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Home My WebLink About2014-02-11 Council Meeting Agenda and Reports.pdfDistrict of Maple Ridge COUNCIL MEETI/VG AGENDA February 11, 2014 7.•00 p.m. Counci/ Chamber MEETING DECORUM Council would like to remind all people present tonight that serious issues are decided at Council meetings which affect many people's lives. Therefore, we ask that you act with the appropriate decorum that a Council Meeting deserves. Commentary and conversations by the public are distracting. Should anyone disrupt the Council Meeting in any way, the meeting will be stopped and that person's behavior will be reprimanded. Note: This Agenda is also posted on the Municipal Web Site at www.mapleridge.ca The purpose of a Council meeting is to enact powers given to Council by using bylaws or resolutions. This is the final venue for debate of issues before voting on a bylaw or resolution. 100 CALL TO ORDER 200 MOMENT OFREFLECT/ON 300 /NTRODUCT/ON OFADD/T/ONAL AGENDA /TEMS 400 APPROI/AL OF THEAGENDA 500 ADOPT/ONAND RECE/PT OFM/NUTES 501 Minutes of the Regular Council Meeting of January 28, 2014 600 PRESENTA T/ONS A T THE REQUEST OF COUNC/L 700 DELEGA T/ONS 701 Maple Ridge Community Chest Awareness Week • Maple Ridge Community Foundation and the Maple Ridge Pitt Meadows Katzie Community Network o Robert Prince, President, Maple Ridge Community Foundation Page 1 Council MeetingAgenda February 11, 2014 Council Chamber Page 2 of 5 800 UNF/N/SHED BUS/NESS Note: Item 801 was forwarded from the January 28, 2014 Council Meeting 801 Notice of Motion by Councillor Ashlie "That Council review Policy 3.07 Council Training, Conferences & Association Building" 900 CORRESPONDENCE 1000 BYLAWS Bvlaws for Final Readin� 1001 2013-102-CP, Official Community Plan Adoption Bylaw No. 7060-2014 To make minor revisions to the Official Community Plan Final reading COMM/TTEE REPORTS AND RECOMMENDA T/ONS 1100 COMM/TTEE OF THE WHOLE 1100 Minutes - February 3, 2014 The following issues were presented at an earlier Committee of the Whole meeting with the recommendations being brought to this meeting far Municipal Council consideration and final approval. The Committee of the Whole meeting is open to the public and is held in the Council Chamber at 1:00 p.m. on the Mondav the week prior to this meetine. Pub/ic Works and Deve%pment Services 1101 2013-107-RZ, 24005, 24009 and 24075 Fern Crescent, RS-3 and RS-2 to RS-1 and R-2 Note: Withdrawn at the request of the applicant Staff report dated February 3, 2014 recommending that Maple Ridge Zone Amending Bylaw No. 7053-2014 to rezone from RS-3 (One Family Rural Residential) and RS-2 (One Family Suburban Residential) to RS-1 (One Family Urban Residential) and R-2 (Urban Residential District) to permit 44 single family lots be given first reading and that staff be directed to prepare a Community Amenity Program framework for the Silver Valley Area. Council MeetingAgenda February 11, 2014 Council Chamber Page 3 of 5 1102 2013-117-RZ, 12182 228 Street, RS-1 to R-3 Staff report dated February 3, 2014 recommending that Maple Ridge Zone Amending Bylaw No. 7055-2014 to rezone from RS-1(One Family Urban Residential) to R-3 (Special Amenity Residential) to permit future subdivision into single family lots not less than 213 m2 in area be given first reading and that the applicant provide further information as described on Schedule B of the Development Procedures Bylaw No. 5879-1999, along with the information required for an Intensive Residential Development Permit and a Subdivision application. 1103 2012-033-DVP, 24189 124 Avenue Staff report dated February 3, 2014 recommending that the Corporate Officer be authorized to sign and seal 2012-033-DVP to allow an existing road carriageway width of six metres. 1104 2013-100-AL, 25908 124 Avenue, Application for Homesite Severance (Subdivision) of Land Within the Agricultural Land Reserve Staff report dated February 3, 2014 recommending that Application 2013- 100-AL be authorized to proceed to the Agricultural Land Commission. 1105 Award of Contract ITT-EN13-76: Cottonwood Drive Sanitary Sewer (114A Avenue - 232 Street) Staff report dated February 3, 2014 recommendingthat Contract ITT-EN13- 76: Cottonwood Drive Sanitary Sewer (114A Avenue - 232 Street) be awarded to Hyland Excavating Ltd. and that the Corporate Officer be authorized to execute the contract. Financia/ and Corporate Services (including Fire and Po/ice� 1131 Letter of Support to the Province to Continue Funding for the LiveSmart BC: Small Business Program in 2014/2015 Staff report dated February 3, 2014 recommending that a letter be provided to the BC Minster of Energy and Mines in support of the continuation of the LiveSmart BC: Small Business Program. Council MeetingAgenda February 11, 2014 Council Chamber Page 4 of 5 Communitv Deve%pment and Recreation Service 1151 Communities in Bloom Staff report dated February 3, 2014 recommending that staff be directed to support the Maple Ridge Communities in Bloom Committee to participate in the 2014 British Columbia Edition of Communities in Bloom. Correspondence 1171 Other Committee /ssues 1181 1200 STAFFREPORTS 1300 RELEASE OF/TEMS FROM CLOSED COUNC/L 1400 MA YOR'S REPORT 1500 COUNC/LLORS' REPORTS 1600 OTHER MA TTERS DEEMED EXPED/ENT 1700 NOT/CES OFMOT/ONAND MATTERS FOR FUTURE MEET/NG 1800 QUEST/ONS FROM THE PUBL/C Council MeetingAgenda February 11, 2014 Council Chamber Page 5 of 5 1900 ADJOURNMENT QUESTION PERIOD The purpose of the Question Period is to provide the public with an opportunity to ask questions of Council on items that are of concern to them, with the exception of Public Hearing by-laws which have not yet reached conclusion. Council will not tolerate any derogatory remarks directed at Council or staff members. Each person will be permitted 2 minutes to ask their question (a second opportunity is permitted if no one else is sitting in the chairs in front of the podium). Questions must be directed to the Chair of the meeting and not to individual members of Council. The total Question Period is limited to 15 minutes. Council reserves the right to defer responding to a question in order to obtain the information required to provide a complete and accurate response. Other opportunities are available to address Council including public hearings, delegations and community forum. The public may also make their views known to Council by writing or via email and by attending open houses, workshops and information meetings. Serving on an Advisory Committee is an excellent way to have a voice in the future of this community. For more information on these opportunities contact: Clerk's Department at 604-463-5221 or clerks@mapleridge.ca. Mayor and Council at mayorandcouncil@mapleridge.ca. Checked by: Date: District of Maple Ridge COUNC/L MEET/NG January 28, 2014 The Minutes of the Municipal Council Meeting held on January 28, 2014 at 7:00 p.m. in the Council Chamber of the Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Mayor E. Daykin Councillor C. Ashlie Councillor C. Bell Councillor J. Dueck Councillor A. Hogarth Councillor B. Masse Councillor M. Morden Appointed Staff P. Gill, Acting Chief Administrative Officer K. Swift, General Manager of Community Development, Parks and Recreation Services D. Pollock, Acting General Manager Public Works and Development Services C. Carter, Director of Planning C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Note: These Minutes are also posted on the Municipal Web Site at www.mapleridge.ca The meeting was filmed by Shaw Communications Inc. 100 200 300 �� CALL TO ORDER MOMENT OFREFLECT/ON /NTRODUCT/ON OFADD/T/ONAL AGENDA /TEMS - N i I APPROI/AL OF THEAGENDA The agenda was approved as circulated 501 Council Minutes January 28, 2014 Page 2 of 16 500 ADOPT/ONAND RECE/PT OFM/NUTES 501 Minutes of the Regular Council Meeting of January 14, 2014 R/2014-028 501 Minutes Regular Council It was moved and seconded That the minutes of the Regular Council Meeting of February 14, 2014 be adopted as circulated CARRIED 502 Minutes of the Public Hearing of December 10, 2013 and January 21, 2014 R/2014-029 Minutes Public Hearing 502 It was moved and seconded That the minutes of the Public Hearing of December 10, 2013 and January 21, 2014 be adopted as circulated. CARRIED 503 Minutes of the Development Agreements Committee Meetings of Januaryl0, 14(3) and 20, 2014 R/2014-030 503 Minutes Development Agmt Committee It was moved and seconded That the minutes of the Development Agreements Committee Meetings of Januaryl0, 14(3) and 20, 2014 be received. CARRIED 600 PRESENTA T/ONS A T THE REQUEST OF COUNC/L - N i I Council Minutes January 28, 2014 Page 3 of 16 700 701 800 900 1000 Note: 1001 DELEGA T/ONS Canadian Pacific Railway • Mike LoVecchio, Director, Government Affairs Mr. LoVecchio gave a PowerPoint presentation providing information on Canadian Pacific Railway, advising on the ownership of tracks and cars, and the legislation governing the transportation of dangerous goods. He also advised on the safety of railway transportation. UNF/N/SHED BUS/NESS - N i I CORRESPONDENCE - N i I BYLA WS Bylaws for Third Readin� Item 1001 is from the Public Hearing of January 21, 2014 2011-134-RZ, 24891-104th Avenue, 10480 & 10640 - 248th Street, 24860 -106th Avenue 1001.1 Maple Ridge Official Community Plan Amending Bylaw No. 6886-2011 To designate from conservation to medium density residential and to remove a conservation boundary Third reading R/2014-031 2011-134-RZ BL No. 6886-2011 Third reading It was moved and seconded That Bylaw No. 6886-2011 be given third reading. CARRIED Council Minutes January 28, 2014 Page 4 of 16 1001.2 Maple Ridge Zone Amending Bylaw No. 6887-2011 To rezone from RM-1 (Townhouse Residential) to R-1 (Residential District) and from A-2 (Upland Agricultural) to RM-1 (Townhouse Residential) and from R-1 (Residential District) to RM-1 (Townhouse Residential) to adjust zoning boundaries that will permit the future development of 64 townhouses and 36 single family lots Third reading R/2014-032 2011-134-RZ BL No. 6887-2011 Third reading 1002 It was moved and seconded That Bylaw No. 6887-2011 be given third reading. Bvlaws for Final Readin� 2011-084-RZ, 11185 240 Street and 11133 240 Street Staff report dated January 28, 2014 recommending final reading CARRIED 1002.1 Maple Ridge Official Community Plan Amending Bylaw No. 6875-2011 To amend residential designations, to designate from Urban Residential, Conservation to Conservation and Urban Residential and from Commercial to Urban Residential and to amend the conservation area Final reading R/2014-033 2011-084-RZ BL No. 6875-2011 Final reading It was moved and seconded That Bylaw No. 6875-2011 be adopted. CARRIED 1002.2 Maple Ridge Zone Amending Bylaw No. 6853-2011 To rezone from RS-3 (One Family Rural Residential) to RST (Street Townhouse Residential), R-1 (Residential District), C-1 (Neighborhood Commercial) and R-2 (Urban Residential District) to permit the future development of 24 street townhouses, a duplex, 38 single family lots and a mixed use commercial/residential development Final reading Council Minutes January 28, 2014 Page 5 of 16 R/2014-034 2011-084-RZ BL No. 6853-2011 Final reading It was moved and seconded That Bylaw No. 6853-2011 be adopted. CARRIED 1002.3 Maple Ridge Zone Amending Bylaw No. 6947-2012 To amend with the addition of legal descriptions in the correct sequence Final reading R/2014-035 2011-084-RZ BL No. 6947-2012 Final reading It was moved and seconded That Bylaw No. 6947-2012 be adopted. CARRIED 1002.4 11185 240 Street Housing Agreement Bylaw No. 7045-2013 To permit the District to enter into a housing agreement to allow for two rental dwelling units on the second storey of a proposed multi-use building Final reading R/2014-036 2011-084-RZ BL No. 7045-2013 Final reading It was moved and seconded That Bylaw No. 7045-2013 be adopted. CARRIED 1003 2012-033-RZ, 24189 124 Avenue Maple Ridge Zone Amending Bylaw No. 6912-2012 Staff report dated January 28, 2014 recommending final reading To rezone from RS-3 (One Family Rural Residential) to RS-2 (One Family Suburban Residential) to permit future subdivision into two lots Final reading R/2014-037 2012-033-RZ BL No. 6912-2012 Final reading It was moved and seconded That Bylaw No. 6912-2012 be adopted. CARRIED Council Minutes January 28, 2014 Page 6 of 16 COMM/TTEE REPORTS AND RECOMMENDA T/ONS 1100 COMM/TTEE OF THE WHOLE Minutes - January 20, 2014 R/2014-038 Minutes COW January 20, 2014 1101 It was moved and seconded That the minutes of the Committee of the Whole Meeting of January 20, 2014 be received. CARRIED Pub/ic Works and Deve%pment Services 2013-101-RZ, 20758 Lougheed Highway, CS-1 to C-2 Staff report dated January 20, 2014 recommending that Maple Ridge Zone Amending Bylaw No. 7048-2013 to rezone from CS-1 (Service Commercial) to C-2 (Community Commercial) to construct a new building to house the relocated Mark's Work Wearhouse store be given first reading and that the applicant provide further information as described on Schedule C and D of the Development Procedures Bylaw No. 5879-1999. R/2014-039 2013-101-RZ BL No. 7048-2013 First reading It was moved and seconded That Bylaw No. 7048-2013 be given first reading; and; That the applicant provide further information as described on Schedule C and D of the Development Procedures Bylaw No. 5879-1999. CARRIED 1102 2013-113-RZ, 21530 Donovan Avenue, RS-1 to RS-1b Staff report dated January 20, 2014 recommendingthat Maple Ridge Zone Amending Bylaw No. 7050-2013 to rezone from RS-1(One Family Urban Residential) to RS-1b (One Family Urban [Medium Density] Residential) to allow for future subdivision into two lots be given first reading and that the applicant provide further information as described on Schedules B and F of the Development Procedures Bylaw No. 5879-1999. Council Minutes January 28, 2014 Page 7 of 16 R/2014-040 2013-113-RZ BL No. 7050-2013 First reading It was moved and seconded That Bylaw No. 7050-2013 be given first reading; and That the applicant provide further information as described on Schedules B and F of the Development Procedures Bylaw No. 5879-1999, along with the information required for a Subdivision application. CARRIED 1103 2013-115-RZ, 24440 128 Avenue, RS-3 to RS-2 Staff report dated January 20, 2014 recommendingthat Maple Ridge Zone Amending Bylaw No. 7052-2014 to rezone from RS-3 (One Family Rural Residential) to RS-2 (One Family Suburban Residential) to permit future subdivision into approximately seven single family lots be given first reading and the applicant provide further information as described on Schedules A, B and F of the Development Procedures Bylaw No. 5879-1999. R/2014-041 2013-115-RZ BL No. 7052-2014 First reading It was moved and seconded In respect of Section 879 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; The Board of any Regional District that is adjacent to the area covered by the plan; The Council of any municipality that is adjacent to the area covered by the plan; First Nations; School District Boards, greater boards and improvements district boards; and The Provincial and Federal Governments and their agencies. Council Minutes January 28, 2014 Page 8 of 16 and in that regard it is recommended that no additional consultation be required in respect of this matter beyond the early posting of the proposed Official Community Plan amendments on the District's website, together with an invitation to the public to comment, and; That Bylaw No. 7052-2014 be given first reading; and; That the applicant provide further information as described on Schedules A, B and F of the Development Procedures Bylaw No. 5879 - 1999, along with the information required for a Subdivision application. CARRIED 1104 2012-038-RZ, 12116 and 12170 204B Street, P-2 to R-1 Staff report dated January 20, 2014 recommendingthat Maple Ridge Official Community Plan Amending Bylaw No. 7044-2013 to designate land use from Institutional to Urban Residential be given first and second readings and be forwarded to Public Hearing and that Maple Ridge Zone Amending Bylaw No. 6924-2012 to rezone from P-2 (Special Institutional) to R-1 (Residential District) to permit future subdivision into four residential lots be given second reading and be forwarded to Public Hearing R/2014-042 2012-038-RZ It was moved and seconded BL No. 7044-2012 First, second reading BL No. 6924-2012 1. That Bylaw No. 7044-2013 be given first and second readings and be forwarded to Public Hearing; 2. That in accordance with Section 879 of the Local Government Act opportunity for early and on-going consultation has been provided by way of posting Bylaw No. 7044-2013 on the municipal website, and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a Public Hearing on the bylaw; 3. That Bylaw No. 7044-2013 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; 4. That it be confirmed that Bylaw No. 7044-2013 is consistent with the Capital Expenditure Plan and Waste Management Plan; Council Minutes January 28, 2014 Page 9 of 16 1105 5. That Bylaw No. 6924-2012 be amended as identified in the staff report dated January 20, 2014, and be given second reading and forwarded to Public Hearing; and 6. That the following terms and conditions be met prior to final reading. i. Approval from the Ministry of Transportation and Infrastructure; and ii. Amendment to Schedule "B" of the Official Community Plan. CARRIED 2013-102-CP, Official Community Plan Adoption Bylaw No. 7060-2014 Staff report dated January 20, 2014 recommending that Maple Ridge Official Community Plan Adoption Bylaw No. 7060-2014 to make minor amendments to the Official Community Plan bylaw be given first, second and third readings. The Director of Planning advised on the revisions made to the Community Map in the Official Community Plan. R/2014-043 2013-102-CP BL No. 7060-2014 AMENDED R/2014-044 2013-102-CP BL No. 7060-2014 AMENDMENT It was moved and seconded That Bylaw No. 7060-2014 be given first, second and third readings. It was moved and seconded That the motion be revised to read "That Bylaw No. 7060-2014 be amended to include a revised Community Map and that Bylaw No. 7060-2014 as amended be given first, second and third readings". CARRIED 1106 2012-021-DP, 11185 240 Street Staff report dated January 20, 2014 recommending that the Corporate Officer be authorized to sign and seal 2012-021-DP to permit a two storey mixed-use commercial/residential project. Council Minutes January 28, 2014 Page 10 of 16 R/2014-045 2012-021-DP Sign and seal It was moved and seconded That the Corporate Officer be authorized to sign and seal 2012-021-DP respecting property located at 11185 240 Street. �•• �_. 1107 2012-021-DVP, 11185 240 Street Staff report dated January 20, 2014 recommendingthatthe Corporate Officer be authorized to sign and seal 2012-021-DVP to vary building height, setbacks to 112 Avenue and 240 Street and parking for the residential component. R/2014-046 2012-021-DVP Sign and seal It was moved and seconded That the Corporate Officer 2012-021-DVP respecting Street. be authorized to sign and seal property located at 11185 240 CARRIED 1108 2012-020-DP, 11185 240 Street and 11133 240 Street Staff report dated January 20, 2014 recommending that the Corporate Officer be authorized to sign and seal 2012-020-DP to permit 24 street- oriented townhouses in 6 buildings, plus one duplex for a total of 26 dwellings. R/2014-047 2012-020-DP It was moved and seconded Sign and seal That the Corporate Officer be authorized to sign and seal 2012-020-DP respecting property located at 11185 240 Street and 11133 240 Street. CARRIED Council Minutes January 28, 2014 Page 11 of 16 1109 2012-020-DVP, 11185 240 Street and 11133 240 Street Staff report dated January 20, 2014 recommending that the Corporate Officer be authorized to sign and seal 2012-020-DVP to reduce front yard setbacks, widths of back yard space for end units and to apply urban road standards for the RST townhouses, to increase residential building heights for all R-2 lots and to apply the same setbacks and lot width requirements and allow vehicle access from the street rather than from the lane for R-2 lots that abut the lane common to the RST townhouses. R/2014-048 2012-020-DVP Sign and seal It was moved and seconded That the Corporate Officer be authorized to sign and seal 2012-020-DVP respecting property located at 11185 240 Street and 11133 240 Street. CARRIED 1110 2013-109-AL, 26520 112 Avenue, Application to Include Land into the Agricultural Land Reserve Staff report dated January 20, 2014 recommending that Application 2013- 109-AL be authorized to go forward to the Agricultural Land Commission. R/2014-049 2013-109-AL forward to ALC Authorization It was moved and seconded That Application 2013-109-AL be authorized to go forward to the Agricultural Land Commission with a summary of Council's comments and the staff report. CARRIED 1111 Award of Contract, ITT-EN13-71: Storm Sewer Replacement on Donovan Avenue, 21500 Block Staff report dated January 20, 2014 recommendingthat Contract ITT- EN13-71: Storm Sewer Replacement on Donovan Avenue, 21500 Block, be awarded to Strohmaier's Excavating Ltd. and that the Corporate Officer be authorized to execute the contract. Council Minutes January 28, 2014 Page 12 of 16 R/2014-050 Award of Contract Strohmaier's Excavating Ltd. 1131 It was moved and seconded That Contract ITT-EN13-71: Storm Sewer Replacement on Donovan Avenue, 21500 Block, be awarded to Strohmaier's Excavating Ltd. in the amount of $157,446.73 plus applicable taxes; and That the Corporate Officer be authorized to execute the contract. CARRIED Financia/ and Corporate Services (includin� Fire and Po/ice� Disbursements for the month ended December 31, 2013 Staff report dated January 20, 2014 recommending that the disbursements for the month ended December 31, 2013 be approved. R/2014-051 Disbursements December 2013 It was moved and seconded That the disbursements as listed below for the month ended December 31, 2013 be approved: General Payroll Purchase Card 1132 Alternative Approval Process for City Classification $ 9,199,338. $ 1,762,257. $ 95,458. 11.057.053. CARRIED Staff report dated January 20, 2014 recommending that the alternative approval process to change classification of Maple Ridge from a District Municipality to a city be enacted. Council Minutes January 28, 2014 Page 13 of 16 R/2014-052 Alternative Approval It was moved and seconded Process City Classification WHEREAS the District of Maple Ridge ("the District") proposes to change the classification of the municipality from a District Municipality to a City; AND WHEREAS Council resolved at its January 14, 2014 meeting that approval of the electors shall be sought through the alternative approval process in relation to the change in classification; NOW THEREFORE be it resolved as follows: 1. That the Manager of Legislative Services be authorized to publish, in accordance with the Community Charter, the alternative approval process notice attached as Appendix 1 to the staff report dated January 20, 2014 and titled "Alternative Approval Process for City Classification"; 2. That elector responses shall be in the form set out in Appendix 2 to the staff report dated January 20, 2014 and titled "Alternative Approval Process for City Classification"; 3. That the deadline for the submission of elector response forms shall be 4:00 p.m. on Monday, March 17, 2014; 4. That a fair determination of the total number of electors of the District of Maple Ridge is 53,745; 5. That the staff report dated January 20, 2014 and titled "Alternative Approval Process for City Classification", which contains the basis on which the determination of the total number of electors of the District of Maple Ridge to which the approval process applies, shall be made available to the public on request. CARRIED Council Minutes January 28, 2014 Page 14 of 16 Community Deve%pment and Recreation Service 1151 Rescind Maple Ridge Policies 4.01, 4.03 and 4.11 Staff report dated January 20, 2014 recommending that Policies 4.01, 4.03 and 4.11 be rescinded. R/2014-053 Policies 4.01, 4.03 It was moved and seconded 4.11 Rescind That the following District of Maple Ridge Policies be rescinded: Policy 4.01- Maple Ridge Seasonal Allocation Policy 4.03 - Maple Ridge Campsite Reservations Policy 4.11- Aerobic Safety - Exercise Classes CARRIED Correspondence - N i I Other Committee /ssues - N i I 1200 STAFFREPORTS- Nil 1300 RELEASE OF/TEMS FROM CLOSED COUNC/L From the Closed Council Meeting of January 20, 2014 • Naming of Wharf Street Park site located at 20208 Wharf Street at Hazelwood Street to "Emmeline Mohun Park" • Maple Ridge Social Planning Advisory Committee Term Appointments for 2013-2014 of Josee Brazeau, Robert Daley and John McKenzie as Community at Large Members for two-year terms, commencing January 1, 2014 and expiring December 31, 2015. For information only No motion required Council Minutes January 28, 2014 Page 15 of 16 1400 MA YOR'S REPORT Mayor Daykin participated in a CBC Radio event held at the Billy Miner Pub. He spoke to discussions pertaining to TransLink and a possible Provincial referendum. 1500 COUNC/LLORS' REPORTS Councillor Bell Councillor Bell attended meetings of the Ridge Meadows Arts Council and the Lower Mainland Local Government Association Board. She also attended Family Literacy Day at the Maple Ridge Library. Councillor Hogarth Councillor Hogarth attended a"Welcome Communities" workshop. Councillor Morden Councillor Morden attended a meeting of the Ridge Meadows Seniors' Society, a Union of British Columbia Municipalities Directors' meeting, and budget consultation sessions hosted by MP Randy Kamp. He also attended Family Literacy Day and a Healthy Communities Capacity Building workshop. Councillor Ashlie Councillor Ashlie attended a meeting of the Maple Ridge Agricultural Advisory Committee. She encouraged residents to visit www.MyHealthMyCommunity.or� to participate in a survey. Councillor Dueck Councillor Dueck attended a meeting of the Public Art Steering Committee. Councillor Masse Councillor Masse advised that his committee meetings had not yet begun. Mayor Daykin advised that he also attended a meeting with the Mayors of the Lower Mainland communities which host the largest RMCP detachments. 1600 OTHER MA TTERS DEEMED EXPED/ENT- N i I Council Minutes January 28, 2014 Page 16 of 16 1700 NOT/CES OFMOT/ONAND MATTERS FOR FUTURE MEET/NGS 1701 Notice of Motion by Councillor Ashlie "That Council review Policy 3.07 Council Training, Conferences & Association Building" For information only No motion required 1800 QUEST/ONS FROM THE PUBL/C - N i I 1900 ADJOURNMENT- 9:15 p.m. E. Daykin, Mayor Certified Correct C. Marlo, Corporate Officer CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW N0. 7060-2014 A bylaw to adopt a revised Official Community Plan WHEREAS the Council has adopted and subsequently amended Official Community Plan Bylaw No. 6425-2006, and WHEREAS the Council adopted Official Community Plan Revision Bylaw No. 7034-2013 to authorize the revision of the Official Community Plan pursuant to s. 140 of the Community Charter and the Bylaw Revision Regulation; and WHEREAS District staff have revised the Official Community Plan and the Corporate Officer has certified that the Official Community Plan has been revised in accordance with Bylaw No. 7034- 2013; and WHEREAS an Official Community Plan revised pursuant to s. 140 of the Community Charter and the Bylaw Revision Regulation and adopted by the Council is deemed to have been adopted as if all requirements respecting the approval and adoption of its provisions have been met, including consultation, notification and public hearing requirements. NOW THEREFORE, the Council of the District of Maple Ridge, in open meeting assembled, enacts as follows: 1. This bylaw may be cited as "Official Community Plan Bylaw No. 7060-2014". 2. The Official Community Plan attached to and forming part of this bylaw as Schedule A is adopted as the Official Community Plan of the District of Maple Ridge, effective as of the date of adoption of this bylaw. READ a first time the 28t" day of January, 2014. READ a second time the 28t" day of January, 2014. READ a third time the 28t" day of January, 2014. ADOPTED the day of , 20 PRESIDING MEMBER CORPORATE OFFICER 1001 SCHEDULE A I certify that the Official Community Plan contained in this Schedule has been revised in accordance with Official Community Plan Revision Bylaw No. 7034-2013. "Ori inal signed by Ceri Marlo" Corporate Officer [attached revised OCP] District of Maple Ridge COMM/TTEE OF THE WHOLE MEET/NG M/NUTES February 3, 2014 1:00 p.m. Council Chamber PRESENT Elected Officials Appointed Staff Mayor E. Daykin J. Rule, Chief Administrative Officer Councillor C. Ashlie K. Swift, General Manager of Community Development, Councillor C. Bell Parks and Recreation Services Councillor J. Dueck P. Gill, General Manager Corporate and Financial Services Councillor A. Hogarth F. Quinn, General Manager Public Works and Development Councillor B. Masse Services Councillor M. Morden C. Carter, Director of Planning C. Marlo, Manager of Legislative Services Other Staff as Required C. Goddard, Manager of Development and Environmental Services R. Acharya, Planner II 1. DELEGA T/ONS/STAFFPRESENTA T/ONS 1.1 Ron McNutt, Canadians for Safe Technology Local Riding Representative • Wireless Technologies and Municipalities: 2014 Update Mr. McNutt gave a PowerPoint presentation providing information on the Canadians for Safe Technology organization, Safety Code 6 and the condition known as electric hyper sensitivity. He asked that Council consider setting a Prudent Avoidance Policy similar to Toronto, communicate with Health Canada regarding the Safety Code 6 Review and join Canadians for Safe Technology. 1.2 Communities in Bloom Presentation • Cindy McCormick and Charlotte Mitchell, Co-Chairs Ms. McCormick provided an overview of Communities in Bloom and the plans of the local organizers for promoting the event locally, Information from Communities in Bloom was circulated to Mayor and Council. 1100 Committee of the Whole Minutes February 3, 2014 Page 2 of 5 1.3 Tree Protection Bylaw Presentation • Allen Lees and Jessie Joy Lees Mr. and Miss Lees circulated and reviewed an information package on the benefits of revising the current Tree Protection Bylaw. Recommendations on changes to the regulations were presented. 2. PUBL/C WOR{(S AND DEI/ELOPMENT SERI//CES Note: The following items have been numbered to correspond with the Council Agenda: 1101 2013-107-RZ, 24005, 24009 and 24075 Fern Crescent, RS-3 and RS-2 to RS-1 and R-2 Staff report dated February 3, 2014 recommending that Maple Ridge Zone Amending Bylaw No. 7053-2014 to rezone from RS-3 (One Family Rural Residential) and RS-2 (One Family Suburban Residential) to RS-1 (One Family Urban Residential) and R-2 (Urban Residential District) to permit 44 single family lots be given first reading and that staff be directed to prepare a Community Amenity Program framework for the Silver Valley Area. The Planner gave a Power Point presentation providing the following information: • Application Information • Subject Map • Neighbourhood Context • OCP Context • Site Characteristics • Current and Proposed Land Use Designations • Proposed Preliminary Subdivision Sketch RECOMMENDA T/ON That the staff report be forwarded to the Council Meeting of February 11, 2014. Committee of the Whole Minutes February 3, 2014 Page 3 of 5 1102 2013-117-RZ, 12182 228 Street, RS-1 to R-3 Staff report dated February 3, 2014 recommending that Maple Ridge Zone Amending Bylaw No. 7055-2014 to rezone from RS-1 (One Family Urban Residential) to R-3 (Special Amenity Residential) to permit future subdivision into single family lots not less than 213 m2 in area be given first reading and that the applicant provide further information as described on Schedule B of the Development Procedures Bylaw No. 5879-1999, along with the information required for an Intensive Residential Development Permit and a Subdivision application. The Manager of Development and Environmental Services gave a Power Point presentation providing the following information: • Application Information • Subject Map • Neighbourhood Context • OCP Context • Site Characteristics • Proposed Site Plan RECOMMENDA T/ON That the staff report be forwarded to the Council Meeting of February 11, 2014. 1103 2012-033-DVP, 24189 124 Avenue Staff report dated February 3, 2014 recommending that the Corporate Officer be authorized to sign and seal 2012-033-DVP to allow an existing road carriageway width of six metres. The Manager of Development and Environmental Services gave a Power Point presentation providing the following information: • Application Information • Subject Map • Neighbourhood Context • OCP Context • Proposed Subdivision Plan RECOMMENDA T/ON That the staff report be forwarded to the Council Meeting of February 11, 2014. Committee of the Whole Minutes February 3, 2014 Page 4 of 5 1104 2013-100-AL, 25908 124 Avenue, Application for Homesite Severance (Subdivision) of Land Within the Agricultural Land Reserve Staff report dated February 3, 2014 recommending that Application 2013- 100-AL be authorized to proceed to the Agricultural Land Commission. The Manager of Development and Environmental Services gave a Power Point presentation providing the following information: • Application Information • Subject Map • Neighbourhood Context • OCP Context • Site Characteristics • Development Considerations • Proposed Subdivision Sketch RECOMMENDA T/ON That the staff report be forwarded to the Council Meeting of February 11, 2014. 1105 Award of Contract ITT-EN13-76: Cottonwood Drive Sanitary Sewer (114A Avenue - 232 Street) Staff report dated February 3, 2014 recommending that Contract ITT-EN13- 76: Cottonwood Drive Sanitary Sewer (114A Avenue - 232 Street) be awarded to Hyland Excavating Ltd. and that the Corporate Officer be authorized to execute the contract. RECOMMENDA T/ON That the staff report be forwarded to the Council Meeting of February 11, 2014. 3. F/NANC/AL AND CORPORA TE SER �/CES (including Fire and Police) 1131 Letter of Support to the Province to Continue Funding for the LiveSmart BC: Small Business Program in 2014/2015 Staff report dated February 3, 2014 recommending that a letter be provided to the BC Minster of Energy and Mines in support of the continuation of the LiveSmart BC: Small Business Program. Committee of the Whole Minutes February 3, 2014 Page 5 of 5 RECOMMENDA T/ON That the staff report be forwarded to the Council Meeting of February 11, 2014. 4. COMMUN/TYDEI/ELOPMENTAND RECREAT/ON SERI//CES 1151 Communities in Bloom Staff report dated February 3, 2014 recommending that staff be directed to support the Maple Ridge Communities in Bloom Committee to participate in the 2014 British Columbia Edition of Communities in Bloom. RECOMMENDA T/ON That the staff report be forwarded to the Council Meeting of February 11, 2014. 5. CORRESPONDENCE - N i I 6. OTHER /SSUES - N i I 7. ADJOURNMENT - 1:25 p.m. 8. COMMUN/TYFORUM Linda Meyer Ms. Meyer expressed concern that the Housing Action Plan does not include the needs of individuals with disabilities. She requested that the District formulate a resolution to the Premier to increase shelter allowance for disabled people. R. Masse, Acting Mayor Presiding Member of the Committee �i � _�t .. �,: -.a,� L:'S�'.' ��:.y�.:. T0: FROM: District of Maple Ridge His Worship Mayor Ernie Daykin MEETING DATE: February 3, 2014 and Members of Council FILE N0: 2013-107-RZ Chief Administrative Officer MEETING: C of W SUBJECT: First Reading Maple Ridge Zone Amending Bylaw No. 7053-2014 24005, 24009 and 24075 Fern Crescent EXECUTIVE SUMMARY: An application has been received to rezone the subject properties (Appendix A) from RS-3 (One Family Rural Residential), and RS-2 (One Family Suburban Residential) to RS-1 (One Family Urban Residential), and R-2 (Urban Residential District). The developer is proposing 44 single family lots, three of which are proposed to be rezoned to RS-1(One Family Urban Residential) and the remainder to be rezoned to R-2 (Urban Residential District), as shown in Appendix D. The development proposal is subject to the policies and densities in the Silver Valley Area Plan. The three properties under consideration in the Horse Hamlet of the Silver Valley Area Plan, have three OCP designations (i.e. Low Density; Low-Medium Density; and Medium Density), in varying proportions. The developer is seeking a density increase by proposing to eliminate the portion designated "Low-Medium Density" and re-designating it to "Medium Density Residential". As the proposed development exceeds the permitted density in the Silver Valley Area Plan, an OCP amendment is required. Portrait Homes recently negotiated a site-specific amenity (offsite sidewalk on 236t" Street) in exchange for a density increase on the proposed townhouse site on the corner of 236t" Street and 133rd Avenue. This application is the second application requesting a density increase, in exchange for the provision of an amenity in the Silver Valley Area and it will be a site-specific negotiated process. The proponent (CIPE Homes Inc.) is amenable to paying an amenity charge in exchange for the additional lots proposed. However, a"Community Amenity Program" and a"Reserve Fund Bylaw" for Silver Valley Area has not been established. As recommended in this report, if Council directs that a CAC framework and a Reserve Fund Bylaw for the Silver Valley be established, similar requests for density increases would be clearly guided by regulation. Similar to the Albion Area Plan, the CAC framework for the Silver Valley Area would establish a density bonus structure along with some Zoning Bylaw amendments as required. If Council directs, while this proposal is being processed, a separate CAC framework report for the Silver Valley area would be brought forward. OCP Policies 2-7 through 2-9 as explained in this report, provide Council with the framework to consider Community Amenity Contribution throughout the District (including Silver Valley). To proceed further with this application additional information from the applicant is required as outlined below. 1101 RECOMMENDATIONS: In respect of Section 879 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: i. The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii. The Board of any Regional District that is adjacent to the area covered by the plan; iii. The Council of any municipality that is adjacent to the area covered by the plan; iv. First Nations; v. School District Boards, greater boards and improvements district boards; and vi. The Provincial and Federal Governments and their agencies. and in that regard it is recommended that no additional consultation be required in respect of this matter beyond the early posting of the proposed Official Community Plan amendments on the District's website, together with an invitation to the public to comment, and; That Zone Amending Bylaw No. 7053-2014 be given first reading with the following conditions: 1) That the applicant pay an amount of $5,100 per lot/unit applied to all the lots proposed within the proposed "Medium Density Residential" designation for the subject site (as shown on Appendix B), to be collected prior to final subdivision approval; 2) That Council direct staff to prepare a"Amenity Reserve Fund Bylaw" for the Silver Valley Area; and 3) That the applicant provide further information as described on schedules A and B of the Development Procedures Bylaw No. 5879 - 1999, along with the information required for a Subdivision application. It is further recommended that Council direct staff to prepare a Community Amenity Program framework for the Silver Valley Area and bring a report to a future Council meeting for consideration. DISCUSSION: a) Background Context: Applicant: CIPE Homes Inc. Owner: 0733497 BC LTD. Legal Description: North 126 Feet parcel "A" (Reference Plan 13772); Lot 15, Section 22, Township 12, NWD Plan 9364; PID: 011-390-638; Parcel "A" (Reference Plan 13772); Lot 15 Except North 126 feet; Section 22, Township 12, NWD Plan 9364; PID: 011-390- 662; and Lot 30, Section 22, Township 12, NWD Plan 24120; PI D: 009-299-696 OCP: Existing: Low Density Residential; Low-Medium Density Residential and Medium Density Residential Proposed: Low Density Residential and Medium Density Residential -2- Zoning: Existing: RS-3 (One Family Rural Residential), and RS-2 (One Family Suburban Residential) Proposed: RS-1 (One Family Urban Residential), and R-2 (Urban Residential District) Surrounding Uses: North: Use: Zone South East: West: Designation Use: Zone: Designation Use: Zone: Designation Use: Zone Designation Existing Use of Properties: Proposed Use of Property: Consolidated Site Area: Access: Servicing requirement: b) Site and Project Description: Single Family Residential and vacant lots RS-3 (One Family Rural Residential), and RS-2 (One Family Suburban Residential) Neighbourhood Park and Medium-High Density Residential Single Family Residential and Fern Crescent RS-3 (One Family Rural Residential) Low Density Residential, Low-Medium Density Residential and Estate Suburban Residential Single Family Residential RS-3 (One Family Rural Residential) Low Density Residential; Low-Medium Density Residential and Medium Density Residential Single Family Residential and Fern Crescent RS-3 (One Family Rural Residential), and RS-2 (One Family Suburban Residential) Low Density Residential, Low-Medium Density Residential and Estate Suburban Residential Single Family Houses Single Family Residential 2.34 Hectares (5.78 acres) Fern Crescent Urban Standard The three properties (Appendix A), in the Horse Hamlet of the Silver Valley Area Plan, are located south of 128t" Avenue and east of Fern Crescent, within the 200 metres (2 minute walking) radius of the Horse Hamlet centre. The topography around the subject sites is fairly flat with gradual slope down from the north-east to the south-west corner. The three properties will need to be consolidated and subdivided. The proposed preliminary subdivision sketch (Appendix D) shows the main access from Fern Crescent with a 18.0 metres wide road right-of-way that can accommodate sidewalk and parking on both sides. Except three lots facing the southern dip of Fern Crescent, all the proposed lots will face a new looping municipal road with sidewalk, curb, gutter, street trees, street lights and parking on both sides, except the leg of the road south of the designated neighbourhood park. The proposed road pattern could be replicated to complete the loop as shown in Appendix D, when the properties on the east of subject sites develop in the future. The properties under consideration are in the Fraser Sewer Area. Fern Crescent is identified as an arterial standard road and 128th Avenue has been identified as a collector standard road. All the standard off-site road and servicing upgrades abutting the development site will be required as a condition of final reading. -3- On the north of subject sites are two parcels designated "Neighbourhood Park". The eastern parcel (0.405 hectares or 1 acre) is owned by the District while the western parcel is anticipated to be acquired by the District in future. The subject sites are not located in or near a known archeological resource according to Provincial or local records. At this time the current application has been assessed to determine its compliance with the Official Community Plan and provide a land use assessment only. Detailed review and comments will need to be made once full application packages have been received. A more detailed analysis and a further report will be required prior to Second Reading. Such assessment may impact proposed lot boundaries and yields, Official Community Plan designations and Bylaw particulars, and may require application for further development permits. c) Planning Analysis: Official Community Plan: Within the Silver Valley area, the Horse Hamlet, located in the east sector, is anticipated to contain a total of 240 units in a tightly compacted, neighbourhood scaled residential area. In October 2013, Council gave third reading to a development proposal on Mill Street (north of subject sites) for 16 single family lots to be rezoned from RS-3 (One Family Rural Residential) and RS-2 (One Family Suburban Residential) to R-2 (Urban Residential District). Since the adoption of the Silver Valley Area Plan, this proposal is the second in the Horse Hamlet area and will add up to a total of 60 units in the Horse Hamlet area, after final approval. The development proposal is subject to Silver Valley Area Plan policies and densities permitted within the Horse Hamlet. It is important to note that within Silver Valley Area, the Horse Hamlet has the lowest relative densities and the subject sites are not impacted by any watercourses or steep slopes. The three properties (Appendix A), in the Horse Hamlet of the Silver Valley Area Plan, have varying proportions of three OCP designations, i.e. Low Density Residential; Low-Medium Density Residential; and Medium Density Residential, as shown in Appendix B and the table below: Address OCP designation Proportion 1 24005 Fern Crescent Low Density Residential 0% Low-Medium Density Residential 92% Medium Density Residential 8% 2 24009 Fern Crescent Low Density Residential 19% Low-Medium Density Residential 76% Medium Density Residential 5% 3 24075 Fern Crescent Low Density Residential 8% Low-Medium Density Residential 60% Medium Density Residential 32% Silver Valley Area Plan: Policy 5.3.9 specifies maximum densities in terms of units per net hectare permitted in the above mentioned designations, as stated below: (a) Medium to medium-low densities, ranging from 15 to 40 units per hectare, will be located adjacent to schools, commercial uses and civic uses. '� (b) Low densities, ranging from 8 to 18 units per hectare, are located at the fringes of the 5 minute walking distance from the centre. The subject sites are located within the 200 metres (2 minute walking) radius of the Horse Hamlet centre. Based on the location of the subject sites and the policies above, the densities are required to step down from medium to low between 128t" Avenue and Fern Crescent (north to south). The developer is proposing a total of 44 single family residential lots, 41 of which are proposed to be rezoned to R-2 (Urban Residential District). Three lots zoned RS-1(One Family Urban Residential) are being proposed facing Fern Crescent to continue with the existing pattern along Fern Crescent (Appendix D). The proposed RS-1 zone correlates with the "Low Density Residential" designation and the proposed R-2 zone correlates with the "Medium Density Residential" designation of the Silver Valley Area Plan. However, the highest proportion of the sites designated "Low-Medium Density Residential" is requested to be eliminated and re-designated to "Medium Density Residential" (see Appendix B), to achieve a higher lot yield from the development site. This translates to almost 10 additional lots than what the OCP would permit and a total of 20 lots within the existing "Low-Medium Density Residential" designation. An OCP amendment will be required for this development application and Appendix B, attached to this report shows the existing and proposed OCP maps for the subject sites. The developer (CIPE Homes Inc.) is amenable to paying an amenity charge in exchange of the increased density. Portrait Homes recently negotiated a specific amenity (offsite sidewalk on 236t" Street) for a density increase on the proposed townhouse site on the corner of 236t" Street and 133rd Avenue in Silver Valley. It is important to note that site-specific negotiations are contrary to the position taken in the Albion area since they lack equity, transparency and certainty. A preferred approach is to establish a CAC program for the Silver Valley area that is clear and easily understood by all. As stated below, the OCP currently has policies supporting CAC programs throughout the community and Council can consider them for any current and future development applications. The Official Community Plan established a framework for a Community Amenity Program as stated in policies 2-7 through 2-9 below: Policy 2-7 states "Maple Ridge will establish a Community Amenity Program, within areas of the District where Council determines that Density Bonuses and Amenity Contributions will be applied, to provide amenities in a sustainable and economically viable manner". Policy 2-8 states "The Community Amenity Program will be integrated into the Maple Ridge Zoning Bylaw to identify the conditions under which Density Bonuses will apply". Policy 2-9 states "Density Bonuses and Amenity Contributions may be considered at Council's discretion for all Official Community Plan and Zoning Bylaw amending applications to help provide a variety of amenities and facilities throughout the municipality". Based on the above stated policies, the OCP provides a framework to consider CAC's throughout the District, including Silver Valley. Community Amenity Contribution: If Council directs that a CAC framework and a Reserve Fund Bylaw for Silver Valley be established, staff will bring back a detailed report at a future Council meeting. The CAC framework (applicable for whole of Silver Valley Area) will establish a density bonus structure (like the Albion Area CAC program) that can be applied to future development applications seeking densities that are not OCP -5- compliant. This approach will prevent a site-specific negotiated process for the future proposals in the Silver Valley Area and offer a transparent process. It will also provide funds for specific community amenities benefitting the Silver Valley residents. The Albion Area Plan Community Amenity Program is based on three key principles for funding amenities, such as: a) Equity - the costs are fairly allocated and new developments contribute their fair share; b) Transparency - that the policies and amenities to be funded are clearly identified and accessible, including the rate(s) that are to be applied to a development; and c) Certainty - that the costs are predictable for the development industry. If Council is supportable of expanding the CAC program in the Silver Valley area, it is recommended that the same principles be used. Within the Albion Area the community amenity program includes eligible amenities such as: Park Construction, Park maintenance, Multi-use trail construction, Multi-use trail maintenance, Civic facility construction, and Civic facility maintenance. A public consultation process in Silver Valley would explore the list of amenities in the Silver Valley area. It is important to note that Council approved a reduced rate of $3,100 for each lot/unit, for the Albion Area, as this is a pilot project. The case study report prepared by G. P. Rollo and Associates recommended a rate of $5,100 per lot/unit for the entire District. If Council directs staff to establish a CAC program framework for the Silver Valley area, the appropriate rate per lot/unit could be re- visited, based on the preferred local amenities for the Silver Valley Area that emerge out of the public consultation piece of the Silver Valley CAC program. In the interim, it is recommended that a rate of $5,100.00 per lot/unit be applied to all the proposed 20 lots within the "Low-Medium Density Residential" designation that is being eliminated and re-designated to "Medium Density Residential" designation. A Reserve Fund Bylaw will also need to be established for the Silver Valley area. The Amenity Reserve fund for the Silver Valley Area will set up a structure to ensure that any density bonus collections and interest earned on these monies are tracked, used and reported for the purposes intended under the bylaw. Should Council wish to explore a CAC program in Silver Valley, it is recommended that staff prepare a Community Amenity Contribution program framework for the Silver Valley Area and bring a report to a future Council meeting for consideration. Zoning B�aw: The current application proposes to rezone the subject properties (Appendix A) from RS-3 (One Family Rural Residential), and RS-2 (One Family Suburban Residential) to RS-1 (One Family Urban Residential), and R-2 (Urban Residential District). Any variations from the requirements of the proposed zones will require a Development Variance Permit application. This will be assessed prior to proceeding with second reading. Development Information Meetin�: A Development Information Meeting will be required for this application. Prior to Second Reading the applicant is required to host a Development Information Meeting in accordance with Council Policy 6.20. d) Interdepartmentallmplications: In order to advance the current application, after First Reading, comments and input, will be sought from the various internal departments and external agencies listed below: � a) Engineering Department; b) Operations Department; c) Building Department; d) Fire Department; e) Parks Department; f) School District; The above list is intended to be indicative only and it may become necessary, as the application progresses, to liaise with agencies and/or departments not listed above. This application has not been forwarded to the Engineering Department for comments at this time; therefore, an evaluation of servicing requirements has not been undertaken. We anticipate that this evaluation will take place between first and second reading. e) Early and Ongoing Consultation: In respect of Section 879 of the Local Government Act for consultation during an Official Community Plan amendment, it is recommended that no additional consultation is required beyond the early posting of the proposed OCP amendments on the District's website, together with an invitation to the public to comment. f) Development Applications: In order for this application to proceed the following information must be provided, as required by Development Procedures Bylaw No. 5879 - 1999 as amended: 1. An Official Community Plan Application (Schedule A); 2. A complete Rezoning Application (Schedule B); 3. A Subdivision Application. The above list is intended to be indicative only, other applications may be necessary as the assessment of the proposal progresses. Alternatives: Council may consider the following alternatives to the recommendations pertaining to the Zoning Bylaw amendment made in this report: i) Defer first reading to the proposed Zone Amending Bylaw No. 7053-2014 and require that the applicant comply with the densities permitted within the OCP designation; or ii) Support the proposal as presented (with the requested density increase) without requiring any amenity contribution. With respect to the recommendation that Council direct staff to prepare a CAC program framework for Silver Valley, Council may the following alternatives: i) Do not direct staff to prepare a CAC program for Silver Valley and continue to negotiate amenity contributions on site-specific basis. -7- CONCLUSION: This is the second development application requesting a density increase in the Silver Valley Area and the first within the Horse Hamlet area of the Silver Valley Area Plan. Portrait Homes recently negotiated a specific amenity (offsite sidewalk on 236t" Street) for a density increase on the proposed townhouse site on the corner of 236t" Street and 133rd Avenue in Silver Valley. This development proposal exceeds the densities of the Silver Valley Area Plan, as described in this report. As presented, this development application is seeking an OCP amendment to support the proposed density increase and the developer is amenable to paying a community amenity contribution. Alternatives for Council consideration are listed in this report. This development offers Council an opportunity to direct staff to streamline the process for any future development proposals seeking a density increase in the Silver Valley area. This approach is consistent with Council's direction when the Albion CAC program was discussed. A clear, transparent CAC program can help improve items such as parks, multi-purpose trails and civic facilities within the Silver Valley area. It is, therefore, recommended that Council grant first reading to Zone Amending Bylaw No. 7053-2014 (Appendix C), subject to conditions outlined in this report. The proposed layout has not been reviewed in relation to the relevant bylaws and regulations governing subdivision applications. Any subdivision layout provided is strictly preliminary and must be approved by the District of Maple Ridge's Approving Officer. "Original signed by Rasika Acharya" Prepared by: Rasika Acharya, B-Arch, M-Tech, UD, LEEDO AP, MCIP, RPP Planner "Original signed by Christine Carter" Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning "Original signed by Frank Ouinn" Approved by: Frank Quinn, MBA, P.Eng GM: Public Works & Development Services "Original signed by J.L. (Jim) Rule" Concurrence: J. L. (Jim) Rule Chief Administrative Officer The following appendices are attached hereto: Appendix A - Subject Map Appendix B- Existing and Proposed land use designation maps Appendix C- Zone Amending Bylaw No. 7053-2014 Appendix D- Proposed preliminary subdivision sketch � N District of Langley � 24005/09/75 FERN CRESCENT 0 .� � � o �t CORPORATION OF �� THE DISTRICT OF � - � MAPLE RIDGE FINANCE DEPARTMENT Scale: 1:2,500 � `� ��, _�`�- L--� 1--�° �'� DATE: Nov 8, 2013 FILE: 2013-107-RZ BY: PC M N District of Langley � 24005/09/75 FERN CRESCENT 0 .� � � o �t CORPORATION OF � � THE DISTRICT OF � ° • � MAPLE RIDGE PLANNING DEPARTMENT SCale: 1:2,500 � �� '�`��-��(� DATE: Jan 30, 2014 FILE: 2013-107-RZ BY: DT APPENDIX C CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW N0. 7053-2014 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 -1985 as amended WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1. 2 3 This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7053-2014." Those parcels or tracts of land and premises known and described as: North 126 Feet Parcel "A" (Reference Plan 13772) Section 22 Township 12 New Westminster District Plan 9364; Parcel "A" (Reference Plan 13772) Lot 15 Except: North 126 Feet, Section 22 Township 12 New Westminster District Plan 9364 Lot 30 Section 22 Township 12 New Westminster District Plan 24120 and outlined in heavy black line on Map No. 1606 a copy of which is attached hereto and forms part of this Bylaw, are hereby rezoned to RS-1 (One Family Urban Residential), R-2 (Urban Residential District). Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the READ a second time the PUBLIC HEARING held the READ a third time the ADOPTED, the day of day of day of day of day of ,20 ,20 ,20 , 20 , 20 PRESIDING MEMBER CORPORATE OFFICER MAPLE RIDGE ZONE AMENDING Bylaw No. 7053-2014 Map No. 1606 From: RS-3 (One Family Rural Residential) RS-2 (One Family Suburban Residential) To: � R-2 (Urban Residential District) � RS-1 (One Family Urban Residential) N SCALE 1:2,500 S U�f Si T� � I ` °`G�c�lM�;w�:v� i ` -- -'- ---�-- _--- �I hL 1iE�%PT- �—� �z� f��r�ra�-� i� :.tb'�i;'D �':�;?�oc� �a.��r. . � j ��/? 1. � 1 � q — � , �— ; ' ��,: i i �c ` '�c'i ' ' ' — —�— � 1--•(-----�— ;--,- .� _._., i %i I � � I .!�'��_�_L-� ��1�4'��'j��? i '1!� o I � � ' ��;;2' � � � j �. — --� � � � r- T — — —, k � '� __!._ -�� ' �"�'� ' � I —; '��T�i�`4-�� - ` _ �� . i . , � �..� � ,��p ps� , � _ ; � _ � �� _ ; ; , � � E� : �� J � ¢ , � i i �lJ �,,��4��- � � � � i ' _ � � ; 4 � --�--�—��' �� _ � -� . � ,�l � � . ;_ �, ' � p , --, � � _�_ __ _.�- ' - �o�� -U �. � � . ,�, ; '��. `� __ � � � a1 � j. / - ,io( �._..�._7—r-- _ _.{ _--j �� •,,` ,/�� -� � � � , � ; � ;- :; 4 ! � `, ''`�� , , � , E:ctssoHt,r.` ; � ; � � J ! � � 1 �.. 'UjY�-G�. --�- p �._._� _� •' I �. ��`� � 'LR��35t-noN � � +� �; .� l \ \ � ��si' P��po� �: �� `\ t`',, � � .� , ' -� �S�-{ 2�0�1��; :i I� � � ��> � IV �\LS�IV �' V ,,,_;ttSTt APPENDIX D -.,. Clicnt: ✓�4�I� t-�a�j,;�,S - � Pi1cNo.: �✓� nrojoct \o. : Y-iunter'�-ar.l ------ Datc: �G-j`. 7�u •2�J S=7 1/3lS \ \ �' il�r �-�1`'�lf� %��,�J�'�� U � i - - � �++ a ? � ?• r'.� �'i� ��1/Ir� c"'.� n I� ,� `�(.' �=�1•�;�� `� �� <��'� �1��%�'�� a 5 �G�� UG��i! r''��f� �� urrn 4aai_ L •:s� . :�y�. . T0: FROM: SUBJECT: District of Maple Ridge His Worship Mayor Ernie Daykin MEETING DATE: and Members of Council FILE N0: Chief Administrative Officer MEETING: First Reading Maple Ridge Zone Amending Bylaw No. 7055-2014 12182 228 Street EXECUTIVE SUMMARY: February 3, 2014 2013-117-RZ CofW An application has been received to rezone 12182 228 Street, the subject property, from RS-1 (One Family Urban Residential) to R-3 (Special Amenity Residential District) to permit future subdivision into single family lots no less than 213m2 in area. To proceed further with this application additional information is required as outlined below. RECOMMENDATIONS: That Zone Amending Bylaw No. 7055-2014 be given first reading; and That the applicant provide further information as described on Schedule B of the Development Procedures Bylaw No. 5879 - 1999, along with the information required for an Intensive Residential Development Permit and a Subdivision application. DISCUSSION: a) Background Conte�: Applicant: Owner: Legal Description: OCP: Existing: Zoning: Existing: Proposed: Gary Tiwana Paramjit Joshi Lot 1, Except: Firstly: The North 75 Feet and Secondly: Part Subdivided by Plan 44214; Section 20, Township 12, New Westminster District Plan 4836 Single-Family Residential RS-1(One Family Urban Residential) R-3 (Special Amenity Residential District) 1102 Surrounding Uses: North: South: East: West: Existing Use of Property: Proposed Use of Property: Site Area: Access: Servicing requirement: b) Site Characteristics: Use: Zone: Designation: Use: Zone: Designation Use: Zone: Designation Single Family Residential RS-1(One Family Urban Residential) Single Family Residential Single Family Residential RS-1(One Family Urban Residential) Single-Family Residential Single Family Residential RS-1(One Family Urban Residential) Single-Family Residential Use: Single Family Residential Zone: RS-1(One Family Urban Residential), RM-1 (Townhouse Residential) Designation: Ground Oriented Multi-Family Single Family Residential Single Family Residential 0.138 ha (0.34 acres) 228 Street Urban Standard The subject property is situated in a block bound by 122 Avenue to the north, Greenwell Street to the east, Purdey Avenue to the south, and 228 Street to the west. The subject property fronts 228 Street, and is located in the Town Centre Area Plan. A single family home is currently located on the property. No watercourses or steep slopes exist on the subject property. c) Project Description: The applicant proposes to rezone the subject property to permit future subdivision into three single family lots with areas of approximately 327 m2, and accessed from a rear lane. Given the lot geometry of the subject property in relation to surrounding properties, the rear lane will not be located along the eastern property line of the subject property. Rather, a remnant parcel of land will be left on the east side of the lane to be consolidated at a future time with the property located 12185 Greenwell Street to facilitate rezoning and subdivision of that property. At this time the current application has been assessed to determine its compliance with the OCP and provide a land use assessment only. Detailed review and comments will need to be made once full application packages have been received. A more detailed analysis and a further report will be required prior to second reading. Such assessment may impact proposed lot boundaries and yields, OCP designations and Bylaw particulars, and may require application for further development permits. -2- d) Planning Analysis: Official Community Plan: The subject site is located within the northern section of the Town Centre Area Plan and is currently designated Single-Family Residential, which allows for intensive single family and duplex development as a transition from higher densities in the downtown area to existing larger lot single family residential areas outside of the Town Centre Area. The northern section of the Town Centre encompasses a range of land uses. The highest residential densities, such as high-rise apartments, are permitted adjacent to the civic core and transition down to lower single family residential densities closer to the area plan boundaries. The Town Centre Area Plan states the following in the Single-Family Residential designation: The Single-Family Residential designation in the Town Centre provides options for increasing density and choice of housing form, while retaining the single family character in these established neighbourhood blocks. Policy 3-17 To enable some densification in areas designated for Single-Family Residential, Maple Ridge will consider: a. A Detached Garden Suite, subject to consistency with the Maple Ridge Detached Garden Suites policy; b. A Secondary Suite within a principle single-family use dwelling, subject to consistency with the existing Maple Ridge Secondary Suite Bylaws. c. Lot size of 213m2 to 370m2 is permitted, where vehicle access is from a rear lane only. d. Minimum lot size of 371m2 is permitted, where driveway access is located from the rear lane or the street. e. Duplex development will be permitted on a corner lot or a lot with lane access to concealed parking. The minimum lot size for duplex development is 557m2 and the character of the development should be similar to a single-family development in its size, scale, and massing. Policy 5-9 Maple Ridge will encourage the retention of laneways and the creation of new laneways should be considered, where appropriate and feasible. It is anticipated that through redevelopment of other properties within this block, the rear lane will be extended and accessed via Greenwell Street. 228 Street is designated as a collector road intended to accommodate both a high volume of vehicle traffic and on-street parking. Providing a rear lane will eliminate driveway letdowns, maximizing the available on-street parking for new developments on 228 Street. Consistent with the Town Centre Area Plan and the intended functionality of a collector road, the Engineering Department supports the lane access requirement for newly created lots less than 370m2 in area. At this time, a statutory right-of-way will be required over one of the proposed lots until such time that lane access can be connected through to Greenwell Street, or the lane is extended and a new temporary access is provided. -3- Zoning Bvlaw: The current application proposes to rezone the subject property located at 12182 228 Street from RS-1 (One Family Urban Residential) to R-3 (Special Amenity Residential District) to permit future subdivision into approximately three single family lots. The proposed lots are approximately 327 m2 in area and 9.2 metres in width. Any variations from the requirements of the proposed zone will require a Development Variance Permit application; however none are anticipated. Development Permits: Pursuant to Section 8.8 of the OCP, an Intensive Residential Development Permit application is required to ensure the current proposal provides emphasis on high standards in aesthetics and quality of the built environment, while protecting important qualities of the natural environment. e) Interdepartmentallmplications: In order to advance the current application, after first reading, comments and input, will be sought from the various internal departments and external agencies listed below: a) Engineering Department; b) Operations Department; c) Licenses, Permits and Bylaws Department; and d) Fire Department. The above list is intended to be indicative only and it may become necessary, as the application progresses, to liaise with agencies and departments not listed above. This application has not been forwarded to the Engineering Department for comments at this time; therefore, an evaluation of servicing requirements has not been undertaken. We anticipate that this evaluation will take place between first and second reading. f) Development Applications: In order for this application to proceed, the following information must be provided, as required by Development Procedures Bylaw No. 5879 - 1999 as amended: 1. A complete Rezoning Application (Schedule B); 2. An Intensive Residential Development Permit Application; and 3. A Subdivision Application. The above list is intended to be indicative only, other applications may be necessary as the assessment of the proposal progresses. '� CONCLUSION: The development proposal is in compliance with the Official Community Plan, therefore, it is recommended that Council grant first reading subject to additional information being provided and assessed prior to second reading. The proposed layout has not been reviewed in relation to the relevant bylaws and regulations governing subdivision applications. Any subdivision layout provided is strictly preliminary and must be approved by the District of Maple Ridge's Approving Officer. "Original signed by Amelia Bowden" Prepared by: Amelia Bowden Planning Technician "Original signed by Christine Carter" Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning "Original signed by David Pollock" for Approved by: Frank Quinn, MBA, P.Eng GM: Public Works & Development Services "Original signed by J.L. (Jim) Rule" Concurrence: J. L. (Jim) Rule Chief Administrative Officer The following appendices are attached hereto: Appendix A - Subject Map Appendix B- Zone Amending Bylaw 7055-2014 Appendix C- Proposed Subdivision Plan -5- 122 74 ; P 41 74 A 12261 P 16 335 � � 22 58 122 55 � 91 92 93 94 95 96 97 �' 4 352 � 122 53 N ti � z 122 58 ti � � N M d 309 N co w � � � � � 6 � w N N N N N C� � N N N N N C� 12240 � � � 122 AVE. 10 3 � a 353 M � 122 43 N � oNo � N M � 122 38 122 AVE. N N N N N � 9 102 103 104 105 106 107 10F 12229 � N � � � � � � p � P 41 74 g � N N2 N3 N4 N 113 114 115 116 117 118 119 12211 B P 2103 6 � P 2923 12224 � `° � N M d � 122 03 P 136 7 0o m a nJ N N N N C� 1 �J N N N N C� 12201 12208 STOREY AVE. Rem. N 3946 � 75' of 1 288 Subject Property � � � � � A M 12194 2195 N N N N N 0 126 127 128 129 130 131 12191 � P 4836 4287 171 12183 Rem. 1 289 P 44 92 12169 C� � 2 � 82 12185 213 214 215 216 217 218 219 00 P 4 3 96 � � � � r� co a� o � BC S 56 9 N 303 304 12180 N N N N N , N N N N N Rem 2 12161 12166 12167 EAGLE AVE. 12151 341 3352161 N N oo � � � S. 52.5' 2 � � � � � � 2154 336 12166 N N N N N N 12141 � 12157 225 226 227 22$ 229 230 231 A 340 ao P 42 92 P 40 5 12140 � � 337 12139 � a 12151 12160 235 Z�JZ2155 12160 2` 12131 339 a 338 2G 02 401 12128 12147 236 251 P 4 8 58 12150 12145 2150 67� � 12121 *PP090 �2� 20 294 Z9�J 143 237 250 2` Cit f Pitt , ._ j Mea ows__' 12182-228 ST 6 �r I � � � �� _ � � . � _� r .� � � - ' o * CORPORATION OF � �� — THE DISTRICT OF , , � � �� '� �~ � - � MAPLE RIDGE � f District of ' � � � L2ngley -__ PLANNING DEPARTMENT `"�,� SCale: 1:1,500 ° DATE: Jan 22, 2014 2013-117-RZ BY: JV FRASER R. APPENDIX B CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW N0. 7055-2014 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 -1985 as amended WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1. 2 3 This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7055-2014." That parcel or tract of land and premises known and described as: Lot 1 Except: Firstly: The North 75 Feet and Secondly: Part Subdivided by Plan 44214; Section 20 Township 12 New Westminster District Plan 4836 and outlined in heavy black line on Map No. 1607 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to R-3 (Special Amenity Residential District). Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the READ a second time the PUBLIC HEARING held the READ a third time the ADOPTED, the day of day of day of day of day of ,20 ,20 ,20 , 20 , 20 PRESIDING MEMBER CORPORATE OFFICER -- • - � � v � P 7607 10 3 � � 353 � 334 N � N � 12243 `� 12238 0~0 0000 � 340 p�j 122 AVE. N N � N N � � P 2578 � 9 102 103 104 10� � 12229 � N � � � 2 � �� N2 N3 N4 N P 41 74 P 71970 � N N N N N 12211 B P 2103 113 114 115 116 6 �, 6 P 2923 P 136 7 �2224 � � < ' 14396 2 � �22os � N N ` 12201 12208 em. N 0 N BCP 23946 � 75' of 1 288 c� 12192 � � ~ A �'`� 12�94 RW 459 8 12195 J N N 9 � o - ' - - - - � 126 127 128 1 � � 12191 P 4836 Z P 58171 12183 Rem. 1 2gg w 1/2 10 336 12169 �2�s2 12185 � 213 214 215 216 1/2 10 BCS 569 303 P 4 396304 12180 N N � N N C � 12161 12166 12167 1 /2 9 � � Rem 2 � � 12151 341 3352�6� � o�o a 1/2 9 � � S. 52.5' 2 12166 � oo a 12154 336 N N � 331 12141 � 12157 225 226 227 22$ B A � 340 0o N P 6987 LMP 40 5 � 12140 � � 337 12139 N � � 12151 235 252 12131 339 � 12160 121: 338 338 402 401 � 2 � 2s 12147 236 251 P 4 858 12150 1214 P 2211 P 670 � 12121 *PP090 �2�20294 2952�43 237 250 �� MAPLE RIDGE ZONE AMENDING Bylaw No. 7055-2014 Map No. 1607 From: RS-1 (One Family Urban Residential) To: R-3 (Special Amenity Residential District) N SCALE 1:1,500 APPENDIX C t\�VYtVICIv��' �UV�C� �b �ct C.o Y�.So� � ��'e� i ►'L ''.�,`,2 ,r,l,`T� Y`�. r� � N _� W N N N � r+ � MA�LE RIDGE ��e�� T0: FROM: SUBJECT: District of Maple Ridge His Worship Mayor Ernie Daykin MEETING DATE: and Members of Council FILE N0: Chief Administrative Officer MEETING: Development Variance Permit 24189 124 Avenue EXECUTIVE SUMMARY: February 3, 2014 2012-033-DVP CoW Development Variance Permit application 2012-033-DVP has been received in conjunction with a subdivision application to subdivide the property into two lots. The requested variance is to allow the existing road carriageway width of six metres. The Subdivision Servicing Bylaw requires a road carriageway of seven metres. It is recommended that Development Variance Permit 2012-033-DVP be approved. Council granted first reading for Zone Amending Bylaw No. 6912-2012 on May 22, 2012. Council granted second reading for Zone Amending Bylaw No. 6912-2012 on July 9, 2013. This application was presented at Public Hearing on August 27, 2013, and Council granted third reading on August 27, 2013. Council is anticipated to grant final reading for the rezoning application 2012-033-RZ on January 28, 2014. RECOMMENDATION: That the Corporate Officer be authorized to sign and seal 2012-033-DVP respecting property located at 24189 124 Avenue. DISCUSSION: a) Background Context Applicant: Owner: Legal Description: OCP: Existing: Zoning: Existing: Proposed: Surrounding Uses: North: Use: Zone: Dan tenBrink Simone Hacquebard Lot: 46, Section: 22, Township: 12, Plan: 43885 Estate Suburban Residential RS-3 (One Family Rural Residential) RS-2 (One Family Suburban Residential) Single Family Residential RS-2 (One Family Suburban Residential) 1103 Designation: Estate Suburban Residential South: Use: Single Family Residential Zone: RS-3 (One Family Rural Residential) Designation: Agricultural East: West: Use: Single Family Residential Zone: RS-2 (One Family Suburban Residential) Designation: Estate Suburban Residential Use: Single Family Residential Zone: RS-2 (One Family Suburban Residential) Designation: Estate Suburban Residential Existing Use of Property: Proposed Use of Property: Site Area: Access: Servicing requirement: Companion Applications: Concurrent Applications: b) Requested Variance: Single Family Residential Single Family Residential 0.810 HA. (2 acres) 124 Avenue Rural 2012-033-SD and 2012-033-VP 2012-033-RZ, 2012-033-SD, 2012-033-DP 1. Subdivision and Development Services Bylaw No. 4800-1993, Schedule C: to vary the road carriageway of 124th Avenue to six metres. c) Project Description: The site is located in the Academy Park neighbourhood. Currently, there is a single family dwelling located on the site. The site is relatively flat and predominantly forested with the exception of the existing dwelling and driveway location. Land in the Agricultural Land Reserve (ALR) is adjacent to the site on the south side of 124 Avenue. The applicant proposes to rezone the subject properties from RS-3 (One Family Rural Residential) to RS-2 (One Family Suburban Residential), in support of a future subdivision into two single family lots no smaller than 0.4 hectares (1 acre) each. Final reading of the proposed application 2012-033-RZ is anticipated to be granted by Council at the January 28, 2014 Council meeting. d) Planning Analysis: Official Community Plan: The proposed rezoning to RS-2 (One Family Suburban Residential) is in accordance with the subject property's designation as Estate Suburban Residential in the Official Community Plan (OCP). The portion of 124 Avenue adjacent to the subject site is identified as part of an existing multi-use trail in the OCP's Long Term Multipurpose Trail Map, which serves as a general route that is to be preserved and maintained. Zoning Bvlaw: The current application proposes to rezone the property located at 24189 124 Avenue from RS-3 (One Family Rural Residential) to RS-2 (One Family Suburban Residential) to permit future subdivision into two single family lots. The existing home is proposed to be retained. 2- A variance is required by the Engineering Department for the road carriageway of 124 Avenue. The Maple Ridge Subdivision and Servicing Bylaw No. 4800-1993 requires a minimum width of seven metres for a rural local road; 124 Avenue is six metres. e) Interdepartmentallmplications: The Engineering Department supports the variance as the present road has adequate capacity and width to serve the additional lot that will be created. CONCLUSION: The proposed variance 2012-033-RZ is supported by Planning because it is adequate for local traffic. It is therefore recommended that this application be favourably considered and the Corporate Officer be authorized to sign and seal Development Variance Permit 2012-033-DVP. "Original signed by Siobhan Murphy" Prepared by: Siobhan Murphy, MA, MCIP, RPP Planning Technician "Original signed by Christine Carter" Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning "Original signed by David Pollock" for Approved by: Frank Quinn, MBA, P.Eng GM: Public Works & Development Services "Original signed by J.L. (Jim) Rule" Concurrence: J.L. (Jim) Rule Chief Administrative Officer The following appendices are attached hereto: Appendix A - Subject map Appendix B - Subdivision layout 3- APPENDIX A PROPOSED SUBDIVISION OF LOT 46 SEC.22 TP.12 N.W.D. PLAN 43885 f0 5 0 25.0 50.0 � -� -- $COIB 1:1000 March 28,2012 Wade & Associates B.C. Land Surveyors Maple Ridge & Mission H2934-02 Phone 463-4753 APPENDIX 61 124 AVENUE '85 � � - i r T0: FROM: SU BJ ECT: District of Maple Ridge His Worship Mayor Ernie Daykin MEETING DATE: February 3, 2014 and Members of Council FILE N0: 2013-100-AL Chief Administrative Officer MEETING: C of W Application for Homesite Severance (Subdivision) of Land within the Agricultural Land Reserve 25908 124 Avenue EXECUTIVE SUMMARY: An application has been received under Section 21 (2) of the Agricultural Land Commission Act to subdivide the subject property, located at 25908 124 Avenue, into two lots of approximately 1.6 ha (3.9 acres) and 2.3 ha (5.7 acres), that are within the Agricultural Land Reserve (ALR). The applicant qualifies under Policy 11 of the Agricultural Land Commission Act for Homesite Severance on ALR Lands. This policy provides for "aging in place" for long term residents in the ALR, by allowing the subdivision of smaller parcels for rural residential purposes while retaining larger land parcels for agricultural purposes. RECOMMENDATION: That Application 2013-100-AL be authorized to proceed to the Agricultural Land Commission with the understanding that the Agricultural Land Commission may require that the homesite parcel be smaller than proposed. DISCUSSION: a) Background Context: Applicant: Owner: David Maclnnis B. & N. Mahon, T. Mahon, and J. Brown Legal Description: Parcel "1" (Reference Plan 4989) Lot A Except: Part Subdivided by Plan 39208, Section 24, Township 12, New Westminster District Plan 3253 OCP: Existing: Zoning: Existing: Agricultural RS-3 (One Family Rural Residential) 1104 Surrounding Uses: North: South East: West: Use: Zone: Designation Use: Zone: Designation Use: Zone: Designation Use: Zone: Designation Existing Use of Property: Proposed Use of Property: Site Area: Access: b) Project Description: Single Family Residential RS-3 (One Family Rural Residential) Agricultural Single Family Residential RS-3 (One Family Rural Residential) Agricultural Single Family Residential RS-3 (One Family Rural Residential) Agricultural Single Family Residential RS-3 (One Family Rural Residential) Agricultural Single Family Residential and Farm Single Family Residential and Farm 3.9 ha (9.6 acres) 124 Avenue An application has been received to forward an application for subdivision in the ALR to the Agricultural Land Commission (ALC). The property owners have owned the property since 1965, before the creation of the ALR and have lived in the house since 1972. An application under these circumstances meets the conditions of the Homesite Severance Policy of the ALC. The subject property is part of a long time farm. The eastern two-thirds of the property consists of a Christmas tree farm and a single family residence, with North Kanaka Creek running along the eastern property line. The western third of the property is used for pasture (see Appendix A). The owners plan to subdivide off the western pasture portion of the property and remain in the existing home and continue to run the Christmas tree farm on the eastern portion of the property. The owners are proposing lot sizes of 1.6 ha (3.9 acres) for the remnant agricultural parcel and 2.3 ha (5.7 acres) for the homesite parcel (see Appendix B). c) Planning Analysis: Official Community Plan Two policies of the Official Community Plan (OCP) are of particular relevance to this application. The following excerpt from Policy 6-12 of the OCP states that: Maple Ridge will protect the productivity of its agricultural land by: discouraging the subdivision of agricultural land into smaller parcels, except where positive benefits to agriculture can be demonstrated; -2- Policy 6-9 of the OCP relates more specifically to the Provincial Policy Framework supporting agriculture. It states: Maple Ridge supports the policies and regulations of the Agricultural Land Commission Act and the Farm Practices Protection Act in its land uses and will review its bylaws affecting farmland and farm operations for consistency with these provincial acts, regulations, and guidelines. This application demonstrates positive benefits to agriculture by providing two large properties that are suitable for farming. However, it should be noted that if the application did not comply with the Homesite Severance on ALR Lands Policy, the subdivision would not be supported by the OCP. Agricultural Plan One of the issues identified in the Agricultural Plan is that there is difficulty in gaining access to underutilized agricultural land. One of the goals is to increase access to underutilized agricultural land by encouraging non-farming land owners to make idle land available to farmers or to start farming it themselves. In this case, the land owners wish to continue farming on the homesite parcel, but due to deteriorating health conditions, they are unable to maintain the entire parcel. For this reason, they are proposing to subdivide off the western pasture portion of the property so that this may be farmed, in addition to continuing to farm the eastern portion of the property. Zoning Bylaw The subject property is zoned RS-3 (One Family Rural Residential), which has a minimum parcel size of 0.8 ha (2 acres), where a community water system is provided. The subject property is connected to the District water system, therefore the proposed lots are in compliance with the Zoning Bylaw. Intergovernmental Policies - Agricultural Land Commission The ALC has a policy that is used to interpret the Agricultural Land Commission Act, entitled Homesite Severance on ALR Lands Policy #11 (see Appendix C). Homesite Severance provisions provide retiring farmers with aging in place opportunities while minimizing the parcelization of farm properties. The following Homesite Severance guidelines pertain to this application: 1. Only one application per property, and the owner must provide evidence of continuous occupation since December 21, 1972; 2. Previous subdivisions on the subject property may by considered by the ALC to have fulfilled the objectives of the Homesite Severance Policy and further applications may be denied on this basis; 3. The applicant must provide evidence showing a legitimate intention to sell the remainder of the property upon the approval of the "Homesite Severance" application. Acceptable evidence includes an interim agreement for sale, a prospective buyer's written statement of intent to purchase, or a real estate listing; -3- 4. The existing homesite may be created as a separate parcel where it is of a minimum size compatible with the character of the property (plus a reasonable area for legal access purposes); 5. The remainder of the subject property after the homesite severance must be of a size and configuration that will, in the ALC's opinion, either constitute a suitable agricultural parcel, or be consolidated with adjacent farm property, or have a"no build" covenant registered on it prohibiting residential buildings (see guideline 7 for more details); 6. On approving a"Homesite Severance", the ALC will require that the homesite is not to be resold for five years except in the case of estate settlements. The owner must provide the ALC with a contractual commitment to this effect; and 7. Approved "Homesite Severance" applications qualify under Section 946 of the Local Government Act insofar as compliance with local bylaws is concerned. This legislation recommends a minimum remnant agricultural parcel size of 2 ha (5 acres), for subdivisions created for the purpose of providing a residence. Should the ALC determine that the remnant parcel size proposed of 1.6 ha (3.9 acres) is not a suitable agricultural parcel, the homesite parcel size may need to be reduced. The submitted application complies with these guidelines of the ALC. The intent of the Homesite Severance on ALR Lands Policy is that a portion of the site can be subdivided for the retiring farmer to age in place. Generally the homesite is of a minimal size to allow for the home and its legal access. In this case, the homesite is proposed to be larger than what is required to maintain the home, as the owners wish to continue farming a portion of the property. The ALC may recommend that the homesite parcel be reduced so that the agricultural remnant parcel is a suitable size. Additional Considerations: If this application is approved by the ALC, a municipal subdivision application will be required in order to complete this development proposal. Prior to approval, the applicant would have to demonstrate compliance with septic disposal for the homesite parcel and its remainder. A Watercourse Protection Development Permit and Natural Features Development Permit will also be required for the preservation, protection, restoration, and enhancement of North Kanaka Creek, which runs along the eastern property line and the slopes that are greater than 15% in the vicinity of the creek. d) Alternatives: As with all applications by property owner to the ALC, Council has the option to deny forwarding this application, in which case the application will be considered denied and closed. � CONCLUSION: This application for subdivision with the ALR complies with the conditions for Homesite Severance, which provides long term farm operators with the opportunity to retire while still remaining in their homes. For this reason, this application should be viewed in a different light than other applications for subdivision within the ALR, which are discouraged by the policies of the OCP. The recommendation is to allow this application to proceed to the ALC, with the understanding that should this application be successful, the application will have to comply with municipal requirements for subdivision. "Original si ned bv Michelle Baski" Prepared by: Michelle Baski , AScT Planning Technician "Original signed by Christine Carter" Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning "Original signed by David Pollock" for Approved by: Frank Quinn, MBA, P. Eng GM: Public Works & Development Services "Original signed by J.L. (Jim) Rule" Concurrence: J. L. (Jim) Rule Chief Administrative Officer The following appendices are attached hereto: Appendix A - Subject Map Appendix B- Proposed Subdivision Sketch Appendix C- ALC Homesite Severance on ALR Lands Policy #11 -5- APPENDIX B Proposed Subdivision Sketch for 25908 124 Avenue (2013-100-AL) ALC Policy #11/2003 APPENDIX C Copyright O 2003: Agricultural Land Commission, Burnaby, British Columbia, Canada This is not the official version. Only the printed version issued by the Agricultural Land Commission is the official version. Copies of the official version may be obtained from the Agricultural Land Commission, Room 133 - 4940 Canada Way, Burnaby, BC V5G 4K6, telephone: 604 660-7000. Copyright in the electronic version of this Policy belongs exclusively to the Province of British Columbia. This electronic version is for private study or research purposes only. Policy #11 March 2003 Agricultural Land HOMESITE SEVERANCE ON ALR LANDS � Commission Ac� � _ This policy provides advice to assist in the interpretation of the Agricultural Land Commission Act, 2002 and Regulation. In case of ambiguity or inconsistency, the Act and Regulation will govern. The purpose of this policy is to provide a consistent approach to situations where property under application has been the principal residence of the applicant as owner-occupant since December 21, 1972 and the applicant wishes to dispose of the parcel but retain a homesite on the land. An application under Section 21 (2) of the Agricu/tura/ Land Commission Act is required. Persons making use of this policy should understand clearly that: a. no one has an automatic right to a"homesite severance"; b. the Commission shall be the final arbiter as to whether a particular "homesite severance" meets good land use criteria; (see #4 below) c. a prime concern of the Commission will always be to ensure that the "remainder" will constitute a suitable agricultural parcel. (see #5 below). Without limiting the generality of the foregoing, the following guidelines apply to "homesite severance" applications. 1. A once only severance may be permitted where the applicant submits documentary evidence that he or she has continuously owned and occupied the property as his or her principal place of residence since 21 December 1972. 2. Where an applicant for a"homesite severance" has had a previous subdivision application approved by the Commission resulting in the creation of a separate parcel, the Commission may consider the previous approval as having fulfilled the objectives of the Homesite Severance Policy and may deny any further consideration under the Homesite Severance Policy. 3. An application for a"homesite severance" will be considered only where the applicant submits documentary evidence showing a legitimate intention to sell the remainder of the property upon the approval of the "homesite severance" application. [An interim agreement for sale, a prospective buyer's written statement of intent to purchase, a real estate listing, or some other written evidence of pending real estate transaction would be acceptable as documentation.] In considering the application, the Commission may make its approval subject to sale of the remainder within a specified period of time. A Certificate of Order authorizing the deposit of the subdivision plan will be issued to the Registrar of Land Titles only when a"transfer of estate in fee simple" or an "agreement for sale" is being registered concurrently. ALC Policy #11/2003 4. There will be cases where the Commission considers that good land use criteria rule out any subdivision of the land because subdivision would compromise the agricultural integrity of the area, and the Commission must therefore exercise its discretion to refuse the "homesite severance". Where the Commission decides to allow a"homesite severance", there are two options: a. the existing homesite may be created as a separate parcel where it is of a minimum size compatible with the character of the property (plus a reasonable area, where required, for legal access purposes); or b. where the location of the existing homesite is such that the creation of a parcel encompassing the homesite would, in the Commission's opinion, create potential difficulty for the agricultural operation or management of the "remainder", the Commission may, as it deems appropriate, approve the creation of a parcel elsewhere on the subject property. 5. The remainder of the subject property after severance of the homesite must be of a size and configuration that will, in the Commission's opinion, constitute a suitable agricultural parcel. Where, in the Commission's opinion, the "remainder" is of an unacceptable size or configuration from an agricultural perspective, there are three options: a. the Commission may deny the "homesite severance"; b. the Commission may require that the "remainder" be consolidated with an adjacent parcel; or c. the Commission may require the registration of a covenant against the title of the "remainder" and such a covenant may prohibit the construction of dwellings. 6. A condition of every "homesite severance" approved by the Commission shall be an order stipulating that the homesite is not to be resold for five years except in the case of estate settlements. Prior to the issuance of a Certificate of Order authorizing deposit of the subdivision plan, the owner shall file with the Commission a written undertaking or standard notarized contractual commitment to this effect. 7. Where a"homesite severance" application has been approved by the Commission, local governments and approving officers are encouraged to handle the application in the same manner as an application under Section 946 of the Local Government Act insofar as compliance with local bylaws is concerned. � � Deep Roofs Greater Heights T0: FROM: SUBJECT: District of Maple Ridge His Worship Mayor Ernie Daykin and Members of Council Chief Administrative Officer MEETING DATE: February 3, 2014 FILE N0: E04-010-063 MEETING: C of W Award of Contract ITT-EN13-76: Cottonwood Drive Sanitary Sewer (114A Avenue - 232 Street) EXECUTIVE SUMMARY: The Cottonwood Drive sanitary sewer project is required to construct a new sanitary sewer main dedicated for draining the Cottonwood landfill groundwater collection pond into the 232 Street sanitary sewer. The project was tendered on December 20, 2013 and closed on January 16, 2014. Fourteen tenders were received and the lowest compliant bid was submitted by Hyland Excavating Ltd. at $218,125.00 (excluding taxes). Staff have reviewed the tenders and recommend that the project proceed as envisioned and the construction project be awarded to Hyland Excavating Ltd. The project will be funded from the Sewage System Rehabilitation Program. RECOMMENDATION: THAT Contract ITT-EN13-76: Cottonwood Drive Sanitary Sewer (114A Avenue - 232 Street), be awarded to Hyland F�ccavating Ltd. in the amount of $218,125.00 plus applicable taxes; and THAT the Corporate Officer be authorized to execute the contract. DISCUSSION: a) Background Context: The existing sanitary sewer along Cottonwood Drive was designed and constructed to service the residential areas adjacent to this road, but it does not have the capacity to simultaneously accommodate the discharge from the Cottonwood landfill groundwater collection pond during heavy rain events. In the past with cases of very heavy rain, some residents have experienced sewer back-ups when the pond drainage was pumped into the existing sewer. Operations staff monitor the pumping during heavy rains to avoid this problem. The project consists of the construction of approximately 540m of sanitary sewer and the installation of four manholes along Cottonwood Drive. The project was tendered on December 20, 2013 and closed on January 16, 2014. 1105 Tender results Fourteen tenders were received and opened in public, and upon review three tenders were determined to be non-compliant. The six lowest compliant tender prices are listed below, from lowest to highest price (excluding taxes). Hyland Excavating Ltd. Capilano Highway Services Company S McKay Contracting Ltd. Sandpiper Contracting LLP King Hoe Excavating Ltd. G & E Contracting LP Tendered Price $218,125.00 $221,171.00 $224,962.85 $232,435.00 $232,738.00 $249,996.65 Staff have reviewed the tenders received and recommend the award to Hyland Excavating Ltd., who submitted the lowest compliant bid of $218,125.00 excluding taxes. b) Desired Outcome: Council approval to award the contract, in order to provide the necessary sanitary sewer extension and upgrading of infrastructure. c) Strategic Alignment: The Corporate Strategic Plan has directed staff to manage municipal infrastructure construction including roads and sewer through infrastructure plans. The plan to upgrade this sewer system has been developed and it is now appropriate to complete the construction. d) Citizens/Customer Implications: The project will improve the sanitary sewer in the area and is sized to pump out the groundwater from the detention pond which is located in an environmental sensitive area (Cottonwood Creek). Construction will commence on Cottonwood Drive soon after the project is awarded and attempts will be made to minimize the impact to everyday traffic, residents, and businesses in the neighbourhood. The road is expected to remain open to traffic throughout the construction. The estimated construction duration is nine weeks and there will be letters sent to area residents as well as website notices to inform the public of the construction. e) Interdepartmentallmplications: The Engineering Department has worked in cooperation with the Operations Department to develop this project. f) Business Plan/Financial Implications: The project funding is comprised of $239,938 in funds from the Annual Sewage System Rehabilitation Program (LTC 7916) to complete the as tendered project. The projected expenditures are as follows (excludingtaxes): Construction $ 218,125 Contingency (10%) $ 21,813 Total Projected Project Cost $ 239,938 CONCLUSIONS: The tender price of $218,125.00 excluding taxes, submitted by Hyland Excavating Ltd. for the sanitary sewer construction on Cottonwood Drive (114A Avenue - 232 Street), is the lowest compliant tendered price. Staff recommend that that Council approve the award of the work to Hyland Excavating Ltd. "Original signed by Jeff Boehmer" Submitted by: Jeff Boehmer, PEng. Manager of Design & Construction "Original signed by David Pollock" Reviewed by: David Pollock, PEng. Municipal Engineer "Original signed by David Pollock" for "Original signed by Trevor Thompson" Financial Trevor Thompson, CGA Concurrence: Manager of Financial Planning Approved by: Frank Quinn, MBA, PEng. GM: Public Works & Development Services "Original signed by J.L. (Jim) Rule" Concurrence: J.L. (Jim) Rule Chief Administrative Officer VS/ m i MAPLE RIDGE British Columhla T0: FROM: District of Maple Ridge His Worship Mayor Ernie Daykin and Members of Council Chief Administrative Officer MEETING DATE: MEETING: February 3, 2014 CoW SUBJECT: Letter of support to the Province to continue funding for the LiveSmart BC: Small Business Program in 2014/15 EXECUTIVE SUMMARY: The purpose of this report is to recommend that a letter be provided to the Ministry of Energy and Mines in support of continued fundingfor the LiveSmart BC: Small Business Program. Since 2011 this free service has helped thousands of B.C. small and medium size business owners make improvements that save energy, money and lessen the Province's negative impact on the global climate. In Maple Ridge, three businesses took advantage of this program. If renewed, the District of Maple Ridge will liaise with the Downtown Maple Ridge Business Improvement Association (DMRBIA) and the Chamber of Commerce Serving Maple Ridge and Pitt Meadows, to best advertise this program to the 1,500 plus commercial businesses in Maple Ridge. RECOMMENDATION: That a letter be provided to B.C. Minister of Energy and Mines in support of the continuation of LiveSmart BC: Small Business Program. DISCUSSION: a) Background Context: In 2008, the Province adopted the Local Government (Green Communities) Statutes Amendment Act, which mandates that greenhouse gas (GHG) reduction targets, policies, and actions be included in official community plans by May 31, 2010, and in regional growth strategies by May 31, 2011. In response, the District of Maple Ridge (the District) has adopted GHG reduction targets, policies and actions in the Maple Ridge Official Community Plan (OCP), such as policy 5-45: "The District of Maple Ridge has a goal to reduce community GHG emissions by 33% below 2007 levels by 2020 and 80°/o by 2050." In March of 2013, the Province awarded Metro Vancouver a grant to act as a host organization for the LiveSmart BC: Small Business Program to administer energy assessments in small and medium sized businesses at no cost to the business owner. Since 2011, this program has created 94 jobs in B.C., saved business owners over $13 million in on-going energy costs, reduced electrical consumption in B.C. by 150 gigawatt-hours, and reduced B.C.'s carbon footprint by over 3,300 tonnes of GHG emissions. This program ends March 31, 2014, and there are no announced plans to renew. Metro Vancouver sent a Page 1 of 3 1131 request to each member municipality asking for a letter of support to the Province for funding renewal beyond March 2014. Small and medium size businesses represent about 20% of the region's GHG emissions, however they are not eligible for programs targeting larger energy users. Developed in partnership with BC Hydro, FortisBC, and industry associations, the LiveSmart BC: Small Business Program addresses this gap by providing small and medium size businesses with Business Energy Advisor (BEA) services. The role of the BEA is to produces a free energy and GHG assessment. These assessments involve a one-hour walk through audit followed by a report with suggestions for actions, incentives, and referrals to certified contractors. Since 2011, there have been three small businesses in Maple Ridge that have had energy assessments completed as part of the LiveSmart BC: Small Business Program. In 2012 there were 1,541 commercial business licences issued in Maple Ridge. If extended, the District will liaise with the DMRBIA and the Chamber of Commerce Serving Maple Ridge and Pitt Meadows to better advertise this program to those commercial businesses and ensure that businesses in Maple Ridge are aware of the potential to save energy costs. For example, in Vancouver, the Blenz store at 521 West Broadway, a store similar in size to the many Maple Ridge coffee shops, participated in the program and they are saving $638/year in energy costs. The initial capital cost was $1,634, and after the BC Hydro incentive of $462, the business spent a total of $1,172 to replace 55 incandescent and halogen lamps with LED's. The payback was less than two years. b) Desired Outcome: The continuation of the LiveSmart BC: Small Business Program is desired. The program will provide Maple Ridge businesses with the opportunity to obtain free energy assessments, which may lead to incentives and energy cost savings, and reduced GHG emissions. c) Strategic Alignment: Maple Ridge Council's top priority is job creation and retention. This program offers businesses opportunities to become more energy-efficient, and as a result, potentially more viable as business enterprises. d) Interdepartmentallmplications: If the program is extended, the Department of Sustainability & Corporate Planning will liaise with the Department of Strategic Economic Initiatives and the Communications Department, as well as the DMRBIA and Chamber of Commerce Serving Maple Ridge and Pitt Meadows, to determine the best way to advertise this program to Maple Ridge businesses. e) Policy Implications: The LiveSmart BC: Small Business Program will help Maple Ridge achieve the GHG targets set out as per OCP policy 5-45. Page 2 of 3 f) Alternatives: Council could do nothing. If enough other municipalities send requests to the Province, the funding may be renewed anyway. However, as a member municipality of Metro Vancouver with similar goals around energy conservation and greenhouse gas emissions reductions, it makes sense support this program that addresses those common goals. CONCLUSIONS: Maple Ridge has a thriving and growing business community. In times when businesses face economic constraints, programs such as the LiveSmart BC: Small Business Program can help businesses cut costs and make investing in measures to save energy practical. In Maple Ridge, three businesses have taken advantage of this program since 2011. If renewed, the District of Maple Ridge will liaise with DMRBIA as well as the Ridge Meadows Chamber of Commerce to best advertise this program to the 1,500 plus commercial businesses in Maple Ridge. "Original signed bv Alexandra Tudose" Prepared by: Alexandra Tudose, BA, Research Technician "Original si ned by Laura Benson" Approved by: Laura Benson, CPA, CMA, Manager, Sustainability & Corporate Planning "Ori inal signed by J.L. (Jim) Rule" Concurrence: J.L. (Jim) Rule Chief Administrative Officer /at Attachments (2) Page 3 of 3 �� -�, �� rn�grovancouver ;�;; -._ _ = - �_._-� _ _ _ _ - L�GC�f��M�D .. .... ....... :., , ,... .. +..;.,>� ,� ,= , a�[�i 4330 Kingsway, Burnaby, BC, Canada V5H 4G8 604-432-6200 wnvw.metrovancouver.org fViAY�R Office of the Chair DEC 1 3 2013 Mayor Ernie Daykin and Counci) District of Maple Ridge 11995 Haney Place Maple Ridge, BC V2X 6A6 . �- •_;; Tel. 604 432-6215 Fax 604 451-6604 File: CP-02-02-GHGR-02 Re: Request for the Province to Continue Funding for the LiveSmart BC: Small Business Program in 2014/15 At its meeting of November 29th, 2013, the Metro Vancouver Board considered the attached staff report and recommendation from its Environment and Parks Committee regarding the LiveSmart BC: Small Business Program ("the Program") and expressed its support for the continuation of funding for this program. In 2008, the Province adopted the Local Government (Green Communities) Statutes Amendment Act, which mandates that greenhouse gas (GHG) reduction targets, policies, and actions be included in official community plans by May 31, 2010, and in regional growth strategies by May 31, 2011. In response, rnunicipalities throughout our region have adopted community targets and developed Community Energy and Emissions Plans (CEEPs), Metro Vancouver has adopted aggressive regional GHG reduction targets and an Integrated Air Quality and Greenhouse Gas Management Plan. In our region, small and medium-sized businesses represent about 20% of total GHG emissions. In spite of being substantial contributors, GHG reduction programs for this sector are often overlooked. in iVfarch of 2013, the �rovince awarueci Me�ro Vancouver a grant tc act as a Host Organizaticn for the LiveSmart BC: Small Business Program to administer energy assessments in small and medium sized businesses at no cost to the business owner. Since 2011, this free service has helped thousands of BC small business owners make improvements that save energy, money and lessen our Province's negative impact on the global climate. This program has created 94 jobs in BC, saved business owners over $13 million in on-going utility costs, reduced electrical consumption in BC by 150 gigawatt-hours, and reduced BC's carbon footprint by over 3,300 tonnes of greenhouse gas emissions. Currently, nineteen local governments in Metro Vancouver have had Business Energy Advisors conduct energy assessments within their municipal boundaries. Additionally, Business Energy Advisors have worked with more than a dozen business organizations and associations across Metro Vancouver. The number of partner municipalities and business associations continues to grow both in Metro Vancouver and in the rest of the Province, resulting in a successful collaboration between business and local government that has been facilitated by provincial funding. „';T,�,� 1��zr � �_,�� _ -� _ �C�._ �:� Mayor Ernie Daykin and Council Request for Province to Continue Funding for the LiveSmart BC: Small Business Program in 2014/15 Pa�e 2 of 2 At its October 2013 meeting, municipal members of the Regional Engineers Advisory Committee Climate Protection Sub-Committee noted that the Program has been an effective component of their CEEPs. It was also noted that this Program ends on March 315t, 2014 with no announced plans to renew the funding. Accordingly, the REAC-CPS requested that Metro Vancouver write to the Ministry of Energy and Mines and Responsible for Core Review to continue funding for the LiveSmart BC: Small Business Program for the 2014-2015 budget year. The REAC-CPS also requested that Metro Vancouve.r forward a copy of its staff report and recommendation to the Metro Vancouver Board to the respective Mayors and Councils in the region, for their consideration in writing a similar letter of support for the Program. If you require clarification on any of the above, please have your staff contact Roger Quan, Air Quality Policy and Management Division Manager at 604-436-6770 or roger.quan@metrovancouver.org. Yours truly, Greg Nfoore Chair, Metro Vancouver Board GM/CM/RQ Attachment: Environment and Parks Committee Meeting November 14, 2013, Agenda Item 5.8: Letter of Request for Continuation of LiveSmart BC: Small Business Program dated October 22, 2013 8313009 .tr � � � � . . . .• . To: Environment and Parks Committee From: Eve Hou, Air Quality Planner Erik Blair, Planning Data Analyst Planning, Policy and Environment Department Date: Subject: October 22, 2013 5.8 Meeting Date: November 14, 2013 Letter of Request for Continuation of LiveSmart BC: Small Business Program RECOMMENDATION That the Board: a} send a letter to the B,C. Minister of Energy and Mines requesting continued funding of the LiveSmart BC: Small Business Program in 2014/15; and b) forward a copy of this report to the Mayor and Council of each member municipality for their consideration in making a similar request. PURPOSE , The purpose of this report is to request that the Board send a letter to the Minister of Energy and Mines in support of continued funding for the LiveSmart BC: Sma/l Business Program, which has played an important role in helping small businesses in Metro Vancouver reduce their energy consumption and greenhouse gas emissions. BACKGROUND Since 2011, the LiveSmart BC: Sma/I 8usiness Program (the "Program") has helped thousands of BC small businesses make improvements that save energy, money, and greenhouse gas (GHG) emissions, This Program has directly created 94 jobs in BC, and the Business Energy Advisors have delivered over 3600 free business energy assessments. To date, this Program has saved small businesses $12 million in on-going utility costs, and cumulatively the Program has saved over 150 gigawatt-hours of electricity (enough to power 13,500 homes for one year) and over 3,200 tonnes of GHG emissions (the equivalent of taking 604 vehicles off of the road). Over 50% of participants in the Program said they would not have moved forward with energy saving upgrades when they did if it had not been for the support from their Business Energy Advisor. This program ends March 31, 2014, and there are no announced plans to renew. Due to the importance of this program in supporting Metro Vancouver's lntegrated Air Quality and Greenhouse Gas Management Plan and member municipality Community Energy and Emissions Plans (CEEPs), staff recommend that the Board urge the Minister to continue this program in future years. Additionally, at its October 2013 meeting, the Regional Engineers Advisory Committee Climate Protection Sub-Committee (REAC CPS) discussed the benefits of the Program and expressed support for its continuation beyond March 2014. DISCUSSION Small and medium-sized businesses represent about 20% of the region's greenhouse gas emissions: In spite of being substantial contributors, this audience is often overlooked; they are not eligible for EP-107- Letter of Request for Continuation of LiveSmart BC: Smal) Business Program Environment and Parks Committee Meeting Date: November 14, 2013 Pa�e 2 of 2 . _ programs targeting larger energy users and they face constraints in staff resources and access to capital that make investing in measures to save energy, emissions and money impractical. Developed in partnership with BC Hydro, Fortis BC, and industry associations, the LiveSmart BC: Small Business Program addresses this gap by providing small businesses with Business Energy Advisor (BEA) services. The role of the BEA is to recruit businesses for free energy and GHG assessments. These assessments involve, at no cost to the businesses, a one-hour walkthrough audit followed by a report with suggestions for actions, incentives, and referrals to certified contractors. BEAs serve as a one-stop-shop by combining the myriad of incentives into a single window. There are currently 15 BEAs in the Province. In March 2013, Metro Vancouver received $96,000 in funding from the Province to host a BEA. Metro Vancouver contracted CityGreen (a non-profit energy efficiency company) to implement this program, and has been actively working with municipalities throughout the region to recruit businesses. A unique feature of Metro Vancouver's BEA program is the involvement of a multicultural outreach services company to target ethnic-owned businesses. This innovative marketing approach is critical considering the diversity of business audiences in the Metro Vancouver region. The aim of Metro Vancouver's BEA program will be to have 300 businesses in the region complete an assessment and begin reducing their energy consumption and GHG emissions. . To date over 75 assessments have been completed. The continuation of funding for the Program would help increase the uptake of the Program in the Metro Vancouver region which would result in energy and cost savings as well as GHG reductions for small businesses in our region. ALTERNATIVES 1. That the Board: � a) send a letter to the B.C. Minister of Energy and Mines requesting continued funding of the LiveSmart BC: Small Business Program in 2014/15; and b) forward a copy of this report to the Mayor and Council of each member municipality for their consideration in making a similar request. 2. That the Environment and Parks Committee provide alternate direction to staff. FINANCIAL IMPLICATIONS The funding for the LiveSmart BC: Small Business Program is awarded as a grant to host organizations from the BC Provincial Government, through the Ministry of Energy and Mines. Under Alternative 1, the Program would be continued, and Metro Vancouver could apply to be a host organization, which results in potential grants and opportunities to leverage contributing funding from municipalities and/or industry associations and businesses. SUMMARY / CONCLUSION While small and medium-sized businesses are the engine of our regional economy, they are also significant contributors to regional greenhouse gas emissions. With limited staff resources and time, these businesses need direct-intervention programs such as the LiveSmart BC: Small Business Program to help them save money and reduce their impact on the environment. This program ends March 31, 2014, and there are no announced plans to renew. Alternative 1 is recommended, calling for the continuation of the LiveSmart Business Energy Advisory beyond March 2014, � 7965532 EP-108- MAPLE RIDGE British Columhla T0: FROM: SUBJECT: District of Maple Ridge His Worship Mayor Ernie Daykin and Members of Council Chief Administrative Officer COMMUNITIES IN BLOOM MEETING DATE: February 3, 2014 FILE N0: 0640-30-01 MEETING: C.O.W. EXECUTIVE SUMMARY: Parks staff was recently contacted by Ms. Cyndy McCormick and Ms. Charlotte Mitchell, who advised that they were the new Co-Chairs of the Maple Ridge Communities in Bloom Committee (CIB). They wanted to determine how they could present their proposal to participate in the British Columbia Edition of Communities in Bloom. They were advised at that meeting that they should consider appearing as a delegation to Committee of the Whole so that Council could ask for any additional clarification that they may need. It is important to note that the registration for this year's program closed on January 31, 2013, however the committee have been given a short grace period so that they can present this to Council. Information included in this report provides Council with background information on the District of Maple Ridge's prior participation and resource support associated with CIB. RECOMMENDATION: That staff be directed to support the Maple Ridge Communities in Bloom Committee to participate in the 2014 British Columbia Edition of Communities in Bloom. DISCUSSION: a) Background Context: Maple Ridge participated in the Communities in Bloom competition both at the Provincial level and the National level from 1999 to about 2004. The District's participation, at that time, was considered to be very beneficial in bringing a wide variety of local community groups together to work on a single community wide initiative. Groups such as the Historical Society, ARMS, KEEPS, Haney Horsemen, Maple Ridge Gardening Club, the CEED Center, Ridge Meadows Recycling, local nurseries and merchants as well as the Chamber of Commerce (Tourist Information), the Arts Council, and the many volunteers who supported this initiative, all contributed to the success of the program. The former CIB Committee was provided with a staff liaison (Parks Manager), and some clerical assistance from the Clerk's department. Most of the work involved monthly meetings which became more frequent closer to the time when the judges were expected to arrive to evaluate our community. The Parks Manager also participated in the tour with the judges to provide corporate information such as policies, bylaws or other information that the community group representatives may not have been aware of, such as the pesticide bylaw, parks bylaws and parks and boulevard maintenance standards. \\mr.corp\docs\CA\01-Admin\0550-Council-Mtgs-Public\20-COW\01-Gen\Agendas\2014\2014-02- �51 03_COW\CD PR\DM R_CO W_Com m u n ities_Bloo m_2014-02-03.doc b) Desired Outcome: The new volunteer Co-Chairs have suggested that the District participate at the competitive level rather than a non-competitive level, so that Maple Ridge would be evaluated and compared with other communities of a similar population size. Each evaluated community are awarded between one and five blooms in recognition of how well they scored in areas such as tidiness effort, environmental effort, community involvement, heritage conservation, urban forestry, management of landscaped areas including floral displays and turF areas. c) Strategic Alignment: The District of Maple Ridge has implemented many improvements throughout the community since it was involved in the CIB competition, and is likely to compare very well against other communities of a similar population. More importantly the program strives to improve community participation at a very broad and inclusive level, encouraging community engagement and volunteerism and, of course, continuous improvement. d) Citizen/Customer Implications: The District's prior involvement in the CIB program was very successful in increasing community pride, and also attracted sponsorship from local merchants who contributed to the banner program, which also promoted their businesses to the community. Community beautification projects such as the projects at 205t" and Dewdney Trunk Road and Story Green were also completed by volunteers through this program with the generous support of local businesses who donated plant materials for the projects. e) Interdepartmentallmplications: Competing in this program would not be possible without the participation of the District as a very large portion of the evaluation is based on municipal bylaws, policies and maintenance standards. The Planning Department and Engineering Operations provided considerable assistance to the Parks Manager (Liaison) in the past, by meeting with the Judges to review community planning initiatives and scheduling routine maintenance work to coincide with the preparation for the judge's arrival. It is anticipated that their assistance and cooperation would be sought again if the District participates in this program in 2014. f) Business Plan/Financial Implications: Participation in the program will cost approximately $1,200 which covers the judges travel and other incidental costs while they are travelling to each community. Host communities are responsible for arranging for hotel accommodation for up to two nights while the judges are in the community, as well as meals and other associated costs during the evaluation tour and community showcase. Staff suggests that the CIB Committee will need approximately $4,000 to cover the above noted costs, and to send a couple of committee and community representatives to the awards ceremony, which typically alternates between Langley and Trail each year. This amount of funding could be allocated from the account used for initiatives such the Pesticide Hotline via the CEED center, the Bear Aware program and other small volunteer initiatives such as work parties on trails or parks maintenance. g) Alternatives: The alternative would be to deny the request if there is not sufficient interest to participate in a program like this, at this time. Council may also consider deferring this request to a future year, in which case the Co-Chairs could work on developingthe program structure and assembling a volunteer committee to participate at a later date. \\m r.corp\docs\CA\01-Ad mi n\0550-Cou ncil-Mtgs-Pu blic\20-COW\01-Gen\Agendas\2014\2014-02- 03_COW\CD PR\DM R_CO W_Com m u n ities_Bloo m_2014-02-03.doc CONCLUSIONS: There are two staff inembers in the Parks Department who are very familiar with the program and were formerjudges for the British Columbia Edition, who could provide guidance to the Communities in Bloom Committee to assist them in this endeavor. It is not anticipated that this committee will need the assistance of municipal clerical support, as they would be encouraged to appoint one of their members to carry out this function if necessary. `Original signed by David Boag' Prepared by: Geoff Mallory Manager Parks & Open Space ` Original signed by Kelly Swift' Approved by: Kelly Swift, General Manager, Community Development, Parks & Recreation Services `Original signed by Trevor Thompson' Approved by: Trevor Thompson, Manager Financial Planning `Original signed by Jim Rule' Concurrence: J.L. (Jim) Rule Chief Administrative Officer :gm \\m r.corp\docs\CA\01-Ad mi n\0550-Cou ncil-Mtgs-Pu blic\20-COW\01-Gen\Agendas\2014\2014-02- 03_COW\CD PR\DM R_CO W_Com m u n ities_Bloo m_2014-02-03.doc