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Home My WebLink About2010-07-27 Council Meeting Agenda and Reports.pdfDistrict of Maple Ridge COUNCIL MEETING AGENDA July 27, 2010 7:00 p.m. Council Chamber MEETING DECORUM Council would like to remind all people present tonight that serious issues are decided at Council meetings which affect many people's lives. Therefore, we ask that you act with the appropriate decorum that a Council Meeting deserves. Commentary and conversations by the public are distracting. Should anyone disrupt the Council Meeting in any way, the meeting will be stopped and that person's behavior will be reprimanded. Note: This Agenda is also posted on the Municipal Web Site at www.mapleridge.ca The purpose of a Council meeting is to enact powers given to Council by using bylaws or resolutions. This is the final venue for debate of issues before voting on a bylaw or resolution. 100 CALL TO ORDER 200 OPENING PRAYERS 300 INTRODUCTION OF ADDITIONAL AGENDA ITEMS 400 APPROVAL OF THE AGENDA 500 ADOPTION AND RECEIPT OF MINUTES 501 Minutes of the Regular Council Meeting of July 13, 2010 502 Minutes of the Public Hearing of July 20, 2010 503 Minutes of the Development Agreements Committee Meetings of July 12(2), 14 and 19, 2010 Page 1 Council Meeting Agenda July 27, 2010 Council Chamber Page 2 of 6 600 PRESENTATIONS AT THE REQUEST OF COUNCIL 601 Progress Report to Citizens: (Activities from January to July 2010) - Mayor Daykin 700 DELEGATIONS 800 UNFINISHED BUSINESS 900 CORRESPONDENCE 901 Pension Reform - New Westminster & District Labour Council E-mail dated June 18, 2010 from Carolyn Rice, Secretary -Treasurer, New Westminster & District Labour Council requesting support for the Federation of Canadian Municipalities resolution and four point plan to expand and improve Canada's pension system. Forwarded from the July 5, 2010 Council Workshop Meeting 902 Request for Patron Participation Entertainment Endorsement, Don Cherry's Sports Grill - Liquor Control and Licensing Branch Letter dated July 14, 2010 from Theresa Killoran, A/Deputy General Manager, Licensing and Local Government Liaison advising that the request from Don Cherry's Sports Grill for the addition of patron participation entertainment has been denied. For information only No resolution required Council Meeting Agenda July 27, 2010 Council Chamber Page 3 of 6 1000 BYLAWS Note: Item 1001 is from the Public Hearing of July 20, 2010 Bylaws Third Readings 1001 RZ/017/10, 12472 Laity Street Maple Ridge Zone Amending Bylaw No. 6728-2010 To rezone from RS-1a (One Family Amenity Residential) to R-1(Residential District) to permit the future subdivision of 2 single family lots Third reading Bylaws for Final Reading 1002 RZ/087/07, 23940 118 Avenue Maple Ridge Zone Amending Bylaw No. 6602-2008 Staff report dated July 15, 2010 recommending final reading To rezone from RS-3 (One Family Rural Residential) to R-1(Residential District) to permit a 5 lot subdivision COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE 1100 Minutes - July 19, 2010 The following issues were presented at an earlier Committee of the Whole meeting with the recommendations being brought to this meeting for Municipal Council consideration and final approval. The Committee of the Whole meeting is open to the public and is held in the Council Chamber at 1:00 p.m. on the Monday the week prior to this meeting. Public Works and Development Services 1101 RZ/093/06, 23050, 23024 and 23000 136 Avenue, Final One Year Extension Staff report dated July 7, 2010 recommending that a final one year extension be granted for rezoning application RZ/093/06 to permit development of 84 single family lots and 6 street townhouses units (duplex -type units) under the R-1 (Residential District), R-3 (Special Amenity Residential District), RS-1b (One Family Urban [Medium Density] Residential) and RST (Street Townhouse Residential) zones. Council Meeting Agenda July 27, 2010 Council Chamber Page 4of6 1102 AL/048/10, 12787 256 Street Staff report dated July 13, 2010 recommending that Application AL/048/10 to subdivide 6.4 hectares (15.1 hectares) of land within the Agricultural Land Reserve not be forwarded to the Agricultural Land Commission. 1103 Award of Contract, River Road Drainage Improvements (Darby Street to Carshill Street Staff report dated July 14, 2010 recommending that the contract for River Road Drainage Improvements (Darby Street to Carshill Street) be awarded to Double M Excavating Ltd. and that the Corporate Officer be authorized to execute the contract. Financial and Corporate Services {including Fire and Policy 1131 Disbursements for the Month Ended June 30, 2010 1151 1181 Staff report dated July 5, 2010 recommending that disbursements for June 2010 be approved. Community Development and Recreation Service Correspondence Other Committee Issues Council Meeting Agenda July 27, 2010 Council Chamber Page 5 of 6 1200 STAFF REPORTS 1201 Award of Contract, Grant Hill (Thornhill) Communications Tower Management Staff report dated July 20, 2010 recommending that the contract for the Grant Hill communication tower site management services be awarded to WTS Wireless Technical Services and that the Corporate Officer be authorized to sign the contract. 1202 Information on Construction Contracts for the Sanitary Sewer Extension to Corrections Centres Staff report dated Ju y 20, 2010 providing an update on the status of the tenders for the sanitary sewer extension to the Corrections Centres. 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL From the July 19, 2010 Closed Council Meeting • Appointments of Stan Duckworth, Malvin Harding, Glenn Ralph, Chris Rounding and Walid Salem to the Economic Advisory Commission For information only 1400 MAYOR'S REPORT 1500 COUNCILLORS' REPORTS 1600 OTHER MATTERS DEEMED EXPEDIENT • • ► �i�L��7��►C�jrL��: ■ : ��773�jC►17�i�lar>rl►�L�l 1800 QUESTIONS FROM THE PUBLIC Council Meeting Agenda July 27, 2010 Council Chamber Page 6 of 6 1900 ADJOURNMENT QUESTION PERIOD The purpose of the Question Period is to provide the public with an opportunity to ask questions of Council on items that are of concern to them, with the exception of Public Hearing by-laws which have not yet reached conclusion. Council will not tolerate any derogatory remarks directed at Council or staff members. Each person will be permitted 2 minutes to ask their question (a second opportunity is permitted if no one else is sitting in the chairs in front of the podium). Questions must be directed to the Chair of the meeting and not to individual members of Council. The total Question Period is limited to 15 minutes. Council reserves the right to defer responding to a question in order to obtain the information required to provide a complete and accurate response. Other opportunities are available to address Council including public hearings, delegations and community forum. The public may also make their views known to Council by writing or via email and by attending open houses, workshops and information meetings. Serving on an Advisory Committee is an excellent way to have a voice in the future of this community. For more information on these opportunities contact: Clerk's Department at 604-463-5221 or clerks@mapleridge.ca. Mayor and Council at mayorandcouncil@mapleridge.ca. Checked b . Date: l A CORPORATION OF THE DISTRICT OF MAPLE RIDGE DEVELOPMENT AGREEMENTS COMMITTEE MINUTES July 12, 2010 Mayor's Office PRESENT: Ernie Daykin, Mayor Chairman Paul Gill, Acting Chief Administrative Officer Member 1. HIMARK HOMES LTD (24177 101A AVENUE) Amanda Allen, Recording Secretary LEGAL: Lot 1, Section 3, Township 12, New Westminster District, Plan BPC33001 LOCATION: 24177 101A Avenue OWNER: Himark Homes Ltd. REQUIRED AGREEMENTS: Discharge of Statutory Right -of -Way BB588091 THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENT AS IT RELATES TO HIMARK HOMES LTD. L,,i EdII CARRIED Paul Gi11, Acting Chief Administrative Officer Member 503 102AAVE. BOP 9309 I GO O N_ (0 co O N CO N_ O V CO N M_ M M 'd' O V co Cf7 N CO (O (0 Rem. B LO LO 0(0 r I V V V iT V CV N N N N N N N N �' N N N N V 'V N N N N N IT IT IT V N N N N N N 6 7 8 9 1011 15 14 13 12 11 10 9 8 7 6 5 14 1516171819i 51 5 C 113 1 3 _L1 0 P 3325 57 BCP 3139 BCP 3139 M 36 1011 12 13 1415 1617 1 4 1 2 3 4 5 6 2 3 M (n O) M to N N N (A M N M (n O (nto (n O c0N N N N N N N N N LiN ry N NN N N N N N N BCP 1010 LI 102 AVE O O N � N O 4 N N PARK N BCP 30529 *PP004 PARK 6 Subject Property B A 21 B P 3 001 BCP 18974 8 2 3 4 5 6 7 29 30 31 u) 7 M (P 19526) P 19526 ^ v v N N N N V N N 20970 N N N N 101 AAVE. 29 101 AAVE. 10159 (0 0 (0 0 2 30 35 36 N N N v 't v 0 0151 Q 10152 1 1 1 10152 °�° v NC14 28 27 26 27 Q 0142 6 10141 37 N N N 11 10 9 01 10141 31 N 34 10146 24 23 22 M 25 10131 01 10137 10138 U 10131 38 0 21 10140 O 12 L[] 0 i 24 26 32 m 33 10138 00 0 10133 M 13 co 10125 39 d M 10130 a 23 U) 10130 U 20 10123 C] U 10121 00 40 N 10120 m 14 N M � 44 N 10122 41 19 m 10113 N 15 10113 10110 19 N48 N 47 N 46 N45 43 10118 42 18 10103 10100 BCP 8011 10107 10108 10093 ��g PARK 1 LM 53684 44 43 17 16 FARK BCP 18974 N 50 M49 M 48 47 46 � 10095 118�5 10096 10086 1 The Corporation of the District of Maple Ridge � N N �, 42 makes no guarantee regarding the accuracy 1 N N N or present status of the information shown on this map. 1 HILLAVE. 1 Li City' f Pitt _ Mea ows ' I -- f ; 0 24177 101A Avenue .) Release of Covenant )RI CORPORATION OFI2 { I U THE DISTRICT OF MAPLE RIDGE District of Langley I , ENGINEERING DEPARTMENT SCALE 1:1,500 `�. _ �f ' P ": DATE: Jul 5, 2010 FILE: Untitled BY: KK �=..ERA SER R. CORPORATION OF THE DISTRICT OF MAPLE RIDGE DEVELOPMENT AGREEMENTS COMMITTEE MINUTES July 12, 2010 Mayor's Office PRESENT: Ernie Daykin, Mayor Chairman Paul Gill, Acting Chief Administrative Officer Member Amanda Allen, Recording Secretary 1. RZ/045/08 LEGAL: Lot B, District Lot 401, Group 1, New Westminster District, Plan BCP44924 LOCATION: 22692 Lougheed Hwy OWNER: Great Canadian Entertainment Centres Ltd. REQUIRED AGREEMENTS: Rezoning Servicing Agreement THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENT AS IT RELATES TO RZ/045/08 CARRIED 4 1-� t ul Gill, Acting Chief Administrative Officer Member 13 11837 10 12 P 615 11 is E �- 12 - 11 11876 d R h 1876 d 6 13 N SELKIRKAVE. m 1866 15 16 18 19 11869 CL 5 n11857 FRern.14 (LSELKWAVE. 'LMP 21534 116 A AVE. M rn L J RW 79939 LOUGHEED HWY. ^� ry 103414 2 P 130 P 86 5 P 76002 15 U) G 20 21 A EL 16 1 m 4„ o a pq z APPENDIX A I LP 59674 LMP 26960 LMP 46901 LP 76344 I LMP 25642 (LEASE) jll LMP 34065 (LEASE) P 4834 � rn P 12503 r N 12 o N tV w ^€ $ N6 N7 D N Was W E P 47 Rem. n 22 Rem.5 m P 9819 h P 13497 11771 R D 9 A REM, tfiifi R w 50 Q ro fm0 N 8 a W SUBJECT PROPERTY " LMS 951 A N ROYAL ICFRIES,'� Rem.23 LMP 68 P 18056 EP 16567 10032 P 57408 Rem. 63 N 1 P 51655 P 82113 BGP 8886 A 51 P 21553 RITCHIE AVE. c NW N 12 1830 1 22 BCP 2 a LMP 95 7 11 2 11692 P K BCP 107 a k' 23 3 10 M 3 n n ry 2T532 PARK 11682 OD m n6fi1- a a 24 _ 11703 11682.86 9 4 11672 LMS 804 LMS 1873 Z 0 8 5 27 " 11662 'm 1 LMS 1172 BCP 24521 7 a 6 2 GILLEY AVE. 11657 p BCP 24521 19 Y! N N N N N N N X 18 iieS5 ¢ 21 20 19 18 17 16 15 14 1 1t65a P 1553 17 District of Pitt Meadows I ; 22692 LOUGHEED HWY I~ Vail i° /n , Mn I� CORPORATION OF .T THE DISTRICT OF N uwcn District Of A 1 MAPLE RIDGE - PLANNING DEPARTMENT - Langley DATE: May 26, 2008 FILE: DP/046/08 BY: PC SCALE 1:2,500 CORPORATION OF THE DISTRICT OF MAPLE RIDGE DEVELOPMENT AGREEMENTS COMMITTEE MINUTES July 14, 2010 Mayor's Office PRESENT: Ernie Daykin, Mayor Chairman Paul Gill, Acting Chief Administrative Officer Member Tracy Camire, Recording Secretary 1. RZ/056/08 LEGAL: Parcel "M" (J130089E) District Lot 405 Group 1 New Westminster District Parcel "One" (Reference Plan 9100) of Parcel "J" (Plan with Fee Deposited 9287F) District Lot 405 Group 1 New Westminster District Lot 3 District Lot 405 Group 1 New Westminster District Plan 60014 LOCATION: 10389 240 Street, 10351240 Street and 10390 Slatford Place OWNER: Spencer Brook Estates Ltd. REQUIRED AGREEMENTS: Rezoning Servicing Agreement Geotechnical Covenant Visitor Parking Covenant THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENTS AS THEY RELATE TO RZ/056/08 CARRIED Ernie Da in, y Paul Gill, Acting Chief Administrative Officer Ch i Member 260 5 341 y 345 4p �0 360 ^346 P 10921 0 Rem. Pd. A 6 a BCP 8155 �,6h 1�g� ♦ 3i43 10456 9 6 ry66 3 P 1475 A fi Lea 7.6 ^ 'IQAx7. 373 62 3s$o ° gGP 1� o P 22743 P 14750 9 ry�� 211 �0 261oaa3 � 2�6 pA15 374 A Rem 7 9 23gg5 270 E.4 6 O 275 274 273 272 271 o 375 10420 0 W 376 m N 10406 PCI. M A B Rem D B 3 P 21 69 NWP7139 P 13554 (J130089E) to3as p P 60014 10389 A P 13554 a it 0 a Pd. 1 ta366 w Subject Properties RP9100 6 4 G P 20434 1U35S P 60014 2 103z0 2 5 P 30014 1 Rem 1 43 10399 oza� 28 P 37992 1oz7a PARK W10287 S 5.25 CHAINS OF J 'r'10263 RP 9?B7F ID1 60 n L P 7 10259 ca 27 28 29 0 31 District of Pitt Meadows ,___ `.� r 10351 /89-240th St '^--� Ell~Valmi - 10390 Slatford Place i� CORPORATION OF THE DISTRICT OF o ` .' MAPLE RIDGE N District Of Alhlon I PLANNING DEPARTMENT Langley ,If < . SCALE 1:2,500 d DATE: Jun 9, 2008 RZ/056/08 BY: JV �7✓er CORPORATION OF THE DISTRICT OF MAPLE RIDGE DEVELOPMENT AGREEMENTS COMMITTEE MINUTES July 19, 2010 Mayor's Office PRESENT: Ernie Daykin, Mayor Chairman Kelly Swift, Acting Chief Administrative Officer Member Amanda Allen, Recording Secretary 1. SD/035/09 LEGAL: Lot 6, District Lot 402 & 403, Group 1, New Westminster District, Plan BCP34230 LOCATION: 22865 Telosky Avenue OWNER: Maple Ridge North Developments Ltd. REQUIRED AGREEMENTS: Subdivision Phase 5 Strata Plans THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENT AS IT RELATES TO SD/035/09. CARRIED Kelly/�wift,I in hief Administrative Officer Member N11580 Rem Pt. 'A' NWS3378 RP3713 ¢P 83761 LMP 30408 116 AVE. 116 PJE' s� 11528 A nsls BCS 599 LMP 12216 Q' m a SUBJECT PROPERTY 3 NWS 3409 LMS 1391 �oGs I y �y 1 P 71204 v� P 83811 6 s15ax MP 5 6 1 2 N 3 J4 N 5 6 7 Q 8 9 BCP 3423012 N N 11 TELOSKY AVE. y 3Ift1 c 10 3 1 2 Park N13 `2.12 N11 N10 Q aOOs 5 8C 27 ti 9 14 A `� `2 1 titi 23007 O 1� 15 $005 <�a 16 11422 2 yo Jr 7 op`j 2 97,a 22 ti�ry� 17 LIMP 25825 322�A2 23 5 mass 6 A 4 22o�e s c9 23021 PARK ti rF �pQ 47a rr r8 Fs 2 0 mm o <O 3 sr �p3) 5 titi rotieo s"Fh r7aa� 'r• 7,9 30 ELF � 23p35 v 06 9a /r '-p 2 2 Q� � �`0 4 Q 4 17 1 ry a� e Q�q �5 ro 11 sa BCP 342 NN�� 18 s`' Rem 10 P . 16 w 19 off r7�yv 22 6 P 14624 15 �i� -z'r ti� 372 �gg2 p �7S 9 14 r7' v 24 '` CO 17 10 Q t3s2 12 13 'r25 9 8 11 rr 26 P 14624 10 r7 '��tl 27 /332 City of Pitt L nnaaaWs"'� o 22865 TELOSKY AVENUE r4r ' o CORPORATION OF !Z5 THE DISTRICT OF N { - �' MAPLE RIDGE District of 'I � ` ! i � � � Langley I P" PLANNING DEPARTMENT SCALE 1:2,500- + DATE: Jun 2, 2009 FILE: SD/035/0'5 BY: PC -- �_FFx,4SEF7 Fi. From: New Westminster & District Labour Council [mailto:nwdlc@shawcable.com] Sent: June-18-10 2:39 PM To: Mayor Council and CAO Users List Subject: Pension Reform Dear Mayor Daykin and Members of Council: The Federation of Canadian Municipalities at their May 2010 Convention passed an emergency resolution, sponsored by the City of Toronto, calling on the Conservative government to expand the Canadian Pension Plan (CPP), increase the Senior's Guaranteed Income Supplement (GIS), implement a pension insurance system to protect Canadian pensions and to host a National Pension Summit. A copy of the resolution is attached. We are writing to ask that your Council consider writing a letter immediately to the Federal and Provincial Finance Ministers urging their support for the FCM resolution and the four point" plan to expand and improve Canada's pension system. The FCM resolution is based on a national campaign plan on Canada's Retirement Security system, first introduced by the Canadian Labour Congress. Please visit the CLC's website http://www.canadianlabour.ca/action-center/retirement-security-for-everyone to view the CLC's Retirement Security Plan. The CLC's proposed Plan has encouraged all levels of government and Canadians from a wide range of backgrounds to engage for the first time ever in an in depth discussion about the current status and future of Canada's pension system. In today's economy, more and more working Canadians understand the reality of their future and the need for change. We want to congratulate local government leaders in Canada who supported the resolution at the FCM and thank your Council members for their support and interest in the issue of Canadian's retirement security. If you have not already done so, we urge your Council to communicate their support for the FCM resolution by writing to the Federal and Provincial Finance Ministers at your earliest possible convenience. Sincerely, Carolyn Rice, Secretary -Treasurer New Westminster & District Labour Council #105 — 3920 Norland Avenue, Burnaby, BC V5G 4K7 R I"T I'S . COWM BTA The Wia 11.1k-a can F Irrh July 14, 2010 Amber Brown Don Cherry's Gourmet Restaurant 11598 224 h Street Maple Ridge, BC V2X 5Z7 Attention_ a Rv-IVE� JUL 1 2010 MAPLE RlUGE L SES.11RUITS & By_ Job No, 700424-40 Re: Request for Patron Participation Entertainment Endorsement Licensee: High Class Holdings Ltd. Establishment_ Don Cherry's Sports Grill Located At: 11598 224`" Street, Maple Ridge, BC Food Primary Liquor Licence #016073 On July 5, 2010, the Liquor Control and Licensing Branch received a copy of the resolution from the District of Maple Ridge for the patron participation entertainment endorsement. Having reviewed the resolution, it is my opinion that the Council complied with the requirements of section 11.3 (2) of the Liquor Control and Licensing Act and I am satisfied that the resolution was arrived at in a manner that is not contrary to the public interest. The resolution did not support the addition of the patron participation entertainment endorsement for Don Cherry's Sports Grill because of public opposition to the proposed licence amendments, and concerns regarding potential noise should the application be approved. As the Council complied with the regulatory requirements, and as section 11.3 (3) of the Act, states that "the general manager must take those comments or views into account in deciding whether or not to amend or renew the licence under section 12", 1 have considered the comments and am satisfied that the comments reflect the views of the residents. Based on concerns expressed by the local residents with regards to noise and a negative impact on the community your application for the patron participation entertainment endorsement has been denied. If you have any questions or concerns, please contact the David Jones at (250) 387 2662 or toll free at 1- 866-209-2111. You may also contact LCLB by emai['at lcIb,ICIb _ Qoy.bc.ca, Sincerely, Theresa Killoran A/Deputy General Manager Licensing and Local Government Liaison TK/ dj CC' Inspector — Neelam Safavian Regional Manager — Michael Clark Ridge Meadows RCMP Fax: (604) 4.67 - 7633 District of Maple Ridge Fax: (604) 467 - 7329 Ministry of Housing and Liquor Control and Mailing Address: Location:; Social Development Licensing Branch PO Box 9292 Stn Prov Govi Second Floor, 1019 Wharf Street Victoria BC V8W We Victoria BC Telephone: 250 387-1254 Facsimile: 250 387-9184 http:/l www.hsd.gov.bc.ca/1clb 902 T/T'd 6Z212-9bb09TS:01 TL699SEOSF- 9NI9N39I-1 aonoI-i:Q»j-zl zb:2T STSS-'.T--inr CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. 6728 - 2010 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 -1985 as amended. WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1. This Bylaw may be cited as 'Maple Ridge Zone Amending Bylaw No. 6728 - 2010." 2. That parcel or tract of land and premises known and described as: Lot 1 District Lot 248 Group 1 New Westminster District Plan 69491 and outlined in heavy black line on Map No. 1477 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to R-1 (Residential District) 3. Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the day of A.D. 200. PUBLIC HEARING held the day of A.D. 200. READ a second time the day of , A.D. 200. READ a third time the day of , A.D. 200. RECONSIDERED AND FINALLY ADOPTED, the day of PRESIDING MEMBER , A.D. 200. CORPORATE OFFICER 1001 �rouu 4 —� � ry jioulH .7a il,r, .. ID1 -501; 6 J2fi Cif *PP 1 a a � EP 82643117 tze AVE. 12Ssv 7 3 ° b 1 N 2 ti ti72570 T64 371 370 367 2 >2505 72560 13 P 4 354 EP 47 3 rn 1 172 171 170 169 1 D_ 725a w � P 81769 � � 12540 y 5 0_ N h H N N ry 534 72528 `PP115 EXETER AVE. P 29363 EP 81771 EP 6 6 125207 rn co , -*-1173 a ❑ t 2 ry h t.otz na. 7257o °p 817 P 69 w 147 148 8 Ln 174 72502 P 4 3; 12500 n 1250 72494 11 V 72490 1 1 175 176 9 0 1249 1-212496 P 81769 7248C 215 0 177 102 72 12484 ,n EP 60007 12467 EP 57057 7 �' RW 5118 a 178 P 6.��g P 69491 2141247 1247E r7 D_ 263 262 q 261 q 260 q 259 258 q 257 h 25k P 6039 1 1247 P 5 180 210 ' a 179 n 255 254 253 208 209 271 212 213 l246672461 y 207 p 180 72460 g DOUGIAS AVE. 264 72439 N 294 ry 2957 12410 305 ❑ 306 ti P 5 180 rl COCN ❑ vt y181 0 265 293 12407 296 a /240a N ry ry 205 ry 204 ry n u V RRm cV J'�'200 u 72405 72404 304 307 206 RW 51181 1� D_ 201 199 72401 0 72403 L�ja 51180 a 266 292 :2398 297 0P 5118 P 51 O 191 192 193194 195 196 1 19872395 P 3785172399 291 298 322 to Ln a267 97 98 72397 72392 72387 4 '�' n' `� L R h N ry ry M 268 N 290 12 29 299 12JW 124 AVE. 12385 N 289 12377 303 72397 0 ❑I2SBJ72380 �v ry269 72379 ^ 300 `' 302270 j. {]g ELMp 2 N ry B 19 �' 301 12375 1119 P 3730 A cv 9 ! 123788 309 d 7271 287 286 285 284 28 12367 2 o' N 1 271 m m N h 310 P 7478 7236 N 72395 ry ry N ry �1aI 282 72355 12s66 0.405 ha 18 LO 20 o 12375 D_ 21229 311 1.?Xe n 12370 N 8 MAPLE RIDGE ZONE AMENDING Bylaw No. 6728-2010 Map No. 1477 From: RS-1 a(0ne Family Amenity Residential) To: R-1 (Residential District) 1 1;2500 Deep Hoots Greater Heights TO: FROM: SUBJECT: DISTRICT OF MAPLE RIDGE His Worship Mayor Ernie Daykin and Members of Council Chief Administrative Officer Final Reading: Zone Amending Bylaw No. 6602-2008 23940 118 Avenue EXECUTIVE SUMMARY: DATE: July 15, 2010 FILE NO: RZ/087/O7 ATTN: COUNCIL Zone Amending Bylaw No. 6602-2008 has been considered by Council and at Public Hearing and subsequently granted 2nd and 3rd reading. The applicant has requested that final reading be granted. The purpose of the rezoning is to permit the subdivision of five (5) lots not less than 371m2. RECOMMENDATION: That Zone Amending Bylaw No. 6602-2008 be adopted. DISCUSSION: a) Background Context: Council considered this rezoning application at a Public Hearing held on September 16, 2008 and subsequently granted 2nd and 3rd reading to Maple Ridge Zone Amending Bylaw No. 6602-2008 on September 30, 2008. On October 13, 2009 Council granted a one year extension to the rezoning application with the stipulation that the following conditions be addressed prior to consideration of final reading: 1) Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of security as outlined in the Agreement; 2) Registration of a geotechnical report as a Restrictive Covenant which addresses the suitability of the site for the proposed development; 3) Park dedication as required. The following applies to the above: 1) The Engineering Department has reviewed the application and has determined that a Rezoning Servicing Agreement is not required. Any servicing deficiencies will be addressed by a Servicing Agreement at the subdivision stage. 1002 2) A geotechnical report has been registered on title as a Restrictive Covenant. 3) Approximately 0.2 HA (0.5 acre) of land has been dedicated to the District as Park. CONCLUSION: As the applicant has met Council's conditions, it is recommended that final reading be given to the bylaw. Prepared by: Patrick Ward Plaanina Technician g, MCP, MCIP fining Approved by.' Frank Quinn, MBA, P.Eng GM: Public Works & Development Services Concurren 7�� J. L. (Jim) Rule Chief Administrative Officer PW/dp The following appendices are attached hereto: Appendix A -Bylaw No. 6602-2008 [Kil� �L- lNLlil*r�hl�1��Y:i[ i1�u1� CL BYLAW NO. 6602-2008 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 -1985 as amended. WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6602-2008." 2. That parcel or tract of land and premises known and described as: East 105 feet Lot 29 Section 16 Township 12 Plan 18230 New Westminster District and outlined in heavy black line on Map No. 1435 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to R-1 (Residential District) 3. Maple Ridge Zoning Bylaw No. 3510 -1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the 26th day of August, A.D. 2008. PUBLIC HEARING held the 16th day of September, A.D. 2008. READ a second time the 30th day of September, A.D. 2008. READ a third time the 30th day of September, A.D. 2008. RECONSIDERED AND FINALLY ADOPTED, the day of , A.D. 200. MAYOR CORPORATE OFFICER DISTRICT OF MAPLE RIDGE Deep Roots Greater Heights TO: His Worship Mayor Ernie Daykin and Members of Council FROM: Chief Administrative Officer SUBJECT: Final One Year Extension Application 23050, 23024 and 23000 136 AVE EXECUTIVE SUMMARY: DATE: July 07, 2010 FILE NO: RZ/093/06 ATTN: C of W Council granted a one year extension to the above noted application on July 28, 2009. The applicant has now applied for a final one year extension under Maple Ridge Development Procedures Bylaw No. 5879-1999. This application is to permit the development of 84 single family lots and 6 street townhouse units (duplex -type units) under the R-1 (Residential District), R-3 (Special Amenity Residential District), RS-1b (One Family Urban (Medium Density) Residential), and RST (Street Townhouse Residential) zones. RECOMMENDATION: That pursuant to Maple Ridge Development Procedures Bylaw No. 5879-1999, a final one year extension be granted for rezoning application RZ/093/06 (property located at 23050, 23024 and 23000 136 Avenue) and that the following conditions be addressed prior to consideration of final reading: (a) Department of Fisheries and Oceans approval for instream works and creek crossing in the southwest corner of the site; (b) Registration of a Rezoning Servicing Agreement including the deposit of security as outlined in the Agreement; (c) Amendment to Part IV, Figure 2 (Land Use Plan), Figure 3A (Blaney Hamlet Land Use Plan) and Figure 4 (Trails / Open Space) of the Silver Valley Area Plan of the Official Community Plan. (d) Registration of a Section 219 Covenant for a Geotechnical Report that addresses the suitability of the site for the proposed development; (e) A Statutory Right -of -Way plan and agreement must be registered at the Land Title Office for the sanitary sewer system to be built from Foreman Drive and 136 Avenue; (f) Consolidation of the development site; -1- 1101 (g) Park dedication as required; (h) Road dedication for site access purposes as required, including those portions of 136 Avenue and 231 Street south of 136 Avenue that will be located on the property north of the development site (23103 136 Avenue); (i) Construction of those portions of 136 Avenue and 231 Street south of 136 Avenue that will be dedicated on the property north of the development site (23103 136 Avenue), reconstruction of the portion of existing 136 Avenue from development site east to 232 Street to an urban standard, and construction of the emergency access road through the Park land at the southwest corner of the site. Q) Removal of the existing buildings; (k) A Section 219 Restrictive Covenant for the duplex design must be registered at the Land Title Office; (1) Pursuant to the Contaminated Site Regulations of the Environmental Management Act, the Developer will provide a Site Profile for the subject lands. (m) Construction of an equestrian trail through the Park along the south boundary of the site. (n) An Archaeological Impact Assessment for potential archaeological finds on the site. is required and any recommendations or impacts to be addressed. DISCUSSION: a) Background Context: Applicant: DAMAX CONSULTANTS LTD (Dave Laird) Owner: PROGRESSIVE CONSTRUCTION LTD RAJINDER S CHHINA Legal Description: N 1292' of Lot B, Sect 29, Tp 12, NWD, Plan 5048; Lot 1, Sect 29, Tp 12, NWD Plan BCP29524; Lot 2, Sect 29, Tp 12, NWD, Plan 5116. OCP: Existing: Eco Clusters, Low/Medium Density Residential, Conservation Proposed: Eco Clusters, Low/Medium Density Residential, Conservation Zoning: Existing: RS-3 (One Family Rural Residential) -2- Proposed: R-1(Residential District), R-3 (Special Amenity Residential District), RS-1b (One Family Urban (Medium Density) Residential), RST (Street Townhouse Residential) Surrounding Uses North: South East Use: Proposed Single Family, School and Park Zone: Current: CD-3-98 and A-2 Under application for R-1, R-3, RS-1b, RST-SV and P-1 Designation Eco-Cluster, Low/Medium Density Residential, Low Density Urban, Conservation Use: Agriculture, Rural Residential Zone: RS-3 Designation: Agricultural, ALR Use: Rural Residential Zone: RS-3 Designation: Eco-Cluster, Conservation West: Use: Zone: Designation Existing Use of Property: Proposed Use of Property: Site Area: Access: Servicing: Companion Applications: Proposed Eco-Cluster Single Family Residential Current: RS-3 Under application for R-1, CD-3-98, RS-1d and RST (RZ/070/06) Eco-Cluster and Conservation One Family Rural Residential Eco-Cluster Single Family Residential and Street Townhouse Residential 10.13 hectares (25 acres) 136 Avenue Full Urban services to be provided. SD/093/06, DP/093/06, VP/093/06 This application is to permit the development of 84 single family lots and 6 street townhouse units (duplex -type units) under the R-1(Residential District), R-3 (Special Amenity Residential District), RS- 1b (One Family Urban (Medium Density) Residential), and RST (Street Townhouse Residential) zones. The following dates outline Council's consideration of the application and Bylaws 6581-2008 and 6580-2008: • The First Reading report (see attached) was considered on July 22, 2008; • First Reading was granted July 22, 2008 • Public Hearing was held August 19, 2008; • Second and Third reading was granted on August 26, 2008. • First extension was granted July 28, 2009. -3- Application Progress: The project has been delayed due to issues in resolving the downstream sanitary sewer trunk to the sanitary pump station at Foreman Drive and 136 Avenue. This situation is expected to be resolved shortly and the applicant is hoping to finalize the rezoning and subdivision in September 2010. Alternatives: Council may choose one of the following alternatives: 1. grant the request for extension; 2. deny the request for extension; or 3. repeal third reading of the bylaw and refer the bylaw to Public Hearing. CONCLUSION: The applicant has been actively pursuing the completion of this rezoning application and has applied for a final one year extension. It is anticipated that within the next few months final consideration will be applied for. Prepared by: Ann kdwards } Senipr PIAning Technician, CPT e Pickeri CP, M.C.I.P Director of'Wanni Approved by: Frank Quinn GM• bi!r� s &D elop ent Services Concurrence: J. L. (J'� ) Rule Chief Administrative Officer AE/ The following appendices are attached hereto: Appendix A - Subject Map Appendix B - First Reading Report $$ 66 ty N ]25 — 364056 65 ss N a 4 Q 64 �3say 27� 26 24 r 13633 PAVE $7 63 r7 SN 13620 U 58 62 '3s�, 18 19 2 13610 59 ZO 61 rJs25 � m � 1 60 136 AVE o m P 27885 76 80 79N 78^ 77 75 74 73 72 H R P � I i SUBJECT PROPERTIES I BCP 29524 P 14756 1 1 \ P 5048 P 5116 \\i\ N 1292' B 2 17 P LMP 9042 2 RP 17267 A District of L Pitt Meadows , I -- S. Valley I 23000/24/50 136 AVENUE f1, _ r --*r, o nay CORPORATION OF .. I. � _ THE DISTRICT OF N �aMAPLE RIDGE MAPLE RIDGE District of f _ ,I .c. ��- � � � ! PLANNING DEPARTMENT Langley:. _' . l SCALE 1:3,000 �� _ ,— L1I ` DATE: May 29, 2008 FILE: RZ/093/06 BY: PC Mumma ., Deep Roots Greater Heights DISTRICT OF MAPLE RIDGE TO: His Worship Mayor Gordon Robson DATE: July 9, 2008 and Members of Council FILE NO: RZ/093/06 FROM: Chief Administrative Officer ATTN: C of W SUBJECT: First Reading Maple Ridge Official Community Plan Amending Bylaw No. 6580 - 2008 and Maple Ridge Zone Amending Bylaw No. 6581- 2008 23024, 23000 and 23050 136 Avenue EXECUTIVE SUMMARY: An application has been received to rezone the subject properties from RS-3 (One Family Rural Residential) to R-1 (Residential District), R-3 (Special Amenity Residential District), RS-1b (One Family Urban (Medium Density) Residential and RST (Street Townhouse Residential), to permit the development of 84 single family lots and 6 street townhouse units (duplex -type units). The proposed RST (Street Townhouse Residential) zone received 31d Reading from Council on October 25, 2007 as part of Rezoning application R7/070/06 on the adjacent property (Nelson Peaks) to the west of this site. However, should the Nelson Peaks project not proceed or is delayed, this application would be stalled awaiting the adoption of. the RST (Street Townhouse Residential) zone. To avoid this potential delay it would be appropriate to proceed with another RST (Street Townhouse Residential) zone bylaw. Whichever application proceeds to final reading first will adopt the bylaw. The bylaw that does not complete can simply be closed. The proposed development is consistent with the Silver Valley Area Plan policies for Eco-cluster residential development in the Official Community Plan. This application requires an amendment to the Official Community Plan to adjust the boundaries between Eco-Cluster and Conservation land uses, and between Eco-Cluster and Low/Medium Density Residential in the northeast corner of the site. The horse trail is to be relocated to the south end of the site. The site is bounded by three branches of Cattell Brook on the west; south and east sides. Setbacks from the top -of -bank have been provided and these areas will be dedicated as Park. The applicant will also be providing Park dedication adjacent to the west side of the site entrance to protect a large rocky outcropping as well as other areas within the central part of the development. The amount of Park that will be dedicated for with this development is more than of 33% of the site area. A Watercourse Protection and Natural Features Development Permit is required for this site. An equestrian trail is proposed to run east/west through the dedicated park area across the south end of the site. This trail will connect with new trails in proposed developments to the west and will connect to the existing,trail network at 136 Avenue and Foreman Drive. A portion of this trail will also serve as an emergency access route providing a secondary exit for emergency purposes only and will connect with the proposed developments to the west. RECOMMENDATIONS: 1. That Maple Ridge Official Community Plan Amending Bylaw No. 6580 - 2008 be given first reading and be forwarded to Public Hearing; 2. That in accordance with Section 870 of the Local Government Act opportunity for early and on going consultation has been provided by way of posting Official Community Plan Amending Bylaw No. 6580 - 2008 on the municipal website and requiring that the applicant host a Development Information Meeting, and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a public hearing on the bylaw; 3. That Maple Ridge Official Community Plan Amending Bylaw No. 6580 - 2008 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; 4. That it be confirmed that Maple Ridge Official Community Plan Amending Bylaw No. 6580 - 2008 is consistent with the Capital Expenditure Plan and Waste Management Plan; 5. That Zone Amending Bylaw No. 6581- 2008 be given first reading and be forwarded to Public Hearing; and 6. That the following terms and conditions be met prior to final reading: a) Department of Fisheries and Oceans approval for instream works and creek crossing in the southwest corner of the site; b) Registration of a Rezoning Servicing Agreement including the deposit of security as outlined in the Agreement; c) Amendment to Part IV, Figure 2 (Land Use Plan), Figure 3A (Blaney Hamlet Land Use Plan) and Figure 4 (Trails / Open Space) of the Silver Valley Area Plan of the Official Community Plan. d) Registration of a Section 219 Covenant for a Geotechnical Report that addresses the suitability of the site for the proposed development; e) A Statutory Right -of -Way plan and agreement must be registered at the Land Title Office for the sanitary sewer system to be built from Foreman Drive and 136 Avenue; f) Consolidation of the development site; -2- g) Park dedication as required; h) Road dedication for site access purposes as required, including those portions of 136 Avenue and 231 Street south of 136 Avenue that will be located on the property north of the development site (23103 136 Avenue); i) Construction of those portions of 136 Avenue and 231 Street south of 136 Avenue that will be dedicated on the property north of the development site (23103 136 Avenue), reconstruction of the portion of existing 136 Avenue from development site east to 232 Street to an urban standard, and construction of the emergency access road through the Park land at the southwest corner of the site. j) Removal of the existing buildings; k) A Section 219 Restrictive Covenant for the duplex design must be registered at the Land Title Office; 1) Pursuant to the Contaminated Site Regulations of the Environmental Management Act, the Developer will provide a Site Profile for the subject lands. m) Construction of an equestrian trail through the Park along the south boundary of the site. n) An Archaeological Impact Assessment for potential archaeological finds on the site is required and any recommendations or impacts to be addressed. DISCUSSION: a) Background Context: Applicant: Owner: Progressive Construction Ltd Gezine M Doorman Progressive Construction Ltd Legal Description: N 1292' of Lot B, Sect 29, Tp 12, NWD, Plan 5048; Lot 1, Sect 29, Tp 12, NWD Plan BCP29524; Lot 2, Sect 29, Tp 12, NWD, Plan 5116. OCP: Existing: Eco Clusters, Low/Medium Density Residential, Conservation Proposed: Eco Clusters, Low/Medium Density Residential, Conservation Zoning: Existing: RS-3 (One Family Rural Residential) Proposed: R-1(Residential District) , R-3 (Special Amenity Residential District) -3- RS-1b (One Family Urban (Medium Density) Residential RST (Street Townhouse Residential) Surrounding Uses North: Use: Vacant Zone: CD-3-98 and A-2 Designation Eco-Cluster, Low/Medium Density Residential, Low Density Urban, Conservation South: Use: Agriculture, Rural Residential Zone: RS-3 Designation: Agricultural, ALR East: Use: Rural Residential Zone: RS-3 Designation: Eco-Cluster, Conservation West: Use: Proposed Eco-Cluster Single Family Residential Zone: Current: RS-3 Under application for R-1, CD-3-98, RS-1d and RST (RZ/070/06) Designation: Eco-Cluster and Conservation Existing Use of Property: One Family Rural Residential Proposed Use of Property: Eco-Cluster Single Family Residential and Street Townhouse Residential Site Area: 10.13 hectares (25 acres) Access: 136 Avenue Servicing: Full Urban services to be provided. Companion Applications: SD/093/06, DP/093/06, VP/093/06 b) Project Description: The applicant is proposing to rezone the subject site to permit the subdivision and development of 90 Eco-Cluster units, of which 84 are single family lots and 6 are street townhouse units (duplex - type units). To provide a variety of lot sizes and housing types within the development in accordance with the Silver Valley Area Plan, the following four zones are proposed: • R-1(Residential District) to permit the subdivision of 55 lots; • R-3 (Special Amenity Residential District) to permit the subdivison of 27 lots; • RS-1b (One Family Urban (Medium Density) Residential) to permit the subdivison of 2 lots; and • RST (Street Townhouse Residential) to permit the subdivision of 6 lots. The proposed RST (Street Townhouse Residential) zone received 3rd Reading from Council on October 25, 2007 as part of Rezoning application RZ/070/06 on the adjacent property to the west of this site. This applicant is proposing a similar duplex -style form of fee -simple townhouse that will not be bound together by a strata -title, but instead will be subdivided along the line that extends through the party -wall and continues to the front and rear lot lines. An easement and maintenance -4- agreement will be registered on these. lots at subdivision to ensure that all joint servicing and maintenance issues are addressed prior to occupancy. Road access to this site will require the dedication and construction of a road on the property north of this site (23103 136 Avenue) as an extension of 136 Avenue to the intersection with the main access road into this development. The applicant will also provide improvements to the existing portion of 136 Avenue east of the development site to 232 Street to meet an urban standard within the existing road right-of-way. A secondary emergency access road will be constructed to connect this development with the 2 proposed eco-cluster developments to the west. The right-of-way for the emergency access road will also incorporate the equestrian trail and sanitary sewer right-of-way in the southwest corner and will connect to the lower loop road on the site. The site is bounded by three branches of Cattell Brook on the west, south and east sides. Setbacks of 30 metres from the top -of -bank have been provided and these areas will be dedicated as Park. The applicant will also be providing Park dedication adjacent to the west side of the site entrance to protect a large rocky outcropping as well as additional areas within the central part of the development. The amount of Park that will be dedicated with this development is more than 33% of the site area with an additional 11% for Parkettes. A Watercourse Protection and Natural Features Development Permit is required. The residential development proposed for this site is aligned with the Eco-Cluster designation as defined in the Silver Valley Area Plan. Running concurrently with this application are a Subdivision application for 90 residential lots; an Environmental Development Permit for watercourse and natural features protection; and an Intensive Residential Development Permit for the lots to be zoned R-3 (Special Amenity Residential District). The applicant has requested a Development Variance Permit for some of the R-1 (Residential District) zoned lots to reduce the rear setback from 8m to 6m and reduce the front setback from 5.5m to 4m for the building while retaining the 5.5m front setback to the garage, and to vary the maximum height to 11m for the R-1 (Residential District) and R-3 (Special Amenity Residential District) zoned lots. A Restrictive Covenant for building design will be required for the duplex -style street townhouse lots. c) . Planning Analysis: Official Community Plan: This Eco-Cluster development is one of only a few Silver Valley sites to date that has required rezoning in addition to a subdivision application, as most of the previous Eco-Cluster developments have occurred on pre -zoned land. This project is consistent with the proposed Eco-Cluster development on the adjacent site to the west, which received third reading from Council on October 25, 2007. An Eco-Cluster is defined in the Silver Valley Area Plan as "a group of housing units, condensed within clearly defined limits, surrounded by open space and linked to other pants of the Silver Valley community by a single local road" and includes the following principles: • Condensing housing clusters within clearly defined limits; -5- • Considering a variety of lot sizes and housing types within the overall site density; • Proposing minimal site re -grading; • Incorporating parkettes, which serve as green frontage for most units; • Maximizing retention of existing vegetation; • Limiting development to areas where existing grades are less than 20%; • Natural open spaces are connected and continuous, creating wildlife corridors; • Protecting environmentally sensitive areas through public ownership; • Retaining and enhancing unique natural features, such as rocky knolls; • Providing a variety of trails that ensure linkages and connections to surrounding amenities. The plan recognizes that the areas designated as Eco-Cluster often have steep slopes and the intent is to encourage lots that take advantage of areas with slopes less than 20% grade by clustering development in these areas and leaving the steeper sloped areas in a forested condition. This development approach requires minimal site re -grading. The Plan vision is for a fairly rural type of development that is sensitive to all aspects of the environment, including views, watercourses, environmental features, tree preservation, and connected and continuous natural open spaces. Parkettes are to be incorporated into the site plan as a frontage focal point for the housing unit clusters. The development site is located within the Silver Valley Area Plan, southwest of the Blaney Hamlet, and is designated Eco-Cluster and Conservation with a small area for Low/Medium Density Residential in the northeast corner. 84 single family lots and 6 street townhouse units (duplex -type units) are proposed. Approximately 33% of the site will be dedicated as Park with an additional 11% for Parkettes. Within the Eco-Cluster three looped roads are proposed and all units will front onto Parkettes and back onto dedicated Park. A large rocky out -cropping at the north end of the site will be protected as Park and will require 136 Avenue and 231 Street to be diverted around the area. The lot layout and road pattern takes into consideration the many large mature trees retained in the interior of the site in areas dedicated as Park. Natural open spaces are connected and continuous to provide wildlife corridors in multiple locations through the site. To emphasize the rural characteristics of this Eco-Cluster development, Park areas are provided on both sides of the entrance road to this site. Roads within Eco-Clusters are designated as Rural Local Roads in the Silver Valley Area Plan. They are rural in character, adapted to the site topography, are relatively narrow, have a sidewalk on one side and drainage swales where possible, and require pockets of limited parking on pervious surfaces where possible. The road width and on -street parking requirements for this site were carefully considered to meet the specific site conditions, the Silver Valley Area Plan road standards, and the Engineering Department and Fire Department requirements. Three road types are proposed within this development: first, an entrance road with a 7.3m paved carriageway with additional 2.1m wide pocket parking with a pervious surface where appropriate; second, parkette loop roads with a 7.3m paved carriageway that includes parking on one side; and third, a link road between parkette loops with a 7.3m paved carriageway plus 2.1m wide pocket parking with a pervious surface. Driveways will be grouped in pairs wherever possible to provide suitable areas for on - street parking. An equestrian trail is proposed to run east/west through the dedicated park area across the south end of the site. The trail will be contiguous with the trail system on proposed developments to the west, and will connect to the existing trail network at 136 Avenue and Foreman Drive. A portion of this trail will also serve as an emergency access route providing a secondary exit for emergency purposes only and will connect with the proposed developments to the west. Pedestrian trails are proposed that will link green spaces within the development. Proposed amendment to the Official Community Plan: Although the proposed development is in compliance with the policies of the Silver Valley Area Plan of the Official Community Plan, the applicant has requested an OCP amendment to adjust the boundary between the Eco-Cluster and Conservation land uses in the south and west areas of the site, and between Eco-Cluster and Low/Medium Density Residential in the northeast corner of the site. Approximately 17,372m2 will be re -designated from Eco-Cluster to Conservation and 8,140m2 will be re -designated from Conservation to Eco-Cluster for a net gain of 9,232m2 to Conservation. The details of the boundary adjustment between Eco-Cluster and Conservation are discussed in the Environmental Implications section below. The location of the horse trail is to be amended to the park area at the south end of the site. This trail will connect with new trails in proposed developments to the west which will then connect to the existing trail network at 136 Avenue and Foreman Drive Densities: The applicant has proposed a density of 9 units per hectare, which is within the range set for Eco- Clusters in the Silver Valley Area Plan (5 - 15 upha). The plan encourages a variety of housing types within and between Eco-Clusters and the form of development proposed here is 6 units of attached duplex style housing and 84 single family homes, of which 55 are zoned R-1 (Residential District), 27 are zoned R-3 (Special Amenity Residential District), and 2 are zoned RS-1b (One Family Urban (Medium Density) Residential. The 6 duplex style homes will be zoned RST (Street Townhouse Residential) which is a new multi -family zone for street townhouses specific to Eco-Cluster designated areas in the Silver Valley. Zoning Bylaw: There are four zones proposed for this development: R-1 (Residential District); R-3 (Special Amenity Residential District); RS-1b (One Family Urban (Medium Density) Residential); and RST (Street Townhouse Residential). The proposed single family lots range from approximately 330 m2 to 660 m2 and the street townhouse lots are 300 m2. In the northeast corner of the site the developer has applied to the District to close a small portion (277 m2) of the 136 Avenue road right- of-way that will become redundant with the construction of the new road and are proposing to incorporate this into a future RS-1b (One Family Urban (Medium Density) Residential zoned lot. The proposed RST (Street Townhouse Residential) zone received 3rd Reading from Council on October 25, 2007 as part of Rezoning application RZ/070/06 on the adjacent property (Nelson Peaks) to the west of this site. However, should the Nelson Peaks project not proceed or is delayed, this application would be stalled awaiting the adoption of the RST (Street Townhouse Residential) zone. To avoid this potential delay it would be appropriate to proceed with another RST (Street -7- Townhouse Residential) zone bylaw. Whichever application proceeds to final reading first will adopt the bylaw. The bylaw that does not complete can simply be closed. Draft of Proposed RST (Residential Townhouse Zone): A new zone is proposed as part of this rezoning application to permit the development of 6 duplex units. The Silver Valley Plan encourages a variety of housing types throughout Eco-Cluster developments, but currently Maple Ridge does not have an existing zone that could easily accommodate this type of development. In order to accommodate and encourage a variety of housing types in Silver Valley Eco-Clusters, as part of the ongoing implementation of the Silver Valley Area Plan, the RST (Street Townhouse Residential) zone was drafted and is attached for Council consideration. The zone is intended for use in the Eco-Cluster designated areas of Silver Valley Area only. It permits a fairly large 223 m2 (2400 ft2) unit (excluding basement, garage and accessory building) either in a duplex, triplex, or fourplex form, which is greater than the anticipated size of attached housing form within the urban area boundary. Although rear lanes are encouraged in Silver Valley, the topography can make this type of development difficult and therefore, the zone will allow both rear lane and non -rear lane access. The RST (Street Townhouse Residential) zone is intended to permit a "zero lot line" subdivision, which will result in each owner having no common property between them. For such fee -simple proposals, an easement will be required on the property titles prior to unit construction. The easement will deal with issues relating to shared walls and will set out the terms under which each owner will be required to cooperate. The building design proposed for the duplexes will be secured through a Restrictive Covenant put on title prior to subdivision of the individual units. This covenant will also require that the duplex lots cannot be sold separately until after the duplexes have been fully constructed. Requested Variances: The applicant, has requested a number of variances that will be the subject of a future Council report, but which are common requests in the past in Silver Valley. The relaxations are as follows: • To reduce the front setback for R-1(Residential District) zoned lots from 5.5m to 4m for the building while retaining the 5.5m front setback to the garage. • To reduce the rear setback for R-1(Residential District) zoned lots from 8m to 6m to provide opportunity to preserve existing ground cover in the rear gardens. • To increase the maximum height from 9m to 11m for the R-1(Residential District) zoned lots and from 9.75m to 11m for the R-3 (Special Amenity Residential District) zoned lots. This variance is consistent with those approved for the "Silver Ridge" development to the north of this site for dwellings similar in design. Development Permits: An Intensive Residential Development Permit is required for the R-3 (Special Amenity Residential District) lots to assess the form and character of the proposed dwellings. -8- A Watercourse Protection and Natural Features Development Permit is required for the preservation, protection, restoration and enhancement of the natural environment of Cattell Brook and of the natural features on the site. The details are discussed in the Environmental Implications section below. A Security will be taken as a condition of the issuance of the Development Permit to ensure that the Development Permit Area guidelines are met. Development Information Meetin : A Development Information Meeting was held on April 7, 2008 and the following excerpts from the minutes were provided by the applicant: • In general the reaction to the proposal was positive. Comment sheets were available but none were completed. • The majority of the attendees live in the lower ALR lands adjacent to 132 Avenue. With the recent flooding there concerns that the development of this site would increase downstream flows. The applicant confirmed that through the use of the 3 tier Best Management Practices drainage systems_ there would be no impact on the downstream lands. • There were general concerns for the affects of increased traffic in the area and construction traffic during the development stage. The applicant confirmed that the present roadway (136 Avenue) would be widened eastwards from the site to 232 Street. ■ The applicant answered many questions about the proposed sanitary sewer and confirmed that the sewer would be sized adequately to serve all the upstream catchment areas. • Some of the residents inquired about possible archaeological finds. The applicant has subsequently met with local archaeologist Mike Rousseau who said that the only area of note might be the southern sloped portion above the ALR lands. An archaeological impact assessment is being prepared by Golder and Associates. • It was explained that there will be a horse trail running from east to west along with a tree buffer and park land along the south property line. d) Environmental Implications: The applicant has submitted an Environmental Assessment, a Geotechnical Report and an Arborist Report for the site. A Watercourse Protection and Natural Features Development Permit is required for this site. The development area has been logged on multiple occasions and therefore its vegetation consists mainly of mixed forest and shrubland, although less extensive areas of riparian mixed forest and rural developed areas are also present. No rare, threatened or endangered plant species or communities are known to occur in the development area. SM The site is bounded by three branches of Cattell Brook on the west, south and east sides and setbacks of 30 metres from the top -of -bank have been established. Limited localized encroachments into the setback areas on the northwest and southwest development edges are proposed. The resulting loss of riparian habitat will be 104m2; however, this loss will be compensated for by a total habitat gain of 602m2 outside the 30m setback at other locations along the watercourse. A wetland area, designated as marginal in the Environmental Assessment, is located in the southwest corner outside of the 30m setback area and requires an additional setback of 15m. All the watercourse and wetland protection setback areas will be dedicated as Park. The southwest corner of the development site is located within the North Alouette River floodplain and is designated as Conservation in the Silver Valley Area plan. The Environmental Assessment indicates that the area is flat, with little or no topographical features, and there are no trees of note in the area. The area is primarily grassland that appears to have previously been pasture. The applicant is proposing to develop approximately 7,555m2 and will dedicate the environmentally sensitive area as Park. A minimal amount of fill would be required under the houses, roads and bio- filtration pond in the parkette to raise the area above the floodplain. The Arborist's tree retention report identified 77 trees to be retained and protected, 44 trees to be removed due to poor health and structure and 9 otherwise viable trees to be removed to accommodate development. Trees located within the deciduous forest stands on the south and west perimeters will be assessed for risk and structural condition and removed as necessary during land clearing to avoid conflicts with development. The new forest edge will be inspected for hazard trees once clearing is completed. The areas containing trees to be retained are within those portions of the site to be dedicated as Park or will be within the Parkettes. Trees identified by the arborist to be removed are proposed to be replaced at 2:1 ratio, or as determined by the Arborist as suitable for the topography. A large rocky outcropping adjacent to the west side of the site entrance and within the unconstructed 136 Avenue road right-of-way at the north end of the development site is identified as a Natural Feature of the site and offers a panoramic view of the Fraser Valley to the south. The area on the development site will be dedicated as Park and 136 Avenue and 231 Street will be diverted around the area. Natural open spaces are connected and continuous to provide wildlife corridors in multiple locations through the site. To emphasize the rural characteristics of this Eco- Cluster development, Park areas are provided on both sides of the entrance road to this site. A conceptual' Stormwater Management Plan has been received proposing three naturalized bio- detention ponds within the parkettes. Roadside bio-swales will be incorporated into the development where road grades are less than 6%. Individual lot drainage will be to rock pits. An Erosion and Sediment Control Plan has been submitted showing the site will be cleared in phases as development progresses. Ministry of Environment and Department of Fisheries and Oceans approval is required for a crossing on Cattell Brook in the southwest corner of the site. The crossing is required for the emergency access road and trail system, and the 5m sanitary sewer right-of-way. I� e) Interdepartmental Implications: Engineering Department: The Engineering Department has identified that all the services required in support of this development application do not exist to the site. It will therefore be necessary for the owner to enter into a Rezoning Servicing Agreement and post securities to do the work identified in that agreement prior to final reading. Comments provided by the Engineering Department include: • Construction/ reconstruction of 136 Avenue from 232 to 231 Street and construction of 231 Street into the site is required. • Construction of sidewalks and the equestrian trail are required. • A Sanitary Sewer system is required to serve the site and it must be extended from the pump station at 136 Avenue and Foreman Drive. A 5m right-of-way across the properties between this site and the pump station is required. • A Storm sewer system and road drainage facilities are required. • A Water system on 231 Street from 136 Avenue is required and a water main along the emergency access road is required. • Existing buildings on the site are to be removed. • Consolidation of the site at the zoning stage is required. • Ministry of Environment and Department of Fisheries and Oceans approval is required for road and sewer works at the watercourse at the southwest corner of the site. • Erosion and Sediment control facilities are required during construction. • The amount of security and related cash payments required for the Rezoning Servicing Agreement will be determined after the consulting engineer's design has been received. Fire Department: The Fire Department has reviewed the road standards proposed for this Eco-Cluster development and has identified the following requirements to address emergency access and potential future wildfire protection: • Roads with only a single access point have 7.3m of unobstructed carriageway to allow 2 vehicles to pass. • Cul-de-sacs greater than 180m in length have a secondary access. • A 6m wide emergency access road with a gravel surface where there is a single access road into a development. • Sections of the road with grades of 15% provide intermittent areas of lesser grade to allow large truck stabilization; • Appropriate fire hydrant location is to be reviewed; • Consider designing the first 8m of the emergency access road as a hammerhead turnaround; • Final road design and emergency access gate specifications are to be reviewed by the Fire Department; • "No Parking" signs are to be posted where required to ensure emergency vehicle access is not impeded. -II- Clerks De rtment: In the northeast corner of the site the developer has applied to the District to close a small portion (277 m2) of the 136 Avenue road right-of-way that will become redundant with the construction of the new road and are proposing to incorporate this into a future RS-1b zoned lot. Staff will be negotiating with the developer to close and then sell the road to them subject to Council approval of the sale terms and a Highway Closure & Removal of Highway Dedication Bylaw The Clerk concurs with the decision to proceed with a second RST (Street Townhouse Residential) zone bylaw to permit this application to proceed independently. Parks & Leisure Services Department: An equestrian trail is proposed to run east/west through the dedicated park area across the south end of the site. This trail will connect with new trails in proposed developments to the west which will then connect to the existing trail network at 136 Avenue and Foreman Drive. A portion of this trail will also serve as an emergency access route providing a secondary exit for emergency purposes only that will connect with the proposed developments to the west. The Parks & Leisure Services Department have identified that after the subdivision is completed they will be responsible for maintaining the street trees. In the case of this project it is estimated that there will be an additional 90 trees, which is based on one tree per lot and the final subdivision design will provide exact numbers. The Manager of Parks & Open Space has advised that the maintenance requirement of $25.00 per new tree will increase their budget requirements by $2250.00. f) School District: No comments have been received. g) Intergovernmental Issues: Ministry of Tourism. Culture and the Arts Archaeolopv Branch: As a result of comments received at the Development Information Meeting about a potential archaeological heritage site located on the property, the applicant has submitted a permit application to the Ministry for an archaeological impact assessment (AIA) and the assessment is being prepared by Golder and Associates. Local Government Act: An amendment to the Official Community Plan requires the local government to consult with any affected parties and to adopt related bylaws in compliance with the procedures outlined in Section 882 of the Act. The amendment required for this application, (insert amendment), is considered to be minor in nature. It has been determined that no additional consultation beyond existing procedures is required, including referrals to the Board of the Regional District, the Council of an adjacent municipality, First Nations; the School District or agencies of the Federal and Provincial Governments. The amendment has been reviewed with the Financial Plan/Capital Plan and the Waste Management Plan of the Greater Vancouver Regional District and determined to have no impact. CONCLUSION: The lot geometry presented for the proposed Eco-Cluster development is aligned with the Silver Valley Area Plan in that the design has achieved the clustering of units within distinct boundaries, a rural character with lots facing a parkette or Park, a variation in housing form, innovative stormwater management, wildlife corridors, and the protection of environmentally sensitive areas resulting in 33% of the site proposed as conservation area. A new zone is accompanying this application to permit a street oriented fee -simple townhouse form of housing for Eco-cluster developments in the Silver Valley area and to encourage a greater variation in housing form as envisioned within the Area Plan. Therefore, it is recommended that this application and accompanying bylaws proceed to Council for first reading and forwarding to Public Hearing. r Prepared by. • • Planning Technician r Approved by: Jane P' ering, MCP, MC1P Director of Planning Approveoy: Frank Quinn, MBA, P.Eng // GM: Public Works & Development Services Concurre e: J. L. (Jim) Rule Chief Administrative Officer AE/dp The following appendices are attached hereto: Appendix A - Subject Map Appendix B - OCP Amending Bylaw 6580 - 2008 Appendix C - Zone Amending Bylaw 6581- 2008 Appendix D - Proposed Subdivision -13- g 55 65 10 4 Sfi 55 2730 Sr 136 6a �'�a � 25 24 3 I FAVE `" 63 � 136W L 58 62 ''447� 18 19 20 21 22 23 2 m i 59 ' 4 w ,3610 61 60 136 AVE q pp M x n ry P 27685 76 72 g 80 19 78 77 N 75 74 73 g R I SUBJECT PROPERTIES BGP 29524 P 14756 1 j P 5048 2 N 1292' B I I P 5116 2 APPENDIX A A a 136 AVE R g P 43 67 17 16 is LP43A7 AMP 9042 2 I 1 District of Pitt Meadows ---' - . 511rar vrilq t ; 23000/24/50 136 AVENUE 1 Io _ a =ru�� CORPORATION OF N s�... THE DISTRICT OF MAPLE RIDGE District of 'Iw+ Rk.an; li3 f, PLANNING DEPARTMENT Langley SCALE 1:3,000 �'�-� �. _ I ,._�� ,_x — DATE: May 29, 2008 FILE: RZ/093/06 BY: PC SCHEDULE 8 CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. 6580-2008. A Bylaw to amend the Official Community Plan WHEREAS Section 882 of the Local Government Act provides that the Council may revise the Official Community Plan; AND WHEREAS it is deemed desirable to amend Section 10.3. Part IV - Silver Valley Area Plan, Figures 2, 3A and 4 of the Official Community Plan; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: This Bylaw may be cited for all purposes as "Maple Ridge Official Community Plan Amending Bylaw No. 6580-2008." 2. Figures 2, 3A and 4 are hereby amended for those parcels or tracts of land and premises known and described as: Lot 2 Section 29 Township 12 Plan 5116 New Westminster District And North 1,292 Feet Lot "B" Section 29 Township 12 Plan 5048 New Westminster District. And Lot 1 Section 29 Township 12 Plan BCP 29524 New Westminster District. and outlined in heavy black line on Map No. 757 , a copy of which is attached hereto and forms part of this Bylaw, are hereby redesignated as shown. 3. Figure 4 is hereby amended for those parcels or tracts of land and premises known and described as: Lot 2 Section 29 Township 12 Plan 5116 New Westminster District And North 1,292 Feet Lot "B" Section 29 Township 12 Plan 5048 New Westminster District. And Lot 1 Section 29 Township 12 Plan BCP 29524 New Westminster District. and shown in heavy black line on Map No. 758, a copy of which is attached hereto and forms part of this Bylaw, as added or removed from Horse Trail. 4. Maple Ridge Official Community Plan Bylaw No.6425-2006 is hereby amended accordingly. READ A FIRST TIME the day of , A.D. 200. PUBLIC HEARING HELD the day of READ A SECOND TIME the day of READ A THIRD TIME the day of RECONSIDERED AND FINALLY ADOPTED, the MAYOR , A.D. 200 . , A.D. 200. , A.D. 200. day of , A.D. 200. CORPORATE OFFICER MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDING Bylaw No. 6580-2008 Map No. 757 PURPOSE: To DESIGNATE AS SHOWN BELOW ON FIGURES 2, 3A & 4 AND TO DELETE THAT PORTION SHOWN ECO CLUSTER FROM CONSERVATION ON FIGURE 4 ECO CLUSTER ® CONSERVATION ® LOW DENSITY URBAN APLE RIDGE 1.3000 MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDING Bylaw No. 6580-2008 Map No. 758 PURPOSE: To Amend Figure 4 As Shown Below ■■■■■ Add Trail ■� Delete Trail bell- 1APLE RIDGE 1:3000 SCHEDULE C CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO.6581-2008 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 -1985 as amended. WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6581-2008." 2. That Part 2 Interpretation is amended by inserting the following definition in the appropriate alphabetical location within the section: STREET TOWNHOUSE RESIDENTIAL USE means a residential use consisting of one dwelling unit vertically attached to one or more dwelling units (i.e. a duplex, triplex, or fourplex) with each dwelling unit located on a lot abutting a street. 3. That Part 3 Basic Provisions is amended by inserting the following after Section 302, Zones (1): RST Street Townhouse Residential 4. That Part 6 Residential Zones is amended by inserting the following after Section 601C and renumbering subsequent sections accordingly: 601D RST Street Townhouse Residential Intent: The Street Townhouse Residential Zone is intended for use only within the areas of Silver Valley designated as Eco-Cluster. 1.0 Permitted Uses Only the following uses shall be permitted in the RST zone: 1. Street Townhouse Residential Use 2. Duplex Use 3. Accessory Boarding Use 4. Accessory Home Occupation Use 2.0 Conditions of Use 1. A Street Townhouse residential use shall be permitted where no more than four street townhouse residential units are attached and located on a lot abutting a public street. 2. Vehicular access for lots backing on a Municipal lane will be restricted to the lane. 3. All motor vehicle parking areas must be fully enclosed within a garage structure. 3.0 Density The maximum permitted gross floor area of a unit shall be 223 m2 (2400 s.f.), specifically excluding basement, garage, and accessory building. 4.0 Lot Coverage The maximum permitted lot coverage shall be as follows: Lot Type Maximum Lot Coverage Exterior Lot 55% Interior Lot 65% Exterior Lot on Street Corner 45% Accessory Buildings & Structures: The maximum lot coverage for accessory buildings and structures shall be 3%, which shall form part of the maximum lot coverage for the entire lot. A detached garage is not considered an accessory building in this zone. 5.0 Height of a Building or Structure The maximum height of a principal building shall be 3 storeys or 11 metres, whichever is less. The maximum height of any accessory building or structure shall be 4.6m 6.0 Setbacks If building in this zone is next to an existing single-family development, then front setback must match that of single-family neighbourhood on same side of same street*. If building in this zone is not adjacent to single-family development, then buildings and structures shall be sited in accordance with the following minimum setbacks: Building or Structure Front Rear Interior End Lot/ Corner Lot/ Side Exterior Side Exterior Side Principle Building 4m 8m Om 1.5m ` 3m (no lane access) See #3 below Garage (no lane 6m N/A Om 1.5m 3m access) Principle Building 4m 14m Om 1.5m 3m (lane access) Garage (lane N/A 1.5m Om 1.5m 3m access) Accessory Building N/A j 0.5m 1.5m 1.5m 3m or Structure 1. Interior Side: 0 metre permitted where listed above, provided that the full length of the interior side wall of the principle building and/or garage is adjoined to the full length of the interior side wall of a neighbouring principle building and/or garage. Where a fee -simple subdivision results in no common property ownership among the attached units, the property line will run equally distant through the attached interior walls. 2. On a lot with rear lane access: a) Each lot shall have useable rear yard private outdoor space with minimum dimensions of 6.5m x.7.5m that is defined by fences and landscaping. b) Accessory buildings larger than 5m2 are not permitted in the rear yard private outdoor space. c) A minimum 1.5 metre wide walkway must be maintained along the length of the garage, into the rear laneway. This walkway does not make up any part of the private outdoor space requirement. 3. On a lot with no lane access, the rear yard setback maybe reduced to a minimum of 6 metres if the rear yard backs onto a greenbelt that is dedicated as Conservation Area or Park. 4. All accessory buildings and structures must be located in the rear yard. 7.0 Minimum Lot Size Lot Type Minimum Lot Area Minimum Lot Width Exterior Lot 234m2 gm Interior Lot 195m2 7.5m Exterior Lot on Street 273m2 1O.5m Corner * In a neighbourhood where redevelopment is expected and the current zoning of the single- family neighbourhood in question is not consistent with the designation in the Official Community Plan, or the zoning matrix within the Official Community Plan, the front setback must match that of a zone that would be consistent with the current Official Community Plan. 8.0 Parking Requirements To be the same requirements listed in Schedule "A", under 1.0 b) for one and two family residential use in the Maple Ridge Off Street Parking and Loading Bylaw No. 4350-1990. 9.0 Other Regulations 1. A Street Townhouse Residential use shall be permitted only if the site is serviced to the RT-1 zone standard, excluding road standards, set out in the Maple Ridge Subdivision Servicing Bylaw No. 4800-1993. 2. A Street Townhouse Residential use shall be permitted only if the site is serviced to the Eco-Cluster road standards identified within the Silver Valley Area Plan. 5, That Schedule "D" Minimum Lot Area Dimensions is amended by inserting the following under each heading: Zone: RST Minimum Width: See Section 601D, Item 7.0 Minimum Lot Size Minimum Area: See Section 601D, Item 7.0 Minimum Lot Size 6. Those parcels or tracts of land and premises known and described as: Lot 2 Section 29 Township 12 Plan 5116 New Westminster District And North 1,292 Feet Lot "B" Section 29 Township 12 Plan 5048 New Westminster District. And Lot 1 Section 29 Township 12 Plan BCP 29524 New Westminster District. and outlined in heavy black line are hereby rezoned as shown on Map No. 1431, a copy of which is attached hereto and forms part of this bylaw. 7. Maple Ridge Zoning Bylaw No. 3510 -1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the day of , A.D. 200. PUBLIC HEARING held the day of , A.D. 200. READ a second time the day of A.D. 200. READ a third time the day of , A.D. 200. RECONSIDERED AND FINALLY ADOPTED, the day of , A.D. 200. MAYOR. CORPORATE OFFICER MAPLE RIDGE ZONE AMENDING Bylaw No. 6581 —2008 Map No. 1431 From: RS-3(One Family Rural Residential) To: �RS-1b(One Family Urban(medium density)Residentia1) 0 R-1 (Residential District) R-3((Special Amenity Residential District) RST(Street Townhouse Residential) APLE RIDGE 1:3000 SCHEDULE D Ibis dfamW am ae,pqn is the property a! 1 09 Sev.tes L and zwV not be used, reused orS:epmdwm wilhapt We of the widl i,ampa�McEl.�anmy Cwsull N mces Uo 70k oiler the —rkh.--d use of Ihm dri 3- 2, 2, tarts Mew r, Mar R004 to be Closed 2 14 33 12 10 9 i8 7 2 3 4 5 117 7 41 TT 42 -37, 43 22 23 24 46 25 47 10 8 -26 J 48 31 F-:�-49 4 28 4 . 4- N 6V Aj 17 1 5 73 r66 -.67 '68 69 : 4 NOTES: aaend - PRELIMINARY POUT ONL BJEC r T0A7ETAR0j'LAED RS- I b Zone M - AREAS AND MENSFONS ARE E C TTO SU AND CALCULATION, AND MAY VARY. R-1 Zone - NOT TO BE USED FOR LEGAL TRANSACTIONS. MeElhanney R-3 Zone Scale: 1:1500 McElhanney Consulting Services Ltd. =RST Zone (Duplex) Date: July 4, 2008 13160-86TH-AVENUE PHONE(604)596-D391 SURREY,B.C. FAX(604)596-8853 Park Job No.: 2112-07250 -0 ' DISTRICT OF MAPLE RIDGE ' Deep Roots Greater Heights TO: His Worship Mayor Ernie Daykin DATE: July 13, 2010 and Members of Council FILE NO: AL/048/10 FROM: Chief Administrative Officer ATTN: C of W SUBJECT: Application to Subdivide Land within the Agricultural Land Reserve 12787 256 Street EXECUTIVE SUMMARY: An application has been received under Section 21 (2) of the Agricultural Land Commission Act to subdivide 6.4 hectares (15.1 acres) of land that is within the Agricultural Land Reserve. The application conforms to the submission requirements of the Commission. RECOMMENDATION: That the application not be authorized to go forward to the Agricultural Land Commission. DISCUSSION: a) Background Context: Applicant: Stephen Ramsay Owner: Armando Bolognese & Cherry -Dawn Bolognese Legal Description: Section: 23, Township: 12, Plan: 2034 OCP: Existing: Agricultural Zoning: Existing: RS-3 (One Family Rural Residential) Surrounding Uses North: Use: (7 properties) 4 rural residential, 3 with assessed farm status Zone: RS-3 One Family Rural Residential Designation: Agricultural South: Use: Rural residential Zone: RS-3 One Family Rural Residential Designation: Agricultural East: Use: Farm and rural residential Zone: RS-3 One Family Rural Residential Designation: Agricultural West: Use: Rural residential Zone: RS-3 One Family Rural Residential Designation: Agricultural 1102 Existing Use of Property: Proposed Use of Property: Site Area: Access: b) Project Description: Rural Residential Rural Residential 6.1 hectares 256 Street The applicant wishes to subdivide the 6.1 hectare (15.2 acre) subject property into 2 parcels, of 1.1 hectares (2.8 acres) and 5.0 hectares (12.4 acres). The subject property fronts 256 Street to the east, and has undeveloped road allowance to its north (128 Avenue) and to its west (251 Street). The applicant has not explicitly stated how access will be taken from these road allowances for the proposed new lot. The minimum lot size in the RS-3 Zone is 0.8 hectares (2 acres) where municipal water is available. If this application is ultimately successful, and receives Agricultural Land Commission approval, the applicant will have to apply for a subdivision through the municipality. Through this process, the applicant will have to demonstrate that both of the proposed lots will have on -site septic capability to current standards. In addition, both properties must comply with municipal requirements with respect to lot geometry, road frontage and parcel size. The Subdivision and Development Servicing Bylaw requires 60 meters road frontage for the RS-3 Zone. The costs for constructing this required road allowance on 251 Street and 128 Avenue are estimated to be roughly $820.00 per meter (without traversing watercourses). These costs would be assumed by the developer. A watercourse traverses the property near its eastern perimeter. The District's usual practice for protecting natural features in the Agricultural Land Reserve is through a conservation covenant. c) Planning Analysis: Official Community Plan On November 14, 2006, Council adopted the Official Community Plan, which contains supportive agricultural policies. On December 16, 2009 Council adopted an Agricultural Plan to support agriculture within the rural area and the Agricultural Land Reserve. The merits of this application will be viewed within this policy context. Section 6.2.1 Economic Development Strategy. Policy 6-6 states: Maple Ridge will develop an Agricultural Plan that: a) maintains an inventory of local agricultural products and agricultural land use; b) develops and maintains a database of farm businesses and operators; c) promotes leasing opportunities of agricultural land; d) promotes agricultural heritage initiatives; e) identifies appropriate land uses within agricultural areas and at the rural/urban interface; f) promotes urban agriculture; g) recognizes the positive role that agricultural lands have on the environment; -2- h) will identify a variety of mechanisms to assist farm operators and to protect agricultural lands, including but not limited to the creation of trusts, endowments, and life -leases; i) includes an assessment of the agricultural land base; and j) develops Development Permit area guidelines to direct non-agricultural development at the urban/ rural interface. One reason for promoting alternative tenures (Policies 6-6 c and h) relates to the high cost of land, which is a known barrier for new farmers wishing to start an agricultural business. By supporting other forms of tenure that can delay or avoid the need for this capital investment by individual farmers, the municipality can improve its agricultural potential, and bring more of its agricultural land into full production. The intent of Policy 6-6 is that property owners who do not wish to derive income themselves from farming should be encouraged to lease their land to agricultural producers. In addition to rental income, these property owners will benefit from tax benefits gained from generating farm income on their properties. Subdivision is not required in order to lease land. In fact, further subdivisions tend to increase speculative activity within the Agricultural Land Reserve, thereby increasing the market value of farmland, and exacerbating the issue of economic barriers to entry for new farmers. Section 6.2.2 Sustainable Agriculture. Policy 6-12 states: Maple Ridge will protect the productivity of its agricultural land by., a) adopting a guiding principle of "positive benefit to agriculture" when making land use decisions that could affect the agricultural land base, with favourable recognition of initiatives including but not limited to supportive non -farm uses, infrastructure improvements for farmland, or the inclusion of land elsewhere in the Agricultural Land Reserve; b) requiring agricultural impact assessments (AIAs) and Groundwater impact Assessment of non -farm development and infrastructure projects and identifying measures to off -set impacts on agricultural capability, c) preserving larger farm units and areas by using appropriate buffers such as roads, topographic features, watercourses, ditching, fencing, or gradually reduced residential densities on properties adjacent to agricultural land; d) discouraging the subdivision of agricultural land into smaller parcels, except where positive benefits to agriculture can be demonstrated, e) reinforcing the concept that the Agricultural Land Reserve is intended for agricultural use by increasing the minimum lot size for ALR properties that are zoned Rural Residential, f) encouraging the amalgamation of smaller parcels of farmland into larger, more cohesive parcels. The applicant has not assessed this proposal on the basis of the guiding principle of "positive benefit" to agriculture. Policy 6-12 also emphasizes the importance of discouraging the subdivision of agricultural land into smaller parcels, increasing the minimum parcel size of ALR properties with Rural Residential zoning, and amalgamation to create larger farm parcels. We For the above noted reasons, this application should be considered inconsistent with the Agricultural policies of the Official Community Plan. Agricultural Plan The Agricultural Plan notes the following issues that are of particular relevance to this application: Issue 1 of the Plan notes the difficulty emerging farmers face in gaining access to underutilized agricultural land. The main concerns noted are the extent of Agricultural land held in an idle state within the community, and the high land costs which restricts those wishing to enter the industry. Strategies to improve this situation could include initiatives to encourage non -farming land owners to make idle land available to farmers or to start farming it themselves. The Plan states the importance of emphasizing the role of agriculture in the Agricultural Land Reserve and to remove some of the perception that the Agricultural Land Reserve is a land reserve for development in the District. Specific Recommendations in the Plan build on the policy recommendations to the Official Community Plan to include the following: a) Develop a strategy to increase landowner awareness of farmland leasing options, taxation benefits, and community demand for local production b) Create a database of farmland available for leasing, including a database maintenance strategy c) Develop access to materials on lease/rental terms and sample agreements, possibly website delivered d) Create educational materials for agricultural property owners regarding stewardship of agricultural land e) Through various workshops and electronic media, initiate discussion on the role of small lot property owners in enhancing local agriculture in the District (gaining access to land, pooling of small lots, rent calculator, lessee responsibilities) f) Identify and promote opportunities for development of urban agriculture. Issue 5 of the Plan notes concerns with the loss of the agricultural land base, describing the following situations that are pertinent to this application: • Many small parcels • High level of rural residential incursion into Agricultural Land Reserve • Non -farmed areas of the Agricultural Land Reserve tend to be smaller parcels • Continued conversion pressure from the District of Maple Ridge's urban growth • Financial pressure on farming The Plan also notes that more recent priorities given to food safety, food security, and climate change, includes the development of a local food system. Towards this end, the community would benefit from greater certainty that the agricultural land base is not undermined by incremental land use decisions that result in the loss of agricultural land. The Plan makes the following recommendations that pertain to this application: b) Continue to implement the OCP policies to protect the agricultural land base by creating guidelines for reviewing applications for non -farm use, exclusions, fill applications, transportation and, utility applications, subdivisions, and government applications; -4- g) Explore retention of lots 2 ha (5 acres) and larger in the Agricultural Land Reserve. Appropriate parcel sizes for the RS-3 (One Family Rural Residential) zone may be reviewed through the implementation of the Agricultural Plan. Currently, the minimum parcel size in this zone is 0.8 hectares (2.0 acres) where community water is available. This zone pertains to most of the land that is within the Agricultural Land Reserve, including the subject property. The RS-3 (One Family Rural Residential) zone pre -dates the creation of the Agricultural Land Reserve. Although designated for Agriculture, there is a concern that this historic zoning contributes to the perception that farming is not the primary use of this zone. Based on the issues and strategies as noted in the Agricultural Plan, this application should not be considered supportive of agriculture within the community. Environmental Concerns: The lot slopes gently from north to south, with a well defined channel for Websters Creek / Zirk Brook. There are several creeks on the property (Websters Creek, Zirk Brook and other un-named tributaries) that will require setbacks of up to 30 meters. The District's usual practice for ensuring watercourse protection in the Agricultural Land Reserve is through restrictive covenants which must be approved by the Agricultural Land Commission prior to being registered on title. d) Interdepartmental Implications: Engineering Department. The Engineering Department would review this application for its servicing requirements as part of the municipal subdivision application should Commission approval be granted. It should be noted that depending on assessed community need, the Engineering Department may require that all undeveloped road frontages be constructed as part of this application. Exemptions to these servicing requirements may be granted through a development variance. Preliminary comments about this development proposal in relation to the Subdivision Bylaw are that the section of 256 Street that fronts the subject property is an arterial road with a width of 20 meters. The Bylaw indicates that a minimum of 26 meters is required for an arterial road. Therefore road dedication may be required for this corridor. Road dedication may also be required for 251 Street to the west 'of the subject property. Road construction for access to the western portion (5 hectares / 12.4 acres) of the site is required, and should be provided from the west, from 251 Street at 128 Avenue. The Subdivision Bylaw indicates that the rural standard is 20 meters. There is an equestrian trail in the 128 Avenue road allowance from 251 St to 256 St. Alternatives: Based on the policies of the Official Community Plan and the Agricultural Plan, the recommendation is not to forward the application to the Commission, in which case the application will be considered -5- denied. If Council decides to forward this application to the Agricultural Land Commission, the Commission will evaluate the merits of this application, and make their decision accordingly. CONCLUSION: This application has been evaluated for its consistency with the policies of the Official Community Plan, and its implications for the Agricultural Plan. The application is found to be not in compliance with this policy framework. On this basis, the recommendation is that this application not be authorized to go forward to the Commission. This report also notes servicing deficiencies that would require redress prior to subdivision occurring. Prepared by: Diana Hall Planner 2 Approved by. Frank Quinn, MBA, P. Eng ,C_r ~ GM: Public Works & Development Services Concurre : J. L. (Jim) Rule Chief Administrative Officer The following appendices are attached hereto: Appendix A: Subject Map Appendix B: Proposed Subdivision. 1:Z l R¢ A U Appendix A 1 d - 3 P ]635 ry i,2a SUBJECT PROPERTY P]639 3�2 - 696] RP 025 P18- City of Pitt Meadows 12787 256 STREET CORPORATION OF THE DISTRICT OF - - Z5 N - MAPLE RIDGE ! District of PLANNING DEPARTMENT Langley I' SCALE 1:5,000 DATE: Jun 2, 2010 FILE: AU048/10 BY: PC FF1,45FA R-. q f4 $g �i Appendix B 252nd Street (Unconstructed) �o a 7 a m a �cb c J ��5 y n W ti n 256th Street zN Deep Roots Greater Heights TO: FROM: SUBJECT: District of Maple Ridge His Worship Mayor Ernie Daykin and Members of Council Chief Administrative Officer DATE: July 14, 2010 FILE NO: EO5-010-027 ATTN: C of W Award of Contract No. ITT-EN10-171 River Road Drainage Improvements (Darby Street to Carshill Street) EXECUTIVE SUMMARY: The River Road Drainage Improvements project from Darby Street to Carshill Street was tendered on June 22, 2010, and closed on July 13, 2010. The construction work will consist of storm trunk sewer installation complete with services to the property line, a storm sewer outfall in the ravine, replacement of a section of existing 4-5 year old sanitary sewer, and the option to reconstruct and pave the roadway. There was only one tender received, from Double M Excavating Ltd. for $2,971,738.01 (excluding taxes), although five general contractors picked up the tender documents. The tender submitted by Double M Excavating Ltd. is compliant and the Schedule of Quantities and Prices have been checked by staff. Double M Excavating Ltd. is a qualified contractor for this project and have completed relevant projects in the past for the District. Staff recommend that the construction of the River Road Drainage Improvements be awarded to Double M Excavating Ltd. without the optional road reconstruction component for a contract award amount of $2,454,227.06 (excluding taxes). RECOMMENDATION: THAT Contract No. ITT-ENIO-171: River Road Drainage Improvements (Darby Street to Carshill Street), be awarded to Double M Excavating Ltd. in the amount of $2,454,227.06 excluding taxes; and THAT the Corporate Officer be authorized to execute the contract; and further THAT the Financial Plan be amended to include a capital project to replace a section of sanitary sewer for $398,945 funded from the Sewer Utility. 1103 DISCUSSION: a) Background Context: The River Road Drainage Improvements project involves the construction of storm trunk sewer and storm services frorn Darby Street to Carshill Street and construction of a storm sewer outfall in the Fraser Escarpment ravine. This storm sewer is important and necessary to collect surface and subsurface water, which will improve the stability of the Fraser River Escarpment adjacent to River Road. The project was initiated several years ago and has been approved in the Capital Program for 2010. In the May 27, 2010 report to Council, staff recommended Council approval to tender the storm sewer improvements project, including replacement of the existing 45 year old sanitary sewer at the eastern end. As well, it was recommended that the tender have an optional component for pavement rehabilitation and road improvements. The tender for the River Road Drainage Improvements project was then structured to allow for Council the choice to approve the optional works. The project was tendered on June 22, 2010 and closed on July 13, 2010. There were five (5) plan takers but only 1 tender was submitted, a compliant tender by Double M Excavating Ltd. for $2,971,738.01 (excluding taxes). Staff and AECOM have checked the unit rates and confirm that the unit rates and total tender price are reasonable. Double M Excavating Ltd. is a qualified contractor and have completed several relevant projects for the District of Maple Ridge in the past years. They are currently completing the Roberts Bank, East Causeway Habitat Compensation Project for the Vancouver Fraser Port Authority. Their reference for that project was very good. Staff recommend that the construction be awarded to Double M Excavating Ltd. Pavement Rehabilitation and Road Improvements The total tender price of $2,971,738.01 includes $517,510.95 for the optional component for pavement rehabilitation and road improvements. It entails road reconstruction work including roadway excavation, supply and place granular subbase and granular base, and laying 100mm thick asphalt pavement to provide a 6.8m wide paved roadway surface with 1.Om wide gravel shoulders. The roadway will be widened in the future on both sides to accommodate bicycles, curbs and sidewalk. Since there is no funding at this time for the optional road works, staff recommend that approval of the pavement rehabilitation and road improvements be deferred until further analysis has been carried out for justification and source of funding. b) Desired Outcome: The desired outcome of this report is to obtain Council approval to award the necessary contract and commence construction in August 2010, during the drier summer period. The high water table on River Road and the wet conditions in the ravine prohibits the work during wet weather conditions that are more prevalent in the fall and winter. c) Strategic Alignment: The drainage improvements will improve the safety risk of the Fraser River Escarpment stability for the Maple Ridge citizens. It will also provide the infrastructure for future storm sewer laterals that will connect to the storm trunk sewer on River Road. d) Citizen/Customer Implications: There have been two Open Houses for the River Road Drainage Improvements project with the most recent one held on June 23, 2010. The feedback was generally positive from the Open Houses. All residents fronting the storm sewer were informed of the requirement to connect to the storm sewer. Staff explained to the owners the technical aspects of installing the storm service within private property and sump pumps if necessary. Double M Excavating Ltd. shows a construction schedule of approximately nine weeks of storm and sanitary sewer installation. There will be some inconvenience to traffic and residents along River Road. Efforts will be made to ensure that residents, the travelling public and all users are notified of the construction schedule. Information will be posted on the website and letters will be sent out regarding the construction. Staff will monitor the construction to ensure that the impacts are minimized. e) Interdepartmental Implications: The Operations Department has been involved during design stage. The Engineering Department has also been coordinating with the Building Department to determine private property storm service installation permit requirements. f) Business Plan/Financial Implications: There are two parts to this tender, one for the required drainage works which includes replacement of a section of sanitary sewer and an option for the road reconstruction works. The cost for the drainage portion of this tender is within budget. A Loan Authorization Bylaw is already in place to authorize the borrowing of the required funds. The replacement of the 45 year old sanitary sewer section costing $398,944.98 will be funded by the Sewer Fund and will require an amendment to the Financial Plan. The cost of road reconstruction, $517,000, as well as new sidewalks and bikeways, which were not part of this tender, was to be funded by grants however grant applications have not been successful and no funds have been secured to proceed. While there are some cost savings of doing this work in conjunction with the drainage work, there is no funding in our Capital Plan for it. While the Capital Works Reserve could be used, our projections indicate that with the other works planned, this account will fall below the minimum balance that we like to keep in it for emergency purposes. Further, it is unlikely that these works will be done this year and as such, it is suggested that the paving portion of the project be considered as part of our 2011-2015 capital plan deliberations so that this request can be evaluated in relation to other capital requests. Notwithstanding the foregoing, Council has 60 days after the tenders have been received to award the road paving works if circumstances change and a compelling argument can be made to proceed with optional works. CONCLUSIONS: A single compliant tender was submitted by Double M Excavating Ltd. for River Road Drainage Improvements (Darby Street to Carshill Street). Council approval to award the work to Double M Excavating Ltd. for a contract amount of $2,454,227.06 (excluding taxes), without the optional road reconstruction component, is recommended. Prepared by: Richard Wong PE of Desi d Con truction er IA- ^ el 0 Reviewed by: dre ood, P D., PEn - unicipal Engi er Financial review 7NMana r r ompso , CGA cial Planning Approved by: ' Frank Quinn, MBA, PEng. ` General Manager: Public Works & Development Services d� , Concurrence: " k (J ) Rule t6l Chief Administrative Officer RW/mi District of Maple Ridge Deep Roots Greater Heights TO: His Worship Mayor Ernie Daykin DATE: and Members of Council FILE NO: FROM: Chief Administrative Officer SUBJECT: Disbursements for the month ended June 30, 2010 EXECUTIVE SUMMARY: July 5, 2010 Council has authorized all voucher payments to be approved by the Mayor or Acting Mayor and a Finance Manager. Council authorizes the vouchers for the following period through Council resolution. The disbursement summary for the past period is attached for information. Expenditure details are available by request through the Finance Department. RECOMMENDATION: That the "disbursements as listed below for the month ended June 30, 2010 now be approved". GENERAL $ 7,368,289 PAYROLL $ 1,489,623 PURCHASE CARD $ 108.521 $ 8.966,433 DISCUSSION: a) Background Context: The adoption of the Five Year Consolidated Financial Plan has appropriated funds and provided authorization for expenditures to deliver municipal services. The disbursements are for expenditures that are provided in the financial plan. b) Community Communications: The citizens of Maple Ridge are informed on a routine monthly basis of financial disbursements. 1131 c) Business Plan / Financial Implications: Highlights of larger items included in Financial Plan or Council Resolution • Fraser Valley Regional Library - 2nd quarter member assessment $ 560,831 • G.V. Water District - water consumption Mar 3 - Mar 30/10 $ 331,492 • Norquist Watkins - land acquisition @ 11942 221 Street $ 373,874 • Receiver General - RCMP contractJan-Mar/10 $ 2,394,704 d) Policy Implications: Approval of the disbursements by Council is in keeping with corporate governance practice. CONCLUSIONS: The disbursements for the month ended June 30, 2010 have been reviewed and are in order. i Prepared by: G'Ann Rygg Accounting Clerk II Approved by: - rev r Thompson, CGA Manager of Financial Planning Approved by. PEhjkGill, 6BA, CGA GM--t CorDerate Fin cial Services Concurrence: J.L (Jim) Rule- Ct6ef Administrative Officer gmr CORPORATION OF THE DISTRICT OF MAPLE RIDGE MONTHLY DISBURSEMENTS -JUNE 2010 VENDOR NAME DESCRIPTION QF PAYMENT_ 775983 BC Ltd Roadside mowing Aecom Canada Ltd Vernon Trail Bridge aka Bil Farms Bridge BC Hydro Hydro charges June BC SPCA Contract May & June Community Animal Centre development - 50% share BDO Canada LLP 2009 Financial statement audit Boileau Electric & Pole Ltd Maintenance: Banners Fairground Hanging baskets Kiosk & pad @ 108 Loop Pole repairs Street lighting UPS installation @ 238B & DTR Busch Systems Int'L Inc Recycling blue boxes CUPE Local 622 Dues - pay periods 10/11 & 10/12 Canada Pipe Company Ltd Pipe & gaskets Chevron Canada Ltd Fuel July City Of Pitt Meadows Arena cost share 2009 Memorial benches Cineplex tickets for 2010 volunteer appreciation Commercial Electronics Ltd Fire Hall No. 1 training equipment ESRI Canada Limited Annual software support Fraser Valley Regional Library 2nd quarter member assessment GCL Contracting & Engineering Kanaka Creek bridge replacement GCR Rail Crossings Tamarack rail crossing Greater Vane Water District Water consumption Mar 3 - Mar 30/10 Barnston pump station design Guillevin International Inc Firefighters' equipment Fire fighters' protective wear Operations electrical supplies Parks electrical supplies Happy Heart Fitness & Educ Weight room supervision & childcare activity room Imperial Paving Roadwork Asphalt paving @ worksyard & lawn bowling Manulife Financial Employee benefits premiums Maple Ridge & PM Arts Council Art Centre grant June Program revenue April & May Theatre rental & catering Public art Mark Suttle Agencies Ltd Playground equipment 239B & 130A Park Playground equipment Mary Jones Honda Security refund Medical Services Plan Employee medical & health premiums Metro Motors Ltd Ford F150 Super Cab 4X4 Ford F150 Super Cab 4X4 Ford F250 Cargo Van Ford F150 Regular Cab 2WD Mierau Fire Hall No. 1 expansion Monarc Hospitality Corp Security refund Municipal Pension Plan BC Pension remittance Norquist Watkins Land acquisition @ 11942 221 Street Northwest Hydraulic Consultant Alouette Rivers hydrotechnical review Ocean Marker Sports Surfaces L Tennis court resurfacing 46,026 93,917 349 1,784 992 484 11,195 5,521 3,509 108,012 938 4,015 331,492 43,820 11,986 1,200 2,333 5 52,116 43,192 44,787 7,594 7,641 1,343 51,008 1,882 24,484 25,940 28,375 21,876 AMOUNT 19,346 15,067 91,104 139,943 33,852 23,834 28,088 22,263 19,499 56,029 112,965 44,385 61,600 560,831 73,502 28,807 375,312 15,524 20,058 95,308 107,510 61,365 52,889 34,313 26,418 100,675 119,901 54,165 275,784 373,874 24,926 16,695 Ocean Pipe T6045 Manhole covers & catch basins Open Storage Solutions Inc IS equipment replacement Paul Bunyan Tree Services Tree removal at various locations Professional Mechanical Ltd Maintenance: Firehall Leisure Centre Library Municipal Hall Pitt Meadows Heritage Hall Pitt Meadows Family Rec Centre Randy Herman Building RCMP The Act Whonnock Lake Centre Raincity Janitorial Sery Ltd Janitorial services July'09 & June'10: Firehalls Library Municipal Hall Operations Playground equipment Randy Herman Building RCMP Receiver General For Canada Employer/Employee remit PP10/11 & 10/12 RCMP contract Jan-Mar/10 RG Arenas (Maple Ridge) Ltd Ice rental May Curling rink operating expenses April Ridgemeadows Recycling Society Monthly contract for recycling June Weekly recycling Litter pick-up contract Canada Day recycling honorarium Smart-Tek Communications Inc Leisure Centre CCTV installation Tempest Development Group Latecomer software license & maintenance Terasen Gas Natural gas Warrington PC] Management Advance for Tower common costs June Young, Anderson - Barristers Professional fees April Disbursements In Excess $15,000 Disbursements Under $15,000 Total Payee Disbursements Payroll PP10/11 & PP10/12 Purchase Cards - Payment Total Disbursements June 2010 78 4,340 1,411 1,754 358 1,965 1,150 19,401 2,779 ?R1 4,337 11,464 5,870 5,623 2,100 8,277 6,345 653,971 2,394, 704 53,775 3,098 86,746 517 1,848 100 GMR \\DOVE\CorpServ\Finance\Accounting\Accounts Payable\AP Remittances (Disbursements)\2010\[Monthly Council Report 2010.xlsx]JUN'10 16,499 35,631 17,141 33,517 44,016 3,048,675 56,873 89,211 48,771 15,157 19,313 50,000 28,100 6,588,738 779,551 7,368,289 1,489,623 108,521 8,966,433 0" 1185 11888 4i18& �\ 118s8� 5 ^ LM 18❑ 1 s A �7 1184s N 24� 23� 22� 21 20� 4z o 6 N 5 ro N J 6 rn rn m rn N N ry ry m ry 17 178s2 ro m 43 cv 1184 cJ � N 118 A AVE. 414183 71846 Sff') o h nr r o N16 ry17 ry18 ry19 45 1782 46;82 (P 21864) 8 9 10 LM 1 051 LMP 11818 ELM 29899 180 1 15 P 231 5 52 1184s 11816 j 17814 71806 N50 51 1187 �11 0�"'12 �13 N 01)49 14 531180 N 'LMP 28456 h 11830 118 AVE. � 1 1, 391178 2 3ry4N N NM 3 1 687 M 34 37 7 38 P 2041 1 177 L P 88 2 3N 4h , ° 2 M m n1 ms 37 a8 7 g7 41 117.6 >77sa 41 ¢4' 1 , P 20411 117 B AVE. N 30 1�5 a�>t S i 12 4 3 BC 1 1 82 1 1 1 1 1 w 1482 L P 37 7 s �8C 6�tp 711 o° �2 � NO 8 � P 1 230 2 yr ~ 1 B 117660 22 yam' _ �� 9 In 1 P 13265 '} �P 1 �3s 11156 PARK PARK � 1z LMP 43796 0.615 ha 0.953 ha 0.684 ha zz--2 aC? 2 1 0G A 1�� 1 EP 35041 cr Q� Q PARK 0.55 ha LMP 36718 / � 1-24t2= BC 1 2 — — o w 25 SL1 53. � 11634 1 0.809 ha 1171 2 `n Ln Ic 1.33 ha N BCP 12400 11673 N J 6' m 0.800 ha J J iTJ 77746 MAPLE RIDGE ZONE AMENDING Bylaw No. 6602-2008 Map No. 1435 From: RS-3(One Family Rural Residential) To: R-1 (Residential District) MAPLE RIDGE 1 :2500 �l MAPLE RIDGE Deep Roots Greater Heights TO: FROM: SUBJECT: District of Maple Ridge His Worship Mayor Ernie Daykin and Members of Council Chief Administrative Officer DATE: July 20, 2010 ATTN: Council Grant Hill (Thornhill) Communications Tower Management Contract Award EXECUTIVE SUMMARY: On January 11, 2010 the District of Maple Ridge issued a Request for Proposals seeking a company to manage the new Grant Hill communications tower on behalf of the District. Three responses were received: Glentel, Westower Communications Inc. and WTS Wireless Technical Services. After thorough review, the best value proposition to the District was from WTS Wireless Technical Services of Coquitlam. A contract was negotiated with WTS and is attached as Appendix 1. It is recommended that the contract be awarded to WTS Wireless Technical Services for a 5 year period. RECOMMENDATION: That the contract for the Grant Hill communication tower site management services be awarded to WTS Wireless Technical Services and that the Corporate Officer be authorized to sign that contract. DISCUSSION: Background Context: Construction of the Grant Hill tower was completed late in 2009. The tower was intended to meet District needs for improved radio communication and wireless data network performance for emergency services, utility station functioning, District data transfers, and commercial use. The tower is presently being set-up for use. The District will utilize a portion of the space on the tower for our radio communication needs, with the remainder of the space to be released for commercial use. A contractor is required to manage those commercial interests on behalf of the District. An RFP was issued seeking a company to deliver the following services: 1. Marketing of the available space on the tower to commercial interests; 2. Customer relationship management; 3. Billing and collections; 4. Managing operations of the tower and site; 5. Maintenance and reporting. 1201 Three companies responded: Glentel, Westower Communications Inc. and WTS Wireless Technical Services. Each company was evaluated according to: • Proponent Experience; • Proposed Management Services; • Completeness of Submission; • Level of Effort; and • Cost. After thorough review, WTS Wireless Technical Services was selected as the preferred company. Once WTS was selected, the terms of a contract were negotiated. The contract, attached as Appendix 1, has the following major characteristics: 1. The contractor will operate the tower and provide all necessary management services; 2. The contractor will be responsible for compliance with various laws; 3. The contractor will be responsible for developing a tower occupancy approval process; 4. The District will retain final approval for all occupancy applications; 5. The contractor will pay minor expenses arising from maintenance of the tower and site; 6. The District will be responsible for `structural' maintenance expenses; 7. The revenues from commercial occupancies will be split 90/10 in favour of the District; 8. The contractor gets to locate 2 antennas on the lower level of the tower for his own use; 9. The agreement is for a 5 year term with provisions to terminate earlier if necessary. The proponent has all the appropriate indemnities and insurance coverages in place. Should it be necessary for the contract to be terminated, WTS will either remove their antennas from the tower, or they will be redeployed for another application. a) Desired Outcome(s): That a contract for managing the Grant Hill communication tower be awarded to WTS Wireless Technical Services. b) Citizen Implications: A Public Open House on the construction of the tower was held March 05, 2009 at District Hall to allow public review and a one month long comment period was held. No significant concerns were received. The tower also underwent an application review from Industry Canada, the approving body for communication towers. Industry Canada did consider many requirements in reviewing the application: local land use bylaws, - the environmental impact, the geotechnical stability of a site, - the aeronautical obstruction clearance issues, the calculated wind pressure loading, 2 - the public notification and consultation process, and - , a review of radio frequency exposure according to Safety Code 6 of Health Canada. All these reviews have been completed and the requirements have been met. The tower was constructed, and is now ready for occupancy. c) Interdepartmental Implications: The District presently maintains several wireless networks for controlling infrastructure and data transfers between outlying District offices and facilities. The Fire Department and Operations also have voice radio communication networks. There have been performance issues with some of the radio networks, and the new tower should resolve those issues, as well as allow the District to enhance the services offered to District staff and emergency responders. Relocation of antennas to the tower will proceed as required over time. The tower is a joint project between Engineering Operations and the Information Services Department. d) Business Plan/Financial Implications: The capital costs of constructing the tower amounted to just over $240,000, and were borrowed from capital reserves. The arrangement has been structured to pay back that capital borrowing. The agreement foresees a gross revenue split of 90/10 in favour of the District from commercial operations. An analysis of the demand for tower space suggests yearly revenue sufficient to pay back borrowed funds within 6 years. CONCLUSIONS: The proposed Grant Hill Tower management contract will bring professional services to bear in managing the tower and the grounds for the District, after District needs are taken care of. The anticipated revenue stream from the arrangement foresees a return on capital investment for the tower in 6 years. It is recommended that the contract for the Grant Hill communication tower site management services be awarded to WTS Wireless Technical Services and that the Corporate Officer be authorized to sign that contract. aAla�-4 7 Jon astaja, , M.R.M. Chief Information Officer rD- ictor Negoita, Electrical Mechanical Manager Approved by: A Gill, General Manager: Corporate and Financial Services 112V Concurrence:/ L (Ji 7 ku e Chie Administ ti a Officer APPENDIX I GRANT HILL RADIO TOWER SITE MANAGEMENT AGREEMENT THIS AGREEMENT made as of the day of , 2010. BETWEEN: Corporation of the District of Maple Ridge 11995 Haney Place Maple Ridge, BC V2X 6A9 (the "District") AND: WTS Wireless Technical Services Inc., Inc. No. BC0566024 #4-925 Sherwood Avenue Coquitlam, BC V3K 1A9 (the "Contractor") WHEREAS: A. The Contractor is in the business of providing, servicing and managing wireless communications installations, and in providing management services for radio tower sites, all as more specifically set out in Schedule A to this Agreement (the "Services"); B. The District has constructed a radio tower (the "Tower") on Grant Hill, within the fenced area north of 108 Avenue at the dead-end of 256 Street in the Maple Ridge, British Columbia (the "Tower Site"); and C. The District wishes to engage the Contractor to provide the Services in relation to the Tower and Tower Site on behalf of the District and the Contractor wishes to provide the Services to the District on the terms and conditions hereinafter set forth. NOW THEREFORE THIS AGREEMENT WITNESSES that, in consideration of the promises set out below, and other good and valuable consideration (the receipt and sufficiency of which is acknowledged by both parties) the parties hereto agree as follows: 1. TERM OF AGREEMENT AND TYPE OF RELATIONSHIP 1.1 The District hereby engages the Contractor to provide the Services for a 5 year period commencing on the date of execution of this Agreement, subject to earlier termination in accordance with Section 13 below. 1.2 The Contractor and the District may, by mutual agreement in writing, renew this Agreement for a further term of 5 years. 1.3 It is expressly agreed, represented and understood that the parties have entered into an arm's length independent contract for the rendering of the Services and that the Contractor is not an employee, agent or servant of the District. Further, this Agreement shall not be deemed to constitute or create any partnership, joint venture, master - servant, employer -employee, principal -agent or any other relationship apart from an independent contractor providing an independent service according to the terms and conditions of this Agreement. 2. INDEMNITY 2.1 The Contractor shall indemnify and save harmless the District, its elected and appointed officials, employees and agents from and against all fines, losses, claims, damages, actions, causes of action, costs and expenses including legal expenses that the District may sustain, incur, suffer or be put to at any time either before or after the expiration or termination of the Agreement, where the same or any of them are based upon, arise out of, or are otherwise connected with, the performance of its covenants and the Services herein, excepting always liability arising out of the independent negligent acts of the District. This section shall survive the expiry or earlier termination of this Agreement. 2.2 The Contractor shall make good and restore and make full compensation for any injury or damage done to or sustained by the District or any person or persons or the Tower or Tower Site or any building, premises, pipes, electrical supply, cables, wires, or any other property whatsoever and shall indemnify, protect and save harmless the District therefrom and from and against all claims, demands, suits, or actions of every kind, description and nature whatsoever arising out of or in any way connected with the fulfillment of this Agreement, or brought against the District in respect of anything done, suffered or omitted in the execution of, or in connection with the Services. This section shall survive the expiry or earlier termination of this Agreement. 2.3 The District shall be at liberty to settle or compromise any such claim, demand, suit or action and any damages, compensation and costs paid or incurred by the District and all such claims, demands, suits or actions recoverable from the District or the property of the District shall be a debt due from the Contractor, and recoverable by action or by set- off against any money due from the District to the Contractor. Cc�L6*111R.00Eel 3.1 Prior to commencing work the Contractor shall obtain comprehensive general liability insurance covering the term of this Agreement and remaining in effect for twelve (12) months following the expiry of this Agreement or its earlier termination. The insurance policy shall be extended to cover broad form blanket contractual liability including, but not limited to, products and completed operations liability, personal injury liability, non -owned automobile liability, owner's and contractor's protective coverage, and contingent employers' liability. 6 3.2 The Corporation of the District of Maple Ridge, its officers and/or officials, employees, and volunteers shall be added as additional insured, but only with respect to vicarious liability arising out of the operations of the Contractor for which a permit, license, agreement or contract is issued by or entered into with the District. The policy shall also include cross liability, waiver of subrogation and severability of interests clauses. 3.3 A minimum amount of $5,000,000 per occurrence with a maximum of a $2,500 deductible is required on all insurance policies required under this Agreement. The policies for comprehensive general liability insurance shall apply as primary insurance and not excess to any other insurance available to the District. 3.4 The Contractor shall obtain motor vehicle insurance, including bodily injury and property damage coverage, covering the term of this Agreement for all motor vehicles, whether owned, non -owned or hired used in the performance of the contract. The insurance policy must be with the Insurance Corporation of British Columbia (ICBC) or another insurer if pre -approved by the District prior to execution of this Agreement. The insurance policy will be in the amount of $5,000,000 per accident. 4. CERTIFICATES OF INSURANCE The Contractor shall provide to the District a certificate of insurance, signed by the Contractor's Broker, as evidence of compliance with the insurance requirements under this Agreement, for comprehensive general liability. For owned motor vehicles the Contractor shall file with the District a copy of ICBC Form No. APV 47 entitled "Confirmation of Insurance Coverage" and for non -owned, including hired, vehicles, if not included under the Contractor's comprehensive general liability insurance policy, ICBC Form No. APV 29 entitled "Non -Owned Automobile Policy", as evidence of compliance with the insurance requirements under this Agreement for Motor Vehicles. 5. CANCELLATION OF INSURANCE The insurance policies required under this Agreement shall provide that they cannot be cancelled, lapsed or materially changed during the period of coverage required by this Agreement without thirty (30) days written notice by registered mail to the District. In the event cancellation is due to non-payment of the premium, fifteen (15) days written notice by registered mail to the District, prior to cancellation, is required. 6. WORKSAFEBC COVERAGE The Contractor shall be in good standing with WorkSafeBC and will comply with the Workers Compensation Act and all regulations thereunder, including without limitation the Occupational Health and Safety Regulations, as amended or replaced from time to time (collectively, the "Worksafe BC Rules") throughout the duration of this Agreement. The Contractor shall be solely responsible for having all work sites secured in accordance with WorkSafeBC Rules and ensure that no danger will befall the Contractor's employees, sub -contractors or the general public at any time under this Agreement. The Contractor shall be deemed to be the `Prime Contractor' under Worksafe BC Rules. RESPONSIBILITY OF DISTRICT The District shall pay all property taxes for the Tower Site, costs associated with construction of the Tower, provide a backup power generator on the Tower Site and shall pay for Structural Repair and Structural Maintenance Expenses (as defined in section 8.3) relating to the Tower where approved by the District. 8. RESPONSIBILITY OF CONTRACTOR 8.1 The Contractor shall supply the necessary equipment, office space and supplies to provide the Services. 8.2 The Contractor shall maintain a valid business licence for the Services in the District. 8.3 The Contractor shall be responsible for all expenses arising out of the provision of the Services except structural repair and structural maintenance expenses related to the Tower that are pre -approved by the District and supported by documentation setting out in reasonable detail the work done or materials supplied, the identity of the worker(s) or material supplier, the rate for the work or material and the amount charged for the work or material. (the "Structural Repair and Structural Maintenance Expenses"). 9. PAYMENT 9.1 The Contractor shall collect all rental and licence payments as they become due, render to the District a monthly accounting of revenue received and expenses paid, and remit to the District 90% of all gross revenue from the Tower and Tower Site, less any sums paid for Structural Repair and Structural Maintenance Expenses (the "District Payment"). As consideration for provision of the Services, the Contractor may retain 10% of all gross revenue from the Tower and Tower Site. The Contractor shall send the District Payment to the District by ordinary mail, or as otherwise instructed by the District, on or before the 10th day of each month. The District Payment shall be accompanied by a statement certified by the financial officer of the Contractor stating the gross revenue and Structural Repair and Structural Maintenance Expenses for the month, an itemized list and contact information for the sources of revenue and payees of expenses and the subsequent calculation of charges. 9.2 The Contractor shall maintain, in accordance with the standards of a reasonable and prudent provider of services similar to the Services, books and records with respect to expenses and receivables under this Agreement. The books and records maintained by the Contractor for the purposes of this Section shall be made available for inspection by the District upon thirty (30) days prior notice to the Contractor and during normal business hours at the principal business offices of the Contractor. The District shall bear all of the expense of such inspection. 9.3 The District agrees to allow the Contractor to install 2 dish antennas, of a maximum diameter of 2 feet, to be located 2 metres above the tree line, plus a GPS antenna mounted on the cable tray for the Contractor's sole use, free of charge. 10. TAXES 10.1 Each party will be responsible for any taxes payable in connection with the party's payments under this Agreement. This Agreement does not restrict the Contractor from providing similar services to other entities. However, the Contractor shall not engage in any consultations, agency or employment for any person, partnership or corporate entity other than the District which could result in a conflict of interest or interfere with the obligations of the Contractor to the District during the life of this Agreement without the written authorization and permission of the District. 12. CONFIDENTIALITY 12.1 The Contractor shall, while engaged by the District at all times or at any time thereafter, preserve all confidential information and refrain from directly or indirectly utilizing, disclosing, divulging or disseminating to any third party any confidential information except as may be required by law or permitted in writing by the District. 12.2 For the purposes of section 12.1, confidential information shall include all proprietary information, financial information, confidential reports, plans, proposals, or policies and any confidential work, ideas, know-how, or other confidential matters relating to the District's activities, and operations or any proposed activities, or operations of the District whether developed by the District or by the Contractor during the term of this Agreement. 13. TERMINATION 13.1 This Agreement maybe terminated as follows: a) by the District providing to the Contractor written notice of immediate termination if the Contractor fails to remedy any deficiency or default in providing the Services within thirty (30) days of notice to remedy the deficiency or default; and b) for no cause by either party providing the other with sixty (60) days notice of termination in writing. 13.2 Upon the expiry or earlier termination of this Agreement, the Contractor pays to the District all District Payments due up to the effective date of termination. 13.3 Upon expiry or earlier termination of this Agreement, the Contractor shall turn over to the District all books and records pertaining to licences or rentals of the Tower and Tower Site, and further, shall notify tenants in writing within 30 days of expiry or termination that the Contractor is no longer providing the Services in relation to the Tower and Tower Site. 13.4 All other obligations of the District to the Contractor shall terminate upon the termination or expiry of this Agreement 14. GENERAL PROVISIONS 14.1 In the event that any particular provision or provisions of this Agreement is or are determined to be invalid, illegal or unenforceable in any respect, then the particular provision or provisions shall be deemed to be severed from the provisions contained in this Agreement and shall not in any way be affected or impaired, unless as a result of any such determination this Agreement would fail in its essential purpose. 14.2 No failure on the part of the District to exercise any right or remedy in respect of this Agreement shall operate as a waiver thereof, unless it is in writing and signed by the District. Unless expressly provided for therein, such waiver shall not limit or affect the rights of the District with respect to any other or subsequent breach of the same or any other provision. No single or partial exercise of any right or remedy in respect of this Agreement shall preclude any other or further exercise thereof or the exercise of any rights or remedy at law in equity or by statute or otherwise conferred. 14.3 Any notice, report, statement or invoice which shall or may be given pursuant to or in addition to this Agreement shall be in writing and shall be delivered to the locations of the District and the Contractor first above written. Either party may change its address for service by giving written notice of such change to the other party. Any notice may be served by personal service upon a party or by mail. 14.4 Time shall be of the essence. 14.5 This Agreement states and comprises the entire agreement between the parties in connection with the subject matter of this Agreement. There are no representations, warranties, terms, conditions, undertakings or collateral agreements express or implied between the parties other than as expressly set forth in this Agreement. 14.6 All monies to be paid hereunder shall be paid in lawful money of Canada. 14.7 If either party is prevented from performing any of its obligations under this Agreement, in whole or in part, by reason of force majeure, such party shall be excused from performance for so long as and to the extent that force majeure shall so prevent such performance, provided that such party uses reasonable efforts to restore its ability to perform its obligations hereunder. Any party claiming force majeure will, with reasonable promptness, give to the other party notice of the cause of the force majeure and its expected duration. 10 14.8 As used in this Agreement, the masculine gender shall include the feminine or neuter gender, and the plural shall include the singular wherever appropriate. 14.9 Except as provided in this Agreement, each party shall perform its obligations under this Agreement at its own cost and expense. 14.10 Nothing in this Agreement shall entitle any person other than the parties to any claim, cause of action, remedy or other rights of any kind in respect of the subject matter hereof. 14.11 Neither party shall assign this Agreement or any part thereof without the prior express written consent of the other party. IN WITNESS WHEREOF, the parties hereof have caused this Agreement to be executed as of the date and year first above written: Corporation of the District of Maple Ridge by its authorized signatory: Manager of Legislative Services WTS Wireless Technical Services Inc. by its authorized signatory: F. Reemeyer, Director 11 SCHEDULE A Description of Services a) Authority of Contractor - The Contractor will be an independent contractor, and will operate the Tower and Tower Site on behalf of the District as its agent. The services to be provided by the Contractor will include the negotiation, implementation and termination of any and all ground or space licences, site management agreements, contracts, permits, licences, registrations, approvals and amendments necessary to manage the Tower and Tower Site on behalf of the District. These services include without limitation customer support, billing and collections, periodic reporting to the District, and submission of payments to the District. All these aforementioned ground or space licences, site management agreements, other agreements, contracts, permits, licences, registrations, approvals, amendments and any other instruments necessary to manage the Tower and Tower Site require the approval of the District prior to execution by the Contractor. b) Marketing/Leasing of Tower Site - The Contractor shall use commercially reasonable efforts to market and procure space or ground licences of the Tower and Tower Site, excess to District needs, with third party customers. c) Tower Site Operations - The Contractor shall monitor, manage, inspect, schedule, maintain records and correspondence, installation and maintenance, and coordinate improvements to the Tower and Tower Site. d) Administration of Licences - The Contractor shall manage the records, invoicing and payments associated with each space or ground licence of the Tower or Tower Site. Applications for space or ground licences require approval in writing from the District prior to execution of the licence. e) Compliance with Law - The Contractor shall comply with all laws, bylaws, rules and regulations, requirements, permits, licenses, certificates and restrictions applicable to the Tower and Tower Site. f) Reporting - The Contractor shall institute a reporting regime to record site usage, payments and remittances, and any issues that may affect the Tower, Tower Site and their operations. g) Administrative Services - The Contractor shall maintain accurate books of account and records of all transactions, advice with respect to all submissions, reports, taxes or other duties relating to the Tower and Tower Site, and advice on all disputes associated with operation of the Tower and Tower Site. h) Operation Standards - The Services provided by the Contractor shall be of a scope and quality not less than those generally performed by first class professional managers of properties similar in type and quality to the Tower and Tower Site and located in the same geographical market areas as the Tower Site. 12 The Contractor shall develop, and have approved by the District, a schedule of charges and setup fees for licences of the Tower and Tower Site, a documented approval and review process, including without limitation for licence agreements, identifying how a proponent secures space on the Tower or the Tower Site and the service and response times that clients are to expect. Amendments to such documentation will be submitted for approval to the District prior to implementation. j) The Contractor shall be responsible, upon request, for relocating existing District equipment to the Tower and Tower Site. The cost of such relocation shall be the responsibility of the District. The District shall maintain the right to locate and re -locate equipment on the Tower and the Tower Site at its discretion. The Contractor shall manage and maintain the District's equipment, unless otherwise instructed, except for the on -going maintenance of the back-up generator which shall be the District's responsibility. 13 Deep Roots Greater Heights TO: FROM: SUBJECT: District of Maple Ridge His Worship Mayor Ernie Daykin and Members of Council Chief Administrative Officer DATE: July 20, 2010 FILE NO: E04-011-012 ATTN: Council Information on Construction Tenders for Sanitary Sewer Extension to Corrections Centres EXECUTIVE SUMMARY: This sanitary sewer extension is a Provincially funded project to service the two correctional centres in northeast Maple Ridge. The sanitary sewer is sized to accommodate future developments based on current zoning in the Official Community Plan. The design has been completed and is being tendered in three (3) separate tenders. The first of such tenders closed on July 15th and was for the majority of the sewer installations. The second tender for the two aerial creek crossings closes on July 23rd. The last tender for the directional drilling closes on August 4th. While there are three separate tenders, there is an aggregate budget for the entire project. The results for the first tender have exceeded our budget estimates for that portion of the project and this report outlines staff's approach to the overall project. The aerial crossing works are time sensitive in that they must be constructed within the 2010 fisheries window. As mentioned, this tender closes on July 23, 2010 and if the results are within our estimates, we will recommended the award of a contract for these works at the July 27, 2010 Council meeting. The other two tenders will then be brought forward at a later date, after the closing of the August 4th tender and after a review of the sewer installations that can be achieved within Council's approved budget. The foregoing has been discussed with the Provincial Government and meets with their approval. RECOMMENDATION: This report is for information only. 1202 DISCUSSION: a) Background Context: In September of 2008, a sewer agreement was reached between the Province and the District to service the Alouette Correctional Center for Women (ACCW) and Fraser Regional Correctional Center (FRCC). The detailed design was completed by Wedler Engineering and tendered in three separate tenders. • The first tender consists of the majority of the work including the installation of a sanitary sewer main along Fern Crescent, 128 Avenue, Alouette Road, and 256 Street, ranging in sizes of 525 mm to 750 mm diameter. It was tendered from June 22 to July 15, 2010. • The second tender is for the sanitary aerial crossings at Millionaire's Creek and Zirk Brook with a closing date of July 23, 2010. This work is environmentally sensitive and hence was tendered separately. • The third tender consists of directional drilling work under the Alouette River and under the steep section east of Alouette Road, requiring specialized equipment that is available to a handful of contractors. The first of such tenders closed on July 15, 2010 and was for the majority of the sewer installations. The second tender for the two aerial creek crossings closes on July 23, 2010. The last tender for the directional drilling closes on August 4, 2010. While there are 3 separate tenders, there is an aggregate budget for the entire project. The results for the first tender have exceeded our budget estimates for this portion of the work. The aerial crossing works are time sensitive in that they must be constructed within the 2010 fisheries window. As mentioned, this tender closes on July 23, 2010 and if the results are within our estimates, we will recommend the award of a contract for these works at the July 27, 2010 Council meeting. The other two tenders will be brought forward at a later date, after the closing of the August 4th tender and after a review of the sewer installations that can be achieved within Council's approved budget. The foregoing has been discussed with the Provincial Government and meets with their approval. Fiber Optics Fiber Optics conduit along the entire length of sanitary sewer installation was included in the tender as optional work, allowing the District the flexibility of doing the work or not. Engineering Services Contract administration and inspection services are being provided by Wedler Engineering. Their fees, which will approximate 2.5% of the total cost of construction, is within the recommended percentage fee budget listed in the "Budget Guidelines for Consulting Engineering Services". This fee will have to be accommodated within the overall funding envelope. b) Strategic Alignment: The District's corporate strategic plan directs that the District work collaboratively with other agencies and levels of government. This project is a partnership with the Province where Staff have worked collaboratively with Provincial representatives for extension of the sanitary sewer to service the Correctional Centres. As well, the project will enable the District to provide high quality municipal services by sewage services to other properties within the boundaries of Maple Ridge such as the industrial lands in the northeast. c) Financial Implications: The initial tender, which requires the majority of the funding for this project, has exceeded our budget estimates. We have discussed this with the Province and they would like to proceed with the time sensitive works, as long as the tender results are in line with our estimates. The aerial crossing works are time sensitive in that they must be constructed within the 2010 fisheries window. As mentioned, this tender closes on July 23, 2010 and if the results are within our estimates, we will recommended the award of a contract for these works at the July 27, 2010 Council meeting. The other two tenders will be brought forward at a later date, after the closing of the August 4t" tender and after a review of the sewer installations that can be achieved within Council's approved budget. The foregoing has been discussed with the Provincial Government and meets with their approval. CONCLUSIONS: The report is for information only and further details will be provided once analysis of the tenders is completed. Prepared by: Richard WQig,p.Eng. MagAger of Design and Construction Reviewed by: ,Andrew Wood, PhD., PEng. Municipal Engineer Financial review by: Mankker of Ri6ncial Planning Approved by: - '-r' Frank Quinn, MBA, PEng. J �- General Manager: Public Works & Development Services J Concurrence: J-V q m) ule ie Adrninistrative Officer