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HomeMy WebLinkAbout2014-02-25 Council Meeting Agenda and Reports.pdfDistrict of Maple Ridge COUNCIL MEETI/VG AGENDA February 25, 2014 7.•00 p.m. Counci/ Chamber MEET/NG DECORUM Council would like to remind all people present tonight that serious issues are decided at Council meetings which affect many people's lives. Therefore, we ask that you act with the appropriate decorum that a Council Meeting deserves. Commentary and conversations by the public are distracting. Should anyone disrupt the Council Meeting in any way, the meeting will be stopped and that person's behavior will be reprimanded. Note: This Agenda is also posted on the Municipal Web Site at www.mapleridge.ca The purpose of a Council meeting is to enact powers given to Council by using bylaws or resolutions. This is the final venue for debate of issues before voting on a bylaw or resolution. 100 CALL TO ORDER 200 MOMENT OFREFLECT/ON 300 /NTRODUCT/ON OFADD/T/ONAL AGENDA /TEMS 400 APPROI/AL OF THEAGENDA 500 ADOPT/ONAND RECE/PT OFM/NUTES 501 Minutes of the Regular Council Meeting of February 11, 2014 502 Minutes of the Public Hearing of February 18, 2014 503 Minutes of the Development Agreements Committee Meetings of February 6(4), 11 and 17(2), 2014 Page 1 Council MeetingAgenda February 25, 2014 Council Chamber Page 2 of 8 600 PRESENTA T/ONS A T THE REQUEST OF COUNC/L 700 DELEGA T/ONS 800 UNF/N/SHED BUS/NESS 900 CORRESPONDENCE 1000 BYLAWS �laws for Third Readin� Note: Items 1001 to 1003 are from the Public Hearing of February 18, 2014 1001 2011-099-RZ, 12122 and 12130 203 Street Maple Ridge Zone Amending Bylaw No. 6884-2011 To rezone from RS-1 (One Family Urban Residential) to R-1 (Residential District) and R-2 (Urban Residential District) to permit future subdivision into 16 single family lots Third reading 1002 RZ/078/10, 24211113 Avenue 1002.1 Maple Ridge Official Community Plan Amending Bylaw No. 7049-2013 To designate from low density residential and conservation to conservation and Low Density Residential to add to conservation and to remove from conservation Third reading 1002.2 Maple Ridge Zone Amending Bylaw No. 6761-2010 To rezone from RS-3 (One Family Rural Residential) to RS-1d (One Family Urban [Half Acre] Residential) to permit future subdivision into seven single family lots Third reading Council MeetingAgenda February 25, 2014 Council Chamber Page 3 of 8 1003 2012-038-RZ, 12116, 12140 and 12170 204B Street 1003.1 Maple Ridge Official Community Plan Amending Bylaw No To designate from Institutional and Urban Residential to and Institutional Third reading . 7044-2013 Urban Residential 1003.2 Maple Ridge Zone Amending Bylaw No. 6924-2012 To rezone from P-2 (Special Institutional) and R-1 (Residential District) to R- 1(Residential District) and P-2 (Special Institutional) to permit the future subdivision of 4 single family lots Third reading Bvlaws for Final Readin� 1004 2012-054-RZ, 23274 Silver Valley Road 1004.1 Maple Ridge Official Community Plan Amending Bylaw No. 7001-2013 To designate to Low/ Medium Density Residential, Low Density Residential, Open Space and Conservation and to add Conservation and Trail Final reading 1004.2 Maple Ridge Zone Amending Bylaw No. 6936-2012 To rezone from RS-3 (One Family Rural Residential) to RS-1b (One Family Urban (Medium Density) Residential) and RS-1 (One Family Urban Residential) to permit future subdivision into 6 lots Final reading COMM/TTEE REPORTS AND RECOMMENDA T/ONS 1100 1100 COMM/TTEE OF THE WHOLE Minutes - February 17, 2014 The following issues were presented at an earlier Committee of the Whole meeting with the recommendations being brought to this meeting far Municipal Council consideration and final approval. The Committee of the Whole meeting is open to the public and is held in the Council Chamber at 1:00 p.m. on the Monday the week prior to this meeting. Council MeetingAgenda February 25, 2014 Council Chamber Page 4 of 8 Pub/ic Works and Deve%pment Services 1101 2012-065-RZ, 10501 and 10601 Jackson Road, 10578 245B Street and PID 010-396-977, RS-3 and RS-2 to R-1b Staff report dated February 17, 2014 recommending that Maple Ridge Zone Amending Bylaw No. 7059-2014 to rezone from RS-3 (One Family Rural Residential) and RS-2 (One Family Suburban Residential) to RS-1b (One Family Urban [Medium Density] Residential) to permit 50 R-1 size lots under the Density Bonus option specific to the Albion Area be given first reading and that the applicant provide further information as described on Schedules A, B, E, F and G of the Development Procedures Bylaw No. 5879-1999, along with the information required for a Subdivision application. 1102 2013-118-RZ, 20542 Dewdney Trunk Road, RS-1 and P-4a to CS-1 Staff report dated February 17, 2014 recommending that Maple Ridge Zone Amending Bylaw No. 7056-2014 to rezone from RS-1 (One Family Urban Residential) and P-4a (Place of Worship Institutional and Educational) to C-1 (Service Commercial) to align the current taxi dispatch office use with the appropriate commercial zone be given first reading and that the applicant provide further information as described on Schedules A and C of the Development Procedures Bylaw No. 5879-1999. 1103 2012-054-DVP, 23274 Silver Valley Road Staff report dated February 17, 2014 recommending that the Corporate Officer be authorized to sign and seal 2012-054-DVP to increase building height, reduce exterior side year setbacks and reduce front yard setbacks. 1104 RZ/107/10, 23657 and 23651132 Avenue, First E�ension Staff report dated February 17, 2014 recommending that a one year extension be granted for rezoning application RZ/107/10 to permit future construction of 69 townhouse units. 1105 2011-114-RZ, 22810 113 Avenue, First Extension Staff report dated February 17, 2014 recommending that a one year extension be granted for rezoning application 2011-114-RZ to permit 43 townhouse units. Council MeetingAgenda February 25, 2014 Council Chamber Page 5 of 8 1106 2011-037-RZ, 24311124 Avenue and 24361124 Avenue, Final One Year Extension Staff report dated Februaryl7, 2014 recommending that a final one year extension be granted for rezoning application 2011-037-RZ to allow for future subdivision into 4 lots. 1107 Excess Capacity/Extended Services Agreement LC 154/14, 138B Avenue and Silver Valley Road Staff report dated February 17, 2014 recommending that the Corporate Officer be authorized to sign and seal Excess Capacity Latecomer Agreement LC 154/14. 1108 Excess Capacity/Extended Services Agreement LC 155/14, 138B Avenue and Silver Valley Road Staff report dated February 17, 2014 recommending that the Corporate Officer be authorized to sign and seal Excess Capacity Latecomer Agreement LC 155/14. 1109 Award of Contract: ITT-EN14-01, Kanaka Way and 234A Street Intersection I m provements Staff report dated February 17, 2014 recommending that Contract ITT- EN14-01, Kanaka Way and 234A Street Intersection Improvements be awarded to Martens Asphalt Ltd. and that the Corporate Officer be authorized to execute the contract. 1110 Award of Contract: ITT-EN14-03, 122 Avenue Streetlighting (216 Street to 222 Street) Staff report dated February 17, 2014 recommending that Contract ITT- EN14-03, 122 Avenue Streetlighting (216 Street to 222 Street) be awarded to Crown Contracting Ltd. and that the Corporate Officer be authorized to execute the contract. Financia/ and Corporate Services (including Fire and Po/ice� 1131 Disbursements for the month ended January 31, 2014 Staff report dated Februaryl7, 2014 recommending that the disbursements for the month ended January 31, 2014 be approved. Council MeetingAgenda February 25, 2014 Council Chamber Page 6 of 8 1132 2014 Election - Appointment of Officers Staff report dated February 17, 2014 recommending that Ceri Marlo be appointed Chief Election Officer for conducting the November 15, 2014 Maple Ridge general local election and that Tonya Polz be appointed Deputy Chief Election Officer for the November 15, 2014 Maple Ridge general local election. 1133 2013 Council Expenses Staff report dated February 17, 2014 providing information on Council Expenses for 2013. For information only No motion required Communitv Deve%pment and Recreation Service 1151 Joint Leisure Services Model Review Staff report dated February 17, 2014 providing information on a review of the Joint Leisure Services Model. 1152 Funding of Alouette Home Start Society's Iron Horse Youth Safe House Staff report dated February 17, 2014 recommending that a letter be sent to the Metro Vancouver Regional Steering Committee on Homelessness and MP Randy Kamp requesting information on the status of Homelessness Partnership Strategy Funding and requesting guaranteed six month transitional funding for the Iron Horse Youth Safe House. Correspondence 1171 Other Committee /ssues 1181 1200 STAFFREPORTS Council MeetingAgenda February 25, 2014 Council Chamber Page 7 of 8 1300 RELEASE OF/TEMS FROM CLOSED COUNC/L 1400 MA YOR'S REPORT 1500 COUNC/LLORS' REPORTS 1600 OTHER MA TTERS DEEMED EXPED/ENT 1700 NOT/CES OFMOT/ONAND MATTERS FOR FUTURE MEET/NG 1800 QUEST/ONSFROMTHEPUBL/C Council MeetingAgenda February 25, 2014 Council Chamber Page 8 of 8 1900 ADJOURNMENT QUESTION PERIOD The purpose of the Question Period is to provide the public with an opportunity to ask questions of Council on items that are of concern to them, with the exception of Public Hearing by-laws which have not yet reached conclusion. Council will not tolerate any derogatory remarks directed at Council or staff members. Each person will be permitted 2 minutes to ask their question (a second opportunity is permitted if no one else is sitting in the chairs in front of the podium). Questions must be directed to the Chair of the meeting and not to individual members of Council. The total Question Period is limited to 15 minutes. Council reserves the right to defer responding to a question in order to obtain the information required to provide a complete and accurate response. Other opportunities are available to address Council including public hearings, delegations and community forum. The public may also make their views known to Council by writing or via email and by attending open houses, workshops and information meetings. Serving on an Advisory Committee is an excellent way to have a voice in the future of this community. For more information on these opportunities contact: Clerk's Department at 604-463-5221 or clerks@mapleridge.ca. Mayor and Council at mayorandcouncil@mapleridge.ca. Checked by: Date: District of Maple Ridge COUNC/L MEET/NG February 11, 2014 The Minutes of the Municipal Council Meeting held on February 11, 2014 at 7:00 p.m. in the Council Chamber of the Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Mayor E. Daykin Councillor C. Ashlie Councillor C. Bell Councillor J. Dueck Councillor A. Hogarth Councillor B. Masse Councillor M. Morden Appointed Staff J. Rule, Chief Administrative Officer Wendy, Acting General Manager of Community Development, Parks and Recreation Services P. Gill, General Manager Corporate and Financial Services F. Quinn, General Manager Public Works and Development Services C. Carter, Director of Planning C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Note: These Minutes are also posted on the Municipal Web Site at www.mapleridge.ca The meeting was filmed by Shaw Communications Inc. 100 200 300 ��� 500 501 CALL TO ORDER MOMENT OFREFLECT/ON /NTRODUCT/ON OFADD/T/ONAL AGENDA /TEMS APPROI/AL OF THEAGENDA The agenda was approved as circulated. ADOPT/ONAND RECE/PT OFM/NUTES Minutes of the Regular Council Meeting of January 28, 2014 501 Council Minutes February 11, 2014 Page 2 of 8 R/2014-056 501 Minutes Regular Council It was moved and seconded January 28, 2014 That the minutes of the Regular Council Meeting of January 28, 2014 be adopted as circulated CARRIED 600 PRESENTA T/ONS A T THE REQUEST OF COUNC/L - N i I 700 DELEGA T/ONS 701 Maple Ridge Community Chest Awareness Week • Maple Ridge Community Foundation and the Maple Ridge Pitt Meadows Katzie Community Network o Vikki Kipps, Executive Director, Community Services The Executive Director gave a PowerPoint presentation providing information on a partnership initiative called Community Chest which was developed to advocate for neighbours helping neighbours in a time of need. She highlighted what can be done by residents to contribute to the program and outlined steps already take in terms of fundraising. She advised that Community Chest Awareness Week is designated as March 9 to 15, 2014. 800 UNF/N/SHED BUS/NESS Note: Item 801 was forwarded from the January 28, 2014 Council Meeting 801 Notice of Motion by Councillor Ashlie R/2014-057 Review Policy 3.07 It was moved and seconded That Council review Policy 3.07 Council Training, Conferences and Association Building. CARRIED 900 CORRESPONDENCE - N i I Council Minutes February 11, 2014 Page 3 of 8 1000 BYLAWS �laws for Final Readin� 1001 2013-102-CP, Official Community Plan Adoption Bylaw No. 7060-2014 To make minor revisions to the Official Community Plan Final reading The Director of Planning addressed issues of concern. She provided clarification on the aquifer mapping. R/2014-058 2013-102-CP BL No. 7060-2014 Final reading It was moved and seconded That Bylaw No. 7060-2014 be adopted. CARRIED COMM/TTEE REPORTS AND RECOMMENDA T/ONS 1100 COMM/TTEE OF THE WHOLE Minutes - February 3, 2014 R/2014-059 Minutes COW February 3, 2014 N ote 1101 It was moved and seconded That the minutes of the Committee of the Whole Meeting of February 3, 2014 be received. CARRIED Pub/ic Works and Deve%pment Services Item 1101 was withdrawn at the request of the applicant. 2013-107-RZ, 24005, 24009 and 24075 Fern Crescent, RS-3 and RS-2 to RS-1 and R-2 Staff report dated February 3, 2014 recommendingthat Maple Ridge Zone Amending Bylaw No. 7053-2014 to rezone from RS-3 (One Family Rural Residential) and RS-2 (One Family Suburban Residential) to RS-1 (One Family Urban Residential) and R-2 (Urban Residential District) to permit 44 Council Minutes February 11, 2014 Page 4 of 8 single family lots be given first reading and that staff be directed to prepare a Community Amenity Program framework for the Silver Valley Area. 1102 2013-117-RZ, 12182 228 Street, RS-1 to R-3 Staff report dated February 3, 2014 recommending that Maple Ridge Zone Amending Bylaw No. 7055-2014 to rezone from RS-1(One Family Urban Residential) to R-3 (Special Amenity Residential) to permit future subdivision into single family lots not less than 213 m2 in area be given first reading and that the applicant provide further information as described on Schedule B of the Development Procedures Bylaw No. 5879-1999, along with the information required for an Intensive Residential Development Permit and a Subdivision application. R/2014-060 2013-117-RZ BL No. 7055-2014 First reading It was moved and seconded That Bylaw No. 7055-2014 be given first reading; and That the applicant provide further information as described on Schedule B of the Development Procedures Bylaw No. 5879- 1999, along with the information required for an Intensive Residential Development Permit and a Subdivision application. CARRIED 1103 2012-033-DVP, 24189 124 Avenue Staff report dated February 3, 2014 recommending that the Corporate Officer be authorized to sign and seal 2012-033-DVP to allow an existing road carriageway width of six metres. R/2014-061 2012-033-DVP Sign and seal It was moved and seconded That the Corporate Officer be authorized to sign and seal 2012-033-DVP respecting property locatedat 24189 124 Avenue. CARRIED Council Minutes February 11, 2014 Page 5 of 8 1104 2013-100-AL, 25908 124 Avenue, Application for Homesite Severance (Subdivision) of Land Within the Agricultural Land Reserve Staff report dated February 3, 2014 recommending that Application 2013- 100-AL be authorized to proceed to the Agricultural Land Commission. R/2014-062 2013-100-AL Forward to ALC It was moved and seconded That Application 2013-100-AL be authorized to proceed to the Agricultural Land Commission with the understanding that the Agricultural Land Commission may require that the homesite parcel be smaller than proposed. �•• � 1105 Award of Contract ITT-EN13-76: Cottonwood Drive Sanitary Sewer (114A Avenue - 232 Street) Staff report dated February 3, 2014 recommendingthat Contract ITT-EN13- 76: Cottonwood Drive Sanitary Sewer (114A Avenue - 232 Street) be awarded to Hyland Excavating Ltd. and that the Corporate Officer be authorized to execute the contract. R/2014-063 Award of Contract Hyland Excavating Execute Contract It was moved and seconded That Contract ITT-EN13-76: Cottonwood Drive Sanitary Sewer (114A Avenue - 232 Street), be awarded to Hyland Excavating Ltd. in the amount of $218,125.00 plus applicable taxes; and That the Corporate Officer be authorized to execute the contract. CARRIED Council Minutes February 11, 2014 Page 6 of 8 Financia/ and Corporate Services (includin� Fire and Po/ice� 1131 Letter of Support to the Province to Continue Funding for the LiveSmart BC: Small Business Program in 2014/2015 Staff report dated February 3, 2014 recommending that a letter be provided to the BC Minster of Energy and Mines in support of the continuation of the LiveSmart BC: Small Business Program. R/2014-064 Letter of Support LiveSmart BC Small Business Program 1151 It was moved and seconded That a letter be provided to B.C. Minister of Energy and Mines in support of the continuation of LiveSmart BC: Small Business Program. CARRIED Community Deve%pment and Recreation Service Communities in Bloom Staff report dated February 3, 2014 recommending that staff be directed to support the Maple Ridge Communities in Bloom Committee to participate in the 2014 British Columbia Edition of Communities in Bloom. The Manager of Legislative Services advised that the motion put forward differs from the recommendation in the staff report in that it provides clarification on funding. R/2014-065 Communities in Bloom Staff support It was moved and seconded That staff be directed to support the Maple Ridge Communities in Bloom Committee to participate in the 2014 British Columbia Edition of Communities in Bloom; and that funding for the program be allocated from the existing budget envelope. CARRIED Correspondence - N i I Council Minutes February 11, 2014 Page 7 of 8 Other Committee /ssues - N i I 1200 STAFFREPORTS- Nil 1300 RELEASE OF /TEMS FROM CLOSED COUNC/L - N i I 1400 MA YOR'S REPORT Mayor Daykin met with a group of high school students who will be heading up various aspects of the Home Show. He attended Ms. Flanagan's class at Kanaka Creek Elementary. Mayor Daykin provided information on the Kinder Morgan pipeline process and on the possible Provincial referendum pertainingto transit. 1500 COUNC/LLORS' REPORTS Councillor Masse Councillor Masse attended meetings of the Maple Ridge Social Planning Advisory Committee and the Maple Ridge Community Heritage Commission. He also attended a BC Economic Development meeting. Councillor Dueck Councillor Dueck attended a meeting of the Public Art Steering Committee. Councillor Ashlie Councillor Ashlie advised of a telephone scam currently being perpetrated and asked that the public ensure seniors in the community who are vulnerable to such scams are warned and protected. Councillor Bell Councillor Bell attended a meeting of the Lower Mainland Local Government Association Policy Review Committee and met with Maple Ridge Pitt Meadows Chamber of Commerce President Terry Becker. She also attended the Fire Department Awards, a BC Ministers' dinner and the Maple Ridge Secondary School Grade 12 Grad Transition Plan presentations. Council Minutes February 11, 2014 Page 8 of 8 Councillor Hogarth Councillor Hogarth advised on the change in location of the drop box at the Municipality. He also advised that meetings of committees he is on will begin in the coming week. Councillor Morden Councillor Morden attended the Fire Department Awards Ceremony and meetings of the Pitt Meadows Airport Society and the Maple Ridge Downtown Business Improvement Association. 1600 OTHER MA TTERS DEEMED EXPED/ENT - N i I 1700 NOT/CES OFMOT/ONAND MATTERS FOR FUTURE MEET/NGS 1800 QUEST/ONS FROM THE PUBL/C Allen Lees Mr. Lees presented a picture of a healthy tree which was cut down. He asked whether Council has received an answer from The General Manager of Public Works and Development to a question he had raised during his presentation on revisions to the tree bylaw. Mayor Daykin requested that Mr. Lees follow up with the General Manager of Public Works and Development. 1900 ADJOURNMENT- 8:11 p.m. E. Daykin, Mayor Certified Correct C. Marlo, Corporate Officer District of Maple Ridge PUBL/C HEAR/NG February 18, 2014 The Minutes of the Public Hearing held in the Council Chamber of the Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia on February 18, 2014 at 7:00 p.m. PRESENT Elected Officials Councillor C. Ashlie Councillor C. Bell Councillor J. Dueck Councillor A. Hogarth Councillor B. Masse Councillor M. Morden ABSENT Mayor E. Daykin Appointed Staff F. Quinn, General Manager of Public Works and Development C. Marlo, Manager of Legislative Services C. Goddard, Manager of Development and Environmental Services Acting Mayor Masse called the meeting to order. The Manager of Legislative Services explained the procedure and rules of order of the Public Hearing and advised that the bylaws will be considered further at the next Council Meeting on February 25, 2014. The Acting Mayor then called upon the Manager of Development and Environmental Services to present the following items on the agenda: The Manager of Legislative Services advised that no correspondence was received on any of the items. 1) 2011-099-RZ Maple Ridge Zone Amending Bylaw No. 6884-2011 Lega I: Location: From: To: Purpose: Lot 44 & 45, District Lot 241, Group 1, New Westminster District, Plan 41572 12122 & 12130 - 203 Street RS-1(One Family urban Residential) R-1 (Residential District) and R-2 (Urban Residential District) To permit the future subdivision into 16 single family lots. 502 Public Hearing Minutes February 18, 2014 Page 2 of 5 The Manager of Development and Environmental Services gave a power point presentation providing the following information: • Application Information • Neighbourhood Context • OCP Context • Site Characteristics • Site context Map • Terms and Conditions Allen Lees Mr. Lees is opposed to the application. He expressed concern that the application included land within a wetland marsh and that development should not occur prior to public hearing. He stated that massive infrastructure construction is currently taking place, displayed photos of the site prior to work taking place and indicated that trees and the stream in the photo have been removed. Photos of recent clearing and construction were shown as well. Mr. Lees felt that development should be put on hold until an environmental assessment is complete and asked for an explanation as to why construction is taking place prior to Council approval. David Laird. Damax. A�plicant Representative Mr. Laird provided information on the construction taking place on the site. He explained that a diversion ditch is required for development occurring on a neighbouring site He advised that the diversion ditch was approved by the Engineering Department and will be removed. He also provided information on an arborist's report pertaining to eagle nests, streams and the trees on the property. He stated the site has to be filled. Allen Lees Mr. Lees asked why the site has to be filled if it is not lowland wetlands and questioned the amount of fill on the property. He reiterated his question as to why the current work was proceeding prior to the approval process. David Laird Mr. Laird advised on the fill process occurring on the site. He advised that there has been no preparatory work done on site for this application. The work carried out was for the neighbouring property. Allen Lees Mr. Lees asked who was responsible for allowing the property to be cleared prior to Public Hearing and requested that the existing hedge be saved. Public Hearing Minutes February 18, 2014 Page 3 of 5 The Manager of Development and Environmental Services advised that the proponent may have received approval from the Engineering Department in order to deal with drainage issues. There being no further comment, the Acting Mayor declared this item dealt with. 2a) RZ/078/10 Maple Ridge Official Community Plan Amending Bylaw No. 7049-2013 Lega I: Location: Purpose: From: T0: PURPOSE: Lot 13, Section 15, Township 12, New Westminster District, Plan 50696 24211- 113 Avenue To Amend Schedule "A", Chapter 10.2 Albion Area Plan as shown on Map No. 875, and Schedule C as shown on Map No. 876 Low Density Residential and Conservation Conservation and Low Density Residential (Map 875) To Add to Conservation and Remove from Conservation (Map 876) 2b) RZ/078/10 Maple Ridge Zone Amending Bylaw No. 6761-2010 Lega I: Location: From: To: Purpose: Lot 13, Section 15, Township 12, New Westminster District, Plan 50696 24211- 113 Avenue RS-3 (One Family Rural Residential) RS-1d (One Family Urban (Half Acre) Residential) To permit future subdivision into seven single family lots. Public Hearing Minutes February 18, 2014 Page 4 of 5 The Manager of Development and Environmental Services gave a power point presentation providing the following information: Application Information Neighbourhood Context OCP Context Site Characteristics Subdivision Plan Terms and Conditions There being no comment, the Acting Mayor declared this items dealt with. 3a) 2012-038-RZ Maple Ridge Official Community Plan Amending Bylaw No. 7044-2013 Lega I: Location: Purpose: From: T0: Lots B, C& D, District Lot 241, Group 1, New Westminster District, Plan EPP30995 12116, 12140 & 12170 - 204B Street To amend Schedule "B" of the OCP as shown on Map. No. 873. Institutional and Urban Residential Urban Residential and Institutional 3b) 2012-038-RZ Maple Ridge Zone Amending Bylaw No. 6924-2012 Lega I: Location: From: To: Purpose: Lots B, C& D, District Lot 241, Group 1, New Westminster District, Plan EPP30995 12116, 12140 & 12170 - 204B Street P-2 (Special Institutional) and R-1 (Residential District) To R-1 (Residential District) and P-2 (Special Institutional) To permit the future subdivision of 4 single family lots. Public Hearing Minutes February 18, 2014 Page 5 of 5 The Manager of Development and Environmental Services gave a power point presentation providing the following information: • Application Information • Neighbourhood Context • OCP Context • Site Characteristics • Proposed Subdivision Plan • Proposed Setback Variances • Terms and Conditions There being no comment, the Acting Mayor declared this items dealt with. Having given all those persons whose interests were deemed affected by the matters contained herein a chance to be heard, the Acting Mayor terminated the Public Hearing at 7:40 p.m. R. Masse, Acting Mayor Certified Correct C. Marlo, Corporate Officer CORPORATION OF THE DISTRICT OF MAPLE RIDGE DEVELOPMENTAGREEMENTS COMMITTEE MINUTES February 6, 2014 Mayor's Office PRESENT: Ernie Daykin, Mayor Chairman J.L. (Jim) Rule, Chief Administrative Officer Member 1. 2012-080SD LEGAL: LOCATION: OWNER: Catherine Schmidt, Recording Secretary Lot "A", District Lot 241, Group 1, New Westminster District, Plan EPP30995 12150 - 203 Street Villagewalk Homes REQUIRED AGREEMENTS: Application to Deposit SD Plan Restrictive Covenants - Height on Lots 1-8 and 19 Stat ROW over Lot 45 for drainage (temporary) Stat ROW over Lot 44 for drainage (temporary) Release of Covenant Y90801(Public use over school lands) Release of Stat ROW Y37358 (for drainage) Release of Covenant CA3317740 Subdivision Servicing Agreement Release of Stat ROW over Lot 20 THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENTS AS THEY REIATE TO 2012-080SD. ,. CARRIED .� � s . � �, � J.L (Jir�) Rule, Chief Administrative Officer Mem�er 503 �227z N LM 15 3 CP 11 P 3 108 � 766 0 5 �� A B 5 6 7 r8 4� 2 1 2 3 4 5 6 7 I 12275 1�29 21 20 2 3 ` � 5 lzzss rn � �n � m rn o � � �o � "' N °(' �" m ^ � 4 11 �p vp �p �p a°vp o 0 0 o N c9 `" � '(`i (V " (V (V N IV � l 12ZSB 122BS �(V (V (V N N N N N N "— 3 12 � vE i2zsz 1?2� - � �, m m � � � 2� 3� 4� 5� ^6 1zz4s 1�13 � �, �, R � ��y �g �.�6 N5 94 N 9 N10 �11 Zp N1 �2zs3 � LMP 1593 14R L Pq 3 MF 15 16 17 18 19 p 510 �M 2�7 1 421 373 912233 N»4 8 a 7��s �M 351 S 14 012 �13 �14 N15 2�� � 1z221 z qp m P 71907 1852 � 10 � 11 � 12 w 13 a � � � � �n �n rn 39 � 12222 � � C � D� E� F o G Q H� I� o a � $ N N N N N N N � � R � � 38z» �zz�z41 ^ P 725 97 R � R _' N 122 AVE. 3zzo1 1zzo242 c°�o ��2z17 -----• o m—, o o m o � M 61 � m �; N Q � z91 2fi�1s1 12198 Z� m��s ; � g Z R N� M� L� K� J� � P 22101 u' � P 1852 22�8� 1z1ae3 r"'-60201 LMP 0897 Rem1 �2n4 54 LMP 578 �.SAYAVE. 59 � SUBJECT PROPERTY 8� 9� n m 12162 55 12195 `��} � vp a j N 58 �j N N N N IV N � � 56 p73 1z1s7 0 121BAVE 0 9 12150 12132 Z5 9$� 12175 I N 12�25 P 191 8 28 29 30 31 12150 EP 3 995 P 71 10 � A �21�0 1�109 26 27 � � �o � m ' �z122 � g g R� EPP 30995 � � o m B 124 oss r 47 � 46 � 45 �� 44 P 41572 �2�qa � � P 72496 7249 45 EPP 30995 �zoss a LMP 98 5 g PP 20 37 A N — 12096 12135 12122 ��osi �2�zs P 4�1572 �� $ 12�p G � EPP 30 95 � �z��s �21�0 �zosoN LM 569 ao tz�11 20 a H 37 12087 0 22 23 24 25 26 27 28 29 2 M 19 12083 � m 2�3 � � � c� �v 2G � a 1zo�s 384 38 18 120B AVE N J �2os2 P 83237 1�2015 � o �, 8� 1 a�� � 10 � � 1 a Kizoss 16 12o�a n 9�2aas �zoa 7 a h 1 �Zos'1 11 12oss � 12030 P 7 062 � 5 12pse � 4 3°r° g C B A EPP28202 �,ti°6� � 12 N512o25 � �2ozoZ r. J 1 m �13 � � a � � � � � � 14 " LM 691 � 612ois N �20�0 � J�2 DEti4DNEY TRUNK ROAD N Scale: 1:2,500 District of Langley � 12150 203 STREET 0 .� � � o �! CORPORATION OF _ !`���� THE DISTRICT OF �, {_�-- � ' . � MAPLE RIDGE FINANCE DEPARTMENT � DATE: Nov 14, 2013 FILE: 2013-050-VP BY: PC CORPORATION OF THE DISTRICT OF MAPLE RIDGE DEVELOPMENTAGREEMENTS COMMITTEE MINUTES February 6, 2014 Mayor's Office PRESENT: Ernie Daykin, Mayor Chairman J.L. (Jim) Rule, Chief Administrative Officer Member 1. 2011-084RZ Catherine Schmidt, Recording Secretary LEGAL: Lots "C" and "D", both of: District Lot 404, Group 1, New Westminster District, Plan 19825 to be subdivided and will have the following new legal description: Lot 19, District Lot 404, Group 1, New Westminster District, Plan EPP32520 LOCATION: OWNER: REQUIRED AGREEMENTS: 11133 and 11185 240 Street Qualico Developments (Vancouver) Inc. Housing Agreement (Rental Units Only) THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENTS AS THEY RELATE TO 2011-084RZ. CARRIED 1� F� �yfi/'��wz�""-.,_.... � ff � � J.L. (Jim) Rule,��hief Administrative Officer Member � N District of Langley � 1 1 1 33/85-240 St 0 .N � � o �l CORPORATION OF � _�, � �� ' THE DISTRICT OF ° • � � MAPLE RIDGE PLANNING DEPARTMENT Scale: 1:2,000 � ��\ �_ �(� DATE: Jul 18, 2013 2011-084-RZ BY: JV SUBD/NSfON PLAN OF. LOT C AND D PLAN 19825 EXCEPT PLAN EPP32519 ALL OF OlS1R/CT L07 404 GRIX1P 1 NEW NiS7Af/NS7ER D/51R/C7 ens sxioze °a+,v��.tm.: e.".' m ..� .e.�.w ni�«e.s..K� Nn fh,?1.PiPk1 pYR+e .�'q NKKI iGSQS) �f��� rr+/ (EGFh'0.' Bu..r.��a� . rr 0 _ g nmd��aYf✓ .. r • o.�i+�w J� �sa u...uun w.r �r w�.r tr s� �..� :H II �g i i � /��' �#f �� ti°� pPo�k 2/� 20 �'� �� ��0 5ti� P 2� 23 � �24 ✓e.�ias�:s�eM � w �wr.+mati � Pork �n,/ 112th Avenue �✓�a"�� I e.m, \�n % �� „ � � � "" ��. I 27 26 25 24 23 22 21 20 I �� t�.,1 e., i„�, L.�,.,1 a19 I �d y„ 64 e 63 62 .���.. � -------~---------- � _�� 21 �a� '6d "'°� 3 Lone � �g � & � -- ,..� n� i,..� .� �.,o i 17 � B I a- �6� a2a �'� 2r � JO a u1 0 3•2 t � --- ls � & I , j a # �g �,.. s ro I � � il)AAvenuem „ ��' $4 � y� 14 m - � ..,. C � 4 1J ` 6 � " 35 n uo „e 0 � 12 � B � �� � I '� �� y d � 7l o,�., � I N �5 � �4d $ � d � 52 � �n " �tl � $ 9 �p � � N -- "':� �, �r " i � y' h �g 9�tl s� i 56 � nm j .�.� � �"' � g B � 9 y0 aud - J ' 57 :w 7 �•d € I .,y„� � . � "'° ,4,9� y � s I � � 6 .�.v � � ye N ,�1 8 g a.., By I � - I � ,n5..v ,:r � ,.� 42 � 4 m.., °' I ,� a 3 Y,. d � I ,�� ys � I :� p ,,..., r � .a„� $ 4 v a � 6l � �4o5Y � Q 1 »°'., �'� " ,.,, � �a � . : .v..o.,,� � " '- � ----------------------- ---------------------- ' . � � � I � I y I �§ I � I � � I ,.. I. I I.I I� �I .�I I: i A ..�, Plan EPP32520 � CORPORATION OF THE DISTRICT OF MAPLE RIDGE DEVELOPMENTAGREEMENTS COMMITTEE MINUTES February 6, 2014 Mayor's Office PRESENT: Ernie Daykin, Mayor Chairman J.L. (Jim) Rule, Chief Administrative Officer Member 1. DP-04409 LEGAL: LOCATION: OWNER: REQUIRED AGREEMENTS: Catherine Schmidt, Recording Secretary Lot "B", Section 16, Township 12, New Westminster District, Plan EPP25279 11305 240 Street Gold Leaf Enterprises Ltd. Environmental Protection Agreement Storm Water Management Restrictive Covenant THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENTS AS THEY RELATE TO DP-04409. � CARRIED � �_ J.L. (Jim) Rul , Chief Administrative Officer Member N District of Langley � 11305 240 STREET 0 .� � � o �l, CORPORATION OF � �, ,�{ �= THE DISTRICT OF �, _,� � ��-� �, ._ , � .- • , MAPLE RIDGE = PLANNING DEPARTMENT Scale: 1:2,000 � '��_� ��. __ °�(� DATE: Feb 7, 2014 FILE: DP/044/09 BY: PC CORPORATION OF THE DISTRICT OF MAPLE RIDGE DEVELOPMENT AGREEMENTS COMMITTEE MINUTES February 6, 2014 Mayor's Office PRESENT: Ernie Daykin, Mayor Chairman J.L. (Jim) Rule, Chief Administrative Officer Member 1. McINALLY, Brittney & Teresa LEGAL: LOCATION: OWNER: REQUIRED AGREEMENTS: Catherine Schmidt, Recording Secretary Lot 14, Block 2, Section 17, Township 12, New Westminster District, Plan 14643 11836 Stephens Street Brittney & Teresa Mclnally Storm Water Pump System Covenant THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENTS AS THEY RELATE TO MCINALLY, BRITTNEY & TERESA. CARRIED ` r �: � y. J.L. (Jim) R , Chief Administrative Officer Member 12 � 75 11866 � �d- . r- � 13 a� � � � 65 � 11850 � Z �, .: . --- N � � W � � � _ ' ! � 14 � � �. � W � S8 35 �11836 ; � _ cn _ _ - SUBJECT PARCEL 15 2 3 11824 16 P 24 1 N District of Langley � 0 .� � � � 0 U .� 0 11836 STEPHENS ST. STORM WATER PUMP SYSTEM COVENANT _ .�1 CORPORATION OF '✓ � `� THE DISTRICT OF • � MAPLE RIDGE ,iP� 9., ''!' _ LICENSES, PERMITS 8 BYLAWS DEPT. SCale: 1:500 � �� �__ __ _ �� DATE: Feb 5, 2014 FILE: Untitled BY: JS CORPORATION OF THE DISTRICT OF MAPLE RIDGE DEVELOPMENT AGREEMENTS COMMITTEE MINUTES February 11, 2014 Mayor's Office PRESENT: Ernie Daykin, Mayor Chairman 1,L. (Jim) Rule, Chief Administrative Officer Member 1. 2012-096-DP LEGAL: LOCATION: OWNER: REQUIRED AGREEMENTS: Catherine Schmidt, Recording Secretary Parcel "129", District Lot 398, Group 1, New Westminster District, Reference Plan 65880 11580 223 Street Greenside Properties Inc. Revision to Parking Covenant (less visitor stalls required due to Town Centre parking standards reduced) THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENTS AS THEY RELATE TO 2012-096-DP. . � CARRIED ��� �. � J.L. (Jim) ule, Chief Member � �.. -- �--�..� -�, inistrative Officer P 155 4 5 A P 76188 CALLAGHAN AVE. P 59 18 4 � 31 1 �2 3^ �� N N N N 116 AVE. Rern� 128 � �g o N � 15 � LMS 752 N � 11587 a 14 11575 0 p ss�9 Station N Ri� � . �R R�. ?s N Scale: 1:1,500 P 82887 � A 11 -o SUBJECT PROPERTY 11580 �29 RP 65880 �Fpp 30 � �86 �3�3 R� � p 33S �N RP 6192 � P 55 11641 P 16 64 12 13 14 2 1 � �� N P RK N N CALLAGHAN AVE. 11 Rem 1 EPP 34022 � E M N 11612 9en� Rem Rern ��S9g Rf � � � 8 11 S6g Rp Rern g (EPS 10 � 1 � N ��s o� �'��r\sSs4� � The Corporation of the District of Maple Ridge makes no guarantee regarding the accuracy or present status of the information shown on this map. 11580 223 STREET �l CORPORATION OF � -�-���� THE DISTRICT OF . • • � MAPLE RIDGE ��� PLANNING DEPARTMENT DATE: Feb 7, 2014 FILE: Untitled BY: PC CORPORATION OFTHE DISTRICT,OF MAPLE RIDGE DEVELOPMENT AGREEMENTS COMMITTEE MINUTES February 17, 2014 Mayor's Office PRESENT: Robert Masse, Acting Mayor Chairman J.L. (Jim) Rule, Chief Administrative Officer Member 1. 2012-054RZ LEGAL: LOCATION: OWNER: REQUIRED AGREEMENTS: Catherine Schmidt, Recording Secretary Lot 3, Section 33, Township 12, New Westminster District, Plan 20132 23274 Silver Valley Road Affinity Homes & Designs Inc. Rezoning Servicing Agreement Geotechnical Covenant THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENTS AS THEY RELATE TO 2012-054RZ. R ert Masse, Acting Mayo Chair CARRIED J.L. (J�m) Rul�, Chief Administrative Officer Mem(ber SCALE 1:2,500 District of Langley � 23274 SILVER VALLEY ROAD 0 .� � � � _ � CORPORATION OF i ` -���� THE DISTRICT OF � _- - �- - � , • - , M�4PLE RIDGE � ���' �; �: ,I' PLANNING DEPARTMENT DATE: May 8, 2012 FILE: 2012-054-FiZ BY: PC CORPORATION OF THE DISTRICT OF MAPLE RIDGE DEVELOPMENT AGREEMENTS COMMITTEE MINUTES February 17, 2014 Mayor's Office PRESENT: Robert Masse, Acting Mayor Chairman J.L. (Jim) Rule, Chief Administrative Officer Member 1. 2013-083SD LEGAL: LOCATION: OWNER: REQUIRED AGREEMENTS: Catherine Schmidt, Recording Secretary Lot 1, District Lot 405, Group 1, New Westminster District, Plan 51258 10151240 Street 0902028 B.C. Ltd. Reciprocal Access and Utility Connections Agreement THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENTS AS THEY RELATE TO 2013-083SD. � obert Masse, Acting Mayor Chair CARRIED J.L. (Jim) R le, Chief Administrative Officer Member N District of Langley � 10151 240 STREET 0 .N � � � _ �� CORPORATION OF L -����� THE DISTRICT OF � � • � MAPLE RIDGE ��� � PLANNING DEPARTMENT Scale: 1:2,500 � '��\ � ____ °�(� DATE: Feb 17, 2014 FILE: 2013-083-SD BY: PC CORPORATION OF THE DISTRICT OF MAPLE RIDGE : _ � ► • . : : ��►•L�7��1 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 -1985 as amended. WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1. 2 3 This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6884-2011." Those parcels or tracts of land and premises known and described as: Lot 44 District Lot 241 Group 1 New Westminster District Plan 41572 Lot 45 District Lot 241 Group 1 New Westminster District Plan 41572 and outlined in heavy black line on Map No. 1552 a copy of which is attached hereto and forms part of this Bylaw, are hereby rezoned to R-1(Residential District), and R-2 (Urban Residential District). Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the 10t" day of January, A.D. 2012. READ a second time the 14t" day of January, 2014. PUBLIC HEARING held the 18t" day of February, 2014. READ a third time the day of , 20 . APPROVED by the Minister of Transportation this day of , 20 . ADOPTED the day of PRESIDING MEMBER , 20 . CORPORATE OFFICER 1001 P 72589 12221 z 40 0� P 71907 1852 m""� � 11 � 12 � 13 � 14 0�� �,"' �" N"' 34 35 � 39 � �2222 c� 1 i222� C M � M E; F� G� H� I� 010 o N N N N N N N O O O � N N N N N ,�ti�`�a � i22ii o t22t�� �� P72589 � o o N N N N 122AVE. 36 37 rn 42 � � I 43 t2t&a t22ot � t22o2 � t22t7 P 7191 a 52 � I 6� ; � ° � � � a � 21 2i�2isi W�2i9a �`° ��22os � 0 2� N� M� L� K� J� � P 22101 20 m m i2iai °' N N 22 i2ias3 I�''�60 LMP 0897 1852 Rem 1 i22oi i2i�4 54 � I v LM 272 9 LMP 578 LINDSAYAVE. €P 7736?` 59 � 1216255— � 12195 N 1 n 2� 3� 4 rn 5 0 6 0 7" $°' 9 N � M M M M a a a a a N N N N H a N N N N N N N N N o N N � 56 p i 58 i2ia� M� N 11 10 9 �2iao �3 �-- 0 1216 AVE. 19 0 i2is2 25 57 i2i�a �_ 12125 o$ P 1910 12�50 gCP 41029 � 6 P 71 10 2$ 29 30 31 A E P 3 995 �, � 12109 26 27 � �� EPP 32529 N N� 7 N N ry N N EPP 32528 N N �Zi22 0 0 0 0 0 / EPP 32518 EPP 30995 EP 80908 EP 23007 � 1AVE i2inve. — — �---- — — — — �— — — — — — — — RP 69729 I _I _ — J B N � pgg 47 0 46 0 45 0 0 44 L I � EPP 31930 P 41572 49 � P 72496 N N 7249 N 45 I �2iao EPP 30995 12095 ? LMP 98 5 EPP 20 37 I 1 q � 12096 �B 25 12135 1 2 � � �249 50091 P 41572 � � i2iis 44 N D EPP 30 95 N C' 1�279 12119 00 �z»> 1z��o 20 �-- izoao N LM 569 a H 37 19 �'�087 � 2R 18 944 25 26 27 28 — � �,— w, — � — — — — — — — — T1�083 v —� u� � � w rn o c — — — — RW 18394 — — — — — — — — — —a — — — — — — 2079 N m N N N R, N � R, � P 75684 — — — RW 19482 -- — — � �zosz38 — — — — — — �$ L � � 1206 AVE. � LM P 5692 � Rem 1 izio5 P 83237 �— 172o�y � 00 12065 � I 12�1� o �� � � $ � K � 16 i2o�o � 9�2oae i2oa � N � 1206� 11 12035 12030 P 7 062 0 57 � o I I 15 �2o6g 4 3 C B�A � EPP 28202 � � � � 065 �,� � N izoze � �zozo a � o ^�' u� 013 12 � 5 � 2 � �' N w"' ' � � °' d � I^ N N M M M M 3 ° w � 14 � LM 691 g 6�Zoi5 ��2oio � 0 0 0 �J o oN � N J EPP 28201 DEWDNEY TRUNK ROAD DEWDNEY TRUNK ROAD Rw8 � N N � 1 rn � / � � � �`� ° � � � _I � EP 83164 3036 1 P 775 3 o N� A LMP 34008 �N � �� N � � � � N 'QGL °j �O m B �`�' co � LMP 40767 N �8 � 21843� 2 �� Q? LMP 4007 I� �� I �N N v MAP�E R D�E ZONE AMEND N� �y �W ��. ���4-20� � Va� �Ic. 1552 =�c�ne �S 1 (O�e =a�n� y J�ban Residential) Tee � � 1 (�es�de�t�a ��st��ct� � � 2 (J��a-� �es�de�t�a District� N SCALE 1:2,500 CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW N0. No 7049-2013 A Bylaw to amend the Official Community Plan WHEREAS Section 882 of the Local Government Act provides that the Council may revise the Official Community Plan; AND WHEREAS it is deemed desirable to amend Schedules "A" &"C" to the Official Community Plan; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1. This Bylaw may be cited for all purposes as "Maple Ridge Official Community Plan Amending Bylaw No. 7049-2013." 2. Schedule "A", Chapter 10.2 Albion Area Plan, Schedule 1: Albion Area Plan is hereby amended for that parcel or tract of land and premise known and described as: Lot 13 Section 15 Township 12 New Westminster District Plan 50696 and outlined in heavy black line on Map No. 875, a copy of which is attached hereto and forms part of this Bylaw, is hereby re-designated as shown. 3. Schedule "C" is hereby amended for that parcel or tract of land and premises known and described as: Lot 13 Section 15 Township 12 New Westminster District Plan 50696 and outlined in heavy black line on Map No. 876, a copy of which is attached hereto and forms part of this bylaw, is hereby re-designated as shown. 4. Maple Ridge Official Community Plan Bylaw No.6425-2006 is hereby amended accordingly. READ A FIRST TIME the 14t" day of January, 2014. READ A SECOND TIME the 14t" day of January, 2014. PUBLIC HEARING HELD the 18t" day of February, 2014. READ A THIRD TIME the day of , 20 . ADOPTED the day of , 20 . PRESIDING MEMBER CORPORATE OFFICER 1002.1 MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDING Bylaw No Map No. Fro m: 7049-2013 875 Low Density Residential and Conservation To: � Conservation � Low Density Residential — — Urban Area Boundary N 1:2,000 MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDING Bylaw No Map No. 7049-2013 876 Purpose: To Amend Schedule C as shown below ►...� . � ������� • • • • . — — Urban Area Boundary � Remove from Conservation N 1:2,000 CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW N0. 6761- 2010 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 -1985 as amended. WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1. 2 3 This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6761- 2010." That parcel or tract of land and premises known and described as: Lot 13 Section 15 Township 12 New Westminster District Plan 50696 and outlined in heavy black line on Map No. 1493 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to RS-1d (One Family Urban (Half Acre) Residential) Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the 12th day of October, 2010. READ a second time the 14t" day of January, 2014. PUBLIC HEARING held the 18th day of February, 2014. READ a third time the day of ADOPTED the PRESIDING MEMBER day of , 2014. , 2014. CORPORATE OFFICER 1002.2 MAPLE RIDGE ZONE AMENDING Bylaw No Map No. Fro m: 6761-2010 1493 RS-3 (One Family Rural Residential) To: RS-1d (One Family Urban (Half Acre) Residential) — — Urban Area Boundary N SCALE 1:2,000 CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW N0. 7044-2013 A Bylaw to amend the Official Community Plan WHEREAS, Section 882 of the Local Government Act provides that the Council may revise the Official Community Plan; AND WHEREAS, it is deemed desirable to amend Schedule "B" to the Official Community Plan; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1. This Bylaw may be cited for all purposes as "Maple Ridge Official Community Plan Amending Bylaw No. 7044-2013." 2. That parcel or tract of land and premises known and described as: Lot C District Lot 241 Group 1 New Westminster District Plan EPP30995 Lot D District Lot 241 Group 1 New Westminster District Plan EPP30995 and outlined in heavy black line on Map No. 873, a copy of which is attached hereto and forms part of this bylaw, is hereby redesignated to Urban Residential. 3. That parcel or tract of land and premises known and described as: Lot B District Lot 241 Group 1 New Westminster District Plan EPP30995 and outlined in heavy black line on Map No. 873, a copy of which is attached hereto and forms part of this bylaw, is hereby redesignated to Institutional. 4. Maple Ridge Official Community Plan Bylaw No.6425-2006 as amended is hereby amended accordingly. READ A FIRST TIME the 28t" day of January, 2014. READ A SECOND TIME the 28t" day of January, 2014. PUBLIC HEARING HELD the 18t" day of February, 2014. READ A THIRD TIME the day of , 20 . ADOPTED the day of , 20 . PRESIDING MEMBER CORPORATE OFFICER 1003.1 1 Zd9 V � � M y y(p N N O O � � v N � N �' LIVIr IGYGV 12 N � y y y in m r m rn °' in in � o 0 12245 m ,as 13 � � � o 0 0 0 0 0 0 0C 0G 0A � 9 N10 N11 ��19 '� 14 � N13 N N 9 N� N 7 N V N J N Y N 2� N � 15 p N � LM 1593 �q N � L P 1 913 MP 'I 235 o N �� 15 i 16 ��L �1594 MP 510 LM 277 4 1 426 12 1852 LM 351 8 12 13 14 15 21 22 � 16 6� p� E� F� G H �� N � p � 11 � 12 � 13 0 14 0 0 0 0 � o N �22 P��MP � � 26 C M � O�j � � � � O O � N N N N N N N N p � �ZZ3� O O O N N N N � N N N N 'Z4 25 �Z2ZJ u� 122AVE. 23 � LM 124 6 27 0 0 1 N 2� NN M� L� KN JN N P22101 LMP 0897 P 18526 M �M 2�2 9 Rem 1 � 1 � 2 m 3�, 4N 5� 6 � 7m 8�, 9N N cr, m� m� � o� o� � � � a N N N N N N N N N � J 1216 AVE. — � i2i5o BCP 41029 � EPP 3 95 EPP 32529 A 12170 EPP 32528 / EPP 32518 EPP 30995 _ EP 80908 � EP 23007 � _ _ _ — — J — — — — � RP 69729 I EP 69207 � LMP 1280 P 41572 I �EPP 31930 45 � �ziao � 12122 P 41572 � i2iie 44 � EPP: LM 1�279 12110 — T — 201 � oa� � 37 �g � — — M— — — — — — — 1e083 � v d 2��9 � — — — — — — — — � — 38 � g � I �2092 � � LMP 5 P 83237 � 172o�y � 12��� F � 16 �n � �Zp6l �I � 15 N � � � �ti�6� �� c�o ° w� I 14 �I � 1L o � LMP 578 1 B EPP 30995 i22oa_ � 12194 � � 0 P 54677 12�80 46 12166 12150 12209 12138 i2i2a c., LM 569 0 22 23 24 25 26 27 2g 29 2 3 4 5 34 � R 18 94 12113 `n �n �n N �/) — ui u� — 'd — `r — m v — — — — — — - U v v v v v � �n � � m N N N �N N N N N N N N N 0 —M— — — — 1206 AVE. a 35 692 � 6 cD $� 0 12066 I 12091 0 10 � N `° 1 o i2oa2 �I izo�o N 9�Zoa5 �2oao a �, N 7 � 36 11 12035 7 � � � 12073 � �2p6g Q 120303 � N c�o12038 � 48 12065 12 � 5izoze N i2o2o �� o�� g6 \� R�'�s 0 2 a �� � � 29 M 5691 � 6i2oie � i2oio � � �Zp31 izoi10 \8 12110 A _ ^ �Q izo�a 12068 J � 00 \ 12058 rn � DEWDNEY TRUNK ROAD tO � o a 49 p � f MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDING Bylaw No. 7044-2013 Map No. 873 From: Institutional and Urban Residential To: � Urban Residential � Institutional N 1:2,500 CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW N0. 6924 - 2012 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1. 2 3 � This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6924 - 2012." Those parcels or tracts of land and premises known and described as: Lot C District Lot 241 Group 1 New Westminster District Plan EPP30995 Lot D District Lot 241 Group 1 New Westminster District Plan EPP30995 and outlined in heavy black line on Map No.1569 a copy of which is attached hereto and forms part of this Bylaw, are hereby rezoned to R-1(Residential District). A portion of the parcel or tracts of land and premises known and described as: Lot B District Lot 241 Group 1 New Westminster District Plan EPP30995 and outlined in heavy black line on Map No.1569 a copy of which is attached hereto and forms part of this Bylaw, are hereby rezoned to P-2 (Special Institutional). Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the 22nd day of May, 2012. READ a second time the 28th day of January, 2014. PUBLIC HEARING held the 18th day of February, 2014. READ a third time the day of APPROVED by the Minister of Transportation this RECONSIDEREDAND FINALLYADOPTED, the PRESIDING MEMBER , A.D. 20 . day of , A.D. 20 . day of , A.D. 20 . CORPORATE OFFICER 1003.2 L 122b9 N I � y y y u�Oi m n �m rn °�' � in � o 0 12245 m ��vir ILYLV ,as 13 � N o 0 0 o Ng N8 N7 N6 N5 N4 N 9 N10 N11 20 �19 0 �15 14� N13 � LM 1593 P� 15 I�16 �7L �1594 MP 510 LM 277 4 1 426 12 35 N o o N LM 351 8 12 13 14 15 21m �22 N 16 67 p� E�1F�, G� H� ��N10 �11 �12�130140 0 0 0 �o � �22P��MP� � 26 C M � O�j � � � � O O � N N N N N N N N � � �ZZ3� N N N ry O O N N N N � ZYN 2J �ZZZJ 122AVE. 23 � LM 124 6 27 0 0 1N 2� NN M� �� KN �N N LMP 0897 P 18526 M LM 272 9 � 1 � 2 m 3�, 4N 5� 6 � 7m 8�, 9N N r m m rn o o c� M � � � a a a a a a N N N N N N N N N � J 1216 AVE. 1215o BCP 41029 � EPP 32529 A EPP 32528 /EPP 32518 EPP 30995 _ EP 80908 EP 23007 � — — � — — -����= EP 69207 I LMP 1280 P 41572 � 45 � I 12122 � P 41572 � 44 P 22101 Rem 1 EPP 3 95 12170 2P 69729 � — — — � B �EPP 31930 iziao EPP 30995 12116 D EPP 30 95 LMP 578 1 i22oa � 12194 � � 0 P 54677 12�80 46 12166 12150 12209 12138 i2i2a �2»p 2o i— IYUCU N LM 569 37 �koa� 0 22 23 24 25 26 27 28 29 2 3 4 5 34 � 19 I � � R 18 94 �, �, �, N 12113 — �,� �,_� _� �_� � —d— —— ———- — M — — — — — — — — - 1�2083 v U v v v v v � u� � � O m O O O O O O O O O N N N � � ZO�J N N N N N N N N N N —�— 38 181 r 1206 AVE. / a 35 12092 �� LMP 5692 � 6 I 12091 P 83237 — � � 172o�y � 1 0 � 8� 1 o i2oss 120�� o � v N o 12052 � � �6 izo�o N 9�2oa5 �2oao a M N 7�� 36 m � 12�6� �� 12035 7 � � � 12073 � � � o� � 15 �2o6g 4 izoso3 0o N�2o3a � 48 12065 � a� � 1�065�// 013 12 � 5 izoze � izozo 2 a� 1 ��'29 6 \\�R��S2 N w� 14 a^ LM 5691 � 6�2oi5 R t2oio � 12031 �zoiz ��98 I �� 1 10 � �. w rn � DEWDNEY TRUNK ROAD `O � o a 49 MAPLE RIDGE ZONE AMENDING Bylaw No. 6924-2012 Map No. 1569 From: P-2 (Special Institutional) and R-1 (Residential District) To: � R-1 (Residential District) � P-2 (Special Institutional) i2iio - � Q^ � i2o�a � 12068 12058 P N SCALE 1:2,500 � � District of Maple Ridge T0: His Worship Mayor Ernie Daykin MEETING DATE: February 25, 2014 and Members of Council FILE N0: 2012-054-RZ FROM: Chief Administrative Officer MEETING: COUNCIL SUBJECT: Final Reading Official Community Plan Amending Bylaw No. 7001-2013 Maple Ridge Zone Amending Bylaw No. 6936-2012 23274 Silver Valley Road EXECUTIVE SUMMARY: Official Community Plan Amending Bylaw No. 7001-2013 and Maple Ridge Zone Amending Bylaw No. 6936- have been considered by Council and at Public Hearing and subsequently were granted third reading. The applicant has requested that final reading be granted. The purpose of the rezoning is to permit subdivision into six single family lots not less than 558 m2 in area. Council granted first reading for Maple Ridge Zone Amending Bylaw No. 6936-2012 on June 26, 2012. Council granted first and second reading for Official Community Plan Amending Bylaw No. 7001-2013 on June 25, 2013, and second reading for Maple Ridge Zone Amending Bylaw No. 6936- 2012 on June 25, 2013. This application was presented at Public Hearing on July 16, 2013, and Council granted third reading on July 23, 2013. RECOMMENDATION: That Official Community Plan Amending Bylaw No. 7001-2013 be adopted; and That Maple Ridge Zone Amending Bylaw No. 6936-2012 be adopted. DISCUSSION: a) Background Context: Council considered this rezoning application at a Public Hearing held on July 16, 2013. On July 23, 2013 Council granted third reading to Maple Ridge Official Community Plan Amending Bylaw No. 7001-2013 and Maple Ridge Zone Amending Bylaw No. 6936-2012 with the stipulation that the following conditions be addressed: i. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant at the Land Title Office and receipt of the deposit of a security, as outlined in the Agreement; ii. Amendments to Part VI, Figure 2(Land Use Plan), 3A (Blaney Hamlet) and Figure 4 (Trails/Open Space) of the Silver Valley Area Plan of the Official Community Plan; iii. Road dedication as required; iv. Park dedication as required, including construction of walkways and equestrian trail; v. Registration of a geotechnical report as a Restrictive Covenant at the Land Title Office which addresses the suitability of the site for the proposed development; vi. Registration of a Statutory Right-of-Way plan and agreement at the Land Title Office for uti I ities; vii. Removal of the existing building; and 1004 viii. A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. If there is evidence, a site profile pursuant to the Waste Management Act must be provided in accordance with the regulations. The following applies to the above: 1. The applicant has entered into a Rezoning Servicing Agreement with the District of Maple Ridge and has provided the security outlined in the agreement. 2. The necessary OCP Amending Bylaw and associated schedules were prepared as instructed. 3. A survey plan showing the required road dedication has been registered at the Land Title Office. 4. A survey plan showing the required park dedication has been registered at the Land Title Office. Construction of walkways and trails has been included in the Rezoning Servicing Agreement. 5. The applicant has registered a Geotechnical Restrictive Covenant at the Land Title Office. 6. The applicant will provide a Statutory Right-of-Way plan and agreement for utilities as a requirement of subdivision approval rather than rezoning approval. 7. The existing building has been demolished. 8. The applicant's Engineer has provided a disclosure statement confirming that there is no evidence of underground fuel storage tanks. CONCLUSION: As the applicant has met Council's conditions, it is recommended that final reading be given to Maple Ridge Official Community Plan Amending Bylaw No. 7001-2013 and Maple Ridge Zone Amending Bylaw No. 6936-2012. "Ori inal signed bv Amelia Bowden" Prepared by: Amelia Bowden Planning Technician "Ori inal signed bv Christine Carter" Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning "Original signed by Frank Ouinn" Approved by: Frank Quinn, MBA, P.Eng GM: Public Works & Development Services "Original si ned by J.L. (Jim) Rule" Concurrence: J. L. (Jim) Rule Chief Administrative Officer The following appendices are attached hereto: Appendix A - Subject Map Appendix B- Maple Ridge Official Community Plan Amending Bylaw No. 7001-2013 Appendix C- Maple Ridge Zone Amending Bylaw No. 6936-2012 Appendix D - Subdivision Plan 3 APPENDIX A SCALE 1:2,500 District of Langley � 23274 SILVER VALLEY ROAD 0 .� � � o � CORPORATION OF �� �- THE DISTRICT OF � - � MAPLE RIDGE 0 � - PLANNING DEPARTMENT DATE: May 8, 2012 FILE: 2012-054-RZ BY: PC APPENDIX B CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW N0. 7001-2013 A Bylaw to amend the Official Community Plan WHEREAS Section 882 of the Local Government Act provides that the Council may revise the Official Community Plan; AND WHEREAS it is deemed desirable to amend Section 10.3 Part Vl Silver Valley Area Plan Figures 2, 3A and 4 of the Official Community Plan; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1. This Bylaw may be cited for all purposes as "Maple Ridge Official Community Plan Amending Bylaw No. 7001-2013." 2. Figures 2 and 3A are hereby amended for those parcels or tracts of land and premises known and described as: Lot 3 Section 33 Township 12 New Westminster District Plan 20132 and outlined in heavy black line on Map No. 853, a copy of which is attached hereto and forms part of this Bylaw, is hereby redesignated as shown. 3. Figure 4 is hereby amended for those parcels or tracts of land and premises known and described as: Lot 3 Section 33 Township 12 New Westminster District Plan 20132 and shown in heavy black line on Map No. 854, a copy of which is attached hereto and forms part of this Bylaw, to add to Horse Trail and Conservation. READ A FIRST TIME the 25t" day of June, 2013. READ A SECOND TIME the 25t" day of June, 2013. PUBLIC HEARING HELD the 16t" day of July, 2013. READ A THIRD TIME the 23rd day of July, 2013. RECONSIDERED AND FINALLY ADOPTED, the day of , 20 PRESIDING MEMBER CORPORATE OFFICER 1004■1 MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDING Bylaw No. 7001-2013 Ma p No. 853 Purpose: To Amend Figures 2 and 3A as shown below � Low/Medium Density Residential 0 Open Space � Low Density Residential � Conservation N SCALE 1:2,500 MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDING Bylaw No. Ma p No. Purpose: 7001-2013 854 To Amend Figure 4 as shown below 0 Add Conservation -- Add Trail N SCALE 1:2,500 APPENDIX C CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW N0. 6936-2012 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 -1985 as amended WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6936-2012." 2. That parcel or tract of land and premises known and described as: Lot 3 Section 33 Township 12 New Westminster District Plan 20132 and outlined in heavy black line on Map No. 1573 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to RS-1b (One Family Urban (Medium Density) Residential) and RS-1(One Family Urban Residential). 3. Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the 26t" day of June, A.D. 2012. READ a second time the 25t" day of June, A.D. 2013. PUBLIC HEARING held the 16t" day of July, A.D. 2013. READ a third time the 23rd day of July, A.D. 2013. RECONSIDERED AND FINALLY ADOPTED, the day of , A.D. 20 . PRESIDING MEMBER CORPORATE OFFICER 1004.2 MAP�E R D�E ZO�IE AMEND N� Bylaw No. 6936 2012 Map No. 1573 From: RS 3(One Family Rural Residential� Toe � RS 1 b (One Family Urban �Medium Density� Residential� Q RS 1(One Family Urban Residential� N SCALE 1:2,500 APPENDIX D SUBDIIOSION PLAN OF LOT 3 PLAN 20132 EXCEPT. PLAN EPP34551 AND A PORTION OF LOT 5 PLAN BCP42873 EXCEPL PLAN EPP34551 ALL OF SECTION 33 TOWNSHIP 12 NEW WESTMINSTER DISTRICT BCGS 92G-028 (�srzsj .n.., omrc.e o� o�r. o� r_sco ""�e y o mm ,� nasn� lnfegra(ed Survey Area No- 36, Maple Ridge , NA083 (CSHS) LEGENO: ar�r e„m�a� a.s ,� „rs�.., we a.�„�oi� mu�� rvo va �o� sei o., �ne n�a �ome.(:)� vo.,m .n��n (� a'nw�e l� � � � \ \ � � �oa 4 , � � �.�e�i / � � Plan EPP34552 District of Maple Ridge COMM/TTEE OF THE WHOLE MEET/NG M/NUTES February 17, 2014 1:00 p.m. Council Chamber PRESENT Elected Officials Appointed Staff J. Rule, Chief Administrative Officer Councillor C. Ashlie K. Swift, General Manager of Community Development, Councillor C. Bell Parks and Recreation Services Councillor J. Dueck P. Gill, General Manager Corporate and Financial Services Councillor A. Hogarth F. Quinn, General Manager Public Works and Development Councillor B. Masse Services Councillor M. Morden C. Carter, Director of Planning C. Marlo, Manager of Legislative Services ABSENT Other Staff as Required Mayor E. Daykin C. Goddard, Manager of Development and Environmental Services D. Pollock, Municipal Engineer S. Wheeler, Director of Community Services S. Matthewson, Recreation Coordinator-Social Planning 1. DELEGA T/ONS/STAFFPRESENTA T/ONS 1.1 Alouette River Management Society (ARMS) Update • Ken Stewart, President, Greta Borick-Cunningham, Executive Director, and Nicole Driedger, Education Coordinator Mr. Stewart introduced members of ARMS present at the meeting and thanked Council for its support. Ms. Borick-Cunningham provided an overview of ARMS activities in 2013 and activities planned for 2014. 2. PUBL/C WOR{(S AND DEI/ELOPMENT SERI//CES Note: The following items have been numbered to correspond with the Council Agenda: 1100 Committee of the Whole Minutes February 17, 2014 Page 2 of 7 1101 2012-065-RZ, 10501 and 10601 Jackson Road, 10578 245B Street and PID 010-396-977, RS-3 and RS-2 to R-1b Staff report dated February 17, 2014 recommendingthat Maple Ridge Zone Amending Bylaw No. 7059-2014 to rezone from RS-3 (One Family Rural Residential) and RS-2 (One Family Suburban Residential) to RS-1b (One Family Urban [Medium Density] Residential) to permit 50 R-1 size lots under the Density Bonus option specific to the Albion Area be given first reading and that the applicant provide further information as described on Schedules A, B, E, F and G of the Development Procedures Bylaw No. 5879-1999, along with the information required for a Subdivision application. The Manager of Development and Environmental Services gave a Power Point presentation providing the following information: • Application Information • Subject Map • Neighbourhood Context • OCP Context • Site Characteristics • Proposed Subdivision Plan RECOMMENDA T/ON That the staff report be forwarded to the Council Meeting of February 25, 2014. 1102 2013-118-RZ, 20542 Dewdney Trunk Road, RS-1 and P-4a to CS-1 Staff report dated February 17, 2014 recommendingthat Maple Ridge Zone Amending Bylaw No. 7056-2014 to rezone from RS-1 (One Family Urban Residential) and P-4a (Place of Worship Institutional and Educational) to C-1 (Service Commercial) to align the current taxi dispatch office use with the appropriate commercial zone be given first reading and that the applicant provide further information as described on Schedules A and C of the Development Procedures Bylaw No. 5879-1999. The Manager of Development and Environmental Services gave a Power Point presentation providing the following information: • Application Information • Subject Map • Neighbourhood Context • OCP Context • Site Characteristics Committee of the Whole Minutes February 17, 2014 Page 3 of 7 RECOMMENDA T/ON That the staff report be forwarded to the Council Meeting of February 25, 2014. 1103 2012-054-DVP, 23274 Silver Valley Road Staff report dated February 17, 2014 recommending that the Corporate Officer be authorized to sign and seal 2012-054-DVP to increase building height, reduce exterior side year setbacks and reduce front yard setbacks. The Manager of Development and Environmental Services gave a Power Point presentation providing the following information: • Application Information • Subject Map • Neighbourhood Context • OCP Context • Site Characteristics • Proposed Variances • Elevations RECOMMENDA T/ON That the staff report be forwarded to the Council Meeting of February 25, 2014. 1104 RZ/107/10, 23657 and 23651 132 Avenue, First Extension Staff report dated February 17, 2014 recommending that a one year extension be granted for rezoning application RZ/107/10 to permit future construction of 69 townhouse units. RECOMMENDA T/ON That the staff report be forwarded to the Council Meeting of February 25, 2014. Committee of the Whole Minutes February 17, 2014 Page 4 of 7 1105 2011-114-RZ, 22810 113 Avenue, First Extension Staff report dated February 17, 2014 recommending that a one year extension be granted for rezoning application 2011-114-RZ to permit 43 townhouse units. RECOMMENDA T/ON That the staff report be forwarded to the Council Meeting of February 25, 2014. 1106 2011-037-RZ, 24311 124 Avenue and 24361 124 Avenue, Final One Year Extension Staff report dated Februaryl7, 2014 recommending that a final one year extension be granted for rezoning application 2011-037-RZ to allow for future subdivision into 4 lots. RECOMMENDA T/ON That the staff report be forwarded to the Council Meeting of February 25, 2014. Note: Councillor Hogarth excused himself from the discussion of Items 1107 and 1108 at 1:43 p.m. as he manages the neighbouring property. 1107 Excess Capacity/Extended Services Agreement LC 154/14, 138B Avenue and Silver Valley Road Staff report dated February 17, 2014 recommending that the Corporate Officer be authorized to sign and seal Excess Capacity Latecomer Agreement LC 154/14. RECOMMENDA T/ON That the staff report be forwarded to the Council Meeting of February 25, 2014. Committee of the Whole Minutes February 17, 2014 Page 5 of 7 1108 Excess Capacity/Extended Services Agreement LC 155/14, 138B Avenue and Silver Valley Road Staff report dated February 17, 2014 recommending that the Corporate Officer be authorized to sign and seal Excess Capacity Latecomer Agreement LC 155/14. RECOMMENDA T/ON That the staff report be forwarded to the Council Meeting of February 25, 2014. Note: Councillor Hogarth returned to the meeting at 1:47 p.m. 1109 Award of Contract: ITT-EN14-01, Kanaka Way and 234A Street Intersection Improvements Staff report dated February 17, 2014 recommendingthat Contract ITT-EN14- 01, Kanaka Way and 234A Street Intersection Improvements be awarded to Martens Asphalt Ltd. and that the Corporate Officer be authorized to execute the contract. RECOMMENDA T/ON That the staff report be forwarded to the Council Meeting of February 25, 2014. The Municipal Engineer clarified the location of the final alignment of the street. 1110 Award of Contract: ITT-EN14-03, 122 Avenue Streetlighting (216 Street to 222 Street) Staff report dated February 17, 2014 recommendingthat Contract ITT-EN14- 03, 122 Avenue Streetlighting (216 Street to 222 Street) be awarded to Crown Contracting Ltd. and that the Corporate Officer be authorized to execute the contract. RECOMMENDA T/ON That the staff report be forwarded to the Council Meeting of February 25, 2014. The Municipal Engineer provided an update on the LED lighting pilot. Committee of the Whole Minutes February 17, 2014 Page 6 of 7 3. F/NANC/AL AND CORPORA TE SER �/CES (including Fire and Police) 1131 Disbursements for the month ended January 31, 2014 Staff report dated Februaryl7, 2014 recommending that the disbursements for the month ended January 31, 2014 be approved. RECOMMENDA T/ON That the staff report be forwarded to the Council Meeting of February 25, 2014. 1132 2014 Election - Appointment of Officers Staff report dated February 17, 2014 recommending that Ceri Marlo be appointed Chief Election Officer for conducting the November 15, 2014 Maple Ridge general local election and that Tonya Polz be appointed Deputy Chief Election Officer for the November 15, 2014 Maple Ridge general local election. RECOMMENDA T/ON That the staff report be forwarded to the Council Meeting of February 25, 2014. 1133 2013 Council Expenses Staff report dated February 17, 2014 providing information on Council Expenses for 2013. RECOMMENDA T/ON That the staff report be forwarded to the Council Meeting of February 25, 2014. 4. COMMUN/TYDEI/ELOPMENTAND RECREAT/ON SERI//CES 1151 Joint Leisure Services Model Review Staff report dated February 17, 2014 providing information on a review of the Joint Leisure Services Model. The General Manager Community Development, Parks and Recreation Services reviewed the report. Committee of the Whole Minutes February 17, 2014 Page 7 of 7 RECOMMENDA T/ON That the staff report be forwarded to the Council Meeting of February 25, 2014. 1152 Funding of Alouette Home Start Society's Iron Horse Youth Safe House Note: The staff report was circulated separately. Staff report dated February 17, 2014 recommending that a letter be sent to the Metro Vancouver Regional Steering Committee on Homelessness and MP Randy Kamp requesting information on the status of Homelessness Partnership Strategy Funding and requesting guaranteed six month transitional funding for the Iron Horse Youth Safe House. The General Manager Community Development, Parks and Recreation reviewed the report. Stephanie Ediger, Alouette Home Start Society, provided further clarification of the program and its funding requirements. The Director of Community Services and the Recreation Coordinator-Social Planning provided further information on the program and grant requirements RECOMMENDA T/ON That the staff report be forwarded to the Council Meeting of February 25, 2014. 5. CORRESPONDENCE - N i I 6. OTHER /SSUES - N i I 7. ADJOURNMENT-2:43 p.m. 8. COMMUN/TYFORUM - Ni/ R. Masse, Acting Mayor Presiding Member of the Committee �_ i � . District of Maple Ridge i+CC� r{7PI: T0: His Worship Mayor Ernie Daykin MEETING DATE: February 17, 2014 and Members of Council FILE N0: 2012-065-RZ FROM: Chief Administrative Officer MEETING: C of W SUBJECT: First Reading Maple Ridge Zone Amending Bylaw No. 7059 - 2014 10501 and 10601 Jackson Road, 10578 245B Street and PID 010-396-977 EXECUTIVE SUMMARY: An application has been received to rezone the subject properties from RS-3 (One Family Rural Residential) and RS-2 (One Family Suburban Residential) to RS-1b (One Family Urban (Medium Density) Residential). The applicant intends to choose the Density Bonus option within the RS-1b (One Family Urban (Medium Density) Residential) zone, which is specific to the Albion Area, enabling single-family lot sizes of 371 m2. The required amenity fee of $3,100.00 for each lot with an area less than 557m2 will be collected by the Approving Officer at the subdivision approval stage. To proceed further with this application additional information is required as outlined below. RECOMMENDATIONS: In respect of Section 879 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: i. The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii. The Board of any Regional District that is adjacent to the area covered by the plan; iii. The Council of any municipality that is adjacent to the area covered by the plan; iv. First Nations; v. School District Boards, greater boards and improvements district boards; and vi. The Provincial and Federal Governments and their agencies. and in that regard it is recommended that no additional consultation be required in respect of this matter beyond the early posting of the proposed Official Community Plan amendments on the District's website, together with an invitation to the public to comment, and; That Zone Amending Bylaw No. 7059 - 2014 be given first reading; and That the applicant provide further information as described on Schedules A, B, E, F and G of the Development Procedures Bylaw No. 5879 - 1999, along with the information required for a Subdivision application. 1101 DISCUSSION: a) Background Context: Applicant: Owner: Legal Description: OCP: Existing: Proposed: Zoning: Morningstar Homes Ltd. Allard Contractors Ltd Montcalm Aggregates Ltd, Inc No 92144 Westwood Gravel Ltd Lot: 8, Section 10, Township 12, NWD Plan 18280 Lot 1, Section 10, Township 12, NWD Plan 72103 Lots 5 and 6, Section 10, Township 12, NWD Plan 75957 Low/Medium Density Residential, Conservation Low/Medium Density Residential, Conservation Existing: RS-3 (One Family Rural Residential), and RS-2 (One Family Suburban Residential) Proposed: RS-1b (One Family Urban (Medium Density) Residential) with a Density Bonus through the Albion Community Amenity Program Surrounding Uses: North: Use: Single Family Residential Zone: RS-1b (One Family Urban (Medium Density) Residential) Designation: Low/Medium Density Residential,Conservation South: Use: Albion Park Zone: P-1(Park and School) Designation: Park East: Use: Single Family Residential Zone: R-3 (Special Amenity Residential District and RS-3 (One Family Rural Residential) Designation: Medium Density Residential West: Use: Zone: Designation Existing Use of Property: Proposed Use of Property: Site Area: Access: Servicing requirement: Single Family Residential RS-1b (One Family Urban (Medium Density) Residential) and RS-2 (One Family Suburban Residential) Low/Medium Density Residential,Conservation Vacant, Inactive Gravel Extraction site Single Family Residential 4.63 hectares (11.4 acres) 245B Street, 106 Avenue Urban Standard -2- b) Site Characteristics: The development site consists of four lots on the west side of Jackson Road, between 104 and 106 Avenues with a total area of 4.63 hectares (11.4 acres). As a former gravel extraction operation, the site has been extensively excavated over many years and there is little natural landscape remaining. A tributary to Maggie Creek originates in the northwest corner and flows west from the site. There is a steep bank along the Jackson Road frontage as a result of gravel extraction that is sparsely vegetated with deciduous trees. The site has been covered with fine silt material from the gravel crushing operation and has been re-graded several times. c) Project Description: The applicant has requested to rezone the development site from RS-3 (One Family Rural Residential) and RS-2 (One Family Suburban Residential) to RS-1b (One Family Urban (Medium Density) Residential) for a subdivisin of approximately 60 lots (Appendix C). The applicant intends to choose the Density Bonus option within the RS-1b (One Family Urban (Medium Density) Residential) zone, which is specific to the Albion Area, enabling single-family lot sizes with a minimum area of 371m2. The Community Amenity Program is detailed in Zone Amending Bylaw No. 6996 - 2013, which will permit the following: For the RS-1b (One Family Urban (Medium Density) Residential) zone, the base density is a net lot area of 557m2. A Density Bonus is an option in the RS-1b (One Family Urban (Medium Density) Residential) zone and shall be applied as follows: a. An Amenity Contribution of $3,100 per lot will be required in any subdivision containing one or more lots with an area of less than 557m2, payable when the Approving Officer approves the subdivision. b. The maximum density permitted through the Density Bonus option is: i. minimum net lot area of 371m2; ii. minimum lot width of 12.0 m; iii. minimum lot depth of 24 m. c. Zoning requirements consistent with the R-1 (Residential District) zone will apply and supersede the zoning requirements for the RS-1b (One Family Urban (Medium Density) Residential) zone. The proposed development consists of approximately 50 R-1 (Residential District) sized lots, amounting to an Amenity Contribution of approximately $155,000.00. The final number of lots and amenity contribution will be determined at the time of approval of the subdivision. The development will be accessed from 245B Street and from 106 Avenue. The steep grade on the west side of Jackson Road will prohibit any road or driveway connections, but will allow a walkway near the existing water filling station on Jackson Road. New on-site roads are proposed that would run south from the 106 Avenue cul-de-sac, parallel to Jackson Road, with a road connection to the north end of 245B Street. Future road and lane connections are proposed to the south end of 245B Street when the remaining lands on 245B Street develop. An existing lane at the northeast corner will be extended to connect with 106 Avenue. -3- At this time the current application has been assessed to determine its compliance with the Official Community Plan (OCP) and provide a land use assessment only. Detailed review and comments will need to be made once full application packages have been received. A more detailed analysis and a further report will be required prior to Second Reading. Such assessment may impact proposed lot boundaries and yields, OCP designations and Bylaw particulars, and may require application for further development permits. d) Planning Analysis: Official Community Plan: The development site is located within the Albion Area Plan and is currently designated Low/Medium Density Residential and Conservation. For the proposed development an OCP amendment will be required to amend the Conservation boundary to encompass the proposed park in the northwest corner of the site. The application is in compliance with the following Albion Area Plan Community Amenity Program policies: 10 - 4 A Density Bonus through the Community Amenity Program will be permitted on lands designated Low Density Residential, Low-Medium Density Residential and Medium Density Residential in the Albion Area Plan. 10 - 5 Where a Density Bonus option is utilized in a single-family subdivision, an Amenity Contribution is to be applied to all of the single-family lots in the subdivision that exceed the base density permitted in the zone. 10 - 7 Maple Ridge Council may consider Density Bonuses as part of the development review process for Albion Area Plan amendment applications seeking a land use designation change that would permit a higher density than currently permitted. 10 - 8 A Density bonus will only be permitted on those lands that are located entirely within the boundaries of the Albion Area Plan and Urban Area Boundary. The application is also in compliance with the Zone Amending Bylaw No. 6996 - 2013 that permits a Density Bonus option in the Residential Low/Medium Density designation in the Albion Area Plan. The applicant intends to apply the Density Bonus option to this project, as discussed above in the Project Description. Zoning Bvlaw: The current application proposes to rezone the four properties, located at 10501 and 10601 Jackson Road, 10578 245B Street and PID 010-396-977, from RS-3 (One Family Rural Residential) and RS-2 (One Family Suburban Residential) to RS-1b (One Family Urban (Medium Density) Residential) with a Density Bonus, to permit future subdivision into approximately 60 single family lots. The application of the Density Bonus, which is specific to the Albion Area Plan, will permit the applicant to reduce the single-family lot size from the RS-1b (One Family Urban (Medium Density) Residential) base density of 557 m2 to 371 m2. An Amenity Contribution of $3,100 per lot for each lot that is less than 557 m2 is required, as discussed in the Project Description above. '� Any variations from the requirements of the Density Bonus zone of R-1 (Residential District) for lots less than 557 m2, or from the requirements of the RS-1b (One Family Urban (Medium Density) Residential) zone for lots greater than 557 m2 will require a Development Variance Permit application. Development Permits: Pursuant to Section 8.9 of the OCP, a Watercourse Protection Development Permit application is required to ensure the preservation, protection, restoration and enhancement of watercourse and riparian areas. Pursuant to Section 8.10 of the OCP, a Natural Features Development Permit application is required for all development and subdivision activity or building permits for: All areas designated Conservation on Schedule "B" or all areas within 50 metres of an area designated Conservation on Schedule "B", or on Figures 2, 3 and 4 in the Silver Valley Area Plan; All lands with an average natural slope of greater than 15 %; All floodplain areas and forest lands identified on Natural Features Schedule "C" to ensure the preservation, protection, restoration and enhancement of the natural environment and for development that is protected from hazardous conditions. Advisory Design Panel: A Form and Character Development Permit is not required because this is a single family project, therefore this application does not need to be reviewed by the Advisory Design Panel. Development Information Meetin�: A Development Information Meeting is required for this application. Prior to first and second reading of the required OCP amending bylaw, the applicant is required to host a Development Information Meeting in accordance with Council Policy 6.20. e) Interdepartmentallmplications: In order to advance the current application, after first reading, comments and input, will be sought from the various internal departments and external agencies listed below: a) Engineering Department; b) Operations Department; c) Fire Department; d) Parks Department; e) School District 42; and f) Canada Post. The above list is intended to be indicative only and it may become necessary, as the application progresses, to liaise with agencies and/or departments not listed above. This application has not been forwarded to the Engineering Department for comments at this time; therefore, an evaluation of servicing requirements has not been undertaken. We anticipate that this evaluation will take place between first and second reading. -5- f) Early and Ongoing Consultation: In respect of Section 879 of the Local Government Act for consultation during an Official Community Plan amendment, it is recommended that no additional consultation is required beyond the early posting of the proposed OCP amendments on the District's website, together with an invitation to the public to comment. g) Development Applications: In order for this application to proceed the following information must be provided, as required by Development Procedures Bylaw No. 5879 - 1999 as amended: 1. An OCP Application (Schedule A); 2. A complete Rezoning Application (Schedule B or Schedule C); 3. A Development Variance Permit (Schedule E); 4. A Watercourse Protection Development Permit Application (Schedule F); 5. A Natural Features Development Permit Application (Schedule G); 6. A Subdivision Application. The above list is intended to be indicative only, other applications may be necessary as the assessment of the proposal progresses. CONCLUSION: The development proposal is in compliance with the policies of the OCP. Justification has been provided to support an OCP amendment to adjust the Conservation boundary in the northwest corner. It is, therefore, recommended that Council grant first reading subject to additional information being provided and assessed prior to Second Reading. It is recommended that Council not require any additional OCP consultation. It is expected that once complete information is received, Maple Ridge Zone Amending Bylaw No. 7059 - 2014 may be amended. The proposed layout has not been reviewed in relation to the relevant bylaws and regulations governing subdivision applications. Any subdivision layout provided is strictly preliminary and must be approved by the District of Maple Ridge's Approving Officer. "Original signed bv Charles R. Goddard" for Prepared by: Ann Edwards, CPT Senior Planning Technician "Original signed by Christine Carter" Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning "Original signed by Frank Ouinn" Approved by: Frank Quinn, MBA, P. Eng GM: Public Works & Development Services "Original si ned by J.L. (Jim) Rule" Concurrence: J. L. (Jim) Rule Chief Administrative Officer The following appendices are attached hereto: Appendix A - Subject Map Appendix B- Zone Amending Bylaw No. 7059 - 2014 Appendix C- Proposed Subdivision Plan � N� ry� �� ,� 79�ig)s PARK 98 � 044 �� ti� �� ^ gp 96 145 �'� URE DR. p o- h $� O 'o N � ry a`° � 82 �O 146 �'a a � `�' � Q � �` � � � �o N � M o a6A�F '�°� o-^ � Rem. 83 �G147 �s�s Ptll °' � 86 g5 � K 15 �6 17 �18 $$ S7 C�o- ry� N '4� ry� 148 �o�s�� N 1 SK 650 @ a so BCP 148 1 p r>g) 84 N 6 a ioso� �o a 11 P 75 957 �o`' P 18 280 3 4 P 75 957 0'� 1060 6 �P 6 � ��Seo � � �. 13 'OS812 h ��S�o,s ����� � 514 °S� S�� ''� 10 � p5ag �osss 9Q 16 os�' 3 0�5 �os� � �os62 g� � � o oss, �5 ,oss 2 1058 7 �0 7 � g ss `�� 'Os 8 30 31 ss8 g 1 �OSs' s e-°e, 'Oss so 29 ^ 9 iosss ��Sss 5 20 'OSsy �0 28 `O� 3 5 Subje t Properties � 21�0Ssss ��Se2 Z�e 36 g �s46 � �os 26 P 75957 ��s4o 4,� �Sq y� �o °0 25 3 38 39 4 10583 ios�a P 72103 °s36 3`y 22�o F 53624 S r v, � � P 72100 ��s3o 2� �os3 4� '� � 1057 9 1 1 m 23 ' 22 � 2 10565 ios�o 7 '0S2o 27 ?$ �os2 72 a 3 '�s� 29� �5�� �0 6 73 � U iosa s 'os� 6 26 30 �S�> S20 71 �os2 11 4" 11 '0s� 225,� 31 ��S�a �OS� 74 3 E P 3 4 g �°Sos o 4�, ^3� �os°s �os' 6 7� 7� ��s�> �0 11 3 �oszs tosso �'osO2 2�2 `3� osos �os ° 69 76 os�� S�s 10501 �o �S�O 21 � �, ��a49s�' �oso �s 68 7� '0sos os S�? 11 �, a. �o4g 96 20 3g3��4y�, 7�496 ° 67 7� �499 �oso �8 111 11 m = �o4y 2 19 37,0 °aB9 �0490 66 � oa9� �o ? 11 0 � toaat � o �04 ° 18 38, 'Bs �0 65 ��v � 496 109 86 0 4 �(� 8� = 1 4 P �0480 17 39 o4j°B> >048086 64 � 17ov8 ��,e' �o4g 88 108� 1 12 > >04�6 16 4p o4j � 0 63 $og� o ? 107 �0a�o � 5 41 �o a 4�6 62 82 S �P ��a�s N 12 10 9 �0466 14 4Z �o446s ti. �o4j2 �asy g �0468 106 a s � �oass P 18280 �0460 13 S = �046 61 83ioas3 �046 105 W 124 �oo4ss 11 Z 43�o4s9 �° �o46z 8 60 $,o45j 1045g2 104 12�0 � $ �o44s010 454�0qss o '04s8 59 $,oas� 103 11p26 �n iaa�o °s �04 �. � S 58 86 iaaaa 102 � 9 �0444�8�0� c46'�Qas9 �0042 57 �oaae ioaaz 101 „ a�'�6 7� 47'°a3 448 87 ioaai oa°` w ioass P 72100 oa4ao 6Q �9��4359 Ip4q4 56 $$ �oass �oasa 100 127 ^^o 10 �o42os 5 �os29 1p438 55 89 10431 ioaaz 99 �o4j 4 5�Qo42s 54 PP 32 14 �oaza 98 s � �04�0 3 52�o�4j9 PARK 90 91 92 93 94 95 ioa� a 97 128 2 4� � 100 �oaa� � ��'0e � 53 �0q>>S EPP 3412 N N N N N N �oaos 96 104 AVE. �48 �n�, 28 � � � � � � � � >„_ 106 � �-.�. - ����; '� .. ���� �� . -- �� „ � - ���� ' � ��' ���-���� ��+��n'm �n,�i��i���n � :� = ' ��ti �`-Z� �I I�!�'!�F' Y_ 1 -� � ,j _I !I ��� � ''91+1� ::;; �� _ F�, ... � . � �' . �. � • - - +' . - 11 � 10501 /10601 Jackson Rd/ �� i�° 10578-245B St & 84317-0700-8 i� ' o � CORPORATION OF ��� �` THE DISTRICT OF '� � �� • � MAPLE RIDGE PLANNING DEPARTMENT ° DATE: Feb 11 , 2014 2012-065-RZ BY: JV APPENDIX 6 CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW N0. 7059-2014 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 -1985 as amended WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1. 2 3 This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7059-2014." Those parcels or tracts of land and premises known and described as: Lot 8 Section 10 Township 12 New Westminster District Plan 18280 Lot 1 Section 10 Township 12 New Westminster District Plan 72103 Lot 5 Section 10 Township 12 New Westminster District Plan 75957 Lot 6 Section 10 Township 12 New Westminster District Plan 75957 and outlined in heavy black line on Map No. 1609 a copy of which is attached hereto and forms part of this Bylaw, are hereby rezoned to RS-1b (One Family Urban (Medium Density) Residential). Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the READ a second time the PUBLIC HEARING held the READ a third time the ADOPTED, the day of day of day of day of day of ,20 ,20 ,20 , 20 , 20 PRESIDING MEMBER CORPORATE OFFICER � __ �__ __ yi `� � PARK 96 - na P� g P 148 1 �0650 '1F' 40 �O y- o6ao 22 � >62 � �oesa ���� P� �4� 137 U ; m �G 49 S 10653 �sn m �4� 97 s "' 136 os �, 20 19 38 s's �o '-` 135g 142 ' 21 �6 �, 133 �g P26 143 'o �� e PARK m 78 p7 BCP13498 144 'o `� ti^� 79 ao6 ecp PARK 98 � 6 145 'o MCCLURE DR. ,$ a� 26 6�9 p o �os �; ,� 82 � oy� GQ os46 ,� iosis 42 '° � �' � 86 � ��F �y� m Rem. 83 � �q7 Ptn of wsao �5 �6 �� ��a m aaN 87 as^;� ry(o� /eCp ry� �p�Oyy / �4a 66� N1/2ofSE 1/4 PARK eC 84 7p9j o-�:� �BC➢'17977 \ os I SK 6504F BC 148 1 >>g� � �pVy79 \ �NWP39911 iosoi a 11 PARK \ P 75957 _ — � � � 3 4 P 75957 / iosos P 18280 i — � � � BCP 3948 BCP 39484 105922 � \ I� 6 � � sSBO��� � oSB�z 1Q@61A^EE S �' p,, T 3 rn ��sg � 'os> 1 Qy 15 �� c. wseo � 10 \SB o p5aa �/ �osss° gQ 16 °s o25 os 4 m BCP29522 — RW7595 — — — — — — _ — � O 'pssz g� 17ooss'' �<" 'os a wsas 5 wsa� __ RW 75958 = '0sss 67 , 18�oss's �o�� os°�sa29 30 � L9 wsas � � `� / I �� ��sss 5 20�ossssy oss2 2 ZQ F' ,tic 6 O1 BCP 29522 / 5 �� V N n ,Q' 21'°ss °s4s 0 /Q : � m a wsas P 75957 I I� �0 ao46 4^ ��Sq9I.F >o55q� 256 37 S 35 wsao wna � P 72103 'os,�s 3� 22�os4 . 3s 24 �� � �0 2 M � 9 , wne P 72100 , �° U �'s,� a 23 ioss8 a o � CP 3948 P F22 8q � Z wsss wno I 'os2p�7 � � 'os y2323 7 wsaa � a � a 3 '0s,s 9�o�s2� �0 26 FP �3 Q�� � 6 m � U iosas I os� 26 30 S» s2o �� �D��j� 11 E� os� 225^ 31 �0sv,� 'os� 4 _ �� � 5 I U q 8 I osos ° 24,b n,�3� osos �os'o 6 70 75 os�� >o5j11 ��\- N wszs wsze wsao oss�aZ�� ��3�°osOs os°6 aa9 76o�os �OS�v�� 101 = j �� wsiz � �o / wso2 2 e 11 N e maai ,oaez 3_ cDf — — � — w 4 w a oaas � \�p I � oa�s 5 � " wase EPPi645 � to466 6 N oasa � � 9 al a a ioaso 8 w +oass � 1 P 72100 ioaai � _ _ I N — — / 9 I� I� P 18280 io4�o I 8 P 72100 I 10 I „ I� � '104 AVE. — 104 AVE. 28 48 106 / ��396 1039 c c c c c c c ry ��J92 9p2 4 3 105 104 103 102 101 100 99 g8 0 107 � O ��38> � 3g / � 1038 3 5 BC 23 74 10 / �2 ' 1038i 9� 9� 92 93 94 95 96 97 ��380 � vi �03�83 5� �p � � 24 V �03)5 < e ��3>q e '03�z3 5 > 1p369 � 103BAVE.� �p3g��� � � �039 6 1p36 'O �3 '03 „ / U 23 � ��36p3 5 sz ^Jy / � 103]9 �03563 5 > `�' S9 � SS � 87 "86 " SS � 84 � 83 �356 � Q `O �o3s o �oaso BCP 235 4 e� 11 �ZZ MAPLE RIDGE ZONE AMENDING Bylaw No. 7059-2014 Map No. 1609 From: RS-2 (One Family Suburban Residential) RS-3 (One Family Rural Residential) To: RS-1b (One Family Urban (Medium Density) Residential) N 43 iosso `� ioaao 44 104 AVE. � � o/ �� 4/ U � N SCALE 1:3,500 APPENDIX C 1d1kP�E RIa�3E �71ih �d�l� • .� District of Maple Ridge His Worship Mayor Ernie Daykin MEETING DATE: February 17, 2014 and Members of Council FILE N0: 2013-118-RZ Chief Administrative Officer MEETING: C of W SUBJECT: First Reading Maple Ridge Zone Amending Bylaw No. 7056-2014 20542 Dewdney Trunk Road EXECUTIVE SUMMARY: An application has been received to rezone the subject property, located at 20542 Dewdney Trunk Road, from RS-1 (One Family Urban Residential) and P-4a (Place of Worship Institutional and Educational) to CS-1 (Service Commercial) to align the current taxi dispatch office use with the appropriate commercial zone. Council approved a Temporary Commercial Use Permit for the subject property in 2006 for the same taxi business; however this permit has expired. To proceed further with this application additional information is required as outlined below. RECOMMENDATIONS: In respect of Section 879 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required specifically with: i. The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii. The Board of any Regional District that is adjacent to the area covered by the plan; iii. The Council of any municipality that is adjacent to the area covered by the plan; iv. First Nations; v. School District Boards, greater boards and improvements district boards; and vi. The Provincial and Federal Governments and their agencies; and in that regard, it is recommended that no additional consultation be required in respect of this matter beyond the early posting of the proposed Official Community Plan amendments on the District's website, together with an invitation to the public to comment, and That Zone Amending Bylaw No. 7056-2014 be given first reading; and That the applicant provide further information as described on Schedules A and C of the Development Procedures Bylaw No. 5879 - 1999. 1102 DISCUSSION: a) Background Context: Applicant: Owners: Legal Description: OCP: Existing: Proposed: Zoning: Existing: Proposed: Surrounding Uses: North: South: East: West: Existing Use of Property: Proposed Use of Property: Site Area: Access: Servicing requirement: Sohan Mehat Sohan Mehat and Satvinder Dhaliwal Lot 1 District Lot 222 Group 1 New Westminster District Plan BCP17822 Commercial and Institutional Commercial RS-1(One Family Urban Residential) and P-4a (Place of Worship Institutional and Educational) CS-1(Service Commercial) Use: Vacant Zone: RS-1(One Family Urban Residential) Designation: Urban Residential Use: Vacant (under application 2013-078-CU) Zone: RS-1(One Family Urban Residential) Designation: Commercial Use: Single Family Residential Zone: RS-1(One Family Urban Residential) Designation: Commercial Use: Single Family Residential Zone: RS-1(One Family Urban Residential) Designation: Commercial Taxi Dispatch Office (expired Temporary Commercial Use Permit) and accessory vehicle refueling Taxi Dispatch Office and accessory vehicle refueling 0.375 ha (0.9 acres) 119 Avenue Urban Standard -2- b) Site Characteristics and History: The subject property is located in West Maple Ridge and fronts Dewdney Trunk Road, which is classified as a Major Corridor in Figure 4 of the Official Community Plan. There is an existing single family home on the property, which is being used for the principal taxi dispatch office use. The business license was originally issued as a home occupation trade license in January 2004. The owner applied to amend the Official Community Plan to designate the subject property as a Temporary Commercial Use Permit Area, when the owner was seeking to formalize the commercial business and install a propane tank to fuel the cabs in 2004. Through the Temporary Commercial Use Permit process, access to the property was restricted from Dewdney Trunk Road, and the main access is via 119 Avenue on the southern property line. c) Project Description: The applicant proposes to rezone the subject property to bring the zoning into alignment with the existing taxi dispatch office use and accessory vehicle refuelling use. The use had been permitted under a Temporary Commercial Use Permit that was approved by Council in 2006 (CU/047/04). At this time the current application has been assessed to determine its compliance with the Official Community Plan and provide a land use assessment only. Detailed review and comments will need to be made once full application packages have been received. A more detailed analysis and a further report will be required prior to second reading. Such assessment may impact proposed lot boundaries and yields, Official Community Plan designations and Bylaw particulars, and may require application for further development permits. d) Planning Analysis: Official Community Plan: The development site is located in West Maple Ridge and is currently designated Commercial and Institutional. For the proposed development, an OCP amendment will be required to re-designate the site to Commercial to allow the proposed CS-1 (Service Commercial) zoning. Due to the site's location on Dewdney Trunk Road outside of the Town Centre, and based on Policy 6-23 (a), this development is subject to the General Commercial policies of the OCP. The applicable objective and policy are as follows: "Objective: To respond to emerging market trends and shopping preferences of Maple Ridge citizens, and to permit greater flexibility in the range of permitted commercial uses. Policy 6- 23 General Commercial lands are lands designated Commercial on Schedule B of the Official Community Plan that are: a) located on the Lougheed Highway, west and east of the Town Centre; ...." The CS-1(Service Commercial) zone aligns with the General Commercial category. Zoning Bvlaw: The current application proposes to rezone the subject property located at 20542 Dewdney Trunk Road from RS-1 (One Family Urban Residential) and P-4a (Place of Worship Institutional and Educational) to CS-1 (Service Commercial), to permit a taxi dispatch office use. A text amendment to -3- the CS-1 (Sercice Commercial) zone is required to add taxi dispatch otfice as a permitted principal use. No development variances are anticipated. Development Permits: No new construction is proposed with the subject application, therefore a Commercial Development Permit application is not required to address the current proposal's compatibility with adjacent development, and to enhance the unique character of the community. A landscape plan and security deposit will be required through the rezoning application to enhance the existing building and screen the parking area. Development Information Meetin�: As there is an OCP amendment, a Development Information Meeting is required for this application. Prior to second reading the applicant is required to host a Development Information Meeting in accordance with Council Policy 6.20. e) Interdepartmentallmplications: In order to advance the current application, after first reading, comments and input, will be sought from the various internal departments and external agencies listed below: a) Engineering Department; b) Operations Department; c) License, Permits & Bylaws; d) Fire Department; and e) Ministry of Transportation and Infrastructure. The above list is intended to be indicative only and it may become necessary, as the application progresses, to liaise with agencies and departments not listed above. This application has not been forwarded to the Engineering Department for comments at this time; therefore, an evaluation of servicing requirements has not been undertaken. This evaluation will take place between first and second reading. f) Early and Ongoing Consultation: In respect of Section 879 of the Local Government Act for consultation during an Official Community Plan amendment, it is recommended that no additional consultation is required beyond the early posting of the proposed OCP amendments on the District's website, together with an invitation to the public to comment. g) Development Applications: In order for this application to proceed the following information must be provided, as required by Development Procedures Bylaw No. 5879 - 1999 as amended: 1. An Official Community Plan Application (Schedule A); and 2. A complete Rezoning Application (Schedule C) The above list is intended to be indicative only, other applications may be necessary as the assessment of the proposal progresses. '� CONCLUSION: The development proposal is in compliance with the Official Community Plan, therefore, it is recommended that Council grant first reading subject to additional information being provided and assessed prior to second reading. It is recommended that Council not require any further additional OCP consultation. "Original signed by Amelia Bowden" Prepared by: Amelia Bowden Planning Technician "Original signed by Charles R. Goddard" for Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning "Original signed by Frank Quinn" Approved by: Frank Quinn, MBA, P.Eng GM: Public Works & Development Services "Original signed by J.L. (Jim) Rule" Concurrence: J. L. (Jim) Rule Chief Administrative Officer The following appendices are attached hereto: Appendix A - Subject Map Appendix B- Zone Amending Bylaw 7056-2014 -5- Cit f Pitt , ._ f�J Mea ows ' --- 6 �r � - �- r , � �� � � � � � ��� �� � ' _ � i � i N � � � ~- f District of � . � Langley Scale: 1:2,500 �� FRASER R.�� 20542 Dewdney Trunk Road � 0 .� � � o � CORPORATION OF " �` THE DISTRICT OF 0 • � MAPLE RIDGE PLANNING DEPARTMENT DATE: Feb 11 , 2014 2013-118-RZ BY: JV APPENDIX 6 CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW N0. 7056-2014 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 -1985 as amended WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: E 2 3 0 This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7056-2014." PART 2, INTERPRETATION, is amended by adding the following in alphabetical sequence: TAXI DISPATCH OFFICE means a use for the dispatch of taxi vehicles including parking and refueling of taxi vehicles. PART 7, COMMERCIAL ZONES, SECTION 708, SERVICE COMMERCIAL: CS-1 is amended as follows: SUBSECTION 1, PERMITTED PRINCIPAL USES, is amended by the addition of the following: v. taxi dispatch office That parcel or tract of land and premises known and described as: Lot 1 District Lot 222 Group 1 New Westminster District Plan BCP17822 and outlined in heavy black line on Map No. 1608 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to CS-1(Service Commercial). 5. Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the day of , 20 READ a second time the PUBLIC HEARING held the READ a third time the day of day of day of , 20 ,20 ,20 APPROVED by the Ministry of Transportation and Infrastructure this day of , 20 ADOPTED, the day of , 20 PRESIDING MEMBER CORPORATE OFFICER i � � � m i2iis � D � EPP 30 95 LM 1�279 � 12080 LM 569 N 20 �� oa� 0 22 23 24 25 26 27 28 29 2 3 4 5 34 R 18 94 - — — — 19J— �, � �,— � — � `— � � � —� �— c� _ i2iis 1�083 v U v v v a v u�i �n u`�i � O m O O O O O O O O O N N N � _ _ _ _ I tZO�J N N N N N N N N N N / — �---- i — �$ �;, 1206 AVE. � a 35 P 83237 � LMP 5692 a � 6 �zost � j 172o�y � o 0 8 c�o 1� izoss I � �6�1 i2 �o N 9i2oaa i2oao a M� i2oa� �I 36 1206� 11 12035 7 � � � 12073 o � � �5 �2os8 4 �2oso3 0o N�2o3a �I � 48 �2ose � I I 1��65 � � � N 5 12025 N 12020 �� o �12026 �\nt � 7 °' a �� N � 3 � 2 � � 2 a � � � J 9 � 5298 o W I 14 �� � LM 5691 � 6�zoi5 � �2oio � � 12031 �2oi10 �� N � �. � � DEWDNEYTRUNKROAD �, � o a 49 � Rw8 , � I � �`� m I � � � � EP 83164 � 3o Rem �\ � i2ois " � I �� N � I � � � 'S'GL RP 8184 ��' �1 co � LMP 40767 � �d' 8u� I I �a � IN N � 8�A 'AG� Rem 41 ssr� � I � � I N N N �OQ N � C a a Rem 1 � �� � � � �� (� I�� � � v MM m 2 7` � � � � a�n a �2��3 � I LMP ��4007 N � N l�� � � BCP 25878 Qeas ) a BCP 17822 RW 79675 as�e) LMfh�38298 Qeas ) LMP 38378 — RW 83136 AVE. LMP 38985 � rn � � 1 N � I ',9q � � � GF Rem 1 � �' N I I O I�a 1 P9801 ��� � I BCP 1643 �I � I � I � I � LMP 37752 (easement) P 64073 � � LMP 37751 (lease) I p 75 Pcl. 'One' I � � LMP 46838 I — �' — �LM a MAPLE RIDGE ZONE AMENDING Bylaw No. 7056-2014 Map No. 1608 From: RS-1 (One Family Urban Residential) P-4a (Place of Worship & Educational District) To: CS-1 (Service Commercial) 21 \ i2i2a Q�`j 3( P 29188 20�, 22 i2iio _ _3. A ��0 RW 18394 _ � _ � 12075 Q-Q 1 M � izos� Rem 23 a 2 � 12061 W i2o�a 3 RP 72981 �12� 5 � i2osa P 29781 ��2oei � a 5 � P 76 38 �ZoaS 2 s 1 rn 12041 � 12058 r� 6 3 N� � P 29781 `,�° 6�203� M u Rem 26 W-� 12033 � ,2�4� �� d — -w P 30456 � $ �2o2s Rem 29 � 9 �2025 12030 12010 W P 3 954 � 30 31 32 33 �� r M � �i \ � o � \ 6� � N � �sr EP 7 DEWDNEYTRUNKROAD �I � r � � RP 13792 � 119 AVE P 87086 A P 76445 m N 0 N 1--� i i N SCALE 1:2,500 � �� � District of Maple Ridge T0: His Worship Mayor Ernie Daykin MEETING DATE: and Members of Council FILE N0: FROM: Chief Administrative Officer MEETING: SUBJECT: Development Variance Permit 23274 Silver Valley Road EXECUTIVE SUMMARY: February 17, 2014 2012-054-DVP CoW Development Variance Permit application 2012-054-DVP has been received in conjunction with rezoning, subdivision, and development permit applications to permit the future subdivision of the subject property, located at 23274 Silver Valley Road, into six single family lots. The requested variances are to increase the building height for five proposed lots, reduce the exterior side yard setback for two proposed lots, and reduce the front yard setback for one proposed lot. It is recommended that Development Variance Permit 2012-016-VP be approved. Council considered rezoning application 2012-054-RZ and granted first reading for Zone Amending Bylaw No. 6936-2012 on June 26, 2012. Council granted first and second reading for Official Community Plan Amending Bylaw No.7001-2013, and second reading for Zone Amending Bylaw No. 6936-2012 on June 25, 2013. This application was presented at Public Hearing on July 16, 2013, and Council granted third reading on July 23, 2013. Council will be considering final reading for rezoning application 2012-054-RZ on February 25, 2014. The watercourse protection development permit application 2012-054-DP was approved on December 27, 2013. RECOMMENDATION: That the Corporate Officer be authorized to sign and seal 2012-054-DVP respecting property located at 23274 Silver Valley Road. DISCUSSION: a) Background Context Applicant: Owner: Legal Description: OCP: Zoning: Damax Consultants Ltd. Affinity Homes and Designs Inc. Lot 3, Section 33, Township 12, NWD Plan 20132 Existing: Medium Density Residential, Low/Medium Density Residential, Low Density Urban, Open Space and Conservation Proposed: Low/Medium Density Residential, Low Density Urban, Open Space and Conservation Existing: Proposed: RS-3 (One Family Rural Residential) RS-1b (One Family Urban (Medium Density) Residential) and RS-1(One Family Urban Residential) 1103 Surrounding Uses: North: Use: Zone: Designation Single Family Residential, Pedestrian Walkway RS-1b (One Family Urban (Medium Density) Residential), RS-1(One Family Urban Residential) and RS-3 (One Family Rural Residential) Low/Medium Density Residential, Low Density Urban and Conservation South: Use: Single Family Residential Zone: RS-3 (One Family Rural Residential) Designation: Medium Density Residential, Low Density Urban and Conservation East: Use: Conservation (North Alouette River) Zone: RS-3 (One Family Rural Residential) Designation: Conservation West: Use: Single Family Residential Zone: RS-3 (One Family Rural Residential) Designation: Medium Density Residential and Low/Medium Density Residential Existing Use of Property: Proposed Use of Property: Site Area: Access: Servicing requirement: Lot Size: Concurrent Applications: b) Requested Variances: Single Family Residential Single Family Residential 0.936 ha (2.3 acres) Silver Valley Road and Blaney Road Full Urban Standard 558 m2 - 1,900 m2 2012-054-RZ, 2012-054-SD, 2012-054-DP The applicant is requesting the following variances to Maple Ridge Zoning Bylaw No 3510 -1985: For proposed lot 6: 1. Part 6, Section 601, C. (3) (c) (i): To reduce the front yard setback for the RS-1 (One Family Urban Residential) zoned lot from 7.5 metres to 6 metres. For proposed lots 1-5: 2. Part 6, Section 601, C. (9) (b): To increase the maximum height for proposed RS-1b (One Family Urban (Medium Density) Residential) zoned lots from 9.5 metres to 11 metres. For proposed lots 3 and 5: 3. Part 6, Section 601, C. (9) (c) (iii): To reduce the exterior side lot setback from 3 metres to 1.5 metres. -2- c) Project Description: The proposed development involves rezoning and subdivision of the subject property to allow for six single family lots. Three lots will front onto and be accessed from Silver Valley Road. The remaining three lots will be accessed from an extension of Blaney Road, currently accessed from a temporary access road on a statutory right-of-way over two existing single family lots. Once Blaney Road permanently connects with Silver Valley Road or 232 Street, the statutory right-of-way located on the two single family lots will be eliminated, allowing homes to be constructed. This is anticipated to take place once lands further south develop. The eastern third of the subject property is characterized by steep slopes and the North Alouette River. This portion of land will be dedicated for conservation purposes through the rezoning process. A larger RS-1 (One Family Urban Residential) lot will back onto the conservation area and transition to smaller RS-1b (One Family Urban (Medium Density) Residential) lots further to the west. An equestrian trail is proposed in the conservation area that will connect with existing trails to the north. d) Planning Analysis: Zoning Bvlaw: The Zoning Bylaw establishes general minimum and maximum regulations for single family development. A Development Variance Permit allows Council some flexibility in the approval process. The accompanying rezoning application 2012-054-RZ proposes to rezone the subject property from RS-3 (One Family Rural Residential) to RS-1b (One Family Urban (Medium Density) Residential) and RS-1 (One Family Urban Residential) to permit the future subdivision of six lots under application 2012-054-SD. The applicant has requested several variances to the Maple Ridge Zoning Bylaw and the following rationale for support is provided by the Planning Department: 1. Part 6, Section 601, C. (3) (c) (i): To reduce the front yard setback for proposed lot 6 from 7.5 metres to 6 metres. This variance will create consistency with the front yard setbacks of proposed lots 4 and 5 on the west side of Blaney Road, which will be zoned RS-1b (One Family Urban (Medium Density) Residential. 2. Part 6, Section 601, C. (9) (b): To increase the maximum height for proposed lots 1-5 from 9.5 metres to 11 metres. This variance will create consistency with the maximum height of proposed lot 6, and other homes in the area. This variance also aligns with proposed changes for height in the draft Zoning Bylaw for the RS-1b (One Family Urban (Medium Density) Residential zone. 3. Part 6, Section 601, C. (9) (c) (iii): To reduce the exterior side lot setback from 3 metres to 1.5 metres for proposed lots 3 and 5. As the road dedication adjacent to proposed lots 3 and 5 is for a stormwater management pond and a pedestrian walkway, rather than for road access to the lots, this variance will allow for the equivalent setback of an interior side yard setback instead of the larger exterior side yard setback. -3- CONCLUSION: The proposed variances to building height and setbacks are supported by the Planning Department. The purpose of the requested variances is to bring the front yard siting and building height for the two zones in line with one another. Furthermore, the purpose of the road dedication on the northern property lines of proposed lots 3 and 5 is for a stormwater pond and a pedestrian walkway; therefore, the smaller setback consistent with an interior side yard setback, is supportable. It is therefore recommended that this application be favourably considered, and that the Corporate Officer be authorized to sign and seal Development Variance Permit 2012-054-DVP. "Original signed by Amelia Bowden" Prepared by: Amelia Bowden Planning Technician "Original signed by Christine Carter" Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning "Original signed by Frank Quinn" Approved by: Frank Quinn, MBA, P.Eng GM: Public Works & Development Services "Original signed by J.L. (Jim) Rule" Concurrence: J.L. (Jim) Rule Chief Administrative Officer The following appendices are attached hereto: Appendix A - Subject Map Appendix B - Proposed Variances '� APPENDIX A Me Pitt District of Langley 23274 Silver Valley Road �! CORPORATION OF � THE DISTRICT OF • f MAPLE RIDGE PLANNING DEPARTMENT Scale: 1:2,000 � �� �� ��f� DATE: Jun 3, 2013 2012-054-VP BY: JV 13 � � NA � 12 `� �B � =XCEP : PLAN PJ4 d � ' PT. PLAbf+�EPP 455� ALL OF 2 � � R or rRi�A 6 � 20 7 19 1 10 8 18 9 2^M 9 17 3 ry �o 10 11 16 V 8 =� � . � To reduce exterior side lot �'v j� 12 14 setback from 3m to 1.5m �� 13 forLot3&5 � �'�•14 0 :., `' �6 � � K � m '�15 r'Yt.,.em 5 .�• 'D � r��.r„� .. P IiOa ��° ,a,.e � n r d,;�'�F' �� �- � � �d' : 6�3.. �' � � �` � _ or ��:� �' � '�� s , '� 2 �� � ;�ary.,,, � { � �SK �ne.. � a . � LV '� � � '� � ry, ;� �°� 1�` RS-1 ��n � �o i F: r� ro,�� .-. 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OtlJroROYTEtT YGf..li.�0 �R�06fD.li.O '_. _ `}��__ � J� �_ T__ F+�l 1 1 RIfIPi( . 41�AV/bE00��6f.q MT1411[IV1 �""'�"" � ��x�� LEFT ELEYATION R E A R E L E Y A T I O N ,,.,,�,�,�,�,441,,,,� „�.¢..�,.�...��� Iqt�acuu*M[E. aw "�'�OI[D �OfMTKImQC�O[�)MYr^ `"r�� C�.�C � ��J � ��'J damauoon�itd. � 109�1800we�8thave. -�-t' 07 �,f ��j�� venooinrer. b.av� 1�3 — Ue1.8042�48827 da�ac�a[u�net District of Maple Ridge T0: His Worship Mayor Ernie Daykin MEETING DATE: February 17, 2014 and Members of Council FILE N0: RZ/107/10 FROM: Chief Administrative Officer MEETING: C of W SUBJECT: Rezoning - First Extension Maple Ridge Official Community Plan Amending Bylaw No. 6778-2010 and Maple Ridge Zone Amending Bylaw No.6779-2010 23657 and 23651 132 Avenue EXECUTIVE SUMMARY: The applicant for the above noted file has applied for an extension to this rezoning application under Maple Ridge Development Procedures Bylaw No. 5879-1999. This application is to permit a future construction of 69 townhouse units in the RM-1 (Townhouse Residential) zone and the remainder south east portion to RS-1(One Family Urban Residential) zone. The proposed RM-1 (Townhouse Residential) zone correlates with the "Medium-high Density Residential" designation of the Silver Valley Area Plan. The southern property is impacted by a tributary of the Maple Ridge Park Creek which crosses diagonally through the south-east portion of the site (Appendix A). An Official Community Plan amendment is required to Figures 2, 3C and 4 to re-designate the south-eastern portion to "Low Density Residential" and adjust the conservation boundary around the creek. RECOMMENDATION: That a one year extension be granted for rezoning application RZ/107/10 and that the following conditions be addressed prior to consideration of Final Reading: Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security deposit of a security including non-refundable monies for the multi-purpose trail, as outlined in the Agreement; ii. Amendment to Schedule "C" of the Official Community Plan; iii. Amendment to Part VI A of the Silver Valley Figure 2- Land Use Plan, Figure 4- Trails/Open Space Plan and Figure 3C River Village Plan in the Silver Valley Area Plan of the Official Community Plan; iv. Park dedication as required; v. Consolidation of the townhouse development site; vi vii. Registration of a Geotechnical Report as a Restrictive Covenant at the Land Title Office which addresses the suitability of the site for the proposed development; Registration of a Restrictive Covenant at the Land Title Office protecting the Visitor Parking. DISCUSSION: a) Background Context: Applicant: Owner: Legal Description: OCP: Existing: Zoning: Existing: Proposed: Surrounding Uses: North South East: West: Wayne Bissky Michael Karton Lot: A, Section: 28, Township: 12, Plan: 23796; PID: 009-289- 941 and Lot: B, Section 28, Township: 12, Plan 23796; PID: 009-290-214 Medium-High Density Residential, Conservation and Open Space RS-3 (One Family Rural Residential) and RS-2 (One Family Suburban Residential) RM-1 (Townhouse Residential) and RS-1 (One Family Urban Residential) Use: 133rd Avenue and Single Family Residential Zone: R-1(Residential District) zone Designation: Medium-High Density Residential Use: 132nd Avenue and Single Family Residential Zone: RS-2 (One Family Suburban Residential) Designation: Conservation, Low Density Residential, Open Space and Medium-High Density Residential Use: Single Family Residential Zone: RS-3 (One Family Rural Residential), RS-2 (One Family Suburban Residential) and proposed RM-1 (Townhouse Residential) Designation: Conservation, Low Density Residential and Medium-High Density Residential Use: Existing Single Family Residential and future townhouse proposal by Portrait Homes Rock Ridge Ltd. Zone: RS-3 (One Family Rural Residential), RS-2 (One Family Suburban Residential); and proposed RM-1(Townhouse Residential) Designation: Medium-High Density Residential -2- Existing Use of Property: Vacant Proposed Use of Property: Multi-Family Residential (Townhouses), Conservation and Single Family Residential (south east corner) Consolidated Site Area: 1.97 Hectares (4.88 acres). Access: 133rd Avenue and 132nd Avenue Servicing requirement: Urban Standard Companion Applications: DP/107/10, DVP/107/10 and 2012-045-DP (WPDP) This application is to permit a future construction of 69 townhouse units in the RM-1 (Townhouse Residential) zone and the remainder south east portion to RS-1 (One Family Urban Residential) zone to permit a single family house. The following dates outline Council's consideration of the application and Bylaw/s 6778-2010 and 6779-2010: • First Reading Report was considered on December 22, 2010 • First Reading was granted January 11, 2011 • The Second Reading Report (see attached) was considered on January 21, 2013 • Second Reading was granted January 22, 2013 • Public Hearing was held February 19, 2013 • Third Reading was granted February 26, 2013 Application Progress: The applicant has been working actively to meet Council's conditions. The existing house was demolished recently and the property is now vacant. The Storm water Management and Erosion Sediment Control plans have been finalized. Most of the legal documents have been finalized, except for the Rezoning Servicing Agreement. The District's engineering staff is coordinating with the applicant's engineer of record (Wedler Engineering LLP) on the final revisions of the off-site servicing drawings. A multi-purpose trail is anticipated to be built through the dedicated conservation area to access the "Cedar Park" when the property on the east of the subject site (23711 132nd Avenue) develops. The options for this proposed trail were reviewed by the District's Park Department and finalized. The developer will be paying in trust monies so that the trail may be built by the Parks Department, at a future date when the connection through the eastern property is established. It is anticipated that final approvals for this development application will be sought within a couple of months. Alternatives: Council may choose one of the following alternatives: 1. Grant the request for extension; 2. Deny the request for extension; or 3. Repeal Third Reading of the bylaw and refer the bylaw to Public Hearing. -3- CONCLUSION: The proposed land use is in compliance with the land use designation of the Silver Valley Area Plan. OCP amendment is required to adjust the conservation boundary. Some height and setback variances along with retaining wall height variances are being sought. This will be discussed through a Multi-Family Development Permit and Variance Permit report at a future Council report. The Advisory Design Panel has reviewed the project and all the concerns have been addressed through design revisions to the Panel's satisfaction. This proposal will enhance pedestrian connectivity for this neighbourhood through the future multi-purpose trail connection to the Cedar Park; dedicate environmentally sensitive area (approximately 21°/o of the consolidated site area) for conservation purpose and add enhancement works (cleaning, re-planting) around Maple Ridge Park Creek. Most of Council's conditions have been finalized except for the Rezoning Servicing Agreement. The applicant has been actively pursuing the completion of this rezoning application and has applied for a one year extension. It is recommended that a one year extension be granted. "Original signed by Rasika Acharya" Prepared by: Rasika Acharya, B-Arch, M-Tech, UDC, LEEDO AP, MCIP, RPP Planner "Original signed by Charles R. Goddard" for Approved by: Christine Carter, M.PL, MCIP Director of Planning "Original signed by Frank Quinn" Approved by: Frank Quinn, MBA, P.Eng GM: Public Works & Development Services "Original signed by J.L. (Jim) Rule" Concurrence: J.L. (Jim) Rule Chief Administrative Officer The following appendices are attached hereto: Appendix A - Subject Map Appendix B- Second Reading Report 'l�! __� . �` ' o ti� �`'� "�'2 ti� � 11 � 13325 13326 � g 16 `�'� ���' � �L�� � �� � 12N 16 13320 20 15 ��� �ti 3� 17319 13312 2� 14 13� ti`�� 12 13315 4 23 8 9 10 �1 212N ��2M3 4�5�6�,�M m ��, 20 w�, � � co c�o c�o � � m � cc°o c�o � w v+ �p � m c� c+) c+) m M m m c+) c+) M � � � W N N N N N N N N N N N N � � � ___ 133 AVE. 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CORPORATION OF ��� � TH E DI ST RI CT O F �o � • f MAPLE RIDGE PLANNING DEPARTMENT � � DATE: Jan 17, 2013 RZ/107/10 BY: JV ,.- - � I �� District of Maple Ridge APPENDIX 6 T0: His Worship Mayor Ernie Daykin MEETING DATE: January 21, 2013 and Members of Council FILE N0: RZ/107/10 FROM: Chief Administrative Officer MEETING: C of W SUBJECT: First and Second Reading Maple Ridge Official Community Plan Amending Bylaw No. 6778-2010 and Second Reading Maple Ridge Zone Amending Bylaw No.6779-2010 23651 and 23657 132 Avenue EXECUTIVE SUMMARY: Council gave First Reading to a rezoning application (RZ/107/10) on January 11, 2011. The proposal is to rezone the subject property from RS-3 (One Family Rural Residential zone) and RS-2 (One Family Suburban Residential zone) to RM-1 (Townhouse Residential zone), to permit a future construction of 69 townhouse units and the remainder south east portion to RS-1(One Family Urban Residential) zone. The proposed RM-1 (Townhouse Residential) zoning complies with the Silver Valley Area Plan designation of the Official Community Plan. The southern property is impacted by a tributary of the Maple Ridge Park creek which crosses diagonally through the south-east portion of the site. An Official Community Plan amendment is required to Figures 2, 3C and 4 to re-designate the south- eastern portion to "Low Density Residential" and adjust the conservation boundary around the creek. RECOMMENDATIONS: 1. That Maple Ridge Official Community Plan Amending Bylaw No. 6778-2010 be given First and Second Readings and be forwarded to Public Hearing; 2. That in accordance with Section 879 of the Local Government Act opportunity for early and on-going consultation has been provided by way of posting Official Community Plan Amending Bylaw No. 6778-2010 and requiring that the applicant host a Development Information Meeting, and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a Public Hearing on the bylaw; 3. That Maple Ridge Official Community Plan Amending Bylaw No. 6778-2010 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; 4. That it be confirmed that Maple Ridge Official Community Plan Amending Bylaw No. 6778- 2010 is consistent with the Capital Expenditure Plan and Waste Management Plan; 5. That Zone Amending Bylaw No. 6779-2010 be given Second Reading and be forwarded to Public Hearing; and 6. That the following terms and conditions be met prior to Final Reading. i. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii. Amendment to Schedule "C" of the Official Community Plan; iii. Amendment to Part Vl A of the Silver Valley Figure 2- Land Use Plan, Figure 4- Trails/Open Space Plan and Figure 3C River Village Plan in the Silver Valley Area Plan of the Official Community Plan; iv. Park dedication as required; v. Consolidation of the townhouse development site; vi. Registration of a Geotechnical Report as a Restrictive Covenant at the Land Title Office which addresses the suitability of the site for the proposed development; vii. Registration of a Restrictive Covenant at the Land Title Office protecting the Visitor Parking; viii. Removal of the existing buildings; ix. An Engineer's certification that adequate water quantity for domestic and fire protection purposes can be provided; x. A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. If there is evidence, a site profile pursuant to the Waste Management Act must be provided in accordance with the regulations. xi. Pursuant to the Contaminated Site Regulations of the Environmental Management Act, the property owner will provide a Site Profile for the subject lands. DISCUSSION: a) Background Context: Applicant: Wayne Bissky Owner: Michael Karton -2- Legal Description: Lot: A, Section: 28, Township: 12, Plan: 23796; PID: 009-289- 941 and Lot: B, Section 28, Township: 12, Plan 23796; PID: 009-290-214 OCP: Zoning: Existing: Medium/High Density Residential, Conservation and Open Space Existing: RS-3 (One Family Rural Residential) and RS-2 (One Family Suburban Residential) Proposed: RM-1(Townhouse Residential) and RS-1(One Family Urban Residential) Surrounding Uses: North: Use: 133rd Avenue and Single Family Residential Zone: R-1(Residential District) zone Designation: Medium/High Density Residential South: Use: 132nd Avenue and Single Family Residential Zone: RS-2 (One Family Suburban Residential) Designation: Conservation, Low Density Residential, Open Space and Medium/High Density Residential East: Use: Single Family Residential Zone: RS-3 (One Family Rural Residential), RS-2 (One Family Suburban Residential) Designation: Conservation, Low Density Residential and Medium/ High Density Residential West: Use: Existing Single Family Residential & Proposed Multi-Family Residential (townhouses) Zone: RS-3 (One Family Rural Residential), RS-2 (One Family Suburban Residential); proposed RM-1(Townhouse Residential) Designation: Medium/High Density Residential Existing Use of Property: Single Family Residential with a vacant log house Proposed Use of Property: Multi-Family Residential (Townhouses), Conservation and Single Family Residential (south east corner) Site Area: 1.97 Hectares (4.88 acres). Access: 133rd Avenue and 132nd Avenue Servicing requirement: Full Urban Standard Companion Applications: DP/107/10, DVP/107/10 and 2011-045-DP (WPDP) -3- b) Project Description: The development site (Appendix A), located at 23657 and 23651 132 Avenue, within the Silver Valley Area Plan of the Official Community Plan, consists of two legal lots with a consolidated area of 4.88 acres. The two lots will require consolidation. The site gradually slopes down from the north east corner to the south and south west corner. A tributary of the Maple Ridge Park Creek runs diagonally through the south east portion of the southern lot. Environmentally sensitive area around this creek must be protected through park dedication within the 15.0 metres setback from the top of bank of the creek. Currently a log house sits on the southern property within the required environmental setback area, which will need to be removed as a condition of Final Reading of the bylaws. The existing equestrian trail along the south side of 132nd Avenue will remain and may need widening and upgrading when the properties on the south develop. The proposed Site Plan (Appendix D) shows main access to the site from 133rd Avenue leading through the site to connect to 132nd Avenue on the south. A total of 69 townhouse units (ranging in size from 1154 ft2 to 2101 ft2) are proposed in 16 blocks (of 3 to 5 units each) serviced by a 6.0 metres wide strata road with sidewalk on one side. Blocks 1, 2 and 3 facing 133rd Avenue have a street presence with direct pedestrian walkways to the municipal road. Each unit has its own parking in either tandem or a two car garage, giving a total of 138 parking spaces for residents. The required 20 visitor parking stalls (including three handicapped parking stalls) have been distributed near Block 4, 8, 10, 15 and 16. A community garden is proposed near Blocks 9, 10 and 12, facing west. The proposed building materials include: Cedar Shakes, Vinyl Siding; Vinyl windows; Cultured stone veneer; Duroid Roofing Shingles; painted wood trims, fascia boards, brackets, railing and skirt boards; aluminum railing and prefinished metal gutter and downspout (Appendix E). The proposed rain and storm water management scheme utilizes means such as infiltration of site run-off through absorbent landscaping, rain gardens, bio swales, central green space between units, permeable pavers for the side walk of the strata road and visitor parking stalls and staggered landscaped beds. A balance of native, decorative and low maintenance planting species have been proposed to differentiate between private, semi-private and public spaces (Appendix F). The total proposed usable open space and common activity area is designed for active and passive recreation of the future residents and meets the requirement of the proposed zone. A Community Garden along with a shed and composting area is proposed in the western area near Blocks 10 and 12 (Appendix D). c) Planning Analysis: Official Community Plan: The development site (Appendix A) consists of two legal lots within the Silver Valley Area Plan of the Official Community Plan. The subject properties are located just outside of the 400m defined "River Village" hamlet boundary which is intended to be the main Commercial centre in the Silver Valley Area Plan. The northern property is predominantly designated "Medium/High Density Residential" except for a very small portion (1%) designated "Conservation". The RM-1 (Townhouse Residential) !l'! zone correlates with the "Medium/High Density Residential" designation and also provides a transition in density between the single family development to the north, to the more dense developments intended within the River Hamlet Centre. The southern property is predominantly designated "Medium/High Density Residential and Conservation" with a small portion (1%) designated "Open Space". The small "Open Space" designation is in the south east corner of the southern lot. Open spaces in the Silver Valley Area Plan are meant to be linked through developments to form a network of greenways throughout Silver Valley. Specific to this site, the open space requirement will be satisfied through a dedication of up to 21% of the land area for park. The "Conservation" designation is due to a tributary of the Maple Ridge Park Creek, running diagonally on the southern property, around which environmentally sensitive area must be protected through park dedication. Currently a log house sits on the southern property within the required 15.0 metres environmental setback area. This structure will need to be removed or demolished as a condition of Final Reading. The south eastern corner, beyond the 15.0 metres environmental setback, is proposed to be zoned RS-1 (One family Urban Residential) to comply with the surrounding "Low Density Residential" designation. An Official Community Plan Amendment is required to adjust the conservation boundary around Maple Ridge Park Creek and re-designate the remainder portion (south-east corner) of the site to "Low Density Residential". Zoning Bylaw: The current application proposes to rezone the property located at 23657 and 23651 132 Avenue from RS-3 (One Family Rural Residential) and RS-2 (One Family Suburban Residential) to RM-1 (Townhouse Residential zone) to permit future construction of 69 townhouse units and the remainder south east portion as RS-1(One Family Urban Residential) zone. The proposed RS-1 zone (One Family Urban Residential) requires a minimum lot size of 668 m2 and the remainder portion in south eastern corner of the site is 734 m2 in size and triangular in shape (Appendix D). Future access to this lot will be from 132nd Avenue. The proposed RM-1 zone (Townhouse Residential District) is intended for low to medium density townhouses and multi family residential buildings. A maximum density of 0.6 times the net lot area is permitted along with a 50 mz basement area per unit. A density of 0.57 times the net lot area and total lot coverage of 33.2% has been proposed for this project. This zone requires a minimum usable space of 45 m2 for each three-bedroom and 30 mz for each two-bedroom unit. This zone also requires a Common Activity area of minimum 5 mz per unit. The proposed Useable Open Space and Common Activity Area including a tot lot (7490.8 mz in area) is combined and located near block 15. blocks 6, 7 and 8(see Appendix D). The RM-1 (Townhouse Residential) zone specifies the following setbacks: 7.5 metres from front, rear and exterior side yard; 4.5 metres from an interior side yard for a wall with no windows to a habitable room and 6.0 metres from an interior side yard for a wall with a balcony or a window to a habitable room. Maximum permitted height in this zone must not exceed 10.5 metres and 2.5 stories. Some minor variances for setback, height, stories of certain units and retaining wall height, are being sought, as outlined below. -5- Proposed Variances: The variances sought by the applicant can be categorized into setbacks, building height, building stories and retaining wall height exceeding 1.2 metre height. These variances will be explained in detail in a future Council report and are expected to be similar to those sought by other Silver Valley projects. There are no variances being sought for parking. Off-Street Parking and Loading Bylaw: As per the Maple Ridge Off-Street Parking and Loading Bylaw No. 4350-1990, the RM-1(Townhouse Residential District) zone requires two parking spaces per unit for residents plus 0.2 spaces per unit for visitors, requiring a total of 152 parking spaces (138 for residents and 14 visitor parking stalls) for 69 units proposed. The proposal is in compliance of this requirement. All the proposed 69 units have their own tandem or double car parking garages and the visitor parking stalls are well distributed as shown on the Site Plan (Appendix D). Development Permits: Pursuant to Section 8.7 of the Official Community Plan, a Multi-Family Development Permit application is required to ensure the current proposal enhances existing neighbourhoods with compatible housing styles that meet diverse needs, and minimize potential conflicts with neighbouring land uses. Pursuant to Section 8.9 of the Official Community Plan, a Watercourse Protection Development Permit application is required for this development proposed within 50 metres of the top of bank of the Maple Ridge Park Creek. The purpose of the Watercourse Protection Development Permit is to ensure the preservation, protection, restoration/ enhancement of watercourse and riparian areas. Advisory Design Panel: On December 11, 2012, the Advisory Design Panel reviewed the proposal for form and character. The panel recommended this proposal moving forward with the following concerns to be addressed by the applicant as the design develops and submitted to staff for follow-up: • Consider providing a barrier to prevent through traffic through the site • Consider reversing the elevation treatment on the end elevations of Building 1 and any other buildings with similar treatment • Consider using a consistent treatment of the cultured stone on all elevations • Look at the corner/bottom trim at the cedar shingle panel • Consider providing a stronger architectural detail at the entry stair and railings • Revise the note regarding the trees in the rain garden area • Confirm the engineered treatment of the grass in the country Lane • Consider changing the design of the higher retaining walls with the use of a green wall system • Consider providing a hedge along the west property line � • Consider providing outdoor patios for Units 1 through 11 • Consider reducing the gravel areas between the building blocks • Consider providing space for more street trees between Units 5& 6 and 9& 10 • Consider providing stepping stones through rain garden for access to community gardens • Confirm proper landscape maintenance access for all yards • Consider relocating street trees closer to sidewalk on 133rd Ave • Consider means to make sidewalks continuous throughout the site All the above stated concerns were addressed through design revisions and reviewed by the panel to their satisfaction. Development Information Meetin�: On January 9, 2013 the applicant and his team of consultants conducted the "Development Information Meeting" at the Yennadon Elementary School Library at 23347 128t" Avenue Maple Ridge, from 7:00 p.m. to 9:00 p.m. As per Council Policy 6.20, invitations were mailed to adjacent property owners, advertisements were placed in the local paper and a notice was attached to the development sign on site. This was an informal drop-in meeting. All the proposed drawings were displayed for the interested attendees. A sign in and comment sheet were provided. The development team was present at the meeting to explain the rezoning process, time-line, design details of the proposal and address any concerns. This meeting was attended by nine (9) people with the following comments: • Overall concern was about development in the Silver Valley preceding a new school or lack of schools in general, especially with Yennadon School running full; • There was a concern expressed about lack of proper transit in the Silver Valley Area in general; • There was a question if a hydrology study was done for the proposed Storm Water Management for the site. It was explained that the civil engineer takes into account the typical storm/rain water volumes anticipated on site after construction; • There was a request to remove the Alder Trees along the southwest side of the property; • A written comment on improvement of the existing equestrian trail on the south of 132na Avenue was provided. The southern shoulder of 132nd Avenue is narrow so the request was to explore if the existing trail could be moved to the northern side of 132nd Avenue and widened to 2.0 metres; • There was a comment on the street fa�ade facing 133rd Avenue; • Positive comment was heard about the 20 visitor parking stalls proposed for this development; -7- The development on the corner of 237A Street and 132nd Avenue has already set the pattern of the separated side walk, anticipated to continue west along the northern side of 132nd Avenue until it reaches 236th Street. This application is anticipated to upgrade the northern side fronting their property up to the corner of 237A Street. District will reimburse the costs for upgrading the frontage of the District owned park land at 23735 132nd Avenue (approximately 55m metres in length), after the construction is complete. To be able to have a consistent streetscape along the northern side of 132nd Avenue, it is appropriate that the equestrian trail remain on the southern side of 132na Avenue. d) Environmentallmplications: A tributary of the Maple Ridge Park Creek runs diagonally through the south east portion of the southern lot. Environmentally sensitive area around this creek must be protected through park dedication within the 15.0 metres setback from the top of bank of the creek. The development proposal is within 50.0 metres form top of bank of the Maple Ridge Park Creek, hence subject to a Water Course Protection Development Permit and the associated refundable security for any clean up and enhancement works. The applicant has submitted an Environmental Impact Assessment report and a Water course Protection Development Permit application that is under review. e) Interdepartmentallmplications: Engineering Department: The Engineering Department reviewed the proposal and determined that there is no road dedication required, however all the required off-site services do not exist. The deficient services and upgrades which are required to be provided through a Rezoning Servicing Agreement include the following: Ditch enclosure, removal of culverts, under-ground utilities, new separated side walk, new concrete barrier curb and gutter, street trees and street lights facing 133rd and 132nd Avenue, up to the corner of 237A Street. 132nd Avenue needs to be repaved from the north side of the road to the edge of the water main cut in the road from the corner of 237A Street west across the site frontage. District will reimburse the costs for upgrading the frontage of the District owned park land at 23735 132nd Avenue (approximately 55m metres in length), after the construction is complete. Parks & Leisure Services Department: The Parks & Leisure Services Department have identified that after the Development Permit is completed they will be responsible for maintaining the street trees. The Manager of Parks & Open Space has advised that the maintenance requirement of $25.00 per new tree will increase their budget requirements. Fire Department: The Fire Department has reviewed the proposal and comments have been provided to the applicant. The applicant has ensured that all these will be addressed through the Building Permit drawings at a later date. � Building Department: The Building Department has reviewed the proposal and comments have been provided to the applicant. The applicant has ensured that all these will be addressed through the Building Permit drawings at a later date. f) School District Comments: A referral was sent to the School District office and no comments were received. g) Canada Post Comments: A referral was sent to the Canada Post office and no comments were received. h) Intergovernmentallssues: Local Government Act: An amendment to the Official Community Plan requires the local government to consult with any affected parties and to adopt related bylaws in compliance with the procedures outlined in Section 882 of the Act. The amendment required for this application (Appendix B), is considered to be minor in nature. It has been determined that no additional consultation beyond existing procedures is required, including referrals to the Board of the Regional District, the Council of an adjacent municipality, First Nations, the School District or agencies of the Federal and Provincial Governments. The amendment has been reviewed with the Financial Plan/Capital Plan and the Waste Management Plan of the Greater Vancouver Regional District and determined to have no impact. i) Citizen/Customer Implications: A Development Information Meeting was conducted on January 09, 2013 where the neighbours had an opportunity to express their concerns. This along with a future Public Hearing is considered adequate opportunities for citizens to voice their concerns regarding the proposed development. � CONCLUSION: The proposed land use is in compliance with the land use designation of the Silver Valley Area Plan. Some minor height and setback variances along with retaining wall height variances are being sought, which will be a subject of a future Council report. This proposal will dedicate environmentally sensitive area (approximately 21% of the consolidated site area) for conservation purpose, along with enhancement works around Maple Ridge Park Creek. It is recommended that First and Second Readings be given to Maple Ridge Official Community Plan Amending Bylaw No. 6778-2010 and that Second Reading be given to Maple Ridge Zone Amending Bylaw No. 6779-2010, and that application RZ/107/10 be forwarded to Public Hearing. "Original signed bv Rasika Acharya" Prepared by: Rasika Acharya, B-Arch, M-Tech, UDC, LEED� AP, MCIP, RPP Planner "Original si ned by Charles R. Goddard" for Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning "Original signed by David Pollock" for Approved by: Frank Quinn, MBA, P.Eng GM: Public Works & Development Services "Original si ned by J.L. (Jim) Rule" Concurrence: J. L. (Jim) Rule Chief Administrative Officer The following appendices are attached hereto: Appendix A - Subject Map Appendix B- OCP Amending Bylaw No. 6778-2010 Appendix C- Zone Amending Bylaw No. 6779-2010 Appendix D- Proposed Site Plan and Site Sections Appendix E- Proposed Building Elevations & rendering Appendix F- Proposed Landscape Plan, Section and details -10- 11� 15 13325 12N 16 13319 3� � 17 13315 4 2� 22 23 N w "' � � fS � � M � � c9 W N � N PJ� . � 27 � 13295 � N 13289 N �913283 5 26 w��2�� 13245 13227 13215 57 13165 N Scale: 1:2,000 , .,.,.,� , o � ti� ��h�' r�L� ti� ��� 9� � �u' ��� 13326 � g 16 `� ���ti �,� �^� � 29 � 4�2s 2 13320 20 � 5 ������ �,�ti �'� ��� 30 3 14 13 ti`� 12 �'� ���'� 23�3$ 13312 21 �. 31 23687 23742 1 2 3 4 5 6 7 $ 9 10 �� 2 �n r� rn � ,n r> rn � ,n 23691 32 m a°i c+c°i c+`°i m M m m M M `�° 33 23746 N N N N N N N N N N N 23697 � 133 AVE. 23�3� M 13317 � 133 3 $ a 23741 13313 N 133 2 � 23743 �13309 133 � � 6 23745 13305 133 23747 5 3 4 13301 ^ �ity�f Pitt Mead�ows District of Langley � N O � � P 26 37 N N Rem 1 EP 13725 A LMP P 26 37 132 13. 13� 132 N � M N I ! � 23651 /57-132 Ave � N i N �� � o �! CORPORATION OF ��� � TH E DI ST RI CT O F �o � • f MAPLE RIDGE PLANNING DEPARTMENT � � DATE: Jan 17, 2013 RZ/107/10 BY: JV CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW N0. 6778-2010 A Bylaw to amend the Official Community Plan WHEREAS Section 882 of the Local Government Act provides that the Council may revise the Official Community Plan; AND WHEREAS it is deemed desirable to amend Section 10.3 Part IV - Silver Valley Area Plan, Figures 2, 3C and 4 of the Official Community Plan; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1. 2. 3. This Bylaw may be cited for all purposes as "Maple Ridge Official Community Plan Amending Bylaw No. 6778-2010 Figures 2 and 3C are hereby amended for that parcel or tract of land and premises known and described as: Lot A Section 28 Township 12 New Westminster District Plan 23796 and Lot B Section 28 Township 12 New Westminster District Plan 23796 and outlined in heavy black line on Map No. 805 a copy of which is attached hereto and forms part of this Bylaw, are hereby re-designated to Conservation and Low Density Residential; and Figure 4 is hereby amended for that parcel or tract of land and premises known and described as: Lot A Section 28 Township 12 New Westminster District Plan 23796 and Lot B Section 28 Township 12 New Westminster District Plan 23796 and outlined in heavy black line on Map No. 847, a copy of which is attached hereto and forms part of this Bylaw, is hereby amended by removing from and adding to Conservation. 4. Maple Ridge Official Community Plan Bylaw No.6425-2006 is hereby amended accordingly. READ A FIRST TIME the day of , A.D. 2013. READ A SECOND TIME the PUBLIC HEARING HELD the day of day of , A.D. 2013. , A.D. 2013. READ A THIRD TIME the day of , A.D. 2013. RECONSIDERED AND FINALLY ADOPTED, the day of , A.D.20 . MAYOR CORPORATE OFFICER I 2 13335 W 13336 � � �'�� 6b`O e��- �/ c�°j � EPP 9002 �L`� yo �'T �,'�`O � � --—— � � 13331 13332 � g o � 17 ���0 6y� �.Qi� �,�0`O � 3327 13328 � �� oMp j 3325 � 13326 � 9 rn 16 �'� 6��' � �1.�6 � 3321 F 13322 �� � 16 � 9 � 13320 2QU � 15 ����0�� 6�`L ssi� a �ssis � a d 17 "' 14 13 ti`' 12 �W 13315 a 13312 21 ;i������ CP 9631 33i3 � �ssiz �4 2.23 � 1 2 3 4 5 6 7 $ 9 10 11 � N ^ � in c� m r in r� m r in 13309 �� N\ w.�^'� �I c�o co c`�o c`�o c"o c�o c"'o c`Oo c`Oo � ccOo w �� I� � M M M M M M M M M M M \ �Nw����W,, �;N N N N N N N N N N N N 13305 �"'s�� oa ct+��. 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', ,� - � Q i�g LMP 35468 � 2o a..i _ _ Y.� "�S� _, 133 AVE. � � �r13255 � ,� I �I N z�s m M � -� � �I N 32� � 24 N 26 ui aaz�� J FEP�P 1,�224� 13245 39 35 N 13227 fll 7 � M 13215 a 34 *PP157 LMP 38113 � / 13165 � M N a''s�ti'��^5 �o \ .2 9� ��� 4 2��26 ,� 30 \ 3 °� 31 \ 23� 38 23687 23742 � 2 23691 32 23746 23697 33 1 10 M 14� `� N 3 4 ��13321 13322 � � � � v 9 15 � 23�3 I m 13317 � 13318 a 44 4 3 8 a 16 � L� 23741 I 13313 N 13314 7 17 �` 237432 a 13309 13310 �I _ � Ig 6 18"' 21 22 23745 13305 13306 �I � Z3�4� � 5 19 ��� 3 4 13301 M 2Q � N N � N P 2637 N N Rem 1 EP 13725 A P 2637 10 13292 � 11 13282 12 � � 13276 � rn 13 a � 13268 pUp m � 14 $ Q 13260 I ^ 15 M N 13250 132 A AV E. m 16 ^ 1 13238 `� 17 � 13230 B a 18 m 13220 Y �9 a 13210 N � M N LMP 7 I I 13160 4 I MAP�E RIDGE O��IC IA� C OMMUNITY P�AN AMENDING Bylaw No. 6778- �010 Map No. n4/ Purposee Q o Add o Co-�sc���:;�at�o-� � To Remove From Conse���,�Gt�o� "A N SCALE 1:2,500 CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW N0. 6779-2010 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 -1985 as amended. WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1. 2 3 This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6779-2010." Those parcels or tracts of land and premises known and described as: Lot A Section 28 Township 12 New Westminster District Plan 23796 Lot B Section 28 Township 12 New Westminster District Plan 23796 and outlined in heavy black line on Map No. 1501 a copy of which is attached hereto and forms part of this Bylaw, are hereby rezoned to RM-1(Townhouse Residential) and RS-1 (One Family Urban Residential). Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the 11t" day of January, A.D. 2011. READ a second time the PUBLIC HEARING held the READ a third time the day of day of day of RECONSIDEREDAND FINALLYADOPTED, the PRESIDING MEMBER , A.D. 2013. , A. D. 2013. , A. D. 2013. day of , A.D. 20 . CORPORATE OFFICER I 2 13335 W 13336 � � �'�� 6b`O e��- �/ c�°j � EPP 9002 �L`� yo �'T �,'�`O � � --—— � � 13331 13332 � g o � 17 ���0 6y� �.Qi� �,�0`O � 3327 13328 � �� oMp j 3325 � 13326 � 9 rn 16 �'� 6��' � �1.�6 � 3321 F 13322 �� � 16 � 9 � 13320 2QU � 15 ����0�� 6�`L ssi� a �ssis � a d 17 "' 14 13 ti`' 12 �W 13315 a 13312 21 ;i������ CP 9631 33i3 � �ssiz �4 2.23 � 1 2 3 4 5 6 7 $ 9 10 11 � N ^ � in c� m r in r� m r in 13309 �� N\ w.�^'� �I c�o co c`�o c`�o c"o c�o c"'o c`Oo c`Oo � ccOo w �� I� � M M M M M M M M M M M \ �Nw����W,, �;N N N N N N N N N N N N 13305 �"'s�� oa ct+��. ', ,� - � Q i�g LMP 35468 � 2o a..i _ _ Y.� "�S� _, 133 AVE. � � �r13255 � ,� I �I N z�s m M � -� � �I N 32� � 24 N 26 ui aaz�� J FEP�P 1,�224� 13245 39 35 N 13227 fll 7 � M 13215 a 34 *PP157 LMP 38113 � / 13165 � M N a''s�ti'��^5 �o \ .2 9� ��� 4 2��26 ,� 30 \ 3 °� 31 \ 23� 38 23687 23742 � 2 23691 32 23746 23697 33 1 10 M 14� `� N 3 4 ��13321 13322 � � � � v 9 15 � 23�3 I m 13317 � 13318 a 44 4 3 8 a 16 � L� 23741 I 13313 N 13314 7 17 �` 237432 a 13309 13310 �I _ � Ig 6 18"' 21 22 23745 13305 13306 �I � Z3�4� � 5 19 ��� 3 4 13301 M 2Q � N N � N P 2637 N N Rem 1 EP 13725 A P 2637 I I 13160 4 MAP�E R D�E ZONE AMEND N� ByiaU� N�. F��,�-20� c;� Map No. 1501 From: RS 3(One Family Rural Residential� RS 2(One Family Suburban Residert�c � To: Q RM 1(Townhouse Residential� � RS 1(One Family Urban Residential� 10 13292 � 11 13282 12 � � 13276 � rn 13 a � 13268 pUp m � 14 $ Q 13260 I ^ 15 M N 13250 132 A AV E. m 16 ^ 1 13238 `� 17 � 13230 B a 18 m 13220 Y �9 a 13210 N � M N "A LMP 7 N SCALE 1:2,500 c..k .�..�.w.Re.aec o�psz�s.0 � o..�+o.z. r �._ .�..�,��.g� w w :s���x.�.an.r��,N iu�rd . �iewndw/.mryrte.:.n�uaspal �w � R�E �.. 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STEP�NGS�ONEPArN � �kwuw c4u�.�wo �o 2�E57 132nd Maple Ridge i¢l���I � -1�.i�'t�6s� 133MAwy� ❑["iRIL PLANS District of Maple Ridge T0: His Worship Mayor Ernie Daykin MEETING DATE: February 17, 2014 and Members of Council FILE N0: 2011-114-RZ FROM: Chief Administrative Officer MEETING: C of W SUBJECT: Rezoning - First Extension Maple Ridge Official Community Plan Amending Bylaw No. 6868 - 2011 and Maple Ridge Zone Amending Bylaw No. 6869 - 2011 22810 113 Avenue EXECUTIVE SUMMARY: The applicant for the proposed development located at 22810 113 Avenue, the subject property (see Appendix A), has applied for an extension to this rezoning application under Maple Ridge Development Procedures Bylaw No. 5879 - 1999. This development proposal is to permit 43 townhouse units under the RM-1(Townhouse Residential) zone. RECOMMENDATION: That a one year e�ension be granted for rezoning application 2011-114-RZ and that the following conditions be addressed prior to consideration of final reading: i. Approval from the Ministry of Transportation and Infrastructure; ii. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security as outlined in the Agreement; iii. Amendment to Schedule "1" of 10.4 Town Centre Area Plan of the Official Community Plan (OCP); iv. Road dedication as required; v. Registration of a geotechnical report as a Restrictive Covenant at the Land Title Office which addresses the suitability of the site for the proposed development; vi. Registration of a Statutory Right-of-Way plan and agreement at the Land Title Office for a storm sewer through 11275 Burnett Street; vii. Registration of a Cross Access Easement Agreement at the Land Title Office; viii. Registration of a Restrictive Covenant at the Land Title Office protecting the Visitor Parking; ix. x. A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks; and Pursuant to the Contaminated Site Regulations of the Environmental Management Act, the property owner will provide a Site Profile for the subject land. DISCUSSION: a) Background Context: Applicant: Owner: Legal Description: OCP: Existing: Proposed: Zoning: Existing: Proposed: Surrounding Uses: North: South East: West: Use: Zone: Designation Use: Zone: Designation Use: Zone: Designation Use: Zone: Designation Existing Use of Property: Proposed Use of Property: Site Area: Access: Servicing requirement: Companion Applications: Atelier Pacfic Architecture Inc. - Brian Shigetomi NAG Construction Co. Ltd. Lot 2, District Lot 402, Group 1, New Westminster District Plan LMP39949 Low-Rise Apartment Ground-Oriented Multi-Family RS-3 (One Family Rural Residential) RM-1(Townhouse Residential) Park RS-3 (One Family Rural Residential) Park Haney Bypass, Canadian Pacific Railway and Park RS-3 (One Family Rural Residential) Highway, Park Single Family Residential RS-3 (One Family Rural Residential) Low-Rise Apartment Townhouse RM-1(Townhouse Residential) Ground-Oriented Multi-Family Vacant Townhouse 0.925 ha (2.28 acres) Newly constructed extension of 113 Avenue Urban Standard 2011-114-DP, 2011-114-VP This application is to permit43 townhouse units. Details of the development can be reviewed in the second reading report (see Appendix B). The following dates outline Council's consideration of the application and Bylaws 6868 - 2011 and 6869 - 2011: • First reading of Zone Amending Bylaw 6869 - 2011 was granted on November 8, 2011. -2- Second reading of Zone Amending Bylaw 6869 - 2011 and first and second readings of OCP Amending Bylaw 6868 - 2011 was granted January 22, 2012. Public Hearing was held February 19, 2013. Third reading of Zone Amending Bylaw 6869 - 2011 and OCP Amending Bylaw 6868 - 2011 was granted February 26, 2013. Application Progress: The applicant is working towards completing most of the terms and conditions to be met prior to final reading of Zone Amending Bylaw 6869 - 2011. The major outstanding item is the approval from the Ministry of Transportation and Infrastructure (MOTI) due to storm drainage design concerns. This issue is close to being resolved based on new design plans, which are currently being reviewed by MOTI. Alternatives: Council may choose one of the following alternatives: 1. Grant the request for extension; 2. Deny the request for extension; or 3. Repeal third reading of the bylaw and refer the bylaw to Public Hearing. CONCLUSION: The applicant has been actively pursuing the completion of this rezoning application and has applied for a one year extension. "Original signed by Michelle Baski" Prepared by: Michelle Baski, AScT Planning Technician "Original signed by Christine Carter" Approved by: Christine Carter, M.PL, MCIP Director of Planning "Original signed by Frank Quinn" Approved by: Frank Quinn, MBA, P.Eng. GM: Public Works & Development Services "Original signed by J.L. (Jim) Rule" Concurrence: J.L. (Jim) Rule Chief Administrative Officer The following appendices are attached hereto: Appendix A - Subject Map Appendix B- Second Reading Report -3- APPENDIX A Scale: 1:2,500 Me Pitt District of Langley 2281 0-1 1 3 Ave �! CORPORATION OF � THE DISTRICT OF • f MAPLE RIDGE PLANNING DEPARTMENT DATE: Jan 15, 2013 2011-114-RZ BY: JV ,�- - -� - I �� District of Maple Ridge APPENDIX B T0: His Worship Mayor Ernie Daykin MEETING DATE: January 21, 2013 and Members of Council FILE N0: 2011-114-RZ FROM: Chief Administrative Officer MEETING: C of W SUBJECT: Second Reading Maple Ridge Official Community Plan Amending Bylaw No.6868-2011 and Second Reading Maple Ridge Zone Amending Bylaw No.6869-2011 22810 113 Avenue EXECUTIVE SUMMARY: An application has been received to rezone the subject property from RS-3 (One Family Rural Residential) to RM-1 (Townhouse Residential) to permit a 43 unit townhouse development. This application requires an amendment to the Official Community Plan to redesignate the land use from High Density Residential to Ground-Oriented Multi-Family and is located within the Town Centre Incentive Program area. On November 8, 2011, Council gave First Reading to Zone Amending Bylaw No. 6869-2011 to rezone this property from RS-3 (One Family Rural Residential) to RM-1 (Townhouse Residential) and considered the early consultation requirements for the OCP amendment. RECOMMENDATIONS: 1. That Maple Ridge Official Community Plan Amending Bylaw No. 6868-2011 be given Second Reading and be forwarded to Public Hearing; 2. That in accordance with Section 879 of the Local Government Act opportunity for early and on-going consultation has been provided by way of posting Official Community Plan Amending Bylaw No. 6868-2011 on the municipal website and requiring that the applicant host a Development Information Meeting, and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a Public Hearing on the bylaw; 3. That Maple Ridge Official Community Plan Amending Bylaw No. 6868-2011 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; and 4. That Zone Amending Bylaw No. 6869-2011 be given Second Reading and be forwarded to Public Hearing; and That the following terms and conditions be met prior to Final Reading; Approval from the Ministry of Transportation and Infrastructure; Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security as outlined in the Agreement; Amendment to Schedule "1" of 10.4 Town Centre Area Plan of the Official Community Plan; Road dedication as required; Registration of a geotechnical report as a Restrictive Covenant at the Land Title Office which addresses the suitability of the site for the proposed development; Registration of a Statutory Right-of-Way plan and agreement at the Land Title Office for a storm sewer through 11275 Burnett Street; Registration of a Cross Access Easement Agreement at the Land Title Office; viii. Registration of a Restrictive Covenant at the Land Title Office protecting the Visitor Parking; ix. A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. If there is evidence, a site profile pursuant to the Waste Management Act must be provided in accordance with the regulations. x. Pursuant to the Contaminated Site Regulations of the Environmental Management Act, the property owner will provide a Site Profile for the subject land. DISCUSSION: a) Background Context: Applicant: Owner: Legal Description: OCP: Existing: Proposed: Zoning: Existing: Proposed: Atelier Pacfic Architecture Inc. - Brian Shigetomi NAG Construction Co. Ltd. Lot 2, District Lot 402, Group 1, New Westminster District Plan LM P39949 Low-Rise Apartment Ground-Oriented Multi-Family RS-3 (One Family Rural Residential) RM-1(Townhouse Residential) -2- Surrounding Uses: North: South East: West: Use: Park Zone: RS-3 (One Family Rural Residential) Designation Park Use: Haney Bypass, Canadian Pacific Railway and Park Zone: RS-3 (One Family Rural Residential) Designation: Highway, Park Use: Single Family Residential Zone: RS-3 (One Family Rural Residential) Designation: Low-Rise Apartment Use: Townhouse Zone: RM-1(Townhouse Residential) Designation: Ground-Oriented Multi-Family Existing Use of Property: Proposed Use of Property: Site Area: Access: Servicing requirement: Companion Applications: b) Project Description: Vacant Townhouse 0.925 HA. (2.28 acres) Newly constructed extension of 113 Avenue Urban Standard 2011-114-DP, 2011-114-VP The applicant proposed to rezone the subject property from RS-3(One family rural Residential) to RM-1 (Townhouse Residential) to permit the development of 43 townhouse units. The subject property is triangular in shape and is sloped from the north to south. Each of the townhouse units are strategically positioned on the property to take advantage of the views of the Fraser River and park to the south. At present, the site is vacant and cleared of all natural vegetation. Approximately one third of the units have double wide garages while the remaining units having tandem style garages. The units along 113 Avenue are designed to have a street front appearance with entry doors, gates and walkways out to the street. The townhouse units backing onto the single family homes to the east have full walkout basements with at-grade patios and ample windows to allow natural light into the enclosed spaces. Each of the side sloping units steps down with the grade of the property which in turn produces a row home appearance. Site access is proposed from 113 Avenue which will be extended eastward by the developer. Currently, 113 Avenue is dead-ended at 228 Street and is unconstructed from 228th Street to Burnett Street. Slope stabilization work on the District Park property opposite the development on -3- the North side of 113 Avenue is required and will be a condition of the Rezoning Servicing Agreement. c) Planning Analysis: Official Community Plan: The applicant is requesting an amendment to the Town Centre Area Plan, involving a change in designation of the subject site from Low-Rise Apartment to Ground-Oriented Multi-Family. This change, which results in a reduction of density for this site, is supportable based on the similar surrounding uses of townhouse and small lot single-family to the north and west of the site. It is anticipated that the adjacent lands to the east of the subject site will redevelop into townhouse . The applicant made the request to change the designation, due to soft soils found on the site and the significant expense that would be incurred to prepare the site for a low-rise density development. The subject site was designated in the Town Centre Area Plan for low-rise apartment use, which followed in line with the proposed land-use designations in the Town Centre Concept Plan that was endorsed by Council in 2005. In 2007, an application was received in the Planning Department for a low-rise apartment on the subject site, respecting the proposed designation in the Town Centre Concept Plan. As the 2007 application was still in progress when the Town Centre Area Plan was prepared in 2008, the low-rise apartment designation was respected and remained as such in the final plan. Zoning Bylaw: The property meets the minimum lot width, lot depth and lot area requirements of the RM-1 (Townhouse Residential) zone. A preliminary review of the development plans revealed that the proposed development will require five variances to the Zoning Bylaw. These variances are outlined in the Development Variance Permit section below. Proposed Variances: The applicant is requesting that Maple Ridge Zoning Bylaw for the RM-1(Townhouse Residential) zone be varied as follows: 1. Part 6, Section 602 (6) (a) of the RM-1 (Townhouse Residential) zone in the Zoning Bylaw to reduce the required setback for the proposed townhouse development from 7.5 metres from the front property line to 6.0 metres to provide a stronger street presence for the units facing 113 Avenue; 2. Part 6, Section 602 (7) (a) of the RM-1 (Townhouse Residential) zone in the Zoning Bylaw to increase the overall building height from 10.5 metres to 11.13 metres to incorporate architectural dormers on the downhill sloping buildings on Unit Block 1, 2, 3 and 4; !l'! 3. Part 6, Section 602 (7) (a) of the RM-1 (Townhouse Residential) zone in the Zoning Bylaw to increase the number of stories from a maximum of 2 1/z stories to three stories on Unit Blocks 5 and 6. This variance is to allow better use of the rear yard space on the side sloped buildings, which are abutting the rear yards of neighbouring single family residential properties; 4. Part 6, Section 602 (8) (c) (i) of the RM-1 (Townhouse Residential) zone in the Zoning Bylaw to vary the minimum requirement of 15 metre horizontal unencumbered radius to living space for Units 8B, 9B, 19B, 20B, 33C, 34C, AND 35C. This variance is requested due to the triangular shape of the property; and 5. Part 4, Section 403 (4) (b) (1) of the RM-1 (Townhouse Residential) zone in the Zoning Bylaw to increase the maximum allowable reduction from the minimum setback of 1.25 metres to 2.42 metres. This is to allow an increase in depth of the entry porches and balconies for the better enjoyment of the occupants. The variance applies to Unit Blocks 1,2,3,4,5and6. Off-Street Parking Bylaw: As per Maple Ridge Off-Street Parking and Loading Bylaw No. 4350-1990, the RM-1 zone requires a minimum of 2 stalls per dwelling unit, 0.2 stalls per unit for guest parking and 1 accessible parking stall (including in the total visitor stalls) for the 43 townhouse unit development. The applicant proposed to provide a total of 86 residential stall and 13 visitor stalls, which are a total of 4 visitor stall over the required minimum. Development Permits: Pursuant to Section 8.11 of the Official Community Plan, a Town Centre Development Permit application has been submitted which will be the subject of a future report to Council. This development is also located within the South View precinct of the Town Centre Area Plan and is required to provide a variety of housing choices for people who choose to live in the town centre. The proposed development provides this variety in housing type as it offers both double wide and tandem width units, making affordable housing available to the area. The key guideline concepts of the South View precinct state that the development should incorporate the following principles into the development: 1. Promote North and South View as distinctive, highly livable multi-family neighbourhoods; 2. Create pedestrian friendly, ground-oriented, multi-family communities; 3. Maintain cohesive building styles; 4. Capitalize on important views; 5. Provide private and semi-private green space; 6. Provide climate appropriate landscaping and green features; and 7. Maintain street interconnectivity. -5- The proposed development demonstrates these principles as it is a ground oriented multi-family development with traditional design elements, maximized views of the Fraser River, and adequate open space for the residents. Community connectivity will also be enhanced with the construction of 113 Avenue along with internal walking paths to community amenity spaces. The landscaping uses natural planting throughout the property as well as in the on-site bio-filtration facility located on the south east corner of the development. Advisory Design Panel: The current application was presented to Advisory Design Panel on September 11, 2012. The Panel raised a number of concerns related to the building design and quantity of landscape materials provided on the plan. Since that time, the developer revised the drawings to reflect the necessary design changes and the plans are now acceptable to the Planning Department. Development Information Meetin�: A Development Information Meeting was held on July 31, 2012 at the Maple Ridge Public Library by the staff of Atelier Pacific Architecture. There were approximately 10 to 15 local residents and interested parties that attended the meeting. Seven people signed the "sign-in sheet" and five people provided comments on the development. Although most of the attendees favoured the proposed townhouses, concerns were raised regarding the high volume of traffic along 228 Street and the already limited amount of on-street parking. These issues are anticipated to be addressed by the construction of 113 Avenue from 228 Street through to Burnett Street as additional street parking will then be available in front of the townhouse site and along the south side of the District park property. d) Environmentallmplications: The development site has several geotechnical concerns as stated in Levelton's Geotechnical Site Assessment report dated June 23, 2008. Significant soils remediation and special soils considerations will be required during the construction phase of the development to address the fill material that was deposited on the site in the past. Recommendations discussed in the Levelton report will need to be followed. To meet the Watercourse Protection Bylaw, the developer will be required to construct a bio-filtration and detention pond on the southeastern corner of the site. This facility is necessary to treat the stormwater runoff prior to being discharged into the Metro Vancouver Fraser River wetlands south of the Haney Bypass. e) Interdepartmentallmplications: Engineering Department: The Engineering Department will require a Rezoning Servicing Agreement for the proposed development. The Rezoning Servicing Agreement will include the construction of 113 Avenue from � 228 Street to Burnett Street and the infill of the drainage ditch along the southern property line, adjacent to the Haney Bypass. Parks & Leisure Services Department: The Parks & Leisure Services Department have identified that after the development is completed they will be responsible for maintaining the street trees. The Manager of Parks and Leisure Services has advised that the maintenance requirement of $25,00 per new tree will increase their budget requirements which depends on the number of street trees determined at the Development Permit stage through the landscaping plans. f) Intergovernmentallssues: Local Government Act: An amendment to the Official Community Plan requires the local government to consult with any affected parties and to adopt related bylaws in compliance with the procedures outlined in Section 882 of the Act. The amendment required for this application, (insert amendment), is considered to be minor in nature. It has been determined that no additional consultation beyond existing procedures is required, including referrals to the Board of the Regional District, the Council of an adjacent municipality, First Nations, the School District or agencies of the Federal and Provincial Governments. The amendment has been reviewed with the Financial Plan/Capital Plan and the Waste Management Plan of the Greater Vancouver Regional District and determined to have no impact. Ministry of Transportation A referral was sent to the Ministry of Transportation as the development is adjacent to the Haney Bypass. On May 24, 2012, Planning received preliminary approval from the Ministry of Transportation for one year for the proposed rezoning application. The Ministry of Transportation confirms that no site access will be permitted to the Haney Bypass and that they have no immediate plans to further widen the Haney Bypass at this time. g) Citizen/Customer Implications: While the proposed development application is not in compliance with the Official Community Plan, it is viewed by the neighbouring properties to be a better fit with the neighborhood as the townhouse form is consistent with the existing townhouse development to the west. -7- CONCLUSION: It is recommended that Second Reading be given to Maple Ridge Official Community Plan Amending Bylaw No. 6868-2011, that Second Reading be given to Maple Ridge Zone Amending Bylaw No. 6869-2011, and that application 2011-114-RZ be forwarded to Public Hearing. "Original si ned bv Ingrid Milne" Prepared by: Ingrid Milne Planning Technician "Original signed by Charles R. Goddard" for Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning "Original signed by David Pollock" for Approved by: Frank Quinn, MBA, P.Eng GM: Public Works & Development Services "Original signed by J.L. (Jim) Rule" Concurrence: J. L. (Jim) Rule Chief Administrative Officer The following appendices are attached hereto: Appendix A - Subject Map Appendix B- OCP Amending Bylaw Appendix C- Zone Amending Bylaw Appendix D - Site Plan Appendix E- Building Elevation Plans Appendix F - Landscape Plans Appendix G - Site Sections/Streetscapes � Scale: 1:2,500 Me Pitt District of Langley 2281 0-1 1 3 Ave �! CORPORATION OF � THE DISTRICT OF • f MAPLE RIDGE PLANNING DEPARTMENT DATE: Jan 15, 2013 2011-114-RZ BY: JV CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW N0. 6868-2011 A Bylaw to amend Official Community Plan Bylaw No. 6425 - 2006 as amended WHEREAS Section 882 of the Local Government Act provides that the Council may revise the Official Community Plan; AND WHEREAS it is deemed desirable to amend Section 10.4, Schedule 1 Town Centre Area Land- Use Designations; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1. 2. 3. This Bylaw may be cited for all purposes as "Maple Ridge Official Community Plan Amending Bylaw No. 6868-2011." That parcel or tract of land and premises known and described as: Lot: 2, D.L.: 402, Plan: LMP39949 and outlined in heavy black line on Map No. 815, a copy of which is attached hereto and forms part of this Bylaw, is hereby redesignated to Ground-Oriented Multi-Family. Maple Ridge Official Community Plan Bylaw No.6425-2006 is hereby amended accordingly. READ A FIRST TIME the 8t" day of November, A.D. 2011. READ A SECOND TIME the PUBLIC HEARING HELD the READ A THIRD TIME the day of day of day of RECONSIDERED AND FINALLY ADOPTED, the PRESIDING MEMBER , A.D. 20 . , A.D. 20 . , A.D. 20 . day of , A.D. 20 . CORPORATE OFFICER MAP�E RIDGE O��IC IA� C OMMUNITY P�AN AMENDING Bylaw No. 6868 2011 Map No. g15 From: Apartment �ow Rise To: Ground Oriented Multi Family N SCALE 1:2,490 CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW N0. 6869-2011 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 -1985 as amended. WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1. 2 3 This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6869-2011." That parcel or tract of land and premises known and described as: Lot 2 District Lot 402 Group 1 New Westminster District Plan LMP39949 and outlined in heavy black line on Map No. 1546 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to RM-1(Townhouse Residential). Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the 8t" day of November, A.D. 2011. READ a second time the PUBLIC HEARING held the READ a third time the day of day of day of APPROVED by the Minister of Transportation this RECONSIDEREDAND FINALLYADOPTED, the , A.D. 20 . , A. D. 20 . , A. D. 20 . day of , A.D. 20 . day of , A. D. 20 . PRESIDING MEMBER CORPORATE OFFICER MAP�E R D�E ZONE AMEND N� Bylaw No. 6869 2011 G„�ap No. 1546 From: RS 3(One Family Rural Residential� Toe RM 1 �Townhouse Residentialj N SCALE 1:2,500 ��'�:.: � Hane� �y-Fas s PR�POSED TOWNH�USE �EVELOPMEf+IT 22$l0 - 113s1� AV�IYL�E, �fAFLC RID�C, B.C. NAG CONSTRUC7iON LTn, c�o DAIVIA% GONSUL7ANT5 L7❑ ATELIER PACiFIC RRCNITEC7URE INC. ISSUE[] FOR pEVElpPMEN7 PERMIT� o�VEtQPfNENT YARiANCE PERMIT APPLICATIDN FE6RUARYx012 —� M� � 1'Ni�i ll EfU AIiI'H] I"tY' I���It.l[. �1 A�:'ll.tl ! tii�lticll I ti . Is. :�l'F� �nl 1�'li11�151' I1[11�i1 �i' 1i:11�� I' II�IA7ti � � 7�' i',11N I i�]] ll'll[111 I'�1�[-Irlti C�7L[�Ilk: Ifl�.�+1qMIN 1�1uukF:. 1�iil-fE�. a 2222-Y: O Yl:ll'i'tL"AL VIhFYL ffUAHll � ANi1 flA'I"l'1=N • iCAYCnY �� ri r� r a ���ti,� �,���,���, �KA�,�S � O ]I[�klf[�NIAI. Y1NY1. 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I� � 150 I� r , Proposed Townhouse Develpment ..��pyiight resarved. This drawing ond design is and � L'r•,1 � i �Jo �� 2 2 910-11 3IhAvenue, �� I times remains the e,.clusive property of JHL F LandscapeArchilecture+UrbanDasign � MapleRldge,BC__ L�4 I�.:i�i• Group Incond rannot be uscd without lhe �1—� , ... e �^, r—.�'- . " I�.n:�l-�:�. architect's written consent J� IJ.Hn9CAPEPIAIYPLAHCIWiDES1(3!+ . 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This �Irawing and deslgn Is and I at all tlni��� rrmains th� ��::lusvz property of JHL D�siqn i, c�up In�.and rannot be � sed without the landsnp+ airhit+ct's wiltten ri�ns?nt. � � �,:-r: ,,:. .r .�Y . i+ - - ii �Lt_���-1-.:: _ ��. ��?e�r � i �i 11-^ � �.tF ' - G. �'_� __'A1 -. ' ' rf� �. � �: _ �� . ;:i ��,;j= _ '�� .. � . - i''�� � -�: - - .�.�,it . '�i•-, �{. � -r .: � � ��,Li'-3; C . � .. . ti �; ., �'�j1K- �"��-----F�— '.�. -- � --I�y� -- �vir JHL Design Group Inc. i i:iso Proposed TownhouseDeveipment r,.a - zza,o-iisma�ao�a, � i Landsca eArchitedureC+UrbanDesi n ,cµ N�°.,�= _ P 9 Maple Ridge, BC I � L.61JpsCqP� p�,AN+ PIANTING �E514N �,m�.a,��.wi� ..� ,� � —:� Y � � [ii �[.u�i'ua i! .. I� I `i.rit i , , �,����f�Ei� FEIiCE � HI�,I�[� �C*<ii WOOOEN FENCE DETAIL-3' HIGH WOODEN FENCE DETAIL 6' HIGH ,�P'+ri��ht r s� v�tl. flii., Jrr��vin�i �nd J�s'igii i; ��n�] �t �ill ['inie�� ic•in s[h�� �-��lusiv� ��i"�yNity i�f :IHL . I�� �.�r�uf� In��uii,l : t�. iis, J�i'i�hc�ut tl�. 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' �'J . �-!'� � . � - , SITESECTION3I �avrdeo�veufaarPew�rtasvurr�npw ' 8iAEEfSCAPEB useo roe��eRuuiuxceresrr�rnsent� SITE SEGTION 1-1 d, 2-2 F�a�Ar aa�: m� � 19 in�+ [ssn7 ise [aazr� ia� �+x.es�� 11N [3i.0A'] 6M [ffiS3'] �� I�er7 �, n�o � � a fl � y B � - P � � S PRDPd�ED TL1WN ROlISE 2�$I� - 113 th AV SN[3E, MAPLE SID GE, S. C. h1AG CDNTf?UCTIC�Id LTD, c/o �,41r1a.S; CGNSl1LTAIdTS I_�, ATELIER PaCIFIC AF.CHIiECTl1RE IIVC. . , eeueorV�eocre�p�rrea�R�rwucwnow � ; � useo�e��ernw�uxce�eurru�n�c�nor �"� ���wr an�: � � . �"'�' SL� DEVELOPMENT � ' DP-3.2 � . s,� . • ��� SITE 3ECT10N31 �•i i • . � t� � � 8TREEl'BCAPES � ' � SITE &ECTIDN 3-3 1�� �_4��r��� � �� • . r T0: FROM: SU BJ ECT: District of Maple Ridge His Worship Mayor Ernie Daykin and Members of Council Chief Administrative Officer Final One Year Extension Application 24311 124 Avenue and 24361 124 Avenue EXECUTIVE SUMMARY: MEETING DATE: FILE N0: MEETING: February 17, 2014 2011-037-RZ CofW Council granted a one year extension to the above noted application on January 8, 2013. The applicant has now applied for a final one year extension under Maple Ridge Development Procedures Bylaw No. 5879-1999. The purpose of the application is to rezone the subject property from RS-3 (One Family Rural Residential) to RS-2 (One Family Suburban Residential) to allow for future subdivision into 4 lots. RECOMMENDATION: That pursuant to Maple Ridge Development Procedures Bylaw No. 5879-1999, a one year extension be granted for rezoning application 2011-037-RZ (property located at 24311 124 Avenue and 24361 124 Avenue) and that the following conditions be addressed prior to consideration of final reading: i) ii) Road dedication as required; Removal of existing deck on proposed Lot 1; iii) A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. If there is evidence, a site profile pursuant to the Waste Management Act must be provided in accordance with the regulations; iv) Pursuant to the Contaminated Site Regulations of the Environmental Management Act, the subdivider will provide a Site Profile for the subject lands. DISCUSSION: a) Background Context: Applicant: Owner: Legal Description: OCP: Existing: Zoning: Existing: Proposed: Surrounding Uses: North South East: West: Use: Zone: Designation Use: Zone: Designation Use: Zone: Designation Use: Zone: Designation Existing Use of Property: Proposed Use of Property: Site Area: Access: Servicing requirement: Pasquale De Luca Pasquale and Celeste De Luca Lots 49 and 50, Section: 22, Township: 12, NWD Plan: 43885 Estate Suburban Residential RS-3 (One Family Rural Residential) RS-2 (One Family Suburban Residential) Single Family Residential RS-3 (One Family Rural Residential) Estate Suburban Residential Single Family Residential RS-3 (One Family Rural Residential) Agricultural Single Family Residential RS-2 (One Family Suburban Residential) Suburban Residential Single Family Residential RS-3 (One Family Rural Residential) Estate Suburban Residential Single Family Residential Single Family Residential 1.62 ha (4 acres) 124 Avenue Rural This application is to permit future subdivision into four lots no smaller than 0.4 hectares each. The following dates outline Council's consideration of the application and Bylaw 6817-2011: • First Reading was granted May 10, 2011 • Second Reading was granted November 8, 2011 • Public Hearing was held December 13, 2011 • Third Reading was granted December 13, 2011 -2- Application Progress: The applicant is in the process of completing most of the terms and conditions to be met prior to Final Reading of the Zone Amending Bylaw. The major outstanding items are road dedication, removal of the existing deck on proposed Lot 1, and a disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. Alternatives: Council may choose one of the following alternatives: 1. grant the request for extension; 2. deny the request for extension; or 3. repeal third reading of the bylaw and refer the bylaw to Public Hearing. CONCLUSION: The applicant has been actively pursuing the completion of this rezoning application and has applied for a final one year extension. "Original signed by Siobhan Murphy" Prepared by: Siobhan Murphy, MA, MCIP, RPP Planning Technician "Original signed by Christine Carter" Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning "Original signed by Frank Quinn" Approved by: Frank Quinn, MBA, P.Eng GM: Public Works & Development Services "Original signed by J.L. (Jim) Rule" Concurrence: J. L. (Jim) Rule Chief Administrative Officer The following appendices are attached hereto: Appendix A - Subject Map Appendix B- Second Reading Report -3- I 622 APPENDIX A �! 3 � �� I sa so 4 � "' 12561 N ' - � � � � r l P 438 I I ,25�2 4 � �� LMP123 � � �2I 1 Rem 64 � i P 70 98 EPP 1414 � a� 1 2 1 2 ' I I I 12530 o ry � o �n S m �'' �'' I N N �2525 •.���.v N ��ry .� �.���.�.��� N������� �.� I N N 125AVE. P t}3s 125AVE. o N — — — — i i 76 o "' i ry ry n `�" 1249I I 1 P 43885 � i ' �2aso ti I� 56 55 54 �— � i i SUBJECT PROPERTIES � � � 12475 � � I 2 � 12460 I � � � I 2 12A47 , ' 12440 1 LM P 2744 N N N N Scale: 1:2, 500 1 � � P 43885 � � P A38 � i 2 ae ag � �o � j �s � I i � 2 I i �� � � � m 4 12420 N ry ryI N � �+ � �����r ��������� �� �.�.��. .� ��������v�v������ ���r���r �����������' ��r������� �.���.�.�� 21 m P 3118 �`+ 12384 m N 190' 12 4 i 20 � I / � � / , � � ` � � � � A � � 1 it f Pitt 6 � District of I `� Langley 4j\ ER Rem 12 I 123I0 12375 I � I --- l � 12355 I � � i I j r 12342 � � 1.2307 I _.a ! � 24311 /61 124 AVE N U E i �� ;� i� � o � CORPORATION OF ��L � THE DISTRICT OF �� MAPLE RIDGE ; .� � PLANNING DEPARTMENT DATE: Dec 17, 2012 FILE: 2011-037-RZ BY: PC ,.- - � I �� District Of Maple Ridge T0: His Worship Mayor Ernie Daykin and Members of Council FROM: Chief Administrative Officer MEETING DATE: FILE N0: MEETING: SUBJECT: Second Reading Maple Ridge Zone Amending Bylaw No.6817-2011 24311 and 24361 124 Avenue APPENDIX B November 7, 2011 2011-037-RZ CofW EXECUTIVE SUMMARY: An application has been received to rezone the subject property from RS-3 (One Family Rural Residential) to RS-2 (One Family Suburban Residential). This application is in compliance with the Official Community Plan. RECOMMENDATIONS: 1. That Zone Amending Bylaw No. 6817-2011 be given Second Reading and be forwarded to Public Hearing; and 2. That the following terms and conditions be met prior to Final Reading: i. Road dedication as required; ii. Removal of existing deck on proposed Lot 1. iii. A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. If there is evidence, a site profile pursuant to the Waste Management Act must be provided in accordance with the regulations. iv. Pursuant to the Contaminated Site Regulations of the Environmental Management Act, the subdivider will provide a Site Profile for the subject lands. DISCUSSION: a) Background Context: Applicant: Owner: Legal Description: OCP: Existing: Zoning: Existing: Proposed: Pasquale De Luca Pasquale and Celeste De Luca Lots 49 and 50, Section: 22, Township: 12, NWD Plan: 43885 Estate Suburban Residential RS-3 (One Family Rural Residential) RS-2 (One Family Suburban Residential) Surrounding Uses: North: South: East: West: Use: Zone: Designation Use: Zone: Designation Use: Zone: Designation Use: Zone: Designation Existing Use of Property: Proposed Use of Property: Site Area: Access: Servicing requirement: Single Family Residential RS-3 (One Family Rural Residential) Estate Suburban Residential Single Family Residential RS-3 (One Family Rural Residential) Agricultural Single Family Residential RS-2 (One Family Suburban Residential) Suburban Residential Single Family Residential RS-3 (One Family Rural Residential) Estate Suburban Residential Single Family Residential Single Family Residential 1.62 ha (4 acres) 124 Avenue Rural b) Project Description: The applicant proposes to rezone the subject properties from RS-3 (One Family Rural Residential) to RS-2 (One Family Suburban Residential), in support of a future subdivision into four lots no smaller than 0.4 hectares each. The existing homes are proposed to be maintained; although the deck of one of the homes will need to be removed to meet zoning requirements. c) Planning Analysis: Official Community Plan: The proposed rezoning to RS-2 (One Family Suburban Residential) is in accordance with the subject properties' designation as Estate Suburban Residential in the Official Community Plan (OCP). Zoning Bylaw: The current application proposes to rezone the properties located at 24311 and 24361 124 Avenue from RS-3 (One Family Rural Residential) to RS-2 (One Family Suburban Residential) to permit the future subdivision into four one acre lots. The applicant has requested a relaxation to the side yard setback for proposed Lot 1. The proposed variance will be the subject of a future report to Council. d) Interdepartmentallmplications: Engineering Department: The Engineering Department has reviewed the proposed project and has noted that there are no services required in support of this rezoning application. As a result, no rezoning servicing -2- agreement is required. The Engineering Department has further determined that road dedication is required along the subject site frontage. Parks & Leisure Services Department: The Parks Department has reviewed the application and has noted that a road shoulder equestrian trail exists on 124 Avenue that will need to be considered in the development servicing plans for this application. e) Environmentallmplications: The subject properties are located adjacent to land within the Agricultural Land Reserve, and the applicant has completed an Agricultural Impact Assessment and a Groundwater Impact Assessment in support of the proposed development. CONCLUSION: This application is in compliance with the Official Community Plan. Therefore, it is recommended that Zone Amending Bylaw No. 6817 - 2010 be given Second Reading and be forwarded to Public Hearing. Prepared by: Amelia Bowden Planning Technician Approved by: Charles Goddard, BA, MA Acting Director of Planning Approved by: Frank Quinn, MBA, P.Eng GM: Public Works & Development Services Concurrence: J. L. (Jim) Rule Chief Administrative Officer AB/dp The following appendices are attached hereto: Appendix A - Subject Map Appendix B- Zone Amending Bylaw 6817-2011 Appendix C - Subdivision Plan -3- r; , ,���� , .���� J 4 22 � I� I 83 SD ' Y d "' 12561 N ' - � � � � r l P 438 I I ,25�2 4 � �� LMP123 � � �2I 1 Rem 64 � i P 70 98 EPP 1414 � a� 1 2 1 2 ' I I I 12530 o ry � o �n S m �'' �'' I N N �2525 •.���.v N ��ry .� �.���.�.��� N������� �.� I N N 125AVE. P t}3s 125AVE. o N — — — — i i 76 o "' i ry ry n `�" 1249I I 1 P 43885 � i ' �2aso ti I� 56 55 54 �— � i SUBJECT PROPERTIES � � � I 12475 � � I 2 � 12460 I � � � I 2 12A47 , ' 12440 LM P 2744 1 N N N N Scale: 1:2, 500 1 � � P 43885 � � P A38 � i 2 ae ag � �o � j �s � I i � 2 I i �� � � � m 4 12420 N ry ryI N � �+ � �����r ��������� �� �.�.��. .� ��������v�v������ ���r���r �����������' ��r������� �.���.�.�� 21 m P 3118 �`+ 12384 m N 190' 12 4 i 20 � I / � � / , � � ` � � � � A � � 1 it f Pitt 6 � District of I `� Langley 4j\ ER Rem 12 I 123I0 12375 I � I --- l � 12355 I � � i I j r 12342 � � _ 1.2307 I _.a ! � 24311/61 124 AVENUE i �� ;� i� � o � CORPORATION OF ��L �- THE DISTRICT OF �� MAPLE RIDGE ; ., � PLANNING DEPARTMENT DATE: Dec 17, 2012 FILE: 2011-037-RZ BY: PC CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW N0. 6817-2011 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 -1985 as amended. WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1. 2 3 This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No.6817-2011." Those parcels or tracts of land and premises known and described as: Lot 49, Section 22, Township 12, New Westminster District Plan 43885 Lot 50, Section 22, Township 12, New Westminster District Plan 43885 and outlined in heavy black line on Map No. 1519 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to RS-2 (One Family Suburban Residential) Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the 10t" day of May, A.D. 2011. READ a second time the 8t" day of November, A.D. 2011. PUBLIC HEARING held the 13t" day of December, A.D. 2011. READ a third time the 13t" day of December, A.D. 2011. RECONSIDEREDAND FINALLYADOPTED, the day of , A. D. 20 . PRESIDING MEMBER CORPORATE OFFICER MAP�E R D�E ZO�IE AMEND N� ByiaW N�. og�� 20� � Map No. 1519 From: RS 3 (One To Family Rural Residential� RS 2(One Family Suburban Residential� N SCALE 1:2,500 PROPOSED SUBDMSION OF LOT 49 AND 50 SEC.22 TP.12 N.W.D. PLAN 43885 io s o 2ao �^ ^ ��-- � Scale 1:1000 Octo6er 24,2011 'iYade dc Associates �B.G. Lond Swv�eyors Maple Ridge dc Mission F12916—OfA Phone 463-4753 � lL�F Hvuvuc �r�un YJDO:Jf L�i.� � N190'12 �' e�- Plan 3118 `� N � � .�- Deep Roots Greater Heights T0: FROM: SUBJECT District of Maple Ridge His Worship Mayor Ernie Daykin MEETING DATE: and Members of Council FILE N0: Chief Administrative Officer MEETING: Excess Capacity/Extended Services Agreement LC 154/14 EXECUTIVE SUMMARY: February 17, 2014 E08-015-1164 06-2240-20 CofW A developer has subdivided land at 138B Avenue and Silver Valley Road. Part of the subdivision servicing is considered to be excess or extended servicing in accordance with the Local Government Act. The extended servicing benefits adjacent properties. Latecomer Agreement LC 154/14 provides the municipality's assessment of the attribution of the costs of the excess or extended servicing to the benefiting lands. RECOMMENDATION: That with respect to the subdivision of lands involved in subdivision 2012-015-SD located at 138B Avenue and Silver Valley Road, be it resolved: 1. That the cost to provide the excess or extended services is, in whole or in part, excessive to the municipality and that the cost to provide these services shall be paid by the owners of the land being subdivided, and �� 3. That Latecomer Charges be imposed for such excess or extended services on the parcels and in the amounts as set out in the staff report dated February 17, 2014; and further That the Corporate Officer be authorized to sign and seal Excess Capacity Latecomer Agreement LC 154/14 with the subdivider of the said lands. DISCUSSION: a) Background Context: The attached map identifies the lands which are involved in the subdivision and those which will benefit from the excess or extended services and land to which the developer provided services via a private agreement. The cost breakdown for each excess or extended service is shown on attached Schedule A. In addition, a copy of Excess Capacity Latecomer Agreement LC 154/14 is also attached for information purposes. 1107 b) Strategic Alignment: Administration of excess or extended services legislation complies with the Smart Managed Growth element of the Corporate Strategic Plan. The administration procedure supports the requirement for a developer to construct municipal infrastructure in support of land development and recognizes that the infrastructure may provide benefit to other land. c) Policy Implications: Part 26, Division 11, of the Local Government Act provides that where a developer pays all or part of the cost of excess or extended services, the municipality shall determine the proportion of the cost of the service which constitutes excess or extended service and determine the proportion of the cost of the service to be attributed to parcels of land which the municipality considers will benefit from the service. Latecomer Agreement LC 154/14 will provide such determination for Subdivision 2012-015-SD. CONCLUSION: A developer has provided certain services in support of Subdivision 2012-015-SD. Some of the services benefit adjacent lands therefore, it is appropriate to impose Latecomer Charges on the benefitting lands. Latecomer Agreement LC 154/14 summarizes the municipality's determination of benefitting lands and cost attribution and also establishes the term over which such Latecomer Charges will be applied. "Original signed by Stephen Judd" Prepared by: Stephen Judd, PEng. Manager of Infrastructure Development "Original signed by David Pollock" Reviewed by: David Pollock, PEng. Municipal Engineer "Original signed by Frank Quinn" Approved by: Frank Quinn, MBA, PEng. GM: Public Works & Development Services "Original signed by J.L. (Jim) Rule" Concurrence: J.L. (Jim) Rule Chief Administrative Officer TG/ m i TYPE OF EXCESS OR EXTENDED SERVICE 1. EXTENDED NOMINAL SERVICE SERVICE # BENEFITTING LOTS Water Main Storm Sewer Sanitary Sewer 0 0 0 Schedule A COST OF COST PER BENEFIT LOT BENEFIT ATTRIBUTED BY PROPERTY EXCLUDING SUBDIVISION $20,625.00 $3,438.00 Lot 3, Plan 13776 RN 73989-0400-9 3 x $3,438.00 $43,690.00 $7,282.00 Lot 3, Plan 13776 RN 73989-0400-9 3 x $7,282.00 $32,750.00 $5,458.00 Lot 3, Plan 13776 RN 73989-0400-9 3 x $5,458.00 A total of all of the aforementioned services for each property is as follows: Property Lot 3, Plan 13776 RN 73989-0400-9 Page 1 Amount of Benefit $48,534.00 SILVER VALLEY RD � DEVELOPMENT BOUNDARY SCALE: N. T. S. 13976 y Q'� 13962 ��� JP �� Z��'� � BENEFITTING PROPERTIES �„ CORPORATION OF THE � DISTRICT OF MAPLE RIDGE • � ENGINEERING DEPARTMENT EXCESS CAPACITY/EXTENDED SERVICES AGREEMANT LC 154/14 DATE: JAN 2014 FILE/DWG No LC154-2014 EXCESS CAPACITY LATECOMER AGREEMENT LC 154/14 -- 2012-015-SD THIS AGREEMENT made the day of , 2014 BETWEEN: Jaskar Developments Ltd. P.O. Box 29513 Maple Ridge, BC V2X OV2 (Hereinafter called the "Subdivider") AND: OF THE FIRST PART THE DISTRICT OF MAPLE RIDGE, a Municipal Corporation under the "Municipal Act", having its offices at 11995 Haney Place, in the Municipality of Maple Ridge, in the Province of British Columbia (Hereinafter called the "Municipality") WHEREAS: OF THE SECOND PART A. The Subdivider has developed certain lands and premises located within the Municipality of Maple Ridge, in the Province of British Columbia, and more particularly known and described as: Lot A, Section 33, Township 12, NWD Plan BCP51083 (Hereinafter called the "said lands"); B. In order to facilitate the approval of the subdivision of the said lands, the Subdivider has constructed and installed the watermain, sanitary sewer and storm sewer services shown on the civil design drawings prepared by Damax Consultants Ltd., File no. J-08-434-2, sheets 1 to 13 of 13 (Rev. A) and marked "Reviewed" by the Municipality June 26, 2012. Project No.E08-015-1164. (Hereinafter called the "Extended Services"); C. The extended services have been provided with a capacity to service the said lands and other than the said lands; D. The Municipality considers its cost to provide the Extended Services to be excessive; E. The Subdivider has provided the Extended Services in the Amount of $97,065.00. Page 1 of 3 F. The Municipality has determined that Lot 3, Sec. 33, Tp. 12, NWD Plan 13776 Roll Number 73989-0400-9 (the "Benefitting Lands") will benefit from the Extended Services; G. The Municipality has imposed as a condition of the owner of the Benefitting Lands connecting to or using the Extended Services, a charge (the "Latecomer Charge") on the Benefitting Lands in the following amounts: Lot 3, Sec. 33, Tp. 12, NWD Plan 13776 Roll Number 73989-0400-9 • $3,438.00 per lot to a maximum of $10,314.00 for direct connection to the watermain on Silver Valley Road from the centerline of the intersection of 138B Avenue to 64m south of that point. • $7,282.00 per lot to a maximum of $21,846.00 for direct connection to the storm sewer on Silver Valley Road from the manhole at the intersection of 138B Avenue to 63m south of that point. • $5,458.00 per lot to a maximum of $16,374.00 for direct connection to the sanitary sewer on Silver Valley Road from the manhole at the intersection of 138B Avenue to 65m south of that point. plus interest calculated annually from the date of completion of the Extended Services as certified by the General Manager - Public Works & Development Services of the Municipality (the "Completion Date") to the date of connection of the Benefitting Lands to the Extended Services; H. The Latecomer Charge when paid by the owner of the Benefitting Lands and collected by the Municipality shall pursuant to Section 939 (7) of the Local Government Act R.S.B.C. 1996, c.323 be paid to the Subdivider as provided for in this Agreement. NOW THEREFORE AS AUTHORIZED BY Section 939 (9) of the Local Government Act R.S.B.0 1996, c. 323, the parties hereto agree as follows: 1. The Latecomer Charge, if paid by the owner of the Benefitting Lands and collected by the Municipality within fifteen (15) years of the Completion Date shall be paid to the Subdivider and in such case payment will be made within 30 days of the next June 30t" or December 31St that follows the date on which the Latecomer Charge was collected by the Municipality. 2. This Agreement shall expire and shall be of no further force and effect for any purpose on the earlier of the payment of the Latecomer Charge by the Municipality to the Subdivider, or fifteen (15) years from the Completion Date, and thereafter the Municipality shall be forever fully released and wholly discharged from any and all Page 2 of 3 liability and obligations herein, or howsoever arising pertaining to the Latecomer Charge, and whether arising before or after the expiry of this Agreement. 3. The Subdivider represents and warrants to the Municipality that the Subdivider has not received, claimed, demanded or collected money or any other consideration from the owner of the Benefitting Lands for the provision, or expectation of the provision of the Extended Services, other than as contemplated and as provided for herein; and further represents and warrants that he has not entered into any agreement with the owner of the Benefitting Lands for consideration in any way related to or connected directly or indirectly with the provision of the Extended Services. The representations and warranties of the Subdivider herein shall, notwithstanding paragraph 2 of this Agreement, survive the expiry of this Agreement. 4. The Subdivider (if more than one corporate body or person) hereby agrees that the Municipality shall remit the Latecomer Charge to each corporate body or person in equal shares. 5. If the Subdivider is a sole corporate body or person, the Municipality shall remit the Latecomer Charge to the said sole corporate body or person, with a copy to the following (name and address of director of corporate body, accountant, lawyer, etc.): 6. In the event that the Subdivider is not the owner of the said lands, the owner shall hereby grant, assign, transfer and set over unto the Subdivider, his heirs and assigns, all rights, title and interest under this Agreement. IN WITNESS WHEREOF the parties hereto have hereunto affixed their respective Corporate Seals, attested by the hands of their respective officers duly authorized in that behalf, the day and year first above written. SUBDIVIDER Subdivider - Authorized Signatory Subdivider - Authorized Signatory DISTRICT OF MAPLE RIDGE Corporate Officer - Authorized Signatory Page 3 of 3 � � .�- Deep Roots Greater Heights T0: FROM: SUBJECT District of Maple Ridge His Worship Mayor Ernie Daykin MEETING DATE: and Members of Council FILE N0: Chief Administrative Officer MEETING: Excess Capacity/Extended Services Agreement LC 155/14 EXECUTIVE SUMMARY: February 17, 2014 E08-015-1163 06-2240-20 CofW A developer has subdivided land at 138B Avenue and Silver Valley Road. Part of the subdivision servicing is considered to be excess or extended servicing in accordance with the Local Government Act. The extended servicing benefits adjacent properties. Latecomer Agreement LC 155/14 provides the municipality's assessment of the attribution of the costs of the excess or extended servicing to the benefiting lands. RECOMMENDATION: That with respect to the subdivision of lands involved in subdivision 2012-014-SD located at 138B Avenue and Silver Valley Road, be it resolved: 1. That the cost to provide the excess or extended services is, in whole or in part, excessive to the municipality and that the cost to provide these services shall be paid by the owners of the land being subdivided, and �� 3. That Latecomer Charges be imposed for such excess or extended services on the parcels and in the amounts as set out in the staff report dated February 17, 2014; and further That the Corporate Officer be authorized to sign and seal Excess Capacity Latecomer Agreement LC 155/14 with the subdivider of the said lands. DISCUSSION: a) Background Context: The attached map identifies the lands which are involved in the subdivision and those which will benefit from the excess or extended services and land to which the developer provided services via a private agreement. The cost breakdown for each excess or extended service is shown on attached Schedule A. In addition, a copy of Excess Capacity Latecomer Agreement LC 155/14 is also attached for information purposes. � 1 ' b) Strategic Alignment: Administration of excess or extended services legislation complies with the Smart Managed Growth element of the Corporate Strategic Plan. The administration procedure supports the requirement for a developer to construct municipal infrastructure in support of land development and recognizes that the infrastructure may provide benefit to other land. c) Policy Implications: Part 26, Division 11, of the Local Government Act provides that where a developer pays all or part of the cost of excess or extended services, the municipality shall determine the proportion of the cost of the service which constitutes excess or extended service and determine the proportion of the cost of the service to be attributed to parcels of land which the municipality considers will benefit from the service. Latecomer Agreement LC 155/14 will provide such determination for Subdivision 2012-014-SD. CONCLUSION: A developer has provided certain services in support of Subdivision 2012-014-SD. Some of the services benefit adjacent lands therefore, it is appropriate to impose Latecomer Charges on the benefitting lands. Latecomer Agreement LC 155/14 summarizes the municipality's determination of benefitting lands and cost attribution and also establishes the term over which such Latecomer Charges will be applied. "Original signed by Stephen Judd" Prepared by: Stephen Judd, PEng. Manager of Infrastructure Development "Original signed by David Pollock" Reviewed by: David Pollock, PEng. Municipal Engineer "Original signed by Frank Quinn" Approved by: Frank Quinn, MBA, PEng. GM: Public Works & Development Services "Original signed by J.L. (Jim) Rule" Concurrence: J.L. (Jim) Rule Chief Administrative Officer TG/ m i TYPE OF EXCESS OR EXTENDED SERVICE 1. EXTENDED NOMINAL SERVICE SERVICE Water Main Storm Sewer # BENEFITTING LOTS 0 0 Sanitary Sewer 6 Schedule A COST OF BENEFIT COST PER LOT $30,800.00 $5,133.00 $82,920.00 $13,820.00 $50,000.00 $8,333.00 Page 1 BENEFIT ATTRIBUTED BY PROPERTY EXCLUDING SUBDIVISION Lot 3, Plan 13776 RN 73989-0400-9 1 x $5,133.00 Lot 16, Plan 27891 RN 73989-0501-4 2 x $5,133.00 Lot 17, Plan 27891 RN 73989-0502-6 2 x $5,133.00 Lot 3, Plan 13776 RN 73989-0400-9 1 x $13,820.00 Lot 16, Plan 27891 RN 73989-0501-4 2 x $13,820.00 Lot 17, Plan 27891 RN 73989-0502-6 2 x $13,820.00 Lot 3, Plan 13776 RN 73989-0400-9 1 x $8,333.00 Lot 16, Plan 27891 RN 73989-0501-4 2 x $8,333.00 Lot 17, Plan 27891 RN 73989-0502-6 2 x $8,333.00 A total of all of the aforementioned services for each property is as follows: Property Lot 3, Plan 13776 RN 73989-0400-9 Lot 16, Plan 27891 RN 73989-0501-4 Lot 17, Plan 27891 RN 73989-0502-6 Page 2 Amount of Benefit $27,286.00 $54,572.00 $54,572.00 SILVER VALLEY RD � DEVELOPMENT BOUNDARY SCALE: N. T. S. 13976 y Q'� 13962 ��� JP �� Z��'� � BENEFITTING PROPERTIES �„ CORPORATION OF THE � DISTRICT OF MAPLE RIDGE • � ENGINEERING DEPARTMENT EXCESS CAPACITY/EXTENDED SERVICES AGREEMANT LC 155/14 DATE: JAN 2014 FILE/DWG No LC155-2014 EXCESS CAPACITY LATECOMER AGREEMENT LC 155/14 -- 2012-014-SD THIS AGREEMENT made the day of , 2014 BETWEEN: Silver Valley Projects Ltd. #100 - 1450 Creekside Drive Vancouver, BC V6J 5B3 (Hereinafter called the "Subdivider") AND: OF THE FIRST PART THE DISTRICT OF MAPLE RIDGE, a Municipal Corporation under the "Municipal Act", having its offices at 11995 Haney Place, in the Municipality of Maple Ridge, in the Province of British Columbia (Hereinafter called the "Municipality") WHEREAS: OF THE SECOND PART A. The Subdivider has developed certain lands and premises located within the Municipality of Maple Ridge, in the Province of British Columbia, and more particularly known and described as: Lot B, Section 33, Township 12, Plan BCP 51083 (Hereinafter called the "said lands"); B. In order to facilitate the approval of the subdivision of the said lands, the Subdivider has constructed and installed the watermain, sanitary sewer and storm sewer services shown the municipal works and services design submission by Damax Consultants Ltd., File No. S-08-434-2, sheets 1 to 13 of 13 (Rev. A) and stamped "Reviewed As Noted" by the Municipality June 26, 2012. Project No.E08-015-1163. (Hereinafter called the "Extended Services"); C. The extended services have been provided with a capacity to service the said lands and other than the said lands; D. The Municipality considers its cost to provide the Extended Services to be excessive; E. The Subdivider has provided the Extended Services in the Amount of $163,720.00. Page 1 of 4 F. The Municipality has determined that Lot 3, Sec. 33, Tp. 12, NWD Plan 13776 Lot 16, Sec. 33, Tp. 12, NWD Plan 27891 Lot 17, Sec. 33, Tp. 12, NWD Plan 27891 (the "Benefitting Lands") will benefit from the Extended Services; G. The Municipality has imposed as a condition of the owner of the Benefitting Lands connecting to or using the Extended Services, a charge (the "Latecomer Charge") on the Benefitting Lands in the following amounts: Lot 3, Sec. 33, Tp. 12, NWD Plan 13776 R/N 73989-0400-9 • $5,133.00 for a direct connection to the watermain on Silver Valley Road north of the centerline of the intersection of 138B Avenue. • $13,820.00 for a direct connection to the storm sewer on Silver Valley Road north of the manhole at the intersection of 138B Avenue. • $8,333.00 for a direct connection to the sanitary sewer on Silver Valley Road north of the manhole at the intersection of 138B Avenue. Lot 16, Sec. 33, Tp. 12, NWD Plan 27891 R/N 73989-0501-4 • $5,133.00 per lot to a maximum of $10,266.00 for direct connection to the watermain on Silver Valley Road. • $13,820.00 per lot to a maximum of $27,640.00 for direct connection to the storm sewer on Silver Valley. • $8,333.00 per lot to a maximum of $16,666.00 for direct connection to the sanitary sewer on Silver Valley. Lot 17, Sec. 33, Tp. 12, NWD Plan 27891 R/N 73989-0502-6 • $5,133.00 per lot to a maximum of $10,266.00 for direct connection to the watermain on Silver Valley Road • $13,820.00 per lot to a maximum of $27,640.00 for direct connection to the storm sewer on Silver Valley. • $8,333.00 per lot to a maximum of $16,666.00 for direct connection to the sanitary sewer on Silver Valley. plus interest calculated annually from the date of completion of the Extended Services as certified by the General Manager - Public Works & Development Services of the Municipality (the "Completion Date") to the date of connection of the Benefitting Lands to the Extended Services; Page 2 of 4 H. The Latecomer Charge when paid by the owner of the Benefitting Lands and collected by the Municipality shall pursuant to Section 939 (7) of the Local Government Act R.S.B.C. 1996, c.323 be paid to the Subdivider as provided for in this Agreement. NOW THEREFORE AS AUTHORIZED BY Section 939 (9) of the Local Government Act R.S.B.0 1996, c. 323, the parties hereto agree as follows: 1. The Latecomer Charge, if paid by the owner of the Benefitting Lands and collected by the Municipality within fifteen (15) years of the Completion Date shall be paid to the Subdivider and in such case payment will be made within 30 days of the next June 30th or December 315t that follows the date on which the Latecomer Charge was collected by the Municipality. 2. This Agreement shall expire and shall be of no further force and effect for any purpose on the earlier of the payment of the Latecomer Charge by the Municipality to the Subdivider, or fifteen (15) years from the Completion Date, and thereafter the Municipality shall be forever fully released and wholly discharged from any and all liability and obligations herein, or howsoever arising pertaining to the Latecomer Charge, and whether arising before or after the expiry of this Agreement. 3. The Subdivider represents and warrants to the Municipality that the Subdivider has not received, claimed, demanded or collected money or any other consideration from the owner of the Benefitting Lands for the provision, or expectation of the provision of the Extended Services, other than as contemplated and as provided for herein; and further represents and warrants that he has not entered into any agreement with the owner of the Benefitting Lands for consideration in any way related to or connected directly or indirectly with the provision of the Extended Services. The representations and warranties of the Subdivider herein shall, notwithstanding paragraph 2 of this Agreement, survive the expiry of this Agreement. 4. The Subdivider (if more than one corporate body or person) hereby agrees that the Municipality shall remit the Latecomer Charge to each corporate body or person in equal shares. 5. If the Subdivider is a sole corporate body or person, the Municipality shall remit the Latecomer Charge to the said sole corporate body or person, with a copy to the following (name and address of director of corporate body, accountant, lawyer, etc.): 6. In the event that the Subdivider is not the owner of the said lands, the owner shall hereby grant, assign, transfer and set over unto the Subdivider, his heirs and assigns, all rights, title and interest under this Agreement. Page 3 of 4 IN WITNESS WHEREOF the parties hereto have hereunto affixed their respective Corporate Seals, attested by the hands of their respective officers duly authorized in that behalf, the day and year first above written. SUBDIVIDER Subdivider - Authorized Signatory Subdivider - Authorized Signatory DISTRICT OF MAPLE RIDGE Corporate Officer - Authorized Signatory Page 4 of 4 MAPLE RI�GE Britlsh Lolumhia T0: FROM: SUBJECT: District of Maple Ridge His Worship Mayor Ernie Daykin MEETING DATE: February 17, 2014 and Members of Council FILE N0: E02-010-179 Chief Administrative Officer MEETING: C of W Award of Contract ITT-EN14-01: Kanaka Way and 234A Street Intersection Improvements EXECUTIVE SUMMARY: The temporary traffic circle at Kanaka Way and 234A Street, constructed with plastic delineators was installed two years ago as a trial installation to address the congestion around Kanaka Creek Elementary School. The District's approved Capital Plan has a project to replace the temporary traffic circle with a permanent concrete traffic circle and curb extensions. The project scope consists of installing concrete curb and gutter, catch basins, traffic circle, asphalt paving, streetlighting, signage, landscaping and new pavement markings with the overall objective of improving traffic safety at the intersection. The Kanaka Way and 234A Street Intersection Improvements Project was tendered on January 16, 2014 and closed on February 11, 2014. The lowest acceptable tender price was submitted by Martens Asphalt Ltd. of $184,838.71 excluding taxes. There are sufficient funds in LTC 8690 and LTC 8861 to complete the project. The intersection improvements are anticipated to commence on March 28, 2014 to coincide with the start of Kanaka Creek School Spring Break and anticipated to be completed in approximately 4 weeks with substantial completion before Kanaka Creek School commences on April 28, 2014. Council approval to award the contract is required for the work to proceed. RECOMMENDATION: THAT Contract ITT-EN14-01, Kanaka Way and 234A Street Intersection Improvements, be awarded to Martens Asphalt Ltd. in the amount of $184,838.71 excluding taxes; and THAT the Corporate Officer be authorized to execute the contract. DISCUSSION: a) Background Context: The temporary traffic circle at Kanaka Way and 234A Street was installed in April 2012 to address the congestion around Kanaka Creek Elementary School as part of the Safer School Travel Program. 1109 An Open House was held on December 3, 2013 at Kanaka Creek Elementary School to present the proposed design. The majority of the comments received were supportive of replacing the temporary installation with a permanent concrete traffic circle. Other comments received were to improve the signage for directions on how to drive through the traffic circle, improve crosswalk locations, and install fencing to direct pedestrians to the marked crosswalks. These improvements were accommodated in the current design that balances these objectives. The project scope consists of installing concrete curb and gutter, catch basins, traffic circle, asphalt paving, streetlighting, signage, landscaping and new pavement markings. Tender Evaluation: The contract for the Kanaka Way and 234A Street Intersection Improvements was tendered on January 16, 2014. The tender closed on February 11, 2014 and five compliant tenders were received ranging from $184,838.71 to $228,620.00. The following five tenders received are listed in order from lowest to highest price: Martens Asphalt Ltd. Imperial Paving Ltd. Winvan Paving Ltd. Jack Cewe Ltd. LaFarge Canada Inc COB Tender Price (excluding taxes� $ 184,838.71 $ 190,795.00 $ 198,965.00 $ 203,620.00 $ 228,620.00 Staff have confirmed that the Martens Asphalt Ltd. tender is compliant with tender requirements and the contractor is suitably qualified to undertake the works. b) Desired Outcome: Council approval to award the contract for the Kanaka Way and 234A Street Intersection Improvements to Martens Asphalt Ltd. c) Strategic Alignment: The Kanaka Way and 234A Street Intersection Improvements Project supports the following key strategies identified in the District's Strategic Plan: • Maintain and enhance a multi-modal transportation system within Maple Ridge; • To provide citizens with safe, efficient alternatives for the movement of individuals and goods. d) Citizen/Customer Implications: Construction will commence when the scheduled Kanaka Creek Elementary School Spring Break starts and attempts will be made to minimize the impact to residents and businesses in the neighbourhood. The road is expected to remain open to traffic throughout the construction. e) Interdepartmentallmplications: The Operations Department has provided input to the design. f) Business Plan/Financial Implications: There are sufficient funds in LTC 8690 and LTC 8861 to complete the project. The projected expenditures are as follows; 2014 Contract Cost (excluding taxes) Consultant Design Fees Contingency (10% of contract cost) Total Projected Project Cost CONCLUSIONS: $ 184,838 $ 15,000 $ 19,000 $ 218,838 The tender price of $184,838.71 excluding taxes by Martens Asphalt Ltd. for the Kanaka Way and 234A Street Intersection Improvements is the lowest tendered price. It is recommended that Council approve the award of the contract to Martens Asphalt Ltd. "Original signed by Jeff Boehmer" "Original signed by Trevor Thompson" Submitted by: Jeff Boehmer, PEng. Financial Trevor Thompson, CGA Manager of Design and Construction Concurrence: Manager of Financial Planning "Original signed by David Pollock" Reviewed by: David Pollock, PEng. Municipal Engineer "Original signed by Frank Quinn" Approved by: Frank Quinn, MBA, PEng. General Manager: Public Works & Development Services "Original signed by J.L. (Jim) Rule" Concurrence: J.L. (Jim) Rule Chief Administrative Officer MG MAPLE RI�GE 6riflsh Columhfa T0: FROM: SUBJECT: District of Maple Ridge His Worship Mayor Ernie Daykin MEETING DATE: and Members of Council FILE N0: Chief Administrative Officer MEETING: Award of Contract ITT-EN14-03: 122 Avenue Streetlighting (216 Street to 222 Street) EXECUTIVE SUMMARY: February 17, 2014 E02-010-161 CofW The 122 Avenue Road Improvements Project from 216 Street to 224 Street is in the District's approved Capital Plan as a multi-year, phased project. The project objectives are to improve multi- modal transportation for the corridor by providing improvements to pedestrian and cycling facilities, and provide traffic calming measures with curb extensions and traffic buttons. Due to funding constraints, the project was split into four phases; Phase 1, from 216 Street to 221 Street was completed in 2012. Phase 2, from 221 to 222 Street was completed in 2013. Both Phases 1& 2 were pre-ducted to accommodate installation of streetlights in 2014. Phase 3, 122 Avenue streetlight installation from 216 Street to 222 Street includes the installation of 47 streetlights. Phase 4 is the portion of 122 Avenue from 222 Street to 224 Street and is scheduled for design in 2014 and construction in 2015. The Phase 3 contract was tendered on January 16, 2014 and closed on February 11, 2014. The lowest acceptable tender price by Crown Contracting Ltd. is $139,225.00 excluding taxes. There are sufficient funds in LTC 8910 to complete the project. The installation of the streetlights is anticipated to commence in early March 2014 and expected to be completed in approximately 6 weeks. Council approval to award the contract is required for the work to proceed. RECOMMENDATION: THAT Contract ITT-EN14-03, 122 Avenue Streetlighting (216 Street to 222 Street), be awarded to Crown Contracting Ltd. in the amount of $139,225.00 excluding taxes; and THAT the Corporate Officer be authorized to execute the contract. DISCUSSION: a) Background Context: The 122 Avenue Road Improvements project identified a need to improve the facilities on this corridor for pedestrians and cyclists to promote multi-modal transportation. Phase 1 of the 122 Avenue road improvements from 216 Street to 221 Street consisted of constructing concrete curb and gutter with an asphalt multi-use path on both sides of the roadway, storm sewers, catch basins, three traffic buttons (small traffic circles), curb extensions, and new pavement markings. 1110 Phase 2 of the project extended from 2221 Street to 222 Street and was built to the same standard as the first phase and involved construction of concrete curb and gutter and 3.Om wide asphalt multi-use paths on both sides of 122 Avenue. Phases 1& 2 did not include streetlights but were pre-ducted for future installation. Phase 3 of the project is the installation of streetlights from 216 Street to 222 Street and is included in the District's approved Capital Plan for 2014. Phase 4 will be the remaining portion of 122 Avenue from 222 Street to 224 Street and is scheduled for design in 2014 and construction in 2015. Tender Evaluation: The contract for the 122 Avenue Streetlights (216 Street to 222 Street) was tendered on January 16, 2014. The tender closed on February 11, 2014 and four compliant tenders were received ranging from $139,225.00 to $232,080.00, excluding taxes. The following four tenders received are listed in order from lowest to highest price: Crown Contracting Ltd. Fraser City Installations (1989) Ltd. Transwestern Electric Ltd. Fraser Excavating Ltd. Tender Price (excluding taxes� $ 139,225.00 $ 151,060.00 $ 153,860.00 $ 232,080.00 Crown Contracting Ltd. was the sub-contractor for the Phase 1 and 2 pre-ducting of streetlights on 122 Avenue from 216 Street to 222 Street. Staff have confirmed that the Crown Contracting Ltd. tender is compliant with tender requirements and the contractor is suitably qualified for the works. b) Desired Outcome: Council approval to award the contract for the 122 Avenue Streetlighting (216 Street to 222 Street) project to Crown Contracting Ltd. c) Strategic Alignment: The 122 Avenue Road Improvements Project supports the following key strategies identified in the District's Strategic Plan: • Maintain and enhance a multi-modal transportation system within Maple Ridge; • to provide citizens with safe, efficient alternatives for the movement of individuals and goods; • Promote alternative modes (pedestrian, bike, public transit) of travel to reduce reliance on the automobile. d) Citizen/Customer Implications: Due to funding constraints, the reconstruction of 122 Avenue from 216 Street to 224 Street was split into four phases; Phase 1(from 216 Street to 221 Street) was constructed in 2012; Phase 2, from 221 Street to 222 Street to be completed in 2013, Phase 3 installation of streetlights and Phase 4, from 222 Street to 224 Street is scheduled to be designed in 2014 and constructed in 2015. The estimated construction duration for Phase 3 is approximately 6 weeks, starting in early March through April 2014. It is anticipated that there will be minor traffic disruptions on 122 Avenue and the road should remain open at all times. e) Business Plan/Financial Implications: There are sufficient funds in LTC 8910 to complete the project. CONCLUSIONS: The tender price of $139,225.00 excluding taxes by Crown Contracting Ltd. for the 122 Avenue Streetlighting (216 Street to 222 Street) is the lowest tendered price. It is recommended that Council approve the award of the contract to Crown Contracting Ltd. "Original signed by Jeff Boehmer" "Original signed by Trevor Thompson" Submitted by: Jeff Boehmer, PEng. Financial Trevor Thompson, CGA Manager of Design and Construction Concurrence: Manager of Financial Planning "Original signed by David Pollock" Reviewed by: David Pollock, PEng. Municipal Engineer "Original signed by Frank Quinn" Approved by: Frank Quinn, MBA, PEng. General Manager: Public Works & Development Services "Original signed by J.L. (Jim) Rule" Concurrence: J.L. (Jim) Rule Chief Administrative Officer MG � �.--- aeep Roa�s Greater Hergf�ts T0: FROM: SUBJECT: District of Maple Ridge His Worship Mayor Ernie Daykin and Members of Council Chief Administrative Officer DATE: February 17, 2014 Committee of the Whole Disbursements for the month ended January 31, 2014 EXECUTIVE SUMMARY: The disbursements summary for the past period is attached for information. All voucher payments are approved by the Mayor or Acting Mayor and a Finance Manager. Council authorizes the disbursements listing through Council resolution. Expenditure details are available by request through the Finance Department. RECOMMENDATION: That the disbursements as listed below for the month ended January 31, 2014 now be approved. GENERAL $ 8,182,806 PAYROLL $ 1,432,021 PURCHASE CARD $ 98.195 9.713.022 DISCUSSION: a) Background Context: The adoption of the Five Year Consolidated Financial Plan has appropriated funds and provided authorization for expenditures to deliver municipal services. The disbursements are for expenditures that are provided in the financial plan. b) Community Communications: The citizens of Maple Ridge are informed on a routine monthly basis of financial disbursements. 1131 c) Business Plan / Financial Implications: Highlights of larger items included in Financial Plan or Council Resolution • GCL Contracting & Engineering - 232 St. bridge replacement • G.V. Sewerage & Drainage - Jun-Dec'13 DCC collections • G.V. Water District - water consumption Oct 2 to Oct 29/13 • G.V. Water District - water consumption Oct 30 to Nov 26/13 • Imperial Paving - Downtown improvements Lougheed Hwy • Mainland Civil Works Inc - Hampton Street local area service • Minister of Finance - 2013 school tax requisition • Municipal Insurance Assoc. - 2014 insurance assessment • No. 265 Seabright Holdings Ltd. - latecomer agreement • RG Arenas - Ice rental Aug, Nov & Dec & curling rink expenses • Willis Canada Inc - 2014 property and all risk insurance d) Policy Implications: 182,308 553,459 452,228 424,629 166,135 318,419 648,028 360,809 204,094 177,767 232,206 Approval of the disbursements by Council is in keeping with corporate governance practice. CONCLUSIONS: The disbursements for the month ended January 31, 2014 have been reviewed and are in order. "Original signed by G'Ann Ryg�" Prepared by: G'Ann Rygg Accounting Clerk II "Original signed b� Trevor Thombson" Approved by: Trevor Thompson, BBA, CGA Manager of Financial Planning "Ori�inal si�ned by Paul Gill" Approved by: Paul Gill, BBA, CGA GM - Corporate & Financial Services "Original signed by J.L. (Jim) Rule" Concurrence: J.L. (Jim) Rule Chief Administrative Officer gmr VENDOR NAME Aecom Canada Ltd BC Hydro BC SPCA BDO Canada LLP Billesberger, Valerie Boileau Electric & Pole Ltd CUPE Local 622 Chevron Canada Ltd City Of Pitt Meadows Dell Canada Inc Douglas College - Fin Dept Falcon Homes Joint Venture Falcon Homes Ltd Family Education & Support Ctr Fitness Edge FortisBC - Natural Gas Fraser River Pile & Dredge Inc GCL Contracting & Engineering Glentel Inc Gr Vanc Sewerage & Drainage Grant Hill (GP) Ltd Greater Vanc Water District Greater Vancouver Regional Dis Imperial Paving Interprovincial Traffic Serv Jacks Automotive & Welding Justice Institute Of BC CORPORATION OF THE DISTRICT OF MAPLE RIDGE MONTHLY DISBURSEMENTS - JANUARY 2014 DESCRIPTION OF PAYMENT National Benchmarking Initiative Sewage System Rehabilitation - Cottonwood Leachate Pond Electricity Contract payment 2013 Financial statement audit Document Management Oct 1- Dec 31/13 Maintenance: Anderson Pump Station Banners Christmas Decorations Haney House Leisure Centre Rock Ridge Reservoir Street Lights Traffic Lights 256 Street Reservoir Dues - pay periods 14/01 & 14/02 Gasoline & diesel fuel Airport Governance Study Contributions from sport field users Pitt Meadows Family Rec. Centre - phone, internet, copier costs SEI - cost share 3rd party costs - film company Fleet radio system replacement Dell laptop for IS Lease overpayment Town Centre investment incentive DCC fee refund Town Centre investment incentive Security refund Community network coordination Fitness classes & programs Natural gas Port Haney wharF repairs 232 Street bridge replacement ESS radios Fire Dept. radios Fleet radio system replacement SCADA radios for water pump station upgrade Jun - Dec'13 DCC collections Refund street lights and access culvertfees Water consumption Oct 2 to Oct 29/13 Water consumption Oct 30 to Nov 26/13 Recycling remittance overpayment Mosquito control program Water sample analysis Downtown improvements Lougheed Hwy (226-228 St) Traffic signal replacements Fire Dept equipment repairs Fire Dept training programs 19,656 5,167 208 1,270 7,318 92 377 16,991 2,497 269 5,113 8, 715 56,420 4,790 1, 717 550 18,070 2,265 AMOUNT 24,823 107,713 27,527 23,135 16,170 34,136 33,215 81,417 72,192 20,335 19,013 28,023 16,523 37,293 1,500 55,316 25,000 15,129 34,762 33,075 182,308 64 64 137,972 6,630 452,228 424,629 17,434 375 2,065 144,730 553,459 36,950 876,857 19,874 166,135 20,496 17,127 26,957 Lafarge Canada Inc Mainland Civil Works Inc Manulife Financial Maple Ridge & PM Arts Council Medical Services Plan Microsoft Licensing, GP Minister Of Finance Municipal Insurance Assoc Municipal Pension Plan BC No 236 Seabright Holdings Ltd No 265 Seabright Holdings Ltd Panorama LMS 4011 Pedre Contractors Ltd Pitt River Quarries Ltd Raincity Janitorial Serv Ltd Receiver General Canada - GST Receiver General For Canada Remdal Painting & Restoration RG Arenas (Maple Ridge) Ltd RGH Pacific Emergency Services Ridge Meadows Seniors Society Ridge Meadows Recycling Society Rogers, Simon & Jennifer Telus Tempest Development Group TGK Irrigation Ltd Thomas G Andison Law Corp In Trust Road salt Hampton Street local area service - utility & road construction Employer/employee remittance Arts Centre contract payment Jan Program revenue Dec Employee medical & health premiums Annual software licensing 2013 school tax requisition 2014 Insurance assessment Insurance deductibles Employer/employee remittance Latecomer agreement Latecomer agreement Strata fees Jan & Feb River Road waterworks & sanitary sewer at 236 St Roadworks material Janitorial services & supplies: Firehalls Library Municipal Hall Operations Randy Herman Building RCMP South Bonson Community Centre Holdback release GST remittance - Dec'13 Employer/Employee remittance PP13/26 & PP14/01 Painting: Firehall Haney Place bus loop Leisure Centre Library Municipal Hall RCMP Tamarack Lane washroom Ice rental Aug, Nov & Dec Curling rink operating expenses Nov & Dec Traffic signal replacements Quarterly operating grant Jan - Mar Monthly contract for recycling Weekly recycling Litter pickup contract Recycling station pickup Roadside waste removal Recycling depot onsite oil interceptor Latecomer agreement Telephone services Dec & Jan Annual software support Albion Sports Water Play Park Hammond Stadium Park Sports Field Security refund 50,867 22,886 360,809 7,022 6,222 6,022 2,934 2,953 4,348 3,112 4,375 2,830 875 3,679 9,420 461 2,291 406 167 164,722 13,045 109,721 497 1,725 308 87 22,027 76,116 17,081 78,137 318,419 140,234 73,753 37,612 141,095 648,028 367,831 380,612 59,460 204,094 20,619 100,861 20,719 32,796 18,790 611,047 17,298 177,767 16,783 58, 294 134,365 29,491 17,531 57,196 93,197 217,955 Total Energy Systems Ltd Urban Lumberjack Tree Services Van-Kel Irrigation Warrington PCI Management Willis Canada Inc Workers Compensation Board BC Young, Anderson - Barristers Disbursements In Excess $15,000 Disbursements Under $15,000 Total Payee Disbursements Payroll Purchase Cards - Payment Total Disbursements January 2014 Maintenance: Firehalls Leisure Centre Maple Ridge Fairgrounds Maple Ridge Museum Municipal Hall Operations Pitt Meadwos Family Rec. Centre Pitt Meadows Heritage Hall Pitt Meadows Museum RCMP South Bonson Community Centre Whonnock Community Centre Brush/tree removal at water reservoirs Tree trimming from traffic lights & signals Computer irrigation control system Hammond Stadium Park Sports Field Advance for Tower common costs Tower expenses Dec 2014 Property and All Risk Insurance Employer/Employee remittance 4th qtr 2013 Professional fees Nov & Dec PP14/01 & PP14/02 GMR \\mr.corp\docs\Fin\05-Finance\1630-Accts-Payable\01-General\AP Disbursements\2014\[Monthly_Council_Report_2014.x1sx]JAN'14 3,021 6, 745 249 259 5,958 5,186 1,684 483 193 1,696 2,955 410 17,929 682 28,004 1,237 60,000 894 28,839 18, 611 29,241 60,894 232,206 81,390 57,209 7,278,251 904,555 8,182,806 1,432,021 98,195 9,713,022 MAPLE RIbGE Briitsh CuWmhla T0: FROM: SUBJECT District of Maple Ridge His Worship Mayor Ernie Daykin MEETING DATE: and Members of Council FILE N0: Chief Administrative Officer MEETING: 2014 Election - Appointment of Officers EXECUTIVE SUMMARY: February 17, 2014 4200-01 C of W The Local Government Act requires Municipal Councils to appoint a chief election officer and a deputy chief election officer for the November 15, 2014 local government election. RECOMMENDATIONS: That pursuant to Section 41(1) and (2) of the Loca/ GovernmentAct, Ceri Marlo be appointed Chief Election Officer for conducting the November 15, 2014 Maple Ridge general local election with power to appoint other election officials as required for the administration and conduct of the 2014 general local election; and further That Tonya Polz be appointed Deputy Chief Election Officer for the November 15, 2014 Maple Ridge general local election. DISCUSSION: a) Background Context: The Clerk's Department is assigned responsibility for conducting local government elections. It is recommended that Ceri Marlo, the manager of this department, be appointed the Chief Election officer. Tonya Polz has extensive experience conducting elections having served as the Deputy Chief Election Officer for the last four elections in Maple Ridge. b) Business Plan/Financial Implications: These positions are allotted for in the election budget contained within the Clerk's Department budget. "Original si ned bv Ceri Marlo" Prepared by: Ceri Marlo, CMC Manager of Legislative Services and Emergency Program "Original si ned by Paul Gill" Approved by: Paul Gill, B.B.A., C.G.A., F.R.M. General Manager: Corporate & Financial Services "Ori inal signed by J.L. (Jim) Rule Concurrence: J.L. (Jim) Rule Chief Administrative Officer :cm 1132 MAPLE R1DGE BrlSlsh Columhia T0: FROM: SUBJECT: District of Maple Ridge His Worship Mayor Ernie Daykin and Members of Council Chief Administrative Officer 2013 Council Expenses MEETING DATE: 17-Feb-2014 FILE N0: MEETING: C.O.W. EXECUTIVE SUMMARY In keeping with Council's commitment to transparency in local government, the attached Schedule 1 lists Council expenses for 2013. The schedule is also available on our website. RECOMMENDATION: Receive for information Discussion In the interest of transparency and accountability, Council expenses will be itemized and reported monthly. "original signed by Catherine Nolan" Prepared by: Catherine Nolan, CPA, CGA Manager of Accounting "original signed by Paul Gill" Approved by: Paul Gill, CPA, CGA GM, Corporate and Financial Services "ori�inal signed bvJim Rule" Concurrence: J.L. (Jim) Rule Chief Administrative Officer 1133 Ashlie, Cheryl January February March April May June July August September October November December Bell, Corisa January February March April May June July August September October November December RM South Asian Cultural Society - Annual Gala Gaming Centre Event MR Community Foundation - Citizen of the Year MR-PM Chamber of Commerce - Business Excellence Awards MR Community Foundation - Golf Fundraising Tournament UBCM Conference - Vancouver Urban Development Institute - Annual Summer Event Inclusive Workplace Workshop RM Hospital Gala MR-PM Chamber of Commerce - AGM Salvation Army Dignity Breakfast Local Gov't Leadership Academy Leadership Forum RM South Asian Cultural Society - Annual Gala Local Economy Summit Gaming Centre Event Mileage for 2012 MR PM Chamber of Commerce Business Excellence Awards MR Community Foundation - Citizen of the Year BCRPA Membership BCRPA Conference - Whistler LMLGA Conference - Harrison Hot Springs FCM Annual Conference - Vancouver Mileage (January - July 2013) UBCM Conference - Vancouver Urban Development Institute - Annual Summer Event CivX Open Government, Open Data, Open Future Meadowridge by Moonlight Gala Inclusive Workplace Workshop RM Hospital Gala MR-PM Chamber of Commerce AGM CMHC - Vancouver Housing Outlook Conference Greater Vancouver Home Builders Assoc Luncheon MR-PM Chamber of Commerce - Christmas Luncheon 2013 Council Expenses 95.00 10.00 90.00 75.00 Schedule 1 45.00 656.67 25.00 20.60 175.00 39.00 50.00 677.27 604.00 - - 1,281.27 571.26 95.00 428.33 10.00 356.31 1,04930 694.44 1,481.04 1,887.31 185.00 20.60 265.00 6,582.28 75.00 90.00 317.20 65.00 250.00 175.00 39.00 49.99 35.00 883.99 673.51 60.00 60.00 - 8,199.78 Daykin, Ernie January February March April May June July August September October November December Dueck,Judy January February March April May June July August September October November December RM South Asian Cultural Society - Annual Gala BCRPA - Local Gov't voting membership Gaming Centre Event MRPM PLS Commission - luncheon Breakfast meeting with PM Mayor & CAO MR-PM Chamber of Commerce - Business Excellence Awards MR Community Foundation - Citizen of the Year LMLGA Conference - Harrison Hot Springs FCM Annual Conference - Vancouver MRPM PLS Commission - Retirement luncheon MR Community Foundation - Golf Fundraising Tournament UBCM Conference - Vancouver (BC Mayors Caucus) Inclusive Workplace Workshop Open Government, Open Data, Open Future MR-PM Chamber of Commerce - Christmas Luncheon MRPM PLS Commission - Appreciation luncheon Gaming Centre Event MR Community Foundation - Citizen of the Year Mileage January - May MR Community Foundation - Golf Fundraising Tournament Mileage July - November MR-PM Chamber of Commerce - AGM 702.37 735.00 95.00 10.00 75.00 90.00 45.00 60.00 16.34 11.74 15.24 95.00 20.60 225.00 35.00 13.15 1,777.97 350.00 60.00 56.47 2,244.44 10.00 90.00 172.84 45.00 176.15 39.00 184.00 348.99 532.99 Hogarth, AI January February March April May June July August September October November December Masse, Bob January February March April May June July August September October November December South Asian Cultural Society - Annual Gala Gaming Centre Event MR-PM Chamber of Commerce - Business Excellence Awards MR Community Foundation - Citizen of the Year FCM Annual Conference - Vancouver Mileage November 2012 PIBC Conference - Vancouver Mileage July 2013 UBCM Conference - Vancouver Zero Waste Conference RM Hospital Gala Urban Development Institute - FV Mayors Panel Lunch MR-PM Chamber of Commerce - AGM MR-PM Chamber of Commerce - Christmas Luncheon Salvation Army Dignity Breakfast Gaming Centre Event MR-PM Chamber of Commerce - Business Excellence Awards MR Community Foundation - Citizen of the Year LMLGA Conference - Harrison Hot Springs FCM Annual Conference - Vancouver UBCM Conference - Vancouver Inclusive Workplace Workshop RM Hospital Gala MR-PM Chamber of Commerce - AGM MR-PM Chamber of Commerce - Christmas Luncheon Salvation Army Dignity Breakfast 95.00 10.00 75.00 90.00 1,488.16 1,832.25 47.18 23.66 1,861.88 75.00 175.00 65.00 39.00 35.00 50.00 5,322.29 569.00 70.84 - - 5,962.13 10.00 75.00 90.00 543.47 1,334.87 616.90 20.60 175.00 39.00 35.00 50.00 2,515.84 474.00 - 2,989.84 Morden, Michael January February March April May June July August September October November December Totals Gangs and Guns Symposium (cancellation fee) South Asian Cultural Society - Annual Gala Gaming Centre Event MR-PM Chamber of Commerce - Business Excellence Awards MR Community Foundation - Citizen of the Year MR Community Foundation - Golf Fundraising Tournament UBCM Conference - Vancouver Inclusive Workplace Workshop RM Hospital Gala MR-PM Chamber of Commerce - AGM Community Heritage Commission Networking Conference Greater Vancouver Home Builders Assoc - Luncheon MR-PM Chamber of Commerce - Christmas Luncheon 75.00 1,245.18 20.60 25.00 1,365.78 95.00 10.00 75.00 90.00 45.00 175.00 39.00 49.99 35.00 613.99 1,979.77 18,241.43 3,678.98 1,09334 120.00 56.47 23,190.22 MAPLE RI�GE 6ritish Columhfa T0: FROM District of Maple Ridge His Worship Mayor Ernie Daykin MEETING DATE: February 17, 2014 and Members of Council FILE N0: 0640-30-01 Chief Administrative Officer MEETING: C.O.W. SUBJECT: JOINT LEISURE SERVICES MODEL REVIEW EXECUTIVE SUMMARY: A review of the Joint Leisure Services (JLS) model was included in the 2014 business plan. As part of this year's work plan, staff will be securing the services of an external individual or firm with expert knowledge of joint service delivery models and strong financial analysis skills to conduct a review of the JLS model. The project will include an analysis of the benefits and constraints of the joint service delivery model including financial, and will recommend an optimum model to meet the needs of each community in the future. RECOMMENDATION: No resolution required. DISCUSSION: a) Background Context: The JLS model was adopted by the District of Maple Ridge and City of Pitt Meadows in 1994. It was formalized through an agreement and bylaws, and was made operational through the formation of the Maple Ridge and Pitt Meadows Parks and Leisure Services Commission (the Commission). The Commission currently has operating authority for the provision of parks, leisure and cultural services in both Maple Ridge and Pitt Meadows. Previous reviews of this model were conducted in 2002 and 2010. Following each review the model was refined utilizing some of the review recommendations. A copy of each review report is attached. Project Scope: • To identify the benefits associated with the JLS model as well as any constraints. • To assess the financial benefit that a joint service delivery model provides to both municipalities. • To suggest a recommendation on an operating model for the delivery of parks, recreation and cultural services for the future. • If the resulting recommendation suggests maintaining a joint service delivery model, then it will also include recommendations on how to improve the current service delivery model. 1151 Joint Leisure Services Model Review 2 The Project Team overseeing the 2014 review will include an individual or firm external to both municipalities with expert knowledge of joint service delivery models and financial analysis skills who will provide independent oversight of the project and the resulting recommendations. All of Council will be highly engaged in the review process once this individual or firm is in place. The staff portion of the project team will be responsible for supporting the successful outcome of this project, and each will bring a unique lens that will contribute to a balanced approach. The General Manager of Community Development, Parks and Recreation will provide insight into current operating practices while the Manager of Financial Planning with the District of Maple Ridge and the Director of Finance and Facilities with the City of Pitt Meadows will bring particular insight into ensuring that the financial interests of each community are well represented. It is anticipated that the review process will begin in March 2014 and will conclude by June 2014. A draft schedule of the project timeline has been attached. b) Desired Outcomes: Project outcomes will include a measure of the benefits associated with the JLS model as well as any constraints. A financial analysis will also form part of the review. In addition, the review will recommend a model for the delivery of parks, recreation and cultural services for each community for the future. If that recommendation includes the maintenance of a joint service delivery model, then an outcome will also include recommendations on how to improve the current JLS model. c) Strategic Alignment: A review of the JLS model will determine the optimal operating model to deliver good quality parks, recreation and cultural services to our citizens and customers. d) Citizen/Customer Implications: Citizen's satisfaction with Parks, Recreation and Cultural Services and their use of these services is measured a number of ways including through customer comment cards, program evaluations, facility exit surveys, service focus groups and a random sample survey which is conducted in both municipalities every three years. The survey is a requirement of the Joint Leisure Services Agreement and the next version will complete just prior to this review process. This and other research will be available as an input to the review of the JLS model. Citizens and customers will benefit through the identification of the most appropriate operating model with which to deliver good quality parks, recreation and cultural services as identified through this review process. e) Interdepartmentallmplications: The Manager of Financial Planning will be a key member of the staff team supporting this project including the financial analysis. Joint Leisure Services Model Review 3 f) Business Plan/Financial Implications: This project is identified in the 2014 work plan. Funding in the amount of $15,000 has been allocated to this project within each municipal budget. Each municipality will contribute 50% of the project cost. CONCLUSIONS: The review process is timely given that the Joint Leisure Services Agreement indicates a 3 year review cycle. In 2010, the resolution that was passed scheduled the next review for 2015. Since then, both Councils have asked that this review be conducted in 2014. It is anticipated that this process will result in a greater understanding of the benefits and constraints associated with a joint service delivery model and identification of the most desirable operating model for the delivery of parks, recreation and cultural services for the future. `Original signed by Kelly Swift' Prepared by: Kelly Swift, General Manager Community Development, Parks and Recreation Services `Original signed by Trevor Thompson' Concurrence: Trevor Thompson, Manager, Financial Planning `Original signed by Jim Rule' Concurrence: J.L. (Jim) Rule Chief Administrative Officer :ks Attac h me nts: 1. Draft Schedule of Joint Leisure Services Review 2. Report (dated March 26, 2010 to Commission meeting of April 8, 2010 with attachments: A. 1992 Investigative Report B. Joint Agreement and Bylaws C. 2010 Master Plan Consultant Recommendations D. 2009 Commission Evaluation E. 2002 BDO Dunwoody Report F. Financial Analysis � ; ; i ;� �� :� �. i �: ,I �; , ; . �; � � l• � � ��; � � " . . Ein Investig�tive lte�rt 1992 12 21 3ubmiited By Z'he Joint I,eisure Servi� Review Co�itee: Councillor Jim Clements (Co-Chair) Councillor Jim Peters (Co-Chair) Councillor Scott I.eaf Councillor Rochelle �odnarchuk Trustee Brid�et Trerise (School District 42) Trustee I�%1 Joostema (3chool I7istrict 42) l�aple lZidg�/Pi�k Me��o�vs �ggoani�s: Ed Dempster Andy Cleven Ron R�i�h��� �ruce IdlcLeod � Ken Clarkson Jerry Sulina (Administrr�tor,lVlaple Ridge) � nza'Wi�saer (P►�inisiraior, x itt Vleadows) A�Iike Murray (Park� and Recreation Director, Maple R.idge) E� Of�icio Idlembers: . Mayor Belle I�Iorse (Maple Ridge) Idlayor Bud Tiedeman (Pitt Meadows) Ridge Meadaws Parks und Leisure Services � An Investigative Report a . � �` < � ��` ��-� �, � Acknowledgments 1. Executive Summary/Itecommendations 2. Introduction 4. Nlethodology 5. Shared Services 7. Alternative Models Considered S. Benefits 1 l. Recommendations 16. Next Steps 1 �• Appendiees: i i. A b 1�1 J OL Li�LbiN11W �. Shared Services Report C. Joint System Information ��fi��ilAbb�tufard, Adortfi Yaax7ca�vzr City/District, Langley Ciry/District, Greater Vernon Parks a.nd Rec�eation Dissaict) L7. �li.sita.tion Sub Committt� Recommendations E. Financial Considerations Iteport F. Parks Administration in Municipal Goverrunent G. Committee Minut�s H. `I'he Benefits of Park� au�d Rec�ation Ridge Alendows Parks and Leisure Services - An Investigative Repori The committece would like to acknowledge the involvement of Mr. Tom 1Vleier and Mr. Ron Alexander at the outset of the committee°s work. Both are past members of the Maple Ridge Parks and Recreation Commission and their efforts to get things started were greatly appreciated. The commit tee also acknowledges Elinor Dick�on and Linda Kelly for their clerical support. Between the two of them they succes�fully tran�cribed (and deciphered) minutes, made meeting at�rangements and prepared agenda materials in an expeditious and professional manner throughout the project. Further aclrnowledgment is due to Brian Johnston of Professional Environmental Recreation Consultant� who assisted the committee on two accasions with- out fees despite our obvious reliance on his experi ence and expertise. The Matsqui/Abbotsford Recre ation Commission, including Mayor Kandal of Matsqui and Mayor Ferguson of Abbotsford, Ken Yates and other staff from the area were extremely helpful as were the Idorth Vancouver Recreation Commission, Gary Young and st�ff inem�rs from�IVorth Vancouver City and Di�tric�. � °The Comr�i� would allso li� to recognize the patieace and suppor� of the two municipal Councils, t+`�e �hc�l �a�i �c� t�� i�laple 1Zid�e Pa�rr� �d Recreadon Commission, vvithout �vhich the project could not have coatinued over such an extended �riod. Finally, and most importar►dy, we acknowled�e the residenis and groups from our two municipalities and the many vNays in which t�iey have demons�at�d how well cooperation can work to avoid duplication and improve s�rvice. We ho� to follow their e�ample shortly. Rtdge 16feadows Par�s a�d Leisure Services - An Irrvestig�ivke Repo� - Pcage 1 Executive Surn ary 4 �t���C�on Parks, Recreadon and Cultural Master Plans were com- pleted in both Maple Ridge and Fitt Meadows in the last two years. Both recommended the development of a joint parks and leisure services delivery system. Several ioint organizationsJagencies already o�rate successfully in the two communities. Historically Fitt Meadows resi- dents have comprised 15% to 209'0 of the paiticipants in leisure services provided in Maple Ridge. The investiga- tive committee was formed in the Fall of 1991 with the terms of reference listed in apgendix "A" to this report. Methodolo� Dlli121g t110 DBSt VPa.[ tlle Com�ttEe �eviewed hgth mactEr plans, determined which services should be invesdgated for sharing, conducted an investigation of other joint systems, completed a benefits analysis and prepared recommendations in the form of this report for consid- era.don by both Councils, the Sehool Board and the I�aple Ridge Parks and Recreation Commission. 5h�eri 5ervnce�s The proposal includes the joint delivery of the following services: Open �pace (Plannin�,l7evelopment, Mainte- �ance, Scheduling); �r�tion Fa�ilides (Planning, De� velopment, IViaintenance, Scheduling, Progra.mmin�); C�neral Program �ratior�s (Youtth Frograms etc.); �up_ port to Community GPoups; Marketin�; Policy Develop� ment ��s arad �harges et�.j Al�rnative Nlalels Co�ade Inter Municipal Agre�ments (B� laws) vvere considered along with Regional District Arrangement� and Inde�n� dent Facility O�rating Agreecments. Inter Municipal Ag�rnents c�arrently in place in North Vancouver and 1Vlat�ui/Abbotsford were studied in detail as the pre- fe�ed model. This alternadve was s�lected as it was felt by the Conar�aittee to provide the two Couricil� witli an acceptable level of cont�ol and the �reatest potential �neiii to the resident�.' ditdge Meadaws Parlrs and Leis¢sre Jervices -An /nvestigastve tteporr - pa8e � �X�C11t1V� Sl� � �C�Ilt��.� �enefits The Committ� res�arched the benefits of Parks and Leisure Services in general as well as the benefits of a joint delivery system. In the fir�t i�si�nce documen�;d evidence was �presented on the ��onal, �ciafl, e� nomic and en�ro nt�i �ne�L�s of ensuring ad� �uate parks and leisure services are available (ap�endix "H").The benefits of working together included; 1. Equ�l access for ressiden9s to all facilities and programs in both communides (without restric tion) � - � 2. Impro�ed public ser�ic� and consistent stan dards of service from a single parkc and leisure service a�ency, 3. A lar�er �nic�l support ba� for Pitt Meadows residents and Council 4. C�rdin�� s�rvice pl °n� �nd delivery which avoids duplication and; 5. Cost savings ($302,� per year for Pitt Meadows in 2002 and $140,�0 �r year for ARaple Ridge assuming implementation of both master plans over the next ten years). I,' ;w� �s �:� 1. That the two Councils, the Maple Rid�e Parks and Recreation Commission and Sch�l Boa�d endoi-�e the proposal in principle and ins�uct the Committee to obt�in public input�on the n�port r�ommendadons prior to fmal eonsideration and the development of a legal agreemen�. 2. Tha€ the progosal include an Inter ldlunicipal form of agreement featuring: a j � �aeks �a I�i�� �r�ric�s ��tnrni�ic�r� comprised of three rneml�r� of each Council including both Mayors as well as a repre�ntative of the Scho�l �oard, ' b) An Advisory Committ� made up of citi�ens appointed by the Commission, c)1�To.wei�hted voting, d) Limited capital cost sharing, � e) Shared o�rating cost� based on population, � The Cornmission being established as an independent employer and; g) Support �rvices �ing con�acted at cost by the Commission to IVlaple Ridge. leidge Meadaws Parks e�ad Leisure 5ewices - Aat Investigc�tive Report - Page 3 �i �r ��� ; Both Ibiaple Ridge and Pitt Meadows have recently completed Parks , Recreadon and Cultural Master Plans and both of these plans empha�ized the neces- sity (given limited resources) of the two municipali- ties working more closely together to meet the short anc� lnno te_�n lei�� raeeas Qf ?urea residents. Strong recommendations were made in both documents sug- gesting that a joint leisure services function should be exploc�d. The timing wa� felt to be particularly im- portant since Pitt Meadows does not currently have any p�s and recreation staff and will require addi- tional st,�ff support in order to implement master plan r�ommendations. The arguments were simple ..:that � money could be saved and services maximized if both �'��riY�l �ny�mmvnt„r �±�r•lP� thPir ,°Pcnnrc_�.?c fnr parks and recreation. Many eaamples of this kind of relationship already exist in B.C. and across North America forthe reasons noted above. There are many l�al examples of other �ervices for which similar decisions have already heen re�ched. A single R.C.M.P. Detachment, School District 42 and well over one hundred community organizations provide servic� to residents in both Maple t2idge and Pitt Meadows. Historically �tt Meadows residents have comprised between 15% � and 20� of the participadon in leisure services pro- vi�d by Maple Ridge over the past several years. I� the �all of 1991 an inv�tigative commiit� a�a� foraned to e�plore the possibility of establishing �. joint park� �d leis�are services function. Representa.� ���S �f h�th C�u�fl�'�1�, r�e ARaple Rid�� Parks and Recreation Commi�.sion, the�public at large and key �rso�el were apgointed to the committee. Repre- sentative� from School Di�trict 42 were appointed later on in the process in 1992,•'I'he cominittee's terms of reference were develo�d coo�ratively by both municipal councils and are cont.�ined in appendix "A" to the reporr-t.. �� �i1i86 �CQL�OWS p(di�S Q9B(� LEISEd/L' JLPVICBS ' HIi IPiYP..b/�gus�rc a�cyv.. - p.�o•, • � � �� � ; ,� � �everal Steps were ider►tiiied as l�ing appropriate both iri the terms of reference and during early committee meet- ings. Steps one through six involved numerous meetings of the committee which were carried out from Septeml�r 1991 to November 1992. These are descril�d l�low: 1. Complete a review of l�th Pae�s, R�r�tion and Cultiar�l 1Vlaster Plan�, alon� �i� a�rev�ew of current oger�tions �nd deteamine whicla o�ra�ion� within the par�s �d r�r�tion f�ction ought to Toe �har�. The committee meml�rs were each provicied with copie� of the plan� and met collectively with the author , Brian Johnston to explore this subi��. 'I'he result wa� a report and recommenda.tion for furttier investiga. tion endorsed by both Councils (Ap�ndix "B"). �. Concluct an investigataon of joint delivery models in B. C. A survey was completed includ� ing the collecdon of pertiner►t by laws and agree ments ( Appendix "C") and was followed up by a committee meetin� to di�cuss the pros and cons of each atrangement an�� establish the ty� of a.greement preferred by the committee. �. byla.vv a�reement between two rnunicipalitie� vvas pre terred to a regional disirict approach and to the approach us�ed by Langley City and I�i�trict where they have established separate ag�ments for �h sfi�ed fa�ciliiy, 3. Condaact intex�i�ws wi�la the vs�i�� p �� to the nts now in p1 i�n Nia� tie/ Alblso ordl in No V uver (b�d:ww�� the City ' trict). 'These were carried out by a. sub committe� and involved dis�ussioris vyith polidcians and staff in both cases. The sub cor�nmit tece then prepared �commendations for consider adon by the lar�er �roup as to the preferred arrangement (Appendix °'D") Riiige Meadows Parks a�ad I,eiseere ��fviccs - An /nvestigc#►v� K�port - prs8e � ����]. Ol0 (COIl�° fl.� 4e Review the subco 'ttee recomreiendatioa�s ��b� �re eo�rrr�itie�'s ��r�aen�►t�o� on s9ructure.This pr�cess involved several meet ings, includin� a briefing meeting with the School �oard and a second meeting with Brian Johnston and Ken Yates. It also involved the review of two papers on the Parks Maintenance Function (Appendix "F"). , 5, ���,i�W t� � '�1 �.s of the pro�►l. A report was pr�pared and circulated and i� included in ap�ndix "E". 6e Review �e drtaft ��rt �nd coa�ider ihe n�xt ste� i� t�ae pr��. The committee made amendments to the draft report and discussed the ne�t steps. '7. �rief ��'i C�►cil�, the �c��l �aa�d � t�e Maple Ridge P�rks Recre�tion Commis saon. If endorsed proceed to next step. If not r�uest further instructions.* �. H�d bd�c o �on 1Vd�tings d �m� p�abi�c na�pea�. If �enerally endorsed pro ceed to next step. If not review input and consider alt�fi►a�i�zs v�vit� ���-�vi31S�h�cl BoardlCor,�€ni� sion Involvemen� � �. �o�t �� � � ���� !��v. 'The time fram� for this is unknown.* �0. ' b eo fo J�nt Co '� �on ianple�nt n� � �No�: Steps s�ven to ten a� propo�d to be carried out du�in� 1993. Ridge Meadows Parks aa�d Lei�ure Sewices - A� 1�s8ig�ive tcepogr -�8� v s�"l�i°�fl. � •C�3 'The first report prepared to address this subject is contained in appendi� "� °' and wa� presented to both Councils and the Maple Ridge Commission for their review and endorse- men� Although other areas seemed clear the subject of park maintenance was addressed at some len�th later on in the review. The two papers included in appendix "F" were considered and the earlier decision that this function should be shared wa� reaffirmed. In shoet the corBmittee a�reed that the following functions/services should � part of a joint parks and leisure services model; 1. Pub6c Open 5p�ce (Pl 'n�, l�velopmen�, I��anten�nce, Sch�ulin�) 2. Recreea�ion Faacilities (PI � �, I�velopnnen�, Msintenance, Sch�ulin�, �r.°�r�ireg) 3. am l�velopment (Youth, Se�ors, ettc..) 4. Sup�rt to Groups (I.e �ip Deveiopanent� I+'und raising, Pl�nning, etc.) 5. ldi�rketing 6. Policy l�velopment It is of impoi�tance to note in any discussion of shared services that both municipalities recogniza the extremely important role played by cor�munity organizations, other agencies and the private sector in the provision of many recreadon services. The commit� agreed that t� is a priority and should � supported and encoura�ed to con� tinue no matter �vhat anangement is arrived at �tween the two municipaiities. Yi is ihe goal of the comrBitt� and both municipalities (as st�ted in their m�ter plans) to ensure the present level of voluntatyism is re�ed and, where pos- �i�i�, ������� in �� iui�r�o Several times duning the di�cussions the subject of School District grounds r�aintenance evas rai�� as another fiinc- don which should b� considered. 'Iiie committ� member� felt it was likely there were b�nefit� to � gained by a single agency maintauning/rBanaging all sport field�o I'�owever, it was deterrnined that a s�parate ag�ment would be r�- quu•ed beiween the Schaol Di�trict and a new R.idge Mead� ows Parks and Ideisure 3ervices Commission to implement such a change. Ridge Meariows Parks and Leisure Services - As► I�vestigative RepoPt - page 7 • � � ��, ': 1 :� l • ' l'� ]�,1�:;.� L �,� i� �i ��i � i'� i il:_ A survey was coanpleted of several rnu�icipalitie� involved in joint leisure service models. They responded to several questions and provided copies of the pertineni legal docu- m�nts which descri� their arrangement�. All of this infor- mation is contained in appendix "C". Then� were three types of agreements reviewed: 1. Y�eter liZunicapal Agree�n�s (An agreement between two municipalities in the form of a bylaw adopted by both). 2e Re�ion�l District Agr��rats (Where parks and rreccr�ation is a regional distrbct function agreed to by all parties) 3. incie�ndent F�cilities A�reements (�here two parks and recrea.don departments exist and contract with each other on the operation of those facilities which t�n�fit both) The pros and cons of each were recorded in the minute� of� the committ,�e's I�ovemb�r 7th, 1991 mestin� (ap�nd� "G"). The �cond option wa� ruled out largely because the Councils would not hav� final authority over the budget and would, in effect, have less control th�n in the other options. The third option was problematic in that it still resulted in thP� 1_�a�g �zg1_��a� g2r�s �.nd r?��eati�n ��ministrati�r�s and a fragmented standard of service. , '� � M. ,. . �, H. _'-:_i � _� .�� -..�! �� -.,_ �- The primaty advantage of the first option was felt to be that there i� a sin�le administrative function and a standardiz�d level of �rvice acro�s ii�e tvvo communitie�. .�nother advanta�e i� the control the Councils have over the annual budget since it requires approval from both.A dt�.wback is that the budget will � set at fundin� the level of �rvice acceptable to both Councils vvhich may be higher or lower than the pr�esent standard. In fact a level of service re- quested by one Council would not t►e pr�vided unless it i� approved by the other (or funded 100% by the former). Ridge Meadows Parks and Leisrsre 5ervtces - A� dnvestigadive RepoR - page g ��3 a � � �� �. i' ,� _ � . � � � _ ,, � �_ . . ,t. _� " ��: : ��� I.eisure Services - � � ! . . U .I � : � � � 1 L.,: �/ithin ttie Inter ItRunicipal Category the commit� ex- plored two arrangements. The �'irst is pnesently in place in 1Vlatsqui/Abbotsford and the second is in I�Torth Vancouver. Both arrangements work well accordin� to the p�rtrties involved although in each case there were some minor issues on which they were working. � The committee investigated these two models more inten- sively by following up with a visitation to each area, since they were favored followin� the initial r�view. The sub commillte� that attended these m�tings sgoke to Council members, Municipal staff and R�reation Commission staff as well as "at large" appoint� (in Nortli Vancouver). ! Il.,l1_ .Y, 1 i : _� I _1 ;�►;. � Ll_!I. i �<. , �, . i, , `I°he primary differeace between the two is the make up of the Commission. In I�orth Vancouver the Commission includes one Council meml�r and one at large appointee from the City, iwo Councillors and two apgointees from the District, a School Trustee and a representative of �the Advisoty Committee. In Matsqui/AbboiGsford the Commis- sion is made up of the Mayor and two Councillors fmm each municipality plus � School Trus�. 'I'he Commission in North Vancouver is suppo�ted by an advisory committ�e as well which is made up of �brella �roup r�pee�entatives. Matsqui/Abbotsford �dvisory committs�.s are only formed on an ad i�� �a�i� for sgec'u"ic projecis. Each of the iwo models ha�s its strengt��.s and vveaknes�es �r�c.� �e� abua��iy deb�� �i�� �c���i� ���- ings. 'To � more spe�iiic, it wa� felt that the steength of the Not�th Vancouver r�od�l was its comrn�anity irivolvement au�d avoidar►ce of political paroctiiali�nn, while the Matsqui/ Abbotsford model was felt to offer � appropriate fonam for �everal mernbers of the two Councils to come togetheP regularly to establish leis� service s�adards and polici�. '�'hi�s vvas felt to be positive in that it avoid� an arms length debate happenin� fro� separate Council table,� wtuch could damage the pariner�hip. � - P�Be 9 Alternative odels Consid.ered. (cont' d.) �1.'_ �II..II .y�.�l 'l �!_�•I��.�'!. IL,��� Another significant feature of both rmodels is that .the Cormrmission is an inde�ndent employer. This avoids the potential for ernployees being caught between the Com- mission and iiie t1�lunicipaiity wiucn is tiie employer ot record if there is ever a serious conflict between the two. There was considerable discussion of this subject at the October 22nd, 1992, meeting (see appendix "G") with a consensus bein� reached by the committee that the Com- mission should be an inde�ndent employer with support services contr�cted to Maple Ridge to take full advantage of the potential cost savings (ie. Per�onnel, Informat�on Services, Finance and Fleet Management etc.). It was also noted that being an inde�ndent employer would ensure the residents of both rmunicipalities r�cognize the staff � evorkung for them aaid not for one ef the parmers first and the other second. If inde�ndence is not possible to the degree descri�d then strong public imaging would be required to avoid this problerxi. ��� �; • �� � i �� It was r�ognized that discu�sions would have to take plac,e �t� i�� �a�ar�aa i,Taic�a �f F�blic Ern�loy� on 'uus approach since both Municipalities o�rate with the same CUPE local but �pa.rat� bar�aining units. �. satisfactory -a�gerne�� �i�c� vvoraid ��a�p�r� u'�� cuaee�e oi Y�i� Comnnission as a separate ennployer and reco�nize the s�niority of current employ�s in e�ch of these bargainin� units (as is presently the case)would have to be achieved. The cornmittee also suggested tlxat any clause in the agreement between the two municipalities which allows for the paatners to opt out would have to addres� how the labour relations i�su�.s are to be handledJshared under these circumstance�. � Ridge Mear%ws Parks ansi d.eisure 5ervices - An Invesagaaive tcepo�r - page i v �ene�its �' I: 1 1 '' .,1,�. ,�' ! 1;L The l�nefits of Parks and Recreadon have been well documented in a recent publicadon of the same name which is included in this neport a� appendix "H". The booklet provides documented evidence in support of several "benefit" statements a few of which are listed below; 1, P�rs�n�11 LBe�e�it� . Regular physical activity is one of the very best meth� ods of health insurance for individuals.Active Living, generally through the opportunity of Leisure, is direcfly related to personal health ( physical, social and mental). Leisure provides the opportunity to lead balanced lives, achieve our full potendal and gain life satisfacdon.The skills we develop through discredonary activity, lei� sure and personal avocatior� build confidence, self- Pet�m� mPntwa,yl h�,al�h �ri�i f�l.;.r��n� �F �,4,^��. 2. SOCI� Belle�i5 Leisure opportunides for youth provide posidve life- style choices and alternatives to self-destructive behav- ior. Youth that enjoy full and active lives are much less li.kely to turn to self-destructive t�havior (e.�. drug abuse, suicide). Recreation/adventure activides help build confidence and self �st�em in youth. When they feel good about themselves they operate mo� effec- tively and productively in our communities, families and schools. Parks arid o�n spa�,s brin� �auty to an a� while giving geople s�tisfaction and improving their quality of life. People r�eed tr�e diversi� provided by aatur�tl spaces inters�r�d vvitkir� an urban setting. Such diver� sity provides aesthetic value by adding color and beauty �nc� �c�n�ib�t�.� t� t�e-al�.h �n� ��L ��ne. Inte�rated arid accessible leisu� �r�ices are critical to the quaility of life of �ople with a disability and disadvantaged individuals. Increa�ingly, , individuals who have heen previously in�titutionalized are capable of reentering community life. L,�i�ure provides the opportunity for others to �et to know and support them while they are developin� �ey life skilLL�. �; ,. . � �; 3. Econornic �enefi9� Leisure provides opportunities for community involve- ment and shared management and ownership of re- source�. Community run volunt�r supported �rv��s are cost effective and responsive. Pay now or pay more later! rixvestm�nt in Recreation as a preventive health service makes sense. Physical and mental health achieved through recr�eation and balanced life-styles reduce� expensive health care costs. 4. Enviro�nt�l �ene6ts Investing in the environment through parks and the provision of o�n spac� in residential areas lea.ds to an increa�e in neighlmurhood prog�rty values through ac- cessibility to envirorimentally friendly green spaces and associated recreation opporlunities. Parks and Recre- ation Departments can provide educat�on about the protection and preservation of natural areas and the appropriate use of outdoor re,sources. ��• �; �. � � � z, ' ! ' t , 1. �enefits of �u�l ���s Residents will �nefit fmm having equal access to facilities in both cornmunities (no �la}�d regis�ration or non resident fe�). 2. binc �x°�� �� Residents from both communities vNill al�o l�nefit from having io deal �ari'rii only one agency ior such items as facility bookings, program r�gis�adon, lei�ure couns�l- ling, etce and will not hav� to contend with varyir►g "s�� of �a-�i�e 3. '� ua°ce ��nefit� Fitt Ie�eadovvs residents. will also b�n�fit from having access to a large t�hnical suppor� baseo Collectively per�nnel in the �Iaple Ridge Park� and Re�ation �pa�trnent have over one h�xndred years of experience workin� in the I.eisure Serrvices, field and hold degre� and diploma� in ltecreation Administration, Horticul� ture, N1laintenance N1lana�ement, Biological Science, Physical Education, Kinesiolo�y, Sports Iviedicine, Therapeutic Recneation, Youth VVork, Volunt�er ldlan� a�ement, Ci�rontolo�y and Aquadcs. Ridge 114eadows Parks arad I.edsure �ervlces - An Investigatfve ReporP - pcage 12 Cost Saving Benefits . ,� . , i � � 'i i i � � •> , . � i /�� i � � �i�� ��� � �� ' �� °� � i r i_� $70 ;� $60 U $50 c $40 U $30 � $20 � $10 $0 Annual O�era9ing Cost Per C�pit� e Curr�ent pitt Maple BC Mun. BC Mun. MR/PM Meadows Ridge over 5000 5� Combined 1992 1992 pop.- 150� � 1989 pop.19�9 � �oa a c� �60 � $40 c� � �zo �. �o Annual Oper�tin� Cost Per C�pii�a 2 Ass�amin� P�ks, ecre�tion �rnd Canl�ur� Ps g�aapl�an�ant�tion Fitt Meadows A�ple Ridge MR/PM Joint Inde�ndent in��ndent Systetn 2�� 2002 2�2 �`1�Tote: T'he �aa.vin�� per year in ��2 from a joint sy�tern are estimated to �$302,� for Fitt Meadows and $140,0� for Maple Rid�e. � Ridge llqeadows Parks and I.eis�are Services - An Invesdgative Repor4 - page 13 I:i�< �1 �;. 3 Technical Resource Benefifs (cont'd.) Other staff have specialized trades �aining in car- pentty, refrigera�ion and electrical work w}ule sup- port Deparkment,� provide exg�rtise in purchasing, computer technology, personnel and financial man- agement. Several staff have also chaired and par- ticipated in provincial and national committees on the leadin� edge of the leisure services industry. 4. �ne�fs of Coordin�teci Pla�nning/Services Planning facilities and services through one agency will ensure the avoidance of unnecessary duplica- tion and best possible use of available resources. For example the ultimate development of an aquat- ics facility in Pitt Meadows should be completed with consideration for how it will iit with and complement the Maple Ridge Leisure Centre's nrogram delivery. SDoit iiel.d develc�nment a„�i planning for a performing arts facility to serve the entire area. should also be coordinated. Additional examples are evident in the area of program ser- vices. For instance youth and senior's programs operating in Fitt Meadows and Maple Ridge should be able to coordinate special event� and out trips more easily. 5. C�t S�viae� Benefits A brief report on the cost effectiveness of vvorkir►g together has been prepar�d and is included in ap�ndix'°�" to the repor� In summary it identifies the 1989 average leis� services cost �r capita in B.C. co�munities over 5� population (�62.�) and the average cost per capita tor commuauti� b�ttww�n 5� a�nd l��pulation ($64.�). Fi�� ure �ne (previous page) compares these �igures to the 1�2 figures forMapleRidge ($57.�) and Pitt Meadows ($22.�). It also identiiies the average cost if the present costs were sunply added to� gether and shared over the entire Maple RidgeAPitt Nleadows population ($50.�), as well as the costs �r capita ten years frorn now for the two coanmu- nities operating inc��n�ntty (P.M.- �777.�/ M.R: �61.�) and together ($59.�) a�sumin� full implementation of the Parks, Recreation and Cul� tural Plan recommendations for both communities. Ridge Meadows Parks ar�d I.eis�sre Services - An Investigative Repor4 - page 14 �e11e�1� (COdl��d.) 5. Cost 5a�g ���its (cont'd<) Since Pitt Meadows has not had a full service system it is diff'icult to justify a joint services model as being cost effective compared to their present costs. However, there is no question that substantive savings can be achieved by working together if Fitt Meadows wants to bring the, standard of service up to levels comparable to other communides of similar siz� and implement the recom- mendadons in their Parks, I2ecreation and Cultural Plan. A detailed review of service priorities will be required to establish the precise costs involved over time. Since the public expectation will include new services in Pitt Mead- ows immediately the cost of the�e will have to be added to the shared cost of simply combining our two current o�erations. The nurnber of joint delivery systems which already exist both locally and across the continent provide ampie evidence that they can and do work and that they are cost . effective. � -page � . ,� ; . .� . � The following recommendations have been debated at length by the committee and represent ttie consensus of the group. They are felt to reflect the most appropriate joint parks and leisure services model for Maple Ridge and Pitt Meadows and are based on a primary recommendation to proceed with the process arrd develov an cagreerreent. The investigative committee believes a joint service is in the long term best interest of the residents of the two communities, particularly in light of the substantial ben- efits of an effective recreation delivery system (Apgendix "H"), and recommends that both Councils consider enter- ing into an agreement which incorporates the following key elements; � l. A Parks and I.eisasre Sepvices G'ommrssion which a� mad� up of the 1t�ayor and two Couracillors fro� ecach muraicipality and or�e School T�reestee . Tlie Citair would 8e elected anraually by the Comrnassaon naembers. This is intended to respond to the requirement for signifi- cant political involvemen� 2. An Advisory Correm�e to the Co �ssion w�th apa po�tees fiona a br cross sect��a of 8iae pubd� �� poa�ated by the G'o�t ' saos� .One or itivo ��tbers o,f the �'ommassiors would atie�AdvBsory Co��nittee r�etari�s ire a li��.son capacity. 'Thi� provision is intended to ensure a�ontinu�n� opportu- nity for community inpu� 3. �Io wea�ht�d.vo��o Weighted votin� w� discus�d and not felt to b� req�uired by the committe� Ridge Meadow� Parks �d I,euure Services -An Investigative ReporY - pcage I6 °� , � , � ., � �COrit�d..� �. Limited �at�l cost shQ�ag. So►� cracpitsad costsharira� may be required sr�ch as tiae inidiacCpurchase of nddadaonal eqr�ipmertt reqttired to service bo�s rnaa►t�cipali�ie� (�uch as specialxzed d�rf �uaria�e�nt equipr�tent). The cost of buildirag facilities whach s¢rve the cornbiried popul�tio� and are not likely to be duplacait�d i�s both ntunici�Qlad�ies (such as a pe�'or►�ain� a�ds facilal,�+) m�y also madre some ��;�6 �r,u :� �%� osui j�ea t� 8e �prop�ittie io enureiy �le out thas type of s '�. Both the Mat�qui/Abbotsford Commission and the North Vancouver Commission recommended against complete capital cost sh�ring to avoid ownership conflicts if the parinership were to dissolve. It wa� par�icularly unportant to avoid the requirement of having to pas� a referendum in both municipalides if the propos�d facility is to be located a� wi�G u�siaau� �rom one oi cne two partners. Another key element of any agreement would have to be a clear defirii- don of what constitutes a capital expenditure a� oppos�d to a maintenance ex�nse. 5. S '� all op�ra�ut� cosa �sed o�a popul�iaon. This was felt to � the simplest and fairest approach to cost allo�ation. d;. Co ' s�n bei�a� est�blas�aed as an aradepe �t enn,ployer �cou�B�ble t� Qy�r� th���� �o%��e� �pr�sea� '� on ih� p�oposed C'orn ' saon. 'I'he rea,son� for this recornrnendadon wer� �dc�s� ��� last �ction of the repo�t. 7. Sr�pport se�v�es bea�a� co cacied' at cost by ih� C'ms�� �s�� f�m 1���,p� ���� (�.�..�'�ra�i�i A�a�aa�erra�n� Personne� Info ' n Ser�es , F'leet 11lar�c�e n� etc.) . . This duplicates th� at�rangements in ivlatsqui/Abbotsford and Ivoflk�i V�couver. The �rvice� ar�e provided at a predeterruined cost and included in the Commi�io�'s o�ratin� bud�e� ' ' Ridge Aleadows Parks aacd I.eisure Services - An Investigative Repor4 - pcage 17 �eXt St��S 'I'he methodology of the project �a� explor� in an earlier section of the report which refened to the steps the committee feels should be considered over the next few months. Followirig a review and endor�ement or amend- ment by the Commission, the School Board and the two Louncils the proposa.i involves hoiding at least two public meetings to obtain further input. Alternatively, or addition- ally, the Councils may wish to conduct a random survey to obtain the views of the public in respons� to the recom- mended parameters of the arrangernen� Once sufficient public input is obtained and providing it is .posidve the Administrators of both Municipalities should }� asked to turn their attention to the implementation phase, which would involve the development of a legal agreement as well as a transidon schedule and procedure. Ridge h%cadows Parks aaui Leisttre 3ervices - An I�vestigative Report -�rage 18 AGREEMENT This Agreement is made as of the 22 day of July 2008. BETWEEN. AND: THE CORPORATION OF THE DISTRICT OF MAPLE RIDGE, of 11995 Haney Place, Maple Ridge, BC V2X 6A9 OF THE FIRST PART THE CORPORATION OF THE CITY OF PITI� MEADOWS, 12p07 Harris Road, Pitt Meadows, BC V3Y 2B5 OF THE SECOND PART (hereinafter collectively calied "the Municipalities") WHEREAS: A. The Municipalities are authorized under the .Local Government Act to provide for Parks, Recreation and Cultural Services; B. The Municipalities are further authorized under sections 14.1,14.2, 14.3 and 154.1 of the community charter to enter into an agreement for a joint function with other municipalities and to establish a joint parks and recreation commission; and C. The Counciis of the Municipalities have agreed to enter into a formal agreement on the delivery of parks, leisure and cultural services in Maple Ridge and Pitt Meadows. NOW THEREFORE IN CONSIDERATI�ON of the mutual promises in this Agreement, the Parties agree as follows: 1 Definitions In this Agreement: ,(a) "Cost Allocation Formula" shall mean the division of costs among the Municipalities on a percentage basis, pro-rata on the basis of their populations determined annually by the Provincial Ministry of Finance and Corporate Relations (BC Statistics Branch), noting that the population estimates provided in one year shall be utilized to establish cost sharing in the following year; (b) "Facilities" shall include those parks, buildings and lands with •or without improvements as identffied on Schedule "A" attached hereto, which schedule may be amended with the mutual consent of both Municipalities; (c) "Commission" shall mean the joint parks and recreation commission established by resolution by each Municipality and shall be known as the'Maple Ridge/Pitt Meadows Parks and Leisure Services Commission'; (d) "Operatin� Costs" shall mean the total of the net operating expenses calculated in accordance with generally aceepted accounting principles for municipalities and shouid be reviewed annualiy by the auditors for the District of Maple Ridge. A schedule of net operating expenses should be prepared annually and presented in a review engagement report. Such costs shall generally include direct department administration plus overhead for indirect support (office space/computer services/financial services/works yard support and personnel services) calculated at 4.5% of the net total operating costs; "Net Operating Expenses" shall mean all expenses related to services provided by the Commission net of revenues derived therefrom. (e) "Capital Costs" shali mean: (i) those costs related to the purchase and replacement of equipment for which both Councils agree to provide funding and will share ownership and; (ii) those expenditures which exceed $5,000 for new facilities or for improvements to existingfacilities or for equfpment and facility infrastructure which is replaced on a cycle of five years or more. For the purposes of this Agreement capital costs shall not include routine preventative maintenance expenses of any type which may exceed $5,000 which are completed on a cycle of less than five years nor computer hardware and software costs which shall be treated as operating expenses. (f) "Parks, Leisure and Culturai Services" shall mean those functional areas of service listed k�elow: Public Open Space (including public horticulture areas, trails, boulevards, street trees, parks, greenbeits acquired and developed in accordance with standards defined in Schedule "A" to this agreement and not including Cemeteries and Golf Courses) (a) Planning (the process of comrr�unity consultation and design) 2 (b) pevelopment (the process of construction and contract administration related thereto) (c) Maintenance ( the ongoing maintenance of the asset required to facilitate public use but not including lifecycle replacements of equipment or furnishings) (d) Scheduling/Coordination (the process of managing bookings and user group requests, facilitating group meetings and all other processes related thereto) (e) Managing business arrangements and leasing etc. For clarity maintenance shall not include litter pick up or empiying garbage receptacles on boulevards or municipal streets. Recreational Facilities (including historic sites and museums and not including public libraries) (a) Planning (b) Development (c) Maintenance (d)Scheduling/Coordination (e) Managing business relationships and leasing etc. Or�anizational Services � (a) Program Development and Delivery (i.e. Youth, Seniors, Cultural Activities, etc.) (includes community consultation, program design, stafF and volunteer recruitment, training and supervision, contract negotiation and management where appropriate, and all other processes incidental thereto) (b) Support to Community Groups (includes Leadership Development, Organizational Development, Fee for Service Agreement Development and negotiation, Promotion, etc.) (c) Marketing (d) Fund-raising (e) Policy Development (f) Customer Service (includes research, the provision of timely information, processing admissions, processing registrations, completing facility booking contracts and providing support to the public utilizing services at Commission facilities and programs including customers with special needs). For clarity this list does not include Emergency Response Planning, which is covered under a separate agreement, nor does it include Social Planning functions or any services related to social planning (i.e. Homelessness, social housing, family counselling, etc.). It is noted that a limited amount of liaison with social service groups is necessary to effectively refer clients who have needs other than those related to Parks and Leisure Services to the appropriate agencies. 3 � Commission 2, The Commission shali be comprised of the following members: (a) three members of each Council including both Mayors, (b) three members of the School District No. 42 Board of Trustees including the Chair, and (c) six citizens at large members two of whom shall reside in Pitt Meadows and four of whom shall reside in Maple Ridge to be appointed by the Councils of the communities in which they reside. 3. All members of the Commission shall have the privilege of full participation in the discussion and debate on the matters placed before it and will also have the right to piace motions on the floor for consideration in accordance with standard rules of order, and all members shall be entitled to vote on matters placed before the Commission. 4. The Commission shall (a) function as an independent policy making body; (b) have operating authority for the provision of parks, leisure and cultural services and for entering into agreements and contractual obligatians within the limitations of approved budgets in accordance with the authority delegated to the Commission by bylaws adopted by both Maple Ridge and Pitt Meadows Counciis. (c) have authority to spend money within a budget approved by the Municipalities. (d) utilize the services of Mapie Ridge and Pitt Meadows staff and various contractors as deemed appropriate to deliver services noting that the District of Maple Ridge shall be the primary employer of staff resources; (e) establish such ad hoc committees as may be required from time to time to provide the Commission with advice on specific policies, proposals and initiatives; (f) elect a Chair from among its members each year in February who shall preside over the proceedings of all meetings of the Commission for the coming year (g) elect a Vice Chair from among its members each year in February to preside over the meetings of the Commission for the coming year if the Chair is absent. (h) submit to the Municipalities by the first of October each year the business and financiai plan for operating costs and capital costs for Parks and Leisure Services; (i) meet a minimum of one time each month with the exception of the month of August; (j) forward minutes of all meetings to both Councils, provide regular reports of the activities of the Commission to each of the Councils every three months and submit an Annual report before the end of April each year for the prior year; and 4 (k) enter into an agreement of cooperation with School District No. 42 which addresses such issues as the reciprocal use of facilities, the joint maintenance and development of combined sites and coordination of program services. Municipalities 5. Notwithstanding anything in this Agreement to the contrary, the Councils of the Municipalities shall: (a) review all business and financial plans submitted by the Commission and approve the level of operating funding for the current calendar year determined to be appropriate by the Counciis by the third Monday in January; and provide final � approval by May 15th in each year; (b) review and indicate preliminary approval or disapproval of additional operating funds for all proposals by the Commission for new parks and facilities constructed in either municipality in advance of said parks and facilities being finally designed and constructed during the annual review of the business and five year financial plan and thereby authorize the addition of such parks and facilities to Schedu(e "B" of this agreement; (c) consider all other matters listed in Schedule "C" to this agreement. G. It is acknowledged that both partfes have adopted the appropriate bylaws under section 176 (1) (g) and 191 of the Local Government Act to delegate the authority outlined in this agreement to the Commission and have adopted such other bylaws as may be required to give effect to the Agreement. Withdrawal bv Municipalitv 7, Either Municipality may withdraw from this Agreement by giving notice in writing to the other Municipality, not less than twelve months prior to the effective date of the withdrawal. 8, In the event of witizdrawa) by either Municipality, the Municipalities acknowledge that the District of Maple Ridge may have surplus staff who were hired to fulfill the terms of this Agreement, The Qistrict of Pitt Meadows agrees to make every effort to employ staff originally hired by Maple Ridge to provide services in Pitt Meadows who would otherwise be � displaced by such a withdrawal, and fn the event that Pitt Meadows initiates the withdrawal from the agreement, to pay the District of Maple Ridge the cost of any severance pay or other damages due to those who cannot be relocated in this fashion. The distribution of shared capitaf assets which have been purchased jointly by the Municipalities shall be negotiated at the time of withdrawal. Such distribution shall be based on the original capital investment and the current value of the asset of each Municipalityat the time of purchase. 5 Review 9. This Agreement shall be reviewed every three years. The review shall include survey research to confirm consistent levels of satisfaction by residents in both communities. It shali also include a review of operating costs similar to that provided in the 2002 review report on this subject and a review with each Council of the terms of the agreement. New Facilities and Parks 10. Nothing in this Agreement precludes either Municipalityfrom incurring capital expenditures related to the provision of Parks and Leisure Services. Such capital expenditures may be (ncurred for such items as park development or facility construction, but shall not be limited to such items. Such capital expenditures will be funded by the Municipality which will own the capital asset. 11. Cost sharing, pursuant to the terms of this Agreement, for the operating � costs of new facilities must be approved by the Counc(Is of the Municipalities in the process of considering the Commission's annua) business and financial plan. If not approved by both Counciis the Council constructing the facility shall determine if it wishes to operate the facility independently by covering 100% of the operating costs related to the facility. Pavment of Operating and Capital Costs 12. The City of Pitt Meadows agrees to pay to the Ristrict of Maple Ridge its share of operating and agreed upon shareable capital costs for each calendar year, which share shall be determined by multiplying the approved budget by the Cost Allocation Formula. As at the date of this Agreement the City of Pitt Meadows' share of the casts as determined by such formula is approximately 19.57% of the total costs an,d the Municipalities understand and agree that the exact percentage may vary from year to year depending upon the pppulations of the Municipalities as established by the Ministry of Finance and Corporate Relations (BC Statistics Branch) in its official population estimate in the year previous to the budget year in question. 13. The City of Pitt Meadows wiil remit to Maple Ridge payments on a semi-annual basis (March 31 for the period January 1 to June 3Q and September 30 for the period July 1 to December 31) for the City of Pitt Meadows' share of the costs based on the approved financial plan. The actual costs incurred shall be identified at year end and the difference between the amount paid and the actual assessment shal( be remitted by Pitt Meadaws following receipt of an invoice for that amount. Conversely should the actual operating costs be less than anticipated Maple Ridge will issue a refund cheque for the difference between the actual cost incurred and the amount paid in advance. The City of Pitt Meadows hereby agrees to pay its share of the costs to the District of Maple Ridge on the above noted schedule and in the event of delays to pay interest on any outstanding amounts at the current Bank prime rate of interest. To the extent that the District of Maple Ridge operating cost includes severance benefits accrued prior to the initiation of this agreement in 1994 those costs shall not be considered shareable in the financial plan. 14. The City of Pitt Meadows will invite the General Manager of Community Development, Parks and Recreation or his/her designate to participate fully as a member of the District of Pitt Meadows Corporate Management Team and the General Manager or designate shall make every effort to participate in the activities of the Corporate Management Team, to ensure ongoing communication and coilaboration where possible. tnsurance 15. Each Municipa�ity shall be responsible for insuring its properties against loss and for its own liability insurance. The cost of such insurance, including the cost of claims shall be funded by the Municipality owning the property.. Only the costs for property insurance and insurance related to the fleet of vehicles utilized for the de�ivery of parks and leisure services shall be shareable. Differential DevelopmentStandards 16. Where higher standards for neighbourhood parks and landscaping than those identified in the 2002 Master Plan for Parks Recreation and Culture are applied to new residential development�(after the date of this agreement) the ongoing maintenance costs for higher standard amenities shall be borne by the Municipality in which the development is situated possibly through a specified area levy or other mechanism selected by that Municipality. For clarity with respect to Park Standards Scliedule "A" shall apply. Water Char�es 17. As water charges are not currently assessed to public facilities or parks in both municipalities water charges shall not be shareable. Once and if water charges are applied in both communities they shall be included as shareable operating costs for the purposes of this agreement. General Provisions 1$. No amendment or alteration to this Agreement, and no waiver of any provision of this Agreement shall be effective unless made in writing and sealed on behalf of all Parties to the Agreement, 19. Whenever the singular or masculine is used, the same shall be construed as meaning the plural, feminine or body corporate or politic wherever the context or the parties so require, 20. This Agreement and every provision hereof shall enure to the benefit of and be binding upon the parties iiereto and their respective successors and assigns, as the case may be. 21. Should any provision of this Agreement be or become illegal, invalid or not enforceable, it shail be considered separate and severable from this Agreement and the remaining provlsions shall remain in force and be binding upon the partiss hereto and be enforceable to the fullest extent of the law. 7 Execution Qate: Y M D Party(ies) Signature(s) THE CORPORATION OF THE pISTRICT OF MAPLE RIDGE by its authorized signatories. Za�/�� f Zg. � � , �. �____�-__._�___�-...--�-w' orporate officer ��p��Lp pqVIQ ���►�W t�ORPORATE O��ICER THECORPORATION OFTHE CITY OF PITT MEADOWS by its authorized signatories; L�uri� l�ae��� Director of Lepislative Service; E3 SCHEDULE "A" Parks and O�en Space Development and Maintenance Standards The standards shall include the foilowing definitions which are intended to define the base standard which will be applied in both communities as new areas are developed, to ensure consistency with respect tq the fair distribution of costs and services. The intent is to ensure the standard in all or part of one community which is being sustained through genera) revenue fund support from both communities is not greater than the standard in the other community unless funding from other sources is derived to maintain the increased standard. , • Base Standard The base standards with respect to the acquisition, develppment and the resulting maintenance of parks, open space and trails are those defined from pages 63 to 70 in the 2001 Parks, Recreation and Cultural Master Plan for Maple Ridge and Pitt Meadows (attached). These standards have been appiied consistently in each of the two communities for several years. For clarity landscaped medians and pocket landscaped areas on public property adjacent to arteriai roads and entrances to the two municipalities are considered part of the base standard. Not Included in Base Standard With respect to new development undertaken from 2002 onward the base standard does not include tot lots in small lot developments which are essentially replacing the typical tot lots in strata controlled townhouse developments (which are maintained by the strata corporations), It will also not include landscaped entry areas to new subdivisions Qr landscaped boulevards in subdivisions which cannot be maintained by adjacent owners. Nor will the base standard include neighbourhood seating areas close to mail boxes or any pockets of landscaping within subdivisions. Should developers wish to impiement these higher standards (or be required to do so by the Municipality in which the subdivision is located) an estimate for annual maintenance will be pre�ared by the Parks and Facilities Department and forwarded to the Planning Department dealing with the subdivision. A specified area bylaw will then be put in place to require annual payments on the tax notice to cover the inereased cost of maintenance. To the extent possible such bylaws should provide for inflatfon over time. Alternatively the Municipality in which the higher standard Is applied may choose to cover the cost through some other means. Street Trees and Boulevard Areas With respect to street trees and boulevard areas which are contiguous with privately owned property adjacent property owners wiil be required by bylaw to maintain grassed boulevards and shouid be restricted from doing anykhing to street trees to avoid differential maintenance and damage to the integrity of the street tree pattern. Street Tree maintenance is considered part of the base standard, Greenbelts Maintenance on greenbelts established to protect watercourses and other natural features should be minimal with the exception of danger tree management (removal if required) and trail maintenance where a designated trail comprises part of an approved trail network. Trails which are anciilary to a housing subdivision and not part of the larger Municipal trail networl� shall be dealt with in similar fashion to the tot lots mentioned previously in this schedule. Major stream enhancement shail not be considered as part of the base standard of parks maintenance but shall be considered part of each individual municipality's environmental protection/enhancement efforts. SCHEDULE "B" Facilities to be included in the Joint Parks and Leisure Services Agreement to be administered by the Commission through community organization fee for service agreements and leases, private contracts or the Maple Ridge Parks and Community Services Division include but are not limited to: • All municipal, community and neighbourhood parks and all public horticultural and boulevard areas (including street trees) in the Municipalities • Maple Ridge Fairgrounds • all public walking and equestrian trails in the Municipalities (not roadside sidewalks or connector pathways in subdivisions) • all designated greenbelts in the Municipalities Q aif jointly operated school/park sites and facilities in the Municipalities • Maple Ridge Leisure Centre � Greg Moore Youth Centre • Maple Ridge Arts Centre and Theatre • Maple Ridge Curling Rink - • Planet Ice Maple Ridge � Maple Ridge Art Gallery • Centennial Centre e Maple Ridge Museum • Pitt Meadows Museum o Hoffmann Garage • Haney House e St. Andrews Heritage Church • Hammond Pool . Harris Road Pool • Harris Road Field Mouse • Pitt Meadows Recreation Hall e Pitt Meadows Family Recreation Centre • Pitt Meadows Rinks • Hammond Community Centre • Whonnock Community Centre • Maple Ridge Lawn Bowling Centre � Ridge Meadows Seniors Assaciation Activity Centre 10 Schedule �Vn Decisions which must be made by the Municipal Councils acting independently and in their sole discretion (with advice from the Commission) • Annual Operating Budgets q Long Term Financial Plans • Annual and Long Term Capital Plans • Parkland Acquisitions « Park and Facility Design Finalization s Parks and Facility Naming • Lease Agreements for Major Facllities (other than short term licensing agreements) • Capital Contracts (i.e. Public Private Partnerships) o Adopting Bylaws (Land Use, etc.) • Matters related to the Joint Agreement such as negotiations having to do with the terms of the agreement including the addition or removal of services 11 CORPORATION OF THE DISTRICT OF MAPLE RIDGE BY-LAW N0. 6668-2009 A Bylaw to delegate authority to a joint Parks and Leisure Services Commission for Maple Ridge and Pitt Meadows WHEREAS the Council may, by bylaw, delegate authority to a Parks and Leisure Services Commission;. AND WHEREAS a written agreement has been prepared setting out the terms and conditions of a Commission for Parks and Leisure Services in Pitt Meadows and Maple Ridge; NOW THEREFORE, the Council of The Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: Citation 1. This Bylaw shail be cited for all purposes as "Maple Ridge and Pitt Meadows Parks and Leisure Services Commission By-law No.6668-2009." 2. That "Maple Ridge and Pitt Meadows Parks and Leisure Services Commission By-law No.6568-2008" be repealed. Interpretation 3. For the purposes of this Bylaw, unless the context otherwise requires, "Maple Ridge" means the Corporation of the District of Maple Ridge; "Municipalities" means the Corporation of the District of Maple Ridge and The Corporation of the District of Pitt Meadows; "Pitt Meadows" means The Corporation of the District of Pitt Meadows. Joint Parks & Leisure Services Commission 4. Pursuant to Sections 176(1)(g) and 191 of the Local Government Act, Council hereby delegates authority to the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission" (the "Commission") to carry out the duties defined in Section 8 below. 5. The Commission shall be comprised of the following members: (a) three members of each of the two Municipalities' Councils, including both Mayors; and (b) three members of the School District No. 42 Board of Trustees including the Chair (c) six citizens at large members two of whom shall reside in Pitt Meadows and four of whom shall reside in Maple Ridge. 6. The members of the Commission shall be appointed by resolution of the respective Council and Board. Citizens at Large representatives shall be appointed by the Council of the municipalities in which they reside and shall serve for three year terms and a maximum of three consecutive terms. 7. Each member of the Commission will be entitled to vote on all matters coming before the Commission. 8. The members of the Commission shall serve without remuneration. Procedures 9. The Commission shall: (a) elect a Chair and Vice-Chair from among its membership at the first meeting of each year. All members of the Commission, including at large members, shall be eligible to be elected as Chair or Vice Chair. (b) meet a minimum of once a month unless otherwise determined by the Commission. Duties and Powers 10. The Commission shall (a) function as an independent policy making body; (b) have operating authority for the provision of parks, leisure and cultural services and for entering into agreements and contractual obligations within the limitations of approved budgets; (c) have authority to spend money within an annual budget approved by the Council for Maple Ridge and the Council for Pitt Meadows. (d) operate in accordance with an agreement entered into by the Districts of Maple Ridge and Pitt Meadows. (e) submit to the Municipalities by the first of October each year the five-year financial plan for operating costs and capital costs (fl submit an annual report to the Municipalities by the end of May each year describing the activities of the previous year to the Council. (g) enter into an agreement of cooperation with School District No. 42 which addresses such issues as the reciprocal use of facilities, the joint maintenance and development of combined sits and coordination of program services. 11. As an exception to 10 (b) above the General Manager, Community Development, Parks and Recreation and the Director, Parks and Facilities, or their designates, shall have the authority to enter into Caretaker Contracts. Other Committees 12: The Commission shall establish such ad hoc committees as may be required from time to time to provide the Commission with advice on specific policies, proposals and initiatives. READ a first time on the READ a second time on the day of day of READ a third time on the day of RECONSIDERED AND ADOPTED on the MAYOR , 2009. , 2009. , 2009. day of , 2009. CLERK program information while reducing the volume of printed material. • Continue pioneering new ideas for service and community building, and provide more "feel good" stories about successes to the media. • Expand research to include partners' programs and issues where possible; share research findings and insights. • Tap into the strength of the web sites of the two communities. • Use the viral marketing and word of mouth appeal, "buzz".effect, to � communicate to the community on the benefits of the service blueprint, as the recommendations in the Marketing Plan are incorporated into daily facility operations, program planning and management. � • Adopt stronger marketing practices to identify target markets and make sound decisions on product, price, place and promotions. o Continue the focus on an entrepreneurial approach to maximizing the marketing budget by forging strengthened relationships with the business community, considering revenue-bearing market opportunities and partnerships with businesses. •� Integrate community and sports groups into parks and leisure marketing. � • Use stories to educate people, introducing a system to collect and communicate the stories, as this might help to reach non-participants. • Generate awareness of Legacies Now efforts in coordinating a sports organization province-wide registration system. • Promote other good communication and organization strengthening vehicles. Operations • Increase the communications and marketing budget to at.minimum 2.5% of the PLS budget. . 7.9 Joint Delivery Description The joint delivery agreement betvireen MR arid PM, which was developed in 1994, requires a 3 year review. There is also an internal annual review, and a financial review every 5 years. The last financial review (Dunwoody) indicated that the agreement was worth keeping. During this Master Plan process, all focus groups and the public were asked for their input on the joint delivery system. Pitt Meadows and Maple Ridge both continue to grow, and the new bridges will have major effects on land use, population and transportation. In general, efforts are made to distribute services equitably between the two communities. The use of specific facilities is affected by the location of the various facilities and population. The random public survey conducted every three years assists in gauging public use and perceptions about.parks, recreation and culture services in the two communities. The annual business planning approach used by PLS results in an integrated plan for MR and PM; it is presented in two separate formats to suit the individual Councils. Analy�is Strengths ' . The joint delivery agreement has worked remarkably well in general. = MAPLE RIDGE AND PITT MEADOWS PARKS RECREATION AND CULTURE MASTER PLAN - DRAFT 'I 2 2 � JANUARY 25, 2010 ' • The public don't perceive a boundary between the two communities in terms of parks and recreation services, they are unaware of any issues, and they are happy with the system. The public workshop and random telephone survey corroborate this; residents provided the same high service ratings in both communities. . e Joint delivery is highly efficient, e.g., avoiding duplication of facilities and resources, larger base for programs, better facilities, betterjoint planning. This was repeatedly stated by all focus groups. • The financial review, last completed in 2002, determined thaf the benefits of the system to the partners are greater efficiency and more specialized resources and expertise, which are typical of a larger community the size of MR and PM's combined populations. • PLS staff don't perceive a boundary, and get along very well with staff at both communities. � Education, RCMP, sports, health, Chamber, and Rotary are also shared, therefore there is a precedent and others managing at this level. • The sports booking system works well as a joint system. Challenges • There are often challenges with this type of agreement, especially when the two parties do not carry equal weight, since neither party has full control. � � • Communication is critical with respect to any function which is shared between two municipalities. This has been emphasized by all of those involved in implementing the agreement. As the two communities grow larger this could become more challenging • Managers and coordinators have a higher workload in terms of reporting, e.g., two Business Plans with different formats, grant applications, Municipal Advisory Report, duplicate systems and meetings; when Commission is involved they need to do their reporting three times. • There are differences in processes and philosophies between MR and PM Councils, which can challenge staff. � • Many policies and.procedures are different in each of the two communities, e.g., two separate � budgets for capital costs, different procurement procedures, different signing authorities, different contracts with suppliers, different parl< closure times. • Physically and socially the two communities are different, e.g., different land bases, different economies (PM is mostly agriculture, flood threat, heavy industry/transportation hub, strong identity especially among long-time residents; MR is on higher ground, has a different physical and cultural � character). • PM would like a stronger relationship and closer day-to-day communication with PLS staff. • Programs may not be offered in both communities and transportation can make accessibility an issue. e Residents need to travel farther to facilities, and the transportation system doesn.'t support this; the drive time east / west can be long. • There are some challenges with the Agreement, e.g., anything requiring a bylaw (e.g., fees) needs to go to both Councils; some responsibilities are not specifically outlined, e.g., street trees, garbage, parking lots. Strategic Objectives , . Acknowledge the benefits of the joint delivery model and continue to work on improving it. • MAPLE RIDGE AND PITT MEADOWS PARKS RECREATION AND CULTURE MASTER PLAN - DRAFT 1 2 3 �1 JANUARY 25, 2010 Recommendations Process/Planning I• Ensure that PM and RM have opportunities to express their unique identities, e.g., banners. Management • Periodically demonstrate the benefits of joint delivery to both partners.. • Work with Commission and the two Councils to solidify one consistent reporting methodology. • Conduct a workshop every 3 years with the Commission, with a third party facilitator, to review and improve the joint delivery agreement and model. � • Consider excluding some areas from joint delivery, based on unique requirements in the two communities, with the agreement of both parties, e.g., Museums. Establish criteria for those services which should not be delivered jointly, e.g., where the two communities want to provide divergent service levels. � s Review the role of the Commission with respect to achieving greater efficiency, e.g., strengthen Commission governance through methods such as reducing Council reporting to items outside of budget envelope, reducing items reported to both Commission and Councils. Continue to stress the importance of open and frequent communication at all levels, e.g., Councils, managers, foremen, and other staff, � • Consider increased management staff in the Department to be located in� Pitt Meadows, located in or near Pitt Meadows Municipal Hall when and if � the opportunity presents itself. • Have cross team meetings with operational staff between Pitt Meadows and Maple Ridge, not just management. • Hold social functions with� Maple Ridge and Pitt Meadows staff to build relationships and trust. � 7.10 Operations Description Park maintenance requires a significant portion of the departmenYs budget. Parks are maintained by the municipality in most areas. For some small parks (e.g., Dewdney mini park, boulevards adjacent to park, and trails), there is a Local Service Area (LSA) established to contribute funds towards maintenance. If this isn't established in advance, it requires 70% approval of residents, therefore it is best to establish LSAs before subdivision. Sawyers Landing has a LSA for the mini parks, and Maplecrest has one for a" trail. Harrison Landing Park is a concern since it requires a higher level of maintenance than anticipated, since it was originally planned as a more natural park. The municipality maintains "OCP" trails; extra trails built by developers are maintaine� by the development. Others assist in park maintenance in particular cases. Some of the larger parks have a caretaker, e.g., Thomas Haney, Whonnock Lake, proposal for one at Pitt Meadows Athletic Park. They live rent free, and they work in lieu of rent for a similar value. An Adopt a Parlc program is in place to help with maintenance (e.g., trimming, litter, �og bags), however it has been difficult to retain interest in this. 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O C � � � � � � � � � 7 � � L O U � � 3 p N �p ,� -a �n � > a� J (0 O � � oZf > ,� �C O � O � � �fn � > � � cn �- c o 3 � '�U— � o � � ui o �' o +� �° c� � � � � � � � � � � _ E � � � � o � Q� � > >' � a, c� o o� � � � bp � N � � � � ,N � � � � �� � +' (0 � � -a N � �. O � � � � � � � ''• oa�� � a�i `� °� � `�- '- � � � o a:a a a� � cn � � � �°° � ° � a� o Q_� 0 Z_ Q U CV c'i a e s • a � � � �� rn 0 0 N' c O +� N � m w c� 0 .N � .� � 0 U Jan-11-02 08:30am From-BDO Dunw; ��v LLP ; .} 604-688-513? T-757 P.02 F-431 C'orporation of The Dist�'Yct of Maple �idge / Co�poratz'on of The Distract �f 1'It� ll�eadows Leisure Servares Ag�'eernent: Flnal Draft Assessment Report Report Date: J�rauary 14, 2002 Jan�11-OZ 09:30am From-BDO Dunwoo��� ILP� 604-689-513Z T-757 P.03 F-431 ' i Table of Contents ! Page Assignment................................................................................................................................1 Resrriciions and Qualifiea�ions ....................................................................... ....,......,.,............2 Scope of Re'view �nd Assumptions .................................................................................... ......2 Background................................................................................................................................2 O�verall Findings .................................................................................................................... .3 Sum.rriary of Major 12ecommendations ............ .........................................................................3 The L.eisure Services A�eement: lZecommendations ...............................................................� Addi�ional Costs Arisin� from I�ifFErent Maintenance Standaxds ............................................5 T.itter Picictt� ........................................... ...................e........,......................,...........,................:.7 I�nsurance .....:..............................................................................................................................7 SeveranceBenefits ........................................................................ ........................ ..................7 planetTce .............................................................................................. ....................................7 Community Events / VVater Charges .......................... ..............................................................8 Parlcs and Recreauon Support Services Allocarion ...................................................................9 O�rerhead Charge ..............................................................................................................:......10 Camputer Software an.d l�ardware ..... ....................................................................................13 OtherFacilities .............. .....:...................................................................................... ............15 Alterna.ri�ves to a, I)etailed C�st Sharing Formula ....................................................................15 Conclusion..........................................:.................................................................................... l 6 Appendices � Appendix R— Scope of Re�riew Appendix �— Facilities iricluded in Schedule A of the Agreernent: NO 51�,Ti1�CailY COSt sharring �oncerns identi�ded Jan-11-02 09:30am From—BDO Dunwoo,dy LLp 604-688-5132 T-757 P.04/24 F-431 . ' i . rYNAL, DRAFT — FOIt DISC�CJSSION pYJRPOSES ONL�Y 1�451 January 10, 2002 PR'.['VATE AI�I�D COIdF�ENTIAY. Corpora�ian of The I�istri.ct of Maple Ridge Corporation of the l�istri�ti of 1'itt Me�dows 11995 �Iane�► P1ace . 12007 Harris Y�oad Niaple 12idge, BC Pitr Meadows, �C 'V2X 6A9 V3Y 2B5 Dear 1VI@sdames/Sirs: YtE: Maple ]�tidge / Pitt Me�dowS T.eisure Services Agreer�ent �►ssignment 1�. �b0 DunWoody I.Y.p ("BDO") has been engaged by the Corporafiion of the Uistrict of Maple Ridge (``Nlaple Ridge'°) and the Corpora�ion o�the I?istrict of Pitt Meadows (``Pitt Meadowsy'), collectively the ("MUT11C]j7�1T1�5"), to undertake an assessment_ of the Leisure Services Agreement dated July 26, 1994 (the "Agreement") between Maple �2.idge �nd Pitt Meadows. 2. Our analysis was directed toward determining whether rhe Agreenle�t provides .for an equitable and efi'f'icient sharing of costs incu�'ed �nd resources expead�d in pro�vidin� the services incluc�ed in the A�r��ment (the "Services"). Our reporc provides recommendarions on hor�v r.�e Agr�ement might be tnodi�ied in order to impxo�ve t1�e ease of adminis�ration. �VVe understand thaC rhis report ma� be reviewed and reli�d on by � Coua�cil and Disfrict officials from bo� Municip�lities 3. Our comments and recom�nendation.s are based on the infortnation, documents and explanarions that were provided �o us and are subj�ct to the res�ictions, qua.lific�.rions and assumptions noted in this report. Jan-11-02 09:31am From�BDO Dunwood� LLP 604-686-5132 T-757 P.05/24 F-431 rt�a.�. Dx�rT -�oR nis�i��STON r��oSE� oN�Y . Cnrporarion o, f The Disirict af Maple Rulge . 7anuary 10, 2002 Page 2 Restri�tions and Qualifica�fii�ns 4. This report has been g►repared expressly for officials of the �Iunicipaliries ta assist them in evaluating administrative aspects of the Agreemenr. We do not assume any responsibiliry or liabilit�y for losses occasioned to the 1V7.unicipali�ies or to any other party as a result of the circula�ion, publicarion, reproduction or use of this reporr contra.ry to the provisions of this paragraph. 5. Our analyses and comments are based on our understanding nf the intent, stcucture and �dministrarion of the Agreeinent. We reserve T�e right, but r�vi111ae under no obli�ation, to re�iew our comments included in this report, and if we consider it necessary, to revise our Yeport in light of any changes in the A�eetr�e��t or �ny other information which becomes known to us subsequent to che date of this re�ort, 6. Bi11 Cox, CA and Marlc VJestan, CA, both with BD�, vc�ere primarily responsible for this engagement azzd the conten[s of this report. The partners and employees oi' Bb0 do not have any bias vvith respeet to the parties in'vol'v@d in this mat�er. .•- .i � �•- r_ • 7. In preparin� this report, we revievc�ed and relied. ot� cegtain information summari2ed iri Appendix A. Our comments and recommendations a.ssurne �.at this in�ioxmation is a.ccurate and c�mplete. �. The l��reement established th.e Ri.dge Meadows parks ar►d Iaeisure Services Cornrnission (the °`Comrnission"), a. joint parks and recreation commission c�mmirted to creatin.g opportunities for community pride, personal cn.joyment at��. �healthy li�estyles in Mapl� Ridge and Pirt IvCeadows. The Commission's ma�ndaTe is to provide on�oing services in the ax�as of: - paxks, opert space and trails; historic sites; �ort�nt�ra.ity �venis; sports; fitness and a�uatic centres; youth and senior services; aris �.nd ct�ltLue; and c�m�nunity development. Jan-11-OZ 08:31am From-BDO Dunwoody LLP . � 604-688-5132 _ T-757 P.06/24 F-431 �'i �x�, nx�~r - �o� �rscu�sror� P�osEs o�.� Corporarion of T'he Districr of Maple Ridge , J�anuary 10, 2002 . � Page 3 9. The Agreement defines the services and facilities administered by the Com�mission and the associated costs that are considered to be shareable, (the "costs"). The Agreement sets forth a cost allocation farmula (the "formula") by whieh the 1Vlu.nicipali�ies sharc the CQSfS. Ov�rall Findings 10. Tn general we found that the A�reement wa� Ueneficial to bot�i Municipa)ities. The Municipalities seem�d to be working well togetlzer a.nd both �anderstood and accepted the cast allocations. Although certain a�pects oitl�e Agreement were not entirely clear, anethoc�s have been jointly esta.blished by ihe Municipaliri.�s to address these. 11. The Agreement is not clear in certain areas, and in other areas creates an undue amaunt of a.dministrative burden. Our fol)avving recommendations cantain suggestions for both clarifying and s�reainlinin� the Agreement and the cost allocativn process. We also discuss in the section, Alternazives �o a IDetailed Cost Sharing Formula, the possibility of rnoving from a cost-sharing basis towards a cost-based �ixed amount contrac�. 5ummary of Major Recommendations 1?. The ma�or recommendations included in this report �re as %11ows: • An admtnistrative char�e for the planning and rraana,gement oicapital projecrs should not be made. � 1'arks and Recreati.on Services ]]epar�ment ("Parks and Recreation") staff time for planning and mas�agement of capital projects should be included as � stiareable cost. • The 3% overhea.d charge is likely too 1ow considetixs.g that it is meant to provide. for the t�se of non-�ark� and lZecrearion staff (Financ�, Personnel, Inform�tion Services) as well as space occupi�d in the Maple Ytidge business and operations centres. •'VVith the exceprion o�lar�e, system-wide acquisition.s (servers, networks, ox point of sale software) both corrapurer haxdwaxe nnd sofiware costs, as vc�e11 as rela.ted Jan-11-A2 A8:31am From-BDO Dunwood� '�,P 6A4-666-5132 — T�757 P,A7/24 F-431 �INAI. b�tAFT � �OR DISCU�3IOld" PTJRI'05�5 �lelL�.'' Corporatlon of The DistriCt of Maple ,Rrdge January 10, 2002 Page � implementa�ion costs, sbould be considered as shareable costs allocated in the year. expended. Planet Tce Map1e Ridge should not be treated di.fferently than otlier recreation and leisure faciliues. 7fhe net operating expense should be deemed a shareabl� cost. • Considera�ion should be given to a grant or fixed price conhact approach based on actual annual expendi�.tres as opposed to the current �hareable cost meYhod �in determining how PitC Meadows contributes to the services. 13. Pursuant c� our ternns ofreference, our recommendarions are noi to be ma.de retroactively. ihe L�eisure Services Agreennent: Recommendations 14. Care£ully defined terms can increase the �fficienc� with which servi�s covered under the Agreement are administeted and compliance with the zerms of the Agecment is monitored: Sased on our review of the Agreement we make the follo�vin� specific recommendations rel�ting to the terms and definitions contained therein. Para, 1. (b) • Schedule A should be rev�ised and updated ta include a clear descripCion of all �� services included. Paz'a. 1. (e) • it is our un�.erstanding that the tern�s "n�t aetu�l expenses" and "n�t tot�l operating costs" are intended to mean tlie same thing. As such, we recotnmend th�t these terms by replaced by flie tenn "net o�perating expense", which is defined a.s "all expenses relaied to the ser°vices provided by zhe Corrcmzssion n�c o, f revenues derived therefrom. ". � The ter�n "sound accounring principlcs and practices" should be replaced with ''generally accepted accouniirig principles for municipal ities ", Jan-11-02 09;32am From-BDO Dunwn��u LLP � , 604-689-5132 T-757 P.08/24 F-431 i i FINA.Y, �R�T — �OIt DISCUgSION �URPOS�S O�TT,Y Carporation of'The .Distrrct of Maple 12id�e � danuary 10, ?00? Page 5 • The term "cerrifed annually by the auditors oithe Diserict of IVlapl� ltidge" should be replaced. With "net operating expense .., should be r�eviewed annuar�y by the auditors of'the I�isrrict of Maple Rzdge. A schedule o,�net operating expenses should be prepar�ed annual'1'y ccnd presented in a 12eview Engczgement Reporr ". Para. 1. ( fl • The definition of capital costs sl�ould Ue expanded to make it clear that capital costs are not Lo include a provision %r planning cos�s �ssociated with capital items (which w� believe should be considered s�areable costs). 5ee £u�er discussion in the section entitled 1"arks and Recreation Sugport Servaces Alloccztion. v The definitian of ca�p�tal costs should exclude computer hardware and soflware cosrs, which should instead be treated as an ap�rating expense. See further discussion in the section entitled Computer fir'ardware and Software. Para. 1. ig)�1) and� �2) • Th� terms "planning", "development", "maintenance" and "scheduling/co-ordination" should be defined. � Aara. 1. (g)(3) •. The terms "program development and deli�very", `'�upport to communiry groups", "m.�'kering", "fun.d raising", and `�olicy development" should b� de�'ined, _ . . �� : �, . � � � : � �� _ . >. ;. , - . �. . . �. 15, Base stan�ards encompassing the acquisi�ion, development an.d maintenance of parks and open space axe d�fned im the 2001 Parks. lZecreation and Cultural Master P1an for Map1e Rid�e and Pi�C Meadows. Although some di�ferences� in service mi�ht exist as the system responds.to consumer needs and usage factors (for exa.mple, grass cutting and the operating haurs of commurLity c�nixes), we understand that o�verall, the standards ha.v'e been applied in a fair and equitable m�nner in each of the communiLies %r several years, Jan—il-02 08:32am From-6D0 Dunwoo��� LLP 604-688-6132.- T-767 P.09/24 F-431 r E` � FIN'AL DR�~T — �'O� �ISCUgSY�N P11�OSES Ol�.� � Corporation of The ,l�istrict of Maple 12iaCge � ran�ary 10; 2002 . . Page 6 16. 7neq�.iries may arise when different maintenance standards exist. Some differences currendy exisC in areas such as boulevaxd maintenance and expendii�xres relAting to urban forestry and pocket parks. To ensure coniinued consistency with respect to �he fair distribut`ion of eosts and services, the Agreexnent shauld also define a base staaidard to be applied to newly developed axeas. T7. The intent i.s to ensure the stan.dard iu all or part of one community which is being maintained through general revenue fvnd suppon from bolh communities is not greacer than th.e standaxd in rhe other community unless funding is derived from other sourees to maintain the increased standaxd. Standaxds which exceed th� ba.se standard will either be p�ssed along to the develop�r and residents of the area in which the increa�ed standards hav� been applied ihxough � speci�ied area char�e or will be borne by the Munieipaliry in which the area is situated. We un�erstand th.at specified are�. b�laws will be put in place to cover the increased eost of maintenance• 18, It is our understandi.ng that, with respect tv nevt� development undertaken fzom 20�� onward; the base standard will n.oi include: tot�lots in small lot developmenrs; landscaped �ntry areas to new subdivisions; landscaped boUlevards in subdivisions wluch cannot be maintained �y adjacent owners; seating a.reas close to mail boxes; or any pocleets o£landscaped areas in subdi'visions. 19. �hoald developers wish to implement these standards within a suvdivisian (or be required to do so by the Municipality in which the subdivision is located) �n esrimate for annual m�intenance will be prepa�ed by the 1'arl:s and Fa.eilities Depaxtment and fo�warded to th� Planning Department �.ealing �ith the particular subdivision. . 20, i�Vith respect to boulevards �nd street trees vvhich are. c�ntigvous with pri�ately owned property, adjacent property ovmer� should be xequired by bylaw to ina.intain �rassed boixle�vasds and should be restricted from doing anything to street trees to avoid dif�erential mairitenance and dama�e to the intep-ity o£�he street tree pattern. Str�et tree maint�nanee will be consider�d paz°� of 4he base standard. Jan-i l-OZ 09:33am From-6D0 Dunwoody LLP � 604-saa-6132 . T�757 P.10/24 F-431 � � • �� ; FIIYAL, DRAT'T — FOlt DXSCU�SION I'iJIZPOS:�S �1°iL'Y� Corporatian of 7°he District of Msple Rtdge . � January. 10, 2002 Page 7 Litter Pick-up 21. Far puxposes o�' clarification, the Agreement should stipulate that; (i) li�ter pick-up in any of the join�ly administered areas or facilities is provided for by� the Commission; and (ii) litter pick��p on baulevard� and su�ets is the unique responsibility o� each Municipality. Insurance 22. The Agreement should include a reference to Iiabiliry and praperry insurance coverage, At present, �ach Municipality is responsible f�r insuring its ovvn. properties and o�btaining its own liability insurance. '�he cost of s�ch insurance, including T�e cost of claims, is fundec� �y the 1V�unicipalit� owning the properrty and each Municipality is responsible #'or administering and paying for claims that arise within its respecrive boundaries. Only Yhe costs associated with propErty insurance are considered a shareable cost. Severance Benefits 23, It is our understandin� that indi�viduals employed by M�ple �id�e for o�'et 20 years are eligible �or a severance benefit equal to five days pay for each year worked. tlls the Agreement has been in e�%ct for tlie last seven years, only the p�rtion of each employee's severance benefit r�lated to the period 1994 to the date of severance is included in sharea.ble costs. We believe.that this approa.ch is reasonable. Planet !ce 24. Planet Ice Maple �tidge ("Plan�t Tce" or the "Comple�") was constructed in 1998 a.s a private/public paxtn.ership between 1VIap1� �2idge, R.C. Properties Ltd.. and 1Z.G. Axanas (Maple �idge) I�td. ("R.G. Ar.enas"). 2�5. Per r.hE tern�.s of Yhe Amended and Restated Trust Agreement, for the first �ive years of the term eflding in 2003 Ma.ple Ridge pa�s R.G. �lrenas an amount ec�ual to tlie sum of: (i) the Municipal annual taxes; (ii) $23�.6 thousand payable for the first five yeaxs of t�e Agreemeni, representin� capital pa.�rnents and; (iii) a base amount of �504 thousand to be Jan-11-02 08;33am From-BDO Dunwood�• lLP 604�6BB-5132 .. T-75i P.11/24 F-431 �AL nR�'T � �OR DYSCU�SYON PURPOSE�S ON�'Y Corporation of'The District of Maple Ridge . January 10, 2002 � � page 8 invoiced monthly. Although nat specifically stated in the Agreement, we ur�derstand thax the �500 thousazid relates �olely to the Complex's operatin� costs. 26. The base amounC w'as fixed ac ihe time af negotiations for a. period of five years and includes a pro�v�iSion for inflation as measured by increases in �he Consuxner price Zndex at the end of the five-year term. In �ddiiion to the base rate o� approximately $70 pet hoilr, Maple Ridge is billed $180 per hour for additional ice time beyond the negotiated monthly allotment. Ti is our underst�nding that on a`per hour af ice time' basis, the base rate is considerabl� lower �ha.� the going market r�te and ihe rate char�ed for the add.itional ice iime is similar to rlie $177 per hour charge� at PitC Meadows° 'I1-vin l�i alcs. 27. T`he Agr�ement does noi make reference to Planet Ice. Shareable costs assoeiated v�rith the Complex are based on the 1998 operating costs of the Cam l�teely Arena and not on the actual costs of Planet Ice as invoiced from R,C. Arenas. '�'he current �istorical-based cost sharing arrangement do�s not have any �ro�vision for in�la�ion, nor does it directly relate to rhe actua] costs incurxed by Maple Ridge. We do noc believe that this is an appropriate basis on which to share costs. 28. We understaz�.d that the amount actually charged under the exisrit�g Planet Yce agreement and the �mount that would result if the aeival net cos� to 1Vlaple Rid�e were multiplied by the fiormula, are not mate�i�lly different, Thus, in or�er to er�sure t1�at �n� future eost escalations or Yeductions �re shared and to streamline t�he arrangem�n�s> we recommend that cost sharing for il�e Complex be subjeet to �he same treatm�nt �s other sh�reable costs. Speci�ically, the shaxeable costs would include the �500 tlzousand. base rate in addirion io ch�rges related to any add.itional ice rime. Cornmunity v�rt�� / 1Al�ter Charg�s 29. Althougli community e'vents provided for in t�he Municipali�aes' parlcs and recreation budgets �re consid�red shareable c�st�, some e�cpenditures rnade by the Muxi.icipalities are excluded. 7ri. p�°ticular, we understand th�t cenain events fund�d by Pin A�leadows (Canada Day, �teznembrance D�y, Pitt MeadoWs Day, Christma.s in the Counny) nre not included in shareable casts. '�h� absence of �u.idance on wh.en and to what degree these additi,onal costs arc to b� ix�atcd as shareable mig�t lead.'Co i�nconsistent treatanent oithe � Jan-11-02 09:34am From-BDO Dunwor�v LLP � 604-688-6132 � T-757 P.12/24 F-431 , i i. � �� � ]FINAL �nAFT — F4R DYSCU�SI�N PURPOSES O1�Y..'Y Corparation of The Disiric�t of 1V1'aple .�idge January 10, 2002 � 1'age 9 costs and result in inequities. As such, we recommend that, with the exception of ov�rtime charges relating ro policuag the events, all reasonal�le cosCs related to communiry events be considered sh�reable, 30. It is oux understanding tha.t tbEre are dif%reaices in how each municipality treats water cl�arges related to the services. In order for the Agreerrient to be equita�ble, it should include a descriprion of how w�ter charges are to be treated. As i:here are costs assaciated with the use of all public u�iliti�s we agree with the metering ofpublic facilities to allocate the costs, even if on a notional basis. The actual charges, ii any, related fo water us�ge can.l�e a marter for later discussion bstween the Niunicipalities. Parks and Recreation Support Sererices Allo�ation 31. Roughly 85% of the support services charge relates to t1�e salaries, wages and benefits of managers and administrative staff. The remaining 15% consists ofbanlc charges, consulting fees, insurance prem�ums, office supplies and soflware support. Maple Ridge cuzrently a.11.ocaties the total support services cost among approxima.tely 23 cost centres, some of which are shareabl� 1�ased on the Agreement. The allocation is ba.sed on a consultative process and manag�ement's best estim�te. Support service costs incurred �by Pitt Nleadows axe charged bacic to Maple Ridge. It is our understanding that these costs are limited to postage, photocopying �or oth�r direct costs, 32. Nlr. Muxray and his d�partment allocate their hours to different functions. An estimate is made of hours that are spent on ax�as outside of the Ridge Meado�vs Parks a,nd �eisiu•e Services items. The cost related to these hout� is backed out of the shareable cosYs. We agre� with this concept bu� suggest that a rough estimate is reasonable in th� circumstances. 'I'he us� of timesheets or oiher s�ttempts to more accurately irack time would not be efficient. 33, 7"he cost of man�g�r�nent's time �rerated to the invalvement in planning capital projects is also included in suppo.rt services. Th�se costs ar� currently allocated at year-end and ar� based on esrimates of the number of 1�ot�xs each. individual �as spent on planning activities. 'VVe understand that there ha,s been some consideration of ca.lculating mm�n�gzmenc's pl�nnninb cosr� o» a form�.la basis, n�.xnely 10% of tha capital cost, a Jan-11-02 09:34am From-BDO Dunwoq�' lLP 604-688-5132f T�75i P.13/24 F�431 � � � ` �� pxa.��c — FOR DrscUssYON rv�ros�s o�t.� Corporation of The Disrriet of Maple 12idge � . � Ja.nuary 10, 2002 Page 10 practice currently utilized by the Engineering Deparrxnent. Although we believe tita.t this approach vcrould reduc� the amount of time involved in detern��nin� the planning casts, we cannot comment on the apprapriateness of the peraentage used. Yf this approach is adopted, we recommend that a range of perc�ntages be used de�pending on the relativ'e size of the pr�j ect. . . 34. Ideally, we recommend a chan�e in process auvay from a Support Services Alldcarion char�e for capital items. We suggest that all mana�ement time related tn services included in the Agreement be included as a shaxeable cost. For example, if Maple Rid�e vc�ere to capitalize 100 m�na�ement houxs to a nev�l leisure cen�r�, the cost o� the 100 hours would be added back to the shareable costs. W� consider t�is fair as maYnaging the parks and leisure services function requixes t1�.at d.ecisions be mac�e in regard to both capital and operating items. Depe�ding on how the finance department currently tracks . hours and allocates costs to other departments, this may simplify th� process and reduae the extent to which detailed time logs are maintained. 35, A.s with any rnajor capital project, management time from non-paxk� and recreation se�rvices dep�r�ments will b� required. We do not suggest that any of rhis time be alloca�ed a.s a shareable cost, however it should be t�lcen into account in determinin� the appropriate le�'el for the 0�'erhead Charge. � - -,. . ._ 36. �ne ca�nponent of `Op�r�ririg Cos�s' as defined in the Agre�m�nt is an overhead cl�arse (�e "charge") rela.ting to indirect suppo�t provided �y Maple Ri.dge to �a�lcs and Recre�tion. 'The charge is nzeant to provide for general adrninis�rative opera.ting expenses, �ffice space and worlc yard and shop facilities, in addition to the urilizat�on of servicas pro'vided by the Finance, Persorinel and Inf�rmation Services dep�ents (collectively "tlie I�eparun�nnt�"), who in aggregate enlploy over 30 individuals. 37. As presented in Tabl� 1 bel�va, ba�ed on inforrr�ation obtairied from Map1e i:idge, it is. estimated that the �ep�rneri�s provide in excess of 4,300 ho�rs a year of support ser�'ices to Parks and Recreation. Sased on an estimated average �a�e of �25 p�r hour, Jan-11-02 08;35am From�BDO Dunwo�J„ LLP - � � � 604-688-5132� T-757 P•14/24 F-431 � � � FII�t�1T. nRAFT — FOR r1�SCUSSY01�1 Pi7R�OS�S ONLY Corporarion of 7Tre Districf �f 1Vtaple Rrdge Jr�.nuary 10, 2002 " pgge 11 the cost to Maple Ridge of provi�.ing o� ihese services to Parks and Recreation is approximately $10$.5 thousand, Corpararron of the Drstrict_of Maple Ria�ge Esrimaud Cost of Providing �inanco, Personnel anQ Informauon 5crvices m tha Parks and Recreation Services Deparnr�nt ($OOUs Table 1 Depainment, (EstismTed ho�ss/year) Personnel 661 Finance, (Note 1) " 2,434 Infoam�arion Scrvices, (NotC 2) 1,243 � 4,338 �stisnated hourly wage ($) - 25 Estir,aFtted coss ro M�ple R.idge 108.5 Notes: -- � 1, it was estimated thar, in tot�l, 4,867 hours par yzar were spent on mattars related to rl� Parks and Recreation Sr.rvices Deparm�ent. Toral hours have been reduced by 50% to reflest the estimated rime rzla[ed to eapital planning. 2, Based on three people devoting 23% uir.heir rime to rhe hzlp desk fatnd one prrson devoting 5°10 of thcir rime to CI„A.SS related marters. 38. As f�arther indicated in Table 2, Parlcs and Reczeation occupies approxima.tely 3,100 square feet of office space in the Maple Itid�e Business Cen�re and 3,300 squ�re feet af � space in the l�ewdney Trunlc Road Operaiions cencre. The combined c��t associated with Parks and lZecreation's use ofthis space, excluding parkin� and outdoar stora�e facilities, is estian�ted. at �59.3 thousand. Jan�il-02 09:35am From-BDO Dunwoc'�� LLP 604-688-5132 T-757 P•15/24 F-431 �I1�JAI; bRAFT - FOR �YSCU�SYOI`1 I'URPOSES Ol`1I�Y Corporation of The Districi ojMaple 12idge 7anuary 10, 200? Pa�e 12 Corporatio�t of the Disirice of Ndaple Ridge &scimated Cosrs of Offic� and Other 5pace Utilized by Parks and Rccreauon Seavices neparmlent ($OO�s) Table 2 Operations Cen�e, parks and carpGntry shops, squ}ue foot Mulriply by casi facior per sauarc foot, (No�e 1) 3,294 5 16,5 Maple Ridge Business Cr,n�e, squarz foot ' 3,057 Multiply by cost factor per squarc foot, (Noc� 1) � 14 42.8 'Total 59.3 N'ote 1. Cost facrors include eommon area maintenance cosu aud art based on estimates prorrided by rhC Parks and R.ccrearion Servicrs Deparemont, 39. In 2000, the cl�arge, calculated as 3% ofthe sharaable cost allocation, i�ncluding t1�e Planet�ice charge, vvas �24.7 tho�.sand �T'able 3). If the initial intent of the chaxg� was to provide for fair and equitable sharing ofthe overhead costs incuzred by P�rks and R.ecreation, then the 3% charge most likely understates Maple Rid�e's "re�l" cost of pro'viding resources by a.pproximatel� $12.1 thousa�d. �urthermore, this likely undersiatemen� does not iake into account th�t the char�e was intended. m consider Pa:elcs � and 12ecreation's usage of informarion systems �cuaxently over 40 computer worlest�.rions, iricludin� peripher�.l hardware and associated of�ice sof�vvar�). 40. Ii che identi�ied costs associated with Parks and Recreation's o�'erhea�d (use of or�er Department's resour�e� and Maple Ridge busi,�.ess �nd operations een�ees) were to be shared in a fa.ir and equitable manner t1�en, b�sed on the Year 2000's allacated shareable costs of $821.9 thousand, rhe overl�ead factor wou.ld have to be 4.5% instead of 3.0%. The ov�rhead percenta.ge factar may lik�ly be higher if the intent of the charge is to provide for the use ofinformatior� systems (see Computer 5oi�ware and �Taxdwa.re). Jan-11-02 09;36am From-BDO Dunwood� LLP . ( 604-688-5132 T-757 P.16/24 F-431 Fi1�TAIa D:Ra.FT —�OR DT�CiJsS1�I� PUR$OSES Ol�.,� Corporatiorr of The 17istrrct of 1Vlaple 12idge J'anuary 10, 200? Pa�e 13 Corporat�on of the Ddsrrict of MapYe l��dge Analysis of Actual. Overhead Charge for 2000 $OOOs) Table 3 Allocated shareable costs including Planei Ice, (2D00) Multiply by 3% overhend faetor Overhead charge nivide by popula�on fac�or Ymplird mCa1 overhead cosrs �stirnated costs . Finance, Personnel and lnforn►ation Services deparlmenis, (T�lole 1) Businass and oper�tions centres, (Table 2) 'h�aining and conferenet costs, (Now 1) Cler�C, (Nate 2) Mu]uply by popularion f�ctor Esrimated overhead charge Acn�al overhead ch�rrge, 2�00 821.9 3,0% 24.7 0.1923 12�.2 10�.5 59.3 15.0 8.4 _ 91 2 �' 1923 36.R 2�.7 Diffrranee, estimated and actua! overhead char es) 12' � �stimazed overhead chargc as a erceusagc of Year ?000 alloeated shaxeable costs � 4•5% Notes; 1. Incurred by th� Personnel Dopaznment, Rela�d to parks and Recreation Services Department. 2, For the purposes of ta1�n� minuirs at sieetir�gs. The aaiouut is based on an estiznated 7 hours pCr week. � � ��K � ���� , •. 41. Alrllough some tliird-parry sofiwaxe support costs are included in. share�ble eosts, the acquisition ofcomputer hardwaa°e is de�med to be a capital expen�.iture, All other costs relating to informarion systems axe consid�red to h�ve been pro�ided f�r in the 3% overhead charge. 42..Pitt Meado�s purchased.and provides for the replacement .of a small numb�r of monitors, computers and printers and ba�ic o�'ice application so�tWare ("base soifivvare") loc2ted in the Pitt Meadows �`amily Recreation Centre �n.d does not ch�xge back any amowne related to its u�age, In order to provide the inforrriation system infrastructvre reqttired to suppoTT ThC .P�.T1GS �lld T�eiSUTc faciliiies and activitina, ixi �.l�sol�at� tern�s� N1�plc fiidge h�s laad tio Jan-11-02 09:36am From-BDO Dunwood,y LLP 604-688-5132. .._ T-757 P.1T/24 F-431 . ,` � F11VAL DRA�T — FOYt DISCY7SSI0�! �YJ�OS�S ON�.'Y � � Corporation of The bistract of Maple Ridge • ranuary 10, 2002 . Page 14 acquire and provide for the replacement of considerably more computer equipment and ba.se softvvare. 43. The classificarion of computer hardware as a capital cost ma.y not be an cntirely equitable treamnent given rhe re]atively short economic life span of the equiprrient, and the iact thaC in some instiances updates to base software necessitate hardvc�ar� upgrades. Tf the usage of computer hardware was traciced and chaxged out in a manner similar to rhat of the equipment charge levied for the use of parlc equipment, such as lar�e mvwers and uucks, the usage char�e would most lilcely incorporate a pro�rision for replacement as well as direct operating costs. This eharge might also then be a budgeted item included in share�ble costs. Clearly, hardware and sofi.ware casrs cannot be �racked i.n that mann.er. I�onetheless, it is appropriate to consider some metihod for equii�bly sh�ir�g a portion of the �titure equipment �n.d base sofCvclare costs incurred by' borh Municipalities. 44. None of the acquisition costs relatec� to the CLASS System softw'are ("CI,ASS") have been considered to be shareable costs, This includes approximaTely �300 ihousand for C�.ASS used at the Pitt 1Vreddows fiarnily Recrearion Ccnrxe and thE Maple Ri�ge Leisure - Centre. This cost was comprised of $165 thousand for The soi�ware and $135 thous�nd related to intemal staff resources uiilized during implementation of the system. 4S. C�.ASS was purchased `off th� shelf a.nd currently conta.ins mo�ules for poirit of sales, program anc� facility reservations and membership management. The sysiem is not �serviced by Maple lZidge's Information S�rrvices.Departmeng. A. service contract h�s been signed vNith ESCOM Systems T�td, and is included in rhe so�vvar� suppor[ component of supporC services. The system wi11 soon b� expanded to include �nnternet registration ca.pacity, Approxim�.tely �36 thousand of the $80 thousan� currently budgeted for softvvare support relates .to the implementarian o� this nevv corriponenfi. Peripheral hardwaze such as photo identificarion equiprrient and bar-code readers are cuu�rren�ly c�nsidered capital in nature a.nd the costs rherec�� are not shareabl�. 46. Yn ard�r to ensure that a common standard �xists xe�arding the information systems used by the Municipalites, vae recommend tha.t, vc�ith. the exception of servers, ]arg� system- vvide type hardware, a.ne� wide scal� point o� sale softvvare, all hardware a.nd base Jan�ll-02 08:36am From-BDO Dunwor�•� LLP 604-688-5132 T-i57 P.18/24 F-431 i_ (, . � � . FY1�A� DnAFT — FOR DYSCUSSYON PU�'OSES ONL,C . Corpni'ation a�'Tlre DistrYct of MapCe Ridge January 10, 2a02 � p�.ge 15 soiiware acquisitions be includec� as shareable costs in �he year expended. Laz�er acqu�sitions should be dealt wYth on a case-by-case basis. Depending on the ma.gnitude of the acquisition, it may be appropriate to consi�er includi�ng the amornizacion of the costs of these larger items �s a shareable cost. O�her Facilitias 47. Based on our discttssions we wcre not able to idenrify an� significant administrative cost sharing concems relating to the facilities noted in the artached Appendix C. Should you wish us to examine any of these faciliries or services in gre�.ter detail we would be � pleased 'to do so. Alternatives �o a De�ailed Cost Sharing Forrt�ula q�8. The benefits of re�iona] co-operarion and cost sharing are clear. Municipal services are expensive and having two Municipalities share in tl�eir cost, management and delivery distribu[es the cost of inf.rasrructure o�er more users, thus reducing the cost to any one Municipality. Regional approaches to seivice delivery help elinvnate unnecessary duplication of aclministration and overhead costs and create efficiencies thro�.gh . economies of scale, 49. There are a nurnber of possible cosi-sharing formula.s. Each has its advocates and critics. The'right' formula is �he one t�h�t is most acceptable to all parries c�n�erned and results in costs tihat axe reasonable and equi�ble to resident� of all �unicipal ties. 50. Cost-sharin� fo.rmul� ba.sed on usa�e require Lhe a,bility to carefi�lly monitor usage. �nce rhe faciliries are on line and. taols for mes.suring use become available, some municipalities switch to such formulas. However, �i�ven rhe wide range o�' facilities arid services the Cotnmissi�n administers, a usage-1�ased formula would not be practical. 51. Furthermore, it is otar understazading tha� at the outset of tihe AgreemenZ the M13I11C1�7��1'�1C5 �greed that it is a benefit to have such facilities in the community � re�ardless of the extent of t�se given the Uenefits to t1�e entire community. l�ublic surveys rec�ntly conducted su��est tihat residents are of the same opinion. . Jan-11-A2 08:37am From-BDO Dunwo���� LLP 604�688-5132 T-767 P.18/24 F-431 ; . �'11e1Ai., DRA�'r � FO�t, DISCYJSSION PUItPOSES ONT..1' � Corparation of The District of Maple .12idge January 10, 2A02 . . Page 16 , 52. �opulation-based cost-sharing %rmulas are populax. Advocates ar�ue that as population drives rhe need for services it is the onl� valid factor in determining cost sharing. 'I'lzese formula� are the simplest to calculate �nd monitor for compliance. However, some etiiics charge that population-based formulas are unf2�ir, as they do not �.cctuately reilect use, especially in municipalities with disparate or widely fluctuarin�popularions. This is not so in the case of Maple Ridge and Pitt Meadows as it is aur understanding that the IvXunicipalities' populations are boYh growing at similar rates. 53. 'VV'e should alsa point ouY the possibiliry of moving entirely awa� from a cost-sharing formula to an anxival grant or f xed amount payable by Pitt 1Vleadows to 1V�aple �2idge. This vcrould be the simplest of inetho�s as it would not in�volve a detailed series of calculations at year�end. Furthermore, it would reduce some of the c�sts associat�d with administering the Agreement. Whi1e terms would be negoti.ated, we expect thac the base amount �c�'ould begin at a le�'el similar to the current amou.nts paid by Pitt Meadows and would increase or decrease in proporCion to the Commission's annual budget. AlThough � the issue of whether or not the grant would be considered a`fee for service', and thus subject to goods and servic� tax would have to be researched further, we recommend that this �'ant ar�xed fee approach be given �ii�rther consideration. 54. With fh� �x�eption of items with r�coanmendations mentioned irt tivis r�port it is our apinion that, from a ianancia.l point of view, the ternrmss of the Agreerrae�t are reasonably fai� and equita.ble. Adrriinistxative streaxnlining could be achieved b�' revisin� thL Agreement to erisure that the services provided and the cosfs to be shared are cle�rly outline�. and car�fully de�ined. . _ Jan-11-OZ 08:37am From-BDO Dunwoa��• LLP � 604-699-513Z. T-757 P.20/24 F-431 't , � �YyvAI,1�R.AFT -- FOR DISC�'gSIOI�t PYTRPOSES ONY.`Y � Carporatio� of 7'he Disjrict of Maple Ridge . . January 10, 2002 page 17 55. Should �ou wi�h ta discuss the results of our findings or req�xire further clarificarion in this maCCer, we would be pleased to meei with you at yatrr conv'enience. I� we c�ul be of furrl�er assistance, please contact us. Y'ours truly, Bill Cox, CA / Maxk'V�Teseon, CA /cef Jan-11-02 09:3iam From-BDO Dunwor.�•• LLP 604-668-5132f- T—i5i P.21/24 F-431 . � � . �. , � Fit�CAL DitAF'�' — �OR DYSCUSSIOI�t �iJRPOS�� OI�LY .' Corpo�ration of T'he D�s�rict of Maple 12idge Scnpe of Review . Appendix A In preparing ihis repon we reviewed and relicd on Yh� follovcring inforrnation: ' � Leisure Services Agreement dated July 2G, 199�, between the Corpora�ion of The �ismct of Maple Rid�e and Clie Corporation of.'ihe l�istrict of Pitt Meadaws. • Invoice issued to the Corporation af The Dislxici of Fitt Meadows, regarding cest sh�„ring %r the year 2000, dated Apri14, 2001, including detailed supporting documents. . Community Development, Parks and R.ecreation S�rvices Department, �usiness plan 2001-2005. o Amended ancl Ytesta.ted Trust A�reement between �.C'x. Arenas (1Vlaple Ridge) Ltd. an� The Corporarion of the District of Maple Ridge, dated Sept�mber l, 1999. • Invoice, R.G. Arenas (Maple Rid�e) Ltd., �ated October 31, Z001. . Uistrict of Map1e Ridge, Froposed Fin�cial plan 2002 — 2006, �ecreation — Arenas. � Disirict of Ivlaple Ridge, Proposed Financial Plan 2002 — 2006, CommuniCy De�'elopment, Pa.rlcs & Recreation, •�etser, Mike Murray to T�en Wiesner, Liability and Properiy Tnsurance Cov'erage, dated March 12, 1998. • Esrirnate o�Personnel Uepartment staff rime sp�nt directly on Parlcs and Itec�eation issues, prepared by manag�ment. � Estimate of �inance Depamnent sta�ftinze spent directly on Park� and Recreation issues, prepared by maraa�ement. • Estima.te of Tnfozmation Services DEp�u tnaeni siaff' fiir�a.� spent directly :on Parks and Recre�tion issues, p��pared by rri�na�ement. Jan-il-02 09:38am From-BDO Dunwoodv LLp 604-688-5132. T-757 P.22/24 F-431 ��TAL DAAF"I' —FOR DYSCUSSYON PT����S OId�'Y . Corparaiian of The Aistrict of Maple ,Ridge � � Scope of Rt:view + ' Appendix A We had 'various me�ting and telephone conferences vc�ith the �ollowing individuals; o l�istrict of Maple Ridge: �ake Sorba, Director of Finance. • District o�Maple Ridge: Milc� Murray', Grenera11V1anager: Community �evelopment, Parks and Services. � , • District of Pit� Meadows:lVancy Gromerich, Director of Carporate S�vices. We completed such or:h�r in'vestig�tion and analysis as Was necessary to complete Yhis report. 0 Jan-11-02 08:39am From-BDO Dunwoo�v LLP 604—see-5132, T-757 P.23/24 F-431 i FiNAL �D�FT � �pit pYSCLTSSYON PYJRPO�ES O1�T�'� Corporation of The Drstrict of Maple lzidge Facili�ies inclu�ed in Schedule A of the Agr�ement; No significant cost sharing concerns identified . Appendix B Based on our discussions with Mx. Mil�e Mu�ray, w� were unable to identify any significant cost sharing concams with. the following faciliries: e Maple Ridge Arts and Crafts Studio; • Maple Ridge �oxing Studia; � Maple ltidge Museum; s Pitt Meadows Museum; • Haney TTouse; • St. Andrevvs l�eritage Chur�h; • I3ammond Paol; • Harris Road Pool; • �iarris Raad� rield House; • Pirt MeadoWs itecrea#ion T�all; • Pitt Meadows �amily lZecreation CEntre; • Hammond �ommunity Centxe; � '�U'lionr�.ock Community C�.'n�e; • Maple Ridge Lawn $owliri� Cen:txe; •�lderly Citi�ens' Recreation Assaciation Recreation Centre; � Crregg Moore Youih Cen�ee; , Jan-11-02 08:38am From—BDO Dunwoo��� LLP ; 604-688-5132 T-767 �P.24/24 F-431 ' i, : IEIt`TAI. �ii�i�'�' — F'OR ]DISCY7SaI0►1�T i'iTRpO�ES �I+t�Y � L'orpo�afion of The I)istrict vf 1V,taple Rid�'e � Facilities inclu.ded in Schedule A of the Agreement: Nd significant cost sharing concerns identified . . Appendi.x B • Maple Ridge fiaixgrounds; • All public wallcing and equestxian trails in t�e Municipalities; •�1.11 designated greer�belts in the Municipalities; • Maple Ridge Leisure Centre; • Maple ltidge Curling Rir�.e; • Map'le Ridge Lapidary Worlcshop; and e M�ple ltidge t�rt Grallery. Operating �ud�et Comparison �Mar�n 9, 2oso� Pitt Meadows Comparing The 2010 joint leisure services operating budget contribution from Pitt Meadows ($1,747,917including overhead @ 4.5%) to A stand alone Pitt Meadows operating budget projection for 2010 ($2,234,589 plus overhead) Notes: 1. The 2010 contribution is derived from the Pitt Meadows share of the 2010 budget submission which includes joint administration and support services. 2. The stand alone projection is based upon 2010 budget figures for specific cost centres (not including joint administration and support) based on the previous year's actual operating expenditures for various parks, facilities and programs located in Pitt Meadows. The stand alone projection also inciudes an independent support services projection based on comparisons to other similar sized communities in the Metro Vancouver region, notably: - White Rock (2010 estimated population - 19,312 - based on the BC Stats estimate for 2009 +% growth based on previous year's growth) - City of Langley (estimated 2010 population - 25,653) - City of Port Moody (estimated 2010 population - 34,548) None of these municipalities operate an indoor pool. White Rock operates three community centres and one arena. City of Port Moody has five community centres including an Arena and Curling Rink, two outdoor pools and a cultural services section as well. City of Langley manages two smaller community centres and a larger outdoor pool. All three municipalities were checked for their exempt staff structures and their 2010 annual operating budget projections extrapolated to a per capita operating cost to establish a reasonable equivalencyto the Pitt Meadows stand alone projection. The information was obtained from each City's posted 2010 financial plan and verified with Finance Department staff to ensure as close as possible to an apples to apples comparison. Although it is currently under review White Rock's 2009 exempt staff structure dealing with Parks and Leisure Services (inclusive of facility maintenance but not including Library Services) inciuded 3,5 positions (facility maintenance was a portion of the responsibility of one exempt position). Their budgeted/actual per capita annual operating cost for Parks and Leisure Services, not including the Library, is $116 . The City of Langley exempt staff structure includes 5 and a half positions (although two may have responsibilities equivalent to Coordinator level roles in the Maple Ridge/Pitt Meadows system). Their 2010 budgeted per capita annual operating cost, not including the Library, is $124. The City of Port Moody exempt staff structure includes 4 positions plus several coordinators and front line supervisors. Their 2010 budgeted per capita annual operating cost, not including the Library, is $150. 3. The stand alone projections do not include growth in operating costs for new facilities not yet constructed but recommended for Pitt Meadows in the draft Parks, Recreation and Cultural Plan (i.e, expanded fitness facilities, expanded youth centre, seniors recreation centre and aquatics facilities). 4. Additional capital funding would need to be considered in a stand alone operation for an expanded works yard in Pitt Meadows (to accommodate Parks and Facilities operations) as well as the initial capital investment for parks and facilities maintenance equipment and vehicies. Additional office space would also need to be considered along with the initial capital cost for software and software upgrades such as the CLASS sjrstem which is standard in most Recreation operations. 5. The following stand alone projections also do not include added costs for Finance, Information Technology and Human Resources support which are provided in the joint system by Maple Ridge and costed at a rate of 4.5% on top of direct costs based on the BDO Dunwoody analysis completed in 2002. Pitt Meadows stand alone projection: 1. Parks and Open Space (2010 budget) 2. Special Events (20% of 2010 budgeted grants) 3. Museum (2010 budget based on actual to Pitt Meadows Heritage Society) 4. Heritage Hall (2010 budget) � 5. Youth and Children's Programs (2010 budget) (will increase once youth centre expanded) 6. South Bonson Community Centre (2010 budget) (will increase to $132,680 in 2011) 7. Family Recreation Centre (2010 budget) 8. Outdoor Pool (2010 budget) $425,130 $ 9,375 $ 73,424 $ 47,239 $ 251,482 $ 52,962 $249,315 $ 31,080 9. Arena Operations (2009 actual) $135,000 10.RMSS Contribution (2010 budget - 20%share) $ 26,008 (costs will rise if new facility constructed ) 11.Arts Council contribution (20% of 2010 budget n.i.c. arts centre)$ 12. Marketing (20% of 2010 budget - minimal funding) ' $ 13.Insurance (actuai Pitt Meadows Invoice) $ 14.Bank Charges (20% of 2010 budget) $ 15.Software costs (20% of 2010 budget - likely more given the need for a stand alone system) $ 16.Office supplies (20% of 2010 budget) $ 17.Clerical and Customer Service Staff 19,140 27,228 20,569 6,400 17,740 9,389 - Administrative Assistant $ 64,769 - Office/Marketing Supervisor $ 64,769 - Customer Service Staff (2010 budget) $ 127,570 - Booking Clerk $ 54,686 18.Co-ordiriators (two positions) $ 162,844 19.Administrative staff (3 exempt - Director, Recreation Manager, Parks and Facilities Manager ) $351,732 20. Vehicle/Mileage costs (20% of 2010 budget) 6 738 Total $2,234,589 (plus required overhead - see note 5 above) Maple Rid�e Comparing the 2010 joint leisure services operating budget contribution from Maple Ridge ($7,208,556) � to A stand alone Maple Ridge operating budget projection ($7,319,594) N otes: 1. As above the 2010 joint budget contribution is derived from the 2010 budget submission 2. The stand alone budget for Maple Ridge is based on what would be deleted from the joint operation if there were no responsibility for Pitt Meadows venues and programs. The stand alone budget for Maple Ridge anticipates the removal of the first 16 items identified in the Pitt Meadows stand alone budget plus removal of the customer service staff, one booking clerk and one coordinator for a total of $1,636,879. All of these items are currently included in the joint operation budget. It also anticipates removal of the Pitt Meadows contribution of $1,747,917. The net increased costfor Maple Ridge in this scenario is minimal at $111,03�. This is what was anticipated when the joint agreement was first entered into. 3. In a stand alone Maple Ridge scenario It was not felt appropriate to remove any of the existing administrative positions from the Parks and Leisure services management structure since the Managers within the system would remain fully engaged in their work with Maple Ridge operations and community groups which would continue to serve both populations (i.e. Arts Council, Ridge Meadows Seniors Society, Sports Council, etc.). Growth of the management structure as the Maple Ridge population grows may be slowed if there was no responsibility for Pitt Meadows operations. 4. The significant financial benefit to Maple Ridge from the joint agreement is the contribution made by Pitt Meadows to the capital cost of facilities and parks located in Pitt Meadows which benefit citizens in both communities. Of course the major benefit of joint service delivery is more coordinated and consistent services for residents of the two communities. D�2AFT 2014 Timeline for Review of the Joint Leisure Services Model Date February 11* February 13* F"abruary 17* Fe� r�.aa�'y 15 i:� \/l3r�h _t5 �y �n�i r�T March By �lpril 7 April and May Ma.y Mray 12* Nay :13* June 9* June 1.i)� Task Who Update on Project Team and Sco�e to Pitt Project Tearr� Meadows Council Update Commission on project Kelly Update on Project Team and Scope to Maple Project Te�m Ridge Council F2equest proposals Purchasirg Select firm Hold project planning meeting with successful firm Facilitate input from Project Team Facilitate feedback from key staff Facilitate feedback frorn Maple Ridge Council Facilitate feedback from Pitt Meadows Council Report back to Maple Ridge Council Report back to Pitt Meadows Council Project Team � � Purchasing � Project Team ancl � Successfui fii r��z � -----.1 Project Team and � Successf�al firrn .__--___----�- i Successful firin � -----------�-� -- ---; Successi ul fi, m.. ' , ---------------� Succe�sfiul �irr�� � -------------.___. J , Successful Firm i Successft.i{ firr�7 � I *Schedulec� m��eting dates. Note: ir�is iimeline lists scheduled/milestone dates only and does not include cons!aitatiun meetings wiih the Project Team. w •� ;� 2 tw�u �rre �i���PAQIDWS PAHKS & LEISURE SERVICES Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Report SU�JECT: Joint Leisure Services - Agreement Review EXECUTIVE SUMMARY: The agreement between Maple Ridge and Pitt Meadows for the joint delivery of parks and leisure services has been in place since 1994. The agreement includes a requirement that a review be completed every few years to: a. ensure the agreement is still meeting the needs of the citizens in the two communities and b. identify any areas where the agreement may need to be improved. The intent of this report is to complete the review and provide any recommendations which may result from that analysis. The background research referenced in this report includes: a. findings of the consultants who are completing the 2010 f'arks, Recreation and Cultural plan based on focus group discussions, random sample survey work and their, own experience working with service providers across the country; b. the results of the 2009 evaluation of the Parks and Leisure Services Commission; c. an analysis of program registration compared to population d. an analysis of random telephone survey results completed in the Fall of 2008 (to be repeated in 2011) e. a report prepared in 2001 by BDO Dunwoody (auditors for both Maple Ridge and Pitt Meadows); f. a financial analysis completed internally and reviewed by the 2010 Parks, Recreation and Cultural Master Plan consultants and both City and District senior staff which identifies the cost efficiencies inherent within the joint delivery framework. RECOMMENDATION: That the 2010 Joint Leisure Services Review Report be received for information and that the next detailed review be completed in 2015; and further, thatthe recommendations identified in the 2010 Parks, Recreation and Cultural Master Plan with respect to the joint delivery system be implemented at the earliest oppor�unity. DISCUSSION: a) Background Context: As noted above the agreement was initiated in 1994. The attached document (Attachment "A" - Ridge Meadows Parks and Leisure Services - An Investigative Report) was completed at the end of 1992 following adoption of Parks and Recreation Master Plans in both communities (completed independently but by the same Joint Leisure Services Analysis 2010 #1 � consulting firm). Both plans recommended the pursuit of a joint delivery model. The investigative report which followed identified the anticipated benefits to the citizens of the two communities of a joint delivery system and provided recommendations on initiating the joint service which led to the agreement. A copy of the current agreement and bylaws are also attached (attachment "B"). Consultant Reviews There have been two reviews of the joint delivery model by consultants working in the field of parks and recreation since 1994. The first review was completed in 2001 by Brian Johnston of Professional Environmental Recreation Consultants. The most recent review was completed in 2009 by Catherine Berris and Bernie Asbell (attachment "C"). Both reviews were required as part of the development of comprehensive Parks, Recreation and Cultural Plans and have indicated the joint delivery model is worthwhile continuing. In other words both consultants feel comfortable recommending the joint operating model as an effective and efficient vehicle for delivering the overall recommendations of the master plans they developed. To be more specific the Berris/Asbell analysis was founded on survey data and interviews with various staff from both Municipalities, Municipal Councils and over seventy community organizations. The results of this research are reflected in the following quotation: "The public don't perceive a boundary between the two communities in terms of parks and recreation services, they are unaware of any issues, and they are happy with the system. The public workshop and random telephone survey corroborate this; residents provided the same high service ratings in both communities." (statistically valid and independent results) With that said there are still several recommendations contained in their report intended to strengthen the model and they follow: "Recommendations: Process/Planning • Ensure that PM and RM have opportunities to express their unique identities, e.g., banners. Management • Periodically demonstrate the benefits of joint delivery to both partners, • Work with Commission and the two Councils to solidify one consistent reporting methodology. • Conduct a workshop every 3 years with the Commission, with a third party facilitator, to review and improve the joint delivery agreement and model. • Consider excluding some areas from joint delivery, based on unique requirements in the two communities, with the agreement of both parties, e.g., Museums. Establish criteria for those services which should not be delivered jointly, e.g., where the two communities want to provide divergent service levels. (for services which should not be centralized) • Review the role of the Commission with respect to achieving greater efficiency, e.g., strengfhen Commission governance through methods such Joint Leisure Services Analysis 2010 #2 i as reducing Council reporting to items outside of budget envelope, reducing items reported to both Commission and Councils. Continue to stress the importance of open and frequent communication at all levels, e.g., Councils, managers, foremen, and other staff, • Consider increased management staff in the Department to be located in Pitt Meadows, located in or near Pitt Meadows Municipal Hall when and if the opportunity presents itself. • Have cross team meetings with operational staff between Pitt Meadows and Maple Ridge, not just management," In summary the consultants who are in the business of working with communities throughout Canada on parks and recreation delivery systems recommend continuation of the model but with regular reviews to ensure fine tuning as required. Commission Evaluations Governance for the joint system is provided by the Parks and Leisure Services Commission which has evolved considerably since 1994. That evolution has been informed and guided by regular evaluations of the Commission by it's members since the Commission's inception. The Commission's current structure includes three members of each Council including both Mayors, three members of the Board of Trustees (School District 42) including the Chair and six at large appointees (two from Pitt Meadows and four from Maple Ridge). Several changes have been made to the Commission over the years leading to the current structure. The Commission has some independent authority for operating parks and facilities and for providing programs within an approved annual budget (approved by the two Councils). This authority has been dele,gated to the Commission by the two Councils. The delegation of this authority is critical to ensure the decision making process is as streamlined as possible. Otherwise some decisions would require going to the Commission first for inter-municipal dialogue and then to the two Councils independently for a decision. If either of the Councils did not wish to proceed with a recommended action at that point the cycle would need to begin again before a decision is reached. Despite the need for streamlining some decisions requiring by laws and a few other decisions spelled out in the bylaw which structures the Commission (budget, park design and naming and matters dealing with the joint agreement) are left to the Municipal Councils. The most recent Commission evaluation which was completed in the Fall of 2009 is attached to this report (attachment "D") and reflects general satisfaction with how the model is working. While there are some suggestions for improvement, unlike previous reviews, no structural recommendations came from the Commission members' follow up discussion of these results. Registration Analvsis "BC Stats" is the Provincial Government agency responsible for completing annual population estimates. According to the BC Statistics Branch the 2009 estimated population for Pitt Meadows was 17,915 (19.28°/o of the total combined population) and the estimated population for Maple Ridge was 75,051 (80.72% of total). In 2009 the total number of participants registered in programs offered by Parks and Leisure Services was 22,319. Of Joint Leisure Services Analysis 2010 #3 that number 79% were Maple Ridge residents and 18% were Pitt Meadows Residents (3% were residents from other communities). Household Participation Rates The reported usage rates for major facilities operated jointly througi� Parks and Leisure Services (determined through random sample telephone surveys completed in 2008) did indicate some variation of resident usage depending upon where the facility is located. However, all rates demonstrated significant use by households from both communities. The percentage of households from each community who used the listed facilities during the year prior to the survey follow: Facility %of Household use in the past year Maple Rid�e Pitt Meadows Leisure Centre PM Family Rec. Centre Parks Trails Sport Fields Arts Centre Planet Ice Pitt Meadows Arena 69% 18% 81% 77% 40% 52% 49% 29% 57% 52% 77% 75% 54% 36% 33% 36% Citizen Satisfaction Rates The percentage of households reporting satisfaction levels as good or excellent on various criteria in the two communities (2008 surveys) is summarized below: Criteria Maple Rid�e Pitt Meadows Range of services Quality of services Appearance of parks/facilities Services easy to get to Safety Maintenance of Parks/Facilities Overall Satisfaction with Services 84% 79% 80% 80% 74% 76% 81% 84% 79% 79% 84% 74% 73% 79% The surveys reported above were completed to a level which is statistically valid in each of the two communities to ensure the results could be accurately compared. Gro� Service Area Analvsis Just like the School District, the Chamber of Commerce, the RCMP and most of the social service agencies in Maple Ridge and Pitt Meadows a large percentage of the seventy groups involved in the focus group sessions for the Parks, Recreation and Cultural Plan serve citizens in both Maple Ridge and Pitt Meadows. These groups represent most of the non profit organizations and agencies involved in delivering leisure services to residents in Maple Ridge and Pitt Meadows, with varying levels of support from the Parks and Leisure Services Department. Well over 75% are constituted to serve residents in both communities while an Joint Leisure Services Analysis 2010 #4 even greater percentage of the total number of groups have residents from both communities in their membership. In terms of customer service it is far easier for groups like this to relate to one Parks and Leisure Services Department. � 2002 BDO Dunwoodv Analysis This report was completed in 2002 by the auditors for both Maple Ridge and Pitt Meadows and was commissioned as an integral part of the last detailed review. The report is included here as attachment "E" and involved an analysis of the cost sharing model to ensure the fair distribution of costs and value of the joint model. Several recommendations were made as a result of the review which have subsequently been implemented, including the preparation of an annual review report on cost sharing by the auditors as part of the two Municipalities' annual audit. The cost to complete the 2002 report was $10,841 in addition to a significant amount of staff time. Since that report is felt by both the Maple Ridge and Pitt Meadows Finance Departments to have been sufficiently detailed and since staff have been informed that the cost to complete an update would be equivalent or greater than the expenditure in 2002 it has not been duplicated for this review. Both Finance Departments have indicated they are confident that the report remains valid and that its recommendations were and remain sound. In summary the 2002 analysis by the two Municipalities' auditors found the agreement was worthwhile and should be continued. "In general we found that the Agreement was beneficial to both Municipalities. " The report did go on to make several recommendations related to adjustments in cost sharing which have subsequently been implemented and recommended the auditors conduct an annual review report as part of the audit. This too has been implemented. Financial Analvsis - Pitt Meadows On Its Own Attachment "F" includes a draft budget for a stand alone Parks and Leisure Services operation in Pitt Meadows in 2010 which can be compared to the 2010 Pitt Meadows contribution to the joint operation. There are a number of assumptions which must be made in order to develop the stand alone model (described in the attachment). The 2010 joint parks and leisure services budget has been adopted by both Municipal Councils and is based on actual operations. The assumptions in the stand alone model have been reviewed with representatives of both Finance Departments, ( Dean Rear, Director of Finance for Pitt Meadows and Paul Gill, General Manager of Corporate and Financial Services for Maple Ridge) and the two Municipal Administrators, Jake Rudolph (Pitt Meadows) and Jim Rule (Maple Ridge). The intent of their involvement was to provide oversight to the exercise. The stand alone model anticipates net annual operating expenditures of $2,234,589. or, stated another way, a per capita expenditure on annual operations of $123. By comparison the Pitt Meadows share of the 2010 budgeted operating cost is $1,747,917 or $95 per capita. Joint Leisure Services Analysis 2010 #5 To provide further support to these projections staff reviewed the per capita operating budget analysis prepared in 2003 by Professional Environmental Recreation Consultants. Unfortunately the research has not been duplicated since. That analysis suggested that smaller communities generally have a higher per capita annual expenditure than larger communities. Despite the lack of updates since 2003 the net per capita operating expenditure levels for many communities at that time, particularly the smaller communities in the region (i.e. White Rock, City of Langley and Port Moody), were considerably greater than $95. To verify the data as much as possible without duplicating the entire effort, more up to date operating budget comparisons have been made with White Rock, Port Moody and the City of Langley. In the case of the first two the facilities are roughly comparable to those in Pitt Meadows (including arenas and community centres and in the case of Port Moody two outdoor pools and a small performing arts venue as well). The City of Lahgley operation does include an outdoor pool and two relatively small community centres but not a municipally supported Arena. In all three cases the annual net operating cost per capita continues to exceed the $95 figure currently allowed for in the Pitt Meadows 2010 budget. �erating Cost Comparison Munic�ality Est Pop Net Op Cost Per Capita City of Langley 25,653 $3,191,640 $124 City of Port Moody 39,998 (2009) $4,938,140 (2009) $150 City of White Rock 19,312 $2,237,988 $116 City of Pitt Meadows Alone 18416 $2,234,589 $123 Joint w MR 18416 $1,747,917 $ 95 Dist. of Maple Ridge Alone 76176 $7,319,594 $ 96 Joint w PM 76176 $7,208,556 $ 95 As a further verification one of the major assumptions used to prepare the stand alone budget model was to identify an exempt staff structure comparable to the exempt staff structures of Port Moody, the City of Langley and White Rock. The stand alone model for Pitt Meadows suggests three exempt positions dedicated to Parks, Recreation and Culture while the Port Moody structure identifies four exempt roles, the City of Langley identifies five to six exempt roles (the Facilities Maintenance Supervisor has responsibility for all Municipal Buildings) and the City of White Rock identifies three and a half exempt roles (currently under review). Financial Analysis - Maple Ridge On Its Own In terms of the financial implications for Maple Ridge if a stand alone operation was implemented Pitt Meadows 2010 budgeted contribution to the overall Parks and Leisure Services budget is $1,747,917. based on operational cost sharing proportionate to population. The amount Maple Ridge would reduce from this budget if it had no responsibility for Pitt Meadows parks, facilities and programs would be approximately $1,636,879. (see attached analysis). While that leaves a relatively small operating cost saving at this time for Maple Ridge by continuing with the joint function going it alone would Joint Leisure Services Analysis 2010 #6 mean Pitt Meadows would be less likely to consider the addition of more significant capital expenditures for facilities like a second indoor pool to serve the combined population. That would result in a greater probability that Maple Ridge would have to do so sooner than would otherwise be the case covering 100% of both the capital and operating cost. Of course there are many other benefits to citizens resulting from a joint parks and leisure services function relating to consistency of services, easier one stop access for groups, etc. b) Desired Outcome: The desired outcome of this report is a review of the Joint Parks and Leisure Services Agreement and consideration of any recommendations coming from that review. The objective is to ensure the best possible service delivery to citizens of both Maple Ridge and Pitt Meadows using available resources. c) Strategic Alignment: Both Councils' direction has been to explore and maintain effective partnerships as important service delivery mechanisms. d) Citizen/Customer Implications: The intent is to provide quality services to citizens in a cost effective manner by sharing resources between the two communities. Implementing the noted recommendations will assist in achieving this goal even more effectively over the long term. e) Business Plan/Financial Implications: Establishing a Pitt Meadows Area Manager Position is felt to be appropriate at the earliest opportunity. Staff are working toward implementing the position within the approved financial envelope. CONCLUSIONS: The Joint Parks and Leisure Services agreement between Maple Ridge and Pitt Meadows must be reviewed every few years to ensure it continues to be the most effective approach to parks and recreation service delivery for citizens in the two communities. The evidence supports continuation of the present model as well as implementation of the recommendations contained in the Parks, Recreation and Cultural plan relating to the agreement. Staff concur with those recommendations and will proceed with implementation once they are endorsed by the Commission. �repared I�y: Mike�lu�ray Title: General anager Date: 20�.0 03 26 Attachments: �� A. 1992 Investigative Report B. JointAgreement and Bylaws C. 2010 Master Plan Consultant Recommendations D. 2009 Commission Evaluation E. 2002 BDO Dunwoody Report F. Financial Analysis Joint Leisure Services Analysis 2010 #7 1 • . • ' � • •' MAPLE RI�GE 6ritish Columhfa T0: His Worship Mayor Ernie Daykin MEETING DATE: February 17, 2014 and Members of Council FILE N0: FROM: Chief Administrative Officer MEETING: C.O.W. SUBJECT: Funding of Alouette Home Start Society's Iron Horse Youth Safe House EXECUTIVE SUMMARY: The current phase of the Homelessness Partnership Strategy (HPS) funding will be coming to an end on March 31, 2014. The federal government has renewed the HPS over the next 5 years, until March 2019; however, the funding focus has changed to Housing First. "Housing First" is an approach that focuses on moving people who are chronically and episodically homeless as rapidly as possible from the street or emergency shelters into permanent housing with supports that vary according to client need. Many programs currently funded by HPS do not meet the "Housing First" mandate. Although there have been no formal announcements, it is very probable that the Iron Horse Youth Safe House (IHYSH) will no longer be funded. The Alouette Home Start Society (AHSS) has operated the IHYSH with federal funding like HPS since 2005. The District of Maple Ridge helped leverage this funding through the donation of a rental property and property taxes. The community is concerned about the lack of information regarding the status of HPS funding given the March 31, 2014 funding end date. As well, there has also been no clear information provided about the possibility of transitional funding. Transitional funding would assist AHSS to explore new models and funding sources to support youth into housing. After hearing a presentation from AHSS, the Social Planning Advisory Committee (SPAC) passed a resolution directing staff to forward a report to Council asking that Council request information about the status of the current funding and upcoming application process. RECOMMENDATION: That a letter be sent to the Metro Vancouver Regional Steering Committee on Homelessness and MP Randy Kamp, to request information regarding the status of current and transitional Homelessness Partnership Strategy (HPS) funding, and to request that Alouette Home Start Society be guaranteed six months transitional funding for the Iron Horse Youth Safe House. DISCUSSION: a) Background Context: The Greater Vancouver RSCH is a coalition of community organizations and all levels of government. In 2011, a Community Entity model was adopted and the RSCH Community Advisory Board (CAB) took administrative and managerial responsibility for the delivery of the Federal Homelessness Partnering Strategy fund for the Metro Vancouver region. One of the key concerns is that the RSCH has not received confirmation from Service Canada that the entity 115?� agreement has been renewed for this next round of funding. As a result, they cannot issue a proposal call for the renewal of existing projects or for new projects. Although a delay such as this is not uncommon, the change in funding focus adds an additional cause for concern. "Housing First" will be the main driver of the RSCH Community Plan, which will include the need to demonstrate measurable reductions in homelessness. "Housing First" is an approach that focuses on moving people who are chronically and episodically homeless as rapidly as possible from the street or emergency shelters into permanent housing with supports that vary according to client need. The focus is primarily on the chronically and episodically homeless: • Chronically homeless refers to individuals, often with disabling conditions , who are currently homeless and have been homeless for six months or more in the past year (i.e. have spent more than 180 nights in a shelter or place not fit for human habitation). • Episodically homeless refers to individuals, often with disabling conditions, who are currently homeless and have experienced three or more episodes of homelessness in the past year. As a result of this new HPS funding focus, projects like the IHYSH do not meet the "Housing First" deliverables. The IHYSH provides a temporary safe place to live for youth aged 13 to 18 for up to 30 days. It would therefore not meet the criteria of providing permanent housing. However, the need to house youth and to link them to services is still apparent as Iron Horse continues to be operating to near capacity. Before IHYSH opened in 2005, many of Maple Ridge's youth who were homeless were forced to go for help to a Safe House in Vancouver. The IHYSH model was developed through a collaborative process with agencies and community. This type of model, although very successful in supporting youth to positive outcomes, is not seen as cost effective. On average, there are approximately 100 intakes per year at the Safe House with most stays lasting 30 days. Youth are kept safe and supported at a very critical time in their lives. Without this service in the community there is an increased chance that they may face even greater risks including the possibility of chronic homelessness. Many local youth have been supported to reconnect with family, return to school, and/or seek appropriate services while at the IHYSH. There have been many successful outcomes for youth in our community. For a long term solution, Alouette Home Start Society would like to bring together community and potential funders to explore a new delivery model of services for youth who are homeless or at risk of homelessness. In the meantime, it is imperative that AHSS receive transitional funding to allow them the time to build potential partnerships and to develop an exit plan to support youth through this transitional period. b) Desired Outcome: That Council forward a letter to the Regional Steering Committee on Homelessness and MP Randy Kamp to advocate for up-to-date information and for the provision of transitional funding for the IHYSH. c) Strategic Alignment: Support of this resolution aligns with Safe and Livable Communities. 2 d) Citizen/Customer Implications: Youth, families, youth serving agencies, local ministries including Ministry of Children and Family Development, Ministry of Social Development and Social Innovation that are served by the Iron Horse Youth Safe House will be considerably impacted by the cessation of the program. There could be an impact on local youth serving agencies and first responders in the community. CONCLUSIONS: The Iron Horse Youth Safe House has provided a critical service in the community since 2005. The original community driven goals of achieving a youth safe house service hold true today. These goals include working towards preventing youth homelessness and trying to prevent youth of our communities from becoming entrenched in street life. The Safe House service promotes positive outcomes for youth by providing them with the opportunity to make choices that will result in constructive changes in their lives; through connecting with community resources that meet their needs and reconnecting them with families or guardians when appropriate. The provision of housing and appropriate services for youth at risk is an essential need for any community. "Original signed by Danielle Pope for" Prepared by: Shawn Matthewson, Coordinator Social Planning "Original signed by Sue Wheeler" Approved by: Sue Wheeler, Director of Community Services "Original signed by Kelly Swift" Approved by: Kelly Swift, General Manager, Community Development, Parks & Recreation Services "Original signed byJim Rule" Concurrence: J.L. (Jim) Rule Chief Administrative Officer sm 3 �������qE� �� � _Ii1��iOVC�IICO�.1Vel' Grea;�rVa�co,�verReaioralaistfict=Ge��aterVanco�.ae>�WaterDistricr _ _.. _.. _.. ....... .. ... ..... .... ... _......_.._...._ ..... .... _.. .......... ..._....... ..... .... .. Greate�� b/arae:r��ver Sewe3aye and Drainaye District • rbtetro Varuou��er Hr���siraq Curporati��ri 4330 Kingsway, Burnaby, BC, Canada V5H 4G8 604-432-6200 www.metrovancouver.org January 24, 2014 To HPS Contribution Agreement holders in Metro Vancouver: RE: Update on the Homelessness Partnering Strategy (HPS) Contribution Agreement holders are looking ahead to prepare for the March 31, 2014 conclusion of your contracts and are contacting Metro Vancouver Homelessness Secretariat (MVHS) and Vancity Community Foundation enquiring about transition funding and 2014-2019 HPS funding. The MVHS has not yet received the final HPS documentation from Service Canada, and is therefore not yet confirmed in its role as Community Entity for the Homelessness Partnering Strategy April 1, 2014- March 31, 2019. The 2014-2019 program Terms and Conditions are also not yet available. While Metro Vancouver is working closely with Service Canada to prepare for the 2014-2019 funding period, it is unknown when final HPS documentation will be in place. Consequently, Metro Vancouver is unable to confirm or implement any transition measures regarding existing HPS Contribution Agreement funding beyond March 31, 2014. As you know, the HPS funding is time limited, and with your applications for 2011-2014 HPS funds you developed a Sustainability Plan to implement in preparation for when the HPS Contribution Agreement ends. If your Sustainability Plan it has not yet been initiated, it is advisable to review and implement your Sustainability Plan now. MVHS will inform all stakeholders in the region as soon as the HPS documentation is in place. Transition measures to the 2014-2019 funding program and an outline of the process for the call for proposals will be provided, If you have any questions regarding your HPS Contribution Agreement, contact your VCF Project Officer for more information. Sincerely, Theresa Harding Manager Metro Vancouver Homelessness Secretariat cc: Nora Gibson, Senior Development Officer, Homelessness Partnering Strategy, Service Canada �SU.�7�t�tf�'AaL€" HE�C�IGN 1P��?7.4(16'C, .. ��7"URNJ,�G tUCfIS lNi�(� AC"t�1tJN ��