HomeMy WebLinkAbout2014-02-25 Council Meeting Agenda and Reports.pdfDistrict of Maple Ridge
COUNCIL MEETI/VG AGENDA
February 25, 2014
7.•00 p.m.
Counci/ Chamber
MEET/NG DECORUM
Council would like to remind all people present tonight that serious issues are
decided at Council meetings which affect many people's lives. Therefore, we ask that
you act with the appropriate decorum that a Council Meeting deserves. Commentary
and conversations by the public are distracting. Should anyone disrupt the Council
Meeting in any way, the meeting will be stopped and that person's behavior will be
reprimanded.
Note: This Agenda is also posted on the Municipal Web Site at www.mapleridge.ca
The purpose of a Council meeting is to enact powers given to Council by using bylaws
or resolutions. This is the final venue for debate of issues before voting on a bylaw or
resolution.
100 CALL TO ORDER
200 MOMENT OFREFLECT/ON
300 /NTRODUCT/ON OFADD/T/ONAL AGENDA /TEMS
400 APPROI/AL OF THEAGENDA
500 ADOPT/ONAND RECE/PT OFM/NUTES
501 Minutes of the Regular Council Meeting of February 11, 2014
502 Minutes of the Public Hearing of February 18, 2014
503 Minutes of the Development Agreements Committee Meetings of February
6(4), 11 and 17(2), 2014
Page 1
Council MeetingAgenda
February 25, 2014
Council Chamber
Page 2 of 8
600 PRESENTA T/ONS A T THE REQUEST OF COUNC/L
700 DELEGA T/ONS
800 UNF/N/SHED BUS/NESS
900 CORRESPONDENCE
1000 BYLAWS
�laws for Third Readin�
Note: Items 1001 to 1003 are from the Public Hearing of February 18, 2014
1001 2011-099-RZ, 12122 and 12130 203 Street
Maple Ridge Zone Amending Bylaw No. 6884-2011
To rezone from RS-1 (One Family Urban Residential) to R-1 (Residential
District) and R-2 (Urban Residential District) to permit future subdivision
into 16 single family lots
Third reading
1002 RZ/078/10, 24211113 Avenue
1002.1 Maple Ridge Official Community Plan Amending Bylaw No. 7049-2013
To designate from low density residential and conservation to conservation
and Low Density Residential to add to conservation and to remove from
conservation
Third reading
1002.2 Maple Ridge Zone Amending Bylaw No. 6761-2010
To rezone from RS-3 (One Family Rural Residential) to RS-1d (One Family
Urban [Half Acre] Residential) to permit future subdivision into seven single
family lots
Third reading
Council MeetingAgenda
February 25, 2014
Council Chamber
Page 3 of 8
1003 2012-038-RZ, 12116, 12140 and 12170 204B Street
1003.1 Maple Ridge Official Community Plan Amending Bylaw No
To designate from Institutional and Urban Residential to
and Institutional
Third reading
. 7044-2013
Urban Residential
1003.2 Maple Ridge Zone Amending Bylaw No. 6924-2012
To rezone from P-2 (Special Institutional) and R-1 (Residential District) to R-
1(Residential District) and P-2 (Special Institutional) to permit the future
subdivision of 4 single family lots
Third reading
Bvlaws for Final Readin�
1004 2012-054-RZ, 23274 Silver Valley Road
1004.1 Maple Ridge Official Community Plan Amending Bylaw No. 7001-2013
To designate to Low/ Medium Density Residential, Low Density Residential,
Open Space and Conservation and to add Conservation and Trail
Final reading
1004.2 Maple Ridge Zone Amending Bylaw No. 6936-2012
To rezone from RS-3 (One Family Rural Residential) to RS-1b (One Family
Urban (Medium Density) Residential) and RS-1 (One Family Urban
Residential) to permit future subdivision into 6 lots
Final reading
COMM/TTEE REPORTS AND RECOMMENDA T/ONS
1100
1100
COMM/TTEE OF THE WHOLE
Minutes - February 17, 2014
The following issues were presented at an earlier Committee of the Whole meeting with
the recommendations being brought to this meeting far Municipal Council consideration
and final approval. The Committee of the Whole meeting is open to the public and is held
in the Council Chamber at 1:00 p.m. on the Monday the week prior to this meeting.
Council MeetingAgenda
February 25, 2014
Council Chamber
Page 4 of 8
Pub/ic Works and Deve%pment Services
1101 2012-065-RZ, 10501 and 10601 Jackson Road, 10578 245B Street and
PID 010-396-977, RS-3 and RS-2 to R-1b
Staff report dated February 17, 2014 recommending that Maple Ridge
Zone Amending Bylaw No. 7059-2014 to rezone from RS-3 (One Family
Rural Residential) and RS-2 (One Family Suburban Residential) to RS-1b
(One Family Urban [Medium Density] Residential) to permit 50 R-1 size lots
under the Density Bonus option specific to the Albion Area be given first
reading and that the applicant provide further information as described on
Schedules A, B, E, F and G of the Development Procedures Bylaw No.
5879-1999, along with the information required for a Subdivision
application.
1102 2013-118-RZ, 20542 Dewdney Trunk Road, RS-1 and P-4a to CS-1
Staff report dated February 17, 2014 recommending that Maple Ridge
Zone Amending Bylaw No. 7056-2014 to rezone from RS-1 (One Family
Urban Residential) and P-4a (Place of Worship Institutional and
Educational) to C-1 (Service Commercial) to align the current taxi dispatch
office use with the appropriate commercial zone be given first reading and
that the applicant provide further information as described on Schedules A
and C of the Development Procedures Bylaw No. 5879-1999.
1103 2012-054-DVP, 23274 Silver Valley Road
Staff report dated February 17, 2014 recommending that the Corporate
Officer be authorized to sign and seal 2012-054-DVP to increase building
height, reduce exterior side year setbacks and reduce front yard setbacks.
1104 RZ/107/10, 23657 and 23651132 Avenue, First E�ension
Staff report dated February 17, 2014 recommending that a one year
extension be granted for rezoning application RZ/107/10 to permit future
construction of 69 townhouse units.
1105 2011-114-RZ, 22810 113 Avenue, First Extension
Staff report dated February 17, 2014 recommending that a one year
extension be granted for rezoning application 2011-114-RZ to permit 43
townhouse units.
Council MeetingAgenda
February 25, 2014
Council Chamber
Page 5 of 8
1106 2011-037-RZ, 24311124 Avenue and 24361124 Avenue, Final One Year
Extension
Staff report dated Februaryl7, 2014 recommending that a final one year
extension be granted for rezoning application 2011-037-RZ to allow for
future subdivision into 4 lots.
1107 Excess Capacity/Extended Services Agreement LC 154/14, 138B Avenue
and Silver Valley Road
Staff report dated February 17, 2014 recommending that the Corporate
Officer be authorized to sign and seal Excess Capacity Latecomer
Agreement LC 154/14.
1108 Excess Capacity/Extended Services Agreement LC 155/14, 138B Avenue
and Silver Valley Road
Staff report dated February 17, 2014 recommending that the Corporate
Officer be authorized to sign and seal Excess Capacity Latecomer
Agreement LC 155/14.
1109 Award of Contract: ITT-EN14-01, Kanaka Way and 234A Street Intersection
I m provements
Staff report dated February 17, 2014 recommending that Contract ITT-
EN14-01, Kanaka Way and 234A Street Intersection Improvements be
awarded to Martens Asphalt Ltd. and that the Corporate Officer be
authorized to execute the contract.
1110 Award of Contract: ITT-EN14-03, 122 Avenue Streetlighting (216 Street to
222 Street)
Staff report dated February 17, 2014 recommending that Contract ITT-
EN14-03, 122 Avenue Streetlighting (216 Street to 222 Street) be awarded
to Crown Contracting Ltd. and that the Corporate Officer be authorized to
execute the contract.
Financia/ and Corporate Services (including Fire and Po/ice�
1131 Disbursements for the month ended January 31, 2014
Staff report dated Februaryl7, 2014 recommending that the
disbursements for the month ended January 31, 2014 be approved.
Council MeetingAgenda
February 25, 2014
Council Chamber
Page 6 of 8
1132 2014 Election - Appointment of Officers
Staff report dated February 17, 2014 recommending that Ceri Marlo be
appointed Chief Election Officer for conducting the November 15, 2014
Maple Ridge general local election and that Tonya Polz be appointed
Deputy Chief Election Officer for the November 15, 2014 Maple Ridge
general local election.
1133 2013 Council Expenses
Staff report dated February 17, 2014 providing information on Council
Expenses for 2013.
For information only
No motion required
Communitv Deve%pment and Recreation Service
1151 Joint Leisure Services Model Review
Staff report dated February 17, 2014 providing information on a review of
the Joint Leisure Services Model.
1152 Funding of Alouette Home Start Society's Iron Horse Youth Safe House
Staff report dated February 17, 2014 recommending that a letter be sent
to the Metro Vancouver Regional Steering Committee on Homelessness
and MP Randy Kamp requesting information on the status of
Homelessness Partnership Strategy Funding and requesting guaranteed six
month transitional funding for the Iron Horse Youth Safe House.
Correspondence
1171
Other Committee /ssues
1181
1200 STAFFREPORTS
Council MeetingAgenda
February 25, 2014
Council Chamber
Page 7 of 8
1300 RELEASE OF/TEMS FROM CLOSED COUNC/L
1400 MA YOR'S REPORT
1500 COUNC/LLORS' REPORTS
1600 OTHER MA TTERS DEEMED EXPED/ENT
1700 NOT/CES OFMOT/ONAND MATTERS FOR FUTURE MEET/NG
1800 QUEST/ONSFROMTHEPUBL/C
Council MeetingAgenda
February 25, 2014
Council Chamber
Page 8 of 8
1900 ADJOURNMENT
QUESTION PERIOD
The purpose of the Question Period is to provide the public with an opportunity to
ask questions of Council on items that are of concern to them, with the exception of
Public Hearing by-laws which have not yet reached conclusion.
Council will not tolerate any derogatory remarks directed at Council or staff
members.
Each person will be permitted 2 minutes to ask their question (a second
opportunity is permitted if no one else is sitting in the chairs in front of the podium).
Questions must be directed to the Chair of the meeting and not to individual
members of Council. The total Question Period is limited to 15 minutes.
Council reserves the right to defer responding to a question in order to obtain the
information required to provide a complete and accurate response.
Other opportunities are available to address Council including public hearings,
delegations and community forum. The public may also make their views known to
Council by writing or via email and by attending open houses, workshops and
information meetings. Serving on an Advisory Committee is an excellent way to
have a voice in the future of this community.
For more information on these opportunities contact:
Clerk's Department at 604-463-5221 or clerks@mapleridge.ca.
Mayor and Council at mayorandcouncil@mapleridge.ca.
Checked by:
Date:
District of Maple Ridge
COUNC/L MEET/NG
February 11, 2014
The Minutes of the Municipal Council Meeting held on February 11, 2014 at
7:00 p.m. in the Council Chamber of the Municipal Hall, 11995 Haney Place, Maple
Ridge, British Columbia for the purpose of transacting regular Municipal business.
PRESENT
Elected Officials
Mayor E. Daykin
Councillor C. Ashlie
Councillor C. Bell
Councillor J. Dueck
Councillor A. Hogarth
Councillor B. Masse
Councillor M. Morden
Appointed Staff
J. Rule, Chief Administrative Officer
Wendy, Acting General Manager of Community
Development, Parks and Recreation Services
P. Gill, General Manager Corporate and Financial Services
F. Quinn, General Manager Public Works and Development
Services
C. Carter, Director of Planning
C. Marlo, Manager of Legislative Services
A. Gaunt, Confidential Secretary
Note: These Minutes are also posted on the Municipal Web Site at www.mapleridge.ca
The meeting was filmed by Shaw Communications Inc.
100
200
300
���
500
501
CALL TO ORDER
MOMENT OFREFLECT/ON
/NTRODUCT/ON OFADD/T/ONAL AGENDA /TEMS
APPROI/AL OF THEAGENDA
The agenda was approved as circulated.
ADOPT/ONAND RECE/PT OFM/NUTES
Minutes of the Regular Council Meeting of January 28, 2014
501
Council Minutes
February 11, 2014
Page 2 of 8
R/2014-056 501
Minutes
Regular Council It was moved and seconded
January 28, 2014
That the minutes of the Regular Council Meeting of January
28, 2014 be adopted as circulated
CARRIED
600 PRESENTA T/ONS A T THE REQUEST OF COUNC/L - N i I
700 DELEGA T/ONS
701 Maple Ridge Community Chest Awareness Week
• Maple Ridge Community Foundation and the Maple Ridge Pitt Meadows
Katzie Community Network
o Vikki Kipps, Executive Director, Community Services
The Executive Director gave a PowerPoint presentation providing
information on a partnership initiative called Community Chest which was
developed to advocate for neighbours helping neighbours in a time of need.
She highlighted what can be done by residents to contribute to the program
and outlined steps already take in terms of fundraising. She advised that
Community Chest Awareness Week is designated as March 9 to 15, 2014.
800 UNF/N/SHED BUS/NESS
Note: Item 801 was forwarded from the January 28, 2014 Council Meeting
801 Notice of Motion by Councillor Ashlie
R/2014-057
Review Policy 3.07 It was moved and seconded
That Council review Policy 3.07 Council Training, Conferences
and Association Building.
CARRIED
900 CORRESPONDENCE - N i I
Council Minutes
February 11, 2014
Page 3 of 8
1000 BYLAWS
�laws for Final Readin�
1001 2013-102-CP, Official Community Plan Adoption Bylaw No. 7060-2014
To make minor revisions to the Official Community Plan
Final reading
The Director of Planning addressed issues of concern. She provided
clarification on the aquifer mapping.
R/2014-058
2013-102-CP
BL No. 7060-2014
Final reading
It was moved and seconded
That Bylaw No. 7060-2014 be adopted.
CARRIED
COMM/TTEE REPORTS AND RECOMMENDA T/ONS
1100 COMM/TTEE OF THE WHOLE
Minutes - February 3, 2014
R/2014-059
Minutes
COW
February 3, 2014
N ote
1101
It was moved and seconded
That the minutes of the Committee of the Whole Meeting of
February 3, 2014 be received.
CARRIED
Pub/ic Works and Deve%pment Services
Item 1101 was withdrawn at the request of the applicant.
2013-107-RZ, 24005, 24009 and 24075 Fern Crescent, RS-3 and RS-2 to
RS-1 and R-2
Staff report dated February 3, 2014 recommendingthat Maple Ridge Zone
Amending Bylaw No. 7053-2014 to rezone from RS-3 (One Family Rural
Residential) and RS-2 (One Family Suburban Residential) to RS-1 (One
Family Urban Residential) and R-2 (Urban Residential District) to permit 44
Council Minutes
February 11, 2014
Page 4 of 8
single family lots be given first reading and that staff be directed to prepare
a Community Amenity Program framework for the Silver Valley Area.
1102 2013-117-RZ, 12182 228 Street, RS-1 to R-3
Staff report dated February 3, 2014 recommending that Maple Ridge Zone
Amending Bylaw No. 7055-2014 to rezone from RS-1(One Family Urban
Residential) to R-3 (Special Amenity Residential) to permit future
subdivision into single family lots not less than 213 m2 in area be given
first reading and that the applicant provide further information as described
on Schedule B of the Development Procedures Bylaw No. 5879-1999,
along with the information required for an Intensive Residential
Development Permit and a Subdivision application.
R/2014-060
2013-117-RZ
BL No. 7055-2014
First reading
It was moved and seconded
That Bylaw No. 7055-2014 be given first reading; and
That the applicant provide further information as described on
Schedule B of the Development Procedures Bylaw No. 5879-
1999, along with the information required for an Intensive
Residential Development Permit and a Subdivision
application.
CARRIED
1103 2012-033-DVP, 24189 124 Avenue
Staff report dated February 3, 2014 recommending that the Corporate
Officer be authorized to sign and seal 2012-033-DVP to allow an existing
road carriageway width of six metres.
R/2014-061
2012-033-DVP
Sign and seal
It was moved and seconded
That the Corporate Officer be authorized to sign and seal
2012-033-DVP respecting property locatedat 24189 124
Avenue.
CARRIED
Council Minutes
February 11, 2014
Page 5 of 8
1104 2013-100-AL, 25908 124 Avenue, Application for Homesite Severance
(Subdivision) of Land Within the Agricultural Land Reserve
Staff report dated February 3, 2014 recommending that Application 2013-
100-AL be authorized to proceed to the Agricultural Land Commission.
R/2014-062
2013-100-AL
Forward to ALC
It was moved and seconded
That Application 2013-100-AL be authorized to proceed to the
Agricultural Land Commission with the understanding that the
Agricultural Land Commission may require that the homesite
parcel be smaller than proposed.
�•• �
1105 Award of Contract ITT-EN13-76: Cottonwood Drive Sanitary Sewer (114A
Avenue - 232 Street)
Staff report dated February 3, 2014 recommendingthat Contract ITT-EN13-
76: Cottonwood Drive Sanitary Sewer (114A Avenue - 232 Street) be
awarded to Hyland Excavating Ltd. and that the Corporate Officer be
authorized to execute the contract.
R/2014-063
Award of Contract
Hyland Excavating
Execute Contract
It was moved and seconded
That Contract ITT-EN13-76: Cottonwood Drive Sanitary Sewer
(114A Avenue - 232 Street), be awarded to Hyland
Excavating Ltd. in the amount of $218,125.00 plus applicable
taxes; and
That the Corporate Officer be authorized to execute the
contract.
CARRIED
Council Minutes
February 11, 2014
Page 6 of 8
Financia/ and Corporate Services (includin� Fire and Po/ice�
1131 Letter of Support to the Province to Continue Funding for the LiveSmart BC:
Small Business Program in 2014/2015
Staff report dated February 3, 2014 recommending that a letter be
provided to the BC Minster of Energy and Mines in support of the
continuation of the LiveSmart BC: Small Business Program.
R/2014-064
Letter of Support
LiveSmart BC Small
Business Program
1151
It was moved and seconded
That a letter be provided to B.C. Minister of Energy and Mines
in support of the continuation of LiveSmart BC: Small
Business Program.
CARRIED
Community Deve%pment and Recreation Service
Communities in Bloom
Staff report dated February 3, 2014 recommending that staff be directed to
support the Maple Ridge Communities in Bloom Committee to participate in
the 2014 British Columbia Edition of Communities in Bloom.
The Manager of Legislative Services advised that the motion put forward
differs from the recommendation in the staff report in that it provides
clarification on funding.
R/2014-065
Communities in
Bloom
Staff support
It was moved and seconded
That staff be directed to support the Maple Ridge
Communities in Bloom Committee to participate in the 2014
British Columbia Edition of Communities in Bloom; and that
funding for the program be allocated from the existing budget
envelope.
CARRIED
Correspondence - N i I
Council Minutes
February 11, 2014
Page 7 of 8
Other Committee /ssues - N i I
1200 STAFFREPORTS- Nil
1300 RELEASE OF /TEMS FROM CLOSED COUNC/L - N i I
1400 MA YOR'S REPORT
Mayor Daykin met with a group of high school students who will be heading
up various aspects of the Home Show. He attended Ms. Flanagan's class
at Kanaka Creek Elementary.
Mayor Daykin provided information on the Kinder Morgan pipeline process
and on the possible Provincial referendum pertainingto transit.
1500 COUNC/LLORS' REPORTS
Councillor Masse
Councillor Masse attended meetings of the Maple Ridge Social Planning
Advisory Committee and the Maple Ridge Community Heritage Commission.
He also attended a BC Economic Development meeting.
Councillor Dueck
Councillor Dueck attended a meeting of the Public Art Steering Committee.
Councillor Ashlie
Councillor Ashlie advised of a telephone scam currently being perpetrated
and asked that the public ensure seniors in the community who are
vulnerable to such scams are warned and protected.
Councillor Bell
Councillor Bell attended a meeting of the Lower Mainland Local
Government Association Policy Review Committee and met with Maple
Ridge Pitt Meadows Chamber of Commerce President Terry Becker. She
also attended the Fire Department Awards, a BC Ministers' dinner and the
Maple Ridge Secondary School Grade 12 Grad Transition Plan
presentations.
Council Minutes
February 11, 2014
Page 8 of 8
Councillor Hogarth
Councillor Hogarth advised on the change in location of the drop box at the
Municipality. He also advised that meetings of committees he is on will
begin in the coming week.
Councillor Morden
Councillor Morden attended the Fire Department Awards Ceremony and
meetings of the Pitt Meadows Airport Society and the Maple Ridge
Downtown Business Improvement Association.
1600 OTHER MA TTERS DEEMED EXPED/ENT - N i I
1700 NOT/CES OFMOT/ONAND MATTERS FOR FUTURE MEET/NGS
1800 QUEST/ONS FROM THE PUBL/C
Allen Lees
Mr. Lees presented a picture of a healthy tree which was cut down. He
asked whether Council has received an answer from The General Manager
of Public Works and Development to a question he had raised during his
presentation on revisions to the tree bylaw.
Mayor Daykin requested that Mr. Lees follow up with the General Manager
of Public Works and Development.
1900 ADJOURNMENT- 8:11 p.m.
E. Daykin, Mayor
Certified Correct
C. Marlo, Corporate Officer
District of Maple Ridge
PUBL/C HEAR/NG
February 18, 2014
The Minutes of the Public Hearing held in the Council Chamber of the Municipal Hall, 11995
Haney Place, Maple Ridge, British Columbia on February 18, 2014 at 7:00 p.m.
PRESENT
Elected Officials
Councillor C. Ashlie
Councillor C. Bell
Councillor J. Dueck
Councillor A. Hogarth
Councillor B. Masse
Councillor M. Morden
ABSENT
Mayor E. Daykin
Appointed Staff
F. Quinn, General Manager of Public Works and
Development
C. Marlo, Manager of Legislative Services
C. Goddard, Manager of Development and Environmental
Services
Acting Mayor Masse called the meeting to order. The Manager of Legislative Services
explained the procedure and rules of order of the Public Hearing and advised that the
bylaws will be considered further at the next Council Meeting on February 25, 2014.
The Acting Mayor then called upon the Manager of Development and Environmental
Services to present the following items on the agenda:
The Manager of Legislative Services advised that no correspondence was received on any of
the items.
1) 2011-099-RZ
Maple Ridge Zone Amending Bylaw No. 6884-2011
Lega I:
Location:
From:
To:
Purpose:
Lot 44 & 45, District Lot 241, Group 1, New Westminster District,
Plan 41572
12122 & 12130 - 203 Street
RS-1(One Family urban Residential)
R-1 (Residential District) and R-2 (Urban Residential District)
To permit the future subdivision into 16 single family lots.
502
Public Hearing Minutes
February 18, 2014
Page 2 of 5
The Manager of Development and Environmental Services gave a power point presentation
providing the following information:
• Application Information
• Neighbourhood Context
• OCP Context
• Site Characteristics
• Site context Map
• Terms and Conditions
Allen Lees
Mr. Lees is opposed to the application. He expressed concern that the application included
land within a wetland marsh and that development should not occur prior to public hearing.
He stated that massive infrastructure construction is currently taking place, displayed
photos of the site prior to work taking place and indicated that trees and the stream in the
photo have been removed. Photos of recent clearing and construction were shown as well.
Mr. Lees felt that development should be put on hold until an environmental assessment is
complete and asked for an explanation as to why construction is taking place prior to
Council approval.
David Laird. Damax. A�plicant Representative
Mr. Laird provided information on the construction taking place on the site. He explained
that a diversion ditch is required for development occurring on a neighbouring site He
advised that the diversion ditch was approved by the Engineering Department and will be
removed. He also provided information on an arborist's report pertaining to eagle nests,
streams and the trees on the property. He stated the site has to be filled.
Allen Lees
Mr. Lees asked why the site has to be filled if it is not lowland wetlands and questioned the
amount of fill on the property. He reiterated his question as to why the current work was
proceeding prior to the approval process.
David Laird
Mr. Laird advised on the fill process occurring on the site. He advised that there has been
no preparatory work done on site for this application. The work carried out was for the
neighbouring property.
Allen Lees
Mr. Lees asked who was responsible for allowing the property to be cleared prior to Public
Hearing and requested that the existing hedge be saved.
Public Hearing Minutes
February 18, 2014
Page 3 of 5
The Manager of Development and Environmental Services advised that the proponent may
have received approval from the Engineering Department in order to deal with drainage
issues.
There being no further comment, the Acting Mayor declared this item dealt with.
2a)
RZ/078/10
Maple Ridge Official Community Plan Amending Bylaw No. 7049-2013
Lega I:
Location:
Purpose:
From:
T0:
PURPOSE:
Lot 13, Section 15, Township 12, New Westminster District,
Plan 50696
24211- 113 Avenue
To Amend Schedule "A", Chapter 10.2 Albion Area Plan as shown on
Map No. 875, and Schedule C as shown on Map No. 876
Low Density Residential and Conservation
Conservation and Low Density Residential (Map 875)
To Add to Conservation and Remove from Conservation (Map 876)
2b) RZ/078/10
Maple Ridge Zone Amending Bylaw No. 6761-2010
Lega I:
Location:
From:
To:
Purpose:
Lot 13, Section 15, Township 12, New Westminster District,
Plan 50696
24211- 113 Avenue
RS-3 (One Family Rural Residential)
RS-1d (One Family Urban (Half Acre) Residential)
To permit future subdivision into seven single family lots.
Public Hearing Minutes
February 18, 2014
Page 4 of 5
The Manager of Development and Environmental Services gave a power point presentation
providing the following information:
Application Information
Neighbourhood Context
OCP Context
Site Characteristics
Subdivision Plan
Terms and Conditions
There being no comment, the Acting Mayor declared this items dealt with.
3a) 2012-038-RZ
Maple Ridge Official Community Plan Amending Bylaw No. 7044-2013
Lega I:
Location:
Purpose:
From:
T0:
Lots B, C& D, District Lot 241, Group 1, New Westminster District,
Plan EPP30995
12116, 12140 & 12170 - 204B Street
To amend Schedule "B" of the OCP as shown on Map. No. 873.
Institutional and Urban Residential
Urban Residential and Institutional
3b) 2012-038-RZ
Maple Ridge Zone Amending Bylaw No. 6924-2012
Lega I:
Location:
From:
To:
Purpose:
Lots B, C& D, District Lot 241, Group 1, New Westminster District,
Plan EPP30995
12116, 12140 & 12170 - 204B Street
P-2 (Special Institutional) and R-1 (Residential District)
To R-1 (Residential District) and P-2 (Special Institutional)
To permit the future subdivision of 4 single family lots.
Public Hearing Minutes
February 18, 2014
Page 5 of 5
The Manager of Development and Environmental Services gave a power point presentation
providing the following information:
• Application Information
• Neighbourhood Context
• OCP Context
• Site Characteristics
• Proposed Subdivision Plan
• Proposed Setback Variances
• Terms and Conditions
There being no comment, the Acting Mayor declared this items dealt with.
Having given all those persons whose interests were deemed affected by the matters
contained herein a chance to be heard, the Acting Mayor terminated the Public Hearing at
7:40 p.m.
R. Masse, Acting Mayor
Certified Correct
C. Marlo, Corporate Officer
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
DEVELOPMENTAGREEMENTS COMMITTEE
MINUTES
February 6, 2014
Mayor's Office
PRESENT:
Ernie Daykin, Mayor
Chairman
J.L. (Jim) Rule, Chief Administrative Officer
Member
1. 2012-080SD
LEGAL:
LOCATION:
OWNER:
Catherine Schmidt, Recording Secretary
Lot "A", District Lot 241, Group 1, New Westminster
District, Plan EPP30995
12150 - 203 Street
Villagewalk Homes
REQUIRED AGREEMENTS: Application to Deposit SD Plan
Restrictive Covenants - Height on Lots 1-8 and 19
Stat ROW over Lot 45 for drainage (temporary)
Stat ROW over Lot 44 for drainage (temporary)
Release of Covenant Y90801(Public use over school lands)
Release of Stat ROW Y37358 (for drainage)
Release of Covenant CA3317740
Subdivision Servicing Agreement
Release of Stat ROW over Lot 20
THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING
DOCUMENTS AS THEY REIATE TO 2012-080SD.
,.
CARRIED
.�
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. � �,
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J.L (Jir�) Rule, Chief Administrative Officer
Mem�er
503
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Scale: 1:2,500
District of
Langley
�
12150 203 STREET
0
.�
�
�
o �! CORPORATION OF
_ !`���� THE DISTRICT OF
�, {_�--
� ' . � MAPLE RIDGE
FINANCE DEPARTMENT
� DATE: Nov 14, 2013 FILE: 2013-050-VP BY: PC
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
DEVELOPMENTAGREEMENTS COMMITTEE
MINUTES
February 6, 2014
Mayor's Office
PRESENT:
Ernie Daykin, Mayor
Chairman
J.L. (Jim) Rule, Chief Administrative Officer
Member
1. 2011-084RZ
Catherine Schmidt, Recording Secretary
LEGAL: Lots "C" and "D", both of: District Lot 404, Group 1, New
Westminster District, Plan 19825
to be subdivided and will have the following new legal
description: Lot 19, District Lot 404, Group 1, New
Westminster District, Plan EPP32520
LOCATION:
OWNER:
REQUIRED AGREEMENTS:
11133 and 11185 240 Street
Qualico Developments (Vancouver) Inc.
Housing Agreement (Rental Units Only)
THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING
DOCUMENTS AS THEY RELATE TO 2011-084RZ.
CARRIED
1� F� �yfi/'��wz�""-.,_....
� ff
�
�
J.L. (Jim) Rule,��hief Administrative Officer
Member �
N
District of
Langley
� 1 1 1 33/85-240 St
0
.N
�
�
o �l CORPORATION OF
� _�, �
�� ' THE DISTRICT OF
° • � � MAPLE RIDGE
PLANNING DEPARTMENT
Scale: 1:2,000 � ��\ �_ �(� DATE: Jul 18, 2013 2011-084-RZ BY: JV
SUBD/NSfON PLAN OF.
LOT C AND D PLAN 19825 EXCEPT PLAN EPP32519
ALL OF OlS1R/CT L07 404 GRIX1P 1 NEW NiS7Af/NS7ER D/51R/C7
ens sxioze
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CORPORATION OF THE DISTRICT OF MAPLE RIDGE
DEVELOPMENTAGREEMENTS COMMITTEE
MINUTES
February 6, 2014
Mayor's Office
PRESENT:
Ernie Daykin, Mayor
Chairman
J.L. (Jim) Rule, Chief Administrative Officer
Member
1. DP-04409
LEGAL:
LOCATION:
OWNER:
REQUIRED AGREEMENTS:
Catherine Schmidt, Recording Secretary
Lot "B", Section 16, Township 12, New Westminster
District, Plan EPP25279
11305 240 Street
Gold Leaf Enterprises Ltd.
Environmental Protection Agreement
Storm Water Management Restrictive Covenant
THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING
DOCUMENTS AS THEY RELATE TO DP-04409.
�
CARRIED
�
�_
J.L. (Jim) Rul , Chief Administrative Officer
Member
N
District of
Langley
�
11305 240 STREET
0
.�
�
�
o �l, CORPORATION OF
� �, ,�{
�= THE DISTRICT OF
�, _,� � ��-�
�, ._ ,
� .- • , MAPLE RIDGE
= PLANNING DEPARTMENT
Scale: 1:2,000 � '��_� ��. __ °�(� DATE: Feb 7, 2014 FILE: DP/044/09 BY: PC
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
DEVELOPMENT AGREEMENTS COMMITTEE
MINUTES
February 6, 2014
Mayor's Office
PRESENT:
Ernie Daykin, Mayor
Chairman
J.L. (Jim) Rule, Chief Administrative Officer
Member
1. McINALLY, Brittney & Teresa
LEGAL:
LOCATION:
OWNER:
REQUIRED AGREEMENTS:
Catherine Schmidt, Recording Secretary
Lot 14, Block 2, Section 17, Township 12, New
Westminster District, Plan 14643
11836 Stephens Street
Brittney & Teresa Mclnally
Storm Water Pump System Covenant
THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING
DOCUMENTS AS THEY RELATE TO MCINALLY, BRITTNEY & TERESA.
CARRIED
` r �:
�
y.
J.L. (Jim) R , Chief Administrative Officer
Member
12
�
75 11866 �
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� 13 a�
� � �
65 � 11850 �
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� �
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�. �
W � S8
35 �11836 ;
� _
cn _ _ -
SUBJECT PARCEL
15
2 3 11824
16
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1
N
District of
Langley
�
0
.�
�
�
�
0
U
.�
0
11836 STEPHENS ST.
STORM WATER PUMP
SYSTEM COVENANT
_ .�1 CORPORATION OF
'✓ � `� THE DISTRICT OF
• � MAPLE RIDGE
,iP� 9., ''!' _ LICENSES, PERMITS 8 BYLAWS DEPT.
SCale: 1:500 � �� �__ __ _ �� DATE: Feb 5, 2014 FILE: Untitled BY: JS
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
DEVELOPMENT AGREEMENTS COMMITTEE
MINUTES
February 11, 2014
Mayor's Office
PRESENT:
Ernie Daykin, Mayor
Chairman
1,L. (Jim) Rule, Chief Administrative Officer
Member
1. 2012-096-DP
LEGAL:
LOCATION:
OWNER:
REQUIRED AGREEMENTS:
Catherine Schmidt, Recording Secretary
Parcel "129", District Lot 398, Group 1, New Westminster
District, Reference Plan 65880
11580 223 Street
Greenside Properties Inc.
Revision to Parking Covenant (less visitor stalls required
due to Town Centre parking standards reduced)
THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING
DOCUMENTS AS THEY RELATE TO 2012-096-DP.
. �
CARRIED
��� �.
�
J.L. (Jim) ule, Chief
Member
� �.. -- �--�..� -�,
inistrative Officer
P 155
4 5
A
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116 AVE.
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The Corporation of the District of Maple Ridge
makes no guarantee regarding the accuracy
or present status of the information shown on
this map.
11580 223 STREET
�l CORPORATION OF
� -�-���� THE DISTRICT OF
. • • � MAPLE RIDGE
��� PLANNING DEPARTMENT
DATE: Feb 7, 2014 FILE: Untitled BY: PC
CORPORATION OFTHE DISTRICT,OF MAPLE RIDGE
DEVELOPMENT AGREEMENTS COMMITTEE
MINUTES
February 17, 2014
Mayor's Office
PRESENT:
Robert Masse, Acting Mayor
Chairman
J.L. (Jim) Rule, Chief Administrative Officer
Member
1. 2012-054RZ
LEGAL:
LOCATION:
OWNER:
REQUIRED AGREEMENTS:
Catherine Schmidt, Recording Secretary
Lot 3, Section 33, Township 12, New Westminster District,
Plan 20132
23274 Silver Valley Road
Affinity Homes & Designs Inc.
Rezoning Servicing Agreement
Geotechnical Covenant
THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING
DOCUMENTS AS THEY RELATE TO 2012-054RZ.
R ert Masse, Acting Mayo
Chair
CARRIED
J.L. (J�m) Rul�, Chief Administrative Officer
Mem(ber
SCALE 1:2,500
District of
Langley
� 23274 SILVER VALLEY ROAD
0
.�
�
�
� _ � CORPORATION OF
i ` -���� THE DISTRICT OF
� _- - �- -
� , • - , M�4PLE RIDGE
� ���' �; �: ,I' PLANNING DEPARTMENT
DATE: May 8, 2012 FILE: 2012-054-FiZ BY: PC
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
DEVELOPMENT AGREEMENTS COMMITTEE
MINUTES
February 17, 2014
Mayor's Office
PRESENT:
Robert Masse, Acting Mayor
Chairman
J.L. (Jim) Rule, Chief Administrative Officer
Member
1. 2013-083SD
LEGAL:
LOCATION:
OWNER:
REQUIRED AGREEMENTS:
Catherine Schmidt, Recording Secretary
Lot 1, District Lot 405, Group 1, New Westminster District,
Plan 51258
10151240 Street
0902028 B.C. Ltd.
Reciprocal Access and Utility Connections Agreement
THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING
DOCUMENTS AS THEY RELATE TO 2013-083SD.
�
obert Masse, Acting Mayor
Chair
CARRIED
J.L. (Jim) R le, Chief Administrative Officer
Member
N
District of
Langley
� 10151 240 STREET
0
.N
�
�
� _ �� CORPORATION OF
L -����� THE DISTRICT OF
�
� • � MAPLE RIDGE
��� � PLANNING DEPARTMENT
Scale: 1:2,500 � '��\ � ____ °�(� DATE: Feb 17, 2014 FILE: 2013-083-SD BY: PC
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
: _ � ► • . : : ��►•L�7��1
A Bylaw to amend Map "A" forming part
of Zoning Bylaw No. 3510 -1985 as amended.
WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 -
1985 as amended;
NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple
Ridge, in open meeting assembled, ENACTS AS FOLLOWS:
1.
2
3
This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6884-2011."
Those parcels or tracts of land and premises known and described as:
Lot 44 District Lot 241 Group 1 New Westminster District Plan 41572
Lot 45 District Lot 241 Group 1 New Westminster District Plan 41572
and outlined in heavy black line on Map No. 1552 a copy of which is attached hereto
and forms part of this Bylaw, are hereby rezoned to R-1(Residential District), and R-2
(Urban Residential District).
Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached
thereto are hereby amended accordingly.
READ a first time the 10t" day of January, A.D. 2012.
READ a second time the 14t" day of January, 2014.
PUBLIC HEARING held the 18t" day of February, 2014.
READ a third time the day of
, 20 .
APPROVED by the Minister of Transportation this day of , 20 .
ADOPTED the day of
PRESIDING MEMBER
, 20 .
CORPORATE OFFICER
1001
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1 P 775 3 o N� A LMP 34008 �N � �� N � � � � N 'QGL
°j �O m B �`�' co � LMP 40767 N �8
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MAP�E R D�E ZONE AMEND N�
�y �W ��. ���4-20� �
Va� �Ic. 1552
=�c�ne �S 1 (O�e =a�n� y J�ban Residential)
Tee � � 1 (�es�de�t�a ��st��ct�
� � 2 (J��a-� �es�de�t�a District�
N
SCALE 1:2,500
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
BYLAW N0. No 7049-2013
A Bylaw to amend the Official Community Plan
WHEREAS Section 882 of the Local Government Act provides that the Council may revise the Official
Community Plan;
AND WHEREAS it is deemed desirable to amend Schedules "A" &"C" to the Official Community Plan;
NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open
meeting assembled, ENACTS AS FOLLOWS:
1. This Bylaw may be cited for all purposes as "Maple Ridge Official Community Plan Amending
Bylaw No. 7049-2013."
2. Schedule "A", Chapter 10.2 Albion Area Plan, Schedule 1: Albion Area Plan is hereby
amended for that parcel or tract of land and premise known and described as:
Lot 13 Section 15 Township 12 New Westminster District Plan 50696
and outlined in heavy black line on Map No. 875, a copy of which is attached hereto and
forms part of this Bylaw, is hereby re-designated as shown.
3. Schedule "C" is hereby amended for that parcel or tract of land and premises known and
described as:
Lot 13 Section 15 Township 12 New Westminster District Plan 50696
and outlined in heavy black line on Map No. 876, a copy of which is attached hereto and
forms part of this bylaw, is hereby re-designated as shown.
4. Maple Ridge Official Community Plan Bylaw No.6425-2006 is hereby amended accordingly.
READ A FIRST TIME the 14t" day of January, 2014.
READ A SECOND TIME the 14t" day of January, 2014.
PUBLIC HEARING HELD the 18t" day of February, 2014.
READ A THIRD TIME the day of , 20 .
ADOPTED the day of , 20 .
PRESIDING MEMBER
CORPORATE OFFICER
1002.1
MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDING
Bylaw No
Map No.
Fro m:
7049-2013
875
Low Density Residential and Conservation
To: � Conservation
� Low Density Residential
— — Urban Area Boundary
N
1:2,000
MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDING
Bylaw No
Map No.
7049-2013
876
Purpose: To Amend Schedule C as shown below
►...� . �
������� • • • • .
— — Urban Area Boundary
� Remove from Conservation
N
1:2,000
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
BYLAW N0. 6761- 2010
A Bylaw to amend Map "A" forming part
of Zoning Bylaw No. 3510 -1985 as amended.
WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 -
1985 as amended;
NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple
Ridge, in open meeting assembled, ENACTS AS FOLLOWS:
1.
2
3
This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6761- 2010."
That parcel or tract of land and premises known and described as:
Lot 13 Section 15 Township 12 New Westminster District Plan 50696
and outlined in heavy black line on Map No. 1493 a copy of which is attached hereto
and forms part of this Bylaw, is hereby rezoned to RS-1d (One Family Urban (Half Acre)
Residential)
Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached
thereto are hereby amended accordingly.
READ a first time the 12th day of October, 2010.
READ a second time the 14t" day of January, 2014.
PUBLIC HEARING held the 18th day of February, 2014.
READ a third time the day of
ADOPTED the
PRESIDING MEMBER
day of
, 2014.
, 2014.
CORPORATE OFFICER
1002.2
MAPLE RIDGE ZONE AMENDING
Bylaw No
Map No.
Fro m:
6761-2010
1493
RS-3 (One Family Rural Residential)
To: RS-1d (One Family Urban (Half Acre) Residential)
— — Urban Area Boundary
N
SCALE 1:2,000
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
BYLAW N0. 7044-2013
A Bylaw to amend the Official Community Plan
WHEREAS, Section 882 of the Local Government Act provides that the Council may revise the
Official Community Plan;
AND WHEREAS, it is deemed desirable to amend Schedule "B" to the Official Community Plan;
NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open
meeting assembled, ENACTS AS FOLLOWS:
1. This Bylaw may be cited for all purposes as "Maple Ridge Official Community Plan Amending
Bylaw No. 7044-2013."
2. That parcel or tract of land and premises known and described as:
Lot C District Lot 241 Group 1 New Westminster District Plan EPP30995
Lot D District Lot 241 Group 1 New Westminster District Plan EPP30995
and outlined in heavy black line on Map No. 873, a copy of which is attached hereto and
forms part of this bylaw, is hereby redesignated to Urban Residential.
3. That parcel or tract of land and premises known and described as:
Lot B District Lot 241 Group 1 New Westminster District Plan EPP30995
and outlined in heavy black line on Map No. 873, a copy of which is attached hereto and
forms part of this bylaw, is hereby redesignated to Institutional.
4. Maple Ridge Official Community Plan Bylaw No.6425-2006 as amended is hereby amended
accordingly.
READ A FIRST TIME the 28t" day of January, 2014.
READ A SECOND TIME the 28t" day of January, 2014.
PUBLIC HEARING HELD the 18t" day of February, 2014.
READ A THIRD TIME the day of , 20 .
ADOPTED the day of , 20 .
PRESIDING MEMBER
CORPORATE OFFICER
1003.1
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DEWDNEY TRUNK ROAD tO �
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MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDING
Bylaw No. 7044-2013
Map No. 873
From: Institutional and Urban Residential
To: � Urban Residential
� Institutional
N
1:2,500
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
BYLAW N0. 6924 - 2012
A Bylaw to amend Map "A" forming part
of Zoning Bylaw No. 3510 - 1985 as amended
WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 -
1985 as amended;
NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple
Ridge, in open meeting assembled, ENACTS AS FOLLOWS:
1.
2
3
�
This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6924 - 2012."
Those parcels or tracts of land and premises known and described as:
Lot C District Lot 241 Group 1 New Westminster District Plan EPP30995
Lot D District Lot 241 Group 1 New Westminster District Plan EPP30995
and outlined in heavy black line on Map No.1569 a copy of which is attached hereto
and forms part of this Bylaw, are hereby rezoned to R-1(Residential District).
A portion of the parcel or tracts of land and premises known and described as:
Lot B District Lot 241 Group 1 New Westminster District Plan EPP30995
and outlined in heavy black line on Map No.1569 a copy of which is attached hereto
and forms part of this Bylaw, are hereby rezoned to P-2 (Special Institutional).
Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached
thereto are hereby amended accordingly.
READ a first time the 22nd day of May, 2012.
READ a second time the 28th day of January, 2014.
PUBLIC HEARING held the 18th day of February, 2014.
READ a third time the day of
APPROVED by the Minister of Transportation this
RECONSIDEREDAND FINALLYADOPTED, the
PRESIDING MEMBER
, A.D. 20 .
day of , A.D. 20 .
day of , A.D. 20 .
CORPORATE OFFICER 1003.2
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DEWDNEY TRUNK ROAD `O �
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MAPLE RIDGE ZONE AMENDING
Bylaw No. 6924-2012
Map No. 1569
From: P-2 (Special Institutional) and R-1 (Residential District)
To: � R-1 (Residential District)
� P-2 (Special Institutional)
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District of Maple Ridge
T0: His Worship Mayor Ernie Daykin MEETING DATE: February 25, 2014
and Members of Council FILE N0: 2012-054-RZ
FROM: Chief Administrative Officer MEETING: COUNCIL
SUBJECT: Final Reading
Official Community Plan Amending Bylaw No. 7001-2013
Maple Ridge Zone Amending Bylaw No. 6936-2012
23274 Silver Valley Road
EXECUTIVE SUMMARY:
Official Community Plan Amending Bylaw No. 7001-2013 and Maple Ridge Zone Amending Bylaw
No. 6936- have been considered by Council and at Public Hearing and subsequently were granted
third reading. The applicant has requested that final reading be granted. The purpose of the
rezoning is to permit subdivision into six single family lots not less than 558 m2 in area.
Council granted first reading for Maple Ridge Zone Amending Bylaw No. 6936-2012 on June 26,
2012. Council granted first and second reading for Official Community Plan Amending Bylaw No.
7001-2013 on June 25, 2013, and second reading for Maple Ridge Zone Amending Bylaw No. 6936-
2012 on June 25, 2013. This application was presented at Public Hearing on July 16, 2013, and
Council granted third reading on July 23, 2013.
RECOMMENDATION:
That Official Community Plan Amending Bylaw No. 7001-2013 be adopted; and
That Maple Ridge Zone Amending Bylaw No. 6936-2012 be adopted.
DISCUSSION:
a) Background Context:
Council considered this rezoning application at a Public Hearing held on July 16, 2013. On July 23,
2013 Council granted third reading to Maple Ridge Official Community Plan Amending Bylaw No.
7001-2013 and Maple Ridge Zone Amending Bylaw No. 6936-2012 with the stipulation that the
following conditions be addressed:
i. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant at the Land
Title Office and receipt of the deposit of a security, as outlined in the Agreement;
ii. Amendments to Part VI, Figure 2(Land Use Plan), 3A (Blaney Hamlet) and Figure 4
(Trails/Open Space) of the Silver Valley Area Plan of the Official Community Plan;
iii. Road dedication as required;
iv. Park dedication as required, including construction of walkways and equestrian trail;
v. Registration of a geotechnical report as a Restrictive Covenant at the Land Title Office
which addresses the suitability of the site for the proposed development;
vi. Registration of a Statutory Right-of-Way plan and agreement at the Land Title Office for
uti I ities;
vii. Removal of the existing building; and
1004
viii. A disclosure statement must be submitted by a Professional Engineer advising whether
there is any evidence of underground fuel storage tanks. If there is evidence, a site
profile pursuant to the Waste Management Act must be provided in accordance with the
regulations.
The following applies to the above:
1. The applicant has entered into a Rezoning Servicing Agreement with the District of Maple
Ridge and has provided the security outlined in the agreement.
2. The necessary OCP Amending Bylaw and associated schedules were prepared as instructed.
3. A survey plan showing the required road dedication has been registered at the Land Title
Office.
4. A survey plan showing the required park dedication has been registered at the Land Title
Office. Construction of walkways and trails has been included in the Rezoning Servicing
Agreement.
5. The applicant has registered a Geotechnical Restrictive Covenant at the Land Title Office.
6. The applicant will provide a Statutory Right-of-Way plan and agreement for utilities as a
requirement of subdivision approval rather than rezoning approval.
7. The existing building has been demolished.
8. The applicant's Engineer has provided a disclosure statement confirming that there is no
evidence of underground fuel storage tanks.
CONCLUSION:
As the applicant has met Council's conditions, it is recommended that final reading be given to
Maple Ridge Official Community Plan Amending Bylaw No. 7001-2013 and Maple Ridge Zone
Amending Bylaw No. 6936-2012.
"Ori inal signed bv Amelia Bowden"
Prepared by: Amelia Bowden
Planning Technician
"Ori inal signed bv Christine Carter"
Approved by: Christine Carter, M.PL, MCIP, RPP
Director of Planning
"Original signed by Frank Ouinn"
Approved by: Frank Quinn, MBA, P.Eng
GM: Public Works & Development Services
"Original si ned by J.L. (Jim) Rule"
Concurrence: J. L. (Jim) Rule
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A - Subject Map
Appendix B- Maple Ridge Official Community Plan Amending Bylaw No. 7001-2013
Appendix C- Maple Ridge Zone Amending Bylaw No. 6936-2012
Appendix D - Subdivision Plan
3
APPENDIX A
SCALE 1:2,500
District of
Langley
� 23274 SILVER VALLEY ROAD
0
.�
�
�
o � CORPORATION OF
�� �- THE DISTRICT OF
� - � MAPLE RIDGE
0
�
- PLANNING DEPARTMENT
DATE: May 8, 2012 FILE: 2012-054-RZ BY: PC
APPENDIX B
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
BYLAW N0. 7001-2013
A Bylaw to amend the Official Community Plan
WHEREAS Section 882 of the Local Government Act provides that the Council may revise the
Official Community Plan;
AND WHEREAS it is deemed desirable to amend Section 10.3 Part Vl Silver Valley Area Plan Figures
2, 3A and 4 of the Official Community Plan;
NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open
meeting assembled, ENACTS AS FOLLOWS:
1. This Bylaw may be cited for all purposes as "Maple Ridge Official Community Plan Amending
Bylaw No. 7001-2013."
2. Figures 2 and 3A are hereby amended for those parcels or tracts of land and
premises known and described as:
Lot 3 Section 33 Township 12 New Westminster District Plan 20132
and outlined in heavy black line on Map No. 853, a copy of which is attached hereto and
forms part of this Bylaw, is hereby redesignated as shown.
3. Figure 4 is hereby amended for those parcels or tracts of land and premises known and
described as:
Lot 3 Section 33 Township 12 New Westminster District Plan 20132
and shown in heavy black line on Map No. 854, a copy of which is attached hereto and
forms part of this Bylaw, to add to Horse Trail and Conservation.
READ A FIRST TIME the 25t" day of June, 2013.
READ A SECOND TIME the 25t" day of June, 2013.
PUBLIC HEARING HELD the 16t" day of July, 2013.
READ A THIRD TIME the 23rd day of July, 2013.
RECONSIDERED AND FINALLY ADOPTED, the day of , 20
PRESIDING MEMBER CORPORATE OFFICER 1004■1
MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDING
Bylaw No. 7001-2013
Ma p No. 853
Purpose: To Amend Figures 2 and 3A as shown below
� Low/Medium Density Residential 0 Open Space
� Low Density Residential � Conservation
N
SCALE 1:2,500
MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDING
Bylaw No.
Ma p No.
Purpose:
7001-2013
854
To Amend Figure 4 as shown below
0 Add Conservation -- Add Trail
N
SCALE 1:2,500
APPENDIX C
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
BYLAW N0. 6936-2012
A Bylaw to amend Map "A" forming part
of Zoning Bylaw No. 3510 -1985 as amended
WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 -
1985 as amended;
NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple
Ridge, in open meeting assembled, ENACTS AS FOLLOWS:
1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6936-2012."
2. That parcel or tract of land and premises known and described as:
Lot 3 Section 33 Township 12 New Westminster District Plan 20132
and outlined in heavy black line on Map No. 1573 a copy of which is attached hereto
and forms part of this Bylaw, is hereby rezoned to RS-1b (One Family Urban (Medium
Density) Residential) and RS-1(One Family Urban Residential).
3. Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached
thereto are hereby amended accordingly.
READ a first time the 26t" day of June, A.D. 2012.
READ a second time the 25t" day of June, A.D. 2013.
PUBLIC HEARING held the 16t" day of July, A.D. 2013.
READ a third time the 23rd day of July, A.D. 2013.
RECONSIDERED AND FINALLY ADOPTED, the day of , A.D. 20 .
PRESIDING MEMBER
CORPORATE OFFICER
1004.2
MAP�E R D�E ZO�IE AMEND N�
Bylaw No. 6936 2012
Map No. 1573
From: RS 3(One Family Rural Residential�
Toe � RS 1 b (One Family Urban �Medium Density� Residential�
Q RS 1(One Family Urban Residential�
N
SCALE 1:2,500
APPENDIX D
SUBDIIOSION PLAN OF LOT 3 PLAN 20132 EXCEPT. PLAN EPP34551 AND
A PORTION OF LOT 5 PLAN BCP42873 EXCEPL PLAN EPP34551 ALL OF
SECTION 33 TOWNSHIP 12 NEW WESTMINSTER DISTRICT
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District of Maple Ridge
COMM/TTEE OF THE WHOLE MEET/NG
M/NUTES
February 17, 2014
1:00 p.m.
Council Chamber
PRESENT
Elected Officials Appointed Staff
J. Rule, Chief Administrative Officer
Councillor C. Ashlie K. Swift, General Manager of Community Development,
Councillor C. Bell Parks and Recreation Services
Councillor J. Dueck P. Gill, General Manager Corporate and Financial Services
Councillor A. Hogarth F. Quinn, General Manager Public Works and Development
Councillor B. Masse Services
Councillor M. Morden C. Carter, Director of Planning
C. Marlo, Manager of Legislative Services
ABSENT Other Staff as Required
Mayor E. Daykin C. Goddard, Manager of Development and Environmental
Services
D. Pollock, Municipal Engineer
S. Wheeler, Director of Community Services
S. Matthewson, Recreation Coordinator-Social Planning
1. DELEGA T/ONS/STAFFPRESENTA T/ONS
1.1 Alouette River Management Society (ARMS) Update
• Ken Stewart, President, Greta Borick-Cunningham, Executive Director, and
Nicole Driedger, Education Coordinator
Mr. Stewart introduced members of ARMS present at the meeting and
thanked Council for its support. Ms. Borick-Cunningham provided an overview
of ARMS activities in 2013 and activities planned for 2014.
2. PUBL/C WOR{(S AND DEI/ELOPMENT SERI//CES
Note: The following items have been numbered to correspond with the Council
Agenda:
1100
Committee of the Whole Minutes
February 17, 2014
Page 2 of 7
1101 2012-065-RZ, 10501 and 10601 Jackson Road, 10578 245B Street and
PID 010-396-977, RS-3 and RS-2 to R-1b
Staff report dated February 17, 2014 recommendingthat Maple Ridge Zone
Amending Bylaw No. 7059-2014 to rezone from RS-3 (One Family Rural
Residential) and RS-2 (One Family Suburban Residential) to RS-1b (One
Family Urban [Medium Density] Residential) to permit 50 R-1 size lots under
the Density Bonus option specific to the Albion Area be given first reading and
that the applicant provide further information as described on Schedules A, B,
E, F and G of the Development Procedures Bylaw No. 5879-1999, along with
the information required for a Subdivision application.
The Manager of Development and Environmental Services gave a Power Point
presentation providing the following information:
• Application Information
• Subject Map
• Neighbourhood Context
• OCP Context
• Site Characteristics
• Proposed Subdivision Plan
RECOMMENDA T/ON
That the staff report be forwarded to the Council Meeting of February 25,
2014.
1102 2013-118-RZ, 20542 Dewdney Trunk Road, RS-1 and P-4a to CS-1
Staff report dated February 17, 2014 recommendingthat Maple Ridge Zone
Amending Bylaw No. 7056-2014 to rezone from RS-1 (One Family Urban
Residential) and P-4a (Place of Worship Institutional and Educational) to C-1
(Service Commercial) to align the current taxi dispatch office use with the
appropriate commercial zone be given first reading and that the applicant
provide further information as described on Schedules A and C of the
Development Procedures Bylaw No. 5879-1999.
The Manager of Development and Environmental Services gave a Power Point
presentation providing the following information:
• Application Information
• Subject Map
• Neighbourhood Context
• OCP Context
• Site Characteristics
Committee of the Whole Minutes
February 17, 2014
Page 3 of 7
RECOMMENDA T/ON
That the staff report be forwarded to the Council Meeting of February 25,
2014.
1103 2012-054-DVP, 23274 Silver Valley Road
Staff report dated February 17, 2014 recommending that the Corporate
Officer be authorized to sign and seal 2012-054-DVP to increase building
height, reduce exterior side year setbacks and reduce front yard setbacks.
The Manager of Development and Environmental Services gave a Power Point
presentation providing the following information:
• Application Information
• Subject Map
• Neighbourhood Context
• OCP Context
• Site Characteristics
• Proposed Variances
• Elevations
RECOMMENDA T/ON
That the staff report be forwarded to the Council Meeting of February 25,
2014.
1104 RZ/107/10, 23657 and 23651 132 Avenue, First Extension
Staff report dated February 17, 2014 recommending that a one year
extension be granted for rezoning application RZ/107/10 to permit future
construction of 69 townhouse units.
RECOMMENDA T/ON
That the staff report be forwarded to the Council Meeting of February 25,
2014.
Committee of the Whole Minutes
February 17, 2014
Page 4 of 7
1105 2011-114-RZ, 22810 113 Avenue, First Extension
Staff report dated February 17, 2014 recommending that a one year
extension be granted for rezoning application 2011-114-RZ to permit 43
townhouse units.
RECOMMENDA T/ON
That the staff report be forwarded to the Council Meeting of February 25,
2014.
1106 2011-037-RZ, 24311 124 Avenue and 24361 124 Avenue, Final One Year
Extension
Staff report dated Februaryl7, 2014 recommending that a final one year
extension be granted for rezoning application 2011-037-RZ to allow for future
subdivision into 4 lots.
RECOMMENDA T/ON
That the staff report be forwarded to the Council Meeting of February 25,
2014.
Note: Councillor Hogarth excused himself from the discussion of Items 1107 and
1108 at 1:43 p.m. as he manages the neighbouring property.
1107 Excess Capacity/Extended Services Agreement LC 154/14, 138B Avenue and
Silver Valley Road
Staff report dated February 17, 2014 recommending that the Corporate
Officer be authorized to sign and seal Excess Capacity Latecomer Agreement
LC 154/14.
RECOMMENDA T/ON
That the staff report be forwarded to the Council Meeting of February 25,
2014.
Committee of the Whole Minutes
February 17, 2014
Page 5 of 7
1108 Excess Capacity/Extended Services Agreement LC 155/14, 138B Avenue and
Silver Valley Road
Staff report dated February 17, 2014 recommending that the Corporate
Officer be authorized to sign and seal Excess Capacity Latecomer Agreement
LC 155/14.
RECOMMENDA T/ON
That the staff report be forwarded to the Council Meeting of February 25,
2014.
Note: Councillor Hogarth returned to the meeting at 1:47 p.m.
1109 Award of Contract: ITT-EN14-01, Kanaka Way and 234A Street Intersection
Improvements
Staff report dated February 17, 2014 recommendingthat Contract ITT-EN14-
01, Kanaka Way and 234A Street Intersection Improvements be awarded to
Martens Asphalt Ltd. and that the Corporate Officer be authorized to execute
the contract.
RECOMMENDA T/ON
That the staff report be forwarded to the Council Meeting of February 25,
2014.
The Municipal Engineer clarified the location of the final alignment of the
street.
1110 Award of Contract: ITT-EN14-03, 122 Avenue Streetlighting (216 Street to 222
Street)
Staff report dated February 17, 2014 recommendingthat Contract ITT-EN14-
03, 122 Avenue Streetlighting (216 Street to 222 Street) be awarded to
Crown Contracting Ltd. and that the Corporate Officer be authorized to
execute the contract.
RECOMMENDA T/ON
That the staff report be forwarded to the Council Meeting of February 25,
2014.
The Municipal Engineer provided an update on the LED lighting pilot.
Committee of the Whole Minutes
February 17, 2014
Page 6 of 7
3. F/NANC/AL AND CORPORA TE SER �/CES (including Fire and Police)
1131 Disbursements for the month ended January 31, 2014
Staff report dated Februaryl7, 2014 recommending that the disbursements
for the month ended January 31, 2014 be approved.
RECOMMENDA T/ON
That the staff report be forwarded to the Council Meeting of February 25,
2014.
1132 2014 Election - Appointment of Officers
Staff report dated February 17, 2014 recommending that Ceri Marlo be
appointed Chief Election Officer for conducting the November 15, 2014 Maple
Ridge general local election and that Tonya Polz be appointed Deputy Chief
Election Officer for the November 15, 2014 Maple Ridge general local
election.
RECOMMENDA T/ON
That the staff report be forwarded to the Council Meeting of February 25,
2014.
1133 2013 Council Expenses
Staff report dated February 17, 2014 providing information on Council
Expenses for 2013.
RECOMMENDA T/ON
That the staff report be forwarded to the Council Meeting of February 25,
2014.
4. COMMUN/TYDEI/ELOPMENTAND RECREAT/ON SERI//CES
1151 Joint Leisure Services Model Review
Staff report dated February 17, 2014 providing information on a review of the
Joint Leisure Services Model.
The General Manager Community Development, Parks and Recreation
Services reviewed the report.
Committee of the Whole Minutes
February 17, 2014
Page 7 of 7
RECOMMENDA T/ON
That the staff report be forwarded to the Council Meeting of February 25,
2014.
1152 Funding of Alouette Home Start Society's Iron Horse Youth Safe House
Note: The staff report was circulated separately.
Staff report dated February 17, 2014 recommending that a letter be sent to
the Metro Vancouver Regional Steering Committee on Homelessness and MP
Randy Kamp requesting information on the status of Homelessness
Partnership Strategy Funding and requesting guaranteed six month
transitional funding for the Iron Horse Youth Safe House.
The General Manager Community Development, Parks and Recreation
reviewed the report.
Stephanie Ediger, Alouette Home Start Society, provided further clarification
of the program and its funding requirements.
The Director of Community Services and the Recreation Coordinator-Social
Planning provided further information on the program and grant requirements
RECOMMENDA T/ON
That the staff report be forwarded to the Council Meeting of February 25,
2014.
5. CORRESPONDENCE - N i I
6. OTHER /SSUES - N i I
7. ADJOURNMENT-2:43 p.m.
8. COMMUN/TYFORUM - Ni/
R. Masse, Acting Mayor
Presiding Member of the Committee
�_ i
�
.
District of Maple Ridge
i+CC� r{7PI:
T0: His Worship Mayor Ernie Daykin MEETING DATE: February 17, 2014
and Members of Council FILE N0: 2012-065-RZ
FROM: Chief Administrative Officer MEETING: C of W
SUBJECT: First Reading
Maple Ridge Zone Amending Bylaw No. 7059 - 2014
10501 and 10601 Jackson Road, 10578 245B Street and PID 010-396-977
EXECUTIVE SUMMARY:
An application has been received to rezone the subject properties from RS-3 (One Family Rural
Residential) and RS-2 (One Family Suburban Residential) to RS-1b (One Family Urban (Medium
Density) Residential). The applicant intends to choose the Density Bonus option within the RS-1b
(One Family Urban (Medium Density) Residential) zone, which is specific to the Albion Area, enabling
single-family lot sizes of 371 m2. The required amenity fee of $3,100.00 for each lot with an area
less than 557m2 will be collected by the Approving Officer at the subdivision approval stage. To
proceed further with this application additional information is required as outlined below.
RECOMMENDATIONS:
In respect of Section 879 of the Local Government Act, requirement for consultation during the
development or amendment of an Official Community Plan, Council must consider whether
consultation is required with specifically:
i. The Board of the Regional District in which the area covered by the plan is located, in the
case of a Municipal Official Community Plan;
ii. The Board of any Regional District that is adjacent to the area covered by the plan;
iii. The Council of any municipality that is adjacent to the area covered by the plan;
iv. First Nations;
v. School District Boards, greater boards and improvements district boards; and
vi. The Provincial and Federal Governments and their agencies.
and in that regard it is recommended that no additional consultation be required in respect of this
matter beyond the early posting of the proposed Official Community Plan amendments on the
District's website, together with an invitation to the public to comment, and;
That Zone Amending Bylaw No. 7059 - 2014 be given first reading; and
That the applicant provide further information as described on Schedules A, B, E, F and G of the
Development Procedures Bylaw No. 5879 - 1999, along with the information required for a
Subdivision application.
1101
DISCUSSION:
a) Background Context:
Applicant:
Owner:
Legal Description:
OCP:
Existing:
Proposed:
Zoning:
Morningstar Homes Ltd.
Allard Contractors Ltd
Montcalm Aggregates Ltd, Inc No 92144
Westwood Gravel Ltd
Lot: 8, Section 10, Township 12, NWD Plan 18280
Lot 1, Section 10, Township 12, NWD Plan 72103
Lots 5 and 6, Section 10, Township 12, NWD Plan 75957
Low/Medium Density Residential, Conservation
Low/Medium Density Residential, Conservation
Existing: RS-3 (One Family Rural Residential), and
RS-2 (One Family Suburban Residential)
Proposed: RS-1b (One Family Urban (Medium Density) Residential) with a
Density Bonus through the Albion Community Amenity Program
Surrounding Uses:
North: Use: Single Family Residential
Zone: RS-1b (One Family Urban (Medium Density) Residential)
Designation: Low/Medium Density Residential,Conservation
South: Use: Albion Park
Zone: P-1(Park and School)
Designation: Park
East: Use: Single Family Residential
Zone: R-3 (Special Amenity Residential District and
RS-3 (One Family Rural Residential)
Designation: Medium Density Residential
West: Use:
Zone:
Designation
Existing Use of Property:
Proposed Use of Property:
Site Area:
Access:
Servicing requirement:
Single Family Residential
RS-1b (One Family Urban (Medium Density) Residential) and
RS-2 (One Family Suburban Residential)
Low/Medium Density Residential,Conservation
Vacant, Inactive Gravel Extraction site
Single Family Residential
4.63 hectares (11.4 acres)
245B Street, 106 Avenue
Urban Standard
-2-
b) Site Characteristics:
The development site consists of four lots on the west side of Jackson Road, between 104 and 106
Avenues with a total area of 4.63 hectares (11.4 acres). As a former gravel extraction operation, the
site has been extensively excavated over many years and there is little natural landscape remaining.
A tributary to Maggie Creek originates in the northwest corner and flows west from the site. There is
a steep bank along the Jackson Road frontage as a result of gravel extraction that is sparsely
vegetated with deciduous trees. The site has been covered with fine silt material from the gravel
crushing operation and has been re-graded several times.
c) Project Description:
The applicant has requested to rezone the development site from RS-3 (One Family Rural
Residential) and RS-2 (One Family Suburban Residential) to RS-1b (One Family Urban (Medium
Density) Residential) for a subdivisin of approximately 60 lots (Appendix C). The applicant intends to
choose the Density Bonus option within the RS-1b (One Family Urban (Medium Density) Residential)
zone, which is specific to the Albion Area, enabling single-family lot sizes with a minimum area of
371m2.
The Community Amenity Program is detailed in Zone Amending Bylaw No. 6996 - 2013, which will
permit the following:
For the RS-1b (One Family Urban (Medium Density) Residential) zone, the base density is a
net lot area of 557m2. A Density Bonus is an option in the RS-1b (One Family Urban
(Medium Density) Residential) zone and shall be applied as follows:
a. An Amenity Contribution of $3,100 per lot will be required in any subdivision
containing one or more lots with an area of less than 557m2, payable when the
Approving Officer approves the subdivision.
b. The maximum density permitted through the Density Bonus option is:
i. minimum net lot area of 371m2;
ii. minimum lot width of 12.0 m;
iii. minimum lot depth of 24 m.
c. Zoning requirements consistent with the R-1 (Residential District) zone will apply
and supersede the zoning requirements for the RS-1b (One Family Urban
(Medium Density) Residential) zone.
The proposed development consists of approximately 50 R-1 (Residential District) sized lots,
amounting to an Amenity Contribution of approximately $155,000.00. The final number of lots and
amenity contribution will be determined at the time of approval of the subdivision.
The development will be accessed from 245B Street and from 106 Avenue. The steep grade on the
west side of Jackson Road will prohibit any road or driveway connections, but will allow a walkway
near the existing water filling station on Jackson Road. New on-site roads are proposed that would
run south from the 106 Avenue cul-de-sac, parallel to Jackson Road, with a road connection to the
north end of 245B Street. Future road and lane connections are proposed to the south end of 245B
Street when the remaining lands on 245B Street develop. An existing lane at the northeast corner
will be extended to connect with 106 Avenue.
-3-
At this time the current application has been assessed to determine its compliance with the Official
Community Plan (OCP) and provide a land use assessment only. Detailed review and comments will
need to be made once full application packages have been received. A more detailed analysis and a
further report will be required prior to Second Reading. Such assessment may impact proposed lot
boundaries and yields, OCP designations and Bylaw particulars, and may require application for
further development permits.
d) Planning Analysis:
Official Community Plan:
The development site is located within the Albion Area Plan and is currently designated Low/Medium
Density Residential and Conservation. For the proposed development an OCP amendment will be
required to amend the Conservation boundary to encompass the proposed park in the northwest
corner of the site.
The application is in compliance with the following Albion Area Plan Community Amenity Program
policies:
10 - 4 A Density Bonus through the Community Amenity Program will be permitted on lands
designated Low Density Residential, Low-Medium Density Residential and Medium
Density Residential in the Albion Area Plan.
10 - 5 Where a Density Bonus option is utilized in a single-family subdivision, an Amenity
Contribution is to be applied to all of the single-family lots in the subdivision that
exceed the base density permitted in the zone.
10 - 7 Maple Ridge Council may consider Density Bonuses as part of the development
review process for Albion Area Plan amendment applications seeking a land use
designation change that would permit a higher density than currently permitted.
10 - 8 A Density bonus will only be permitted on those lands that are located entirely within
the boundaries of the Albion Area Plan and Urban Area Boundary.
The application is also in compliance with the Zone Amending Bylaw No. 6996 - 2013 that permits a
Density Bonus option in the Residential Low/Medium Density designation in the Albion Area Plan.
The applicant intends to apply the Density Bonus option to this project, as discussed above in the
Project Description.
Zoning Bvlaw:
The current application proposes to rezone the four properties, located at 10501 and 10601
Jackson Road, 10578 245B Street and PID 010-396-977, from RS-3 (One Family Rural Residential)
and RS-2 (One Family Suburban Residential) to RS-1b (One Family Urban (Medium Density)
Residential) with a Density Bonus, to permit future subdivision into approximately 60 single family
lots.
The application of the Density Bonus, which is specific to the Albion Area Plan, will permit the
applicant to reduce the single-family lot size from the RS-1b (One Family Urban (Medium Density)
Residential) base density of 557 m2 to 371 m2. An Amenity Contribution of $3,100 per lot for each
lot that is less than 557 m2 is required, as discussed in the Project Description above.
'�
Any variations from the requirements of the Density Bonus zone of R-1 (Residential District) for lots
less than 557 m2, or from the requirements of the RS-1b (One Family Urban (Medium Density)
Residential) zone for lots greater than 557 m2 will require a Development Variance Permit
application.
Development Permits:
Pursuant to Section 8.9 of the OCP, a Watercourse Protection Development Permit application is
required to ensure the preservation, protection, restoration and enhancement of watercourse and
riparian areas.
Pursuant to Section 8.10 of the OCP, a Natural Features Development Permit application is required
for all development and subdivision activity or building permits for:
All areas designated Conservation on Schedule "B" or all areas within 50 metres of an
area designated Conservation on Schedule "B", or on Figures 2, 3 and 4 in the Silver
Valley Area Plan;
All lands with an average natural slope of greater than 15 %;
All floodplain areas and forest lands identified on Natural Features Schedule "C"
to ensure the preservation, protection, restoration and enhancement of the natural environment and
for development that is protected from hazardous conditions.
Advisory Design Panel:
A Form and Character Development Permit is not required because this is a single family project,
therefore this application does not need to be reviewed by the Advisory Design Panel.
Development Information Meetin�:
A Development Information Meeting is required for this application. Prior to first and second reading
of the required OCP amending bylaw, the applicant is required to host a Development Information
Meeting in accordance with Council Policy 6.20.
e) Interdepartmentallmplications:
In order to advance the current application, after first reading, comments and input, will be sought
from the various internal departments and external agencies listed below:
a) Engineering Department;
b) Operations Department;
c) Fire Department;
d) Parks Department;
e) School District 42; and
f) Canada Post.
The above list is intended to be indicative only and it may become necessary, as the application
progresses, to liaise with agencies and/or departments not listed above.
This application has not been forwarded to the Engineering Department for comments at this time;
therefore, an evaluation of servicing requirements has not been undertaken. We anticipate that this
evaluation will take place between first and second reading.
-5-
f) Early and Ongoing Consultation:
In respect of Section 879 of the Local Government Act for consultation during an Official Community
Plan amendment, it is recommended that no additional consultation is required beyond the early
posting of the proposed OCP amendments on the District's website, together with an invitation to the
public to comment.
g) Development Applications:
In order for this application to proceed the following information must be provided, as required by
Development Procedures Bylaw No. 5879 - 1999 as amended:
1. An OCP Application (Schedule A);
2. A complete Rezoning Application (Schedule B or Schedule C);
3. A Development Variance Permit (Schedule E);
4. A Watercourse Protection Development Permit Application (Schedule F);
5. A Natural Features Development Permit Application (Schedule G);
6. A Subdivision Application.
The above list is intended to be indicative only, other applications may be necessary as the
assessment of the proposal progresses.
CONCLUSION:
The development proposal is in compliance with the policies of the OCP. Justification has been
provided to support an OCP amendment to adjust the Conservation boundary in the northwest
corner. It is, therefore, recommended that Council grant first reading subject to additional
information being provided and assessed prior to Second Reading. It is recommended that Council
not require any additional OCP consultation.
It is expected that once complete information is received, Maple Ridge Zone Amending Bylaw No.
7059 - 2014 may be amended. The proposed layout has not been reviewed in relation to the
relevant bylaws and regulations governing subdivision applications. Any subdivision layout provided
is strictly preliminary and must be approved by the District of Maple Ridge's Approving Officer.
"Original signed bv Charles R. Goddard" for
Prepared by: Ann Edwards, CPT
Senior Planning Technician
"Original signed by Christine Carter"
Approved by: Christine Carter, M.PL, MCIP, RPP
Director of Planning
"Original signed by Frank Ouinn"
Approved by: Frank Quinn, MBA, P. Eng
GM: Public Works & Development Services
"Original si ned by J.L. (Jim) Rule"
Concurrence: J. L. (Jim) Rule
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A - Subject Map
Appendix B- Zone Amending Bylaw No. 7059 - 2014
Appendix C- Proposed Subdivision Plan
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PLANNING DEPARTMENT
° DATE: Feb 11 , 2014 2012-065-RZ BY: JV
APPENDIX 6
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
BYLAW N0. 7059-2014
A Bylaw to amend Map "A" forming part
of Zoning Bylaw No. 3510 -1985 as amended
WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 -
1985 as amended;
NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple
Ridge, in open meeting assembled, ENACTS AS FOLLOWS:
1.
2
3
This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7059-2014."
Those parcels or tracts of land and premises known and described as:
Lot 8 Section 10 Township 12 New Westminster District Plan 18280
Lot 1 Section 10 Township 12 New Westminster District Plan 72103
Lot 5 Section 10 Township 12 New Westminster District Plan 75957
Lot 6 Section 10 Township 12 New Westminster District Plan 75957
and outlined in heavy black line on Map No. 1609 a copy of which is attached hereto
and forms part of this Bylaw, are hereby rezoned to RS-1b (One Family Urban
(Medium Density) Residential).
Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached
thereto are hereby amended accordingly.
READ a first time the
READ a second time the
PUBLIC HEARING held the
READ a third time the
ADOPTED, the
day of
day of
day of
day of
day of
,20
,20
,20
, 20
, 20
PRESIDING MEMBER CORPORATE OFFICER
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MAPLE RIDGE ZONE AMENDING
Bylaw No. 7059-2014
Map No. 1609
From: RS-2 (One Family Suburban Residential)
RS-3 (One Family Rural Residential)
To: RS-1b (One Family Urban (Medium Density) Residential)
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APPENDIX C
1d1kP�E RIa�3E
�71ih �d�l�
•
.�
District of Maple Ridge
His Worship Mayor Ernie Daykin MEETING DATE: February 17, 2014
and Members of Council FILE N0: 2013-118-RZ
Chief Administrative Officer MEETING: C of W
SUBJECT: First Reading
Maple Ridge Zone Amending Bylaw No. 7056-2014
20542 Dewdney Trunk Road
EXECUTIVE SUMMARY:
An application has been received to rezone the subject property, located at 20542 Dewdney Trunk
Road, from RS-1 (One Family Urban Residential) and P-4a (Place of Worship Institutional and
Educational) to CS-1 (Service Commercial) to align the current taxi dispatch office use with the
appropriate commercial zone.
Council approved a Temporary Commercial Use Permit for the subject property in 2006 for the same
taxi business; however this permit has expired. To proceed further with this application additional
information is required as outlined below.
RECOMMENDATIONS:
In respect of Section 879 of the Local Government Act, requirement for consultation during the
development or amendment of an Official Community Plan, Council must consider whether
consultation is required specifically with:
i. The Board of the Regional District in which the area covered by the plan is located, in the
case of a Municipal Official Community Plan;
ii. The Board of any Regional District that is adjacent to the area covered by the plan;
iii. The Council of any municipality that is adjacent to the area covered by the plan;
iv. First Nations;
v. School District Boards, greater boards and improvements district boards; and
vi. The Provincial and Federal Governments and their agencies; and
in that regard, it is recommended that no additional consultation be required in respect of this
matter beyond the early posting of the proposed Official Community Plan amendments on the
District's website, together with an invitation to the public to comment, and
That Zone Amending Bylaw No. 7056-2014 be given first reading; and
That the applicant provide further information as described on Schedules A and C of the
Development Procedures Bylaw No. 5879 - 1999.
1102
DISCUSSION:
a) Background Context:
Applicant:
Owners:
Legal Description:
OCP:
Existing:
Proposed:
Zoning:
Existing:
Proposed:
Surrounding Uses:
North:
South:
East:
West:
Existing Use of Property:
Proposed Use of Property:
Site Area:
Access:
Servicing requirement:
Sohan Mehat
Sohan Mehat and Satvinder Dhaliwal
Lot 1 District Lot 222 Group 1 New Westminster District Plan
BCP17822
Commercial and Institutional
Commercial
RS-1(One Family Urban Residential) and
P-4a (Place of Worship Institutional and Educational)
CS-1(Service Commercial)
Use: Vacant
Zone: RS-1(One Family Urban Residential)
Designation: Urban Residential
Use: Vacant (under application 2013-078-CU)
Zone: RS-1(One Family Urban Residential)
Designation: Commercial
Use: Single Family Residential
Zone: RS-1(One Family Urban Residential)
Designation: Commercial
Use: Single Family Residential
Zone: RS-1(One Family Urban Residential)
Designation: Commercial
Taxi Dispatch Office (expired Temporary Commercial Use
Permit) and accessory vehicle refueling
Taxi Dispatch Office and accessory vehicle refueling
0.375 ha (0.9 acres)
119 Avenue
Urban Standard
-2-
b) Site Characteristics and History:
The subject property is located in West Maple Ridge and fronts Dewdney Trunk Road, which is
classified as a Major Corridor in Figure 4 of the Official Community Plan. There is an existing single
family home on the property, which is being used for the principal taxi dispatch office use. The
business license was originally issued as a home occupation trade license in January 2004. The
owner applied to amend the Official Community Plan to designate the subject property as a
Temporary Commercial Use Permit Area, when the owner was seeking to formalize the commercial
business and install a propane tank to fuel the cabs in 2004. Through the Temporary Commercial
Use Permit process, access to the property was restricted from Dewdney Trunk Road, and the main
access is via 119 Avenue on the southern property line.
c) Project Description:
The applicant proposes to rezone the subject property to bring the zoning into alignment with the
existing taxi dispatch office use and accessory vehicle refuelling use. The use had been permitted
under a Temporary Commercial Use Permit that was approved by Council in 2006 (CU/047/04).
At this time the current application has been assessed to determine its compliance with the Official
Community Plan and provide a land use assessment only. Detailed review and comments will need
to be made once full application packages have been received. A more detailed analysis and a
further report will be required prior to second reading. Such assessment may impact proposed lot
boundaries and yields, Official Community Plan designations and Bylaw particulars, and may require
application for further development permits.
d) Planning Analysis:
Official Community Plan:
The development site is located in West Maple Ridge and is currently designated Commercial and
Institutional. For the proposed development, an OCP amendment will be required to re-designate
the site to Commercial to allow the proposed CS-1 (Service Commercial) zoning. Due to the site's
location on Dewdney Trunk Road outside of the Town Centre, and based on Policy 6-23 (a), this
development is subject to the General Commercial policies of the OCP. The applicable objective and
policy are as follows:
"Objective: To respond to emerging market trends and shopping preferences of Maple Ridge
citizens, and to permit greater flexibility in the range of permitted commercial uses.
Policy 6- 23 General Commercial lands are lands designated Commercial on Schedule B of the
Official Community Plan that are:
a) located on the Lougheed Highway, west and east of the Town Centre; ...."
The CS-1(Service Commercial) zone aligns with the General Commercial category.
Zoning Bvlaw:
The current application proposes to rezone the subject property located at 20542 Dewdney Trunk
Road from RS-1 (One Family Urban Residential) and P-4a (Place of Worship Institutional and
Educational) to CS-1 (Service Commercial), to permit a taxi dispatch office use. A text amendment to
-3-
the CS-1 (Sercice Commercial) zone is required to add taxi dispatch otfice as a permitted principal
use. No development variances are anticipated.
Development Permits:
No new construction is proposed with the subject application, therefore a Commercial Development
Permit application is not required to address the current proposal's compatibility with adjacent
development, and to enhance the unique character of the community. A landscape plan and
security deposit will be required through the rezoning application to enhance the existing building
and screen the parking area.
Development Information Meetin�:
As there is an OCP amendment, a Development Information Meeting is required for this application.
Prior to second reading the applicant is required to host a Development Information Meeting in
accordance with Council Policy 6.20.
e) Interdepartmentallmplications:
In order to advance the current application, after first reading, comments and input, will be sought
from the various internal departments and external agencies listed below:
a) Engineering Department;
b) Operations Department;
c) License, Permits & Bylaws;
d) Fire Department; and
e) Ministry of Transportation and Infrastructure.
The above list is intended to be indicative only and it may become necessary, as the application
progresses, to liaise with agencies and departments not listed above. This application has not been
forwarded to the Engineering Department for comments at this time; therefore, an evaluation of
servicing requirements has not been undertaken. This evaluation will take place between first and
second reading.
f) Early and Ongoing Consultation:
In respect of Section 879 of the Local Government Act for consultation during an Official Community
Plan amendment, it is recommended that no additional consultation is required beyond the early
posting of the proposed OCP amendments on the District's website, together with an invitation to the
public to comment.
g) Development Applications:
In order for this application to proceed the following information must be provided, as required by
Development Procedures Bylaw No. 5879 - 1999 as amended:
1. An Official Community Plan Application (Schedule A); and
2. A complete Rezoning Application (Schedule C)
The above list is intended to be indicative only, other applications may be necessary as the
assessment of the proposal progresses.
'�
CONCLUSION:
The development proposal is in compliance with the Official Community Plan, therefore, it is
recommended that Council grant first reading subject to additional information being provided and
assessed prior to second reading. It is recommended that Council not require any further additional
OCP consultation.
"Original signed by Amelia Bowden"
Prepared by: Amelia Bowden
Planning Technician
"Original signed by Charles R. Goddard" for
Approved by: Christine Carter, M.PL, MCIP, RPP
Director of Planning
"Original signed by Frank Quinn"
Approved by: Frank Quinn, MBA, P.Eng
GM: Public Works & Development Services
"Original signed by J.L. (Jim) Rule"
Concurrence: J. L. (Jim) Rule
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A - Subject Map
Appendix B- Zone Amending Bylaw 7056-2014
-5-
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20542 Dewdney Trunk Road
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DATE: Feb 11 , 2014 2013-118-RZ BY: JV
APPENDIX 6
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
BYLAW N0. 7056-2014
A Bylaw to amend Map "A" forming part
of Zoning Bylaw No. 3510 -1985 as amended
WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985
as amended;
NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple
Ridge, in open meeting assembled, ENACTS AS FOLLOWS:
E
2
3
0
This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7056-2014."
PART 2, INTERPRETATION, is amended by adding the following in alphabetical sequence:
TAXI DISPATCH OFFICE means a use for the dispatch of taxi vehicles including parking
and refueling of taxi vehicles.
PART 7, COMMERCIAL ZONES, SECTION 708, SERVICE COMMERCIAL: CS-1 is amended
as follows:
SUBSECTION 1, PERMITTED PRINCIPAL USES, is amended by the addition of the
following:
v. taxi dispatch office
That parcel or tract of land and premises known and described as:
Lot 1 District Lot 222 Group 1 New Westminster District Plan BCP17822
and outlined in heavy black line on Map No. 1608 a copy of which is attached hereto and
forms part of this Bylaw, is hereby rezoned to CS-1(Service Commercial).
5. Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto
are hereby amended accordingly.
READ a first time the day of , 20
READ a second time the
PUBLIC HEARING held the
READ a third time the
day of
day of
day of
, 20
,20
,20
APPROVED by the Ministry of Transportation and Infrastructure this day of , 20
ADOPTED, the day of
, 20
PRESIDING MEMBER CORPORATE OFFICER
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MAPLE RIDGE ZONE AMENDING
Bylaw No. 7056-2014
Map No. 1608
From: RS-1 (One Family Urban Residential)
P-4a (Place of Worship & Educational District)
To: CS-1 (Service Commercial)
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District of Maple Ridge
T0: His Worship Mayor Ernie Daykin MEETING DATE:
and Members of Council FILE N0:
FROM: Chief Administrative Officer MEETING:
SUBJECT: Development Variance Permit
23274 Silver Valley Road
EXECUTIVE SUMMARY:
February 17, 2014
2012-054-DVP
CoW
Development Variance Permit application 2012-054-DVP has been received in conjunction with
rezoning, subdivision, and development permit applications to permit the future subdivision of the
subject property, located at 23274 Silver Valley Road, into six single family lots. The requested
variances are to increase the building height for five proposed lots, reduce the exterior side yard
setback for two proposed lots, and reduce the front yard setback for one proposed lot. It is
recommended that Development Variance Permit 2012-016-VP be approved.
Council considered rezoning application 2012-054-RZ and granted first reading for Zone Amending
Bylaw No. 6936-2012 on June 26, 2012. Council granted first and second reading for Official
Community Plan Amending Bylaw No.7001-2013, and second reading for Zone Amending Bylaw No.
6936-2012 on June 25, 2013. This application was presented at Public Hearing on July 16, 2013,
and Council granted third reading on July 23, 2013. Council will be considering final reading for
rezoning application 2012-054-RZ on February 25, 2014. The watercourse protection development
permit application 2012-054-DP was approved on December 27, 2013.
RECOMMENDATION:
That the Corporate Officer be authorized to sign and seal 2012-054-DVP respecting property located
at 23274 Silver Valley Road.
DISCUSSION:
a) Background Context
Applicant:
Owner:
Legal Description:
OCP:
Zoning:
Damax Consultants Ltd.
Affinity Homes and Designs Inc.
Lot 3, Section 33, Township 12, NWD Plan 20132
Existing: Medium Density Residential, Low/Medium Density Residential,
Low Density Urban, Open Space and Conservation
Proposed: Low/Medium Density Residential, Low Density Urban, Open
Space and Conservation
Existing:
Proposed:
RS-3 (One Family Rural Residential)
RS-1b (One Family Urban (Medium Density) Residential) and
RS-1(One Family Urban Residential)
1103
Surrounding Uses:
North:
Use:
Zone:
Designation
Single Family Residential, Pedestrian Walkway
RS-1b (One Family Urban (Medium Density)
Residential), RS-1(One Family Urban
Residential) and RS-3 (One Family Rural
Residential)
Low/Medium Density Residential, Low Density
Urban and Conservation
South: Use: Single Family Residential
Zone: RS-3 (One Family Rural Residential)
Designation: Medium Density Residential, Low Density
Urban and Conservation
East:
Use: Conservation (North Alouette River)
Zone: RS-3 (One Family Rural Residential)
Designation: Conservation
West: Use: Single Family Residential
Zone: RS-3 (One Family Rural Residential)
Designation: Medium Density Residential and Low/Medium
Density Residential
Existing Use of Property:
Proposed Use of Property:
Site Area:
Access:
Servicing requirement:
Lot Size:
Concurrent Applications:
b) Requested Variances:
Single Family Residential
Single Family Residential
0.936 ha (2.3 acres)
Silver Valley Road and Blaney Road
Full Urban Standard
558 m2 - 1,900 m2
2012-054-RZ, 2012-054-SD, 2012-054-DP
The applicant is requesting the following variances to Maple Ridge Zoning Bylaw No 3510 -1985:
For proposed lot 6:
1. Part 6, Section 601, C. (3) (c) (i): To reduce the front yard setback for the RS-1 (One Family
Urban Residential) zoned lot from 7.5 metres to 6 metres.
For proposed lots 1-5:
2. Part 6, Section 601, C. (9) (b): To increase the maximum height for proposed RS-1b (One
Family Urban (Medium Density) Residential) zoned lots from 9.5 metres to 11 metres.
For proposed lots 3 and 5:
3. Part 6, Section 601, C. (9) (c) (iii): To reduce the exterior side lot setback from 3 metres to
1.5 metres.
-2-
c) Project Description:
The proposed development involves rezoning and subdivision of the subject property to allow for six
single family lots. Three lots will front onto and be accessed from Silver Valley Road. The remaining
three lots will be accessed from an extension of Blaney Road, currently accessed from a temporary
access road on a statutory right-of-way over two existing single family lots. Once Blaney Road
permanently connects with Silver Valley Road or 232 Street, the statutory right-of-way located on the
two single family lots will be eliminated, allowing homes to be constructed. This is anticipated to
take place once lands further south develop.
The eastern third of the subject property is characterized by steep slopes and the North Alouette
River. This portion of land will be dedicated for conservation purposes through the rezoning process.
A larger RS-1 (One Family Urban Residential) lot will back onto the conservation area and transition
to smaller RS-1b (One Family Urban (Medium Density) Residential) lots further to the west. An
equestrian trail is proposed in the conservation area that will connect with existing trails to the north.
d) Planning Analysis:
Zoning Bvlaw:
The Zoning Bylaw establishes general minimum and maximum regulations for single family
development. A Development Variance Permit allows Council some flexibility in the approval
process. The accompanying rezoning application 2012-054-RZ proposes to rezone the subject
property from RS-3 (One Family Rural Residential) to RS-1b (One Family Urban (Medium Density)
Residential) and RS-1 (One Family Urban Residential) to permit the future subdivision of six lots
under application 2012-054-SD. The applicant has requested several variances to the Maple Ridge
Zoning Bylaw and the following rationale for support is provided by the Planning Department:
1. Part 6, Section 601, C. (3) (c) (i): To reduce the front yard setback for proposed lot 6 from
7.5 metres to 6 metres. This variance will create consistency with the front yard setbacks
of proposed lots 4 and 5 on the west side of Blaney Road, which will be zoned RS-1b (One
Family Urban (Medium Density) Residential.
2. Part 6, Section 601, C. (9) (b): To increase the maximum height for proposed lots 1-5
from 9.5 metres to 11 metres. This variance will create consistency with the maximum
height of proposed lot 6, and other homes in the area. This variance also aligns with
proposed changes for height in the draft Zoning Bylaw for the RS-1b (One Family Urban
(Medium Density) Residential zone.
3. Part 6, Section 601, C. (9) (c) (iii): To reduce the exterior side lot setback from 3 metres to
1.5 metres for proposed lots 3 and 5. As the road dedication adjacent to proposed lots 3
and 5 is for a stormwater management pond and a pedestrian walkway, rather than for
road access to the lots, this variance will allow for the equivalent setback of an interior
side yard setback instead of the larger exterior side yard setback.
-3-
CONCLUSION:
The proposed variances to building height and setbacks are supported by the Planning Department.
The purpose of the requested variances is to bring the front yard siting and building height for the
two zones in line with one another. Furthermore, the purpose of the road dedication on the northern
property lines of proposed lots 3 and 5 is for a stormwater pond and a pedestrian walkway;
therefore, the smaller setback consistent with an interior side yard setback, is supportable. It is
therefore recommended that this application be favourably considered, and that the Corporate
Officer be authorized to sign and seal Development Variance Permit 2012-054-DVP.
"Original signed by Amelia Bowden"
Prepared by: Amelia Bowden
Planning Technician
"Original signed by Christine Carter"
Approved by: Christine Carter, M.PL, MCIP, RPP
Director of Planning
"Original signed by Frank Quinn"
Approved by: Frank Quinn, MBA, P.Eng
GM: Public Works & Development Services
"Original signed by J.L. (Jim) Rule"
Concurrence: J.L. (Jim) Rule
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A - Subject Map
Appendix B - Proposed Variances
'�
APPENDIX A
Me
Pitt
District of
Langley
23274 Silver Valley Road
�! CORPORATION OF
� THE DISTRICT OF
• f MAPLE RIDGE
PLANNING DEPARTMENT
Scale: 1:2,000 � �� �� ��f� DATE: Jun 3, 2013 2012-054-VP BY: JV
13 � �
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District of Maple Ridge
T0: His Worship Mayor Ernie Daykin MEETING DATE: February 17, 2014
and Members of Council FILE N0: RZ/107/10
FROM: Chief Administrative Officer MEETING: C of W
SUBJECT: Rezoning - First Extension
Maple Ridge Official Community Plan Amending Bylaw No. 6778-2010 and
Maple Ridge Zone Amending Bylaw No.6779-2010
23657 and 23651 132 Avenue
EXECUTIVE SUMMARY:
The applicant for the above noted file has applied for an extension to this rezoning application under
Maple Ridge Development Procedures Bylaw No. 5879-1999. This application is to permit a future
construction of 69 townhouse units in the RM-1 (Townhouse Residential) zone and the remainder
south east portion to RS-1(One Family Urban Residential) zone.
The proposed RM-1 (Townhouse Residential) zone correlates with the "Medium-high Density
Residential" designation of the Silver Valley Area Plan. The southern property is impacted by a
tributary of the Maple Ridge Park Creek which crosses diagonally through the south-east portion of
the site (Appendix A). An Official Community Plan amendment is required to Figures 2, 3C and 4 to
re-designate the south-eastern portion to "Low Density Residential" and adjust the conservation
boundary around the creek.
RECOMMENDATION:
That a one year extension be granted for rezoning application RZ/107/10 and that the following
conditions be addressed prior to consideration of Final Reading:
Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of
the deposit of a security deposit of a security including non-refundable monies for the
multi-purpose trail, as outlined in the Agreement;
ii. Amendment to Schedule "C" of the Official Community Plan;
iii. Amendment to Part VI A of the Silver Valley Figure 2- Land Use Plan, Figure 4-
Trails/Open Space Plan and Figure 3C River Village Plan in the Silver Valley Area Plan
of the Official Community Plan;
iv. Park dedication as required;
v. Consolidation of the townhouse development site;
vi
vii.
Registration of a Geotechnical Report as a Restrictive Covenant at the Land Title Office
which addresses the suitability of the site for the proposed development;
Registration of a Restrictive Covenant at the Land Title Office protecting the Visitor
Parking.
DISCUSSION:
a) Background Context:
Applicant:
Owner:
Legal Description:
OCP:
Existing:
Zoning:
Existing:
Proposed:
Surrounding Uses:
North
South
East:
West:
Wayne Bissky
Michael Karton
Lot: A, Section: 28, Township: 12, Plan: 23796; PID: 009-289-
941 and Lot: B, Section 28, Township: 12, Plan 23796; PID:
009-290-214
Medium-High Density Residential, Conservation and Open
Space
RS-3 (One Family Rural Residential) and RS-2 (One Family
Suburban Residential)
RM-1 (Townhouse Residential) and RS-1 (One Family Urban
Residential)
Use: 133rd Avenue and Single Family Residential
Zone: R-1(Residential District) zone
Designation: Medium-High Density Residential
Use: 132nd Avenue and Single Family Residential
Zone: RS-2 (One Family Suburban Residential)
Designation: Conservation, Low Density Residential, Open Space and
Medium-High Density Residential
Use: Single Family Residential
Zone: RS-3 (One Family Rural Residential), RS-2 (One Family
Suburban Residential) and proposed RM-1 (Townhouse
Residential)
Designation: Conservation, Low Density Residential and Medium-High Density
Residential
Use: Existing Single Family Residential and future townhouse
proposal by Portrait Homes Rock Ridge Ltd.
Zone: RS-3 (One Family Rural Residential), RS-2 (One Family
Suburban Residential); and proposed RM-1(Townhouse
Residential)
Designation: Medium-High Density Residential
-2-
Existing Use of Property: Vacant
Proposed Use of Property: Multi-Family Residential (Townhouses), Conservation and Single
Family Residential (south east corner)
Consolidated Site Area: 1.97 Hectares (4.88 acres).
Access: 133rd Avenue and 132nd Avenue
Servicing requirement: Urban Standard
Companion Applications: DP/107/10, DVP/107/10 and 2012-045-DP (WPDP)
This application is to permit a future construction of 69 townhouse units in the RM-1 (Townhouse
Residential) zone and the remainder south east portion to RS-1 (One Family Urban Residential) zone
to permit a single family house.
The following dates outline Council's consideration of the application and Bylaw/s 6778-2010 and
6779-2010:
• First Reading Report was considered on December 22, 2010
• First Reading was granted January 11, 2011
• The Second Reading Report (see attached) was considered on January 21, 2013
• Second Reading was granted January 22, 2013
• Public Hearing was held February 19, 2013
• Third Reading was granted February 26, 2013
Application Progress:
The applicant has been working actively to meet Council's conditions. The existing house was
demolished recently and the property is now vacant. The Storm water Management and Erosion
Sediment Control plans have been finalized. Most of the legal documents have been finalized,
except for the Rezoning Servicing Agreement. The District's engineering staff is coordinating with the
applicant's engineer of record (Wedler Engineering LLP) on the final revisions of the off-site servicing
drawings. A multi-purpose trail is anticipated to be built through the dedicated conservation area to
access the "Cedar Park" when the property on the east of the subject site (23711 132nd Avenue)
develops. The options for this proposed trail were reviewed by the District's Park Department and
finalized. The developer will be paying in trust monies so that the trail may be built by the Parks
Department, at a future date when the connection through the eastern property is established. It is
anticipated that final approvals for this development application will be sought within a couple of
months.
Alternatives:
Council may choose one of the following alternatives:
1. Grant the request for extension;
2. Deny the request for extension; or
3. Repeal Third Reading of the bylaw and refer the bylaw to Public Hearing.
-3-
CONCLUSION:
The proposed land use is in compliance with the land use designation of the Silver Valley Area Plan.
OCP amendment is required to adjust the conservation boundary. Some height and setback
variances along with retaining wall height variances are being sought. This will be discussed through
a Multi-Family Development Permit and Variance Permit report at a future Council report. The
Advisory Design Panel has reviewed the project and all the concerns have been addressed through
design revisions to the Panel's satisfaction. This proposal will enhance pedestrian connectivity for
this neighbourhood through the future multi-purpose trail connection to the Cedar Park; dedicate
environmentally sensitive area (approximately 21°/o of the consolidated site area) for conservation
purpose and add enhancement works (cleaning, re-planting) around Maple Ridge Park Creek.
Most of Council's conditions have been finalized except for the Rezoning Servicing Agreement. The
applicant has been actively pursuing the completion of this rezoning application and has applied for
a one year extension. It is recommended that a one year extension be granted.
"Original signed by Rasika Acharya"
Prepared by: Rasika Acharya, B-Arch, M-Tech, UDC, LEEDO AP, MCIP, RPP
Planner
"Original signed by Charles R. Goddard" for
Approved by: Christine Carter, M.PL, MCIP
Director of Planning
"Original signed by Frank Quinn"
Approved by: Frank Quinn, MBA, P.Eng
GM: Public Works & Development Services
"Original signed by J.L. (Jim) Rule"
Concurrence: J.L. (Jim) Rule
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A - Subject Map
Appendix B- Second Reading Report
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� DATE: Jan 17, 2013 RZ/107/10 BY: JV
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District of Maple Ridge
APPENDIX 6
T0: His Worship Mayor Ernie Daykin MEETING DATE: January 21, 2013
and Members of Council FILE N0: RZ/107/10
FROM: Chief Administrative Officer MEETING: C of W
SUBJECT: First and Second Reading
Maple Ridge Official Community Plan Amending Bylaw No. 6778-2010 and
Second Reading
Maple Ridge Zone Amending Bylaw No.6779-2010
23651 and 23657 132 Avenue
EXECUTIVE SUMMARY:
Council gave First Reading to a rezoning application (RZ/107/10) on January 11, 2011. The
proposal is to rezone the subject property from RS-3 (One Family Rural Residential zone) and RS-2
(One Family Suburban Residential zone) to RM-1 (Townhouse Residential zone), to permit a future
construction of 69 townhouse units and the remainder south east portion to RS-1(One Family Urban
Residential) zone.
The proposed RM-1 (Townhouse Residential) zoning complies with the Silver Valley Area Plan
designation of the Official Community Plan. The southern property is impacted by a tributary of the
Maple Ridge Park creek which crosses diagonally through the south-east portion of the site. An
Official Community Plan amendment is required to Figures 2, 3C and 4 to re-designate the south-
eastern portion to "Low Density Residential" and adjust the conservation boundary around the
creek.
RECOMMENDATIONS:
1. That Maple Ridge Official Community Plan Amending Bylaw No. 6778-2010 be given First
and Second Readings and be forwarded to Public Hearing;
2. That in accordance with Section 879 of the Local Government Act opportunity for early
and on-going consultation has been provided by way of posting Official Community Plan
Amending Bylaw No. 6778-2010 and requiring that the applicant host a Development
Information Meeting, and Council considers it unnecessary to provide any further
consultation opportunities, except by way of holding a Public Hearing on the bylaw;
3. That Maple Ridge Official Community Plan Amending Bylaw No. 6778-2010 be considered
in conjunction with the Capital Expenditure Plan and Waste Management Plan;
4. That it be confirmed that Maple Ridge Official Community Plan Amending Bylaw No. 6778-
2010 is consistent with the Capital Expenditure Plan and Waste Management Plan;
5. That Zone Amending Bylaw No. 6779-2010 be given Second Reading and be forwarded to
Public Hearing; and
6. That the following terms and conditions be met prior to Final Reading.
i. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt
of the deposit of a security, as outlined in the Agreement;
ii. Amendment to Schedule "C" of the Official Community Plan;
iii. Amendment to Part Vl A of the Silver Valley Figure 2- Land Use Plan, Figure 4-
Trails/Open Space Plan and Figure 3C River Village Plan in the Silver Valley Area
Plan of the Official Community Plan;
iv. Park dedication as required;
v. Consolidation of the townhouse development site;
vi. Registration of a Geotechnical Report as a Restrictive Covenant at the Land Title Office
which addresses the suitability of the site for the proposed development;
vii. Registration of a Restrictive Covenant at the Land Title Office protecting the Visitor
Parking;
viii. Removal of the existing buildings;
ix. An Engineer's certification that adequate water quantity for domestic and fire
protection purposes can be provided;
x. A disclosure statement must be submitted by a Professional Engineer advising
whether there is any evidence of underground fuel storage tanks. If there is evidence,
a site profile pursuant to the Waste Management Act must be provided in accordance
with the regulations.
xi. Pursuant to the Contaminated Site Regulations of the Environmental Management
Act, the property owner will provide a Site Profile for the subject lands.
DISCUSSION:
a) Background Context:
Applicant: Wayne Bissky
Owner: Michael Karton
-2-
Legal Description: Lot: A, Section: 28, Township: 12, Plan: 23796; PID: 009-289-
941 and Lot: B, Section 28, Township: 12, Plan 23796; PID:
009-290-214
OCP:
Zoning:
Existing: Medium/High Density Residential, Conservation and Open
Space
Existing: RS-3 (One Family Rural Residential) and RS-2 (One Family
Suburban Residential)
Proposed: RM-1(Townhouse Residential) and RS-1(One Family Urban
Residential)
Surrounding Uses:
North: Use: 133rd Avenue and Single Family Residential
Zone: R-1(Residential District) zone
Designation: Medium/High Density Residential
South: Use: 132nd Avenue and Single Family Residential
Zone: RS-2 (One Family Suburban Residential)
Designation: Conservation, Low Density Residential, Open Space and
Medium/High Density Residential
East: Use: Single Family Residential
Zone: RS-3 (One Family Rural Residential), RS-2 (One Family
Suburban Residential)
Designation: Conservation, Low Density Residential and Medium/
High Density Residential
West: Use: Existing Single Family Residential & Proposed Multi-Family
Residential (townhouses)
Zone: RS-3 (One Family Rural Residential), RS-2 (One Family
Suburban Residential); proposed RM-1(Townhouse
Residential)
Designation: Medium/High Density Residential
Existing Use of Property: Single Family Residential with a vacant log house
Proposed Use of Property: Multi-Family Residential (Townhouses), Conservation and
Single Family Residential (south east corner)
Site Area: 1.97 Hectares (4.88 acres).
Access: 133rd Avenue and 132nd Avenue
Servicing requirement: Full Urban Standard
Companion Applications: DP/107/10, DVP/107/10 and 2011-045-DP (WPDP)
-3-
b) Project Description:
The development site (Appendix A), located at 23657 and 23651 132 Avenue, within the Silver
Valley Area Plan of the Official Community Plan, consists of two legal lots with a consolidated area of
4.88 acres. The two lots will require consolidation.
The site gradually slopes down from the north east corner to the south and south west corner. A
tributary of the Maple Ridge Park Creek runs diagonally through the south east portion of the
southern lot. Environmentally sensitive area around this creek must be protected through park
dedication within the 15.0 metres setback from the top of bank of the creek. Currently a log house
sits on the southern property within the required environmental setback area, which will need to be
removed as a condition of Final Reading of the bylaws. The existing equestrian trail along the south
side of 132nd Avenue will remain and may need widening and upgrading when the properties on the
south develop.
The proposed Site Plan (Appendix D) shows main access to the site from 133rd Avenue leading
through the site to connect to 132nd Avenue on the south. A total of 69 townhouse units (ranging in
size from 1154 ft2 to 2101 ft2) are proposed in 16 blocks (of 3 to 5 units each) serviced by a 6.0
metres wide strata road with sidewalk on one side. Blocks 1, 2 and 3 facing 133rd Avenue have a
street presence with direct pedestrian walkways to the municipal road. Each unit has its own
parking in either tandem or a two car garage, giving a total of 138 parking spaces for residents. The
required 20 visitor parking stalls (including three handicapped parking stalls) have been distributed
near Block 4, 8, 10, 15 and 16. A community garden is proposed near Blocks 9, 10 and 12, facing
west. The proposed building materials include: Cedar Shakes, Vinyl Siding; Vinyl windows; Cultured
stone veneer; Duroid Roofing Shingles; painted wood trims, fascia boards, brackets, railing and skirt
boards; aluminum railing and prefinished metal gutter and downspout (Appendix E).
The proposed rain and storm water management scheme utilizes means such as infiltration of site
run-off through absorbent landscaping, rain gardens, bio swales, central green space between units,
permeable pavers for the side walk of the strata road and visitor parking stalls and staggered
landscaped beds. A balance of native, decorative and low maintenance planting species have been
proposed to differentiate between private, semi-private and public spaces (Appendix F). The total
proposed usable open space and common activity area is designed for active and passive recreation
of the future residents and meets the requirement of the proposed zone. A Community Garden
along with a shed and composting area is proposed in the western area near Blocks 10 and 12
(Appendix D).
c) Planning Analysis:
Official Community Plan:
The development site (Appendix A) consists of two legal lots within the Silver Valley Area Plan of the
Official Community Plan. The subject properties are located just outside of the 400m defined "River
Village" hamlet boundary which is intended to be the main Commercial centre in the Silver Valley
Area Plan. The northern property is predominantly designated "Medium/High Density Residential"
except for a very small portion (1%) designated "Conservation". The RM-1 (Townhouse Residential)
!l'!
zone correlates with the "Medium/High Density Residential" designation and also provides a
transition in density between the single family development to the north, to the more dense
developments intended within the River Hamlet Centre. The southern property is predominantly
designated "Medium/High Density Residential and Conservation" with a small portion (1%)
designated "Open Space". The small "Open Space" designation is in the south east corner of the
southern lot. Open spaces in the Silver Valley Area Plan are meant to be linked through
developments to form a network of greenways throughout Silver Valley. Specific to this site, the open
space requirement will be satisfied through a dedication of up to 21% of the land area for park. The
"Conservation" designation is due to a tributary of the Maple Ridge Park Creek, running diagonally
on the southern property, around which environmentally sensitive area must be protected through
park dedication. Currently a log house sits on the southern property within the required 15.0 metres
environmental setback area. This structure will need to be removed or demolished as a condition of
Final Reading. The south eastern corner, beyond the 15.0 metres environmental setback, is
proposed to be zoned RS-1 (One family Urban Residential) to comply with the surrounding "Low
Density Residential" designation.
An Official Community Plan Amendment is required to adjust the conservation boundary around
Maple Ridge Park Creek and re-designate the remainder portion (south-east corner) of the site to
"Low Density Residential".
Zoning Bylaw:
The current application proposes to rezone the property located at 23657 and 23651 132 Avenue
from RS-3 (One Family Rural Residential) and RS-2 (One Family Suburban Residential) to RM-1
(Townhouse Residential zone) to permit future construction of 69 townhouse units and the
remainder south east portion as RS-1(One Family Urban Residential) zone.
The proposed RS-1 zone (One Family Urban Residential) requires a minimum lot size of 668 m2 and
the remainder portion in south eastern corner of the site is 734 m2 in size and triangular in shape
(Appendix D). Future access to this lot will be from 132nd Avenue.
The proposed RM-1 zone (Townhouse Residential District) is intended for low to medium density
townhouses and multi family residential buildings. A maximum density of 0.6 times the net lot area
is permitted along with a 50 mz basement area per unit. A density of 0.57 times the net lot area and
total lot coverage of 33.2% has been proposed for this project. This zone requires a minimum usable
space of 45 m2 for each three-bedroom and 30 mz for each two-bedroom unit. This zone also
requires a Common Activity area of minimum 5 mz per unit. The proposed Useable Open Space and
Common Activity Area including a tot lot (7490.8 mz in area) is combined and located near block 15.
blocks 6, 7 and 8(see Appendix D). The RM-1 (Townhouse Residential) zone specifies the following
setbacks: 7.5 metres from front, rear and exterior side yard; 4.5 metres from an interior side yard for
a wall with no windows to a habitable room and 6.0 metres from an interior side yard for a wall with
a balcony or a window to a habitable room. Maximum permitted height in this zone must not exceed
10.5 metres and 2.5 stories. Some minor variances for setback, height, stories of certain units and
retaining wall height, are being sought, as outlined below.
-5-
Proposed Variances:
The variances sought by the applicant can be categorized into setbacks, building height, building
stories and retaining wall height exceeding 1.2 metre height. These variances will be explained in
detail in a future Council report and are expected to be similar to those sought by other Silver Valley
projects. There are no variances being sought for parking.
Off-Street Parking and Loading Bylaw:
As per the Maple Ridge Off-Street Parking and Loading Bylaw No. 4350-1990, the RM-1(Townhouse
Residential District) zone requires two parking spaces per unit for residents plus 0.2 spaces per unit
for visitors, requiring a total of 152 parking spaces (138 for residents and 14 visitor parking stalls)
for 69 units proposed. The proposal is in compliance of this requirement. All the proposed 69 units
have their own tandem or double car parking garages and the visitor parking stalls are well
distributed as shown on the Site Plan (Appendix D).
Development Permits:
Pursuant to Section 8.7 of the Official Community Plan, a Multi-Family Development Permit
application is required to ensure the current proposal enhances existing neighbourhoods with
compatible housing styles that meet diverse needs, and minimize potential conflicts with
neighbouring land uses.
Pursuant to Section 8.9 of the Official Community Plan, a Watercourse Protection Development
Permit application is required for this development proposed within 50 metres of the top of bank of
the Maple Ridge Park Creek. The purpose of the Watercourse Protection Development Permit is to
ensure the preservation, protection, restoration/ enhancement of watercourse and riparian areas.
Advisory Design Panel:
On December 11, 2012, the Advisory Design Panel reviewed the proposal for form and character.
The panel recommended this proposal moving forward with the following concerns to be addressed
by the applicant as the design develops and submitted to staff for follow-up:
• Consider providing a barrier to prevent through traffic through the site
• Consider reversing the elevation treatment on the end elevations of Building 1
and any other buildings with similar treatment
• Consider using a consistent treatment of the cultured stone on all elevations
• Look at the corner/bottom trim at the cedar shingle panel
• Consider providing a stronger architectural detail at the entry stair and railings
• Revise the note regarding the trees in the rain garden area
• Confirm the engineered treatment of the grass in the country Lane
• Consider changing the design of the higher retaining walls with the use of a
green wall system
• Consider providing a hedge along the west property line
�
• Consider providing outdoor patios for Units 1 through 11
• Consider reducing the gravel areas between the building blocks
• Consider providing space for more street trees between Units 5& 6 and 9& 10
• Consider providing stepping stones through rain garden for access to community
gardens
• Confirm proper landscape maintenance access for all yards
• Consider relocating street trees closer to sidewalk on 133rd Ave
• Consider means to make sidewalks continuous throughout the site
All the above stated concerns were addressed through design revisions and reviewed by the panel
to their satisfaction.
Development Information Meetin�:
On January 9, 2013 the applicant and his team of consultants conducted the "Development
Information Meeting" at the Yennadon Elementary School Library at 23347 128t" Avenue Maple
Ridge, from 7:00 p.m. to 9:00 p.m. As per Council Policy 6.20, invitations were mailed to adjacent
property owners, advertisements were placed in the local paper and a notice was attached to the
development sign on site. This was an informal drop-in meeting. All the proposed drawings were
displayed for the interested attendees. A sign in and comment sheet were provided. The
development team was present at the meeting to explain the rezoning process, time-line, design
details of the proposal and address any concerns. This meeting was attended by nine (9) people
with the following comments:
• Overall concern was about development in the Silver Valley preceding a new school or lack of
schools in general, especially with Yennadon School running full;
• There was a concern expressed about lack of proper transit in the Silver Valley Area in
general;
• There was a question if a hydrology study was done for the proposed Storm Water
Management for the site. It was explained that the civil engineer takes into account the
typical storm/rain water volumes anticipated on site after construction;
• There was a request to remove the Alder Trees along the southwest side of the property;
• A written comment on improvement of the existing equestrian trail on the south of 132na
Avenue was provided. The southern shoulder of 132nd Avenue is narrow so the request was
to explore if the existing trail could be moved to the northern side of 132nd Avenue and
widened to 2.0 metres;
• There was a comment on the street fa�ade facing 133rd Avenue;
• Positive comment was heard about the 20 visitor parking stalls proposed for this
development;
-7-
The development on the corner of 237A Street and 132nd Avenue has already set the pattern of the
separated side walk, anticipated to continue west along the northern side of 132nd Avenue until it
reaches 236th Street. This application is anticipated to upgrade the northern side fronting their
property up to the corner of 237A Street. District will reimburse the costs for upgrading the frontage
of the District owned park land at 23735 132nd Avenue (approximately 55m metres in length), after
the construction is complete. To be able to have a consistent streetscape along the northern side of
132nd Avenue, it is appropriate that the equestrian trail remain on the southern side of 132na
Avenue.
d) Environmentallmplications:
A tributary of the Maple Ridge Park Creek runs diagonally through the south east portion of the
southern lot. Environmentally sensitive area around this creek must be protected through park
dedication within the 15.0 metres setback from the top of bank of the creek. The development
proposal is within 50.0 metres form top of bank of the Maple Ridge Park Creek, hence subject to a
Water Course Protection Development Permit and the associated refundable security for any clean
up and enhancement works. The applicant has submitted an Environmental Impact Assessment
report and a Water course Protection Development Permit application that is under review.
e) Interdepartmentallmplications:
Engineering Department:
The Engineering Department reviewed the proposal and determined that there is no road dedication
required, however all the required off-site services do not exist. The deficient services and upgrades
which are required to be provided through a Rezoning Servicing Agreement include the following:
Ditch enclosure, removal of culverts, under-ground utilities, new separated side walk, new concrete
barrier curb and gutter, street trees and street lights facing 133rd and 132nd Avenue, up to the
corner of 237A Street. 132nd Avenue needs to be repaved from the north side of the road to the
edge of the water main cut in the road from the corner of 237A Street west across the site frontage.
District will reimburse the costs for upgrading the frontage of the District owned park land at 23735
132nd Avenue (approximately 55m metres in length), after the construction is complete.
Parks & Leisure Services Department:
The Parks & Leisure Services Department have identified that after the Development Permit is
completed they will be responsible for maintaining the street trees. The Manager of Parks & Open
Space has advised that the maintenance requirement of $25.00 per new tree will increase their
budget requirements.
Fire Department:
The Fire Department has reviewed the proposal and comments have been provided to the applicant.
The applicant has ensured that all these will be addressed through the Building Permit drawings at a
later date.
�
Building Department:
The Building Department has reviewed the proposal and comments have been provided to the
applicant. The applicant has ensured that all these will be addressed through the Building Permit
drawings at a later date.
f) School District Comments:
A referral was sent to the School District office and no comments were received.
g) Canada Post Comments:
A referral was sent to the Canada Post office and no comments were received.
h) Intergovernmentallssues:
Local Government Act:
An amendment to the Official Community Plan requires the local government to consult with any
affected parties and to adopt related bylaws in compliance with the procedures outlined in Section
882 of the Act. The amendment required for this application (Appendix B), is considered to be minor
in nature. It has been determined that no additional consultation beyond existing procedures is
required, including referrals to the Board of the Regional District, the Council of an adjacent
municipality, First Nations, the School District or agencies of the Federal and Provincial
Governments.
The amendment has been reviewed with the Financial Plan/Capital Plan and the Waste
Management Plan of the Greater Vancouver Regional District and determined to have no impact.
i) Citizen/Customer Implications:
A Development Information Meeting was conducted on January 09, 2013 where the neighbours had
an opportunity to express their concerns. This along with a future Public Hearing is considered
adequate opportunities for citizens to voice their concerns regarding the proposed development.
�
CONCLUSION:
The proposed land use is in compliance with the land use designation of the Silver Valley Area Plan.
Some minor height and setback variances along with retaining wall height variances are being
sought, which will be a subject of a future Council report. This proposal will dedicate environmentally
sensitive area (approximately 21% of the consolidated site area) for conservation purpose, along
with enhancement works around Maple Ridge Park Creek. It is recommended that First and
Second Readings be given to Maple Ridge Official Community Plan Amending Bylaw No. 6778-2010
and that Second Reading be given to Maple Ridge Zone Amending Bylaw No. 6779-2010, and that
application RZ/107/10 be forwarded to Public Hearing.
"Original signed bv Rasika Acharya"
Prepared by: Rasika Acharya, B-Arch, M-Tech, UDC, LEED� AP, MCIP, RPP
Planner
"Original si ned by Charles R. Goddard" for
Approved by: Christine Carter, M.PL, MCIP, RPP
Director of Planning
"Original signed by David Pollock" for
Approved by: Frank Quinn, MBA, P.Eng
GM: Public Works & Development Services
"Original si ned by J.L. (Jim) Rule"
Concurrence: J. L. (Jim) Rule
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A - Subject Map
Appendix B- OCP Amending Bylaw No. 6778-2010
Appendix C- Zone Amending Bylaw No. 6779-2010
Appendix D- Proposed Site Plan and Site Sections
Appendix E- Proposed Building Elevations & rendering
Appendix F- Proposed Landscape Plan, Section and details
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� DATE: Jan 17, 2013 RZ/107/10 BY: JV
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
BYLAW N0. 6778-2010
A Bylaw to amend the Official Community Plan
WHEREAS Section 882 of the Local Government Act provides that the Council may revise the
Official Community Plan;
AND WHEREAS it is deemed desirable to amend Section 10.3 Part IV - Silver Valley Area Plan,
Figures 2, 3C and 4 of the Official Community Plan;
NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open
meeting assembled, ENACTS AS FOLLOWS:
1.
2.
3.
This Bylaw may be cited for all purposes as "Maple Ridge Official Community Plan Amending
Bylaw No. 6778-2010
Figures 2 and 3C are hereby amended for that parcel or tract of land and premises known
and described as:
Lot A Section 28 Township 12 New Westminster District Plan 23796 and
Lot B Section 28 Township 12 New Westminster District Plan 23796
and outlined in heavy black line on Map No. 805 a copy of which is attached hereto and
forms part of this Bylaw, are hereby re-designated to Conservation and Low Density
Residential; and
Figure 4 is hereby amended for that parcel or tract of land and premises known and
described as:
Lot A Section 28 Township 12 New Westminster District Plan 23796 and
Lot B Section 28 Township 12 New Westminster District Plan 23796
and outlined in heavy black line on Map No. 847, a copy of which is attached hereto and
forms part of this Bylaw, is hereby amended by removing from and adding to Conservation.
4. Maple Ridge Official Community Plan Bylaw No.6425-2006 is hereby amended accordingly.
READ A FIRST TIME the day of , A.D. 2013.
READ A SECOND TIME the
PUBLIC HEARING HELD the
day of
day of
, A.D. 2013.
, A.D. 2013.
READ A THIRD TIME the day of , A.D. 2013.
RECONSIDERED AND FINALLY ADOPTED, the day of
, A.D.20 .
MAYOR CORPORATE OFFICER
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CORPORATION OF THE DISTRICT OF MAPLE RIDGE
BYLAW N0. 6779-2010
A Bylaw to amend Map "A" forming part
of Zoning Bylaw No. 3510 -1985 as amended.
WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 -
1985 as amended;
NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple
Ridge, in open meeting assembled, ENACTS AS FOLLOWS:
1.
2
3
This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6779-2010."
Those parcels or tracts of land and premises known and described as:
Lot A Section 28 Township 12 New Westminster District Plan 23796
Lot B Section 28 Township 12 New Westminster District Plan 23796
and outlined in heavy black line on Map No. 1501 a copy of which is attached hereto
and forms part of this Bylaw, are hereby rezoned to RM-1(Townhouse Residential)
and RS-1 (One Family Urban Residential).
Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached
thereto are hereby amended accordingly.
READ a first time the 11t" day of January, A.D. 2011.
READ a second time the
PUBLIC HEARING held the
READ a third time the
day of
day of
day of
RECONSIDEREDAND FINALLYADOPTED, the
PRESIDING MEMBER
, A.D. 2013.
, A. D. 2013.
, A. D. 2013.
day of , A.D. 20 .
CORPORATE OFFICER
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Maple Ridge
i¢l���I � -1�.i�'t�6s�
133MAwy�
❑["iRIL PLANS
District of Maple Ridge
T0: His Worship Mayor Ernie Daykin MEETING DATE: February 17, 2014
and Members of Council FILE N0: 2011-114-RZ
FROM: Chief Administrative Officer MEETING: C of W
SUBJECT: Rezoning - First Extension
Maple Ridge Official Community Plan Amending Bylaw No. 6868 - 2011 and
Maple Ridge Zone Amending Bylaw No. 6869 - 2011
22810 113 Avenue
EXECUTIVE SUMMARY:
The applicant for the proposed development located at 22810 113 Avenue, the subject property
(see Appendix A), has applied for an extension to this rezoning application under Maple Ridge
Development Procedures Bylaw No. 5879 - 1999. This development proposal is to permit 43
townhouse units under the RM-1(Townhouse Residential) zone.
RECOMMENDATION:
That a one year e�ension be granted for rezoning application 2011-114-RZ and that the following
conditions be addressed prior to consideration of final reading:
i. Approval from the Ministry of Transportation and Infrastructure;
ii. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of
the deposit of a security as outlined in the Agreement;
iii. Amendment to Schedule "1" of 10.4 Town Centre Area Plan of the Official Community
Plan (OCP);
iv. Road dedication as required;
v. Registration of a geotechnical report as a Restrictive Covenant at the Land Title Office
which addresses the suitability of the site for the proposed development;
vi. Registration of a Statutory Right-of-Way plan and agreement at the Land Title Office for a
storm sewer through 11275 Burnett Street;
vii. Registration of a Cross Access Easement Agreement at the Land Title Office;
viii. Registration of a Restrictive Covenant at the Land Title Office protecting the Visitor
Parking;
ix.
x.
A disclosure statement must be submitted by a Professional Engineer advising
whether there is any evidence of underground fuel storage tanks; and
Pursuant to the Contaminated Site Regulations of the Environmental Management Act,
the property owner will provide a Site Profile for the subject land.
DISCUSSION:
a) Background Context:
Applicant:
Owner:
Legal Description:
OCP:
Existing:
Proposed:
Zoning:
Existing:
Proposed:
Surrounding Uses:
North:
South
East:
West:
Use:
Zone:
Designation
Use:
Zone:
Designation
Use:
Zone:
Designation
Use:
Zone:
Designation
Existing Use of Property:
Proposed Use of Property:
Site Area:
Access:
Servicing requirement:
Companion Applications:
Atelier Pacfic Architecture Inc. - Brian Shigetomi
NAG Construction Co. Ltd.
Lot 2, District Lot 402, Group 1, New Westminster District
Plan LMP39949
Low-Rise Apartment
Ground-Oriented Multi-Family
RS-3 (One Family Rural Residential)
RM-1(Townhouse Residential)
Park
RS-3 (One Family Rural Residential)
Park
Haney Bypass, Canadian Pacific Railway and Park
RS-3 (One Family Rural Residential)
Highway, Park
Single Family Residential
RS-3 (One Family Rural Residential)
Low-Rise Apartment
Townhouse
RM-1(Townhouse Residential)
Ground-Oriented Multi-Family
Vacant
Townhouse
0.925 ha (2.28 acres)
Newly constructed extension of 113 Avenue
Urban Standard
2011-114-DP, 2011-114-VP
This application is to permit43 townhouse units. Details of the development can be reviewed in the
second reading report (see Appendix B).
The following dates outline Council's consideration of the application and Bylaws 6868 - 2011 and
6869 - 2011:
• First reading of Zone Amending Bylaw 6869 - 2011 was granted on November 8, 2011.
-2-
Second reading of Zone Amending Bylaw 6869 - 2011 and first and second readings of OCP
Amending Bylaw 6868 - 2011 was granted January 22, 2012.
Public Hearing was held February 19, 2013.
Third reading of Zone Amending Bylaw 6869 - 2011 and OCP Amending Bylaw 6868 - 2011
was granted February 26, 2013.
Application Progress:
The applicant is working towards completing most of the terms and conditions to be met prior to final
reading of Zone Amending Bylaw 6869 - 2011. The major outstanding item is the approval from the
Ministry of Transportation and Infrastructure (MOTI) due to storm drainage design concerns. This
issue is close to being resolved based on new design plans, which are currently being reviewed by
MOTI.
Alternatives:
Council may choose one of the following alternatives:
1. Grant the request for extension;
2. Deny the request for extension; or
3. Repeal third reading of the bylaw and refer the bylaw to Public Hearing.
CONCLUSION:
The applicant has been actively pursuing the completion of this rezoning application and has applied
for a one year extension.
"Original signed by Michelle Baski"
Prepared by: Michelle Baski, AScT
Planning Technician
"Original signed by Christine Carter"
Approved by: Christine Carter, M.PL, MCIP
Director of Planning
"Original signed by Frank Quinn"
Approved by: Frank Quinn, MBA, P.Eng.
GM: Public Works & Development Services
"Original signed by J.L. (Jim) Rule"
Concurrence: J.L. (Jim) Rule
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A - Subject Map
Appendix B- Second Reading Report
-3-
APPENDIX A
Scale: 1:2,500
Me
Pitt
District of
Langley
2281 0-1 1 3 Ave
�! CORPORATION OF
� THE DISTRICT OF
• f MAPLE RIDGE
PLANNING DEPARTMENT
DATE: Jan 15, 2013 2011-114-RZ BY: JV
,�- - -� -
I ��
District of Maple Ridge
APPENDIX B
T0: His Worship Mayor Ernie Daykin MEETING DATE: January 21, 2013
and Members of Council FILE N0: 2011-114-RZ
FROM: Chief Administrative Officer MEETING: C of W
SUBJECT: Second Reading
Maple Ridge Official Community Plan Amending Bylaw No.6868-2011 and
Second Reading
Maple Ridge Zone Amending Bylaw No.6869-2011
22810 113 Avenue
EXECUTIVE SUMMARY:
An application has been received to rezone the subject property from RS-3 (One Family Rural
Residential) to RM-1 (Townhouse Residential) to permit a 43 unit townhouse development.
This application requires an amendment to the Official Community Plan to redesignate the land use
from High Density Residential to Ground-Oriented Multi-Family and is located within the Town Centre
Incentive Program area. On November 8, 2011, Council gave First Reading to Zone Amending Bylaw
No. 6869-2011 to rezone this property from RS-3 (One Family Rural Residential) to RM-1
(Townhouse Residential) and considered the early consultation requirements for the OCP
amendment.
RECOMMENDATIONS:
1. That Maple Ridge Official Community Plan Amending Bylaw No. 6868-2011 be given
Second Reading and be forwarded to Public Hearing;
2. That in accordance with Section 879 of the Local Government Act opportunity for early
and on-going consultation has been provided by way of posting Official Community Plan
Amending Bylaw No. 6868-2011 on the municipal website and requiring that the applicant
host a Development Information Meeting, and Council considers it unnecessary to provide
any further consultation opportunities, except by way of holding a Public Hearing on the
bylaw;
3. That Maple Ridge Official Community Plan Amending Bylaw No. 6868-2011 be considered
in conjunction with the Capital Expenditure Plan and Waste Management Plan; and
4. That Zone Amending Bylaw No. 6869-2011 be given Second Reading and be forwarded to
Public Hearing; and
That the following terms and conditions be met prior to Final Reading;
Approval from the Ministry of Transportation and Infrastructure;
Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt
of the deposit of a security as outlined in the Agreement;
Amendment to Schedule "1" of 10.4 Town Centre Area Plan of the Official Community
Plan;
Road dedication as required;
Registration of a geotechnical report as a Restrictive Covenant at the Land Title Office
which addresses the suitability of the site for the proposed development;
Registration of a Statutory Right-of-Way plan and agreement at the Land Title Office
for a storm sewer through 11275 Burnett Street;
Registration of a Cross Access Easement Agreement at the Land Title Office;
viii. Registration of a Restrictive Covenant at the Land Title Office protecting the Visitor
Parking;
ix. A disclosure statement must be submitted by a Professional Engineer advising
whether there is any evidence of underground fuel storage tanks. If there is evidence,
a site profile pursuant to the Waste Management Act must be provided in accordance
with the regulations.
x. Pursuant to the Contaminated Site Regulations of the Environmental Management
Act, the property owner will provide a Site Profile for the subject land.
DISCUSSION:
a) Background Context:
Applicant:
Owner:
Legal Description:
OCP:
Existing:
Proposed:
Zoning:
Existing:
Proposed:
Atelier Pacfic Architecture Inc. - Brian Shigetomi
NAG Construction Co. Ltd.
Lot 2, District Lot 402, Group 1, New Westminster District Plan
LM P39949
Low-Rise Apartment
Ground-Oriented Multi-Family
RS-3 (One Family Rural Residential)
RM-1(Townhouse Residential)
-2-
Surrounding Uses:
North:
South
East:
West:
Use: Park
Zone: RS-3 (One Family Rural Residential)
Designation Park
Use: Haney Bypass, Canadian Pacific Railway and Park
Zone: RS-3 (One Family Rural Residential)
Designation: Highway, Park
Use: Single Family Residential
Zone: RS-3 (One Family Rural Residential)
Designation: Low-Rise Apartment
Use: Townhouse
Zone: RM-1(Townhouse Residential)
Designation: Ground-Oriented Multi-Family
Existing Use of Property:
Proposed Use of Property:
Site Area:
Access:
Servicing requirement:
Companion Applications:
b) Project Description:
Vacant
Townhouse
0.925 HA. (2.28 acres)
Newly constructed extension of 113 Avenue
Urban Standard
2011-114-DP, 2011-114-VP
The applicant proposed to rezone the subject property from RS-3(One family rural Residential) to
RM-1 (Townhouse Residential) to permit the development of 43 townhouse units.
The subject property is triangular in shape and is sloped from the north to south. Each of the
townhouse units are strategically positioned on the property to take advantage of the views of the
Fraser River and park to the south. At present, the site is vacant and cleared of all natural
vegetation.
Approximately one third of the units have double wide garages while the remaining units having
tandem style garages. The units along 113 Avenue are designed to have a street front appearance
with entry doors, gates and walkways out to the street. The townhouse units backing onto the single
family homes to the east have full walkout basements with at-grade patios and ample windows to
allow natural light into the enclosed spaces. Each of the side sloping units steps down with the
grade of the property which in turn produces a row home appearance.
Site access is proposed from 113 Avenue which will be extended eastward by the developer.
Currently, 113 Avenue is dead-ended at 228 Street and is unconstructed from 228th Street to
Burnett Street. Slope stabilization work on the District Park property opposite the development on
-3-
the North side of 113 Avenue is required and will be a condition of the Rezoning Servicing
Agreement.
c) Planning Analysis:
Official Community Plan:
The applicant is requesting an amendment to the Town Centre Area Plan, involving a change in
designation of the subject site from Low-Rise Apartment to Ground-Oriented Multi-Family. This
change, which results in a reduction of density for this site, is supportable based on the similar
surrounding uses of townhouse and small lot single-family to the north and west of the site. It is
anticipated that the adjacent lands to the east of the subject site will redevelop into townhouse .
The applicant made the request to change the designation, due to soft soils found on the site and
the significant expense that would be incurred to prepare the site for a low-rise density
development.
The subject site was designated in the Town Centre Area Plan for low-rise apartment use, which
followed in line with the proposed land-use designations in the Town Centre Concept Plan that was
endorsed by Council in 2005. In 2007, an application was received in the Planning Department for
a low-rise apartment on the subject site, respecting the proposed designation in the Town Centre
Concept Plan. As the 2007 application was still in progress when the Town Centre Area Plan was
prepared in 2008, the low-rise apartment designation was respected and remained as such in the
final plan.
Zoning Bylaw:
The property meets the minimum lot width, lot depth and lot area requirements of the RM-1
(Townhouse Residential) zone. A preliminary review of the development plans revealed that the
proposed development will require five variances to the Zoning Bylaw. These variances are outlined
in the Development Variance Permit section below.
Proposed Variances:
The applicant is requesting that Maple Ridge Zoning Bylaw for the RM-1(Townhouse Residential)
zone be varied as follows:
1. Part 6, Section 602 (6) (a) of the RM-1 (Townhouse Residential) zone in the Zoning Bylaw
to reduce the required setback for the proposed townhouse development from 7.5
metres from the front property line to 6.0 metres to provide a stronger street presence for
the units facing 113 Avenue;
2. Part 6, Section 602 (7) (a) of the RM-1 (Townhouse Residential) zone in the Zoning Bylaw
to increase the overall building height from 10.5 metres to 11.13 metres to incorporate
architectural dormers on the downhill sloping buildings on Unit Block 1, 2, 3 and 4;
!l'!
3. Part 6, Section 602 (7) (a) of the RM-1 (Townhouse Residential) zone in the Zoning Bylaw
to increase the number of stories from a maximum of 2 1/z stories to three stories on Unit
Blocks 5 and 6. This variance is to allow better use of the rear yard space on the side
sloped buildings, which are abutting the rear yards of neighbouring single family
residential properties;
4. Part 6, Section 602 (8) (c) (i) of the RM-1 (Townhouse Residential) zone in the Zoning
Bylaw to vary the minimum requirement of 15 metre horizontal unencumbered radius to
living space for Units 8B, 9B, 19B, 20B, 33C, 34C, AND 35C. This variance is requested
due to the triangular shape of the property; and
5. Part 4, Section 403 (4) (b) (1) of the RM-1 (Townhouse Residential) zone in the Zoning
Bylaw to increase the maximum allowable reduction from the minimum setback of 1.25
metres to 2.42 metres. This is to allow an increase in depth of the entry porches and
balconies for the better enjoyment of the occupants. The variance applies to Unit Blocks
1,2,3,4,5and6.
Off-Street Parking Bylaw:
As per Maple Ridge Off-Street Parking and Loading Bylaw No. 4350-1990, the RM-1 zone requires a
minimum of 2 stalls per dwelling unit, 0.2 stalls per unit for guest parking and 1 accessible parking
stall (including in the total visitor stalls) for the 43 townhouse unit development. The applicant
proposed to provide a total of 86 residential stall and 13 visitor stalls, which are a total of 4 visitor
stall over the required minimum.
Development Permits:
Pursuant to Section 8.11 of the Official Community Plan, a Town Centre Development Permit
application has been submitted which will be the subject of a future report to Council. This
development is also located within the South View precinct of the Town Centre Area Plan and is
required to provide a variety of housing choices for people who choose to live in the town centre. The
proposed development provides this variety in housing type as it offers both double wide and
tandem width units, making affordable housing available to the area.
The key guideline concepts of the South View precinct state that the development should
incorporate the following principles into the development:
1. Promote North and South View as distinctive, highly livable multi-family neighbourhoods;
2. Create pedestrian friendly, ground-oriented, multi-family communities;
3. Maintain cohesive building styles;
4. Capitalize on important views;
5. Provide private and semi-private green space;
6. Provide climate appropriate landscaping and green features; and
7. Maintain street interconnectivity.
-5-
The proposed development demonstrates these principles as it is a ground oriented multi-family
development with traditional design elements, maximized views of the Fraser River, and adequate
open space for the residents. Community connectivity will also be enhanced with the construction of
113 Avenue along with internal walking paths to community amenity spaces. The landscaping uses
natural planting throughout the property as well as in the on-site bio-filtration facility located on the
south east corner of the development.
Advisory Design Panel:
The current application was presented to Advisory Design Panel on September 11, 2012. The Panel
raised a number of concerns related to the building design and quantity of landscape materials
provided on the plan. Since that time, the developer revised the drawings to reflect the necessary
design changes and the plans are now acceptable to the Planning Department.
Development Information Meetin�:
A Development Information Meeting was held on July 31, 2012 at the Maple Ridge Public Library by
the staff of Atelier Pacific Architecture. There were approximately 10 to 15 local residents and
interested parties that attended the meeting. Seven people signed the "sign-in sheet" and five
people provided comments on the development. Although most of the attendees favoured the
proposed townhouses, concerns were raised regarding the high volume of traffic along 228 Street
and the already limited amount of on-street parking. These issues are anticipated to be addressed
by the construction of 113 Avenue from 228 Street through to Burnett Street as additional street
parking will then be available in front of the townhouse site and along the south side of the District
park property.
d) Environmentallmplications:
The development site has several geotechnical concerns as stated in Levelton's Geotechnical Site
Assessment report dated June 23, 2008. Significant soils remediation and special soils
considerations will be required during the construction phase of the development to address the fill
material that was deposited on the site in the past. Recommendations discussed in the Levelton
report will need to be followed.
To meet the Watercourse Protection Bylaw, the developer will be required to construct a bio-filtration
and detention pond on the southeastern corner of the site. This facility is necessary to treat the
stormwater runoff prior to being discharged into the Metro Vancouver Fraser River wetlands south of
the Haney Bypass.
e) Interdepartmentallmplications:
Engineering Department:
The Engineering Department will require a Rezoning Servicing Agreement for the proposed
development. The Rezoning Servicing Agreement will include the construction of 113 Avenue from
�
228 Street to Burnett Street and the infill of the drainage ditch along the southern property line,
adjacent to the Haney Bypass.
Parks & Leisure Services Department:
The Parks & Leisure Services Department have identified that after the development is completed
they will be responsible for maintaining the street trees. The Manager of Parks and Leisure
Services has advised that the maintenance requirement of $25,00 per new tree will increase their
budget requirements which depends on the number of street trees determined at the
Development Permit stage through the landscaping plans.
f) Intergovernmentallssues:
Local Government Act:
An amendment to the Official Community Plan requires the local government to consult with any
affected parties and to adopt related bylaws in compliance with the procedures outlined in Section
882 of the Act. The amendment required for this application, (insert amendment), is considered to
be minor in nature. It has been determined that no additional consultation beyond existing
procedures is required, including referrals to the Board of the Regional District, the Council of an
adjacent municipality, First Nations, the School District or agencies of the Federal and Provincial
Governments.
The amendment has been reviewed with the Financial Plan/Capital Plan and the Waste
Management Plan of the Greater Vancouver Regional District and determined to have no impact.
Ministry of Transportation
A referral was sent to the Ministry of Transportation as the development is adjacent to the Haney
Bypass. On May 24, 2012, Planning received preliminary approval from the Ministry of
Transportation for one year for the proposed rezoning application.
The Ministry of Transportation confirms that no site access will be permitted to the Haney Bypass
and that they have no immediate plans to further widen the Haney Bypass at this time.
g) Citizen/Customer Implications:
While the proposed development application is not in compliance with the Official Community Plan,
it is viewed by the neighbouring properties to be a better fit with the neighborhood as the townhouse
form is consistent with the existing townhouse development to the west.
-7-
CONCLUSION:
It is recommended that Second Reading be given to Maple Ridge Official Community Plan Amending
Bylaw No. 6868-2011, that Second Reading be given to Maple Ridge Zone Amending Bylaw No.
6869-2011, and that application 2011-114-RZ be forwarded to Public Hearing.
"Original si ned bv Ingrid Milne"
Prepared by: Ingrid Milne
Planning Technician
"Original signed by Charles R. Goddard" for
Approved by: Christine Carter, M.PL, MCIP, RPP
Director of Planning
"Original signed by David Pollock" for
Approved by: Frank Quinn, MBA, P.Eng
GM: Public Works & Development Services
"Original signed by J.L. (Jim) Rule"
Concurrence: J. L. (Jim) Rule
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A - Subject Map
Appendix B- OCP Amending Bylaw
Appendix C- Zone Amending Bylaw
Appendix D - Site Plan
Appendix E- Building Elevation Plans
Appendix F - Landscape Plans
Appendix G - Site Sections/Streetscapes
�
Scale: 1:2,500
Me
Pitt
District of
Langley
2281 0-1 1 3 Ave
�! CORPORATION OF
� THE DISTRICT OF
• f MAPLE RIDGE
PLANNING DEPARTMENT
DATE: Jan 15, 2013 2011-114-RZ BY: JV
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
BYLAW N0. 6868-2011
A Bylaw to amend Official Community Plan Bylaw No. 6425 - 2006 as amended
WHEREAS Section 882 of the Local Government Act provides that the Council may revise the
Official Community Plan;
AND WHEREAS it is deemed desirable to amend Section 10.4, Schedule 1 Town Centre Area Land-
Use Designations;
NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open
meeting assembled, ENACTS AS FOLLOWS:
1.
2.
3.
This Bylaw may be cited for all purposes as "Maple Ridge Official Community Plan Amending
Bylaw No. 6868-2011."
That parcel or tract of land and premises known and described as:
Lot: 2, D.L.: 402, Plan: LMP39949
and outlined in heavy black line on Map No. 815, a copy of which is attached hereto and
forms part of this Bylaw, is hereby redesignated to Ground-Oriented Multi-Family.
Maple Ridge Official Community Plan Bylaw No.6425-2006 is hereby amended accordingly.
READ A FIRST TIME the 8t" day of November, A.D. 2011.
READ A SECOND TIME the
PUBLIC HEARING HELD the
READ A THIRD TIME the
day of
day of
day of
RECONSIDERED AND FINALLY ADOPTED, the
PRESIDING MEMBER
, A.D. 20 .
, A.D. 20 .
, A.D. 20 .
day of , A.D. 20 .
CORPORATE OFFICER
MAP�E RIDGE O��IC IA� C OMMUNITY P�AN AMENDING
Bylaw No. 6868 2011
Map No. g15
From: Apartment �ow Rise
To: Ground Oriented Multi Family
N
SCALE 1:2,490
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
BYLAW N0. 6869-2011
A Bylaw to amend Map "A" forming part
of Zoning Bylaw No. 3510 -1985 as amended.
WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 -
1985 as amended;
NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple
Ridge, in open meeting assembled, ENACTS AS FOLLOWS:
1.
2
3
This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6869-2011."
That parcel or tract of land and premises known and described as:
Lot 2 District Lot 402 Group 1 New Westminster District Plan LMP39949
and outlined in heavy black line on Map No. 1546 a copy of which is attached hereto
and forms part of this Bylaw, is hereby rezoned to RM-1(Townhouse Residential).
Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached
thereto are hereby amended accordingly.
READ a first time the 8t" day of November, A.D. 2011.
READ a second time the
PUBLIC HEARING held the
READ a third time the
day of
day of
day of
APPROVED by the Minister of Transportation this
RECONSIDEREDAND FINALLYADOPTED, the
, A.D. 20 .
, A. D. 20 .
, A. D. 20 .
day of , A.D. 20 .
day of
, A. D. 20 .
PRESIDING MEMBER CORPORATE OFFICER
MAP�E R D�E ZONE AMEND N�
Bylaw No. 6869 2011
G„�ap No. 1546
From: RS 3(One Family Rural Residential�
Toe RM 1 �Townhouse Residentialj
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FROM:
SU BJ ECT:
District of Maple Ridge
His Worship Mayor Ernie Daykin
and Members of Council
Chief Administrative Officer
Final One Year Extension Application
24311 124 Avenue and 24361 124 Avenue
EXECUTIVE SUMMARY:
MEETING DATE:
FILE N0:
MEETING:
February 17, 2014
2011-037-RZ
CofW
Council granted a one year extension to the above noted application on January 8, 2013. The
applicant has now applied for a final one year extension under Maple Ridge Development
Procedures Bylaw No. 5879-1999. The purpose of the application is to rezone the subject property
from RS-3 (One Family Rural Residential) to RS-2 (One Family Suburban Residential) to allow for
future subdivision into 4 lots.
RECOMMENDATION:
That pursuant to Maple Ridge Development Procedures Bylaw No. 5879-1999, a one year
extension be granted for rezoning application 2011-037-RZ (property located at 24311 124
Avenue and 24361 124 Avenue) and that the following conditions be addressed prior to
consideration of final reading:
i)
ii)
Road dedication as required;
Removal of existing deck on proposed Lot 1;
iii) A disclosure statement must be submitted by a Professional Engineer advising
whether there is any evidence of underground fuel storage tanks. If there is evidence,
a site profile pursuant to the Waste Management Act must be provided in accordance
with the regulations;
iv) Pursuant to the Contaminated Site Regulations of the Environmental Management Act,
the subdivider will provide a Site Profile for the subject lands.
DISCUSSION:
a) Background Context:
Applicant:
Owner:
Legal Description:
OCP:
Existing:
Zoning:
Existing:
Proposed:
Surrounding Uses:
North
South
East:
West:
Use:
Zone:
Designation
Use:
Zone:
Designation
Use:
Zone:
Designation
Use:
Zone:
Designation
Existing Use of Property:
Proposed Use of Property:
Site Area:
Access:
Servicing requirement:
Pasquale De Luca
Pasquale and Celeste De Luca
Lots 49 and 50, Section: 22, Township: 12, NWD Plan: 43885
Estate Suburban Residential
RS-3 (One Family Rural Residential)
RS-2 (One Family Suburban Residential)
Single Family Residential
RS-3 (One Family Rural Residential)
Estate Suburban Residential
Single Family Residential
RS-3 (One Family Rural Residential)
Agricultural
Single Family Residential
RS-2 (One Family Suburban Residential)
Suburban Residential
Single Family Residential
RS-3 (One Family Rural Residential)
Estate Suburban Residential
Single Family Residential
Single Family Residential
1.62 ha (4 acres)
124 Avenue
Rural
This application is to permit future subdivision into four lots no smaller than 0.4 hectares each.
The following dates outline Council's consideration of the application and Bylaw 6817-2011:
• First Reading was granted May 10, 2011
• Second Reading was granted November 8, 2011
• Public Hearing was held December 13, 2011
• Third Reading was granted December 13, 2011
-2-
Application Progress:
The applicant is in the process of completing most of the terms and conditions to be met prior to
Final Reading of the Zone Amending Bylaw. The major outstanding items are road dedication,
removal of the existing deck on proposed Lot 1, and a disclosure statement must be submitted by a
Professional Engineer advising whether there is any evidence of underground fuel storage tanks.
Alternatives:
Council may choose one of the following alternatives:
1. grant the request for extension;
2. deny the request for extension; or
3. repeal third reading of the bylaw and refer the bylaw to Public Hearing.
CONCLUSION:
The applicant has been actively pursuing the completion of this rezoning application and has applied
for a final one year extension.
"Original signed by Siobhan Murphy"
Prepared by: Siobhan Murphy, MA, MCIP, RPP
Planning Technician
"Original signed by Christine Carter"
Approved by: Christine Carter, M.PL, MCIP, RPP
Director of Planning
"Original signed by Frank Quinn"
Approved by: Frank Quinn, MBA, P.Eng
GM: Public Works & Development Services
"Original signed by J.L. (Jim) Rule"
Concurrence: J. L. (Jim) Rule
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A - Subject Map
Appendix B- Second Reading Report
-3-
I 622
APPENDIX A
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12475 � � I
2 � 12460
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��L � THE DISTRICT OF
�� MAPLE RIDGE
; .�
� PLANNING DEPARTMENT
DATE: Dec 17, 2012 FILE: 2011-037-RZ BY: PC
,.- - �
I ��
District Of Maple Ridge
T0: His Worship Mayor Ernie Daykin
and Members of Council
FROM: Chief Administrative Officer
MEETING DATE:
FILE N0:
MEETING:
SUBJECT: Second Reading
Maple Ridge Zone Amending Bylaw No.6817-2011
24311 and 24361 124 Avenue
APPENDIX B
November 7, 2011
2011-037-RZ
CofW
EXECUTIVE SUMMARY:
An application has been received to rezone the subject property from RS-3 (One Family Rural
Residential) to RS-2 (One Family Suburban Residential). This application is in compliance with the
Official Community Plan.
RECOMMENDATIONS:
1. That Zone Amending Bylaw No. 6817-2011 be given Second Reading and be forwarded to
Public Hearing; and
2. That the following terms and conditions be met prior to Final Reading:
i. Road dedication as required;
ii. Removal of existing deck on proposed Lot 1.
iii. A disclosure statement must be submitted by a Professional Engineer advising
whether there is any evidence of underground fuel storage tanks. If there is
evidence, a site profile pursuant to the Waste Management Act must be provided in
accordance with the regulations.
iv. Pursuant to the Contaminated Site Regulations of the Environmental Management
Act, the subdivider will provide a Site Profile for the subject lands.
DISCUSSION:
a) Background Context:
Applicant:
Owner:
Legal Description:
OCP:
Existing:
Zoning:
Existing:
Proposed:
Pasquale De Luca
Pasquale and Celeste De Luca
Lots 49 and 50, Section: 22, Township: 12, NWD Plan: 43885
Estate Suburban Residential
RS-3 (One Family Rural Residential)
RS-2 (One Family Suburban Residential)
Surrounding Uses:
North:
South:
East:
West:
Use:
Zone:
Designation
Use:
Zone:
Designation
Use:
Zone:
Designation
Use:
Zone:
Designation
Existing Use of Property:
Proposed Use of Property:
Site Area:
Access:
Servicing requirement:
Single Family Residential
RS-3 (One Family Rural Residential)
Estate Suburban Residential
Single Family Residential
RS-3 (One Family Rural Residential)
Agricultural
Single Family Residential
RS-2 (One Family Suburban Residential)
Suburban Residential
Single Family Residential
RS-3 (One Family Rural Residential)
Estate Suburban Residential
Single Family Residential
Single Family Residential
1.62 ha (4 acres)
124 Avenue
Rural
b) Project Description:
The applicant proposes to rezone the subject properties from RS-3 (One Family Rural Residential) to
RS-2 (One Family Suburban Residential), in support of a future subdivision into four lots no smaller
than 0.4 hectares each. The existing homes are proposed to be maintained; although the deck of
one of the homes will need to be removed to meet zoning requirements.
c) Planning Analysis:
Official Community Plan:
The proposed rezoning to RS-2 (One Family Suburban Residential) is in accordance with the subject
properties' designation as Estate Suburban Residential in the Official Community Plan (OCP).
Zoning Bylaw:
The current application proposes to rezone the properties located at 24311 and 24361 124 Avenue
from RS-3 (One Family Rural Residential) to RS-2 (One Family Suburban Residential) to permit the
future subdivision into four one acre lots. The applicant has requested a relaxation to the side yard
setback for proposed Lot 1. The proposed variance will be the subject of a future report to
Council.
d) Interdepartmentallmplications:
Engineering Department:
The Engineering Department has reviewed the proposed project and has noted that there are no
services required in support of this rezoning application. As a result, no rezoning servicing
-2-
agreement is required. The Engineering Department has further determined that road dedication is
required along the subject site frontage.
Parks & Leisure Services Department:
The Parks Department has reviewed the application and has noted that a road shoulder equestrian
trail exists on 124 Avenue that will need to be considered in the development servicing plans for this
application.
e) Environmentallmplications:
The subject properties are located adjacent to land within the Agricultural Land Reserve, and the
applicant has completed an Agricultural Impact Assessment and a Groundwater Impact Assessment
in support of the proposed development.
CONCLUSION:
This application is in compliance with the Official Community Plan. Therefore, it is recommended
that Zone Amending Bylaw No. 6817 - 2010 be given Second Reading and be forwarded to Public
Hearing.
Prepared by: Amelia Bowden
Planning Technician
Approved by: Charles Goddard, BA, MA
Acting Director of Planning
Approved by: Frank Quinn, MBA, P.Eng
GM: Public Works & Development Services
Concurrence: J. L. (Jim) Rule
Chief Administrative Officer
AB/dp
The following appendices are attached hereto:
Appendix A - Subject Map
Appendix B- Zone Amending Bylaw 6817-2011
Appendix C - Subdivision Plan
-3-
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��L �- THE DISTRICT OF
�� MAPLE RIDGE
; .,
� PLANNING DEPARTMENT
DATE: Dec 17, 2012 FILE: 2011-037-RZ BY: PC
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
BYLAW N0. 6817-2011
A Bylaw to amend Map "A" forming part
of Zoning Bylaw No. 3510 -1985 as amended.
WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 -
1985 as amended;
NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple
Ridge, in open meeting assembled, ENACTS AS FOLLOWS:
1.
2
3
This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No.6817-2011."
Those parcels or tracts of land and premises known and described as:
Lot 49, Section 22, Township 12, New Westminster District Plan 43885
Lot 50, Section 22, Township 12, New Westminster District Plan 43885
and outlined in heavy black line on Map No. 1519 a copy of which is attached
hereto and forms part of this Bylaw, is hereby rezoned to RS-2 (One Family Suburban
Residential)
Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached
thereto are hereby amended accordingly.
READ a first time the 10t" day of May, A.D. 2011.
READ a second time the 8t" day of November, A.D. 2011.
PUBLIC HEARING held the 13t" day of December, A.D. 2011.
READ a third time the 13t" day of December, A.D. 2011.
RECONSIDEREDAND FINALLYADOPTED, the
day of
, A. D. 20 .
PRESIDING MEMBER CORPORATE OFFICER
MAP�E R D�E ZO�IE AMEND N�
ByiaW N�. og�� 20� �
Map No. 1519
From: RS 3 (One
To
Family Rural Residential�
RS 2(One Family Suburban Residential�
N
SCALE 1:2,500
PROPOSED SUBDMSION OF LOT 49 AND 50
SEC.22 TP.12 N.W.D. PLAN 43885
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Octo6er 24,2011
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Maple Ridge dc Mission
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Deep Roots
Greater Heights
T0:
FROM:
SUBJECT
District of Maple Ridge
His Worship Mayor Ernie Daykin MEETING DATE:
and Members of Council FILE N0:
Chief Administrative Officer
MEETING:
Excess Capacity/Extended Services Agreement LC 154/14
EXECUTIVE SUMMARY:
February 17, 2014
E08-015-1164
06-2240-20
CofW
A developer has subdivided land at 138B Avenue and Silver Valley Road. Part of the subdivision
servicing is considered to be excess or extended servicing in accordance with the Local Government
Act. The extended servicing benefits adjacent properties. Latecomer Agreement LC 154/14
provides the municipality's assessment of the attribution of the costs of the excess or extended
servicing to the benefiting lands.
RECOMMENDATION:
That with respect to the subdivision of lands involved in subdivision 2012-015-SD located at 138B
Avenue and Silver Valley Road, be it resolved:
1. That the cost to provide the excess or extended services is, in whole or in part, excessive to the
municipality and that the cost to provide these services shall be paid by the owners of the land
being subdivided, and
��
3.
That Latecomer Charges be imposed for such excess or extended services on the parcels and
in the amounts as set out in the staff report dated February 17, 2014; and further
That the Corporate Officer be authorized to sign and seal Excess Capacity Latecomer
Agreement LC 154/14 with the subdivider of the said lands.
DISCUSSION:
a) Background Context:
The attached map identifies the lands which are involved in the subdivision and those which
will benefit from the excess or extended services and land to which the developer provided
services via a private agreement. The cost breakdown for each excess or extended service
is shown on attached Schedule A.
In addition, a copy of Excess Capacity Latecomer Agreement LC 154/14 is also attached for
information purposes.
1107
b) Strategic Alignment:
Administration of excess or extended services legislation complies with the Smart Managed
Growth element of the Corporate Strategic Plan. The administration procedure supports the
requirement for a developer to construct municipal infrastructure in support of land
development and recognizes that the infrastructure may provide benefit to other land.
c) Policy Implications:
Part 26, Division 11, of the Local Government Act provides that where a developer pays all
or part of the cost of excess or extended services, the municipality shall determine the
proportion of the cost of the service which constitutes excess or extended service and
determine the proportion of the cost of the service to be attributed to parcels of land which
the municipality considers will benefit from the service. Latecomer Agreement LC 154/14
will provide such determination for Subdivision 2012-015-SD.
CONCLUSION:
A developer has provided certain services in support of Subdivision 2012-015-SD. Some of the
services benefit adjacent lands therefore, it is appropriate to impose Latecomer Charges on the
benefitting lands. Latecomer Agreement LC 154/14 summarizes the municipality's determination of
benefitting lands and cost attribution and also establishes the term over which such Latecomer
Charges will be applied.
"Original signed by Stephen Judd"
Prepared by: Stephen Judd, PEng.
Manager of Infrastructure Development
"Original signed by David Pollock"
Reviewed by: David Pollock, PEng.
Municipal Engineer
"Original signed by Frank Quinn"
Approved by: Frank Quinn, MBA, PEng.
GM: Public Works & Development Services
"Original signed by J.L. (Jim) Rule"
Concurrence: J.L. (Jim) Rule
Chief Administrative Officer
TG/ m i
TYPE OF EXCESS OR EXTENDED SERVICE
1. EXTENDED NOMINAL SERVICE
SERVICE # BENEFITTING
LOTS
Water Main
Storm Sewer
Sanitary Sewer
0
0
0
Schedule A
COST OF COST PER
BENEFIT LOT
BENEFIT
ATTRIBUTED
BY PROPERTY
EXCLUDING
SUBDIVISION
$20,625.00 $3,438.00 Lot 3, Plan 13776
RN 73989-0400-9
3 x $3,438.00
$43,690.00 $7,282.00 Lot 3, Plan 13776
RN 73989-0400-9
3 x $7,282.00
$32,750.00 $5,458.00 Lot 3, Plan 13776
RN 73989-0400-9
3 x $5,458.00
A total of all of the aforementioned services for each property is as follows:
Property
Lot 3, Plan 13776
RN 73989-0400-9
Page 1
Amount of Benefit
$48,534.00
SILVER VALLEY RD
� DEVELOPMENT BOUNDARY
SCALE:
N. T. S.
13976
y Q'� 13962
���
JP
��
Z��'�
� BENEFITTING PROPERTIES
�„ CORPORATION OF THE
� DISTRICT OF MAPLE RIDGE
• � ENGINEERING
DEPARTMENT
EXCESS CAPACITY/EXTENDED
SERVICES AGREEMANT
LC 154/14
DATE: JAN 2014 FILE/DWG No LC154-2014
EXCESS CAPACITY LATECOMER AGREEMENT
LC 154/14 -- 2012-015-SD
THIS AGREEMENT made the day of , 2014
BETWEEN: Jaskar Developments Ltd.
P.O. Box 29513
Maple Ridge, BC V2X OV2
(Hereinafter called the "Subdivider")
AND:
OF THE FIRST PART
THE DISTRICT OF MAPLE RIDGE, a Municipal Corporation under the "Municipal Act",
having its offices at 11995 Haney Place, in the Municipality of Maple Ridge, in the
Province of British Columbia
(Hereinafter called the "Municipality")
WHEREAS:
OF THE SECOND PART
A. The Subdivider has developed certain lands and premises located within the
Municipality of Maple Ridge, in the Province of British Columbia, and more
particularly known and described as:
Lot A, Section 33, Township 12, NWD Plan BCP51083
(Hereinafter called the "said lands");
B. In order to facilitate the approval of the subdivision of the said lands, the Subdivider
has constructed and installed the watermain, sanitary sewer and storm sewer
services shown on the civil design drawings prepared by Damax Consultants Ltd.,
File no. J-08-434-2, sheets 1 to 13 of 13 (Rev. A) and marked "Reviewed" by the
Municipality June 26, 2012.
Project No.E08-015-1164.
(Hereinafter called the "Extended Services");
C. The extended services have been provided with a capacity to service the said lands
and other than the said lands;
D. The Municipality considers its cost to provide the Extended Services to be excessive;
E. The Subdivider has provided the Extended Services in the Amount of $97,065.00.
Page 1 of 3
F. The Municipality has determined that
Lot 3, Sec. 33, Tp. 12, NWD Plan 13776
Roll Number 73989-0400-9
(the "Benefitting Lands") will benefit from the Extended Services;
G. The Municipality has imposed as a condition of the owner of the Benefitting Lands
connecting to or using the Extended Services, a charge (the "Latecomer Charge") on
the Benefitting Lands in the following amounts:
Lot 3, Sec. 33, Tp. 12, NWD Plan 13776
Roll Number 73989-0400-9
• $3,438.00 per lot to a maximum of $10,314.00 for direct connection to the
watermain on Silver Valley Road from the centerline of the intersection of
138B Avenue to 64m south of that point.
• $7,282.00 per lot to a maximum of $21,846.00 for direct connection to the
storm sewer on Silver Valley Road from the manhole at the intersection of
138B Avenue to 63m south of that point.
• $5,458.00 per lot to a maximum of $16,374.00 for direct connection to the
sanitary sewer on Silver Valley Road from the manhole at the intersection of
138B Avenue to 65m south of that point.
plus interest calculated annually from the date of completion of the Extended
Services as certified by the General Manager - Public Works & Development
Services of the Municipality (the "Completion Date") to the date of connection of the
Benefitting Lands to the Extended Services;
H. The Latecomer Charge when paid by the owner of the Benefitting Lands and
collected by the Municipality shall pursuant to Section 939 (7) of the Local
Government Act R.S.B.C. 1996, c.323 be paid to the Subdivider as provided for in
this Agreement.
NOW THEREFORE AS AUTHORIZED BY Section 939 (9) of the Local Government Act
R.S.B.0 1996, c. 323, the parties hereto agree as follows:
1. The Latecomer Charge, if paid by the owner of the Benefitting Lands and collected by
the Municipality within fifteen (15) years of the Completion Date shall be paid to the
Subdivider and in such case payment will be made within 30 days of the next June
30t" or December 31St that follows the date on which the Latecomer Charge was
collected by the Municipality.
2. This Agreement shall expire and shall be of no further force and effect for any
purpose on the earlier of the payment of the Latecomer Charge by the Municipality to
the Subdivider, or fifteen (15) years from the Completion Date, and thereafter the
Municipality shall be forever fully released and wholly discharged from any and all
Page 2 of 3
liability and obligations herein, or howsoever arising pertaining to the Latecomer
Charge, and whether arising before or after the expiry of this Agreement.
3. The Subdivider represents and warrants to the Municipality that the Subdivider has
not received, claimed, demanded or collected money or any other consideration from
the owner of the Benefitting Lands for the provision, or expectation of the provision
of the Extended Services, other than as contemplated and as provided for herein;
and further represents and warrants that he has not entered into any agreement with
the owner of the Benefitting Lands for consideration in any way related to or
connected directly or indirectly with the provision of the Extended Services. The
representations and warranties of the Subdivider herein shall, notwithstanding
paragraph 2 of this Agreement, survive the expiry of this Agreement.
4. The Subdivider (if more than one corporate body or person) hereby agrees that the
Municipality shall remit the Latecomer Charge to each corporate body or person in
equal shares.
5. If the Subdivider is a sole corporate body or person, the Municipality shall remit the
Latecomer Charge to the said sole corporate body or person, with a copy to the
following (name and address of director of corporate body, accountant, lawyer, etc.):
6. In the event that the Subdivider is not the owner of the said lands, the owner shall
hereby grant, assign, transfer and set over unto the Subdivider, his heirs and
assigns, all rights, title and interest under this Agreement.
IN WITNESS WHEREOF the parties hereto have hereunto affixed their respective Corporate
Seals, attested by the hands of their respective officers duly authorized in that behalf, the
day and year first above written.
SUBDIVIDER
Subdivider - Authorized Signatory
Subdivider - Authorized Signatory
DISTRICT OF MAPLE RIDGE
Corporate Officer - Authorized Signatory
Page 3 of 3
�
�
.�-
Deep Roots
Greater Heights
T0:
FROM:
SUBJECT
District of Maple Ridge
His Worship Mayor Ernie Daykin MEETING DATE:
and Members of Council FILE N0:
Chief Administrative Officer
MEETING:
Excess Capacity/Extended Services Agreement LC 155/14
EXECUTIVE SUMMARY:
February 17, 2014
E08-015-1163
06-2240-20
CofW
A developer has subdivided land at 138B Avenue and Silver Valley Road. Part of the subdivision
servicing is considered to be excess or extended servicing in accordance with the Local Government
Act. The extended servicing benefits adjacent properties. Latecomer Agreement LC 155/14
provides the municipality's assessment of the attribution of the costs of the excess or extended
servicing to the benefiting lands.
RECOMMENDATION:
That with respect to the subdivision of lands involved in subdivision 2012-014-SD located at 138B
Avenue and Silver Valley Road, be it resolved:
1. That the cost to provide the excess or extended services is, in whole or in part, excessive to the
municipality and that the cost to provide these services shall be paid by the owners of the land
being subdivided, and
��
3.
That Latecomer Charges be imposed for such excess or extended services on the parcels and
in the amounts as set out in the staff report dated February 17, 2014; and further
That the Corporate Officer be authorized to sign and seal Excess Capacity Latecomer
Agreement LC 155/14 with the subdivider of the said lands.
DISCUSSION:
a) Background Context:
The attached map identifies the lands which are involved in the subdivision and those which
will benefit from the excess or extended services and land to which the developer provided
services via a private agreement. The cost breakdown for each excess or extended service
is shown on attached Schedule A.
In addition, a copy of Excess Capacity Latecomer Agreement LC 155/14 is also attached for
information purposes.
� 1 '
b) Strategic Alignment:
Administration of excess or extended services legislation complies with the Smart Managed
Growth element of the Corporate Strategic Plan. The administration procedure supports the
requirement for a developer to construct municipal infrastructure in support of land
development and recognizes that the infrastructure may provide benefit to other land.
c) Policy Implications:
Part 26, Division 11, of the Local Government Act provides that where a developer pays all
or part of the cost of excess or extended services, the municipality shall determine the
proportion of the cost of the service which constitutes excess or extended service and
determine the proportion of the cost of the service to be attributed to parcels of land which
the municipality considers will benefit from the service. Latecomer Agreement LC 155/14
will provide such determination for Subdivision 2012-014-SD.
CONCLUSION:
A developer has provided certain services in support of Subdivision 2012-014-SD. Some of the
services benefit adjacent lands therefore, it is appropriate to impose Latecomer Charges on the
benefitting lands. Latecomer Agreement LC 155/14 summarizes the municipality's determination of
benefitting lands and cost attribution and also establishes the term over which such Latecomer
Charges will be applied.
"Original signed by Stephen Judd"
Prepared by: Stephen Judd, PEng.
Manager of Infrastructure Development
"Original signed by David Pollock"
Reviewed by: David Pollock, PEng.
Municipal Engineer
"Original signed by Frank Quinn"
Approved by: Frank Quinn, MBA, PEng.
GM: Public Works & Development Services
"Original signed by J.L. (Jim) Rule"
Concurrence: J.L. (Jim) Rule
Chief Administrative Officer
TG/ m i
TYPE OF EXCESS OR EXTENDED SERVICE
1. EXTENDED NOMINAL SERVICE
SERVICE
Water Main
Storm Sewer
# BENEFITTING
LOTS
0
0
Sanitary Sewer 6
Schedule A
COST OF
BENEFIT
COST PER
LOT
$30,800.00 $5,133.00
$82,920.00 $13,820.00
$50,000.00 $8,333.00
Page 1
BENEFIT
ATTRIBUTED
BY PROPERTY
EXCLUDING
SUBDIVISION
Lot 3, Plan 13776
RN 73989-0400-9
1 x $5,133.00
Lot 16, Plan 27891
RN 73989-0501-4
2 x $5,133.00
Lot 17, Plan 27891
RN 73989-0502-6
2 x $5,133.00
Lot 3, Plan 13776
RN 73989-0400-9
1 x $13,820.00
Lot 16, Plan 27891
RN 73989-0501-4
2 x $13,820.00
Lot 17, Plan 27891
RN 73989-0502-6
2 x $13,820.00
Lot 3, Plan 13776
RN 73989-0400-9
1 x $8,333.00
Lot 16, Plan 27891
RN 73989-0501-4
2 x $8,333.00
Lot 17, Plan 27891
RN 73989-0502-6
2 x $8,333.00
A total of all of the aforementioned services for each property is as follows:
Property
Lot 3, Plan 13776
RN 73989-0400-9
Lot 16, Plan 27891
RN 73989-0501-4
Lot 17, Plan 27891
RN 73989-0502-6
Page 2
Amount of Benefit
$27,286.00
$54,572.00
$54,572.00
SILVER VALLEY RD
� DEVELOPMENT BOUNDARY
SCALE:
N. T. S.
13976
y Q'� 13962
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JP
��
Z��'�
� BENEFITTING PROPERTIES
�„ CORPORATION OF THE
� DISTRICT OF MAPLE RIDGE
• � ENGINEERING
DEPARTMENT
EXCESS CAPACITY/EXTENDED
SERVICES AGREEMANT
LC 155/14
DATE: JAN 2014 FILE/DWG No LC155-2014
EXCESS CAPACITY LATECOMER AGREEMENT
LC 155/14 -- 2012-014-SD
THIS AGREEMENT made the day of , 2014
BETWEEN: Silver Valley Projects Ltd.
#100 - 1450 Creekside Drive
Vancouver, BC V6J 5B3
(Hereinafter called the "Subdivider")
AND:
OF THE FIRST PART
THE DISTRICT OF MAPLE RIDGE, a Municipal Corporation under the "Municipal Act",
having its offices at 11995 Haney Place, in the Municipality of Maple Ridge, in the
Province of British Columbia
(Hereinafter called the "Municipality")
WHEREAS:
OF THE SECOND PART
A. The Subdivider has developed certain lands and premises located within the
Municipality of Maple Ridge, in the Province of British Columbia, and more
particularly known and described as:
Lot B, Section 33, Township 12, Plan BCP 51083
(Hereinafter called the "said lands");
B. In order to facilitate the approval of the subdivision of the said lands, the Subdivider
has constructed and installed the watermain, sanitary sewer and storm sewer
services shown the municipal works and services design submission by Damax
Consultants Ltd., File No. S-08-434-2, sheets 1 to 13 of 13 (Rev. A) and stamped
"Reviewed As Noted" by the Municipality June 26, 2012.
Project No.E08-015-1163.
(Hereinafter called the "Extended Services");
C. The extended services have been provided with a capacity to service the said lands
and other than the said lands;
D. The Municipality considers its cost to provide the Extended Services to be excessive;
E. The Subdivider has provided the Extended Services in the Amount of $163,720.00.
Page 1 of 4
F. The Municipality has determined that
Lot 3, Sec. 33, Tp. 12, NWD Plan 13776
Lot 16, Sec. 33, Tp. 12, NWD Plan 27891
Lot 17, Sec. 33, Tp. 12, NWD Plan 27891
(the "Benefitting Lands") will benefit from the Extended Services;
G. The Municipality has imposed as a condition of the owner of the Benefitting Lands
connecting to or using the Extended Services, a charge (the "Latecomer Charge") on
the Benefitting Lands in the following amounts:
Lot 3, Sec. 33, Tp. 12, NWD Plan 13776
R/N 73989-0400-9
• $5,133.00 for a direct connection to the watermain on Silver Valley Road
north of the centerline of the intersection of 138B Avenue.
• $13,820.00 for a direct connection to the storm sewer on Silver Valley Road
north of the manhole at the intersection of 138B Avenue.
• $8,333.00 for a direct connection to the sanitary sewer on Silver Valley Road
north of the manhole at the intersection of 138B Avenue.
Lot 16, Sec. 33, Tp. 12, NWD Plan 27891
R/N 73989-0501-4
• $5,133.00 per lot to a maximum of $10,266.00 for direct connection to the
watermain on Silver Valley Road.
• $13,820.00 per lot to a maximum of $27,640.00 for direct connection to the
storm sewer on Silver Valley.
• $8,333.00 per lot to a maximum of $16,666.00 for direct connection to the
sanitary sewer on Silver Valley.
Lot 17, Sec. 33, Tp. 12, NWD Plan 27891
R/N 73989-0502-6
• $5,133.00 per lot to a maximum of $10,266.00 for direct connection to the
watermain on Silver Valley Road
• $13,820.00 per lot to a maximum of $27,640.00 for direct connection to the
storm sewer on Silver Valley.
• $8,333.00 per lot to a maximum of $16,666.00 for direct connection to the
sanitary sewer on Silver Valley.
plus interest calculated annually from the date of completion of the Extended
Services as certified by the General Manager - Public Works & Development
Services of the Municipality (the "Completion Date") to the date of connection of the
Benefitting Lands to the Extended Services;
Page 2 of 4
H. The Latecomer Charge when paid by the owner of the Benefitting Lands and
collected by the Municipality shall pursuant to Section 939 (7) of the Local
Government Act R.S.B.C. 1996, c.323 be paid to the Subdivider as provided for in
this Agreement.
NOW THEREFORE AS AUTHORIZED BY Section 939 (9) of the Local Government Act
R.S.B.0 1996, c. 323, the parties hereto agree as follows:
1. The Latecomer Charge, if paid by the owner of the Benefitting Lands and collected by
the Municipality within fifteen (15) years of the Completion Date shall be paid to the
Subdivider and in such case payment will be made within 30 days of the next June
30th or December 315t that follows the date on which the Latecomer Charge was
collected by the Municipality.
2. This Agreement shall expire and shall be of no further force and effect for any
purpose on the earlier of the payment of the Latecomer Charge by the Municipality to
the Subdivider, or fifteen (15) years from the Completion Date, and thereafter the
Municipality shall be forever fully released and wholly discharged from any and all
liability and obligations herein, or howsoever arising pertaining to the Latecomer
Charge, and whether arising before or after the expiry of this Agreement.
3. The Subdivider represents and warrants to the Municipality that the Subdivider has
not received, claimed, demanded or collected money or any other consideration from
the owner of the Benefitting Lands for the provision, or expectation of the provision
of the Extended Services, other than as contemplated and as provided for herein;
and further represents and warrants that he has not entered into any agreement with
the owner of the Benefitting Lands for consideration in any way related to or
connected directly or indirectly with the provision of the Extended Services. The
representations and warranties of the Subdivider herein shall, notwithstanding
paragraph 2 of this Agreement, survive the expiry of this Agreement.
4. The Subdivider (if more than one corporate body or person) hereby agrees that the
Municipality shall remit the Latecomer Charge to each corporate body or person in
equal shares.
5. If the Subdivider is a sole corporate body or person, the Municipality shall remit the
Latecomer Charge to the said sole corporate body or person, with a copy to the
following (name and address of director of corporate body, accountant, lawyer, etc.):
6. In the event that the Subdivider is not the owner of the said lands, the owner shall
hereby grant, assign, transfer and set over unto the Subdivider, his heirs and
assigns, all rights, title and interest under this Agreement.
Page 3 of 4
IN WITNESS WHEREOF the parties hereto have hereunto affixed their respective Corporate
Seals, attested by the hands of their respective officers duly authorized in that behalf, the
day and year first above written.
SUBDIVIDER
Subdivider - Authorized Signatory
Subdivider - Authorized Signatory
DISTRICT OF MAPLE RIDGE
Corporate Officer - Authorized Signatory
Page 4 of 4
MAPLE RI�GE
Britlsh Lolumhia
T0:
FROM:
SUBJECT:
District of Maple Ridge
His Worship Mayor Ernie Daykin MEETING DATE: February 17, 2014
and Members of Council FILE N0: E02-010-179
Chief Administrative Officer MEETING: C of W
Award of Contract ITT-EN14-01: Kanaka Way and 234A Street Intersection
Improvements
EXECUTIVE SUMMARY:
The temporary traffic circle at Kanaka Way and 234A Street, constructed with plastic delineators was
installed two years ago as a trial installation to address the congestion around Kanaka Creek
Elementary School. The District's approved Capital Plan has a project to replace the temporary
traffic circle with a permanent concrete traffic circle and curb extensions. The project scope consists
of installing concrete curb and gutter, catch basins, traffic circle, asphalt paving, streetlighting,
signage, landscaping and new pavement markings with the overall objective of improving traffic
safety at the intersection.
The Kanaka Way and 234A Street Intersection Improvements Project was tendered on January 16,
2014 and closed on February 11, 2014. The lowest acceptable tender price was submitted by
Martens Asphalt Ltd. of $184,838.71 excluding taxes. There are sufficient funds in LTC 8690 and
LTC 8861 to complete the project.
The intersection improvements are anticipated to commence on March 28, 2014 to coincide with
the start of Kanaka Creek School Spring Break and anticipated to be completed in approximately 4
weeks with substantial completion before Kanaka Creek School commences on April 28, 2014.
Council approval to award the contract is required for the work to proceed.
RECOMMENDATION:
THAT Contract ITT-EN14-01, Kanaka Way and 234A Street Intersection Improvements, be awarded
to Martens Asphalt Ltd. in the amount of $184,838.71 excluding taxes; and
THAT the Corporate Officer be authorized to execute the contract.
DISCUSSION:
a) Background Context:
The temporary traffic circle at Kanaka Way and 234A Street was installed in April 2012 to
address the congestion around Kanaka Creek Elementary School as part of the Safer School
Travel Program.
1109
An Open House was held on December 3, 2013 at Kanaka Creek Elementary School to
present the proposed design. The majority of the comments received were supportive of
replacing the temporary installation with a permanent concrete traffic circle. Other comments
received were to improve the signage for directions on how to drive through the traffic circle,
improve crosswalk locations, and install fencing to direct pedestrians to the marked
crosswalks. These improvements were accommodated in the current design that balances
these objectives.
The project scope consists of installing concrete curb and gutter, catch basins, traffic circle,
asphalt paving, streetlighting, signage, landscaping and new pavement markings.
Tender Evaluation:
The contract for the Kanaka Way and 234A Street Intersection Improvements was tendered
on January 16, 2014. The tender closed on February 11, 2014 and five compliant tenders
were received ranging from $184,838.71 to $228,620.00.
The following five tenders received are listed in order from lowest to highest price:
Martens Asphalt Ltd.
Imperial Paving Ltd.
Winvan Paving Ltd.
Jack Cewe Ltd.
LaFarge Canada Inc COB
Tender Price (excluding taxes�
$ 184,838.71
$ 190,795.00
$ 198,965.00
$ 203,620.00
$ 228,620.00
Staff have confirmed that the Martens Asphalt Ltd. tender is compliant with tender
requirements and the contractor is suitably qualified to undertake the works.
b) Desired Outcome:
Council approval to award the contract for the Kanaka Way and 234A Street Intersection
Improvements to Martens Asphalt Ltd.
c) Strategic Alignment:
The Kanaka Way and 234A Street Intersection Improvements Project supports the following
key strategies identified in the District's Strategic Plan:
• Maintain and enhance a multi-modal transportation system within Maple Ridge;
• To provide citizens with safe, efficient alternatives for the movement of individuals
and goods.
d) Citizen/Customer Implications:
Construction will commence when the scheduled Kanaka Creek Elementary School Spring
Break starts and attempts will be made to minimize the impact to residents and businesses
in the neighbourhood. The road is expected to remain open to traffic throughout the
construction.
e) Interdepartmentallmplications:
The Operations Department has provided input to the design.
f) Business Plan/Financial Implications:
There are sufficient funds in LTC 8690 and LTC 8861 to complete the project.
The projected expenditures are as follows;
2014 Contract Cost (excluding taxes)
Consultant Design Fees
Contingency (10% of contract cost)
Total Projected Project Cost
CONCLUSIONS:
$ 184,838
$ 15,000
$ 19,000
$ 218,838
The tender price of $184,838.71 excluding taxes by Martens Asphalt Ltd. for the Kanaka Way and
234A Street Intersection Improvements is the lowest tendered price. It is recommended that Council
approve the award of the contract to Martens Asphalt Ltd.
"Original signed by Jeff Boehmer"
"Original signed by Trevor Thompson"
Submitted by: Jeff Boehmer, PEng. Financial Trevor Thompson, CGA
Manager of Design and Construction Concurrence: Manager of Financial Planning
"Original signed by David Pollock"
Reviewed by: David Pollock, PEng.
Municipal Engineer
"Original signed by Frank Quinn"
Approved by: Frank Quinn, MBA, PEng.
General Manager: Public Works & Development Services
"Original signed by J.L. (Jim) Rule"
Concurrence: J.L. (Jim) Rule
Chief Administrative Officer
MG
MAPLE RI�GE
6riflsh Columhfa
T0:
FROM:
SUBJECT:
District of Maple Ridge
His Worship Mayor Ernie Daykin MEETING DATE:
and Members of Council FILE N0:
Chief Administrative Officer MEETING:
Award of Contract ITT-EN14-03: 122 Avenue Streetlighting
(216 Street to 222 Street)
EXECUTIVE SUMMARY:
February 17, 2014
E02-010-161
CofW
The 122 Avenue Road Improvements Project from 216 Street to 224 Street is in the District's
approved Capital Plan as a multi-year, phased project. The project objectives are to improve multi-
modal transportation for the corridor by providing improvements to pedestrian and cycling facilities,
and provide traffic calming measures with curb extensions and traffic buttons.
Due to funding constraints, the project was split into four phases; Phase 1, from 216 Street to 221
Street was completed in 2012. Phase 2, from 221 to 222 Street was completed in 2013. Both
Phases 1& 2 were pre-ducted to accommodate installation of streetlights in 2014. Phase 3, 122
Avenue streetlight installation from 216 Street to 222 Street includes the installation of 47
streetlights. Phase 4 is the portion of 122 Avenue from 222 Street to 224 Street and is scheduled
for design in 2014 and construction in 2015.
The Phase 3 contract was tendered on January 16, 2014 and closed on February 11, 2014. The
lowest acceptable tender price by Crown Contracting Ltd. is $139,225.00 excluding taxes. There are
sufficient funds in LTC 8910 to complete the project.
The installation of the streetlights is anticipated to commence in early March 2014 and expected to
be completed in approximately 6 weeks.
Council approval to award the contract is required for the work to proceed.
RECOMMENDATION:
THAT Contract ITT-EN14-03, 122 Avenue Streetlighting (216 Street to 222 Street), be awarded to
Crown Contracting Ltd. in the amount of $139,225.00 excluding taxes; and
THAT the Corporate Officer be authorized to execute the contract.
DISCUSSION:
a) Background Context:
The 122 Avenue Road Improvements project identified a need to improve the facilities on
this corridor for pedestrians and cyclists to promote multi-modal transportation. Phase 1 of
the 122 Avenue road improvements from 216 Street to 221 Street consisted of constructing
concrete curb and gutter with an asphalt multi-use path on both sides of the roadway, storm
sewers, catch basins, three traffic buttons (small traffic circles), curb extensions, and new
pavement markings.
1110
Phase 2 of the project extended from 2221 Street to 222 Street and was built to the same
standard as the first phase and involved construction of concrete curb and gutter and 3.Om
wide asphalt multi-use paths on both sides of 122 Avenue. Phases 1& 2 did not include
streetlights but were pre-ducted for future installation.
Phase 3 of the project is the installation of streetlights from 216 Street to 222 Street and is
included in the District's approved Capital Plan for 2014.
Phase 4 will be the remaining portion of 122 Avenue from 222 Street to 224 Street and is
scheduled for design in 2014 and construction in 2015.
Tender Evaluation:
The contract for the 122 Avenue Streetlights (216 Street to 222 Street) was tendered on
January 16, 2014. The tender closed on February 11, 2014 and four compliant tenders
were received ranging from $139,225.00 to $232,080.00, excluding taxes.
The following four tenders received are listed in order from lowest to highest price:
Crown Contracting Ltd.
Fraser City Installations (1989) Ltd.
Transwestern Electric Ltd.
Fraser Excavating Ltd.
Tender Price (excluding taxes�
$ 139,225.00
$ 151,060.00
$ 153,860.00
$ 232,080.00
Crown Contracting Ltd. was the sub-contractor for the Phase 1 and 2 pre-ducting of
streetlights on 122 Avenue from 216 Street to 222 Street. Staff have confirmed that the
Crown Contracting Ltd. tender is compliant with tender requirements and the contractor is
suitably qualified for the works.
b) Desired Outcome:
Council approval to award the contract for the 122 Avenue Streetlighting (216 Street to 222
Street) project to Crown Contracting Ltd.
c) Strategic Alignment:
The 122 Avenue Road Improvements Project supports the following key strategies identified
in the District's Strategic Plan:
• Maintain and enhance a multi-modal transportation system within Maple Ridge;
• to provide citizens with safe, efficient alternatives for the movement of individuals
and goods;
• Promote alternative modes (pedestrian, bike, public transit) of travel to reduce
reliance on the automobile.
d) Citizen/Customer Implications:
Due to funding constraints, the reconstruction of 122 Avenue from 216 Street to 224 Street
was split into four phases; Phase 1(from 216 Street to 221 Street) was constructed in 2012;
Phase 2, from 221 Street to 222 Street to be completed in 2013, Phase 3 installation of
streetlights and Phase 4, from 222 Street to 224 Street is scheduled to be designed in 2014
and constructed in 2015.
The estimated construction duration for Phase 3 is approximately 6 weeks, starting in early
March through April 2014. It is anticipated that there will be minor traffic disruptions on 122
Avenue and the road should remain open at all times.
e) Business Plan/Financial Implications:
There are sufficient funds in LTC 8910 to complete the project.
CONCLUSIONS:
The tender price of $139,225.00 excluding taxes by Crown Contracting Ltd. for the 122 Avenue
Streetlighting (216 Street to 222 Street) is the lowest tendered price. It is recommended that
Council approve the award of the contract to Crown Contracting Ltd.
"Original signed by Jeff Boehmer" "Original signed by Trevor Thompson"
Submitted by: Jeff Boehmer, PEng. Financial Trevor Thompson, CGA
Manager of Design and Construction Concurrence: Manager of Financial Planning
"Original signed by David Pollock"
Reviewed by: David Pollock, PEng.
Municipal Engineer
"Original signed by Frank Quinn"
Approved by: Frank Quinn, MBA, PEng.
General Manager: Public Works & Development Services
"Original signed by J.L. (Jim) Rule"
Concurrence: J.L. (Jim) Rule
Chief Administrative Officer
MG
�
�.---
aeep Roa�s
Greater Hergf�ts
T0:
FROM:
SUBJECT:
District of Maple Ridge
His Worship Mayor Ernie Daykin
and Members of Council
Chief Administrative Officer
DATE: February 17, 2014
Committee of the Whole
Disbursements for the month ended January 31, 2014
EXECUTIVE SUMMARY:
The disbursements summary for the past period is attached for information. All voucher payments are
approved by the Mayor or Acting Mayor and a Finance Manager. Council authorizes the
disbursements listing through Council resolution. Expenditure details are available by request through
the Finance Department.
RECOMMENDATION:
That the disbursements as listed below for the month ended January 31, 2014 now be approved.
GENERAL $ 8,182,806
PAYROLL $ 1,432,021
PURCHASE CARD $ 98.195
9.713.022
DISCUSSION:
a) Background Context:
The adoption of the Five Year Consolidated Financial Plan has appropriated funds and
provided authorization for expenditures to deliver municipal services.
The disbursements are for expenditures that are provided in the financial plan.
b) Community Communications:
The citizens of Maple Ridge are informed on a routine monthly basis of financial
disbursements.
1131
c) Business Plan / Financial Implications:
Highlights of larger items included in Financial Plan or Council Resolution
• GCL Contracting & Engineering - 232 St. bridge replacement
• G.V. Sewerage & Drainage - Jun-Dec'13 DCC collections
• G.V. Water District - water consumption Oct 2 to Oct 29/13
• G.V. Water District - water consumption Oct 30 to Nov 26/13
• Imperial Paving - Downtown improvements Lougheed Hwy
• Mainland Civil Works Inc - Hampton Street local area service
• Minister of Finance - 2013 school tax requisition
• Municipal Insurance Assoc. - 2014 insurance assessment
• No. 265 Seabright Holdings Ltd. - latecomer agreement
• RG Arenas - Ice rental Aug, Nov & Dec & curling rink expenses
• Willis Canada Inc - 2014 property and all risk insurance
d) Policy Implications:
182,308
553,459
452,228
424,629
166,135
318,419
648,028
360,809
204,094
177,767
232,206
Approval of the disbursements by Council is in keeping with corporate governance practice.
CONCLUSIONS:
The disbursements for the month ended January 31, 2014 have been reviewed and are in order.
"Original signed by G'Ann Ryg�"
Prepared by: G'Ann Rygg
Accounting Clerk II
"Original signed b� Trevor Thombson"
Approved by: Trevor Thompson, BBA, CGA
Manager of Financial Planning
"Ori�inal si�ned by Paul Gill"
Approved by: Paul Gill, BBA, CGA
GM - Corporate & Financial Services
"Original signed by J.L. (Jim) Rule"
Concurrence: J.L. (Jim) Rule
Chief Administrative Officer
gmr
VENDOR NAME
Aecom Canada Ltd
BC Hydro
BC SPCA
BDO Canada LLP
Billesberger, Valerie
Boileau Electric & Pole Ltd
CUPE Local 622
Chevron Canada Ltd
City Of Pitt Meadows
Dell Canada Inc
Douglas College - Fin Dept
Falcon Homes Joint Venture
Falcon Homes Ltd
Family Education & Support Ctr
Fitness Edge
FortisBC - Natural Gas
Fraser River Pile & Dredge Inc
GCL Contracting & Engineering
Glentel Inc
Gr Vanc Sewerage & Drainage
Grant Hill (GP) Ltd
Greater Vanc Water District
Greater Vancouver Regional Dis
Imperial Paving
Interprovincial Traffic Serv
Jacks Automotive & Welding
Justice Institute Of BC
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
MONTHLY DISBURSEMENTS - JANUARY 2014
DESCRIPTION OF PAYMENT
National Benchmarking Initiative
Sewage System Rehabilitation - Cottonwood Leachate Pond
Electricity
Contract payment
2013 Financial statement audit
Document Management Oct 1- Dec 31/13
Maintenance: Anderson Pump Station
Banners
Christmas Decorations
Haney House
Leisure Centre
Rock Ridge Reservoir
Street Lights
Traffic Lights
256 Street Reservoir
Dues - pay periods 14/01 & 14/02
Gasoline & diesel fuel
Airport Governance Study
Contributions from sport field users
Pitt Meadows Family Rec. Centre - phone, internet, copier costs
SEI - cost share
3rd party costs - film company
Fleet radio system replacement
Dell laptop for IS
Lease overpayment
Town Centre investment incentive
DCC fee refund
Town Centre investment incentive
Security refund
Community network coordination
Fitness classes & programs
Natural gas
Port Haney wharF repairs
232 Street bridge replacement
ESS radios
Fire Dept. radios
Fleet radio system replacement
SCADA radios for water pump station upgrade
Jun - Dec'13 DCC collections
Refund street lights and access culvertfees
Water consumption Oct 2 to Oct 29/13
Water consumption Oct 30 to Nov 26/13
Recycling remittance overpayment
Mosquito control program
Water sample analysis
Downtown improvements Lougheed Hwy (226-228 St)
Traffic signal replacements
Fire Dept equipment repairs
Fire Dept training programs
19,656
5,167
208
1,270
7,318
92
377
16,991
2,497
269
5,113
8, 715
56,420
4,790
1, 717
550
18,070
2,265
AMOUNT
24,823
107,713
27,527
23,135
16,170
34,136
33,215
81,417
72,192
20,335
19,013
28,023
16,523
37,293
1,500 55,316
25,000
15,129
34,762
33,075
182,308
64
64
137,972
6,630
452,228
424,629
17,434
375
2,065
144,730
553,459
36,950
876,857
19,874
166,135
20,496
17,127
26,957
Lafarge Canada Inc
Mainland Civil Works Inc
Manulife Financial
Maple Ridge & PM Arts Council
Medical Services Plan
Microsoft Licensing, GP
Minister Of Finance
Municipal Insurance Assoc
Municipal Pension Plan BC
No 236 Seabright Holdings Ltd
No 265 Seabright Holdings Ltd
Panorama LMS 4011
Pedre Contractors Ltd
Pitt River Quarries Ltd
Raincity Janitorial Serv Ltd
Receiver General Canada - GST
Receiver General For Canada
Remdal Painting & Restoration
RG Arenas (Maple Ridge) Ltd
RGH Pacific Emergency Services
Ridge Meadows Seniors Society
Ridge Meadows Recycling Society
Rogers, Simon & Jennifer
Telus
Tempest Development Group
TGK Irrigation Ltd
Thomas G Andison Law Corp In Trust
Road salt
Hampton Street local area service - utility & road construction
Employer/employee remittance
Arts Centre contract payment Jan
Program revenue Dec
Employee medical & health premiums
Annual software licensing
2013 school tax requisition
2014 Insurance assessment
Insurance deductibles
Employer/employee remittance
Latecomer agreement
Latecomer agreement
Strata fees Jan & Feb
River Road waterworks & sanitary sewer at 236 St
Roadworks material
Janitorial services & supplies:
Firehalls
Library
Municipal Hall
Operations
Randy Herman Building
RCMP
South Bonson Community Centre
Holdback release
GST remittance - Dec'13
Employer/Employee remittance PP13/26 & PP14/01
Painting: Firehall
Haney Place bus loop
Leisure Centre
Library
Municipal Hall
RCMP
Tamarack Lane washroom
Ice rental Aug, Nov & Dec
Curling rink operating expenses Nov & Dec
Traffic signal replacements
Quarterly operating grant Jan - Mar
Monthly contract for recycling
Weekly recycling
Litter pickup contract
Recycling station pickup
Roadside waste removal
Recycling depot onsite oil interceptor
Latecomer agreement
Telephone services Dec & Jan
Annual software support
Albion Sports Water Play Park
Hammond Stadium Park Sports Field
Security refund
50,867
22,886
360,809
7,022
6,222
6,022
2,934
2,953
4,348
3,112
4,375
2,830
875
3,679
9,420
461
2,291
406
167
164,722
13,045
109,721
497
1,725
308
87
22,027
76,116
17,081
78,137
318,419
140,234
73,753
37,612
141,095
648,028
367,831
380,612
59,460
204,094
20,619
100,861
20,719
32,796
18,790
611,047
17,298
177,767
16,783
58, 294
134,365
29,491
17,531
57,196
93,197
217,955
Total Energy Systems Ltd
Urban Lumberjack Tree Services
Van-Kel Irrigation
Warrington PCI Management
Willis Canada Inc
Workers Compensation Board BC
Young, Anderson - Barristers
Disbursements In Excess $15,000
Disbursements Under $15,000
Total Payee Disbursements
Payroll
Purchase Cards - Payment
Total Disbursements January 2014
Maintenance:
Firehalls
Leisure Centre
Maple Ridge Fairgrounds
Maple Ridge Museum
Municipal Hall
Operations
Pitt Meadwos Family Rec. Centre
Pitt Meadows Heritage Hall
Pitt Meadows Museum
RCMP
South Bonson Community Centre
Whonnock Community Centre
Brush/tree removal at water reservoirs
Tree trimming from traffic lights & signals
Computer irrigation control system
Hammond Stadium Park Sports Field
Advance for Tower common costs
Tower expenses Dec
2014 Property and All Risk Insurance
Employer/Employee remittance 4th qtr 2013
Professional fees Nov & Dec
PP14/01 & PP14/02
GMR
\\mr.corp\docs\Fin\05-Finance\1630-Accts-Payable\01-General\AP Disbursements\2014\[Monthly_Council_Report_2014.x1sx]JAN'14
3,021
6, 745
249
259
5,958
5,186
1,684
483
193
1,696
2,955
410
17,929
682
28,004
1,237
60,000
894
28,839
18, 611
29,241
60,894
232,206
81,390
57,209
7,278,251
904,555
8,182,806
1,432,021
98,195
9,713,022
MAPLE RIbGE
Briitsh CuWmhla
T0:
FROM:
SUBJECT
District of Maple Ridge
His Worship Mayor Ernie Daykin MEETING DATE:
and Members of Council FILE N0:
Chief Administrative Officer MEETING:
2014 Election - Appointment of Officers
EXECUTIVE SUMMARY:
February 17, 2014
4200-01
C of W
The Local Government Act requires Municipal Councils to appoint a chief election officer and a
deputy chief election officer for the November 15, 2014 local government election.
RECOMMENDATIONS:
That pursuant to Section 41(1) and (2) of the Loca/ GovernmentAct, Ceri Marlo be appointed Chief
Election Officer for conducting the November 15, 2014 Maple Ridge general local election with
power to appoint other election officials as required for the administration and conduct of the 2014
general local election; and further
That Tonya Polz be appointed Deputy Chief Election Officer for the November 15, 2014 Maple Ridge
general local election.
DISCUSSION:
a) Background Context:
The Clerk's Department is assigned responsibility for conducting local government elections. It is
recommended that Ceri Marlo, the manager of this department, be appointed the Chief Election
officer. Tonya Polz has extensive experience conducting elections having served as the Deputy
Chief Election Officer for the last four elections in Maple Ridge.
b) Business Plan/Financial Implications:
These positions are allotted for in the election budget contained within the Clerk's Department
budget.
"Original si ned bv Ceri Marlo"
Prepared by: Ceri Marlo, CMC
Manager of Legislative Services and Emergency Program
"Original si ned by Paul Gill"
Approved by: Paul Gill, B.B.A., C.G.A., F.R.M.
General Manager: Corporate & Financial Services
"Ori inal signed by J.L. (Jim) Rule
Concurrence: J.L. (Jim) Rule
Chief Administrative Officer
:cm
1132
MAPLE R1DGE
BrlSlsh Columhia
T0:
FROM:
SUBJECT:
District of Maple Ridge
His Worship Mayor Ernie Daykin
and Members of Council
Chief Administrative Officer
2013 Council Expenses
MEETING DATE: 17-Feb-2014
FILE N0:
MEETING: C.O.W.
EXECUTIVE SUMMARY
In keeping with Council's commitment to transparency in local government, the attached Schedule 1
lists Council expenses for 2013. The schedule is also available on our website.
RECOMMENDATION:
Receive for information
Discussion
In the interest of transparency and accountability, Council expenses will be itemized and reported
monthly.
"original signed by Catherine Nolan"
Prepared by: Catherine Nolan, CPA, CGA
Manager of Accounting
"original signed by Paul Gill"
Approved by: Paul Gill, CPA, CGA
GM, Corporate and Financial Services
"ori�inal signed bvJim Rule"
Concurrence: J.L. (Jim) Rule
Chief Administrative Officer
1133
Ashlie, Cheryl
January
February
March
April
May
June
July
August
September
October
November
December
Bell, Corisa
January
February
March
April
May
June
July
August
September
October
November
December
RM South Asian Cultural Society - Annual Gala
Gaming Centre Event
MR Community Foundation - Citizen of the Year
MR-PM Chamber of Commerce - Business Excellence Awards
MR Community Foundation - Golf Fundraising Tournament
UBCM Conference - Vancouver
Urban Development Institute - Annual Summer Event
Inclusive Workplace Workshop
RM Hospital Gala
MR-PM Chamber of Commerce - AGM
Salvation Army Dignity Breakfast
Local Gov't Leadership Academy Leadership Forum
RM South Asian Cultural Society - Annual Gala
Local Economy Summit
Gaming Centre Event
Mileage for 2012
MR PM Chamber of Commerce Business Excellence Awards
MR Community Foundation - Citizen of the Year
BCRPA Membership
BCRPA Conference - Whistler
LMLGA Conference - Harrison Hot Springs
FCM Annual Conference - Vancouver
Mileage (January - July 2013)
UBCM Conference - Vancouver
Urban Development Institute - Annual Summer Event
CivX Open Government, Open Data, Open Future
Meadowridge by Moonlight Gala
Inclusive Workplace Workshop
RM Hospital Gala
MR-PM Chamber of Commerce AGM
CMHC - Vancouver Housing Outlook Conference
Greater Vancouver Home Builders Assoc Luncheon
MR-PM Chamber of Commerce - Christmas Luncheon
2013 Council Expenses
95.00
10.00
90.00
75.00
Schedule 1
45.00
656.67
25.00
20.60
175.00
39.00
50.00
677.27 604.00 - - 1,281.27
571.26
95.00
428.33
10.00
356.31
1,04930
694.44
1,481.04
1,887.31
185.00
20.60
265.00
6,582.28
75.00
90.00
317.20
65.00
250.00
175.00
39.00
49.99
35.00
883.99 673.51
60.00
60.00 - 8,199.78
Daykin, Ernie
January
February
March
April
May
June
July
August
September
October
November
December
Dueck,Judy
January
February
March
April
May
June
July
August
September
October
November
December
RM South Asian Cultural Society - Annual Gala
BCRPA - Local Gov't voting membership
Gaming Centre Event
MRPM PLS Commission - luncheon
Breakfast meeting with PM Mayor & CAO
MR-PM Chamber of Commerce - Business Excellence Awards
MR Community Foundation - Citizen of the Year
LMLGA Conference - Harrison Hot Springs
FCM Annual Conference - Vancouver
MRPM PLS Commission - Retirement luncheon
MR Community Foundation - Golf Fundraising Tournament
UBCM Conference - Vancouver (BC Mayors Caucus)
Inclusive Workplace Workshop
Open Government, Open Data, Open Future
MR-PM Chamber of Commerce - Christmas Luncheon
MRPM PLS Commission - Appreciation luncheon
Gaming Centre Event
MR Community Foundation - Citizen of the Year
Mileage January - May
MR Community Foundation - Golf Fundraising Tournament
Mileage July - November
MR-PM Chamber of Commerce - AGM
702.37
735.00
95.00
10.00
75.00
90.00
45.00
60.00
16.34
11.74
15.24
95.00
20.60
225.00
35.00
13.15
1,777.97 350.00 60.00 56.47 2,244.44
10.00
90.00
172.84
45.00
176.15
39.00
184.00 348.99
532.99
Hogarth, AI
January
February
March
April
May
June
July
August
September
October
November
December
Masse, Bob
January
February
March
April
May
June
July
August
September
October
November
December
South Asian Cultural Society - Annual Gala
Gaming Centre Event
MR-PM Chamber of Commerce - Business Excellence Awards
MR Community Foundation - Citizen of the Year
FCM Annual Conference - Vancouver
Mileage November 2012
PIBC Conference - Vancouver
Mileage July 2013
UBCM Conference - Vancouver
Zero Waste Conference
RM Hospital Gala
Urban Development Institute - FV Mayors Panel Lunch
MR-PM Chamber of Commerce - AGM
MR-PM Chamber of Commerce - Christmas Luncheon
Salvation Army Dignity Breakfast
Gaming Centre Event
MR-PM Chamber of Commerce - Business Excellence Awards
MR Community Foundation - Citizen of the Year
LMLGA Conference - Harrison Hot Springs
FCM Annual Conference - Vancouver
UBCM Conference - Vancouver
Inclusive Workplace Workshop
RM Hospital Gala
MR-PM Chamber of Commerce - AGM
MR-PM Chamber of Commerce - Christmas Luncheon
Salvation Army Dignity Breakfast
95.00
10.00
75.00
90.00
1,488.16
1,832.25
47.18
23.66
1,861.88
75.00
175.00
65.00
39.00
35.00
50.00
5,322.29 569.00 70.84 - - 5,962.13
10.00
75.00
90.00
543.47
1,334.87
616.90
20.60
175.00
39.00
35.00
50.00
2,515.84 474.00 - 2,989.84
Morden, Michael
January
February
March
April
May
June
July
August
September
October
November
December
Totals
Gangs and Guns Symposium (cancellation fee)
South Asian Cultural Society - Annual Gala
Gaming Centre Event
MR-PM Chamber of Commerce - Business Excellence Awards
MR Community Foundation - Citizen of the Year
MR Community Foundation - Golf Fundraising Tournament
UBCM Conference - Vancouver
Inclusive Workplace Workshop
RM Hospital Gala
MR-PM Chamber of Commerce - AGM
Community Heritage Commission Networking Conference
Greater Vancouver Home Builders Assoc - Luncheon
MR-PM Chamber of Commerce - Christmas Luncheon
75.00
1,245.18
20.60
25.00
1,365.78
95.00
10.00
75.00
90.00
45.00
175.00
39.00
49.99
35.00
613.99
1,979.77
18,241.43 3,678.98 1,09334 120.00 56.47 23,190.22
MAPLE RI�GE
6ritish Columhfa
T0:
FROM
District of Maple Ridge
His Worship Mayor Ernie Daykin MEETING DATE: February 17, 2014
and Members of Council FILE N0: 0640-30-01
Chief Administrative Officer MEETING: C.O.W.
SUBJECT: JOINT LEISURE SERVICES MODEL REVIEW
EXECUTIVE SUMMARY:
A review of the Joint Leisure Services (JLS) model was included in the 2014 business plan. As
part of this year's work plan, staff will be securing the services of an external individual or firm
with expert knowledge of joint service delivery models and strong financial analysis skills to
conduct a review of the JLS model. The project will include an analysis of the benefits and
constraints of the joint service delivery model including financial, and will recommend an
optimum model to meet the needs of each community in the future.
RECOMMENDATION:
No resolution required.
DISCUSSION:
a) Background Context:
The JLS model was adopted by the District of Maple Ridge and City of Pitt Meadows in 1994.
It was formalized through an agreement and bylaws, and was made operational through the
formation of the Maple Ridge and Pitt Meadows Parks and Leisure Services Commission (the
Commission). The Commission currently has operating authority for the provision of parks,
leisure and cultural services in both Maple Ridge and Pitt Meadows.
Previous reviews of this model were conducted in 2002 and 2010. Following each review
the model was refined utilizing some of the review recommendations. A copy of each review
report is attached.
Project Scope:
• To identify the benefits associated with the JLS model as well as any constraints.
• To assess the financial benefit that a joint service delivery model provides to both
municipalities.
• To suggest a recommendation on an operating model for the delivery of parks,
recreation and cultural services for the future.
• If the resulting recommendation suggests maintaining a joint service delivery model,
then it will also include recommendations on how to improve the current service
delivery model.
1151
Joint Leisure Services Model Review
2
The Project Team overseeing the 2014 review will include an individual or firm external to
both municipalities with expert knowledge of joint service delivery models and financial
analysis skills who will provide independent oversight of the project and the resulting
recommendations. All of Council will be highly engaged in the review process once this
individual or firm is in place.
The staff portion of the project team will be responsible for supporting the successful
outcome of this project, and each will bring a unique lens that will contribute to a balanced
approach. The General Manager of Community Development, Parks and Recreation will
provide insight into current operating practices while the Manager of Financial Planning with
the District of Maple Ridge and the Director of Finance and Facilities with the City of Pitt
Meadows will bring particular insight into ensuring that the financial interests of each
community are well represented.
It is anticipated that the review process will begin in March 2014 and will conclude by June
2014. A draft schedule of the project timeline has been attached.
b) Desired Outcomes:
Project outcomes will include a measure of the benefits associated with the JLS model as
well as any constraints. A financial analysis will also form part of the review. In addition, the
review will recommend a model for the delivery of parks, recreation and cultural services for
each community for the future. If that recommendation includes the maintenance of a joint
service delivery model, then an outcome will also include recommendations on how to
improve the current JLS model.
c) Strategic Alignment:
A review of the JLS model will determine the optimal operating model to deliver good quality
parks, recreation and cultural services to our citizens and customers.
d) Citizen/Customer Implications:
Citizen's satisfaction with Parks, Recreation and Cultural Services and their use of these
services is measured a number of ways including through customer comment cards,
program evaluations, facility exit surveys, service focus groups and a random sample survey
which is conducted in both municipalities every three years. The survey is a requirement of
the Joint Leisure Services Agreement and the next version will complete just prior to this
review process. This and other research will be available as an input to the review of the JLS
model.
Citizens and customers will benefit through the identification of the most appropriate
operating model with which to deliver good quality parks, recreation and cultural services as
identified through this review process.
e) Interdepartmentallmplications:
The Manager of Financial Planning will be a key member of the staff team supporting this
project including the financial analysis.
Joint Leisure Services Model Review
3
f) Business Plan/Financial Implications:
This project is identified in the 2014 work plan. Funding in the amount of $15,000 has
been allocated to this project within each municipal budget. Each municipality will
contribute 50% of the project cost.
CONCLUSIONS:
The review process is timely given that the Joint Leisure Services Agreement indicates a 3 year
review cycle. In 2010, the resolution that was passed scheduled the next review for 2015.
Since then, both Councils have asked that this review be conducted in 2014. It is anticipated
that this process will result in a greater understanding of the benefits and constraints
associated with a joint service delivery model and identification of the most desirable operating
model for the delivery of parks, recreation and cultural services for the future.
`Original signed by Kelly Swift'
Prepared by: Kelly Swift, General Manager Community Development,
Parks and Recreation Services
`Original signed by Trevor Thompson'
Concurrence: Trevor Thompson, Manager, Financial Planning
`Original signed by Jim Rule'
Concurrence: J.L. (Jim) Rule
Chief Administrative Officer
:ks
Attac h me nts:
1. Draft Schedule of Joint Leisure Services Review
2. Report (dated March 26, 2010 to Commission meeting of April 8, 2010 with attachments:
A. 1992 Investigative Report
B. Joint Agreement and Bylaws
C. 2010 Master Plan Consultant Recommendations
D. 2009 Commission Evaluation
E. 2002 BDO Dunwoody Report
F. Financial Analysis
�
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. .
Ein Investig�tive lte�rt
1992 12 21
3ubmiited By Z'he Joint I,eisure
Servi� Review Co�itee:
Councillor Jim Clements (Co-Chair)
Councillor Jim Peters (Co-Chair)
Councillor Scott I.eaf
Councillor Rochelle �odnarchuk
Trustee Brid�et Trerise (School District 42)
Trustee I�%1 Joostema (3chool I7istrict 42)
l�aple lZidg�/Pi�k Me��o�vs �ggoani�s:
Ed Dempster
Andy Cleven
Ron R�i�h���
�ruce IdlcLeod �
Ken Clarkson
Jerry Sulina (Administrr�tor,lVlaple Ridge) �
nza'Wi�saer (P►�inisiraior, x itt Vleadows)
A�Iike Murray (Park� and Recreation Director,
Maple R.idge)
E� Of�icio Idlembers:
. Mayor Belle I�Iorse (Maple Ridge)
Idlayor Bud Tiedeman (Pitt Meadows)
Ridge Meadaws Parks und Leisure Services � An Investigative Report
a
. � �` <
� ��` ��-� �,
�
Acknowledgments 1.
Executive Summary/Itecommendations 2.
Introduction 4.
Nlethodology 5.
Shared Services 7.
Alternative Models Considered S.
Benefits 1 l.
Recommendations 16.
Next Steps 1 �•
Appendiees:
i i. A b 1�1 J OL Li�LbiN11W
�. Shared Services Report
C. Joint System Information
��fi��ilAbb�tufard, Adortfi Yaax7ca�vzr
City/District, Langley Ciry/District,
Greater Vernon Parks a.nd Rec�eation
Dissaict)
L7. �li.sita.tion Sub Committt�
Recommendations
E. Financial Considerations Iteport
F. Parks Administration in Municipal
Goverrunent
G. Committee Minut�s
H. `I'he Benefits of Park� au�d Rec�ation
Ridge Alendows Parks and Leisure Services - An Investigative Repori
The committece would like to acknowledge the
involvement of Mr. Tom 1Vleier and Mr. Ron
Alexander at the outset of the committee°s work.
Both are past members of the Maple Ridge Parks
and Recreation Commission and their efforts to get
things started were greatly appreciated. The commit
tee also acknowledges Elinor Dick�on and Linda
Kelly for their clerical support. Between the two of
them they succes�fully tran�cribed (and deciphered)
minutes, made meeting at�rangements and prepared
agenda materials in an expeditious and professional
manner throughout the project.
Further aclrnowledgment is due to Brian Johnston
of Professional Environmental Recreation Consultant�
who assisted the committee on two accasions with-
out fees despite our obvious reliance on his experi
ence and expertise. The Matsqui/Abbotsford Recre
ation Commission, including Mayor Kandal of Matsqui
and Mayor Ferguson of Abbotsford, Ken Yates and
other staff from the area were extremely helpful as were
the Idorth Vancouver Recreation Commission, Gary
Young and st�ff inem�rs from�IVorth Vancouver
City and Di�tric�. �
°The Comr�i� would allso li� to recognize the
patieace and suppor� of the two municipal Councils,
t+`�e �hc�l �a�i �c� t�� i�laple 1Zid�e Pa�rr� �d
Recreadon Commission, vvithout �vhich the project
could not have coatinued over such an extended
�riod.
Finally, and most importar►dy, we acknowled�e the
residenis and groups from our two municipalities and
the many vNays in which t�iey have demons�at�d how
well cooperation can work to avoid duplication and
improve s�rvice. We ho� to follow their e�ample
shortly.
Rtdge 16feadows Par�s a�d Leisure Services - An Irrvestig�ivke Repo� - Pcage 1
Executive Surn ary
4
�t���C�on
Parks, Recreadon and Cultural Master Plans were com-
pleted in both Maple Ridge and Fitt Meadows in the last
two years. Both recommended the development of a joint
parks and leisure services delivery system. Several ioint
organizationsJagencies already o�rate successfully in
the two communities. Historically Fitt Meadows resi-
dents have comprised 15% to 209'0 of the paiticipants in
leisure services provided in Maple Ridge. The investiga-
tive committee was formed in the Fall of 1991 with the
terms of reference listed in apgendix "A" to this report.
Methodolo�
Dlli121g t110 DBSt VPa.[ tlle Com�ttEe �eviewed hgth mactEr
plans, determined which services should be invesdgated
for sharing, conducted an investigation of other joint
systems, completed a benefits analysis and prepared
recommendations in the form of this report for consid-
era.don by both Councils, the Sehool Board and the I�aple
Ridge Parks and Recreation Commission.
5h�eri 5ervnce�s
The proposal includes the joint delivery of the following
services: Open �pace (Plannin�,l7evelopment, Mainte-
�ance, Scheduling); �r�tion Fa�ilides (Planning, De�
velopment, IViaintenance, Scheduling, Progra.mmin�);
C�neral Program �ratior�s (Youtth Frograms etc.); �up_
port to Community GPoups; Marketin�; Policy Develop�
ment ��s arad �harges et�.j
Al�rnative Nlalels Co�ade
Inter Municipal Agre�ments (B� laws) vvere considered
along with Regional District Arrangement� and Inde�n�
dent Facility O�rating Agreecments. Inter Municipal
Ag�rnents c�arrently in place in North Vancouver and
1Vlat�ui/Abbotsford were studied in detail as the pre-
fe�ed model. This alternadve was s�lected as it was felt
by the Conar�aittee to provide the two Couricil� witli an
acceptable level of cont�ol and the �reatest potential
�neiii to the resident�.'
ditdge Meadaws Parlrs and Leis¢sre Jervices -An /nvestigastve tteporr - pa8e �
�X�C11t1V� Sl� �
�C�Ilt��.�
�enefits
The Committ� res�arched the benefits of Parks and
Leisure Services in general as well as the benefits of a
joint delivery system. In the fir�t i�si�nce documen�;d
evidence was �presented on the ��onal, �ciafl, e�
nomic and en�ro nt�i �ne�L�s of ensuring ad�
�uate parks and leisure services are available (ap�endix
"H").The benefits of working together included;
1. Equ�l access for ressiden9s to all facilities and
programs in both communides (without restric
tion) � - �
2. Impro�ed public ser�ic� and consistent stan
dards of service from a single parkc and leisure
service a�ency,
3. A lar�er �nic�l support ba� for Pitt
Meadows residents and Council
4. C�rdin�� s�rvice pl °n� �nd delivery
which avoids duplication and;
5. Cost savings ($302,� per year for Pitt
Meadows in 2002 and $140,�0 �r year for ARaple
Ridge assuming implementation of both master
plans over the next ten years).
I,' ;w� �s �:�
1. That the two Councils, the Maple Rid�e Parks and
Recreation Commission and Sch�l Boa�d endoi-�e the
proposal in principle and ins�uct the Committee to
obt�in public input�on the n�port r�ommendadons prior
to fmal eonsideration and the development of a legal
agreemen�.
2. Tha€ the progosal include an Inter ldlunicipal form of
agreement featuring:
a j � �aeks �a I�i�� �r�ric�s ��tnrni�ic�r�
comprised of three rneml�r� of each Council
including both Mayors as well as a repre�ntative
of the Scho�l �oard, '
b) An Advisory Committ� made up of citi�ens
appointed by the Commission,
c)1�To.wei�hted voting,
d) Limited capital cost sharing,
� e) Shared o�rating cost� based on population,
� The Cornmission being established as an
independent employer and;
g) Support �rvices �ing con�acted at cost by
the Commission to IVlaple Ridge.
leidge Meadaws Parks e�ad Leisure 5ewices - Aat Investigc�tive Report - Page 3
�i �r ��� ;
Both Ibiaple Ridge and Pitt Meadows have recently
completed Parks , Recreadon and Cultural Master
Plans and both of these plans empha�ized the neces-
sity (given limited resources) of the two municipali-
ties working more closely together to meet the short
anc� lnno te_�n lei�� raeeas Qf ?urea residents. Strong
recommendations were made in both documents sug-
gesting that a joint leisure services function should be
exploc�d. The timing wa� felt to be particularly im-
portant since Pitt Meadows does not currently have
any p�s and recreation staff and will require addi-
tional st,�ff support in order to implement master plan
r�ommendations. The arguments were simple ..:that �
money could be saved and services maximized if both
�'��riY�l �ny�mmvnt„r �±�r•lP� thPir ,°Pcnnrc_�.?c fnr
parks and recreation.
Many eaamples of this kind of relationship already
exist in B.C. and across North America forthe reasons
noted above. There are many l�al examples of other
�ervices for which similar decisions have already
heen re�ched. A single R.C.M.P. Detachment, School
District 42 and well over one hundred community
organizations provide servic� to residents in both
Maple t2idge and Pitt Meadows. Historically �tt
Meadows residents have comprised between 15% �
and 20� of the participadon in leisure services pro-
vi�d by Maple Ridge over the past several years.
I� the �all of 1991 an inv�tigative commiit� a�a�
foraned to e�plore the possibility of establishing �.
joint park� �d leis�are services function. Representa.�
���S �f h�th C�u�fl�'�1�, r�e ARaple Rid�� Parks and
Recreation Commi�.sion, the�public at large and key
�rso�el were apgointed to the committee. Repre-
sentative� from School Di�trict 42 were appointed
later on in the process in 1992,•'I'he cominittee's terms
of reference were develo�d coo�ratively by both
municipal councils and are cont.�ined in appendix "A"
to the reporr-t..
��
�i1i86 �CQL�OWS p(di�S Q9B(� LEISEd/L' JLPVICBS ' HIi IPiYP..b/�gus�rc a�cyv.. - p.�o•, •
� � �� � ; ,� �
�everal Steps were ider►tiiied as l�ing appropriate both iri
the terms of reference and during early committee meet-
ings. Steps one through six involved numerous meetings of
the committee which were carried out from Septeml�r
1991 to November 1992. These are descril�d l�low:
1. Complete a review of l�th Pae�s, R�r�tion
and Cultiar�l 1Vlaster Plan�, alon� �i� a�rev�ew
of current oger�tions �nd deteamine whicla
o�ra�ion� within the par�s �d r�r�tion
f�ction ought to Toe �har�. The committee
meml�rs were each provicied with copie� of the
plan� and met collectively with the author , Brian
Johnston to explore this subi��. 'I'he result wa� a
report and recommenda.tion for furttier investiga.
tion endorsed by both Councils (Ap�ndix "B").
�. Concluct an investigataon of joint delivery
models in B. C. A survey was completed includ�
ing the collecdon of pertiner►t by laws and agree
ments ( Appendix "C") and was followed up
by a committee meetin� to di�cuss the pros and
cons of each atrangement an�� establish the ty� of
a.greement preferred by the committee. �. byla.vv
a�reement between two rnunicipalitie� vvas pre
terred to a regional disirict approach and to the
approach us�ed by Langley City and I�i�trict where
they have established separate ag�ments for
�h sfi�ed fa�ciliiy,
3. Condaact intex�i�ws wi�la the vs�i�� p ��
to the nts now in p1 i�n Nia� tie/
Alblso ordl in No V uver (b�d:ww��
the City ' trict). 'These were carried out by
a. sub committe� and involved dis�ussioris vyith
polidcians and staff in both cases. The sub cor�nmit
tece then prepared �commendations for consider
adon by the lar�er �roup as to the preferred
arrangement (Appendix °'D")
Riiige Meadows Parks a�ad I,eiseere ��fviccs - An /nvestigc#►v� K�port - prs8e �
����]. Ol0
(COIl�° fl.�
4e Review the subco 'ttee recomreiendatioa�s
��b� �re eo�rrr�itie�'s ��r�aen�►t�o�
on s9ructure.This pr�cess involved several meet
ings, includin� a briefing meeting with the School
�oard and a second meeting with Brian
Johnston and Ken Yates. It also involved the
review of two papers on the Parks Maintenance
Function (Appendix "F"). ,
5, ���,i�W t� � '�1 �.s of the pro�►l.
A report was pr�pared and circulated and i�
included in ap�ndix "E".
6e Review �e drtaft ��rt �nd coa�ider ihe n�xt
ste� i� t�ae pr��. The committee made
amendments to the draft report and discussed the
ne�t steps.
'7. �rief ��'i C�►cil�, the �c��l �aa�d � t�e
Maple Ridge P�rks Recre�tion Commis
saon. If endorsed proceed to next step. If not
r�uest further instructions.*
�. H�d bd�c o �on 1Vd�tings d
�m� p�abi�c na�pea�. If �enerally endorsed pro
ceed to next step. If not review input and consider
alt�fi►a�i�zs v�vit� ���-�vi31S�h�cl BoardlCor,�€ni�
sion Involvemen� �
�. �o�t �� � � ���� !��v.
'The time fram� for this is unknown.*
�0. ' b eo fo J�nt Co '�
�on ianple�nt n� �
�No�: Steps s�ven to ten a� propo�d to be
carried out du�in� 1993.
Ridge Meadows Parks aa�d Lei�ure Sewices - A� 1�s8ig�ive tcepogr -�8� v
s�"l�i°�fl. � •C�3
'The first report prepared to address this subject is contained
in appendi� "� °' and wa� presented to both Councils and the
Maple Ridge Commission for their review and endorse-
men� Although other areas seemed clear the subject of park
maintenance was addressed at some len�th later on in the
review. The two papers included in appendix "F" were
considered and the earlier decision that this function should
be shared wa� reaffirmed. In shoet the corBmittee a�reed
that the following functions/services should � part of a
joint parks and leisure services model;
1. Pub6c Open 5p�ce (Pl 'n�, l�velopmen�,
I��anten�nce, Sch�ulin�)
2. Recreea�ion Faacilities (PI � �, I�velopnnen�,
Msintenance, Sch�ulin�, �r.°�r�ireg)
3. am l�velopment (Youth, Se�ors, ettc..)
4. Sup�rt to Groups (I.e �ip Deveiopanent�
I+'und raising, Pl�nning, etc.)
5. ldi�rketing
6. Policy l�velopment
It is of impoi�tance to note in any discussion of shared
services that both municipalities recogniza the extremely
important role played by cor�munity organizations, other
agencies and the private sector in the provision of many
recreadon services. The commit� agreed that t� is a
priority and should � supported and encoura�ed to con�
tinue no matter �vhat anangement is arrived at �tween the
two municipaiities. Yi is ihe goal of the comrBitt� and both
municipalities (as st�ted in their m�ter plans) to ensure the
present level of voluntatyism is re�ed and, where pos-
�i�i�, ������� in �� iui�r�o
Several times duning the di�cussions the subject of School
District grounds r�aintenance evas rai�� as another fiinc-
don which should b� considered. 'Iiie committ� member�
felt it was likely there were b�nefit� to � gained by a single
agency maintauning/rBanaging all sport field�o I'�owever, it
was deterrnined that a s�parate ag�ment would be r�-
quu•ed beiween the Schaol Di�trict and a new R.idge Mead�
ows Parks and Ideisure 3ervices Commission to implement
such a change.
Ridge Meariows Parks and Leisure Services - As► I�vestigative RepoPt - page 7
• � � ��, ':
1 :� l • ' l'�
]�,1�:;.� L �,� i� �i ��i � i'� i il:_
A survey was coanpleted of several rnu�icipalitie� involved
in joint leisure service models. They responded to several
questions and provided copies of the pertineni legal docu-
m�nts which descri� their arrangement�. All of this infor-
mation is contained in appendix "C".
Then� were three types of agreements reviewed:
1. Y�eter liZunicapal Agree�n�s (An agreement
between two municipalities in the form of a bylaw
adopted by both).
2e Re�ion�l District Agr��rats (Where parks
and rreccr�ation is a regional distrbct function
agreed to by all parties)
3. incie�ndent F�cilities A�reements (�here
two parks and recrea.don departments exist and
contract with each other on the operation of those
facilities which t�n�fit both)
The pros and cons of each were recorded in the minute� of�
the committ,�e's I�ovemb�r 7th, 1991 mestin� (ap�nd�
"G"). The �cond option wa� ruled out largely because the
Councils would not hav� final authority over the budget and
would, in effect, have less control th�n in the other options.
The third option was problematic in that it still resulted in
thP� 1_�a�g �zg1_��a� g2r�s �.nd r?��eati�n ��ministrati�r�s
and a fragmented standard of service.
, '� � M.
,. . �, H.
_'-:_i � _� .�� -..�! �� -.,_ �-
The primaty advantage of the first option was felt to be that
there i� a sin�le administrative function and a standardiz�d
level of �rvice acro�s ii�e tvvo communitie�. .�nother
advanta�e i� the control the Councils have over the annual
budget since it requires approval from both.A dt�.wback is
that the budget will � set at fundin� the level of �rvice
acceptable to both Councils vvhich may be higher or lower
than the pr�esent standard. In fact a level of service re-
quested by one Council would not t►e pr�vided unless it i�
approved by the other (or funded 100% by the former).
Ridge Meadows Parks and Leisrsre 5ervtces - A� dnvestigadive RepoR - page g
��3 a
� � �� �.
i'
,� _ � . � � � _ ,, � �_ . . ,t. _� " ��: : ���
I.eisure Services -
� � ! . . U .I � : � � � 1 L.,:
�/ithin ttie Inter ItRunicipal Category the commit� ex-
plored two arrangements. The �'irst is pnesently in place in
1Vlatsqui/Abbotsford and the second is in I�Torth Vancouver.
Both arrangements work well accordin� to the p�rtrties
involved although in each case there were some minor
issues on which they were working. �
The committee investigated these two models more inten-
sively by following up with a visitation to each area, since
they were favored followin� the initial r�view. The sub
commillte� that attended these m�tings sgoke to Council
members, Municipal staff and R�reation Commission
staff as well as "at large" appoint� (in Nortli Vancouver).
! Il.,l1_ .Y, 1 i : _� I _1 ;�►;. � Ll_!I. i �<. , �, . i, ,
`I°he primary differeace between the two is the make up of
the Commission. In I�orth Vancouver the Commission
includes one Council meml�r and one at large appointee
from the City, iwo Councillors and two apgointees from the
District, a School Trustee and a representative of �the
Advisoty Committee. In Matsqui/AbboiGsford the Commis-
sion is made up of the Mayor and two Councillors fmm each
municipality plus � School Trus�. 'I'he Commission
in North Vancouver is suppo�ted by an advisory committ�e
as well which is made up of �brella �roup r�pee�entatives.
Matsqui/Abbotsford �dvisory committs�.s are only formed
on an ad i�� �a�i� for sgec'u"ic projecis.
Each of the iwo models ha�s its strengt��.s and vveaknes�es
�r�c.� �e� abua��iy deb�� �i�� �c���i� ���-
ings. 'To � more spe�iiic, it wa� felt that the steength of the
Not�th Vancouver r�od�l was its comrn�anity irivolvement
au�d avoidar►ce of political paroctiiali�nn, while the Matsqui/
Abbotsford model was felt to offer � appropriate fonam for
�everal mernbers of the two Councils to come togetheP
regularly to establish leis� service s�adards and polici�.
'�'hi�s vvas felt to be positive in that it avoid� an arms length
debate happenin� fro� separate Council table,� wtuch could
damage the pariner�hip. �
- P�Be 9
Alternative odels
Consid.ered. (cont' d.)
�1.'_ �II..II .y�.�l 'l �!_�•I��.�'!. IL,���
Another significant feature of both rmodels is that .the
Cormrmission is an inde�ndent employer. This avoids the
potential for ernployees being caught between the Com-
mission and iiie t1�lunicipaiity wiucn is tiie employer ot
record if there is ever a serious conflict between the two.
There was considerable discussion of this subject at the
October 22nd, 1992, meeting (see appendix "G") with a
consensus bein� reached by the committee that the Com-
mission should be an inde�ndent employer with support
services contr�cted to Maple Ridge to take full advantage of
the potential cost savings (ie. Per�onnel, Informat�on
Services, Finance and Fleet Management etc.).
It was also noted that being an inde�ndent employer would
ensure the residents of both rmunicipalities r�cognize the
staff � evorkung for them aaid not for one ef the parmers
first and the other second. If inde�ndence is not possible to
the degree descri�d then strong public imaging would be
required to avoid this problerxi.
��� �; • �� � i ��
It was r�ognized that discu�sions would have to take plac,e
�t� i�� �a�ar�aa i,Taic�a �f F�blic Ern�loy� on 'uus
approach since both Municipalities o�rate with the same
CUPE local but �pa.rat� bar�aining units. �. satisfactory
-a�gerne�� �i�c� vvoraid ��a�p�r� u'�� cuaee�e oi Y�i�
Comnnission as a separate ennployer and reco�nize the
s�niority of current employ�s in e�ch of these bargainin�
units (as is presently the case)would have to be achieved.
The cornmittee also suggested tlxat any clause in the
agreement between the two municipalities which allows
for the paatners to opt out would have to addres� how the
labour relations i�su�.s are to be handledJshared under these
circumstance�. �
Ridge Mear%ws Parks ansi d.eisure 5ervices - An Invesagaaive tcepo�r - page i v
�ene�its
�' I: 1 1 '' .,1,�. ,�' ! 1;L
The l�nefits of Parks and Recreadon have been well
documented in a recent publicadon of the same name
which is included in this neport a� appendix "H". The
booklet provides documented evidence in support of
several "benefit" statements a few of which are listed
below;
1, P�rs�n�11 LBe�e�it� .
Regular physical activity is one of the very best meth�
ods of health insurance for individuals.Active Living,
generally through the opportunity of Leisure, is direcfly
related to personal health ( physical, social and mental).
Leisure provides the opportunity to lead balanced lives,
achieve our full potendal and gain life satisfacdon.The
skills we develop through discredonary activity, lei�
sure and personal avocatior� build confidence, self-
Pet�m� mPntwa,yl h�,al�h �ri�i f�l.;.r��n� �F �,4,^��.
2. SOCI� Belle�i5
Leisure opportunides for youth provide posidve life-
style choices and alternatives to self-destructive behav-
ior. Youth that enjoy full and active lives are much less
li.kely to turn to self-destructive t�havior (e.�. drug
abuse, suicide). Recreation/adventure activides help
build confidence and self �st�em in youth. When they
feel good about themselves they operate mo� effec-
tively and productively in our communities, families
and schools.
Parks arid o�n spa�,s brin� �auty to an a� while
giving geople s�tisfaction and improving their quality
of life. People r�eed tr�e diversi� provided by aatur�tl
spaces inters�r�d vvitkir� an urban setting. Such diver�
sity provides aesthetic value by adding color and beauty
�nc� �c�n�ib�t�.� t� t�e-al�.h �n� ��L ��ne.
Inte�rated arid accessible leisu� �r�ices are critical to
the quaility of life of �ople with a disability and
disadvantaged individuals. Increa�ingly, , individuals
who have heen previously in�titutionalized are capable
of reentering community life. L,�i�ure provides the
opportunity for others to �et to know and support them
while they are developin� �ey life skilLL�.
�; ,. . � �;
3. Econornic �enefi9�
Leisure provides opportunities for community involve-
ment and shared management and ownership of re-
source�. Community run volunt�r supported �rv��s
are cost effective and responsive.
Pay now or pay more later! rixvestm�nt in Recreation as
a preventive health service makes sense. Physical and
mental health achieved through recr�eation and balanced
life-styles reduce� expensive health care costs.
4. Enviro�nt�l �ene6ts
Investing in the environment through parks and the
provision of o�n spac� in residential areas lea.ds to an
increa�e in neighlmurhood prog�rty values through ac-
cessibility to envirorimentally friendly green spaces and
associated recreation opporlunities. Parks and Recre-
ation Departments can provide educat�on about the
protection and preservation of natural areas and the
appropriate use of outdoor re,sources.
��• �; �. � � � z, ' ! ' t ,
1. �enefits of �u�l ���s
Residents will �nefit fmm having equal access to
facilities in both cornmunities (no �la}�d regis�ration or
non resident fe�).
2. binc �x°�� ��
Residents from both communities vNill al�o l�nefit from
having io deal �ari'rii only one agency ior such items as
facility bookings, program r�gis�adon, lei�ure couns�l-
ling, etce and will not hav� to contend with varyir►g
"s�� of �a-�i�e
3. '� ua°ce ��nefit�
Fitt Ie�eadovvs residents. will also b�n�fit from having
access to a large t�hnical suppor� baseo Collectively
per�nnel in the �Iaple Ridge Park� and Re�ation
�pa�trnent have over one h�xndred years of experience
workin� in the I.eisure Serrvices, field and hold degre�
and diploma� in ltecreation Administration, Horticul�
ture, N1laintenance N1lana�ement, Biological Science,
Physical Education, Kinesiolo�y, Sports Iviedicine,
Therapeutic Recneation, Youth VVork, Volunt�er ldlan�
a�ement, Ci�rontolo�y and Aquadcs.
Ridge 114eadows Parks arad I.edsure �ervlces - An Investigatfve ReporP - pcage 12
Cost Saving Benefits
. ,�
. , i � � 'i i i � � •> ,
. � i /�� i � � �i�� ��� � �� ' �� °� � i r i_�
$70
;� $60
U $50
c $40
U $30
� $20
� $10
$0
Annual O�era9ing Cost Per C�pit� e Curr�ent
pitt Maple BC Mun. BC Mun. MR/PM
Meadows Ridge over 5000 5� Combined
1992 1992 pop.- 150�
� 1989 pop.19�9
� �oa
a
c� �60
� $40
c�
� �zo
�. �o
Annual Oper�tin� Cost Per C�pii�a 2 Ass�amin�
P�ks, ecre�tion �rnd Canl�ur� Ps g�aapl�an�ant�tion
Fitt Meadows A�ple Ridge MR/PM Joint
Inde�ndent in��ndent Systetn 2��
2002 2�2
�`1�Tote: T'he �aa.vin�� per year in ��2 from a joint sy�tern are estimated to �$302,� for Fitt
Meadows and $140,0� for Maple Rid�e. �
Ridge llqeadows Parks and I.eis�are Services - An Invesdgative Repor4 - page 13
I:i�< �1 �;.
3 Technical Resource Benefifs (cont'd.)
Other staff have specialized trades �aining in car-
pentty, refrigera�ion and electrical work w}ule sup-
port Deparkment,� provide exg�rtise in purchasing,
computer technology, personnel and financial man-
agement. Several staff have also chaired and par-
ticipated in provincial and national committees on
the leadin� edge of the leisure services industry.
4. �ne�fs of Coordin�teci Pla�nning/Services
Planning facilities and services through one agency
will ensure the avoidance of unnecessary duplica-
tion and best possible use of available resources.
For example the ultimate development of an aquat-
ics facility in Pitt Meadows should be completed
with consideration for how it will iit with and
complement the Maple Ridge Leisure Centre's
nrogram delivery. SDoit iiel.d develc�nment a„�i
planning for a performing arts facility to serve the
entire area. should also be coordinated. Additional
examples are evident in the area of program ser-
vices. For instance youth and senior's programs
operating in Fitt Meadows and Maple Ridge should
be able to coordinate special event� and out trips
more easily.
5. C�t S�viae� Benefits
A brief report on the cost effectiveness of vvorkir►g
together has been prepar�d and is included in
ap�ndix'°�" to the repor� In summary it identifies
the 1989 average leis� services cost �r capita in
B.C. co�munities over 5� population (�62.�)
and the average cost per capita tor commuauti�
b�ttww�n 5� a�nd l��pulation ($64.�). Fi��
ure �ne (previous page) compares these �igures to
the 1�2 figures forMapleRidge ($57.�) and Pitt
Meadows ($22.�). It also identiiies the average
cost if the present costs were sunply added to�
gether and shared over the entire Maple RidgeAPitt
Nleadows population ($50.�), as well as the costs
�r capita ten years frorn now for the two coanmu-
nities operating inc��n�ntty (P.M.- �777.�/ M.R:
�61.�) and together ($59.�) a�sumin� full
implementation of the Parks, Recreation and Cul�
tural Plan recommendations for both communities.
Ridge Meadows Parks ar�d I.eis�sre Services - An Investigative Repor4 - page 14
�e11e�1� (COdl��d.)
5. Cost 5a�g ���its (cont'd<)
Since Pitt Meadows has not had a full service system it is
diff'icult to justify a joint services model as being cost
effective compared to their present costs. However, there
is no question that substantive savings can be achieved by
working together if Fitt Meadows wants to bring the,
standard of service up to levels comparable to other
communides of similar siz� and implement the recom-
mendadons in their Parks, I2ecreation and Cultural Plan.
A detailed review of service priorities will be required to
establish the precise costs involved over time. Since the
public expectation will include new services in Pitt Mead-
ows immediately the cost of the�e will have to be added
to the shared cost of simply combining our two current
o�erations.
The nurnber of joint delivery systems which already exist
both locally and across the continent provide ampie
evidence that they can and do work and that they are cost .
effective. �
-page
� . ,� ; . .� . �
The following recommendations have been debated at
length by the committee and represent ttie consensus of the
group. They are felt to reflect the most appropriate joint
parks and leisure services model for Maple Ridge and Pitt
Meadows and are based on a primary recommendation to
proceed with the process arrd develov an cagreerreent.
The investigative committee believes a joint service is
in the long term best interest of the residents of the two
communities, particularly in light of the substantial ben-
efits of an effective recreation delivery system (Apgendix
"H"), and recommends that both Councils consider enter-
ing into an agreement which incorporates the following key
elements; �
l. A Parks and I.eisasre Sepvices G'ommrssion which a�
mad� up of the 1t�ayor and two Couracillors fro� ecach
muraicipality and or�e School T�reestee . Tlie Citair would
8e elected anraually by the Comrnassaon naembers.
This is intended to respond to the requirement for signifi-
cant political involvemen�
2. An Advisory Correm�e to the Co �ssion w�th apa
po�tees fiona a br cross sect��a of 8iae pubd� ��
poa�ated by the G'o�t ' saos� .One or itivo ��tbers o,f the
�'ommassiors would atie�AdvBsory Co��nittee r�etari�s
ire a li��.son capacity.
'Thi� provision is intended to ensure a�ontinu�n� opportu-
nity for community inpu�
3. �Io wea�ht�d.vo��o
Weighted votin� w� discus�d and not felt to b� req�uired
by the committe�
Ridge Meadow� Parks �d I,euure Services -An Investigative ReporY - pcage I6
°� , � , � ., �
�COrit�d..�
�. Limited �at�l cost shQ�ag. So►� cracpitsad costsharira�
may be required sr�ch as tiae inidiacCpurchase of nddadaonal
eqr�ipmertt reqttired to service bo�s rnaa►t�cipali�ie� (�uch
as specialxzed d�rf �uaria�e�nt equipr�tent). The cost of
buildirag facilities whach s¢rve the cornbiried popul�tio�
and are not likely to be duplacait�d i�s both ntunici�Qlad�ies
(such as a pe�'or►�ain� a�ds facilal,�+) m�y also madre some
��;�6 �r,u :� �%� osui j�ea t� 8e �prop�ittie io enureiy �le
out thas type of s '�.
Both the Mat�qui/Abbotsford Commission and the North
Vancouver Commission recommended against complete
capital cost sh�ring to avoid ownership conflicts if the
parinership were to dissolve. It wa� par�icularly unportant
to avoid the requirement of having to pas� a referendum in
both municipalides if the propos�d facility is to be located
a� wi�G u�siaau� �rom one oi cne two partners. Another key
element of any agreement would have to be a clear defirii-
don of what constitutes a capital expenditure a� oppos�d to
a maintenance ex�nse.
5. S '� all op�ra�ut� cosa �sed o�a popul�iaon.
This was felt to � the simplest and fairest approach to cost
allo�ation.
d;. Co ' s�n bei�a� est�blas�aed as an aradepe �t
enn,ployer �cou�B�ble t� Qy�r� th���� �o%��e�
�pr�sea� '� on ih� p�oposed C'orn ' saon.
'I'he rea,son� for this recornrnendadon wer� �dc�s� ���
last �ction of the repo�t.
7. Sr�pport se�v�es bea�a� co cacied' at cost by ih� C'ms��
�s�� f�m 1���,p� ���� (�.�..�'�ra�i�i A�a�aa�erra�n�
Personne� Info ' n Ser�es , F'leet 11lar�c�e n�
etc.) . .
This duplicates th� at�rangements in ivlatsqui/Abbotsford
and Ivoflk�i V�couver. The �rvice� ar�e provided at a
predeterruined cost and included in the Commi�io�'s
o�ratin� bud�e� ' '
Ridge Aleadows Parks aacd I.eisure Services - An Investigative Repor4 - pcage 17
�eXt St��S
'I'he methodology of the project �a� explor� in an earlier
section of the report which refened to the steps the
committee feels should be considered over the next few
months. Followirig a review and endor�ement or amend-
ment by the Commission, the School Board and the two
Louncils the proposa.i involves hoiding at least two public
meetings to obtain further input. Alternatively, or addition-
ally, the Councils may wish to conduct a random survey to
obtain the views of the public in respons� to the recom-
mended parameters of the arrangernen�
Once sufficient public input is obtained and providing it is
.posidve the Administrators of both Municipalities should
}� asked to turn their attention to the implementation phase,
which would involve the development of a legal agreement
as well as a transidon schedule and procedure.
Ridge h%cadows Parks aaui Leisttre 3ervices - An I�vestigative Report -�rage 18
AGREEMENT
This Agreement is made as of the 22 day of July 2008.
BETWEEN.
AND:
THE CORPORATION OF THE DISTRICT OF MAPLE RIDGE, of 11995 Haney Place,
Maple Ridge, BC V2X 6A9
OF THE FIRST PART
THE CORPORATION OF THE CITY OF PITI� MEADOWS, 12p07 Harris Road, Pitt
Meadows, BC V3Y 2B5
OF THE SECOND PART
(hereinafter collectively calied "the Municipalities")
WHEREAS:
A. The Municipalities are authorized under the .Local Government Act to provide for Parks,
Recreation and Cultural Services;
B. The Municipalities are further authorized under sections 14.1,14.2, 14.3 and 154.1 of the
community charter to enter into an agreement for a joint function with other municipalities
and to establish a joint parks and recreation commission; and
C. The Counciis of the Municipalities have agreed to enter into a formal agreement on the
delivery of parks, leisure and cultural services in Maple Ridge and Pitt Meadows.
NOW THEREFORE IN CONSIDERATI�ON of the mutual promises in this Agreement, the
Parties agree as follows:
1
Definitions
In this Agreement:
,(a) "Cost Allocation Formula" shall mean the division of costs among the Municipalities
on a percentage basis, pro-rata on the basis of their populations determined annually
by the Provincial Ministry of Finance and Corporate Relations (BC Statistics Branch),
noting that the population estimates provided in one year shall be utilized to establish
cost sharing in the following year;
(b) "Facilities" shall include those parks, buildings and lands with •or without
improvements as identffied on Schedule "A" attached hereto, which schedule may
be amended with the mutual consent of both Municipalities;
(c) "Commission" shall mean the joint parks and recreation commission established by
resolution by each Municipality and shall be known as the'Maple Ridge/Pitt Meadows
Parks and Leisure Services Commission';
(d) "Operatin� Costs" shall mean the total of the net operating expenses calculated in
accordance with generally aceepted accounting principles for municipalities and
shouid be reviewed annualiy by the auditors for the District of Maple Ridge. A
schedule of net operating expenses should be prepared annually and presented in a
review engagement report. Such costs shall generally include direct department
administration plus overhead for indirect support (office space/computer
services/financial services/works yard support and personnel services) calculated at
4.5% of the net total operating costs; "Net Operating Expenses" shall mean all
expenses related to services provided by the Commission net of revenues derived
therefrom.
(e) "Capital Costs" shali mean:
(i) those costs related to the purchase and replacement of equipment for which
both Councils agree to provide funding and will share ownership and;
(ii) those expenditures which exceed $5,000 for new facilities or
for improvements to existingfacilities or for equfpment and
facility infrastructure which is replaced on a cycle of
five years or more.
For the purposes of this Agreement capital costs shall not include routine
preventative maintenance expenses of any type which may exceed $5,000 which are
completed on a cycle of less than five years nor computer hardware and software
costs which shall be treated as operating expenses.
(f) "Parks, Leisure and Culturai Services" shall mean those functional
areas of service listed k�elow:
Public Open Space (including public horticulture areas, trails, boulevards, street trees,
parks, greenbeits acquired and developed in accordance with standards defined in
Schedule "A" to this agreement and not including Cemeteries and Golf Courses)
(a) Planning (the process of comrr�unity consultation and design)
2
(b) pevelopment (the process of construction and contract administration related
thereto)
(c) Maintenance ( the ongoing maintenance of the asset required to facilitate
public use but not including lifecycle replacements of equipment or
furnishings)
(d) Scheduling/Coordination (the process of managing bookings and user group
requests, facilitating group meetings and all other processes related thereto)
(e) Managing business arrangements and leasing etc.
For clarity maintenance shall not include litter pick up or empiying garbage
receptacles on boulevards or municipal streets.
Recreational Facilities (including historic sites and museums and not including
public libraries)
(a) Planning
(b) Development
(c) Maintenance
(d)Scheduling/Coordination
(e) Managing business relationships and leasing etc.
Or�anizational Services �
(a) Program Development and Delivery (i.e. Youth, Seniors, Cultural Activities,
etc.) (includes community consultation, program design, stafF and volunteer
recruitment, training and supervision, contract negotiation and management
where appropriate, and all other processes incidental thereto)
(b) Support to Community Groups (includes Leadership Development,
Organizational Development, Fee for Service Agreement Development and
negotiation, Promotion, etc.)
(c) Marketing
(d) Fund-raising
(e) Policy Development
(f) Customer Service (includes research, the provision of timely information,
processing admissions, processing registrations, completing facility booking
contracts and providing support to the public utilizing services at Commission
facilities and programs including customers with special needs).
For clarity this list does not include Emergency Response Planning, which is covered
under a separate agreement, nor does it include Social Planning functions or any
services related to social planning (i.e. Homelessness, social housing, family
counselling, etc.). It is noted that a limited amount of liaison with social service
groups is necessary to effectively refer clients who have needs other than those
related to Parks and Leisure Services to the appropriate agencies.
3
�
Commission
2, The Commission shali be comprised of the following members:
(a) three members of each Council including both Mayors,
(b) three members of the School District No. 42 Board of Trustees
including the Chair, and
(c) six citizens at large members two of whom shall reside in Pitt
Meadows and four of whom shall reside in Maple Ridge
to be appointed by the Councils of the communities in which they
reside.
3. All members of the Commission shall have the privilege of full participation in the discussion
and debate on the matters placed before it and will also have the right to piace motions on
the floor for consideration in accordance with standard rules of order, and all members shall
be entitled to vote on matters placed before the Commission.
4. The Commission shall
(a) function as an independent policy making body;
(b) have operating authority for the provision of parks, leisure and cultural services and
for entering into agreements and contractual obligatians within the limitations of
approved budgets in accordance with the authority delegated to the Commission by
bylaws adopted by both Maple Ridge and Pitt Meadows Counciis.
(c) have authority to spend money within a budget approved by the Municipalities.
(d) utilize the services of Mapie Ridge and Pitt Meadows staff and various contractors as
deemed appropriate to deliver services noting that the District of Maple Ridge shall be
the primary employer of staff resources;
(e) establish such ad hoc committees as may be required from time to time to provide the
Commission with advice on specific policies, proposals and initiatives;
(f) elect a Chair from among its members each year in February who shall preside over
the proceedings of all meetings of the Commission for the coming year
(g) elect a Vice Chair from among its members each year in February to preside over the
meetings of the Commission for the coming year if the Chair is absent.
(h) submit to the Municipalities by the first of October each year the business and
financiai plan for operating costs and capital costs for Parks and Leisure Services;
(i) meet a minimum of one time each month with the exception of the month of August;
(j) forward minutes of all meetings to both Councils, provide regular reports of the
activities of the Commission to each of the Councils every three months and submit
an Annual report before the end of April each year for the prior year; and
4
(k) enter into an agreement of cooperation with School District No. 42 which addresses
such issues as the reciprocal use of facilities, the joint maintenance and development
of combined sites and coordination of program services.
Municipalities
5. Notwithstanding anything in this Agreement to the contrary, the Councils of the Municipalities
shall:
(a) review all business and financial plans submitted by the Commission and approve
the level of operating funding for the current calendar year determined to be
appropriate by the Counciis by the third Monday in January; and provide final
� approval by May 15th in each year;
(b) review and indicate preliminary approval or disapproval of additional operating
funds for all proposals by the Commission for new parks and facilities constructed
in either municipality in advance of said parks and facilities being finally designed
and constructed during the annual review of the business and five year financial
plan and thereby authorize the addition of such parks and facilities to Schedu(e "B"
of this agreement;
(c) consider all other matters listed in Schedule "C" to this agreement.
G. It is acknowledged that both partfes have adopted the appropriate bylaws under
section 176 (1) (g) and 191 of the Local Government Act to delegate the authority
outlined in this agreement to the Commission and have adopted such other bylaws
as may be required to give effect to the Agreement.
Withdrawal bv Municipalitv
7, Either Municipality may withdraw from this Agreement by giving notice in writing to the
other Municipality, not less than twelve months prior to the effective date of the
withdrawal.
8, In the event of witizdrawa) by either Municipality, the Municipalities
acknowledge that the District of Maple Ridge may have surplus staff who
were hired to fulfill the terms of this Agreement, The Qistrict of Pitt
Meadows agrees to make every effort to employ staff originally hired by
Maple Ridge to provide services in Pitt Meadows who would otherwise be
� displaced by such a withdrawal, and fn the event that Pitt Meadows
initiates the withdrawal from the agreement, to pay the District of Maple
Ridge the cost of any severance pay or other damages due to those who
cannot be relocated in this fashion.
The distribution of shared capitaf assets which have been purchased jointly by the
Municipalities shall be negotiated at the time of withdrawal. Such distribution shall be
based on the original capital investment and the current value of the asset of each
Municipalityat the time of purchase.
5
Review
9. This Agreement shall be reviewed every three years. The review shall include survey
research to confirm consistent levels of satisfaction by residents in both communities. It
shali also include a review of operating costs similar to that provided in the 2002 review
report on this subject and a review with each Council of the terms of the agreement.
New Facilities and Parks
10. Nothing in this Agreement precludes either Municipalityfrom incurring
capital expenditures related to the provision of Parks and Leisure Services.
Such capital expenditures may be (ncurred for such items as park
development or facility construction, but shall not be limited to such
items. Such capital expenditures will be funded by the Municipality
which will own the capital asset.
11. Cost sharing, pursuant to the terms of this Agreement, for the operating
� costs of new facilities must be approved by the Counc(Is of the
Municipalities in the process of considering the Commission's annua) business and financial
plan. If not approved by both Counciis the Council constructing the facility shall determine if
it wishes to operate the facility independently by covering 100% of the operating costs
related to the facility.
Pavment of Operating and Capital Costs
12. The City of Pitt Meadows agrees to pay to the Ristrict of Maple Ridge its share of operating
and agreed upon shareable capital costs for each calendar year, which share shall be
determined by multiplying the approved budget by the Cost Allocation Formula. As at the
date of this Agreement the City of Pitt Meadows' share of the casts as determined by such
formula is approximately 19.57% of the total costs an,d the Municipalities understand and
agree that the exact percentage may vary from year to year depending upon the
pppulations of the Municipalities as established by the Ministry of Finance and Corporate
Relations (BC Statistics Branch) in its official population estimate in the year previous to
the budget year in question.
13. The City of Pitt Meadows wiil remit to Maple Ridge payments on a semi-annual basis
(March 31 for the period January 1 to June 3Q and September 30 for the period July 1 to
December 31) for the City of Pitt Meadows' share of the costs based on the approved
financial plan. The actual costs incurred shall be identified at year end and the difference
between the amount paid and the actual assessment shal( be remitted by Pitt Meadaws
following receipt of an invoice for that amount. Conversely should the actual operating
costs be less than anticipated Maple Ridge will issue a refund cheque for the difference
between the actual cost incurred and the amount paid in advance.
The City of Pitt Meadows hereby agrees to pay its share of the costs to the District of
Maple Ridge on the above noted schedule and in the event of delays to pay interest on any
outstanding amounts at the current Bank prime rate of interest. To the extent that the
District of Maple Ridge operating cost includes severance benefits accrued prior to the
initiation of this agreement in 1994 those costs shall not be considered shareable in the
financial plan.
14. The City of Pitt Meadows will invite the General Manager of Community Development,
Parks and Recreation or his/her designate to participate fully as a member of the District
of Pitt Meadows Corporate Management Team and the General Manager or designate
shall make every effort to participate in the activities of the Corporate Management Team,
to ensure ongoing communication and coilaboration where possible.
tnsurance
15. Each Municipa�ity shall be responsible for insuring its properties against loss and for its own
liability insurance. The cost of such insurance, including the cost of claims shall be funded
by the Municipality owning the property.. Only the costs for property insurance and insurance
related to the fleet of vehicles utilized for the de�ivery of parks and leisure services shall be
shareable.
Differential DevelopmentStandards
16. Where higher standards for neighbourhood parks and landscaping than those identified in
the 2002 Master Plan for Parks Recreation and Culture are applied to new residential
development�(after the date of this agreement) the ongoing maintenance costs for higher
standard amenities shall be borne by the Municipality in which the development is situated
possibly through a specified area levy or other mechanism selected by that Municipality. For
clarity with respect to Park Standards Scliedule "A" shall apply.
Water Char�es
17. As water charges are not currently assessed to public facilities or parks in both municipalities
water charges shall not be shareable. Once and if water charges are applied in both
communities they shall be included as shareable operating costs for the purposes of this
agreement.
General Provisions
1$. No amendment or alteration to this Agreement, and no waiver of any
provision of this Agreement shall be effective unless made in writing and
sealed on behalf of all Parties to the Agreement,
19. Whenever the singular or masculine is used, the same shall be construed
as meaning the plural, feminine or body corporate or politic wherever the
context or the parties so require,
20. This Agreement and every provision hereof shall enure to the benefit of and be binding
upon the parties iiereto and their respective successors and assigns, as the case may be.
21. Should any provision of this Agreement be or become illegal, invalid or not enforceable, it
shail be considered separate and severable from this Agreement and the remaining
provlsions shall remain in force and be binding upon the partiss hereto and be enforceable
to the fullest extent of the law.
7
Execution Qate:
Y M D Party(ies) Signature(s)
THE CORPORATION OF THE
pISTRICT OF MAPLE RIDGE
by its authorized signatories.
Za�/�� f Zg.
� � , �. �____�-__._�___�-...--�-w'
orporate officer ��p��Lp pqVIQ ���►�W
t�ORPORATE O��ICER
THECORPORATION OFTHE
CITY OF PITT MEADOWS
by its authorized signatories;
L�uri� l�ae���
Director of Lepislative Service;
E3
SCHEDULE "A"
Parks and O�en Space Development and Maintenance Standards
The standards shall include the foilowing definitions which are intended to define the base standard
which will be applied in both communities as new areas are developed, to ensure consistency with
respect tq the fair distribution of costs and services. The intent is to ensure the standard in all or part
of one community which is being sustained through genera) revenue fund support from both
communities is not greater than the standard in the other community unless funding from other
sources is derived to maintain the increased standard. ,
• Base Standard
The base standards with respect to the acquisition, develppment and the resulting maintenance
of parks, open space and trails are those defined from pages 63 to 70 in the 2001 Parks,
Recreation and Cultural Master Plan for Maple Ridge and Pitt Meadows (attached). These
standards have been appiied consistently in each of the two communities for several years. For
clarity landscaped medians and pocket landscaped areas on public property adjacent to arteriai
roads and entrances to the two municipalities are considered part of the base standard.
Not Included in Base Standard
With respect to new development undertaken from 2002 onward the base standard does not
include tot lots in small lot developments which are essentially replacing the typical tot lots in
strata controlled townhouse developments (which are maintained by the strata corporations), It
will also not include landscaped entry areas to new subdivisions Qr landscaped boulevards in
subdivisions which cannot be maintained by adjacent owners. Nor will the base standard include
neighbourhood seating areas close to mail boxes or any pockets of landscaping within
subdivisions. Should developers wish to impiement these higher standards (or be required to do
so by the Municipality in which the subdivision is located) an estimate for annual maintenance
will be pre�ared by the Parks and Facilities Department and forwarded to the Planning
Department dealing with the subdivision. A specified area bylaw will then be put in place to
require annual payments on the tax notice to cover the inereased cost of maintenance. To the
extent possible such bylaws should provide for inflatfon over time. Alternatively the Municipality in
which the higher standard Is applied may choose to cover the cost through some other means.
Street Trees and Boulevard Areas
With respect to street trees and boulevard areas which are contiguous with privately owned
property adjacent property owners wiil be required by bylaw to maintain grassed boulevards
and shouid be restricted from doing anykhing to street trees to avoid differential maintenance
and damage to the integrity of the street tree pattern. Street Tree maintenance is considered
part of the base standard,
Greenbelts
Maintenance on greenbelts established to protect watercourses and other natural features
should be minimal with the exception of danger tree management (removal if required) and
trail maintenance where a designated trail comprises part of an approved trail network. Trails
which are anciilary to a housing subdivision and not part of the larger Municipal trail networl�
shall be dealt with in similar fashion to the tot lots mentioned previously in this schedule.
Major stream enhancement shail not be considered as part of the base standard of parks
maintenance but shall be considered part of each individual municipality's environmental
protection/enhancement efforts.
SCHEDULE "B"
Facilities to be included in the Joint Parks and Leisure Services Agreement to be administered by the
Commission through community organization fee for service agreements and leases, private
contracts or the Maple Ridge Parks and Community Services Division include but are not limited to:
• All municipal, community and neighbourhood parks and all public horticultural and boulevard
areas (including street trees) in the Municipalities
• Maple Ridge Fairgrounds
• all public walking and equestrian trails in the Municipalities (not roadside sidewalks or connector
pathways in subdivisions)
• all designated greenbelts in the Municipalities
Q aif jointly operated school/park sites and facilities in the Municipalities
• Maple Ridge Leisure Centre
� Greg Moore Youth Centre
• Maple Ridge Arts Centre and Theatre
• Maple Ridge Curling Rink -
• Planet Ice Maple Ridge
� Maple Ridge Art Gallery
• Centennial Centre
e Maple Ridge Museum
• Pitt Meadows Museum
o Hoffmann Garage
• Haney House
e St. Andrews Heritage Church
• Hammond Pool
. Harris Road Pool
• Harris Road Field Mouse
• Pitt Meadows Recreation Hall
e Pitt Meadows Family Recreation Centre
• Pitt Meadows Rinks
• Hammond Community Centre
• Whonnock Community Centre
• Maple Ridge Lawn Bowling Centre
� Ridge Meadows Seniors Assaciation Activity Centre
10
Schedule �Vn
Decisions which must be made by the Municipal Councils acting independently and in their sole
discretion (with advice from the Commission)
• Annual Operating Budgets
q Long Term Financial Plans
• Annual and Long Term Capital Plans
• Parkland Acquisitions
« Park and Facility Design Finalization
s Parks and Facility Naming
• Lease Agreements for Major Facllities (other than short term licensing agreements)
• Capital Contracts (i.e. Public Private Partnerships)
o Adopting Bylaws (Land Use, etc.)
• Matters related to the Joint Agreement such as negotiations having to do with the terms of the
agreement including the addition or removal of services
11
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
BY-LAW N0. 6668-2009
A Bylaw to delegate authority to a joint Parks and Leisure
Services Commission for Maple Ridge and Pitt Meadows
WHEREAS the Council may, by bylaw, delegate authority to a Parks and Leisure Services
Commission;.
AND WHEREAS a written agreement has been prepared setting out the terms and conditions
of a Commission for Parks and Leisure Services in Pitt Meadows and Maple Ridge;
NOW THEREFORE, the Council of The Corporation of the District of Maple Ridge, in open
meeting assembled, ENACTS AS FOLLOWS:
Citation
1. This Bylaw shail be cited for all purposes as "Maple Ridge and Pitt Meadows Parks and
Leisure Services Commission By-law No.6668-2009."
2. That "Maple Ridge and Pitt Meadows Parks and Leisure Services Commission By-law
No.6568-2008" be repealed.
Interpretation
3. For the purposes of this Bylaw, unless the context otherwise requires,
"Maple Ridge" means the Corporation of the District of Maple Ridge;
"Municipalities" means the Corporation of the District of Maple Ridge and The Corporation of
the District of Pitt Meadows;
"Pitt Meadows" means The Corporation of the District of Pitt Meadows.
Joint Parks & Leisure Services Commission
4. Pursuant to Sections 176(1)(g) and 191 of the Local Government Act, Council hereby
delegates authority to the Maple Ridge and Pitt Meadows Parks & Leisure Services
Commission" (the "Commission") to carry out the duties defined in Section 8 below.
5. The Commission shall be comprised of the following members:
(a) three members of each of the two Municipalities' Councils, including both Mayors;
and
(b) three members of the School District No. 42 Board of Trustees including the Chair
(c) six citizens at large members two of whom shall reside in Pitt Meadows and four of
whom shall reside in Maple Ridge.
6. The members of the Commission shall be appointed by resolution of the respective Council
and Board. Citizens at Large representatives shall be appointed by the Council of the
municipalities in which they reside and shall serve for three year terms and a maximum of
three consecutive terms.
7. Each member of the Commission will be entitled to vote on all matters coming before the
Commission.
8. The members of the Commission shall serve without remuneration.
Procedures
9. The Commission shall:
(a) elect a Chair and Vice-Chair from among its membership at the first meeting of each
year. All members of the Commission, including at large members, shall be eligible
to be elected as Chair or Vice Chair.
(b) meet a minimum of once a month unless otherwise determined by the Commission.
Duties and Powers
10. The Commission shall
(a) function as an independent policy making body;
(b) have operating authority for the provision of parks, leisure and cultural services and
for entering into agreements and contractual obligations within the limitations of
approved budgets;
(c) have authority to spend money within an annual budget approved by the Council for
Maple Ridge and the Council for Pitt Meadows.
(d) operate in accordance with an agreement entered into by the Districts of Maple
Ridge and Pitt Meadows.
(e) submit to the Municipalities by the first of October each year the five-year financial
plan for operating costs and capital costs
(fl submit an annual report to the Municipalities by the end of May each year describing
the activities of the previous year to the Council.
(g) enter into an agreement of cooperation with School District No. 42 which addresses
such issues as the reciprocal use of facilities, the joint maintenance and
development of combined sits and coordination of program services.
11. As an exception to 10 (b) above the General Manager, Community Development, Parks and
Recreation and the Director, Parks and Facilities, or their designates, shall have the authority
to enter into Caretaker Contracts.
Other Committees
12: The Commission shall establish such ad hoc committees as may be required from time to
time to provide the Commission with advice on specific policies, proposals and initiatives.
READ a first time on the
READ a second time on the
day of
day of
READ a third time on the day of
RECONSIDERED AND ADOPTED on the
MAYOR
, 2009.
, 2009.
, 2009.
day of , 2009.
CLERK
program information while reducing the volume of printed material.
• Continue pioneering new ideas for service and community building, and
provide more "feel good" stories about successes to the media.
• Expand research to include partners' programs and issues where possible;
share research findings and insights.
• Tap into the strength of the web sites of the two communities.
• Use the viral marketing and word of mouth appeal, "buzz".effect, to
� communicate to the community on the benefits of the service blueprint, as
the recommendations in the Marketing Plan are incorporated into daily
facility operations, program planning and management. �
• Adopt stronger marketing practices to identify target markets and make
sound decisions on product, price, place and promotions.
o Continue the focus on an entrepreneurial approach to maximizing the
marketing budget by forging strengthened relationships with the business
community, considering revenue-bearing market opportunities and
partnerships with businesses.
•� Integrate community and sports groups into parks and leisure marketing.
� • Use stories to educate people, introducing a system to collect and
communicate the stories, as this might help to reach non-participants.
• Generate awareness of Legacies Now efforts in coordinating a sports
organization province-wide registration system.
• Promote other good communication and organization strengthening
vehicles.
Operations • Increase the communications and marketing budget to at.minimum 2.5% of
the PLS budget. .
7.9 Joint Delivery
Description
The joint delivery agreement betvireen MR arid PM, which was developed in 1994, requires a 3 year
review. There is also an internal annual review, and a financial review every 5 years. The last financial
review (Dunwoody) indicated that the agreement was worth keeping. During this Master Plan process, all
focus groups and the public were asked for their input on the joint delivery system.
Pitt Meadows and Maple Ridge both continue to grow, and the new bridges will have major effects on
land use, population and transportation. In general, efforts are made to distribute services equitably
between the two communities. The use of specific facilities is affected by the location of the various
facilities and population. The random public survey conducted every three years assists in gauging
public use and perceptions about.parks, recreation and culture services in the two communities.
The annual business planning approach used by PLS results in an integrated plan for MR and PM; it is
presented in two separate formats to suit the individual Councils.
Analy�is
Strengths '
. The joint delivery agreement has worked remarkably well in general.
= MAPLE RIDGE AND PITT MEADOWS PARKS RECREATION AND CULTURE MASTER PLAN - DRAFT 'I 2 2
� JANUARY 25, 2010 '
• The public don't perceive a boundary between the two communities in terms of parks and recreation
services, they are unaware of any issues, and they are happy with the system. The public workshop
and random telephone survey corroborate this; residents provided the same high service ratings in
both communities. .
e Joint delivery is highly efficient, e.g., avoiding duplication of facilities and resources, larger base for
programs, better facilities, betterjoint planning. This was repeatedly stated by all focus groups.
• The financial review, last completed in 2002, determined thaf the benefits of the system to the
partners are greater efficiency and more specialized resources and expertise, which are typical of a
larger community the size of MR and PM's combined populations.
• PLS staff don't perceive a boundary, and get along very well with staff at both communities.
� Education, RCMP, sports, health, Chamber, and Rotary are also shared, therefore there is a
precedent and others managing at this level.
• The sports booking system works well as a joint system.
Challenges
• There are often challenges with this type of agreement, especially when the two parties do not carry
equal weight, since neither party has full control. � �
• Communication is critical with respect to any function which is shared between two municipalities.
This has been emphasized by all of those involved in implementing the agreement. As the two
communities grow larger this could become more challenging
• Managers and coordinators have a higher workload in terms of reporting, e.g., two Business Plans
with different formats, grant applications, Municipal Advisory Report, duplicate systems and
meetings; when Commission is involved they need to do their reporting three times.
• There are differences in processes and philosophies between MR and PM Councils, which can
challenge staff. �
• Many policies and.procedures are different in each of the two communities, e.g., two separate �
budgets for capital costs, different procurement procedures, different signing authorities, different
contracts with suppliers, different parl< closure times.
• Physically and socially the two communities are different, e.g., different land bases, different
economies (PM is mostly agriculture, flood threat, heavy industry/transportation hub, strong identity
especially among long-time residents; MR is on higher ground, has a different physical and cultural
� character).
• PM would like a stronger relationship and closer day-to-day communication with PLS staff.
• Programs may not be offered in both communities and transportation can make accessibility an issue.
e Residents need to travel farther to facilities, and the transportation system doesn.'t support this; the
drive time east / west can be long.
• There are some challenges with the Agreement, e.g., anything requiring a bylaw (e.g., fees) needs to
go to both Councils; some responsibilities are not specifically outlined, e.g., street trees, garbage,
parking lots.
Strategic Objectives ,
. Acknowledge the benefits of the joint delivery model and continue to work on improving it.
• MAPLE RIDGE AND PITT MEADOWS PARKS RECREATION AND CULTURE MASTER PLAN - DRAFT 1 2 3
�1 JANUARY 25, 2010
Recommendations
Process/Planning I• Ensure that PM and RM have opportunities to express their unique
identities, e.g., banners.
Management • Periodically demonstrate the benefits of joint delivery to both partners..
• Work with Commission and the two Councils to solidify one consistent
reporting methodology.
• Conduct a workshop every 3 years with the Commission, with a third party
facilitator, to review and improve the joint delivery agreement and model.
� • Consider excluding some areas from joint delivery, based on unique
requirements in the two communities, with the agreement of both parties,
e.g., Museums. Establish criteria for those services which should not be
delivered jointly, e.g., where the two communities want to provide
divergent service levels.
� s Review the role of the Commission with respect to achieving greater
efficiency, e.g., strengthen Commission governance through methods such
as reducing Council reporting to items outside of budget envelope,
reducing items reported to both Commission and Councils. Continue to
stress the importance of open and frequent communication at all levels,
e.g., Councils, managers, foremen, and other staff, �
• Consider increased management staff in the Department to be located in�
Pitt Meadows, located in or near Pitt Meadows Municipal Hall when and if
� the opportunity presents itself.
• Have cross team meetings with operational staff between Pitt Meadows
and Maple Ridge, not just management.
• Hold social functions with� Maple Ridge and Pitt Meadows staff to build
relationships and trust. �
7.10 Operations
Description
Park maintenance requires a significant portion of the departmenYs budget. Parks are maintained by the
municipality in most areas. For some small parks (e.g., Dewdney mini park, boulevards adjacent to park,
and trails), there is a Local Service Area (LSA) established to contribute funds towards maintenance. If
this isn't established in advance, it requires 70% approval of residents, therefore it is best to establish
LSAs before subdivision. Sawyers Landing has a LSA for the mini parks, and Maplecrest has one for a"
trail. Harrison Landing Park is a concern since it requires a higher level of maintenance than anticipated,
since it was originally planned as a more natural park. The municipality maintains "OCP" trails; extra
trails built by developers are maintaine� by the development.
Others assist in park maintenance in particular cases. Some of the larger parks have a caretaker, e.g.,
Thomas Haney, Whonnock Lake, proposal for one at Pitt Meadows Athletic Park. They live rent free, and
they work in lieu of rent for a similar value. An Adopt a Parlc program is in place to help with maintenance
(e.g., trimming, litter, �og bags), however it has been difficult to retain interest in this. The Haney
Horsemen maintain some trails, however they have trouble keeping up with deman�s and sometimes
use contractors. Prison crews help with grass cutting near the airport, and at Albion Fairgrounds; they
= MAPLE RIDGE AND PITT MEADOWS PARKS RECREATION'AND CULTURE MASTER PLAN - DRAFT 'I 2 4
a'x JANUARY 25, 2010
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604-688-513?
T-757 P.02 F-431
C'orporation of The Dist�'Yct of Maple �idge /
Co�poratz'on of The Distract �f 1'It� ll�eadows
Leisure Servares Ag�'eernent:
Flnal Draft Assessment Report
Report Date: J�rauary 14, 2002
Jan�11-OZ 09:30am From-BDO Dunwoo��� ILP� 604-689-513Z T-757 P.03 F-431
' i
Table of Contents
!
Page
Assignment................................................................................................................................1
Resrriciions and Qualifiea�ions ....................................................................... ....,......,.,............2
Scope of Re'view �nd Assumptions .................................................................................... ......2
Background................................................................................................................................2
O�verall Findings .................................................................................................................... .3
Sum.rriary of Major 12ecommendations ............ .........................................................................3
The L.eisure Services A�eement: lZecommendations ...............................................................�
Addi�ional Costs Arisin� from I�ifFErent Maintenance Standaxds ............................................5
T.itter Picictt� ........................................... ...................e........,......................,...........,................:.7
I�nsurance .....:..............................................................................................................................7
SeveranceBenefits ........................................................................ ........................ ..................7
planetTce .............................................................................................. ....................................7
Community Events / VVater Charges .......................... ..............................................................8
Parlcs and Recreauon Support Services Allocarion ...................................................................9
O�rerhead Charge ..............................................................................................................:......10
Camputer Software an.d l�ardware ..... ....................................................................................13
OtherFacilities .............. .....:...................................................................................... ............15
Alterna.ri�ves to a, I)etailed C�st Sharing Formula ....................................................................15
Conclusion..........................................:.................................................................................... l 6
Appendices �
Appendix R— Scope of Re�riew
Appendix �— Facilities iricluded in Schedule A of the Agreernent: NO 51�,Ti1�CailY COSt
sharring �oncerns identi�ded
Jan-11-02 09:30am From—BDO Dunwoo,dy LLp 604-688-5132 T-757 P.04/24 F-431
. ' i .
rYNAL, DRAFT — FOIt DISC�CJSSION pYJRPOSES ONL�Y
1�451
January 10, 2002
PR'.['VATE AI�I�D COIdF�ENTIAY.
Corpora�ian of The I�istri.ct of Maple Ridge Corporation of the l�istri�ti of 1'itt Me�dows
11995 �Iane�► P1ace . 12007 Harris Y�oad
Niaple 12idge, BC Pitr Meadows, �C
'V2X 6A9 V3Y 2B5
Dear 1VI@sdames/Sirs:
YtE: Maple ]�tidge / Pitt Me�dowS T.eisure Services Agreer�ent
�►ssignment
1�. �b0 DunWoody I.Y.p ("BDO") has been engaged by the Corporafiion of the Uistrict of
Maple Ridge (``Nlaple Ridge'°) and the Corpora�ion o�the I?istrict of Pitt Meadows (``Pitt
Meadowsy'), collectively the ("MUT11C]j7�1T1�5"), to undertake an assessment_ of the
Leisure Services Agreement dated July 26, 1994 (the "Agreement") between Maple
�2.idge �nd Pitt Meadows.
2. Our analysis was directed toward determining whether rhe Agreenle�t provides .for an
equitable and efi'f'icient sharing of costs incu�'ed �nd resources expead�d in pro�vidin� the
services incluc�ed in the A�r��ment (the "Services"). Our reporc provides
recommendarions on hor�v r.�e Agr�ement might be tnodi�ied in order to impxo�ve t1�e ease
of adminis�ration. �VVe understand thaC rhis report ma� be reviewed and reli�d on by
� Coua�cil and Disfrict officials from bo� Municip�lities
3. Our comments and recom�nendation.s are based on the infortnation, documents and
explanarions that were provided �o us and are subj�ct to the res�ictions, qua.lific�.rions
and assumptions noted in this report.
Jan-11-02 09:31am From�BDO Dunwood� LLP 604-686-5132 T-757 P.05/24 F-431
rt�a.�. Dx�rT -�oR nis�i��STON r��oSE� oN�Y
. Cnrporarion o, f The Disirict af Maple Rulge
. 7anuary 10, 2002
Page 2
Restri�tions and Qualifica�fii�ns
4. This report has been g►repared expressly for officials of the �Iunicipaliries ta assist them
in evaluating administrative aspects of the Agreemenr. We do not assume any
responsibiliry or liabilit�y for losses occasioned to the 1V7.unicipali�ies or to any other party
as a result of the circula�ion, publicarion, reproduction or use of this reporr contra.ry to the
provisions of this paragraph.
5. Our analyses and comments are based on our understanding nf the intent, stcucture and
�dministrarion of the Agreeinent. We reserve T�e right, but r�vi111ae under no obli�ation,
to re�iew our comments included in this report, and if we consider it necessary, to revise
our Yeport in light of any changes in the A�eetr�e��t or �ny other information which
becomes known to us subsequent to che date of this re�ort,
6. Bi11 Cox, CA and Marlc VJestan, CA, both with BD�, vc�ere primarily responsible for this
engagement azzd the conten[s of this report. The partners and employees oi' Bb0 do not
have any bias vvith respeet to the parties in'vol'v@d in this mat�er.
.•- .i � �•- r_ •
7. In preparin� this report, we revievc�ed and relied. ot� cegtain information summari2ed iri
Appendix A. Our comments and recommendations a.ssurne �.at this in�ioxmation is
a.ccurate and c�mplete.
�. The l��reement established th.e Ri.dge Meadows parks ar►d Iaeisure Services Cornrnission
(the °`Comrnission"), a. joint parks and recreation commission c�mmirted to creatin.g
opportunities for community pride, personal cn.joyment at��. �healthy li�estyles in Mapl�
Ridge and Pirt IvCeadows. The Commission's ma�ndaTe is to provide on�oing services in
the ax�as of: - paxks, opert space and trails; historic sites; �ort�nt�ra.ity �venis; sports; fitness
and a�uatic centres; youth and senior services; aris �.nd ct�ltLue; and c�m�nunity
development.
Jan-11-OZ 08:31am From-BDO Dunwoody LLP
. �
604-688-5132 _ T-757 P.06/24 F-431
�'i
�x�, nx�~r - �o� �rscu�sror� P�osEs o�.�
Corporarion of T'he Districr of Maple Ridge
, J�anuary 10, 2002
. � Page 3
9. The Agreement defines the services and facilities administered by the Com�mission and
the associated costs that are considered to be shareable, (the "costs"). The Agreement sets
forth a cost allocation farmula (the "formula") by whieh the 1Vlu.nicipali�ies sharc the
CQSfS.
Ov�rall Findings
10. Tn general we found that the A�reement wa� Ueneficial to bot�i Municipa)ities. The
Municipalities seem�d to be working well togetlzer a.nd both �anderstood and accepted the
cast allocations. Although certain a�pects oitl�e Agreement were not entirely clear,
anethoc�s have been jointly esta.blished by ihe Municipaliri.�s to address these.
11. The Agreement is not clear in certain areas, and in other areas creates an undue amaunt
of a.dministrative burden. Our fol)avving recommendations cantain suggestions for both
clarifying and s�reainlinin� the Agreement and the cost allocativn process. We also
discuss in the section, Alternazives �o a IDetailed Cost Sharing Formula, the possibility of
rnoving from a cost-sharing basis towards a cost-based �ixed amount contrac�.
5ummary of Major Recommendations
1?. The ma�or recommendations included in this report �re as %11ows:
• An admtnistrative char�e for the planning and rraana,gement oicapital projecrs should
not be made.
� 1'arks and Recreati.on Services ]]epar�ment ("Parks and Recreation") staff time for
planning and mas�agement of capital projects should be included as � stiareable cost.
• The 3% overhea.d charge is likely too 1ow considetixs.g that it is meant to provide. for
the t�se of non-�ark� and lZecrearion staff (Financ�, Personnel, Inform�tion Services)
as well as space occupi�d in the Maple Ytidge business and operations centres.
•'VVith the exceprion o�lar�e, system-wide acquisition.s (servers, networks, ox point of
sale software) both corrapurer haxdwaxe nnd sofiware costs, as vc�e11 as rela.ted
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Corporatlon of The DistriCt of Maple ,Rrdge
January 10, 2002
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implementa�ion costs, sbould be considered as shareable costs allocated in the year.
expended.
Planet Tce Map1e Ridge should not be treated di.fferently than otlier recreation and
leisure faciliues. 7fhe net operating expense should be deemed a shareabl� cost.
• Considera�ion should be given to a grant or fixed price conhact approach based on
actual annual expendi�.tres as opposed to the current �hareable cost meYhod �in
determining how PitC Meadows contributes to the services.
13. Pursuant c� our ternns ofreference, our recommendarions are noi to be ma.de
retroactively.
ihe L�eisure Services Agreennent: Recommendations
14. Care£ully defined terms can increase the �fficienc� with which servi�s covered under the
Agreement are administeted and compliance with the zerms of the Agecment is
monitored: Sased on our review of the Agreement we make the follo�vin� specific
recommendations rel�ting to the terms and definitions contained therein.
Para, 1. (b)
• Schedule A should be rev�ised and updated ta include a clear descripCion of all
��
services included.
Paz'a. 1. (e)
• it is our un�.erstanding that the tern�s "n�t aetu�l expenses" and "n�t tot�l operating
costs" are intended to mean tlie same thing. As such, we recotnmend th�t these terms
by replaced by flie tenn "net o�perating expense", which is defined a.s "all expenses
relaied to the ser°vices provided by zhe Corrcmzssion n�c o, f revenues derived
therefrom. ".
� The ter�n "sound accounring principlcs and practices" should be replaced with
''generally accepted accouniirig principles for municipal ities ",
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Carporation of'The .Distrrct of Maple 12id�e
� danuary 10, ?00?
Page 5
• The term "cerrifed annually by the auditors oithe Diserict of IVlapl� ltidge" should be
replaced. With "net operating expense .., should be r�eviewed annuar�y by the auditors
of'the I�isrrict of Maple Rzdge. A schedule o,�net operating expenses should be
prepar�ed annual'1'y ccnd presented in a 12eview Engczgement Reporr ".
Para. 1. ( fl
• The definition of capital costs sl�ould Ue expanded to make it clear that capital costs
are not Lo include a provision %r planning cos�s �ssociated with capital items (which
w� believe should be considered s�areable costs). 5ee £u�er discussion in the
section entitled 1"arks and Recreation Sugport Servaces Alloccztion.
v The definitian of ca�p�tal costs should exclude computer hardware and soflware cosrs,
which should instead be treated as an ap�rating expense. See further discussion in the
section entitled Computer fir'ardware and Software.
Para. 1. ig)�1) and� �2)
• Th� terms "planning", "development", "maintenance" and "scheduling/co-ordination"
should be defined. �
Aara. 1. (g)(3)
•. The terms "program development and deli�very", `'�upport to communiry groups",
"m.�'kering", "fun.d raising", and `�olicy development" should b� de�'ined,
_ . . �� : �, . � � � : � �� _ . >. ;. , - . �. . . �.
15, Base stan�ards encompassing the acquisi�ion, development an.d maintenance of parks and
open space axe d�fned im the 2001 Parks. lZecreation and Cultural Master P1an for Map1e
Rid�e and Pi�C Meadows. Although some di�ferences� in service mi�ht exist as the system
responds.to consumer needs and usage factors (for exa.mple, grass cutting and the
operating haurs of commurLity c�nixes), we understand that o�verall, the standards ha.v'e
been applied in a fair and equitable m�nner in each of the communiLies %r several years,
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� Corporation of The ,l�istrict of Maple 12iaCge
� ran�ary 10; 2002
. . Page 6
16. 7neq�.iries may arise when different maintenance standards exist. Some differences
currendy exisC in areas such as boulevaxd maintenance and expendii�xres relAting to urban
forestry and pocket parks. To ensure coniinued consistency with respect to �he fair
distribut`ion of eosts and services, the Agreexnent shauld also define a base staaidard to be
applied to newly developed axeas.
T7. The intent i.s to ensure the stan.dard iu all or part of one community which is being
maintained through general revenue fvnd suppon from bolh communities is not greacer than
th.e standaxd in rhe other community unless funding is derived from other sourees to maintain
the increased standaxd. Standaxds which exceed th� ba.se standard will either be p�ssed along
to the develop�r and residents of the area in which the increa�ed standards hav� been applied
ihxough � speci�ied area char�e or will be borne by the Munieipaliry in which the area is
situated. We un�erstand th.at specified are�. b�laws will be put in place to cover the
increased eost of maintenance•
18, It is our understandi.ng that, with respect tv nevt� development undertaken fzom 20�� onward;
the base standard will n.oi include: tot�lots in small lot developmenrs; landscaped �ntry areas
to new subdivisions; landscaped boUlevards in subdivisions wluch cannot be maintained �y
adjacent owners; seating a.reas close to mail boxes; or any pocleets o£landscaped areas in
subdi'visions.
19. �hoald developers wish to implement these standards within a suvdivisian (or be required to
do so by the Municipality in which the subdivision is located) �n esrimate for annual
m�intenance will be prepa�ed by the 1'arl:s and Fa.eilities Depaxtment and fo�warded to th�
Planning Department �.ealing �ith the particular subdivision. .
20, i�Vith respect to boulevards �nd street trees vvhich are. c�ntigvous with pri�ately owned
property, adjacent property ovmer� should be xequired by bylaw to ina.intain �rassed
boixle�vasds and should be restricted from doing anything to street trees to avoid dif�erential
mairitenance and dama�e to the intep-ity o£�he street tree pattern. Str�et tree maint�nanee
will be consider�d paz°� of 4he base standard.
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FIIYAL, DRAT'T — FOlt DXSCU�SION I'iJIZPOS:�S �1°iL'Y�
Corporatian of 7°he District of Msple Rtdge
. � January. 10, 2002
Page 7
Litter Pick-up
21. Far puxposes o�' clarification, the Agreement should stipulate that; (i) li�ter pick-up in any
of the join�ly administered areas or facilities is provided for by� the Commission; and (ii)
litter pick��p on baulevard� and su�ets is the unique responsibility o� each Municipality.
Insurance
22. The Agreement should include a reference to Iiabiliry and praperry insurance coverage,
At present, �ach Municipality is responsible f�r insuring its ovvn. properties and o�btaining
its own liability insurance. '�he cost of s�ch insurance, including T�e cost of claims, is
fundec� �y the 1V�unicipalit� owning the properrty and each Municipality is responsible #'or
administering and paying for claims that arise within its respecrive boundaries. Only Yhe
costs associated with propErty insurance are considered a shareable cost.
Severance Benefits
23, It is our understandin� that indi�viduals employed by M�ple �id�e for o�'et 20 years are
eligible �or a severance benefit equal to five days pay for each year worked. tlls the
Agreement has been in e�%ct for tlie last seven years, only the p�rtion of each
employee's severance benefit r�lated to the period 1994 to the date of severance is
included in sharea.ble costs. We believe.that this approa.ch is reasonable.
Planet !ce
24. Planet Ice Maple �tidge ("Plan�t Tce" or the "Comple�") was constructed in 1998 a.s a
private/public paxtn.ership between 1VIap1� �2idge, R.C. Properties Ltd.. and 1Z.G. Axanas
(Maple �idge) I�td. ("R.G. Ar.enas").
2�5. Per r.hE tern�.s of Yhe Amended and Restated Trust Agreement, for the first �ive years of
the term eflding in 2003 Ma.ple Ridge pa�s R.G. �lrenas an amount ec�ual to tlie sum of:
(i) the Municipal annual taxes; (ii) $23�.6 thousand payable for the first five yeaxs of t�e
Agreemeni, representin� capital pa.�rnents and; (iii) a base amount of �504 thousand to be
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invoiced monthly. Although nat specifically stated in the Agreement, we ur�derstand thax
the �500 thousazid relates �olely to the Complex's operatin� costs.
26. The base amounC w'as fixed ac ihe time af negotiations for a. period of five years and
includes a pro�v�iSion for inflation as measured by increases in �he Consuxner price Zndex
at the end of the five-year term. In �ddiiion to the base rate o� approximately $70 pet
hoilr, Maple Ridge is billed $180 per hour for additional ice time beyond the negotiated
monthly allotment. Ti is our underst�nding that on a`per hour af ice time' basis, the base
rate is considerabl� lower �ha.� the going market r�te and ihe rate char�ed for the
add.itional ice iime is similar to rlie $177 per hour charge� at PitC Meadows° 'I1-vin l�i alcs.
27. T`he Agr�ement does noi make reference to Planet Ice. Shareable costs assoeiated v�rith
the Complex are based on the 1998 operating costs of the Cam l�teely Arena and not on
the actual costs of Planet Ice as invoiced from R,C. Arenas. '�'he current �istorical-based
cost sharing arrangement do�s not have any �ro�vision for in�la�ion, nor does it directly
relate to rhe actua] costs incurxed by Maple Ridge. We do noc believe that this is an
appropriate basis on which to share costs.
28. We understaz�.d that the amount actually charged under the exisrit�g Planet Yce agreement
and the �mount that would result if the aeival net cos� to 1Vlaple Rid�e were multiplied by
the fiormula, are not mate�i�lly different, Thus, in or�er to er�sure t1�at �n� future eost
escalations or Yeductions �re shared and to streamline t�he arrangem�n�s> we recommend
that cost sharing for il�e Complex be subjeet to �he same treatm�nt �s other sh�reable
costs. Speci�ically, the shaxeable costs would include the �500 tlzousand. base rate in
addirion io ch�rges related to any add.itional ice rime.
Cornmunity v�rt�� / 1Al�ter Charg�s
29. Althougli community e'vents provided for in t�he Municipali�aes' parlcs and recreation
budgets �re consid�red shareable c�st�, some e�cpenditures rnade by the Muxi.icipalities
are excluded. 7ri. p�°ticular, we understand th�t cenain events fund�d by Pin A�leadows
(Canada Day, �teznembrance D�y, Pitt MeadoWs Day, Christma.s in the Counny) nre not
included in shareable casts. '�h� absence of �u.idance on wh.en and to what degree these
additi,onal costs arc to b� ix�atcd as shareable mig�t lead.'Co i�nconsistent treatanent oithe
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costs and result in inequities. As such, we recommend that, with the exception of
ov�rtime charges relating ro policuag the events, all reasonal�le cosCs related to
communiry events be considered sh�reable,
30. It is oux understanding tha.t tbEre are dif%reaices in how each municipality treats water
cl�arges related to the services. In order for the Agreerrient to be equita�ble, it should
include a descriprion of how w�ter charges are to be treated. As i:here are costs assaciated
with the use of all public u�iliti�s we agree with the metering ofpublic facilities to
allocate the costs, even if on a notional basis. The actual charges, ii any, related fo water
us�ge can.l�e a marter for later discussion bstween the Niunicipalities.
Parks and Recreation Support Sererices Allo�ation
31. Roughly 85% of the support services charge relates to t1�e salaries, wages and benefits of
managers and administrative staff. The remaining 15% consists ofbanlc charges,
consulting fees, insurance prem�ums, office supplies and soflware support. Maple Ridge
cuzrently a.11.ocaties the total support services cost among approxima.tely 23 cost centres,
some of which are shareabl� 1�ased on the Agreement. The allocation is ba.sed on a
consultative process and manag�ement's best estim�te. Support service costs incurred �by
Pitt Nleadows axe charged bacic to Maple Ridge. It is our understanding that these costs
are limited to postage, photocopying �or oth�r direct costs,
32. Nlr. Muxray and his d�partment allocate their hours to different functions. An estimate is
made of hours that are spent on ax�as outside of the Ridge Meado�vs Parks a,nd �eisiu•e
Services items. The cost related to these hout� is backed out of the shareable cosYs. We
agre� with this concept bu� suggest that a rough estimate is reasonable in th�
circumstances. 'I'he us� of timesheets or oiher s�ttempts to more accurately irack time
would not be efficient.
33, 7"he cost of man�g�r�nent's time �rerated to the invalvement in planning capital projects is
also included in suppo.rt services. Th�se costs ar� currently allocated at year-end and ar�
based on esrimates of the number of 1�ot�xs each. individual �as spent on planning
activities. 'VVe understand that there ha,s been some consideration of ca.lculating
mm�n�gzmenc's pl�nnninb cosr� o» a form�.la basis, n�.xnely 10% of tha capital cost, a
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Corporation of The Disrriet of Maple 12idge �
. � Ja.nuary 10, 2002
Page 10
practice currently utilized by the Engineering Deparrxnent. Although we believe tita.t this
approach vcrould reduc� the amount of time involved in detern��nin� the planning casts,
we cannot comment on the apprapriateness of the peraentage used. Yf this approach is
adopted, we recommend that a range of perc�ntages be used de�pending on the relativ'e
size of the pr�j ect. . .
34. Ideally, we recommend a chan�e in process auvay from a Support Services Alldcarion
char�e for capital items. We suggest that all mana�ement time related tn services
included in the Agreement be included as a shaxeable cost. For example, if Maple Rid�e
vc�ere to capitalize 100 m�na�ement houxs to a nev�l leisure cen�r�, the cost o� the 100
hours would be added back to the shareable costs. W� consider t�is fair as maYnaging the
parks and leisure services function requixes t1�.at d.ecisions be mac�e in regard to both
capital and operating items. Depe�ding on how the finance department currently tracks
. hours and allocates costs to other departments, this may simplify th� process and reduae
the extent to which detailed time logs are maintained.
35, A.s with any rnajor capital project, management time from non-paxk� and recreation
se�rvices dep�r�ments will b� required. We do not suggest that any of rhis time be
alloca�ed a.s a shareable cost, however it should be t�lcen into account in determinin� the
appropriate le�'el for the 0�'erhead Charge.
� - -,. .
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36. �ne ca�nponent of `Op�r�ririg Cos�s' as defined in the Agre�m�nt is an overhead cl�arse
(�e "charge") rela.ting to indirect suppo�t provided �y Maple Ri.dge to �a�lcs and
Recre�tion. 'The charge is nzeant to provide for general adrninis�rative opera.ting
expenses, �ffice space and worlc yard and shop facilities, in addition to the urilizat�on of
servicas pro'vided by the Finance, Persorinel and Inf�rmation Services dep�ents
(collectively "tlie I�eparun�nnt�"), who in aggregate enlploy over 30 individuals.
37. As presented in Tabl� 1 bel�va, ba�ed on inforrr�ation obtairied from Map1e i:idge, it is.
estimated that the �ep�rneri�s provide in excess of 4,300 ho�rs a year of support
ser�'ices to Parks and Recreation. Sased on an estimated average �a�e of �25 p�r hour,
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Corporarion of 7Tre Districf �f 1Vtaple Rrdge
Jr�.nuary 10, 2002
" pgge 11
the cost to Maple Ridge of provi�.ing o� ihese services to Parks and Recreation is
approximately $10$.5 thousand,
Corpararron of the Drstrict_of Maple Ria�ge
Esrimaud Cost of Providing �inanco, Personnel anQ
Informauon 5crvices m tha Parks and Recreation Services Deparnr�nt
($OOUs Table 1
Depainment, (EstismTed ho�ss/year)
Personnel
661
Finance, (Note 1) " 2,434
Infoam�arion Scrvices, (NotC 2) 1,243
� 4,338
�stisnated hourly wage ($) - 25
Estir,aFtted coss ro M�ple R.idge 108.5
Notes: -- �
1, it was estimated thar, in tot�l, 4,867 hours par yzar were spent on mattars related to rl� Parks
and Recreation Sr.rvices Deparm�ent. Toral hours have been reduced by 50% to reflest
the estimated rime rzla[ed to eapital planning.
2, Based on three people devoting 23% uir.heir rime to rhe hzlp desk fatnd one prrson devoting 5°10
of thcir rime to CI„A.SS related marters.
38. As f�arther indicated in Table 2, Parlcs and Reczeation occupies approxima.tely 3,100
square feet of office space in the Maple Itid�e Business Cen�re and 3,300 squ�re feet af
� space in the l�ewdney Trunlc Road Operaiions cencre. The combined c��t associated with
Parks and lZecreation's use ofthis space, excluding parkin� and outdoar stora�e facilities,
is estian�ted. at �59.3 thousand.
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7anuary 10, 200?
Pa�e 12
Corporatio�t of the Disirice of Ndaple Ridge
&scimated Cosrs of Offic� and Other 5pace
Utilized by Parks and Rccreauon Seavices neparmlent
($OO�s) Table 2
Operations Cen�e, parks and carpGntry shops, squ}ue foot
Mulriply by casi facior per sauarc foot, (No�e 1)
3,294
5
16,5
Maple Ridge Business Cr,n�e, squarz foot ' 3,057
Multiply by cost factor per squarc foot, (Noc� 1) � 14
42.8
'Total 59.3
N'ote 1. Cost facrors include eommon area maintenance cosu aud art based on
estimates prorrided by rhC Parks and R.ccrearion Servicrs Deparemont,
39. In 2000, the cl�arge, calculated as 3% ofthe sharaable cost allocation, i�ncluding t1�e
Planet�ice charge, vvas �24.7 tho�.sand �T'able 3). If the initial intent of the chaxg� was to
provide for fair and equitable sharing ofthe overhead costs incuzred by P�rks and
R.ecreation, then the 3% charge most likely understates Maple Rid�e's "re�l" cost of
pro'viding resources by a.pproximatel� $12.1 thousa�d. �urthermore, this likely
undersiatemen� does not iake into account th�t the char�e was intended. m consider Pa:elcs
� and 12ecreation's usage of informarion systems �cuaxently over 40 computer worlest�.rions,
iricludin� peripher�.l hardware and associated of�ice sof�vvar�).
40. Ii che identi�ied costs associated with Parks and Recreation's o�'erhea�d (use of or�er
Department's resour�e� and Maple Ridge busi,�.ess �nd operations een�ees) were to be
shared in a fa.ir and equitable manner t1�en, b�sed on the Year 2000's allacated shareable
costs of $821.9 thousand, rhe overl�ead factor wou.ld have to be 4.5% instead of 3.0%.
The ov�rhead percenta.ge factar may lik�ly be higher if the intent of the charge is to
provide for the use ofinformatior� systems (see Computer 5oi�ware and �Taxdwa.re).
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Fi1�TAIa D:Ra.FT —�OR DT�CiJsS1�I� PUR$OSES Ol�.,�
Corporatiorr of The 17istrrct of 1Vlaple 12idge
J'anuary 10, 200?
Pa�e 13
Corporat�on of the Ddsrrict of MapYe l��dge
Analysis of Actual. Overhead Charge for 2000
$OOOs) Table 3
Allocated shareable costs including Planei Ice, (2D00)
Multiply by 3% overhend faetor
Overhead charge
nivide by popula�on fac�or
Ymplird mCa1 overhead cosrs
�stirnated costs .
Finance, Personnel and lnforn►ation Services deparlmenis, (T�lole 1)
Businass and oper�tions centres, (Table 2)
'h�aining and conferenet costs, (Now 1)
Cler�C, (Nate 2)
Mu]uply by popularion f�ctor
Esrimated overhead charge
Acn�al overhead ch�rrge, 2�00
821.9
3,0%
24.7
0.1923
12�.2
10�.5
59.3
15.0
8.4
_ 91 2
�' 1923
36.R
2�.7
Diffrranee, estimated and actua! overhead char es) 12' �
�stimazed overhead chargc as a erceusagc of Year ?000 alloeated shaxeable costs � 4•5%
Notes;
1. Incurred by th� Personnel Dopaznment, Rela�d to parks and Recreation Services Department.
2, For the purposes of ta1�n� minuirs at sieetir�gs. The aaiouut is based on an estiznated
7 hours pCr week. � �
��K � ���� , •.
41. Alrllough some tliird-parry sofiwaxe support costs are included in. share�ble eosts, the
acquisition ofcomputer hardwaa°e is de�med to be a capital expen�.iture, All other costs
relating to informarion systems axe consid�red to h�ve been pro�ided f�r in the 3%
overhead charge.
42..Pitt Meado�s purchased.and provides for the replacement .of a small numb�r of monitors,
computers and printers and ba�ic o�'ice application so�tWare ("base soifivvare") loc2ted in
the Pitt Meadows �`amily Recreation Centre �n.d does not ch�xge back any amowne related
to its u�age, In order to provide the inforrriation system infrastructvre reqttired to suppoTT
ThC .P�.T1GS �lld T�eiSUTc faciliiies and activitina, ixi �.l�sol�at� tern�s� N1�plc fiidge h�s laad tio
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• ranuary 10, 2002
. Page 14
acquire and provide for the replacement of considerably more computer equipment and
ba.se softvvare.
43. The classificarion of computer hardware as a capital cost ma.y not be an cntirely
equitable treamnent given rhe re]atively short economic life span of the equiprrient, and
the iact thaC in some instiances updates to base software necessitate hardvc�ar� upgrades. Tf
the usage of computer hardware was traciced and chaxged out in a manner similar to rhat
of the equipment charge levied for the use of parlc equipment, such as lar�e mvwers and
uucks, the usage char�e would most lilcely incorporate a pro�rision for replacement as
well as direct operating costs. This eharge might also then be a budgeted item included in
share�ble costs. Clearly, hardware and sofi.ware casrs cannot be �racked i.n that mann.er.
I�onetheless, it is appropriate to consider some metihod for equii�bly sh�ir�g a portion of
the �titure equipment �n.d base sofCvclare costs incurred by' borh Municipalities.
44. None of the acquisition costs relatec� to the CLASS System softw'are ("CI,ASS") have
been considered to be shareable costs, This includes approximaTely �300 ihousand for
C�.ASS used at the Pitt 1Vreddows fiarnily Recrearion Ccnrxe and thE Maple Ri�ge Leisure
- Centre. This cost was comprised of $165 thousand for The soi�ware and $135 thous�nd
related to intemal staff resources uiilized during implementation of the system.
4S. C�.ASS was purchased `off th� shelf a.nd currently conta.ins mo�ules for poirit of sales,
program anc� facility reservations and membership management. The sysiem is not
�serviced by Maple lZidge's Information S�rrvices.Departmeng. A. service contract h�s been
signed vNith ESCOM Systems T�td, and is included in rhe so�vvar� suppor[ component of
supporC services. The system wi11 soon b� expanded to include �nnternet registration
ca.pacity, Approxim�.tely �36 thousand of the $80 thousan� currently budgeted for
softvvare support relates .to the implementarian o� this nevv corriponenfi. Peripheral
hardwaze such as photo identificarion equiprrient and bar-code readers are cuu�rren�ly
c�nsidered capital in nature a.nd the costs rherec�� are not shareabl�.
46. Yn ard�r to ensure that a common standard �xists xe�arding the information systems used
by the Municipalites, vae recommend tha.t, vc�ith. the exception of servers, ]arg� system-
vvide type hardware, a.ne� wide scal� point o� sale softvvare, all hardware a.nd base
Jan�ll-02 08:36am From-BDO Dunwor�•� LLP 604-688-5132 T-i57 P.18/24 F-431
i_ (, .
� � . FY1�A� DnAFT — FOR DYSCUSSYON PU�'OSES ONL,C
. Corpni'ation a�'Tlre DistrYct of MapCe Ridge
January 10, 2a02
� p�.ge 15
soiiware acquisitions be includec� as shareable costs in �he year expended. Laz�er
acqu�sitions should be dealt wYth on a case-by-case basis. Depending on the ma.gnitude of
the acquisition, it may be appropriate to consi�er includi�ng the amornizacion of the costs
of these larger items �s a shareable cost.
O�her Facilitias
47. Based on our discttssions we wcre not able to idenrify an� significant administrative cost
sharing concems relating to the facilities noted in the artached Appendix C. Should you
wish us to examine any of these faciliries or services in gre�.ter detail we would be
� pleased 'to do so.
Alternatives �o a De�ailed Cost Sharing Forrt�ula
q�8. The benefits of re�iona] co-operarion and cost sharing are clear. Municipal services are
expensive and having two Municipalities share in tl�eir cost, management and delivery
distribu[es the cost of inf.rasrructure o�er more users, thus reducing the cost to any one
Municipality. Regional approaches to seivice delivery help elinvnate unnecessary
duplication of aclministration and overhead costs and create efficiencies thro�.gh .
economies of scale,
49. There are a nurnber of possible cosi-sharing formula.s. Each has its advocates and critics.
The'right' formula is �he one t�h�t is most acceptable to all parries c�n�erned and results
in costs tihat axe reasonable and equi�ble to resident� of all �unicipal ties.
50. Cost-sharin� fo.rmul� ba.sed on usa�e require Lhe a,bility to carefi�lly monitor usage.
�nce rhe faciliries are on line and. taols for mes.suring use become available, some
municipalities switch to such formulas. However, �i�ven rhe wide range o�' facilities arid
services the Cotnmissi�n administers, a usage-1�ased formula would not be practical.
51. Furthermore, it is otar understazading tha� at the outset of tihe AgreemenZ the
M13I11C1�7��1'�1C5 �greed that it is a benefit to have such facilities in the community �
re�ardless of the extent of t�se given the Uenefits to t1�e entire community. l�ublic surveys
rec�ntly conducted su��est tihat residents are of the same opinion. .
Jan-11-A2 08:37am From-BDO Dunwo���� LLP 604�688-5132 T-767 P.18/24 F-431
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�'11e1Ai., DRA�'r � FO�t, DISCYJSSION PUItPOSES ONT..1'
� Corparation of The District of Maple .12idge
January 10, 2A02
. . Page 16 ,
52. �opulation-based cost-sharing %rmulas are populax. Advocates ar�ue that as population
drives rhe need for services it is the onl� valid factor in determining cost sharing. 'I'lzese
formula� are the simplest to calculate �nd monitor for compliance. However, some etiiics
charge that population-based formulas are unf2�ir, as they do not �.cctuately reilect use,
especially in municipalities with disparate or widely fluctuarin�popularions. This is not
so in the case of Maple Ridge and Pitt Meadows as it is aur understanding that the
IvXunicipalities' populations are boYh growing at similar rates.
53. 'VV'e should alsa point ouY the possibiliry of moving entirely awa� from a cost-sharing
formula to an anxival grant or f xed amount payable by Pitt 1Vleadows to 1V�aple �2idge.
This vcrould be the simplest of inetho�s as it would not in�volve a detailed series of
calculations at year�end. Furthermore, it would reduce some of the c�sts associat�d with
administering the Agreement. Whi1e terms would be negoti.ated, we expect thac the base
amount �c�'ould begin at a le�'el similar to the current amou.nts paid by Pitt Meadows and
would increase or decrease in proporCion to the Commission's annual budget. AlThough �
the issue of whether or not the grant would be considered a`fee for service', and thus
subject to goods and servic� tax would have to be researched further, we recommend that
this �'ant ar�xed fee approach be given �ii�rther consideration.
54. With fh� �x�eption of items with r�coanmendations mentioned irt tivis r�port it is our
apinion that, from a ianancia.l point of view, the ternrmss of the Agreerrae�t are reasonably
fai� and equita.ble. Adrriinistxative streaxnlining could be achieved b�' revisin� thL
Agreement to erisure that the services provided and the cosfs to be shared are cle�rly
outline�. and car�fully de�ined. .
_
Jan-11-OZ 08:37am From-BDO Dunwoa��• LLP � 604-699-513Z. T-757 P.20/24 F-431
't ,
� �YyvAI,1�R.AFT -- FOR DISC�'gSIOI�t PYTRPOSES ONY.`Y
� Carporatio� of 7'he Disjrict of Maple Ridge
. . January 10, 2002
page 17
55. Should �ou wi�h ta discuss the results of our findings or req�xire further clarificarion in
this maCCer, we would be pleased to meei with you at yatrr conv'enience. I� we c�ul be of
furrl�er assistance, please contact us.
Y'ours truly,
Bill Cox, CA / Maxk'V�Teseon, CA
/cef
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. �
�
. �. ,
� Fit�CAL DitAF'�' — �OR DYSCUSSIOI�t �iJRPOS�� OI�LY
.' Corpo�ration of T'he D�s�rict of Maple 12idge
Scnpe of Review
. Appendix A
In preparing ihis repon we reviewed and relicd on Yh� follovcring inforrnation: '
� Leisure Services Agreement dated July 2G, 199�, between the Corpora�ion of The �ismct
of Maple Rid�e and Clie Corporation of.'ihe l�istrict of Pitt Meadaws.
• Invoice issued to the Corporation af The Dislxici of Fitt Meadows, regarding cest sh�„ring
%r the year 2000, dated Apri14, 2001, including detailed supporting documents.
. Community Development, Parks and R.ecreation S�rvices Department, �usiness plan
2001-2005.
o Amended ancl Ytesta.ted Trust A�reement between �.C'x. Arenas (1Vlaple Ridge) Ltd. an�
The Corporarion of the District of Maple Ridge, dated Sept�mber l, 1999.
• Invoice, R.G. Arenas (Maple Rid�e) Ltd., �ated October 31, Z001.
. Uistrict of Map1e Ridge, Froposed Fin�cial plan 2002 — 2006, �ecreation — Arenas.
� Disirict of Ivlaple Ridge, Proposed Financial Plan 2002 — 2006, CommuniCy
De�'elopment, Pa.rlcs & Recreation,
•�etser, Mike Murray to T�en Wiesner, Liability and Properiy Tnsurance Cov'erage, dated
March 12, 1998.
• Esrirnate o�Personnel Uepartment staff rime sp�nt directly on Parlcs and Itec�eation
issues, prepared by manag�ment.
� Estimate of �inance Depamnent sta�ftinze spent directly on Park� and Recreation issues,
prepared by maraa�ement.
• Estima.te of Tnfozmation Services DEp�u tnaeni siaff' fiir�a.� spent directly :on Parks and
Recre�tion issues, p��pared by rri�na�ement.
Jan-il-02 09:38am From-BDO Dunwoodv LLp 604-688-5132. T-757 P.22/24 F-431
��TAL DAAF"I' —FOR DYSCUSSYON PT����S OId�'Y
. Corparaiian of The Aistrict of Maple ,Ridge
� � Scope of Rt:view
+ ' Appendix A
We had 'various me�ting and telephone conferences vc�ith the �ollowing individuals;
o l�istrict of Maple Ridge: �ake Sorba, Director of Finance.
• District o�Maple Ridge: Milc� Murray', Grenera11V1anager: Community �evelopment,
Parks and Services. � ,
• District of Pit� Meadows:lVancy Gromerich, Director of Carporate S�vices.
We completed such or:h�r in'vestig�tion and analysis as Was necessary to complete Yhis report.
0
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604—see-5132, T-757 P.23/24 F-431
i
FiNAL �D�FT � �pit pYSCLTSSYON PYJRPO�ES O1�T�'�
Corporation of The Drstrict of Maple lzidge
Facili�ies inclu�ed in Schedule A of the Agr�ement;
No significant cost sharing concerns identified
. Appendix B
Based on our discussions with Mx. Mil�e Mu�ray, w� were unable to identify any significant
cost sharing concams with. the following faciliries:
e Maple Ridge Arts and Crafts Studio;
• Maple Ridge �oxing Studia;
� Maple ltidge Museum;
s Pitt Meadows Museum;
• Haney TTouse;
• St. Andrevvs l�eritage Chur�h;
• I3ammond Paol;
• Harris Road Pool;
• �iarris Raad� rield House;
• Pirt MeadoWs itecrea#ion T�all;
• Pitt Meadows �amily lZecreation CEntre;
• Hammond �ommunity Centxe;
� '�U'lionr�.ock Community C�.'n�e;
• Maple Ridge Lawn $owliri� Cen:txe;
•�lderly Citi�ens' Recreation Assaciation Recreation Centre;
� Crregg Moore Youih Cen�ee;
,
Jan-11-02 08:38am From—BDO Dunwoo��� LLP
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604-688-5132 T-767 �P.24/24 F-431 '
i, :
IEIt`TAI. �ii�i�'�' — F'OR ]DISCY7SaI0►1�T i'iTRpO�ES �I+t�Y
� L'orpo�afion of The I)istrict vf 1V,taple Rid�'e �
Facilities inclu.ded in Schedule A of the Agreement:
Nd significant cost sharing concerns identified
. . Appendi.x B
• Maple Ridge fiaixgrounds;
• All public wallcing and equestxian trails in t�e Municipalities;
•�1.11 designated greer�belts in the Municipalities;
• Maple Ridge Leisure Centre;
• Maple ltidge Curling Rir�.e;
• Map'le Ridge Lapidary Worlcshop; and
e M�ple ltidge t�rt Grallery.
Operating �ud�et Comparison �Mar�n 9, 2oso�
Pitt Meadows
Comparing
The 2010 joint leisure services operating budget contribution from Pitt Meadows
($1,747,917including overhead @ 4.5%)
to
A stand alone Pitt Meadows operating budget projection for 2010 ($2,234,589 plus overhead)
Notes:
1. The 2010 contribution is derived from the Pitt Meadows share of the 2010 budget
submission which includes joint administration and support services.
2. The stand alone projection is based upon 2010 budget figures for specific cost centres (not
including joint administration and support) based on the previous year's actual operating
expenditures for various parks, facilities and programs located in Pitt Meadows. The stand
alone projection also inciudes an independent support services projection based on
comparisons to other similar sized communities in the Metro Vancouver region, notably:
- White Rock (2010 estimated population - 19,312 - based on the BC Stats estimate for
2009 +% growth based on previous year's growth)
- City of Langley (estimated 2010 population - 25,653)
- City of Port Moody (estimated 2010 population - 34,548)
None of these municipalities operate an indoor pool. White Rock operates three community
centres and one arena. City of Port Moody has five community centres including an Arena and
Curling Rink, two outdoor pools and a cultural services section as well. City of Langley
manages two smaller community centres and a larger outdoor pool.
All three municipalities were checked for their exempt staff structures and their 2010 annual
operating budget projections extrapolated to a per capita operating cost to establish a
reasonable equivalencyto the Pitt Meadows stand alone projection. The information was
obtained from each City's posted 2010 financial plan and verified with Finance Department
staff to ensure as close as possible to an apples to apples comparison.
Although it is currently under review White Rock's 2009 exempt staff structure dealing with
Parks and Leisure Services (inclusive of facility maintenance but not including Library
Services) inciuded 3,5 positions (facility maintenance was a portion of the responsibility of
one exempt position). Their budgeted/actual per capita annual operating cost for Parks and
Leisure Services, not including the Library, is $116 . The City of Langley exempt staff
structure includes 5 and a half positions (although two may have responsibilities equivalent
to Coordinator level roles in the Maple Ridge/Pitt Meadows system). Their 2010 budgeted per
capita annual operating cost, not including the Library, is $124. The City of Port Moody
exempt staff structure includes 4 positions plus several coordinators and front line
supervisors. Their 2010 budgeted per capita annual operating cost, not including the Library,
is $150.
3. The stand alone projections do not include growth in operating costs for new facilities not yet
constructed but recommended for Pitt Meadows in the draft Parks, Recreation and Cultural
Plan (i.e, expanded fitness facilities, expanded youth centre, seniors recreation centre and
aquatics facilities).
4. Additional capital funding would need to be considered in a stand alone operation for an
expanded works yard in Pitt Meadows (to accommodate Parks and Facilities operations) as
well as the initial capital investment for parks and facilities maintenance equipment and
vehicies. Additional office space would also need to be considered along with the initial
capital cost for software and software upgrades such as the CLASS sjrstem which is standard
in most Recreation operations.
5. The following stand alone projections also do not include added costs for Finance,
Information Technology and Human Resources support which are provided in the joint system
by Maple Ridge and costed at a rate of 4.5% on top of direct costs based on the BDO
Dunwoody analysis completed in 2002.
Pitt Meadows stand alone projection:
1. Parks and Open Space (2010 budget)
2. Special Events (20% of 2010 budgeted grants)
3. Museum (2010 budget based on actual to Pitt Meadows
Heritage Society)
4. Heritage Hall (2010 budget)
� 5. Youth and Children's Programs (2010 budget)
(will increase once youth centre expanded)
6. South Bonson Community Centre (2010 budget)
(will increase to $132,680 in 2011)
7. Family Recreation Centre (2010 budget)
8. Outdoor Pool (2010 budget)
$425,130
$ 9,375
$ 73,424
$ 47,239
$ 251,482
$ 52,962
$249,315
$ 31,080
9. Arena Operations (2009 actual) $135,000
10.RMSS Contribution (2010 budget - 20%share) $ 26,008
(costs will rise if new facility constructed )
11.Arts Council contribution (20% of 2010 budget n.i.c. arts centre)$
12. Marketing (20% of 2010 budget - minimal funding) ' $
13.Insurance (actuai Pitt Meadows Invoice) $
14.Bank Charges (20% of 2010 budget) $
15.Software costs (20% of 2010 budget - likely more given the
need for a stand alone system) $
16.Office supplies (20% of 2010 budget) $
17.Clerical and Customer Service Staff
19,140
27,228
20,569
6,400
17,740
9,389
- Administrative Assistant $ 64,769
- Office/Marketing Supervisor $ 64,769
- Customer Service Staff (2010 budget) $ 127,570
- Booking Clerk $ 54,686
18.Co-ordiriators (two positions) $ 162,844
19.Administrative staff (3 exempt - Director, Recreation Manager,
Parks and Facilities Manager ) $351,732
20. Vehicle/Mileage costs (20% of 2010 budget) 6 738
Total $2,234,589
(plus required overhead - see note 5 above)
Maple Rid�e
Comparing the 2010 joint leisure services operating budget contribution from Maple Ridge
($7,208,556) �
to
A stand alone Maple Ridge operating budget projection ($7,319,594)
N otes:
1. As above the 2010 joint budget contribution is derived from the 2010 budget
submission
2. The stand alone budget for Maple Ridge is based on what would be deleted from the
joint operation if there were no responsibility for Pitt Meadows venues and programs.
The stand alone budget for Maple Ridge anticipates the removal of the first 16 items
identified in the Pitt Meadows stand alone budget plus removal of the customer
service staff, one booking clerk and one coordinator for a total of $1,636,879. All of
these items are currently included in the joint operation budget. It also anticipates
removal of the Pitt Meadows contribution of $1,747,917. The net increased costfor
Maple Ridge in this scenario is minimal at $111,03�. This is what was anticipated
when the joint agreement was first entered into.
3. In a stand alone Maple Ridge scenario It was not felt appropriate to remove any of the
existing administrative positions from the Parks and Leisure services management
structure since the Managers within the system would remain fully engaged in their
work with Maple Ridge operations and community groups which would continue to
serve both populations (i.e. Arts Council, Ridge Meadows Seniors Society, Sports
Council, etc.). Growth of the management structure as the Maple Ridge population
grows may be slowed if there was no responsibility for Pitt Meadows operations.
4. The significant financial benefit to Maple Ridge from the joint agreement is the
contribution made by Pitt Meadows to the capital cost of facilities and parks located
in Pitt Meadows which benefit citizens in both communities. Of course the major
benefit of joint service delivery is more coordinated and consistent services for
residents of the two communities.
D�2AFT
2014 Timeline for Review of the Joint Leisure Services Model
Date
February 11*
February 13*
F"abruary 17*
Fe� r�.aa�'y 15 i:�
\/l3r�h _t5
�y �n�i r�T March
By �lpril 7
April and May
Ma.y
Mray 12*
Nay :13*
June 9*
June 1.i)�
Task
Who
Update on Project Team and Sco�e to Pitt Project Tearr�
Meadows Council
Update Commission on project Kelly
Update on Project Team and Scope to Maple Project Te�m
Ridge Council
F2equest proposals Purchasirg
Select firm
Hold project planning meeting with
successful firm
Facilitate input from Project Team
Facilitate feedback from key staff
Facilitate feedback frorn Maple Ridge
Council
Facilitate feedback from Pitt Meadows
Council
Report back to Maple Ridge Council
Report back to Pitt Meadows Council
Project Team � �
Purchasing �
Project Team ancl �
Successfui fii r��z �
-----.1
Project Team and �
Successf�al firrn
.__--___----�- i
Successful firin �
-----------�-� -- ---;
Successi ul fi, m.. '
,
---------------�
Succe�sfiul �irr�� �
-------------.___. J
,
Successful Firm i
Successft.i{ firr�7 � I
*Schedulec� m��eting dates.
Note: ir�is iimeline lists scheduled/milestone dates only and does not include cons!aitatiun
meetings wiih the Project Team.
w •�
;�
2 tw�u �rre
�i���PAQIDWS
PAHKS & LEISURE SERVICES
Maple Ridge and Pitt Meadows
Parks & Leisure Services Commission
Report
SU�JECT: Joint Leisure Services - Agreement Review
EXECUTIVE SUMMARY:
The agreement between Maple Ridge and Pitt Meadows for the joint delivery of parks and
leisure services has been in place since 1994. The agreement includes a requirement that a
review be completed every few years to:
a. ensure the agreement is still meeting the needs of the citizens in the two
communities and
b. identify any areas where the agreement may need to be improved.
The intent of this report is to complete the review and provide any recommendations which
may result from that analysis.
The background research referenced in this report includes:
a. findings of the consultants who are completing the 2010 f'arks, Recreation and
Cultural plan based on focus group discussions, random sample survey work and
their, own experience working with service providers across the country;
b. the results of the 2009 evaluation of the Parks and Leisure Services Commission;
c. an analysis of program registration compared to population
d. an analysis of random telephone survey results completed in the Fall of 2008 (to
be repeated in 2011)
e. a report prepared in 2001 by BDO Dunwoody (auditors for both Maple Ridge and
Pitt Meadows);
f. a financial analysis completed internally and reviewed by the 2010 Parks,
Recreation and Cultural Master Plan consultants and both City and District senior
staff which identifies the cost efficiencies inherent within the joint delivery
framework.
RECOMMENDATION:
That the 2010 Joint Leisure Services Review Report be received for information and that the
next detailed review be completed in 2015; and further, thatthe recommendations
identified in the 2010 Parks, Recreation and Cultural Master Plan with respect to the joint
delivery system be implemented at the earliest oppor�unity.
DISCUSSION:
a) Background Context: As noted above the agreement was initiated in 1994. The attached
document (Attachment "A" - Ridge Meadows Parks and Leisure Services - An
Investigative Report) was completed at the end of 1992 following adoption of Parks and
Recreation Master Plans in both communities (completed independently but by the same
Joint Leisure Services Analysis 2010 #1
�
consulting firm). Both plans recommended the pursuit of a joint delivery model. The
investigative report which followed identified the anticipated benefits to the citizens of
the two communities of a joint delivery system and provided recommendations on
initiating the joint service which led to the agreement. A copy of the current agreement
and bylaws are also attached (attachment "B").
Consultant Reviews
There have been two reviews of the joint delivery model by consultants working in the
field of parks and recreation since 1994. The first review was completed in 2001 by
Brian Johnston of Professional Environmental Recreation Consultants. The most recent
review was completed in 2009 by Catherine Berris and Bernie Asbell (attachment "C").
Both reviews were required as part of the development of comprehensive Parks,
Recreation and Cultural Plans and have indicated the joint delivery model is worthwhile
continuing. In other words both consultants feel comfortable recommending the joint
operating model as an effective and efficient vehicle for delivering the overall
recommendations of the master plans they developed.
To be more specific the Berris/Asbell analysis was founded on survey data and
interviews with various staff from both Municipalities, Municipal Councils and over
seventy community organizations. The results of this research are reflected in the
following quotation:
"The public don't perceive a boundary between the two communities in terms of parks
and recreation services, they are unaware of any issues, and they are happy with the
system. The public workshop and random telephone survey corroborate this; residents
provided the same high service ratings in both communities." (statistically valid and
independent results)
With that said there are still several recommendations contained in their report intended
to strengthen the model and they follow:
"Recommendations:
Process/Planning
• Ensure that PM and RM have opportunities to express their unique
identities, e.g., banners.
Management
• Periodically demonstrate the benefits of joint delivery to both partners,
• Work with Commission and the two Councils to solidify one consistent
reporting methodology.
• Conduct a workshop every 3 years with the Commission, with a third party
facilitator, to review and improve the joint delivery agreement and model.
• Consider excluding some areas from joint delivery, based on unique
requirements in the two communities, with the agreement of both parties,
e.g., Museums. Establish criteria for those services which should not be
delivered jointly, e.g., where the two communities want to provide
divergent service levels. (for services which should not be centralized)
• Review the role of the Commission with respect to achieving greater
efficiency, e.g., strengfhen Commission governance through methods such
Joint Leisure Services Analysis 2010 #2
i
as reducing Council reporting to items outside of budget envelope,
reducing items reported to both Commission and Councils. Continue to
stress the importance of open and frequent communication at all levels,
e.g., Councils, managers, foremen, and other staff,
• Consider increased management staff in the Department to be located in
Pitt Meadows, located in or near Pitt Meadows Municipal Hall when and if
the opportunity presents itself.
• Have cross team meetings with operational staff between Pitt Meadows
and Maple Ridge, not just management,"
In summary the consultants who are in the business of working with communities
throughout Canada on parks and recreation delivery systems recommend continuation of
the model but with regular reviews to ensure fine tuning as required.
Commission Evaluations
Governance for the joint system is provided by the Parks and Leisure Services Commission
which has evolved considerably since 1994. That evolution has been informed and guided
by regular evaluations of the Commission by it's members since the Commission's inception.
The Commission's current structure includes three members of each Council including both
Mayors, three members of the Board of Trustees (School District 42) including the Chair and
six at large appointees (two from Pitt Meadows and four from Maple Ridge). Several changes
have been made to the Commission over the years leading to the current structure.
The Commission has some independent authority for operating parks and facilities and for
providing programs within an approved annual budget (approved by the two Councils). This
authority has been dele,gated to the Commission by the two Councils. The delegation of this
authority is critical to ensure the decision making process is as streamlined as possible.
Otherwise some decisions would require going to the Commission first for inter-municipal
dialogue and then to the two Councils independently for a decision. If either of the Councils
did not wish to proceed with a recommended action at that point the cycle would need to
begin again before a decision is reached. Despite the need for streamlining some decisions
requiring by laws and a few other decisions spelled out in the bylaw which structures the
Commission (budget, park design and naming and matters dealing with the joint agreement)
are left to the Municipal Councils.
The most recent Commission evaluation which was completed in the Fall of 2009 is
attached to this report (attachment "D") and reflects general satisfaction with how the
model is working. While there are some suggestions for improvement, unlike previous
reviews, no structural recommendations came from the Commission members' follow up
discussion of these results.
Registration Analvsis
"BC Stats" is the Provincial Government agency responsible for completing annual
population estimates. According to the BC Statistics Branch the 2009 estimated population
for Pitt Meadows was 17,915 (19.28°/o of the total combined population) and the estimated
population for Maple Ridge was 75,051 (80.72% of total). In 2009 the total number of
participants registered in programs offered by Parks and Leisure Services was 22,319. Of
Joint Leisure Services Analysis 2010 #3
that number 79% were Maple Ridge residents and 18% were Pitt Meadows Residents (3%
were residents from other communities).
Household Participation Rates
The reported usage rates for major facilities operated jointly througi� Parks and Leisure
Services (determined through random sample telephone surveys completed in 2008) did
indicate some variation of resident usage depending upon where the facility is located.
However, all rates demonstrated significant use by households from both communities. The
percentage of households from each community who used the listed facilities during the
year prior to the survey follow:
Facility %of Household use in the past year
Maple Rid�e Pitt Meadows
Leisure Centre
PM Family Rec. Centre
Parks
Trails
Sport Fields
Arts Centre
Planet Ice
Pitt Meadows Arena
69%
18%
81%
77%
40%
52%
49%
29%
57%
52%
77%
75%
54%
36%
33%
36%
Citizen Satisfaction Rates
The percentage of households reporting satisfaction levels as good or excellent on various
criteria in the two communities (2008 surveys) is summarized below:
Criteria Maple Rid�e Pitt Meadows
Range of services
Quality of services
Appearance of parks/facilities
Services easy to get to
Safety
Maintenance of Parks/Facilities
Overall Satisfaction with Services
84%
79%
80%
80%
74%
76%
81%
84%
79%
79%
84%
74%
73%
79%
The surveys reported above were completed to a level which is statistically valid in each of
the two communities to ensure the results could be accurately compared.
Gro� Service Area Analvsis
Just like the School District, the Chamber of Commerce, the RCMP and most of the social
service agencies in Maple Ridge and Pitt Meadows a large percentage of the seventy groups
involved in the focus group sessions for the Parks, Recreation and Cultural Plan serve
citizens in both Maple Ridge and Pitt Meadows. These groups represent most of the non
profit organizations and agencies involved in delivering leisure services to residents in Maple
Ridge and Pitt Meadows, with varying levels of support from the Parks and Leisure Services
Department. Well over 75% are constituted to serve residents in both communities while an
Joint Leisure Services Analysis 2010 #4
even greater percentage of the total number of groups have residents from both
communities in their membership. In terms of customer service it is far easier for groups like
this to relate to one Parks and Leisure Services Department. �
2002 BDO Dunwoodv Analysis
This report was completed in 2002 by the auditors for both Maple Ridge and Pitt Meadows
and was commissioned as an integral part of the last detailed review. The report is included
here as attachment "E" and involved an analysis of the cost sharing model to ensure the fair
distribution of costs and value of the joint model. Several recommendations were made as a
result of the review which have subsequently been implemented, including the preparation
of an annual review report on cost sharing by the auditors as part of the two Municipalities'
annual audit.
The cost to complete the 2002 report was $10,841 in addition to a significant amount of
staff time. Since that report is felt by both the Maple Ridge and Pitt Meadows Finance
Departments to have been sufficiently detailed and since staff have been informed that the
cost to complete an update would be equivalent or greater than the expenditure in 2002 it
has not been duplicated for this review. Both Finance Departments have indicated they are
confident that the report remains valid and that its recommendations were and remain
sound.
In summary the 2002 analysis by the two Municipalities' auditors found the agreement was
worthwhile and should be continued.
"In general we found that the Agreement was beneficial to both Municipalities. "
The report did go on to make several recommendations related to adjustments in cost
sharing which have subsequently been implemented and recommended the auditors
conduct an annual review report as part of the audit. This too has been implemented.
Financial Analvsis - Pitt Meadows On Its Own
Attachment "F" includes a draft budget for a stand alone Parks and Leisure Services
operation in Pitt Meadows in 2010 which can be compared to the 2010 Pitt Meadows
contribution to the joint operation. There are a number of assumptions which must be made
in order to develop the stand alone model (described in the attachment). The 2010 joint
parks and leisure services budget has been adopted by both Municipal Councils and is
based on actual operations. The assumptions in the stand alone model have been reviewed
with representatives of both Finance Departments, ( Dean Rear, Director of Finance for Pitt
Meadows and Paul Gill, General Manager of Corporate and Financial Services for Maple
Ridge) and the two Municipal Administrators, Jake Rudolph (Pitt Meadows) and Jim Rule
(Maple Ridge). The intent of their involvement was to provide oversight to the exercise.
The stand alone model anticipates net annual operating expenditures of $2,234,589. or,
stated another way, a per capita expenditure on annual operations of $123. By comparison
the Pitt Meadows share of the 2010 budgeted operating cost is $1,747,917 or $95 per
capita.
Joint Leisure Services Analysis 2010 #5
To provide further support to these projections staff reviewed the per capita operating
budget analysis prepared in 2003 by Professional Environmental Recreation Consultants.
Unfortunately the research has not been duplicated since. That analysis suggested that
smaller communities generally have a higher per capita annual expenditure than larger
communities. Despite the lack of updates since 2003 the net per capita operating
expenditure levels for many communities at that time, particularly the smaller communities
in the region (i.e. White Rock, City of Langley and Port Moody), were considerably greater
than $95.
To verify the data as much as possible without duplicating the entire effort, more up to date
operating budget comparisons have been made with White Rock, Port Moody and the City of
Langley. In the case of the first two the facilities are roughly comparable to those in Pitt
Meadows (including arenas and community centres and in the case of Port Moody two
outdoor pools and a small performing arts venue as well). The City of Lahgley operation does
include an outdoor pool and two relatively small community centres but not a municipally
supported Arena. In all three cases the annual net operating cost per capita continues to
exceed the $95 figure currently allowed for in the Pitt Meadows 2010 budget.
�erating Cost Comparison
Munic�ality Est Pop Net Op Cost Per Capita
City of Langley 25,653 $3,191,640 $124
City of Port Moody 39,998 (2009) $4,938,140 (2009) $150
City of White Rock 19,312 $2,237,988 $116
City of Pitt Meadows
Alone 18416 $2,234,589 $123
Joint w MR 18416 $1,747,917 $ 95
Dist. of Maple Ridge
Alone 76176 $7,319,594 $ 96
Joint w PM 76176 $7,208,556 $ 95
As a further verification one of the major assumptions used to prepare the stand alone
budget model was to identify an exempt staff structure comparable to the exempt staff
structures of Port Moody, the City of Langley and White Rock. The stand alone model for Pitt
Meadows suggests three exempt positions dedicated to Parks, Recreation and Culture while
the Port Moody structure identifies four exempt roles, the City of Langley identifies five to six
exempt roles (the Facilities Maintenance Supervisor has responsibility for all Municipal
Buildings) and the City of White Rock identifies three and a half exempt roles (currently
under review).
Financial Analysis - Maple Ridge On Its Own
In terms of the financial implications for Maple Ridge if a stand alone operation was
implemented Pitt Meadows 2010 budgeted contribution to the overall Parks and Leisure
Services budget is $1,747,917. based on operational cost sharing proportionate to
population. The amount Maple Ridge would reduce from this budget if it had no
responsibility for Pitt Meadows parks, facilities and programs would be approximately
$1,636,879. (see attached analysis). While that leaves a relatively small operating cost
saving at this time for Maple Ridge by continuing with the joint function going it alone would
Joint Leisure Services Analysis 2010 #6
mean Pitt Meadows would be less likely to consider the addition of more significant capital
expenditures for facilities like a second indoor pool to serve the combined population. That
would result in a greater probability that Maple Ridge would have to do so sooner than
would otherwise be the case covering 100% of both the capital and operating cost.
Of course there are many other benefits to citizens resulting from a joint parks and leisure
services function relating to consistency of services, easier one stop access for groups, etc.
b) Desired Outcome: The desired outcome of this report is a review of the Joint Parks and
Leisure Services Agreement and consideration of any recommendations coming from
that review. The objective is to ensure the best possible service delivery to citizens of
both Maple Ridge and Pitt Meadows using available resources.
c) Strategic Alignment: Both Councils' direction has been to explore and maintain effective
partnerships as important service delivery mechanisms.
d) Citizen/Customer Implications: The intent is to provide quality services to citizens in a
cost effective manner by sharing resources between the two communities. Implementing
the noted recommendations will assist in achieving this goal even more effectively over
the long term.
e) Business Plan/Financial Implications: Establishing a Pitt Meadows Area Manager
Position is felt to be appropriate at the earliest opportunity. Staff are working toward
implementing the position within the approved financial envelope.
CONCLUSIONS:
The Joint Parks and Leisure Services agreement between Maple Ridge and Pitt Meadows
must be reviewed every few years to ensure it continues to be the most effective approach
to parks and recreation service delivery for citizens in the two communities. The evidence
supports continuation of the present model as well as implementation of the
recommendations contained in the Parks, Recreation and Cultural plan relating to the
agreement. Staff concur with those recommendations and will proceed with implementation
once they are endorsed by the Commission.
�repared I�y: Mike�lu�ray
Title: General anager
Date: 20�.0 03 26
Attachments: ��
A. 1992 Investigative Report
B. JointAgreement and Bylaws
C. 2010 Master Plan Consultant Recommendations
D. 2009 Commission Evaluation
E. 2002 BDO Dunwoody Report
F. Financial Analysis
Joint Leisure Services Analysis 2010 #7
1 • . • ' � • •'
MAPLE RI�GE
6ritish Columhfa
T0: His Worship Mayor Ernie Daykin MEETING DATE: February 17, 2014
and Members of Council FILE N0:
FROM: Chief Administrative Officer MEETING: C.O.W.
SUBJECT: Funding of Alouette Home Start Society's Iron Horse Youth Safe House
EXECUTIVE SUMMARY:
The current phase of the Homelessness Partnership Strategy (HPS) funding will be coming to an end
on March 31, 2014. The federal government has renewed the HPS over the next 5 years, until
March 2019; however, the funding focus has changed to Housing First. "Housing First" is an
approach that focuses on moving people who are chronically and episodically homeless as rapidly as
possible from the street or emergency shelters into permanent housing with supports that vary
according to client need.
Many programs currently funded by HPS do not meet the "Housing First" mandate. Although there
have been no formal announcements, it is very probable that the Iron Horse Youth Safe House
(IHYSH) will no longer be funded. The Alouette Home Start Society (AHSS) has operated the IHYSH
with federal funding like HPS since 2005. The District of Maple Ridge helped leverage this funding
through the donation of a rental property and property taxes.
The community is concerned about the lack of information regarding the status of HPS funding given
the March 31, 2014 funding end date. As well, there has also been no clear information provided
about the possibility of transitional funding. Transitional funding would assist AHSS to explore new
models and funding sources to support youth into housing.
After hearing a presentation from AHSS, the Social Planning Advisory Committee (SPAC) passed a
resolution directing staff to forward a report to Council asking that Council request information about
the status of the current funding and upcoming application process.
RECOMMENDATION:
That a letter be sent to the Metro Vancouver Regional Steering Committee on Homelessness and
MP Randy Kamp, to request information regarding the status of current and transitional
Homelessness Partnership Strategy (HPS) funding, and to request that Alouette Home Start Society
be guaranteed six months transitional funding for the Iron Horse Youth Safe House.
DISCUSSION:
a) Background Context:
The Greater Vancouver RSCH is a coalition of community organizations and all levels of
government. In 2011, a Community Entity model was adopted and the RSCH Community
Advisory Board (CAB) took administrative and managerial responsibility for the delivery of the
Federal Homelessness Partnering Strategy fund for the Metro Vancouver region. One of the key
concerns is that the RSCH has not received confirmation from Service Canada that the entity
115?�
agreement has been renewed for this next round of funding. As a result, they cannot issue a
proposal call for the renewal of existing projects or for new projects. Although a delay such as
this is not uncommon, the change in funding focus adds an additional cause for concern.
"Housing First" will be the main driver of the RSCH Community Plan, which will include the need
to demonstrate measurable reductions in homelessness. "Housing First" is an approach that
focuses on moving people who are chronically and episodically homeless as rapidly as possible
from the street or emergency shelters into permanent housing with supports that vary according
to client need.
The focus is primarily on the chronically and episodically homeless:
• Chronically homeless refers to individuals, often with disabling conditions , who are currently
homeless and have been homeless for six months or more in the past year (i.e. have spent
more than 180 nights in a shelter or place not fit for human habitation).
• Episodically homeless refers to individuals, often with disabling conditions, who are currently
homeless and have experienced three or more episodes of homelessness in the past year.
As a result of this new HPS funding focus, projects like the IHYSH do not meet the "Housing First"
deliverables. The IHYSH provides a temporary safe place to live for youth aged 13 to 18 for up to
30 days. It would therefore not meet the criteria of providing permanent housing. However, the
need to house youth and to link them to services is still apparent as Iron Horse continues to be
operating to near capacity.
Before IHYSH opened in 2005, many of Maple Ridge's youth who were homeless were forced to
go for help to a Safe House in Vancouver. The IHYSH model was developed through a
collaborative process with agencies and community. This type of model, although very successful
in supporting youth to positive outcomes, is not seen as cost effective. On average, there are
approximately 100 intakes per year at the Safe House with most stays lasting 30 days. Youth
are kept safe and supported at a very critical time in their lives. Without this service in the
community there is an increased chance that they may face even greater risks including the
possibility of chronic homelessness. Many local youth have been supported to reconnect with
family, return to school, and/or seek appropriate services while at the IHYSH. There have been
many successful outcomes for youth in our community. For a long term solution, Alouette Home
Start Society would like to bring together community and potential funders to explore a new
delivery model of services for youth who are homeless or at risk of homelessness. In the
meantime, it is imperative that AHSS receive transitional funding to allow them the time to build
potential partnerships and to develop an exit plan to support youth through this transitional
period.
b) Desired Outcome:
That Council forward a letter to the Regional Steering Committee on Homelessness and MP
Randy Kamp to advocate for up-to-date information and for the provision of transitional funding
for the IHYSH.
c) Strategic Alignment:
Support of this resolution aligns with Safe and Livable Communities.
2
d) Citizen/Customer Implications:
Youth, families, youth serving agencies, local ministries including Ministry of Children and Family
Development, Ministry of Social Development and Social Innovation that are served by the Iron
Horse Youth Safe House will be considerably impacted by the cessation of the program. There
could be an impact on local youth serving agencies and first responders in the community.
CONCLUSIONS:
The Iron Horse Youth Safe House has provided a critical service in the community since 2005. The
original community driven goals of achieving a youth safe house service hold true today. These goals
include working towards preventing youth homelessness and trying to prevent youth of our
communities from becoming entrenched in street life. The Safe House service promotes positive
outcomes for youth by providing them with the opportunity to make choices that will result in
constructive changes in their lives; through connecting with community resources that meet their
needs and reconnecting them with families or guardians when appropriate. The provision of housing
and appropriate services for youth at risk is an essential need for any community.
"Original signed by Danielle Pope for"
Prepared by: Shawn Matthewson, Coordinator Social Planning
"Original signed by Sue Wheeler"
Approved by: Sue Wheeler, Director of Community Services
"Original signed by Kelly Swift"
Approved by: Kelly Swift, General Manager,
Community Development, Parks & Recreation Services
"Original signed byJim Rule"
Concurrence: J.L. (Jim) Rule
Chief Administrative Officer
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4330 Kingsway, Burnaby, BC, Canada V5H 4G8 604-432-6200 www.metrovancouver.org
January 24, 2014
To HPS Contribution Agreement holders in Metro Vancouver:
RE: Update on the Homelessness Partnering Strategy (HPS)
Contribution Agreement holders are looking ahead to prepare for the March 31, 2014 conclusion
of your contracts and are contacting Metro Vancouver Homelessness Secretariat (MVHS) and
Vancity Community Foundation enquiring about transition funding and 2014-2019 HPS funding.
The MVHS has not yet received the final HPS documentation from Service Canada, and is therefore
not yet confirmed in its role as Community Entity for the Homelessness Partnering Strategy April 1,
2014- March 31, 2019. The 2014-2019 program Terms and Conditions are also not yet available.
While Metro Vancouver is working closely with Service Canada to prepare for the 2014-2019
funding period, it is unknown when final HPS documentation will be in place.
Consequently, Metro Vancouver is unable to confirm or implement any transition measures
regarding existing HPS Contribution Agreement funding beyond March 31, 2014. As you know, the
HPS funding is time limited, and with your applications for 2011-2014 HPS funds you developed a
Sustainability Plan to implement in preparation for when the HPS Contribution Agreement ends.
If your Sustainability Plan it has not yet been initiated, it is advisable to review and implement your
Sustainability Plan now.
MVHS will inform all stakeholders in the region as soon as the HPS documentation is in place.
Transition measures to the 2014-2019 funding program and an outline of the process for the call
for proposals will be provided,
If you have any questions regarding your HPS Contribution Agreement, contact your VCF Project
Officer for more information.
Sincerely,
Theresa Harding
Manager
Metro Vancouver Homelessness Secretariat
cc: Nora Gibson, Senior Development Officer, Homelessness Partnering Strategy, Service Canada
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