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HomeMy WebLinkAbout2010-10-26 Council Meeting Agenda and Reports.pdfDistrict of Maple Ridge COUNCIL MEETING AGENDA October 26, 2010 7:00 p.m. Council Chamber MEETING DECORUM Council would like to remind all people present tonight that serious issues are decided at Council meetings which affect many people's lives. Therefore, we ask that you act with the appropriate decorum that a Council Meeting deserves. Commentary and conversations by the public are distracting. Should anyone disrupt the Council Meeting in any way, the meeting will be stopped and that person's behavior will be reprimanded. Note: This Agenda is also posted on the Municipal Web Site at www.ma lerid e.ca The purpose of a Council meeting is to enact powers given to Council by using bylaws or resolutions. This is the final venue for debate of issues before voting on a bylaw or resolution. 100 CALL TO ORDER 200 OPENING PRAYERS Pastor Greg Dalman, Maple Ridge Alliance Church 300 INTRODUCTION OF ADDITIONAL AGENDA ITEMS 400 APPROVAL OF THE AGENDA 500 ADOPTION AND RECEIPT OF MINUTES 501 Minutes of the Regular Council Meeting of October 12, 2010 502 Minutes of the Development Agreements Committee Meetings of October 7 and 8, 2010 600 PRESENTATIONS AT THE REQUEST OF COUNCIL Page 1 Council Meeting Agenda October 26, 2010 Council Chamber Page 2 of 7 700 DELEGATIONS 701 Royal Canadian Legion # 88 Remembrance Day Committee - Sieb Swierstra and James MacDonald 800 UNFINISHED BUSINESS Note: Item 801 was deferred from the October 19, 2010 Council Workshop Meeting. 801 Area Planning Assessment Policy Report- Update Staff report dated October 19, 2010 recommending that the Area Planning Assessment Policy be adopted. 900 CORRESPONDENCE 1000 BYLAWS Note: Item 1001 is from the Public Hearing of October 26, 2010 Bylaws for Third and Final Readings 1001 Maple Ridge Zone Amending Bylaw No. 6757-2010 To update the definition of "dog" and provide more specific interior and exterior pen requirements in the Kennel Regulation Bylaw and to amend the definition of "dog" in the Zoning Bylaw to be consistent with the Kennel Regulation Bylaw Third and final reading Bylaws for Final Readin 1002 RZ/018/10, 12580 243 Street Maple Ridge Zone Amending Bylaw No. 6734-2010 Staff report dated October 15, 2010 recommending final reading To rezone from RS-3 (One Family Rural Residential) to RS-2 (One Family Suburban Residential) to permit subdivision into two (2) single family lots Final reading Council Meeting Agenda October 26, 2010 Council Chamber Page 3of7 1003 RZ/026/10, 24160 125 Avenue Maple Ridge Zone Amending Bylaw No. 6736-2010 Staff report dated October 15, 2010 recommending final reading To rezone from RS-3 (One Family Rural Residential) to RS-2 (One Family Suburban Residential) to permit subdivision into two (2) single family lots Final reading 1004 RZ/017/10, 12472 Laity Street Maple Ridge Zone Amending Bylaw No. 6728-2010 Staff report dated October 13, 2010 recommending final reading To rezone from RS-1a (One Family Amenity Residential) to R-1(Residential District) to permit the future subdivision of 2 single family lots Final reading COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE 1100 Minutes - October 4, 2010 and October 18, 2010 The following issues were presented at an earlier Committee of the Whole meeting with the recommendations being brought to this meeting for Municipal Council consideration and final approval. The Committee of the Whole meeting is open to the public and is held in the Council Chamber at 1:00 p.m. on the Monday the week prior to this meeting. Public Works and Development Services 1101 RZ/056/10, 22355 and 22371 River Road, Heritage Designation and Tax Exemption Agreement Revised staff report dated October 7, 2010 recommending that Maple Ridge Heritage Designation and Revitalization and Tax Exemption Agreement Bylaw No. 6760-2010 to conserve a historic site with two buildings known as the Billy Miner Pub be given first reading and be forwarded to Public Hearing. Council Meeting Agenda October 26, 2010 Council Chamber Page 4of7 1102 RZ/071/10, 24325 126 Avenue, RS-3 to RS-2 Staff report dated October 7, 2010 recommending that Maple Ridge Zone Amending Bylaw No. 6756-2010 to permit a two lot single family subdivision be given first reading and that the applicant provide further information as described on Schedules A-H of the Development Procedures Bylaw No. 5879-1999. 1103 RZ/075/10, 10455, 10469 and 10481245B Street, RS-2 to RS-1b Staff report dated October 5, 2010 recommending that Maple Ridge Zone Amending Bylaw No. 6762-2010 to permit 8 additional lots be given first reading and that the applicant provide further information as described in Schedule (A-H) of the Development Procedures Bylaw No. 5879-1999. 1104 DVP/027/09, 24155 124 Avenue Staff report dated September 28, 2010 recommending that the Corporate Officer be authorized to sign and seal DVP/027/09 to permit reduction of a rural road standard and to waive the requirement for the conversion of overhead utility wiring to underground wiring on 124 Avenue. 1105 DVP/017/10, 12472 Laity Street Staff report dated October 4, 2010 recommending that the Corporate Officer be authorized to sign and seal DVP/017/10 to vary lot width for Lot A to support a future subdivision of two single family lots. 1106 DVP/051/10, 10097 241 Street and 10106 240A Street Staff report dated October 5, 2010 recommending that the Corporate Officer be authorized to sign and seal DVP/051/10 to vary minimum lot depth to match the existing neighbourhood and established construction standards. 1107 DVP/026/10, 24160 125 Avenue Staff report dated September 27, 2010 recommending that the Corporate Officer be authorized to sign and seal DVP/026/10 to allow a 6 metre wide road carriageway on 125 Avenue in support of a 2 lot subdivision under the RS-2 zone. Council Meeting Agenda October 26, 2010 Council Chamber Page 5 of 7 1108 DVP/018/10, 12580 243 Street Staff report dated September 27, 2010 recommending that the Corporate Officer be authorized to sign and seal DVP/018/10 to allow a 6 metre wide road carriageway on 126 Avenue in support of a 2 lot subdivision under the RS-2 zone. 1109 DVP/045/10, 12127 240 Street Staff report dated October 7, 2010 recommending that the Corporate Officer be authorized to sign and seal DVP/045/10 to retain the aboveground utility company plant on 240 Street in support of a six single family lot subdivision. 1110 Council Resolution to Release Building Scheme Restrictive Covenant from McIntyre Court Staff report dated October 4, 2010 recommending that the release of a building scheme for McIntyre Court be forwarded to Public Hearing and that the release of a restrictive covenant be authorized when a building application for external building changes or additions is received. 1111 The Royal Canadian Legion - Remembrance Day Parade Staff report dated October 13, 2010 providing information regarding the request received from the Royal Canadian Legion - Maple Ridge Branch #88 to use municipal streets for a parade on Thursday, November 11, 2010. Financial and Corporate Services(including Fire and Police 1131 Host Financial Assistance Agreement with Respect to the Maple Ridge Community Gaming Centre Staff report dated October 7, 2010 recommending that the Corporate Officer be authorized to execute the Host Financial Assistance Agreement. 1132 Police Dispatch Services Staff report dated October 12, 2010 recommending that the Corporate Officer be authorized to enter into a 5 year fee for service agreement with E-Comm. Council Meeting Agenda October 26, 2010 Council Chamber Page 6 of 7 1151 1181 Community Development and Recreation Service Correspondence Other Committee Issues 1200 STAFF REPORTS 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL 1400 MAYOR'S REPORT 1500 COUNCILLORS' REPORTS 1600 OTHER MATTERS DEEMED EXPEDIENT 1700 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETING 1800 QUESTIONS FROM THE PUBLIC Council Meeting Agenda October 26, 2010 Council Chamber Page 7 of 7 1900 ADJOURNMENT QUESTION PERIOD The purpose of the Question Period is to provide the public with an opportunity to ask questions of Council on items that are of concern to them, with the exception of Public Hearing by-laws which have not yet reached conclusion. Council will not tolerate any derogatory remarks directed at Council or staff members. Each person will be permitted 2 minutes to ask their question (a second opportunity is permitted if no one else is sitting in the chairs in front of the podium). Questions must be directed to the Chair of the meeting and not to individual members of Council. The total Question Period is limited to 15 minutes. Council reserves the right to defer responding to a question in order to obtain the information required to provide a complete and accurate response. Other opportunities are available to address Council including public hearings, delegations and community forum. The public may also make their views known to Council by writing or via email and by attending open houses, workshops and information meetings. Serving on an Advisory Committee is an excellent way to have a voice in the future of this community. For more information on these opportunities contact: Clerk's Department at 604-463-5221 or clerks@mapleridge.ca. Mayor and Council at ma orandcouncil@ma lerid e.ca. Checked by pate: 10_I04 CORPORATION OF THE DISTRICT OF MAPLE RIDGE DEVELOPMENT AGREEMENTS COMMITTEE MINUTES October 8th, 2010 Mayor's Office PRESENT: Ernie Daykin, Mayor Chairman J.L. (Jim) Rule, Chief Administrative Officer Member 1. RZ/O14/08 Lynn Marchand, Recording Secretary LEGAL: District Lot 5326, Group 1 New Westminster District Except: Part Subdivided by Plan 77454 and Secondly: Part Subdivided by Plan 85044, and Thirdly: Part Subdivided by Plan LMP13975 LOCATION: 13655 256th Street OWNER: 677560 BC Ltd. REQUIRED AGREEMENTS: No Build - No Disturb Covenant THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENTS AS THEY RELATE TO RZ/O14/O8 Err�aykin, f4layor Ch r CARRIED J.L. (Jinn) Rule, Chief Administrative Officer Member 502 N SCALE 1:8,000 City of Pitt Meadows - District of Langley I * ! C 13655 256 STREET t — - - CORPORATION OF THE DISTRICT OF -r _ 3 11fo1 MAPLE RIDGE PLANNING DEPARTMENT •'l DATE: Oct 27, 2009 FILE: RZ/014/08 BY: PC -� FRAS�R R. -- CORPORATION OF THE DISTRICT OF MAPLE RIDGE DEVELOPMENT AGREEMENTS COMMITTEE MINUTES October 7th, 2010 Mayor's Office PRESENT: Ernie Daykin, Mayor Chairman J.L. (Jim) Rule, Chief Administrative Officer Member 1. SGS Construction Inc. LEGAL: LOCATION: OWNER: REQUIRED AGREEMENTS: Lynn Marchand, Recording Secretary Lot 459, District Lot 279, Group 1, New Westminster District Plan 114 20387 Wanstead Street SGS Construction Inc. Section 219 Floodplain THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENTS AS THEY RELATE TO SGS CONSTRUCTION INC. Ernie Chair CARRIED J.L. (Jim) Rule, Chief Administrative Officer Membe e m k-11T opts 7 4'h� 9 6 11479 0 O CL A 114s1 11d50 P 11876 a 'I 8 7 1 5! q1 11a45 :1446 11463 4 P14 04 2588 589 590 591 5f P 8845 810 B g 11416 hb zpzgB Ile 11417 � {24000) 'PP044 6 5 11�m� �1 9 583 2 3 a n 651 64 0 BCP39223 '' 1 1 h a 12 t650 9 1 PC]. "1" '',,516 P 88788 20 PCf.Q113� 2 11416 643 2 '�1 ��+ >u, 582fSS '� �°91°5 1y9 r 581 3 11405 PP04� "0- 1 4 ha Ss0 0'�°1 ti ° Haas 10 SSi9, G 11386 7 tp 12 subject property No. ,,'° y ss7 ss 4 VIP, 4� 1N,5'S'7 g ys a '&dd+ a 6 577 '3'9 666 66 8 ' `� Ad, "'t ` 60 10 A B \�` SS>T �.� pS2 M1tid ASS �4 aA�y01 � .g576 M1M1,y. 575 ] ,4&,? �, s v�, a vF 574 ,F 3 742 �� q yss p'� ^ � 11tig5 N' rs �y a 573 743 o a off❑, sc� a� 314 0 1 � A 6 v 00Q L' r a } G kill (114) v�ryye J� S J P ,'gyp The Corporation of the District of Maple Ridge makes no guarantee regarding the accuracy ny or present status of the information shown on this map. Q PARK z C f Pitt Mes ows .. �— _f 20387 Wanstead Street 1� 11 1' 'Y1 ' U CORPORATION OF THE DISTRICT OF N MAPLE RIDGE - District of `� _ ! I I Langley f Building department Ad SCALE 1:2,500 ` f ... s. DATE: Oct 6, 2010 FILE: Untitled BY: NT �• fiRRSEiq R. �� i Deep Roots Greater Heights TO: FROM: SUBJECT: District of Maple Ridge His Worship Mayor Ernie Daykin and Members of Council Chief Administrative Officer Area Planning Assessment Policy Report EXECUTIVE SUMMARY: DATE: October 19, 2010 FILE NO: ATTN: Council In October 2009, January 2010 and on October 18, 2010 Council gave consideration to an Area Planning Process Report and draft Area Planning Assessment Policy and identified some items that required further revision prior to adopting the policy. It was directed that revisions be made to the Policy as presented on October 18, 2010 and that the item be placed on the October 26, 2010 Council Meeting Agenda. The following report provides an overview of the discussion that took place at the October 18, 2010 meeting and identifies how the issues raised by Council have been reflected in the revised Draft Area Planning Assessment Policy (October 19, 2010) RECOMMENDATION: That the Area Planning Assessment Policy attached to the staff report entitled "Area Planning Assessment Policy Report", dated October 19, 2010 be adopted. BACKGROUND: At the October 26, 2009 Workshop, Council gave consideration to the "Area Plan Process Report" dated October 22, 2009, and passed the following resolution: "That the report entitled "Area Plan Process Report" dated October 22, 2009 be received as information; and That staff be directed to prepare a policy to assist in the selection of future area plans." On February 1, 2010, Council reviewed a staff report and draft Area Planning Assessment Policy (dated January 20, 2010) and forwarded the report and policy to the February 9, 2010 Council meeting. The recommendation in the staff report was "that the Area Planning Assessment Policy attached to the staff report dated January 20, 2010 be adopted". At the Council Meeting, Council considered the policy and passed the following resolutions: • 1T -1- "That the Area Planning Assessment Policy attached to the staff report dated January 20, 2010 be adopted." (R/2010-082 ) and "That consideration of Resolution R/2010-082 be deferred to a future Council Workshop Meeting. "(R/2010-083) On June 21, 2010 Council considered the Council Matrix Report which directed that the Area Planning Assessment Policy be placed on the September 20, 2010 Workshop Agenda. The agenda for the September 20, 2010 Workshop was quite full, and as a result the Policy was deferred until October 18, 2010. On October 18, 2010 Council gave consideration to the revised Area Planning Assessment Policy and directed that some revisions be made to the policy. It was further directed that the Policy be placed on the October 26, 2010 Council meeting agenda. DISCUSSION At the October 18, 2010 Workshop, Council discussed the draft Area Planning Assessment Policy and requested a few revisions that are noted on the attached Table 1. This table contains 4 columns as follows: • Column 1 identifies the draft policy as it was presented to Council in February 2010; • Column 2 provides a summary of the Council discussion that took place; • Column 3 reflects the reworded policy as presented on October 18, 2010; • Column 4 reflects the revised policy wording for adoption. A copy of the revised draft Area Planning Assessment Policy (October 19, 2010) as it would appear in the Policy Manual is also attached. CONCLUSION: The Official Community Plan identifies the District's commitment to an area planning framework, based upon working cooperatively with residents, and other interested groups/agencies. The Official Community Plan provides an overview of the content for an area plan, and general guidance regarding where area plans should be initiated, however the selection and timing for future area plans is not prescribed. Recognizing that area planning is a desirable process, and that the number of requests for area plans would likely exceed District resources, Council directed that an area planning policy be prepared to assist in the selection of future area plans. Based on Council's -2- previous review and comments, the draft Area Planning Assessment Policy has been revised, and is presented for adoption. Prepared by: Christine Carter, MPI. MCIP Manager Cgmmunity Planning en CP, MCIP DikxftorW Planning---- Approved Frank Quinn, MBA, P.Eng. GM: Public Works & Development Services oncurrence: J.L. 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Recognizing that there is a likelihood that the number of requests for area plans may exceed staffing and budgetary resources, the following policy has been created to assist Council in its selection: 1. The decision to undertake an area plan is at Council's discretion. 2. Area Planning priority will be given to an area that exhibits some or all of the following criteria: i. that is in transition; experiencing increases in development applications that are inconsistent with the Official Community Plan; or is impacted by policy changes, demographic changes, or significant transportation/infrastructure improvements to the area; ii. that does not have an existing Area Plan; iii. where the area plan is intended to further the goals and objectives identified within the Official Community Plan, or is identified as a future work item in the Official Community Plan; iv. with changing student enrolment in the School District catchment area; V. where the project is consistent with the Corporate Strategic Plan and Council adopted Business Plans. 3. Requests for area planning are to be considered as a package during Business Planning. Requests received outside of the business planning cycle, and/or during an active area planning process will be considered premature, and will be held until the appropriate Business Planning cycle. All requests will be accompanied by a staff report assessing the areas compliance with the "Area Planning Assessment Policy". The report will also identify emerging issues in the community that may pertain to the request. 4. Once an area has been selected to undergo an Area Planning Process, a staff report identifying the public consultation process; elements and issues to be addressed in the Plan; geographic boundary of the planning area; and scale of detail to be incorporated in the Land Use schedule will be prepared for Council's endorsement. 5. The District will typically undertake one area planning process at a time, and an area planning process should not be undertaken during an Official Community Plan review. Page 1 of 2 Policy Purpose: To provide a framework to assist Council in the selection of an area(s) for future area planning. Definitions: Area Planning - is defined in the Maple Ridge Official Community Plan as "an Official Community Plan that applies to a local planning area". Refer to Chapter 10.1 of the Official Community Plan. Planning Area - refers to the geographic area being requested, and/or considered for an area planning process. Key Areas of Responsibility Action to Take Responsibility Page 2 of 2 Policy zti � Deep Roots District of Maple Ridge Greater Heights TO: His Worship Mayor Ernie Daykin DATE: and Members of Council FILE NO: FROM: Chief Administrative Officer ATTN: SUBJECT: Area Planning Assessment Policy Report - Update EXECUTIVE SUMMARY: September 16, 2010 Workshop The Official Community Plan commits the District to the preparation of area plans in the Community, and provides some guidance regarding the prioritization of neighbourhoods. In addition, the Plan provides criteria regarding the timing of a Thornhill Area Plan, and some of the elements to be included within that plan. However, details regarding the timing and selection of neighbourhoods for future area plans is not contained in the Official Community Plan and is intended to be determined by Council. In October 2009 and January 2010 Council gave consideration to an Area Planning Process Report and draft Area Planning Assessment Policy and identified some issues that require further discussion prior to adopting the policy. The June 2010 Council Matrix identified that the Area Planning Assessment Policy would be discussed at the September 20, 2010 Workshop. The following report provides an overview of the identifies how the issues raised by Council have Assessment Policy (September 16, 2010) RECOMMENDATION: discussion that has previously taken place, and seen reflected in the revised Draft Area Planning That the Area Planning Assessment Policy attached to the staff report entitled "Area Planning Assessment Policy Report - Update", dated September 16, 2010 be adopted. BACKGROUND: At the October 26, 2009 Workshop, Council gave consideration to the "Area Plan Process Report" dated October 22, 2009, and passed the following resolution: "That the report entitled `Area Plan Process Report" dated October 22, 2009 be received as information; and -1- That staff be directed to prepare a policy to assist in the selection of future area plans." On February 1, 2010, Council reviewed a staff report and draft Area Planning Assessment Policy (dated January 20, 2010) and forwarded the report and policy to the February 9, 2010 Council meeting. The recommendation in the staff report was "that the Area Planning Assessment Policy attached to the staff report dated January 20, 2010 be adopted". At the Council Meeting, Council considered the policy and passed the following resolutions: "That the Area Planning Assessment Policy attached to the staff report dated January 20, 2010 be adopted." (R/2010-082) and "That consideration of Resolution R12010-082 be deferred to a future Council Workshop Meeting. "(R/2010-083) On June 21, 2010 Council considered the Council Matrix Report which directed that the Area Planning Assessment Policy be placed on the September 20, 2010 Workshop Agenda. Pursuant with the above, this report has been prepared to respond to the issues raised by Council during previous discussions, and to discuss the revised draft policy. The earlier reports provided an overview of the Official Community Plan policies pertaining to Area Planning, as well as an overview of the policies relating to the Albion Flats, and for that reason, are not included in the discussion in the subject report (the earlier reports are attached as information - see Appendix A). Rather, this report is intended to respond to the issues previously raised by Council and to identify how they have been reflected in the revised Area Planning Assessment Policy (September 16, 2010). At the February 2010 Workshop, Council discussed the draft Area Planning Assessment Policy and raised a number of issues' that are noted on the attached Table 1. This table contains three columns as follows: • Column 1 identifies the draft policy as it was presented to Council in February 2010; • Column 2 provides a summary of the Council discussion that took place; and • Column 3 reflects the reworded policy. A copy of the revised draft Area Planning Assessment Policy (September 16, 2010) as it would appear in the Policy Manual is also attached. For information, some examples of area plans that could be considered under this policy include Hammond, the Albion Industrial Area, and areas that border the Town Centre, etc. 1 Comments are recorded in no particular order and reflect the discussion as interpreted by the author of the report. The Clerks Department do not take verbatim minutes. -2- CONCLUSION: The Official Community Plan identifies the District's commitment to an area planning framework, based upon working cooperatively with residents, and other interested groups/agencies. The Official Community Plan provides an overview of the content for an area plan, and general guidance regarding where area plans should be initiated, however the selection and timing for future area plans is not prescribed. Recognizing that area planning is a desirable process, and that the number of requests for area plans would likely exceed District resources, Council directed that an area planning policy be prepared to assist in the selection of future area plans. Based on Council's previous review and comments, the draft Area Planning Assessment Policy has been revised, and is presented for adoption. Prepared by. Christine Carter, MPI. MCIP Managerkmmunity Planning App by: Pick " IP Dire r nn.ng-_-, fr , 4'r f r Approved by Frank Quinn, MBA, P.Eng. j GM; ublic W & Deve me Services ----------- Concurrence. J.L. CC/cc im) Rule Administrative Officer Attachment - October 26, 2009 Area Plan Process Report January 20, 2010 Area Planning Assessment Report Area Planning Assessment Policy Chart (September 16, 2010) Revised Area Planning Assessment Policy (September 16, 2010) -3- O N M m uj yo Q) p i.+ Q) to a'oOpU O `p 3 zo� > a J IL ( O O Q V N U _ � f0 N fII Q � O z U >, a) Q N Z-0 V N O C Q O Q) W fa U U U)Q 'QO +2 tab G v L ° C w Q 0 U to C � Q �O O U a (6 Y U Z Fes— Q Q Q O N zp v C m o O O +' t10 C ate+ Cn Ci L -0Co O C L O i 0 O C 0 - CS U p U) O - -i O O C f6 m Q C U O to Z o O p to p O i >,CD c� L- } �- U LU N O -O p Q U)0 0 p CL N U0 -g Q O E C p En O N i O J fp p N `-- O O C 'p _ t0 y- O cn p _� fa 3 - C co t o z 3 U +, �' o :t. o <n En L6 O V C N to L N Q O N 4= t 0 O D U� N 4-- ++-+ � W "O H O C i 3 O ?i O N� ,� a U � cn co a N co O Cr CL '. ° N 5cQoco Q O p Co 'Qo -G i UGc+'`�- v �U O!c � o co c � a� a �� � .x 3 Q O O� X i O 'i Cr 0 O O� ; N CZ i O O co N � �N N oN ����a`�aa OL O i CC o °�°' o c `� o ° c� a co p � i L, o,' :� O a� a Qa �ca a c-PC oo ° Cl. .0 VCL c pO )C Q. 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U � QT '-�-o '�— UZ a U 0+ U cacti C o� ��a a)co Co z� coti a) �a U) a °o �_� �� 70 o U) �° C a N )(nWc°a°"a z��`� � a) �' ? �Q U N coC �, CO N OO O cn a � �, ' ii m U V) cQ Q) N C 4-C O O 0-ca C cn U O a +- U O SZm (D QDM co UO ++ i Cv�+,.O z i m O C] e-I O QO '� C Q Q-c O O is 4� °CN °C �a a�a Q U ° U)� CO� c c ¢ oapa,�cn>�m a� m m cB� °� 'QO c� CO C) Q) Ora Z m a a C a �� (� CU O O V 03 a i Yip Co ¢ G a) O O O %,c O O f4 O O Z 4 CO N O O S� Q, Q co C CB O co O U N O CU OQ O _ �' a O 'U_ 'Q U U Q N co i � cB N�` O c �_ tiC40 CII cC6 ``� N i lf7 O O t 41—.,_, O tQ¢OU O �O Z cow Deep Roots Greater Heights Title: Area Planning Assessment Policy Authority: ❑ Legislative ❑ Operational Approval: ❑ Council Policy Statement: ❑ CMT ❑ General Manager POLICY MANUAL olicv No Supersedes: New Effective Date: Review Date: The District of Maple Ridge is committed to preparing area plans in Maple Ridge. Recognizing that there is a likelihood that the number of requests for area plans may exceed staffing and budgetary resources, the following policy has been created to assist Council in its selection: 1. The decision to undertake an area plan is at Council's discretion, noting that other projects and priorities may take precedence. 2. Area Planning priority will be given to an area: i. that is in transition; experiencing increases in development applications that are inconsistent with the Official Community Plan; or is impacted by policy changes, demographic changes, or significant transportation/infrastructure improvements to the area; ii. that does not have an existing Area Plan; iii. where the area plan is intended to further the goals and objectives identified within the Official Community Plan, or is identified as a future work item in the Official Community Plan; iv. with declining student enrolment in the School District catchment area; V. where the project is consistent with the Corporate Strategic Plan and Council adopted Business Plans. 3. Requests for area planning are to be considered as a package during Business Planning. Requests received outside of the business planning cycle, and/or during an active area planning process will be considered premature, and will be held until the appropriate Business Planning cycle. All requests will be accompanied by a staff report assessing the areas compliance with the "Area Planning Assessment Policy". The report will also identify emerging issues in the community that may pertain to the request. 4. Once an area has been selected to undergo an Area Planning Process, a staff report identifying the public consultation process; elements and issues to be addressed in the Plan; geographic boundary of the planning area; and scale of detail to be incorporated in the Land Use schedule will be prepared for Council's endorsement. 5. The District will typically undertake one area planning process at a time, and an area planning process should not be undertaken during an Official Community Plan review. Page 1 of 2 Policy Purpose: To provide a framework to assist Council in the selection of an area(s) for future area planning. Definitions: Area Planning - is defined in the Maple Ridge Official Community Plan as "an Official Community Plan that applies to a local planning area". Refer to Chapter 10.1 of the Official Community Plan. Planning Area - refers to the geographic area being requested, and/or considered for an area planning process. Key Areas of Responsibility Action to Take Responsibility Page 2 of 2 Policy Appendix A Deep foots Greater Heights TO: FROM: SUBJECT: District of Maple Ridge His Worship Mayor Ernie Daykin and Members of Council Chief Administrative Officer Area Plan Process Report EXECUTIVE SUMMARY: DATE: October 22, 2009 FILE NO: ATTN: Workshop During the consultation for the 2006 Official Community Plan the community noted the importance of detailed planning work at the neighbourhood level, and the need to utilize a consultative approach to area plans that involves working cooperatively with Provincial and Regional agencies, the School District, community groups, and residents.. Based on this, the Official Community Plan commits the District to initiate the creation of area plans as a means to guide development. The Plan states that historic and new communities will form the general boundaries for the preparation of future area plans, and also provides some guidance regarding where area plans will be initiated and the elements to be addressed in an area plan. On September 21, 2009 Council considered a Work Schedule Matrix that outlined key deliverables that Council and staff were to focus their efforts on in the coming months. Item 9 on the Council Work Schedule Matrix identified that a report on Area Plans would be presented to Council on October 26, 2009. Item 12 on the matrix identified that a report outlining the process to undertake an Area Plan for the Albion Fiats will be presented on November 9, 2009. The following report is intended 'to provide an overview of the Area Plan policies in the Official Community Plan and identify a process for proceeding with an area planning program in the District. RECOMMENDATION: That the report entitled "Area Plan Process Report", -dated October 22, 2009 be received as information; and That staff be directed to prepare a policy to assist in the selection of future area plans. DISCUSSION: What is area planning? The term "Area Planning" refers to a consultative process, where area residents, agencies and stakeholders work together to refine objectives, policies and land uses for a specific area or neighbourhood. Area Planning is defined in the Maple Ridge Official Community Plan as "an Official Community Plan that applies to a local. planning area". -1- How long does the Area Planning Process take? An area plan typically takes up to 2 years in total to complete, and involves two phases, although timing may be compressed by targeting staff resources, utilizing consultants, and accelerating the public process. The first phase involves the formation of a steering committee, the preparation of background reports, issues identification, and public consultation. The second phase involves the drafting of the Plan and accompanying mapping and bylaw amendments. The amount of time taken from presentation of the Bylaw to Council and adoption depends on the nature of the issues relating to each plan. In addition, Area Plans can be very time dependent on other agencies. For example, if approvals from the Agricultural Land Commission, Metro Vancouver and TransLink are required, the timing of the Area Plan is subject to the timing of a response from these agencies. How many Area Plans does Maple Ridge have? Area planning is not new to Maple Ridge. There are 3 adopted Plans housed in the Official Community Plan. The Silver Valley Area Plan was adopted in 2001; the Albion Area Plan was reviewed in 1994, endorsed as a guide plan', and incorporated in the 2006 Official Community Plan; and the Town Centre Area Plan which was adopted in 2008. What does an Area Plan cost? The cost of an area plan depends on the issues pertaining to each neighbourhood. For example, an Area Plan for a newly emerging area would cost significantly more than an area -plan for an established neighbourhood. New areas require detailed engineering and servicing work, transportation studies, and other consultant reports, whereas many of these issues have typically been addressed in established areas. Generally, the more consulting reports required, the more the Plan will cost. For discussion purposes, the cost of an area plan is typically in the range of $75,000 to $100,000. OFFICIAL COMMUNITY PLAN: Area Plans: Chapter 10.1 of the Official Community Plan contains the Area Planning policies for the District. This Chapter identifies what an area plan is; areas for consideration of an area plan; and highlights the elements to be contained in an area plan. An Area Plan is a Council adopted bylaw that provides a greater level of detail regarding land use, density, form, character, and phasing for a specific area, than is typically found in the Official Community Plan. The OCP states that area plans: "can apply to a group of neighbourhoods, or a single neighbourhood, or entire designated areas, and may guide the development of new communities or the redevelopment of existing ones."; and "...are often called Neighbourhood Plans, Secondary Plans, or Neighbourhood Concept Plans". Policies 10-1, 10-2 and 10-3 of the Official Community Plan identify the general boundaries for future area plans, priority consideration for area plans, and the elements to be housed in each new area plan. -Those specific policies read as follows: . " Guide Plans are Council endorsed plans that have been utilized in neighbourhoods where the future land use is known, yet more detailed information is required regarding elements such as lotting patterns, traffic, neighbourhood connectivity, and servicing. -2- 10 -1 The historic communities identified in the Historic 'Communities Figure (Figure 1) will form the general boundaries for the preparation of future area plans. The area plans map (Figure 6) identifies existing and future area plans. This figure does not preclude the District from undertaking an area plan for any other portion of the District. (refer to Figures 1 & 6 attached) 10 - 2 Maple Ridge will initiate the creation of area plans as a means to guide development: a) The Regional Town Centre will be one of the first area plans due to its significance and high capacity to accommodate residential growth; b) Priority consideration will be given to an area in transition, neighbourhoods that Present the greatest opportunities for redevelopment, or areas where Guide Plans are in existence; c) Area plans will be developed for the historic communities of Maple Ridge including Hammond, The Ridge, Port Haney/Haney, Albion, Yennadon, Webster's Comers, Whonnock and Ruskin; d) The Thornhill area is recognized as a Historic Community that will require an area plan prior to urban development occurring in the area. This area plan is a long- term priority for the District and will be initiated in accordance with the Thornhill Urban Reserve policies of the Official Community Plan; and e) Subsequent area plans will be based on a consideration of each area's suitability for accommodating residential intensification. 10 - 3 Area Plans will be developed utilizing a consultative approach that involves working cooperatively with Provincial and Regional agencies, School District, community groups, and residents and will include, but not be limited to the following: a) policies relating to the types and form of development, land use patterns, and phasing; b) physical inventory of the site including an assessment of environmentally sensitive areas, ecosystems and the impact of development, c) an assessment of existing and future infrastructure, and a fiscal impact analysis study; d) a transportation study that addressees road connections, transit and alternate modes of travel, and connections to the Regional Town Centre; e) an assessment of parks and open space; and f) the provision .of community amenities. Figure 6 Area Plans: As noted above, the Area Plan map in the Official Community Plan identifies the location of existing and future. area plans in the Community. identified on this map are Silver Valley and Albion with existing area plans. The Town Centre", Albion Flats and Thornhill are identified as Future Area Plans. Policy 10-2(d) notes that an area plan for Thornhill is a long term priority for the District. The Town Centre Area Plan was adopted November 4, 2008 IKE Implementation: Chapter 11 of the Official Community Plan contains the implementation Strategy for the Official Community Plan, noting that policies are general in nature, and that further work is often required following adoption. It is noted that the OCP identifies a number of projects that require further study, recognizing that the timing of the projects, roles and responsibilities will be considered in relation to the Corporate Strategic Plan, and determined by Council during Business Planning. The area plans/studies identified in Chapter 11 are: Albion Flats study Regional Town Centre Area Plan (adopted November 4, 2008) Area Plans for Historic Communities Albion Flats: The Albion Flats has emerged as an area of considerable interest in the recent past. The OCP contains numerous policies regarding its current and future land use, as well as policies and a map figure identifying the Albion Flats as an area requiring future Area Planning. Even more recently, through its review of the draft Regional Growth Strategy, Council reaffirmed the Albion Flats is an area requiring further study. On April 14, 2009 Council adopted the 2010-2014 Business Planning Guidelines. Within those guidelines it was noted that Council has a strong interest in initiating the Albion Area Plan. On September 21, 2009 Council considered a Work Schedule Matrix that outlined key deliverables that Council and staff were to focus their efforts on in the coming months. Item 9 on the Council Work Schedule Matrix identified that a report on Area Plans would be presented to Council on October 26, 2009. Item 12 on the matrix identified that a report outlining the process to undertake an Area Plan for the Albion Flats will be presented on November 9, 2009. The November 9, 2009 report will include an overview of the comprehensive strategy policies in the OCP. The report will provide options on how those polices will be addressed for the Albion Flats Area Plan to proceed. FUTURE AREA PLANS: As noted in the proceeding section, there is a desire for area plans to be prepared for the new and historic areas in the Community, noting that priority consideration will be given to neighbourhoods in transition, neighbourhoods with opportunities for intensification, or areas with existing guideplans. The OCP policies identify the criteria and general locations for future area plans, however the timing and selection of neighbourhoods for future area planning is to be determined by Council. Recognizing that there will be competing interests in the selection of a neighbourhood for area planning, developing a policy to provide clarity regarding how and when area plans are to be undertaken may be appropriate. Such a policy could include the following elements: Guidance regarding the prioritization of neighbourhoods such as: a areas that are in transition; experiencing increases in development applications that are inconsistent with the official Community Plan; or are impacted by policy changes, demographic changes, or significant transportation/infrastructure improvements to the area; o areas that do not have an existing Area Plan; a where the plan is intended to further the goals and objectives identified within the OCP, Council's Strategic Pian, or are identified as a future work item in the OCP; o where the project is consistent with the Corporate Strategic Plan and Council adopted Business Plans. -4- A link to Business Planning and the Corporate Strategic Plan such as : o that the decision to undertake an Area Plan is wholly at Council's discretion; o the impact on other projects and priorities; c the timing of an Area Plan as it relates to Area Plans in progress; o the number of Area Plans to be undertaken at any one time; o consideration of the District's financial plan. CONCLUSIONS: The Official Community Plan identifies the District's commitment to an area planning framework, based upon working cooperatively with residents, and other interested groups/agencies. The Official Community Plan provides an overview of the content for an area plan, and general guidance regarding where area plans should be initiated, however the selection and timing for future area plans is not prescribed. Recognizing that area planning is a desirable process, and that the number of requests for area plans would likely exceed District resources, it is recommended that a policy be created for Council's consideration. It is intended that this policy would provide a framework to assist Council in assessing requests for future area plans. A report outlining the process to undertake an Area Plan for the Albion Flats will be presented on November 9, 2009 for Council consideration. Prepared by. Christine Carter, MPI. MCIP r Community Planning ved by: .lane Pickering, MCP, MCIP DirectVW PJWing A; proved by, r'anit Quinn, MBA, P;�e�lont +GIPubiic Wa� Services Concurnence. 11- (Iim) Mule Chief Administra'dve 4fFcer CC/cc Attachment - Figures 1 & 6 Official Community Plan -5- Is nr � � a N � N s 4�1 N O 'D Z C ADZ D Q to w 0o aaaw DTW �yLI¢z Hen U) Q z J Q a _j Li.i Q < Q z Z W _ X Z) W LL ® I 1 i 1 MCA i i Deep 400ts Greater Heights TO: FROM: SUBJECT: District of Maple Ridge His Worship Mayor Ernie Daykin DATE: January 20, 2010 and Members of Council FILE NO: Chief Administrative Officer ATTN: Workshop Area Plan Assessment Policy Report EXECUTIVE SUMMARY: In the recent past the District has completed two significant Area Plans (Silver Valley and the Town Centre) and adopted them into the Official Community Plan. On January 11, 2010 Council directed staff to proceed with an Area Plan for the Albion Flats using a concept plan approach. A detailed report on the Albion Flats process is scheduled for Council's consideration on February 15, 2010. The Official Community Plan commits the District to the preparation of area plans in the Community, and provides some guidance regarding the prioritization of neighbourhoods. In addition, the Plan provides criteria regarding the timing of a Thornhill Area Plan, and some of the elements to be included within that plan. However, details regarding the timing and selection of neighbourhoods for future area plans is not contained in the Official Community Plan and is intended to be determined by Council. As part of the Workplan Matrix for 2009, at the October 26, 2009 Council Workshop, Council gave consideration to the Area Plan Process report dated October 22, 2009, and passed the following resolution: "That the report entitled "area Plan Process Report" dated October 22, 2009 be received as information: and That staff be directed to prepare a policy to assist in the selection of future area plans." The following report discusses a proposed policy regarding the process for the selection of future area plans in the District. The October 22, 2009 report contains an overview of relevant Official Community Plan policies and is attached as information. RECOMMENDATION: That the Area Planning Assessment Policy attached to the staff report dated January 20, 2010 be adopted. -1- BACKGROUND: As noted in the preceding section, Council gave consideration to the process for the selection of area planning neighbourhoods in the fall of 2009. The Area Planning Process report provided an overview of relevant area planning policies with specific attention to Chapter 10 of the Official Community Plan that identifies what an area plan is, and highlights the elements to be contained in the Plan. Specifically, Policies 10-1, 10-2 and 10-3 of the Official Community Plan identify the general boundaries for future area plans, priority consideration for area plans, and the elements to be housed in each new area plan. Those specific policies read as follows: 10 -1 The historic communities identified in the Historic Communities Figure (Figure 1) will form the general boundaries for the preparation of future area plans. The area plans map (Figure 6) identifies existing and future area plans. This figure does not preclude the District from undertaking an area plan for any other portion of the District. 10-2 Maple Ridge will initiate the creation of area plans as a means to guide development. - a) The Regional Town Centre will be one of the first area plans due to its significance and high capacity to accommodate residential growth; b) Priority consideration will be given to an area in transition, neighbourhoods that present the greatest opportunities for redevelopment, or areas where Guide Plans are in existence; c) Area plans will be developed for the historic communities of Maple Ridge including Hammond, The Ridge, Port Haney/Haney, Albion, Yennadon, Webster's Corners, Whonnock and Ruskin; d) The Thornhill area is r ecognized as a Historic Community that will require an area plan prior to urban development occurring in the area. This area plan is a long- term priority for the District and will be initiated in accordance with the Thornhill Urban Reserve policies of the Official Community Plan: and e) Subsequent area plans will be based on a consideration of each area's suitability for accommodating residential intensification. 10-3 Area Plans will be developed utilizing a consultative approach that involves working cooperatively with Provincial and Regional agencies, School District, community groups, and residents and will include, but not be limited to the following: a) policies relating to the types and form of development, land use patterns, and phasing; b) physical inventory of the site including an assessment of environmentally sensitive areas, ecosystems and the impact of development; c) an assessment of existing and future infrastructure, and a fiscal impact analysis study, d) a transportation study that addressees road connections, transit and alternate modes of travel, and connections to the Regional Town Centre; e) an assessment of parks and open space; and f) the provision of community amenities. The Area Planning process report (October 2009) also provided an overview of the policies pertaining to the Albion Flats and noted that the Albion Flats has recently emerged as an area of considerable interest. The Official Community Plan contains numerous policies regarding its current and future land use, as well as policies and a map figure identifying the Albion Flats as an area requiring future -2- Area Planning. Even more recently, through its review of the draft Regional Growth Strategy, Council reaffirmed the Albion Flats is an area requiring further study'. At the October 26, 2009 Workshop, Council discussed the Area Planning Process Report and directed that a policy be created to assist in the selection of future area plans in the District. During the discussion it was also suggested that the policy consider giving priority to areas with under - subscribed schools, and that the terminology relating to area planning be clearly defined. DISCUSSION Terminology: The preeminent text book "Planning Canadian Communities" by Gerald Hodge and David Gordon highlights the difference in terminology used across the country to describe similar planning documents. For example, what is often referred to as an "Area Plan" in Maple Ridge, is also called an Area Development Plan; an Area Structure Plan; a Local Area Plan; a Secondary Plan: or a Development Scheme in other jurisdictions. The City of Surrey Official Community Plan identify Secondary Plans as plans guiding; planning at the local level and also refer to them as a Neighbourhood Concept Plan or Local Area Plan. The Maple Ridge Official Community Plan describes area planning as follows: "An Area Plan is a Council adopted Bylaw that provides a greater level of detail regarding land use, density, form, character, and phasing for a specific area, than is typically found in an Official Community Plan. An area plan can apply to a group of neighbourhoods, or a single neighbourhood, and is suitable for newly developing, existing, or historic neighbourhoods. Neighbourhoods can be residential, commercial, Industrial, institutional, or agricultural, or of any combination." For discussion purposes, it may be helpful to discuss what an area plan is not. For example, an Area Plan will identify the need for a road connection between point A and point B, but it will not prescribe with absolute certainty the exact location of that connection. Nor will the area plan identify street or block layout. This level of detail is typically found in what is commonly referred to as a "Guide Plan" in British Columbia. Guide Plans are essentially a sketch that guides development that is not adopted by Bylaw, nor approved by Council. Draft Area Planning Assessment Policy: The Official Community Plan identifies that there is a desire for area plans to be prepared for the new and historic areas in the Community, noting that priority consideration will be given to neighbourhoods in transition, neighbourhoods with opportunities for intensification, or areas with existing guide plans. The Official Community Plan policies identify the criteria and general locations for future area plans, however the timing and selection of neighbourhoods for future area planning is to be determined by Council. Recognizing that there may be competing interests in the selection of a neighbourhood for area planning, developing a policy to provide clarity regarding how and when area plans are to be `On January 11, 2010 Council directed "that staff be directed to proceed with an area plan for the Albion Flats Area A utilizing the Concept Plan approach noted in the staff report dated November 5, 2009, taking into account key linkages to Area B, with a completion date of March 31, 2011 for the Concept Plan," -3- undertaken is appropriate. A draft Area Planning Assessment Policy has been prepared that includes the following elements: 1. The decision to undertake an area plan is at Council's discretion, noting that other projects and priorities may take precedence. - This policy acknowledges that Council is under no obligation to endorse an area planning process, noting that depending on priorities, Council may prefer to direct staff resources elsewhere. 2. Area Planning priority will be given to a neighbourhood: L that is in transition; experiencing increases in development applications that are inconsistent with the Official Community Plan; or is impacted by policy changes, demographic changes, or significant transportation/infrastructure improvements to the area; ii. that does not have an existing Area Plan; iii. where the area plan is intended to further the goals and objectives identified within the Official Community Plan, or is identified as a future work item in the Official Community Plan; iv. with declining student enrolment in a publicly funded neighbourhood school; V. where the project is consistent with the Corporate Strategic Plan and Council adopted Business Plans. - the above noted items are intended to build upon the OCP policies regarding Area Planning, to assist Council is reviewing requests. This policy acknowledges that certain neighbourhoods may have a greater need for area planning due to changing circumstances in the area. The policy also acknowledges the importance of the Corporate Strategic Plan and Council directives in the assessment of requests for area plans. 3. Once a neighbourhood has been selected to undergo an Area Planning Process, a report identifying the public consultation process; elements to be addressed in the Plan; and geographic boundary of the planning area will be prepared for Council's endorsement - This policy acknowledges that every area plan is unique and will need to be tailored to reflect this. Typically, where outside agency approvals are expected to be required, Area Plans should include the completion of a concept plan. The area planning boundaries would also need to be confirmed prior to undergoing the Plan. 4. Neighbourhood requests for area planning are to be considered as a package during Business Planning. Requests received outside of the business planning cycle, and/or during an active area planning process will be considered premature, and will be held until the appropriate Business Planning cycle. -this policy is intended to ensure that all requests for area -plans are considered as a package during Business Planning. It is important that all requests be reviewed during the completion, or nearing completion phase of an active area plan, to ensure that District priorities remain current. 5. The District will typically undertake one area planning process at a time, and an area planning process should not be undertaken during an Official Community Plan review. - this policy acknowledges that area planning is complex, time consuming and very demanding of District resources. It is also intended to acknowledge that the coordination of more that one plan at a time can be confusing to members of the public wishing to participate in one or more processes. -4- The Definition section of the Policy notes that Area Planning is defined in the Maple Ridge Official Community Plan as "an Official Community Plan that applies to a local planning area." and refers the reader to Chapter 10.1 of the Official Community Plan for further discussion. The definitions also clarify that for the purpose of the policy, neighbourhood refers to the geographic area being requested, and/or considered for an area planning process. CONCLUSIONS: The Official Community Plan identifies the District's commitment to an area planning framework, based upon working cooperatively with residents, and other interested groups/agencies. The Official Community Plan provides an overview of the content for an area plan, and general guidance regarding where area plans should be initiated, however the selection and timing for future area plans is not prescribed. Recognizing; that area planning is a desirable process, and that the number of requests for area plans would likely exceed District resources, Council directed that an area planning policy be prepared to assist in the selection of future area plans. It is recommended that the attached Area Planning Assessment Policy be adopted by Council. I Prepared by: Christine yCarw, MFP. MCIP Manag \ MM r:ity Planning 1 � � Aobzpve.d Pickeri MCIP Director o nni€ g* Approved by:1 Frank Quinn, MBA, P.Eng, GM: Public Works & De pate Services Concurrence: J.L. Oim) Rule Chi f Administrative Officer CC/cc Attachment - October 26, 2009 Area Plan Process Report -5- 6DI b Deep Roui3 POLICY MANUAL Greater Heights - -- Policy No: Title: Area Planning Assessment Policy Supersedes: New Authority: ❑ Legislative ❑ Operational Effective Date: Approval: ❑ Council ❑ CMT Review Date: ❑ General Manager I j Policy Statement: kn (-0r The District of Maple Ridge is committed to preparing area plans for Maple Ridge neighbourhoods. Recognizing that there is a likelihood that the number of requests for area plans may exceed staffing and budgetary resources, the following policy has been created to assist Council in its selection: 1. The decision to undertake; an area plan is at Council's discretion, noting that other projects and priorities may take precedence. 2. Area Planning priority will be given to a neighbourhood: i. that is " in transition; experiencing increases in development applications that are inconsistent with the Official Community Plan; or is impacted by policy changes, demographic changes, or significant transportation/infrastructure improvements to the area; ii. that does not have an existing Area Plan; iii. where the area plan is intended to further the goals and objectives identified within the Official Community Plan, or is Identified as a future work item in the Official Community Plan; iv. with declining student enrolment in a publicly funded neighbourhood school; V. where the project is consistent with the Corporate Strategic Plan and Council adopted Business Plans. 3. Once a neighbourhood has been selected to undergo an Area Planning Process, a report identifying the public consultation process; elements to be addressed in the Plan; and geographic boundary of the planning area will be prepared for Council's endorsement 4. Neighbourhood requests for area planning are to be considered as a package during Business Planning. Requests received outside of the business planning cycle, and/or during an active area planning process will be considered premature, and will be held until the appropriate Business Planning cycle. 5. The District will typically undertake one area planning process at a time, and an area planning process should not be undertaken during an Official Community Plan review. Page 1 of 2 Policy Purpose: To provide a framework to assist: Council in the selection of neighbourhoods for future area planning. Definitions: Area Planning is defined in the Maple Ridge Official Community Plan as "an Official Community Plan that applies to a local planning area". Refer to Chapter 10.1 of the Official Community Plan. Neighbourhood - refers to the geographic area being requested. and/or considered for an area planning process Page 2 of 2 Policy DISTRICT OF MAPLE RIDGE BYLAW NO. 6757-2010 A Bylaw to amend the text of Maple Ridge Zoning Bylaw No. 3510 -1985 as amended WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Council of the District of Maple Ridge enacts as follows: 1) This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6757-2010 2) Part 2 INTERPRETATION is amended as follows: i) In the definition of DOG, remove the punctuation and words ", over the age of four months." 3) Maple Ridge Zone Bylaw No. 3510-1985 is hereby amended accordingly. READ A FIRST TIME this 14th day of September, 2010 PUBLIC HEARING held day of 2010 READ A SECOND TIME this 14th day of September, 2010 READ A THIRD TIME this day of 2010 RECONSIDERED AND FINALLY ADOPTED, the day of PRESIDING MEMBER WZ83to] CORPORATE OFFICER 1001 Deep Roots DISTRICT OF MAPLE RIDGE Greater Heights TO: His Worship Mayor Ernie Daykin DATE: October 15, 2010 and Members of Council FILE NO: RZ/018/10 FROM: Chief Administrative Officer ATTN: COUNCIL SUBJECT: Final Reading Zone Amending Bylaw No. 6734 - 2010 12580 243 Street EXECUTIVE SUMMARY: Bylaw No. 6734 - 2010 has been considered by Council and at Public Hearing and subsequently granted Third Reading. The applicant has requested that Final Reading be granted. The purpose of the rezoning is to permit the subdivision into two (2) single family lots with a minimum lot size of 0.4 HA (1 acre). RECOMMENDATION: That Zone Amending Bylaw No. 6734 - 2010 be adopted. DISCUSSION: a) Background Context: Council considered this rezoning application at a Public Hearing held on September 21, 2010. On October 12, 2010 Council granted Third Reading to Maple Ridge Zone Amending Bylaw No. 6734 - 2010 with no conditions to be addressed prior to Final Reading. CONCLUSION: It is recommended that Final Reading be given to the bylaw. Prepared by. Patrick Ward PiannAg Technician , MCIP anni Approved by." Frank Quinn, MBA, P.Eng GM: Public Works & Development Services Ir Concurrence: J. L. (Jim) Rule Chief Administrative Officer The following appendices are attached hereto: Appendix A - Zone Amending Bylaw No. 6734 - 2010 1002 CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. 6734 - 2010 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 -1985 as amended. WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6734 - 2010." 2. That parcel or tract of land and premises known and described as: Lot 82 Section 22 Township 12 New Westminster District Plan 43885 and outlined in heavy black line on Map No. 1481 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to RS-2 (One Family Suburban Residential) 3. Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the 13th day of April, A.D. 2010. PUBLIC HEARING held the 21st day of September, A.D. 2010. READ a second time the 31st day of August, A.D. 2010. READ a third time the 12TH day of October, A.D. 2010. RECONSIDERED AND FINALLY ADOPTED, the day of PRESIDING MEMBER , A.D. 200. CORPORATE OFFICER 0 P P LMS 3755 ry 00 0 N 1 a 0.406 ha. � 72665 375 67 h P 43885 m 2 P 72087 68 69 0.405 ha. 72621 fi P 43 ry ry ry 126 AVE. 66 72587 7 65 Lh4 00 LO 00 M 72567 N LMP 123 1 Rem 640.406 ho. 0.406 ha. 72525 125 AVE. 125 AVE. rn a o N N ry N N l2497 `n 1 o_ w P 43885 n 0.407 ha. CG MAPLE RIDGE ZONE AMENDING Bylaw No. 6734-2010 Map No. 1481 From: RS-3 (One Family Rural Residential) To: RS-2 (One Family Suburban Residential) I 1:2500 o "1 1 N 2 ti u� a0 0.405 ha. 0.406 ha. 82 °M° 0.812 ha. 0_ P 7 685 725Bo 72555 P 43885 83 80 0.812 ha. 0.812 ha. 12552 EPP 1414 1 2 7046 1 2 0.408 ha. .0ha. 0.406 ha. ��0.404 ha. Deep Roots Greater Heights TO: FROM: SUBJECT: DISTRICT OF MAPLE RIDGE His Worship Mayor Ernie Daykin and Members of Council Chief Administrative Officer Final Reading Zone Amending Bylaw No. 6736 - 2010 24160 125 Avenue EXECUTIVE SUMMARY: DATE: October 15, 2010 FILE NO: RZ/026/10 ATTN: COUNCIL Bylaw 6736 - 2010 has been considered by Council and at Public Hearing and subsequently granted Third Reading. The applicant has requested that Final Reading be granted. The purpose of the rezoning is to permit the subdivision into two (2) single family lots with a minimum lot size of 0.4 HA (1 acre). RECOMMENDATION: That Zone Amending Bylaw No. 6736 - 2010 be adopted. DISCUSSION: a) Background Context: Council considered this rezoning application at a Public Hearing held on September 21, 2010. On October 12, 2010 Council granted Third Reading to Maple Ridge Zone Amending Bylaw No. 6736 - 2010 with no conditions to be addressed prior to Final Reading. CONCLUSION: It is recommended that Final Reading be given to the bylaw. Preps by: Patrick Ward Planniin Technician %%MCP, MCIP lannirg----'� Approved by;' Frank Quinn, MBA, P.Eng ' GM: Public Works & Development Services C ncurrence. J. L. (Jim) Rule Chief Administrative Officer The following appendices are attached hereto: Appendix A - Zone Amending Bylaw No. 6736 - 2010 1003 CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. 6736 - 2010 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 -1985 as amended. WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6736 - 2010." 2. That parcel or tract of land and premises known and described as: Lot 58, Section 22, Township 12, New Westminster District, Plan 43885 and outlined in heavy black line on Map No. 1483 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to RS-2 (One Family Suburban Residential). 3. Maple Ridge Zoning Bylaw No. 3510 -1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the 11th day of May, A.D. 2010. PUBLIC HEARING held the 21st day of September, A.D. 2010. READ a second time the 31s' day of August, A.D. 2010. READ a third time the 12th day of October, A.D. 2010. RECONSIDERED AND FINALLY ADOPTED, the . day of PRESIDING MEMBER , A.D. 20 . CORPORATE OFFICER �� , / AC) �, ❑ P �` Q Off`:. z _ C\P, Ln ' m �i 7 a5 8 CID65 LMP 9379 1z5�o gyp,`]. P 86522 P 86522 00 A Rem 1 0.403 ha. N 12511 FQ r2s a P 43885 c a 1.85 he. M 4 62 1 2 P 69960 a LMP 123 2 3 0.813 he. 0.401 he. 0.411 he. 1 Rem 0.405 he. 0.460 he. 0.406 he. 0.406 O b ry 6.01 ti N N ry 125 AVE. �63g9 a RNl � ro rn N 1 N ry ti ry N 0.404 he. 92 > A P 43885 N 0.405 he. � a 58 A B 56 2 a 0.405 he 0.405 he 0.404 ha. B 0.810 he. 0.810 he. 17461 BCP 28230 0.405 he. 8CP 28231 N 12450 A M 0.405 he LMP 12744 `0 72445 1 � 0.405 he. P 43885 LMP 12745 B 72440 LO 45 46 1 2 I� 0.400 he 0.410 he 0.638 he. d 0.810 he. 0.810 he. 2 h 0.405 he. 124 AVE. EP 14903 A 1.583 he. MAPLE RIDGE ZONE AMENDING Bylaw No. 6736-2010 Map No. 1483 From: RS-3 (One Family Rural Residential) To: RS-2 (One Family Suburban Residential) 'A 1:2500 Deep Roots Greater Heights TO: FROM: DISTRICT OF MAPLE RIDGE His Worship Mayor Ernie Daykin DATE: October 13, 2010 and Members of Council FILE NO: RZ/017/10 Chief Administrative Officer ATTN: COUNCIL SUBJECT: Final Reading: Zone Amending Bylaw No. 6728 - 2010 12472 Laity Street EXECUTIVE SUMMARY: Zone Amending Bylaw No. 6728 - 2010 has been considered by Council at the Public Hearing on July 20, 2010 and subsequently granted 2nd and 3rd reading on July 27, 2010. The applicant has requested that final reading be granted. The purpose of the rezoning is to permit a future subdivision of two single family lots not less than 668 m2 each. RECOMMENDATION: That Zone Amending Bylaw No. 6728 - 2010 be adopted. DISCUSSION: a) Background Context: Council considered this rezoning application at a Public Hearing held on July 20, 2010. On July 27, 2010 Council granted 2nd and 3rd reading to Maple Ridge Zone Amending Bylaw No. 6728 - 2010 with the stipulation that the following conditions be addressed: Road dedication as required; Remova! of the existing building. The followinp- applies to the above: A Road Dedication Plan has been submitted to the Land Title Office for registration on title as per the "Letter of Undertaking" by the solicitor; The existing building will be removed prior to final approval of the Subdivision Plan as per the PLA requirement and proof of it submitted to the Approving Officer. Currently the applicant's daughter lives in the house on property which will be vacated and demolished prior to final approval of the proposed Subdivision Plan. CONCLUSION: As the applicant has fulfilled the conditions of third reading, it is recommended to give final reading to Bylaw No. 6728-2010. Prepared by: Rasika charya B-Arch, M-Tech, UD, LEED® AP Planner Paring, MEP, MCIP Ar r Approved by;/ Frank Quinn, MBA, P.Eng / j1 GM: Public Works & Development Services ncurrence: J. L. (Jim) Rule Chief Administrative Officer a • • The following appendices are attached hereto: Appendix A - Subject Map Appendix B - Zone Amending Bylaw No. 6728 - 2010 -2- 12550 4 P 81769 � 12540 C4 "' Cl) Cl) N N 12530 12528 *PP115 P 29363 12524 6 0 6 12520 12 N 173 7 12510- ' P 81769 ,: ' 8 0-174 125011 12500 ct 12494 ti 12490 11 175 • 9 12495 i P 81769 12480 215 10 12485 12467 I�� 2 Subject Property 12474 P 69491 214 12477 258 257 256 P 5 039 124721 P 51180 210 212 213 255 254 253 208 209 211 t N N co Cq N N N 12461 �Q7 Cq N co CDN co M M M M N N N N N N N N N Douglas Ave 12411 12410 295 305 () l N 306 co co M P 511 0 o CO o M CO q. CO LO M N N CV N M CY) N Co O 00 N N N 12404 206 205 204 1 � , Rem 201 201 29607 z304 307 d 12403 W 12401 OU 297 a P 780 P 5118191 192193 194 195 196 197 12395 M SLo r N Z' 298 322 �, N N N CD M _M coi IL N N N N N N N [ 12387 12386 303 12397 � o 2377 °' " M CO 12383 00 a I Q N City of Pitt___ L I Meadw}s o 12472-Laity St o CORPORATION OF THE DISTRICT OF i t rl.o MAPLE RIDGE District of ' � =� �Ljr PLANNING DEPARTMENT Langley � SCALE 1:1,500 - • �� r�" '� �q' DATE: Mar 8, 2010 RZ/017/10 BY: JV __ FR4SFR R r 1� " CORPORATION OF THE DISTRICT OF MAPLE RIDGE A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 -1985 as amended. WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6728 - 2010." 2. That parcel or tract of land and premises known and described as: Lot 1 District Lot 248 Group 1 New Westminster District Plan 69491 and outlined in heavy black line on Map No. 1477 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to R-1 (Residential District) 3. Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the 13t" day of April, A.D. 2010. PUBLIC HEARING held the 20t" day of July, A.D. 2010. READ a second time the 22nd day of June, A.D. 2010. READ a third time the 27t" day of July, A.D. 2010. RECONSIDERED AND FINALLY ADOPTED, the day of PRESIDING MEMBER , A.D. 200 . CORPORATE OFFICER IN P 29363 6 1.012 ha. 12505 EP 60007{ 12467 EP 57057 P 56039 263 262 261 260 259 258 257 P 6039 o ry 25k 255 254 253 h h h In N q N g 264 O� 12477 �241D 294 295 72439 N 305 ti 306 7 N o 265 293 296 72404 30 � 72405 12404 z 3fl4 12403 12407 O� p 266 292 297 a n 12398 0 72399 291 12395 0 `,n° 267 298 322 7239� 72397 12387 a 268 290 N 299 12386 12385 12388 303 72T97 269 289 72377 0 ,218J /z380 300 308 72379 288 ti m 302 301 7a3r5 270 12372 309 1237/ 287 285 285 2814 28 72367 271 � o, 2 310 � 12365 ry ry N h 282 12355 27229 31 1 12500 J c 4 N-5 bg N ;, 4bc� ry 6 176 0 r25sa ONO a *PP117 126 AVE- EL a m 6p1 EP 82643 1z5aQ 7 3 1 k 36A 3 6 A � 1 ' 2 N N N 72570 371 370 P 6 4319 367 3 72560 13 P 4 354 EP 47 3 1 172 171 170 169 1 72550 4 P 81 769 12540 a0 N N ry N N h 5 a_ 125204 17578 *PP115 EXETER AVE. EP 81771 EP 6 p a T147' 72520 � 12�^173`��h72510 � P 81769 a 8 w 1 74 3 72500 t750 1,2094 `r 12490 11 a 175 176 ' N 12495 9 P 81769 z 177 12480 215 72484Ln 10 124R5 �, 1 4 d 2 RW 51 18 u< 178 P 69491 214 72478 L a 7247 u7 172 P 5 180 210 212 213 a 179 a 208 209 211 a 12466 207 ry ry 180 72460 DOUGLAS AVE. 181 ti P 5 180 11) 00 M N W N 205 204N N LI) LI) RemN N 0 199 206 RW 51181 1a a A 201 200 51180 W P 5118 P 51180 P 37851 191 192 193 194 195 196 197 198 97 � 98 N N N N N N N h ry N 124 AVE. 5 e h h O N ry N h NJ 2 ry C B ry 1 9 N � N LIMP 1119 P 3730 A — N 9 a N 0f 7 2 1736 P 7478 N 0.405 ho 18 - 20 ^ 12375 - 2356 ^ 0 a 8 2356 n 72170 N MAPLE RIDGE ZONE AMENDING Bylaw No. 6728-2010 Map No. 1477 From: RS-1a(0ne Family Amenity Residential) To: R-1(Residential District) A 1;2500 y MEN Deep Roots Greater Heights TO: FROM: DISTRICT OF MAPLE RIDGE His Worship Mayor Ernie Daykin and Members of Council Chief Administrative Officer DATE: October 7, 2010 FILE NO: RZ/056/10 ATTN: C of W SUBJECT: First Reading Maple Ridge Heritage Designation and Revitalization and Tax Exemption Agreement Bylaw 6760-2010 22355 RIVER RD and 22371 RIVER RD - The Billy Miner Pub Site - Historic Bank of Montreal and Port Haney Post Office EXECUTIVE SUMMARY: An application has been received to enter into a Heritage Revitalization Agreement to conserve a historic site with two buildings historically known as the Bank of Montreal and the Port Haney Post Office, but today known as the Billy Miner Pub. The Agreement will vary or supplement the provisions to the Zoning and Off -Street Parking Bylaws in exchange for conservation of the site's heritage value. The applicant has agreed to enter into the Heritage Agreement to address two issues: 1) The east portion of the site is zoned M-2 (General Industrial) and is used solely for parking, which is not permitted as a principle use; 2) The two proposed uses on the site are of a pub and a new restaurant/bistro and will result in a requirement of 27 parking stalls - the site can only accommodate 19 stalls. RECOMMENDATIONS: 1. That Maple Ridge Heritage Designation and Revitalization and Tax Exemption Bylaw No. 6760-2010 be given first reading and be forwarded to Public Hearing; 2. That the following terms and conditions be met prior to final reading. Road dedication as required; ii. Consolidation of the site; 1101 DISCUSSION: a) Background Context: Applicant: KEN BROOKES Owner: ALPENHAUS RESTAURANTSLTD Legal Description: Lot: 112, D.L.: 398, Plan: 58284 Lot: 112, D.L.: 398, Plan: 58284 OCP: Existing: Port Haney Multi -Family, Commercial and Mixed -Use Proposed: Port Haney Multi -Family, Commercial and Mixed -Use Zoning: Existing: H-1 (Heritage Commercial), C-4 (Neighbourhood Public House Commercial); M-2 (General Industrial) Proposed: Heritage Revitalization Agreement Bylaw Existing Use of Property: Commercial Proposed Use of Property: Commercial Site Area: 0.127 hectares Servicing: Urban Companion Applications: RZ/065/10 b) Project Description: The subject site is well-known within the Maple Ridge community, as it has been the home of the Billy Miner neighbourhood pub (the former Bank of Montreal) since the 1970's. More recently, the second building on the site was a private liquor store (the former Port Haney Post Office). The site was recently acquired by new owners who intend to continue the use of the neighbourhood pub and remove the liquor store use in order to start-up a family restaurant/bistro establishment in the old post office building. New Provincial regulations for liquor store licencing have made it possible for the property owners to transfer the liquor store licence from the subject site to a former gas station site on the corner of 240th and Dewdney Trunk Road. The previous owner of the pub and liquor store had attempted to secure additional parking spaces on the Ministry of Highways site across the lane and northwest of the subject site, but was not successful. A Statement of Significance was recently completed for both of the buildings and is incorporated into the Heritage Agreement bylaw for reference. The applicants do not plan to do extensive alterations to the Billy Miner Pub (some interior improvements have already taken place) and they plan to alter the interior of the former post office. A list of exterior significant features were identified for both buildings, but only one significant interior feature was found in each. -2- c) Planning Analysis: Heritage Desi nation and Revitalization and Tax Exem tion A reement B law: The applicant has agreed to address two issues of bylaw non-conformance through the attached Heritage Agreement bylaw. One issue is that the proposed uses for the site require 27 parking stalls, but the site can only accommodate 19 stalls. The other issue is that the portion of land at the east end of the site is zoned M-2 (General Industrial) and used solely for parking, which is not permitted as a principle use in the M-2 zone. The site is currently divided into three separate lots. The applicant has agreed to consolidate the three lots into one, which is a condition of final reading and is necessary for compliance with the Heritage Agreement bylaw (see Appendix B). Statement of Significance For this heritage designation, the property owner was not asked to complete a Conservation & Feasibility Plan and instead was asked to prepare only a Statement of Significance (SoS). Although a Statement of Significance (SoS) involves a fair amount of research into the history and heritage character of the site, it does not contain recommendations from a heritage expert on how to undertake sensitive repairs and restoration work or acceptable changes in terms of creating a new addition or increasing the density on the site. Providing a SoS is an approach that requires less cost to the property owner at the front end and is acceptable in situations where the proposed future site alterations are expected to be minimal, such as in this case. If more complex plans are proposed in the future (for example an addition to one or both of the buildings), a Conservation & Feasibility Plan may be required at that time as part of the Heritage Alteration Permit Process. Tax Exemption Bylaw In exchange for long-term protection of the site's heritage character, a five-year tax exemption is proposed for the site. An exemption of the municipal portion of property taxes for protected heritage properties is permitted under Section 225(2)(b) of the Community Charter. The same tax exemption term is proposed for the Miller Residence Heritage Agreement (five years) and a one-year municipal tax exemption was granted to the former Ruskin School upon adoption of the Municipal Heritage Designation Bylaw. Note that the Heritage Revitalization Agreements for the Miller residence and the Billy Miner Pub site include a detailed process intended to ensure that any alterations made to the respective sites conform to Canadian heritage conservation standards and practices. The municipal portion of property taxes for the subject site for 2010 was $6,897.47. Official Communi Plan: The uses proposed for the site are in compliance with the Official Community Plan. -3- Zoning Bylaw: Section 966 of the Local Government: Act establishes that a Heritage Revitalization Agreement may vary or supplement the Zoning Bylaw for use, density, siting, and lot size. The existing zones on the site are proposed to be superseded by the subject Heritage Agreement to provide consistency amongst the three existing zones that: currently regulate the site and include setbacks that are suited to the existing site layout and also potential future uses for the site. Parking Bylaw: The Heritage Agreement varies the parking requirements for this site from 27 parking spaces to only a maximum of 19 spaces, which is the number currently provided on the site. There is on -street parking available on River Road in front of the site and approximately an additional seven (7) informal parking spaces on the Ministry of Highways site. It is also worth noting that the laneway has a right-of-way width that measures 10.2 metres and although not fully developed at this time, the width is sufficient to provide on -street parking on one side of the lane. Development Permits: No Development Permit will be required for any alterations proposed for the site, as these will be addressed through the Heritage Alteration Permit process. Advisory Design Panel: Comments from the Advisory Design Panel are not required for a Heritage Alteration Permit. Development Information Meeting: A Development Information Meeting will not be required, as no new development is proposed. d) Interdepartmental Implications: Emlneering De artmenr At the request of the Engineering Department, the property owners have investigated the local drainage system and provided information to the Department on the location of the storm sewer system and how surface drainage from the laneway is collected. Because little has changed with these buildings since their construction in 1911 and 1933, the municipality does not have documents on file identifying their drainage details. The Engineering Department has reported that they are satisfied with this investigation. The Engineering Department is also requiring 2.16 metres of road dedication as a condition of final reading of the subject bylaw. The proposed road dedication is shown on the attached subdivision plan (Appendix B). e) Intergovernmental Issues: There are no known intergovernmental issues related with this application. CONCLUSION: The subject site is a very important piece of heritage for Maple Ridge, but particularly for Port Haney. These two buildings are stated in the Statement of Significance as "the last active commercial buildings in the historic core of Port Haney". Aside from the site's early historical significance, the Billy Miner Pub itself is a more recent historic landmark in Maple Ridge, as it is an establishment that is well-known beyond the borders of Maple Ridge. The Billy Miner pub site has proven to be an excellent example of an adaptive heritage use. Its longevity demonstrates how historic buildings continue to speak to past memories, while adjusting to a modern use that will add a layer of new memories for the community. Prepared by: Lisa Zosiak Planner ng, MCP, MCIP Approved by: Frank Quinn, MBA, P.Eng GM: Public Wor"-& Development Services Concurrence: J. L. (Jim) Rule Chief Administrative Officer I The following appendices are attached hereto: Appendix A - Subject Map Appendix B - Subdivision Plan - Showing Site Consolidation Appendix C - Heritage Designation and Revitalization and Tax Exemption Agreement Bylaw -5- — EP 59768 CALLAGHAN AVE. JPCIA 2 � rn rr63p a a 23LID 31 131 25 co m � A 00 N I0 00 11617 N JO� W A Rem. `� rr6r AVE. ��`� 24 rn 3 P 755 N 0 22CL �n I� 15 11580 Ir 11612 LO N Re 11587 0IL 0 �1 m 129 9 Z 14 � RP 65880 Rern Rem r rssa RP 6755 r15 11575 � r 8 66 7 cy Re17T Re1n sral $ 10 �n 9 Rem 1 N Ri�FR Ro PC/.,q (p q 5� P 58284 T B a N ry2 Re Subject Properties P 86773 m Rp2r�o 113 >~ Rem 1 Rp �3�3 - P Rp S33S Rp 460S N TT RO ROgO p rsss 4F H L 466s N ■ e w- District of SCALE 0• Langley Sk 48�8 I j = 22355/22371 River Rd S ai t CORPORATION OF THE DISTRICT OF �I r MAPLE RIDGE PLANNING DEPARTMENT r�• DATE: Oct 8, 2010 RZ/056/10 BY: JV �r ..°..' a � c a° a $; •mo � N a u a - 'cCL �\I 3 u � •G � � .b a o o g Q o y�aq o s �'' o p O Q � N Z O N I� N e� � Z >-�g o Q a :I--zQ � �a = Lai W� oWo z � c=, P�Q� u-�>-2� OCOJ ►� QV)pp 00 En EON? W Z� Z =CUO LO k �� ,00n ON Izz g � Z § EMS �aa V CL ^ c o XCLoa- W L'- Op Li i_ Qr- ON030 EO s �e 00 to cc 00 N') c C rS Z^Q � acrCL m O G O. CS min o p Mi J r7 0 0 OZ m= c �>•o m�QO/��E O Z�` U y m U ae �0 I n 2 �U n•'c J Q Q m C� ci, $ '_� 1 � 00 c YiUoi E4 q 1 y E A R I a G EIS Z I 'n moo �� E 3 yU 2 b� arc � ac Ea � �u •cam ��� oZ�o opt= ;m�li CORPORATION OF THE DISTRICT OF MAPLE RIDGE HERITAGE DESIGNATION AND REVITALIZATION AND TAX EXEMPTION AGREEMENT BYLAW NO.6760-2010 A Bylaw to designate property as heritage property under Section 967 of the Local Government Act and to enter into a Heritage Revitalization Agreement under Section 966 of the Local Government Act and to grant a Tax Exemption under Section 225 of the Community Charter WHEREAS the Council of the District of Maple Ridge considers that the property located at 22355 River Road, Maple Ridge, B.C. has heritage value and that certain portions of and buildings on the property should be designated as protected under section 967 of the Local Government Act; AND WHEREAS the District of Maple Ridge and Alpenhaus Restaurants Ltd. wish to enter into a Heritage Revitalization Agreement for the property; AND WHEREAS the Council of the District of Maple Ridge wishes to exercise its discretion under section 225 of the Community Charter to exempt a portion of the property from municipal property taxation subject to the terms of an exemption agreement,; AND WHEREAS the District of Maple Ridge has provided notice of a proposed tax exemption bylaw in accordance with section 227 of the Community Charter; NOW THEREFORE, the Council of the District of Maple Ridge enacts as follows: Citation 1.1 This Bylaw may be cited as "Maple Ridge Heritage Designation and Revitalization and Tax Exemption Agreement Bylaw 6760-2010". Interpretation 2.1 In this Bylaw, the terms "heritage value", "heritage character" and "alter" have the corresponding meanings given to them in the Local Government Act. Heritage Revitalization and Tax Exemption Agreement 3.1 The District of Maple Ridge enters into a Heritage Revitalization and Tax Exemption Agreement (the "Agreement") with the registered owner of those properties located at 22355 River Road, Maple Ridge and legally described as (a) PID: 005-703-620, Lot 112 District Lot 398 Group 1 New Westminster District Plan 58284; 2 (b) PID: 005-703-701, Lot 113 Except: Part Within Heavy Black Outline on Highway SRW Plan 63822, District Lot 398 Group 1 New Westminster District Plan 58284; and (c) PID: 013-603-001, Lot 1 Except: Firstly: Parcel "A" (Reference Plan 6978), Secondly: Part Within Heavy Black Outline on Highway Statutory Right of Way Plan 63822, Block 1 District Lot 398 Group 1 New Westminster District Plan 155 (together, the "Property"). 3.2 The Mayor and Corporate Officer are authorized on behalf of the District of Maple Ridge Council to sign and seal the Agreement in the form attached as Appendix "1" to this Bylaw. 3.3 Subject to all of the terms and conditions set out in the Agreement, the Property shall be exempt from District property taxation for a term of five (5) years, effective from the date on which the Agreement comes into force. Heritage Designation 4.1 Council hereby designates those portions of the Property containing the buildings described in the Agreement as the "Existing Buildings" as protected heritage property for the purposes of section 967 of the Local Government Act of British Columbia. Exemptions 5.1 The following actions may be undertaken in relation to the Property without first obtaining a heritage alteration permit from the District: (a) non-structural renovations or alterations to the interior of a building or structure that do not affect any protected interior feature or fixture and do not alter the exterior appearance of the building or structure; and (b) non-structural normal repairs and maintenance that do not alter the exterior appearance of a building or structure. 5.2 For the purpose of section 5.1, "normal repairs" means the repair or replacement of elements, components or finishing materials of a building, structure or protected feature or fixture, with elements, components or finishing materials that are equivalent to those being replaced in terms of heritage character, material composition, colour, dimensions and quality. READ A FIRST TIME this _ day of 12010. READ A SECOND TIME this _ day of , 2010. PUBLIC HEARING held this _ day of , 2010. READ A THIRD TIME this _ day of 2010. ADOPTED this day of 2010. Presiding Member Corporate Officer 4 APPENDIX I HERITAGE REVITALIZATION AND TAX EXEMPTION AGREEMENT THIS AGREEMENT dated for reference the ls` day of September, 2010 is BETWEEN: I•\4 ALPENHAUS RESTAURANTS LTD., Incorporation No. BCO230685, 7650 Burris Street, Burnaby, B.C. V5E 1Z3 (the "Owner") THE CORPORATION OF THE DISTRICT OF MAPLE RIDGE, 11995 Haney Place, Maple Ridge, B.C. V2X 6A9 (the "District") A. The Owner is the registered owner in fee simple of those lands and all improvements located at 22355 River Road, Maple Ridge, B.C. legally described as: Parcel Identifier: 005-703-620 Lot 112 District Lot 398 Group 1 New Westminster District Plan 58284 ("Lot 112") I MI Parcel Identifier: 005-703-701 Lot 113 Except: Part Within Heavy Black Outline on Highway SRW Plan 63822, District Lot 398 Group 1 New Westminster District Plan 58284 ("Lot 113") and 5 Parcel Identifier: 013-603-001 Lot 1 Except: Firstly: Parcel "A" (Reference Plan 6978), Secondly: Part Within Heavy Black Outline on Highway Statutory Right of Way Plan 63822, Block 1 District Lot 398 Group 1 New Westminster District Plan 155 ("Lot 1") (together, Lot 112, Lot 113 and Lot 1 comprise the "Lands"); B. There are two buildings currently situated on the Lands, which are labelled on the sketch map attached as Schedule "A" to this Agreement (the "Existing Buildings"); C. The Owner intends to continue the use of one Existing Building as a pub and to convert the other Existing Building from a retail store to a family restaurant with some outdoor seating; D. The District and the Owner agree that the Existing Buildings have heritage value and should be preserved; E. The Owner intends to apply to the Approving Officer for the District for approval to consolidate the Lands into a single parcel generally in accordance with the proposed subdivision plan attached as Schedule `B" (the "Proposed Subdivision Plan"); F. If the Proposed Subdivision Plan is approved by the Approving Officer for the District, the Existing Buildings will be situated on that parcel labelled Lot 2 on the Proposed Subdivision Plan; G. Section 966 of the Local Government Act authorizes a local government to enter into a Heritage Revitalization Agreement with the owner of a heritage property, and to allow variations of, and supplements to, the provisions of a bylaw or a permit issued under Part 26 or Part 27 of the Local Government Act; H. Section 225 of the Community Charter authorizes a local government to enter into an agreement with the owner of eligible heritage property that is to be exempt from municipal taxation, respecting the extent of the exemption and the conditions on which it is made; and I. The Owner and the District have agreed to enter in this Heritage Revitalization and Tax Exemption Agreement setting out the terms and conditions by which the heritage value of the Lands and the Existing Buildings are to be preserved and protected, in return for specified supplements and variances to District bylaws and the tax exemption from District property taxation for a specified term; THIS AGREEMENT is evidence that, in consideration of the sum of ten dollars ($10.00) now paid by each party to the other and for other good and valuable consideration (the receipt of which each party hereby acknowledges) the Owner and the District each covenant with the other as follows: r Condition Precedent I. This Agreement shall be subject to the satisfaction of the following condition precedent on or before the date stipulated: (a) on or before February 1 2011, the Approving Officer for the District has approved a subdivision plan in respect of the Lands generally in the form of the Proposed Subdivision Plan and that plan has been deposited in the Land Title Office and the Lands have been consolidated into a single fee simple parcel. This condition precedent is for the benefit of both the Owner and the District and it cannot be waived. Nothing in this Agreement commits the Approving Officer to approve the Proposed Subdivision Plan. In this Agreement, the defined term "Lands" shall mean the single fee simple parcel into which the Lands are consolidated, unless expressly stated otherwise. The date on which this condition precedent is satisfied is referred to as the "Effective Date". Conservation of Existing Buildings 2. The Owner shall, promptly following the Effective Date and at all times thereafter, do all things necessary to preserve and protect the character defining elements of the Existing Buildings (the "Character Defining Elements"), as identified in the Statements of Significance attached as Schedule "C", in accordance with the Standards & Guidelines for the Conservation of Historic Places in Canada, published by Parks Canada in 2003. 3. The Owner shall not alter the Character Defining Elements except in accordance with this Agreement. 4. Prior to commencing any work that would alter the Character Defining Elements (the "Work"), the Owner shall obtain from the District all necessary permits and licences, including a heritage alteration permit. 5. The Owner shall perform the Work in accordance with generally accepted engineering and heritage conservation practices, and in accordance with the Standards & Guidelines for the Conservation of Historic Places in Canada. 6. The Owner shall, at the Owner's sole expense, engage a member of the Architectural Institute of British Columbia or the Association of Professional Engineers and Geoscientists of British Columbia (the "Registered Professional") to oversee the Work and to perform the duties set out in section 7 of this Agreement. 7. The Owner shall cause the Registered Professional to: 7 (a) prior to commencement of the Work, provide to the District an executed and sealed Confirmation of Commitment in the form attached as Schedule "D" to this Agreement; (b) erect on the Lands and keep erected throughout the course of the Work, a sign of sufficient size and visibility to effectively notify contractors and tradespersons entering onto the Lands that the Work involves protected heritage property; (c) throughout the course of the Work, effectively oversee the work of all contractors and tradespersons and inspect all materials leaving and arriving at the site to ensure that the Work is carried out in accordance with the Standards & Guidelines for the Conservation of Historic Places in Canada; (d) obtain the District's approval for any changes to the Work, including any amended permits that may be required; (e) upon substantial completion of the Work, provide to the District an executed and sealed Certification of Compliance in the form attached as Schedule "E" to this Agreement; and (f) notify the District within one (1) business day if the Registered Professional's engagement by the Owner is terminated for any reason. Variations to District's Zoning and Parking Bylaws 8. District of Maple Ridge Zoning Bylaw No. 3510, 1985 (the "Zoning Bylaw"), is varied and supplemented in its application to the Lands and the Existing Buildings in the manner and to the extent provided in Schedule "D" to this Agreement. 9. District of Maple Ridge Off -Street Parking and Loading Bylaw No. 4350, 1990 (the "Parking Bylaw"), is varied and supplemented in its application to the Lands and the Existing Buildings in the manner and to the extent provided in Schedule "E" to this Agreement. Heritage Designation 10. The Owner hereby irrevocably agrees to the designation of those portions of the Lands containing the Existing Buildings as municipal heritage sites in accordance with section 967 of the Local Government Act, and releases the District from any obligation to compensate the Owner in any form for any reduction in the market value of the Lands or those portions of the Lands that may result from the designation. Ongoing Maintenance 11. The Owner shall maintain the Existing Buildings and the Lands in good repair in accordance with the maintenance standards set out in Maple Ridge Heritage Site Maintenance Standards Bylaw No. 6710, 2009. Damage to or Destruction of the Existing Buildings 12. If one or more of the Existing Buildings is damaged, the Owner shall obtain a heritage alteration permit and any other necessary permits and licences and, in a timely manner, shall restore and repair the damaged Existing Buildings to the same condition and appearance that existed before the damage occurred. 13. If, in the opinion of the District, an Existing Building is completely destroyed and the Owner wishes to construct a replacement building on the Lands, such replacement building must be constructed in compliance with the Zoning Bylaw and the Parking Bylaw, in a style that is acceptable to the District and substantially similar to that of the destroyed Existing Building, after having obtained a heritage alteration permit and all other necessary permits and licences. 14. The Owner shall use its best efforts to commence and complete any repairs to the Existing Buildings, or the construction of any replica or replacement buildings, with reasonable dispatch. Tax Exemption Conditions 15. The grant of a five (5) year District property tax exemption to the registered owner of the Lands, as set out in section 3.1 of the Heritage Revitalization Agreement and Tax Exemption Bylaw No. 6760-2010, pursuant to which the District has entered into this Agreement, is subject to the following conditions: (a) all items agreed to within this Agreement must be met; (b) all fees and charges related to the Lands due to the District must be paid in full; and (c) the Owner must not be; in contravention of any other District bylaw. 16. If any condition set out in section 11 above is not met to the satisfaction of the District, acting reasonably, then the Owner must pay to the District the full amount of tax exemptions received, plus interest, immediately upon written demand. Interpretation 17. In this Agreement, "Owner" shall mean the registered owner of the Lands or a subsequent registered owner of the Lands, as the context requires or permits. Conformity with District Bylaws 18. The Owner acknowledges and agrees that, except as expressly varied by this Agreement, any development or use of the Lands, including any construction, restoration and repair of the Existing Buildings, must comply with all applicable bylaws of the District. C Statutory Authority Retained 15. Nothing in this Agreement shall limit, impair, fetter or derogate from the statutory powers of the District, all of which powers may be exercised by the District from time to time and at any time to the fullest extent that the District is enabled. Indemnity 16. The Owner hereby releases, indemnifies and saves the District, its officers, employees, elected officials, agents and assigns harmless from and against any and all actions, causes of action, losses, damages, costs, claims, debts and demands whatsoever by any person, arising out of or in any way due to the existence or effect of any of the restrictions or requirements in this Agreement, or the breach or non-performance by the Owner of any term or provision of this Agreement, or by reason of any work or action of the Owner in performance of its obligations under this Agreement or by reason of any wrongful act or omission, default, or negligence of the Owner. 17. In no case shall the District be liable or responsible in any way for: (a) any personal injury, death or consequential damage of any nature whatsoever, howsoever caused, that be suffered or sustained by the Owner or by any other person who may be on the Lands; or (b) any loss or damage of any nature whatsoever, howsoever caused to the Lands, or any improvements or personal property thereon belonging to the Owner or to any other person, arising directly or indirectly from compliance with the restrictions and requirements in this Agreement, wrongful or negligent failure or omission to comply with the restrictions and requirements in this Agreement or refusal, omission or failure of the District to enforce or require compliance by the Owner with the restrictions or requirements in this Agreement or with any other term, condition or provision of this Agreement. No Waiver 18. No restrictions, requirements or other provisions of this Agreement shall be deemed to have been waived by the District unless a written waiver signed by an officer of the District has first been obtained, and without limiting the generality of the foregoing, no condoning, excusing or overlooking by the District on previous occasions of any default, nor any previous written waiver, shall be taken to operate as a waiver by the District of any subsequent default or in any way defeat or affect the rights and remedies of the District. Inspection 19. Without limiting the District's power of inspection conferred by statute and in addition to such powers, the District shall be entitled at all reasonable times and from time to time to enter onto the Lands for the purpose of ensuring that the Owner is fully observing and 10 performing all of the restrictions and requirements in this Agreement to be observed and performed by the Owner. Breach of Agreement 20. Without limiting section 12 or any other provision of this Agreement, in the event that the Owner is in breach of any of its obligations under this Agreement, the Owner agrees that the variations to the Zoning Bylaw, as described in Schedule "D", and the variations to the Parking Bylaw, as described in Schedule "E", shall be of no further effect, and the otherwise applicable provisions of the Zoning Bylaw and the Parking Bylaw respecting the use of the Lands, or the provisions of any replacement bylaws, shall apply. Notice 21. The District may notify the Owner in writing of any alleged breach of this Agreement and the Owner shall have thirty (30) days to remedy the breach. In the event of any disagreement by the Owner as to the existence of a breach, the Owner shall immediately notify the District and the matter shall be determined by a panel comprising: (a) the Owner if the Owner is a natural person, or the president of the Owner if the Owner is a corporation or society, or one of the Owners if the Owners are joint tenants or tenants in common; (b) the Mayor of the District; and (c) a third person selected. by the other panel members. 22. The panel shall determine its own procedures to resolve this matter, the determination of the panel shall be binding on the parties, and the Owner and the District shall each bear an equal share of the costs of the third person incurred in the determination of the matter. Headings 23. The headings in this Agreement are inserted for convenience only and shall not affect the interpretation of this Agreement or any of its provisions. Schedules 24. All schedules to this Agreement are incorporated into and form part of this Agreement. Number and Gender 25. Whenever the singular or masculine or neuter is used in this Agreement, the same shall be construed to mean the plural or feminine or body corporate where the context so requires. Successors Bound 26. All restrictions, rights and liabilities herein imposed upon or given to the respective 11 parties shall extend to and be binding upon their respective heirs, executors, administrators, successors and assigns. Severability 27. If any portion of this Agreement is held invalid by a court of competent jurisdiction, the invalid portion shall be severed and the decision that it is invalid shall not affect the validity of the remainder of this Agreement. IN WITNESS WHEREOF the Owner and the District have executed this Agreement on the dates set out below. The Corporate Seal of DISTRICT OF MAPLE RIDGE was hereunto affixed in the presence of: C/S Mayor: Corporate Officer: Date The Corporate Seal of ALPENHAUS RESTAURANTS LTD. was hereunto affixed in the presence of: C/S Authorized Signatory: Authorized Signatory: Date 12 SCHEDULE "A" SKETCH MAP SHOWING EXISTING BUILDINGS X / O �F z I rn ? HERITAGE DESIGNATION HEFFELFINGER DESIGNS LTD. REVITALIZATION li9jll,�l S z BILLY MINER PUB t B15TRO #200B 1180 Kingsway Avenue iWCR °A° a Port Coquitlam, B.C. V3C 6N7 604-944-2188 i F' riQ'a sn a^'^� wp � ■ • aN� � vg o H c°•n m'`g a na � � 0 a soa x g g n �m #O O 224 S7REEj ' v 5 TC W o S Sn n oe ? "`� � •N n Z� � n•� Cb � y n mQ: m C'0vz� CIO tin o w o 00 D CIO U � o � ^ T `1 223 STREET $ `^T rZ Z � N 3 ATlfS[ 6r CP rr- r 'm w o w.za Z Cn %C m _vv Q:::E CO Z -_?I s c ;70 rrl z Lo � Z C-3 an ryl �mZ _ rrl Z Z � eo �CrJy �Z�9F� h'aw C) �a Z M� ^^W_ ,V N u Sa � o c i• ^o � � .7 • � c anSw 3'0 o f$ t v g25 w ppa of n>� O k W 2 C v oat Z y o N y S � S Na w' u T n � V n a S� u' o I NEW ❑► t, NFW +7:.3 22355 RIVER ROAD 22371 RIVER ROAD AUGUST 2010 prepared for: -~' DISTRICT OF MAPLE RIDGE .k. lop-: prepared by: DONALD LUXTO11 DISTRICT OF MAPLE RIDGE STATEMENTS OF SIGNIFICANCE 2010 "W STATEMENT OF SIGNIFICANCE: 22355 RIVER ROAD Update of 2003-2004 Statement of Significance prepared by Donald Luxton & Associates DRAFT Donald Luxton & Associates Inc., August 2010 -1- DISTRICT OF MAPLE RIDGE STATEMENTS OF SIGNIFICANCE 2010 STATEMENT OF SIGNIFICANCE: 22355 RIVER ROAD [Prepared 2003-2004; Updated 2010] Name: BILLY MINER PUB Address: 22355 River Road, Maple Ridge, B.C. Historic Name: Bank of Montreal Original Owner: Bank of Montreal Date of Construction: 1911 Architect/Builder: Unknown Description of the Historic Place The Bank of Montreal, now the Billy Miner Pub, is a two -storey, rectangular -plan wood -frame commercial structure located in the centre of the historic commercial district of Port Haney. Oriented towards the Fraser River and the railway tracks, this building has now been adapted for use as a local pub and restaurant. It is sited adjacent to another historic commercial building, the Port Haney Post Office. Heritage Value of the Historic Place The Bank of Montreal is one of the last active commercial buildings in the historic core of Port Haney and is valued for its associations with the historic precinct. Originally a branch of the Bank of Montreal, it was strategically positioned close to the Fraser River in the commercial core of Port Haney to take advantage of the river boat landing, CPR station and the services in the area including postal and retail outlets. Opened in 1911, it was built for Mary Berry Charlton Storey and was the first bank in the community. The early settlement of Port Haney was centred on the Fraser River, which provided access prior to the development of roads through the area. Over time, significant commercial and residential activity developed and Port Haney became a major historic transportation hub in the region. Decline set in after the Great Depression and a devastating fire that destroyed much of the business centre, causing commercial activity to relocate to the north along the newly -opened Lougheed Highway, a make-work project that connected the Fraser Valley communities by road. With the shift in economic activity the Bank of Montreal eventually relocated, and this structure served a host of functions before being adapted for re -use as a pub. The use as a neighbourhood pub also reflects the change in liquor laws in the 1970s that allowed pubs to locate in neighbourhood settings rather than connected to a hotel function. Prior to this, local pubs had been located in purpose-built roadhouse hotels located along the Lougheed Highway. The architecture of the Bank of Montreal is valued as a very good and rare example of false front, pioneer style commercial and financial buildings. Witness to its role as a bank, the interior retains part of its original vault. Additionally, the second storey served as residential space for the bank manager, as was common practice at the time of construction, and still serves a residential function today. The simple style of the structure indicates its function as a branch bank in an isolated location; in more urban settings banks of the time were constructed in solid masonry in the Classical revival style popular during the Edwardian era. DRAFT Donald Luxton & Associates Inc., August 2010 -2- DISTRICT OF MAPLE RIDGE STATEMENTS OF SIGNIFICANCE 2010 Little remains of the historic downtown streetscape of Port Haney, which increases the value of this building as one of the only intact commercial buildings from the early days of settlement. Port Haney remains as a heritage precinct and a reminder of the origins of the District of Maple Ridge, and this building remains a vital part of the local neighbourhood. Character -Defining Elements of the Historic Place Key elements that define the heritage character of the Bank of Montreal include its: - original siting and orientation to the street, and its proximate relationship to the railway and to an adjacent heritage structure - continuing commercial use - commercial form, scale and massing including its rectangular plan, two -storey height and flat roof - exterior features such as the false front parapet and off-centre door on ground floor with inset entryway and large shop -front windows - double -hung wooden sash windows on the second floor, evidence of the residential function of the upper floor - wood -frame construction including wooden drop siding with cornerboards and dimensional trim - partially intact bank vault rr Bank of Montreal [Maple Ridge Museum & Archives P00048] DRAFT Donald ILuxton & Associates Inc., August 2010 -3- DISTRICT OF MAPLE RIDGE STATEMENTS OF SIGNIFICANCE 2010 RESEARCH SUMMARY SHEET: 22355 RIVER ROAD Name: BILLY MINER PUB Address: 22355 River Road, Maple Ridge, B.C. Historic Name: Bank of Montreal • CONSTRUCTION DATE AND SOURCE: 1911 (CHIB - from Fraser Valley Record Aug. 1911). • ORIGINAL OWNER AND SOURCE: Bank of Montreal - leased from M.B. Charlton (assessments) (7.2) • ARCHITECT AND SOURCE: Unknown • BUILDER AND SOURCE: Unknown • PEOPLE OR EVENTS OF HISTORIC INTEREST ASSOCIATED WITH THE SITE: Fire damage Nov. 1932 (M.R. Assessments). Port Haney's first Bank 1911-1932. Third Bank of Montreal in the province. • ASSESSMENT INFORMATION„ Lots: 1, 2 & 3, Block: 1. Note: Bank of Montreal sits on old lot 3; House to west sits on old lot 2. • 1911: M.B. Charlton. Improvements $1,000. Land $1,200. • 1912: M.B. Charlton. Improvements $1,500. Land $1,500. • 1913: M.B. Charlton. Improvements $1,500. Land $2,000. • ADDITIONAL REFERENCES: o MRM&A, Accession #'s: P4-P6, P252, P394, P1135, P2094, P2097, P2422, P2433, P2488, P 2513, P2746, PC1, PC55. Jy _ � yy Port Haney, 1960s [Maple Ridge Museum & Archives P02094] DRAFT Donald Luxton & Associates Inc., August 2010 -4- DISTRICT OF MAPLE RIDGE STATEMENTS OF SIGNIFICANCE 20I0 The Bank of Montreal after an early fire in Port Haney, circa 1914-18 [Maple Ridge Museum & Archives P00394] DRAFT Donald ILuxton & Associates Inc., August 2010 -5- DISTRICT OF MAPLE RIDGE STATEMENTS OF SIGNIFICANCE 2010 STATEMENT OF SIGNIFICANCE: 22355 RIVER ROAD Prepared by Donald Luxton & Associates Inc., 2010 DRAFT Donald Luxton & Associates Inc., August 2010 -6- DISTRICT OF MAPLE RIDGE STATEMENTS OF SIGNIFICANCE 2010 STATEMENT OF SIGNIFICANCE: 22371 RIVER ROAD [Prepared 2003-2004; Updated 2010] Name: PORT HANEY LIQUOR STORE Street Address: 22371 River Road, Maple Ridge, B.C. Legal Address: 22355 River Road, Maple Ridge, B.C. Historic Name: Port Haney Post Office Original Owner: Mrs. M.B. Storey Date of Construction: 1933 Architect/Builder: Unknown Description of the Historic Place The Port Haney Post Office is a modest one and one-half storey, front -gabled wood -frame commercial structure located in the centre of the (historic commercial district of Port Haney. Oriented towards the Fraser River and the railway tracks, this building has now been adapted for commercial use. It is sited adjacent to another historic commercial building, the Bank of Montreal, now the Billy Miner Pub. Heritage Value of the Historic Place The Port Haney Post Office is one of the last active commercial buildings in the historic core of Port Haney and is valued for its associations: with the historic precinct. Port Haney is a reminder of the early history of the District of Maple Ridge and the development of its original small town centres. The early settlement of Port Haney was centred on the Fraser River, which provided the earliest access before the development of roads through the area. Over time, significant commercial and residential activity developed and Port Haney became a major historic transportation hub in the region. Decline set in after the onset of the Great Depression. In 1931, the completion of the Lougheed Highway— a Depression -era make-work project — signalled a shift in the location of Haney's commercial activity. A devastating fire in 1932 destroyed much of the existing business centre, hastening the shift of businesses up the hill. There was initially some reluctance in relocating the post office, due to its convenient proximity to the railway station; in 1933, this small post office was built across from the station to replace the one that had been destroyed in the fire. Public demand led to the construction of another post office in 1939 in the new town centre area. This early post office therefore remains as a representation of the transitional period that marked the end of the dominance of the railway industry and the emergence of road -based transportation that allowed greater flexibility in land development and heralded new development throughout the Fraser Valley. Following its redundancy as a post office, it served for many years as a single-family residence, until its recent conversion back to commercial use. The Haney Post Office is also valued for its association with an important historic personality, Mary Berry Charlton Storey, who built the post office and acted as Post Mistress. Well known as an ambitious early entrepreneur, she was the wife of Alfred Charlton, a retailer and post office operator in Port Haney. After his death in 1907, she assumed his professional responsibilities, taking on the role of postmaster, harbour master and retailer in addition to raising her children. Additionally, she is important to the history of Port Haney for opening the first bank in the community, cementing Port Haney's prime position in the river -based life of the late nineteenth and early twentieth centuries. She was remarried in 1918 to William Storey, Mr. Chariton's cousin. Mary Berry Charlton Storey, one of Haney's most determined and ambitious businesswomen, is buried between her two husbands in the Maple Ridge Cemetery. DRAFT Donald ILuxton & Associates Inc., August 2010 -7 DISTRICT OF MAPLE RIDGE STATEMENTS OF SIGNIFICANCE 2010 The Port Haney Post Office is also significant for its modest scale, indicating the shifting nature of the area's economy. It also demonstrates the late persistence of the influence of the Craftsman style, popular as a domestic style but reflected here in a way that tied the building to an emerging residential context. Little remains of the historic downtown streetscape of Port Haney, which increases the value of this building as one of the only intact commercial buildings from the early days of settlement. Port Haney remains as a heritage precinct and a reminder of the origins of the District of Maple Ridge, and this building remains a vital part of the local neighbourhood. Character -Defining Elements of the Historic Place Key elements that define the heritage character of the Port Haney Post Office include its: - original siting and orientation to the street, and its proximate relationship to the railway and to an adjacent heritage structure - commercial form, scale and massing, including its one and one -half -storey height, front gabled roof with a skirt roof at the front, rectangular floor plan and offset front entry - wood -frame construction including lapped wooden siding with cornerboards - late influence of the Craftsman style including triangular eave brackets at the front and rear, open soffits and exposed rafter tails - internal red -brick chimney with corbelled top - original windows including: wooden -sash window assembly of double casement windows with arched three-part transom to the west of the entry; double -assembly, double -hung wooden -sash windows on the east side; and 4-paned double sliding windows at the rear DRAFT Donald 1_uxton & Associates Inc., August 2010 -8- DISTRICT OF MAPLE RIDGE STATEMENTS OF SIGNIFICANCE 2010 -l� The Port Haney Post Office during its time as a private residence, 1960s [Maple Ridge Museum & Archives P02094] a r .1 •1 The Port Haney Post Office during its time as a private residence,1974 [Maple Ridge Museum & Archives P00408] DRAFT Donald Luxton & Associates Inc., August 2010 -9- DISTRICT OF MAPLE RIDGE STATEMENTS OF SIGNIFICANCE 2010 RESEARCH SUMMARY SHEET: 22355 RIVER ROAD Name: PORT HANEY LIQUOR STORE Street Address: 22371 River Road, Maple Ridge, B.C. Legal Address: 22355 River Road, Maple Ridge, B.C. Historic Name: Port Haney Post Office • CONSTRUCTION DATE AND SOURCE: 1933 (M.R. Assessments). • ORIGINAL OWNER AND SOURCE: Mrs. M.B. Storey (M.R. Assessments). • ARCHITECT AND SOURCE: Unknown • BUILDER AND SOURCE: Unknown • PEOPLE OR EVENTS OF HISTORIC INTEREST ASSOCIATED WITH THE SITE: Haney Post Office 1933 - 1939, until business centre moved up the hill. • ASSESSMENT INFORMATION: Lot: 2, Block: 2 (old legal). • 1931: Mary E. Storey (lots 1-3). Improvements $7,000. Land $2,250. • 1932: Mary E. Storey (lots 1-3). Improvements $7,000. Land $2,250. [Buildings destroyed by fire Nov. 1932 - primarily lots 1 & 2.1 • 1933: Mary E. Storey. Improvements $2000. Land $1,900. [Exterior portion of building on lot #3. Lot 3 SK 6978 (Bank of Montreal) did not burn down - only damaged.] • 1934: Mary E. Storey. Improvements $2,500. Land $1,900. • 1935: Mary E. Storey. Improvements $2,500. Land $1,900. • ADDITIONAL REFERENCES: o MRM&A, #2094; #2097; #2513; #2746 o "GAZETTE", November 24, 1939. DRAFT Donald Luxton & Associates Inc., August 2010 - 10- SCHEDULE D VARIATIONS TO THE MAPLE RIDGE ZONING BYLAW NO.3510-1985 PERMITTED THROUGH HERITAGE DESIGNATION AND REVITALIZATION AGREEMENT BYLAW NO.6760-2010 The variances identified in this Schedule E to the Heritage Designation and Revitalization Agreement Bylaw No. 6760-2010 apply to and only to those lands within the District of Maple Ridge described below and any and all buildings, structures, and other development thereon: PID: 005-703-620 Lot 112, District Lot 398, Group 1, New Westminster District, Plan 58284 and PID: 005-703-701 Lot 113, Except: Part within heavy black outline on Highway SRW Plan 63822, District Lot 398, Group 1, New Westminster District Plan 58284 -well PID: 013-603-001 Lot 1, Except: Firstly: Parcel "A" (Reference Plan 6978), Secondly: Part within heavy black outline on Highway SRW Plan 63822, Block 1 District Lot 398, Group 1, New Westminster District Plan 155 The requirements of the C-4 (Neighbourhood Pub), the H-1 (Heritage Commercial), and the M-2 (General Industrial) zones will not apply to this site and they are replaced with the following regulations: 1. Permitted Principal Uses: a. Liquor primary establishment b. Business services c. Professional services d. Restaurant e. Retail sales f. Artist Studio and Gallery g. Bed & Breakfast 2. Accessory Uses: a. boarding use b. residential use c. home occupation use d. off-street parking use e. liquor retail use, including off -sales of cider, beer, and wine SCHEDULE D 3. Lot Area shall not be less than: 1,200 mZ 4. Size of Buildings and Structures: No buildings or structures shall exceed two storeys in height. 5. Siting a) No front -yard setback is required; b) A minimum 2.5 m interior side lot line is required; c) A minimum 1.5m side -yard. setback on east side of site, except parking is permitted to remain in current location abutting east property line; d) A minimum 4.5m rear -yard setback is required. SCHEDULE E VARIATIONS TO THE MAPLE RIDGE OFF-STREET PARKING & LOADING BYLAW NO.4350-1990 PERMITTED THROUGH HERITAGE DESIGNATION AND REVITALIZATION AGREEMENT BYLAW NO.6760-2010 The variances identified in this Schedule E to the Heritage Designation and Revitalization Agreement Bylaw No. 6760-2010 apply to and only to those lands within the District of Maple Ridge described below and any and all buildings, structures, and other development thereon: PID: 005-703-620 Lot 112, District Lot 398, Group 1, New Westminster District, Plan 58284 and PID: 005-703-701 Lot 113, Except: Part within heavy black outline on Highway SRW Plan 63822, District Lot 398, Group 1, New Westminster District Plan 58284 and PID: 013-603-001 Lot 1, Except: Firstly: Parcel "A" (Reference Plan 6978), Secondly: Part within heavy black outline on Highway SRW Plan 63822, Block 1 District Lot 398, Group 1, New Westminster District Plan 155 The maximum number of off-street parking stalls required for any use on the subject site will be a total of 19 (including 4 small car spaces). Additionally, one loading zone space for the site will be required. In instances where a proposed site use is consistent with those listed in the "Variations to the Maple Ridge Zoning Bylaw" (Schedule "E") and under that use less than 19 spaces are required, as per the Maple Ridge Parking & Loading Bylaw No. 4350-1990, the lesser number of stalls may be applied as the requirement for this site. RIDGE Deep Roots Greater Heights TO: FROM: SUBJECT: DISTRICT OF MAPLE RIDGE His Worship Mayor Ernie Daykin DATE: and Members of Council FILE NO: Chief Administrative Officer ATTN: First Reading Maple Ridge Zone Amending Bylaw No. 6756 - 2010 24325 126 Avenue EXECUTIVE SUMMARY: October 7, 2010 RZ/071/10 CofW An application has been received to rezone the subject property from RS-3 (One Family Rural Residential) to RS-2 (One Family Suburban Residential). The subject property is designated Estate Suburban Residential and has significant slopes that will affect the developable area. That Zone Amending Bylaw No. 6756 - 2010 be given First Reading; That the applicant provide further information as described on Schedules A-H of the Development Procedures Bylaw No. 5879 -199 DISCUSSION: a) Background Context: Applicant: Owner: Legal Description: OCP: Existing: Zoning: Existing: Proposed: Surrounding Uses North: Use: Zone: Designation: South: Use: Zone: Designation: East: Use: Zone: Designation: West: Use: Zone: Designation: Glenn. Rogers Ching -Chun Lin Ling -Li Chan Lot: 68, Section: 22, Township: 12, Plan: 43885 Estate Suburban Residential RS-3 (One Family Rural Residential) RS-2 (One Family Suburban Residential) Residential RS-3 (One Family Rural Residential) Estate Suburban Residential Residential RS-3 (One Family Rural Residential) Estate Suburban Residential Residential RS-2 (One Family Suburban Residential) Estate Suburban Residential Residential RS-3 (One Family Rural Residential) Estate Suburban Residential 1102 Existing Use of Property: Proposed Use of Property: Site Area: b) Project Description: Single Family Residential Single Family Residential 0.812 hectares (2.0 acres) The applicant proposes to rezone the subject property from RS-3 (One Family Rural Residential) to RS-2 (One Family Suburban Residential) to permit a two (2) lot single family subdivision. The subject property has significant slopes on the northern portion of the property that are 30% or greater. As a result, a geotechnical report will be required to determine the developable area. At this time the current application has been assessed to determine its compliance with the Official Community Plan and provide a land use assessment only. Detailed review and comments will need to be made once full application packages have been received. A more detailed analysis and a further report will be required prior to second reading. Such assessment may impact proposed lot boundaries and yields, Official Community Plan designations and Bylaw particulars, and may require application for further development permits. c) Planning Analysis: Official Community Plan: The subject property is designated Estate Suburban Residential and the proposed RS-2 (One Family Rural Residential) zoning complies with this land use designation. Zoning Bylaw: The current application proposes to rezone the property located at 24325 126 Ave from RS-3 (One Family Rural Residential) to RS-2 (One Family Suburban Residential) to permit a two (2) lot single family subdivision). Any variations from the requirements of the proposed zone will require a Development Variance Permit application. Development Permits: Pursuant to Section 8.10 of the Official Community Plan, a Natural Features Development Permit application is required for all development and subdivision activity for all lands with an average natural slope of greater than 15 percent. d) Interdepartmental Implications: In order to advance the current application, after First Reading, comments and input, will be sought from the various internal departments and external agencies listed below: a) Engineering Department; b) Operations Department; c) Environment Department; d) Fire Department The above list is intended to be indicative only and it may become necessary, as the application progresses, to liaise with agencies and/or departments not listed above. WA This application has not been forwarded to the Engineering Department for comments at this time; therefore, an evaluation of servicing requirements has not been undertaken. We anticipate that this evaluation will take place between First and Second Reading. The District's Subdivision Approving Officer has not assessed a subdivision plan for this site. This will take place once a subdivision application is received with all supporting documentation. e) Development Applications: In order for this application to proceed the following information must be provided, as required by Development Procedural Bylaw No. 5879 - 1999 as amended: 1. A complete Rezoning Application (Schedule B); 2. Natural Features Development Permit Application (Schedule G); 3. Subdivision Application, as per attached requirements. The above list is intended to be indicative only, other applications may be necessary as the assessment of the proposal progresses. CONCLUSION: The proposed RS-2 (One Family Suburban Residential) zone is in compliance with the Estate Suburban Residential designation of the Official Community Plan. Significant slopes greater than 30% on the northern portion of the subject site will limit the amount of developable land and must be determined by a Geotechnical Engineer. The proposed subdivision layout has not been reviewed in relation to the relevant bylaws and regulations governing subdivision applications. Any subdivision layout provided is strictly preliminary and must be approved by the District of Maple Ridge's Approving Officer. It is recommended that Council grant First Reading to Zone Amending Bylaw No. 6756 - 2010 subject to additioaW information being provided and assessed prior to Second Reading. 4h�vd��A :::� Prepared by. is Bowden t Planning *hnlcian y- d by: a Pic ring, MCP I P Direetor nJn� Approved byl Frank Quinn, IQBA, P.Eng GM: Pytilk Works Ariseve Concurrence: J. L (Jim] Rule Chief Administrative Officer The following appendic J4 are attached hereto: Appendix A - Subject Map Appendix B - Zone Amending Bylaw No. 6756-2010 9921 Appendix A PART LYING EAST OF ALOUETTE RIVER AND NORTH OF RIGHT-OF-WAY 67 P h388'S, 66 12581 12580 65 c N m co 12561 12552 0 w LU o P 3�p1 N SUBJECT PROPERTY r N 1 E 00 0 N r 0.. 12665 68 BCP 4571 2 P 72087 N Lm 12621 O � � N 7 N N N 126 AVE. 126 AVE. 0 o n � m m v 1 N 2 N 82 in P 72 85 m 12555 P 43885 83 80 1 P 70 98 2 EPP 414 — f j 0 24325 126 AVENUE I.2 o CORPORATION OF THE DISTRICT OF MAPLE RIDGE PLANNING DEPARTMENT } i .. DATE: Aug 25, 2010 FILE: Untitled BY: PC Appendix B CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO.6756 - 2010 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 -1985 as amended. WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6756 - 2010." 2. That parcel or tract of land and premises known and described as: Lot: 68, Section: 22, Township: 12, Plan: 43885 and outlined in heavy black line on Map No. 1490 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to RS-2 (One Family Suburban Residential) 3. Maple Ridge Zoning Bylaw No. 3510 -1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the day of , A.D. 20 . PUBLIC HEARING held the day of , A.D. 20 . READ a second time the day of , A.D. 20 . READ a third time the day of , A.D. 20 . APPROVED by the Minister of Transportation this day of , A.D. 20 . RECONSIDERED AND FINALLY ADOPTED, the day of , A.D. 20 . PRESIDING MEMBER CORPORATE OFFICER MAPLE RIDGE ZONE AMENDING Bylaw No. 6756-2010 Map No. 1490 From: RS-3 (One Family Rural Residential) To: RS-2 (One Family Suburban Residential) -M MAPLE RIDGE N SCALE 1:2,500 Deep Roots Greater Heights TO: FROM: SUBJECT: DISTRICT OF MAPLE RIDGE His Worship Mayor Ernie Daykin DATE: October 5, 2010 and Members of Council FILE NO: RZ/075/10 Chief Administrative Officer ATTN: C of W First Reading Maple Ridge Zone Amending Bylaw No. 6762-2010 10455 245E Street, 10469 245B Street, 10481245B Street EXECUTIVE SUMMARY: An application has been received to rezone the subject property from RS-2 (One Family Suburban Residential) to RS-1b (One Family Urban (Medium Density) Residential). To proceed further with this application additional information is required as outlined below. RECOMMENDATIONS: That Zone Amending Bylaw No. 6762-2010 be given First Reading; and; That the applicant provide further information as described on Schedule (A-H) of the Development Procedures Bylaw No. 5879 - 1999. DISCUSSION: a) Background Context: Applicant: Don Schmidt Owner: Brian Ahonen Janice Ahonen Legal Description: Lot: 2, Township: 12, Plan: 72100 Lot: 3, Township: 12, Plan: 72100 Lot: 4, Township: 12, Plan: 72100 OCP: Existing: Low/Medium Density Residential Zoning: Existing: RS-2 (One Family Suburban Residential) Proposed: RS-1b (One Family Urban (Medium Density) Residential) Surrounding Uses North: Use: Residential Zone: RS-1b Designation: Low Medium Density Residential South: Use: Residential Zone: RS-2 1103 East: Use: Zone: Designation: Residential RS-2 Low Medium Density Residential West: Use: School Zone: P-1 Designation: Institutional Existing Use of Property: Proposed Use of Property: Site Area: Access: b) Project Description: Residential Residential 1.2 hectares 245 Street The applicant proposes to rezone the properties located at 10455, 10469, and 10481245B Street from RS-2 (One Family Suburban Residential) to RS-1b (One Family Urban (Medium Density) Residential) to permit 8 additional lots and retain the original 3 lots. At this time the current application has been assessed to determine its compliance with the Official Community Plan and provide a land use assessment only. Detailed review and comments will need to be made once full application packages have been received. A more detailed analysis and a further report will be required prior to second reading. Such assessment may impact proposed lot boundaries and yields, Official Community Plan designations and Bylaw particulars, and may require application for further development permits. c) Planning Analysis: Official Community Plan: The subject sites are designated Low Medium Density Residential in the Albion Area Plan and the proposed RS-1b (One Family Urban (Medium Density) Residential) zoning complies with this designation. Zoning Bylaw: All lots created in this area should meet the minimum requirement of the RS-1b (One Family Urban (Medium Density) Residential) zone. Any variations from the requirements of the proposed zone will require a Development Variance Permit application. The applicant has submitted a Development Variance Permit (DVP) to allow for a reduction in the lot width for 6 of the 8 proposed sites from 15 metres to 14.33 metres. d) Interdepartmental Implications: In order to advance the current application, after First Reading, comments and input, will be sought from the various internal departments and external agencies listed below: a) Engineering Department; b) Operations Department; c) Fire Department; d) Parks Department; WA The above list is intended to be indicative only and it may become necessary, as the application progresses, to liaise with agencies and/or departments not listed above. This application has not been forwarded to the Engineering Department for comments at this time; therefore, an evaluation of servicing requirements has not been undertaken. We anticipate that this evaluation will take place between First and Second Reading. e) Development Applications: In order for this application to proceed the following information must be provided, as required by Development Procedural Bylaw No. 5879 - 1999 as amended: 1. A complete Rezoning Application (Schedule B or Schedule C); 2. Subdivision Application, as per attached requirements. The above list is intended to be indicative only, other applications may be necessary as the assessment of the proposal progresses. CONCLUSION: The development proposal is in compliance with the Official Community Plan, therefore, it is recommended that Council grant First Reading subject to additional information being provided and assessed prior to Second Reading. It is expected that once complete information is received, Maple Ridge Zone Amending Bylaw No. 6762-2010 will be adopted. The proposed layout has not been fully reviewed in relation to the relevant bylaws and regulations governing subdivision applications. Any subdivision layout provided is strictly preliminary and must be approved by the District of Maple Ridge's Approving Officer. It should be noted that the draft subdivision is proposing lot width variances that will not be supported, due to being out of character with the otl)�er lots created recently on lands to the north. Prepared by. Ame Bqwden Pla ni 9-clinician �{ppr�v iy v Jane-P'rc c" Oed CP, MCIP � Di of Plann Approved b . Frank Quinn, MBA, .Eng GM: Pubiic Works & Develc6rr nt Services Concurrence. AB/dp J. L. (Am) Rule ChiWAdministrative Officer The following appendices are attached hereto: Appendix A - Subject Map Appendix B - Zone Amending Bylaw No.6762 - 2010 -3- BCP 5562 PARK 12923 6 BCP 5562 A Cit f Pitt Mea ows _{ N tF District of Langley SCALE 1:2,500 �ehd.i A 1 3 4 loss 2 6 113592 3 losso 10 e a o58 4 v 10588 13 10587 10586 5 9 10585 6 5 10582 � 8 7 n P 75957 U 10580 10583 10578 P 72103 9 1 P 72100 10570 10579 1 S 7 10558 2 10570 p 0565 10548 ' m SUBJECT PROPERTIES 10536 8 N 5 10526 10529 10530 10501 r 4 N d 10481 3 9 /18280 10469 10470 2 P 721001045510445 10 412 1 P 72100 10441 104 AVE. 28 48 10455/69/81 245B STREET ;D I2 io CORPORATION OF ��f r !-= THE DISTRICT OF MAPLE RIDGE - PLANNING DEPARTMENT L + FDATE:Sep2,2010BY: SP FILE: RZ/075/10 APpen4uy CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. 6762-2010 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 -1985 as amended. WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6762 - 2010." 2. That/Those parcel (s) or tract (s) of land and premises known and described as: Lot: 2, Township: 12, Plan: 72100 Lot: 3, Township: 12, Plan: 72100 Lot: 4, Township: 12, Plan: 72100 and outlined in heavy black line on Map No. 1494 a copy of which is attached hereto and forms part of this Bylaw, is/are hereby rezoned to RS-1b (One Family Urban (Medium Density) Residential) 3. Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the day of , A.D. 20 . PUBLIC HEARING held the day of READ a second time the day of READ a third time the day of APPROVED by the Minister of Transportation this RECONSIDERED AND FINALLY ADOPTED, the PRESIDING MEMBER , A.D. 20 . ,A.D. 20 . , A.D..20 . day of , A.D. 20 . day of , A.D. 20 . CORPORATE OFFICER Il II II II I I II 11 1 I rig BGP 13768 ± lam i � 1 �I I BCP 5562 A BCP 5562 PARK 12923 6 RW 72101 10590 a 10 4 loses m BCP2910587 —------- --------- 1- ows 5 1 s loses L -_ 1 Im 6 N a BCP 29522 i� I t 5 o I � 10562 8 7 V P 75957 I I 10580 m 10583 10578 9 10570 1 P 72100 10579 t05.58 8 v 2 7 ! . ,p 10565 10570 7 m 1050 a 3 s0saa 6 I� I 10sa6 I M 4 8 5 IU m 10526 10529 105m I 1 ass 1 P 72100 10441 104 AVE. O 4 N n d Iw61 3 1 l a69 2 w55 N 9 i ¢ P 18280 } } g 1w70 P 72100 i 1 10 1 RW 75958 P 72103 1 10501 ■ 1 I Q0 0= 1.12 �e 28 48 I 29 49 30 50 ' 1 31 51 MAPLE RIDGE ZONE AMENDING Bylaw No. 6762-2010 Map No. 1494 From: RS-2 (One Family Urban Residential) To: RS-1 b (One Family Urban (Medium Density) Residential) MAPLE RIQG#= Brit sh Columbia N SCALE 1:2,500 DISTRICT OF MAPLE RIDGE TO: His Worship Mayor Ernie Daykin DATE: and Members of Council FILE NO: FROM: Chief Administrative Officer ATTN: SUBJECT: Variance Permit 24155 124 Avenue EXECUTIVE SUMMARY: September 28, 2010 DVP/027/09 Cow A Development Variance Permit application has been received to reduce the rural road standard width from a 7 metre asphalt to a 6 metre asphalt and to waive the requirement for the conversion of overhead utility wiring to underground wiring on 124 Avenue. It is recommended that Developmment Variance Permit VP/027/09 be approved. RECOMMENDATION: That the Corporate Officer be authorized to sign and seal DVP/027/09 respecting property located at 24155 124 Avenue. DISCUSSION: a) Background Context Applicant: Dennis Tjernagel Owner: Dennis Tjernagel Katherine Tjernagel Legal Description: Lot: 45, Section: 22, Township: 12, Plan: 43885 OCP: Existing: Estate Suburban Residential Proposed: Estate Suburban Residential Zoning: Existing: RS-3 (One Family Rural Residential) Proposed: RS-2 (One Family Suburban Residential) Surrounding Uses North: Use: Single Family Residential Zone: RS-3 (One Family Rural Residential) Designation Estate Suburban Residential South: Use: Agricultural Zone: RS-3 (One Family Rural Residential) Designation: Agricultural East: Use: Single Family Residential Zone: RS-3 (One Family Rural Residential) Designation: Estate Suburban Residential 1104 West: Use: Single Family Residential Zone: RS-2 (One Family Suburban Residential) Designation: Estate Suburban Residential Existing Use of Property: Single Family Residential Proposed Use of Property: Single Family Residential Site Area: 0.811 HA (2 acres) Access: 124th Avenue Servicing: Suburban residential standard with sanitary sewer Companion Applications: SD/VP/027/09 Requested Variance: To reduce the rural road standard width from a 7 metre asphalt to a 6 metre asphalt; and To waive the requirement for the conversion of overhead utility wiring to underground wiring on 124 Avenue. b) Project Description: An application has been received to rezone the subject property from RS-3 (One Family Rural Residential) to RS-2 (One Family Suburban Residential), to permit subdivision into two single family residential lots. The applicant is requesting a Development Variance Permit to reduce the rural road standard width from a 7 metre asphalt to retain the existing 6 metre asphalt and to waive the requirement for the conversion of overhead utility wiring to underground wiring on 124 Avenue. The subject property is 0.811ha in size and is bound by single family residential properties to the north, east, and west and 124th Avenue to the south. Agricultural Land Reserve properties are located to the south of the subject property, across 124th Avenue. c) Planning Analysis: The applicant is requesting that the Maple Ridge Subdivision and Development Servicing Bylaw be varied as follows: 1. Services and Utilities: to waive the requirement for underground wiring on 124 Avenue. The recommendation to waive this servicing requirement is supported in Council Policy 9.05 "Conversion of Existing Overhead Utility Wiring to Underground Wiring". 2. Rural road standard: to reduce the rural road standard width from a 7 metre asphalt to a 6 metre asphalt One additional lot will not create a significant increase in traffic volume and the Variance application is supported by the Engineering Department. e) Interdepartmental Implications: The Engineering Department is supportive as the existing road accommodates the current traffic and one additional lot will not add significantly more traffic volume. -2- f) Alternatives: Without the Development Variance Permit, the proponents would be required to widen the road to the required 7 metre rural road standard. CONCLUSIONS: It is recommended that this application be favourably considered and the Corporate Officer be authorized to sign and seal VP/027/09. Prepared by: Sarah Atkinson Planni T chnician pprov y ane Picke CP, MCI -- - ec'tor -Planning 7/"� �Z' Approved by. ank Quinn, MBA, P.Eng GM: Public Works-& Development Services Concurrence: J.L. (J Chief . ........... 4 ................... 11..)�� ....... ) Rule Administrative Officer The following appendices are attached hereto: Appendix A: Subject Map Appendix B: Site Plan -3- Appendix A A Rem 1 12511 12610 P 43885 cO10 62 1 2 0. LMP 123 P 69960 2 3 1 Rem 64 N N N n 1d N o 125 AVE. ' N 12487 A P 43885 d v 58 A B 56 J 2 d .". .. SUBJECT PROPERTY B 12461 -"J$[l 8230 F 2450 A N LMP 744 �+�"+ 12445 1 r45 I � J 12440 46 1 2 B � i a 2 EP 14903 A P 3118 Rem 13 18 19 'PP133 City of Pitt Meadows i .7 f - �T NDistrict of Langley SCALE 1:2,500 lo N � 124 AVE. N_ N d 24155 124 AVENUE 0 U) CORPORATION OF 0 THE DISTRICT OF -�;i F . , MAPLE RIDGE PLANNING DEPARTMENT DATE: Nov 6, 2009 FILE: VP/027/09 BY: PC Appendix B 58 aD e tn tn to tn r< r< 9 1.50-� �z.0o _ -- - --� 1.50 2.00 � Building Envelope --I~ ~Building Envelope I I I I I .. I I • I I I Plan I 14.3885 I I Proposed i I i � I Lot 1 I 0.405 ha I �IA Proposed t 2 Lot I I I ��• 0.405 ha I I [>eck Existing I I I I DweNng i I I I I — I I I I b . I ` i 1 i *tk Field 200 Bw+k ��1.5 A7 0 `o lao Bottom Bank • �a1' ------------ — —.— p, Inspection Chamber ,LO Inv=.58.14 rati q �, �0• had• ,� O1 ,10.E ti~ R ro1•�'ti (o ?l�o ri —__ _------ �Oo i-- ToQ ------- �002 - T�� T�� Tyr. �T�� T�� - F - - - --_____-�___- ___-�--__ J�" 1 1Culvet �� Road Shoulder g �h LCulvet 6��'O Culvet I9j�ll 3800 Conc �q q• �o� �0 3800 Conc 3800 Conc h San MH Rim-60.69 124 th Avenue Inv=59.17 MAPLE RIDGE Srifish Cnlumhia TO: FROM: SUBJECT: DISTRICT OF MAPLE RIDGE His Worship Mayor Ernie Daykin and Members of Council Chief Administrative Officer Development Variance Permit 12472 Laity Street EXECUTIVE SUMMARY: DATE: October 4, 2010 FILE NO: DVP/017/10 ATTN: Cow An application for Development Variance Permit has been received for the above mentioned property to vary the lot width for Lot A. Minimum lot width required for the proposed zone is 12 metres while the proposed lot width for Lot A is 11.20 meters (Appendix B). This variance has been requested to support a future subdivision of two single family lots. On July 27, 2010 Council gave Third Reading to rezone the subject property from RS-1a (One Family Amenity Residential) to R-1 (Residential District) to permit a future subdivision of two single family lots. This application is in compliance with the Official Community Plan. The Final Reading report along with this Development Variance Permit report is anticipated to be at the October 26, 2010 Council Meeting for Council consideration. RECOMMENDATION: That the Corporate Officer be authorized to sign and seal DVP/017/10 respecting property located at 12472 Laity Street. DISCUSSION: a) Background Context Applicant: Owner: Legal Description: OCP: Existing: Proposed: Zoning: Existing: Proposed: Surrounding Uses North: South: Nick & John Faber of Jent Construction Ltd. Lisa J. Faber Lot: 1, D.L.: 248, Plan: 69491; PID: 001-648-420 Single -Family Residential Single -Family Residential RS-1a (One Family Amenity Residential) R-1(Residential District) Use: Single Family Residential Zone: RS-1a (One Family Amenity Residential) Designation: Urban Residential & Conservation Use: Single Family Residential Zone: RS-1a (One Family Amenity Residential) Designation: Urban Residential 1105 East: Use: Single Family Residential Zone: RS-1a (One Family Amenity Residential) Designation: Urban Residential West: Use: Laity Street & Single Family Residential Zone: RS-1(One Family Urban Residential) Designation: Urban Residential Existing Use of Property: Single Family Residential Proposed Use of Property: Single Family Residential Site Area: 786 m2 Access: Laity Street Servicing requirement: Full Urban Previous Applications: RZ/017/10 and SD/017/10 Requested Variance: Lot width variance of 0.8 meter b) Project Description: The subject site consists of one legal lot located at 12472 Laity Street within the west Maple Ridge urban area. The subject site is fairly flat with access from Laity Street. The proposal is to rezone and subdivide the parent parcel into two R-1(Residential District) zoned parcels. c) Planning Analysis: Official Community Plan: The subject site is designated "Major Corridor Residential" within the urban residential designation of the Official Community Plan. The objective of this designation is to manage residential growth through infill and intensification in a manner that respects neighbourhoods and the existing physical character of the surrounding areas. The proposal is in compliance with the Infill Policy of the Official Community Plan. The neighbourhood surrounding the subject site predominantly consists of single family dwellings; hence the proposed single family use will be compatible with the infill policies. d) Zoning Bylaw: The proposed zone R-1(Residential District) requires a minimum lot size of 371 m2; a minum lot width of 12.0 meters and a minimum lot depth of 24 meters. Both the proposed new lots meet all the requirements except for the minimum lot width for Lot A as described below. Variance to the Zoning Bylaw: Minimum lot width required for the proposed zone is 12 metres while the proposed lot width for Lot A is 11.20 meters (Appendix B). This variance is only 0.8 meters which is considered minor in nature. The reduced lot width will still allow for a required minimum building area of 8.0 meters X 12.0 meters for the R-1(Residential District) zone and will not negatively impact the neighbouring properties. e) Citizen/Customer Implications: The mail -outs to inform residents of the proposed variances were mailed 10 days prior to the anticipated Council Meeting date. Concerned residents in the neighbourhood have had two opportunities to voice their opinions; one at the Public Hearing held on July 20, 2010 and through the variance mail outs. -2- f) Interdepartmental Implications: Engineering Department: The Engineering Department has reviewed the proposal and has no concerns with it. Building Department: The Building Department has reviewed the proposal and has no concerns with it. Fire De rtment: The Fire Department has reviewed the proposal and has no concerns with it. g) Alternatives: The owner/developer has submitted a Subdivision application in support of the proposed development for which a Preliminary Letter of Approval (SD/017/10) has been issued on September 07, 2010. On September 30, 2010, an amendment to this letter to ensure removal of the existing house on the property, prior to final approval of the Subdivision Plan, has been sent to the applicant who is working towards satisfying all the conditions laid out in the Preliminary Letter of Approval. Council approval is required for the Development Variance Permit as presented in this report prior to a Subdivision Plan being approved by the Approving Officer. CONCLUSION: The proposed lot width variance does not negatively impact the neighbours so it is recommended that this variance for the road width be approved. A(W'vu'V4- Prepared by. Rasika A harya, &Arch, M-Tech, UD, LEED® AP Planner Approved by: Jane Pilfering, MCP, MCIP Direyt6r ofJPlanning_,� Approved by: Frank Quinn, MBA, P.Eng GM., ublic Works & Development services Concurrence: J.L. im) Rule Chi Administrative Officer The following appendices are attached hereto: Appendix A: Subject map Appendix B: Proposed Subdivision Plan fie; 29363 6 12467 258 257 256 P 5 039 L 1 255 254 253 N N N (� N N N N N 12461 N N 12411 12410 295 � 305 N 306 N 12407 12404 307 296 304 Z On 12403 12401 297 0 rn ce) O 12395 298 322 Lo IL i 12387 Appendix A 12550 4 � N °' 12540 ' M _M 5 � � 12530 12528 * P P 115 12524 6 C. 12520 12 M 173 7 ti N 12510 CID P 8176 8 a 174 12500 12501 12494 co r- 12490 175 1 CL 9 12495 P 8 769 12485 21 SUBJECT PROPERTY 12485 12474�ZL— P 694 214 12477 1 0 210 12472 2081 209 211 212 213 207 LO co N N co M co M c M 12 N N N N N N N DOUGLAS AVE 0 00 o P511 0 o N o N N CO M co C7 M Co. N N 205 204 N N N - Rem N 201 N 20� 206 1� A IL C w t921 P 5118 191 3 194 195 196 197 C7 C7 M Cn M MN N N N N 2377 6Ui 12397 N M �_ N 12383 N - co [V N O —L[S�: - u City of Pitt -- - Meadows--' 12472 LAITY STREET i o y r IA FF CORPORATION OF _ ---- {ter L -- ` i THE DISTRICT OF District of ', MAPLE RIDGE Langley LL 1 ' : • PLANNING DEPARTMENT SCALE 1:1,500 — DATE: May 10, 2010 FILE: VP/017/10 BY: PC _ Appendix B F� O J o� 2 co oZ oCL �o � 3 I z c 0 to CL CN O N cit J o� to'* jr 0 Z! N 6ZI i sz x sst 2 x g a i� X p� 8.68 '2 X I � 1 sc.X� 4.9 8.71 n F ��r i.90 0.98 E ;� 1 . r'r x W �, N ^c' X -,�e X NI 12.27 a I X N $ 9� o m^ �� n I Q ^ II II r- sz x tFe t x rrzt oz't t Ile �i. Yr x 0 N O (t,ZfZ* PUo SLSS UDId) 13381S .(11 d7 0 0 o EL 0 0 N 0+.� N Q -t:) O MAPLE RIDGE British Columbia TO: FROM: DISTRICT OF MAPLE RIDGE His Worship Mayor Ernie Daykin DATE: October 5, 2010 and Members of Council FILE NO: DVP/051/10 Chief Administrative Officer ATTN: C of W SUBJECT: Development Variance Permit 10097 241 Street and 10106 240A Street EXECUTIVE SUMMARY: A Development Variance Permit application has been received to vary the minimum lot depth from 27 to 23.907 metres at the subject sites. This variance is needed to match the existing neighbourhood lotting pattern and construction standard that have been established in the surrounding area. RECOMMENDATION: That the Corporate Officer be authorized to sign and seal DVP/051/10 respecting properties located at 10097 241 Street and 10106 240A Street. DISCUSSION: a) Background Context Applicant: Owner: Legal Description: OCP: Existing: Zoning: Existing: Proposed: Surrounding Uses: North: Use: Zone: Designation South: Use: Zone: Designation East: Use: Zone: Designation West: Use: Zone: Designation Alex Orr, Onni Group Of Companies Marian and Maria C Szalajko Lot: 57, Section: 3, Township: 12, Plan: LMP53684 Lot: 56, Section: 3, Township: 12, Plan: BCP28011 Med/High Density Residential R-3 (Special Amenity Residential District) R-3 (Special Amenity Residential District) Residential R-3 (Special Amenity Residential District) Medium Density Residential Residential R-3 (Special Amenity Residential District) Medium Density Residential Residential R-3 (Special Amenity Residential District) Medium Density Residential Residential R-3 (Special Amenity Residential District) Medium Density Residential Existing Use of Property: Residential Proposed Use of Property: Residential 1106 Site Area: 1078.3 mz Access: 240A Street, 241 Street Servicing: Urban Standard Previous Applications: DP/004/08, VP/029/06 , DP/029/06 SD/002/02, SD/002/01, DP/042/00 Requested Variance: R-3 minimum lot depth from 27 to 23.907 metres b) Project Description: The subject property is located in the Albion Area Plan, and the lot depth variances are needed to match the existing lots with the surrounding subdivision geometry. The request for a development variance has been made in support of subdivision application SD/051/10. The subdivision to the south of the subject area and including the subject area lot 10097 241 Street was developed in 2002 using Development Permit XXXVIII, and subdivision design was adjusted in order to preserve environmentally sensitive lands. The subdivision to the north of the subject area and including the subject area lot 10106 240A Street was permitted a lot depth variance in 2006 to achieve consistently sized lots. c) Planning Analysis: Development Variance Permit Requested: The variance requested applies to Part 6 Section 601C, Subsection D, Item 2) b) of the Maple Ridge Zoning Bylaw 3510-1985 which states that no person shall create a lot which is less than 27 meters in depth. The applicant has requested a minimum of 23.907 meters for Lot A and Lot B and a minimum of 24.008 meters for Lot C. d) Alternatives: The lot depth variance is needed in order to proceed with the proposed subdivision that fits in with the existing neighbourhood lotting pattern. CONCLUSION: It is recommended that this application be favourably considered and that the Corporate Officer be authorized to W d seal DVP/ 51/10. Prepared by Amelia Bowden Plaaning Technician •Approved by: r Pi Bring, MCP, MCIP Aa rr 'Planning g Approved by: % Frank Quinn, MBA, P.Fng r GM: P i Works &Development Services Concurrence:. (Jim) Rule Chief Administrative Officer The following appendicel are attached hereto: Appendix I - Subject Property Map Appendix II - Subdivision Geometry -2- 10175 1 0 N 10031 1 P 38144 15 N SCALE 1:1,500 10188 7 8 A 11 12 13 14 1E 10174 P 19 26 (P 19526) 6 P 10160 -- - -_-- _ PARK E 8 10146 7 10138 6 10132 5 � 10126 0o 4 � 10120 3 10116 2 10108 1 10102 10096 1 10084 2 10072 in LV 10064 Co 4 10056 J 10028 6 10026 7 O 10024 ITn 8 Co RT 10016 o_1 9 � 10008 1{ loof Pitt ws .jh District of Langley PARK BCP 20970 17 22 25 )10150 16 110150 10153 CO 10145 18 21 N� 24 15 10142 10143 10140 10139 14 19 20 _ 10130 23 10133 13 SUBJECT PROPERTIES 10127 N HAWKINS AVE. a12 °° 1 121 5 54 52 0 d 11 10118 10117 10116 7 U 10115 0106 53 51 N 50 10 10109 56 10111 10110. 10103 57 1009856 66 � 58 55 52 N E17 10090 10087 N 10088 N 54 0083 1-0 10074 59 7t N C\168 000 65 f j007-T 1aa1a 8 o10071 1 0066 -0 60 -013 53 a-69 64 10065 1a05 63 61 70 71 r N 10059 [1i HILLAVE. 0p50 62 Appendix A B � (P 19526) Cj 20970 29 Lq 10159 U _ r 28 O 10151 ¢ 10152 Q 10143 Q_27 U 10141 10137 10138 26 3 ! ,= 10106 240A STREET c CORPORATION OF THE DISTRICT OF to MAPLE RIDGE PLANNING DEPARTMENT DATE: Oct 4, 2010 FILE: VP/051/10 BY: PC ,TASER R Appendix B PROPOSED SUB /VISION PLAN OF LOT 56, PLAN 26Q 11. AND LOT 57. PLAN LMP53684, ALL QF SECT—ION-2 TOWNSHIP 12. NEW WESTMIN.STER DISTRICT B.C.G.S. 820.018 SCALE 1:200 + c e A, P.r/A..ZS ARE N ICIRES. fiE NIDLM'D PLOI S� aF B6 WAR 6 RI 4(C 5 5W NBY 15BI IRiP? (C �RNY A ) EN WDIIFD AT A SCA(E OE ,:ZCO £G�NO 1. GW BFARPM AW LIWVED WAR BCG]BO, 1. 2 BBB1d10Rs ARE OEPoYID WM1 ,AID IIIIE OFF.fX . INS _ NY 04(w OF W%[ R.p{.'[ I o �` W.wccmarrBr >vr rm xDitrlMR TQro Pe W W OF ■OfA me WAR W f . m BC_ WY P W'M aces. lCNErT L 5UL. BIC lfp /apG CrNNr ewKS &r1RllLIRS 3i1%'EY_r R YSR 3i5 NLRE : ew-�.ar�r naBwG ! _1�ca�B-I +sF / rrre : Mlq sx xvro HA WK INS A VENUE PLAN BCP BEW150kD N BE LAW O OFFICE AT A WMAWMR B.C. B _ NY--,-. RIDGEMAPLE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor Ernie Daykin DATE: and Members of Council FILE NO: FROM: Chief Administrative Officer ATTN: SUBJECT: Development Variance Permit 24160 125 Avenue EXECUTIVE SUMMARY: September 27, 2010 DVP/026/10 CofW A development variance permit application has been received for property located at 24160 125 Avenue. The purpose of the development variance permit is to allow a 6 metre wide road carriageway on 125 Avenue rather than the standard 7 metre width. This application is in support of a 2 lot subdivision under the RS-2 (One Family Suburban Residential) zone. RECOMMENDATION: That the Corporate Officer be authorized to sign and seal DVP/026/10 respecting property located at 24160 125 Avenue. DISCUSSION: a) Background Context: Applicant: Glenn Rogers Owner: Grant W Vance Dymphna M Vance Legal Description: Lot: 58, Section: 22, Township: 12, Plan: 43885 ,�Zwa Existing: Estate Suburban Residential Proposed: Estate Suburban Residential Zoning: Existing: RS-3 (One Family Rural Residential) Proposed: RS-2 (One Family Suburban Residential) Surrounding Uses North: Use: Single Family Residential Zone: RS-2 (One Family Suburban Residential), RS-3 (One Family Rural Residential) Designation Estate Residential 1107 South: Use: Single Family Residential Zone: RS-3 (One Family Rural Residential) Designation: Estate Residential East: Use: Single Family Residential Zone: RS-2 (One Family Suburban Residential) Designation: Estate Residential West: Use: Single Family Residential Zone: RS-2 (One Family Suburban Residential) Designation: Estate Residential Existing Use of Property: Single Family Residential Proposed Use of Property: Single Family Residential Site Area: 0.810 hectares (2 acres) Access: 1.25 Avenue Servicing: Suburban residential standard with sanitary sewer via local improvement project Companion Applications: RZ/026/10, SD/026/10 Requested Variance: To allow a 6 metre wide road carriageway on 125 Avenue rather than the standard 7 metre width. b) Project Description: The applicant has applied to rezone the subject property from RS-3 (One Family Rural Residential) to RS-2 (One Family Suburban Residential) in support of a 2 lot subdivision with a minimum lot size of 0.4 ha. As part of the subdivision process, the applicant is seeking a variance to allow a 6 metre wide road carriageway on 125 Avenue rather than the standard 7 metre width. c) Planning Analysis: Subdivision and Development Servicin Bylaw: Under the Subdivision and Development Servicing Bylaw, the rural road standard for asphalt width is 7.0 metres. The existing asphalt width for 125 Avenue is approximately 6.0 metres. The Engineering Department has reviewed the proposal and has noted that: 1. The roads in this area are adequate to provide for the existing traffic and to provide for this subdivision. 2. The road right-of-way widths are sufficient in accordance with the Subdivision and Development Servicing Bylaw Schedule B, Note 1(a) and (c), which states: Where a highway right-of-way width is less than the required minimum provided for in this Schedule, the Approving Officer may approve the subdivision where he is satisfied that: (a) all required services can be provided within a smaller right-of-way and (c) the lands to be subdivided already abut on an open and travelled highway the width and capacity of which, although not meeting the standard herein, need not be increased to -2- service either the subdivision to be approved or foreseeable potential subdivision of other lands also abutting the said highway. The Approving Officer is prepared to support clauses, Note 1(a) and (c) of the Subdivision and Development Servicing Bylaw in order to approve this subdivision. Therefore, the request to reduce the rural road standard asphalt width from 7.0 metres to 6.0 metres is supportable. CONCLUSION: The requested variance is minor in nature and does not appear to pose any negative impacts for surrounding properties; therefore, it is recommended that DVP/026/10 be favourably considered. Prepared by: Amelia Bowden Planning Technician Approved by: J e Pickering, MCP, MCIP Director of P nning r41liz Approved by Frank Quinn, MBA, P.Eng GM: Public Works & Develgpm t Services Concurrence: J.L. (Jim) Rule Chief Administrative Officer AB/dp The following appendices are attached hereto: Appendix A - Subject Map Appendix B - Subdivision Plan win 12511 11 ' Appendix A CID P 86522 P 86522 Rem 1 a P 43885 i rn 1 62 1 2 a LMP 123 P 69960 2 3 1 O M ^ O ON N N N N N N N 1" O O O � N N � N + N 12487 P1T P 43885 'I 58 A B 56 2 12461Subject Property BCP 28230 12450 U) A N 12445 1 rn 12440 `n B ti d 2 r O O V V N EP 14903 A District of s Langley x SCALE ••• P 43885 45 46 N 124 AVE. LMP 744 1 2 1 0 24160-125 Ave o CORPORATION OF F I = THE DISTRICT OF �V . , MAPLE RIDGE MAPLEJRridsh Cowmbia PLANNING DEPARTMENT _ - - DATE: Aug 3, 2010 VP/026/10 BY: JV Appendix B PROPOSED SUBDl1 M N OF r-- — LOT 56 SEC. 22 TP.12 N.W.D. 4JW5 iss Scale 1:500 AN dntomm are in m imp acW Was oMwwim road .ScHEoW--F— P� 125 AVENUE C� 14 � e6 olp 30/06/2010 MAPLE RIDGE OF MAPLE RIDGE TO: His Worship Mayor Ernie Daykin DATE: and Members of Council FILE NO: FROM: Chief Administrative Officer ATTN: SUBJECT: Development Variance Permit 12580 243 Street EXECUTIVE SUMMARY: September 27, 2010 DVP/018/10 CofW A development variance permit application has been received for property located at 12580 243 Street. The purpose of the development variance permit is to allow a 6 metre wide road carriageway on 126 Avenue rather than the standard 7 metre width. This application is in support of a 2 lot subdivision under the RS-2 (One Family Suburban Residential) zone. RECOMMENDATION: That the Corporate Officer be authorized to sign and seal DVP/018/10 respecting property located at 12580 243 Street. DISCUSSION: a) Background Context Applicant: Robert V Rusbourne Owner: Janice C Rusbourne Robert V Rusbourne Legal Description: Lot: 82, Section: 22, Township: 12, Plan: 43885 OCP: Existing: Estate Suburban Residential Proposed: Estate Suburban Residential Zoning: Existing: RS-3 (One Family Rural Residential) Proposed: RS-2 (One Family Suburban Residential) Surrounding Uses North: Use: Residential Zone: RS-3 Designation Estate Suburban Residential South: Use: Residential Zone: RS-3 Designation: Estate Suburban Residential 1108 East: Use: Zone: Designation: West: Use: Zone: Designation: Existing Use of Property: Proposed Use of Property: Site Area: Access: Servicing: Companion Applications: Requested Variance: b) Project Description: Residential RS-2 Estate Suburban Residential/Suburban Residential Residential RS-3 Estate Suburban Residential Residential Residential 0.820 HA (2 acres) 243 Street Suburban residential standard with sanitary sewer via local improvement project RZ/018/10, SD/018/10 To allow a 6 metre wide road carriageway on 126 Avenue rather than the standard 7 metre width. The applicant has applied to rezone the subject property from RS-3 (One Family Rural Residential) to RS-2 (One Family Suburban Residential) in support of a 2 lot subdivision with a minimum lot size of 0.4 hectares. As part of the subdivision process, the applicant is seeking a variance to allow a 6 metre wide road carriageway on 126 Avenue rather than the standard 7 metre width. c) Planning Analysis: Subdivision and Development Servicin Bvlaw: Under the Subdivision and Development Servicing Bylaw, the rural road standard for asphalt width is 7.0 meters. The existing asphalt width for 125 Avenue is approximately 6.0 meters. The Engineering Department has reviewed the proposa' and has noted that: 1. The roads in this area are adequate to provide for the existing traffic and to provide for this subdivision. 2. The road right-of-way widths are sufficient in accordance with the Subdivision and Development Servicing Bylaw Schedule B, Note 1(a) and (c), which states: Where a highway right-of-way width is less than the required minimum provided for in this Schedule, the Approving Officer may approve the subdivision where he is satisfied that: (a) all required services can be provided within a smaller right-of-way and (c) the lands to be subdivided already abut on an open and travelled highway the width and capacity of which, although not meeting the standard herein, need not be increased to service either the subdivision to be approved or foreseeable potential subdivision of other lands also abutting the said highway. The Approving Officer is prepared to support clauses, Note 1(a) and (c) of the Subdivision and Development Servicing Bylaw in order to approve this subdivision. Therefore, the request to reduce the rural road standard asphalt width from 7.Om to 6.Om is supportable. -2- K�L[y l�b�[�7►A The requested variance is minor in nature and does not appear to pose any negative impacts for surroundingj�(operties; therefore, it is recommended that DVP/018/10 be favourably considered. Prepared Amelia Bowden Planning Technician Approved by: 'ne Pickering, MCP, MCIP rector of Planning r' Approved by: Frank Quinn, MBA, P. GM: Public WorLDevment Services - - -- - Concurrence: J.L. (pm) Rule Chief Administrative Officer AB /d p The following appendices are attached hereto: Appendix A - Subject Map Appendix B - Subdivision Plan -3- 67 P 4388'S,, 66 \\ 12581 Rem 64 12525 125 AVE. e. ■ ���i4�tinir��•-- y��'— ■x. �.?NII � . I ?iG. nI -3i District of Langley SCALE 1:2,000 Appendix A 0 w LU o P 30�1 a 0 N N co co O N a 1 1 2 12 BCP 4571 68 2 P 72087 V N N N N 126 AVE. 126 AVE. 0 v N •d. Subject Property 1 N 2 82 m P 72 85 a 12 P 43885 83 80 P 70 98 EPP 414 1 2 7 2 a N N N N 125 AVE. ro O c7 M V N 12 1 P 43885 0 12580-243 St N CORPORATION OF THE DISTRICT OF MAPLE RIDGE r PLANNING DEPARTMENT DATE: Aug 4, 2010 VP/018/10 BY: JV W ter. •— e 0 CN i L n O m a° C ^' m 0 � a LL - Appendix B • h �o m Cif**b N O a m m S O Cl q o � CQa +tom. ° cr 1fi5'a 1.1B. I:: 'r y,r qa-6 { .. 61.136 ' `� .% •U •b H r'ea�a � r o y q 4 �q.. O'q 4 ryry r ^fi �I ro c + ci sue. o r i a O.p1 C b c N m ti I C N Z J O 41 J 1 1 A ti sc• + SC � 11�'+ lrc I rm� tp �� qr' V rS+. CW7 c u?Y C! b C H rc+. lK yr Os f 1 °w 1 tlr 1 r°�a ° °, r c c 3f i-65' � c DaP L!M ,00 •Ci •6Cl •�!uoo rc+. r �r- f'2. o!P Z'L SIP 04'0 s s Lc s J- UPn c c c LI N c 133dI S 'Pj£'fiZ o �o n� N ,q V w MAPLE RIDGE British CoWrnbia TO: FROM: DISTRICT OF MAPLE RIDGE His Worship Mayor Ernie Daykin DATE: October 07, 2010 and Members of Council FILE NO: DVP/045/10 Chief Administrative Officer ATTN: Cow SUBJECT: Development Variance Permit 12127 240 Street EXECUTIVE SUMMARY. A Development Variance Permit application has been received for property located at 12127 240 Street. The Development Variance Permit seeks to retain the aboveground utility company plant on 240 Street. This application is in support of a subdivision application for six (6) single family lots. RECOMMENDATION: That the Corporate Officer be authorized to sign and seal DVP/045/10 respecting property located at 12127 240 Street. DISCUSSION: a) Background Context Applicant: Pivotal Developments Ltd. Wayne Jackson Owner: 0871933 BC LTD Legal Description: Lot: 33, Section: 21, Township: 12, Plan: LMP31335 • Existing: Urban Residential Proposed: Urban Residential Zoning: Existing: RS-1b (One Family Urban (Medium Density) Residential) Proposed: RS-1b (One Family Urban (Medium Density) Residential) Surrounding Uses North: Use: Single Family Residential Zone: RS-1b (One Family Urban (Medium Density) Residential) Designation Urban Residential South: Use: Vacant Lot Zone: RS-3 (One Family Rural Residential) Designation: Urban Residential 1109 East: Use: Zone: Designation West: Use: Zone: Designation Existing Use of Property: Proposed Use of Property: Site Area: Access: Servicing: Requested Variance: b) Project Description: 240 Street, beyond which is Single Family Residential RS-3 (One Family Rural Residential) Estate Suburban Residential Single Family Residential RS-1b (One Family Urban (Medium Density) Residential) Urban Residential Single Family Residential Single Family Residential 0.49 HA (1.2 acres) 240 Street Urban Retain the above ground utility company plant on 240 Street The applicant proposes to subdivide the subject property into six (6) single family lots under the existing RS-1b (One Family Urban (Medium Density) Residential). In support of the subdivision application, a Development Variance Permit application has been received to retain the aboveground utility company plant on 240 Street. c) Planning Analysis: Subdivision and Development Servicing B law: Development Variance Permit DVP/045/10 seeks to vary the Subdivision and Development Servicing Bylaw to permit the retention of the existing aboveground utility company plant along 240 Street. The request to vary this servicing requirement is supported by Council Policy No. 9.05 (Appendix C). -2- CONCLUSION: As Council Policy No. 9.05 supports the retention of aboveground utility systems along 240 Street, it is recommended that DVP/045/10 be favourably considered. Prepared by: Patrick Ward Planning Technician Approved by: ane Pickering, MCP, MCIP ©ire r of lane' `i Approved)5yl Frank Quinn, MBA, P.Eng GM: P is ervices Concurrence: J.L. (Jim Rule Chief Administrative Officer The following appendices are attached hereto: Appendix A - Subject Map Appendix B - Preliminary Subdivision Plan Appendix C - Council Policy No. 9.05 -3- ABERNETHY WAY EP 14184 m `c 0) 0) D 12247 M 1 N 2N 3N N4 n 14 N co N 13 BCP 13346 5 CP 13346 12239 CP 13346 6 10 9 M F- 11 o T 12225 w 12 N� ``�� S m 7 (nn 12298 12180 12209 o N LMP 1335 26 27 12155 12160 fir' 12145 12150 - y� 25 28 10 coLID 11 12135 12140 � 24 29 2 d 12125 33 23 30 12130 m LMP 133 12113 co N 12120 22 31 18 19 20 M N r- 12105 12110 12127 00 21 32 J co N M N N 121 AVE- N SCALE 1:1,500 a-INKIN City s�# P Mea ov% District of ` r Langley P 2512 Rem N 1/2 6 12087/12115 A RP 8440 12224 Subject Property 12162 S1/28 � 0- 12152 *PP098 N 1/2 7 12142 S 1/2 7 ivavr n 12112 *PP097 5 � o 12079 N 12084 I 12127-240 St ;U) 1 i o �lL CORPORATION OF THE DISTRICT OF Flo MAPLE RIDGE PLANNING DEPARTMENT DATE: Oct 7, 2010 VP/045/10 BY: JV R r aid c o a�i m ,c c ire � $ ro v a C o �1 Q1 Zi p ji� k N G auo7 UD 0 Iaaa;s y�DpZ Wit8 � � I04i ' I Wm I II In Los, g L091 Ior 8 gyp$ 8 sfi OILY rsw � � auo7 QC� fP PI 6 l Ik NI 4'431tilkiVd3C ONIW 3001W 3ld" �101 1�AVW ;aajlS 8£'6Z Z QC Deers Roots Greater HePghts TITLE: POLICY NO. APPROVAL DATE: POLICY STATEMENT: DISTRICT OF MAPLE RIDGE CONVERSION OF EXISTING OVERHEAD UTILITY WIRING TO UNDERGROUND WIRING �'� July 23, 1996 Council will support development variance permit applications to waive the requirement of Maple Ridge Subdivision and Development Servicing Bylaw 4800-1993 as amended, to provide underground wiring on highway right of ways serviced by existing overhead utility systems, where the abutting road is required to be upgraded to an urban standard, on the following conditions: 1. The existing overhead utility system is shown on the attached plan, or 2. There is less than a total of 250 metres of contiguous redevelopment potential fronting both sides of the highway right of way designated on the Official Community Plan. Further, in those cases where undergrounding of existing overhead utility lines is required, and a development has less than 250 metres of frontage on the highway right of way, the developer will service his development with underground dips off the overhead line and deposit with the Municipality sufficient funds to achieve the required undergrounding in the future. Date Printed: 2009-09-23 Page 1 of 2 Policy 9.05 7 Q) an co a m N 0) O O O N 'O N C a m to Deep Roots Greater Heights TO: FROM: SUBJECT: DISTRICT OF MAPLE RIDGE His Worship Mayor Ernie Daykin and Members of Council Chief Administrative Officer DATE: October 12, 2010 FILE NO: ATTN: C of W Council Resolution To Release Building Scheme Restrictive Covenant from McIntyre Court EXECUTIVE SUMMARY: A three decade old single family building scheme restrictive covenant needs to be removed to permit homeowners of the McIntyre Court subdivision the opportunity to renovate and expand their homes in accordance with the R-1 (Residential District) zoning provisions. Prior to doing so, it is recommended Council hold a Public Hearing to gauge support or opposition to this initiative. This report is intended to update and simplify the process for homeowners of lots in the McIntyre Court subdivision to enable them to obtain building permits for their aging homes within the normal approval process. This will assist homeowners who are seeking to update or otherwise improve their properties. RECOMMENDATIONS: 1) That the release of the Building Scheme for McIntyre Court be forwarded to Public Hearing; and 2) That the automatic removal of Restrictive Covenant S162O0 from the State of Title of all lots within the McIntyre Court subdivision ( Lots 234 - 266, DL 248, Plan 57980) be authorized, when a building permit application for external building changes or additions is received. DISCUSSION: a) Background Context: Applicant: District of Maple Ridge Owner: McIntyre Court Legal Description: Lots 234 - 266, DL 248, Plan 57980 OCP: Urban Residential Zoning: R-1 (Residential District) Surrounding Uses North: Use: Neighbourhood Park Zone: RS-1(One Family Urban Residential) South: Use: Dewdney Trunk Road Zone: RS-1 (One Family Urban Residential) 1110 East: Use: Zone West: Use: Zone Existing Use of Property: Proposed Use of Property: Site Area: Access: b) Background: Single Family Residential R-1 (Residential District) Low -Rise Apartment RS-1 (One Family Urban Residential) Single Family Residential Single Family Residential Approx. 1.85 hectares (4.57 acres) Dewdney Trunk Road via McIntyre Court Building permit requests have recently been received by the Building Department to alter several homes in the McIntyre Court subdivision which was developed in 1979. When Council rezoned the site, a condition of approval was the regulation of building design throughout the subdivision. Although not specified by Council, a restrictive covenant was used as the vehicle to regulate form and character of the homes. This was because the homes were all sited with one zero lot line setback and all of the same style and size. By today's standard, these homes are all small relative to the subdivision's R-1 (Residential District) lot sizes of 375 sq. m. to 557 sq. m. The zero lot line construction is non -conforming relative to the R-1 (Residential District) zone, but is referenced in the Section 215 covenant. The non -conformity could be dealt with through a Development Variance Permit application or Board of Variance at building permit stage. c) Project Description: This report is proceeding under a staff initiative to update and simplify the process for homeowners of lots in the McIntyre Court subdivision to enable them to obtain building permits for their aging homes within the normal approval process. This will require the removal of the Sec. 215 restrictive covenant that currently acts as a building scheme. It is recommended a Public Hearing be held to give those in the area an opportunity to voice their opinion regarding this change. d) Planning Analysis: Typically, the District does not regulate the form and character of single family homes unless the lots are small R-3 (Special Amenity Residential District) (lot sizes 213 sq.m.) "intensive" residential development. The existing building scheme covenant is extremely restrictive; controlling the size, shape and materials of the homes. Homeowners cannot make any external alterations or additions to the homes under this regime. In the three decades that have passed since the homes were constructed, improvements, additions and upgrades are now required. The size of the homes are small by today's standard and the designs reflect older designs and construction methods. To assist homeowners who desire a change, it is proposed that Council pass a resolution authorizing staff to remove the building scheme covenant if and when building permits are received for the subdivision. The accompanying access easement on each lot to permit maintenance of the zero lot line building walls must remain in place. Official Community Plan: The area is designated Urban Residential and will not change as a result of this initiative. Zoning Bylaw: The subdivision (Plan 57980) was approved in 1979 for 33 lots zoned R-1 (Residential District). The zoning will not change as a result of this initiative. Development Permit: As the subdivision consists of single family lots zoned R-1 (Residential District), development permit guidelines do not apply. The building scheme covenant was put in place to control the form and character of the resulting homes, some of which have a zero lot line setback along one property line of the lot. Interdepartmental Implications: Building Department: The Building department is in support of this initiative as they currently cannot assist homeowners of this subdivision that desire to make external changes to their homes due to the restrictions of the covenant. As a result, work has occurred in the subdivision without the benefit of building permits or safety inspections. This initiative would allow the Building Department to issue building permits in accordance with the R-1(Residential District) zone restrictions. CONCLUSION: It is recommended that the building scheme covenant be removed. The most efficient way of doing this would be for the individual homeowner to remove the covenant if and when they seek a Building Permit. This is the same process Council used to remove the redundant building scheme covenant on the Maple Meadows Industrial Park. Therefore, it is recommended that Council authorize the removal of the Sec. 215 restrictive covenant on the 33 lots of the McIntyre Court subdivision when and if building permits are received by homeowners seeking renovations to their individual homes. Charles R. G d rd, BA, MA Manager of Development and Environmental Services; Approving dicer Ta'�qic CIP Direr Wing Approved by:/Frank Quinn, MBA, P.Eng GM: Public Works & Development Services —4 / [ ncurrence: J. L. (Jim) Rule Chief Administrative Officer SUBDIVISION PLAN OF PARCEL "Al! (EXPLANATORY PLAN 32233) OF LOTS 6 AND 7, PLAN 16037; AND LOT 3 OF PARCEL TT, PLAN 8536; AND LOT 7 OF LOT 3 OF PARCEL Y, PLAN 16037, (EXCEPT PART INCLUDED IN PARCEL"A", EXPLANATORY PLAN 32233); AND THE EAST 75 FEET OF LOT 4 OF PARCEL T, PLAN 8536; AND LOT 4 OF PARCELT PLAN 8536, (EXCEPT THE EAST 75 FEET OF LOT 4); ALL OF D.L. 248, GP. I, N.W.D. SCALE: 11 1000 ALL DISTANCE$ ARE IN METRES. D. L . 248 Rem 0 REF plan 4315 .r nw Rem NV20f2 L 2'J'n5n?Pm 213 , 2 P4701 u 'Ci. ,S 2L'3 - � 25Fi EP. 17449 _-- i Via '� V a d e' m 117er a eo• � 1 �g t! u 259 A 8 26an a Pion 8716 i'Fnr - . In -:, W.2fit-__ 254 GP. I Plan l 21731 V I Plon 21T31 s GLENVA)W M.w +[eAY e-Mi — ~239 S 240 241 1 240 ___ " 242 rvw P on rem - � . YisS 00- N S 04.1 kl - -- 243 - 24 4 A - RG&D n -'s SY - - " 245 252 4Y 24s 5a 4 3 }} 253 018 $64 R 1 r2815 � 266 C 5 I t9 P104 -.1951a -- ---- -- iIV oel DEWDNEY es= as ao^ TRUNK ROAD L11062 4�Plm1, 8920 Plan 17075 8 P(an f1a75 D. L. 248 = GP. / LEGEND Wit- Witnessing as indicated e OAP -Old aluminum post found e 01P-Old iron post found • I -Iron post set Bearings ore astronomic and are derived from Plan 39970. This plan lies within the Dewdney- Alouette Regional District. Approved under the Land Registry Act this-leday 4f_4iQZ Z" 1979 . Approving Officer The Corporation of the District of Mople Ridge I, JMC.Wode, of Mission , M., a British Columbia Land Surveyor, make oath and say that 1 was present at and did personally superintend the survey represented by this plan and that the Survey aid plan are correct. The said survey was completed on the i7" day /o�f.Se,�}�m6y.� 1979. — J.M.C.Wade, B.C.L.S. 7� Sworn before me this /7 day of PT Eiz g, H. 8 M. Developing & Contractors LLttd. rilchj'� A commissioner for the taking of affidavits in and for the province of British Columio. ��' action mpnr�Bl Comrrarce 5 r�.rEn,swr.F� aw rl rrs ArreAaEYS 11tu. LUGP 1." s. V':ve.ri. ll�ii A.+'r !Up J.M.C. Wade and Associates B.C. Land Surveyors _ - t-r-------' " S Gagr QfS� " Mission and Maple Ridge PLAN 5 % 9 8 Q /1 EF. R/05377f Deposited in the Land Registry Office at New Westminster, B.C., this, /9 day of Cr S6 1979. Registrar DETAIL N.T.S. The West 5 feet of R he." 0 A D 241 Char a Ne Owner.of Char a Remarks L British a u la a one ompany a es eet of the 13 53 North 5 feet of Lot 3, Plan 16037 detail L 1 12 Monreo 775s ompony Mfg. of W ( R D 19389) 9 r 37 'Intrust' (See 99804 C , L 105339, L 46798 supplemental By 41247 RD 19389 and 8, 41247 1 to 99804 C . British Columbia Telephone Company h5 s �y— Monlreal Trtmf Corparry. r� '•t5 leo-•Tlcry P. -pCsl Breflsh Cd _ and Power AWhlority f �s:.sr7 y1. A:=:mod. s.o.emry - Montreal Trust Company_ -� �� - ins f rs.•��r�..✓ As fo Lot 3, Pion 9536 _y.—ewe or li: v`niff Alai lnv tstman�ts Ltd. MAPLE RIDGE Brit I sh Columbia Deep Roots Greater Heights TO: FROM: SUBJECT: District of Maple Ridge His Worship Mayor Ernie Daykin DATE: October 13, 2010 and Members of Council FILE NO: E01-035-001 Chief Administrative Officer ATTN: C of W The Royal Canadian Legion - Remembrance Day Parade EXECUTIVE SUMMARY: A letter has been received from the Royal Canadian Legion - Maple Ridge Branch #88 to use municipal streets for the annual Remembrance Day Parade on Thursday, November 11, 2010. The east -side of 224 Street from 121 Avenue to Haney Place road, and Brown Avenue from Garden Street to 224 Street will be closed from 10:30 am to 11:45 am. A copy of the request is attached. The Royal Canadian Legion, granted the Freedom of the District, has permission to host the parade in Maple Ridge. The District requires that the conditions of Schedule `A' be fulfilled. RECOMMENDATION: This report is submitted for information only. DISCUSSION: a) Background Context: The Royal Canadian Legion acquired from Council, the Freedom of the District in 2004. While this allows the Legion to hold such parades in Maple Ridge, there are conditions to host the event (these are attached as "Schedule A"). The Royal Canadian Legion will be closing the east -side of 224 Street, from 121 Avenue to Haney Place road, and Brown Avenue from Garden Street to 224 Street from approximately 9:45 am to 11:45 am for their annual Remembrance Day Parade. Access for vehicles will be detoured during this time. The parade participants will leave the Legion Hall, located at 12101 224 Street, at 10:30 am. The parade will then proceed southbound on the east -side of 224 Street to the Cenotaph at Memorial Peace Park. Once the ceremonies are complete, the procession will then return to the Legion Hall finishing at 11:30 am. The organizers will also close the underground parkade exit to McIntosh Avenue and Fraser Street at Dewdney Trunk Road during the event. b) Strategic Plan: The Remembrance Day Parade will help commemorate and remind the public of the sacrifices and selfless dedication of our armed forces as well as promote community development, celebrate community accomplishments and highlight Maple Ridge's spirit. As part of the 2010 Downtown Enhancement Project, a mosaic commemorating Maple7 7 Ridge's war time efforts has been installed on 224 Street. c) Citizen/Customer Implications: Use of municipal streets may cause some delays and inconveniences to other road users. However, traffic control will be provided by the Royal Canadian Legion. In addition, the organizers will be requested to distribute an information letter to affected businesses and residents. d) Interdepartmental Implications: The road use permit establishes that the event organizer must obtain approval of the RCMP and Fire Department for traffic control and must notify BC Ambulance Services as well as coordinate with Coast Mountain Bus Company. e) Business Plan Implications: The Business Plan recognizes that the District processes requests for use of municipal streets as part of its services. The financial impact of the specific road use is limited to staff processing effort. f) Policy Implications: Permission to use municipal streets is granted under the Freedom of the District. CONCLUSION: From time to time, municipal streets are used for various events and activities. The Remembrance Day Parade has been held in Maple Ridge successfully for many years and the organizers have permission under the Freedom of the District to hold the event on municipal streets for 2010. Submitted by:. Andrew %Mood, PhD., P Municip l Epejnee Approved by: �;M��n; �3A, PErrg:ger: Public orks & Development Services Concurrence: J. L. (Jim) Rule Chief Administrative Officer AW/m i Sch ule `A' To Council Memorandum Dated October 13 2010 Royal Canadian Legion - Maple Ridge Branch #88 Annual Remembrance Day Parade Conditions of Approval In support of the annual Remembrance Day Parade, the District of Maple Ridge requests the organizer to: 1. provide all necessary traffic controls, parking and emergency access acceptable to the RCMP, Fire Department and the Corporation of the District of Maple Ridge (the District); 2. notify local Ambulance Services of the event; 3. make arrangements with Coast Mountain Bus Company for any required rerouting of buses; 4. obtain any required permits from the District of Maple Ridge Parks and Leisure Services Department for park facility use; 5. advertise the event in a local newspaper and notify all surrounding businesses of the event (a minimum of one week prior to the event date); 6. notify surrounding businesses of pending road closures, by letter provided by the District on behalf of the organizer; 7. must maintain access for emergency services to the effected areas at all times; 8. hold and save harmless the District from and against all claims, and damages arising out of or in any way connected with the event; 9. obtain and maintain during the term of this event a comprehensive general liability insurance policy providing coverage of not less than $5,000,000.00, naming the Corporation of the District of Maple Ridge as an additional named insured and MUST have the following statement written in the policy: "Naming the District as an additional insured and providing that the said policy shall not be cancelled, lapsed or materially altered without 30 days notice in writing to the District." Policies without this statement or an altered statement will NOT be accepted. The policy shall also include a Cross Liability Clause. A copy of such policy shall be delivered to the Corporate Officer prior to the event; and 10. refurbish all municipal infrastructure to an equal or better condition than that which existed prior to the event, all within 24 hours of the completed event, to the satisfaction of the District. The Corporation of the District of Maple Ridge reserves the right to withdraw this permission to use municipal streets should the organizers fail to comply with the above requirements. Chief Administrative Officer Royal Canadian L � r The Ro�i �;l ]� D�Fl- Y MAPLE RIDGE BRANCH 88 B.C./ Yukon Command 12101 - 224th Street, Maple Ridge, B.C. V2X 6B!°"; Office: 604-463-5101 Fax: 604-466-3032 E-mail: legionH@,telus.net Website: www.legiong8.cay '.w— October 8, 2010 Michael Eng, Engineering Dept., District of Maple Ridge 11995 Haney Place, Maple Ridge, B.C. V2X 6A9 Dear Mr. Eng: The Maple Ridge Branch of the Royal Canadian Legion will be conducting its annual Remembrance Day Parade on Thursday, November 11, 2010 between the hours of 10:30 AM and 11:45 AM down the east side of 224t" Street between Brown Avenue and the bandstand. We will advise B.C. Transit, Maple Ridge Fire Dept. and the B.C. Ambulance service of the time and route of the parade. Also enclosed is the required insurance coverage of $5,000,000 comprehensive general liability naming the Corporation as an additional insured. In order to meet the approval of the engineering department of the District of Maple Ridge we include the approval of the traffic control plan by the RCMP. I trust the above meets your requirements. Thank you. Yours t , Bra n See t Manager Form "A" Details of event: Date: November 11, 2010 Contact Person: Brad Kutyn Phone: 463-5101 Fax: 466-3032 Details: Annual Remembrance Parade, Thursday, November 11, 2010 leaving the Legion at 121201 — 224th Street at 10:30 AM. Parade leaves 224th St. at Brown Avenue and travels down the east side of 220, Street to the Cenotaph at Memorial Peace Park. Ceremonies take place until 11:10 AM. Parade then leaves Cenotaph and retraces route to Legion, arriving at 11:30 AM. 224th Street from Dewdney Trunk Road to Cenotaph will be closed during the duration of the parade and ceremonies. Sketch of Traffic Control Plan SEE ATTACHED PLAN 224th Street RCMP concurrence for the proposed Traffic Control Plan The following will be advised of the event: BC Transit, Maple Ridge Fire Dept. BC Ambulance Services u Address Maple Ridge, BC Go - Maps Canada Of 1 9t23t2008 8:06 AM 2010-10-07 14:56 Johnston Meier 6044679711 >> 6044663032 P 2/2 Lombard Canada' CERTIFICATE OF LIABILITY INSURANCE INSURANCE IS PROVIDED BY LOMBARD GENERAL INSURANCE COMPANY OF CANADA (HEREINAFTER CALLED THE INSURER), This is to certify to DISTRICT OF MAPLE RIDGE that policy of insurance heroin described has been Issucd to the Insured named bel dw and is in fords at this data. Name of Insured: ROYAL CANADIAN LEGION #88 Address of Insured: 12101 224 St, MAPLE RIDGE, BC V2X6B7 Location and Operations to which this Certificate applies; AS R50UIRED FOR REMEMBRANCE. DAY ACTIVITIES ON OR ABOUT NOVEMBER 11, 2010, COVERAGES DATE (MMIDDIYYYY) 10/7/2010 Number: 1919597 Polley EtfectlVe Date: (MMIDDNYYY): 04H112410 Policy Expiry oate; (MMIODNYYY); 0411112011 THI$ CERTIFICATE 1$ ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THECOVERACE AFFORDED BY THE THE POLICY OF INSURANCE HAS BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY RECUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICY DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICY. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS, ADDITIONAL INSURED TYPE OF INSURANCE LIMITS �I ❑ GENERAL LIABILITY EACH OCCURRENCE $S,DO0,000 PERSONAL & ADVF,RTISING INJURY $5,000,000 O COMMERCIAL GENERAL LIABILITY a OCCURRENCE CLAIMS MADE PRODUCTS, COMPLETED OPERATIONS AGGREGATE $5,000,000 ❑ GENERAL AGGREGATE $5,000,000 MEDICAL EXPENSE (ANY ONE PERSON) $25,000 � GENERAL AGGREGATE LIMIT APPLIES PeR: POLICY ❑ PROJCCT ❑ LOCATION TENANT'S LEGAL LIABILITY (EACH PREMISES) $250,000 ❑X NON.DWNEDAUTO NON -OWNED AUTO $1,0001000 ❑ EMPLOYER'S LIABILITY ❑ BODILY INJURY EACH PERSON ❑ EACH ACCIDENT ❑ AUTOMOBILE LIABILITY ❑ ALL OWNED AVTQ$ ❑ SCHEDULEDAUTOS COMBINED SINGLE LIMIT (EACH ACCIDENT) ❑ HIRED AUTOS ❑ NON -OWNED AUTOS ❑ LEASED AUTOS ❑ ❑ GARAGE UABILITY Lj ANY AUTO AUTO -EACH ACCIDENT ❑ EACH ACCIDENT EXCESSIUMBRBLLA LIABILITY ❑ CLAIMS MADE EACH OCCURRENCE N} qOCCURRENCE AGGREGATE OTHER DESCRIPTION OF OPERATIONS I LOCATIONS ! VEHICLES f EXCLUSIONS ADDED BY ENDORSEMENT 1 SPECIAL PROVISIONS DISTRICT OF MAPLE RIDGE, CITY OF PITT MEADOWS, SCHOOL DISTRICT 42 AND MAPLE RIDGE PARKS & LEISURE SERVICES COMMISSION ARE ADDITIONAL INSUREDS AS THEIR INTEREST MAY APPEAR BUT ONLY WITH RESPECT TO THEIR VICARIOUS LIABILITY ARISING FROM THE NAMED INSURED$ OPERATIONS DESCRIBED ABOVE, CANCELLATION SHOULD THE ABOVE DESCRIBED POLICY BE CANCELLED BEFORE THE EXPIRATION DATE, THE INSURER WILL ENDEAVOR TO MAIL 15 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED ABOVE, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER IT A F�1�T R REPRESENTATIVES. CERT-LIAR-INS-08.2009_Engrsn-tloe District of Maple Ridge TO: His Worship Mayor Ernie Daykin DATE: October 7, 2010 and Members of Council FILE NO: 1610-01 FROM: Chief Administrative Officer ATTN: Committee of the Whole SUBJECT: Host Financial Assistance Agreement with Respect to the Maple Ridge Community Gaming Centre EXECUTIVE SUMMARY: On June 22, 2010 Council approved a proposal of the Great Canadian Gaming Corporation and the BC Lottery Corporation to install 100 slot machines into the existing BingoPlex at 11887 224th Street. As a Gaming Centre Host, the District will be eligible to receive financial assistance in an amount equal to ten (10%) percent of the Net Gaming Income on a quarterly basis. This assistance can be applied to the costs and expenses incurred by the Host for any purpose that is of public benefit to the Host. It is the intent of staff to bring a report to Council during Business Planning with a recommended policy on the use of those funds. To acquire this assistance the agreement attached to this report must be signed by the Mayor and Corporate Officer. RECOMMENDATION: That the Mayor and Corporate Officer be authorized to execute the Host Financial Assistance Agreement attached to the staff report dated October 6, 2010. DISCUSSION: a) Background Context: Great Canadian Gaming Corporation has untaken minor upgrading and expansion of the BingoPlex on 2241h Street to allow the placement of 100 slot machines on a temporary basis until the new community gaming facility at Lougheed Highway and 228th Street is completed. When the machines are installed and operational, the District becomes eligible for financial assistance. Ten (10%) percent of the Net Gaming income will be paid to the District on a quarterly basis. The Province has submitted the attached agreement detailing the terms and conditions of receipt of the assistance for signature. b) Citizen/Customer Implications: Receipt of this financial assistance provides an additional source of revenue to the District. Staff will bring forward a policy during Business Planning for the use of those funds. Page 1 of 2 1131 c) Interdepartmental Implications: The agreement contains specific reporting requirements that the Finance Department will be required to adhere to. Finance Department staff has been in communication with staff at the Ministry of Housing and Social Development and is prepared to meet those requirements. d) Business Plan/Financial Implications: The revenue that will be generated through this assistance program will fluctuate from year to year. No projections have been made on what the District will receive. A rough rule of thumb is for the District to annually receive $125,000 per 25 slots machines. While revenues vary between facilities, our neighbouring community to the east, Mission, received approximately $544,000 between April 1, 2009 and March 31, 2010 from their Chances Boardwalk facility. As mentioned previously decisions relative to the expenditures of funds received will be made through the annual Business Planning process. �K07►[y11JURUI i�11 The execution of this agreement will enable the District to be eligible for financial assistance from the Province that can be applied to the costs and expenses incurred for any purpose that is of public benefit. Prepared by: J.L. (Jim)'Rule Chief Administrative Officer cc General Managers Executive Assistant to the Chief Administrative Officer Page 2 of 2 Page 1 of 9 Maple Ridge Community Gaming Centre HOST FINANCIAL ASSISTANCE AGREEMENT (With Respect to Maple Ridge Community Gaming Centre) THIS AGREEMENT made the day of , 2010. BETWEEN: HER MAJESTY THE QUEEN IN RIGHT OF THE PROVINCE OF BRITISH COLUMBIA, represented by the Minister of Housing and Social Development. (the "Province") OF THE FIRST PART :►I The District of Maple Ridge, having its office at: 11995. Haney Place, Maple Ridge, B.C. V2X 6A9 (the "Host") OF THE SECOND PART WHEREAS: A. The Province has agreed that ten (10%) .per cent of Net Gaming Income from provincial Casino Gaming will be paid to host local governments, as financial assistance, for any purpose that would be of public benefit to the host communities. B. The Province will make a payment of ten (10%) per cent of Net Gaming Income from the Gaming Facility named herein to the Host, as financial assistance, on the terms and conditions hereinafter set forth. IN CONSIDERATION OF THE MUTUAL PROMISES CONTAINED IN THIS AGREEMENT, THE PARTIES AGREE AS FOLLOWS: DEFINITIONS In this Agreement: (a) "BCLC" means the British Columbia Lottery Corporation; Page 2 of 9 Maple Ridge Community Gaming Centre (b) "Casino Gaming" means the conduct, management and operation by BCLC of Casino Games as defined in the Community Gaming Centre Operational Services Agreement applicable to the Gaming Facility named herein. (c) "Eligible Costs" means the costs and expenses incurred by the Host for any purpose that is of public benefit to the Host and within the lawful authority of the Host; (d) "FAA" means the Financial Administration Act, R.S.B.C. 1996, c. 138 and any amendments thereto; (e) "Gaming Facility" means a facility for Casino Gaming operated under a Community Gaming Centre Operational Services Agreement between a service provider and the BCLC; (t) "Minister" means the Minister of Housing and Social Development and includes the Deputy Minister of Housing and Social Development and any person designated by either of them to act for or on their respective behalf with respect to the execution or any provision of this Agreement; (g) "Net Gaming Income" means the Win from Casino Gaming less: (i) fees payable by the BCLC to the gaming service provider that is contractually obligated to provide operational services in respect of Casino Gaming at a Gaming Facility; and (ii) BCLC's administrative and operating costs of conducting, managing and operating the Casino Gaming as determined by BCLC in accordance with generally accepted accounting principles from time to time; (h) "Payment" means any payment required to be made pursuant to Paragraph 3 of this Agreement; (i) "Special Account" means the special account established by the Host: (i) into which the funds payable by the Province to the Host under this Agreement will be deposited; and, (ii) from which the Host must make all of its payments on account of Eligible Costs; (j) "Win" means for any period the aggregate of all revenues collected by BCLC from Casino Gaming less the aggregate of all Winnings; and Page 3 of 9 Maple Ridge Community Gaming Centre (k) "Winnings" means the amount of money payable to a player as a consequence of monies paid by the player to participate in Casino Gaming and the performance by the player of the acts necessary to entitle the player to payment of such money. TERM 2. The Term of this Agreement will commence October 15, 2010, and will end on the last day of the operation of the Gaming Facility named herein, at the discretion of the BCLC (the "Term"). PAYMENT OF FINANCIAL ASSISTANCE 3. (a) Subject to the provisions of paragraphs 6, 7, 8 and 9, the Province will pay the Host, as financial assistance, an amount equal to ten (10%) per cent of the Net Gaming Income from Casino Gaming on a quarterly basis, the payment for each period being due and payable on October 15th for the quarter ended September 301h, January 15th for the quarter ended December 31" and April 15th for the quarter ended March 315T, and July 15th for the quarter ended June 301h, in each year during the Term of this Agreement; (b) Payments pursuant to subparagraph (a) of this paragraph will be made by the Province only if the applicable statements and reports described in paragraphs 6 and 8, respectively, have been delivered to and accepted by the Minister. ACTIVITIES OF THE HOST 4. (a) The Host will deposit into the Special Account all funds paid to it by the Province pursuant to this Agreement and will use all such funds only on account of payment of Eligible Costs; (b) All payments on account of Eligible Costs by the Host will be made directly from the Special Account and the Host will not transfer funds from the Special Account to any other account. RECORDS 5. The Host will: (a) Establish and maintain accurate books of account and records (including, supporting documents) of all Eligible Costs, and all expenditures made from the Special Account; and (b) Permit the Minister at any time or times during normal business hours, to copy or audit, or both, any or all of the books of account and records Page 4 of 9 Maple Ridge Community Gaming Centre (including, supporting documents) referred to in subparagraph (a) of this paragraph. STATEMENTS AND ACCOUNTING 6. During the Term of this Agreement, the Host will submit to the Minister semi- annual statements in the form attached to this Agreement as Schedule "A" (as may be revised by the Province from time to time) on the following dates: (a) October 3 1 " for the period between April 15t and September 30t", and (b) April 30t" for the period between October I" and March 31St CONDITIONS OF FINANCIAL ASSISTANCE 7. The Payments are subject to the following terms and conditions: (a) the Province may withhold any Payment if any event of default described in paragraph 14 has occurred and has not been remedied to the satisfaction of the Minister; (b) all Payments will be applied by the Host against Eligible Costs and all expenditures for Eligible Costs will be made directly from the Special Account; (c) the Province may withhold from any Payment, an amount equal to the portion of the previous Payments that has not, in the opinion of the Minister, been accounted for or applied by the Host against Eligible Costs; and (d) upon the early termination of this Agreement, the Host will repay to the Province all Payments that have not been accounted for or applied by the Host against Eligible Costs pursuant to paragraph 4(a) within ten (10) days of actual or deemed receipt by the Host of written notice given by the Minister. REPORTS 8. (a) The Host will deliver to the Minister such written reports, in form and content satisfactory and prepared by a person acceptable to the Minister, as the Minister may, from time to time, request concerning any receipts and expenditures under this Agreement and, without limiting the generality of the foregoing, the Host will, notwithstanding the expiration or sooner termination of this Agreement, deliver to the Minister a report as aforesaid within fifteen (15) days of the request; Page 5 of 9 Maple Ridge Community Gaming Centre (b) The Province will deliver to the Host with each Payment a written report detailing the calculation of the amount of financial assistance payable for the quarter pursuant to the terms of this Agreement. APPLICATION OF FAA 9. Notwithstanding any other provision of this Agreement, the obligation of the Province to make a Payment to the Host pursuant to this Agreement is subject to the provisions of the FAA. ASSIGNMENT AND SUBCONTRACTING 10. The Host will not, without the prior written consent of the Minister, assign, either directly or indirectly, this Agreement or any right of the Host under this Agreement. RELATIONSHIP 11. No partnership, joint venture, agency or other legal entity will be created by or will be deemed to be created by this Agreement or any actions of the parties pursuant to this Agreement. 12. The Host will not in any manner whatsoever commit or purport to commit either or both the Province or the Minister to the payment of money to any person, firm or corporation. COVENANTS, REPRESENTATIONS AND WARRANTIES 13. The Host covenants, represents and warrants to the Province and the Minister, with the intent that they will rely thereon in entering into this Agreement that: (a) to the best of its knowledge, it is not in breach of, or in default under, any law, statute or regulation of Canada or of the Province of British Columbia applicable to or binding on it in relation to this Agreement; (b) it has the power and capacity to accept, execute and deliver this Agreement; (c) it will not do anything that directly or indirectly interferes with the conduct, management and operation of Casino Gaming by BCLC in a Gaming Facility within the Host; and (d) this Agreement is binding upon and enforceable against it in accordance with its terms. Page 6 of 9 Maple Ridge Community Gaming Centre DEFAULT 14. If any of the following events of default occurs, namely: (a) the Host fails to comply with any provision of this Agreement; (b) any representation or warranty made by the Host in entering into this Agreement is untrue or incorrect; (c) any information, statement, certificate, report or other document furnished or submitted by or on behalf of the Host pursuant to or as a result of this Agreement is untrue or incorrect; then, at the option of the Minister, exercisable by written notice from the Minister to the Host, an amount equal to the aggregate Payments that have not been expended and accounted for by the Host against Eligible Costs pursuant to paragraph 6 will become due and be payable by the Host forthwith to the Province within ten (10) days of actual or deemed receipt by the Host of the notice given by the Minister. REMEDIES 15. Where the Minister is of the opinion that an event of default has occurred, the Minister may give a notice to the Host specifying the event of default and requiring rectification or mitigation. Upon receiving such notice from the Minister claiming a default, the Host shall have thirty (30) days to cure the event of default or mitigate the consequences. If the event of default cannot reasonably be cured or the consequences cannot reasonably be mitigated within the thirty (30) day period and if the Host shall immediately commence and diligently continue reasonable efforts to rectify the event of default or mitigate the consequences, the cure period may be extended for such time as it is deemed reasonably necessary by the Minister to complete rectification or mitigation. 16. Despite paragraph 15, if, in the opinion of the Minister, the Host is in default and the Host is unable to cure or mitigate the default then the Minister may by a written notice terminate this Agreement and an amount equal to the aggregate Payments that have not been expended and accounted for by the Host against Eligible Costs pursuant to paragraph 6, will become due and be payable by the Host to the Province within ten (10) days of actual or deemed receipt by the Host of the notice given by the Minister. Page 7 of 9 Maple Ridge Community Gaming Centre NOTICES 17. Any notice, consent, waiver, statement, other document or monies that the Province or the Minister may be required or may desire to give, deliver or pay or that the Host may be required or may desire to give, deliver or pay to the Province and the Minister or either of them will be conclusively deemed validly given, delivered or paid to and received by the addressee, if delivered personally, on the date of deliver, or, if mailed, on the third business day after the mailing of the same in Canada by prepaid post addressed, if to the Province and the Minister or either of them: Minister of Housing and Social Development c/o PO Box 9311 Stn Prov Govt, 3rd Floor, 910 Government Street, Victoria, BC V8W 1X3 Attention: Derek Sturko, ADM and General Manager Gaming Policy and Enforcement Branch And if to the Host: The District of Maple Ridge 11995 Haney Place, Maple Ridge, B.C. V2X 6A9 Attention: Ceri Marlo, Corporate Officer District of Maple Ridge 18. Any party may, from time to time, give written notice to the other parties of any change of address of the party giving such notice and after the giving of such notice the address therein specified will, for purposes of paragraph 17, be conclusively deemed to be the address of the party giving such notice. NON -WAIVER 19. No term or condition of this Agreement and no breach by the Host of any such term or condition will be deemed to have been waived unless such waiver is in writing signed by the Minister. 20. The written waiver by the Minister of any breach by the Host of any term or condition of this Agreement will not be deemed a waiver of any subsequent breach by the Host of the same or any other term or condition of this Agreement. Page 8 of 9 Maple Ridge Community Gaming Centre ENTIRE AGREEMENT 21. This Agreement constitutes the entire agreement between the parties with respect to the subject matter of this Agreement. FURTHER ACTS AND ASSURANCES 22. Each of the parties will, upon the reasonable request of the other, make, do, execute or cause to be made, done or executed all further and other lawful acts, deeds, things, devices, documents, instruments and assurances whatever for the better or more perfect and absolute performance of the terms and conditions of this Agreement. TIME OF ESSENCE 23. Time is of the essence of this Agreement. SURVIVAL OF PROVISIONS 24. All of the provisions of this Agreement in favour of the Province and the Host and all of the rights and remedies of the Province and the Host, either at law or in equity, will survive any expiration or sooner termination of this Agreement. INTERPRETATION 25. This Agreement will be governed by and construed in accordance with the laws of the Province of British Columbia. 26. The headings appearing in this Agreement have been inserted for reference and as a matter of convenience and in no way define, limit or enlarge the scope of any provision of this Agreement. 27. Any reference to a statute in this Agreement, whether or not that statute has been defined, includes all regulations at any time made under or pursuant to that statute and any amendments to that statute. 28. In this Agreement, wherever the singular or neuter is used it will be construed as if the plural or masculine or feminine, as the case may be, had been used where the context so requires. Page 9 of 9 Maple Ridge Community Gaming Centre SUCCESSORS AND ASSIGNS 29. This Agreement will ensure to the benefit of, and be binding upon, the Host and its successors and permitted assigns, and the Province and its assigns. IN WITNESS WHEREOF the parties hereto have executed this Agreement on the day and year first above written. SIGNED on behalf of Her Majesty the Queen in right of the Province of British Columbia by a duly authorized representative of the Ministry of Housing and Social Development, in the presence of: Signature of Witness Name of Witness Address of Witness Occupation of Witness SIGNED on behalf of the District of Maple Ridge by its duly authorized signatories in the presence of: Signature of Witness Name of Witness Address of Witness Occupation of Witness For the Minister of Housing and Social Development Mayor Ernie Daykin Ceri Marlo, Corporate Officer MAPLE RIDGE Deep Roots Greater Heights TO: FROM: SUBJECT: District of Maple Ridge His Worship Mayor Ernie Daykin and Members of Council Chief Administrative Officer Police Dispatch Services EXECUTIVE SUMMARY: DATE: October 12, 2010 FILE NO: ATTN: C of W Our business planning methodology requires us to review our services to make sure they are being provided in the best possible way. We began examining our police dispatch services last year when E-Comm, the current service provider, indicated that despite significant rate increases in recent years, we were not paying enough and should expect further increases. Police dispatch services are highly specialized. Apart from E-Comm, the Surrey RCMP detachment is the only detachment in the area prepared to provide dispatch services for others. That is why in July 2009, we asked Surrey for a proposal, an overview of which is provided in this report. Our search for an alternative service provider prompted E-Comm to review its cost allocation formulae. The review resulted in our 2010 costs being reduced by about $140,000. Through further discussions, E-Comm is now prepared to freeze our dispatch costs at 2010 levels for 5 more years, if we enter into a service agreement. As a result, there. is no significant difference in cost between the two proposals even though Surrey has agreed to cover the transition costs. Surrey is committed to providing service that meets the needs of our detachment. Having said this, E-Comm service levels have also improved quite significantly in the last few years. Should we decide to move our police dispatch services to Surrey, we will in essence help create the second regional "hot" dispatch centre, which was part of the original vision when E-Comm was created. In doing this, we may hinder E-Comm in its quest to increase participation in the services that it offers. Our local RCMP see additional benefits from the synergies that would develop from having a closer working relationship with a neighbouring RCMP detachment. Notwithstanding these synergies, there is always an element of risk involved in switching service providers. That is why we recommend we retain the services of E-Comm for our police dispatch services. RECOMMENDATION(S): That the Corporate Officer be authorized to enter into a 5 year fee for service agreement, with an option for an additional 5 years with E-Comm, with financial implications as outlined in the staff report dated October 12, 2010. 1132 DISCUSSION: E-Comm has been providing police dispatch services for the District since 2002. Had we kept our own police dispatch centre, our 2002 costs, excluding indirect and support costs, were estimated at $830,000. E-Comm provided the service for $650,000. In 2005, E-Comm began increasing our rates substantially to cover, a greater proportion of overhead and support costs. Our dispatch costs were about $1 million in 2009. E-Comm further indicated in 2009 that despite these rate increases, we were not paying enough and should expect further increases in future years. Police dispatch services are highly specialized. Apart from E-Comm, the Surrey RCMP detachment is the only detachment in the area prepared to provide dispatch services for others. That is why in July 2009, we asked Surrey for a proposal, an overview of which is provided in this report. Further, we already have a dispatch business relationship with Surrey as the Surrey Fire Department has been providing fire dispatch services to Maple Ridge for over 15 years and our fire department is fully satisfied with the service. A few years ago, E-Comm provided a proposal for fire dispatch services and their proposed costs were significantly higher than what we were paying Surrey. RCMP and municipal staff from Surrey and Maple Ridge spent considerable time reviewing the proposal from Surrey and conclude that a move to Surrey is feasible and would meet the needs of our local detachment. In addition, the RCMP see additional benefits from the synergies that would develop from having a closer working relationship with a neighbouring RCMP detachment. If we move our police dispatch to Surrey, we will be their second external client after White Rock RCMP. Should we decide to move our police dispatch services to Surrey, we will in essence help create the second regional "hot" dispatch centre which was part of the original vision when E-Comm was first created. In doing this, we may hinder E-Comm in its quest to increase participation in the services that it offers. The City of Surrey uses the Wide Area Radio System so additional equipment requirements will be minimal. As well, we expect technological interfaces and the effort involved in extending communication to be fairly minor. Surrey has also agreed to cover the one time start-up costs associated with this initiative and will be responsible for any capital investments that they have to make to accommodate us. FINANCIAL IMPLICATIONS Over the past several months, E-Comm has reviewed their cost allocation formulae with a view towards reducing dispatch costs. This review resulted in a reduction of about $140,000 in our 2010 dispatch costs as compared to 2009. This is a major achievement for the municipality. Our earlier budget projection expected 2010 dispatch costs to increase by $32,000. Instead, E- Comm reduced these costs to $917,440, allowing us to achieve the majority of the annual dispatch savings of $200,000 that were built into our current Financial Plan. Through further discussions, E- Comm is now prepared to freeze our dispatch costs at 2010 levels for 5 more years, if we enter into a service agreement. The proposal from the City of Surrey is for 5 years and quotes 2011 dispatch costs at $863,200. Increases of 3% are applicable in each of years 2 through 5. Here is a summary of the revised costs from E-Comm as well as those proposed by Surrey: 2 FINANCIAL IMPLICATIONS (Cont'd.) 2010 E-Comm $917,440 Surrey Yr 1 Yr 2 Yr 3 Yr 4 Yr 5 2011 2012 2013 2014 2015 $917,440 $917,440 $917,440 $917,400 $917,400 $863,200 $889,100 $915,800 $943,300 $971,600 Both E-Comm and Surrey are prepared to offer the option to renew the service agreements for a further 5 year period on the understanding that the parties to the contract agree to work together in good faith to establish a fee that is fair to both. In 2002, the direct costs of operating our own dispatch centre were estimated at $830,000. This is exclusive of in -direct costs and supervision. Since that time, our volumes have increased. Even if we apply nominal annual growth of 4%, the direct costs alone would be in excess of $1.1 million by now. The administrative burden of establishing and operating a dispatch centre would be on top of this. Further, setting up a local dispatch centre would not contribute to the model envisioned for the region. As a result, the option of moving back to our own dispatch centre is not being recommended. SERVICE LEVELS E-Comm service levels have improved quite significantly over the past year. If we continue to receive services from E-Comm, we will enter into a formal agreement to define service protocols and performance indicators. Surrey is prepared to "meet and/or exceed any performance expectations and requirements of the detachment". Surrey has several remote police stations within their own boundaries, some of which are as big as our own detachment. As such, we are comfortable with Surrey's ability to provide the services that we require. The E-Comm dispatch centre is situated in a building that meets post disaster standards. In the event that the centre becomes inoperable, back-up service has been arranged through BC Ambulance. Surrey RCMP dispatch is located in their main detachment building which was built in 1986 and met the building code standards of the day. The dispatch space is currently being expanded to accommodate future growth, including the needs of our detachment. If the dispatch centre became inoperable, Surrey would look to relocate it to their Fire Hall #1, which is built to post disaster standards, Surrey Municipal Hall or to Langley RCMP detachment. Surrey also has a mobile command vehicle that could be used as a dispatch centre. SERVICE LEVELS (Cont'd.) Both E-Comm and Surrey are prepared to provide performance data. In Surrey's case, they are proposing the following performance targets: =>95% of calls answered in 15 seconds or less and =>99% of calls answered in 40 seconds or less. E-Comm uses the following targets: =>88% of emergency calls answered in 10 seconds or less and =>80% of non -emergency and report calls answered in 180 seconds or less We will work with the service provider of choice to develop measures that suit our purposes. As well, we will seek qualitative measures, in addition to the quantitative ones that seem to be standard. CONCLUSION: With the recent changes in pricing from E-Comm, there is little financial benefit of moving police dispatch service to Surrey. Further, while we have confidence in Surrey's ability to provide the service that we need, service levels at E-Comm have improved quite significantly over the past period of time. Moving our police dispatch service will assist in the creation of a second regional dispatch centre which was part of the original vision when E-Comm was first created. Having said this, it may undermine E-Comm in its quest to increase participation in the services that it offers. Surrey would bring additional synergies to the table however in our view, these benefits are incidental to the dispatch issue and should be pursued, irrespective of the dispatch service provider. There is always an element of risk when switching service providers, and in view of the improved service levels and pricing from E-Comm, we recommend retaining E-Comm as our police dispatch service provider. The President of E-Comm has confirmed his agreement to the E-Comm proposal outlined in this report and a formal I tter confirmin came is to be provided to us by October 16, 2010. Prepared by: lnspectoF-D rren Lench, Ridge Meadows RCMP r 1 Prepared by: PauA'irate G Financial Services Approved by: Supe ' dent Dave Walsh OI dge Meadows RCMP Can rrence: " J.L. (Jim) Rule Chief Administrative Officer 4 Table 1: Summary of Key Attributes from the E-Comm and Surrey Proposals E-Comm Surrey Annual Cost $917,440 per year fixed for 5 $863,200 in Year 1; increasing years. Total cost over 5 years: by 3% annually to $971,600 in $4,587,200 Year 5. Total cost over 5 years: $4,583,000 Costs after 5 years Parties agree to work together to Parties agree to work together in establish a fee that is fair to good faith to establish a fee that both, having regard to is fair to both, having regard to anticipated inflation over the inflation and legislative changes ensuing period. i Transition Costs Nil Nil; For Surrey's account Term 5 years with option for further 5 years with option for further 5 years 5 years Governance Service Agreement approved by Service Agreement approved by Maple Ridge Municipal Council Maple Ridge Municipal Council and E-Comm Board and Surrey City Council Proposed Measures 88% of emergency calls 95% of calls answered in 15 answered in 10 seconds or less seconds or less and and 99% of calls answered in 40 80% of non -emergency and seconds or less report calls answered in 180 seconds or less Post -Disaster Preparedness Post -disaster purpose-built Dispatch centre located in building in Vancouver. Back-up Surrey's main RCMP arrangements through BC detachment building. Back up Ambulance in Vancouver. sites at Surrey Fire Hall # 1 which is built to post disaster standards and municipal hall. Arrangements also in place with Langley RCMP detachment. Also have a mobile command unit.