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HomeMy WebLinkAbout2010-06-22 Council Meeting Agenda and Reports.pdfDistrict of Maple Ridge COUNCIL MEETING AGENDA June 22, 2010 7:00 p.m. Council Chamber MEETING DECORUM Council would like to remind all people present tonight that serious issues are decided at Council meetings which affect many people's lives. Therefore, we ask that you act with the appropriate decorum that a Council Meeting deserves. Commentary and conversations by the public are distracting. Should anyone disrupt the Council Meeting in any way, the meeting will be stopped and that person's behavior will be reprimanded. Note: This Agenda is also posted on the Municipal Web Site at www.magleridge.ca The purpose of a Council meeting is to enact powers given to Council by using bylaws or resolutions. This is the final venue for debate of issues before voting on a bylaw or resolution. 100 CALL TO ORDER 200 OPENING PRAYERS Pastor Harry Loewen, East Ridge Community Fellowship Church 300 INTRODUCTION OF ADDITIONAL AGENDA ITEMS 400 APPROVAL OF THE AGENDA 500 ADOPTION AND RECEIPT OF MINUTES 501 Minutes of the Regular Council Meeting of June 8, 2010 502 Minutes of the Public Hearing of June 15, 2010 503 Minutes of the Development Agreements Committee Meetings of June 7 and 14, 2010 Page 1 Council Meeting Agenda June 22, 2010 Council Chamber Page 2 of 7 600 PRESENTATIONS AT THE REQUEST OF COUNCIL 601. Ridge Meadows RCMP Traffic Services - Sergeant Roland Pierschke 700 DELEGATIONS 701 Presentation from the Maple Ridge Community Foundation to the teams of its Family Feud Fundraiser and the Citizen of the Year Recipients - Mike Murray and Ineke Boekhorst 702 Maple Ridge -Pitt Meadows Bicycle Advisory Committee Presentation - Alex Pope, Chair 800 UNFINISHED BUSINESS 801 BingoPiex Facility, 11887 224 Street Consideration of a resolution that the Great Canadian Gaming Corporation and the BC Lottery Corporation be permitted to install 100 slot machines into the existing bingo facility at 11887 224th Street on a temporary basis. 900 CORRESPONDENCE 1000 BYLAWS Note: Items 1001 to 1003 are from the Public Hearing of June 15, 2010 Bylaws for Third Readings 1001 RZ/083/09, 12771 McNutt Road Maple Ridge Zone Amending Bylaw No. 6730-2010 To rezone from RS-3 (One Family Rural Residential) to RS-2 (One Family Suburban Residential) to permit subdivision into 3 single family residential lots Third reading 1002 RZ/012/09, 12153 214 Street Maple Ridge Zone Amending Bylaw No. 6743-2010 To rezone from RS-1 (One Family Urban Residential) to RT-1 (Two Family Urban Residential) to permit the development of a duplex Third reading Council Meeting Agenda June 22, 2010 Council Chamber Page 3 of 7 1003 RZ/040/10 Maple Ridge Zone Amending Bylaw No. 6744-2010 Text amendment to the Zoning Bylaw to better align District bylaws with the policies of the Agricultural Land Commission Third reading Bylaws for Final Reading 1004 RZ/047/09, 22207 Brown Avenue Maple Ridge Zone Amending Bylaw No. 6681-2009 Staff report dated June 9, 2010 recommending final reading To rezone from RS-1 (One Family Urban Residential) and RT-1 (Two Family Urban Residential) to RM-2 (Medium Density Apartment Residential) to permit construction of a "Supportive Housing" proposal with 46 units in a 4-storey wooden framed structure. Final reading COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE 1100 Minutes - June 7, 2010 The following issues were presented at an earlier Committee of the Whole meeting with the recommendations being brought to this meeting for Municipal Council consideration and final approval. The Committee of the Whole meeting is open to the public and is held in the Council Chamber at 1:00 p.m. on the Monday the week prior to this meeting. Public Works and Development Services 1101 RZ/017/10, 12472 Laity Street, RS-1a to R-1 Staff report dated June 10, 2010 recommending that Maple Ridge Zone Amending Bylaw No. 6728-2010 to permit future subdivision of two single family lots be given second reading and be forwarded to Public Hearing. 1102 RZ/080/08, 23227 Dogwood Avenue, LUC and RS-2 to C-1 Staff report dated June 16, 2010 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 6687-2009 and Maple Ridge Zone Amending Bylaw No. 6688-2009 to permit renovation of an existing building into three commercial rental units be given third reading. Council Meeting Agenda June 22, 2010 Council Chamber Page 4 of 7 1103 RZ/041/06, 24221, 24281, 24361104 Avenue, Final One Year Extension Staff report dated June 8, 2010 recommending that a final one year extension be granted for rezoning application RZ/041/06 to permit future subdivision for approximately 36 lots under the R-1 (Residential District) and RS-1(One Family Urban Residential) zones. 1104 RZ/032/07, 12256 222 Street, Final One Year Extension Staff report dated June 10, 2010 recommending that a final one year extension be granted for rezoning application RZ/032/07 to permit construction of two apartment buildings. 1105 RZ/098/07, 22810 113 Avenue, Final One Year Extension Staff report dated June 7, 2010 recommending that a final one year extension be granted for rezoning application RZ/098/07 to permit an apartment building and 10 townhouse units. 1106 DP/DVP/043/10, 11229, 11233, 11225, 11205, 11215, 11209 & 11219 Creekside Street Staff report dated June 7, 2010 recommending that the Corporate Officer be authorized to sign and sea[ DVP/043/10 to vary rear yard vehicular access requirements and further that the Corporate Officer be authorized to sign and seal DP/043/10 to permit 7 lots created under subdivision application SD/104/07. 1107 Award of Contract- Pavement Rehabilitation Program Staff report dated June 14, 2010 recommending that the contract for the Pavement Rehabilitation Program be awarded to Imperial Paving Limited. 1108 Award of Contract - intersection Improvements: 216 Street and 128 Avenue Staff report dated June 16, 2010 recommending that the contract for intersection improvements at 216 Street and 128 Avenue be awarded to Imperial Paving Limited and that the Corporate Officer be authorized to execute the contract. Council Meeting Agenda June 22, 2010 Council Chamber Page 5 of 7 1109 Food Primary License - Patron Participation Entertainment Endorsement Staff report dated June 14, 2010 recommending that the District of Maple Ridge not support the application from Don Cherry's Sports Grill requesting permission to amend the existing food primary license to allow patron participation entertainment. 1110 Bard in the Bandstand Staff report dated June 15, 2010 recommending the use of municipal streets be authorized for the Bard in the Bandstand from Thursday, July 22 to Sunday, July 25, 2010. 1111 Caribbean Street Festival Staff report May 25, 2010 recommending the use of municipal streets be authorized for the Caribbean Street Festival on Saturday, July 10 and Sunday, July 11, 2010. Financial and Corporate Services (including Fire and Police) 1131 Special Occasion Licence Staff report dated June 8, 2010 recommending approval of the application from Maple Ridge -Pitt Meadows Agricultural Association for a Special Occasion Licence to host a Beer Garden at the Albion Fairgrounds on Saturday, July 24 and Sunday, July 25, 2010 as part of the 2010 Maple Ridge -Pitt Meadows Country Fest. 1132 2009 Annual Report and 2009 Statement of Financial Information Staff report dated June 15, 2010 recommending that the 2009 Annual Report be received and the Statement of Financial Information (SOFI) for the year ended December 31, 2009 be approved. Note: The District of Maple Ridge 2009 Annual Report will be available to the public for viewing at Municipal Hall as well as being posted on the District's website. Council Meeting Agenda June 22, 2010 Council Chamber Page 6 of 7 Community Development and Recreation Service 1151 2010 Parks, Recreation and Cultural Master Plan Implementation 1181 To be circulated separately. Correspondence Other Committee Issues 1200 STAFF REPORTS 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL From the June 7, 2010 Closed Council Meeting • Appointment of Mr. Jeremiah (Jeremy) Laity to the Maple Ridge Community Heritage Commission • Appointment of Mr. Michael Millward to Strata LMS 4011 - Panorama as the District of Maple Ridge representative • Resignation of Ms. Angie Rowell from the Maple Ridge and Pitt Meadows Parks and Leisure Services Commission 1400 MAYOR'S REPORT 1500 COUNCILLORS' REPORTS 1600 OTHER MATTERS DEEMED EXPEDIENT 1700 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETING Council Meeting Agenda June 22, 2010 Council Chamber Page 7 of 7 1800 QUESTIONS FROM THE PUBLIC 1900 ADJOURNMENT QUESTION PERIOD The purpose of the Question Period is to provide the public with an opportunity to ask questions of Council on items that are of concern to them, with the exception of Public Hearing by-laws which have not yet reached conclusion. Council will not tolerate any derogatory remarks directed at Council or staff members. Each person will be permitted 2 minutes to ask their question (a second opportunity is permitted if no one else is sitting in the chairs in front of the podium). Questions must be directed to the Chair of the meeting and not to individual members of Council. The total Question Period is limited to 15 minutes. Council reserves the right to defer responding to a question in order to obtain the information required to provide a complete and accurate response. Other opportunities are available to address Council including public hearings, delegations and community forum. The public may also make their views known to Council by writing or via email and by attending open houses, workshops and information meetings. Serving on an Advisory Committee is an excellent way to have a voice in the future of this community. For more information on these opportunities contact: Clerk's Department at 604-463-5221 or clerks@mapleridge.ca. Mayor and Council at mavorandcouncil@mapieridge.ca. Checked by: Date: C CORPORATION OF THE DISTRICT OF MAPLE RIDGE DEVELOPMENT AGREEMENTS COMMITTEE MINUTES June 7, 2010 Mayor's Office PRESENT: Ernie Daykin, Mayor Chairman J.L. (Jim) Rule, Chief Administrative Officer Member 1. SD/064/09 LEGAL: LOCATION: OWNER: REQUIRED AGREEMENTS: Amanda Allen, Recording Secretary Section 16, Township 12, NWD, Plan 1676 23948 & 23942 Dewdney Trunk Road 0852845 B.C. Ltd & 0852950 B.C. Ltd Subdivision Servicing Agreement Statutory Right of Way (Drainage) THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENTS AS THEY RELATE TO SD/064/09. CARRIED J.L. (Ji Memk Rule, Chief Administrative Officer 503 12055 3 20 6 AYE. o o P 57747 12040 m M 0 m ro LMP 30402 2 23 N 24 N 25 26 4 3 20 14 120A LANE (00 N 0. m A N n N Rem 21 m Q 12005 m P 88032 0 SUBJECT PROPERTIES N P 27920 LMP 30401 oEWONEY TRUNK RD. P 66310 m 11995 n 12 1 m o Rem N 1/2 Rem ti g em 1 1 2 N112 N P15903 t19a3 pf B 13 11930 2 Rem e91 P7893 85134 14197t 1t979 A 119 e 3 a0 v Pcl 1 ti w 3 AVE. 23998 n 37 11 17959 15 m a0 tt95W4LL, Rem A P 23998 CO 678 4 -0 4 P67082 N N P 806 P 1676 w a S 1!2 W 2�9v 1195e 179BAVE. 1t95 Rem a, afB W 112 af 65 949 119 21939W N N p 7893 W E4 P11 4 L P16 11927 2 S3 111917S112 ;2111 N N oft 19119AAVE. P 187611939 119t1 m Rem 2 20 4$ S 9 P 7893 11903it N10LMP4 5 67 Ll 1144 L P 164 LMP 1 051 N L P 8051 3+r�1913 1 8 n A l m 2(D 30 31 M 32 33 34.W42 a' m J m M rn 17903 c� 11922154 K 119 AVE. 11875 M N N 1/21 Hasa " 3 4 29 28 H 27 26 25 7893 11857 wP LMP 1 51 gm 11888 5 w LMP 1 51 A 7 11849 24 n 23 22 21 20a.'2 DJ 6 � 11852 s1858 N n N m 5 d n 4 ra 118 AAVE. N 11848 1fiH 17N 18 n 19It828 (P21864) N8 9 "10 LMP 180 1 LMP lteia 2 A05] 15 23165 52 District of i Pitt Meadows - � 23942 & 23948 DEWDNEY TRUNK SilverValley � c p .N CORPORATION OF Haney, i THE DISTRICT OF MAPLE RIDGE - N District of AM& Al PLANNING DEPARTMENT Langley �sP SCALE 1:2,500 a DATE: Nov 94, 2007 1=1LE: SD1094107 BY: PC River CORPORATION OF THE DISTRICT OF MAPLE RIDGE DEVELOPMENT AGREEMENTS COMMITTEE MINUTES June 14, 2010 Mayor's Office PRESENT: Ernie Daykin, Mayor Chairman J.L. (Jim) Rule, Chief Administrative Officer Member Amanda Allen, Recording Secretary 1. DP/015/09 LEGAL: Lot 3, Except Firstly: That portion shown on Plan with bylaw filed 34267, Secondly: Parcel A (Explanatory Plan 28084), Block C, Section 33, Township 12, New Westminster District, Plan 2409; and Parcel A (Explanatory Plan 28084), Lot 3, Block C, Section 33, Township 12, New Westminster District, Plan 2409; and Lot 13, Section 33, Township 12, New Westminster District, Plan 19849 LOCATION: 13893 & 13887 Silver Valley Road, 13910 232 Street. OWNER: Jaskar Developments Ltd. REQUIRED AGREEMENTS: Restoration & Enhancement Agreement THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENT AS IT RELATES TO DP/015/09. CARRIED J.L. (Jiy) Rule, Chief Administrative Officer Me4er P 7757 Rem 10 EP 11340 A 14042 BCP 29120 PARK 097fi BCP 48 20 21 22 1 2 2 N 3 qn 1RKSIDE CRES. 23173 26a27$ 41 M 0 `v 13960 �fVE rn w N U Y 2� m 5$ 4^ 3{ 6r 3 7' ,976 PARK 1 w BCP 29120 5 13020 1 13910 a a2s8s a a3's 4 a, °s 6� 5 ass 4 N� s 3 B 3385 13515 i w m 2 5 N 1 49 50 51 13863 6 S28 9 713857 10 11 r 12 w $13851 338 13 s N15 rir W14 N N N 6113541 N 6013837 0 5913533 i w w o 0 55 56 57 58 13829 N N 54 53 A9 50 51 52 13819 13751 13719 14 EP 28084 A P i Subject Properties P 19849 13 15 P 2409 Rem 3 E 1 1307 � MOO 2 13g62 5 22 73355 21 3 �3g42 6 13841 13831 h 20 1 38u 7 �3825 13828 4 a 1�OS r3802 8 19 13BYY p�,`V 1 13jg2 18 7 9 737" Z 13778 BCP 33244 17 7 �3a2 10 73781 P 13776 13772 11 16 13785 1 13771 15 77 s? 13762 12 14 `s 13 s' 13752 SILVER VALLEY RD a N N 3 P 20132 Rem 1 2 P 20132 4 P 20 32 13733 2 P 13776 8 13992 P 13776 3 CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. 6730 - 2010 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 -1985 as amended. WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6730 - 2010." 2. That parcel or tract of land and premises known and described as: Lot 22, District Lot 6881, Group 1, New Westminster District Plan 34392 and outlined in heavy black line on Map No. 1478 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to RS-2 (One Family Suburban Residential). 3. Maple Ridge Zoning Bylaw No. 3510 -1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the 25th day of May, A.D. 2010. READ a second time the 251h day of May, A.D. 2010. PUBLIC HEARING held the 15th day of June, A.D. 2010. READ a third time the day of RECONSIDERED AND FINALLY ADOPTED, the day of PRESIDING MEMBER ,A.D. 20 . ,A.D. 20 . CORPORATE OFFICER 1001 BLUE MOUNTAIN FOREST a rn N P 34392 12775 12785 23 P 34392 P 57415 12771 0.672 ho. 11 22 24 25 0.813 ha. 0.809 h 1.283 ha. 1.230 ha. O 12768 " 128 AVE. v P 34392 z 12 21 O 1.206 no. 1.218 ha. 29 Co 12696 asps ha. P 34392 1267s 695 P 57415 13 20 i2658 1.194 ha. 1.161 ha. 30 43 0.809 ha. 0.809 O' a- ti 1267e J P 34392 14 19 12525 31 P 57415 0.809 ha. 42 1.263 ha. 1.182 ha. J26.14 12650 0.809 ha. MAPLE RIDGE ZONE AMENDING Bylaw No. 6730-2010 Map No. 1478 From: RS--3(One Family Rural Residential) To: RS-2(One Family Suburban Residential) MAPLE RIDGE British Columbia 1:2500 CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO.6743 - 2010 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended_ WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6743 - 2010." 2. That parcel or tract of land and premises known and described as: Lot 8, District Lot 248, Group 1, New Westminster District Plan 9922 and outlined in heavy black line on Map No. 1486 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to RT-1(Two Family Urban Residential) 3. Maple Ridge Zoning Bylaw No. 3510 -1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the 25th day of May, A.D. 2010. READ a second time the 25th day of May, A.D. 2010. PUBLIC HEARING held the 151h day of June, A.D. 2010. READ a third time the day of APPROVED by the Minister of Transportation this RECONSIDERED AND FINALLY ADOPTED, the PRESIDING MEMBER , A.D. 20 . day of , A.D. 20 . day of A.D. 20 . CORPORATE OFFICER 1002 o 1 N co C6 M � co ti M 37 a r 57 c9 N N N N N N N 12234 C' �12230 C N 122 AVE. 56 12220 38 12219 a cn cn cm*� rai cz°* o c*] 12212 cV 12208 r � N 21 N20 _m N 19 N1,1116 18 N 17 N 16 N 15 N 55 M � 39 12211 N 53 1 823 17823 N cn 54 0 12204 12209 40 12243 w 56896 P 56896 56 c) P 1 97 221 222 223 224 225 226 co 12192 , cn m a 41 N 19 20 21 2 [all M M M 5712191 N o4 cN c:� cv r a- � 12180 42 a CAMPBELL AVE. c" EP 82966 N 12189 12188 CAMPSELLAVE. P 9922 P 9922 0 0 Pal. O O N N coco M N A 7 N N N N mCD 6 to o ce) 231 230 229 m N 12168 CO N 3 228 a- M 16 15 8 8 18 17 P 56896 P 56896 5 EL P 232 12152 P36 19 P7 99 rl_2 186 � 233 109 110 � 1 2 E 1 /2CN P 1 6 cn d � N m o_ W W 3 0 4 M n cv 28 C N M N M m M M N �_ c v N N 14.71 N N N 121 AVE. LMP 29660 121 AVE. M _ O C'r3 N t _ N Lo O �# m CQ to O oo c N Lid co p N O 0 *' 67 N68 r Q N NN w N lJ] O N N1 2 N N N N N 2505 P 749 P 7 99 LMP1 262 ) 12116 7 8 P 39673 12106 P 70721 116 4 P 7 99 MAPLE RIDGE ZONE AMENDING Bylaw No. 6743-2010 Map No. 1486 From: RS-1 (One Family Urban Residential) To: RT-1 (Two Family Urban Residential) N SCALE 1:1,500 DISTRICT OF MAPLE RIDGE BYLAW NO. 6744-2010 A Bylaw to amend the text of Maple Ridge Zoning Bylaw No. 3510 -1985 as amended. WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Counci[ of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: Scope: This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6744-2010 This bylaw recommends a text amendment to the current Zoning Bylaw, intended for better alignment with the policies of the Agricultural Land Commission. 1) PART 2 INTERPRETATION, is amended by the following definition change: Agricultural use means a use providing for the growing, rearing, producing and harvesting of agricultural products includes the preliminary grading of such products for shipment, and specifically includes mushroom growing, horses, livestock, swine, fur bearing animals, poultry, pigeons, doves, bees, or other animals or birds; excludes all manufacturing and any processing not specifically included. Where lands that are zoned to permit an agricultural use are located within the Agricultural Land Reserve, the activities designated as farm use by the Agricultural Land Commission will also be included. 3. Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended is hereby amended accordingly. READ a first time the 251h day of May, A.D. 2010. READ a second time the 25th day of May, A.D. 2010. PUBLIC HEARING held the 15th day of June, A.D. 2010. READ a third time the day of , A.D. 200. APPROVED by the Minister of Transportation and Highways this day of , A.D. 200. RECONSIDERED AND FINALLY ADOPTED, the day of , A.D. 200. CORPORATE OFFICE 1003 Deep Rods Greater Heights TO: :�u DISTRICT OF MAPLE RIDGE His Worship Mayor Ernie Daykin DATE: June 09, 2010 and Members of Council FILE NO: RZ/047/09 Chief Administrative Officer ATTN: COUNCIL SUBJECT: Final Reading: Zone Amending Bylaw No. 6681-2009 22207 Brown Avenue EXECUTIVE SUMMARY: Bylaw No 6681-2009 has been considered by Council and at Public Hearing and subsequently granted 2nd and 3rd reading on October 27, 2009. The applicant has requested that final reading be granted. The purpose of the rezoning is to permit a future construction of a "Supportive Housing' proposal with 46 units (45 studio units plus 1 caretaker suite) in a 4-storey wooden framed structure. This application is in compliance with the Official Community Plan and the Town Centre Area Plan. RECOMMENDATION: That Zone Amending Bylaw No. 6681-2009 be adopted. DISCUSSION: a) Background Context: Council considered this rezoning application at a Public Hearing held on October 26, 2009. On October 27, 2009 Council granted 2rd and 3rd reading to Maple Ridge Zone Amending Bylaw No. 6681-2009 with the stipulation that the following conditions be addressed: Approval from the Ministry of Transportation; Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of security as outlined in the Agreement; iii. Registration of a geotechnical report as a Restrictive Covenant which addresses the suitability of the site for the proposed development; iv. A landscape plan prepared by a Landscape Architect must be submitted includingthe security to do the works; V. Registration of a Restrictive Covenant protecting the Visitor Parking. vi. Registration of a Restrictive Covenant restricting the land & structure for "Supportive Housing" use. 1004 vii. Registration of a statutory right-of-way agreement on the lands to the east (22225 Brown Avenue), Lot: 1, D.L.: 399, Plan: LMP27702; PID: 023-379-278, for access to the four at grade parking stalls. The following applies to the above: Final approval of the Zone Amending Bylaw No. 6681-2009 (item I above) was received from the Minsitry of Transportation on November 04, 2009. A Rezoning Servicing Agreement and associated securities (item ii above) is not required to be registered as a Restrictive Covenant on title as most of the off -site upgrades have already been done along Brown Avenue and 222nd Street. The only outstanding items identified through the Engineering Department comments are off -site upgrades required for Street lighting and Street trees which will be secured through a Building Development Agreement prior to approval of the Building Permit. • A Geotechnical Report dated March 09, 2009 by Geopacific Consultants Ltd, addressing the suitablility of the proposed development on site has been received and will be used by the Building Department at the Building Permit stage. A Restrictive Covenant is not required as the District is the owner of the land and will remain so. • The landscape plan (item iv above), showing on -site landscaping prepared by a Landscape Architect has been submitted along with the cost -estimate provided by the Landscape Architect and will be part of the Multi -Family Development Permit. • The visitor parking stalls have been identified on the Development Permit drawings and will be registered on title along with the Development Permit. A Restrictive Covenant to protect the parking stalls is not required as the District is the owner of the land and will remain so and thus can enforce the lawful use of its property. • Registration of a Restrictive Covenant restricting the land and structure for "Supportive Housing" use (item vi above) will not be required as this aspect is covered through the lease agreement which Council has approved. The District is currently the owner of the land and will remain so. • Registration of a Statutory Right -Of -Way agreement on the land to the east is no longer required as access to the proposed "at grade parking stalls" is available via the existing Brown Avenue road right-of-way. -2- CONCLUSION: The proposal is centrally located and an initiative to reduce homelessness and provide secure, affordable social housing for the homeless and those at risk of homelessness in the District. The LEED-Gold project design is a partnership between the District (land -owners), BC Housing (project - funding) and AHSS-Alouette Home Start Society (operators). Some variances for setback and height of the proposed building have been requested which will be covered through the Development Permit and Development Variance Permit report. This is anticipated to follow in early July 2010; therefore it is recommended that final reading be given to the bylaw. "04.- Prepared by- Rasika Ach rya B-Arch, M-Tech, UD, LEED® AP Planner "pr�,xfy. �L n�Pr�f�y, MCP, MCIP r r Planning K Approved by: ZInk Quinn, MBA, P.Eng M: Public Works & Development Services Concurrence: J. (Jim) Rule ClIef Administrative Officer =. The following appendices are attached hereto: Appendix - Subject Map Appendix B - Zone Amending Bylaw # 6681-2009 -3- Appendix A 95 12182 5i P 49482 `b 12167 P 41066 P 44211 9fi P 5709q 2 12168 Pcl. "A" M NWS 1357 � 12159 97 9 12158 to 12151/73 12170 1 Cq 1 CP 13 98 2757 12149 9 121$8 2 12 N 12139 14 11 0 274 99 3 {O 12129 Rem 12131 21 12120 4 10 a. 273IS 15 Z "Su P 10689 � 100 3 12112 5 12123 (P 9669) r 12127 6 7 8 9 272 16 280 12119 12128 01 12117 12106 281 a, CD 1 997 NWS NWS 133 LMP 27702 17 m v M o m P p 7 12096 aL 2 N n 12111 Cu 7 12097 N SUBJECT PROPERTY 103 121 AVE. 18 N 5 ui 12086 (P 3 Ln r- ¢ 2 104 N e N a °° 0 n N N 1 0 L, a N Lsls 012060 L M N N 19 12087 P 169 LMP 12218 M LP 27701 105 12075 1 BROWN AVE. 1 12070 o P 169 7 N 12061 Ram 8CD 106 m 1 12060 n m H ^. G P'20094 0_ N N N 12061 55 n 107 M 12048 CHURCH AVE. A R 12048 LMP 8411 ai P 20094 a 12051 108 N F 1 12032 4 M a 12038 w 9 109 P 14898 E 12035 3 0_ 2002/12 7 12026 m C CD 12028 P 20094 50 N IL d P 669 in ro N 5 110 g 2 1 N A 2 P 20094 co n m rn N n. Ln m DEWONEY TRUNK RD. RP 59105 m cf)N tA( N 0 N N N N a1/E 12 Rem rn CM N N "A" N m N 4`71 Z 11 N E Cr 1 A P 70168 r m N '- N N N 8978 P N N W C P 3175 NWS 2870 P 632 P 32 6 NWS 3233 � City of Pitt Meadows 22207 BROWN AVENUE I _a i ~ CORPORATION 5 i OF THE DISTRICT OF NDistrict of j� - MAPLE RIDGE Langley ^ PLANNING DEPARTMENT SCALE 1:2,000 r Appendix B CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. 6681-2009 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 -1985 as amended. WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: H 2. 3 This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6681-2009." That parcel or tract of land and premises known and described as: Lot 1 District Lot 399 Group 1 Plan LMP12218 New Westminster District and outlined in heavy black line on Map No. 1458 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to RM-2 (Medium Density Apartment Residential) Maple Ridge Zoning Bylaw No. 3510 -1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the 8th day of September, A.D. 2009. PUBLIC HEARING held the 20th day of October, A.D. 2009. READ a second time the 27th day of October, A.D. 2009. READ a third time the 27th day of October, A.D. 2009. APPROVED by the Minister of Transportation this 30th day of October, A.D. 2009. RECONSIDERED AND FINALLY ADOPTED, the day of PRESIDING MEMBER , A.D. 200. CORPORATE OFFICER 92 95 NWS 1531 7217 12182 491 96 P 57090 1 167/7 12168 Pcl. "A" C', 190 ro NWS 1357 �p 721.5 4CP 97 12158 �p 12f51/7 189 1 13 1214 a 98 CL N 275 11213 12738 2 12 p 1273 I 11 70 274 �$$ Ln 99 3 T D 1272 121z 12120 4 10 273 � 187 a 100 Z 1z1z3 5 00 1217 w 12112 0 186 6 7 8 9 272 280 ll 77 I >z>D T27o6 I I n \ P 1699 �85 281 1 1 ^ �1 Q e Q n P 0 11209 12096 N 4 ry 1217 N N (0184 103 121 AVE. EP 30259 p 1208 12086 a A a 83 mS 104 h N N 1z08 0 12080 K L M` N J 82 105 P 1 997 12075 1207 12070 P 1 997 10 $1 106 � J I ^ 'o H G K) 1206 120,50 N ry ^ N h 7206 N d 8D7205 72D4107 CHURCH AVE. 184 h �FA 79 108 1204 12032 — — — —m —1 n co E 78 109 P 14898 1203 + 7203 72026 N 1 n 1202,5m a 0 1 ooa 279 0 114 ^ + wl a 278p7 N N N DEWDNEY TRUNK RD, IN" m �a h h ti N 7 —00 00 N /d - C/) C P 3175 z BCP 22636 NWS 3374 BCS 2391 P 3175 0.465ha 1 P 84262 51 P 49482 0.7CSha 12170 I I� ICD IN 10- (P 9669) IJ 12128 NWS 133 „A„ (P 38752) LMP 12218 127A 048 LMP 5411 N 4 Q 12038 a_ 3 12028 a P 966 h 2 a 1 h Aa' EP 540f 44 48 n 1276 P 41066 P 44211 � 2 12170 0.453ha 0.453hc d D_ 12>5 1 12154 P 1I L 1214 E Rem G P 10689 LMP 27702 1 0.727 ha h h LMP �65 GROWN AVE. 14 12 1214z N 1273 n 15 11� ry 12130 72 7212 a16 10 r f2>z4 a m 7211 17 9 C 1 12118 n I209 r. N 18LO 8 a 1 � � ^� 72096 1 a 19 N 7 T >20R11 12084 1 �- P 5 1zDe1 Rem 8 P 20094 0 55� P 20094 72051 9 12002/1 7 50 P 20094 4.840ha N CO P 20a9 *L�lP23676ti � w i E n P 70168 E o P 6 25 NWS 2870 Cr w LMP 8 N N A LMP 398 12052 r 4 1 12038 N 7 3 2 120z D Li N 4_ �� oa � � w� N 49989 RP 59105 rym 2 N ry1211 h 6 8 N P 206 NWS 323 N Pd. 121 *LMP4261 N CN 1 P 32 1796 179683 ( 16 1 7 77950 " % `) I MAPLE RIDGE ZONE AMENDING Bylaw No. 6681 —2009 Mop No. 1458 From: RS-1 (One Family Urban Residential) and RT-1 (Two Family Urban Residential) To: RM-2(Medium Density Apartment Residential) 1:2500 4* ' DISTRICT OF MAPLE RIDGE Deep Roots Greater Hefyhv; TO: His Worship Mayor Ernie Daykin DATE: June 10, 2010 and Members of Council FILE NO: RZ/017/10 FROM: Chief Administrative Officer ATTN: C of W SUBJECT: Second Reading Maple Ridge Zone Amending Bylaw No.6728 - 2010 12472 Laity Street EXECUTIVE SUMMARY: On April 13, 2010 Council gave First Reading to rezone the subject property from RS-1a (One Family Amenity Residential) to R-1 (Residential District) to permit a future subdivision of two single family lots. This application is in compliance with the Official Community Plan. RECOMMENDATIONS: 1. That Zone Amending Bylaw No. 6728 - 2010 be given Second Reading and be forwarded to Public Hearing; and 2. That the following terms and conditions be met prior to final reading: i. Road dedication as required; ii. Removal of the existing building. DISCUSSION: a) Background Context: Applicant: Nick & John Faber Of Jent Construction Ltd. Owner: Lisa J. Faber Legal Description: Lot: 1, D.L.: 248, Plan: 69491; PID: 001-648-420 W Existing: Single -Family Residential Proposed: Single -Family Residential Zoning: Existing: RS-1a (One Family Amenity Residential) Proposed: R-1 (Residential District) 1101 Surrounding Uses North: Use: Single Family Residential Zone: RS-1a (One Family Amenity Residential) Designation: Urban Residential & Conservation South: Use: Single Family Residential Zone: RS-1a (One Family Amenity Residential) Designation: Urban Residential East: Use: Single Family Residential Zone: RS-1a (One Family Amenity Residential) Designation: Urban Residential West: Use: Laity Street & Single Family Residential Zone: RS-1(One Family Urban Residential) Designation: Urban Residential Existing Use of Property: Proposed Use of Property: Site Area: Access: Servicing requirement: b) Project Description: Single Family Residential Single Family Residential 786 M2 Laity Street Full Urban The subject site consists of one legal lot located at 12472 Laity Street within the west Maple Ridge urban area. The subject site is fairly flat with access from Laity Street. The proposal is to rezone and subdivide the site into two R-1 (Residential District) zoned parcels. The applicant has submitted a Development Variance Permit application and a Subdivision Application. c) Planning Analysis: Official Community Plan: The Official Community Plan states that stabilizing, preserving and enhancing the character of neighbourhoods are key elements in fostering a sense of community and that it is important to encourage infill development that is sensitive to the existing residential and neighbourhood context. The subject site is designated "Major Corridor Residential" within the urban residential designation of the Official Community Plan. The objective of this designation is to manage residential growth through infill and intensification in a manner that respects neighbourhoods and the existing physical character of the surrounding areas. The Major Corridor Residential designation is characterized by the following: a) is not within the Town Centre Area or a neighbourhood with an Area Plan; -2- b) has frontage on an existing Major Road Corridor as identified on figure 4 of the Official Community Plan or has frontage on a road built in whole or part to a collector, arterial, TransLink Major road or Provincial Highway standard; c) may be adjacent to Community Commercial Node or designated commercial Centre. This proposal complies with a) and b) above as it lies outside the Town Centre Area and outside a neighbourhood with an Area Plan and has frontage on Laity Street which is identified as a Major Road Corridor on figure 4 of the Official Community Plan. The Major Corridor Residential designation supports a variety of ground oriented housing forms such as single detached dwellings, garden suites, duplexes, triplexes, fourplexes, townhouses, apartments or small lot intensive residential, subject to compliance with the Major Corridor Infill policies. Policy 3-21 the Official Community Plan states that "All Neighbourhood and Major Corridor Residential infill developments will respect and reinforce the physical patterns and characteristics of established neighbourhoods, with particular attention to: a) the ability of the existing infrastructure to support the new development; b) the compatibility of the site design, setbacks, and lot configuration with the existing pattern of development in the area; c) the compatibility between building massing and the type of dwelling units in the proposed development and the surrounding residential properties; d) the location, orientation, and visual impact of vehicle access/egress in relation to: i. adjacent developments, ii. the street, iii. the pedestrian environment, e) minimizing adverse parking and traffic impacts on the existing neighbourhood; f) a gradual transition of scale and density through the design of building mass and form". The proposal is in compliance with this policy. The neighbourhood surrounding the subject site predominantly consists of single family dwellings; hence the proposed single family use will be compatible with the infill policies. Zoning B law: The proposed R-1 (Residential District) requires a minimum lot area of 371 m2; a minimum lot width of 12 metres and a minimum lot depth of 24 metres. The maximum lot coverage permitted in this zone is 40% of the net lot area and maximum height of the single family units permitted is 9.0 metres. The minimum setbacks for the single family units permitted in this zone are: Front yard setback at 5.5 metres, Rear yard setback at 8 metres; Exterior side yard setback at 3.0 metres and Interior side yard setback at 1.2 metres. Both the proposed lots meet the minimum lot area required by the zone. However, the proposal requires a variance for the lot width proposed for Lot A. Minimum lot width required for the proposed zone is 12 metres while the proposed lot width for Lot A is 11.20 metres_ The applicant has submitted a Development Variance Permit application for the requested lot width variance and this will be the subject of a future Council report. -3- Off -Street Parking and Loading Bylaw: As per the Maple Ridge Off -Street Parking and Loading Bylaw No. 4350-1990, the R-1 (Residential District) zone requires two off -site parking spaces per lot. This will be checked at the Building Permit stage. Citizen/Customer Implications: Any neighbourhood concerns about this proposal will likely be expressed at the Public Hearing. d) Interdepartmental Implications: Engineering Department: The Engineering Department reviewed the proposal and determined that most of the off -site services exist, except for new sanitary sewer connection for the new lot and street trees, which will be covered through the subdivision requirements. Approximately 1.7 metres road dedication is required across the Laity Street frontage to widen the road allowance to a collector road standard. Building Department: The Building Department reviewed the proposal and has the following comment: • As this is an infill lot, the lot grading plan will need to address any historic drainage patterns that exist to ensure there is no negative impact on the adjoining lots. Parks & Leisure Services Department: The Parks & Leisure Services Department have identified that after the subdivision is completed they will be responsible for maintaining the street trees. In the case of this project; final subdivision design will provide exact numbers, however it is anticipated that two new street trees may be added. The Manager of Parks & Open Space has advised that the maintenance requirement of $25.00 per new tree will increase their budget requirements by $50.00. Fire Department: The Fire Department has reviewed the proposal and has no concerns with it. iEl 14141NOXII 8 1 The proposal is in compliance with the Official Community Plan, however requires a variance approval for lot width as described in this report. This will be the subject of a future Council report. The applicant has submitted all the pending information as outlined in the first reading report; therefore, it is recommended that Council grant Second Reading and forward it to Public Hearing. Prepared by: Rasika Agiarya, B-Arch, M-Tech, UD, LEED® AP Planner - f Ap lived b Pick CIP 7Direc r of Planning Approved byl Frank Quinn, MBA, P.Eng GM: Public Works & De lop ent Services Concurrence: I L. (Jtdministrative ) R e Chief Officer The following appendices are attached hereto: Appendix A - Subject Map Appendix B - Zone Amending Bylaw # 6728 - 2010 Appendix C - Proposed Subdivision Plan -5- P 29363 6 12467 Subject Property 258 257 256 P 5 039 255 254 253 t2 N N_ N co CN N N 12461 N CN N I 12411 12410 295 305 12407 296 12404 304 Z 0 cn 12401 297 a 0 12395 298 12387 i 42377 N SCALE 1:1,500 12386 303 r� City of Pitt Meadows District of Langley N 306 N 307 12403 12550 Appendix A 4 coo 12540 5 a � N N I 12530 12528 *PP115 12524 6 12520 12 0 173 7 N 12510 P 81769 8 a 174 12500 12501 12494 ti 12490 11 175 9 12495 I P 81769 12480 215 1 12485 2 12474 P 69491 214 � 12477 0 210 12472 212 213 _T 2081 209 211 207 co N_ co 0) N M � M N N _ N N N N N Douglas Ave co m P 51180 o N CO a L � N .M- � CO MN O � C, M i 206 N 205 204 N N 1 CO 00 Rem N N 201 N 20 A a Lu P 1180 P 5118 CIO 191 192 193 194 195 196 197 0 322 C.0 � a°'o rn o Cq N N N_ M M M M a N N N N N N N 12397 12383 O I M N Cn rti O N v M 12472-Laity St ~ CORPORATION OF THE DISTRICT OF �■ nno�i � ra�nr.s= 11G � � � � PLANNING DEPARTMENT 3 IF - DATE: Mar 8, 2010 RZ/017/10 BY: JV Appendix B CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO.6728 - 2010 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 -1985 as amended. WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6728 - 2010." 2. That parcel or tract of land and premises known and described as: Lot 1 District Lot 248 Group 1 New Westminster District Plan 69491 and outlined in heavy black line on Map No. 1477 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to R-1(Residential District) 3. Maple Ridge Zoning Bylaw No. 3510 -1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the day of , A.D. 200. PUBLIC HEARING held the day of , A.D. 200. READ a second time the day of , A.D. 200. READ a third time the day of , A.D. 200. RECONSIDERED AND FINALLY ADOPTED, the PRESIDING MEMBER day of , A.D. 200. CORPORATE OFFICER 72505 P 29363 6 1.012 ha. EP 60007 12467 EP 57057 P 55039 263 262 261 260 259 258 257 P 6039 'N" a o h 25§, 255 254 253 12461 N N N 4 264 12411 11410 294 295 12439 ti 305 � 306 0 265 293 2967 a 71404 307 12404 304 un 12405 292 12401 z N 3 12403 a.266 72398 297 a rn 12399 12385 298 322 267 123921 12397 290 72J87 299 128 0_ 268 11385 N 89 )2377 303 12397 72383269 128 300 ^m 308 72379 72375 270 309 72377 72367 310. 271 72365 12355 311 72600 J f 4 J b 11 N v 6 Q - 7260 *PP117 72590 126 AVE. EP 82643 12580 L 369- 368 1 2 N N N N N 72570 371 370 P 6 438 367 3 2 72560 13 P 4 354 EP 47 3 172 171 170 169 1 72550 1 4 P 81769 12540 00 N N N N N n 5 a ! 71528 'PP115 EXETER AVE. 17? EP 81771 EP; 12520 CO O h 173 F "', 12 ti, 12578 CO P 81769 147 44 w 174 P 3 72500 "7 1250 12502 12494 176 11490 11 171 72496 9 4 P 81769 71480 215 z p 177 10 72485 72484 .r1 4 2 RW 5118 'a' 178 P 69491 214 12478 ,"11 a 17 12472 P 5 180 210 212 213 179 0 208 209 211 0 12466 207 180 12460 DOUGLAS AVE. 181 P 5 180 n O 00 206 205 1a Rem 201 01 200 199 RW 5�781 n 51180 w P 5118C P 51180 P 37851; 191 192 193 194 195 196 197 198 N ry ti a 97 98 ry N 124 AVE. Ni 2 N C N B "�' �` 19 N 00 `� LMP 1119 P 23730 N rM A Cn N 9 ) a n u 2 M 123 N P 7478 0.405 no 18 N 20 � 71375 2.i66 '� o N a Ma 2358 12370 MAPLE RIDGE ZONE AMENDING Bylaw No. 6728-2010 Map No. 1477 From: RS-1 a(One Family Amenity Residential) To: R-1 (Residential District) 1; 2500 Appendix C 0 to C* 5 N a rat Ot-11 `rX �jrx Z 4 ter• sr x g, 8.68 �r x jr X I[ r _iL- 8.71 i n In •7 u �+ "� 1 � i E N' ]j 8 F I. 1 9O O.98 I I a� i I cr X f� as�� vrc I I ko I N _ir x n i s`e Ii x nl f 12.27� �� x — $'Or O I X�` m n 'k2 R L -J tx fr x r J (*ZfZ-k PUo SLSS Vold) 1332I1S .(lld7 o vs Z� o� a yo 3 za Z � ao a o RA w� $ �� (n o H cn c _ q) t,,'.. CE O DISTRICT OF MAPLE RIDGE Deep Roots Greater Heights TO: His Worship Mayor Ernie Daykin DATE: June 16, 2010 and Members of Council FILE NO: RZ/080/08 FROM: Chief Administrative Officer ATTN: C of W SUBJECT: Third Reading Maple Ridge Official Community Plan Amending Bylaw No. 6687-2009 and Maple Ridge Zone Amending Bylaw No.6688-2009 23227 Dogwood Avenue EXECUTIVE SUMMARY: An application has been received to rezone the subject property from LUC (Land Use Contracts) and RS-2 (One Family Suburban Residential) to C-1 (Neighbourhood Commercial) to permit the renovation of the existing building into three commercial rental units. On March 23, 2010 Council granted Second Reading to Maple Ridge Official Community Plan Amending Bylaw No. 6687-2009 and Zone Amending Bylaw No. 6688-2009, with a request for additional information relating to traffic and parking to be provided prior to the granting of Third Reading. The applicant has provided a parking study undertaken by Bunt and Associates and dated May 12, 2010. The use of appropriate signage was also discussed. RECOMMENDATIONS: 1. That Maple Ridge Official Community Plan Amending Bylaw No. 6687-2009 be given Third Reading; 2. That in accordance with Section 879 of the Local Government Act opportunity for early and on -going consultation has been provided by way of posting Official Community Plan Amending Bylaw No. 6687-2009 on the municipal website and requiring that the applicant host a Development Information Meeting, and Council considers it unnecessary to provide any further consultation opportunities, a Public Hearing has been held on the Bylaw; 3. That Maple Ridge Official Community Plan Amending Bylaw No. 6687-2009 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; 4. That it be confirmed that Maple Ridge Official Community Plan Amending Bylaw No. 6687- 2009 is consistent with the Capital Expenditure Plan and Waste Management Plan; 5. That Zone Amending Bylaw No. 6688-2009 be given Third Reading; 1 1L 6. That the following terms and conditions be met prior to final reading. i. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of security as outlined in the Agreement; ii. Amendment to Schedule "B" of the Official Community Plan; iii. A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. If there is evidence, a site profile pursuant to the Waste Management Act must be provided in accordance with the regulations; iv. Pursuant to the Contaminated Site Regulations of the Environmental Management Act, the subdivider will provide a Site Profile for the subject land(s); V. Registration of an amenity parking agreement as a Restrictive Covenant; and vi. Incorporation of the parking management mitigation measures, as outlined in Section d of the Third Reading Report dated June 16, 2010. DISCUSSION: a) Background Context: Applicant: David J. Ho Architects Owner: Beta Enterprises Ltd. Legal Description: Lot 1, Section 28, Township 12, NWD Plan LM P46534 OCP: Existing: Commercial and Estate Suburban Residential Proposed: Commercial Zoning: Existing: LUC (Land Use Contract) and RS-2 (One Family Suburban Residential) Proposed: C-1(Neighbourhood Commercial) Surrounding Uses North: Use: Residential Zone: RS-2 (One Family Suburban Residential) Designation: Estate Suburban Residential South: Use: Pub and Liquor Store Zone: CS-1 (Service Commercial) Designation: Commercial and Estate Suburban Residential -2- East: Use: Residential Zone: RS-2 (One Family Suburban Residential) Designation: Estate Suburban Residential West: Use: Residential (Strata) Zone: RG-2 (Residential Strata) and RS-2 (One Family Suburban Residential) Designation: Estate Suburban Residential Existing Use of Property: Proposed Use of Property: Access: Site Area: Servicing: Companion Applications: b) Off -Street Parking and Loading Bylaw Vacant Three commercial rental units for the C-1 (Neighbourhood Commercial) zone Dogwood Ave. 1758 m2 Urban VP/080/08 and DP/080/08 The Off -Street Parking Bylaw No. 4350-1990 requires 1 parking stall per 30m2 gross floor area resulting in a requirement of 9 parking stalls for the current proposal. The application includes 22 parking stalls, which provides 13 parking stalls in excess of that required by the Off -Street Parking Bylaw No. 4350 - 1990. Off -Street Parking and Loading Bylaw No. 4350-1990 requires the Blacksheep Pub to provide 1 parking stall per 4 seats and 1 parking stall per 25m2 of retail space; resulting in an overall requirement of 43 parking stalls. The Blacksheep Pub site currently provides the required 43 parking stalls onsite. The adjacent gravel lot, also owned by the Blacksheep Pub, is currently providing an additional 30 parking stalls above what is required by the Off -Street Parking and Loading Bylaw. Both the proposed development and the existing pub meet or exceed the requirements of the Off - Street Parking and Loading Bylaw. The application site shares a reciprocal relationship with the Blacksheep Pub, located across Dogwood Avenue. Although not needed to meet the parking bylaw requirements the excess parking will, therefore, be available to supplement the existing pub parking. A Restrictive Covenant, identifying the Blacksheep Pub's right to use this excess parking is to be registered on title prior to Final Rezoning. c) Parking Study The applicant has provided a parking study undertaken by professional traffic consultants Bunt and Associates. As part of their analysis Bunt and Associates undertook a parking survey. The owner of the Black Sheep Pub advises that the survey was completed on a typically busy evening between 6:00pm and 9:00pm. The results of the study have been broken into two conclusions as follows; -3- Existing Parking Conditions: The existing conditions refers to all parking presently available and includes parking stalls at the Black Sheep Pub, the adjacent gravel parking lot, on -street parking along Dogwood Avenue and the subject property (the former Black Sheep Pub site). The parking report concludes that under present conditions there does not appear to be a significant parking issue in relation to the Black Sheep Pub. The study includes a parking survey during peak operating times and concluded that the "overall parking occupancy in the area reaches only 49%." During this survey there were no vehicles parked along the residential portion of Dogwood Avenue. Future Parking Conditions: The future parking conditions accounts for the development of the current proposal and the loss of the gravel parking lot, which together results in a net parking stall loss of approximately 33 stalls. Under these circumstances the parking analysis indicates that during peak operating time the parking occupancy will result in a maximum capacity of 74%. This will leave 17 stalls available for use. d) Parking Management Plan The report, therefore, offers the following measures to manage parking issues in the area; 1. Provide visible and prominent signage to indicate the availability of Black Sheep Pub parking on the subject property; 2. Permit Black Sheep Pub patrons to make use of the 9 stalls dedicated to the retail units after retail store hours. Signage must be provided to indicate the hours permitted for Black Sheep Pub parking; 3. Provide signage to encourage pub patrons to not park along the residential portion of Dogwood Avenue and encourage patrons to use the parking lots; 4. Have Black Sheep Pub employees monitor the residential area along Dogwood Avenue during peak business hours to ensure patrons are not parking there. These parking mitigation measures are to be incorporated into a strategy for the proposed development. e) Signage During the discussion at Council the issue of signage was raised. Of particular concern to the residents is the blocking of private driveways. To address similar concerns in other parts of the municipality, signage has been placed to remind drivers not to block or park within 3 metres of driveways. Attached to this report is an example of these signs. The Engineering and Bylaw Departments report that the signs appear to be working effectively. Similar signs are proposed for Dogwood Avenue. A cul-de-sac sign already exists at the entrance to Dogwood. In addition "parallel parking only" signs are in place. -4- f) Commercial/Residential Interface Council also raised concerns regarding the commercial/residential interface between the subject proposal and the adjacent residential properties. The Development Permit, which will be the subject of a future report to Council, will deal with landscape buffering to ensure visual screening and sound attenuation. CONCLUSION: It is recommended that Third Reading be given to Maple Ridge OCP Amending Bylaw 6687 - 2009 and Maple Ridge Zone Amending Bylaw No. 6688 - 2009. Prepared by: Sarah Atkinson Planning Technician A(proved by Jan P' ker' MCIP ❑ira�-of Planning Approved bxt Frank Quinn, MBA, P.Eng GM: Public Works $e Development Services Concurrence: �ti ,(JimfRuleef Administrative Officer The following Sppendices are attached hereto: Appendix A - Subject Map Appendix B - OCP Amending Bylaw 6687 - 2009 Appendix C - Zone Amending Bylaw 6688 - 2009 Appendix D - Site Plan Appendix E - Building Elevation Plans Appendix F - Landscape Plans 1M CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. 6687-2009 A Bylaw to amend the Official Community Plan WHEREAS Section 882 of the Local Government Act provides that the Council may revise the Official Community Plan; AND WHEREAS it is deemed desirable to amend Schedule "B" to the Official Community Plan; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1. This Bylaw may be cited for all purposes as "Maple Ridge Official Community Plan Amending Bylaw No. 6687-2009." 2. That parcel or tract of land and premises known and described as: Lot 1 Section 28 Township 12 Plan LMP46534 New Westminster District and outlined in heavy black line on Map No. 781, a copy of which is attached hereto and forms part of this Bylaw, is hereby redesignated to Commercial. 3. Maple Ridge Official Community Plan Bylaw No.6425-2006 is hereby amended accordingly. READ A FIRST TIME the day of , A.D. 200. PUBLIC HEARING HELD the day of , A.D. 200. READ A SECOND TIME the day of , A.D. 200. READ A THIRD TIME the day of , A.D. 200. RECONSIDERED AND FINALLY ADOPTED, the day of , A.D. 200. MAYOR CORPORATE OFFICER IOUNDARY ALOUETTE RIVER ACCORDING TO p l--N 75590 BCP 2215 SL 1 16 SL 17 SL 2 NWS 2746 SL 3 CID PtfAT P 77424 , P 75590 2 C 0.400 ho N h 'V 129 AVE. { + p 10938 C 1 P 11C N P�J ` 0.445 ha. 0.652 ho. Rem N � NAjURA1- BOU 1105i r� Q �p P -594 a UNDpR" R�-eg91 „ 1.623 h NptU �SK z I P e P 15594 3CP 1645 Rem. C N ry NASK 12238 *. P 14790 N ti M N ry ry pv� h 13� dN, Nj 14774 N N aCp N P 155 4 P 15594 N h D E F G l J K L P 689 LMP 46534 14790 h 1 em A� ^� P 26 04 P 1 938 1 N N 21 22 3 2 N 12968 o N A 2 3 W 1/2 4 N E 1/2 BCP 38954 0.414 ha. P 6337 P 6337 0.417 ho. 0.417 ha. 0.417 ha. 0.417 ha. H20593 0.400 ha '2899 S L 4 u> 33P 20593 P 77424 P 2570851.784 ha. 12885 MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDING Bylaw No. 6687-2009 Map No. 781 From: Estate Suburban Residential and Commercial To: Commercial 1:2500 *�&I� 0�:,� 2 CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. 6688-2009 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 -1985 as amended. WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6688-2009." 2. That parcel or tract of land and premises known and described as: Lot 1 Section 28 Township 12 Plan LMP46534 New Westminster District. and outlined in heavy black line on Map No. 1461 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to C-1(Neighbourhood Commercial) 3. Maple Ridge Zoning Bylaw No. 3510 -1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the day of , A.D. 200. PUBLIC HEARING held the day of , A.D. 200. READ a second time the day of , A.D. 200. READ a third time the day of , A.D. 200. RECONSIDERED AND FINALLY ADOPTED, the day of , A.D. 200. PRESIDING MEMBER CORPORATE OFFICER ALOUETTE RIVER ACCORDING TO pL4 75590 BCP 2215 SL 1 16 SL 17 SL 2 NWS 2746 SL 3 CID PdfIL P 77424 P 75590 2 C 0.400 ho h n ry ry 129 AVE. P 10938 P 1 1 0 1 1� n 2J4� 0.445 ha. 0.552 ha. Rem / � M BpUNDpRY 1105i � m P 594 a B00 Np`SKp�22391 P 1.623 h e P 15594 BCP 1545 Rem. C ti ti A N M NSK 12238 ry P 14790 N h ry N\I N N �30 ti N ry O N a g�P 14770 h is N ry N ry Z P 155 4 P 15594 D E F G I J K L P 689 . LMP 46534 14790 P 26 04 P 1 938 1 1 em A h 21 22 3 2 ti 72968 0 N � i p A N 3 ry w 1/2 4 E 1/2 BCP 38954 0.414 ha. P 6337 P 6337 0.417 ho. 0.417 ho. C.41 7 ha. 0.417 ho. H93 0.400 ho 72B99 SL 4 En 1 33 P 20593 12888P 77424 P 25708 MAPLE RIDGE ZONE AMENDING Bylaw No. 6688-2009 Map No. 1461 From: Land Use Contract and RS-2(One Family Suburban Residential) To: C-1 (Neighbourhood Commercial) 1.784 ha. 1 :2500 dTen 0//� �) -- , _,_ 71 «2 mm„»n ._ mR '}\�H/»\An IN3Pi3AObdVYI INVN31as _ ® xx 232 _m --w, n; SNOIIVI,3�3 [J: W, JB AM LM 13311S sxxasu alf- Z0: 4,pDenok� VNOdL, 1O311H�d'd OH P QI/1V0 1N3W3A02JdW� 1N7N3: 0350d021d I e� 0� La E� M1 S ..'timmn. ir■ l+ lI;J{} :11,'A:i 11i 1G% [Gt77 1�: Gl bG-+yG7gGGC "^ +� "'-' ^• "'+14 alptiv�]�� �i v+n Y..ac^+��1 ��,. �...•L. i.,:�'•7 ^'rL^"��^^ �,'^'1� �� ��w I.I � -- ,:�SSs�_G :�a�� aaar �e -r.- � yoa. at++� `b_ ! re�yycc�� �..Mst'e �. .e±i-5u•� .,. � �y`ve .nv�' �:E'� � r f�} �•,Y: �nwi�a�. at�.•z; w•r--�eC-n.n-n de JAtrw .VfM Sly❑ y SNIdd✓S'�Ndl - Ndld 31�5 .�,,, �uoa-��•i. �J.-e!Tiae �,'.•r �. �W a•{ „��• .r nw-� se. � �-. iur.�-ca� =ra w .� w.JI >. ... 1 I.yT.• Lx w{n i .OfM. 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' I e,ar,r ,+^r ' • 3 3 Nis .�` 140 ATAOATJ X 77 r I ___ _, 9*«mc33S22mew2aJ3M, 'ON I133 11H2v » rmoo IN3 _Qd 03 _ ram¥ z , J� ,/// / kr� I § §/}\ \ K »� a e� §r ( HE � § ■�/() & E 0. |E 5! 2qzo / zo [)E i�}/ )/EE § \1. l c ' L z � . f � f 2 A i 1 a r 6%% DISTRICT OF MAPLE RIDGE Deep Roots Greater Heights TO: His Worship Mayor Ernie Daykin DATE: and Members of Council FILE NO: FROM: Chief Administrative Officer ATTN: SUBJECT: Rezoning - Second Extension 24221, 24281, 24361 104 Avenue EXECUTIVE SUMMARY: June 8, 2010 RZ/041/O6 C of W Council granted a one year extension to the above noted application on June 23, 2009. The applicant has now applied for a final one year extension under Maple Ridge Development Procedures Bylaw No. 5879-1999. This application is to permit future subdivision for approximately 36 lots under the R-1(Residential District) and RS-1(One Family Urban Residential) zones. RECOMMENDATION: That a one year extension be granted for rezoning application RZ/O41/O6 and that the following conditions be addressed prior to consideration of final reading: i). Registration of a Rezoning Servicing Agreement including the deposit of security as outlined in the Agreement; ii). Amendment to Schedule "A" & "C" of the Official Community Plan; iii). A Statutory Right of Way plan and agreement must be registered at the Land Title Office; iv). Road dedication as required; v). Park dedication as required. DISCUSSION: a) Background Context: Applicant: Owner: Damax Consultants Ltd. (David Laird). Bluepine Development Ltd Lan Fan, Patrick Fan Legal Description: Lot: 1, Section: 10, Township: 12, Plan: 10921 Lot: 11 & Lot: 12, all of Section: 10, Township: 12, Plan: 60927 OCP: Existing: Proposed: Zoning: Conservation, Medium Density Residential Conservation, Medium Density Residential Existing: RS-3 (One Family Rural Residential) Proposed: R-1(Residential District), RS-1 (One Family Urban Residential) Surrounding Uses North: Use: Zone: South East: West: Designation Use: Zone: Designation: Use: Zone: Designation: Use: Zone: Designation: Existing Use of Property: Proposed Use of Property: Site Area: Access: Servicing: Companion Applications: Conservation RS-1b (One Family Urban (medium density) Residential) Conservation Single Family Residential RS-1b (One Family Urban (medium density) Residential), R-3 (Special Amenity Residential District) Medium Density Residential Single Family Residential RS-3 (One Family Rural Residential) Conservation, Medium Density Residential Single Family Residential RS-3 (One Family Rural Residential) Conservation, Medium Density Residential Single Family Residential, Vacant Single Family Residential 5.025 HA (12.4 acres) 104th Avenue, new extension of 244th Street Full Urban SD/041/06, DP/041/06, VP/041/06 This application is to permit the rezoning from RS-3 (One Family Rural Residential) to RS-1 (One Family Urban Residential) and R-1(Residential District). The following dates outline Council's consideration of the application and Bylaws 6557-2008 and 6556-2008: The First Reading report (see attached) was considered on May 13, 2008; - First Reading was granted May 13, 2008; - Public Hearing was held June 18, 2008; - Second and Third reading was granted on June 24, 2008; First extension was granted June 23, 2009. -2- Application Progress: The additional time is required to allow more time to complete all the necessary requirements due to a change of owners of the subject properties Alternatives: Council may choose one of the following alternatives: 1. grant the request for extension; 2. deny the request for extension;, or 3. repeal third reading of the bylaw and refer the bylaw to Public Hearing. CONCLUSION: The new applicant has been actively pursuing the completion of this rezoning application and has applied for a final one year extension. It is anticipated that within the next year final consideration will be applied for. Prepared by: Jen Csikos Pi ning Technician App ved icke ng, MCP, M.C.I.P r.Direc r of Pla ' g Approved by: Frank Quinn GM: Public Works & D lopment Services r Concurrence: J. L. (Jim) Rufe Chief Administrative Officer -3- PARK P N a 137 15 s 143 Y° ^ a 141 -6 �cP •� �� . 158 ' ry1A 155 -._� 125 10f 99 �P 35 . 4 144 ,t` T59 'A. �a3% 100 •o'f 145 142 5y tp9 7T0 ,5'� •34 r, 122 126 0507 148 �d�� �103 � ' 111 11 i ► c 153 'F;, i 121 10509 127 � q tar y5 "db 104 1T2 �� 0. `9 • 152 120 128 129 4 1 N ` ,p5'� 113 148 g 150 151 8%5 BC 59B 105� e 114 149 t 16 118 117 �g,_ ►"� R` ti ell 130 11D l oe 115 'os c 105 AVE. 131 U 107 ► eAKEgPLOZE 1. m A yy_�� e Ra 0 136 19 135 134 N133 132 Ps PARK 14 f . 1s P N N lV h N N N N N N fT1 1 2 3 1 7 8 9 10 11 y 2 21 20 19 18 17 16 IS t4 13 12 m N �n1 po S N N N N N !Y N N N N N 103 A AVE. N N N N N J;2930 N N X N 3 24 25 26 27 28 31 32 33 34 BCP 35192 PARK N SCALE 1:2,500 27 P 60927 P 31591 EjiT4 PERTIES 1 11 12 10 ,WAVE. Y R >g N ,o3ao � N h N 9 35 36 37 38 39 40 Rem. 2 3 4 5 N BC T 98 BCP 83 g 10 11 12 13 14 15 23 22 ,o37a 6 a R i1 21 1 7 38 . 7 z3e n r, z N k to3e5 8 E 133' B 103 AAVE. tp35p 9 8 ,moo 29 28 17 20 lam 10 N M 10317 0350Cc i0 P 41519 IOUs 30 27 18 19 10332 11 a m 1030 � N a 14 m 1 31 a 19 �8 10326 12 3 10m N 1 � 1267 20 a io321 Date 13 cal i0327 loam 3 125 1 a 24 N 34 21 a 16 10302 ' 23 0328 0322 10313 14 10l121 1o7Q � ,�19 i5 1o3os 1 � pa �10303 _ 103 AVE. 103 AVE. 7 DISTRICT OF MAPLE RIDGE TO: His Worship Mayor Gordon Robson DATE: April 21, 2008 and Members of Council FILE NO: RZ/041/06 FROM: Chief Administrative Officer ATM C of W SUBJECT: First Reading Maple Ridge Official Community Plan Amending Bylaw No. 6556-2008 and Maple Ridge Zone Amending Bylaw No.6557-2008 24221, 24281, 24361104 Avenue EXECUTIVE SUMMARY: An application has been received to rezone the subject property from RS-3 (One Family Rural Residential) to R-1 (Residential District) and RS-1 (One Family Urban Residential), to permit a 36 lot subdivision. This application will require an amendment to the Official Community Plan to update the conservation boundary based on the park boundary established for this proposal. RECOMMENDATIONS: 1. That Maple Ridge Official Community Plan Amending Bylaw No. 6556-2008 be given first reading and be forwarded to Public Hearing; 2. That in accordance with Section 879 of the Local Government Act opportunity for early and on- going consultation has been provided by way of posting Official Community Plan Amending Bylaw No. 6556-2008 on the municipal website and requiring that the applicant host a Development Information Meeting, and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a public hearing on the bylaw; 3. That Maple Ridge Official Community Plan Amending Bylaw No. 6556-2008 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; 4. That it be confirmed that Maple Ridge Official Community Plan Amending Bylaw No. 6556- 2008 is consistent with the Capital Expenditure Plan and Waste Management Plan; 5. That Zone Amending Bylaw No. 6557-2008 be given first reading and be forwarded to Public Hearing; and 6. That the following terms and conditions be met prior to final reading. i) Registration of a Rezoning Servicing Agreement including the deposit of security as outlined in the Agreement; ii) Amendment .., Schedule "A" & "C" of the Official Community Plan; iii) A Statutory right of way plan and agreement must be registered at the Land Title Office: iv) Road dedication as required; v) Park dedication as required. DISCUSSION: a) Background Context Applicant: Pacific Land Resource Group Inc. Owner: Bluepine Development Ltd Lan Fan, Patrick Fan Legal Description: Lot: 1, Section: 10, Township: 12, Plan: 10921 Lot: 11 & Lot: 12, all of Section: 10, Township: 12, Plan: 60927 OCP: Existing: Conservation, Medium Density Residential Zoning: Proposed: Conservation, Medium Density Residential Existing: RS-3 (One Family Rural Residential) Proposed: R-1 (Residential District), Surrounding Uses RS-1 (One Family Urban Residential) North: Use: Conservation Zone: RS-1b (One Family Urban (medium density) Residential) Designation Conservation South: Use: Single Family Residential Zone: RS-1b (One Family Urban (medium density) Residential), R-3 (Special Amenity Residential District) Designation: Medium Density Residential East: Use: Single Family Residential Zone: RS-3 (One Family Rural Residential) Designation: Conservation, Medium Density Residential West: Use: Single Family Residential Zone: RS-3 (One Family Rural Residential) Designation: Conservation, Medium Density Residential -2- Existing Use of Property: Proposed Use of Property: Site Area: Access: Servicing: Companion Applications: b) Project Description: Site Characteristics Single Family Residential, Vacant Single Family Residential 5.025 HA (12.4 acres) 104" Avenue, new extension of 244th Street Full Urban SD/041/06, DP/041/06, VP/041/06 The entire subject property is approximately 5 hectares in size; however, the actual development area covered under this application is approximately 1.94 hectares (4.7 acres) in size. The new residential lots proposed are located at the centre parcel abutting 1041h Avenue, while accommodating the two existing dwellings on the subject properties; one located on the west property line of the site and the other just east of the newly proposed lots for approximately 36 total lots. There is also an existing lean-to at the approximate center of the subject site on proposed conservation land that will be removed prior to subdivision. According to the District's mapping system, there are four known tributaries of Spencer Creek on the subject properties. Spencer Creek is identified on Schedule C - Natural Features Map of the Official Community Plan. There are also significant slopes located on the property in the riparian area. The riparian protection area will be dedicated to the District as Conservation as a condition of zoning the site. Approximately 3.08 hectares (7.6 acres) will be dedicated to the District for Conservation purposes. Development Proposal The applicant is proposing to rezone a portion of the subject property to allow for approximately thirty-five R-1 (Residential District) lots no less than 371m2 in size and one RS-1 (One Family Urban Residential) lot no less than 668m2 in size. The RS-1 (One Family Urban Residential) lot is being Proposed to allow the existing house to remain while still providing the required park dedication for protection of the slopes of the watercourse. It is the intention that this lot, located west of the creek tributary, will redevelop with the adjacent lands to' the west in the future which will come before Council in a separate application. This lot is unable to remain RS-3 (One Family Rural Residential) because this zone requires a minimum lot area of 0.8 hectare (2 acres) and would not allow for adequate dedication for the protection of the natural features area. To preserve the watercourses located on the property the applicant will be dedicating approximately 3.08 hectares of land as Park located on the northern, western and east -central portion of the property which will be designated "Conservation" on the Official Community Plan. Access to the proposed subdivision will be off of 104th Avenue and a new extension of 244 Street that will be built to gain access to the internal lots not facing 104th Avenue. There is an existing multi -use trail located on 1041h Avenue. The development proposes to relocate this trail off of 104th to the north of the proposed subdivision within the conservation park boundary. -3- This trail features a permanent connection extending westward where the adjacent lands can continue with the trail upon re -development. A temporary trail connection returning to 104 Avenue will be provided by the applicant until that westward connection can be realized at which point the temporary access will be decommissioned. c) Planning Analysis: 41ii s The subject properties are subject to the Albion Area Plan of the Official Community Plan. The site is designated Medium Density and Conservation. The proposed R-1 (Residential District) zone correlates with the Medium Density designation of the Albion Zoning Matrix. It will be necessary to include a larger area, from the northern, eastern and mid -western portion of the site, into the Conservation designation. This is based on the actual environmental and geo-technical assessment for the area. The conservation area will provide the protection for the Spencer Creek tributaries found in this section of the subject property. Zoningw: A preliminary review of the proposed subdivision plans in relation to the Zoning Bylaw requirements has revealed the need for one variance, lot depth for proposed Lot 10. This lot is the corner, triangle -shaped lot where depth is calculated perpendicular from the front yard setback line and not actual the length of the side lot line. As such, a Development Variance Permit application has been received to vary the following: 1. The minimum lot depth from 24 metres to approximately 21.5 metres for Lot 10. DeveloDment Permits: The site is subject to Watercourse Protection Development Permit. As per Section 8.9 of the Official Community Plan, it will be necessary for the applicant to obtain a Watercourse Protection Development Permit prior to any works occurring within 50 meters of the top of bank of any of the tributaries of Spencer Creek. The applicant will be providing park land dedication for the riparian area for protection of this watercourse as a condition of rezoning the site. The Development Permit will ensure the preservation, protection, restoration and enhancement of watercourse and riparian areas and a Security may be taken as a condition of issuance of the Development Permit to uphold the conditions outlined in the permit. The applicant will be providing park land dedication for the riparian area for protection of this watercourse as a condition of rezoning the site. Development Information Meeting: A development information meeting on February 20, 2008 from 7:00 pm to 9:00 pm at Albion Elementary School was held by staff of Pacific Land Resource Group Inc. There was a total of 11 people sign -in and 8 completed comment sheets. Attendees were in mixed favour of the project. Three main issues were expressed: Access to the multi -use trail from 1041", development density, and the safety and capacity of 104 Avenue. M! Multi -me trail In previous plans, the multi -use trail ended at the eastern property line of the subject properties. This has now been amended and the trail exits onto 104t^ Avenue. Develo m nt Density The proposed R-1 (Residential District) zone is the "in-between" density of the two zones across the street. It is slightly more dense than RS-1b (One Family Urban (medium density) Residential) but less dense than R-3 (Special Amenity Residential District). Where facing the RS-1b (One Family Urban (medium density) Residential) zone across the street, the proposed lots have been widened to a 15m frontage to create consistency. The proposed R-1 (Residential District) zone correlates with the Medium Density Residential designation of the Albion Area'Plan. 104 Avenue Up ra es A subdivision triggers upgrades to the frontages of the subject property. For this development road upgrades are required along 1041" Avenue. The developer will be required to widen the road to feature a 11.6 m carriageway with a boulevard, sidewalk, street lighting, curb and gutter on the north side of the road. These features will contribute to the pedestrian and vehicular safety of the area. d) Interdepartmental Implications: E_ngineeri ip Department* The Engineering Department has identified that all of the services required in support of the rezoning do not exist to the site. It will, therefore, be necessary for the applicant to enter into a Rezoning Development Agreement and post the required security to complete the necessary works prior to final reading. Fire artment• A referral was sent to the Fire Department and they have no concerns with the development as proposed. Environment-UgDartmenj. . Four tributaries of Spencer Creek are located on the subject property and have a required 30 metre setback from top -of -bank. It is the intention to dedicate the environmentally sensitive area located within the environmental protection setback area to the Municipality as park. As part of the Watercourse Protection Development Permit the applicant will be required to provide an environmental assessment. The focus of the environmental assessment will be to providing an enhancement and restoration plan for the riparian area, mitigation measures for possible retention and replacement of trees, recommendations for timing of the construction works, and a conceptual Stormwater Management Plan that meets the current watercourse protection bylaw requirements. SIM e) School District Comn,cnts: A referral was sent to School District No. 42 on February 25, 2008; no comments have been received from this referral. f) Intergovernmental issues: Local Governmen Act• An amendment to the Official Community Plan requires the local government to consult with any affected parties and to adopt related bylaws in compliance with the procedures outlined in Section 882 of the Act. The amendment required for this application is considered to be minor in nature. It has been determined that no additional consultation beyond existing procedures is required, including referrals to the Board of the Regional District, the Council of an adjacent municipality, First Nations, the School District or agencies of the Federal and Provincial Governments. The amendment has been reviewed with the Financial Plan/Capital Plan and the Waste Management Plan of the Greater Vancouver Regional District and determined to have no impact. CONCLUSION: As the proposed development complies with the Official Community Plan, it is recommended that this application b favourably considered and be given first reading and forwarded to Public Hearing. Prepared by. n Csikos anningl�� C nician J .. Approved �ike rr Apr-- Di a or of Plannin Approved y. Frank Quinn, MBA, P.Eng GM: Pub Works & Development Services Concurrence: J. L (Jim) Rule Chief Administrative Officer JC/dp The following appendices are attached hereto: Appendix A - Subject Property Appendix B - Official Community Plan Amending Bylaw No. 6556-2008 Appendix C - Zone Amending Bylaw No.6557-2008 Appendix I$ - Subdivision Plan -6- 40 DISTRICT OF MAPLE RIDGE Deep Roots Greater Heights TO: His Worship Mayor Ernie Daykin DATE: June 10, 2010 and Members of Council FILE NO: RZ/O32/07 FROM: Chief Administrative Officer ATTN: C of W SUBJECT: Final One Year Extension Application 12256 222 Street EXECUTIVE SUMMARY: Council granted a one year extension to the above noted application on July 15, 2009. The applicant has now applied for a final one year extension under Maple Ridge Development Procedures Bylaw No. 5879-1999. This application is to permit the construction of two apartment buildings (south building with 47 units and the north building with 62 units) proposing a total of 109 units under the RM-2 (Medium Density Apartment Residential) zone. Park dedication as a condition of final reading is triggered due to proximity of a tributary touching the western edge of the subject site. RECOMMENDATION: That pursuant to Maple Ridge Development Procedures Bylaw No. 5879-1999, a final one year extension be granted for rezoning application RZ/O32/O7 (property located at 12256 222 Street) and that the following conditions be addressed prior to consideration of final reading: i) Registration of a Rezoning Servicing Agreement including the deposit of security as outlined in the Agreement; ii) Amendment to Schedule "B" & "C" of the Official Community Plan; iii) Registration of a Geotechnical Report; iv) Cash in lieu of the proposed trail; v) Road dedication as required; vi) Park dedication as required. vii) Registration of a Restrictive Covenant protecting the Visitor Parking; viii) Completion of the Green Building Checklist. ix) Registration of a statutory right-of-way for municipal access and maintenance of the sanitary sewer. DISCUSSION: a) Background Context: Applicant: 0740396 B C LTD Owner: 0740396 B C LTD Legal Description: Lot: 16, D.L.: 399, Plan: 1112; PID: 011-987-987 OCP: Existing: Urban Residential, Conservation Proposed: Urban Residential, Conservation Zoning: Existing: RS-1 (One Family Urban Residential) Proposed: RM-2 (Medium Density Apartment Residential) Surrounding Uses North: Use: Multi -Family Residential Zone: RM-1 (Townhouse Residential) and RS-1 (One Family Urban Residential) Designation Urban Residential and Conservation South: Use: Single Family and Multi -Family Residential Zone: RS-1(One Family Urban Residential) and RM-2 (Medium Density Apartment Residential) Designation: Urban Residential East: Use: Single Family Residential Zone: RS-1(One Family Urban Residential) Designation: Urban Residential West: Use: Single Family Residential Zone: RS-1 (One Family Urban Residential) Designation: Urban Residential and Conservation Existing Use of Property: Vacant Proposed Use of Property: Multi -Family Residential Site Area: 0.808 HA (2 acres) Access: 222nd Street and 123rd Avenue Servicing: Full Urban Companion Applications: DP/032/07, VP/032/07, DP/041/08 (WPDP) This application is to permit the construction of two apartment buildings proposing a total of 109 units under the RM-2 (Medium Density Apartment Residential) zone. A requirement of the development process included the site into the North View precinct of the Town Centre Development Permit Area to ensure the form and character of the development. Council will review a Development Permit report at a later stage. The following dates outline Council's consideration of the application and Bylaw/s 6535-2007 and 6534-2007: - The First Reading report (see attached) was considered on June 16, 2008; - First Reading was granted June 24, 2008; - Public Hearing was held July 23, 2008; - Second and Third reading was granted on July 24, 2008; - First extension was granted July 14, 2009. -2- The following are the outstanding Council conditions to be addressed prior to consideration of final reading: x) Registration of a Rezoning Servicing Agreement including the deposit of security as outlined in the Agreement; xi) Amendment to Schedule "B" & "C" of the Official Community Plan; xii) Registration of a Geotechnical Report; xiii) Cash in lieu of the proposed trail; xiv) Road dedication as required; xv) Park dedication as required. xvi) Registration of a Restrictive Covenant protecting the Visitor Parking; xvii) Completion of the Green Building Checklist. xviii) Registration of a statutory right-of-way for municipal access and maintenance of the sanitary sewer. Application Progress: Considering the scale of the project, there has been some delay due to the changing market conditions; however the developer and his team of consultants are working on satisfying all the conditions of final reading. The design for the off -site civil works has been completed and drawings approved by the Engineering Department. A draft Rezoning Servicing Agreement outlining the description of off -site upgrades and the securities has been sent to the applicant who is working with his solicitor to submit signed registrable documents. The Geotechnical Report dated December 6, 2006 is being updated to add the Seismic Stability Assessment appendix and will be attached as a schedule to the Geotechnical Restrictive Covenant which is being finalized by the applicant's solicitor. The Road Dedication plan to widen 123rd Avenue and 222nd Street and Park Dedication plan are being finalized with the surveyor and will be submitted soon for approvals and registration. The under -ground parking plan showing "visitor parking stalls" will be attached as a schedule to the Visitor Parking Restrictive Covenant to ensure that these are used by visitors only and is being finalized by the applicant's solicitor. A new condition of a statutory right-of-way for municipal access on subject site has evolved out of the recently submitted civil drawings to the Engineering Department. A statutory right-of-way plan will be attached as a schedule to the registrable document which the applicant is finalizing with his solicitor. An application has been made to Terasen Gas showing geotechnical investigation and design to upgrade their right-of-way on the subject site for proposed off -site parking. Approval from Terasen Gas is expected soon. -3- The Habitat Restoration & Re -vegetation plans for the dedicated area and Habitat Protection Agreement with a maintenance period are being finalized. Conceptual Storm Water Management Plan and Erosion & Sediment control plans were submitted earlier which are being finalized. This will form part of the Watercourse Development Permit. The Town Centre Area Plan was adopted in November 2008, after this application received third reading for rezoning of the site in July 2008. At that time, this proposal was subject to Multi -Family Development Permit Guidelines. While the project may not be in total compliance with the recently adopted Town Centre Area Development Permit Guidelines, the project -architect is working on some minor revisions in order to maximize compliance without having to revamp the whole design. This will form part of the Development Permit report which Council will review at a later date. Alternatives: Council may choose one of the following alternatives: 1. grant the request for extension; 2. deny the request for extension; or 3. repeal third reading of the bylaw and refer the bylaw to Public Hearing. CONCLUSION: The project fits well with the "Low-rise Apartment" designation for the site, supporting 3 to 5 storey apartment buildings and other policies of promoting maximum residential density within the Town Centre Area as stated in the Official Community Plan and the Town Centre Area Development Permit Guidelines. The applicant has been actively pursuing the completion of this rezoning application and has applied for a final one year extension. It is anticipated that within the next few months final consideration will be applied for. Prepared by. Rasika kcharya, B-Arch, M-Tech, UD, LEED® AP Pla r by: Approved by: J cue Pickerin , MCP, M.C.I.P D o� r Pfanni Frank Quinn GM: blic r e opment Services Concurrence: J. L. ( Chief Attachment: Appendix A - First I n) Rule i Jministrative Officer ading report -4- RIDGEMAPLE DISTRICT OF MAPLE RIDGE Deep Roots Greater Heights TO: His Worship Mayor Gordon Robson DATE: June 5, 2008 and Members of Council FILE NO: RZ/032/07 FROM: Chief Administrative Officer ATTN: C of W SUBJECT: First Reading Maple Ridge Official Community Plan Amending Bylaw No. 6534-2007 and Maple Ridge Zone Amending Bylaw No.6535-2007 12256 222 Street EXECUTIVE SUMMARY: An application has been received to rezone the subject property from RS-1 (One family Urban Residential) to RM-2 (Medium Density Apartment Residential), to permit the construction of two apartment buildings. The south building will have 47 units, and the north building will have 62 units. Park dedication is required as a condition of rezoning. Therefore, an amendment to the Official Community Plan is required to enlarge and adjust the conservation boundary. RECOMMENDATIONS: 1. That Maple Ridge Official Community Plan Amending Bylaw No. 6534-2007 be given first reading and be forwarded to Public Hearing; 2. That in accordance with Section 879 of the Local Government Act opportunity for early and on -going consultation has been provided by way of posting Official Community Plan Amending Bylaw No. 6534-2007 on the municipal website and requiring that the applicant host a Development Information Meeting, and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a public hearing on the bylaw; 3. That Maple Ridge Official Community Plan Amending Bylaw No. 6534-2007 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; 4. That it be confirmed that Maple Ridge Official Community Plan Amending Bylaw No. 6534- 2007 is consistent with the Capital Expenditure Plan and Waste Management Plan; 5. That Zone Amending Bylaw No. 6535-2007 be given first reading and be forwarded to Public Hearing; and 6. That the following term(s) and condition(s) be met prior to final reading. i) Registration of a Rezoning Servicing Agreement including the deposit of security as outlined in the Agreement; ii) Amendment to Schedule "B" (& "C" if conservation amendment) of the Official Community Plan; iii) Registration of a Geotechnical Report: iv) Cash in lieu of the proposed trail; v) Road dedication as required; vi) Park dedication as required. vii) Registration of a Restrictive Covenant protecting the Visitor Parking; viii) Registration of a LEEDs covenant. DISCUSSION: a) Background Context: Applicant: 0740396 B C LTD Owner: 0740396 B C LTD Legal Description: Lot: 16, D.L.: 399, Plan: 1112 OCP: Existing: Urban Residential, Conservation Proposed: Urban Residential, Conservation Zoning: Existing: RS-1 (One Family Urban Residential) Proposed: RM-2 (Medium Density Apartment Residential) Surrounding Uses North: Use: Multi -Family Residential Zone: RM-1(Townhouse Residential) and RS-1(One Family Urban Residential) Designation Urban Residential and Conservation South: Use: Single Family and Multi -Family Residential Zone: RS-1(One Family Urban Residential) and RM-2 (Medium Density Apartment Residential) Designation: Urban Residential East: Use: Single Family Residential Zone: RS-1(One Family Urban Residential) Designation: Urban Residential West: Use: Single Family Residential Zone: RS-1(One Family Urban Residential) Designation: Urban Residential and Conservation -2- Existing Use of Property: Proposed Use of Property: Site Area: Access: Servicing: Companion Applications: b) Project Description: Vacant Multi -Family Residential 0.808 HA (2 acres) 222 Street and 123 Avenue Full Urban DP/032/07, VP/032/07 An application for an Official Community Plan Amendment and a Rezoning has been submitted for the development of two apartment buildings. The proposed Official Community Plan Amendment is required to adjust and enlarge the conservation area to align with the park dedication required. To support the proposed development, the applicant proposes to rezone the subject property from RS-1 (One family Urban Residential) to RM-2 (Medium Density Apartment Residential). There is a Terasen Gas right-of-way which run east -west and bisects the subject property. Road dedication will be required along 222 Street and 123 Avenue. c) Planning Analysis: Official Community Plan: As per the Official Community Plan, the subject property is designated Urban Residential and is within the Regional Town Centre - Residential category. According to the Zoning Matrix in the Official Community Plan, RM-2 (Medium Density Apartment) is supported in the Regional Town Centre - Residential Category. Since the subject property is located within the Town Centre, the applicant has submitted a LEED checklist and is striving to achieve 14 points. The Official Community Plan also states the following policies 3-22 Maple Ridge will place a priority on residential development within the Regional Town Centre and will increase the residential capacity of the Regional Town Centre by: a) Encouraging higher density residential development in appropriate locations; b) Reviewing bylaws and regulations to allow 100% residential development in selected areas of the Regional Town Centre; c) Promoting a variety of housing types and choices; and d) Encouraging mixed -use development where appropriate 3-23 In order to further the development of the Regional Town Centre in conjunction with community goals, Maple Ridge will engage in the preparation of an Area Plan. In the interim the Maple Ridge Town Centre Concept Plan will be used as a guide for development. Opportunities to increase residential densities in the Regional Town Centre may be supported if the proposed development is consistent with adjacent land uses; and complies with the policy objectives in the Maple Ridge Town Centre Concept Plan and Official Community Plan. WON The proposal offers an increase in the residential capacity of the Regional Town Centre and promotes a variety of housing types and choices as per policy 3-22. This area has not been identified as an area where mixed -use development is appropriate. Under Policy 3-18 (2)(a)(ii) the fronting street is considered to be a major corridor. The proposed zoning of the site is compatible with this category of residential development. The proposal complies with policy 3-20 for the following reasons: • The recommended maximum height is four storeys for apartments. The building to the south is four storeys. The north building has a three storey appearance from the north, east, and south elevation and the west elevation is 4 storeys. • The proposal will comply with the Development Permit Guidelines for multi -family development. A Multi -Family Development Permit application has been submitted and will be reviewed further. The proposal complies with policy 3-21 for the following reasons: • The upgrades of the roads and the existing infrastructure will be able to support the new development. • Based on the Advisory Design Panel's recommendations, the applicant has included design elements that reduce the visual massing of the buildings. • The applicant has provided the required amount of parking as per the Off -Street Parking and Loading Bylaw. • The building height has been lowered on the east elevation of the north building to offer a better transition to the single family dwellings adjacent to the site. • The applicant has proposed landscaping that will enhance the privacy of neighboring properties. • The applicant will be dedicating park as a condition of this application to protect the watercourse. Town Centre Concept Plan: In terms of the Regional Town Centre Concept Plan, the subject property is identified as Park and Conservation Area, just like the property to the north. The property to the north was rezoned to permit a townhouse development on June 26, 2007. As this property will not be utilized as the Town Centre Plan indicates, it is subject to the residential policies of the Official Community Plan. The Town Centre Concept Plan also identifies the Terasen Gas right-of-way that runs through the Town Centre area as a greenway. After reviewing the possibility of a greenway, it was determined that the gas right-of-way on the subject property could not be used as a greenway due to the existing development further east. Instead, there may be a greater opportunity for a pedestrian trail through the proposed park dedication area if a trail could run through the property to the north. As such, the applicant will provide cash in lieu of a pedestrian trail for the construction of a trail through the proposed park dedication area. The cash in lieu will be equivalent to the construction costs of a pedestrian trail through the proposed park dedication. -4- Chapter 4 of the Concept Plan - Design Guidelines and Performance Standards - outlines the need to direct growth to the Town Centre, to aid in accommodating the 7,000 new dwelling units anticipated by 2021. This growth is expected to help revitalize the downtown areas and provide a supportive population base for local businesses and transit. It also identifies the need for greater diversity in the residential housing stock, to provide options for a variety of persons at different stages of life and with physical challenges. A range of housing types and sizes also provides more opportunities for rental housing and housing that may serve a variety of income levels and locate residents in close proximity to shops and services. The proposal aligns with the Maple Ridge Town Centre Concept Plan in the following ways: • The applicant has attempted to minimize impervious surfaces by incorporating permeable pavers in the area identified for visitor parking; • A sand cell has been incorporated into the designed to receive and filter stormwater runoff before returning to the watercourse; • The Concept Plan recommends maximum site coverage of 50% for medium density development and 60% for high density development. The proposed project has a site coverage of approximately 46.5% Zoning Bylaw: The proposed buildings will require variances for setbacks and will be approximately: South Building • Front - from 7.5 metres to 4.9 metres • West side - from 7.5 metres to 5.3 metres • East side - from 7.5 metres to 6.9 metres North Building • West side - from 7.5 metres to 4.5 metres • East side - from 7.5 metres to 6.9 metres • Rear - from 7.5 metres to 6.3 metres The requested variances for the front and west side of the south building has been requested to bring the buildings closer to the streets. As per the Concept Plan, the setbacks for high density development should be a minimum of 3.0 metres and a maximum of 4.5 metres from the front property line. The variances requested along the east side for both buildings and the rear of the north building is for the balconies and their posts. The building faces do not encroach into the setback on these sides. The variances requested along the west side for north building is for a small portion of the building face as well as the balconies and their posts. -5- The Concept Plan suggests a minimum of 4.5 metres setback from side property lines. The applicant has also proposed landscaping along the sides to act as a buffer. The applicant has applied for a development variance permit and these variances will be examined further. Development Permits: The subject property requires both a Multi -Family Development Permit and a Watercourse Protection Development Permit. A Multi -Family Development Permit is required to enhance existing neighbourhoods with compatible housing styles that meet diverse needs and minimize potential conflict on neighbouring land uses. The proposed development is compatible with the townhouse development to the north and the apartment buildings to the south. It is anticipated that the future development of the area will be multi -family. The Advisory Design Panel has also reviewed this application and their comments are outlined in this report. There is a watercourse located at the northwest section of the property; therefore, a Watercourse Protection Development Permit is required. The Watercourse Protection Development Permit has been established for the preservation, protection, restoration and enhancement of watercourse and riparian areas. To protect the watercourse, park dedication will be required. A riparian replanting plan has been submitted with this application. Advisory Desi n Panel: This application was reviewed by the Advisory Design Panel on January 8, 2008. The resolution was as follows: That the Advisory Design Pane! suggests that the applicant makes suggested revisions and present back to the panel with the following recommendations: • reconsideration of the bulk of the building • increased materiality • consideration of private patios on the ground floor • presentation of a list of sustainable initiatives given that this is in a Smart Growth area • consider use of more sustainable cladding materials The applicants made substantial changes to the building including a revision to the roof lines, increased articulation, and increased materiality. The applicant also provided a LEED rationale to demonstrate how the project meets LEED initiatives. I� The applicant presented the revised project to the panel on May 13, 2008 and the resolution was as follows: That the applicant has addressed the five items presented at the Jan 8th design panel satisfactorily and commends the applicant for the thoroughness of the exterior presentation. The following comments have been added: • Consideration of trees on the east side • Bulk of the white cornices be reduced • Soffit treatment needs to be confirmed to the Planning Department; the color and the material of the soffit should be confirmed The Advisory Design panel does not need to see this application back but would like comments sent back to the Planning Department. The applicant will make the changes as recommended by the panel under their Multi -Family Residential Development Permit Development Information Meeting: The applicant held a Development Information Meeting on December. 20, 2007 and it was estimated that approximately 38 people attended and 3 phone calls were received. General concerns expressed were about: • Traffic before and after construction • Privacy • Sidewalks • Street lighting • Damage to surrounding residents • Construction noise • Drainage treatment of creek • Tree removal • Demographics of buyers and shadow of buildings Positive comments included: • Better traffic and pedestrian circulation to 222 Street and downtown with the improvement of 123 Avenue • Building seemed to fit in with the land slope and future plans of the area • Good fit - close to schools for small families Engineering Department: Engineering Department has reviewed the application and has provided the following comments: 1. 123 Avenue and 222 Street will both need to be widened or constructed by the developer to a collector standard across the frontage of the site. In the case of 123 Avenue the new road -7- construction will need to extend beyond the development site to meet the existing road to the east. The south side of 123 Avenue must be constructed to the extent that a minimum 8.6m of paved road is provided now. The balance of the collector road would be built by others in the future. 2. Concrete barrier curb and gutter will be required on both road frontages in keeping with the collector road standard. A temporary extruded curb needs to be constructed on the south side of 123 Avenue. 3. Concrete sidewalk is required of both road frontages. 4. A municipal sanitary sewer has been brought to the north property line of this site in a right of way through the adjacent property. The developer will need to extend the sewer onto this site. 5. Road and on -site drainage will ultimately be directed to the adjacent watercourse. A storm water management plan and an erosion and sediment control plan will be required to address issues of water quality and the regulation of flows into the watercourse. These plans must be designed in accordance with the requirements of the Maple Ridge Watercourse Protection Bylaw. In addition, the developer will be responsible for obtaining any approvals or permits required by other agencies for works in or near a stream. 6. The developer's consultant must confirm the adequacy of the water system for both domestic water and fire flows for the proposed development. 7. Ornamental streetlights are required on both road frontages. 8. Boulevard street trees are required on both road frontages. 9. All utility services to the site must be underground. 10. Road widening on 222 Street will require elimination of the existing ditch. 11. Geotechnical input will be required at the design stage in connection with the road design. 12. Approximately 10m dedication is required on both 222 Street and 123 Avenue for collector standard roads plus a 3mx3m corner truncation. d) School District Comments: A referral was sent to the School District on December 13, 2007. No comments have been received. Local Government Act: An amendment to the Official Community Plan requires the local government to consult with any affected parties and to adopt related bylaws in compliance with the procedures outlined in Section IF-111 882 of the Act. The amendment required for this application, Appendix B, is considered to be minor in nature. It has been determined that no additional consultation beyond existing procedures is required, including referrals to the Board of the Regional District, the Council of an adjacent municipality, First Nations, the School District or agencies of the Federal and Provincial Governments. The amendment has been reviewed with the Financial Plan/Capital Plan and the Waste Management Plan of the Greater Vancouver Regional District and determined to have no impact. e) Environmental Implications: There is a watercourse in the northwest portion of the subject property. Park dedication is required to protect the watercourse. Approval of a Watercourse Protection Development Permit will be required prior to any construction or alteration of land. A stormwater management plan and a riparian re -planting plan have been submitted. CONCLUSION: The proposal offers an increase in the residential capacity of the Regional Town Centre and promotes a variety of housing types and choices in the Town Centre; therefore, it is recommended that application RZ/032/07 be favourably considered and that Maple Ridge Official Community Plan Amending Bylaw No. 6534-2007 and Maple Ridge Zone Amending Bylaw No. 6535-2007 be read a first time and be forwarded to Public Hearing. Prep red hy'"Adina L {Pkanning Technician ak t MCP, MCIP r of Planning Approved by.- / Frank Quinn, MBA, P.Eng J _QM: Publii"orks &_Development Services Concurrence: L. (Jim) Rule L. Administrative Officer The following appendices are attached hereto: Appendix A - Subject Map Appendix B - Maple Ridge Official Community Plan Amending Bylaw No. 6534-2007 Appendix C - Maple Ridge Zone Amending Bylaw No. 6535-2007 Appendix D - Site Plan Appendix E - Building Elevations Appendix F - Landscaping Plan Appendix G - LEED Checklist and Rationale sea . DISTRICT OF MAPLE RIDGE Deep Roots Greater Heights TO: His Worship Mayor Ernie Daykin DATE: and Members of Council FILE NO: FROM: Chief Administrative Officer ATTN: SUBJECT: Rezoning - Second Extension Maple Ridge Zone Amending Bylaw No.6543-2008 22810 113 Avenue EXECUTIVE SUMMARY: June 7, 2010 RZ/O98/O7 CofW Council granted a one year extension to the above noted application on June 9, 2009. The applicant has now applied for a final one year extension under Maple Ridge Development Procedures Bylaw No. 5879-1999. This application is to permit an apartment building and 10 townhouse units under the RM-2 (Medium Density Apartment Residential) zone. RECOMMENDATION: That a one year extension be granted for rezoning application RZ/O98/O7 and that the following conditions be addressed prior to consideration of final reading: i). Approval from the Ministry of Transportation; ii). Registration of a Rezoning Servicing Agreement including the deposit of security as outlined in the Agreement; iii). The registration of a 219 Restrictive Covenant addressing the suitability of the site for development from a geotechnical point of view; iv). Road dedication as required; v). Registration of a Restrictive Covenant protecting the Visitor Parking. DISCUSSION: a) Background Context: Applicant: Owner: Legal Description: OCP: Existing: Proposed: Atelier Pacific Architecture Inc Nag Construction Co Ltd Lot: 2, D.L.: 402, Plan: LMP39949 Low Rise Apartment Low Rise Apartment 1105 Zoning: Existing: RS-3 (One Family Rural Residential) Proposed: RM-2 (Medium Density Apartment Residential) Surrounding Uses North: Use: Zone: Designation South: Use: Zone: Designation East: Use: Zone: Designation West: Use: Zone: Designation: Existing Use of Property: Proposed Use of Property: Site Area: Access: Servicing: Companion Applications: Park RS-3 (One Family Rural Residential) Pa rk Haney Bypass, Vacant RS-3 (One Family Rural Residential) Highway, Park Single Family Residential RS-3 (One Family Rural Residential) Urban Residential Townhouses RM-1 (Townhouse Residential) Urban Residential Vacant Multi -Family Residential 0.925 HA (2.28 acres) Newly constructed extension of 113 Avenue Full Urban DP/098/07, VP/098/07 This application is to permit an apartment building and 10 townhouses in the RM-2 (Medium Density Apartment Residential) zone. A requirement of the development process included the site into a Development Permit Area to ensure the form and character of the development at the Building Permit stage. The following dates outline Council's consideration of the application and Bylaw 6543-2008: - The First Reading report (see attached) was considered on May 27, 2008; - First Reading was granted May 27, 2008; - Public Hearing was held June 17, 2008; Second and Third Reading was granted on June 24, 2008. First Extension was granted June 9, 2009. Application Progress: Until recently, the proponent had not proceeded due to unstable economic times. The proponent intends to complete the requirements of final reading within the one year time frame. The proponent is currently in the process of completing civil drawings for the Rezoning Servicing Agreement and road dedication. WA Alternatives: Council may choose one of the following alternatives: 1. grant the request for extension; 2. deny the request for extension; or 3. repeal third reading of the bylaw and refer the bylaw to Public Hearing. CONCLUSION: The applicant has been actively pursuing the completion of this rezoning application and has applied for a one year extension. It is anticipated that within the next six months final consideration will be applied for. Prepared by: n Csikos A� P annin Tec nician Ap Quad b Ja1v *.6*ngr A P, MCIP ❑irector�pf Pla ing i Approved by: Flank Quinn, MBA, P.Eng GM: Public Works & Qeve opment Services F Concurrence: J.L. (Jim) Rule Chief Administrative Officer JC/dp The following appendices are attached hereto: Appendix A - Subject Map Appendix B - First Reading Report -3- 4 11491 w l 21 43 C9 11492 Appendix A lrasr 22 44 t490 LIMP 13592 �S rry 23 � 1t¢68 CP v� 'yam Try 24 NWS 2885 2 rr� $ F11422 LM 25825 LMS 3737 c' \1 LIMP 9560 LMS 1258 .A., District of °- Pitt Meadows v i ilkn NDistrict of Langley SCALE 1:2,500 RP 3736 t3 3 P 14176 LOT S 11384/92 10 P 14624 11372 LMP 10788 9 P 14624 11352 SUBJECT PROPERTY 8 P 14624 L11332 LIMP 39046 113 AV E. LOT 2 10 7 ' N LIMP 39949 11327 P 14624 tt 11318 11 CO It Rem A 11313 ; EP 14217 11299 m 11298 B Rem 14 °O � 11285 z�P 19750 10 N 10 1 A (M a 3 1218 rys A Rem. r 13 " 17 B Q Q rr 0 279j 1 6 gam, 5 4 rrz� 3 Nb rr175 ? ,6 �'t rrr�rl 22810 113 AVENUE 0 N_ CORPORATION OF Wn THE DISTRICT OF • . MAPLE RIDGE PLANNING DEPARTMENT DATE: Nov 23, 2007 FILE: RZ/098/07 BY: PC RVBr Appendix B RIDGE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor Gordon Robson DATE: May 14, 2008 and Members of Council FILE NO: RZ/098/07 FROM: Chief Administrative Officer ATTN: C of W SUBJECT: First Reading Maple Ridge Zone Amending Bylaw No.6543-2008 22810 113 Avenue EXECUTIVE SUMMARY: An application has been received to rezone the subject property from RS-3 (One Family Rural Residential) to RM-2 (Medium Density Apartment Residential), to permit the construction of a four - storey residential apartment building and 4 residential townhouse units. This application is in compliance with the Official Community Plan. RECOMMENDATIONS: 1. That Zone Amending Bylaw No. 6543-2008 be given first reading and be forwarded to Public Hearing; and 2. That the following terms and conditions be met prior to final reading: i) Approval from the Ministry of Transportation; ii) Registration of a Rezoning Servicing Agreement including the deposit of security as outlined in the Agreement; ill) The registration of a 219 Restrictive Covenant addressing the suitability of the site for development from a geotechnical point of view; IV) Road dedication as required; v) Registration of a Restrictive Covenant protecting the Visitor Parking. vi) Registration of a Section 219 Covenant indicating the Green Building components that will be included on the final project design plans. DISCUSSION: a) Background Context: Applicant: Atelier Pacific Architecture Inc Owner: Nag Construction Co Ltd Legal Description: Lot: 2, D.L.: 402, Plan: LMP39949 OCP: Existing: Urban Residential Proposed: Urban Residential Zoning: Existing: RS-3 (One Family Rural Residential) Proposed: RM-2 (Medium Density Apartment Residential) Surrounding Uses North: Use: Park Zone: RS-3 (One Family Rural Residential) Designation Park South: Use: Haney Bypass, Vacant Zone: RS-3 (One Family Rural Residential) Designation: Highway, Park East: Use: Single Family Residential Zone: RS-3 (One Family Rural Residential) Designation: Urban Residential West: Use: Townhouses Zone: RM-1(Townhouse Residential) Designation: Urban Residential Existing Use of Property: Proposed Use of Property: Site Area: Access: Servicing: Companion Applications: b) Project Description: Vacant Multi -Family Residential 0.925 HA (2.28 acres) Newly constructed extension of 113 Avenue Full Urban DP/098/07, VP/098/07 The applicant is requesting to rezone from RS-3 (One Family Rural Residential) to RM-2 (Medium Density Apartment Residential) to permit the construction of a 4 storey apartment and 4 townhouse units. - The wood -frame apartment building proposal contains 65 units ranging in size from 55m2 (595 ft2) to 125m2 (1345 ft2). The townhouses are standalone and are located to the northwest of -2- the apartment building and face the 113th Avenue to provide a street presence. In addition, the townhouse complex provides a transition in density from the 4 storey apartment building to the east and the townhouse complex to the west. The site is located within the Regional Town Centre and this development will achieve approximately 12 Leadership in Energy and Environmental Design credits based on the LEEDS rating system. For stormwater management, the proposal calls for a bio-filtration pond at the southeast corner of the site facing the Haney Bypass. The developer will be required to build 113th Avenue which would extend the currently dead -ended 228 Street west to Burnett Street. The road right-of-way was previously dedicated to the District through the subdivision of the Fraserview lands in the early 1990's and has been intended to extend east to Brurnett Street since. The Engineering Department has confirmed the necessity of the extension of the road. Some backslope regrading of the District Park north of the subject site will be required to ensure stabilization of the new road. The slope stabilization works and replanting of the Park will be a condition of the Rezoning Servicing Agreement and a security will be taken for all works. The Parks Department has reviewed and approved the conceptual plan of the proposed works on the park site. Final plans will be reviewed with the civil drawings. The proposed access to the. site is from a newly constructed 113th Avenue where there is one main vehicular entrance to the site that is shared by both the apartment and townhouse residences. A roundabout is proposed for pick up and drop off purposes near the main entrance of the apartment building. This development is proposing two floors of underground parking incorporating 15 visitor parking stalls for both the townhouses and the apartments in addition to providing 102 stalls for apartment resident parking. The visitor and resident parking areas are separated by a security gate on the first floor of underground parking. The underground is accessed at the east of the apartment building. The townhouses have been designed with a double car garage with a full parking slab outside the unit. c) Planning Analysis: Official QQmmunIJy Plan: The property is currently designated Town Centre Residential in the Official Community Plan. The Regional Town Centre places a priority on residential development and encourages higher density developments in appropriate locations. The subject property is also located along a Major Corridor (Haney Bypass) as outlined in Figure 4 of the OCP. The RM-2 (Medium Density Apartment Residential) zone correlates with both of these designations. le Ridge Town Centre Conpept Plan: The property is located within the Regional Town Centre and is identified as Apartment Housing on the Maple Ridge Town Centre Concept Plan. To facilitate the implementation of the Concept Plan, Council has directed that it be used as a template for development, until the adoption of an area plan for the Regional Town Centre. Chapter 4 of the Concept Plan - Design Guidelines and Performance Standards, outlines the need to direct growth to the town Centre, to aid in accommodating the 7,000 new dwelling units anticipated -3- by 2021. The growth is expected to help revitalize the downtown areas and provide a supportive population base for local businesses and transit. It also identifies the need for greater diversity in the residential housing stock, to provide options for a variety of persons at different stages of life and with physical challenges. A range of housing types and sizes also provides more opportunities for rental housing and house that may serve a variety of income levels and locate residents to shops and services. The "green building" concept is a key principle of the Concept Plan to encourage smart, managed growth within the Regional Town Centre. The proposal aligns with the Maple Ridge Town Centre Concept Plan in the following ways: • Building Coverage is 25%, less than the suggested maximum of 50% for medium density residential areas; • The townhouses have been oriented to and have direct pedestrian access from 113 Avenue providing "eyes on the street"; • A drainage swale is located to the east side of the building which is designed to receive stormwater runoff collecting in a bio-filtration/detention pond located at the southeast corner of the property allowing the water to filter and infiltrate through the soil; and • The applicant has submitted a report and checklist outlining which components from the LEED (Leadership in Energy and Environmental Design) Green Building Rating System they feel they can achieve. The details of the components will be finalized in the Development Permit sage. However, it is recommended that prior to Final Approval of the rezoning application, a Section 219 Covenant be registered identifying the final green building components that will be incorporated into he Development Permit and subsequent Building Permit plans. Zoning w: A preliminary review of the plans in relation to the Zoning Bylaw requirements have revealed that the proposal generally complies with the bylaw, although two variances would be required if this proposal is to proceed. As such, a Development Variance Permit application has been received for the following items. 1. Part 6, Section 604(6)(a) "Siting" requires all apartment and accessory residential buildings be sited not less than 7.5 metres from all property lines. e In an attempt to create a more engaged street frontage and to fit in the internal roadway, the townhouses are sited slightly north of the apartment building. The development meets the 7.5 metre setback to the East, West and South, however, the townhouses encroach by 1 metre into the 7.5 metre front yard setback (North). 2. Part 6, Section 604(8)(a) "Other Regulations" requires all off street parking, except visitor spaces, be located within an underground parking garage. • For convenience of the future residents of the townhouses, a double car garage has been provided in each of the townhouse units. -4- Devo_looment P r i : This development is subject to a Multi -Family Development Permit as outlined in section 8.7 of the Official Community Plan. Accordingly, prior to the issuance of a building permit, the Development Permit must be reviewed and approved. A Multi -Family Development Permit is required for all new multi -family development on land designated Urban Residential. The purpose of a Multi -Family Development Permit is to enhance existing neighbourhoods with compatible housing styles that meet diverse needs and minimize potential conflicts on neighbouring land uses. An application for the Development Permit has been received and will be the subject of a future Council Report. Advisory Panel: The proposed project was reviewed by the Advisory Design Panel on April 8, 2008 at which time the following resolution was made: That the Advisory Design Panel supports and commends the applicant on their completeness and quality of presentation however would like to see the following recommendations to go back to the Planning Department for further review with revisions being forwarded on to the Advisory Design Panel via email: • Consideration to the use of the space around the children's play area with emphasis on child safety; • More attention to be given to the south edge with consideration being given to the revised road alignment; • Consideration be given to the articulation of paving edge to south of the children's play area; • Consider breaking up views of building mass at the south edge with planting; • Consideration be given to the design development and integration of the storm water pond into the landscape. The applicant has received these comments and will review the submission responding to the ADP comments. Responses to these comments will be the subject of the Development Permit in a future Council Report. Development lnformation Meeting: A development information meeting on January 8, 2008 at Kanaka Creek Elementary School was held by staff from Atelier Pacific Architecture, Damax Consultants and DMG Landscape Architects. There were approximately 10 - 15 local residents and interested parties, seven people signed in and 5 completed comment sheets were received. Although most attendees were in favor of the project, there was concern about increased traffic and opposition to the new 113 Avenue opening up 228 Street through to Burnett Street. d) Interdepartmental Implications: Enginegring Department: SO The Engineering Department has identified that all of the services required in support of the rezoning do not exist to the site. It will, therefore, be necessary for the applicant to enter into a Rezoning Development Agreement and post the required security to complete the. necessary works prior to final reading. Given the geotechnical work required on this site, the Park and 113 Avenue road right-of-way, it is prudent to have the geotechnical report supporting this development registered on Title as a 219 Restrictive Covenant. This will ensure future owners and the District are aware of the development parameters for the site. CONCLUSION: The proposed development is in compliance with the Official Community Plan. It is therefore recommended that application RZ/098/07 be favourably considered and be given first reading and forwarded to Public Hearing. Prepared by: ^n Csikos`" PI nning Technician (Approve fie Pic ' g, IMP, MCI P rector of Planning 4 Approved by: Frank Quinn, MBA, P. ng GM: Public Works ❑ elopment Services t Concurrence: J. l (Jim) Rule ChJbf Administrative Officer JC/dp The following appendices are attached hereto: Appendix A - Subject Property Appendix B - Zone Amending Bylaw No. 6543-2008 Appendix C - Site Plan Appendix D - Elevations -6- LMP 13592 LMP 9560 LMS 1256 "A" N SCALE 1:2,500 h.- 24 LMP 10788 SUBJECT PROPERTY 113 AVE. LMP 39046 0 N LOT 2 10go ' LMP 39949 q 11327 a 11 ;� s1s13 2 J� 112GB of g q q 11285 $ n A d Rem. 13 AFpwdf- A 4pffd;X B CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO.6543-2008 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 -1985 as amended. WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6543-2008." 2. That parcel or tract of land and premises known and described as: Lot 2, District Lot 402, Group 1, New Westminster District Plan LMP39949 and outlined in heavy black line on Map No.1418 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to RM-2 (Medium Density Apartment Residential). 3. Maple Ridge Zoning Bylaw No. 3510 -1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the day of , A.D. 200. PUBLIC HEARING held the day of , A.D. 200. READ a second time the day of , A.D. 200. READ a third time the day of , A.D. 200. APPROVED by the Minister of Transportation this day of , A.D. 200 RECONSIDERED AND FINALLY ADOPTED, the day of , A.D. 200. MAYOR CORPORATE OFFICER LMP 9560 \��� \��\ 125820.0 VBCLMS A..FLOT S � `■ i1.28 ` ha ` to 2.40 ho N ` 11J72 h` LMP 10785 \ P 1 � -- 11375 11' LMP 9562 , P 0 ��L\`� 1 113 AVE. N 1133�' 1 � 12.2 �� �■ y'�ti N LOT 2 00 10 7 �. �`� �■■ LMP 39949 rn 77327 P 14624� \ �Ap�gH ASS d 0.925 ho 11318 � ry m A 1 Rq�C� 71J13- EPe14217 J 17298 11299 mm B - CO Rem 14 °o Do P 19750 PI) CV Ir `. `. 908 C' CL A a 4 1 �18 j A Rem. 1$.2 13 B Q �J 79) `'ate 12 5D s96 s RP 3736 ` MAPLE RIDGE ZONE AMENDING Bylaw No. 6543-2008 Map No. 1418 From: RS-3 (One Family Rural Residential) To: RM-2 (Medium Density Apartment) 4 �pP�d�X C f .�,..�. ION u= Sol m IS I:. OV— INS X■ INS: --=IvEm q [pts filiflilluffillW11111141 IC Iles I A oil No A r---- am 1w, MIS W, r 'all lNviinSNOO X` INda 0/0 'all NOLLomUSNOO E)VN II 'd I j 'O'B'300RI 3'1dHW '3r1N3Nd£Ll-OIHZ �, t N i11Ii� •• 1! e w rn N 1N3WdOl3n30 Ainvi-Il-if1W 03SOdONd L oo e Q SS`dd-A8 A3NVH °�=<uj i �sa dCae�w xis ■ __:::f _=IIIIIIVIIiVI�IIIiIIIIIGII ::•■, -'/_-•_ :�■i■i ami --_—= IF IIIMIIII�Ialiilaalliil� __ �■ Imo■ _-��- :' •`'—IIIIIIII I�i�.i�llllllllllllll �• .......................I ,•� --III�IIhIIIII�IIDIIIII�I I� II -�:• _�1:: - -� y:-� _ __==1(illlllildllilRl8lNlllll - --_ I11111111iNIInIiIIIIIIIIIH r=.■■ tr :.fir: :'3iiiIi _�:: �:_, = � �F �•:�•�i HIS-i .ieiii uIIIII�011HV - ''.1=liil�uiipliialllllllll�lll ZG EM _;=-IIIII!III�III€Illll�llllill ��.•:� _ - .;�=�: L`—Ilpl(rlNllllillllluuu� © _ EIIIIIIIVIIV 11V1i€_IIVIIIIiIIVIIVII€ •: IfN man __ -- ::1= - Illlll �.:.;;llllnnnll l -- Z; was ME' Mogo _5: - _`�--•y III _ _ .•1-rl IId�lI I ��� = `—__=1=IIIIIIINEIRIIII�lllllill[ MU I I Deep Roots Greater Heights TO: FROM: SUBJECT: DISTRICT OF MAPLE RIDGE His Worship Mayor Ernie Daykin DATE: June 7, 2010 and Members of Council FILE NO: DP/DVP/043/10 Chief Administrative Officer ATTN: C of W Development Permit and Development Variance Permit 11229, 11233, 11225, 11205, 11215, 11209 & 11219 Creekside Street EXECUTIVE SUMMARY: An Intensive Residential Development Permit application has been made for subject property located at 11229, 11233, 11225, 11205, 11215, 11209 & 11219 Creekside St. The Intensive Residential Development Permit, which was established to provide a greater emphasis on high standards in aesthetics and quality of the built environment while protecting important qualities of the natural environment, applies to this proposed development. The development proposal is in support of 7 lots created under subdivision application SD/104/07. A Development Variance Permit application has also been received to vary the rear yard vehicular access requirement for lots with backing on a lane in the R-3 (Special Amenity Residential District) zone. RECOMMENDATION: That the Corporate Officer be authorized to sign and seal DVP/043/10 respecting property located at 11233, 11225, 11205, 11215, 11209 & 11219 Creekside Street; and further That the Corporate Officer be authorized to sign and seal DP/043/10. DISCUSSION: a) Background Context: Applicant: Owner: Legal Description: OCP: Existing: Proposed: Zoning: Existing: Proposed: Ron Davis Margit Davis, Ronald C Davis Lots 22 - 28, Section 16, Township 12, Plan BCP42841 Med/High Density Residential Med/High Density Residential R-3 (Special Amenity Residential District) R-3 (Special Amenity Residential District) 1106 Surrounding Uses North: Use: Single Family Residential Zone: R-3 (Special Amenity Residential District) Designation: Urban Residential South: Use: Single Family Residential Zone: R-3 (Special Amenity Residential District) Designation: Urban Residential East: Use: Park Zone: RS-3 (One Family Rural Residential) Designation: Conservation West: Use: Single Family Residential Zone: R-3 (Special Amenity Residential District) Designation: Urban Residential Existing Use of Property: Vacant Proposed Use of Property: Single Family Residential Previous Applications: DP/049/09, VP/049/09, DP/050/09, RZ/104/07, SD/104/07. b) Project Description: The Development Permit for the entire 29 unit subdivision (DP/049/09) was originally approved by Council September 8, 2009. This application requests changes to the approved Development Permit drawings for seven of those lots. The request stems from topographic and geotechnical difficulties encountered with the construction of the lots that front onto Creekside Street and back onto a rear lane. The houses were originally designed to have vehicular access off the lane as required in the R-3 (Special Amenity Residential District) zone. Unfortunately the steep grades on Creekside lane would require the garage be incorporated into the main floor of the home as opposed to the basement. This results in a home that is too small on the main floor, back yards almost completely paved for an access driveway and dark basement too large for normal use without windows. Although contrary to the previous Development Permit, the "flipping" of these homes to face Creekside Street will better address the constraints of the site. Access from Creekside Street will allow the parking of cars in a basement garage, improving the livability of the house design, allowing for a normal main floor living area with a walk out rear yard. The houses with this application have been designed to be compatible with the other houses as approved under DP/049/09 but have adjusted the siting, garage to avoid and the use of the rear yard as a driveway allowing its conversion into a functional private rear yard. The reduction of seven (7) driveways onto the lane should also reduce traffic levels on the subdivision's internal road system. The homes to the south of the project have driveways also facing Creekside Street. c) Planning Analysis: Intensive Residential Development Permit: Intensive Residential Development Permit was established to provide a greater emphasis on high standards in aesthetics and quality of the built environment while protecting important qualities of the natural environment. The key guideline concepts for the development permit area are as follows: 1. Neighbourhood cohesiveness and connectivity should be maintained through the design of varied yet compatible buildings, in materials used and in architectural styles, in landscapes and in recreational areas, and by facilitating a range of transportation choices. PA There are four different building types designated for these seven lots. The site is located near the Kanaka Creek Regional trail system and near the Kanaka Creek Elementary School allowing for transportation choice to these two community amenities. These homes are the same size and scale of others in the immediate area. Most of these homes have attached garages and the main living areas on the second (middle) floor. 2. A vibrant street presence is to be maintained through a variety of housing styles, by maintaining street parking and by directing garage structures and off-street parking to the rear of a property accessible by a lane. The houses are designed in a popular `craftsman' style and alternate in design along each street front to ensure that there is no sense of repetition. For these houses, due to difficult lot and road grading, garages are provided within the main house and not within a stand alone garage structure. By putting the garage within the house, the significant retaining walls can be placed in the lane and not in the front yard affecting the street presence. This will also allow the future residents of these houses to have a usable backyard. This design may also provide more greening along the land then would have been otherwise possible with rear garages and driveways. d) Development Variance: To accommodate the new house orientation sown in this Development Permit, a Development Variance Permit application has been made to vary Section 601C G(1) of the Zoning Bylaw restricting vehicular access to the lane in the R-3 (Special Amenity Residential District) zone. CONCLUSION: Due to the geotechnical and challenging slopes on this side of the site, staff support the request to `flip' the original home design for those lots facing Creekside Street. Therefore, it is recommended that DP/049/09 be given favourable consideration. Prepared by. I `)efi Csikos ,( PlanninK TeAnician J44e4yt@kering M—W . MCIP anni Approved by rank Quinn, MBA, P.En CM: Public Works & e pment Services Concurrence: J. L. (Jim) Rule Chief Administrative Officer I The following appendices are attached hereto: Appendix A - Subject Map Appendix B - Site Plan Appendix D - Elevations Appendix C - Streetscape Appendix E - Individual lot plans -3- 1237 I 112 B AVE. o �a 6 N N 7 N$ N N 1 0 LM P 36163 CP 410 1 2 3 4 5 6 7 8 C] M N M N Co Co d C7 (�7 C7 C7 w m C!7 m C!7 co Cfl Co N N C11 N N N N N 112 AAVE. a2 U 11279 11269 12 11 11261 9 11257 10 — --- SUBJECT PR( 16 0 15 � 14 11240N11230 11231 11232 2111226 11227 11226 20 Cn 2r 9 M11220 19 � 11221N11222 r252 N 3 � 10 11216 18 11216 0-11217 4 Co 11 11212 17 11210 11211 5 12 112AVE.11206 6 11207 13 � � BCP 42841 11200 7 /14 Co N15 N16 29 11201 BCP 42842 11195 BCP 21397 10 11 11157 9 11179 8 N 11171 22 1 O6 7 23 0 � N ZC[L m 11163N °' Co 6p7 11155 111 A AVE. City of Pitt Meadows ' it — L _ N' District of -T SCALE 1:1,500 Langley U) w 0 U) Y W W lr U Appendix A i LOTS 22 - 28, PLAN BCP 42841 2 (CREEKSIDE STREET) iw o CORPORATION OF f THE DISTRICT OF MAPLE RIDGE {J PLANNING DEPARTMENT { DATE: May 19, 2010 FILE: VP/043/10 BY: PC Appendix B L 4F ra �II� mfffllll W e s a v v: v 2 m R y � o� D Z U v ..m m f ➢ zoo n x' = G. FOX HOME PLANS INC. N N o o■ 12544 232 STREET c o r MAPLE RIDGE, B.C. V2X 6T6 o m 604-463-7007 J Noti,E BANS ANC. 877-463-7007 � — a Appendix C 0� 000m 000m 000N DODO 1 �0 ❑a ❑0 ❑0 ❑a IL lk P- 0000 z 0000 o0cs@ G7 � d rt my t A� m ra s 03 a n 0 J =' o� nmz G. FOX HOME PLANS INC. aoo m" I 12544 232 STREET n Fit 604`46 IID7007.C, V2X 6T6 J NOMEPLANS INC 877-463-7007 r _ Appendix D G. FOX HOME PLANS INC. N � m � mks, iv a Y 12544 232 STREET MAPLE RIDGE, B.C. V2X 6T6 w w N F 604-463-7007 J HOME PLANS 877-463-7007 Appendix E M==�Mbff -u 01 0� �'no �o �b Q :s O o � ss aN N C7'I �p IJ 1 ss o N — N o C1 � w ACC 0 o� H 00 II.(�Ori 60,911' 119- 9A 28" V 'o 77 75 �o 01 .r .s o� r7 �` t a S 11 O V / 71�s C C� 77 77 a� O� o- H H o oz mF' ;i i3 G. FOX HOME PLANS INC. 0 x N o 0 o 1 12544 232 STREET m' _ e ■ ■ MAPLE RIDGE, B.C. V2X 6T6 °' a ' 604-463-7007 G.FOX � o IIOf.lEPL4NSIN(;- 877-463-7007 1 � District of Maple Ridge Deep Roots Greater Heights TO: His Worship Mayor Ernie Daykin DATE: and Members of Council FILE NO: FROM: Chief Administrative Officer ATTN: SUBJECT: Contract Award: Pavement Rehabilitation Program EXECUTIVE SUMMARY: June 14, 2010 OPS10168 Committee of the Whole As part of the District's commitment to infrastructure renewal, the amended Financial Plan includes funding to rehabilitate deteriorating asphalt surfaces on a number of roads. Tenders for the work were recently received and this report recommends awarding of the contract to Imperial Paving Ltd. RECOMMENDATION: That the contract for the Pavement Rehabilitation Program be awarded to Imperial Paving Limited, and that the District of Maple Ridge enter into a contract for Pavement Rehabilitation $1,399,021.80 including HST and further that additional work locations may be added under extra work provisions in the contract up to 25% of the value of the Contract ($349,755.45 including HST) DISCUSSION: a) Background Context: As noted in the 2009 Annual Report, `the declining condition of roads in our community demonstrate the challenges of maintaining infrastructure in a growing community.' Deterioration of this asset begins slowly and accelerates over time. If repairs can be made at the appropriate time, further damage to the road sub surface can be reduced or eliminated. As part of the 2009 year-end process, Council set aside $1 million for road maintenance to begin to reverse this trend. Combined with other approved road surface renewal funding for 2010, a significant improvement to our Road Network Infrastructure will be made this year. A public Invitation for Prequalification was conducted in May. Following a detailed assessment of the submissions three Contractors met the prequalification criteria. All three submitted bids on the Pavement Rehabilitation work. An evaluation was done for the District of Maple Ridge by Aplin and Martin Consulting Engineers who determined that Imperial Paving be awarded the contract. 1107 The tender instructions advised bidders that the District would be entitled to discount the local asphalt producer's -bid by the anticipated licence fee revenue that would become payable to the District under its existing licence agreement. It is estimated that an award to Imperial would generate an additional licence fee payment as noted by Aplin & Martin, and if that amount is deducted from the Imperial bid, Imperial becomes the low bidder. It is recommended that the bid by Imperial be discounted in this fashion as contemplated in the tender instructions. Columbia Bitulithic became the second largest bidder after the Imperial bid is discounted. However, Columbia submitted a construction schedule that shows work spanning 13 weeks, with substantial performance not being achieved until the 13th week. This is contrary to the tender instructions which clearly specify that the construction schedule should show substantial performance of the work being achieved within 25 working days of the notice to proceed. Timing of the project is an important objective and it is recommended that the Columbia bid be rejected by reason of this serious scheduling deficiency even if the Imperial bid is not discounted as recommended. b) Financial Implications: The expenditure is authorized the 2010 Capital Budget and is within budget. Applying these funding allocations to specific road surfacing projects will enable thirteen road sections in Maple Ridge to be resurfaced this year. Additional locations are prioritized and will be added as budget allows. This is a unit price contract and as such a 25% extension provision has been added for additional works within the approved budget envelopes. c) Planned Locations: Dewdney Trunk 250th to 256th Dewdney Trunk 1100 west of the East boundary (288th) 280th 104th to Park Abernathy 224th to 227th 232nd Dewdney north to 12121232nd Maple Meadows Way Lougheed to 200th 117th Ave 210th to Laity 224th 132nd to 136th 272nd 116th to Dewdney Trunk 122nd Ave 216th to 222nd Ospring Princess to Eltham Brown Ave 227th to Fletcher 112th (Kanaka) 232nd to 240th d) Future Works: This is a unit price contract and as such may be extended to rehabilitate additional road surfaces depending on weather, time commitment, preparation and budget. Contract provisions allow the extension of this contract for up to 5 years by mutual agreement with future prices determined by the price of oil/asphalt based on the Composite Rack Posting. CONCLUSION: Fallowing the comple ion of the tender process and a complete tender analysis by the engineering cooulta� April and Martin, the award of the contract to Complete Road Rehabilitation ' reco ended-- Pr parer! by: Russ Carmichael, AScT, Eng.L Director of Engineering Operations O� Reviewed by: Trev ompson M agar Financial Planning Approvecjlby: Frank Quinn, General MJanager; Pu lic works and Development Services Concurrence: J.L. (Jim) We Chief Administrative Officer MARTIN CONSULTANTS LTD June 14, 2010 Our File: 10-020 District of Maple Ridge 23925 Dewdney Trunk Road Maple Ridge, BC V4R 1W1 Attention: Russ Carmichael AScT, Eng.L Director of Engineering Operations Dear Sirs: Re: Project No. ITT-OP10-168 Tender Evaluation Summary We have reviewed the three (3) tenders received on Monday, June 14, 2010 for the District of Maple Ridge Project No. ITT-OP10-168, and provide you with the following in support of our recommendation that the District award the Contract to Imperial Paving Ltd. A. TENDER ACCURACY Two (2) arithmetic errors are found in our review but they do not affect the overall ranking. 1. Imperial Paving had an extension error under Item 3A Cold Milling of Site 8 and the revised extended total is $3,360. The revised total tender value is $1,249,126.67. 2. WinVan Paving had an addition error for the Site 12 subtotal. The revised subtotal is $52,444.60 and the revised tendered total $1,517,799.35. B. COMPLETENESS OF TENDER All bidders have acknowledged the receipt of the addendum. All bidders submitted Bid Bonds which were retained by the Corporation at the time of tender opening. C. CONSTRUCTION SCHEDULE All bidders submitted a construction schedule. But the Columbia Bitulithic construction schedule exceeds the prescribed 25 working days. Thus, it is being deemed to be non -compliant. PROJECT MANAGEMENT - ENGINEERING - PLANNING - SURVEYING Par`► Surrev Office: 201 - 12448 - 82°d Avenue, Surrey, BC, Canada, V3W 3E9, 2 604-597-9058. =-- 604-597-9061 Abbotsford Office: 101 — 33230 Old Yale Road, Abbotsford, BC, Canada. V2S M. B^i 778-880-0577 ._ 778-880-0578 -�Z 1enerai@aplinmartin.com �' www.aplinmartin.com Aplin & Martin Consultants Ltd. Project No. 10-020 Page 2 June 14, 2010 As per Clause 4.7 under the Instructions to Tenderer and the estimate of paving volume prepared by the District, the credit on royalty from gravel extraction will be $71,200. Accordingly, the revised tender value for Imperial Paving will be $1,177,926.67, which makes it the low bidder for this project. E. RECOMMENDATION OF AWARD On the basis of their low bid, and in our opinion that the Contractor is competent and capable of performing the work, we recommend that the District award the Contract to Imperial Paving Ltd. Yours truly, APLIN & MARTIN CONSULTANTS LTD. Project Engineer Enclosure DYC:lc 10-020dycis0001.docx Deep Roots Greater Heights TO: FROM: SUBJECT District of Maple Ridge His Worship Mayor Ernie Daykin and Members of Council Chief Administrative Officer DATE: June 16, 2010 FILE NO: E02-010-151 ATTN: C of W Award of Contract (Reference No. ITT-EN10-163; Project No. E02-010-151) Intersection Improvements: 216 Street and 128 Avenue EXECUTIVE SUMMARY: The District's 2010 Capital Program includes improvements to the intersection of 216 Street and 128 Avenue. The project includes the installation of a traffic signal, intersection lighting and pavement markings and is expected to make a difference to traffic flow in the area. The project will be funded in part by TransLink as 128 Avenue (from 210 Street to 232 Street) is part of the regional Major Road Network (MRN). Earlier in 2010, staff prepared a design for the improvements and held an Open House. The design was finalized, incorporating the feedback received from the Open House and the project was tendered on May 25. The tender period closed on June 15, 2010 and four tenders were received. The lowest compliant bid was submitted by Imperial Paving Ltd. valued at $228,460.00. The report seeks Council's approval to award the contract. RECOMMENDATION: THAT Contract (Reference No. ITT-EN1O-163; Project No. EO2-010-151) Intersection Improvements: 216 Street and 128 Avenue, be awarded to Imperial Paving Ltd. in the amount of $228,460.00 plus taxes; and THAT the Corporate Officer be authorized to execute the contract. DISCUSSION: a) Background Context: 128 Avenue is an important east -west transportation link for Maple Ridge. 216 Street at 128 Avenue is currently a four-way stop intersection and a traffic analysis study conducted indicated a traffic signal is warranted. In parallel, during the latter part of 2009, TransLink's Board approved the inclusion of 128 Avenue from 210 Street to 232 Street into TransLink's Major Road Network (MRN). This approval allows Maple Ridge to apply for funding for improvements to roads that are MRN roads. 1108 Based on this, Council approved the installation of a traffic signal, intersection lighting and pavement markings in the 2010 Business Plan. Subsequently, staff prepared a design for the improvements and hosted an Open House in April to present the plans and receive feedback. The design was finalized, incorporating the comments and tendered in May. Tender results Four tenders were received and opened in public on June 15, 2010. These are listed below from lowest to highest price. Imperial Paving Ltd. TAG Construction Ltd. Targa Contracting Ltd. Winvan Paving Ltd. Tender Price (excluding taxes) $228,460.00 $232,530.00 $245,314.00 $249,457.50 The lowest compliant bid was $228,460.00 from Imperial Paving Ltd. b) Desired Outcome: The desired outcome of this report is to obtain Council approval to award the contract and proceed with the intersection improvements. c) Strategic Alignment: The Corporate Strategic Plan directs that the District provide high quality municipal services to our citizens in a cost-effective and efficient manner. The traffic signal installation will improve the efficiency and traffic flow at the intersection and line markings will realign the existing east and west bound lanes. d) Citizens/Customer Implications: Feedback from the users of the intersection suggests that there are currently delays as a result of the 4-way stop controls. The project will improve the safety and mobility for all users. An Open House was held on April 20, 2010 and there were no major issues raised. Construction will commence soon after the project is awarded and attempts will be made to minimize the impact to everyday traffic, residents, and businesses in the neighbourhood. The construction period is anticipated to be approximately eight weeks. The road will remain open to traffic throughout the construction, however, delays are expected. A communication strategy will be developed to ensure that the travelling public is informed. e) Interdepartmental Implications: The Engineering Department works with other district departments. Operating staff have provided input during the design stage. f) Business Plan/Financial Implications: The 2010 approved Capital Budget provides sufficient funds under LTC 4209 to complete this work. Specifically, the lowest tender (including HST) is below the estimated construction cost and is within the budget. CONCLUSIONS: The tender price of $228,460.00 (excluding taxes) by Imperial Paving Ltd. for the intersection improvements to 216 Street at 128 Avenue is the lowest tendered price. Council approval to award the work to Imperial Paving Ltd. is recommended. Submitted by: A rew Wood, PhD., PEng. unicipal Engineer Reviewed by: ornpson, BBA., CGA. Manager of Financial Planning ApprOed by: Frank Quinn, MBA, PEng. General Manager: Public Works & Development Services Concurrence: Aief . (Jim) Rule Administrative Officer MAPLE RIDGE Deep Roots Greater Heights TO: FROM: SUBJECT: District of Maple Ridge His Worship Mayor Ernie Daykin DATE: June 14, 2010 and Members of Council FILE NO: Chief Administrative Officer ATTN: COW Food Primary License - Patron Participation Entertainment Endorsement EXECUTIVE SUMMARY: The Liquor Control and Licensing Branch have received an application from Don Cherry's Sports Grill located at 11598 224th St. Maple Ridge, requesting permission to amend the existing food primary license to allow patron participation entertainment which may include music and sports trivia, occasional live acts including magicians, comedians, DYs and other live specialty acts. All patron participation entertainment must conclude by 12 midnight. One of the considerations utilized by the Ministry in reviewing the application is a recommendation from the local government. The local government is asked to consider the application in terms of the potential community impacts, gather and comment on the views of area residents and provide a resolution in support of or against the requested amendment. RECOMMENDATION(S): Whereas the District of Maple Ridge Council considered an application for patron participation entertainment for Don Cherry's Sports Grill located at 11598 224th Street, Maple Ridge BC; and Whereas letters were sent to 186 surrounding residents requesting comment on the proposal and 48 residents responded indicating they did not support the amendment based on their concerns that the introduction of patron participation entertainment would increase the noise in the neighborhood; and Whereas the Bylaw Enforcement Department is concerned that the addition of patron participation entertainment has the potential to result in the establishment being operated contrary to the primary purpose of a restaurant with a food primary license and this change in the operation of the establishment may result in excessive noise being generated which would negatively impact the residents of the neighborhood; THEREFOR BE IT RESOLVED THAT the District of Maple Ridge Council does not support the introduction of patron participation entertainment at Don Cherry's Sports Grill located at 11598 224th Street, Maple Ridge, BC. Page 1 of 3 1109 DISCUSSION: a) Background Context: Don Cherry's Sports Grill has applied to the Liquor Control and Licensing Branch for an amendment to their food primary license to allow for patron participation entertainment. The application notes that patron participation entertainment may include music and sports trivia, occasional live performers such as DJ, comedian, other specialty acts etc. and suggests there would be no impact to their neighbors from these activities. The current food primary license includes operating hours from 11:30 am to 1:30 am Monday to Saturday and 11:30 am to 12:00 am on Sundays. Any patron participation entertainment must end at 12:00 midnight. The Liquor Control and Licensing Branch has requested a resolution from Council commenting on the application in terms of any community impacts the introduction of patron participation entertainment may have on the surrounding neighborhood. 1) Community Input: A letter was sent to 186 owners/occupiers in the immediate area requesting comments on the proposal and 48 responses were received. All of the respondents were concerned that the introduction of patron participation entertainment would change the nature of the facility and result in late night noise and unruly behavior in and around the property the establishment is located on. 2) Impact on community: Bylaw Enforcement staff are concerned that the introduction of patron participation entertainment, including music and dancing, may result in the business being operated contrary to the intended use of a restaurant. The facility is in a residential area with a large townhouse complex immediately adjacent to the restaurant. Staff are concerned that the introduction of patron participation entertainment may result in the facility being operated more along the lines of a liquor primary establishment. Should this be the case and given the residential nature of the neighborhood, there is certainly the potential for negative impacts on the neighborhood in terms of late night noise and unruly behavior. 3) Alternatives: Council may submit a resolution to the LCLB in support of the application or a resolution indicating that Council is not interested in commenting on the application. CONCLUSIONS: The current facility has been in this location for a number of years and with the exception of complaints concerning a noisy rooftop fan, staff has not dealt with any noise complaints about loud or unruly patrons. Page 2 of 3 Staff are concerned that the introduction of patron participation entertainment may change the nature of the business resulting in negative impacts to the surrounding neighborhood in terms of late night noise and unruly behavior and for this reason recommend that Council not support the proposal. Prepared by: Brock McDonald Director: Licenses, Permits and Bylaws Approved by: v Frank Quinn Geer rral M wager: P lic Worlds and Development Services Concurrence: J.L (Jim) Rule C16ief Administrative Officer BM/jd Page 3 of 3 Deep Roots Greater Heights TO: FROM: SUBJECT District of Maple Ridge His Worship Mayor Ernie Daykin DATE: June 15, 2010 and Members of Council FILE NO: E01-035-001 Chief Administrative Officer ATTN: C of W Bard in the Bandstand EXECUTIVE SUMMARY: A request has been received from the event organizer to use municipal streets for the Bard on the Bandstand events from Thursday, July 22 to Sunday, July 25, 2010. A copy of the request is attached. Authorization from Council is requested to allow the event to occur in Maple Ridge. RECOMMENDATION: THAT use of municipal streets be authorized for the Bard in the Bandstand from Thursday, July 22 to Sunday July 25, 2010, provided the conditions outlined in Schedule 'A' attached to the staff report dated June 15, 2010 are met. DISCUSSION: a) Background Context: From time to time, the Municipality is requested to allow the use of municipal streets for organized events. Unless there are some unusual safety implications, approval is usually given on condition that the Municipality be indemnified against any liability for injury or damage resulting from the event. The conditions of approval of the event are attached as Schedule "A". The Bard in the Bandstand events will be held in Memorial Peace Park on Thursday July 22 to Saturday July 24 from 6:30 pm to 10:30 pm. Set up will begin at 6:00 pm and clean up will be complete by 11:00 pm. And on Sunday July 25 from 12:30 pm to 4:30 pm. Set up will begin at 4:00 and clean up will be complete by 5:00 pm. The following road closures are required: Haney Place road surrounding Memorial Peace Park will be closed beyond the underground parking entrance Fraser Street from Dewdney Trunk Road to McIntosh Avenue McIntosh Avenue from Fraser Street to the Lane east of 224 Street Barricades will be set up by the organizers to manage this closure. 1110 b) Strategic Alignment: Permitting of Maple Ridge street events allows the District to manage road infrastructure and associated risks but yet allows events that promote community development and highlight Maple Ridge's natural and built features. c) Citizen/Customer Implications: Permission to use municipal streets may cause some minor delays and inconveniences to other road users. However, traffic control will be provided by the organizers. In addition, the organizers will be distributing an information letter to affected businesses and residents. d) Interdepartmental Implications: The road use permit establishes that the event organizer must obtain the approval of RCMP and Fire Department for traffic control and management and must notify BC Ambulance Services as well as Coordinate with Coast Mountain Bus Company (transit service) on any rerouting requirements. e) Business Plan/Financial Implications: The Business Plan recognizes that the District processes requests for use of municipal streets as part of its services. The financial impact of the specific road use is limited to staff processing effort. f) Policy Implications: Permission to use municipal streets is grantable under the District's policy practices. g) Alternatives: The District could refuse to permit the event to occur at this location. In this event, the organizer may wish to select an alternative location within or outside the municipality. CONCLUSIONS: From time to time, the District is requested to allow the use of municipal streets for various events and activities. The Bard on the Band organizers have requested permission to hold their event on municipal streets for 2010. i Submitted by: Andrew Wood, PhD., PEng. Mungin —2 11(A —� Approved by Frank Quinn,�MBA, PEr }oJ►"7 Pu corks De opment Services Concurrence: J . (Jim) Ruld hief Administrative Officer Schedule 'A' To Council Memorandum ❑ated June 15, 2010 Bard on the Bandstand Event Condition of Approval Approval for the event is given on condition that the organizers: 1. provide all necessary traffic controls, parking and emergency access acceptable to the RCMP, Fire Department and the Corporation of the District of Maple Ridge (the District); 2. notify local Ambulance Services of the event; 3. make arrangements with Coast Mountain Bus Company for any required rerouting of buses; 4. advertise the event in a local newspaper and notify all surrounding businesses and residents of the event (a minimum of one week prior to the event date); 5. notify all affected businesses in the area of closures as soon as possible (per letter provided by the District); 6. obtain the required permits from Parks & Leisure Services for use of their facilities; 7. make arrangements for all surrounding businesses and residents for access purposes during the event; 8. must maintain access for emergency services to the effected areas at all times. 9. hold and save harmless the District from and against all claims, and damages arising out of or in any way connected with the event; 10. obtain and maintain during the term of this event a comprehensive general liability insurance policy providing coverage of not less than $5,000,000.00, naming the Corporation of the District of Maple Ridge as an additional named insured and MUST have the following statement written in the policy: "Naming the District as an additional insured and providing that the said policy shall not be cancelled, lapsed or materially altered without 30 days notice in writing to the District." Policies without this statement or an altered statement will NOT be accepted. The policy shall also include a Cross Liability Clause. A copy of such policy shall be delivered to the Corporate Officer prior to the event; and 11. refurbish all municipal infrastructure to an equal or better condition than that which existed prior to the event, all within 24 hours of the completed event, to the satisfaction of the District. The Corporation of the District of Maple Ridge reserves the right to withdraw permission to use municipal streets for this and future events should the organizers fail to comply with the above requirements. Chief Administrative Officer FORM `A' Details of the Event Details: Contact Person: Phone: KathleenHatley 604-308-7371 Date: May 28, 2010 Details This year Emerald Pig Theatrical Group is running Bard in the Bandstand with a showing of The Tempest from Thurs July 22 to Sun July 25. Event Schedule Thurs to Sat evenings: 6:30 pm (preshow) 7:30 pm (show starts) 3:30 pm (intermission) 10:30 pm (end of show) Event Schedule Sun matinee: 12:30 pm (preshow) 1:30 pm (show starts) 2:30 pm (intermission) 4:30 pm (end of show) Closure & Gate Information: • NW Gate (McIntosh) Closed Thurs to Sat evenings from 6 pm to 11 pm & Sunday from 12 noon to 4:30 pm with a barricade blocking exit (with sign informing of alternate exits) • SW Gate (Entrance to LC underground) remains open, with a barricade blocking entrance to Memorial Peace Park (just east of underground entrance) from 6:30 pm to 10:30 pm (Thurs to Sat) and 12:30 pm to 4:30 pm (Sunday) • Fraser Street & Dewdney Trunk Road closed with a barricade blocking entrance to Fraser Street from 6:30 pm to 10:30 pm (Thurs to Sat) and 12:30 pm to 4:30 pm (Sunday). Barricades will have signs advising traffic of alternate entrances to parkade, and will have one or more volunteers working at them. We'll have the underground open later than normal (midnight) to allow patrons and cast/crew to leave the site. There is overnight security arranged with Westridge as the set and equipment is kept on site for the duration of the performances. Sketch of Traffic Control Plan: See enclosed RCMP concurrence for the roposed Traffic Control Plan Fire Department The following agencies have been advised and acknowledge the event: Coast Mountain Bus Company Ambulance Services Other C U) y O NM G N n = O Q = 3 V ~00 O O N CO H N 7 cl O v co C7 6 H A f4 �� > E C a°a° E m °royEo E v CL ° e w m c c 0 E� 02 U m Q E 3 Q a, w a Cm M E u w a U) C D U O C y C C N y 7 0 H T •i i 0 E E °CL- ` 3 a c=rn> � 0 T— m c E oa°ygc mpr asrca F- 3:con02 ro 0 r> CL0 .01r Ltu E V U C MrL Rm O v' mL�� m a`mC .� `—a°do� ✓c 06 �v�°d E m d r dLL o�« o rn° EEEa rnaEEE i�°flocm a �o�Q9E�m N�Y�,�Q. C�M Z � 7 co wo aAraQ UQ46 W �s 6b AW y ry' ..r•....W I N fi .. 0 40 pq F las Mmum Deep Roots Greater Heights District of Maple Ridge TO: His Worship Mayor Ernie Daykin DATE: May 25, 2010 and Members of Council FILE NO: E01-035-001 FROM: Chief Administrative Officer ATTN: C of W SUBJECT: Caribbean Street Festival EXECUTIVE SUMMARY: A request has been received from the Caribbean Street Festival Committee to use municipal streets for their annual Caribbean Street Festival on Saturday July 10, 2010 and Sunday July 11, 2010. Road closures are required. A copy of the request is attached. Authorization from Council is requested to allow the event to occur in Maple Ridge. RECOMMENDATION: THAT use of municipal streets be authorized for the Caribbean Street Festival on Saturday July 10, 2010 and Sunday July 11, 2010, provided the conditions outlined in Schedule `A' attached to the staff report dated May 25, 2010 are met. DISCUSSION: a) Background Context: From time to time, the Municipality is requested to allow the use of municipal streets for organized events. Unless there are some unusual safety implications, approval is usually given on condition that the Municipality be indemnified against any liability for injury or damage resulting from the event. The conditions of approval of the event are attached as Schedule "A". It should be noted that the festival organizer has applied to the Liquor Control Board for an outdoor beer garden license. On Saturday July 10, road closures are required from 7:00 am to 6:00 pm to include set-up and clean-up. The following road closures are required: • The bricked area of 224 Street, in front of Memorial Peace Park, called "Spirit Square". Haney Place road surrounding Memorial Peace Park will remain open. On Sunday July 11, road closures are required from 9:00 am to 11:30 pm to include set-up and clean-up. The following road closures are required: • 224 Street from 119 Avenue to McIntosh Avenue, including Haney Place road surrounding Memorial Peace Park, and McIntosh Avenue from Fraser Street to 224 Street • Fraser Street from Dewdney Trunk Road to McIntosh Avenue Barricades will be set up by the organizers to manage this closure. b) Strategic Alignment: Permitting of Maple Ridge street events allows the District to manage road infrastructure and associated risks but yet allows events that promote community development and highlight Maple Ridge's natural and built features. c) Citizen/Customer Implications: Permission to use municipal streets may cause some minor delays and inconveniences to other road users. However, traffic control will be provided by the Caribbean Street Festival volunteers. In addition, the organizers will be distributing an information letter to affected businesses and residents. d) Interdepartmental Implications: The road use permit establishes that the festival organizer must obtain the approval of RCMP and Fire Department for traffic control and management, must notify BC Ambulance Services as well as coordinate with Coast Mountain Bus Company (transit service) on any rerouting requirements. e) Business Plan/Financial Implications: The Business Plan recognizes that the District processes requests for use of municipal streets as. part of its services. The financial impact of the specific road use is limited to staff processing effort. f) Policy Implications: Permission to use municipal streets is grantable under the District's policy practices. g) Alternatives: The District could refuse to permit the event to occur at this location. In this event, the organizer may wish to select an alternative location within or outside the municipality. However, this event has a history in this community. CONCLUSIONS: From time to time, the District is requested to allow the use of municipal streets for various events and activities. The Caribbean Street Festival has been held in Maple Ridge for the past nine years and the organizers have requested permission to hold the event on municipal streets for 2010. i Submitted by: rew Wood, PhD., PEng. Munici I En eer Approved by: ank Quinn, MBA, PEng. GM: PuC Wor Development Services Y Concurrence: J. L. (Jim) �uie Chief Adrhinistrative Officer RT/mi Schedule 'A' To Council Memorandum Dated May 25 2010 Caribbean Street Festival Conditions of Approval Approval for the event is given on condition that the organizers: I. provide all necessary traffic controls, parking and emergency access acceptable to the RCMP, Fire Department and the District of Maple Ridge (the District); 2. notify local Ambulance Services of the event; 3. make arrangements with Coast Mountain Bus Company for any required rerouting of buses; 4. advertise the event and give notice of the road closure in a local newspaper and notify all surrounding businesses of the event (a minimum of one week prior to the event date) per letter provided by the District; 5. hold and save harmless the District from and against all claims, and damages arising out of or in any way connected with the event; 6. obtain the required permits from Parks & Leisure Services for use of their facilities; 7. the organizer must obtain the necessary provincial permits for the proposed beer garden; 8. consumption of alcohol beverages in areas other that those approved by the Liquor Control Board during this event is not permitted; 9. must maintain access for emergency services to the closure area at all times; 10. make arrangements with the District if "temporary" parking restrictions are required prior to the event; 11.obtain and maintain during the term of this event a comprehensive general liability insurance policy providing coverage of not less than $5,000,000.00, naming the Corporation of the District of Maple Ridge as an additional named insured and MUST have the following statement written in the policy: "Naming the District as an additional insured and providing that the said policy shall not be cancelled, lapsed or materially altered without 30 days notice in writing to the District." Policies without this statement or an altered statement will NOT be accepted. The policy shall also include a Cross Liability Clause. A copy of such policy shall be delivered to the Corporate Officer prior to the event; and 12. refurbish all municipal infrastructure to an equal or better condition than that which existed prior to the event, all within 24 hours of the completed event, to the satisfaction of the Corporation; The Corporation of the District of Maple Ridge reserves the right to withdraw this permission to use Municipal Streets should the organizers fail to comply with the above requirements. Chief Administrative Officer Maple Ridge Caribbean Festival Sponsored by: AIR CANADA VACATIONS Saturday July 10 (9-5) + Sunday July 11 (noon — 9 pm) Maple Ridge Caribbean Festival May 15, 2010 Attn. Ineke Boekhorst PO Box 469 20800 Lougheed Highway Maple Ridge, BC V2X 3P2 Phone: 604-467-2420 Fax: 604-467-2421 Email: inquiries rr,downtownmapleridge.ca To: District of Maple Ridge Attention Ruby Tam Dear Ruby, We hereby would like to request the use of municipal streets and Memorial Peace Park for the 10"' Annual Caribbean Street Festival on Saturday July 10 and Sunday July 11, 2010. Road closures are requested for Saturday July 10 and Sunday July 11 and closure of Spirit Square for both Saturday July 10(7 am — 6 pm) and Sunday July I I( 9 am — 11:30 pm) also. Please find two attached maps indicating the closures proposed for each day. Please note that closures are different from previous years, due to restrictions requested by MR Fire Department. Placement of the "Main Stage" has been adjusted according to MR Fire Department requirements. Please advise, if any additional information is required. Thank You, Kind regards, Ineke Boekhorst Director Maple Ridge Caribbean Festival Society Executive Director Downtown Maple.Ridge Business Improvement Association. Executive D i rector@Downtown Maple Rid ge.ca web: www.DowntownMa lelkid e.ca 22362 Lougheed Hwy Phone: 604-467-2420 Fax: 604-467-2421 <a-cl u s e c-o n cu rre-n ce u3i th p ra f-lasaA 'reVi r—ec1 District approve..[ . Fia--n ks mcyl e ki cicp ec.r; bbec'n �—estC u'l .2 G t 0 FORM W Details of the Event Date: 0 G . i ■ r r u a ■ . iLk?n.IbfS C . a a rt ■r _ r. a R r1. +w m SL,r,d Frti9� Ic,r�� a� �zce+� ke,3t rJ c r hr ►�]r can 1.. C, � } Spy rI t Sc�1.u�r� +�- - I-� For Em • t/ei, � arnc-e-s s Sketch of Traffic Control Plan: etc=-chc�c) mc�� �or Sc�iLrrJc��t 1- suncicu-i RCMP concurrence for the proposed Traffic Control Plan: Fire Dept. concurrence for the proposed Traffic Control Plan; The following agencies have been advised and acknowledge the event: Coast Mountain Bus Company: Ambulance Services: Other: ell an ;z:zgfh sf(-12c-� nd uc-: s .� x � L o O ; .. LL 43 .7 v +� QJ 0 H DJ � i E - ; irTT FA $e a q L J O O N M LL C c6 aj U MAPLE RIDGE CARIBBEAN FESTIVAL SOCIETY SAFETY PLAN Risk Mitigation Emergency on 224th Street - fire department . East lane of 224th Street kept clear at needs access all time. • No vendor or other set up on "ring road" in Memorial Peace Park Fire access in case of Emergency • After discussion with MR Fire Dept. Stage moved from McIntosh to south grassy area in Park (better known as "hotel site") Fire - Food vendors • No open flames. • All food vendors are instructed to have fire extinguisher available Tripping hazards - hoses, cords • Stage and Sound equipment provided by Professional company. • All cords are covered by covers. Large crowds of people blocking fire dept. . Emergency Plan clearly posted in access Main registration tent • Have written emergency plan provided to MC on stage, ready to announce Medical emergency • St. John's Ambulance on site. Police emergency • Emergency protocol posted in Main registration Tent. • MC will have protocol for calling for assistance. Security • Westridge Security hired both days. • Additionally two RCMP auxiliary in attendance both days. May 2010. *PORT fNsuRAA/r � .�r�. � .��x�rt� CERTIFICATE OF INSURANCE THIS IS TO CERTIFY THAT POLICIES OF INSURANCE AS HEREIN DESCRIBED HAVE BEEN ISSUED TO THE INSURED NAMED BELOW AND ARE IN FORCE AT THE DATE HEREOF: THIS CERTIFICATE IS ISSUED AT THE REQUEST OF: DISTRICT OF MAPLE RIDGE, CITY OF PITT MEADOWS, RIDGE MEADOWS PARKS & LEISURE SERVICES COMMISSION, SCHOOL DISTRICT 42 ABOVE ARE ADDED AS ADDITIONAL INSURED, BUT SOLELY WITH RESPECT TO THE LIABILITY WHICH ARISES OUT OF THE ACTIVITIES OF THE NAMED INSURED TO WHOM NOTICE WILL BE MAILED IF SUCH INSURANCE IS CANCELLED OR IS CHANGED IN SUCH A MANNER AS TO AFFECT THIS CERTIFICATE KIND OF POLICY I POLICY NO. GENERAL LIABILITY I AS2423 POLICY EXTENSIONS NAME OF INSURED MAPLE RIDGE PITT MEADOWS HOME SHOW SOCIETY & MAPLE RIDGE PITT MEADOWS CHILDREN'S FESTIVAL SOCIETY LOCATION AND OPERATIONS TO WHICH THIS CERTIFICATE APPLIES MAPLE RIDGE / PITT MEADOWS, BC "ORGANIZATION/ADMINISTRATION INCLUDING FESTIVAL ACTIVITIES AS ON FILE WITH INSURER" excluding fireworks (unless under the direction of a Fireworks Supervisor) & mechanical rides activities Term: MARCH 4, 2010 -MARCH 4, 2011 INSURERS AVIVA INSURANCE COMPANY OF CANADA DIRECTORS & OFFICERS LIABILITY *CROSS LIABILITY CLAUSE INCLUDED *SUBJECT TO 30 DAYS WRITTEN NOTICE OF CANCELLATION LIMIT OF LIABILITY $5,000,000.00 LIMIT per occurrence and in the aggregate with respect to products & completed operations "DEDUCTIBLE $500.00 $2, 000, 000.00 THE INSURANCE AFFORDED IS SUBJECT TO THE TERMS, CONDITIONS AND EXCLUSIONS OF THE APPLICABLE POLICY. a ALL SPORT INSURANCE MARKETING LTD. Mar 8, 2010 AUTHORIZED .EPR RESENTATIVE Ins7 507, 1367 West Broadway, Vancouver, BC V6H 4A9 TEL (604) 737-3018 FAY fRr)A) 7171ma Deep Roots Greater Heights TO: FROM: SUBJECT: District of Maple Ridge His Worship Mayor Ernie Daykin and Members of Council Chief Administrative Officer Special Occasion Licence EXECUTIVE SUMMARY: DATE: June 8, 2010 FILE NO: 0400-20-06/BCPS1 ATTN: C of W - Fin & Corp A request has been received from the Maple Ridge - Pitt Meadows Agricultural Association for a Special Occasion Licence (i.e. Beer Garden) for the 2010 Maple Ridge - Pitt Meadows Country Fest scheduled for July 24th and 25th, 2010. RECOMMENDATION: That the application from the Maple Ridge - Pitt Meadows Agricultural Association by way of a letter dated May 26, 2010 for a Special Occasion Licence to host a Beer Garden at the Albion Fairgrounds as part of the 2010 Maple Ridge - Pitt Meadows Country Fest be approved as follows: Saturday July 24, 2010 12:00 Noon - 12:00 Midnight Sunday July 25, 2010 12:00 Noon - 6:00 p.m. And further, that the use of the Albion Fairgrounds (Municipal property) for this Special Occasion Licence be authorized. DISCUSSION: Background Context: The Agricultural Association has applied for and been granted approval for Beer Garden Licences in previous years as part of the annual Maple Ridge Fair/Country Fest events. The Beer Garden has operated in a satisfactory manner with no known problems or complaints. CONCLUSION: The request for 2010 is consistent with previous applications and approval is recommended. A copy of the letter dated May 26, 2010 from the Maple Ridge - Pitt Meadows Agricultural Association requesting approval is attached. Prepared by: Diana Dalton Clerk's Department Approved by: Padl Gill, B. Comm., CGA General Wnagef �-financial and Corporate Services I Concurrence: J im) Rule Administrative Officer 1131 Attachment GV' . PrtT � o AGRICIRIURAL A SOCUTFON May 26th , 2010 Ceri Mario Maple Ridge —Pitt Meadows Agricultural Association P.O. Box 403, Maple Ridge, B.C. V2X 81<9 Ph:604-463-6922 Fax:604-463-6940 email: lorraine@mrpmcountryfest.com Manager of Legislative Services Corporation of the District of Maple Ridge 11995 Haney Place Maple Ridge, B.C. V2X 6A9 Re: Special Occasion License — maple ride pitt meadows COUNTRY FEST Maple Ridge & Pitt Meadows Agricultural Association would like to make application to the Maple Ridge Council for a Special Occasion License for the 2010 maple ridge pitt meadows COUNTRY FEST, which is scheduled for July 24th & 25th, 2010. We request that the following hours of operation for a Beer Garden be approved. Saturday noon — midnight Sunday noon — 6:00pm Sincerely, Lorraine Bates Manager MAPLE RIDGE 6riiksh Columbia TO: FROM: SUBJECT: District of Maple Ridge His Worship Mayor Ernie Daykin and Members of Council Chief Administrative Officer DATE: June 15, 2010 FILE NO: ATTN: C.O.W 2009 Annual Report and 2009 Statement of Financial Information EXECUTIVE SUMMARY: The 2009 Annual Report has been prepared in accordance with Section 98 of the Community Charter and Municipal Council is required to formally receive this report before June 30. A major component of the report is the 2009 Audited Financial Statements. These statements were presented to the Finance & Audit Committee an May 3 and again on June 14; both meetings were open to the public. The 2009 Annual Report will be submitted to the Government Finance Officers Association for consideration for the Canadian Award for Financial Reporting, an award the District has received for the past nineteen years. Under the Financial Information Act, the District is required to file a Statement of Financial Information with the Province of British Columbia prior to June 30 each year. This report must be approved by Council and the statutory Financial Officer. RECOM M EN DATION(S): That the 2009 Annual Report be received as required by the Community Charter. That the Statement of Financial Information be approved as required by the Financial Information Act. DISCUSSION: The 2009 Annual Report has been prepared in accordance with Section 98 of the Community Charter. As required in the Charter, the report contains our Audited Financial Statements; a Progress Report detailing municipal objectives and progress toward their achievement; a Development Cost Charges report showing collections and expenditure for each component; information about the services provided by Municipal Departments; and lists the Permissive Tax Exemptions awarded for the 2009 fiscal year. The report was available for public inspection on June 8 and notice posted in the local newspaper as required by Section 94 of the Charter indicating that the report is being presented at the Council meeting of June 22. The District of Maple Ridge has been a recipient of the Canadian Award for Financial Reporting for the past nineteen years. This award is presented by the Government Finance Officers Association (GFOA) to recognize Municipalities that publish high quality financial reports that are easily readable, efficiently organized and clearly communicate the government's financial picture. The 2009 Annual Report will be submitted to the GFOA for consideration for this year's award. In addition to the Annual Report required by the Community Charter, the District of Maple Ridge is required to publish an annual Statement of Financial Information (SOFI) under the Financial 1132 Information Act. This report must be approved by Council and the statutory Financial Officer, and filed with the Province of British Columbia prior to June 30, 2009. The SOFI is attached for your review and approval. The package contains: 1) A completed checklist 2) A Statement of Assets & Liabilities 3) An Operational Statement 4) A Schedule of Debt 5) A Schedule of Guarantee and Indemnity Agreements 6) Notes to the Financial Statements 7) A Statement of Changes in Financial Position 8) A Statement of Changes in the Capital Fund 9) A Schedule of Remuneration and Expenses 10) A Statement of Severance Agreements 11) A Schedule of Disbursements to suppliers of goods or services 12) Notes to the Financial Statements 13) A Management Report 14) A Statement of Approval of the financial information submitted. Citizen/Customer Implications: The Annual Report and the SOFI provide additional information to the residents of Maple Ridge and the general public, contributing to Council's commitment to open government. :�ifl►[N���9[07►6�1 Prior to June 30 of each year Council is required to receive the District's Annual Report in accordance with Section 98 of the Community Charter and is also required to approve the Statement of Financial Information in accordance with the Financial Information Act. It should be noted that a detailed presentation on our 2009 Financial Statements was done at the Finance & Audit Committee meetings of May 3, and June 14; both meetings were open to the public. The 2009 Annual Report and the 2009 Statement of Financial Information are attached to this report. o�. Prepared by: Catherine Nolan, CGA Manager of Accounting �d I Approved by: Pa I Gill, BA, CGA General Manager, Corpo a an Financial Services Concurrence: J.L (Jim) Rule a C lef Administrative Officer DISTRICT OF MAPLE RIDGE ••e STATEMENT OF FINANCIAL INFORMATION Financial Information Act Financial Information Regulation (FIR), Schedule 1 Statement of Financial Information (SOFT) Index to FIR Schedule 1 and the Checklist Page 1: Corporation Information Ministry Information General: Section One 1(1)(a) Statement of assets and liabilities 1(1)(b) Operational statement 1(1)(c) Schedule of debts 1(1)(d) Schedule of guarantee and indemnity agreements 1(1)(e) Schedule of employee remuneration and expenses 1(1)(f) Schedule of suppliers of goods and services 1(2) [Explanatory information for reference] 1(3) Statements prepared on a consolidated basis or for each fund 1(4) & (5) Notes to the statements and schedules in section 1(1) Page 2: Statement of Assets & Liabilities: Section Two 2 Balance sheet Changes in equity and surplus or deficit Operational Statement: Section Three 3(1) Statement of Income / Statement of Revenue and Expenditures Statement of Changes in Financial Position 3(2) & (3) Omission of Statement of Changes in Financial Position, with explanation 3(4) Requirement for community colleges, school districts and municipalities Statement of Debts: Section Four 4(1)(a) & 4(2) List and detail the schedule of long-term debts 4(1)(b) Identify debts covered by sinking funds / reserves 4(3) & (4) Omission of schedule, with explanation Page 3: Schedule of Guarantee and Indemnity Agreements: Section Five 5(1) List agreements under the Guarantees and Indemnities Regulation 5(2) State the entities and amounts involved 5(3) & (4) Omission of schedule, with explanation Page 3 & 4: Schedule of Remuneration and Expenses: Section Six 6(1) [Definitions for reference] 6(2)(a) List remuneration / expenses for each elected official, member of board, Cabinet appointees 6(2)(b) List each employee with remuneration exceeding $75,000, plus expenses 6(2)(c) Consolidated total for all employees with remuneration of $75,000 or less 6(2)(d) Reconcile difference in total remuneration above with operational statement 6(3) Exclude persona► information other than as required Index 1 Page 3 & 4: Schedule of Remuneration and Expenses: Section Six (continued) 6(4) & (5) [Explanatory information for reference] 6(6) Report employer portion of El and CPP as a supplier payment 6(7)(a) & (b) Statement of severance agreements 6(8) Explain an omission of statement of severance agreements 6(9) [Statement of severance agreements to minister — not required unless requested] Page 4: Schedule of Suppliers of Goods or Services: Section Seven 7(1)(a) List suppliers receiving payments exceeding $25,000 7(1)(b) Consolidated total of all payments of $25,000 or less 7(1)(c) Reconcile difference in total above with operational statement 7(2)(a) [Explanatory information for reference] 7(2)(b) Statement of payments of grants or contributions 7(2)(c) [Explanatory information for reference] Page 5: Inactive Corporations: Section Eight 8(1) Ministry to report for inactive corporations 8(2)(a) Contents of report — statements and schedules under section 1(1) to extent possible 8(2)(b) Contents of report — operational status of corporation Approval of Financial Information: Section Nine 9(1) Approval of SOFT for corporations (other than municipalities) 9(2) Approval of SOFI for municipalities 9(3) Management report 9(4) Management report must explain roles and responsibilities 9(5) Signature approval is for all contents of the SOFT Access to the Financial Information: Section Ten 10(1) to (3) [Explanatory information for reference] Index 2 Financial Information Regulation, Schedule 1 Checklist — Statement of Financial Information (SOFT) For the Corporation: Corporate Name: Corporation of the District of Contact Name: Catherine Nolan Maple Ridge Fiscal Year End: December 31, 2009 Phone Number: 604-463-5221 Date Submitted For the Ministry: Ministry Name: Date Received: Date Reviewed: Approved (SFO): June 25, 2010 E-mail: cnolan @ mapleridge.ca Reviewer: Deficiencies: Deficiencies Addressed: Further Action Taken: Distribution: Legislative Library Ministry Retention Yes Yes No No FIR Item Schedule 1 Yes No N/A Comments Section General 1 (1) (a) Statement of assets and liabilities X Consolidated Statement of Financial of Position, Financial Statements, pg 8 1 (1) (b) Operational statement ?C Consolidated Statement of Operations, Financial Statements, pg 9 1 (1) (c) Schedule of debts X Financial Statements, Schedule 1, pg 26 & 27 1 (1) (d) Schedule of guarantee and X NIL report indemnity agreements 1 (1) (e) Schedule of employee remuneration X and expenses 1 (1) (f) Schedule of suppliers of goods and X services 1 (3) Statements prepared on a consolidated basis or for each fund, X Consolidated Statement of Financial of as appropriate Position, Financial Statements, pg 8 and Consolidated Statement of Operations, Financial Statements, pg 9 1 (4) Notes to the financial statements for X 1 (5) the statements and schedules listed above 1 FFIR 1 itemchedule Yes No N/A Comments Section Statement of Assets & Liabilities 2 • A balance sheet prepared in x Consolidated Statement of Financial accordance with GAAP or stated accounting principles / policies, of Position, Financial Statements, pg 8 and ■ Show changes in equity and surplus or deficit due to x Consolidated Statement of Operations, operations Financial Statements, pg 9 Operational Statement 3 (1) Prepared in accordance with GAAP x or stated accounting principles / policies and consists of: • a Statement of Income or Consolidated Statement of Operations, Statement of Revenue and Financial Statements, pg 9 Expenditures, and • a Statement of Changes in Financial Position Consolidated Statement of Change in Net Financial Assets, Financial Statements, pg 10 3 (2) . The Statement of Changes in X 3 (3) Financial Position may be omitted if it provides no additional information • The omission must be explained in the notes 3 (4) Community colleges, school districts, x and municipalities must prepare a Statement of Change in Equity in Capital Statement of Changes in Financial Assets, Financial Statements, pg 23 Position for the Capital Fund Schedule of Debts 4 (2) (a) () List each long-term debt (secured by X debentures, mortgages, bonds, etc.), Financial Statements, Schedule 1, pg 26 & stating the amount outstanding, the 27 interest rate, and the maturity date 4 (1) (b) Identify debts covered by sinking X funds or reserves and amounts in Financial Statements, Schedule 1, pg 26 & these accounts 27 4 (3) + The schedule may be omitted if 4 (4) addressed under section 2 or 5 and it provides no additional information x 0 The omission must be explained FIR Item Schedule 1 Yes NO N/A Section in a note to the schedule Schedule of Guarantee and Indemnity Agreements 5 (1) List financial agreements that X required government approval prior to being given (see Guarantees and Indemnities Regulation in FIA Guidance Package) 5 (2) I State the entities involved, and the + + X specific amount involved if known 5 (3) . The schedule may be omitted if }( 5 (4) addressed under section 2 or 4 and it provides no additional information • The omission must be explained in a note to the schedule Schedule of Remuneration and Expenses (See Guidance Package for suggested format) 6 (2) (a) List separately, by name and X position, the total remuneration and the total expenses for each elected official, member of the board of directors, and employee appointed by Cabinet 6 (2) (b) List alphabetically each employee X whose total remuneration exceeds $75,000 and the total expenses for each [excluding the persons listed under 6 (2) (a)] 6 (2) (c) Include a consolidated total for X employees whose remuneration is $75,000 or less [excluding the persons listed under 6 (2) (a)] 6 (2) (d) Reconcile or explain any difference X between total remuneration in this schedule and related information in the operational statement 6 (3) Exclude personal information other K than name, position, function or remuneration and expenses of employees Comments 3 FIR Item Schedule 1 Yes No N/A Comments Section Schedule of Remuneration and Expenses (See Guidance Package for suggested format) 6 (6) Report the employer portion of El X and CPP as a supplier payment to the Receiver General for Canada rather than as employee remuneration 6 (7) (a) Include a statement of severance X 6 (7) (b) agreements providing: • the number of severance agreements under which payment commenced in the fiscal year being reported on for non -union employees, and • the range of equivalent months' compensation for them (see Guidance Package for suggested format) 6 (8) Provide the reason for omitting a X statement of severance agreements in a note to the schedule of remuneration and expenses Schedule of Suppliers of Goods or Services (See Guidance Package for suggested format) 7 (1) (a) List in alphabetical order all suppliers X of goods and services who received aggregate payments exceeding $25,000 7 (1) (b) Include a consolidated total of all X payments to suppliers who received $25,000 or less 7 (1) (c) Reconcile or explain any difference X between the consolidated total and related figures in the operational statement 7 (2) (b) Include a statement of payments for X the purposes of grants or contributions FIR Item Yes No N/A Comments Schedule 1 Section Inactive Corporations 8 (1) The ministry reports for the X corporation if the corporation is not operating to the extent required to produce a SOFI 8 (2) (a) The ministry's report contains the X statements and schedules required under section 1 (1), to the extent possible 8 (2) (b) The ministry's report contains a X statement of the operational status of the corporation (see Guidance Package regarding what to include) Approval of Financial Information j 9 (1) Corporations other than X municipalities — the SOFI is signed as approved by the board of directors or the governing body (see Guidance Package for example) 9 (2) Municipalities — the SOFT is X approved by its council and by the officer assigned responsibility for financial administration (see Guidance Package for example) 9 (3) A management report is included, X signed by the head and chief financial officer, or by the municipal officer assigned responsibility for financial administration (see examples in annual report at http://www.gov.bc.ca/cas/poptn 9 (4) The management report explains the X roles and responsibilities of the board of directors or governing body, audit committee, management, and the auditors 9 (5) Signature approvals required in X section 9 are for each of the statements and schedules of financial information, not just the financial statements Consolidated Financial Statements Consolidated Statement of Financial Position As at December 31, 2009 Financial Assets Cash and temporary investments (note 1) Portfolio investments (note 1) Accounts receivable (note 2) Recoverable local improvments (note 3) Other assets (note 7) Inventory available for resale Liabilities Accounts payable and accrued liabilities (note 5) Deferred revenue Restricted revenue (note 11) Refundable performance deposits and other Employee future benefits (note 8) Long term debt (note 6, schedule 1) Net Financial Assets Non Financial Assets Tangible capital assets (note 13, schedule 3) Undeveloped landbank properties (note 17) Supplies inventory Prepaid expenses Accumulated Surplus (note 15) Paul Gill, CGA General Manager: Corporate & Financial Services 2009 $ 29,296,767 83,669,160 13,154,599 2,425,921 579,020 471,658 129,597,125 12,145,365 13,013,971 36,157,206 6,362,066 4,468,700 42,229,302 114,376,610 15,220,515 Restated 2008 $ 17,796,049 100,002,153 12,170,400 1,086,382 562,982 471,658 132,089,624 13,861,354 10,420,100 38,599,279 5,820,400 4,184,300 44,018,240 116,903,673 15,185,951 749,292,423 724,835,346 11,071,587 11,071,587 377,341 400,909 376,828 188,437 761,118,179 736,496,279 776,338,694 751,682,230 Ernie Daykin Mayor, District of Maple Ridge a) The notes to the Consolidated Financial Statements are an integral part of this statement b) Contingencies, Commitments and Unrecognized Liabilities (Note 10) c) Pension plan (Note 4) d) Budget (Note 14) District of Maple Ridge - Financial Statements - 8 of 31 Consolidated Financial Statements Consolidated Statement of Operations For the year ended ended December 31, 2009 Revenue (segment report) Taxes for municipal purposes (note 9) User fees and other revenue Senior government transfers Development revenue Interest and investment income Investment income 794,763 Interest income 4,945,311 Less: Deferred amount (1,064,338) Interest and investment income 4,675,736 Refinancing and other gains Gain (loss) on disposal of capital asset Contributed tangible capital assets (note 13) Expenses (segment report) Protective services Transportation services Recreation and cultural Water utility Sewer utility General government Planning, public health and other Annual surplus Accumulated surplus - beginning of the year Accumulated surplus - end of the year (note 15) Restated Actual Budget Actual 2009 2009 2008 $ 53,744,200 $ 53,531,683 $ 50,028,475 30,299,883 28,348,170 29,734,827 4,960,467 20,778,244 2,976,171 8,445,374 34,279,915 7,696,086 4,675,736 1,830,000 4,373,379 171,926 - 634,318 (1,226,799) - (149,212) 15,825,357 15,825,357 26,439,664 116,896,144 154,593,369 121,733,708 25,008,681 25,966,914 22,310,829 15,510,621 15,345,225 15,092,926 18, 945,052 17,299,114 17,371,422 9,098,258 10,333,254 8,181,060 8,005,891 8,603,922 8,185,694 12,497,369 15,741,271 12,558,434 3,173,808 3,624,689 3,057,413 92,239,680 96,914,389 86,757,778 24,656,464 57,678,980 34,975,930 751,682,230 751,682,230 716,706,300 776,3 8,694 80 61,210 $751,682,230 District of Maple Ridge - Financial Statements - 9 of 31 Consolidated Financial Statements Schedule 1 Continuity Schedule of Long Term Debt For the Year Ended December 31, 2009 Date of Interest Issue / Maturity Bylaw/MFA Function/Purpose Rate Long Term Debts LESS: Sinking Funds Net Amount Apr 2005/2027 6246/93 Recreation/Downtown Civic Properties 5.7% Apr 2005/2027 6246/93 General Government/Downtown Office Complex 5.7% Dec 2006/2027 6246/99 General Government/Downtown Office Complex 5.0% Dec 1995/2010 5291/61 Transportation/Downtown Parking 9.6% Sub total Dec 2006/2027 6246/99 General Government/Downtown Office Complex 5.0% Dec 1995/2010 5291/61 Transportation/Downtown Parking 9.6% Sub total District of Maple Ridge - Financial Statements - 26 of 31 Consolidated Financial Statemen- Dec 31, 2008 Principal 2009 Balance New Debt Issued Sinking Fund Sinking Fund Balanc Outstanding During the year Payments Earnings Outstanc $ 25,284,744 $ $ 1,023,852 $ $ 24,26( 3,506,360 141,976 3,36, 16,300,000 - 16,30( 300,000 - 30( 45,391,104 1,165,828 44,22E 1,125,593 247,271 1,372,864 547,383 13,903 49,403 12,421 1,72: 27: 561,286 61,824 1,99E 44,018,2 00 - 1,727,114 61,824 $ 42,22E: District of Maple Ridge - Financial Statements - 27 of 31 The Corporation of the District of Maple Ridge Financial Information Act Schedule of Guarantee and Indemnity Agreements for 2009 "This organization has no guarantees or indemnities under the Guarantees and Indemnities Regulation." Prepared pursuant to the Financial Information Regulation, Schedule 1, Section 5 Consolidated Financial Statements Notes to the Consolidated Financial Statements For the Year Ended December 31, 2009 1. Cash and Investments Cash and Temporary Investments: Cash and temporary investments as at December 31, 2009 were comprised as follows: Cash Temporary Investments 2009 $ 4,327,645 24,969,122 29,296,7767 2008 $ 5,795,999 12,000,050 $ _ 17,7966,0.49 Temporary investments are bank term deposits, Guaranteed Investment Certificates and Federal Government Backed Notes with effective interest rates of 0.80% - 5.45%. Additionally, the Municipality holds temporary investments of $1,460,400 ($1,482,738 for 2008) and agreements receivable of $94,940 ($316,574 for 2008) for trusts which are not reported elsewhere in the financial statements. They are held for the following trusts: Balance Interest Balance Dec 31, 2008 Earned Receipts Disbursements Dec 31, 2009 Latecomer Fees $ 19,277 $ - $ 107,648 $ 63,993 $ 62,932 Cemetery Perpetual Care 662,798 76,026 47,753 76,026 710,551 Greater Vancouver Sewer & 922,632 - 334,825 781,512 475,945 Drainage District Albion Dyking District _ _ 194,605 105 116,533 5.331 305,912 Z,799�312 $ 76,131 $ 926.862 $_ __ 1,555,340 Portfolio Investments Portfolio investments include Federal Government Backed Bonds and Bank Notes with effective interest rates of 3.08% - 6.23%. They also include equity linked Bank Notes which do not have a stated rate of return. For these investments, income is recognized as it is received; in 2009 returns were positive and ranged to 7.24%. The Municipality does not hold any asset backed commercial paper or hedge funds. The carrying value of securities is based on the cost method whereby the cost of the security is adjusted to reflect investment income that is accruing, and any permanent decline in market value. During the term of individual investments, there will be fluctuations in market values. Such fluctuations are considered normal, and if held to maturity, market value will be equal to face value. The carrying value of Portfolio Investments, net of an allowance of $ Nil ($169,283 for 2008), at December 31, 2009 was $83,669,160 ($100,002,153 for 2008). The market value at December 31, 2009 was $88,659,599 ($98,402,500 for 2008), included in this amount is $992,590 ($1,268,213 for 2008) for securities shown at cost for investments for which there is no active market. 2. Accounts Receivable Property Taxes Other Governments General and Accrued Interest Development Cost Charges Less: Allowance for Doubtful Accounts 2009 $ 5,018,519 3,646,262 2,403,077 2,255,090 13,322,948 (168,349) $ 13,154,529 2008 $ 4,303,637 1,143,072 2,921,274 3,827,955 12,195,939 (25,539) _ 12.170.400 3. Recoverable Local Improvements The Municipality provides interim financing for certain geographically localized capital projects. It recovers these amounts either from benefiting property owners or from provincial subsidies. Interest rates are established at the outset of the process and are a function of borrowing rates at the time. Repayment is typically made over 15 years. As at December 31, 2009 the recoverable balance was comprised as follows: District of Maple Ridge - Financial Statements - 12 of 31 Consolidated Financial Statements 2009 2008 Recoverable from property owners Local improvement fund projects $ 2.301,734 $ 962,195_ 2,301,734 962,195 Recoverable from Province Sewerage projects 124,187 124187 2,425.92 $ 1,05-6 382 4. Pension Plan The Municipality and its employees contribute to the Municipal Pension Plan (the plan), a jointly trusted pension plan. The Board of Trustees, representing plan members and employers, is responsible for overseeing the management of the plan, including investment of the assets and administration of benefits. The pension plan is a multi -employer contributory pension plan. Basic pension benefits provided are defined. The plan has about 158,000 active members and approximately 57,000 retired members. Active members include approximately 33,000 contributors from local governments. Every three years an actuarial valuation is performed to assess the financial position of the Plan and the adequacy of plan funding. The most recentvaluation as at December 31, 2006 indicated a surplus of $438 million for basic pension benefits. The next valuation will be as at December 31, 2009 with results available in 2010. The actuary does not attribute portions of the surplus to individual employers. Employer contributions to the Plan for 2009 were $1,860,751($1,637,589 for 2008) they are included in consolidated operating expenditures. Employee contributions for 2009 were $1,570,922 ($1,404,462 for 2008). 5. Accounts Payable and Accrued Liabilities: 2009 2008 Accounts Payable: General Other Governments Salaries and Wages Accrued Liabilities: Vacation Pay Other Vested Benefits $ 5,566,175 5,460,844 4608,26 11,487,845 308,370 349,150 657,520 $ 6,864,721 4,894,831 1.439 886 13,199,438 330,595 31321 661916 � .54 6. Long Term Debt (Schedule 1) Long Term Debt is reported net of Sinking Fund balances and interest expense is reported net of Sinking Fund earnings. The Municipality carries no debt for others. The Debenture debt issued and outstanding as at Dec 31, 2009 was $42,229,302 ($44,018,240 for 2008). The following debenture debt amounts plus related interest are payable over the next five years. 2010 2011 2012 2013 2014 $ 1,760,031 $ 1,779,974 $ 1,814,777 $ 1,850,562 $ 1,887,357 District of Maple Ridge - Financial Statements - 13 of 31 Consolidated Financial Statements 6. Long Term Debt (Schedule 1) - cont'd The Municipality has the following authorized, but un-issued debt as at December 31, 2008. VA Bylaw L/A Amount Expiry Date # 6558 $ 6,000,000 July 2013 # 6559 1,520,000 July 2013 # 6560 900,000 July 2013 # 6561 10,671,185 July 2013 # 6562 2,675,000 July 2013 # 6679 1,800,000 September 2014 # 6680 4,680,000 September 2014 Other Assets Debt Reserve Fund., The Municipal Finance Authority of British Columbia provides capital financing for regional districts and their member municipalities. The Authority is required to establish a Debt Reserve Fund. Each regional district, through its member municipalities who share in the proceeds of a debt issue, is required to pay into the Debt Reserve Fund certain amounts set out in the debt agreements. The Authority pays into the Debt Reserve Fund these monies from which interest earned thereon less administrative expenses becomes an obligation to the regional districts. It must then use this fund, if at any time there are insufficient funds, to meet payments on its obligations. If this occurs, the regional districts may be called upon to restore the fund. Upon the maturity of a debt issue the unused portion of the Debt Reserve Fund established for that issue will be discharged to the Municipality. The Municipality has estimated that there is only a remote possibility that these funds will not be paid to it and therefore these funds have been included in Other assets of $579,020 ($562,982 for 2008). 8. Employee Future Benefits The Municipality provides employee future benefits in the form of severance benefits and vested and non -vested sick leave to qualifying employees. These benefits are not separately funded. Severance benefits are cash settlements paid to employees who cease their employment with the Municipality after a specified period of time. Full time employees hired before February 11, 1999 qualify for five days pay per year of employment, provided they either work a minimum of 20 years with the Municipality or retire as defined by the Public Sector Pension Plan Act. Full time employees hired after February 11, 1999 qualify for 20 days pay provided they work a minimum of 10 years with the Municipality and retire as defined by the Public Sector Pension Plan Act. The Municipality permits full time employees to accumulate up to 18 days per year of service for future illnesses up to a maximum of 250 days. For certain qualifying employees a portion of this benefit vests; for the balance this benefit does not vest and cannot be converted to any other type of benefit. An actuarial valuation of these benefits was performed to determine the Municipality's liability and accrued benefit obligation as at December 31, 2009. The valuation resulted in an unamortized actuarial loss of $177,700, ($275,200 gain for 2008) at December 31, 2009. Actuarial gains or losses are amortized over the expected average remaining service life of employees. The benefit liability at December 31, 2009 was $4.468.700. ($4.184,300 for 2008) comprised as follows: Benefit Liability - Beginning of the year Add: Current service costs Interest on accrued benefit obligation Less: Amortization of actuarial gain Benefits paid during the year Benefit Liability - End of the year Less: Unamortized actuarial loss (gain) Accrued benefit obligation - End of the year 2009 $ 4,184,300 254,500 211,000 (28,000) (153.100) 4,468,700 2008 $ 4,122,800 266,000 184,400 (13,400) (375,500) 4,184,300 177.700 (275,200) 4-646AO - District of Maple Ridge - Financial Statements - 14 of 31 Consolidated Financial Statements 8. Employee Future Benefits - cont'd Actuarial assumptions used to determine the Municipality's accrued benefit obligation are as follows: 2009 2008 Discount rate (long-term borrowing rate) 4.75% 5.25% Expected future inflation rate 2.50% 2.50% Merit and inflationary wage and salary increases averaging 4.55% 4.55% 9. Property Tax Levies In addition to its own tax levies, the Municipality is required to levy taxes on behalf of various other taxing authorities. These include the provincial government for local school taxes, incorporated dyking districts located within the Municipality, and organizations providing regional services in which the Municipality has become a member. Total tax levies for 2009 of $90,363,968, ($85,348,964 for 2008) were comprised as follows. Municipal Tax Levies Levies for other authorities School taxes Greater Vancouver Transit Authority British Columbia Assessment Greater Vancouver Regional District Parks Dyking Districts Municipal Finance Authority Total Collections for Others Total Tax Levies 2009 2008 53,744,200 $ 50,028,475 28,931,662 5,582,993 879,923 857,936 364,648 2.607 28,174, 263 5,133,958 827,126 831,308 351,614 2,220 35.320.489_ 10. Contingencies, Commitments and Unrecognized Liabilities: (a) Third Party Claims Where losses related to litigation are possible and can be reasonably estimated management accrues its best estimate of loss. For 2009 this estimate is $514,845 ($413,362 for 2008). There are various other claims by and against the Municipality, the outcome of which cannot be reasonably estimated. Any ultimate settlements will be recorded in the year the settlements occur. (b) Contractual Obligations (i) Sewer and Water (a) Under a cost sharing agreement with the Greater Vancouver Sewerage and Drainage District, the Municipality is committed to make annual payments until 2012 totalling $238,011 plus related interest for facilities in the Maple Ridge/Pitt Meadows sub -area. The current annual payment is $210,765 plus interest. (b) The Municipality has entered into a cost share agreement with the Greater Vancouver Water District for the construction of infrastructure. Under this agreement the Municipality expects to incur liabilities of approximately $8,700,000 over the next 5 years. The liability is recorded as the related costs are incurred. (ii) Recreation and Cultural Services (a) In 1998 the Municipality entered into an agreement to purchase ice sheet time for five years commencing in 1999, with a five-year renewal option. In August of 2008, the Municipality renewed the agreement for an additional five-year period. The minimum annual payment due for the provision of ice time is $609,225. These payments are recorded as expenditures when the ice time is provided. (c) Unrecognized Liability The Municipality holds shares in a non-profit organization that provides protective services to its members. Should the organization dissolve or management choose to withdraw from the organization the Municipality would be liable for a proportionate share of any debt the organization held at that time. The liability is expected to be discharged over time through payments by the Municipality and others for the provision of these services by the organization. Due to the ongoing operations of the organization the liability could only be quantified if the Municipality chose to withdraw. Consequently no liability has been recognized in these financial statements. District of Maple Ridge - Financial Statements - 15 of 31 Consolidated Financial Statements 11. Restricted revenues held by the Municipality as at December 31, 2009 of $36,157,206, ($38,599,279 for 2008) were comprised as follows: Beginning Balance Collections and interest Disbursements - operating Disbursements - capital Ending Balance Beginning Balance Collections and interest Disbursements - operating Disbursements - capital Ending Balance Development Cost Charges Actual Actual 2009 2008 $ 34,330,309 $ 36,704,662 4,012,270 3,506,027 (220,406) (140,528) (6,477 245) (5,739,852)_ 3_L 9� Other Restricted Revenues Actual Actual 2009 2008 $ 4,268,970 $ 4,161,053 275,737 125,840 (32,429) (17,923) Parkland Acquisition Charges Actual Actual 2009 2008 55,115 - (55,115) Total Restricted Revenues Actual Actual 2009 2008 $ 38,599,279 $ 40,865,715 4,288,007 3,686,982 (252,835) (158,451) (6,477,245) (5,794,957 _$--- 36.15.7.246 38,599,279 12. Prior Period Adjustments The District has adopted the provisions of Section 3150 of the PSAB Handbook and has applied these on a retroactive basis. This resulted in the restatement of the 2008 comparative figures presented in these financial statements which differ from those pre -adoption. The adoption of Section 3150 resulted in the following changes to accounting methods and presentation: ■ Tangible capital assets recorded only when such expenditures represent a new asset or extend the life or service capacity or improve the quality of an existing asset ■ Tangible capital assets amortized over their estimated useful lives ■ Prepaid expenses and inventories of supplies recorded and treated as non -financial assets ■ Operating surpluses, reserve funds and equity in tangible capital assets now grouped together and presented as "accumulated surplus" The impact of these changes was to: ■ increase net financial position by $471,658 to $15,185,951 as follows: Financial Assets (other than inventory for resale) inventory available for resale Liabilities Net Financial Position 2008 2008 (restated) (previously reported) $ 131,617,966 $ 131,617,966 471,658 - 116,9Q3,673 116,903,673 District of Maple Ridge - Financial Statements - 16 of 31 Consolidated Financial Statements 12. Prior Period Adjustments - cont'd Report accumulated surplus of $751,682,230 as follows: 2008 2008 (restated) (previously reported) Net Financial Position $ 15,185,951 $ 14,714,293 Tangible capital assets (book value) 724,835,346 Undeveloped land bank 11,071,587 - Other non -financial assets 589,346 - Accumulated surplus (net financial position) Report annual surplus of $34,975,930 instead of change in fund balance of $2,693,301 as follows: 2008 2008 (restated) (previously reported) Revenues $121,733,708 $ 96,660,538 Expenses (expenditures) other than capital and amortization Capital expenditures Amortization expense Principal payments Annual surplus (change in fund balance) 13. Tangible Capital Assets Land Buildings Transportation network Storm system Fleet and equipment Technology Water system Sanitary system Other 71,314,586 15,443.1 22 34,975,930 $ 34,975 71,117,233 21,024,215 4,519,090 1.825.789 $ 2.693 Net book value $140,839,029 55,638,639 179,268,861 152,092,844 12,823,004 3,093,503 91,624,394 103,214,600 1Q.697 549 For additional information, see the Schedule of Tangible Capital Assets (Schedule 3) 4i111111-*� $138,098,621 51,163,447 172,962,247 150,443,433 11,269,047 2,625,343 88,709,662 99,782,806 9 780 74 During the year there were no write -downs of assets (2008 - $nil) and no interest was capitalized (2008 - $nil) In addition, roads and related infrastructure, underground networks and technology assets contributed to the District totalled $15,825,357 ($26,439,664 for 2008) and were capitalized at their fair value at the time of receipt. District of Maple Ridge - Financial Statements - 17 of 31 Consolidated Financial Statements 14. Budget Budget amounts represent the Financial Plan Bylaw adopted by council on May 12, 2009 adjusted for amortization expense and infrastructure contributions from developers. The Financial Plan anticipated use of surpluses accumulated in previous years to balance against current year expenditures in excess of current year revenues. In addition, the Financial Plan anticipated capital expenditures rather than amortization expense. The following shows how these amounts were combined: Financial Plan Amortization and Bylaw related adjustments Bud et Revenue Taxation $ 53,531,683 $ $ 53,531,683 Sale of Service 28,348,170 - 28,348,170 Other 56,888,159 - 56,888,159 Contributed Subdivision Infrastructure - 15,825,357 15,825,357 Total revenue 138,768,012 15,825,357 154,593,369 Expenses Protective services Transportation services Recreational and cultural Water utility Sewer utility General government Planning public health and other Total Expenses Annual surplus Less: Capital expenditures Debt repayment Add: Interfund transfers Borrowing Proceeds 25,153,838 813,076 25,966,914 7,295,883 8,049,342 15,345,225 15,252,980 2,046,134 17,299,114 8,809,116 1,524,138 10,333,254 6,771,287 1,832,635 8,603,922 14,177,479 1,563,792 15,741,271 3,449,044 175,645 3,624,689 80,909,627 16,004,762 96,914,389 $( 179,405) $ 57,678,980 106,344,725 4,484,075 22,914,054 30,056,361 District of Maple Ridge - Financial Statements - 18 of 31 Consolidated Financial Statements 15. Accumulated Surplus Accumulated surplus is comprised of operating surpluses and equity in tangible capital assets held in the general, sewer and water funds as well as reserves. Accumulated surplus for 2009 is $776,338,694 ($751,682,230 for 2008) and is distributed as follows: 2009 2008 Operating Surplus (Statement 1) General $ 4,985,070 $ 4,448,718 Sewer 3,059,571 2,963,911 Water 3,383,195 3,712,928 11,427,836 11,125, 557 Equity in tangible capital assets (Statement 2) General 521,845,642 501,963,035 Sewer 104,620,660 101,240,933 Water 92,426,753 89,449,927 718,893,055 692,653,895 Reserves (Statement 3) Funds 22,739,966 26,004,330 Accounts 23,277,837 21,898,448 46,017,803 47,902,778 Accumulated Surplus 16. Expenditures and Expenses by Object Goods and services Wages and salaries Interest Contributed tangible capital assets Total Expenditures 776,338,694 $ 751,682,230 2009 Capital Operations Acquisitions 2009 Total 2009 Budget 2008 Total $ 42,621,706 $ 25,506,794 $ 68,128,500 $151,798,641 $ 59,305,150 31,066,979 653,391 31,720,370 31,221,107 28,997,849 2,546,233 - 2,546,233 4,234,604 2,625,780 15,825,357 15,825,357 15.825,357 26,439,664 76,234.918 41,985,542 118,220 460 203.079,709 117 36 443 Amortization expense 16.QQ4 76 16,094,762 16.004762 15 443 2 Total Expenditures & Expenses "2.239,68D $ 41 $134,225,222_ $219.0 4 4 17. Undeveloped Land Bank The District owns property in various areas identified for future growth in the Official Community Plan. These properties are not currently used in the provision of service to the citizens of Maple Ridge. The properties represent a strategic, non-renewable resource available for the advancement of Councils' strategic plan. District of Maple Ridge - Financial Statements - 19 of 31 Consolidated Financial Statements Consolidated Statement of Change in Net Financial Assets For the year ended December 31, 2009 Annual Surplus Add (less): Change in capital assets Acquisition of capital assets Amortization Proceeds from disposal of capital assets Loss (gain) on disposal of capital assets Change in other non -financial assets Decrease (increase) in supplies inventory Reclassification of undeveloped land bank Acquisition of land bank properties Decrease (Increase) in prepaid expenses Increase (decrease) in financial assets Financial Assets (Net Debt) beginning of the year Financial Assets (Net Debt) end of the year Restated Actual Budget Actual 2009 2009 2008 $ 24,656,464 $ 57,678,980 $34,975,930 (41,985,542) (122,170,082) (46,053,857) 16,004, 762 16,004, 762 15,443,192 296,903 - 78,921 1,226,799 - 149,212 (24,457,078) (106,165,320) (30,382,532) 23,568 (50,307) (188,390) - (24,001) (164,822) (74,308) 34,564 (48,486,340) 4,519,090 15,185, 951 15,185, 951 10, 666, 861 $ 15,220,515 $(3379) $15,185,951 District of Maple Ridge - Financial Statements - 10 of 31 Consolidated Financial Statements Statement of Change in Equity in Capital Assets For the year ended ended December 31, 2009 Revenue Subdivision infrastruture contributions Senior government transfers Development fees Other capital contributions Disposal of tangible capital assets Total Revenue Expenses Amortization of tangible capital assets Total expenses Annual Surplus Internal Transfers Transfers and principal payments from revenue funds Transfers from reserves Increase (decrease) in capital accumulated surplus Equity in capital assets - beginning of the year Equity in capital assets - end of the year Actual Budget 2009 2009 Statement 2 Restated Actual 2008 $ 15,825,357 $ 15,825,357 $ 26,439,664 2,038,550 18,603,162 649,217 6,477,245 27,297,178 5,789,717 1,570,485 3,836,011 1,571,106 (1,523,702) - (228,133) 24,387,935 65,561,708 34,221,571 16,004,762 16,004, 762 15,443,192 16, 004,762 16,004, 762 15,443,192 8,383,173 5,281,549 12,574,438 49,556,946 9,391,606 21,629,056 18,778,379 4,474,049 8,971,651 26,239,160 80,577,608 32,224,079 692,653,895 692,653,895 660,429,816 718,893,055 $773,231,503 $6 ,65 ,895 District of Maple Ridge - Financial Statements - 23 of 31 The Corporation of the District of Maple Ridge Financial Information Act Schedule Showing the Remuneration and Expenses Paid to or on Behalf of Each Employee for 2009 1 Elected Officials Name 113osition Remuneration Benefits IlExpenses Ashlie, Cheryl Councillor $ 43,128.08 3,710.98 4,616.71 Daykin, Ernest Mayor $ 100,594.98 1,733.17 5,593.14 Dueck, Judy Councillor $ 43,887.34 3,555.94 2,200.06 Hogarth, Al Councillor $ 43,058.96 3,555.94 6,372.39 King, Linda Councillor $ 43,128.06 185.38 2,931.08 Morden, Michael Councillor $ 43,266.05 4,719.46 2,482.62 5,966.89 Speirs, Craig Councillor $ 43,128.17 185.38 360,191.64 17,646.25 30,162.89 Totals 2 Other Employees (excluding those listed in Part 1 above) Name Remuneration Expenses Acharya, Rasika $ 77,529.62 889.24 Armour, Doug $ 39,309.17 4.07 Barrett, Kevin $ 89,005.58 0.00 Bastaja, John $ 128,626.27 1,243.64 Bayley, Chris $ 108,853.26 13.78 Benson, Laura $ 103,410.24 1,215.22 Bevilacqua, Jim $ 108,283.02 27.37 Blue, Sandy $ 101,410.28 10,419.24 Boag, David $ 135,964.96 1,126.07 Bruce, Robert $ 76,624.80 28.00 Burrell, Lorne $ 75,929.24 0.00 823.35 Butler, Mary $ $ 88,201.61 137,271.40 2,960.34 Carmichael, Russ $ 115,120.52 2,626.72 Carter, Christine $ 108,688.17 49.31 Christensen, Robert $ 88,269.02 4,007.85 Cooke, David $ 109,747.85 447.06 Cote-Rolvink, Stephen $ 76,237.24 85.00 Cotter, Steve $ 102,410.26 243.97 Crabtree, Christine $ 104,172.15 2,695.70 Cramb, Don $ 78,981.58 18.30 Davis, Jeff $ 76,443.78 3,103.42 Dickson, Janet $ 78,195.48 758 89 Eng, Michael $ 125,959.31 4,528.15 Exner, Howard $ 106,768.29 11.91 Franklin, Steve $ 125,436.25 1,829.63 Fryer, Terry $ 185,058.77 3,303.23' Gill, Paul $ 79,778.88 9.55 Gjaltema, Mike $ 121,840.20 390.86 Goddard, Chuck $ 96,751.72 1,191.09 Gormley, Kathleen $ 146,220.88 6,311.99 Grootendorst, Peter Prepared under the Financial Information Regulation, Schedule 1, section 6(2),(3),(4),(5) and (6) The Corporation of the District of Maple Ridge Financial Information Act Schedule Showing the Remuneration and Expenses Paid to or on Behalf of Each Employee for 2009 Guerra, Maria $ 94,698.36 499.57 Hall, Diana $ 83,322.98 1,321.24 Harcus, Dave $ 110,231.38 4.07 Hardy, Wayne $ 101,787.13 2,849.46 Harwood, Kevin $ 102,440.92 107.07 Hopper, Clinton $ 89,349.83 0.00 Jonat, Cameron $ 76,676.90 0.00 Jones, Maureen $ 95,069.80 0.00 Jorde, Shelley $ 104,685.52 536.36 Juoksu, Paul $ 81,644.75 550.00 Juurakko, Timo $ 123,724.55 769.64 Kivi, Ralph $ 102,910.27 2,402.97 Lamont, Kathy $ 85,775.74 14.09 Leeburn, John $ 159,892.41 659.59 Liu, Wilson $ 76,443.78 785.00 MacDonald, Robert $ 76,662.88 618.03 Manson, Gary $ 87,515.74 425.96 Mario, Ceri $ 116,285.93 3,380.24 McDonald, Brock $ 141,843.18 23.65 McIntosh, Tom $ 120,393.06 275.66 McKee, Chris $ 92,917.84 0.00 McLeod, Bruce $ 104,736.09 1,661.75 Merenick, Diane $ 83,787.99 1,869.33 Millward, Michael $ 104,487.36 1,102.72 Minaker, Glen $ 85,612.72 205.75 Mitchell, Ed $ 107,063.44 2,940.22 Moore, Kelly $ 99,087.05 1,050.00 Morris, Brett $ 124,437.86 219.03 Murray, Mike $ 192,296.23 902.04 Narayan, Suresh $ 82,637.84 2,093.22 Negoita, Victor $ 104,088.63 3,182.90 Nolan, Catherine $ 108,063.45 2,420.15 Oddstad, Earl $ 103,689.00 3,774.97 Perkin, Kevin $ 91,907.72 0.00 Pickering, Jane $ 137,916.40 492.18 Porter, Gary $ 97,120.60 105.00 Quinn, Frank $ 186,205.30 1,990.24 Ramsay, Rob $ 108,527.18 724.56 Riach, Ron $ 94,688.11 2.86 Richmond, Calvin $ 84,413.68 290.03 $ 235,343.44 10,978.78 Rule, Jim $ 100,796.19 2,050.93 Rutledge, Silvia $ 78,812.15 28.06 Schurer, Oliver $ 81,652.09 2,137.21 Serediuk, Sean $ 80,926.48 106.76 Serne, Bernie 4.22 Seward, Adam $ 90,957.41 Sinclair, Jim $ 108,282.22 92.81 Smitton, Mark $ 120,172.75 2,553.54 Snow, Roy $ 90,910.49 887.97 Spence, Dane $ 145,385.88 2,799.27 Prepared under the Financial Information Regulation, Schedule 1, section 6(2),(3),(4),(5) and (6) The Corporation of the District of Maple Ridge Financial Information Act Schedule Showing the Remuneration and Expenses Paid to or on Behalf of Each Employee for 2009 Stewart, Michael $ 102,911.49 0.00 Stott, Rodney $ 82,590.05 23.81 Swift, Kelly $ 124,882.80 1,587.24 Teboekhorst, Dennis $ 90,353.27 132.23 Thompson, Trevor $ 112,013.15 5,110.79 Tierney, Lex $ 108,778.57 654.13 Todd, Tom $ 93,610.26 902.65 Traviss, Steve $ 92,407.48 2,381.65 Varcoe, Thomas $ 82,349.21 0.00 Venables, Rita $ 77,366.30 1,197.21 Vinje, Brock $ 88,913.37 4.08 Wetherill, Michelle $ 95,537.97 3,306.66 Wheeler, Sue $ 117,352.94 667.48 Wing, Graham $ 78,747.92 901.89 Wong, Richard $ 81,040.00 415.07 Wood, Andrew $ 139,575.40 0.00 Zosiak, Lisa $ 84,259.54 4,459.26 Subtotal Consolidated Total of Employees with remuneration less than $75,000 Total All Employees 3 Reconciliation Total remuneration Elected Officials Other Employees Subtotal Other reconciling Items Employer portion of: CPP El Accruals WCB Pension Other employer costs (Medical, Dental, etc) Wages & Salaries per pg 19, Financial Statements 10,257,468.22 133,996.14 16, 366, 930.43 13 2,005.03 26,624,398.65 266.001.17 360,191.64 26,624,398.65 26,984,590.29 834,242.42 382,821.63 352,870.33 386,267.91 1,860,751.00 918,827.11 31,720,370.69 Prepared under the Financial Information Regulation, Schedule 1, section 6(2),(3),(4),(5) and (6) The Corporation of the District of Maple Ridge Financial Information Act Statement of Severance Agreements There were no severance agreements under which payment commenced between the District of Maple Ridge and its non -unionized employees during the fiscal year 2009. Prepared under the Financial Information Regulation, Schedule 1, subsection 6(7) The Corporation of the District of Maple Ridge Financial Information Act Schedule Showing Payments Made for the Provision of Goods or Serviies for 2009 1 Alphabetical list of suppliers who received aggregate payments exceeding $25,000 Supplier Name Aggregate amount paid to supplier 681186 BC Ltd 36,514 775983 BC Ltd 37,275 A & A Testing Ltd 78,081 A & G Supply Ltd 54,735 A 0 K Tree Service Ltd 27,451 A T & H Industries Inc 86,524 Accent Glass & Locksmith 53,205 Advanced Drive Systems Inc 28,953 Aecom Canada Ltd 114,566 Andrew Sheret Ltd 32,076 Arbor Pro Tree Services Ltd 30,235 Asplundh 36,131 Associated Engineering (BC) Ltd 429,949 AW Fire Guard & Supplies Ltd 26,464 Bartle & Gibson 28,340 BC Conveying Machinery Ltd 44,260 BC Hydro 1,009,163 BC Hydro & Power Authority 140,644 BC Institute Of Technology 62,619 BC SPCA 268,166 BDO Canada LLP 68,126 Bentley, James 280,000 Billesberger, Valerie 65,111 Black Press Group 43,676 Bob's A-Z Rentals Ltd 32,559 Boileau Electric & Pole Ltd 274,685 Brandt Tractor Ltd 156,438 Brook & Associates Inc 33,027 Bynett Construction Services 76,873 Canada Pipe Company Ltd 37,726 Canadian Pacific Railway 42,800 Carter Chevrolet Port Coquitlam 79,603 Catherine Berris Associates 84,059 Cel-Corn Systems Ltd 33,535 Centimark Corporation 43,467 Chet Construction Ltd 192,150 Chevron Canada Ltd 609,738 City of Pitt Meadows 359,503 Clearwater Environmental Group 128,214 Columbia Bitulithic Ltd 79,248 Commercial Aquatic Supplies 63,457 Commercial Solutions Inc 64,827 Co -Pilot Industries 107,584 Coral Engineering Limited 729,817 Corix Water Products 113,562 Conninboeuf, John 25,831 Creative Transportation 30,446 Cross, Connie 48,737 CSDC Systems Inc 34,373 D & S Bulldozing Ltd 44,357 Davies, Mike 40,301 Defargo Installations Sportive 273,525 Del Equipment Ltd 61,543 Prepared under the Financial Information Regulation, Schedule 1, section 7 and the Financial Information Act, section 2 1/5 The Corporation of the District of Maple Ridge Financial Information Act Schedule Showing Payments Made for the Provision of Goods or Servcies for 2009 Delcan Corporation 112,919 Directional Mining & Drilling 1,448,502 Dixon Networks Corporation 179,311 Double M Excavating Ltd 2,952,165 Dougness Holdings Ltd 50,126 Downtown MR Business Improvement Association 34,197 DTM Systems Corporation 48,162 Durante Kreuk Ltd 79,839 Dutch Touch Green Services Ltd 29,321 Emergency Communications 1,104,735 Empire Signworks Inc 46,905 Equity Valuation & Consulting 25,193 ESRI Canada Limited 64,855 Farm Tek Turf Services Inc 42,054 Finning International Inc 48,658 Firestorm Enterprises 85,663 Firestorm Suppression Services 31,672 First Truck Centre Vanc Inc 33,457 Fitness Edge 148,943 Fitness Fixations 34,729 Flair 53,819 Fraser Valley Regional Library 2,197,368 Fred Surridge Ltd 61,690 Fred Thompson Contractors 1991 194,759 GCL Contracting & Engineering 2,344,029 Genumark Promotional Merch.lnc 26,885 Gibson Waterworks Supply Inc 52,028 Gold Creek Developments Ltd 50,635 Golder & Associates 114,455 Graham Hoffart Mathiasen Archt 140,800 Greater Vancouver Water District 5,664,326 Greater Vancouver Regional District 49,758 Green Cut Contracting 133,901 Green Landscape Experts Ltd 25,678 Groupealta 32,891 GTM Enviro Services Ltd 30,379 Guest Excavating Company Ltd 56,795 Guillevin International Inc 297,128 Haney Builders Supplies 1971 28,653 Haney Horsemen Association 33,189 Hanks Trucking & Bulldozing 53,288 Happy Heart Fitness & Educ 256,725 Harvard Industries Ltd 38,487 Heart & Soul Fitness Ltd 41,199 Heritage Office Furnishing Ltd 34,667 Hewlett Packard Canada Ltd 30,454 Hub Fire Engines & Equipment 1,329,096 ICBC - Fleet Insurance 131,976 Igors Construction Ltd 297,150 Imperial Parking Canada Corp 66,225 Imperial Paving 1,185,906 Inprotect Systems Inc 58,377 Insignia Homes Brighton Ltd 30,000 Interprovincial Traffic Sery 102,862 ISL 144,922 ITT Water & Waste Water 28,761 Jacks Automotive & Welding 110,884 Prepared under the Financial Information Regulation, Schedule 1, section 7 and the Financial Information Act, section 2 215 The Corporation of the District of Maple Ridge Financial Information Act Schedule Showing Payments Made for the Provision of Goods or Servcies for 2009 JLK Projects Ltd 44,284 Johnston Meier Ins Agency 25,577 Jourdain, Marilyn & Les 39,914 Justice Institute of BC 36,280 Kal Tire 79,454 Kerr Wood Leidal Associates 37,648 Key West Ford Sales Ltd 126,818 LCP Signal Management Inc 32,214 Letts Environmental Consultant 95,638 Levelton Consultants Ltd 28,602 Lordco Parts Ltd 82,957 Low, Chun & Man 192,000 Magnify Digital Inc 33,600 Mainland Civil Works Inc 466,148 Manulife Financial 752,821 Maple Ridge Historical Society 108,120 Mark Suttle Agencies Ltd 170,189 McElhanney Consulting Services 166,401 McTar Petroleum Ltd 261,505 Medical Services Plan 183,286 Metro Motors Ltd 151,566 Microserve 101,284 Microsoft Licensing 84,056 Mierau 5,335,984 Mills Printing & Stationery 88,095 MJT Enterprises Ltd 88,081 Mobilecom Radio Company 25,618 Morfco Supplies Ltd 28,259 Morrison Hershfield Limited 136,498 Morrow Bioscience Ltd 35,935 Municipal Insurance Assoc 516,526 Municipal Pension Plan 1,933,617 Myra Systems Corp. 99,898 Nedco 84,134 Novax Industries Corp 26,814 Now Solutions 51,863 Open Storage Solutions 134,506 Oracle Corporation Canada Inc 35,126 Pacific Flow Control Ltd 25,263 Pacific Surrey Construction 26,043 Panasonic Document Systems 43,599 Panorama LMS 4011 97,583 Paramount Sheet Metal Ltd 25,830 Parker Pacific Equipment Sales 185,922 Pattison Sign Group 55,256 Paul Bunyan Tree Services 84,079 Pitneyworks Prepaid 28,371 Pitt Meadows Heritage & Museum 71,339 Pitt River Quarries 62,547 Playpower LT Canada Inc 65,070 PPS Ltd 59,711 Professional Mechanical Ltd 282,998 Quantum Murray LP 36,174 Radian Communications Services 146,525 Raincity Janitorial Sery Ltd 144,316 Raybern Erectors Ltd 65,318 RCMP 10,523,276 Prepared under the Financial Information Regulation, Schedule 1, section 7 and the Financial Information Act, section 2 3/5 The Corporation of the District of Maple Ridge Financial Information Act Schedule Showing Payments Made for the Provision of Goods or Servcies for 2009 Receiver General - Payroll Deduc 1,023,917 Recycle Systems 55,224 Reliable Flagging Services Ltd 61,374 Remdal Painting & Restoration 61,940 RF Binnie & Associates Ltd 86,328 FIG Arenas (Maple Ridge) Ltd 775,604 Ridge Meadow Comm Arts Council 744,700 Ridge Meadows Minor Baseball 32,867 Ridge Meadows Recycling Society 983,502 Ridge Meadows Seniors Society 158,270 RM Assn For Community Living 91,985 Rogers 54,744 Rollins Machinery Ltd 117,879 Ross Systems Inc 62,867 Sandpiper Contracting Ltd 347,415 Scherban, Jeff 64,457 Scottish Line Painting Ltd 138,191 Shades of Green Landscaping 39,950 Shanahan Ltd 100,344 Smithrite Portable Services 30,175 Springford, Nicola 52,018 Star Five Classic Country 55,858 Superior City Services Ltd 27,711 Surrey Fire Service 80,004 Tag Construction Ltd 956,418 TCS Telesecurity & Comm 38,237 Telus 89,826 Telus - Network Operations 96,217 Telus (Mobility) 67,043 Telus Services Inc 47,155 Tempest Development Group 64,045 Terasen Gas 367,133 Terasen Gas Inc 36,401 The Birks Company 36,645 This Is It 30,748 Times Newspapers 46,980 TNS Canadian Facts 33,874 Tourism Maple Ridge & Pitt Meadows 44,000 Trans Western Electric Ltd 123,346 Transwest Roofing Ltd 40,678 Tybo Contracting Ltd 1,699,789 Ultra -Tech Cleaning System Ltd 72,389 Union of BC Municipalities 44,935 Urban Systems 25,504 Valley Traffic Systems Inc 35,056 Van Houtte Coffee Services Inc 45,800 Vancouver Community College 29,200 Vancouver Economic Development 26,250 Visible Strategies 33,152 Wade And Associates Land Survey 43,303 Warrington PCI Management 764,751 Waste Services Inc 72,851 Wedler Engineering 91,807 Wesco Distribution Inc. 62,071 West Coast Kinesiology Service 60,062 Westridge Security Services 55,691 Westshore Constructors Ltd 60,254 Prepared under the Financial Information Regulation, Schedule 1, section 7 and the Financ;al Information Act, section 2 4/5 Westview Sales Ltd Wilco Landscape Westcoast Inc Willis Canada Inc Winvan Paving Ltd Workers Compensation Board Young, Anderson - Barristers Zbeetnoff Agro-Environmental Total aggregate amount paid to suppliers The Corporation of the District of Maple Ridge Financial Information Act Schedule Showing Payments Made for the Provision of Goods or Servcies for 2009 26,552 94,254 192,274 98,177 386,315 265,939 41,974 $ 64,760,753 2 Consolidated total paid to suppliers who received aggregate payments of $25,000 or less 3 Total of payments to suppliers for grants and contributions exceeding $25,000 Consolidated total of grants exceeding $25,000 Consolidated total of contributions exceeding $25,000 Consolidated total of all grants and contributions exceeding $25,000 4 Reconciliation Total of aggregate payments exceeding $25,000 paid to suppliers Consolidated total of payments of $25,000 or less paid to suppliers Consolidated total of all grants and contributions exceeding $25,000 Reconciling items $ 7,268,229 30,000 0 $ 30,000 Total per Financial Statements, Expenditures & Expenses, pg 19, Goods & Services including Capital Variance Expenditures in the statements are on an accrual basis, whereas amounts paid are on a cash basis. It is important to note that not all payments are expenditures and that not all expenditures are payments. It is not practical to reconcile to those sets of data. $ 64,760,753 $ 7,268,229 $ 30,000 $ 68,128,500 $ (3,930,482) Prepared under the Financial Information Regulation, Schedule 1, section 7 and the Financial Information Act, section 2 5/5 Management's Responsibility for Financial Reporting The information in this Annual Report is the responsibility of management. The consolidated financial statements have been prepared in accordance with Canadian generally accepted accounting principles as outlined under "Significant Accounting Policies". These include some amounts based on management's best estimates and careful judgment. Management maintains a system of internal accounting controls to provide reasonable assurance that assets are safeguarded and that transactions are authorized, recorded, and reported properly. Management also administers a program of proper business compliance. BDO Canada LLP, the Municipality's independent auditors have audited the accompanying financial statements. Their report accompanies this statement. Council carries out its responsibility for the consolidated financial statements principally through its Audit Committee. The Committee meets with management on a scheduled basis and at least semi-annually with BDO Canada LLP to review their activities and to discuss auditing, internal control, accounting policy, and financial reporting matters. BDO Canada LLP has unrestricted access to the Municipality, the Audit Committee, and Council. The Audit Committee reviews the consolidated financial statements with management prior to submission to Council for approval. It also reviews the recommendations of the independent auditors for improvements to controls and as well as the actions of management to implement such recommendations. Paul Gill, CGA General Manager: Corporate & Financial Services Jim Rule Chief Administrative Officer District of Maple Ridge - Financial Statements - 3 of 31 The Corporation of the District of Maple Ridge Financial Information Act Statement of Financial Information Approval The undersigned, as authorized by the Financial Information Regulation, Schedule 1, subsection 9 (2), approves all the statements and schedules included in this Statement of Financial Information produced under the Financial Information Act. 4 � --1 Paut Gill BBA, CGA GM Corporate & Financial Services ,,� //, 7-0/0 �Dat Prepared pursuant to the Financial Information Regulation, Schedule 1, Section 9