highlights of larger items included in Financial Plan or Council Resolution
•Fraser Valley Regional Library – 4th quarter member assessment $ 649,214
•G.V. Water District – water consumption Sep 2 – Oct 6/15 $ 754,283
•G.V. Water District – Barnston pump station $ 190,772
•Imperial Paving – 240 St road improvements (102 Ave - 104 Ave) $ 507,647
•King Hoe Excavating Ltd. – 128 Ave road & drainage (210 – 216) $ 632,293
•Municipal Insurance Assoc. - property insurance $ 217,304
•RCMP Receiver General – RCMP contract Jul 1 – Sep 30/15 $ 3,659,015
• Ridge Meadows Recycling Society – Monthly contract for recycling $ 187,464
d)d)d)d) Policy Implications:Policy Implications:Policy Implications:Policy Implications:
Corporate governance practice includes reporting the disbursements to Council monthly.
CONCLUSIONS:CONCLUSIONS:CONCLUSIONS:CONCLUSIONS:
The disbursements for the month ended December 31, 2015 have been reviewed and are in order.
______________________________________________
Prepared by: G’Ann RyggG’Ann RyggG’Ann RyggG’Ann Rygg
Accounting Clerk IIAccounting Clerk IIAccounting Clerk IIAccounting Clerk II
_______________________________________________
Approved by: Trevor Trevor Trevor Trevor Thompson, Thompson, Thompson, Thompson, BBA, BBA, BBA, BBA, CPA, CPA, CPA, CPA, CGACGACGACGA
Manager of Financial PlanningManager of Financial PlanningManager of Financial PlanningManager of Financial Planning
_______________________________________________
Approved by: Paul Gill, BBA, Paul Gill, BBA, Paul Gill, BBA, Paul Gill, BBA, CPA, CPA, CPA, CPA, CGACGACGACGA
GM GM GM GM –––– Corporate & Financial ServicesCorporate & Financial ServicesCorporate & Financial ServicesCorporate & Financial Services
_______________________________________________
Concurrence: Ted SwabeyTed SwabeyTed SwabeyTed Swabey
Chief Administrative OfficerChief Administrative OfficerChief Administrative OfficerChief Administrative Officer
gmr
"Original signed by G'Ann Rygg"
"Original signed by Trevor Thompson"
"Original signed by Paul Gill"
"Original signed by Ted Swabey"
VENDOR NAMEVENDOR NAMEVENDOR NAMEVENDOR NAME DESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENT AMOUNTAMOUNTAMOUNTAMOUNT
0946235 BC Ltd Roadside mowing 17,798
0986783 BC Ltd Security refund 187,468
681186 BC Ltd Albion sportsplex picnic shelter 26,234
AOK Tree Service Ltd Chipping program 16,471
AC Paving Company Ltd Rainbow Creek culvert replacement on Kanaka Road 65,306
Selkirk Avenue road improvements (225 St - 226 St)71,005 136,311
Amec Foster Wheeler 240 St road & drainage improvements 23,958
B&D First Nation Constructors Wind storm cleanup 34,629
Baldwin Site Elements Inc Whonnock Lake Park play equipment 21,518
BC Hydro Electricity 138,380
BC SPCA Contract payment 28,230
Blue Pine Enterprises Ltd Whonnock Lake Park enhancement project 65,332
Retaining wall reconstruction - Abernethy Way 4,279 69,611
Boileau Electric & Pole Ltd Maintenance: Albion Park 225
Banners 685
Camera @ 104 Ave pump station 6,162
Christmas decorations 17,407
City Hall 609
Cottonwood pump station 865
Emergency Services trailer 1,194
Firehalls 120
Hammond Community Centre 395
Harris Road Park 3,241
Maple Ridge fairground 139
Memorial Park 312
Operations 205
RCMP 3,379
Street lights 2,954
Traffic signals 3,651 41,543
CUPE Local 622 Dues - pay periods 15/24 & 15/25 25,261
Chevron Canada Ltd Gasoline & diesel fuel 47,855
City Of Pitt Meadows Contributions from sport field users 61,155
Memorial bench maintenance 3,672
PM Family Rec Centre Telus charges costshare Sep-Nov/15 3,151 67,978
Coutts Pulver LLP Professional fees - part-time employees pension 39,393
DTM Systems Corporation Engineering printer replacement 9,124
HP thin clients 5,071
Citrix XenDesktop implementation 1,302 15,497
Epic Homes (2012) J.V.Security refund 15,000
Fitness Edge Fitness classes & programs 15,803
FortisBC - Natural Gas Natural gas 22,075
Fraser Valley Regional Library 4th quarter member assessment 649,214
Fred Surridge Ltd Waterworks supplies 21,678
Golden Ears Ortho & Sports Fitness classes & programs 19,290
Greater Vanc Water District Barnston pump station 190,772
Water consumption Sep 2 - Oct 6/15 754,283
Water sample analysis 840 945,895
Guillevin International Inc Firefighter equipment 4,600
Firefighter protective wear 19,102
Operations electrical supplies 945 24,647
CITY OF MAPLE RIDGECITY OF MAPLE RIDGECITY OF MAPLE RIDGECITY OF MAPLE RIDGE
MONTHLY DISBURSEMENTS - DECEMBER 2015MONTHLY DISBURSEMENTS - DECEMBER 2015MONTHLY DISBURSEMENTS - DECEMBER 2015MONTHLY DISBURSEMENTS - DECEMBER 2015
VENDOR NAMEVENDOR NAMEVENDOR NAMEVENDOR NAME DESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENT AMOUNTAMOUNTAMOUNTAMOUNT
Hallmark Facility Services Inc Janitorial services & supplies:
Firehalls 4,462
Library 4,200
City Hall 3,360
Operations 3,990
Randy Herman Building 4,673
RCMP 3,990
South Bonson Community Centre 4,452 29,127
Imperial Paving 240 Street road improvements (102 Ave - 104 Ave)507,647
Insight Canada Inc SCADA server 20,117
Media site server 9,958
Computer console 2,750 32,825
Jacks Automotive & Welding Fire Dept equipment repairs 19,705
King Hoe Excavating Ltd 104 Ave road & drainage improvements (224 St to 245 St)44,562
128 Ave road & drainage improvements (210 St - 216 St)632,293 676,855
Lafarge Canada Inc Roadworks material 28,802
Langfab Fabricators Ltd Brine/water system for existing dump truck 29,518
Letts Environmental Consultant Gravel pit 365
Instream works 1,721
Rainbow Creek 14,845 16,931
Manulife Financial Employer/employee remittance 150,346
Maple Ridge & PM Arts Council Arts Centre contract payment 52,057
Program revenue Nov 255
Theatre rental 5,717 58,029
Maridge Properties Ltd Security refund 123,688
Medical Services Plan Employee medical & health premiums 39,069
Microsoft Corporation Annual software licensing 116,143
Minglian Holdings Ltd Security refund 23,471
Municipal Insurance Assoc Property insurance 217,304
Municipal Pension Plan BC Employee medical & health premiums 474,296
North Of 49 Enterprises Ltd Skating lesson programs 25,628
Nustadia Recreation Inc Subsidized ice purchased by P&LS on behalf of user groups 71,583
Qualico Dev (Vancouver) Inc Security refund 27,000
RCMP -Receiver General For Cda RCMP contract Jul 1 - Sep 30/15 3,659,015
RCMP fingerprinting 1,525 3,660,540
Receiver General For Canada Employer/Employee remittance PP15/24 & PP15/25 583,931
RG Arenas (Maple Ridge) Ltd Ice rental Oct & Nov 128,245
Curling rink operating expenses Sep 2,717 130,962
Ricoh Canada Inc Archives program 1,375
Document management 41,909
Printer staple cartridge 85 43,369
Ridge Meadows Recycling Society Monthly contract for recycling 187,464
Weekly recycling 529
Litter pickup contract 3,573
Recycling station pickup 638
Toilet rebate program 434 192,638
Shape Architecture Inc.Leisure Centre pool renovation 81,240
Smart Office Solutions RCMP furniture 24,375
Tundra Plumbing Ltd Maintenance: Pitt Meadows Family Rec Centre 258
Caretaker house perimeter damage 48,200
Whonnock Hall septic system 28,114 76,572
Urban Systems Residential density bonus/transfer program assessment 232
South Alouette & Kanaka integrated stormwater management 50,176 50,408
Warrington PCI Management Advance for Tower common costs 60,000
VENDOR NAMEVENDOR NAMEVENDOR NAMEVENDOR NAME DESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENT AMOUNTAMOUNTAMOUNTAMOUNT
Young, Anderson - Barristers Professional fees Oct & Nov 82,008
Disbursements In Excess $15,000 10,305,74310,305,74310,305,74310,305,743
Disbursements Under $15,000 863,669863,669863,669863,669
Total Payee Disbursements 11,169,41211,169,41211,169,41211,169,412
Payroll PP15/25 & PP15/26 1,910,3931,910,3931,910,3931,910,393
Purchase Cards - Payment 92,18292,18292,18292,182
Total Disbursements December 2015 13,171,98713,171,98713,171,98713,171,987
Page 1 of 2
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: January 11, 2016
and Members of Council FILE NO: T21-212-003
FROM: Chief Administrative Officer MEETING: C.O.W
SUBJECT: Adjustments to 2015 Collector’s Rolls
EXECUTIVE SUMMARY:
BC Assessment (BCA) has revised the assessed value for the 2015 Collector’s Roll through the
issuance of Supplementary Rolls 9 and 10. The Collector is required to make all the necessary
changes to the municipal tax roll records and reports these adjustments to Council.
RECOMMENDATION(S): None required, information only
DISCUSSION:
a)Background Context:
Four folios were adjusted in total:
As a result of a province wide assessment review in regards to non-profit housing, the assessment
for a local property in this category was reduced. As well, a residential property in Whonnock had its
farm classification reinstated after a review. Appeals filed with the Property Assessment Appeal
Board for 2015 resulted in adjustments to the assessed value of two commercial properties to more
accurately reflect the value of the land and the improvements. One property is located at 204th and
Lougheed, the other at 215th and Dewdney Trunk. .
(Municipal tax revenue changes: Increase in Class 9 (Farm) $ 387; Decrease in Class 1 (Residential)
$6,206; Decrease in Class 6 (Commercial) $3,802)
b)Business Plan/Financial Implications:
There is a total decrease of $ 9,621 in municipal tax revenue.
CONCLUSIONS:
Adjustments by BC Assessment resulted in an increase of $12,120 to the Farm assessment base, a
decrease of $1,388,000 to the Residential assessment base as well as a decrease of $309,000 to
the Commercial assessment base.
This report dated Jan. 11, 2016 is submitted for information and is available to the public.
1136
Page 2 of 2
“Original signed by Silvia Rutledge”
______________________________________________
Prepared by: Silvia Rutledge
Manager of Revenue & Collections
“Original signed by Paul Gill”
_____________________________________________
Approved by: Paul Gill, BBA, CGA
General Manager: Corporate & Financial Services
“Original signed by Ted Swabey”
_____________________________________________
Concurrence: Ted Swabey
Chief Administrative Officer
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: January 11, 2016
and Members of Council FILE NO: 01-0540-30-04
FROM: Chief Administrative Officer MEETING: Committee of the Whole
SUBJECT: Tourism Website
EXECUTIVE SUMMARY:
In October, Council directed that tourism marketing be brought in-house and delivered from the
Economic Development Department. The closure of the Tourism Maple Ridge Pitt Meadows office,
on December 31, 2015 would have left Maple Ridge without any online or physical tourism
marketing.
In 2016 there will be a high level ‘brand review’ undertaken, that will be driven by the Economic
Development Department with support from Community Development, Parks & Recreation Services
and Communications. The expectation is that the brand review will identify the key assets and
attributes that will inform the overall messaging and marketing of the City. That review is expected to
last into the fall of 2016.
As part of the branding review, staff will come back with recommendations to Council of subsequent
actions relating to marketing and communications. Part of that discussion will relate to the long term
approach to tourism marketing.
However in an effort to not have any disruption of services relating to the provision of visitor and
tourism information online, staff have established a tourism web presence on January 1, 2016 on
the City website. The information available on that site will continue to evolve over the first quarter to
ensure that users, both locally and abroad, will be able to access information on the City’s tourism
assets.
In addition, the Economic Development Department will be adding brochures and information that is
typically associated with a destination tourism centre. Brochure racking locations will be sought in
various City facilities, thereby bringing these resources closer to our residents. The goal is to ensure
that there is a seamless transition from the old tourism marketing program to a ‘Maple Ridge First’
marketing program.
In addition, the Economic Development Department will work with colleagues in Parks & Leisure and
Communications to acquire images and video materials that will be an essential part of the long
term tourism marketing program. The goal is to have a strong set of visual assets for the final
iteration of Maple Ridge’s Tourism brand.
1171
RECOMMENDATION:
RECEIVE FOR INFORMATION
DISCUSSION:
a) Background Context:
Council directed that tourism marketing be brought in-house and delivered by the Economic
Development Department. Effective December 31, 2015 Tourism Maple Ridge Pitt Meadows was
closed and there would have been no appropriate tourism online presence for Maple Ridge. Staff
have been preparing for the transfer of this service, by assessing needs and organizing resources
accordingly, and developing content to add to the City’s web page. In an effort to not have any
disruption of service, staff have simply added content to the existing tourism page in the City’s online
site.
b) Desired Outcome(s):
In reviewing online tourism sites, it would appear that the most attractive and engaging tourism sites
have a specific URL address tied to a unique tourism brand identity. While this may be an ideal, it
may be premature to pursue a course of action that would lead to the development of such a site at
this time, in view of the work that will be done related to reviewing the Maple Ridge brand.
Therefore a temporary solution was implemented effective January 1, 2016, to ensure that visitor
and tourism online services are available as part of the City’s website. The City had a basic tourism
page which is accessed, via mapleridge.ca/330/Tourism. Staff has enhanced the City’s online
tourism information on this web page as follows:
Search engine maximization is employed to direct online searches for tourism information to
come to the City site.
The information presented online uses design criteria consistent with the City’s online presence.
A “Tourism” button has been added to the right side of the home page for ease of access,
following the buttons for: “Parks & Leisure”, “Invest Maple Ridge” and “Emergency Services.”
The tourism pages provide additional information, images and links to the tourism services
consistent with that which was provided by Tourism Maple Ridge Pitt Meadows, but is enhanced
to provide greater Maple Ridge content, images and links to all the events and festivals.
This was accomplished using in-house resources.
The tourism section of the City’s web site will continue to be enhanced, in keeping with best
practices and client needs. Some enhancements being planned include: activation of a City tourism
blog, inclusion of videos of Maple Ridge personalities who will discuss their favourite places and a
module for the public to share their images.
CONCLUSIONS:
In the ensuing months, staff will gain a better understanding of the findings of the branding review,
and the reaction to these additional tourism pages. This can be used to inform revision or updating
the design of the tourism site, or establishment of a separate site and URL. This would be the
subject of a future staff report.
“Original signed by Lino Siracusa”
Prepared by: Lino Siracusa, Manager of Economic Development
“Original signed by E.C. Swabey”
Concurrence: E.C. Swabey, Chief Administrative Officer
LS:TS