HomeMy WebLinkAbout2016-03-14 Committee of the Whole Agenda and Reports.pdf
City of Maple Ridge
Note: If required, there will be a 15-minute break at 3:00 p.m.
Chair: Acting Mayor
1. DELEGATIONS/STAFF PRESENTATIONS – (10 minutes each)
1:00 p.m.
1.1
2. PUBLIC WORKS AND DEVELOPMENT SERVICES
Note: The following items have been numbered to correspond with the Council
Agenda:
1101 2016-044-AL, 12725 Laity Street, Non-Farm Use Report
Staff report dated March 14, 2016 recommending that Application 2016-044-
AL for a second dwelling to accommodate accessory farm help be forwarded
to the Agricultural Land Commission.
COMMITTEE OF THE WHOLE
AGENDA
March 14, 2016
1:00 p.m.
Council Chamber
Committee of the Whole is the initial venue for review of issues. No voting
takes place on bylaws or resolutions. A decision is made to send an item to
Council for debate and vote or to send an item back to staff for more
information or clarification before proceeding to Council. The meeting is live
streamed and recorded by the City of Maple Ridge.
Note: Owners and/or Agents of Development Applications may be permitted
to speak to their applications with a time limit of 10 minutes.
Committee of the Whole Agenda
March 14, 2016
Page 2 of 4
1102 2013-085-RZ, 23154 136 Avenue, RS-3 to R-2
Staff report dated March 14, 2016 recommending that Maple Ridge Official
Community Plan Amending Bylaw No. 7028-2013 to revise the Eco-Cluster
and Conservation land use boundaries and the location of a multi-purpose
trail be given first and second readings and that Maple Ridge Zone Amending
Bylaw No. 7029-2013 to rezone from RS-3 (One Family Rural Residential) to
R-2 (Urban Residential District) to permit a subdivision of approximately 27
lots be given second reading.
1103 2015-350-RZ, 24341 112 Avenue, RS-2 to RS-1b
Staff report dated March 14, 2016 recommending that Maple Ridge Official
Community Plan Amending Bylaw No. 7227-2016 to adjust area designated
Urban Residential be given first and second reading and that Maple Ridge
Zone Amending Bylaw No. 7197-2015 to rezone from RS-2 (One Family
Suburban Residential) to RS-1b (One Family Urban (Medium Density)
Residential) to permit a future subdivision of approximately 9 lots be given
second reading.
Note: Item 1104 was deferred from the March 7, 2016 Committee of the Whole
Meeting
1104 Award of Contract, Recycling Trucks
Staff report dated March 7, 2016 recommending that Request for Proposal
(RFP-OP15-70) for replacement of recycling trucks be collapsed and that a
new Request for Proposal be issued for supply of up to six recycling trucks,
suitable for curbside collection, for a minimum two-year lease.
3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police)
1131 Disbursements for the month ended February 29, 2016
Staff report dated March 14, 2016 recommending that the disbursements for
the month ended February 29, 2016 be received for information.
1132 2016 Council Expenses
Staff report dated March 14, 2016 providing on update on Council expenses
to the end of February 2016 and the end of December 2015.
Committee of the Whole Agenda
March 14, 2016
Page 3 of 4
1133 2016 Tax Rates Bylaws – Maple Ridge Road 13 Dyking District and Albion
Dyking District
Staff report dated March 14, 2016 recommending that Maple Ridge Road 13
Dyking District Tax Rates Bylaw No. 7230-2016 be given first, second and
third readings and that Albion Dyking District Tax Rates Bylaw No. 7231-2016
be given first, second and third readings.
4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES
1151 Age Friendly Action Plan
Staff report dated March 14, 2016 recommending that the Age Friendly
Initiatives Action Plan for the purpose of applying for Age Friendly Community
Status be approved.
5.ADMINISTRATION
1171 Partnering Agreement – Employment Land Investment Incentive Program
Staff report dated March 14, 2016 recommending that the Corporate Officer
be authorized to execute a Partnering Agreement to MCF Holdings and MDZ
Holdings Ltd.
6.CORRESPONDENCE
1181
7.OTHER ISSUES
1191
8.ADJOURNMENT
Committee of the Whole Agenda
March 14, 2016
Page 4 of 4
9. COMMUNITY FORUM
Checked by:________________ Date: ________________
COMMUNITY FORUM
The Community Forum provides the public with an opportunity to ask questions of
Council on items that are of concern to them, with the exception of Public Hearing
bylaws that have not yet reached conclusion.
Council will not tolerate any derogatory remarks directed at Council or staff
members.
Each person will be permitted 2 minutes to speak or ask questions (a second
opportunity is permitted if no one else is sitting in the chairs in front of the
podium). Questions must be directed to the Chair of the meeting and not to the
individual members of Council. The total time for this Forum is limited to 15
minutes.
If a question cannot be answered, the speaker will be advised when and how a
response will be given.
Other opportunities are available to address Council including public hearings and
delegations. The public may also make their views known to Council by writing or
via email and by attending open houses, workshops and information meetings.
Serving on an Advisory Committee is an excellent way to have a voice in the future
of this community.
For more information on these opportunities contact:
Clerk’s Department at 604-463-5221 or clerks@mapleridge.ca
Mayor and Council at mayorandcouncil@mapleridge.ca
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: March 14, 2016
and Members of Council FILE NO: 2016-044-AL
FROM: Chief Administrative Officer MEETING: C of W
SUBJECT: Non-Farm Use Report – Employee Residential
12725 Laity Street
EXECUTIVE SUMMARY:
This proposal is for a second dwelling to accommodate accessory farm help for a property that is
within the Agricultural Land Reserve. A second detached dwelling can only be permitted
conditionally in the Agricultural Land Reserve and is not an outright permitted use. In order to quality
for farm help housing, a farm operation needs to be of sufficient magnitude to justify the extra
dwelling. Agricultural Land Commission Policy #9 requires that local governments are satisfied
that a farming operation has legitimate need prior to permitting this use to proceed. In recognition
that the Agricultural Land Commission is the expert on such matters, Council has previously directed
that property owners first proceed with a non-farm use application.
On September 9, 2014, Council considered a request to construct an accessory farm help dwelling.
Council directed that subsequent requests of a similar nature be processed as a non-farm use
application. Council would then have the option of assessing the merits of each application, and on
this basis, could:
1.direct staff to issue a building permit for the new construction if satisfied that there was
justified need;
2.forward the application to the Agricultural Land Commission for further review; or
3.deny the application, if convinced there was no justification for the extra dwelling unit.
The September 9, 2014 Council resolutions (R/2014-397) are as follows:
1.That all future requests for an accessory employee residential use, as defined in the Maple
Ridge Zoning Bylaw No. 3510-1985, be required to apply for a nonfarm use application as
outlined in the Agricultural Land Commission Act Policy #9; and
2.That future reports include an alternative that identifies Council’s authority under Section 18
of the ALC Act to allow an additional residence that is necessary for farm use.
In this instance, the applicant is seeking to construct a smaller new dwelling, thereby retaining the
existing house as the principal dwelling.
This report will outline the policies of the Agricultural Land Commission as they relate to this
application. Information will be provided to Council to assist in the decision.
The property is part of the Laity Pumpkin Patch Farm, which a multi-generational family business.
Based on the information within this report and the direction of Council, the recommendation is for
Council to forward this application to the Agricultural Land Commission. Alternatively, if convinced of
1101
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the merits of this application, Council may direct staff to issue a building permit to construct a
second dwelling. For consistency with Commission policy, Council must be satisfied that there is
adequate demonstration of need in order to permit the additional dwelling to proceed wi thout
Commission approval.
RECOMMENDATION:
That Non-Farm Use Application 2016-044-AL for an accessory employee dwelling, be forwarded to
the Agricultural Land Commission, in accordance with Council direction as outlined in the staff report
dated March 14, 2016 and titled, Non-Farm Use Report – Employee Residential 12725 Laity Road.
DISCUSSION:
a) Background Context:
Applicant: Douglas L Laity
Owner: Douglas L Laity, Kaitlyn D Laity, Jeffrey M Laity,
Kenneth D Laity, & Tania D Laity
Legal Description: Parcel F, Group 1, Except Plan 62286, REF PL 3444;
& DL 284; EXC PCL C & D WITH FEE DEPOSITED
24823E, & PL 60736, 62286, 62954, & BCP52220.
OCP :
Existing: AGR (Agricultural)
Proposed: No Change
Zoning:
Existing: A-2 (Upland Agricultural)
Proposed: No Change
Surrounding Uses
North: Use: Farm and Rural Residential
Zone: Split Zoned property, A-1 and A-2 Agricultural Zones
Designation Agricultural
South: Use: 7 properties, urban residential use
Zone: RS-1b One Family Urban Residential Use
Designation: Urban Residential
East: Use: 2 properties, farm use
Zone: RS-3 One Family Rural Residential and A-2 Upland
Agriculture
Designation: Agricultural
West: Use: Farm and Rural Residential
Zone: A-2 Upland Agriculture
Designation: Agricultural
Existing Use of Property: Farm and rural residential
Proposed Use of Property: Farm and rural residential
Site Area: 4.8 Hectares (11.9 acres)
Access: Laity Street (with access agreement)
Servicing: Municipal Water and Sanitary Sewer
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b) Project Description:
The subject property is part of the Laity Pumpkin Patch farm. This proposal is for a second dwelling
for accessory employee use on a 4.8 hectare (11.9 acre) property that is within the Agricultural Land
Reserve.
ALC Policy #9 provides an interpretation of Agricultural Land Commission Act, 2002 Section 18,
pasted below:
Unless permitted by this Act, the regulations or the terms imposed in an order of the
commission,
(a) a local government, or an authority, a board or another agency established by it or a
person or an agency that enters into an agreement under the Local Services Act may
not
(ii) approve more than one residence on a parcel of land unless the additional
residences are necessary for farm use
The Agricultural Land Commission gives considerable autonomy to local governments in determining
whether there is sufficient agricultural activity to justify the need for an additional residential use.
However, the Commission does stipulate that the need must be legitimate. One criteria is farm
status through BC Assessment Authority. However, in many instances, especially for leased
properties, having farm status does not necessarily justify having an extra dwelling. Commission
Policy #9 states that if a local government has any question with regards to need, a non-farm use
application is required.
Criteria for determining need for farm help residence. The Agricultural Land Commission notes that
some local governments have detailed guidelines for establishing if there is sufficient need for a
farm operation to have a residence for farm help. Table 1 below provides a brief municipal scan of
the criteria of other local governments within the Fraser Valley in determining this need.
Pitt Meadows Chilliwack Abbotsford Maple Ridge
Size of farm
operation
8 hectares
(contiguous)
7.5 hectares Established in
specific criteria
(below)
1.7 ha in Agricultural
or Rural Residential
designations
Restrictive
covenant or
Statutory
declaration
required
Yes Yes Yes Yes
Property owner
must reside on
property
Yes or
immediate
family
n/a No No
Maximum
farm help
house size
180 square
metres on less
than 8 ha lot,
233 if greater.
n/a Manufactured
home if farm
operation includes
leased lot.
279 square
metres
Other
conditions
Agrologist’s report
with needs
rationale
Assessed
farm status
ALR only, farm
status, criteria, eg,
# of animals, size of
greenhouse, etc
Assessed farm
status
Current Application. In comparison with other Fraser Valley municipalities, the criteria for
determining the need for an additional farm help residence is not particularly onerous in Maple
Ridge. For the purpose of this application, and for the type of farm operation involved (agri-tourism),
it is challenging to assess whether there is sufficient need to justify additional residences for farm
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help. For this reason, in recognition of the role of the Agricultural Land Commission in making these
assessments, the recommendation is to forward the application to the Commission for their review.
c) Interdepartmental Implications:
The subject property is partially within floodplain and is traversed by Baillie Brook. For this reason, a
combined natural features and watercourse development permit will be required as part of the
building permit process for new construction. The subject property has municipal water and sewer,
but an initial Engineering Department review of the proposed location indicates that the new
dwelling could not be served by this municipal infrastructure. For this reason, adequate
demonstration of septic capacity and potable water for both dwellings by a qualified professional will
likely be a requirement of the building permit process.
The farm help dwelling must comply with the Zoning Bylaw requirements for the use, which sets a
maximum area of 279 square metres and a maximum height of 7.5 meters. A restrictive covenant
will be required on title acknowledging the conditional use of the second dwelling for farm help
exclusively, and that the use could continue only as long as the property is being actively farmed.
Securities will be required to cover the cost of demolition should the farm use discontinue.
d) Intergovernmental Issues:
Agricultural Land Commission. The subject property is under the jurisdiction of the Agricultural Land
Commission, and Commission Policy #9 requires sufficient demonstration of need before a second
residence could be permitted for farm purposes.
Ministry of Agriculture. At the April 12, 2011 Council meeting, Council considered the findings of the
Maple Ridge Agricultural Advisory Committee in their review of the Ministry of Agriculture document,
titled “Bylaw Standard for Residential Uses in the Agricultural Land Reserve”. For Council’s
consideration, the Agricultural Advisory Committee passed the following resolution on March 24,
2011:
That within the Agricultural Land Reserve in the District of Maple Ridge, the following limits to
residential development be considered:
A maximum house size of 7,000 square feet,
A maximum 0.2 hectare residential footprint,
A maximum footprint depth of 60 metres from the fronting road to the rear of the
footprint.
Council indicated their support for the Agricultural Advisory Committee findings by authorizing the
Committee’s report to be circulated to the Ministry of Agriculture as feedback to the Bylaw Standard
document. The Council resolution is as follows:
That report titled “Ministry of Agriculture Bylaw Standard for Residential Uses in the Agricultural
Land Reserve”, dated April 4, 2011 be forwarded to the Ministry of Agriculture for information.
The Maple Ridge Zoning Bylaw, currently under review, will be incorporating these standards into the
regulations for land that is within the Agricultural Land Reserve. It should be noted, however, that at
present, the Maple Ridge Zoning Bylaw does not prevent extremely large houses or ex cessive front
yard setbacks from being constructed within the Agricultural Land Reserve. These regulations are
within the jurisdiction of the local government to create.
A review of the applicant’s site plan (attached as Appendix C) reveals that the applicant intends to
site the new house near the rear of the property. This intention appears to be at odds with the
Ministry’s objectives for a compact home plate near the property’s frontage, as the applicant
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maintains that the proposed siting will place the residence on the least fertile portions of the site ,
thereby retaining the more productive portions of the site for agricultural purposes. If forwarded to
this Commission, this application will provide an opportunity for the applicant and the Commission to
meet to determine the best potential siting for this purpose
Alternatives:
The recommendation is to forward this application to the Commission for their review. In addition,
Council has 2 alternatives for addressing this application, as follows:
i. Direct staff to issue the building permit. If convinced that there is sufficient need to justify a
second residence for farming purposes, Council may direct staff to issue a building permit,
once an application is received. In this instance, the application would not be forwarded to
the Agricultural Land Commission, and the applicant would be refunded $300.00, as a
reimbursement for the Commission portion of the application processing fee.
ii. Deny the application. This alternative would be a consideration if Council felt that the
application had no merit, but this option is not recommended by staff.
CONCLUSION:
This application is being processed in accordance with Council resolution R/2014-397, which
directed that requests for accessory farm help dwellings first be processed as a non -farm use
application. The implications of Agricultural Land Commission Policy #9 as it relates to local
government responsibility in determining sufficient need to justify a second dwelling for farm help
have been discussed. The criteria of other jurisdictions have been provided for Council’s
consideration.
Pursuant with Council direction, the recommendation is to forward the application to the Agricultural
Land Commission, however, Council has the option of directing staff to issue a building permit
directly.
“Original signed by Diana Hall”
_______________________________________________
Prepared by: Diana Hall MA, MCIP, RPP
Planner 2
“Original signed by Christine Carter”______________
Approved by: Christine Carter, M.PL, MCIP, RPP
Director of Planning
“Original signed by Frank Quinn”__________________
Approved by: Frank Quinn, MBA, P.Eng
GM: Public Works & Development Services
“Original signed by E.C. Swabey”___________________
Concurrence: E.C. (Ted) Swabey
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A – Subject Map
Appendix B – Ortho Photos
Appendix C – Development proposal prepared by applicant
Appendix D – Policy #9 of the Agricultural Land Commission
DATE: Feb 23, 2016FILE: 2016-044-AL BY: PC
PLANNING DEPARTMENT´
Scale: 1:3,000
12725 LAITY STREETLegend
Stream
Canal Edge
Ditch Centreline
Indefinite Creek
Canal
APPENDIX A
City of Pitt
Meadows
District of
Langley District of MissionFRASER R.
^
DATE: Feb 23, 2016
FILE: 2016-044-AL
BY: PC
PLANNING DEPARTMENT LAITY ST.128 AVE.LAITY ST.21145/8512456
12600
12458
12580
1
2
4
5
9
12640
12505
12453
12570
12770
12520
12540
1245412455 21237/611245212524
12610
1246112710
12530
12457 212851246312590
12449
127
12725 LAITY STREET
12560
12550
´
Scale: 1:3,000
12725 LAITY STREET
Aerial Imagery from the Spring of 2011
APPENDIX B
APPENDIX C
Agricultural Land
Commission Act
Policy #9
January 2016
ADDITIONAL RESIDENCES FOR FARM HELP ACCOMMODATION
This policy is intended to assist in the interpretation of the Agricultural Land Commission
Act, 2002, including amendments as of September 2014, (the “ALCA”) and BC
Regulation 171/2002 (Agricultural Land Reserve Use, Subdivision and Procedure
Regulation), including amendments as of June 2015, (the “Regulation”). In case of
ambiguity or inconsistency, the ALCA and Regulation will govern.
REFERENCE:
Agricultural Land Commission Act, S.B.C. 2002, c. 36 – Section 18
Unless permitted by this Act, the regulations or the terms imposed in an order of the
commission,
(a) a local government, or an authority, a board or another agency established by it or a
person or an agency that enters into an agreement under the Local Services Act
may not
(ii) approve more than one residence on a parcel of land unless the additional
residences are necessary for farm use
INTERPRETATION:
The ALCA and the Regulation do not set a limit on the number of additional residences
for farm help accommodation per parcel, but all residences must be necessary for farm
use.
Local government must be provided with evidence that there is a legitimate need for an
additional residence for farm help accommodation. One criterion is that the parcel should
have ‘farm’ classification under the Assessment Act. In coming to a determination, a
local government should consider the size and type of farm operation and other relevant
factors. To help determine the need and evaluate the size and type of farm operation,
the local government may wish to obtain advice and direction from staff of:
a)the Ministry of Agriculture
b) the Agricultural Land Commission.
Local government bylaws should not necessarily be the basis for making a determination
about the necessity for farm help accommodation. Some bylaws may automatically
permit a second residence on a specified size of parcel in the Agricultural Land Reserve
(“ALR”). This is not an appropriate determination under the ALCA and should not be
used as the basis for issuing a building permit for an additional residence for farm help
accommodation. Some local governments have adopted detailed guidelines as a basis
for determining legitimacy of a request for additional residences for farm help, in which a
threshold for different types of agricultural operations is specified. In these instances, it
may be appropriate to consider these as factors in interpreting Section 18 of the ALCA. If
APPENDIX D
there is any doubt with respect to need, an application under Section 20 (3) of the ALCA
for permission for a non-farm use is required.
Unless defined in this policy, terms used herein will have the meanings given to them in
the ALCA or the Regulation.
- 1 -
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: March 14, 2016
and Members of Council FILE NO: 2013-085-RZ
FROM: Chief Administrative Officer MEETING: C of W
SUBJECT: First and Second Reading
Official Community Plan Amending Bylaw No. 7028-2013
Second Reading
Zone Amending Bylaw No. 7029-2013
23154 136 Avenue
EXECUTIVE SUMMARY:
An application has been received to rezone the subject property located at 23154 136 Avenue
(Appendices A and B) from RS-3 (One Family Rural Residential) to R-2 (Urban Residential District) to
permit a subdivision of approximately 27 lots. The minimum lot size for the current RS-3 zone is 0.8
hectares and the minimum lot size for the proposed R-2 zone is 315m².
The proposed development is in compliance with the policies of the Silver Valley Area Plan of the
Official Community Plan (OCP). Ground-truthing on the site has established the extent of the
developable areas. An OCP amendment is required to revise the Eco-Clusters and Conservation land
use boundaries to fit the site conditions, and to revise the location of the multi-purpose trail.
Council granted First Reading to Zone Amending Bylaw No. 7029-2013 and considered the early
consultation requirements for the OCP amendment on October 22, 2013.
RECOMMENDATIONS:
1)That, in accordance with Section 475 of the Local Government Act, opportunity for early and
on-going consultation has been provided by way of posting Official Community Plan Amending
Bylaw No. 7028-2013 on the municipal website and requiring that the applicant host a
Development Information Meeting (DIM). Council considers it unnecessary to provide any further
consultation opportunities, except by way of holding a Public Hearing on the bylaw;
2)That Official Community Plan Amending Bylaw No. 7028-2013 be considered in conjunction with
the Capital Expenditure Plan and Waste Management Plan;
3)That it be confirmed that Official Community Plan Amending Bylaw No. 7028-2013 is consistent
with the Capital Expenditure Plan and Waste Management Plan;
4)That Official Community Plan Amending Bylaw No. 7028-2013 be given First and Second
Readings and be forwarded to Public Hearing;
5)That Zone Amending Bylaw No. 7029-2013 be amended as identified in the staff report dated
March 14, 2016, be given Second Reading, and be forwarded to Public Hearing; and,
1102
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6) That the following terms and conditions be met prior to Final Reading:
i) Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of
the deposit of a security, as outlined in the Agreement;
ii) Amendment to Official Community Plan Schedule “A”, Chapter 10.3, Part VI, A – Silver
Valley, Figure 2 - Land Use Plan, Figure 3A - Blaney Hamlet, and Figure 4 - Trails / Open
Space,
iii) Park dedication as required, including removal of all debris and garbage from park land;
iv) Registration of a Statutory Right-of-Way plan on 23083 132 Avenue and 23121 132
Avenue for the multi-purpose trail connection to 132 Avenue;
v) Construction of the multi-purpose trails;
vi) Registration of a Restrictive Covenant for the geotechnical report which addresses the
suitability of the subject property for the proposed development;
vii) Notification to the Department of Fisheries and Oceans and the Ministry of Environment for
in-stream works on the site;
viii) In addition to the site profile, a disclosure statement must be submitted by a Professional
Engineer advising whether there is any evidence of underground fuel storage ta nks on the
subject property. If so, a Stage 1 Site Investigation Report is required to ensure that the
subject property is not a contaminated site.
ix) That a voluntary citywide Community Amenity Contribution (CAC) be provided in keeping
with the direction given by Council with regard to amenities.
DISCUSSION:
1) Background Context:
Applicant: Aplin & Martin Consultants
Owner: Daniel A Robinson
Wesley P Robinson
Lori J Robinson
Susanne M Robinson
Legal Description: Lot 2, Section 29, Township 12, NWD Plan LMP9042
OCP:
Existing: Eco-Clusters, Conservation
Proposed: Eco-Clusters, Conservation
Zoning:
Existing: RS-3 (One Family Rural Residential)
Proposed: R-2 (Urban Residential District)
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Surrounding Uses:
North: Use: Single Family Residential
Zone: RS-3 (One Family Rural Residential)
Designation: Eco-Clusters, Conservation
South: Use: Agricultural, South Alouette River Campus
Zone: RS-3 (One Family Rural Residential), P-1 (Park and School)
Designation: Agricultural, Conservation
East: Use: Single Family Residential
Zone RS-3 (One Family Rural Residential)
Designation: Eco-Clusters, Conservation, Open Space
West: Use: Single Family Residential, Park
Zone: R-1 (Residential District), R-3 (Special Amenity Residential
District), RS-3 (One Family Rural Residential)
Designation: Eco-Clusters, Conservation
Existing Use of Property: Single Family Residential, Agricultural (Christmas trees)
Proposed Use of Property: Single Family Residential, Park
Site Area: 3.51 hectares (8.66 acres)
Access: Current access from 132 Avenue
Proposed access from Nelson Peak Drive and 134 Loop
Servicing: Urban Standard
Companion Applications: 2013-085-SD, 2013-085-DP, 2015-122-DP
2) Project Description:
The subject property located at 23154 136 Avenue is 3.51 hectares (8.66 acres) in area. Although
there is a panhandle from 136 Avenue, the property is currently accessed by a driveway through the
property to the south (23083 132 Avenue). To the west (23050 136 Avenue) is an active rezoning
and subdivision application (2014-104-RZ) which is adjacent to the Hampstead development by
Portrait Homes. Access for both of these applications will require roads extended east from 230A
Street on the Hampstead development (Appendix C).
Currently, a single family residence, swimming pool, basketball court and garage are located in the
southeast portion of the property. The western portion of the site includes a small forested area and
manicured lawns. Much of the rest of the site is occupied with a Christmas tree farm as part of
Alouette Tree Farm Ltd. Watercourses are located on the eastern and southern edges of the
property, including a pond near the southwest corner. The property generally slopes down from the
northeast to the southwest.
The applicant is proposing to rezone a portion of the property from RS-3 (One Family Rural
Residential) to R-2 (Urban Residential District) to permit a subdivision of approximately 27 lots. In
the first phase of the development the existing house will remain on Lot 27 but is intended to be
further subdivided into 5 lots when the house is removed. The remainder of the property will be
dedicated as Park for protection of the watercourses, riparian habitat and environmentally sensitive
areas.
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A multi-purpose/horse trail will continue across this property as an extension of the trail constructed
across the new developments to the west (Nelson Peak, Hampstead, and the adjacent property).
The trail will head north up through the panhandle to the south shoulder of 136 Street. The trail will
also head south through an ALR property (23083 132 Avenue) and through the School District’s
Alouette River Campus (23121 132 Avenue) to connect with the existing trail on 132 Avenue,
forming a north-south trail connection between 132 Avenue and 136 Avenue. The Agricultural Land
Commission provided approval to allow the trail to be located within a right-of-way along the eastern
edge of the ALR property. When the trail connection to 136 Avenue is completed, the temporary trail
on 23050 136 Avenue, to the immediate west of the subject property, will be removed.
Running concurrently with is application are applications for: a Subdivision (2013-085-SD); a
Watercourse Protection Development Permit (2013-085-DP); a Wildfire Protection Development
Permit (2015-122-DP); and a Variance Permit. Prior to approval of the subdivision of th is property, a
Local Area Servicing (LAS) Bylaw will be prepared for Council approval to ensure the future
maintenance of the Parkette area within the 134 Loop road right-of-way and the park frontages. This
bylaw will be similar to approved LAS Bylaws for Hampstead, Nelson Peak and Formosa Plateau,
which are in close proximity to this development.
3) Planning Analysis:
i) Official Community Plan:
The property is located in the Silver Valley Area of the OCP, south of the Blaney Hamlet, north
of the ALR boundary, and to the east of the Eco-Clusters developments of Hampstead and
Nelson Peak. Although the proposed development is consistent with the Section 5.4 Eco-
Clusters policies, it will require an amendment to the Silver Valley Area Plan to amend the
boundaries between Eco-Clusters and Conservation and to amend the location of the multi-
purpose/horse trail (Appendix D). An additional 0.4 hectares of land will be added to
Conservation.
Section 5.4 Eco-Clusters
Eco-Clusters are defined in the Silver Valley Area Plan as “a group of housing units,
condensed within clearly defined limits, surrounded by open space and linked to other parts
of the Silver Valley community by a single local road” and includes the following principles:
Condensing housing clusters within clearly defined limits;
Considering a variety of lot sizes and housing types within the overall site density;
Proposing minimal site re-grading;
Incorporating parkettes, which serve as green frontage for most units;
Maximizing retention of existing vegetation;
Limiting development to areas where existing grades are less than 20%;
Natural open spaces are connected and continuous, creating wildlife corridors;
Protecting environmentally sensitive areas through public ownership;
Retaining and enhancing unique natural features, such as rocky knolls;
Providing a variety of trails that ensure linkages and connections to surrounding
amenities.
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Policy 5.3.4 Neighbourhoods
d) Individual Eco-clusters may function as a neighbourhood although two or
more Eco-clusters may also relate as a neighbourhood unit.
e) Location, size and form of Neighbourhoods should be determined by
environmental constraints.
i) In the west sector, Neighbourhoods are located around the Blaney
Hamlet to minimize impacts on environmentally sensitive areas,
regrading of steep slopes, and infringement of existing uphill acreages.
This development will form a cohesive neighbourhood unit with the adjacent Hampstead
development and the adjacent application (2014-104-RZ) at 23050 136 Avenue.
Policy 5.4.6 Densities
c) An Eco-Cluster includes varying levels of density, ranging from 5 to 15
units per hectare, in the form of single and/or multi-family units,
dependent on proximity to a Hamlet centre, slope constraints, view
impacts, and existing development.
A total of 31 single family lots is proposed for this development which is a density of 8.9
units per hectare.
Roads within this Eco-Clusters development are designated as Rural Local Roads in the
Silver Valley Area Plan. They are adapted to the site topography, are relatively narrow, have a
sidewalk on one side and drainage swales where possible.
A large parkette is located within the 134 Loop Road that provides vegetated green space at
the front of the lots and bio-swales as part of the stormwater management plan. All of the
proposed lots in the subdivision will front and back onto green space.
A multi-purpose trail, as described in Section 2) above will be constructed to provide east-
west and north south access across the site. In addition, an off-site a trail connection to 132
Avenue will be provided through the ALR land and School District property to the south.
ii) Zoning Bylaw:
This application proposes to rezone the subject property from RS-3 (One Family Rural
Residential) to R-2 (Urban Residential District) (Appendix D) to permit a subdivision of
approximately 27 lots. Zoning Bylaw No. 7029-2013 map has been amended since First
Reading to adjust the zoning boundary to reflect the extent of the developable area of the
site, and to be consistent with the proposed OCP boundary and the subdivision plan.
The applicant is proposing a two phase subdivision with 27 lots in the first phase (Appendix
F). The property owner wishes to continue to live in the existing house so it will remain on Lot
27. Approval of a Variance Permit will be required to allow the existing garage to encroach
into the exterior side setback on the north property line. This will be the subject of a future
report to Council. A restrictive covenant will be registered on Lot 27 at the subdivision stage
for the future subdivision of the lot.
The second phase of the subdivision would require the existing buildings be removed to allow
a subsequent subdivision of 5 lots. This subdivision will require road dedication for the
- 6 -
remaining portion of 134 Loop and completion of the Parkette. Park dedication of a small
area at the south edge of the Lot 27 will be required.
The minimum lot size for the current RS-3 zone is 0.8 ha and the minimum lot size for the
proposed R-2 (Urban Residential District) zone is 315m². The proposed subdivision plan is
consistent with the requirements of the R-2 zone.
iii) Off-Street Parking And Loading Bylaw:
As per the Off-Street Parking and Loading Bylaw No. 4350-1990, two parking spaces will be
provided for each lot with additional parking available on the driveways and on one side of
the street.
iv) Proposed Variances:
Approval of a Development Variance Permit is required for this project and involves the
following relaxations. The requested variances will be the subject of a future Council report.
1. Maple Ridge Zoning Bylaw No. 3510-1985: to reduce the minimum exterior side
setback for the existing garage that will remain on Lot 27 in the first phase (Appendix
G).
2. Subdivision and Development Servicing Bylaw No. 7093-2014: to reduce the road
right-of-way width from 13.0m to 12.0m of the Silver Valley Local 1 road standard.
The proposed road design is consistent with the roads in the adjacent Eco-Cluster
developments to the west.
v) Development Permits:
Pursuant to Section 8.9 of the OCP, a Watercourse Protection Development Permit
application is required to ensure the preservation, protection, restoration and enhancement
of watercourse and riparian areas on the subject property. Application 2013-085-DP has
been received and will be the subject of a future report to the Director of Planning.
Pursuant to Section 8.12 of the OCP, a Wildfire Protection Development Permit application is
required for all development and subdivision activity or building permits for areas identified
as wildfire risk areas, as identified on the Wildfire Development Permit Area map.
Application 2015-122-DP has been received and will be the subject of a future report to
Council.
vi) Development Information Meeting:
A Development Information Meeting was held at Yennadon Elementary School on November
27, 2014. Approximately 20 people attended the meeting. A summary of the main
comments and discussions with the attendees was provided by the applicant and includes
the following main points:
1. Some residents expressed concerns related to drainage issues in the area;
2. Some residents are concerned about the impact of this development on lands to
the east and downstream;
3. The lack of trail connections; and
4. The lack of schools in the area.
- 7 -
The following responses were provided by the applicant in regard to the issues raised by the
public:
The locations of the streams on the site are identified in the City’s watercourse
mapping and were substantiated in the Environmental Impact Assessment Report
prepared by Aqua Terra Consultants.
The stream along the east property line is now a small ditch. It will be rebuilt,
expanded and developed. The 15 metre setback will be enhanced and planted
with riparian trees and shrubs as outlined in the Environmental Assessment
Report.
The applicant stated that the new stream will be designed to handle all the
drainage and will be a major improvement on the present ditch.
o The stormwater management for this site will incorporate the Metro Vancouver
and Department of Fisheries guidelines, and includes 100 year detention
facilities and roadside bio-swales to introduce drainage run-off from the roads
into the ground.
o Each lot will have an infiltration system and all impermeable surface run-off will
infiltrate into the soil prior to discharging to Cattell Brook.
o Because of the Eco-Cluster design, approximately 70% of the site will be made
up of permeable surfaces.
The applicant stated there will be little or no impact from this site on the lands to
the east and the downstream ALR lands.
The School District has given permission for a multi-purpose trail to be constructed
along their western and southern property lines, connecting to 132 Avenue. The
owner of 23803 132 Avenue, a family member of the owner of this site, has given
permission for the trail to be constructed along their eastern property line to
provide the connection between this site and the school property. (Note: The ALC
has recently approved the provision of a right-of-way for the trail on the ALR land.)
o The trail will exit northwards to 136 Avenue through the panhandle. Adjacent
residents were concerned with public access at the rear of their gardens and
some hazard trees. Hazard trees will be removed as a condition of subdivision
approval and fencing will be installed.
o This will provide an alternate safer route for horses and pedestrians to travel
north-south between 132 Avenue and 136 Avenue.
o As part of the development, the applicant will construct a sanitary sewer to the
School District property. It will be deep enough to allow extension to 232 Street
to serve lands there for future development.
vii) Parkland Requirement:
As there are more than two additional lots proposed to be created, the developer will be
required to comply with the park dedication requirements of Section 510 of the Local
Government Act prior to subdivision approval.
For this project, there is sufficient land that is proposed to be dedic ated as park on the
subject property and this land will be required to be dedicated as a condition of Final
Reading.
- 8 -
viii) Citywide Community Amenity Contribution (CAC) program:
On October 19, 2015 Council passed a number of resolutions pertaining to the
establishment of a Citywide CAC program. Options for dealing with in-stream applications
were discussed and staff were directed to include information on the proposed CAC program
in future staff development reports. It is noted that the Resolutions passed at the Council
Workshop can be used as a guide for determining CAC contributions, in the interim period
while the CAC OCP amending bylaw is being considered.
As this application is to be considered by Council since the CAC discussion occurred, staff
have included the following condition in the recommendation section:
viii) That a voluntary citywide Community Amenity Contribution (CAC) be provided in
keeping with the direction given by Council with regard to amenities.
4) Environmental Implications:
The existing watercourse flows originating from upstream eastern and western tributaries of Cattell
Brook are predominately conveyed through a 300mm culvert bisecting the site over a length of
approximately 200m. The enhancement and replanting works proposed on the site will remove the
culvert and re-establish flows around the site in a new sinuous channel constructed along the
eastern boundary. The channel will have sufficient capacity to convey peak flows southward and will
include instream complexing including large woody debris and riffle pool construction to facilitate
fish access. Christmas trees and invasive species within the riparian area will be removed followed
by replanting. Two culverts to the south which currently provide driveway access will be removed and
replaced by Coho spawning gravel. Wildlife movement will be encouraged with the protection of the
cluster of trees along the western site boundary and with the dedicated park areas between units.
Bioswales wll assist in maintaining water quality, reducing peak run-off events and contributing water
to the newly constructed channel in a controlled manner.
5) Agricultural Impact:
The land to be dedicated as Park at the south end of the property will provide a buffer of between 40
and 55 metres between the single family residential lots and the ALR boundary at the southern edge
of the property. Replanting and enhancement works required for the Watercourse Protection
Development Permit include additional trees, shrubs and other vegetation suitable for riparian areas,
wildfire protection and agricultural buffering to be planted in this area.
6) Interdepartmental Implications:
i) Engineering Department:
The Engineering department provided the following comments related to rezoning (off -site)
servicing requirements for this application:
1. 134 Loop and 135 Avenue need to be extended east from 230A Street to the edge of
the development. The application is dependent on the adjacent property to the west
(23050 136 Avenue) developing first or having rights-of-ways placed on the property for
municipal road access, municipal services and utilities, and third party utilities.
2. Sanitary sewer and water mains need to be extended east from 230A Street to the
property line.
- 9 -
3. A report is required by a qualified professional outlining the fire flow requirements and
demands that could be placed on the Municipal water system and to determine if any
upgrades will be required by the proposed development.
4. The consulting engineer needs to confirm that the temporary sanitary pump station that
the proposed subdivision will drain to has adequate capacity for the development. The
pump station will remain in place until further properties to the west develop and a
gravity sanitary main is tied into 136 Avenue at Foreman Drive.
ii) Parks & Leisure Services Department:
The Park Planning and Development Section identified the need for a north-south equestrian
trail connection between 132 Avenue and the Silver Valley Area trail network. This
connection will provide an alternate, safer route for horses and pedestrians to travel north
from 132 Avenue without going on 232 Street.
iii) Fire Department:
The Fire Department reviewed the proposed development and provided the following
comments:
1. Due to the narrow Silver Valley road widths and to facilitate emergency vehicle access,
permanent No Parking signage is to be installed on the parkette and park road
frontages. Signage is to be placed a maximum of 20m apart and be in place prior to
occupancy of any homes.
2. In consideration of adding more subdivided parcels into the Silver Valley area as a
whole; major transportation access routes leading to this area should be evaluated to
ensure existing road ways are adequate to handle emergency vehicle ingress along
with simultaneous resident traffic egress in the event of an emergency.
3. The preferred location of fire hydrants is on corner lots and at the entrance of the
subdivision.
7) School District No. 42 Comments:
Pursuant to Section 476 of the Local Government Act, consultation with School District No. 42 is
required at the time of preparing or amending the OCP. A referral was sent to School District No. 42
on December 18, 2013. Their response was initially received on January 28, 2014, and revised on
March 3, 2016, as follows:
The proposed amendment to the Official Community Plan would affect the
projected student population for the catchment area currently served by
Yennadon Elementary and Garibaldi Secondary.
Yennadon Elementary has an operating capacity of 545 students. For the
2015-16 school year the student enrolment at Yennadon is 574 students
(105.32% utilization) including 114 students from out of catchment Although
Yennadon Elementary is fully utilized, two other elementary schools located in
the Central Maple Ridge area can accommodate the student population from
the area contemplated in the OCP amendment – Harry Hooge Elementary and
Alouette Elementary. In the future students from the area may have to be
bussed to schools outside of the Board established walk limits (for grades K-3
the current walk limit is 4km and for grades 4-12 the current walk limit is
4.8km.
- 10 -
Garibaldi Secondary has an operating capacity of 1,050 students. For the
2015-16 school year the student enrolment at Garibaldi Secondary School is
625 students (65.49% utilization) including 348 students from out of
catchment.
8) Intergovernmental Issues:
i) Local Government Act:
An amendment to the OCP requires the local government to consult with any affected parties
and to adopt related bylaws in compliance with the procedures outlined in in Section 477 of
the Local Government Act. The amendment required for this application, to revise the Eco-
Clusters and Conservation land use boundaries to fit the site conditions, and to revise the
location of the multi-purpose trail, is considered to be minor in nature. It has been
determined that no additional consultation beyond existing procedures is required, including
referrals to the Board of the Regional District, the Council of an adjacent municipality, First
Nations, the School District or agencies of the Federal and Provincial Governments.
The amendment has been reviewed with the Financial Plan/Capital Plan and the Waste
Management Plan of the Greater Vancouver Regional District and determined to have no
impact.
CONCLUSION:
It is recommended that First and Second Reading be given to OCP Amending Bylaw No. 7028-2013,
that Second Reading be given to Zone Amending Bylaw No. 7029-2013, and that application 2013-
085-RZ be forwarded to Public Hearing.
“Original signed by Ann Edwards”__________________
Prepared by: Ann Edwards, CPT
Senior Planning Technician
“Original signed by Christine Carter”__________________
Approved by: Christine Carter, M.PL, MCIP, RPP
Director of Planning
“Original signed by Frank Quinn”_____________________
Approved by: Frank Quinn, MBA, P.Eng
GM: Public Works & Development Services
“Original signed by E.C. Swabey”______________________
Concurrence: E.C. Swabey
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A – Subject Map
Appendix B – Ortho Map
Appendix C – Context Map with road connections
Appendix D – OCP Amending Bylaw No. 7028-2013
Appendix E – Zone Amending Bylaw No. 7029-2013
Appendix F – Proposed Subdivision Plan
Appendix G – Existing House survey plan
Appendix H – Road Width Variance
City of PittMeadows
District ofLangley District of MissionFRASER R.
^
DATE: Oct 17, 2013 2013-085-RZ BY: JV
CORPORATION OFTHE DISTRICT OFMAPLE RIDGE
FIN A N C E D E P A RT M E N T229601
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Subject Property
´
Scale: 1:3,000
23154-136 Ave
APPENDIX A
City of Pitt
Meadows
District of
Langley District of MissionFRASER R.
^
DATE: Mar 2, 2016
FILE: 2013-085-RZ
BY: PC
PLANNING DEPARTMENT´
Scale: 1:2,500
23154 136 AVENUE
(2015 AERIAL IMAGERY)
Metro Vancouver
APPENDIX B
APPENDIX C
CITY OF MAPLE RIDGE
BYLAW NO. 7028-2013
A Bylaw to amend the Official Community Plan
_______________________________________
WHEREAS Section 882 of the Local Government Act provides that the Council may revise the Official
Community Plan;
AND WHEREAS it is deemed desirable to amend Schedule "C" to the Official Community Plan;
NOW THEREFORE, the Municipal Council of the City of Maple Ridge, enacts as follows:
1.This Bylaw may be cited for all purposes as "Maple Ridge Official Community Plan Amending
Bylaw No. 7028-2013
2.Figures 2 and 3A are hereby amended for those parcels or tracts of land and
premises known and described as:
Lot 2 Section 29 Township 12 New Westminster District Plan LMP9042
and outlined in heavy black line on Map No. 865, a copy of which is attached hereto and
forms part of this Bylaw, are hereby redesignated as shown.
3.Figure 4 is hereby amended for those parcels or tracts of land and premises known
and described as:
Lot 2 Section 29 Township 12 New Westminster District Plan LMP9042
and shown in heavy black line on Map No. 920, a copy of which is attached hereto and
forms part of this Bylaw, as added or removed from Conservation and Horse Trail.
4.Maple Ridge Official Community Plan Bylaw No.6425-2006 is hereby amended accordingly.
READ A FIRST TIME the day of , 20 .
READ A SECOND TIME the day of , 20 .
PUBLIC HEARING HELD the day of , 20 .
READ A THIRD TIME the day of , 20 .
ADOPTED, the day of ,20 .
___________________________________ _____________________________
PRESIDING MEMBER CORPORATE OFFICER
APPENDIX D
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232 ST.MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDINGBylaw No. Map No. Purpose:To Designate as shown below on Figures 2 & 3A of theSilver Valley Area Plan
7028-2013865
1:3,000
Urban AreaBoundary
Urban Area Boundary
Eco Cluster Conservation
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B C P 5 1 5 0 6
BC
P 48908BCP 27893BCP 48909
BCP 51506BC P 48909B
CP
5
1
5
0
6
BCP 51506
BCP 49304
B C P 4 9 3 0 6 BCP 42569
232 ST.MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDINGBylaw No. Map No. Purpose:To Amend Figure 4 of the Silver Valley Area Plan as shown
7028-2013920
1:3,000
Urban AreaBoundary
Urban Area Boundary
Add to Conservation Remove from Conservation
Add Trail Remove Trail
CITY OF MAPLE RIDGE
BYLAW NO. 7029-2013
A Bylaw to amend Map "A" forming part
of Zoning Bylaw No. 3510 - 1985 as amended
WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as
amended;
NOW THEREFORE, the Municipal Council of the City of Maple Ridge, enacts as follows:
1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7029-2013."
2.That parcel or tract of land and premises known and described as:
Lot 2 Section 29 Township 12 New Westminster District Plan LMP9042
and outlined in heavy black line on Map No. 1597 a copy of which is attached hereto
and forms part of this Bylaw, is hereby rezoned to R-2 (Urban Residential District).
3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached
thereto are hereby amended accordingly.
READ a first time the 22nd day of October, 2013.
READ a second time the day of , 20
PUBLIC HEARING held the day of , 20
READ a third time the day of , 20
ADOPTED, the day of , 20
_____________________________ ____________________________
PRESIDING MEMBER CORPORATE OFFICER
APPENDIX E
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W 46808
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BCP 51506BC P 48909B
CP
5
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B C P 4 9 3 0 6 BCP 42569
232 ST.MAPLE RIDGE ZONE AMENDINGBylaw No. Map No. From:
To:
RS-3 (One Family Rural Residential)
R-2 (Urban Residential District)
7029-20131597
1:3,000
Urban AreaBoundary
Urban Area Boundary
APPENDIX F
APPENDIX G
APPENDIX H
- 1 -
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: March 14, 2016
and Members of Council FILE NO: 2015-350-RZ
FROM: Chief Administrative Officer MEETING: C of W
SUBJECT: First and Second Reading
Official Community Plan Amending Bylaw No. 7227-2016 and
Second Reading
Zone Amending Bylaw No. 7197-2015
24341 112 Avenue
EXECUTIVE SUMMARY:
An application has been received to rezone the subject property, located at 24341 112 Avenue, from
RS-2 (One Family Suburban Residential) to RS-1b (One Family Urban (Medium Density) Residential),
to permit a future subdivision of approximately 9 lots. The applicant intends to choose the Density
Bonus option within the RS-1b (One Family Urban (Medium Density) Residential) zone, which is
specific to the Albion Area, enabling single-family lot sizes of 371 m². The required amenity fee of
$3,100.00 for each lot less than 557 m² will be collected by the Approving Officer at the subdivision
approval stage.
The proposed RS-1b (One Family Urban (Medium Density) Residential) zoning complies with the
policies of the Official Community Plan (OCP). However, an amendment to the OCP is required to
adjust the area designated Urban Residential at the rear of proposed Lots 6 through 9, around the
detention pond to amend the Conservation boundary.
Pursuant with Council direction, information regarding Community Amenity Contributions is included
in this report, and an additional recommendation has been provided for Council’s consideration.
Council granted first reading to Zone Amending Bylaw No. 7197-2015 on January 12, 2016.
RECOMMENDATIONS:
1)That, in accordance with Section 475 of the Local Government Act, opportunity for early and on-
going consultation has been provided by way of posting Official Community Plan Amending Bylaw
No. 7227-2016 on the municipal website, and Council considers it unnecessary to provide any
further consultation opportunities, except by way of holding a Public Hearing on the bylaw;
2)That Official Community Plan Amending Bylaw No. 7227-2016 be considered in conjunction with
the Capital Expenditure Plan and Waste Management Plan;
3)That it be confirmed that Official Community Plan Amending Bylaw No. 7227-2016 is consistent
with the Capital Expenditure Plan and Waste Management Plan;
4)That Official Community Plan Amending Bylaw No. 7227-2016 be given first and second
readings and be forwarded to Public Hearing;
1103
- 2 -
5) That Zone Amending Bylaw No. 7197-2015, as amended in the report dated March 14, 2016,
be given second reading, and be forwarded to Public Hearing;
6) That the following terms and conditions be met prior to final reading:
i) Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of
the deposit of a security, as outlined in the Agreement;
ii) Amendment to Official Community Plan Schedule "A", Chapter 10.2 Albion Area Plan,
Schedule 1: Albion Area Plan, and Schedule “C”
iii) Park dedication and removal of all debris and garbage from park land;
iv) Registration of a Restrictive Covenant for the Geotechnical Report, which addresses the
suitability of the subject property for the proposed development;
v) Registration of a Restrictive Covenant for Stormwater Management;
vi) Removal of existing buildings;
vii) In addition to the site profile, a disclosure statement must be submitted by a Professional
Engineer advising whether there is any evidence of underground fuel storage tanks on the
subject property. If so, a Stage 1 Site Investigation Report is required to ensure that the
subject property is not a contaminated site; and
viii) That a voluntary Community Amenity Contribution be provided in keeping with the directi on
given by Council with regard to amenities.
DISCUSSION:
1) Background Context:
Applicant: Cipe Homes Inc.
Owners: D. & S. Munich
Legal Description: Lot 2, Section 15, Township 12, New Westminster District Plan
77744
OCP:
Existing: Low/Medium Density Residential
Proposed: Low/Medium Density Residential and Conservation
Zoning:
Existing: RS-2 (One Family Suburban Residential)
Proposed: RS-1b (One Family Urban (Medium Density) Residential), with
density bonus to R-1 (Residential District) zoning requirements
Surrounding Uses:
North: Use: Single Family Residential
Zone: RS-1b (One Family Urban (Medium Density) Residential, with
density bonus to R-1 (Residential District) zoning requirements
Designation: Low/Medium Density Residential
- 3 -
South: Use: Single Family Residential
Zone: RS-3 (One Family Rural Residential)
Designation: Low/Medium Density Residential and Conservation
East: Use: Single Family Residential
Zone: R-1 (Residential District)
Designation: Low/Medium Density Residential and Conservation
West: Use: Single Family Residential
Zone: RS-2 (One Family Suburban Residential)
Designation: Low/Medium Density Residential
Existing Use of Property: Single Family Residential
Proposed Use of Property: Single Family Residential
Site Area: 0.43 ha (1 acre)
Access: 243B Street and Lane
Servicing requirement: Urban Standard
2) Project Description:
The subject property is located within the Albion Area Plan and is approximately 0.43 ha (1 acre) in
size. The subject property is bounded by 112 Avenue to the south, 243B Street to the west, and
single family residential lots to the north and east (see Appendices A and B).
The applicant has requested to rezone the development site from RS-2 (One Family Suburban
Residential) to RS-1b (One Family Urban (Medium Density) Residential), with a Density Bonus, in
accordance with the Community Amenity Program.
The Community Amenity Program is detailed in Zone Amending Bylaw No. 6996 – 2013, which will
permit the following:
For the RS-1b (One Family Urban (Medium Density) Residential) zone, the base density is a
net lot area of 557 m2. A Density Bonus is an option in the RS-1b (One Family Urban
(Medium Density) Residential) zone and shall be applied as follows:
a. An Amenity Contribution of $3,100 per lot will be required in any subdivision
containing one or more lots with an area of less than 557 m 2, payable when the
Approving Officer approves the subdivision.
b. The maximum density permitted through the Density Bonus option is:
i. minimum net lot area of 371 m2;
ii. minimum lot width of 12.0 m;
iii. minimum lot depth of 24 m.
c. Zoning requirements consistent with the R-1 (Residential District) zone will apply
and supersede the zoning requirements for the RS-1b (One Family Urban
(Medium Density) Residential) zone.
The proposed development consists of approximately 9 R-1 (Residential District) sized lots,
amounting to an Amenity Contribution of approximately $27,900.00. The final number of lots and
amenity contribution will be determined at the time of approval of the subdivision. As per Council
direction, this application will also be subject to the City-wide Community Amenity Contribution
Program that is currently under review.
- 4 -
3) Planning Analysis:
i) Official Community Plan:
An OCP amendment is required to re-designate the rear of Lots 6 through 9 from Low/Medium
Density Residential to Conservation for the dedicated park land (see Appendix C). The application is
in compliance with the proposed OCP Amending Bylaw No. 6995–2013, that establishes the
Community Amenity Program, and in compliance with the proposed Zone Amending Bylaw No.
6996–2013, that permits a Density Bonus option in the Residential Low-Medium Density
designation in the Albion Area Plan. The applicant intends to apply the Density Bonus option to this
project, as discussed above in the Project Description
In respect of Section 475 of the Local Government Act, requirement for consultation during the
development or amendment of an OCP, Council must consider whether consultation is required with
specifically:
i. The Board of the Regional District in which the area covered by the plan is located, in the
case of a Municipal Official Community Plan;
ii. The Board of any Regional District that is adjacent to the area covered by the plan;
iii. The Council of any municipality that is adjacent to the area covered by the plan;
iv. First Nations;
v. Boards of Education, greater boards and improvements district boards; and
vi. The Provincial and Federal Governments and their agencies.
and in that regard, it is recommended that no additional consultation be required in respect of this
matter beyond the early posting of the proposed OCP amendments on the City’s website, together
with an invitation to the public to comment.
ii) Zoning Bylaw:
The current application proposes to rezone the subject property from RS-2 (One Family Suburban
Residential) to RS-1b (One Family Urban (Medium Density) Residential) with a Density Bonus (see
Appendix D), to permit future subdivision into approximately 9 single family lots (see Appendix E).
The application of the Density Bonus, which is specific to the Albion Area Plan, will permit the
applicant to reduce the single-family lot size from the RS-1b (One Family Urban (Medium Density)
Residential) base density of 557 m2 to 371 m2. An Amenity Contribution of $3,100 per lot for each
lot that is less than 557 m2 is required, as discussed in the Project Description above. As per
Council direction, this application will also be subject to the City-wide Community Amenity
Contribution Program that is currently under review. The map attached to Zone Amending Bylaw No.
7197-2015 has been amended to reflect the park dedication, which does not get rezoned.
iii) Proposed Variances:
A Development Variance Permit application has been received to reduce the minimum setback from
an interior side lot line from 1.2m to 0.61m to the garage, and to 0.46m for the garage roof
projection for proposed Lots 4 through 9 (see Appendix F).
The requested variances to reduce the minimum setback from an interior side lot line will be the
subject of a future council report.
- 5 -
iv) Off-Street Parking and Loading Bylaw:
The builder will need to provide two parking spaces per dwelling unit, as per the Off -Street Parking
and Loading Bylaw.
v) Development Permits:
A Form and Character Development Permit is not required for this single-family residential
development.
vi) Advisory Design Panel:
A Form and Character Development Permit is not required and therefore this application does not
need to be reviewed by the Advisory Design Panel.
vii) Development information meeting:
A Development Information Meeting was not required as there are less than 25 lots being proposed
and there is not an OCP amendment other than for the adjustment of the Conservation boundary.
viii) Parkland Requirement:
As there are more than two additional lots proposed to be created, the developer will be required to
comply with the park dedication requirements of Section 510 of the Local Government Act prior to
subdivision approval.
For this project, there is sufficient land that is proposed to be dedicated as park on the subject
property and this land will be required to be dedicated as a condition of final reading.
4) Interdepartmental Implications:
i) Engineering Department:
The Engineering Department has provided the applicant with information on the engineering
requirements and these must be met prior to Final Reading.
ii) Fire Department:
The Fire Department has no concerns with the proposed rezoning and has specified certain
requirements for the proposed interior side lot line setback variances, which will be discussed in a
future council report.
5) School District No. 42 Comments:
Pursuant to Section 476 of the Local Government Act, consultation with School District No. 42 is
required at the time of preparing or amending the OCP. A referral was sent to School District No. 42
on February 5, 2015 and their response was as follows:
“The proposed amendment to the Official Community Plan would affect the student population
for the catchment areas currently served by Blue Mountain Elementary and Garibaldi
Secondary School.
- 6 -
Blue Mountain Elementary has an operating capacity of 275 students. For the 2015-16
school year the student enrolment at Blue Mountain is 216 students (78.53% utilization)
including 67 students from out of catchment.
Garibaldi Secondary has an operating capacity of 1050 students. For the 2015-16 school
year the student enrolment at Garibaldi Secondary is 688 students (65.49% utilization)
including 348 out of catchment students.”
6) Intergovernmental Issues:
i) Local Government Act:
An amendment to the OCP requires the local government to consult with any affected parties and to
adopt related bylaws in compliance with the procedures outlined in Section 477 of the Local
Government Act. The amendment required for this application, to add Conservation land to the rear
of Lots 6 though 9, is considered to be minor in nature. It has been determined that no additional
consultation beyond existing procedures is required, including referrals to the Board of the Regional
District, the Council of an adjacent municipality, First Nations, the School District or agencies of the
Federal and Provincial Governments.
The amendment has been reviewed with the Financial Plan/Capital Plan and the Waste
Management Plan of the Greater Vancouver Regional District and determined to have no impact.
CONCLUSION:
It is recommended that first and second reading be given to OCP Amending Bylaw No. 7227-2016,
that second reading be given to Zone Amending Bylaw No. 7197-2015, and that application 2015-
350-RZ be forwarded to Public Hearing.
“Original signed by Michelle Baski”__________________
Prepared by: Michelle Baski, AScT, MA
Planner 1
“Original signed by Christine Carter”___________________
Approved by: Christine Carter, M.PL, MCIP, RPP
Director of Planning
“Original signed by Frank Quinn”______________________
Approved by: Frank Quinn, MBA, P.Eng
GM: Public Works & Development Services
“Original signed by E.C. Swabey”_____________________
Concurrence: E.C. Swabey
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A – Subject Map
Appendix B – Ortho Map
Appendix C – OCP Amending Bylaw No. 7227-2016
Appendix D – Zone Amending Bylaw No. 7197-2015
Appendix E – Subdivision Plan
Appendix F – Proposed Variances
DATE: Nov 19, 2015
2015-350-RZ
BY: JV
PLANNING DEPARTMENT
SUBJECT PROPERTY
´
Scale: 1:2,500
24341 112 Ave
2011 Image
Legend
Stream
Ditch Centreline
Indefinite Creek
River
Major Rivers & Lakes
APPENDIX A
DATE: Nov 19, 2015
2015-350-RZ
BY: JV
PLANNING DEPARTMENT
SUBJECT PROPERTY
´
Scale: 1:2,500
24341 112 Ave
2011 Image
Aerial Imagery from the Spring of 2011
Legend
Stream
Ditch Centreline
Indefinite Creek
River Centreline
Major Rivers & Lakes
APPENDIX B
CITY OF MAPLE RIDGE
BYLAW NO. 7227-2016
A Bylaw to amend the Official Community Plan Bylaw No. 7060-2014
_______________________________________________________________________________
WHEREAS Section 882 of the Local Government Act provides that the Council may revise the
Official Community Plan;
AND WHEREAS it is deemed expedient to amend Schedules "B" & "C" to the Official Community Plan;
NOW THEREFORE, the Municipal Council of the City of Maple Ridge, enacts as follows:
1.This Bylaw may be cited for all purposes as "Maple Ridge Official Community Plan Amending
Bylaw No. 7227-2016
2.Schedule "A", Chapter 10.2 Albion Area Plan, Schedule 1: Albion Area Plan is hereby
amended for that parcel or tract of land and premises known and described as:
Lot 2 Section 15 Township 12 New Westminster District Plan 77744
and outlined in heavy black line on Map No. 921, a copy of which is attached hereto and
forms part of this Bylaw, is hereby amended by re-designating from “Low Medium Density
Residential” to “Conservation.”
3.Schedule “C” is hereby amended for that parcel or tract of land and premises known and
described as:
Lot 2 Section 15 Township 12 New Westminster District Plan 77744
and outlined in heavy black line on Map No. 922, a copy of which is attached hereto and
forms part of this Bylaw, is hereby amended by adding Conservation.
4.Maple Ridge Official Community Plan Bylaw No. 7060-2014 is hereby amended accordingly.
READ a first time the day of , 20
READ a second time the day of , 20
PUBLIC HEARING held the day of , 20
READ a third time the day of , 20
ADOPTED, the day of ,20 .
___________________________________ _____________________________
PRESIDING MEMBER CORPORATE OFFICER
APPENDIX C
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112 7 5
113 1 5
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112 AVE.243 ST.112B AVE.112B AVE.
112A AVE.
113 AVE.112 AVE.4 EPP 54924EPP 5492428
41
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77
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EPP 48794
RW 61287EPP 44335
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EPP 54926EPP 31383EPP 44335
RW 66747
112 AVE.
SCALE 1:2,500
MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDINGBylaw No. Map No. From:
To:
Low/Medium Density Residential
Conservation
7227-2016921
243482435524358243592436324374112 8 9
112 9 7
24403244082440524410244142441324445244532445824442244662425011268
11273
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Rem 11
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62
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48
52 64
72
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P 23217
Rem A
77
70
C
EPP 27594
EPP 44335
EP 77745
EPP 44335EPP 42088EPP 54925EPP 42088
EPP 48794
RW 61287EPP 44335
EPP 31383EPP 54927EPP 44335EPP 31383EPP 54925
BCP 49216EPP 54925EPP 54925EPP 54925EPP 31383
EPP 54926EPP 31383EPP 44335
RW 66747
112 AVE.
SCALE 1:2,500
MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDINGBylaw No. Map No. Purpose:To add to Conservation on Schedule C
7227-2016922
CITY OF MAPLE RIDGE
BYLAW NO. 7197-2015
A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended
______________________________________________________________________________
WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as
amended;
NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows:
1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7197-2015."
2.That parcel or tract of land and premises known and described as:
Lot 2 Section 15 Township 12 New Westminster District Plan 77744
and outlined in heavy black line on Map No. 1654 a copy of which is attached hereto
and forms part of this Bylaw, is hereby rezoned to RS-1b (One Family Urban (Medium
Density) Residential).
3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached
thereto are hereby amended accordingly.
READ a first time the 12th day of January, 2016.
READ a second time the day of , 20
PUBLIC HEARING held the day of , 20
READ a third time the day of , 20
ADOPTED the day of , 20
_____________________________ ____________________________
PRESIDING MEMBER CORPORATE OFFICER
APPENDIX D
243482435524358243592436324374112 8 9
112 9 7
24403244082440524410244142441324445244532445824442244662425011268
11273
2429524309243412437224385113 0 5
243952440224406244152444211258 2432624346243652437324375112 9 9
243642440424407244102442124439244412425511274
11251
11261
11256
11266 2432511263 2435024354112 9 5
244012442724426244292444911265 11252
2429611250
11260
24351
2
4
3
5
3
243412440724430244502446211219
11267
11276 2431724349112642435824361 112 6 9
112 8 5 2440324402244192443724457244652446311262
242632428124291243012433124360112 3 5
112 6 5
112 7 5
113 1 5
24411244132441424422244432444611257 2433611235 24362112 2 5
24405244062440924412244092441124415244162442324438243 ST.243A ST.243B ST.243B ST.112 AVE.244 ST.244 ST.113 AVE.
112 AVE.243 ST.112B AVE.112B AVE.
112A AVE.
113 AVE.112 AVE.4 EPP 54924EPP 5492428
41
EPP 54924
38
EPP 3127731
2
EPP 31277
29
24
73
P 61001
P 22387
81EPP 441817475
3
P 50696
Rem 18
8
6
31
16 17
30 29
EP 30021
2
EPP 3127725
EPP 31277
15
51
50
79
P 23217
EP 15693
35
14
19
43
40
P 77744
22
A
3
EPP 27594
7
30
33
18
23
80
76
EPP 44181
69
3
9
7
13
33
42
20
39
1
24
32
19
54
21
71
EPP 44181
B
78
60
P 43601
P 68166
2
A
34
P 77744
1
25
4
PARKEPP 3127737 53
47
14
63
82
61
P 809
5 10
36
2
EPP 54924
18
EPP 54924
5
9
10
26
12
49EPP 37274
16
13
66 68
Rem 11
1
1
11
12
EPP 54924
15
26
6
EPP 31277
17
11
28
22
62
67
45
32 27
21 23
8
27
20
EPP 37274
48
52 64
72
65
P 23217
Rem A
77
70
C
EPP 27594
EPP 44335
EP 77745
EPP 44335EPP 42088EPP 54925EPP 42088
EPP 48794
RW 61287EPP 44335
EPP 31383EPP 54927EPP 44335EPP 31383EPP 54925
BCP 49216EPP 54925EPP 54925EPP 54925EPP 31383EPP 31383EPP 44335
EPP 54926
RW 66747
112 AVE.
´
SCALE 1:2,500
MAPLE RIDGE ZONE AMENDINGBylaw No. Map No. From:
To:
RS-2 (One Family Suburban Residential)
RS-1b (One Family Urban (Medium Density) Residential)
7197-20151654
APPENDIX E
APPENDIX F
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: March 7, 2016
and Members of Council FILE NO: 11-5380-01
FROM: Chief Administrative Officer MEETING: C of W
SUBJECT: Contract Award: Recycling Trucks
EXECUTIVE SUMMARY:
The City of Maple Ridge is a leader in the Metro Vancouver Region in the provision of recycling
services and a strong partnership with the Ridge Meadows Recycling Society is the basis for the
City’s ability to provide a collection and processing system that results in high quality recyclable
products.
There are eleven recycling trucks in the City’s fleet that collect recyclable materials at curbside for
single family dwellings and townhouses as well as apartments. The funding for the City’s recycling
collection and processing is funded in part through Multi Materials British Columbia with a portion
funded through a per household levy. The City is in the middle of a five year contract with Multi
Materials British Columbia that expires in 2018 at which time the City may elect to continue the
current model or turn the curbside collection over to MMBC. At this time a large number of
municipalities are still maintaining a wait and see approach with regards to what to do after the
current contract expires.
The ability to provide high quality recycling services is in part a result of having a well maintained
vehicle fleet. Of the eleven recycling vehicles there are three vehicles due for replacement and a
Request for Proposal (RFP-OP15-70) was recently issued for the supply of three single axle trucks.
The results of the detailed evaluations concluded that the best value proposal for the City was
submitted by First Truck Centre Vancouver, Inc.
Assuming that the City continues with the current business model to collect recyclable materials
from curbside and apartments in partnership with the RMRS, it would seem prudent to proceed with
the purchase of the three trucks to ensure that the current business model and high level of service
is maintained. However, there are alternative business model scenarios that may be considered
including:
Option One – Status Quo
This is the current business model and continuance of this model would include regularly
scheduled vehicle replacements as needed, as well as adding potential additional vehicles to
the fleet as the City continues to develop and the service areas increase. This would mean
extending the contract with MMBC past the current contract end in 2018.
Option Two
Transition to having MMBC take over curbside collection at the end of the current contract in
2018 but purchase the new vehicles as identified in the replacement schedule for 2016 (but
not 2017) and have RMRS continue to collect all recyclables until MMBC takes over in 2018.
1104
Option Three
As in Option Two, there would be a transition to MMBC in 2018 although in this case it does not
allow for the replacement of all the trucks but the City may choose to purchase a partial quota of
new vehicles and/or seek to extend the life of the existing vehicles. In this case it is expected
that there would be a need to rent vehicles to cover breakdowns.
Option Four
This option would require the collapse the current Request for Proposal (RFP) and issuance of a
new RFP to lease up to six vehicles for a two year period through to the end of the current
contract with MMBC. It is expected that any such short-term lease vehicles would be used, and
specifications may vary from truck to truck.
In considering the four options, Option One (to purchase the new trucks) and Option Four (to lease
up to six trucks) are the only ones that provide some degree of cost certainty – with Option Two and
Three the cost impacts may vary considerably depending upon the amount of maintenance and
repairs needed to keep the fleet on the road, and in the case of Option Two, the capital loss when
selling the newer vehicles.
The purpose of this report is to provide Council with information on the issues pertaining to the
recycling operations, especially the supply of vehicles for curbside collection.
RECOMMENDATIONS:
THAT the Request for Proposal (RFP-OP15-70) be collapsed; and
THAT a new Request for Proposal be issued for the supply of up to six recycling trucks, suitable for
curbside collection, for a minimum two-year lease.
DISCUSSION:
a) Background Context:
Curbside collection in the City is undertaken by Ridge Meadows Recycling Society (RMRS), using
a fleet of eleven purpose-built trucks that are run as part of the City’s vehicle fleet. The funding
for the recycling efforts – curbside, apartments and Depot – is funded in part through Multi
Materials British Columbia (MMBC), with the remainder funded through a per household levy.
Ridge Meadows Recycling Society (RMRS)
The Ridge Meadows Recycling Society has been providing recycling services since the 1970’s
and was officially created as a society in 1980. RMRS provides recycling services for the City
under a fee for service agreement. In addition to the collection of recyclables at curbside and
apartments, RMRS operates the Recycling Depot and includes among their staff complement a
unique Supported Work Program for approximately thirty people with developmental disabilities.
The comprehensive multi-stream curbside pick-up and the resulting high-grade materials
collected and processed at the depot ensure that recycling services in the City are a leader in
Metro Vancouver, if not the Province.
Since 1991 when records were first kept RMRS has advanced from removing 2,900 tons
annually of recyclable materials from the waste stream to 10,500 tons removed in 2015. Over
the past decades Maple Ridge residents have come to rely on and appreciate all of the services
provided by RMRS.
Multi Materials British Columbia (MMBC)
MMBC is the not-for-profit industry association that delivers a province-wide Extended Producer
Responsibility (EPR) program for Packaging and Printed Paper (PPP), on behalf of producers, as
required under the BC Recycling Regulation with the goal of increasing the overall recycling rate
from the current estimated rate of 50-57% to 75%. The EPR model, regulated by the Provincial
Government, shifts the burden and cost for the management of a wide range of product-related
wastes including packaging and printed paper. The basic tenet of this model is to hold producers
responsible for recyclable materials that they produce. This is consistent with the regional Zero
Waste goals.
In May 2014, following a number of detailed reports and presentations to Council, the City
commenced a five-year contract with MMBC, under which MMBC provides financial incentives to
the City for the services currently provided by RMRS on behalf of the City.
Through the development of the MMBC Stewardship Plan and subsequent contract documents
in 2013 and 2014, all local regional governments had concerns around the methodology that
MMBC utilized and their somewhat heavy-handed approach. There were, and continue to be
concerns around the possible reduction in levels of service as well as financial stability of the
MMBC PPP model, although those concerns have diminished somewhat over the first eighteen
months of the contract as some issues have been resolved.
The vast majority of local governments in Metro Vancouver and throughout BC signed up with
MMBC; at that time the City of Coquitlam was the largest municipality to cede the responsibility
of curbside recycling collection to MMBC. In recent months Vancouver and Pitt Meadows are
the most recent examples of cities passing the curbside collection role to MMBC, although their
rationales for doing so differ.
MMBC & Disentangling of Curbside Recycling from Solid Waste Contracts
Prior to MMBC, solid waste (garbage and organics) and recycling collection was typically
tendered as a package, with contractors bidding on all three elements and awarded to a single
operator. With the advent of MMBC this is no longer the case. Previously the contractor would
collect the recyclable material and seek to sell it on the open market, in essence subsidizing the
cost of collection. Now, MMBC control the sale and revenue of the recyclable materials so the
municipality pays the full cost of collection, with the MMBC subsidy offsetting some of the cost.
So as noted in Vancouver and Pitt Meadows, the most recent examples, th e local governments
are passing the curbside recycling collection over to MMBC. Pitt Meadows is in the process of
preparing a tender package for solid waste collection but it does not include curbside recycling;
Vancouver notes that the MMBC program funding does not cover the cost for the City to offer
curbside collection, whereas if MMBC assumes full responsibility for those services then the City
receives largely the same level of service for the recycling function but at no cost.
Vehicle Fleet Management
The City supplies and maintains a significant fleet of trucks and mechanical equipment to
facilitate the wide range of tasks that City Departments undertake. Vehicles all have a lifespan
that varies depending upon the class of equipment; that lifespan is determined through
consideration of industry standards as well as experience within the City. Once a piece of
equipment is purchased, an established annual rental fee is paid into the City’s Fleet
Replacement Reserve for the duration of the equipment’s lifespan so that when it comes time to
dispose of the vehicle and replace it with a new vehicle there are adequate funds in place.
Fleet managers will typically review the use and condition of vehicles to see if their lifespan may
be extended past the established lifespan – sometimes a vehicle may have lower than expected
mileage, or light usage that makes it practical to extend the life of the vehicle without
compromising the required functionality or reliability. Extending the lifespan of an industrial or
municipal vehicle is somewhat different to a personal decision to defer, say a roof replacement
on a home. A working vehicle is undertaking a function at a certain level of service to customers
or residents and may involve several employees, whereas on the personal level a leaking roof
may be seen as an inconvenience – impactful, but manageable without reducing the
functionality of the dwelling.
Request for Proposal (RFP-OP15-70) for Replacement of Recycling Trucks
There are eleven trucks used by RMRS to collect recyclable materials from single family curbside
as well as apartments. Through 2016 Business Plan presentations, Council was informed that
the replacement of three recycling trucks was pending. These are replacement units for recycling
trucks that have eight years of service. A condition assessment in 2014 allowed extension of one
additional year of service before replacement was required. Normally these trucks would have
been up for replacement in 2014; however a further two years of useful life has been extracted
from the vehicles. An additional three vehicles are scheduled for replacement next year.
A Request for Proposals (RFP-OP15-70) for the supply of three single axle recycling trucks was
publicly advertised and closed January 05, 2016. Two (2) proposals were received and the
tender prices are listed below. Upon evaluation it was determined that the best value proposal
for the City was submitted by First Truck Centre Vancouver, Inc.
First Truck Centre Vancouver Inc. $716,400.00, exc. Taxes ($238,800.00 each)
Peterbilt $784,914.00, exc. Taxes ($261,638.00 each)
The Financial Plan includes $1,022,000 in the Equipment Replacement Reserve Fund to fund
the purchase of the three recycling trucks. The vendor will honour the submitted vehicle bids to
March 31, 2016.
POSSIBLE SERVICE DELIVERY OPTIONS
Assuming that the City continue with the current business model to collect recyclable materials
from curbside and apartments in partnership with the RMRS it would seem prudent to proceed
with the purchase of the three trucks to ensure that the current business model and high level
of service is maintained. However, this is not the only model that could be considered as there
are alternatives including:
Option One – Status Quo
This is the current business model, where RMRS collects the recyclable materials and MMBC
provides funding for the curbside collection, apartments and Depot. Continuance of this model
would include regularly scheduled vehicle replacements as needed, as well as potential
additional vehicles as the City continues to develop and the service areas increase. This would
mean extending the contract with MMBC past the current contract end in 2018.
Option Two
Transition to having MMBC take over curbside collection at the end of the current contract in
2018 but purchase the new vehicles as identified in the replacement schedule for 2016 and
have RMRS continue to collect all recyclables. The vehicles used for curbside collection would
then be sold off upon transference to MMBC – the two trucks servicing the apartments would be
retained should the City choose to retain that role. It is not likely that the trucks could be sold to
MMBC as their methodology includes automated collection and totes.
Option Three
As for Option Two, there would be a transition to MMBC in 2018 - continue to have RMRS collect
all recyclables for the remainder of the current contract with MMBC, but then transition to have
MMBC collect the curbside recyclables. Option Three though does not include the replacement
of all the trucks but the City may choose to:
3.1 Purchase one or two new vehicles in 2016 to improve the fleet stock but do not
proceed with the purchase of the three currently scheduled trucks in 2017.
3.2 Not purchase any new vehicles to refresh the fleet and seek to extend the life of th e
existing vehicles to the end of the MMBC contract in 2018
In the case of both Options 3.1 and 3.2, in order to minimise down time it may well be necessary
to rent vehicles for short durations to maintain service levels while existing vehicles are under
repair.
Other concerns with the Option Three variations are the ability to maintain the current level of
service as well as the potential to reduce confidence in the City’s recycling “brand” that has
been established over decades.
When seeking to extend the life of vehicles past their scheduled replacement there is a range of
mechanical issues that could arise although the extent may vary considerably. Each mechanical
failure results in two consequences, namely repair expense and lost productivity. Safety is
foremost and some repairs are critical safety issues; each unit is inspected three times per year
and a formal Motor Vehicle Inspection (MVI) is required annually. Potential failures may range
from brake or electrical wiring failure that would typically result in down-time of one to two
weeks through to engine failure or structural body issues that could have a truck out of service
for up to two months. The cost of bringing in a rented truck from a private hauler is
approximately $125 (including a driver) per hour, greater than the approximately $92 per hour
cost of a City truck and driver.
Option Four
This option would require the collapse the current Request for Proposal (RFP) and issuance of a
new RFP to lease up to six vehicles for a two year period through to the end of the current
contract with MMBC. It is expected that any such short-term lease vehicles would be used, and
specifications may vary from truck to truck.
FINANCIAL IMPLICATIONS
Option One: Status Quo
This option represents maintenance of the status quo – MMBC would continue to contribute a
per household amount for curbside and apartment collection but whether the amounts for
future contracts would be the same as the current is unknown and thus the amount of the per
household levy may vary also from the current. The annual cost of operating a City fleet vehicle
for recycling is approximately $180,000, including the driver. In 2016, should the vehicle
purchase proceed the capital cost for the year is approximately $717,000, with a similar
amount expected in 2017.
Option Two: Maintain Current Operations Through to 2018 - Purchase New Vehicles
In this instance the operating and capital costs will be the same as Option One, except that the
trucks originally scheduled for purchase in 2017 would probably not proceed. Upon completion
of the contract the vehicles used for curbside collection would be sold. The depreciation rate for
this type of vehicle is approximately 15% of the original cost per year, although this may not
reflect the actual market value. It may be reasonable to expect that there would be some
additional vehicle repairs needed towards the end of the term that would require the rental of
trucks, although the severity of the repair, amount of time out of service and cost to remedy may
vary considerably.
Option Three: Maintain Current Operations Through to 2018, but Limited New Vehicles
Purchased
The challenge with this option is trying to forecast the costs of maintaining the full complement
of vehicles on the road at all times to preserve the current high level of service. Purchasing one
or two new vehicles would alleviate the reliability risk somewhat but there is always a risk of
breakdowns and a considerable range cost and loss of availability.
Option Four: Collapse Current RFP and Issue RFP to Lease Vehicles for Two Years
This option should lessen the risk of a reduction in the level of service due to mechanical
breakdowns as the onus to ensure vehicles would be available would shift to the contractor
supplying the vehicle. The cost of leasing a vehicle would be approximately thirty-five percent
higher than a City-owned vehicle. The unknown in this case is the availability of compatible
vehicles as well as the actual condition of the vehicles, assuming they would be used given the
short term lease. The City would seek to enforce determined levels of service but depending
upon the commitment and quality of the contractor it may be a challenge to meet the requisite
performance standards.
It is estimated that the cost to lease a vehicle is approximately 35% higher than to finance a
vehicle through the City fleet; therefore if the monthly charge for a new City recycling truck is
$5,300 then the cost to lease a similar vehicle would be approximately $1,900 higher, so for six
trucks the additional annual leasing cost would be approximately $140,000.
Selecting Option Four will allow the City flexibility to pursue different options in the future:
selecting a short term lease while retaining the current allocation in the Equipment
Replacement Reserve Fund allows for purchasing of trucks in the future should the City decide
to retain the curbside collection function past 2018. Alternatively if the decision is to have
MMBC collect the curbside function then the leased vehicles would be returned to the vendor.
Selecting either Option One or Four provides a level of cost certainty but for the other options,
and especially Option Three it is not possible to forecast costs with any degree of confidence.
SUMMARY OF REVIEW
If the City’s desire is to continue to provide a high level of service for curbside collection it is
prudent to refresh the vehicle fleet in accordance with the established lifecycles. That said
there will be a need for the City to decide whether or not it wishes to turn the curbside collection
over to MMBC upon the conclusion of the current five year contract and if that is the intent then
the purchase of new vehicles would seem less beneficial. There are financial implications
related to seeking to extend vehicles well beyond their lifecycle but the magnitude can’t really
be established given the uncertainty around the potential severity of breakdowns.
b) Desired Outcome:
The goal of the PPP Stewardship Plan is to contribute to the increased overall diversion of
recyclables from the currently estimated 50-57% up to 75% in a reasonable time frame.
c) Strategic Alignment:
The Region’s goal to increase the amount of recyclable materials diverted out of the solid waste
stream is in alignment with the City’s goals of sustainability.
d) Citizen/Customer Implications:
The residents in Maple Ridge benefit from a high quality curbside recycling collection that is
source separated and that results in high-grade recyclable materials. The challenge over the
next two to three years is to maintain the current high level of service, and similar high degree of
commitment of residents toward recycling in the City until a decision is made whether or not to
transition to having MMBC take over the curbside collection.
e) Interdepartmental Implications:
The Operations Department currently maintain the City’s vehicle fleet. If a decision is made to
extend the existing vehicle lives further that will likely create additional workload for the Garage.
The City has a strong relationship with RMRS and it is not desirable to do anything that would
impact the strong commitment that the residents of Maple Ridge have towards recycling.
f) Business Plan/Financial Implications:
Depending upon the choice of option there will be impacts to the Financial Plan that would need
to be considered in the next cycle of Business Planning and the development of the 2017 -2021
Financial Plan.
CONCLUSIONS:
The City provides a high level of recycling services to its residents whether that be at t he curbside for
single family dwellings and townhomes, in apartments or at the Depot in Albion. That high level of
service is obtained in large part through having a well maintained fleet of trucks. Moving forward,
the City will need to decide whether it continues to collect curbside materials under contract with
MMBC or if it is more beneficial to let MMBC take over the collection with their own contractor. The
challenge is how best to provide the curbside recycling service in the intervening period. There are a
number of alternatives as to how that can be achieved, each with their own complexitie s and varying
financial impacts.
“Original signed by David Pollock”
Prepared by: David Pollock, PEng.
Municipal Engineer
“Original signed by Russ Carmichael”
Concurrence: Russ Carmichael AScT, Eng. L.
Director of Operations
“Original signed by David Pollock” for:
Approved by: Frank Quinn, MBA, PEng.
GM: Public Works & Development Services
“Original signed by E.C. Swabey”
Concurrence: E.C. Swabey
Chief Administrative Officer
DP:dp
CityCityCityCity of Maple Ridgeof Maple Ridgeof Maple Ridgeof Maple Ridge
TO:TO:TO:TO: Her Worship Mayor Nicole Read MEETING MEETING MEETING MEETING DATEDATEDATEDATE:::: March 14, 2016
and Members of Council
FROM:FROM:FROM:FROM: Chief Administrative Officer MEETING: MEETING: MEETING: MEETING: Committee of the Whole
SUBJECTSUBJECTSUBJECTSUBJECT: Disbursements for the month ended February 29, 2016
EXECUTIVE SUMMARY:EXECUTIVE SUMMARY:EXECUTIVE SUMMARY:EXECUTIVE SUMMARY:
The disbursements summary for the past period is attached for information. All voucher payments are
approved by the Mayor or Acting Mayor and a Finance Manager. Council authorizes the
disbursements listing through Council resolution. Expenditure details are available by request through
the Finance Department.
RECOMMENDATION:RECOMMENDATION:RECOMMENDATION:RECOMMENDATION:
That the That the That the That the disbursements as listed below for the month ended disbursements as listed below for the month ended disbursements as listed below for the month ended disbursements as listed below for the month ended February 29February 29February 29February 29, 2016, 2016, 2016, 2016 bebebebe received for received for received for received for
information only.information only.information only.information only.
GENERALGENERALGENERALGENERAL $$$$ 4,366,3204,366,3204,366,3204,366,320
PAPAPAPAYROLLYROLLYROLLYROLL $$$$ 1,851,1901,851,1901,851,1901,851,190
PURCHASE CARDPURCHASE CARDPURCHASE CARDPURCHASE CARD $$$$ 67,31267,31267,31267,312
$$$$ 6,284,8226,284,8226,284,8226,284,822
DISCUSSION:DISCUSSION:DISCUSSION:DISCUSSION:
a)a)a)a) Background Context:Background Context:Background Context:Background Context:
The adoption of the Five Year Consolidated Financial Plan has appropriated funds and
provided authorization for expenditures to deliver municipal services.
The disbursements are for expenditures that are provided in the financial plan.
b)b)b)b) Community Communications:Community Communications:Community Communications:Community Communications:
The citizens of Maple Ridge are informed on a routine monthly basis of financial
disbursements.
1131
c)c)c)c) Business Plan / Financial Implications:Business Plan / Financial Implications:Business Plan / Financial Implications:Business Plan / Financial Implications:
Highlights of larger items included in Financial Plan or Council Resolution
• G.V. Water District – Maple Ridge Main West $ 361,700
• Hub Int’l Insurance Brokers – 2016 fleet insurance renewal $ 166,070
• Receiver General – Three payroll remittances in February $ 1,251,847
• Ridge Meadows Recycling Society – Monthly contract for recycling $ 189,713
d)d)d)d) Policy Implications:Policy Implications:Policy Implications:Policy Implications:
Corporate governance practice includes reporting the disbursements to Council monthly.
CONCLUSIONS:CONCLUSIONS:CONCLUSIONS:CONCLUSIONS:
The disbursements for the month ended February 29, 2016 have been reviewed and are in order.
______________________________________________
Prepared by: G’Ann RyggG’Ann RyggG’Ann RyggG’Ann Rygg
Accounting Clerk IIAccounting Clerk IIAccounting Clerk IIAccounting Clerk II
_______________________________________________
Approved by: Trevor Trevor Trevor Trevor Thompson, Thompson, Thompson, Thompson, BBA, BBA, BBA, BBA, CPA, CPA, CPA, CPA, CGACGACGACGA
Manager of Financial PlanningManager of Financial PlanningManager of Financial PlanningManager of Financial Planning
_______________________________________________
Approved by: Paul Gill, BBA, Paul Gill, BBA, Paul Gill, BBA, Paul Gill, BBA, CPA, CPA, CPA, CPA, CGACGACGACGA
GM GM GM GM –––– Corporate & Financial ServicesCorporate & Financial ServicesCorporate & Financial ServicesCorporate & Financial Services
_______________________________________________
Concurrence: E.C. SwabeyE.C. SwabeyE.C. SwabeyE.C. Swabey
Chief Administrative OfficerChief Administrative OfficerChief Administrative OfficerChief Administrative Officer
gmr
VENDOR NAMEVENDOR NAMEVENDOR NAMEVENDOR NAME DESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENT AMOUNTAMOUNTAMOUNTAMOUNT
0985471 BC Ltd Security refund 86,119
0986783 BC Ltd Security refund 88,397
AC Paving Company Ltd Selkirk Avenue road improvements (225 St - 226 St)44,425
Bay Hill Contracting Ltd Traffic signal modifications at DTR & Rosewood St 28,861
BC Hydro Electricity 141,550
BC SPCA Contract payment 28,230
Security refund 18,815 47,045
Blue Pine Enterprises Ltd Whonnock Lake Park enhancement project 28,529
CUPE Local 622 Dues - pay periods 16/03 & 16/04 24,900
Cedar Crest Lands (BC) Ltd Restoration planting at North Albion Park 17,667
Chevron Canada Ltd Gasoline & diesel fuel 42,323
City Of Pitt Meadows 1/3 website costs - Invest North Fraser/True North Fraser 576
PM Family Rec Centre Telus & internet charges 1,629
PM Arena operating costshare 2015 84,412 86,617
DTM Systems Corporation Citrix Platinum annual software maintenance 28,866
Fitness Edge Fitness classes & programs 18,061
FortisBC - Natural Gas Natural gas 25,204
Gotraffic Management Inc Traffic Control 16,104
Greater Vanc Water District Maple Ridge Main West 361,700
Guillevin International Inc Firefighter equipment 3,653
Firefighter protective wear 5,842
Operations electrical supplies 6,055 15,550
Hallmark Facility Services Inc Janitorial services & supplies:
Firehalls 4,462
Library 4,200
City Hall 3,360
Operations 3,990
Randy Herman Building 4,673
RCMP 3,990
South Bonson Community Centre 2,415 27,090
Hub Int'L Insurance Broker 2016 fleet insurance renewal 166,070
ISL Engineering & Land Serv Abernethy Way (210 St to 224 St)22,491
Lafarge Canada Inc Roadworks material 20,808
Manulife Financial Employer/employee remittance 146,749
Maple Ridge & PM Arts Council Arts Centre contract payment 53,102
Program revenue Jan 24,878
Theatre rental 3,982 81,962
Medical Services Plan Employee medical & health premiums 41,086
Municipal Pension Plan BC Employee medical & health premiums 456,017
Oracle Corporation Canada Inc Hyperion annual software license & suppport 17,333
Popular Landscaping & Gardening Municipal roads - brushing 16,359
Province Of BC - 21312 2015 school tax remittance 30,803
Receiver General For Canada Employer/Employee remittance PP16/02, PP16/03 & PP16/04 1,251,847
RG Arenas (Maple Ridge) Ltd Ice rental less public skate collections 55,868
Additional weekend ice 8,104
Third surface insurance 7,071 71,043
Ridge Meadows Recycling Society Monthly contract for recycling 189,713
Weekly recycling 264
Litter pickup contract 1,848
Recycling station pickup 330
Roadside waste removal 105
Toilet rebate program 205
Earth Day 2016 10 192,475
CITY OF MAPLE RIDGECITY OF MAPLE RIDGECITY OF MAPLE RIDGECITY OF MAPLE RIDGE
MONTHLY DISBURSEMENTS - FEBRUARY 2016MONTHLY DISBURSEMENTS - FEBRUARY 2016MONTHLY DISBURSEMENTS - FEBRUARY 2016MONTHLY DISBURSEMENTS - FEBRUARY 2016
VENDOR NAMEVENDOR NAMEVENDOR NAMEVENDOR NAME DESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENT AMOUNTAMOUNTAMOUNTAMOUNT
School District #42 Field lighting costs 2015 20,802
SPARC BC Consulting services - resilience initiative 34,918
Urban Systems 123 Avenue corridor study 3,784
South Alouette & Kanaka integrated stormwater management 42,148 45,932
Warrington PCI Management Advance for Tower common costs 60,000
Young, Anderson - Barristers Professional fees 39,521
Disbursements In Excess $15,000 3,845,2253,845,2253,845,2253,845,225
Disbursements Under $15,000 521,095521,095521,095521,095
Total Payee Disbursements 4,366,3204,366,3204,366,3204,366,320
Payroll PP16/03, PP16/04 & January adjustment 1,851,1901,851,1901,851,1901,851,190
Purchase Cards - Payment 67,31267,31267,31267,312
Total Disbursements February 2016 6,284,8226,284,8226,284,8226,284,822
1 of 2
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: March 14, 2016
and Members of Council FILE NO:
FROM: Chief Administrative Officer MEETING: C.O.W.
SUBJECT: 2016 Council Expenses
EXECUTIVE SUMMARY
In keeping with Council’s commitment to transparency in local government, the attached Schedule
lists Council expenses to the end of February 2016 and the end of December 2015 reflecting
expenses that were incurred up to December 31, 2015, closing off 2015. The expenses included
on the schedule are those required to be reported in the annual Statement of Financial Information
and are available on our website.
RECOMMENDATION:
Receive for information
Discussion
The expenses included in the attached schedule are those reported in the annual Statement of
Financial Information (SOFI), including those incurred under Policy 3.07 “Council Training,
Conferences and Association Building”. The budget for Council includes the provision noted in Policy
3.07 as well as a separate budget for cell phone and iPad usage. The amounts on the attached
Schedule are those recorded prior to the preparation of this report and are subject to change.
“original signed by Cheryl Ennis”
________________________________________
Prepared by: Cheryl Ennis
Executive Assistant, Corporate Administration
“original signed by Paul Gill”
_________________________________________
Approved by: Paul Gill, CPA, CGA
GM, Corporate and Financial Services
“original signed by Ted Swabey”
______________________________________________
Concurrence: E.C. Swabey
Chief Administrative Officer
1132
Month of Event Reason for expense Conferences & Seminars Community Events Business Meals Cell Phones / iPads Totals
Bell, Corisa
January Cell phone charges 53.50
iPad charges 18.19
February Cell phone charges 53.50
iPad charges 18.19
BC Economic Development Assoc. - Ministers Dinner 125.00
March Columbia Institute - High Ground Governance Forum 673.57
Cell phone charges 53.50
iPad charges 18.19
April Cell phone charges 53.50
iPad charges 18.19
May Cell phone charges 53.50
LMLGA Conference 867.95
iPad charges 18.19
June Cell phone charges 53.50
iPad charges 60.99
July Cell phone charges 53.50
iPad charges 18.19
August Cell phone charges 59.02
iPad charges 18.19
September Cell phone charges 58.85
iPad charges 18.19
UBCM Conference 1,832.40
October Cell phone charges 22.27
iPad charges 18.19
November Cell phone charges 43.69
iPad charges 39.59
December Cell phone charges 42.80
iPad charges 18.19
CivX Conference 185.00
3,558.92 125.00 - 883.61 4,567.53
Schedule 1
2015 Council Expenses
Month of Event Reason for expense Conferences & Seminars Community Events Business Meals Cell Phones / iPads Totals
Duncan, Kiersten
January Cell phone charges 53.61
iPad charges 39.59
Elected officials conference (Richmond)753.75
February Chamber of Commerce - Transportation & Transit referendum luncheon 32.95
Cell phone charges 53.38
iPad charges 39.59
March Cell phone charges 53.50
iPad charges 18.19
April Cell phone charges 53.50
iPad charges 18.19
May Cell phone charges 57.84
LMLGA Conference 881.70
iPad charges 39.59
June Cell phone charges 53.50
Katzie Protest Event 286.41
iPad charges 18.19
July Cell phone charges 68.63
iPad charges 18.19
August Cell phone charges 59.02
iPad charges 18.19
September Cell phone charges 58.85
iPad charges 18.19
UBCM Conference 968.42
October Cell phone charges 22.27
iPad charges 18.19
Creative Cities Summit 1,103.76
November Cell phone charges 43.69
iPad charges 18.19
December Cell phone charges 43.62
iPad charges 18.19
3,994.04 32.95 - 903.89 4,930.88
Masse, Bob
January
February Chamber of Commerce - Transportation & Transit referendum luncheon 32.95
BC Economic Development Assoc. - Ministers Dinner 125.00
Chamber of Commerce - Business Excellence Awards Gala 85.00
March Chamber of Commerce - Finance Ministers Lunch 32.95
April RCMP Regimental Ball 65.00
May LMLGA Conference 350.00
June
July
August
September
October
November Chamber of Commerce - Annual General Meeting 28.57
December
350.00 369.47 - - 719.47
Month of Event Reason for expense Conferences & Seminars Community Events Business Meals Cell Phones / iPads Totals
Read, Nicole
January Cell phone charges 53.50
iPad charges 42.80
February Cell phone charges 53.50
iPad charges 21.40
March Cell phone charges 53.50
iPad charges 21.40
April Cell phone charges 54.32
iPad charges 21.40
May Cell phone charges 53.50
LMLGA Conference 405.00
iPad charges 21.40
June Cell phone charges 53.57
iPad charges 21.40
July Cell phone charges 53.50
iPad charges 42.80
August Cell phone charges 59.02
iPad charges 10.70
September Cell phone charges 101.65
iPad charges 21.40
UBCM Conference 1,656.21
October Cell phone charges 22.27
iPad charges 21.40
November Cell phone charges 43.69
iPad charges 21.40
Canadian Alliance to End Homelessness Conference 788.77
December Cell phone charges 42.80
iPad charges 10.70
2,849.98 - - 923.02 3,773.00
Month of Event Reason for expense Conferences & Seminars Community Events Business Meals Cell Phones / iPads Totals
Robson, Gordy
January iPad charges 18.19
February iPad charges 18.19
March iPad charges 5.35
April RCMP Regimental Ball 65.00 5.35
iPad charges
May LMLGA Conference 854.75
iPad charges 5.35
June iPad charges 18.19
July iPad charges 18.19
August iPad charges 18.19
September UBCM Conference 465.00
iPad charges 18.19
October iPad charges 19.17
November iPad charges 18.19
December iPad charges 18.19
1,319.75 65.00 - 180.74 1,565.49
Shymkiw, Tyler
January Cell phone charges 58.84
iPad charges 18.19
February Cell phone charges 58.84
iPad charges 18.19
BC Economic Development Assoc. - Ministers Dinner 125.00
March Cell phone charges 58.84
iPad charges 18.19
MR Community Foundation Citizen of the Year Event 100.00
April Cell phone charges 58.84
iPad charges 18.19
May Cell phone charges 53.50
iPad charges 39.59
June Cell phone charges 53.50
iPad charges 39.59
July Cell phone charges 53.57
iPad charges 39.59
August Cell phone charges 59.09
iPad charges 18.19
September Cell phone charges 58.85
iPad charges 18.19
UBCM Conference 1,876.46
October Cell phone charges 22.27
iPad charges 18.19
November Cell phone charges 43.69
iPad charges 18.19
Ridge Meadows Hospital Gala 175.00
Fraser Health Regional Meeting 10.72
December Cell phone charges 42.80
iPad charges 18.19
1,887.18 400.00 - 905.11 3,192.29
Month of Event Reason for expense Conferences & Seminars Community Events Business Meals Cell Phones / iPads Totals
Speirs, Craig
January iPad charges 88.38
February Chamber of Commerce - Business Excellence Awards Gala 85.00
iPad charges 187.56
March Columbia Institute - High Ground Governance Forum 270.00
Cell phone charges 50.29
iPad charges 46.72
MR Community Foundation Citizen of the Year Event 100.00
April RCMP Regimental Ball 65.00
Cell phone charges 97.38
iPad charges 85.46
May Cell phone charges 50.29
LMLGA Conference 867.95
iPad charges 39.59
June FCM Conference 1,846.83
Cell phone charges 50.29
iPad charges 39.59
July Cell phone charges 77.72
iPad charges 51.65
August Cell phone charges 55.81
iPad charges 39.59
September Cell phone charges 64.98
iPad charges 39.59
UBCM Conference 1,997.42
FCM Directors Meeting 1,658.44
October Cell phone charges 22.27
iPad charges 39.59
November Cell phone charges 43.69
iPad charges 39.59
Ridge Meadows Hospital Gala 175.00
FCM Directors Meeting 1,984.31
December Cell phone charges 49.77
iPad charges 39.59
Zero Waste Conference 150.00
8,774.95 425.00 - 1,299.39 10,499.34
Totals 22,734.82 1,417.42 - 5,095.76 29,248.00
Month of Event Reason for expense Conferences & Seminars Community Events Business Meals Mileage Cell Phones / iPads Totals
Bell, Corisa
January iPad charges 39.59
Ridge Meadows South Asian Cultural Society Gala 95.00
Mileage 470.38
February
March
April
May
June
July
August
September
October
November
December
- 95.00 - 470.38 39.59 604.97
Duncan, Kiersten
January Cell phone charges 43.62
iPad charges 18.19
Ridge Meadows South Asian Cultural Society Gala 95.00
February Cell phone charges 54.32
March
April
May
June
July
August
September
October
November
December
- 95.00 - - 116.13 211.13
Schedule 1
2016 Council Expenses
Month of Event Reason for expense Conferences & Seminars Community Events Business Meals Mileage Cell Phones / iPads Totals
Masse, Bob
January
February
March
April
May
June
July
August
September
October
November
December
- - - - - -
Read, Nicole
January Cell phone charges 42.96
iPad charges 21.40
Ridge Meadows South Asian Cultural Society Gala 95.00
February Cell phone charges 43.28
Ridge Meadows Chamber Business Excellence Awards 95.00
March
April
May
June
July
August
September
October
November
December
- 190.00 - - 107.64 297.64
Month of Event Reason for expense Conferences & Seminars Community Events Business Meals Mileage Cell Phones / iPads Totals
Robson, Gordy
January iPad charges 5.35
Ridge Meadows South Asian Cultural Society Gala 95.00
February Ridge Meadows Chamber Business Excellence Awards 95.00
March
April
May
June
July
August
September
October
November
December
- 190.00 - - 5.35 195.35
Shymkiw, Tyler
January Cell phone charges 42.80
iPad charges 18.19
Ridge Meadows South Asian Cultural Society Gala 95.00
February Cell phone charges 42.80
Ridge Meadows Chamber Business Excellence Awards 95.00
March
April
May
June
July
August
September
October
November
December
- 190.00 - - 103.79 293.79
Month of Event Reason for expense Conferences & Seminars Community Events Business Meals Mileage Cell Phones / iPads Totals
Speirs, Craig
January Cell phone charges 42.95
iPad charges 18.19
Ridge Meadows South Asian Cultural Society Gala 95.00
February Cell phone charges 42.80
March
April
May
June
July
August
September
October
November
December
- 95.00 - - 103.94 198.94
Totals - 855.00 - 470.38 476.44 1,801.82
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: March 14, 2016
and Members of Council FILE NO:
FROM: Chief Administrative Officer MEETING: Committee of the Whole
SUBJECT: 2016 Tax Rate Bylaws – Maple Ridge Road 13 Dyking District and Albion Dyking
District
EXECUTIVE SUMMARY:
The City of Maple Ridge serves as Interim Trustee for Maple Ridge Road 13 Dyking District and Albion
Dyking District. Levies are collected from property owners within those diking districts to maintain the
dikes and equipment. Bylaws have been prepared for the collection of these levies. A 2.9% increase in
line with the general property tax is proposed from the rates levied in 2016.
RECOMMENDATIONS:
That Maple Ridge Road 13 Dyking District Tax Rates Bylaw No. 7230-2016 be given first, second and
third readings and that Albion Dyking District Tax Rates Bylaw No.7231 -2016 be given first, second and
third readings.
DISCUSSION:
No funds are allocated in the Capital Works budget for these dikes. All works must be funded through the
diking districts. Provincial grants are available but these generally require that the recipient pay 33% of all
costs. In addition to funding upgrades of the dikes, it is important to build up sufficient reserves to
provide for pump replacement in the event of a non-insured failure. Neither diking district has sufficient
funds at this time to do so. This has necessitated moderate increases in rates to build up their reserves
over multiple years.
“Original signed by Ceri Marlo” __________ “Original signed by Paul Gill”______________
Prepared by: Ceri Marlo, C.M.C. Approved by: Paul Gill, BBA, CGA
Manager of Legislative Services General Manager: Corporate & Financial Services
“Original signed by Russ Carmichael” “Original signed by E.C. Swabey___________
Prepared by: Russ Carmichael Concurrence: E.C. Swabey
Director of Engineering Operations Chief Administrative Officer
1133
CITY OF MAPLE RIDGE
BYLAW NO. 7231-2016
A bylaw for imposing taxes upon lands in the Albion Dyking District
The Municipal Council of the City of Maple Ridge, acting as Receiver for the Albion Dyking District,
enacts as follows:
1. This Bylaw may be cited for all purposes as “Albion Dyking District Tax Rates Bylaw
No. 7231-2016”.
2. The following rates are hereby imposed and levied for those lands within the
boundaries of Albion Dyking District:
For purposes of dyke maintenance and improvements and equipment repair and
maintenance:
(a) a rate of $2.438 per $1000 of assessment of land and improvements in all
categories
3. If any section, subsection, clause or other part of this Bylaw is for any reason held to
be invalid by the decision of a court of competent jurisdiction, such decision will not
affect the validity of the remaining portions of this Bylaw.
READ a first time on the day of 2016.
READ a second time on the day of 2016.
READ a third time on the day of 2016.
ADOPTED on the day of 2016.
_______________________________
PRESIDING MEMBER
_______________________________
CORPORATE OFFICER
CITY OF MAPLE RIDGE
BYLAW NO. 7230-2016
A bylaw for imposing taxes upon lands in Maple Ridge Road 13 Dyking District
The Municipal Council of the City of Maple Ridge, acting on behalf of the Trustees for Maple Ridge
Road 13 Dyking District, enacts as follows:
1. This Bylaw may be cited for all purposes as “Maple Ridge Road 13 Dyking District Tax
Rates Bylaw No. 7230-2016”.
2. The following rates are hereby imposed and levied for those lands within the
boundaries of Maple Ridge Road 13 Dyking District:
For purposes of dyke maintenance and improvements and equipment repair and
maintenance:
(a) a rate of $0.4926 per $1000 of assessment of land and improvements in all
categories
(b) a rate of $12.00 per acre of land with a minimum charge of $5.00.
3. If any section, subsection, clause or other part of this Bylaw is for any reason held to
be invalid by the decision of a court of competent jurisdiction, such decision will not
affect the validity of the remaining portions of this Bylaw.
READ a first time on the day of 2016.
READ a second time on the day of 2016.
READ a third time on the day of 2016.
ADOPTED on the day of 2016.
_______________________________
PRESIDING MEMBER
_______________________________
CORPORATE OFFICER
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: March 14, 2016
and Members of Council FILE NO:
FROM: Chief Administrative Officer MEETING: COW
SUBJECT: Age Friendly Action Plan
EXECUTIVE SUMMARY:
The Age-Friendly Communities Initiative supports communities to create recommendations and
actions that allow the city to work towards an Age-Friendly designation. The underlying theme of
the initiative is to provide seniors opportunities for “aging in place” in their own communities. In
2015, the City of Maple Ridge and City of Pitt Meadows endorsed the Age Friendly Initiative and
received grant funding to plan for and achieve an Age-Friendly designation.
Age-Friendly planning has been ongoing in Maple Ridge and Pitt Meadows since 2008 through the
work of Maple Ridge and Pitt Meadows Parks & Leisure Services (PLS), Municipal Advisory
Committee on Accessibility (MACAI) and the Seniors Network. In 2015 the work was enhanced
through UBCM Age-Friendly Funding and the mobilization of residents, stakeholders and
community resources to look at optimizing opportunities for health, participation and security in
order to enhance quality of life as our residents age resulting in a series of recommendations
specific to each City.
Maple Ridge & Pitt Meadows Parks & Leisure Services, City of Maple Ridge and City of Pitt
Meadows staff, community organizations, and MACAI were successful in engaging citizens and
stakeholders in both communities throughout the Age friendly consultation process to ensure the
World Health Organization’s key features of an Age-Friendly community and the Provincial criteria
for Age-Friendly cities were met.
RECOMMENDATION:
That the Age Friendly Initiatives Action Plan dated March 1, 2016 for the purpose of applying for
Age Friendly Community Status be approved.
DISCUSSION:
a)Background Context:
In 2014, PLS staff, in collaboration with the community, applied to the 2014 Seniors
Housing and Support Initiative offered by the Union of BC Municipalities and the Healthy
Families of BC program and, received a $20,000 grant to work towards producing
recommendations and actions that will result in each City achieving Age-Friendly status.
The initiative is in collaboration with the City of Maple Ridge, City of Pitt Meadows, and the
Maple Ridge-Pitt Meadows Katzie Seniors Network under the guidance of Parks and
Leisure Services and MACAI. Three community engagement forums discussing the eight
key features of an Age-Friendly community and an Age-Friendly survey were conducted. To
1151
ensure broad based participation. A number of private and public seniors’ residences and
organizations were also invited to participate. Confirmation of successful completion of the
grant is attached. (Appendix C)
b) Desired Outcome:
That the City of Maple Ridge be awarded the Age Friendly Community designation which
will enable the City of Maple Ridge to be eligible for additional grants.
c) Strategic Alignment:
This work supports “Safe and Livable Communities” by creating an Age-Friendly
environment that allows seniors to “age in place” in their own communities through
improving access to health services, wellness opportunities and community engagement.
d) Citizen/Customer Implications:
The entire community benefits in an Age-Friendly community when:
• Seniors are supported to age actively, enjoy good health and remain independent and
involved in their communities.
• People of all ages and abilities benefit from safer, barrier-free buildings and streets,
better access to local businesses and facilities and green space.
• Businesses benefit from the increased support and spending power of older customers
and are better able to support older workers.
• The community benefits from the increased participation of older adults in community
life.
e) Interdepartmental Implications:
The City’s Community Services department is identified as the key stakeholder; however
each action identifies a support department or community organization. (Appendix A)
f) Business Plan/Financial Implications:
Acquiring Age Friendly status will increase the municipality’s opportunity to apply for a
variety of community, provincial and federal grants to be used to work on identified actions
within the action plan. (Appendix D - Funding Opportunities).
g) Alternatives:
Eligibility for the Age Friendly designation is dependent on a Council endorsed Action Plan.
CONCLUSIONS:
The City of Maple Ridge will benefit from grants such as:
An Age-friendly BC recognition award and $1,000 to help the community provide an age-
friendly legacy project or celebration;
Promotion on the Age-friendly BC section of the SeniorsBC website;
Promotion of the community in the SeniorsBC, BC Healthy Communities and UBCM e-
newsletters;
Automatic eligibility to receive official “pan-Canadian AFC Recognition” endorsed by the Public
Health Agency of Canada and the World Health Organization; and
Access to a network of age-friendly organizations (provincial, national and international).
“Original signed by Danielle Pope for Tony Cotroneo”
Prepared by: Tony Cotroneo, Recreation Manager,
Youth, Seniors and Neighbourhoods
“Original signed by Don Cramb for”
Reviewed by: Wendy McCormick, Director Recreation
“Original signed by David Boag for”
Approved by: Kelly Swift, General Manager, Community Development
Parks & Recreation Services
“Original signed by Ted Swabey”
Concurrence: E.C. Swabey
Chief Administrative Officer
Attachments:
A. Age Friendly Action Plan dated March 1, 2016
B. Age Friendly Final Report dated December 1, 2016
C. UBCM Grant Completion Letter dated February 2, 2016
D. Funding Opportunities
tc
1
AGE-FRIENDLY
COMMUNITY
ACTION PLAN
2016 Maple Ridge
Seniors Engaged, Energized, and Collaborative:
Community Dialogue and Action Planning
Provincial funding administered by Union of BC Municipalities
2
Table of Contents
Recommendations
Outdoor Spaces and Buildings ......................................................................................................................................................3
Transportation ...............................................................................................................................................................................14
Housing............................................................................................................................................................................................18
Respect &Inclusion ........................................................................................................................................................................23
Social Participation .......................................................................................................................................................................28
Communication & Information .....................................................................................................................................................32
Civic Participation & Employment ..............................................................................................................................................34
Community Support & Health Services .....................................................................................................................................35
Emergency Preparedness ............................................................................................................................................................38
Next Steps…………………………………………………………………………………………………………...40
3
1.Outdoor Spaces & Buildings
Does the natural and built environment help older persons get around easily and safely in the community and encourage active
community participation?
Goal 1: Improve green spaces and walkways
Objective
To provide safe and accessible
outdoor spaces, offering seniors and
all populations a common place to
socialize, interact and exercise.
To provide a safe and accessible
space for small dogs and their owners
to exercise and socialize.
Assumptions/Constraints
That this demographic enjoys outdoor
spaces;however feel there is
opportunity to improve safety and
accessibility.
That this demographic are pet owners
and are looking for opportunities to
exercise small pets in safe urban
settings.
Performance Measure/Target
Record yearly, the number of new accessible
and safety features added within the
community.
Create and implement a survey every 3
years that captures stakeholder participation
and satisfaction rates.
Actions Priority Budget Timing Key Organizations
Improve access to public washrooms.High Funding not yet
identified
Working on stagey
(identified in 2016
work plan)
City of Maple Ridge -
Parks Department
Engineering
Department
BIA
Create adequate and safe green spaces:
Accessible walkways;
Accessible surfacing;
Adequate and safe lighting.
High Funding identified
within development
budgets
Considered within
design and
development of new
spaces
*Follow municipal
standards for new
community park
designs
City of Maple Ridge -
Parks Department
Increase bench seating (with arm rests)
along specific seniors’ walking routes:
Downtown Core;
Medium Allocated within
special project
budgets.
On-going –seating
is being
incorporated in to
new and retrofit
City of Maple Ridge -
Parks Department
Operations Depart.
4
Urban parks.*Well established
Park Gift program
**Placement of
seasonal additional
picnic table seating in
high traffic
community parks
construction Planning
Department
Municipal Advisory
Committee on
Accessibility Issues
BIA
Create accessible urban walking routes:
Accessible surfacing;
Adequate and safe lighting.
*identified in OCP –Transportation
Medium $400,000 annual
budget –
Pedestrian/ sidewalk
improvements (new,
existing and retrofit
funding)
On-going –as
identified and
recommended by
City staff and
stakeholders
City of Maple Ridge -
Engineering
Department
Operations Depart.
Improve the access (walkability) to
waterfront areas:
Surfacing;
Gradient;
Lighting;
Safety
*Specific Locations to include:
Haney Wharf;
216th Dyke Access.
Low To be determined Identified issues will
be explored by
appropriate internal
departments and
dealt with/ resolved
*216th Dyke Access
–Identified and
planning is in
progress (2016)
*identified in OCP –
Transportation Plan
and the P&LS Master
Plan
City of Maple Ridge -
Parks Department
Operations Depart.
Engineering
Department
Create additional off-leash dog area
(small dogs within the core town area;
close to high density age-friendly living
areas).
Low Long Term Capital
Budget
*Potential to look at
following Urban
Locations
Noki Park
(2018/2019
)
2016 –future
locations to be
identified and
consideration.
2016 locations
approved in
2015 process to
be completed.
Westview Park –
City of Maple Ridge -
Park Department.
5
St Ann Park
(2017)
Raymond
Park (2017)
completed.
Upper Maple
Ridge Park –In
Progress.
Hammond Park
–Approved and
in process of
confirming final
Location.
(*Identified in the
P&LS Master Plan
6
Goal 2:Expand outdoor recreation for seniors
Objective
To provide community based active
and social outdoor recreational
opportunities, specifically targeting
older adults.
Assumptions/Constraints
That this demographic enjoys
participating in outdoor social and
active based recreational opportunities.
Performance Measure/Target
Create an inventory of ongoing accessible
outdoor recreational opportunities.
Create and implement a survey every 3
years that captures stakeholder participation
and satisfaction rates.
Actions Priority Budget Timing Key Organizations
Develop, implement and evaluate park
based services and programming:
Expand walking groups;
Create park based Pickle Ball Courts;
Design and install senior friendly park
signage,including trail signage;
High 2016 Maple Ridge/
Pitt Meadows
Community Services
–Grant funding
*confirmed*
For Consideration in
2017 business
planning (RMSS)
City of Maple Ridge -
Leisure and
Recreational
Services.
Ridge Meadows
Seniors Society
Maple Ridge and Pitt
Meadows Community
Services
High 2016 capital budget 2016 business plan –
Q2 City of Maple Ridge -
Parks Department.
Leisure and
Recreation
Department
High Long Term Capital
Budget
To be considered
within new park
development
*1 court established
in Hammond Park.
**2 courts
established at
Garibaldi park.
City of Maple Ridge
Parks Department
Leisure and
Recreation
Department
7
Registered Programming opportunities
for outdoor Pickle Ball.
High City of Maple Ridge -
Leisure and
Recreation
Department
Parks Department
8
Goal 3: Improve road safety and pedestrian safety
Objective
To provide opportunities for this
demographic to communicate with
community officials regarding specific built
environment access issues.
Assumptions/Constraints
That this demographic enjoys local
shopping opportunities; however,find the
build environment to be inaccessible and
unsafe.
Performance Measure/Target
Record number of recommendations
implemented from annual
forum/meeting/workshop with city staff and
stakeholder.
Create and implement a survey every 3
years that captures stakeholder participation
and satisfaction rates.
Actions Priority Budget Timing Key Organizations
Provide an opportunity for senior
populations,City staff (engineering, parks,
planning) and like organizations to walk
the community (walkability study)looking
specifically at:
sidewalk safety (roots and vegetation
growth);
Street crossing safety;
lighting;
sidewalk surfacing and cracks;
curb letdowns
High Not Applicable 2016 Q2 City of Maple Ridge -
Leisure and
Recreation
Department
Engineering
Department
Operations
Department
Parks Department
Council
Representation
Municipal Advisory
Committee on
Accessibility Issues
Seniors Network
Ridge Meadows
Seniors Society
BIA
Public education on:
Cross walk safety
Walk/hand signals
Scooter Safety (Maneuvering tips and
Right of way standards)
Driver/walker right of ways at
intersections.
High Exploring Grant
opportunities
and/or sponsorship
2016 Q3
*RMSS will be the host
of the event and is
investigating
opportunities currently.
Senior Network
Committee
City of Maple Ridge -
Parks and Leisure
Services Department
Engineering
9
Department
ICBC
RCMP
Ridge Meadows
Senior Society
Review crosswalk systems:
Look at and evaluate automated cross
walk (time allocation, pole locators
etc.)
Multi lane cross walk safety (amber
flashing cross walk control, street
parking sight lines).
City of Maple Ridge -
Engineering
Department.High NA –evaluation is
currently under way
2016 –evaluation
2017 –installation
High Capital –
Engineering budget
2016 –Q4
evaluation with
possible installation
Explore opportunities to lower speed limit:
Along 222nd Street;
224th Street.
*Road design is considered in all new and retrofit projects.
**This issue has been explored and is not recommended based on ‘best
practices’ within traffic engineering (studies); however reducing
driving speeds is achievable through changes in road formation.
City of Maple Ridge -
Engineering
Department.
Identify and enforce specific truck routes
within the down town core area.
*This is achieved naturally, through the design of road networks.
**It is noted that if trucks are on other (secondary) roads this is like
due to fact that they are traveling to a delivery site.
City of Maple Ridge -
Engineering
Department.
Ridge Meadows
RCMP
10
Goal 4:Improve cycling opportunities
Objective
To provide opportunities for this
demographic to use alternative forms
of transportation.
To provide this demographic with the
necessary resources and equipment to
participate in alternative forms of
transportation.
Assumptions/Constraints
That this demographic is active and
explores alternative modes of
transportation, including cycling options.
Performance Measure/Target
Record yearly, the number of existing and
new multi use paths.
Create and implement a survey every 3
years that captures stakeholder participation
and satisfaction rates.
Actions Priority Budget Timing Key Organizations
Partner with the local cycling community to
promote age-friendly cycling:
Adult trikes;
Wheelchairs with hand cycle
attachments.
Medium Dependent on
grants and
partnership
opportunities.
Dependent on grants
and partnership
opportunities.
City of Maple Ridge-
Leisure and
Recreation Services
Department
Department Cycling
Community (HUB)
*potential to partner with
private sector
Develop more cycling specific routes to
include:
Wayfinding cycling signage;
Separation from high traffic areas
Medium 2016 -Ongoing
construction-128th
Ave, Multi use
path.
117Ave corridor –
work complete.
Lougheed Hwy
btw. Laity Street
and 216th St.
Multi Use Path
joining existing
cycling network –
complete.
132 Ave Multi use
City of Maple Ridge -
Engineering
Department
Cycling Community
(Hub)$20,000 annually
Built into project
costs
11
surfacing
Built into project
costs
path –complete.
*identified in OCP –
Transportation.
12
Goal 5:Improve accessibility of public buildings
Objective
To make it easier, safer and more
comfortable for this demographic access
public buildings.
Assumptions/Constraints
That this demographic enjoys shopping
locally and look for store owners who
provide exceptional and accessible
services.
That this demographic relies on
appropriate and accessible signage
and wayfinding.
That Snow removal is important and
necessary.
That this demographic relies on access
to public and accessible washroom
within shopping areas and the
community.
Performance Measure/Target
Record yearly, the number of stakeholder
complaints that are resolved,pertaining to
inaccessible public buildings and/or bylaw
violations.
Create and implement a survey every 3
years that captures stakeholder participation
and satisfaction rates.
Actions Priority Budget Timing Key Organizations
Develop/distribute accessibility materials
for local businesses highlighting the
importance of:
Accessible entrances;
Accessible products and services
(shelving, width of isles etc.);
Accessible and available washrooms
for public use.
Medium Not yet Identified To be explored in
2017 Senior Network
Committee
Downtown Maple
Ridge BIA
Ridge Meadows
Chamber of
Commerce
City of Maple Ridge-
Leisure and
Recreation Services
Department
Maple Ridge/ Pitt
Meadows Municipal
Advisory Committee
on Accessibility Issues
Develop a signage and wayfinding policy
for all City streets and buildings that is
age-friendly and accessible:
Improve visibility of wayfinding
Medium Funding built into
projects and
maintenance
budgets
Ongoing –
incorporated into new
building and retrofit
projects.
*Signage is being
City of Maple Ridge-
Leisure and
Recreation Services
Department
13
signage (font sizing);
Multi-lingual;
Dementia-Friendly.
*municipality adopted
National standard as
set forth by provincial
and federal bodies.
developed for parks
and trail heads to
include location,
degree of difficulty,
estimated time of
completion etc.
Parks Department
Engineering
Department
Communications
Department
Ensure there is an adequate and up to
date printed map available for the
community, highlighting points of interest:
Age Friendly Shopping
Health Services
Recreation and Parks
Place of Worship
Medium Not yet Identified For future
consideration, Business
planning 2017/18
Seniors Network
City of Maple Ridge-
Leisure and
Recreation Services
Department
Parks Department
Communications
Department
Educate residents and business owners
regarding the City snow removal bylaw
and enforce regulations.
Low Not Applicable Ongoing and as
opportunity presents
itself (Snow days etc.)
City of Maple Ridge-
Bylaw Enforcement
Leisure and
Recreation Services
Department
Partner with community agencies and
organizations to reinstate the Snow Angels
program.
Low Not yet Identified For future
consideration, Business
planning 2017/18
Senior Network
City of Maple Ridge-
Leisure and
Recreation Services
Department
Maple Ridge/ Pitt
Meadows Municipal
Advisory Committee
on Accessibility
14
2.Transportation
Can older persons travel wherever they want to go in the community, conveniently and safely?
Goal 1:Improve regional transportation services for local seniors
Objective
To advocate that this
demographics’transportation
needs are met by regional
services.
To advocate safe and reliable
local and regional transportation
services.
To ensure representation for this
demographic at the regional
transportation board.
(Transportation User Advisory
Committee)
Assumptions/Constraints
That public transportation is an important
and vital service and needs to be more
reliable and accessible to all users.
Performance Measure/Target
Record the number of participants attending
a joint meeting.
Record the number of stakeholder complaints
resolved.Create and implement a survey
every 3 years that captures stakeholder
participation and satisfaction rates.
Actions Priority Budget Timing Key Organizations
Appoint representation from this
demographic to one or more of the
following council tables to represent senior
transportation needs and issues:
Municipal Advisory Committee on
Accessibility Issues;
Social Policy Advisory Committee;
Active Transportation Committee.
High Not Applicable 2016 –Q2 Seniors Network
City of Maple Ridge-
Leisure and
Recreation Services
Department
Municipal Advisory
Committee on
Accessibility Issues
Social Policy
Advisory Committee
Appoint representation from this
demographic to the existing Translink
and/or Coast Mountain Bus Company
User Committee.
High Not Applicable 2016 –Q1
*Completed
Senior Network
15
Advocate to Translink to ensure:
Adequate and appropriate bus
connections, specific to age-friendly
travel destinations (medical
appointments/ hospital visits etc.);
Service is reliable and frequent to
meet the needs of age-friendly
demands (afterhours access to
metropolitan areas for medical
appointments);
Adequate weekend and evening
service;
Ensure all bus stops are accessible
and provide shelter and adequate
seating and washrooms;
Bus schedules are easily accessible
either in print format or electronically
and provide adequate details.
Medium N/A
*RMSS receives lots
of direct customer
feedback –very
invested in advocacy
On-going
*Accessible bus stops
–on going as
identified.
**identified in OCP –
Transportation
***Identified in the
P&LS Master Plan
Ridge Meadows
Senior Society
City of Maple Ridge-
Leisure and
Recreation Services
Department
Engineering
Department
Municipal Advisory
Committee on
Accessibility Issues
Advocate to HandyDART to:
Improve advance booking system (one
time appointments);
Provide reliable and adequate
service for specialist appointments
that fall within and outside regular
scheduled time frames and service
locations (Pitt Meadows/ Maple
Ridge to Mission/ Abbotsford area);
Decrease denial rate;
Improve security of transfer points,
specifically in rural areas.
Medium *RMSS receives lots
of direct customer
feedback –very
invested in advocacy.
On-going
*identified in OCP –
Transportation
*Identified in the
P&LS Master Plan
Ridge Meadows
Senior Services
City of Maple Ridge-
Leisure and
Recreation Services
Department
Engineering
Department
Municipal Advisory
Committee on
Accessibility Issues
16
Goal 2:Improve taxi service for seniors
Objective
To advocate for safe, accessible and
adequate alternative transportation
services are available within the
community.
Assumptions/Constraints
That alternative modes of transportation
which are accessible and reliable are an
important and vital service.
Performance Measure/Target
Will design and implement one educational
session per year targeting staff of alternative
modes of transportation.
Create and implement a survey every 3
years that captures stakeholder participation
and satisfaction rates.
Actions Priority Budget Timing Key Organizations
Develop and deliver education material to
local alternative transportation companies
regarding:
Supporting older adults;
Accessibility and affordability of
services;
Needs and considerations supporting
this demographic;
Dementia Training; and,
Safety.
High Explore opportunities
for sponsorship
(minimal costs
associated with item)
2016 –Q3 Seniors Network
Ridge Meadows
Senior Society
17
Goal 3:Improve parking and accessibility
Objective
To increase safe, accessible and
adequate parking within the city.
To increase safe, adequate and
standardized drop off zones.
Assumptions/Constraints
That this demographic relies heavily on
personal and private modes of
transportation and need accessible
parking options.
Performance Measure/Target
Record additional accessible parking and
drop off zones as opportunities arise.
Record the number of resolved municipal
complaints pertaining to accessible parking.
Create and implement a survey every 3
years that captures stakeholder participation
and satisfaction rates.
Actions Priority Budget Timing Key Organizations
Review accessible parking design with city
engineering, specifically:
Proximity to buildings;
Width of parking stalls;
Time limits.
Medium Operating Budget Completed upon
request, pending an
engineering
evaluation.
City of Maple Ridge -
Engineering
Department
Municipal Advisory
Committee on
Accessibility Issues
Create more:
Drop off zones in front of public
buildings;
Drop off zones in front of medical
(service agency) buildings;
Free, long-term, downtown parking.
Medium Operating Budget Completed upon
request, pending an
engineering
evaluation.
City of Maple Ridge -
Engineering
Department
Municipal Advisory
Committee on
Accessibility Issues
Establish an inventory of:
Current accessible parking within the
core town;
Need for additional accessible
parking.
Medium Within existing
budget
2016 –Develop an
internal plan to
complete this work.
City of Maple Ridge -
Engineering
Department
Municipal Advisory
Committee on
Accessibility Issues
By Law Enforcement
18
3.Housing
Do older persons have housing that is safe and affordable and which allows them to stay independent as their needs change?
Goal 1:For local seniors to be involved in assessing and planning for new housing development
Objective
To work towards securing and supporting
options for accessible, affordable and
independent senior living.
Assumptions/Constraints
That affordable and accessible housing for
all populations is in high demand and needs
to be addressed at all levels of the
government.
Performance Measure/Target
Record the number of implemented action
items as outlined in the Maple Ridge Housing
Action Plan.
Create and implement a survey every 3
years that captures stakeholder participation
and satisfaction rates.
Actions Priority Budget Timing Key Organizations
Form a Seniors Housing Coalition to:
Represent the needs of local seniors;
Conduct a needs assessment;
Develop strategic partnerships to
encourage the development of new,
affordable, rental accommodation for
older adults.
High Minimal –Not yet
Identified
2016 –Q4 Seniors Network
City of Maple Ridge
Leisure and
Recreation Services
Department
Advocate to the provincial government to
increase the local stock of affordable
rental housing for the seniors’population.
High Not Applicable To be explored in
2017 Seniors Network
City of Maple Ridge
Leisure and
Recreation Services
Department
Advocate to the provincial government to
increase the ‘SAFER’ subsidy available
through BC Housing for the senior
population with lower income.
High Not Applicable Dependent on above
action.
Seniors Network
City of Maple Ridge
Leisure and
Recreation Services
Department
Advocate to the provincial government to
reinstate co-op subsidies.
High Not applicable *This topic was
discussed and voted
on at the 2015
UBCM.
Seniors Network
City of Maple Ridge
Leisure and
Recreation Services
19
Goal 2:For Mayor and Council to take a lead role in encouraging seniors housing development
Objective
To work towards improving the stock
of affordable and accessible rental
housing for this demographic within
Maple Ridge.
To ensure that the local accessible
building standard exceeds the current
BC accessible building standards.
Assumptions/Constraints
That affordable and accessible housing
for all populations is in high demand and
needs to be addressed and endorsed
within local government.
That the City of Maple Ridge needs to
work with developers, encouraging
accessible and affordable housing options
within multi unit developments.
Performance Measure/Target
Record the number of implemented action
items as outlined in the Maple Ridge Housing
Action Plan.
Record the number of new developments that
focus on/or commit to building accessible and
affordable rental housing.
Create and implement a survey every 3
years that captures stakeholder participation
and satisfaction rates.
Actions Priority Budget Timing Key Organizations
Implement all recommendations as outlined
in the City endorsed Housing Action Plan
as it relates to the seniors’population.
High As per the Housing
Action Plan Report -
Implementation Plan
Housing Action
Implementation Plan
has been developed
and approved by
council -ongoing
City of Maple Ridge -
Leisure and
Recreation Services
Department
Encourage the development of affordable
housing by waiving development cost
charges, applying inclusionary zoning and
density bonuses and other methods.
Medium As per the Housing
Action Plan Report -
Implementation Plan
*Identified in the
Housing Action
Implementation Plan
–Medium Term
*identified in OCP –
Neighbourhgoods &
housing
City of Maple Ridge -
Leisure and
Recreation Services
Department
Planning
Department
Bylaws Department
Develop and endorse a bylaw specific to
accessible housing in new multi-level
building applications. Include a higher
standard of the basic building code to
ensure that accessibility modifications are
implemented and easily achieved.
Medium As per the Housing
Action Plan Report -
Implementation Plan
*Identified in the
Housing Action
Implementation Plan
–Medium Term
City of Maple Ridge -
Leisure and
Recreation Services
Department
Planning
Department
Bylaws Department
Work with City government (planning
department) to ensure that rental and
affordable units are adequate in size.
Medium As per the Housing
Action Plan Report -
Implementation Plan
*Identified in the
Housing Action
Implementation plan
–ongoing
City of Maple Ridge -
Leisure and
Recreation Services
Department
20
*identified in OCP –
Neighbourhoods &
housing
Planning
Department
Bylaws Department
21
Goal 3:For the community to support seniors aging in place in a healthy and inclusive way
Objective
To ensure that this demographic is
supported and safe within their
homes.
To ensure that this demographic has
access to necessary supports and
services in order to age in place.
To provide this demographic with
accessible and up-to-date housing
referral options, including support with
the application process.
Assumptions/Constraints
That this demographic would prefer to
age in place; however need financial
and physical assistance with property up
keep.
That this demographic relies on peer
supports and community programs to
ensure they do not become isolated
and/or shut-in.
Performance Measure/Target
Record the number of peer relationship
matches made.
Record the number of individuals waiting for
peer relationship matches.
Record the number of seniors accessing the
referral service.
Create and implement a survey every 3
years that captures stakeholder participation
and satisfaction rates.
Actions Priority Budget Timing Key Organizations
Educate building managers of seniors’
housing complexes and rental units, on the
importance of developing a pet-friendly
policy allowing seniors to age in place
with pets.
High Not Applicable Ongoing -
opportunities for pet
friendly education to
be included
*Identified in the
Housing Action
Implementation plan
City of Maple Ridge
Leisure and
Recreation Services
Department
Senior Network -
Housing Planning
Table
Develop a seniors housing referral service
to:
Keep an up-to-date database of all
affordable and accessible housing
available within the community;
Assist and advocate for seniors who
need support in locating and
accessing affordable housing (filing of
appropriate documents and
applications etc.).
High Not yet Identified To be explored in
2017 business
planning
*Identified in the
Housing Action
Implementation plan -
ongoing
Senior Network
City of Maple Ridge -
Leisure and
Recreation Services
Department
CEED Centre
Ridge Meadows
Senior Society
Develop a senior neighbourhood watch
program.
Low Not yet Identified To be explored in
2017 business
planning
Ridge Meadows
Senior Society
Senior Network
Ridge Meadows
RCMP
22
Develop a program for peer relationship
–seniors visiting seniors (to combat
isolation and improve security).
Low Not yet Identified To be explored in
2017 business
planning
*RMSS currently
offers –Peer
Counselling, Peer
phone check-in, and
Seniors helping
Seniors (programs
need to be branded
and promoted)
Ridge Meadows
Senior Society
Senior Network
MR/PM Community
Services
23
4.Respect &Inclusion
Are public services, media, commercial services, faith communities and civic society respectful of the diversity of needs among
seniors and willing to accommodate seniors in all aspects of society?
Goal 1:Improve accessibility and inclusiveness of local businesses and services
Objective
To ensure that this demographic is
supported and welcome within local
businesses and shopping districts.
To ensure that this demographic has
access to accessible and safe local
shopping.
To ensure that this demographic is
treated with respect and dignity when
shopping locally.
Assumptions/Constraints
That this demographic contributes to
community and need to feel welcomed
and valued.
Performance Measure/Target
Record the number of businesses participating
in the AFI business accreditation program.
Record the number of businesses nominated
and/or receiving AFI award recognition.
Create and implement a survey every 3
years that captures stakeholder participation
and satisfaction rates.
Actions Priority Budget Timing Key Organizations
Develop a business related model to
include:
Sensitivity training;
Age Friendly Award Recognition
Program;
Age Friendly Business Accreditation
Program;
Program specific to supporting and
serving older adults.
Medium Will be explored 2016 –Initial
discussions and
process etc.
2017 -
Implementation
Senior Network
Downtown Maple
Ridge Business
Improvement
Association (BIA)
Ridge Meadows
Chamber of
Commerce
City of Maple Ridge
Leisure and
Recreation Services
Department
Municipal Advisory
Committee on
Accessibility Issues
24
Goal 2:Increase opportunities for connection between generations
Objective
To ensure that this demographic is
supported and welcomed within local
businesses and shopping districts.
To ensure that this demographic has
access to accessible and safe local
shopping
To ensure that this demographic is
treated with respect and dignity when
shopping locally.
Assumptions/Constraints
That this demographic has life
experiences and skills to offer a
community and are looking for
opportunities to share their knowledge
and experiences with other populations.
Performance Measure/Target
Record the number of businesses participating
in the AFI business accreditation program.
Record the number of businesses nominated
and/or receiving AFI award recognition.
Create and implement a survey every 3
years that captures stakeholder participation
and satisfaction rates.
Actions Priority Budget Timing Key Organizations
Create a second intergenerational
garden, partnering with a local
elementary school and the local senior
centre.
High Long Term Capital
Budget 2017
2017 Business Plan
*highlighted in P&LS
Master Plan
City of Maple Ridge -
Leisure and
Recreation Services
Department
Parks Department
Ridge Meadows
Senior Services
Engage seniors with a variety of local
youth and children through
intergenerational learning opportunities:
School reading buddies;
School art buddies;
Community festivals and events.
Medium Highlighted in 2016
P&LS, Community
Services Budget and
Ridge Meadows
Seniors Society
Highlighted in 2016
business plan and
Ridge Meadows
Seniors Society
*Programs already
in existence include
the computer
program and the
intergeneration
garden.
*Identified in the
P&LS Master Plan
City of Maple Ridge -
Leisure and
Recreation Services
Department
Ridge Meadows
Senior Society
Senior Network
SD 42
25
Create opportunities for the local seniors
to engage with young mom’s:
Community kitchens;
Seniors helping young mom’s
(mentoring programs).
Medium Highlighted in
2016 P&LS,
Community
Services Budget
Highlighted in
2016 business
plan
*Identified in the
P&LS Master
Plan
Ridge Meadows
Senior Society
City of Maple Ridge -
Leisure and
Recreation Services
Department
Golden Ears Feast
Society
Senior Network
Medium Highlighted in
2016 P&LS
Community
Services budget
Highlighted in
2016 business
plan
*Identified in the
P&LS Master Plan
City of Maple Ridge -
Leisure and
Recreation Services
Department
Ridge Meadows
Senior Society
Senior Network
26
Goal 3:Improve continuing education opportunities
Objective
To ensure access and opportunities for
affordable continuing education.
Assumptions/Constraints
That this demographics values learning
opportunities through continuing
education opportunities.
Performance Measure/Target
Record the number of free and/or low cost
educational opportunities.
Record the number of seniors registering in
free and/or low cost educational
opportunities.
Create and implement a survey every 3
years that captures stakeholder participation
and satisfaction rates.
Actions Priority Budget Timing Key Organizations
Work with local post-secondary and
continuing education facilities to develop
age-friendly learning opportunities:
Free or low cost.
Medium Dependent on Grant
opportunities -
Funding
CEED Centre
City of Maple Ridge
Municipal Council
27
Goal 4:Increase older adult use of recreation facilities and programs
Objective
To ensure access to meaningful and
affordable facility based recreational
programming.
Assumptions/Constraints
That this demographic is looking for
opportunities to participate in social and
active recreational opportunities.
Performance Measure/Target
Record the number of seniors who apply for
and receive financial subsidy through the
local Parks and Recreation department.
Create and implement a survey every 3
years that captures stakeholder participation
and satisfaction rates.
Actions Priority Budget Timing Key Organizations
Promote the availability of subsidized
recreation fees for low-income seniors.
High Not Applicable 2016 –Q3
*RMSS –currently
exploring subsidized
services for its
membership.
City of Maple Ridge -
Leisure and
Recreation Services
Department
Ridge Meadows
Senior Society
28
5.Social Participation
Do seniors have opportunities for developing and maintaining meaningful social networks in their neighbourhoods?
Are the needs and preferences of seniors considered in planning by a diverse range of agencies and institutions?
Goal 1:Improve accessibility of community events and festivals
Objective
To ensure that all community events
are inclusive.
To ensure that all community events
provide accessible and adequate
service.
Assumptions/Constraints
That this demographic enjoys participating
in inclusive and accessible community events
and festivals.
Performance Measure/Target
Record the number of community events
targeting this demographic.
Create and implement a survey every 3
years that captures stakeholder participation
and satisfaction rates.
Actions Priority Budget Timing Key Organizations
Educate event organizers on the
importance of planning age-friendly
events:
Ensure adequate and accessible
washroom facilities;
Ensure adequate and accessible event
seating;
Medium NA For future
consideration,
Business planning
2017/18
City of Maple Ridge -
Leisure and
Recreation Services
Department
Parks Department
Medium NA For future
consideration,
Business planning
2017/18
City of Maple Ridge -
Leisure and
Recreation Services
Department
Parks Department
Municipal Advisory
Committee on
Accessibility Issues
Seniors Network
29
Ensure adequate and accessible
transportation;
Ensure adequate and accessible
transportation options;
Ensure adequate and accessible
alternative transportation options is
event involves road and/or walkway
closures.
Medium NA For future
consideration,
Business planning
2017/18
City of Maple Ridge -
Leisure and
Recreation Services
Department
Parks Department
Municipal Advisory
Committee on
Accessibility Issues
Senior Network
Medium NA For future
consideration,
Business planning
2017/18
City of Maple Ridge -
Leisure and
Recreation Services
Department
Parks Department
Municipal Advisory
Committee on
Accessibility Issues
Senior Network
Medium NA For future
consideration,
Business planning
2017/18
City of Maple Ridge -
Leisure and
Recreation Services
Department
Parks Department
Municipal Advisory
Committee on
Accessibility Issues
Senior Network
30
Goal 2:Expand recreation opportunities for low-income seniors
Objective
To create opportunities for this
demographic to participate in
affordable and accessible
recreational programming.
To create additional recreational
programming and opportunities from
this demographic.
Assumptions/Constraints
That this demographic enjoys social and
recreational opportunities; however may
have financial constraints that limit their
ability to participate.
Performance Measure/Target
Record the number of affordable and
accessible recreational programming offered
through the Ridge Meadows Senior Society.
Record the number of participants partaking
in programs and services offered through the
Ridge Meadows Senior Society.
Record the number of affordable and
accessible recreational programming
opportunities offered through the municipal
parks and leisure services.
Record the number of participants partaking
in programs and services offered through
municipal parks and leisure programs.
Create and implement a survey every 3
years that captures stakeholder participation
and satisfaction rates.
Actions Priority Budget Timing Key Organizations
Develop new social and recreational
programs for low-income seniors.
High To be considered in
future financial plans
For future
consideration,
business planning
2017.
City of Maple Ridge -
Leisure and
Recreation Services
Department
Ridge Meadows
Senior Services
Educate Parks and Leisure staff on the
importance for planning, programming,
implementing and working with the seniors’
population.
Medium To be considered in
future financial plans
For future
consideration,
business planning
2017.
City of Maple Ridge -
Leisure and
Recreation Services
Department
Ridge Meadows
Senior Services
Connect RMSS and Parks and Leisure
Services to ensure the leisure and
recreation needs of all seniors (and more
specifically the newly retired seniors 55+)
Medium To be considered in
future financial plans
For future
consideration,
business planning
2017.
City of Maple Ridge -
Leisure and
Recreation Services
Department
31
are being met (evening and weekend
programming):
Physical, social, mental, emotional
wellbeing;
Outreach to senior populations;
Senior specific programming;
Senior specific inclusion marketing.
Ridge Meadows
Senior Services
32
6.Communications & Information
Are seniors aware of the diverse range of programs and services available within their community?
Is information readily available, appropriately designed and delivered to meet the needs of seniors?
Goal 1:Improve communication of information to seniors
Objective
To ensure that there are a variety of
communication tools.
To ensure that communication tools are
readily accessible and available.
To ensure that communication is widely
distributed to all individuals.
Assumptions/Constraints
That this demographic is interested in being
informed about community resources, events
and happenings;however are limited in
their ability to access information due to
technology advancements and
transportation constraints.
Performance Measure/Target
Record the number of publications/
communications specifically targeting this
demographic.
Create and implement a survey every 3
years that captures stakeholder participation
and satisfaction rates.
Actions Priority Budget Timing Key Organizations
Develop a mapping system that will
highlight all age-friendly
services/opportunities within the community
(including but not limited to the following):
Places of worship;
Health Service providers;
Shopping Centres/grocery stores;
Parks and recreational opportunities;
Senior Centres.
High Funding Dependent
–Grant
Opportunities
Funding
Dependent –
Grant
Opportunities
City of Maple Ridge -
Leisure and
Recreation Services
Department
Information Services
Department
GIS Department
Communications
Department
Municipal Advisory
Committee on
Accessibility Issues
Ridge Meadows
Senior Society
Offer a local resource and referral
information line (live and/or answering
service:
Local government agencies and
services;
Medium Not yet identified Short Term –
City hall Switch
board operator
Long Term –
Include senior
City of Maple Ridge -
Communication
Department (LA)
Leisure and
Recreation Services
33
Local housing;
Local social and special events
information.
needs within the
Municipal
Customer Service
Strategy
Department
Ridge Meadows
Senior Society
Review and evaluate distribution of print
material:
Meals on Wheels;
Library program (home delivery);
Kiosk information (events, programs,
services);
Information sheets/resources
available at frequently visited
locations (Doctor Offices/ pharmacists
etc.).
Medium Funding Dependent
–Grant
Opportunities
Funding Dependent
–Grant
Opportunities
Ridge Meadows
Senior Society (LA)
City of Maple Ridge -
Leisure and
Recreation Services
Department
Communications
Department
Evaluate the need for FM equipped public
meetings rooms to provide individuals with
hearing devices the ability to actively
participate in discussions, including civic
meetings.
Medium Funding Dependent
–Grant
Opportunities
Funding Dependent
–Grant
Opportunities
City of Maple Ridge -
(LA) Information
Services Department
Leisure and
Recreation Services
Department
Make City websites user-friendly and
accessible to people of all abilities.
Communication Department will offer annual Age Friendly Web
access training to include:
City Website access and accessibility
General Web search accessibility
Etc.
Communication Department exploring opportunities to film and post
simple self help YouTube videos:
Municipal Website Navigation
On line payment options
Etc.
City of Maple Ridge -
(LA) Communication
Department
Leisure and
Recreation Services
Department
Communications
Department
Information Services
Department
34
Civic Participation & Employment
Do older persons have opportunities to participate in community decision-making?
Do older persons have opportunities to contribute their experience and skills to the community in paid or unpaid work?
Goal 1:Improve employment and volunteer opportunities for seniors
Objective
To ensure that this demographic has
access to meaningful volunteer
opportunities.
To ensure that this demographic has
access to meaningful employment
opportunities
Assumptions/Constraints
That this demographic enjoys volunteerism
and would like the opportunity to support
their community further, however face a
number of constraints, including expenses,
transportation issues and accommodation
needs.
That this demographic would like the
opportunity to work part time; however
face a number of constraints, including
transportation issues, technology issues
and the need for potential workplace
accommodations.
Performance Measure/Target
Record the number of seniors involved in
community based volunteering (RMSS/ PL&S/
Community Volunteer hub etc.).
Record the number of volunteer hours
contributed by this population to community
(RMSS/ PL&S/ Community Volunteer hub
etc.).
Record the number of seniors accessing Work
BC employment opportunities.
Create and implement a survey every 3
years that captures stakeholder participation
and satisfaction rates.
Actions Priority Budget Timing Key Organizations
Create a Seniors Advisory Committee that
reports directly to the local government on
senior-related city, provincial,and federal
issues.
High City of Maple Ridge -
Leisure and
Recreation Services
Municipal Advisory
Committee on
Accessibility Issues
Social Policy
Advisory Committee
Develop and promote employment
opportunities for older adults.
Medium WorkBC
Host a volunteer fair specific to the senior
population wishing to volunteer.
Low Highlighted in 2017
Budget
Highlighted in 2017
RMSS business Plan
Ridge Meadows Senior
Society
35
7.Community Support & Health Services
Do older persons have access to social and health services they need to stay healthy and independent?
Goal 1:Improve accessibility of health services
Objective
To ensure access to reliable, affordable
and timely health services.
Assumptions/Constraints
That health services are largely un-
affordable, unreliable and inaccessible.
Performance Measure/Target
Create and implement a survey every 3
years that captures stakeholder participation
and satisfaction rates.
Actions Priority Budget Timing Key Organizations
Adequate availability of transportation to
specialist appointments within and outside
of the community.
See Transportation See Transportation See Transportation See Transportation
Build an open seniors clinic with multiple
services available in one location:
MD;
Pharmacists;
Home care;
Social work;
Physiotherapy;
Occupational therapy;
Mental health (information and
assessments);
Day programs;
Dental services.
Medium For future
consideration
For future
consideration
Fraser Health
Alternatives to pay parking for seniors
and/or all users of the medical services.
Low For future
consideration
For future
consideration Fraser Health
City of Maple Ridge -
Bylaw Department
36
Goal 2:Expand and strengthen community health supports available to seniors
Objective
To ensure seniors have access to a variety
of health based programs and services.
Assumptions/Constraints
That programs and services specifically
related to health services are largely un-
affordable and accessible.
Performance Measure/Target
Create and implement a survey every 3
years that captures stakeholder participation
and satisfaction rates.
Actions Priority Budget Timing Key Organizations
Hire a ‘Seniors Outreach Worker’ to assist
seniors with:
System navigation;
Hospital discharge planning;
Isolation intervention;
In home support (including light to
moderate shopping and housework).
High Funding Dependent
–Grant
Opportunities
Funding Dependent
–Grant
Opportunities
*RMSS –
Enhancement of
existing Wellness
program
Maple Ridge and Pitt
Meadows Community
Services
Seniors Network
Ridge Meadows
Senior Society
Support building managers of seniors
rental complexes:
Connect residents to home support
programs and services;
Provide assistance with obtaining
mental health assessments.
High For future
consideration
For future
consideration
Housing Planning Table
Seniors Network
Offer adult respite services:
Increase in adult day programming
options;
Increase respite hours available to older
adults who continue to live independently
(aging in place).
Medium For future
consideration
For future
consideration
Fraser Health
Explore funding opportunities to create
and support a ‘Dementia-Friendly
Communities Project”.
Medium For future
consideration
For future
consideration
Seniors Network
37
Goal 3:Improve community supports for seniors’ dental care
Objective
To ensure that this demographic has access
to adequate and affordable dental care.
Assumptions/Constraints
That local dental service is largely un-
affordable and/or accessible.
Performance Measure/Target
Record the number of low cost dental clinic
opportunities.
Create and implement a survey every 3
years that captures stakeholder participation
and satisfaction rates.
Actions Priority Budget Timing Key Organizations
Advocate for affordable dental services
for low-income seniors:
Reinstate Community Dental Day –
once a year event where low-income
residents can receive a free dental
check-up and cleaning;
Advocate for the creation of a local,
low-cost dental clinic.
High For future
consideration
For future
consideration
Seniors Network
BC Dental Association
38
8.Emergency Preparedness
In the event of an emergency or natural disaster are adequate plans and procedures in place to care for our older adults?–
(This category was developed by the local Age-friendly Advisory Committee to respond to local concerns).
Goal 1:Improve community emergency preparedness
Objective
To ensure that this demographic is
included in all emergency planning
initiatives.
To ensure that this demographic has
the necessary tools to plan in the
event of an emergency.
Assumptions/Constraints
That this demographic is un aware of
programs and services that can aid in the
event of a catastrophic and/or natural
emergency.
That Emergency Preparedness programs
and services are unaware of the
specialized needs of this demographics.
Performance Measure/Target
Record the number of participants attending
an emergency planning session.
Create and implement a survey every 3
years that captures stakeholder participation
and satisfaction rates.
Actions Priority Budget Timing Key Organizations
Offer education to vulnerable populations
regarding importance of emergency
preparedness:
Notification of fire hall regarding
physical evacuation needs;
72 hours self-sufficient preparedness;
Education regarding earthquake and
fire preparedness;
Pet preparedness.
Medium For future
consideration
For future
consideration City of Maple Ridge
Emergency
Preparedness
Department
Fire Department
Leisure and
Recreation Services
Department
Ridge Meadows
RCMP
Ridge Meadows
Senior Services
Establish a seniors’emergency
preparedness protocol including:
Mapping location of vulnerable
residents;
Develop evacuation procedures;
Sheltering protocol ;
Low For future
consideration
For future
consideration
City of Maple Ridge
Emergency
Preparedness
Department
Fire Department
Leisure and
39
Meeting medical needs.Recreation Services
Department
Ridge Meadows
RCMP
Ridge Meadows
Senior Services
40
Next Steps
Engage Lead Agencies
Many local service agencies and organizations participated in the Age-friendly Communities Initiative.Their participation has been integral to
the depth and breadth of recommendations that have been generated by the project. Going forward the participation of these organizations
will be essential to the success of implementing solutions and moving forward as age-friendly communities.
Conduct Annual Action Planning
Annual Action Planning will ensure that the Age-friendly Action Plan continues to be a living process and, most importantly, that it creates on-the-
ground action and results. Those involved in the action planning should review the results of past actions, evaluate the most recent performance
data, assess local and regional opportunities, and present a recommended set of actions for the following year.Ongoing communication and
collaboration between community and service providers is essential to this process to ensure service gaps are identified and agencies work
collaboratively to avoid duplication and create new programs and services where required.
AGE-FRIENDLY
COMMUNITIES
INITIATIVE
2015 Maple Ridge
Seniors Engaged, Energized, and Collaborative:
Community Dialogue and Action Planning
Age-friendly Communities Initiative
2Acknowledgments
Age-friendly Advisory Committee
Thank-you to the following committee members who contributed their time and expertise to the
implementation of the Age-friendly Communities Initiative:
Mana Bayanzadeh, Community Health Specialist –Maple Ridge & Pitt Meadows, Fraser Health
Tony Cotroneo,Recreation Manager,Youth, Seniors & Neighbourhood Development; Maple
Ridge/Pitt Meadows Parks and Leisure Services
Delaram Farshad, Community Health Specialist –Maple Ridge & Pitt Meadows, Fraser Health
N.R. Bob Foster,Chair, Maple Ridge, Pitt Meadows, Katzie, Seniors Network
Petra Frederick,Recreation Access Coordinator, Maple Ridge/Pitt Meadows Parks and Leisure
Services
Carole Goegan,Executive Committee; Maple Ridge, Pitt Meadows, Katzie, Seniors Network
Joanne Leginus,Director of Administration & Senior Services; Maple Ridge/Pitt Meadows
Community Services
Fran Pattison,Seniors Housing Task Group, Maple Ridge, Pitt Meadows, Katzie, Seniors Network
Sheila Pratt, Executive Committee; Maple Ridge, Pitt Meadows, Katzi e, Seniors Network
Bernice Rolls,Member,Maple Ridge & Pitt Meadows Municipal Advisory Committee on Accessibility
Issues
Heather Treleaven,Coordinator; Maple Ridge, Pitt Meadows, Katzie, Seniors Network
Maple Ridge & Pitt Meadows
Municipal Advisory Committee on Accessibility Issues
The Maple Ridge &Pitt Meadows Municipal Advisory Committee on Accessibility Issues
(MACAI)advises Council on civic matters which affect people with disabilities.MACAI strives to
remove the social,physical and psychological barriers that prevent people from fully
participating in all aspects of community life.The committee's focus is to create equal access in
the areas of employment,education,housing,transportation and recreation.Projects include
sensitivity training for City staff and residents,to create a greater awareness regarding
accessibility issues,public facility design consultations and an annual award program.
Maple Ridge, Pitt Meadows, Katzie, Seniors Network
The Seniors Network is a seniors’community planning table that formed in 2008.The Seniors
Network promotes and supports working in collaboration with community members in order to
improve the health and well-being of seniors in Maple Ridge,Pitt Meadows and the Katzie
First Nation.The primary goal of the Seniors Network is to strengthen the availability and
quality of services,programs and resources for seniors and to develop a seamless approach to
seniors’service delivery.The Table was funded,along with tables in eight other communities,
by the United Way of the Lower Mainland from 2008 to mid-2015.
Age-friendly Communities Initiative
3
Table of Contents
What is an Age-friendly City?..........................................................................................................4
Building an Age-friendly City ...........................................................................................................5
Community Engagement Process.......................................................................................................6
Local Voices Community Actions .......................................................................................................7
Recommendations Background –Maple Ridge ..............................................................................9
Community Profiles ............................................................................................................................10
Maple Ridge:Results &Recommendations ...............................................................................11
-Outdoor Spaces & Buildings ..............................................................................12
-Transportation ......................................................................................................15
-Housing ..................................................................................................................17
-Respect & Social Inclusion ..................................................................................19
-Social Participation..............................................................................................20
-Communication & Information ............................................................................21
-Civic Participation & Employment .....................................................................22
-Community Support & Health Services ............................................................23
-Emergency Preparedness ...................................................................................25
Next Steps to an Age-friendly City ...............................................................................................26
References ..........................................................................................................................................27
Appendices .........................................................................................................................................28
A.Age-friendly Communities Initiative Participants ...........................................................28
B.Detailed survey results:Maple Ridge ..............................................................................29
Provincial funding administered by Union of BC Municipalities
Age-friendly Communities Initiative
4Age-friendly Communities
Initiative
MAPLE RIDGE
What is an Age-friendly City?
An age-friendly community is one where older adults can enjoy good health, support and feel a
sense of security as they engage and participate in the community.In practice, an age-friendly city
works to ensure its structures and services are accessible and inclusive for older people with varying
needs and capacities.
In 2004, the Union of BC Municipalities launched the Seniors’ Housing and Support Initiative (SHSI)
to assist local governments to prepare for an aging population.In 2007,the Ministry of Healthy
Living and Sport provided resources to further support the initiative and local age -friendly projects.
Age-friendly planning in British Columbia is based on guidelines established by the World Health
Organization (WHO).In 2007, the WHO released Global Age-Friendly Cities: A Guide, which
identified eight aspects or ‘dimensions’, of community life that overlap and interact to directly
affect older adults.This policy framework recognizes that older people face increasing challenges
due to the sensory, physiological and other changes that age brings.
Key Features of an Age-friendly Community
Outdoor Spaces &
Buildings
Outdoor spaces and public buildings are pleasant, clean, secure
and physically accessible.
Transportation Public transportation is accessible and affordable
Housing Housing is affordable, appropriately located, well built, well
designed and secure.
Social Participation Opportunities exist for social participation in leisure, social, cultural
and spiritual activities with people of all ages and cultures.
Respect & Social
Inclusion
Older people are treated with respect and are included in civic life.
Civic Participation and
Employment
Opportunities for employment and volunteerism cater to older
persons’ interests and abilities.
Communication and
Information
Age-friendly communication and information is available.
Community Support
and Health Services
Community support and health services are tailored to older
persons’ needs.
Adapted from WHO, Global Age-Friendly Cities: A Guide
* Emergency
Preparedness
Emergency plans and procedures are in place to care for our older
adults in the event on an emergency or natural disaster.
*Although not originally identified by the WHO,this feature was highlighted at the community
level as being important to local age-friendly planning.
Age-friendly Communities Initiative
5Building an Age-friendly City
The World Health Organization determined communities can encourage a good “quality of life”
in three ways:
Society –seniors are supported to age actively, enjoy good health, remain independent and
stay involved in communities.
Economy –Businesses are better able to support older workers and benefit from support of
older customers.
Physical environment –Buildings and streets are safe and barrier-free, with better access
to local businesses and facilities. Cities have adequate green spaces.
Everyone benefits when we have safer streets and sidewalk s, more inclusive and accessible
facilities and services and significant contributions to our communities from seniors.Secure
neighbourhoods are safe for children, youth, women and older adults.Families experience less
worry and stress when their older relations have the services and supports they need.Older
people are a resource for their families, communities and economies in supportive and enabling
living environments.Ensuring cities are age-friendly is one of the most effective ways to respond
to our aging demographic.
Building an Age-friendly Action Plan
The Age-friendly Communities Initiative is a collaboration between the City of Maple Ridge,our
local seniors planning table the Maple Ridge, Pitt Meadows and Katzie, Seniors Network under the
guidance of Maple Ridge/Pitt Meadows Parks and Leisure Services’, and the Maple Ridge and Pitt
Meadows Municipal Advisory Committee on Accessibility Issues (MACAI).
This council endorsed initiative brought together residents, stakeholders and resource people to
look at optimizing opportunities for health, participation, and security in order to enhance qualit y
of life as our resident’s age.
This Age-friendly Assessment Report is a series of recommendations identified during the Age-
friendly Communities Initiative held in Maple Ridge in 2015.
Funding for the Age-friendly Communities Initiative was provided through the 2014 Seniors
Housing and Support Initiative offered by the Union of BC Municipalities (UBCM) and the Healthy
Families of BC program. UBCM launched this initiative in 2004 to assist local governments with
preparing for an aging population.
Everyone benefits when we have safer streets and sidewalks, more inclusi ve
and accessible facilities and services and significant contributions to our
communities from seniors.
Age-friendly Communities Initiative
6Background & Previous Projects
Age-friendly planning has been ongoing in Maple Ridge for many years through the work of the
Maple Ridge/ Pitt Meadows Municipal Advisory Committee on Accessibility Issues (MACAI)and
the Maple Ridge, Pitt Meadows, Katzie, Seniors Network. An initial Age -friendly Inventory
Assessment and Seniors Community Forum were held in 2009.Over 200 residents participated in
these events and the priorities identified have been incorporated into a variety of city and
community work plans. To date,the following initiatives have been accomplished:
Sustained operation of the seniors planning table –Seniors Network
Consultation evenings with ICBC, RCMP and Engineering Dep artments to improve
community safety
MACAI published Universal Design Guidelines for Outdoor Spaces
Seniors Network published three editions of a Seniors Resource Guide
Offered “Aging Gracefully” free education series at public libraries for three years
Supported the creation of a senior mentorship program “Grand Buddies”
Volunteer management program developed by RMSS
Construction of the Intergenerational Garden (22527 121 Ave., Maple Ridge)
Establishment of Seniors’ Housing, Transportation and Outreach Tas k Groups
Maple Ridge/Pitt Meadows became pilot community for the Better at Home program
(provincially funded home support services for seniors)
Resource seminar held for building managers of seniors’ housing complexes
Free Seniors Housing Advisor service offered
Annual community promotion of BC Seniors Week celebration
Recognition of contributions of senior volunteers
Community Engagement Process
The Age-friendly Advisory Committee, comprised of seniors, community agencies and
organizations, community facilitators and staff,made it a priority to reach out to as many
organizations, agencies, businesses, non-profit groups and segments of society as possible in just
a few months.
Seniors from both cities played an active role in our age -friendly communities’assessments,
providing essential input into each city’s positive characteristics and barriers and suggesting
priorities for change. Engaging seniors, their caregivers and service providers was important to
ensure we focused on the actions that are most needed to ensure Maple Ridge is an age-friendly
community.
Phase One: Community Consultation
The first phase of the Age-friendly project was a day long Community Consultation event held in
June. Professional facilitators led the discussions around the eight key Age-friendly Cities topic
areas and focused around the “lived” experience of older people –what seniors experience in
their daily lives.The goal was to assess both communities’ strengths and weaknesses in promoting
active aging. Almost 100 residents from Maple Ridge and Pitt Meadows attended. The
participants were primarily English speaking, age 55 and older and of multiple diverse abilities.
Age-friendly Communities Initiative
7Phase Two: Age-friendly Solutions Workshops
Age-friendly Solutions workshops were held in Maple Ridge (October 1, 2015). The goal of this
workshop was to review the opportunities and challenges specific to Maple Ridge that were
identified during the Community Consultation earlier in the year.
Participants included older adults, caregivers,City staff,community associations and local service
providers representing agencies such as Maple Ridge/Pitt Meadows Community Services, Fraser
Health,and HandyDART etc.
Workshops were held on each of the eight key age -friendly topics and the groups collaborated
to develop recommendations for change. There were between 50 and 60 participants in each
workshop ranging in age, ability and professional expertise. The discussions were focused on
generating recommendations for the Age-friendly Action Plan.
Surveys, Note Boards and Focus Groups
Efforts were made to gather feedback from as wide a cross section of the two communities as
possible. To help achieve this, a survey was developed by the Age-friendly Advisory Committee.
The survey was made available in print and on-line and was distributed to key locations
(recreation centres, seniors’ centres, community events, etc.) in the community.The number of
survey returns was small (57 total) and not statistically significant. However, it did allow the
committee to include an additional segment of the population in the community consultation
process. The survey data is included in Appendix A of this report.
In addition to the surveys, Post-it Note Boards were displayed for several months at similar
locations to capture quick comments from those who did not have time to complete a full survey.
To ensure as much representation as possible in data collection, three focus group discussions
were added with First Nations Elders, private retirement home re sidents and residents of a low-
income independent rental building.
Local Voices, Community Actions
Maple Ridge is quickly growing in population and evolving from a rural community into a major
urban centre. Fortunately,the community has maintained much of its small town atmosphere. The
City is large enough to support many services and yet small enough that residents still know their
neighbours and look after one another.Volunteer transportation services such as those offered by
the Ridge Meadows Seniors Society and Maple Ridge/Pitt Meadows Community Services ensure
our older adults are able to get to medical appointments locally and around the lower mainland.
Very few seniors rely on the Translink service to access other communities as it is inadequ ate to
meet their needs.
Access to adequate seniors’ affordable rental housing is an issue in Maple Ridge just as it is in
many communities in British Columbia. At the time of writing, there were 15 homeless seniors on the
streets of Maple Ridge and likely many more living at risk of losing their housing. The cutting of
federal subsidies for co-op housing developments is a major concern for local residents. Waitlists
for existing accessible, affordable and appropriate seniors rental units are long,and in several
cases,can take multiple years.
Age-friendly Communities Initiative
8
What is the role of the community and the City in supporting the “vulnerable” seniors in Maple
Ridge?Population groups defined as vulnerable, in general, identify with some type of barrier to
accessing a good quality of life. Dimensions of vulnerability could include but are not limited to:
• Economic insecurity
• Social isolation
•Inadequate, inaccessible and unaffordable housing
• Poor mental and physical health
•Inaccessible transportation and built environments
• Food insecurity
• Physical mobility limitations
•Marginalized identities and cultures
•Barriers to multi-lingual communication and lack of multi-lingual services
The United Way of the Lower Mainland Report (2007) “Towards and age-friendly community,”
highlighted the lack of advocacy and information and referral services for seniors in Maple Ridge.
In 2008, the community came together and the local seniors planning table –The Maple Ridge, Pitt
Meadows, Katzie,Seniors Network was formed. This table has been filling this information and
advocacy gap since that time.
Age-friendly Community Consultation –June 10, 2015
Photo by Herb Croft
Age-friendly Communities Initiative
9Recommendations
Maple Ridge
The following recommendations came out of the community consultation event and age-friendly
solutions workshops and ongoing engagement with the local community. Thank you to everyone who
participated in the process and shared their experiences, ideas and suggestions. The residents of
Maple Ridge are a valuable resource and this work was made possible through their generous
participation.
Our hope is that this Age-friendly Assessment Report and the subsequent Age-friendly Action
Plan will be living documents that grow and flex to meet the changing needs of our communities.A
lot of work has already been done in Maple Ridge to ensure we meet the needs of our growing
senior’s population. The goal of this document is to celebrate that work, identify new priorit ies and
keep looking for ways to improve.
Two important pieces of age-friendly work to note are the publication a report entitled, “Universal
Design Guidelines for Outdoor Spaces: Plan and Design for Choice in January 2009 by the
Municipal Advisory Committee on Accessibility Issues. This document has been an excellent
reference for new development of community outdoor spaces and playgrounds.In 2014 the City of
Maple Ridge published a Housing Action Plan which also provides valuable recommendations and
background for the development of new housing.Information on how to access this report is
available in the Reference section on pg.27.
Age-friendly Solutions Workshop –Pitt Meadows
Photo by Ron Harris
Age-friendly Communities Initiative
10Community Profiles
Maple Ridge
The Maple Ridge Local Health Area encompasses the Cities of Maple Ridge and Pitt Meadows and
is also known as Ridge Meadows.Maple Ridge measures 266 km2 and Pitt Meadows 86.5 km2.
This area is experiencing unprecedented population growth.The total estimated population in
Ridge Meadows in 2014 was 97,592,14 percent of which or 13,663 of residents were age 65
and over.
Population 2011 Census:
Maple Ridge-76,052
Total 93,788
In the next ten years it is anticipated the senior’s population in Ridge Meadows wil l grow by 62
percent,(compared to 53% in the overall Fraser Health Region)adding an additional 8,494
seniors to the area.By 2027 it is projected one in five residents of Ridge Meadows will be over 65
and the older age groups (75+ and 85+) will make up a round 8% and 2% of the community’s
total population, respectively. (UW Moving Towards Age-Friendly Communities).
In 2014, according to the Fraser Health; My Health, My Community Report, over 93% of the
population in the area reported English as their home language followed distantly by Korean (1%)
and Punjabi (1%).
Census Canada reported in 2011 that 27% of seniors in Maple Ridge lived alone. 13% of Maple
Ridge and Pitt Meadows seniors were low-income (living below the Low-income Cut-Off line as
defined by Statistics Canada).
Age-friendly Communities Initiative
11
Maple Ridge
Features of Age-friendly Cities
Age-friendly Communities Initiative
12Outdoor Spaces and Buildings
Does the natural and built environment help older persons get around easily and safely in the
community and encourage active community participation?
Community Strengths
Age-friendly Initiative participants expressed appreciation of the parks and green spaces in
Maple Ridge. The work by the City to improve traffic and pedestrian safety along 224 th street in
the past few years was also acknowledged.The construction and operation of the
Intergenerational Garden in the downtown core has been a successful addition to the
neighbourhood.
Current Initiatives
The Municipal Advisory Committee on Accessibility issues has been surveying residents to get
detailed feedback about the accessibility of both cities. Increased security patrols in the downtown
core of Maple Ridge have improved residents feelings of safety.
Recommendations and Actions
1.Green Spaces and Walkways
Provide more opportunities for urban parks within core town areas including:
Access to public washrooms
Off leash dog area (small dogs within the core town area; close to high density age-
friendly living areas)
Age-Friendly, accessible urban walking routes with accessible surfacing
(wheelchair/walkers/scooters etc.)
Adequate green spaces and walkway overhead lighting
Improve the access (walkability) to waterfront area:
Surfacing
Gradient
Lighting
Safety
Work with Ridge Meadows Seniors Society and Parks and Leisure Services to devel op,
implement and evaluate park-based programming:
Walking groups
Park exercise groups
2.Outdoor Seating
Increase bench seating (with arm rests) along specific seniors’ walking routes within the core
community area, including urban park areas and downtown core areas.
3.Roads Safety and Pedestrian Safety
Provide an opportunity for senior populations,City staff (engineering, parks, planning) and
like organizations to walk the community (walkability study)looking specifically at:
Sidewalk safety (roots and vegetation growth)
Street crossing safety
Lighting
Sidewalk surfacing and cracks
Curb letdowns
Street parking impeding pedestrian crossing (visibility at crosswalks when cars parked
Age-friendly Communities Initiative
13
on the street)
Look at feasibility of lowering speed limit within the core area of the city
Lower speed limits along 224th street
Lower speed limits along 222nd street
Identify and enforce specific truck routes within the down town core area.
Work with engineering to evaluate local automated crosswalk systems:
Increase the duration of time allowed for crosswalks
Increase the volume of the automated systems
Educate the public on crosswalk safety and the walk/hand signals
Provide scooter safety education:
Maneuvering tips
Right of way
4.Traffic
Provide driver education and enforcement of right of way on right hand turns when
pedestrians are in the cross walks.
5.Cycle Paths
Partner with the local cycling HUB: Your Cycling Connection (formerly Vancouver Area Cycling
Coalition)to promote age-friendly cycling:
Adult trikes
Wheelchairs with hand cycle attachments
Develop more cycling specific routes with separation from high traffic areas.
6.Safety
Please see ‘Walkability Study’ (#3) to include an assessment on:
Downtown core safety
Downtown core lighting
Vegetation overgrowth
7.Buildings
Develop/distribute accessibility materials for local businesses highlighting the importance of:
Accessible front door access
Accessible products and services (shelving, width of isles etc.)and washrooms
8.Public Toilets and Services
Provide access to public washrooms within the downtown core area and specifically after
public building and business hours, including public events and festivals.
Provide access to public drinking fountains and water sources within t he core of the
community, urban parks and open spaces.
9.Weather Related Concerns
Educate residents and business owners regarding the City snow removal bylaw and enforce
regulations.
Partner with community agencies/organizations to reinstate the Snow Angels program
(neighbours helping neighbours):
Local high schools
Faith organizations
Community service clubs
10.Directional Signage and Wayfinding
Age-friendly Communities Initiative
14Develop a signage and wayfinding policy for all City streets and buildings that is age-
friendly and accessible:
Improve visibility of wayfinding signage (font sizing)
Incorporate visual clues within signage (multi-lingual and dementia-friendly)
Develop consistency within signage and wayfinding
Ensure there is an adequate and up to date printed map available for the community,
highlighting points of interest (shopping/ health services/ recreation/ parks etc.).
Age-friendly Communities Initiative
15Transportation
Can older persons travel wherever they want to go in the community, conveniently and safely?
Community Strengths
Residents benefit significantly from the volunteer driving services offered through the Ridge
Meadows Seniors Society and Maple Ridge/Pitt Meadows Community Services which provide
transportation both locally and throughout the lower mainland respectively.
Current Initiatives
The Seniors Network continues to advocate to Translink for the improvement of local bus
transportation. The Consumer Advocate for HandyDART regularly attends the Network’s meetings
and offers information sessions in the community. RMSS is working to expand the number of users of
its volunteer transportation service.
Recommendations and Actions
1.Provide input into regional transit issues
Form a local,transportation advisory committee to represent the needs of Ridge Meadows
residents to Translink and the provincial government .
Reliability and frequency
Advocate to Translink to ensure:
Adequate and appropriate bus connections, specific to age-friendly travel destinations
(medical appointments/ hospital visits etc.);
Service is reliable and frequent to meet the needs of age -friendly demands (afterhours
access to metropolitan areas for medical appointments)
Adequate weekend and evening service
3.Specialized Services
Advocate to HandyDART to improve:
Advance booking system (one time appointments)
Providing reliable and adequate service for specialist appointments that fall within and
outside regular scheduled time frames and service locations (Pitt Meadows/ Maple
Ridge to Mission/ Abbotsford area)
Decrease denial rate
Security of transfer points, specifically in rural areas.
1.Transport Stops and Stations
Ensure all bus stops are accessible and provide shelter and adequate seating and washrooms.
2.Information
Advocate to Translink to ensure bus schedules are easily accessible either in print format or
electronically and provides adequate details.
3.Taxis
Offer education and sensitivity training to local taxi companies pertaining to:
Supporting older adults
Accessibility and affordability of services
Safety
4.Parking
Review accessible parking design with city engineering, specifically:
Proximity to buildings
Age-friendly Communities Initiative
16Width of parking stalls
Time limits
Create more:
Drop off zones in front of public buildings
Drop off zones in front of medical (service agency) buildings
Free, long-term,downtown parking
Establish an inventory of:
Current accessible parking within the core town
Need for additional accessible parking
5.Ridership Education
Provide local ridership education, specific to age-friendly access to public transit:
Scooter, wheelchair and walker access on public transit,Compass card (payment
format), etc.
Age-friendly Solutions Workshop –Maple Ridge
Photo by Heather Treleaven
Age-friendly Communities Initiative
17Housing
Do older persons have housing that is safe and affordable and which allows them to stay
independent as their needs change?
Community Strengths
Residents benefit from the location of many health and social services in the downtown core. Three
non-profit housing societies operate affordable,seniors’ rental accommodation (Baptist Housing,
Affordable Housing Society, Royal Canadian Legion).A significant amount of new, multi-unit
housing stock is being built in the downtown core which provides the opportunity for the addition of
some subsidized units.
Current Initiatives
The Seniors Housing Task Group of the Seniors Network has held several community events to raise
awareness about the need for new,affordable,senior’s rental housing. The group continues to build
relationships and research how to move forward with this initiative. The Maple Ridge Housing
Action Plan includes some positive recommendations that will also hopefully help to improve the
amount of affordable, seniors’, rental housing.
Recommendations and Actions
1.Affordability
Advocate to the provincial government to increase the local stock of affordable rental housing
for the seniors’population.
Advocate to the provincial government to increase the ‘SAFER’ subsidy available through BC
Housing for the senior population with l ower income.
Advocate to the provincial government to reinstate co-op subsidies (this topic was discussed and
voted on at the 2015 UBCM).
2.Accessibility
Form a Seniors Housing Coalition
represent the needs of local seniors
conduct a needs assessment
develop strategic partnerships to encourage the development of new, affordable,
rental accommodation for older adults
3.Design
Develop and endorse a bylaw specific to accessible housing in new mul ti-level building
applications. Include a higher standard of the basic building code to ensure that accessibility
modifications are implemented and easily achieved.
Work with City government (planning department) to ensure that rental and affordable units
are adequate in size.
4.Community Integration
Develop a program for peer relationship –seniors visiting seniors (to combat isolation and
improve security)
In partnership with Ridge Meadows Seniors Society and RCMP,develop a senior
neighbourhood watch program.
5.Living Environment
Educate building managers of seniors’housing complexes and rental units, on the importance of
developing a pet-friendly policy allowing seniors to age in place with pets.
Age-friendly Communities Initiative
18
6.Housing Action Plan
Implement all recommendations as outlined in the City endorsed Housing Action Plan as it
relates to the seniors’population.
7.Building Incentives
Encourage the development of affordable housing by waiving development cost charges,
applying inclusionary zoning and density bonuses and other methods.
8.Housing Referral
Develop a seniors housing referral service to:
Keep an up-to-date database of all affordable and accessible housing available within
the community,
Assist and advocate for seniors who are needing support in locating and accessing
affordable housing (filing of appropriate documents and applications etc.)
Age-friendly Solutions Workshop –Maple Ridge
Photos by Heather Treleaven
Age-friendly Communities Initiative
19Respect & Social Inclusion
Are public services, media, commercial services, faith communities and civic society respectful
of the diversity of needs among seniors and willing to accommodate seniors in all aspects of
society?
Community Strengths
Several age-friendly initiative participants expressed appreciation for the residents of the area,
noting that overall people are courteous, helpful and kind. Particular mention was made of the
youth population and how respectful and helpful they can be toward seniors.
Current Initiatives
Homeless Action Week activities provide an opportunity to raise awareness of the needs and
compassion for the local homeless population. Awareness of the annual Seniors Week celebration
continues to grow as does the number of groups who offer events and programming during the
week.
Recommendations and Actions
1.Respectful an Inclusive Services
Create an age-friendly business recognition award and age-friendly business accreditation
process.
Develop a business related sensitivity training program specific to supporting and serving older
adults.
2.Intergenerational and Family Interactions
Engage seniors with a variety of local youth and children through intergenerational learning
opportunities (tapping into the knowledge of seniors and sharing experiences):
School reading buddies
School art buddies
Community festivals and events
Create opportunities for the local seniors to engage with young mom’s:
Community kitchens
Seniors helping young mom’s (mentoring programs)
3.Public Education
Work with local post-secondary and continuing education facilities to develop age-friendly
learning opportunities:
Free or low cost
4.Economic Inclusion
Promote the availability of subsidized recreation fees for low-income seniors.
Age-friendly Communities Initiative
20Social Participation
Do seniors have opportunities for developing and maintaining meaningful social networks in
their neighbourhoods?
Are the needs and preferences of seniors considered in planning by a diverse range of
agencies and institutions?
Community Strengths
During the community engagement process many older adults expressed appreciation for the
quality and variety of activities and programs offered by the Ridge Meadows Seniors Society.
Although the membership fees are quite low, some still find the cost to participate in programming
at the Seniors Centre and Leisure Centre prohibitive.
Current Initiatives
The Community Dinner offered by Golden Ears United Church and Community Kitchens operated by
Golden Ears FEAST provide an opportunity for isolated, older adults to connect with community. The
Grand Buddies program at Eric Langton Elementary school is growing and connecting more at -risk
students with senior mentors (Grand Buddies).
Recommendations and Actions
1.Accessibility of Events and Activities
Educate event organizers on the importance of planning age -friendly events:
Ensure adequate and accessible washroom facilities,event seating and accessible
transportation and walkways etc.
2.Affordability
Work in partnership with the Ridge Meadows Seniors Society and Parks and Leisure Services,
exploring and planning social opportunities for seniors with lower income.
Offer affordable recreational activities for low-income seniors.
3.Leisure and Recreation
Connect RMSS and Parks and Leisure Services to ensure the leisure and recreation needs of all
seniors (and more specifically the newly retired seniors 55+) are being met (evening and
weekend programming):
Physical, social, mental, emotional wellbeing
Outreach to senior populations
Senior specific programming
Senior specific inclusion marketing
Educate Parks and Leisure staff on the importance for planning, programming, implem enting
and working with the seniors’population.
Age-friendly Communities Initiative
21Communication & Information
Are seniors aware of the diverse range of programs and services available within their
community?
Is information readily available, appropriately designed and delivered to meet the needs of
seniors?
Community Strengths
Maple Ridge benefits from two community-minded newspapers and a monthly magazine all of
which generously support seniors’service organizations. The City of Maple Ridge operates an
electronic reader board with event information. Council meetings are live streamed and televised
and social media employed to share information.
Current Initiatives
RMSS continues to improve its print and online publications and information resources.The Seniors
Network is preparing to print the fourth edition of its Seniors Resource Guide which helps connect
seniors to community programs and resources.
Recommendations and Actions
1.Oral Communication
Offer a local resource and referral information line (live and/or an swering service:
Local government agencies and services
Local housing
Local social and special events information
2.Printed Information
Review and evaluate distribution of print material:
Meals on Wheels
Library program (home delivery)
Kiosk information (events, programs, services)
Information sheets/resources available at frequently visited locations (Doctor Offices/
pharmacists etc.)
3.Automated Communication and Equipment
Evaluate the need for FM equipped public meetings rooms to provide individuals with hearing
devices the ability to actively participate in discussions.
4.Computers and the Internet
Advocate for City websites to be user-friendly and accessible to people of all abilities.
5.Asset Mapping
Develop a mapping system that will highlight all age-friendly services/opportunities within the
community (including but not limited to the following):
Places of worship
Health Service providers
Shopping centres/grocery stores
Parks and recreational opportunities
Senior Centres
Age-friendly Communities Initiative
22Civic Participation & Employment
Do older persons have opportunities to pa rticipate in community decision-making?
Do older persons have opportunities to contribute their experience and skills to the community
in paid or unpaid work?
Community Strengths
The City of Maple Ridge invites community engagement through its Municipal Advisory Committees.
The broadcast of Council meetings and availability of information through social media was
acknowledged. The proportion of residents, particularly older adults, who support their community
through volunteer activities is very high.
Current Initiatives
Through the Age-friendly Communities Initiative connections between Work BC and the seniors’
population were improved and will lead to future information sessions and the promotion of the
availability of older adult workers to employers.RMSS and Maple Ridge/Pitt Meadows
Community Services continue to try and recruit younger senior volunteers to assist with their
programs.
Recommendations and Actions
1.Volunteering Options
Host a volunteer fair specific to the senior population wishing to volunteer.
2.Employment Options
Develop and promote employment opportunities for older adults.
3.Civic Participation
Create a Seniors Advisory Committee that reports directly to the local government on senior-
related city, provincial,and federal issues.
Age-friendly Communities Initiative
23Community Support & Health Services
Do older persons have access to social and health services they need to stay healthy and
independent?
Community Strengths
The Ridge Meadows Division of Family Practice has been very successful at recruiting new GPs
(doctors) to open practices in the area. The majority of survey participants (97% in Maple Ridge)
have a family doctor. Maple Ridge/Pitt Meadows Community Services operates the Better at Home
program which provides home support services for seniors on a sliding scale based on income. It is
possible for very low-income seniors to receive services under this program.The Golden Seniors
Wellness Clinic operated by RMSS at the Maple Ridge Seniors Centre is a tremendous asset.
Current Initiatives
The Seniors Network is advocating for the creation of a seniors clinic in Ridge Meadows similar to
those offered by Fraser Health in Abbotsford and Surrey. It would be a one -stop clinic that offered
GP offices as well as a pharmacy, social workers, connection to community programs, etc. The need
for a dedicated Seniors Outreach Worker has been identified and the Seniors Network is
coordinating efforts to establish funding for the position.
Recommendations and Actions
1.Service Accessibility
See Transportation –ensure adequate availability of transportation to specialist appointments
within and outside of the community.
Build an open seniors clinic with multiple services available in one location:
MD
Pharmacists
Home care
Social work
Physiotherapy
Occupational therapy
Mental health (information and assessments)
Day programs
Dental services
Explore alternatives to pay parking for seniors and/or all users of the medical services.
2.Offer of Services
Offer adult respite services:
Increase in adult day programming options
Increase respite hours available to older adults who continue to live independently
(aging in place)
Explore funding opportunities to create and support a ‘Dementia-Friendly Communities Project”
Hire a ‘Seniors Outreach Worker’ to assist seniors with:
System navigation
Hospital discharge planning and follow-through
Isolation intervention including light to moderate shopping and housework etc.
Support building managers of seniors rental complexes:
Age-friendly Communities Initiative
24Connect residents to home support programs and services
Provide assistance with obtaining mental health assessments
3.Dental Options
Work with the BC Dental Association and local dentists,to advocate for affordable dental
services for low-income seniors:
Reinstate Community Dental Day –once a year event where low-income residents can
receive a free dental check-up and cleaning
Advocate for the creation of a local,low-cost dental clinic
Age-friendly Communities Initiative
25Emergency Preparedness
In the event of an emergency or natural disaster are adequate plans and procedures in place
to care for our older adults?–(This category was developed by the local Age -friendly
Advisory Committee to respond to local concerns ).
Community Strengths
The RMSS Wellness Clinic offers a free information session to older adult groups on how to
prepare for an unexpected hospital visit.The Maple Ridge Fire Department promotes fire safety
and the need for working smoke detectors. In the event of a major fire, the community is very
generous and supportive of its fellow residents.
Current Initiatives:
The recent apartment fire in Maple Ridge has raised awareness in the community of the need for
emergency preparedness plans to support vulnerable populations.The Seniors Network has
applied for funding through the New Horizons for Seniors Program to create an Emergency
Preparedness book for seniors. Funding approval is pending.
Recommendations and Actions
1.Community Emergency Preparedness
Establish an seniors’emergency preparedness protocol including:
Mapping location of vulnerable residents
Developing evacuation procedures/protocol
Sheltering protocol for vulnerable residents
Attending to medical needs of vulnerable residents
2.Senior Specific Emergency Preparedness
Offer education to vulnerable populations regarding importance of emergency preparedness:
Notification of fire hall regarding physical evacuation needs
72 hours self-sufficient preparedness
How to communicate in a major emergency
Education regarding earthquake and fire preparedness
Pet preparedness
Age-friendly Communities Initiative
26Next Steps
Develop and Publish an Age-friendly Action Plan
The Age-friendly Assessment Report provides an overview of the assets, barriers and strengths of
Maple Ridge with regards to encouraging quality of life for its older adults. The key priorities and
outcomes outlined in this report can be further developed into an Action Plan with goals, objectives,
timing,lead agencies,funding and other resources and target measures.
Once an Action Plan has been approved by Council, application can be made for Age-friendly BC
Recognition for the respective city. Recognition applications are accepted throughout the year and
awards are made once a year.
Engage Lead Agencies
Many local service agencies and organizations participated in the Age-friendly Communities
Initiative.Their participation has been integral to the depth and breadth of recommendations that
have been generated by the project. Going forward the participation of these organizations will
be essential to the success of implementing solutions and moving forward as age-friendly
communities.
Conduct Annual Action Planning
Annual Action Planning will ensure that the Age -friendly Action Plan continues to be a living process
and, most importantly, that it creates on-the-ground action and results. Those involved in the action
planning should review the results of past actions, evaluate the most recent performance data,
assess local and regional opportunities, and present a recommended set of actions for the following
year.Ongoing communication and collaboration between community and service providers is
essential to this process to ensure service gaps are identified and agencies work collaboratively to
avoid duplication and create new programs and services where required.
Age-friendly Communities Initiative
27References
Age-friendly British Columbia: Lessons Learned, 2010, by Elaine Gallagher and Angie Mallhi
submitted by Gerotech Research Associates to the Seniors’ Healthy Living Secretariat, Ministry of
Health Services
Becoming an Age-friendly Community: Local Government Guide,2011, Seniors Healthy Living
Secretariat, BC Ministry of Health
Global Age-friendly Cities: A Guide, 2007, World Health Organization
Maple Ridge Housing Action Plan:mapleridge.ca/246/Housing-Action-Plan
My Health, My Community Report, 2014, Fraser Health:myhealthmycommunity.org
Seniors Vulnerability Report, 2011, United Way of the Lower Mainland
Plan and Design for Choice:Universal Design Guidelines for Outdoor Spaces,
pittmeadows.bc.ca/assets/Planning/pdfs/accessibility_guide09.pdf
Age-friendly Communities Initiative
28Appendices
A.Age-friendly Communities Initiative Participants
Affordable Housing Society
Agency for Cooperative Housing
Alzheimer Society of BC
Baptist Housing
BC Federation of Housing Co-ops, Aging in
Place Committee
BC Non Profit Housing Association
Begin Again Widow’s Support Group
Chartwell Willow Retirement Community
CEED Centre Society
City of Maple Ridge: Engineering, Bylaws,
Communications, Operations, Transportation,
Social Planning
Coast Mountain Bus, HandyDART Consumer
Advocate
Comfort Keepers
Downtown Maple Ridge Business Improvement
Association
Fraser Health (Bailey House, Built
Environment, Fall & Injury Prevention, Home
Health, Ridge Meadows Hospital,Nurse
Practitioners, Public Health)
Fraser River All Nations Aboriginal Society
Golden Ears FEAST
Golden Seniors Wellness Clinic, Ridge
Meadows Seniors Society
Haney Farmer’s Market Society
HUB Cycling Committee
Immigrant Services Society
Katzie First Nation Elders
Maple Ridge City Council
Maple Ridge Group for the Visually Impaired
Maple Ridge/Pitt Meadows Community
Services
Maple Ridge, Pitt Meadows, Katzie, Seniors
Network
Maple Ridge Pitt Meadows Parks and Leisure
Services and Neighbourhood Development
Maple Ridge Towers Residents
Ministry of Health
MLA Doug Bing
City Advisory Committee on Accessibility
Issues
Parkinson’s Society of BC
Raging Grannies
Red Hat Society, Ridge Meadows Chapter
Ridge Meadows Community Network
Ridge Meadows Division of Family Practice
Ridge Meadows Hospice Society
Ridge Meadows Seniors Society
Royal Canadian Legion, Branch 88, Housing
Committee
Senior Citizens Association of BC, Branch 149
Seniors Helping Seniors, Ridge Meadows
Seniors Society
Work BC
Age-friendly Communities Initiative
29B.Detailed Survey Results –Maple Ridge
Age Range:
Response Chart Percentage Count
40-54 17.0%8
55-60 12.8%6
61-69 17.0%8
70-79 19.1%9
80-89 23.4%11
90 +10.6%5
Total Responses 47
Gender:
Response Chart Percentage Count
Male 30.4%14
Female 69.6%32
Total Responses 46
Total Responses 47
What is it like for you to live in Maple Ridge?Please comment below:
Majority of respondent’s stated that Maple Ridge is a great community with wonderful
access to parks, green space, community events and services, including Ridge Meadows
Seniors Services.
Some residents expressed concerns with lack of public and private transportation options,
neighbourhood safety (including affordable housing options for the soon to be or
homelessness population),and the lack of local shopping within walking distance.
2. Are local parks and walking trails accessible to you?
Response Chart Percentage Count
Yes 51.1%23
No 22.2%10
Comment:26.7%12
Total Responses 45
Age-friendly Communities Initiative
30Main barrier to accessing parks and walking trails is the lack of public transportation
outside of the core area and in some cases the costs to camping within the provincial park.
Some respondents mentioned personal access issues for individuals with walking and
mobility impairments and feelings of personal insecurities (personal safety).
3. Do you find it easy to access buildings, such as public offices or stores?
Response Chart Percentage Count
Yes 78.3%36
No 4.3%2
Comment:17.4%8
Total Responses 46
Most respondents mentioned the lack of accessible parking within the downtown core area,
with some mentioning difficulties accessing specific buildings with stairs and steps.
4. Do you feel safe in your community?
Response Chart Percentage Count
Yes 64.4%29
No 4.4%2
If not, why not?31.1%14
Total Responses 45
Many respondents mentioned feeling unsafe within the downtown core area after dark
(lack of policing resources,increased homelessness etc.), and unsafe pedestrian crossings.
5. Do you use public or community transportation?
Response Chart Percentage Count
Yes 17.8%8
No 24.4%11
If not, why not?57.8%26
Total Responses 45
The majority of respondents stated that they are still driving and have reliable access to a
private car.
The main reason for not using public or community transportation is:
o Unreliable;
o Inconvenient;
Age-friendly Communities Initiative
31
o Lack of public transit (rural areas);
o Takes too long to get to destination.
6. Are there places you would like to go/need to go that you cannot get to?
Response Chart Percentage Count
Yes 9.1%4
No 72.7%32
Comment:18.2%8
Total Responses 44
Some respondents mentioned that they avoid going out due to unreliable HandyDART drop
off and pick-ups.
One respondent mentioned that she would like to see more evening opportunities for seniors
to be active –currently all opportunities happen during the day.
7. Are you happy where you live now?
Response Chart Percentage Count
Yes 73.3%33
No 0.0%0
Comment:26.7%12
Total Responses 45
Majority of residents stated they like where they live.However many noted most of their
income, pension is being directed to their rent and living expenses.
8. If your needs change, do you have choices for housing in the community?
Response Chart Percentage Count
Yes 46.7%21
No 20.0%9
Comment:33.3%15
Total Responses 45
Majority of residents mentioned that if they had to find new housing that they would not
be able to due to high rent (low-income seniors)
Some residents mentioned that there is need for rental properties that are pet friendly
(dogs and cats)
Age-friendly Communities Initiative
329. Do you have a family doctor?
Response Chart Percentage Count
Yes 97.8%45
No 2.2%1
Total Responses 46
10. Tell us about your experience with the health and social services locally?
A variety of comments were record:
Some respondents stated that the services are good, accessible and appropriate if you are
connected to the systems through a GP
Some respondents do not feel supported within the Health Care system, having to access services
outside of the community (specifically -supported public housing –living last several months or
years outside of the community)
11. Does your community show respect for you as an older person?
Response Chart Percentage Count
Yes 79.5%35
No 6.8%3
Comment:13.6%6
Total Responses 44
Most respondents stated most of the time they feel respected.Several noted that at other
times, ‘people are people’.
12. Is it easy to socialize in your community?
Response Chart Percentage Count
Yes 68.9%31
No 17.8%8
Comment:13.3%6
Total Responses 45
Some respondents believe that Maple Ridge is a social place, especially considering all
the special events, and public community centres (library, community centres RMSS etc.)
Some respondents find it difficult to socialize and make new friends due to negative past
social and emotional experiences.
Age-friendly Communities Initiative
3313. Do you have difficulty getting information about events and se rvices?
Response Chart Percentage Count
Yes 11.1%5
No 77.8%35
Comment:11.1%5
Total Responses 45
Some respondents stated community and agency based information is readily available on -
line and easily accessible if you are computer literate.
Others mentioned turning to the local newspapers and library
Some residents do find it difficult for they are not able to access internet information and
find that too much communication/marketing i s done on-line only.
14. Do you volunteer?
Response Chart Percentage Count
Yes 43.5%20
No 45.7%21
Comment:10.9%5
Total Responses 46
Many responding reported they are not able to volunteer due to varying abilities.
Are you working or looking for paid-work?
Response Chart Percentage Count
Yes 29.3%12
No 58.5%24
Comment:12.2%5
Total Responses 41
Most responding stated they are not actively working or looking for work as they are
retired.
15. Do you participate in City committees?
Response Chart Percentage Count
Yes 22.7%10
Age-friendly Communities Initiative
34No54.5%24
If not, why not?22.7%10
Total Responses 44
Many responding stated they do not participate in municipal committees due to the timing
of the meetings and feeling unsafe being out after dark.
16. Do you think City planning processes consider the needs of seniors?
Response Chart Percentage Count
Yes 34.1%15
No 34.1%15
Comment:31.8%14
Total Responses 44
Many residents believe city planning does consider some senior needs but more can be
done to consult seniors early in the planning process (safety, public washroom access,
pedestrian safety,etc.)
Some residents also stated they feel seniors’needs are only highlighted during election time
and then the issues are lost.
17. Is there anything else you would like to tell us?
I love Maple Ridge and the consideration they give to SENIORS, my only complaint ,is the
state of the sidewalks,DEPLORABLE and TERRIBLY UNSAFE.
Great work by all involved in making this age-friendly initiative happen
In view of the recent warm/hot weather, I hope future planning will allow for more tree s to
be added in civic areas.I miss the trees near the municipal buildings ...taken out to mak e
way for road improvements.Addition of more shade trees and benches (especially for
seniors to access) would be helpful.
Adequate affordable housing for seniors is lacking.
I see that many seniors in my local community are out and about walking a nd accessing
local stores etc.I would just like to ensure safety of these vulnerable people so that they can
continue to enjoy their community independently as long as possible. More l ighting, safer
streets and well-marked crosswalks are all steps to ensure their safety (especially along
224th street).
I worry about crime in Maple Ridge and the amount of policing. If I were an elderly
person living downtown (and I believe most do) then I would be concerned about the
amount of homelessness and drug users in downtown Maple Ridge.
Age-friendly Communities Initiative
35Maple Ridge is a beautiful community, it is noticeably without parks where children can
play, people can socialize and walk their dogs, sit, read, etc. Maple Ridge is rapidly
expanding, people are moving in resulting in road development t hat is unable to keep up
with the increased traffic.New housing is on the outskirts resulting in urban sprawl,
increased traffic and construction. This construction is negative to the natural beauty and
rural feel of Maple Ridge.I suspect the only people benefiting from this fast paced and ill-
planned development is developers and realtors. Perhaps the taxes are increasing for the
city but with the increased commuting this money comes with a damag ing price for the
environment.Maple Ridge is becoming a bedroom community and losing the feel of the
small town inclusiveness, this saddens me.
Maple Ridge used to be a nice quiet place to live. Now it is like living in the city. I don't like
it. It is too busy, too much traffic and not enough places to swim an d go camping.
Try engaging with local youth on a regular basis as they enjoy supporting and working with
seniors.
Fix the homeless problem.
It seems to me that the City would prefer it if businesses could proceed with out and
community input.
A small park with water feature, flowers, winding paths, benches for conversation,well-lit
for seniors.
More small stores in seniors’communities.
Lower land taxes.
More shopping -big box stores.
Need more handicapped parking.
Too far to walk -need more than one seniors centre.
New buildings are more for families –i.e.condos -not for seniors.
Page 1 of 3
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: March 14, 2016
and Members of Council FILE NO:
FROM: Chief Administrative Officer MEETING: Committee of the Whole
SUBJECT: Partnering Agreement
- Employment Land Investment Incentive Program
EXECUTIVE SUMMARY:
In the fall of 2014, Municipal Council approved the framework for the Employment Land Investment
Incentive Program. The Employment Land Investment Incentive Program is intended to accelerate
private investment and to attract new businesses and high value jobs to Maple Ridge. Council
approved the use of partnering agreements as one of the tools to support the incentive program.
Two projects are now at the stage where partnering agreements are required in order for the City to
provide incentive payments. In accordance with Council direction, agreements are presented for
consideration at a public meeting, and although legally subject to Council approval, the project
meets pre-established eligibility requirements.
RECOMMENDATION:
That the Corporate Officer be authorized to execute Partnering Agreements to:
1.MCF Holdings under building permit number 15-124166 in the amount of $6,711.07; and
2.M D Z Holdings Ltd. under building permit number 15-122539 in the amount of $13,844.67.
BACKGROUND:
The four year Employment Land Investment Incentive Program was launched in 2015 to help
implement the Commercial and Industrial Strategy.
Two development projects meet the program eligibility requirements and have had their building
permits issued. This is the trigger for the incentive program to begin, and the partnering agreement
incentives are now due. In order to proceed, the City requires the owners to enter into partnering
agreements to ensure obligations are clearly understood. The projects are described as follows:
Two-storey office building located at 20070 113B Avenue, Maple Ridge, BC, owned by MCF
Holdings, receiving $6,711.07 under the Employment Land Investment Incentive Program,
and representing $2.5 million in construction value under permit number 15-124166; and
1171
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One-storey industrial building located at 20159 115A Avenue, Maple Ridge, BC, owned by
M D Z Holdings Ltd., receiving $13,844.67 under the Employment Land Investment Incentive
Program, and representing $1.3 million in construction value under permit number 15-
122539.
Public notice was issued in accordance with Sections 24, 21 and 94 of the Community Charter.
BUSINESS AND FINANCIAL PLAN IMPLICATIONS:
Council previously set aside approximately $3 million to fund the incentive programs. After covering
off partnering agreements and tax exemptions to date, there is about $1.4 million remaining. The
partnering agreements referred to in this report will require that the reserve will be drawn down by
$20,555.74.
Through the incentive program, these projects have also benefitted from building permit discounts of
$23,272.99.
The incentive program also provides incentives in the form of property tax exemptions. Amounts will
be driven by future BC Assessment valuations and are therefore difficult to predict. An estimate of
the incentives, based on construction value and using 2015 property tax rates, would result in
approximately $141,000 spread over five years. Revitalization Tax Exemption Agreements will be
necessary to initiate this portion of the incentive program once the projects are nearing completion.
CITIZEN IMPLICATIONS:
The City’s approach to the incentive programs is one of full transparency. There have been numerous
Council reports, presentations and newspaper notices over four years of incentive program
implementation. The Employment Land Investment Incentive Program is intended to attract new
commercial and industrial businesses and high value jobs to Maple Ridge. Incentive program goals
and objectives have consistently ranked as highly desirable in citizen surveys.
Page 3 of 3
CONCLUSION:
This report requests Council authorization to execute partnering agreements that will allow the City
to provide financial incentives for the building permits noted in this report. The projects meet pre-
established eligibility criteria adopted by Council. The incentives total $20,555.74, and support the
$3.8 million in construction value represented by the projects. Partnering agreement incentives are a
component of a comprehensive incentive program that supports the Commercial and Industrial
Strategy.
“Original signed by Daniel Olivieri”
Prepared by: Daniel Olivieri
Administrative Assistant
“Original signed by Laura Benson”
Approved by: Laura Benson, CPA, CMA
Manager of Sustainability & Corporate Planning
“Original signed by Paul Gill”
Approved by: Paul Gill, B.B.A, C.G.A, F.R.M
GM: Corporate & Financial Services
“Original signed by E.C. Swabey”
Concurrence: E.C. Swabey
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A – Partnering Agreement – MCF Holdings Ltd.
Appendix B – Partnering Agreement – M D Z Holdings Ltd.
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Appendix A
PARTNERING AGREEMENT
THIS AGREEMENT dated for reference ,
BETWEEN:
CITY OF MAPLE RIDGE, a municipal corporation under the laws of
British Columbia and having its offices at 11995 Haney Place,
Maple Ridge, British Columbia V2X 6A9
(“City”)
AND:
MCF HOLDINGS LTD.
108 – 1750 Coast Meridian Rd
Port Coquitlam, British Columbia V3C 6R8
Attention: Graham McCargar
(“Owner“)
WHEREAS:
A. The Community Charter, Part 3, Division 1, Section 21 authorizes the City to enter into an
agreement for the provision of a service on behalf of the municipality;
B. The achievement of the City’s vision, reasons, objectives and principles for the Employment Land
areas requires private sector development;
C. The Owner agrees to construct a Project that supports Employment Land Investment Incentive
Program reasons, objectives and principles, as identified on Schedule A: Employment Land
Investment Incentive Program Reasons, Objectives and Principles;
D. The City agrees to provide a financial incentive, as identified in Section 4.
NOW THEREFORE in consideration of $1.00 paid by the Owner to the City, the receipt and sufficiency
of which the City acknowledges the parties agree as follows:
1. In this Incentive Agreement,
a. ”Employment Land” means that area identified in Schedule B of this agreement
b. “Project” means:
New construction over $250,000
20070 113B Avenue, a two-storey office building
Building Permit #15-124166
2. The Owner agrees:
a. To undertake the following service on behalf of the City: Either wholly or in part, achieve
reasons, objectives and principles outlined on Schedule A: Employment Land Investment
Incentive Program Reasons, Objectives and Principles, through construction and completion
of a Project as described in Section 1;
b. To comply with all other Municipal bylaws, regulations, agreements and permits in relation to
the Project;
c. To obtain final occupancy permit(s) for the Project within two (2) years from the date the
Building Permit was issued;
d. That all work identified under the building permit is to be completed no later than 120 days
after the issuance of the first Provisional Occupancy Permit and an unconditional Occupancy
Permit is issued;
e. To construct a project of an industrial use as permitted in the Maple Ridge Zoning Bylaw,
except for the ineligible uses outlined on Schedule C: Ineligible Uses;
f. The Project structure will not be utilized for any uses noted on Schedule C: Ineligible Uses.
3. If the Owner or the Project causes any breach or non-compliance of any obligation set forth in
this Agreement or any Municipal bylaw, regulation, agreement or permit, the Owner must forfeit
the amounts received or set to be received under Section 4, or a lesser amount agreed to by the
City. If already paid to the Owner by the City, the forfeited amount must be received by the City
within thirty (30) days of the date the City issues notification of the breach/non-compliance.
4. After the City has complied with legislated requirements to provide public notification and obtain
Council approval, the City will pay to the Owner:
a. $6,711.07, representing an amount equivalent to a portion of Municipal Development
Cost Charges assessed on the Project, as described in the Employment Land Investment
Incentive Program.
5. This Agreement expires on the date all units in the Project have been issued final occupancy
permits.
As evidence of their agreement to be bound by the terms of this Partnering Agreement, the parties
have executed this Agreement as follows:
Date: ______________________, 2016
CITY OF MAPLE RIDGE )
by its authorized signatory: )
)
)
)
)
________________________________________ )
Ceri Marlo )
Corporate Officer )
MCF Holdings
by its authorized signatories: )
)
)
)
)
)
_________________________________________ )
signature )
)
)
)
_________________________________________ )
print name
Schedule A: Employment Land Investment Incentive Program Reasons,
Objectives and Principles
A Revitalization Tax Exemption is established under this Bylaw to:
a. Improve the ratio of jobs to housing;
b. Expand employment opportunities for citizens;
c. Attract investment to create a strong local economy;
d. Diversify the tax base;
e. Improve the industrial to residential property tax ratio;
f. Encourage the use of environmentally sustainable building construction methods and
materials; and,
g. Encourage energy efficiency and alternative technologies.
Generally accepted principles that have been incorporated into the Employment Land Investment
Incentive Program:
i. Bricks and mortar (property value) contributes to the City’s revenue stream;
ii. Industrial land should be retained for industrial uses;
iii. Focus on attracting high value jobs and high job densities;
iv. Focus on businesses not driven by population growth - “retail follows rooftops”;
v. Time limited programs provide momentum;
vi. Incentives shouldn’t draw businesses away from the Town Centre;
vii. The Town Centre commercial sector needs continued support; and,
viii. A multi-pronged approach is needed; incentives alone are not the answer.
Schedule B: Employment Land Investment Incentive Program Areas
Schedule C: Ineligible Uses
These uses would typically have either lower job densities or lower value jobs, and therefore would
not meet the objectives of the program:
Dance schools, fitness centres and gymnastics schools
Auction marts
Mini-warehouses
Parking of unoccupied commercial and recreational vehicles
Indoor commercial recreational uses
Restaurants
Childcare centres
Retail warehouse operations (“big box”)
Operations relating to medical marihuana
Appendix B
PARTNERING AGREEMENT
THIS AGREEMENT dated for reference ,
BETWEEN:
CITY OF MAPLE RIDGE, a municipal corporation under the laws of
British Columbia and having its offices at 11995 Haney Place,
Maple Ridge, British Columbia V2X 6A9
(“City”)
AND:
M D Z HOLDINGS LTD.
13315 232 St
Maple Ridge, British Columbia V4R 2R6
(“Owner“)
WHEREAS:
E. The Community Charter, Part 3, Division 1, Section 21 authorizes the City to enter into an
agreement for the provision of a service on behalf of the municipality;
F. The achievement of the City’s vision, reasons, objectives and principles for the Employment Land
areas requires private sector development;
G. The Owner agrees to construct a Project that supports Employment Land Investment Incentive
Program reasons, objectives and principles, as identified on Schedule A: Employment Land
Investment Incentive Program Reasons, Objectives and Principles;
H. The City agrees to provide a financial incentive, as identified in Section 4.
NOW THEREFORE in consideration of $1.00 paid by the Owner to the City, the receipt and sufficiency
of which the Owner acknowledges the parties agree as follows:
6. In this Incentive Agreement,
a. ”Employment Land” means that area identified in Schedule B of this agreement
b. “Project” means:
New construction over $250,000
20159 115A Avenue, a one-storey, twelve unit industrial building,
Building Permit #15-122539
7. The Owner agrees:
g. To undertake the following service on behalf of the City: Either wholly or in part, achieve
reasons, objectives and principles outlined on Schedule A: Employment Land Investment
Incentive Program Reasons, Objectives and Principles, through construction and completion
of a Project as described in Section 1;
h. To comply with all other Municipal bylaws, regulations, agreements and permits in relation to
the Project;
i. To obtain final occupancy permit(s) for the Project within two (2) years from the date the
Building Permit was issued;
j. That all work identified under the building permit is to be completed no later than 120 days
after the issuance of the first Provisional Occupancy Permit and an unconditional Occupancy
Permit is issued;
k. To construct a project of an industrial use as permitted in the Maple Ridge Zoning Bylaw,
except for the ineligible uses outlined on Schedule C: Ineligible Uses;
l. The Project structure will not be utilized for any uses noted on Schedule C: Ineligible Uses.
8. If the Owner or the Project causes any breach or non-compliance of any obligation set forth in
this Agreement or any Municipal bylaw, regulation, agreement or permit, the Owner must forfeit
the amounts received or set to be received under Section 4, or a lesser amount agreed to by the
City. If already paid to the Owner by the City, the forfeited amount must be received by the City
within thirty (30) days of the date the City issues notification of the breach/non-compliance.
9. After the City has complied with legislated requirements to provide public notification and obtain
Council approval, the City will pay to the Owner:
a. $13,844.67, representing an amount equivalent to a portion of Municipal Development
Cost Charges assessed on the Project, as described in the Employment Land Investment
Incentive Program.
10. This Agreement expires on the date all units in the Project have been issued final occupancy
permits.
As evidence of their agreement to be bound by the terms of this Partnering Agreement, the parties
have executed this Agreement as follows:
Date: ______________________, 2016
CITY OF MAPLE RIDGE )
by its authorized signatory: )
)
)
)
)
________________________________________ )
Ceri Marlo )
Corporate Officer )
M D Z HOLDINGS LTD .
by its authorized signatories: )
)
)
)
)
)
_________________________________________ )
signature )
)
)
)
_________________________________________ )
print name
Schedule A: Employment Land Investment Incentive Program Reasons,
Objectives and Principles
A Revitalization Tax Exemption is established under this Bylaw to:
h. Improve the ratio of jobs to housing;
i. Expand employment opportunities for citizens;
j. Attract investment to create a strong local economy;
k. Diversify the tax base;
l. Improve the industrial to residential property tax ratio;
m. Encourage the use of environmentally sustainable building construction methods and
materials; and,
n. Encourage energy efficiency and alternative technologies.
Generally accepted principles that have been incorporated into the Employment Land Investment
Incentive Program:
ix. Bricks and mortar (property value) contributes to the City’s revenue stream;
x. Industrial land should be retained for industrial uses;
xi. Focus on attracting high value jobs and high job densities;
xii. Focus on businesses not driven by population growth - “retail follows rooftops”;
xiii. Time limited programs provide momentum;
xiv. Incentives shouldn’t draw businesses away from the Town Centre;
xv. The Town Centre commercial sector needs continued support; and,
xvi. A multi-pronged approach is needed; incentives alone are not the answer.
Schedule B: Employment Land Investment Incentive Program Areas
Schedule C: Ineligible Uses
These uses would typically have either lower job densities or lower value jobs, and therefore would
not meet the objectives of the program:
Dance schools, fitness centres and gymnastics schools
Auction marts
Mini-warehouses
Parking of unoccupied commercial and recreational vehicles
Indoor commercial recreational uses
Restaurants
Childcare centres
Retail warehouse operations (“big box”)
Operations relating to medical marihuana