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HomeMy WebLinkAbout2014-03-11 Council Meeting Agenda and Reports.pdfDistrict of Maple Ridge COUNCIL MEETI/VG AGENDA March 11, 2014 7.•00 p.m. Counci/ Chamber MEET/NG DECORUM Council would like to remind all people present tonight that serious issues are decided at Council meetings which affect many people's lives. Therefore, we ask that you act with the appropriate decorum that a Council Meeting deserves. Commentary and conversations by the public are distracting. Should anyone disrupt the Council Meeting in any way, the meeting will be stopped and that person's behavior will be reprimanded. Note: This Agenda is also posted on the Municipal Web Site at www.mapleridge.ca The purpose of a Council meeting is to enact powers given to Council by using bylaws or resolutions. This is the final venue for debate of issues before voting on a bylaw or resolution. 100 CALL TO ORDER 200 MOMENT OFREFLECT/ON 300 /NTRODUCT/ON OFADD/T/ONAL AGENDA /TEMS 400 APPROI/AL OF THEAGENDA 500 ADOPT/ONAND RECE/PT OFM/NUTES 501 Minutes of the Regular Council Meeting of February 25, 2014 502 Minutes of the Development Agreements Committee Meetings of February 25 and March 5, 2014 Page 1 Council MeetingAgenda March 11, 2014 Council Chamber Page 2 of 6 600 PRESENTA T/ONS A T THE REQUEST OF COUNC/L 601 District of Maple Ride Website Presentation • Fred Armstrong, Manager of Corporate Communications • Danielle Pope, Manager of Business Operations 700 DELEGA T/ONS 701 Maple Ridge Concert Band Delegation • Gale Yip, President, Colin Murray, Treasurer and Tom Walker, Director 702 Maple Ridge Community Heritage Commission Update • Brenda Smith, Chair 800 UNF/N/SHED BUS/NESS Items 801 and 802 have been forwarded from the March 3, 2014 Council Workshop Meeting 801 Enforcement of the Motor Vehicle Act Pertaining to Bicycle Use Staff report dated March 3, 2013 recommending endorsement of recommendations presented by the Maple Ridge Social Planning Advisory Committee and the RCMP regarding cyclists in the downtown core. 802 Hammond Area Plan Scoping Report Staff report dated March 3, 2014 recommending the endorsement of the `Consultation and Communication' section of the report titled "Hammond Area Plan Scoping Project". 900 CORRESPONDENCE 1000 BYLAWS Council MeetingAgenda March 11, 2014 Council Chamber Page 3 of 6 COMM/TTEE REPORTS AND RECOMMENDA T/ONS 1100 COMM/TTEE OF THE WHOLE 1100 Minutes - February 3, 2014 The following issues were presented at an earlier Committee of the Whole meeting with the recommendations being brought to this meeting far Municipal Council consideration and final approval. The Committee of the Whole meeting is open to the public and is held in the Council Chamber at 1:00 p.m. on the Monday the week prior to this meeting. Pub/ic Works and Deve%pment Services 1101 2014-001-RZ, 23753 and 23771130 Avenue, RS-2 to R-2 Staff report dated March 3, 2014 recommending that Maple Ridge Zone Amending Bylaw No. 7062-2014 to rezone from RS-2 (One Family Suburban Residential) to R-2 (Urban Residential District) to permit 18 single family lots zoned R-2 and a neighbourhood park lot be given first reading and that the applicant provide further information as described on Schedules A, F and G of the Development Procedures Bylaw No. 5879- 1999, along with the information required for a Subdivision application. 1102 2013-052-RZ, 23227 Dogwood Avenue, Zoning Bylaw Text Amendment Staff report dated March 3, 2014 recommending that Maple Ridge Zone Amending Bylaw No. 7003-2013 to allow a site-specific text amendment to the C-1(Neighbourhood Commercial) zone to permit apartment use and parking as a permitted principal use, increased density for residential rental units and retail commercial use for a mixed-use commercial and residential development be given first and second reading and be forwarded to Public Hearing. 1103 2013-091-RZ, 20395 123 Avenue, RS-1 to RS-1b Staff report dated March 3, 2014 recommending that Maple Ridge Zone Amending Bylaw No. 7035-2013 to rezone from RS-1(One Family Urban Residential) to RS-1b (One Family Urban [Medium Density] Residential) to permit future subdivision into two single family lots be given second reading and be forwarded to Public Hearing. Council MeetingAgenda March 11, 2014 Council Chamber Page 4 of 6 1104 Municipal Equipment Purchase and Install - One Recycling Baler and Conveyor Staff report dated March 3, 2014 recommending that the contract for the design, supply and install of a Two Ram Horizontal Baler System including a conveyor be awarded to Machinex and that the Corporate Officer be authorized to execute the contract. Note: /tem 1105 has been withdrawn at the request ofstaff 1105 Excess Capacity/Extended Services Agreement LC 156/14, Bosonworth Avenue and Carmichael Street Staff report dated March 3, 2014 recommending that the Corporate Officer be authorized to sign and seal Excess Capacity Latecomer Agreement LC 156/ 14. Financia/ and Corporate Services (including Fire and Po/ice� 1131 Network Equipment Replacement Staff report dated March 3, 2014 recommending that the contract for the replacement of network core routers and edge switches be awarded to Spyders Inc. and that the Corporate Officer be authorized to execute the contract. 1132 Server Replacement Staff report dated March 3, 2014 recommending that the contract for replacement of District servers and required server infrastructure be awarded to Dell and that the Corporate Officer be authorized to execute the contract. Community Deve%pment and Recreation Service 1151 Maple Ridge Concert Band Association Request Staff report dated March 3, 2014 recommending that the request by the Maple Ridge Concert Band Association to complete various works on the Maple Ridge Bandstand and to fundraise during the 20t" anniversary celebration event be approved. Council MeetingAgenda March 11, 2014 Council Chamber Page 5 of 6 Correspondence 1171 Other Committee /ssues 1181 1200 STAFFREPORTS 1300 RELEASE OF/TEMS FROM CLOSED COUNC/L 1400 MA YOR'S REPORT 1500 COUNC/LLORS' REPORTS 1600 OTHER MA TTERS DEEMED EXPED/ENT 1700 NOT/CES OFMOT/ONAND MATTERS FOR FUTURE MEET/NG 1800 QUEST/ONSFROMTHEPUBL/C Council MeetingAgenda March 11, 2014 Council Chamber Page 6 of 6 1900 ADJOURNMENT QUESTION PERIOD The purpose of the Question Period is to provide the public with an opportunity to ask questions of Council on items that are of concern to them, with the exception of Public Hearing by-laws which have not yet reached conclusion. Council will not tolerate any derogatory remarks directed at Council or staff members. Each person will be permitted 2 minutes to ask their question (a second opportunity is permitted if no one else is sitting in the chairs in front of the podium). Questions must be directed to the Chair of the meeting and not to individual members of Council. The total Question Period is limited to 15 minutes. Council reserves the right to defer responding to a question in order to obtain the information required to provide a complete and accurate response. Other opportunities are available to address Council including public hearings, delegations and community forum. The public may also make their views known to Council by writing or via email and by attending open houses, workshops and information meetings. Serving on an Advisory Committee is an excellent way to have a voice in the future of this community. For more information on these opportunities contact: Clerk's Department at 604-463-5221 or clerks@mapleridge.ca. Mayor and Council at mayorandcouncil@mapleridge.ca. Checked by: Date: District of Maple Ridge COUNC/L MEET/NG February 25, 2014 The Minutes of the Municipal Council Meeting held on February 25, 2014 at 7:00 p.m. in the Council Chamber of the Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Mayor E. Daykin Councillor C. Ashlie Councillor C. Bell Councillor J. Dueck Councillor A. Hogarth Councillor B. Masse Councillor M. Morden Appointed Staff J. Rule, Chief Administrative Officer K. Swift, General Manager of Community Development, Parks and Recreation Services P. Gill, General Manager Corporate and Financial Services F. Quinn, General Manager Public Works and Development Services C. Carter, Director of Planning C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Note: These Minutes are also posted on the Municipal Web Site at www.mapleridge.ca The meeting was filmed by Shaw Communications Inc. 100 200 300 301 400 CALL TO ORDER MOMENT OFREFLECT/ON /NTRODUCT/ON OFADD/T/ONAL AGENDA /TEMS Item 1300 Release of Items from Closed Council APPROI/AL OF THEAGENDA The agenda was approved with the addition of Item 1300 501 Council Minutes February 25, 2014 Page 2 of 17 500 ADOPT/ONAND RECE/PT OFM/NUTES 501 Minutes of the Regular Council Meeting of February 11, 2014 R/2014-073 501 Minutes Regular Council It was moved and seconded February 11, 2014 That the minutes of the Regular Council Meeting of February 11, 2014 be adopted as circulated CARRIED 502 Minutes of the Public Hearing of February 18, 2014 R/2014-074 502 Minutes Public Hearing It was moved and seconded February 18, 2014 That the minutes of the Public Hearing of February 18, 2014 be adopted as circulated. CARRIED 503 Minutes of the Development Agreements Committee Meetings of February 6(4), 11 and 17(2), 2014 R/2014-075 503 Minutes Development Agmt It was moved and seconded Committee That the minutes of the Development Agreements Committee Meetings of February 6(4), 11 and 17(2), 2014 be received. CARRIED 600 PRESENTA T/ONS A T THE REQUEST OF COUNC/L - N i I 700 DELEGA T/ONS - N i I Council Minutes February 25, 2014 Page 3 of 17 800 900 1000 N ote: UNF/N/SHED BUS/NESS - N i I CORRESPONDENCE - N i I BYLA WS �laws for Third Readin� Items 1001 to 1003 are from the Public Hearing of February 18, 2014 1001 2011-099-RZ, 12122 and 12130 203 Street Maple Ridge Zone Amending Bylaw No. 6884-2011 To rezone from RS-1 (One Family Urban Residential) to R-1 (Residential District) and R-2 (Urban Residential District) to permit future subdivision into 16 single family lots Third reading R/2014-076 2011-059-RZ BL No. 6884-2011 Third reading It was moved and seconded That Bylaw No. 6884-2011 be given third reading. CARRIED 1002 RZ/078/10, 24211113 Avenue 1002.1 Maple Ridge Official Community Plan Amending Bylaw No. 7049-2013 To designate from low density residential and conservation to conservation and Low Density Residential to add to conservation and to remove from conservation Third reading R/2014-077 RZ/078/10 BL No. 7049-2013 Third reading It was moved and seconded That Bylaw No. 7049.2013 be given third reading. CARRIED Council Minutes February 25, 2014 Page 4 of 17 1002.2 Maple Ridge Zone Amending Bylaw No. 6761-2010 To rezone from RS-3 (One Family Rural Residential) to RS-1d (One Family Urban [Half Acre] Residential) to permit future subdivision into seven single family lots Third reading R/2014-078 RZ/078/10 BL No. 6761-2010 Third reading It was moved and seconded That Bylaw No. 6761-2010 be given third reading. CARRIED 1003 2012-038-RZ, 12116, 12140 and 12170 204B Street 1003.1 Maple Ridge Official Community Plan Amending Bylaw No. 7044-2013 To designate from Institutional and Urban Residential to Urban Residential and Institutional Third reading R/2014-079 2012-038-RZ BL No. 7044-2013 Third reading It was moved and seconded That Bylaw No. 7044-2013 be given third reading. CARRIED 1003.2 Maple Ridge Zone Amending Bylaw No. 6924-2012 To rezone from P-2 (Special Institutional) and R-1 (Residential District) to R- 1(Residential District) and P-2 (Special Institutional) to permit the future subdivision of 4 single family lots Third reading R/2014-080 2012-038-RZ BL No. 6924-2012 Third reading It was moved and seconded That Bylaw No. 6924-2012 be given third reading. CARRIED Council Minutes February 25, 2014 Page 5 of 17 Bvlaws for Final Readin� 1004 2012-054-RZ, 23274 Silver Valley Road 1004.1 Maple Ridge Official Community Plan Amending Bylaw No. 7001-2013 To designate to Low/ Medium Density Residential, Low Density Residential, Open Space and Conservation and to add Conservation and Trail Final reading R/2014-081 2012-054-RZ BL No. 7001-2013 Final reading It was moved and seconded That Bylaw No. 7001-2013 be adopted. �•• �_. 1004.2 Maple Ridge Zone Amending Bylaw No. 6936-2012 To rezone from RS-3 (One Family Rural Residential) to RS-1b (One Family Urban (Medium Density) Residential) and RS-1 (One Family Urban Residential) to permit future subdivision into 6 lots Final reading R/2014-082 2012-054-RZ BL No. 6936-2012 Final reading It was moved and seconded That Bylaw No. 6936-2012 be adopted. CARRIED COMM/TTEE REPORTS AND RECOMMENDA T/ONS 1100 COMM/TTEE OF THE WHOLE Minutes - February 17, 2014 R/2014-083 Minutes COW February 17, 2014 It was moved and seconded That the minutes of the Committee of the Whole Meeting of February 17, 2014 be received. CARRIED Council Minutes February 25, 2014 Page 6 of 17 Pub/ic Works and Deve%pment Services 1101 2012-065-RZ, 10501 and 10601 Jackson Road, 10578 245B Street and PID 010-396-977, RS-3 and RS-2 to R-1b Staff report dated February 17, 2014 recommending that Maple Ridge Zone Amending Bylaw No. 7059-2014 to rezone from RS-3 (One Family Rural Residential) and RS-2 (One Family Suburban Residential) to RS-1b (One Family Urban [Medium Density] Residential) to permit 50 R-1 size lots under the Density Bonus option specific to the Albion Area be given first reading and that the applicant provide further information as described on Schedules A, B, E, F and G of the Development Procedures Bylaw No. 5879-1999, along with the information required for a Subdivision application. R/2014-084 2012-065-RZ It was moved and seconded BL No. 7059-2014 First reading In respect of Section 879 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: i. The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii. The Board of any Regional District that is adjacent to the area covered by the plan; iii. The Council of any municipality that is adjacent to the area covered by the plan; iv. First Nations; v. School District Boards, greater boards and improvements district boards; and vi. The Provincial and Federal Governments and their agencies. and in that regard it is recommended that no additional consultation be required in respect of this matter beyond the early posting of the proposed Official Community Plan amendments on the District's website, together with an invitation to the public to comment, and; That Bylaw No. 7059-2014 be given first reading; and Council Minutes February 25, 2014 Page 7 of 17 That the applicant provide further information as described on Schedules A, B, E, F and G of the Development Procedures Bylaw No. 5879-1999, along with the information required for a Subdivision application. CARRIED 1102 2013-118-RZ, 20542 Dewdney Trunk Road, RS-1 and P-4a to CS-1 Staff report dated February 17, 2014 recommending that Maple Ridge Zone Amending Bylaw No. 7056-2014 to rezone from RS-1 (One Family Urban Residential) and P-4a (Place of Worship Institutional and Educational) to C-1 (Service Commercial) to align the current taxi dispatch office use with the appropriate commercial zone be given first reading and that the applicant provide further information as described on Schedules A and C of the Development Procedures Bylaw No. 5879-1999. R/2014-085 2013-118-RZ It was moved and seconded BL No. 7056-2014 First reading In respect of Section 879 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required specifically with: i. The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii. The Board of any Regional District that is adjacent to the area covered by the plan; iii. The Council of any municipality that is adjacent to the area covered by the plan; iv. First Nations; v. School District Boards, greater boards and improvements district boards; and vi. The Provincial and Federal Governments and their agencies; and in that regard, it is recommended that no additional consultation be required in respect of this matter beyond the early posting of the proposed Official Community Plan amendments on the District's website, together with an invitation to the public to comment, and Council Minutes February 25, 2014 Page 8 of 17 1103 That Bylaw No. 7056-2014 be given first reading; and That the applicant provide further information as described on Schedules A and C of the Development Procedures Bylaw No. 5879-1999. CARRIED 2012-054-DVP, 23274 Silver Valley Road Staff report dated February 17, 2014 recommending that the Corporate Officer be authorized to sign and seal 2012-054-DVP to increase building height, reduce exterior side yard setbacks and reduce front yard setbacks. R/2014-086 2012-054-DVP Sign and seal It was moved and seconded That the Corporate Officer be authorized to sign and seal 2012-054-DVP respecting property located at 23274 Silver Valley Road. CARRIED 1104 RZ/107/10, 23657 and 23651132 Avenue, First E�ension Staff report dated February 17, 2014 recommending that a one year extension be granted for rezoning application RZ/107/10 to permit future construction of 69 townhouse units. R/2014-087 RZ/107/10 It was moved and seconded First Extension That a one year extension be granted for rezoning application RZ/107/10 and that the following conditions be addressed prior to consideration of Final Reading: i. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security deposit of a security including non-refundable monies for the multi-purpose trail, as outlined in the Agreement; ii. Amendment to Schedule "C" of the Official Community Plan; Council Minutes February 25, 2014 Page 9 of 17 iii. Amendment to Part VI A of the Silver Valley Figure 2- Land Use Plan, Figure 4- Trails/Open Space Plan and Figure 3C River Village Plan in the Silver Valley Area Plan of the Official Community Plan; iv. Park dedication as required; v. Consolidation of the townhouse development site; vi. Registration of a Geotechnical Report as a Restrictive Covenant at the Land Title Office which addresses the suitability of the site for the proposed development; vii. Registration of a Restrictive Covenant at the Land Title Office protecting the Visitor Parking. CARRIED 1105 2011-114-RZ, 22810 113 Avenue, First Extension Staff report dated February 17, 2014 recommending that a one year extension be granted for rezoning application 2011-114-RZ to permit 43 townhouse units. R/2014-088 2011-114-RZ It was moved and seconded First extension That a one year extension be granted for rezoning application 2011-114-RZ and that the following conditions be addressed prior to consideration of final reading: i. Approval from the Ministry of Transportation and Infrastructure; ii. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security as outlined in the Agreement; iii. Amendment to Schedule "1" of 10.4 Town Centre Area Plan of the Official Community Plan (OCP); iv. Road dedication as required; v. Registration of a geotechnical report as a Restrictive Covenant at the Land Title Office which addresses the suitability of the site for the proposed development; vi. Registration of a Statutory Right-of-Way plan and agreement at the Land Title Office for a storm sewer through 11275 Burnett Street; vii. Registration of a Cross Access Easement Agreement at the Land Title Office; viii. Registration of a Restrictive Covenant at the Land Title Office protecting the Visitor Parking; Council Minutes February 25, 2014 Page 10 of 17 ix. A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks; and x. Pursuant to the Contaminated Site Regulations of the Environmenta/ ManagementAct, the property owner will provide a Site Profile for the subject land. CARRIED 1106 2011-037-RZ, 24311124 Avenue and 24361124 Avenue, Final One Year E�ension Staff report dated Februaryl7, 2014 recommending that a final one year extension be granted for rezoning application 2011-037-RZ to allow for future subdivision into 4 lots. R/2014-089 2011-037-RZ It was moved and seconded Final One Year Extension That pursuant to Maple Ridge Development Procedures Bylaw No. 5879-1999, a one year extension be granted for rezoning application 2011-037-RZ (property located at 24311 124 Avenue and 24361124 Avenue) and that the following conditions be addressed prior to consideration of final reading: i. Road dedication as required; ii. Removal of existing deck on proposed Lot 1; iii. A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. If there is evidence, a site profile pursuant to the Waste Management Act must be provided in accordance with the regulations; iv. Pursuant to the Contaminated Site Regulations of the Environmental Management Act, the subdivider will provide a Site Profile for the subject lands. �•• � Council Minutes February 25, 2014 Page 11 of 17 Note: Councillor Hogarth excused himself from discussion of Items 1107 and 1108 at 7:38 p.m. as he manages the property subject to the fees being imposed. He advised that due to a personal commitment he will not return to the meeting. 1107 Excess Capacity/Extended Services Agreement LC 154/14, 138B Avenue and Silver Valley Road Staff report dated February 17, 2014 recommending that the Corporate Officer be authorized to sign and seal Excess Capacity Latecomer Agreement LC 154/14. R/2014-090 Latecomer It was moved and seconded Agreement 154/14 That with respect to the subdivision of lands involved in subdivision 2012-015-SD located at 138B Avenue and Silver Valley Road, be it resolved: 1. That the cost to provide the excess or extended services is, in whole or in part, excessive to the municipality and that the cost to provide these services shall be paid by the owners of the land being subdivided, and 2. That Latecomer Charges be imposed for such excess or extended services on the parcels and in the amounts as set out in the staff report dated February 17, 2014; and further 3. That the Corporate Officer be authorized to sign and seal Excess Capacity Latecomer Agreement LC 154/14 with the subdivider of the said lands. CARRIED 1108 Excess Capacity/Extended Services Agreement LC 155/14, 138B Avenue and Silver Valley Road Staff report dated February 17, 2014 recommending that the Corporate Officer be authorized to sign and seal Excess Capacity Latecomer Agreement LC 155/14. Council Minutes February 25, 2014 Page 12 of 17 R/2014-091 Latecomer Agreement 155/14 It was moved and seconded That with respect to the subdivision of lands involved in subdivision 2012-014-SD located at 138B Avenue and Silver Valley Road, be it resolved: 1. That the cost to provide the excess or extended services is, in whole or in part, excessive to the municipality and that the cost to provide these services shall be paid by the owners of the land being subdivided, and 2. That Latecomer Charges be imposed for such excess or extended services on the parcels and in the amounts as set out in the staff report dated February 17, 2014; and further 3. That the Corporate Officer be authorized to sign and seal Excess Capacity Latecomer Agreement LC 155/14 with the subdivider of the said lands. CARRIED 1109 Award of Contract: ITT-EN14-01, Kanaka Way and 234A Street Intersection I m provements Staff report dated February 17, 2014 recommending that Contract ITT- EN14-01, Kanaka Way and 234A Street Intersection Improvements be awarded to Martens Asphalt Ltd. and that the Corporate Officer be authorized to execute the contract. R/2014-092 Award of Contract Martens Asphalt Ltd. Execute Contract It was moved and seconded That Contract ITT-EN14-01, Kanaka Way and 234A Street Intersection Improvements, be awarded to Martens Asphalt Ltd. in the amount of $184,838.71 excluding taxes; and That the Corporate Officer be authorized to execute the contract. Council Minutes February 25, 2014 Page 13 of 17 1110 Award of Contract: ITT-EN14-03, 122 Avenue Streetlighting (216 Street to 222 Street) Staff report dated February 17, 2014 recommending that Contract ITT- EN14-03, 122 Avenue Streetlighting (216 Street to 222 Street) be awarded to Crown Contracting Ltd. and that the Corporate Officer be authorized to execute the contract. R/2014-093 Award of Contract Crown Contracting Execute Contract 1131 It was moved and seconded That Contract ITT-EN14-03, 122 Avenue Streetlighting (216 Street to 222 Street), be awarded to Crown Contracting Ltd. in the amount of $139,225.00 excludingtaxes; and That the Corporate Officer be authorized to execute the contract. CARRIED Financia/ and Corporate Services (including Fire and Po/ice� Disbursements for the month ended January 31, 2014 Staff report dated Februaryl7, 2014 recommending that the disbursements for the month ended January 31, 2014 be approved. R/2014-094 Disbursements January 2014 It was moved and seconded That the disbursements as listed below for the month ended January 31, 2014 be approved: General Payroll Purchase Card $ 8,182,806. $ 1,432,021. $ 98,195. 9.713.022. CARRIED Council Minutes February 25, 2014 Page 14 of 17 1132 2014 Election - Appointment of Officers Staff report dated February 17, 2014 recommending that Ceri Marlo be appointed Chief Election Officer for conducting the November 15, 2014 Maple Ridge general local election and that Tonya Polz be appointed Deputy Chief Election Officer for the November 15, 2014 Maple Ridge general local election. R/2014-095 2014 Election It was moved and seconded Appointment of Officers That pursuant to Section 41(1) and (2) of the Local Government Act, Ceri Marlo be appointed Chief Election Officer for conducting the November 15, 2014 Maple Ridge general local election with power to appoint other election officials as required for the administration and conduct of the 2014 general local election; and further That Tonya Polz be appointed Deputy Chief Election Officer for the November 15, 2014 Maple Ridge general local election. CARRIED 1133 2013 Council Expenses Staff report dated February 17, 2014 providing information on Council Expenses for 2013. For information only No motion required Communitv Deve%pment and Recreation Service 1151 Joint Leisure Services Model Review Staff report dated February 17, 2014 providing information on a review of the Joint Leisure Services Model. For information only No motion required Council Minutes February 25, 2014 Page 15 of 17 1152 Funding of Alouette Home Start Society's Iron Horse Youth Safe House Staff report dated February 17, 2014 recommending that a letter be sent to the Metro Vancouver Regional Steering Committee on Homelessness and MP Randy Kamp requesting information on the status of Homelessness Partnership Strategy Funding and requesting guaranteed six month transitional funding for the Iron Horse Youth Safe House. The General Manager of Community Development, Parks and Recreation Services provided up to date information received from the Regional Steering Commission on Homelessness. R/2014-096 Funding for Iron It was moved and seconded Horse Youth Safe House DEFERRED That Item 1152 be deferred. CARRIED Correspondence - N i I Other Committee /ssues - N i I 1200 STAFFREPORTS 1300 RELEASE OF/TEMS FROM CLOSED COUNC/L From the C/osed Council Meeting of February 3, 2014 • Maple Ridge Pitt Meadows Advisory Committee on Accessibility Issues - Committee Appointments 2014 - the appointment of Maria Kovacs for a term of two years and the re-appointment of Kevin Priebe for a term of two years For information only No motion required Council Minutes February 25, 2014 Page 16 of 17 1400 MA YOR'S REPORT Mayor Daykin attended a Blue Ribbon Panel discussion on community health. He participated in a conference call pertaining to the Riverview lands process. He advised that open houses on the process will be held in Coquitlam on February 27 and March 1, 2014. Mayor Daykin also attended a meeting of the Mayors' Council. 1500 COUNC/LLORS' REPORTS Councillor Morden Councillor Morden attended meetings of the Pitt Meadows Airport Society, the Maple Ridge Downtown Business Improvement Association and a Blue Ribbon Panel discussion. Councillor Bell Councillor Bell attended a Celebration of Life for Rod Selzer, a Lower Mainland Local Government Association Board Meeting and an Arts Council Meeting. She also attended the Quiz Night Fundraiser hosted by the Friends of the Library and the first meeting of the Maple Ridge Pitt Meadows Chamber of Commerce. Councillor Ashlie Councillor Ashlie attended the Farmer's Market Annual General Meeting their 10th Year Celebration. She participated in the `Coldest Night of the Year" walk sponsored by the Caring Place. Councillor Dueck - No report Councillor Masse Councillor Masse attended a meeting of the North Fraser Post Secondary Task Force. He announced that a forum on post secondary education will be held on April 16. He spoke with Coquitlam Councillor Craig Hodges on work pertaining to renewing Riverview lands process. Councillor Masse also attended the opening of MLA Doug Bing's office and the Stave Falls Scottish Dance Club dinner. 1600 OTHER MA TTERS DEEMED EXPED/ENT - N i I 1700 NOT/CES OFMOT/ONAND MATTERS FOR FUTURE MEET/NGS - N i I Council Minutes February 25, 2014 Page 17 of 17 1800 QUEST/ONSFROMTHEPUBL/C Allen Lees Mr. Lees asked for clarification on the process to ask further questions on an item which has gone to Public Hearing. Mayor Daykin advised that all questions on items which have gone to Public Hearing should be addressed to District staff. Craig Rudd Mr. Rudd questioned what criteria the District follows with respect to the small space within a traffic circle. He also asked about criteria followed for traffic circles and traffic buttons in general. The General Manager of Public Works and Development outlined the standards used in the implementation of traffic circles and buttons. He offered to meet with Mr. Rudd to further discuss standards. 1900 ADJOURNMENT- 8:23 p.m. E. Daykin, Mayor Certified Correct C. Marlo, Corporate Officer CORPORATION OF THE DISTRICT OF MAPLE RIDGE DEVELOPMENTAGREEMENTS COMMITTEE MINUTES February 25, 2014 Mayor's Office PRESENT: Ernie Daykin, Mayor Chairman J.L. (Jim) Rule, Chief Administrative Officer Member 1. 2013-021-RZ LEGAL: LOCATION: OWNER: REQUIRED AGREEMENTS: Catherine Schmidt, Recording Secretary Parcel "One", District Lot 278, Group 1, New Westminster District, Plan EPP37013 20581 Maple Crescent Innervisions Recovery Society of B.C. Rezoning Servicing Agreement Geotechnical Covenant Treatment Centre Use Covenant Phase 2 Design Covenant THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENTS AS THEY RELATE TO 2013-021-RZ. CARRIED J.L. (Jim) le, Chief Administrative Officer Membe C`1'l� RP 84831 Pcl. A 739 736 � � 11315 � 11302 Q �em o 745 0 11224 746 � � � a LMS fi29 A LMP 1857 *PP044 � 0 N 728 � � O N 727 � a N LMS � � � 11289 1419 a Q o A N N P 180 LM P 1221 751 754 755 E 21' Of 11250 748 � � a N LMP 469 c,�� ``��� Rem 2 \ � ���'L,o *�`` � A O st 9�,,� '�,` 9� �n �. N� District of Langley � 749 8 � � 0 N *P 54 11271 52 753 756 SUBJECT PROPERTY . �v, . . ' i h, - • •• ., . - O� NCo° 11312 11311 724 723 720 719 716 � � � Q tp O 113AVE. 2 * a o N 63 766 11295 758 7P 1 462 763 &�7 6 11 �77 ��2��043 � 764 &�263 761 1042 � � ��� / 11 ��'1 11266 N �; BATTLE AVE. 795 N a. p 74209 P 1 � 1 � N �o ��o^ ���' N �o� � � N 1186 ``� � � �� �.. � � oC 59 B � � MRp'�F cR. 1110 �.. `r � p --�� ..,.�L �- - � -,� p � 20581 MAPLE CRESCENT �t� CORPORATION OF �`� THE DISTRICT OF • , MAPLE RIDGE PLANNING DEPARTMENT Scale: 1:1,500 � ������7 ��=����(� DATE: Jun 25, 2013 FILE: 2013-021-VP BY: PC CORPORATION OF THE DISTRICT OF MAPLE RIDGE DEVELOPMENTAGREEMENTS COMMITTEE MINUTES March 5, 2014 Mayor's Office PRESENT: Ernie Daykin, Mayor Chairman J.L. (Jim) Rule, Chief Administrative Officer Member 1. RAl?AN, Daljit and Sajina LEGAL: LOCATION: OWNER: REQUIRED AGREEMENTS: Catherine Schmidt, Recording Secretary Lot 5, Section 28, Township 12, New Westminster District, Plan 44420 23365 Cross Road Daljit and Sajina Rattan Replanting and Maintenance Agreement Slope Protection Covenant THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENTS AS THEY RELATE TO RATTAN, DAUIT AND SAJINA. CARRIED r � ;� � `� �" � ,% ,. -�-.�; ��,�..-� J.L. (Jim)`Rule, Chief Administrative Officer Member r �_ 6 13387 5 13375 4 13363 � � M M N REM 26 P 20636 13396 7 13390 13378 District of Langley 9 13368 10 SUBJECT PROPERTY 3 13395 2 13391 19 13381 183371 � �3448 1344� 2 13432 2 � �34z4 2 2 / �34�623 �3408 24 N W �P O -p 25 CRQSS N W .p, O � 26 22 � 0 d- M N N W � � N 27 23 133A A N (D O 17 � The Corporation of the District of Maple Ridge � 336 makes no guarantee regarding the accuracy or present status of the information shown on 16 this map. 23385 CROSS ROAD Scale: 1:1,000� ^�\ �____ _ �(� DATE: Mar4,2014 CORPORATION OF THE DISTRICT OF MAPLE RIDGE PLANNING DEPARTMENT FILE: Untitled BY: PC � � � Deep Roots Greater Heights T0: District of Maple Ridge His Worship Mayor Ernie Daykin DATE: March 3, 2014 and Members of Council FILE N0: CDPR 0640-30-01 FROM: Chief Administrative Officer ATTN: Workshop SUBJECT: Enforcement of the Motor Vehicle Act Pertaining to Bicycle Use EXECUTIVE SUMMARY: At the November 12, 2013 Council meeting a discussion involving concerns about poorly illuminated cyclists without helmets in the downtown core occurred. There was recognition that this issue was broader than simply enforcing the Motor Vehicle Act (MVA) to ensure that helmets and proper illumination are adhered to. The following motion was passed: That the issue of enforcement of the Motor Vehicle Act to enforce the Motor Vehicle Act as it pertains to the safe operation, wearing of helmets and proper illumination of bicycles or other motorized vehicles be referred to the Maple Ridge Social Planning Advisory Committee and the RCMP for input by the first quarter in 2014. Social Planning staff and the RCMP discussed the request and the RCMP began working on a research project to identify the issues and tell the stories of individuals involved. This information, including common themes, current RCMP practices and recommendations to move forward was presented to the Social Planning Advisory Committee (SPAC) at their January, 2014 meeting. SPAC passed a resolution to have staff forward a report to Council with recommendations as presented by RCMP regarding cyclists in the downtown core as well as a summary of the Committee's discussions. A complete list of these recommendations is listed in the Background Context section of this report. The SPAC recognizes that addressing the issue of bike use in the downtown core by vulnerable populations is complex and requires creative and collaborative approaches to ensure the safety of all citizens. SPAC members agreed that supporting the RCMP approach to continue to connect vulnerable populations to services will be most effective rather than wide spread enforcement of the MVA with respect to the use of bicycle helmets and proper illumination. RECOMMENDATION: That the recommendations presented by Maple Ridge Social Planning Advisory Committee and the RCMP regarding cyclists in the downtown core be endorsed as outlined in the staff report dated March 3, 2014. DISCUSSION: a) Background Context: At the November 12, 2013 Council meeting a discussion involving concerns about poorly illuminated cyclists without helmets in the downtown core occurred. There was recognition 8011 that this issue was broader than simply enforcing the MVA to ensure that helmets and proper illumination are adhered to. The root of the issue has broader social relevance that includes community safety and livability and is influenced by the effects of poverty, social isolation, the effects of inental health and substance misuse and lack of affordable and adequate housing. As such, Council forwarded the motion to both the RCMP and SPAC for their input. Social Planning staff and the RCMP discussed Council's request and the RCMP began working on a research project to identify the issues and tell the stories of the individuals involved. This information was to be part of a January presentation to SPAC which would include some common themes, current RCMP practices and recommendations to move forward. In late 2013, RCMP foot patrol began a six week social research project to get to know the individuals that are frequently the cause of nuisance calls related to loitering, asocial behaviour and non-compliance with the MVA in terms of cycling without a helmet or proper illumination. Through this six week period, the RCMP did a number of enhanced street checks on 20 individuals in the downtown core as well as a crime analysis of this area. The checks were made at all different times of the day and throughout different locations. The enhanced street checks resulted in a social history and human profile of 12 people. The social history revealed some common themes including the age and gender of the individuals. Most were male in their late 40's with a history of inental illness and substance misuse, poor physical health, unemployable, lacking in family supports and minimal financial support from social services. They were often street entrenched and had engaged in crime primarily petty crimes and misdemeanors. Most of the individuals have been ticketed for non-compliance with the MVA. All of the individuals do not currently have a valid driver's license rendering ticketing non punitive as a contravention of the MVA where failure to pay fines results in an inability to renew vehicle insurances and driver's licenses. Intensive enforcement of the MVA with respect to bicycle safety would take a significant amount of resources and would need to include all sectors of the population. Zero tolerance for riding without helmets or proper illumination could have negative community consequences. RCMP experience demonstrates that increased education and ongoing bicycle safety programs tend to net better compliance results. The RCMP currently employs a number of strategies to address safety and improve community outcomes. Ridge Meadows detachment works at modifying behavior using a number of inethods, including but not limited to; the Crisis Intervention Team (CIT), Safe Streets Act, Crime Prevention Initiatives like Crime Prevention through Environmental Design (CPTED), Core Security, Bar Watch and Business Watch, Prolific Offender Management Program, enforcement strategies, crime data analysis, crime prevention initiatives, and on view street checks of suspicious individuals. In addition to enforcement and some of the other strategies listed, the RCMP Downtown Foot Patrol uses a community policing approach to build relationships with businesses and individuals that make downtown their home or place of work. They also attempt to build relationships with individuals that cause difficulty in the downtown core in order to connect them to resources so they can find the support they need. Intensive enforcement of the MVA with respect to 2 bicycle safety would jeopardize the RCMP's ability to build relationships that could result in better outcomes for these individuals. Proposed Recommendations: The RCMP proposed a number of recommendations to improve the safety and livability of the downtown core and the community as a whole: • Improvement in lighting in the downtown area; • Continued focus on CIT to build community relationships and engage a broad range of stakeholders; • Review the Business Watch Program to generate higher engagement by the business community; • Increased public education regarding bike theft and safety; • Explore the renewal of a Community Policing Committee; • Review the bylaw that allows cycling on sidewalks; • Ensure an integrated process for all new developments - that uses CPTED and RCMP input; • Engage partner support for retroactive CPTED reviews for developments like the Transit Hub. The SPAC endorsed the RCMP recommendations and made a number of additional recommendations including: • Requesting that Council advocate for additional mental health services including an Assertive Community Treatment (ACT) Team; • That RCMP work with District staff and Translink to input to design improvements for the current transit hub; • Include RCMP feedback as part of the Design Review process; • RCMP conduct a campaign to encourage businesses and individuals to report crime through emergency and non-emergency phone numbers to identify "Hot Spots" and target high crime a reas; • Investigate late evening/early morning criminal activity directly related to theft and drug dealing. RCMP have acted upon this recommendation and have provided an update for the preparation of this report: o As per SPAC's recommendations, the RCMP are currently investigating late evening and early morning criminal activity directly related to theft and drug dealing through crime analysis, crime reduction initiatives, and prolific offender management, using both high visibility and covert operations. RCMP will provide updates to SPAC as information becomes available. The SPAC supports the above recommendations rather than a wide spread enforcement of the MVA with respect to bicycle helmets and illumination. The listed recommendations are designed to provide a starting point to address some of the community safety issues related to the original motion. SPAC noted that there needs to be a wider engagement of different sectors including businesses, social services, other municipal departments and other realms of government including Translink and the province to address the underlying causes. There is also a need for some further investigation to determine whether another element or cohort is involved in criminal or illegal activity during late evening and early morning hours and, as noted above, the RCMP are conducting this research. b) Strategic Alignment: This motion is aligned with safe and livable communities. 3 c) Citizen/Customer Implications: There is a need to address the safety of cyclists, pedestrians and motorists and a failure to do so could result in a reduction of community and individual safety. The RCMP, in their efforts to ensure enforcement of the MVA, utilizes tools that are proven to be effective in working with the vulnerable sector defined in this report. Through building relationships and connecting these individuals to the services and supports they need, results in a better outcomes. Addressing the needs of a community's most vulnerable population' results in better overall quality of life for the whole community. d) Interdepartmentallmplications: Planning, Community Services, Engineering and RCMP will need to work together to follow up on some of the recommendations outlined in the report. e) Business Plan/Financial Implications: Enforcement of the MVA within a zero tolerance framework would likely increase the need for Police resources. CONCLUSIONS: The Social Planning Advisory Committee does not recommend a wide spread enforcement of the MVA with respect to bicycle helmets and proper illumination. However, there is a need to address the safety of cyclists, pedestrians and motorists; a failure to do so could result in a reduction of community and individual safety. There is recognition that this issue is broader than simply enforcing the MVA to ensure that helmets and proper illumination are adhered to. The root cause of the issue has broader social relevance that not only includes community safety and livability but is influenced by the effects of poverty, social isolation, the effects of inental health and substance misuse and lack of affordable and adequate housing. There needs to be a wider engagement of different sectors including businesses, social services, other municipal departments and other realms of government including Translink and the province to address these underlying causes. `Original signed by Shawn Matthewson" Prepared by: Shawn Matthewson, Recreation Coordinator Social Planning `Original signed by Kelly Swift" Approved by: Kelly Swift, General Manager Community Development, Parks and Recreation Services `Original signed by Jim Rule" Concurrence: J.L. (Jim) Rule Chief Administrative Officer sm 0 � � - a�� T0: FROM: SU BJ ECT: District of Maple Ridge His Worship Mayor Ernie Daykin and Members of Council Chief Administrative Officer Hammond Area Plan Scoping Report EXECUTIVE SUMMARY: DATE: FILE N0: ATTN: March 3, 2014 2014-009-CP Workshop At the November 13, 2012 Council meeting, the following resolution was passed: That the Albion Flats be reaffirmed as the priority for the preparation of an Area Plan; and That the Hammond neighbourhood be identified as the next location for an Area Plan, based on the criteria established in Council Policy 6.30; and further That staff be directed to prepare a report outlining the area planning process for Hammond following clarification from the Agricultural Land Commission on the ALR exclusion applications for the properties north of 105t" Avenue. On August 15, 2013, the District of Maple Ridge received two letters from the Agricultural Land Commission advising of its decisions for two properties in the Albion Flats (23451 and 23623 - 105t" Avenue). In both instances, the Agricultural Land Commission Resolution stated, "that the request for the exclusion of the subject property from the Agricultural Land Reserve be refused". The decision by the Agricultural Land Commission means that the Albion Flats Area Plan will be smaller in scope. Following this decision, the 2014 Business Plan included an incremental package to pursue an Area Plan for Hammond while the work continues with moving forward on the Albion Flats. The 2014 Financial Plan includes funding that will enable completion of Area Plans for the Albion Flats as well as Hammond. This report presents the process for the Hammond Area Plan. It is anticipated that the public process will commence in Spring 2014 and Plan endorsement could take up to twelve months. Approval and adoption of an area plan involves an amendment to the Official Community Plan. Sections 879 and 881 of the Local Government Act require public consultation to ensure that appropriate and sufficient consultation has been undertaken by the municipality. This report outlines the public consultation process in compliance with the provisions of the Local Government Act. ' 1 � Being an established neighbourhood, with an organized and active neighbourhood association, it is not only important to engage the community early in the process, but also on an ongoing basis throughout the process. It is anticipated that by involving the community early and encouraging ongoing participation, through the MyHammond webpage and blog, many of the residents will feel motivated to participate in both the online forum as well as at the public open house events. RECOMMENDATION: It is recommended: 1) Whereas Council has considered the requirements of Section 879 of the Local Government Act that it provide, in respect of an amendment to an Official Community Plan, one or more opportunities it considers appropriate for consultation with persons, organizations and authorities it considers will be affected and has specifically considered the matters referred to in Section 879(2) of the Act; 2) And whereas Council considers that the opportunities to consult, proposed to be provided by the District in respect of an amendment to an Official Community Plan, constitute appropriate consultation for the purposes of Section 879 of the Act; 3) And whereas, in respect of Section 879 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: a. The board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; b. The Board of any Regional District that is adjacent to the area covered by the plan; c. The Council of any municipality that is adjacent to the area covered by the plan; d. First Nations; e. School District Boards, greater boards and improvement district boards, and f. The Provincial and federal governments and their agencies; 4) And that the only additional consultation to be required in respect of this matter beyond the consultation program outlined in this report titled, "Hammond Area Plan Scoping Report", dated March 3, 2014, and the early posting of the proposed Maple Ridge Official Community Plan Amending Bylaw on the District's website, together with an invitation to the public to comment, is referral to the Katzie First Nation, City of Pitt Meadows, and School District 42; 5) And that the "Consultation & Communication" section of the report titled "Hammond Area Plan Scoping Report", dated March 3, 2014 be endorsed. -2- a) BACKGROUND: Located in the most southwestern part of Maple Ridge, the community of Hammond is one of the oldest neighbourhoods in the District. It was incorporated "Port Hammond Junction" in 1883 in anticipation of the C.P.R. train station, which opened in 1885. The townsite location was chosen by John and William Hammond for its river access and was supported by the surrounding agricultural and forest industries. Hammond is still well known for its intact historic character, but has also grown and evolved over the decades. Long before it was known as Hammond, the lands were home to the Katzie First Nation. The Katzie continue to reside between Hammond and Pitt Meadows and they will be consulted throughout the area planning process. Prior to 2006, there was a District initiated amendment to the Official Community Plan to re- designate a considerable portion of the area from Commercial to Residential. The amendment was necessitated to address issues relating to the non-conforming status of many of the single family residences in the area, as well as to respond to findings stating that the area was over-supplied with Commercial designated land. Since 2006, this area has experienced development applications that are inconsistent with the Official Community Plan. At the January 2012 Public Hearing, Council heard from area residents commenting on a development application, involving an Official Community Plan and rezoning amendment, that was proposing a 36 unit apartment building in an area predominantly designated for single detached residential use. It was at this Public Hearing that the request to consider Hammond for a future area plan was made. Some of the comments recorded from speakers at the Public Hearing were as follows: • ... concern as to the impact of the proposed application on the neighbourhood and on his property...He requested that Council consider exploring a vision for the neighbourhood and not grant proposals for lots here and there." • "...spoke in favour of the proposal however he agreed with the concept of a plan for the whole neighbourhood which would allow further development." • "...agreed that an overall plan for the area is needed with an emphasis on the preservation of existing heritage." Recent applications in Hammond suggest that development pressure is beginning to increase. Council Policy 6.30, Area Planning Assessment, outlines five key considerations for Council in selecting area planning priorities. Item five of the policy states: "The District will typically undertake one area planning process at a time...". The origin of this policy item is recognition of maximum workload capacity for the current number of staff in the Planning Department. -3- On November 13, 2012, Council passed the following resolution: That the Albion Flats be reaffirmed as the priority for the preparation of an Area Plan; and That the Hammond neighbourhood be identified as the next location for an Area Plan, based on the criteria established in Council Policy 6.30; and further That staff be directed to prepare a report outlining the area planning process for Hammond following clarification from the Agricultural Land Commission on the ALR exclusion applications for the properties north of 105t" Avenue. On August 15, 2013, the District of Maple Ridge received two letters from the Agricultural Land Commission advising of its decisions for two properties in the Albion Flats (23451 and 23623 - 105t" Avenue). In both instances, the Agricultural Land Commission Resolution stated, "that the request for the exclusion of the subject property from the Agricultural Land Reserve be refused". The decision by the Agricultural Land Commission means that the Albion Flats Area Plan will be smaller in scope. Following this decision, the 2014 Business Plan included an incremental package to pursue an Area Plan for Hammond while the work continues with moving forward on the Albion Flats. The 2014 Financial Plan includes funding that will enable completion of Area Plans for the Albion Flats as well as Hammond. b) CONSULTATION AND COMMUNICATION: The preparation of an area plan will require an amendment to the Official Community Plan and as such, public consultation is required to ensure compliance with the following provisions of Sections 879 and 881 of the Local Government Act: "Consultation during OCP development Section 879 (1) During the development of an official community plan, or the repeal or amendment of an official community plan, the proposing local government must provide one or more opportunities it considers appropriate for consultation with persons, organizations and authorities it considers will be affected. (2) For the purposes of subsection (1), the local government must: a. Consider whether the opportunities for consultation with one or more of the persons, organizations and authorities should be early and ongoing, and i. The board of the regional district in which the area covered by the plan is located, in the case of a municipal official community plan, ii. The board of any regional district that is adjacent to the area covered by the plan, -4- iii. The council of any municipality that is adjacent to the area covered by the plan, iv. The council of any municipality that is adjacent to the area covered by the plan, v. First nations, vi. School district boards, greater boards and improvement district boards, and vii. The Provincial and federal governments and their agencies. (3) Consultation under this section is in addition to the public hearing required under section 882(3) (d). In addition, Section 881 of the Act requires consultation with the School Board during the preparation of an Official Community Plan amendment: (1) If a local government has adopted or proposes to adopt or amend an official community plan for an area that includes the whole or any part of one or more school districts, the local government must consult with the boards of education for those school districts a. At the time of preparing or amending the community plan, and b. In any event, at least once in each calendar year. Timeline The Hammond Area planning process will begin March 2014 and is anticipated to take up to twelve months to complete (see Appendix A). With this process, it is proposed that social media is used as much as possible to engage the community and facilitate an ongoing community dialogue throughout the area planning process. The intent is to increase the effectiveness and efficiency of the public engagement process that will help to strengthen the relationship between the municipality and the community. Hammond has an active community association called "Hammond Neighbours". They have a website and a Facebook page with over 300 members engaged in dialogue on the happenings in their neighbourhood. It is anticipated that connecting with this group (and other similar groups) will help engage many members of the community in the area planning process. Traditional forms of public consultation and communication will also be utilized, such as public open houses, postings in the local newspaper, etc. Additionally, the District will continue to respond to communication received by letter, fax, telephone, or email. The following phased process is recommended. Phase 1: Neighbourhood Context Phase I will largely involve gathering and preparing background information for the public engagement process. Some of the information needed includes "information primers" on specific topics relevant to the Hammond Area such as: Heritage, Parks & Environment, Stormwater Management, and Connectivity/Transportation. The Planning Department will be working with other departments on the preparation of these primers including: Engineering, Parks & Leisure Services, Communications, and Engineering Operations to name a few. -5- Community Character: The community will be invited to become engaged during this initial phase to provide input on what characterizes Hammond and identify what they like most about it. Opportunities to engage at this early point in the process will be through various electronic and social media that includes the District website and Facebook as well as notification in the local newspaper and through community organizations. A"MyHammond" platform will be launched and accessed through social media. During Phase I, the community will be asked to submit photos of what they value most about Hammond and use one or two words to describe it. This input is intended to generate awareness and interest in the area plan process and engage the community while stimulating thought and discussion on the characteristics of Hammond through a visual medium. Finally, this initial piece of community engagement will contribute to ongoing community discussions and presentations throughout the process. Boundaries: There are various sources of reference that may help determine the boundaries for the area plan, such as: • The Communities Map in the Official Community Plan; • School District 42 Catchment Area; • Historic original townsite map, from 1882/1883; • Multiple Listing Service real estate site. However, the intent in the design of this process is to first hear from the community on where they see the boundaries of Hammond. A questionnaire will be prepared to solicit information on the Hammond boundaries and distributed at the public open house (in Phase II) and through social media. Phase 11: Public Consultation Phase II will be launched with the first public open house of this process in late spring 2014. This event will present the information compiled from Phase I, including an outline of the public engagement process, outcomes of the "Community Character" photo project and the information primers. The community will be asked to provide comments on the outcomes of the "Community Character" engagement piece from Phase I and also provide input on boundaries for the Hammond area. Information will also be provided on how the community may continue to participate and contribute throughout the process using social media. An interactive program will be established through the MyHammond webpage link and will take the form of an ongoing blog with new topics introduced to the forum on a regular basis. The Planning Department is investigating the idea of having community members lead a series of blog discussions and we are working with the Communications Department to set this up. There are a number of community conversations that will be introduced at the first open house event, such as neighbourhood character and community connectivity that will � serve as the primary land use planning dialogue. These topics will also be presented at the public open house and continued through the online community blog discussion. The intent in Phase II is to establish an ongoing community dialogue that will be largely led by the community. As such, consultation will be continuous throughout the process and members of the community may participate at a level of their choosing. Being an established neighbourhood, with an organized and active neighbourhood association, it is not only important to engage the community early in the process, but also on an ongoing basis throughout the process. It is anticipated that by involving the community early and encouraging ongoing participation, through the MyHammond webpage and blog, many of the residents will feel motivated to participate in both the online forum as well as at the public open house events. Council will be updated on the results of Phase II in the fall of 2014 and asked to endorse the formal area plan boundaries. Phase 111: Draft Hammond Area Plan The draft area plan will build on the planning process conversations, incorporating the ideas and issues identified by the community. It is anticipated that preparation of the area plan policies will begin in late fall and the draft plan presented to Council in early 2015. With Council direction, the draft plan will then be posted on the District's MyHammond webpage and distributed through social media, along with dates and times of a public open house event. The second public open house will also be advertised through traditional methods of local newspaper advertisement and mailouts. We will seek community input on the draft through both social media and through the more traditional methods of written questionnaires, etc. All information on the draft plan will be available at the Planning Department front counter and on the website for viewing and a summary report will be prepared for Council's information. Preparation of the final draft of the Area Plan will be undertaken at the end of Phase III and incorporate final comments from the community and Council. Phase IV: Draft Plan Endorsement In Spring 2015, a report will be presented to Council for endorsement of the draft Hammond Area Plan. Additionally, Council will be requested for direction to prepare the Area Plan bylaw package. There are a number of tools available through the Local Government Act to achieve key neighbourhood design elements that may be identified by the community. For example, one possible tool is development permit guidelines, which can be utilized for multi-family, commercial, mixed-use, and industrial land uses. These would be informed from the area plan "Community Character" work undertaken in Phase I of the area planning process. Additionally, design guidelines for heritage conservation purposes may be desirable to the residents living in the original Hammond townsite. In addition to form and character guidelines, recommendations may be made for amendments to the Zoning or other bylaws in order to fully implement the Area Plan. -7- Phase V: Hammond Area Plan Approval An Official Community Plan amendment bylaw will be prepared to adopt the Hammond Area Plan and brought back to Council for consideration of Three Readings, a Public Hearing, and a Final Reading. After First Reading, the Area Plan will be referred to appropriate outside agencies (these are listed in "Formal Referrals" below) for comment. Upon approval, the Hammond Area Plan will become a sub-section of Chapter 10 in the Official Community Plan, similar to other Area Plans. As stated above, this will require an amendment to the Official Community Plan, in accordance with the requirements of the Local GovernmentAct. Formal Referrals All affected agencies will be invited to the open houses and provided with electronic links to information and participate in the process. After First Reading, formal referrals will be sent to the following organizations in accordance with Section 879 of the Local Government Act. • Katzie First Nation: As discussed above, the Katzie were early inhabitants of the present Hammond area and they continue to reside along the Fraser River adjacent to Hammond. Formal consultation with the Katzie First Nation will be initiated at the outset of the planning process. • City of Pitt Meadows: The western boundary of Hammond borders the City of Pitt Meadows and therefore, Pitt Meadows may be directly affected by outcomes of the Hammond Area Plan. Formal consultation with Pitt Meadows will be undertaken, as required under the Local Government Act. • School District 42: There are some schools within and near the Hammond area and therefore, it is appropriate to include the School District in the process. The School District will be invited to participate early in the process with formal consultation opportunities included throughout the process. • Federal and Provincial government and related agencies: A copy of the Hammond Area Plan will be referred to the appropriate Federal and Provincial departments for comment after First Reading. c) SUMMARY OF COMMUNITY AND COUNCIL ENGAGEMENT: The Hammond community will be invited to begin participation in the area plan process at the outset in the first phase of the project. Public input on all aspects of the area planning process is key to the plan's success. Methods of participation will include various forms of social media, as well as traditional forms of written correspondence. � The following is a summary of the consultation strategy, including Council updates and presentations, for the Hammond Area Plan process: Phase I - Neighbourhood Context: • Preparation of information primers on neighbourhood topics, including Heritage, Parks & Environment, Stormwater Management, and Connectivity/Transportation; • "Community Character" engagement through a"MyHammond" photo submission project advertised through various electronic and traditional media to the community; Phase II - Public Consultation: • Public Open House held in late spring will present outcomes from Phase I items, outline ongoing consultation process, and solicit input on Hammond Area boundaries; • Launch "MyHammond" community led blog where a series of topics initially introduced at the public open house are re-introduced and discussed on a regular basis; • Council update in Fall 2014. Phase III - Draft Hammond Area Plan: • Council presentation on draft Hammond Area Plan in early 2015; • Present draft Hammond Area Plan at public open house; • Post draft plan on MyHammond webpage and continue to solicit public input; Phase IV - Draft Plan Endorsement: • Council presentation on final draft of Hammond Area Plan in Spring 2015 for consideration of Council endorsement; • With Council direction, prepare form and character guidelines; • Post final draft of Hammond Area Plan on MyHammond webpage; Phase V- Hammond Area Plan Approval • Council presentation on Hammond Area Plan bylaw for Three Readings, Public Hearing, and Adoption; • Formal referrals on Hammond Area Plan sent to affected outside agencies after First Reading. It is proposed that social media is used as much as possible to engage the community and facilitate an ongoing community dialogue throughout the area planning process. The intent is to increase the effectiveness and efficiency of public engagement that will help to strengthen the relationship between the municipality and the community. In addition to the above tools, traditional forms of public consultation and communication will also be utilized, such as public open houses, advertisements in the local newspaper and mailouts to ensure opportunities to participate exist for those not using electronic media. Additionally, the District will continue to respond to communication received by letter, fax, or telephone. � d) INTERGOVERNMENTAL ISSUES: As discussed in the "Formal Referrals" section above, formal consultation is proposed with Katzie First Nation, City of Pitt Meadows, School District 42 and any relevant Federal or Provincial ministries or agencies. e) INTERDEPARTMENTAL IMPLICATIONS: An interdepartmental working group is discussed about in the "Phase I: Neighbourhood Context" section. It is anticipated that the departments listed (Engineering, Parks & Leisure Services, Communications, and Engineering Operations), will be involved during Phase I particularly, but also continue to provide input and assistance throughout the duration of the area planning process. It is likely that other departments will also become involved in the process at specific junctures. f) FINANCIAL IMPLICATIONS: The Hammond Area Plan process will be completed under existing funding that was approved as part of the 2014 Planning Department Business Plan. This includes: • $30,000 in consultant funding to prepare Development Permit Area Guidelines, or similar document, and • The hiring of a temporary planner for one year, enabling the Planning Department to advance the Hammond Area Plan process*. * Note: This has occurred and a temporary Planner 11 is now in place. CONCLUSION: The focus of the Hammond Area Plan process is on community input and dialogue. The process is designed so that there are numerous opportunities and means for the community to create the vision for their neighbourhood and guide the policy framework for the area plan. Ongoing dialogue through social media is an important component of this process, as it taps into newer territory for public consultation in the modern era of social networking and creates new avenues for future public engagement processes. -10- While traditional methods of communication and input will continue to be utilized in this process, it is anticipated that by using various means of communication and consultation, the maximum number of local residents will feel encouraged and motivated to participate. "Original signed by Lisa Zosiak" Prepared by: Lisa Zosiak Planner "Original signed by Christine Carter" Approved by: Christine Carter, M.PL., MCIP, RPP Director of Planning "Original signed by Frank Quinn" Approved by: Frank Quinn, MBA. P.Eng GM: Public Works & Development Services "Original signed by J.L. (Jim) Rule" Concurrence: J. L. (Jim) Rule Chief Administrative Officer The following appendices are attached hereto: Appendix A: Hammond Area Plan Process Diagram -11- Phase I: Neighbourhood Context 2 Months Council endorsement of Area Plan Process March 3, 2014 _� HAMMOND AREA PLAN PROCESS Phase II: Public Consultation 6 Months *Council Update Fall 2014 � Phase III: Draft Hammond Area Plan 2 Months *Present draft plan to Council Early 2015 Phase IV: Area Plan Endorsement 2 Months *Draft to Council for endorsement Spring 2015 APPENDIX A Phase V: Plan Approval Through 2015 *Final Draft to Council for Readings 2015 District of Maple Ridge COMM/TTEE OF THE WHOLE MEET/NG M/NUTES March 3, 2014 1:00 p.m. Council Chamber PRESENT Elected Officials Appointed Staff Mayor E. Daykin J. Rule, Chief Administrative Officer Councillor C. Ashlie K. Swift, General Manager of Community Development, Councillor C. Bell Parks and Recreation Services Councillor J. Dueck P. Gill, General Manager Corporate and Financial Services Councillor A. Hogarth F. Quinn, General Manager Public Works and Development Councillor B. Masse Services Councillor M. Morden C. Carter, Director of Planning C. Marlo, Manager of Legislative Services Other Staff as Required R. Acharya, Planner II C. Goddard, Manager of Development and Environmental Services C. Crabtree, Director of Information Technology 1. DELEGA T/ONS/STAFFPRESENTA T/ONS 1.1 Affordable Housing Presentation - Linda Meyer, A.A.B.A.P.B.D. Ms. Meyer spoke to the need for affordable, accessible housing for residents of Maple Ridge. She recommended agencies that could assist with development of and fundraising for affordable housing. 1.2 Kanaka Environmental & Educational Partnership Society (KEEPS) Update - Ross Davies, Education Coordinator Mr. Davies provided an update on programs, services and events of KEEPS. 1100 Committee of the Whole Minutes March 3, 2014 Page 2 of 6 1.3 Maple Ridge Concert Band Delegation - Gale Yip, President, Colin Murray, Treasurer Mrs. Yip gave a PowerPoint presentation that provided an overview of the concert band, and information on the Bandstand Birthday Bash, and bandstand beautification project. 2. PUBL/C WORKS AND DEl/ELOPMENT SERI//CES Note: The following items have been numbered to correspond with the Council Agenda: 1101 2014-001-RZ, 23753 and 23771130 Avenue, RS-2 to R-2 Staff report dated March 3, 2014 recommendingthat Maple Ridge Zone Amending Bylaw No. 7062-2014 to rezone from RS-2 (One Family Suburban Residential) to R-2 (Urban Residential District) to permit 18 single family lots zoned R-2 and a neighbourhood park lot be given first reading and that the applicant provide further information as described on Schedules A, F and G of the Development Procedures Bylaw No. 5879-1999, along with the information required for a Subdivision application. The Planner gave a Power Point presentation providing the following information: • Application Information • Subject Map • Neighbourhood Context • OCP Context • Site Characteristics • Environmental Map • Preliminary Site Plan RECOMMENDA T/ON That the staff report be forwarded to the Council Meeting of March 11, 2014. Committee of the Whole Minutes March 3, 2014 Page 3 of 6 1102 2013-052-RZ, 23227 Dogwood Avenue, Zoning Bylaw Text Amendment Staff report dated March 3, 2014 recommendingthat Maple Ridge Zone Amending Bylaw No. 7003-2013 to allow a site-specific text amendment to the C-1 (Neighbourhood Commercial) zone to permit apartment use and parking as a permitted principal use, increased density for residential rental units and retail commercial use for a mixed-use commercial and residential development be given first and second reading and be forwarded to Public Hearing. The Manager of Development and Environmental Services gave a Power Point presentation providing the following information: • Application Information • Subject Map • Neighbourhood Context • OCP Context • Site Characteristics • Proposed Site Plan RECOMMENDA T/ON That the staff report be forwarded to the Council Meeting of March 11, 2014. 1103 2013-091-RZ, 20395 123 Avenue, RS-1 to RS-1b Staff report dated March 3, 2014 recommendingthat Maple Ridge Zone Amending Bylaw No. 7035-2013 to rezone from RS-1 (One Family Urban Residential) to RS-1b (One Family Urban [Medium Density] Residential) to permit future subdivision into two single family lots be given second reading and be forwarded to Public Hearing. The Manager of Development and Environmental Services gave a Power Point presentation providing the following information: • Application Information • Subject Map • Neighbourhood Context • OCP Context • Site Characteristics • Proposed Subdivision Plan Committee of the Whole Minutes March 3, 2014 Page 4 of 6 RECOMMENDA T/ON That the staff report be forwarded to the Council Meeting of March 11, 2014. 1104 Municipal Equipment Purchase and Install - One Recycling Baler and Conveyor Staff report dated March 3, 2014 recommending that the contract for the design, supply and install of a Two Ram Horizontal Baler System including a conveyor be awarded to Machinex and that the Corporate Officer be authorized to execute the contract. The General Manager of Public Works and Development reviewed the report. Kim Day, Executive Director, Ridge Meadows Recycling Society provided an update on Multi-Material British Columbia ("MMBC"). RECOMMENDA T/ON That the staff report be forwarded to the Council Meeting of March 11, 2014. Note: Item 1105 was withdrawn from the agenda. 1105 Excess Capacity/Extended Services Agreement LC 156/14, Bosonworth Avenue and Carmichael Street Staff report dated March 3, 2014 recommending that the Corporate Officer be authorized to sign and seal Excess Capacity Latecomer Agreement LC 156/14. 3. F/NANC/AL AND CORPORA TE SER �/CES (including Fire and Police) 1131 Network Equipment Replacement Staff report dated March 3, 2014 recommending that the contract for the replacement of network core routers and edge switches be awarded to Spyders Inc. and that the Corporate Officer be authorized to execute the contract. The Director of Information Technology reviewed the report. RECOMMENDA T/ON That the staff report be forwarded to the Council Meeting of March 11, 2014. Committee of the Whole Minutes March 3, 2014 Page 5 of 6 1132 Server Replacement Staff report dated March 3, 2014 recommending that the contract for replacement of District servers and required server infrastructure be awarded to Dell and that the Corporate Officer be authorized to execute the contract. The Director of Information Technology reviewed the report. RECOMMENDA T/ON That the staff report be forwarded to the Council Meeting of March 11, 2014. 4. COMMUN/TYDEI/ELOPMENTAND RECREAT/ON SERI//CES 1151 Maple Ridge Concert Band Association Request Staff report dated March 3, 2014 recommending that the request by the Maple Ridge Concert Band Association to complete various works on the Maple Ridge Bandstand and to fundraise during the 20th anniversary celebration event be approved. RECOMMENDA T/ON That the staff report be forwarded to the Council Meeting of March 11, 2014. 5. CORRESPONDENCE 1171 6. OTHER /SSUES 1181 7. ADJOURNMENT - 2:41 p. m. Committee of the Whole Minutes March 3, 2014 Page 6 of 6 8. COMMUN/TYFORUM Chris Mundv Mr. Mundy spoke to the proposed development on 130 Avenue. He expressed concern with the impact on the existing wildlife corridor and asked that both the corridor and the heritage trees on the property be protected. He also expressed concern with the work to be done on the arterial route and the safety issues at the intersection. He referred to a road running north-south between the proposed development and a neighbouring property and asked whether the road will be removed. Beryl Eales Ms. Eales referred to the Jackson Farm property and the perception that the area is not public property. She expressed concern with the size of a sign on the property beside the Jackson Farm and asked why there is no sign on the 37 acres making up Jackson Farm. She spoke to the five year time line it may take to develop the farm and suggested fundraising for park development. She requested a definition of the term "passive parkland". The General Manager of Community Development, Parks and Recreation Services described the consultation process to determine future use of the park and advised that operating funds associated with the park are currently not in the five year plan. She also advised that there no sign on the property as public use of the park is not encouraged until the consultation process is complete. Richard Lechkobit Mr. Lechkobit spoke to Item 1101 and expressed concerned over the widening of the road. He asked for details on the proposed width of the road. The Manager of Development and Environmental Services advised that as the proposal is at first reading, full comments pertaining to the road have not been received from the Engineering Department. He provided information on urban road standards for the area. Mr. Lechkobit requested information on plans for rezoning of the land on the south side. The Manager of Development and Environmental Services advised that the District will wait for a subdivision development application. R. Masse, Acting Mayor Presiding Member of the Committee � � District of Maple Ridge T0: His Worship Mayor Ernie Daykin MEETING DATE: March 03, 2014 and Members of Council FILE N0: 2014-001-RZ FROM: Chief Administrative Officer MEETING: C of W SUBJECT: First Reading Maple Ridge Zone Amending Bylaw No. 7062-2014 23753 and 23771 130 Avenue EXECUTIVE SUMMARY: An application has been received to rezone the subject property from RS-2 (One Family Suburban Residential) to R-2 (Urban Residential District). The developer is proposing 18 single family lots zoned R-2 (Urban Residential District) and a"Neighbourhood Park" lot serviced by a 15.0 metres wide cul-de-sac, as shown in Appendix E. The development proposal is subject to the policies and densities in the Silver Valley Area Plan. The subject site (Appendix A) located in between the River Village and Horse Hamlet (outside both) of the Silver Valley Area Plan, consists of two lots that have multiple OCP designations (i.e. Medium- High and Low Density Residential, Conservation, Open Space and Neighbourhood Park) in varying proportions. The proposal meets the densities permitted in the Silver Valley Area Plan, however this development application needs an OCP amendment to protect the natural features, adjust the conservation boundaries and reconfigure/re-distribute the various designations. To proceed further with this application additional information is required as outlined below. RECOMMENDATIONS: In respect of Section 879 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: i. The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii. The Board of any Regional District that is adjacent to the area covered by the plan; iii. The Council of any municipality that is adjacent to the area covered by the plan; iv. First Nations; v. School District Boards, greater boards and improvements district boards; and vi. The Provincial and Federal Governments and their agencies. and in that regard it is recommended that no additional consultation be required in respect of this matter beyond the early posting of the proposed Official Community Plan amendments on the District's website, together with an invitation to the public to comment, and; That Zone Amending Bylaw No. 7062-2014 be given first reading; and 1101 That the applicant provide further information as described on Schedules A, F and G of the Development Procedures Bylaw No. 5879 - 1999, along with the information required for a Subdivision application. DISCUSSION: a) Background Context: Applicant: Joel Lycan Owner: FIRST COLONIAL INVESTORS LTD. Legal Description: Lot: 1, Block: 14, Section: SE28, Township: 12, Plan: NWP12420; PID: 003-078-116, and Lot: 2, Section: 28, Township: 12, Plan: NWP12420; PID 009-705-201 OCP: Zoning: Existing: Med-High Density Residential, Conservation, Neighbourhood Park, Low Density Residential and Open Space Proposed: Med-High Density Residential, Conservation and Neighbourhood Park Existing: RS-2 (One Family Suburban Residential) Proposed: R-2 (Urban Residential District) Surrounding Uses: North: Use: Single Family Residential and Conservation Zone: RS-2 (One Family Suburban Residential) Designation: Med-High Density Residential, Conservation, Neighbourhood Park, Low Density Residential and Eco-Cluster South: Use: Single Family Residential and 130t" Avenue Zone: RS-2 (One Family Suburban Residential) Designation: Low Density Residential, Conservation and Park East: Use: Single Family Residential Zone: RS-2 (One Family Suburban Residential) Designation: Med-High Density Residential, Low Density Residential and Open Space West: Use: Single Family Residential Zone: RS-2 (One Family Suburban Residential) Designation: Med-High Density Residential, Conservation, Neighbourhood Park, Low Density Residential and Eco-Cluster Existing Use of Property: Single Family Residential Proposed Use of Property: Single Family Residential, Conservation and Neighbourhood Park Consolidated Site Area: 1.215 hectares (3.0 acres) Access: 130t" Avenue Servicing requirement: Urban Standard -2- b) Site and Project Description: The subject site located in between the River Village and Horse Hamlet (outside both) of the Silver Valley Area Plan consists of two lots that will need consolidation, neighbourhood park land acquisition and subdivision. This area is surrounded by existing suburban single family lots and conservation lands. Of the two lots under consideration, each lot currently contains a single family house, which will be demolished as a condition of final reading. The western property (23753 130t" Avenue) shows steeper slopes (greater than 30%) along the south-west corner (west of the existing single family house), closer to 130t" Avenue (see environmental map attached as Appendix C). The steeper areas on site are anticipated to be either dedicated for conservation or placed under a"No- Build/No Disturb Restrictive Covenant" for slope protection, subject to future assessment, prior to second reading. Both the properties are within the Fraser Sewer Area. All the standard off-site road and servicing upgrades abutting the development site (curb, sidewalk, gutter, street trees, street lights, etc.) will be required as a condition of final reading. A 15.0 metre wide municipal road ending with a temporary turn-around will need to be dedicated as a condition of final subdivision approval. The subject sites are not located in or near a known archeological resource according to Provincial or local records. At this time the current application has been assessed to determine its compliance with the Official Community Plan (OCP) and provide a land use assessment only. Detailed review and comments will need to be made once full application packages have been received. A more detailed analysis and a further report will be required prior to Second Reading. Such assessment may impact proposed lot boundaries and yields, OCP designations and Bylaw particulars, and may require application for further development permits. c) Planning Analysis: Silver Valley Area Plan: The development site (Appendix A) is located within the Silver Valley Area Plan and shows multiple designations in varying proportions, i.e. Medium-High and Low Density Residential, Conservation, Open Space and Neighbourhood Park, as shown in Appendix B and the table below: Address OCP designation Proportion 1 23771 130t" Ave Medium-High Density Residential 39% Low Density Residential 26% Neighbourhood Park 24% Open Space 9% Conservation 2% 2 23753 130th Ave Medium-High Density Residential 45% Conservation 54% Neighbourhood Park 1% Based on the Silver Valley Area Plan designations stated above, the "Medium-high density" residential designation for hamlets would support 18-40 units per net hectare while the "Low density" residential designation would support 8-15 units per net hectare. Based on preliminary assessment of the existing OCP designations for the subject sites, total unit yield for the net consolidated developable lot area is around 18 lots. The proposed preliminary subdivision plan shows 18 lots (Appendix E). -3- The proposed R-2 zone correlates with the "Medium-High Density Residential" designation of the Silver Valley Area Plan. Between the two existing designations, only a small portion is proposed to be amended to support the R-2 zone. Justification provided for this is that most of the proposed lots are anticipated to be larger than the minimum lot size for the R-2 zone. An OCP amendment is required to allow for the R-2 zone on the portion designated "Low Density Residential", for the development site. The proposed overall density complies with the permitted density in the Area Plan. The development proposes a larger area for the "neighbourhood park" (3233 m2) than what is designated as per the OCP (3035.14 m2). With the proposed designation change, the neighbourhood will benefit from a larger park area. The "Open Space" designation on the bigger property will be satisfied through the "neighbourhood park" lot. Open spaces in the Silver Valley Area Plan are meant to be linked through developments to form a network of greenways throughout Silver Valley area. The subject site is anticipated to achieve pedestrian linkages from 130t" Avenue to properties on the north towards 132nd Avenue, through the proposed neighbourhood park on the subject site and the conservation lands and right-of-way on the northern property (23810 132nd Avenue). The development of Silver Valley is based on principles associated with achieving a complete community with good pedestrian linkages. Guiding principles within the Silver Valley Area Plan form the foundation that governs the future development of the Silver Valley Area. • Principle 3.1.1 states "Ensure significant environmental features of the site are protected or enhanced" and "Ensure that the `land informs development'-development will be limited to suitable sites and follow guiding criteria". Pursuant to the principle above, some steeper slopes on the subject site need to be protected, either dedicated or placed under a"No-Build/No Disturb Restrictive Covenant" for slope protection, as shown on the environmental map attached as Appendix D. The "Conservation" designated portion will be met through the protection of these steep slopes in the south-west corner and in the proposed "neighbourhood park" area (see Appendix D). Although the proposal needs some changes in the existing OCP designations, the intention is not to increase the density. The OCP amendment is required to protect the natural features, adjust the conservation boundaries, reconfigure/re-distribute the designations and increase the size of the neighbourhood park, to achieve a feasible future subdivision of the lands as shown in Appendix E. Zoning Bylaw: The current application proposes to rezone the properties located at 23753 and 23771 130t" Avenue from RS-2 (One Family Suburban Residential) to R-2 (Urban Residential District) to permit a future subdivision of 18 single family lots and a neighbourhood park lot. Any variations from the requirements of the proposed zone will require a Development Variance Permit application. This will be discussed in a future Council report. Development Permits: Pursuant to Section 8.9 of the OCP, a Watercourse Protection Development Permit application is required for all developments and building permits within 50 metres of the top of bank of all watercourses and wetlands. The purpose of the Watercourse Protection Development Permit is to ensure the preservation, protection, restoration and enhancement of watercourse and riparian areas. '� Pursuant to Section 8.10 of the OCP, a Natural Features Development Permit application is required for all development and subdivision activity or building permits for: All areas designated Conservation on Schedule "B" or all areas within 50 metres of an area designated Conservation on Schedule "B", or on Figures 2, 3 and 4 in the Silver Valley Area Plan; All lands with an average natural slope of greater than 15 %; All floodplain areas and forest lands identified on Natural Features Schedule "C" to ensure the preservation, protection, restoration and enhancement of the natural environment and for development that is protected from hazardous conditions. Development Information Meetin�: A Development Information Meeting will be required for this application. Prior to Second Reading the applicant is required to host a Development Information Meeting in accordance with Policy 6.20. d) Interdepartmentallmplications: In order to advance the current application, after First Reading, comments and input, will be sought from the various internal departments and external agencies listed below: a) Engineering Department; b) Operations Department; c) Building Department; d) Fire Department; e) Parks Department; f) School District; and g) Canada Post. Parks & Leisure Services Department: A referral was sent to the Parks and Leisure Services Department to determine the suitability and size of the proposed "Neighbourhood Park" lot as this will involve acquisition of these lands by the District. Details of this will be discussed in the second reading report. The above list is intended to be indicative only and it may become necessary, as the application progresses, to liaise with agencies and/or departments not listed above. This application has not been forwarded to the Engineering Department for comments at this time; therefore, an evaluation of servicing requirements has not been undertaken. We anticipate that this evaluation will take place between First and Second Reading. e) Early and Ongoing Consultation: In respect of Section 879 of the Local Government Act for consultation during an Official Community Plan amendment, it is recommended that no additional consultation is required beyond the early posting of the proposed OCP amendments on the District's website, together with an invitation to the public to comment. -5- f) Development Applications: In order for this application to proceed the following information must be provided, as required by Development Procedures Bylaw No. 5879 - 1999 as amended: 1. An OCP Application (Schedule A); 2. A Watercourse Protection Development Permit Application (Schedule F); 3. A Natural Features Development Permit Application (Schedule G); 4. A Subdivision Application. The above list is intended to be indicative only, other applications may be necessary as the assessment of the proposal progresses. CONCLUSION: The development proposal is in compliance with the densities permitted in the Silver Valley Area Plan. OCP amendment is required to protect the natural features, adjust the conservation boundaries, reconfigure/re-distribute the designations, and increase the size of the neighbourhood park, to achieve a functional and feasible future subdivision of the lands. It is, therefore, recommended that Council grant First Reading to Zone Amending Bylaw No. 7062-2014 (Appendix C), subject to additional information being provided and assessed prior to Second Reading. The proposed layout has not been reviewed in relation to the relevant bylaws and regulations governing subdivision applications. Any subdivision layout provided is strictly preliminary and must be approved by the District of Maple Ridge's Approving Officer. "Original signed by Rasika Acharya" Prepared by: Rasika Acharya, B-Arch, M-Tech, UD, LEEDO AP, MCIP, RPP Planner "Original signed bv Christine Carter" Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning "Original signed bv Frank Quinn" Approved by: Frank Quinn, MBA, P. Eng GM: Public Works & Development Services "Ori inal si ned bv J.L. (Jim) Rule" Concurrence: J. L. (Jim) Rule Chief Administrative Officer The following appendices are attached hereto: Appendix A - Subject Map Appendix B- Map showing existing OCP designations Appendix C- Zone Amending Bylaw No. 7062-2014 Appendix D- Environmental map for the subject site Appendix E- Proposed preliminary subdivision plan '� N f� District of Langley � 23753/71 130 AVENUE 0 .� � � o �t CORPORATION OF �� THE DISTRICT OF � - � MAPLE RIDGE PLANNING DEPARTMENT Scale: 1:2,000 � `� ��, _�`�- L--� 1--�° �'� DATE: Jan 10, 2014 FILE:2014-001-RZ BY: PC N Scale: 1:2,000 Legend CONSERVATION ECO CLUSTERS NEIGHBOURHOOD PARK OPEN SPACE LOW DENSITY URBAN MEDIUM DENSITY RESIDENTIAL MEDIUM/HIGH DENSITY RESIDENTIAL 23753/71 130 AVENUE �t CORPORATION OF THE DISTRICT OF - � MAPLE RIDGE PLANNING DEPARTMENT DATE: Jan 10, 2014 FILE:2014-001-RZ BY: PC APPENDIX C CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW N0. 7062-2014 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 -1985 as amended WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1. 2 3. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7062-2014." Those parcels or tracts of land and premises known and described as: Lot 1 Section 28 Township 12 New Westminster District Plan 12420 Lot 2 Section 28 Township 12 New Westminster District Plan 12420 and outlined in heavy black line on Map No. 1610 a copy of which is attached hereto and forms part of this Bylaw, are hereby rezoned to R-2 (Urban Residential District) and P-1(Park and School). Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the READ a second time the PUBLIC HEARING held the READ a third time the ADOPTED, the day of day of day of day of day of ,20 ,20 ,20 , 20 , 20 PRESIDING MEMBER CORPORATE OFFICER MAPLE RIDGE ZONE AMENDING Bylaw No. 7062-2014 Map No. 1610 From: RS-2 (One Family Suburban Residential) To: � R-2 (Urban Residential District) � P-1 (Park and School) N SCALE 1:2,500 � �.� ,�,.,. . ,. . . � . . . 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WfEiHE FOLL - mm EP 5 MP N W . 5 mmx mm E ALL MAINIENANCE AS REOUIRE�_ PIJCqBLE ALL SiORM SE ER ECilONS ARE TO BE MARKEO BY S FOR iroiCnL Cn1pi BnSiN DETaiLS SEE S1aNDnRp DRAwirvG SD-0]_ OIMNG 3 �E k 0 10 S AK (PaINiE� 6REEN) qi END OF PiPE, wp iHE END OF ME PIPE TO BE PaiNTE� GREEN �a.��, � E% 2000 SRN � 130 AVENUE � � �— i � TI TLE DRAWING INDEX SHEET N0. �o "�o ^� CORPORATION OF THE DISTRICT OF MAPLE RIDGE o• �/rvaox maor�w.ya DKB • ENciNEEaiNcoEacaruENr sr�rca .rv O�^ m�� o.K.sowiNsanssocinresiNc. a^ ���`�� _��_ � 237A STREET �EE��°'° as55EM�R�srREEr.M�ss�oti�� E m m.Ma� ° � �Es "�oRz_,-5ao �,� KEY PLAN �",oF 4 Dale .i i n Bv V45 148 FAK 804-928b�AB, FA%�. fiO4-B1fi-J�18 haoaaasvuvc � nrs�[iusrv� O�;E auiwwc � _ q 9°' EMAIL: tlbow�ins@sM1 VERi. � � District of Maple Ridge T0: His Worship Mayor Ernie Daykin and Members of Council FROM: Chief Administrative Officer MEETING DATE: March 3, 2014 FILE N0: 2013-052-RZ MEETING: C of W SUBJECT: First and Second Reading Maple Ridge Zone Amending Bylaw No. 7003 - 2013 23227 Dogwood Avenue EXECUTIVE SUMMARY: An application has been received for a mixed-use commercial and residential development at 23227 Dogwood Avenue, the subject property. This application requires a site-specific Zoning Bylaw text amendment to the C-1 (Neighbourhood Commercial) zone to allow apartment use as a permitted principal use; to allow parking as a principal use, which would be provided under covenant for 12968 232nd Street (the Black Sheep Pub), located south of the subject property; and to permit increased density for the residential rental units and the retail commercial use. The Housing Agreement for the five rental units to be provided on the second storey of the commercial building requires an authorizing bylaw that is not subject to a Public Hearing. This will be discussed in a future report to Council. RECOMMENDATIONS: 1. That Zone Amending Bylaw No. 7003 - 2013 be given first and second reading and be forwarded to Public Hearing; 2. That the following terms and conditions be met prior to Final Reading: That Land Use Contracts R4089 and Y146324 be discharged from Title; ii. That Access and Parking Easements BB1312550 to BB1312553 registered on Title for 13 parking spaces for 12968 232"d Street (the Black Sheep Pub) be discharged and replaced by a new Access and Parking Easement that would provide for 18 parking spaces for 12968 232"d Street (the Black Sheep Pub); iii. Registration of a geotechnical report as a Restrictive Covenant at the Land Title Office which addresses the suitability of the subject property for the proposed development iv. Registration of a Restrictive Covenant at the Land Title Office protecting the Visitor Parking; 1102 v. That previous Development Permit DP/080/08, registered on Title as BB4033853 be discharged from Title and be replaced by Development Permit 2012-062-DP; and vi. That a Housing Agreement Bylaw be adopted, under the provisions of Section 905 of the Local Government Act, along with its accompanying covenant and agreement. DISCUSSION: a) Background Conte�: Applicant: Owner: Legal Description: OCP: Existing: Proposed: Zoning: Existing: Proposed: Surrounding Uses: North: South: East: West: David Ho Beta Enterprises Ltd. Lot 1, Section 28, Township 12, New Westminster District Plan LMP46534, Except: Plan BCP39158 Commercial Commercial C-1 (Neighbourhood Commercial) C-1 (Neighbourhood Commercial) Use: Zone: Designation Use: Zone: Designation Use: Zone: Designation Use: Zone: Designation Residential RS-2 (One Family Suburban Residential) Estate Suburban Residential Pub and Liquor Store CS-1(Service Commercial) Commercial and Estate Suburban Residential Residential RS-2 (One Family Suburban Residential) Estate Suburban Residential Residential (Strata) RG-2 (Residential Strata) and RS-2 (One Family Suburban Residential) Estate Suburban Residential Existing Use of Property: Vacant Proposed Use of Property: Five commercial rental units and five rental housing units for the C-1(Neighbourhood Commercial) zone Access: Dogwood Avenue Site Area: 1758 m2 Servicing: Urban Companion Applications: VP/080/08 and 2012-062-DP -2- b) Project Description: The subject property is approximately 1758 m2 (0.4 acres), and is located on the north-east corner of 232nd Street and Dogwood Avenue. It is bordered to the north, east, southeast and southwest by single family residential developments. The Black Sheep Pub is located to the south and a residential strata development is located to the west (see Appendix A). The subject property was rezoned from a Land Use Contract and the RS-2 (One Family Suburban Residential) zone to the C-1 (Neighbourhood Commercial) zone on January 10, 2012; however the Land Use Contract was not discharged from Title. That rezoning application was accompanied by a Development Permit DP/080/08 and Development Variance Permit VP/080/08, which were also approved on January 10, 2012, to do a tenant improvement, which entailed converting the existing buiding to three rental commercial units. The applicant has since changed their proposal and is now proposing a mixed-use commercial and residential development that will consist of five commercial units on the main level, and five rental housing units on the second storey. A text amendment to the C-1 (Neighbourhood Commercial) zone is required to allow for the increased density, and the previous Development Permit DP/080/08 will need to be replaced on title with the new Development Permit, under application 2012-062-DP and the associated variances under Development Variance Permit VP/080/08, to be discussed in future reports to Council. c) Planning Analysis: Official Community Plan: The area of the intersection of 232nd Street and 128t" Avenue up to Dogwood Avenue is considered a Historic Commercial centre in the Official Community Plan (OCP). The neighbourhood commercial use with the rental accommodation on the upper floor is supported by the following OCP policies: Policy 6-45 - Maple Ridge will support limited commercial development in Historic Commercial centres to provide for the commercial needs of the adjacent population. The Historic Centres generally reflect the historic commercial footprint of the area. Limited infill or expansion of a Historic Commercial centre may be supported if the development is sensitive to the historic character of the centre, and is compatible in use and form with the surrounding area. Policy 3-33 - Maple Ridge supports the provision of rental accommodation and encourages the construction of rental units that vary in size and number of bedrooms. Policy 3-34 - Maple Ridge supports the provision of affordable, rental and special needs housing throughout the District. OCP policy 3-33 supports the provision of rental accommodation in varying dwelling unit size and number of bedrooms, and OCP policy 3-34 supports the provision of affordable, rental and special housing needs throughout the District. A Restrictive Covenant and Housing Agreement will include the language necessary to secure this as rental housing. The Housing Action Plan has not been -3- completed; however, the proposed rental apartments would be a step in addressing the kinds of housing and affordability issues this study will be identifying. This approach has been used for similar mixed-use projects in the vicinity of 240t" Street and 112t" Avenue. Zoning Bylaw and Housing Agreement Bylaw: The C-1 (Neighbourhood Commercial) zone permits a maximum lot coverage of 40% of the net lot area and a maximum building height of 7.5 m. The proposed lot coverage is 30% and a height variance will be required for the proposed height of 7.8 m. This zone also restricts gross floor area of all permitted principal uses to an aggregate area of 279 m2 and all permitted accessory uses to an aggregate area of 279 m2. A site-specific text amendment to the C-1 (Neighbourhood Commercial) zone is proposed to permit "apartment use" and "parking" as principal uses and to permit the maximum gross floor area of the principal use not to exceed 959.5 m2. This site-specific text amendment also restricts the ground floor commercial uses to a gross floor area of 530.6 m2 (see Appendix B). The C-1 (Neighbourhood Commercial) zone requires the front and exterior side yard setbacks to be 7.5 m; the rear setback to be 6.0 m and the interior side yard setback to be 3.0 m from the property line. In order to bring the building closer to 232nd Street to have a greater street presence, setback variances are being sought and are the subject of Development Variance Permit report VP/080/08 and are discussed in the following section. The site-specific text amendment to the C-1 (Neighbourhood Commercial) zone is supported by the provision of rental housing with this development. These rental units will be secured through a Section 905 Housing Agreement which is passed by Bylaw under Section 905 of the Local Government Act. Section 905 of the Local Government Act states that: (1) A local government may, by bylaw, enter into a housing agreement under this section. (2) A housing agreement may include terms and conditions agreed to by the local government and the owner regarding the occupancy of the housing units identified in the agreement, including but not limited to terms and conditions respecting one or more of the following: (a) the form of tenure of the housing units; This Housing Agreement will restrict the five units as rental units in perpetuity and will run with the land regardless of a change in ownership, and will be enforceable by the District. This Housing Agreement will increase the rental stock in Maple Ridge and allow the District to enforce the conditions under Section 905 of the Local Government Act. The Housing Agreement Bylaw will be discussed in a future report to Council. Proposed Variances: The applicant has requested the following variances for this development: • Front yard setback variance from 7.5 m to 1.57m to the roofline; • Exterior yard setback variance from 7.5 m to 0 m to the roofline; • Interior yard setback variance from 3.0 m to 1.2 m to the roofline; '� • Height variance from 7.5 m to 7.8 m; and • Retaining wall height variance, to be greater than 1.2 m. The requested variances are supported as they will result in a better designed building with an improved street presence along 232�d Street and Dogwood Avenue (see Appendix C). The minor increase in height is the result of a parapet used to obscure mechanical equipment on the roof. Application VP/080/08 has been received and is currently being reviewed. This will be the subject of a future Council report. Off-Street Parking and Loading Bylaw: The Off-Street Parking and Loading Bylaw requires 1 off-street parking space per 30 m2 gross floor area for retail or personal service commercial use in the C-1 (Neighbourhood Commercial) zone; 1 sapce per unit for apartment use; and 0.2 spaces per unit for visitors. This results in a total of 24 required off-street parking spaces for this development. The applicant is proposing to provide 52 off-street parking stalls in total (34 for the subject property, and 18 for 12968 232nd Street (the Black Sheep Pub), which will be provided through a restrictive covenant), plus a loading zone. The Black Sheep Pub, located at 12968 232nd Street, currently requires a total of 73 off-street parking spaces; however only 60 spaces are able to be provided on this property. An access and parking easement was previously registered with the Development Permit DP/080/08 that provided 13 spaces for 12968 232nd Street (the Black Sheep Pub). This easement will be discharged and replaced by an access and parking easement that will allow for 18 spaces for 12968 232nd Street (the Black Sheep Pub), allowing for five more additional off-street parking spaces than what is required by the Off-Street Parking and Loading Bylaw. When the old pub existed, some residents complained about pub patrons parking on Dogwood Avenue. Since the new pub opened, there have been no parking complaints documented. Prior to the new pub opening, residents were offered "Resident Only" parking under Council's policy. The majority of residents declined this offer. Going forward, the District will continue to monitor parking on Dogwood Avenue. Should non-resident parking become an issue with pub patrons parking along Dogwood Avenue and blocking the roadway or driveways, then "Resident Only" parking will again be offered. A modified option could entail the consideration of "Resident Only" parking on the section of Dogwood Avenue in proximity to the pub, with the actual distance to be evaluated based on parking patterns. Development Permits: A Form and Character Development Permit is required for this commercial and residential development. Application 2012-062-DP has been received and is currently being reviewed. This will be the subject of a future Council report. -5- Advisory Design Panel: The application was forwarded to the Advisory Design Panel on July 9, 2013. Resolutions were proposed and have been addressed. These will be discussed in the 2012-062-DP Council report for the Development Permit. Development Information Meetin�: A Development Information Meeting was not required for this development as it did not require an OCP amendment and there is less than 25 dwelling units proposed, as per Council Policy 6.20 Development Information Meetings. d) Interdepartmentallmplications: Engineering Department: A Rezoning Servicing Agreement was registered on Title with the rezoning application RZ/080/08 that was given final reading on January 10, 2012. The storm sewer connection will require a utility trench be cut into the new asphalt on 232nd Street that was placed in 2009 with the District's road improvement project. The design engineer will be requested to move the connection to Dogwood Avenue where new asphalt will be placed with the development to avoid disturbing the asphalt on 232nd Street. Should the connection not be able to go to Dogwood Avenue for any reason, then pavement degradation charges will be applied and be the responsibility of the applicant. e) Citizen/Customer Implications: The arborist report dated January 7, 2013, provided by PMG Landscape Architects for this development identified two trees along the northwestern property line that would need to be removed for this development to occur. A tree removal agreement signed by the owners of 23214 130t" Avenue has been received, giving permission to Beta Enterprises to have the trees removed by a licensed tree removal contractor. The arborist report notes that the Birch tree is in poor health and the Alder tree has been poorly pruned such that neither tree is considered to offer any significant value and are not proposed to be replaced; however, Council may want to consider the loss of urban tree canopy to be worth preservation where possible or replacement requirements for trees removed. The additional underground parking provided with this development will help to alleviate the parking concerns in the neighbourhood, by providing 18 stalls through a restrictive covenant, to 12968 232nd Street (the Black Sheep Pub), five more than what is required by the Off-Street Parking and Loading Bylaw. � CONCLUSION: It is recommended that first and second reading be given to Maple Ridge Zone Amending Bylaw No. 7003 - 2013, and that application 2013-052-RZ be forwarded to Public Hearing, along with the recommendation to discharge Land Use Contracts R4089 and Y146324. "Original signed bv Michelle Baski" Prepared by: Michelle Baski, AScT Planning Technician "Original signed bv Christine Carter" Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning "Original signed by Frank Ouinn" Approved by: Frank Quinn, MBA, P.Eng. GM: Public Works & Development Services "Original signed by J.L. (Jim) Rule" Concurrence: J. L. (Jim) Rule Chief Administrative Officer The following appendices are attached hereto: Appendix A - Subject Map Appendix B- Zone Amending Bylaw 7003 - 2013 Appendix C - Site Plan -7- APPENDIX A Me Pitt District of Langley 23227 Dogwood Ave �! CORPORATION OF — THE DISTRICT OF - � MAPLE RIDGE PLANNING DEPARTMENT Scale: 1:1,500 � �� �� ��f� DATE: May 30, 2013 2013-052-RZ BY: JV APPENDIX 6 DISTRICT OF MAPLE RIDGE BYLAW N0. 7003 - 2013 A Bylaw to amend the text of Maple Ridge Zoning Bylaw No. 3510 -1985 as amended. WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7003 - 2013." 2. That PART 7 COMMERCIAL ZONES, 701 NEIGHBOURHOOD COMMERCIAL: C-1 1. PERMITTED PRINCIPAL USES is amended by: item e) is amended by adding the following legal description in the correct sequence: Lot 1 Section 28 Township 12 New Westminster District Plan LMP46534 Except: Plan BCP39158; PID 024-815-756 ii. Adding item f) off-street parking is permitted specific to the following site: Lot 1 Section 28 Township 12 New Westminster District Plan LMP46534 Except: Plan BCP39158; PID 024-815-756 3. That PART 7 COMMERCIAL ZONES, 701 NEIGHBOURHOOD COMMERCIAL: C-1 8. OTHER REGULATIONS is amended by: item a) is amended by adding "principal off-street parking" before "and accessory off-street parking and loading..." ii. item b) is amended by adding the following in the correct sequence: (iv) The gross floor area of all permitted principal uses shall not in the aggregate exceed 959.5 m2 on Lot 1 Section 28 Township 12, New Westminster District Plan LMP46534 Except Plan: BCP39158; PID 024-815-756. Gross floor area of the ground floor commercial uses shall not exceed a total of 530.6 m2. iii. item f) is amended by adding the following legal description in the correct sequence: Lot 1 Section 28 Township 12 New Westminster District Plan LMP46534 Except: Plan BCP39158; PID 024-815-756 4. Maple Ridge Zoning Bylaw No. 3510 - 1985, as amended, is hereby amended accordingly. READ a first time the day of , 20 . READ a second time the PUBLIC HEARING held the READ a third time the day of day of day of RECONSIDEREDAND FINALLYADOPTED, the PRESIDING MEMBER ,20. , 20 . , 20 . day of , 20 . CORPORATE OFFICER APPENDIX C —� I V o Z �� ,�k�� E H o. ni.z BO t t0 �,/� '^ ` — — — U m o Ba �ti � BD ----- 111�------ .h. ----�'-0�5]91ML— x � -- - RETAININGWALL ----- _ � TOP 0 A FT. HIGH WOOD FENC�/ �/��/ 'o, –�I � �Qy� @19. m ALDERTI��TQ.B'F!`t TORETAIN WALL1829m ----- STAIRSTO ------ --Oy------- 1P'1�4.03M) ----f � � ISTREETTREESASI REMOV /.�� n p� /UNDERGROUND 7_ORETAIN.WALL1 .0m �" nl�C� 70RETAIN.WALL1]09m ryh a W —�ERLAN�SCAPE V� filder � ^' 6'��J / PARKING OS� vy Aa59 �^�, O v� ---- 1 0��� O�k 1m� T.0 RETAIN. WALL 16.18m O$� (j = z bRnwiN�s ___ _ R 57 92m 190.03 ft. ,� g,� — __— _ _ _ � �� � � . _ . � —.. . � �+ 0 �� � �. — �I"�� _ � — ._ � , , - ----- 1�3 ---- �— -- o i,. � � �� -- — _ �� ��• N�_ — R2 -- y I � r.orzerniN.wnu > "tl -- 1 0� � �Q WALKWAV II �'il iaz f'--�t--�_ — _= u °. �� �=y� IER — I X�n.oem o�a ROOF ' I� — — r —_— OV HANG � I' — — L-- �___y — ___ �- � w000 FENCE II @ is.asm � WALK V E `J anvea ni. iK� - 12 S.0 11 S.0 o � I o n 10 8 ni.z _ a�./ a. 6 II I il i i � Iv N n�__ — — � _ _` — I —�--�-- I— W 8.�1" III� II�I I —'--- �T.ORETAIN. N roa F —� — n�i I � Iwn��n.osm i � � � ve nNc�� ilil TOTAL 17 STI�A¢Lf�LS AT GRADE _ I I mW I II I II�I �OFINI-BRACD€#']�3M5 L N��� Q IT.ORETAIN. 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M.°. � E � � . � 0 � � -� ' _ ----- ` — -------- ------- � -Y,�L � — — — —�' Noa.� �� ; '' s PnveRs 57.88 P.L 57.87m 86 ft.) --- o �I (� %d� iJ�4 I � -..�:.�P�, ,. a�-0. a.o i . , SITE PLAN ( � .� 0'1 �j� � ��� —�—/--- SCALE:1/8"=1'-0 0� �' I ' /� ^ I✓ o,csec �iiy i'' whlk �' I � � I , x(y l� CU �li� � � EdeotPo � �� � i i i ���i i — 7 �dar � OWN ��� i� Fao� r E�SM�z<s�, Pao��o sM�a,s���o��M�ti Edge of�Gwoo�,4v . �� '` 7��� a�� � rRo�ecronrn ��_ ��r�woa °En°0 ,<o oa�i�o OV2/ii2Y7 t ,.e'mib�;s°,oRoo�i ` � s��P,� PEaM�..EOPa�H��o.� z,s.os�.a,00a.a�so.�,.i REaR.AaoREao.s_ �� Pao��o is�����o��r�i __ � � � � Nwo P�N �Paa�a �o as M�,o, zs.o ao��o�N�� rxoPoseo. iMniHr�n.r F.� cmc�<a�i Paov�o ommoo� pmwmN� rvuE �MM�i�-raa+so�.� (oocw000nvErvue� � DRAWINGINDE%-ARCHITECTURAL una�[aio�[ec o.00m�ooa roaoor� � wrERioasioErnROREoo.3.aMl�oqi aaovio eMry.o) Rrcirv�cvw rE�eoa-rsoeo3e rar.eoaasaeeie EusnNazonE. ci ro1n� s5o.sasa.m.�s,�va.sss¢rr.) .sm(a.o'roaooF) rE�.eoaa2sseas Fazsaa.ass.oeao sM(rza�s'�T ugEcoxor�ooR� To1n�a[oo=ie ER3oeont=»ba 7ora�ruovio[o�i�zsrq��sszlssMn�� � qa s[criorvqae TE�.eoaeni�se Fav.soaa�.�.ss�a ppcnir[cr vRoaos �BM rzs ss1 iNa �s[ Y m� �.7� rorn�Rcoo-s BsnusroRz�znoo�woaonvEaaue . se?isisrusoa.se3.in-r 7E ,e.cvi��ca � rTf ) rorn�a[oo i �onox�zoxExEaooroevRavoEo_=° ivE �"' � 2 aaoaosEo 30,� � sao.ea s'� . j. . s so,F .� o a Eu rv� �sE ro1<i azeessom.�a,siaeasorr.� rola�aeoo�e s� zasla«s �REooais�ewio - urvo� *Eisoassinaernx.soa.ssinas rE�b�zsaooiiratsoaesaooee - ' ' _ =�.oM pa.o' coNCEn Eo)) . . . . . - z z � � � ra� PRa��o ;oM�z,o�oN�EA�o��o, _ � � � District of Maple Ridge T0: His Worship Mayor Ernie Daykin and Members of Council FROM: Chief Administrative Officer MEETING DATE: March 3, 2014 FILE N0: 2013-091-RZ MEETING: C of W SUBJECT: Second Reading Maple Ridge Zone Amending Bylaw No. 7035 - 2013 20395 123 Avenue EXECUTIVE SUMMARY: An application has been received to rezone 20395 123 Avenue, the subject property, from RS-1 (One Family Urban Residential) to RS-1b (One Family Urban (Medium Density) Residential) to permit future subdivision into two single family lots. This application is in compliance with the Official Community Plan (OCP) and received first reading for Zone Amending Bylaw No. 7035 - 2013 on November 26, 2013. RECOMMENDATIONS: 1. That Maple Ridge Zone Amending Bylaw No. 7035 - 2013 be given second reading, and be forwarded to Public Hearing; and 2. That the following terms and conditions be met prior to Final Reading: i. Registration of a geotechnical report as a Restrictive Covenant at the Land Title Office which addresses the suitability of the subject property for the proposed development; ii. Approval from the Coast Mountain Bus Company to relocate the existing bus stop that is located in the middle of the subject property, to a location that is also acceptable to the District of Maple Ridge; � iv v. Removal of the existing buildings; A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks; and Pursuant to the Contaminated Site Regulations of the Environmental Management Act, the property owner has provided a Site Profile for the subject land. 1103 DISCUSSION: a) Background Context: Applicant: Owner: Legal Description: OCP: Existing: Zoning: Existing: Proposed: Surrounding Uses: North: South: East: West: Existing Use of Property: Proposed Use of Property: Site Area: Access: Servicing requirement: Companion application: b) Project Description: Mayur Mehta Anuradha Sharma Lot 45, Except Part Dedicated Road on Plan LMP 6759, District Lot 276, Group 1, New Westminster District Plan 43216 Urban Residential RS-1(One Family Urban Residential) RS-1b (One Family Urban (Medium Density) Residential) Use: Single Family Residential Zone: RS-1(One Family Urban Residential) Designation: Urban Residential Use: Single Family Residential Zone: RS-1b (One Family Urban (Medium Density) Residential Designation: Urban Residential Use: Single Family Residential Zone: RS-1(One Family Urban Residential) Designation: Urban Residential Uses: Single Family Residential and Duplex Zones: RS-1(One Family Urban Residential) and RT-1(Two Family Urban Residential) Designation: Urban Residential Single Family Residential Single Family Residential 0.24 ha (0.59 acres) 123 Avenue Urban Standard 2013-091-S D The subject property is approximately 0.24 ha (0.59 acres) in size and is bound by single family residential properties to the north, east, and west, and 123 Avenue to the south (see Appendix A). The current application proposes to rezone the subject property from RS-1 (One Family Urban Residential) to RS-1b (One Family Urban (Medium Density) Residential), to permit future subdivision into two single family residential lots. -2- c) Planning Analysis: Official Community Plan: The development site is designated Urban Residential and is located on a Major Corridor, as identified on Figure 4 of the OCP. The Urban Residential designation includes ground-oriented housing forms such as single detached dwellings, garden suites, duplexes, triplexes, fourplexes, townhouses, apartments, or small lot intensive residential, subject to compliance with Major Corridor Residential Infill policies. The subdivision of this property into two single-family lots and use of the RS-1b (One Family Urban (Medium Density) Residential) zone is in compliance with the OCP. Zoning Bylaw: The current application proposes to rezone the subject property, located at 20395 123 Avenue from the RS-1 (One Family Urban Residential) zone to the RS-1b (One Family Urban (Medium Density) Residential) zone (see Appendix B). The RS-1b (One Family Urban (Medium Density) Residential) zoned lots are proposed to be approximately 17 m in width and 70 m in depth, and 1198 m2, which is in compliance with the RS-1b (One Family Urban (Medium Density) Residential) zone (see Appendix C). Development Permits: A Form and Character Development Permit is not required for this single-family residential development. Advisory Design Panel: A Form and Character Development Permit is not required and therefore this application does not need to be reviewed by the Advisory Design Panel. Development Information Meetin�: A Development Information Meeting was not required for this development as it did not require an OCP amendment and there is less than 25 dwelling units proposed, as per Council Policy 6.20 for Development Information Meetings. d) Interdepartmentallmplications: Environmental Section of the Planning Department: A Tree Survey was received in support of this application, which identified 40 trees on the subject property. One tree was identified as a hazard tree to the property to the north of the subject property and should be removed. This will be addressed at the subdivision stage. All other trees on the subject property appear to be structurally sound. Proposed building envelopes were not provided to the arborist to determine how many trees will need to be removed. The District of Maple Ridge would prefer that as many trees as possible are retained, and for those trees that will be -3- retained, protective measures will be required to ensure that they are not damaged during construction activities. The subject property is not within a watercourse setback area, therefore a re- planting plan is not mandatory through a Watercourse Protection Development Permit; however, Council may want to consider the loss of urban tree canopy to be worth preservation where possible or replacement requirements for trees removed. Engineering Department: A Rezoning Servicing Agreement is not required for this rezoning application, as there are no works or services required. A Subdivision Servicing Agreement will be required at the time of subdivision. There is an existing Coast Mountain Bus stop in the middle of the site on 123 Avenue. The subdivision will require construction of a driveway letdown near the bus stop, which might affect the ability of the bus to operate at this location. Prior to approval of the zoning application, the applicant must obtain approval from Coast Mountain Bus Company to change the location of the bus stop to a new location that is also acceptable to the District of Maple Ridge. Any cost to make the change that is not covered by the bus company would be the responsibility of the applicant as a condition of subdivision. CONCLUSION: As this application is in compliance with the OCP, it is recommended that second reading be given to Maple Ridge Zone Amending Bylaw No. 7035 - 2013 and that application 2013-091-RZ be forwarded to Public Hearing. "Original signed by Michelle Baski" Prepared by: Michelle Baski, AScT Planning Technician "Original signed by Christine Carter" Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning "Original signed by Frank Ouinn" Approved by: Frank Quinn, MBA, P.Eng. GM: Public Works & Development Services "Original si ned by J.L. (Jim) Rule" Concurrence: J. L. (Jim) Rule Chief Administrative Officer The following appendices are attached hereto: Appendix A - Subject Map Appendix B- Zone Amending Bylaw No. 7035 - 2013 Appendix C- Proposed Subdivision Plan � O N 12404 124A AVE. N o Rem 80 12388 13 � N �,�� o 0 81 a 12393 ,� �N 12 � N N 23 � 9 � P 21555 a � 2 P 72 64 0 12409 �' 6 46 12387 P 78 25 � 22 m 90 P 15611 � 0 o g � $ N 20324 � 12401 53 N E 150' 4 N N N �, � 2 � 10 M 6 N a N 12373 123B AVE. 2�32p � 12395 �, r` 20 0 � o� �o SUBJECT PROPERTY "'�� a 12387 � M M U Rem7 '� N � �N ^N 0 0 0 12351 `t 5 � c� � 2 N N 12345 P 8325 � 9 � r 1 706 P 17�8�52, 7 12332 18 N 17 � P 43216 190 8 P 37 62 7 16 15 14 � N M � 2 N Rem 45 Rem 42 43 CP 4 946 0 0 0 12327 12322 � N N N LMS�M 1 2 3 910 J°° � M � � � � 3 � rn c� � � �n r � N *L P135060 � � � � � � M M 57 N N N 0 N N (` N N � 12309 N � g m 58 �z3a� �9 � °° o�0 12294 � � � � "' 7 �S 9 25 � � o � 12293 � r�v cv rv � ns �22sa LM 1593 �22ss �4 �6 27 P�2'10'! '� I � p $ ��zsg 6 � �z�sz 3 CP 756 a i �2272 � 10 � �3LM �15 �0 CP 3 4 5 5 7 ! 12275 12272 � rn o 0 0 0 � 1�256 rn ti �n cv r� r,� cn m 4 11 � � v � � � � � c¢v �} 122fi9 �2 1 Z2�S [V N N N ! 1 I �� 20395 123 AVE N U E i �� I� � o � CORPORATION OF ��� � THE DISTRICT OF -� ' � � i� • . MAPLE RIDGE �r � - FINANCE DEPARTMENT l� �_ — --�0 � DATE: Sep 25, 2013 FILE: 2013-091-RZ BY: PC R. APPENDIX B CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW N0. 7035 - 2013 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 -1985 as amended WHEREAS it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1. 2 3 This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7035 - 2013." That parcel or tract of land and premises known and described as: Lot 45 Except: Part Dedicated Road on Plan LMP6759; District Lot 276 Group 1 New Westminster District Plan 43216 and outlined in heavy black line on Map No. 1598 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to RS-1b (One Family Urban (Medium Density) Residential). Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the 26t" day of November, 2013. READ a second time the PUBLIC HEARING held the READ a third time the ADOPTED the day of PRESIDING MEMBER day of day of day of , 20 . ,20 , 20 , 20 CORPORATE OFFICER 124 AVE. A B $ 1 BCP 22537 � 2 � 3 �4 v � ap � 12415 0 0 0 0 0 0 � N � 12404 124AAVE. N N N N N N rn � o Rem 80 N 12388 13 � � � 1� � � 82 81 � � � 12393 w N 12� � N N o o v 1 M o � � � w � P 21555 � 12 11 N 10 9 12411 � o 0 0 P 422 0 � 4g � P 72 64 12409 m 6 N 7 N g N 12387 P 78 25 22 0 5 P 26 90 P 15611 � � 0 9 r g N 20324 � 12401 N �5 � 52 N 53 N E 150' 4 N N N � 2 � 10 � � � � 2 � � � M � N N c�.i 12373 123B AVE. 2p3 p� 12395 0 o N r� 2O N N E. c� v m r�o � 20 0 0 o r> ; 123B AVE. � a°po � rn � �°r�° $ Rem 7 0 2 0 3 N 4 N 6' 12387 20� i o � o 0 0 0 12351 1 N N i N c� N N N N 3.0 P 8325 5 19 ��o �I �� �I I o 12345 / q� v oo a � co � 6 4 a 22 P 1 706 P 17�8�52, 7 12�3 1 P 43216 i Q�� �$ N I ��� ��� 16 N N 15 ' 1 098 190 8 LMP 52 P 37 62 � � � w___-I I P 4861 19 18 17 16 15 14 � � �— —— ,�—— —— �, �, � �, �, � 2 N EP 748 0 Rem 45 Rem 42 43 �r I P 77 17 N � N N N N 12327 12322 � � CP 4 946 � LMS � ��1 2 3 � � 1 2 I � 910 J a � � `�' rn c� � I U v �n � I � o rn I N O (h N 57 � � N N � Im N N N I I N N P13506 ; � � � � � 12309 � LMP 6759 ` LMP6713 N - LMP 6719 5 6 7 $ c� 58 12301 123 AVE. � a°Oo 12290 � o � � � � rn 1903 59 12293 N � N� 9 25 N N N N N N N �22so LM 1593 �22ss 24 26 27 P 22101 1 2 A B 429 P 766 0 $ 12289 6 � �22a2 3 CP 50� P 1 914 �766 0 �22�2 � LM 15 3 CP 11510 P 3 108 2 1 2 3 4 5 �� 6 7 u 5 122075 12222 21 20 �-, �, r� � M I �, � cn 12266 A B 2 rn 3 4 11 � � N � � O I � � � M M 7 1� CO V V N N O N N N I I N N 12269 �� N N N N N O O 12258 EP 76691 3 12 RW 74874 5 1226 AVE. 12252 �225 N � N � N � 2 �22R9 N I O M 7 7 � � � 00 � � 2 � � � 5 � � 6 12246 13 `� � N N N N � � � � � � 4 � N I N 9 N$ N 7 N 6 N 5 N 00 12253 � LM 1593 14 � � L P 1 93 � � 15 � 16 17L � 15�� MP 510 MAPLE RIDGE ZONE AMENDING Bylaw No. 7035-2013 Ma p No. 1598 From: RS-1(One Family Urban Residential) To: RS-1b (One Family Urban (Medium Density) Residential) N SCALE 1:2,000 Terra Pacif ic Land Surveying Ltd 22371 St. Anne Avenue, Maple Ridge BC Phone: 604-463-2509 Fax: 604-463-4501 Clien t: Mayur Meh ta Drawing Title: Topographic Survey Plan Of Lot 45 DL 276 GP 1 NW� Plan 43216 Lot Dimensions A�e Based on Current Legal Survey Civic Address 20395 � 123rd A venue Mople Ridge, BC Benchma�k Notes: Elevations Are �eodetic Refer�ed to Monument: 84H9988 Monument Elevotion: 11.439m Current Zoning: RS—� Proposed Zoning: /Q,S— �,b Dote: March 15, 2013 File: "''J7-129Topo2 Certified Correct 73ris 18th Day 0( March, 2013 I �G'?� Mike ememann, �BCLS 123rd A venue SCALE 1: 500 0 25 50 m � � � Deep itoois Greater Heights T0: District of Maple Ridge His Worship Mayor Ernie Daykin DATE: March 3, 2014 and Members of Council FILE N0: OPS1401 FROM: Chief Administrative Officer ATTN: Committee of the Whole SUBJECT: Municipal Equipment Purchase and Install, One Recycling Baler and Conveyor EXECUTIVE SUMMARY: The approved Financial Plan includes funding for the replacement of one existing recycling baler and accompanying conveyor. Successive Business Plans have identified the pending replacement of the existing baler which was purchased over 18 years ago. A fully functional baler is the fulcrum and heart of the daily recycling operations. The existing baler is several years beyond its life span and has been patched together for the past two years to maintain operations. Like all large equipment owned by the District of Maple Ridge, funds for the replacement of the baler have been set aside in reserve accounts throughout its life span. There is sufficient funding in the reserve accounts to now purchase a replacement baler. Accordingly, the purchase of the new replacement baler does not impact the recycling rates and no increase in rates is required. A public request for proposals, RFP-OP13-43, to supply and install the equipment was issued December 19, 2013. Following a review and detailed analysis of the submission, it is recommended that the contract to supply the baler and conveyor be awarded to Machinex Recycling Services Inc. RECOMMENDATION: That the contract for the design, supply and install of a Two Ram Horizontal Baler System including a conveyor be awarded to Machinex Recycling Services Inc. for an estimated contract value not to exceed $763,955.00, which consists of the contract amount of $693,955.00, including applicable taxes, and a 10°/o contingency of $70,000.00, and furthermore that the Corporate Officer be authorized to execute the contract. DISCUSSION: a) Background Context: Successive Recycling Society Business Plans have identified the pending replacement of the existing baler which was purchased over 18 years ago. The approved Financial Plan includes funding for the replacement of the existing recycling baler and accompanying conveyor. 1104 The baler is essentially the anchor of the recycling processing operation. It is required to allow the maximization of the weight of processed materials for shipping and therefore maximization of revenues. The baler and conveyor system are owned by the District of Maple Ridge and operated by the Ridge Meadows Recycling Society. The existing baler is 18 years old and a financial replacement plan has been included in the Equipment Replacement Reserve and the Recycling Capital Budget. A Public Request for Proposals closed on January 20, 2014, for the supply and installation of a Two Ram Horizontal Baler System including a conveyor. Three proposals were received which met the tender requirements. Following a detailed assessment of the submissions the proposal submitted by Machinex Recycling Services Inc. was the highest scoring proponent and provides best value for the District of Maple Ridge and the Ridge Meadows Recycling Society. b) Financial: As stated above the funds for this replacement have been set aside over the years in recognition that the baler would need to be replaced. Funds are allocated from the following sources: Equipment Replacement Reserve Recycling Capital Reserve Ridge Meadows Recycling Society Contribution Tota I The estimated expenditures include: • Contract Amount • Contingency • GST Rebate Tota I c) MMBC Implications: $330,000.00 $405,000.00 $100,000.00 $835,000.00 $693,955.00 $ 70,000.00 - $ 34,313.00 $729,642.00 A baler is the core to a commodity recycling process which is fundamental to optimizing the processing weight for shipping sales and to minimizing storage space and shipping costs. Since inception the existing baler has been able to process 5 times more annual tonnage and 17 additional commodity categories than anticipated. Baler technology has advanced to accommodate these variations in commodity handling and the new unit will greatly improve commodity quality and efficiency in loading, unloading and processing speed. With respect to MMBC the new baler is timely; whereas MMBC will assist with the revenue risk and financial burden, the new baler will provide product consistency and efficient production rates. Owning a baler fits with the planned and approved model for MMBC and also provides an ongoing stability and does not restrict options for unplanned outcomes or business model changes. d) Alternatives: Multiple options were analyzed including leasing, purchasing used, keeping existing baler until failure and eliminating the baler altogether. All analysis, for both short and long term success, conclude that purchasing a new baler and upgrading the loading and unloading systems provides best value for recycling in Maple Ridge. CONCLUSION: The approved Financial Plan includes funding for replacement of one existing recycling baler and accompanying conveyor. Successive Business Plans have identified the pending replacement of the existing baler. All analysis, for both short and long term success, conclude that purchasing a new baler and upgrading the loading and unloading systems provides best value for recycling in Maple Ridge. The award of the contract to Machinex Recycling Services Inc. to supply and install the baler and conveyor is recommended. "Original signed bv Russ Charmichael" Prepared by: Russ Carmichael, AScT, Eng.L Director of Engineering Operations "Original signed by Trevor Thompson" Approved by: Trevor Thompson Manager Financial Planning "Ori inal signed by Frank Ouinn" Approved by: Frank Quinn, MBA, P.Eng General Manager, Public Works and Development Services "Ori inal signed by J.L. (Jim) Rule" Concurrence: J.L. (Jim) Rule Chief Administrative Officer NOTE: Item 1105 has been withdrawn � � . Deep itoots Greater Heights T0: FROM: SUBJECT: District of Maple Ridge His Worship Mayor Ernie Daykin MEETING DATE: March 3, 2014 and Members of Council Chief Administrative Officer MEETING: Committee of the Whole Network Equipment Replacement EXECUTIVE SUMMARY: The District needs to replace both its core network routers and edge switches in order to properly secure and meet the increased demands of performance, resiliency and complexity required to support data communications across its multi-site network. In 2014 a capital project of $250,000 was approved to upgrade and replace the core network routers with a further planned project of $100,000 to replace the edge switches. The top ranking proponent, Spyders Inc., delivered a proposal to replace and upgrade all of the network equipment at the same time with Juniper hardware. By combining the replacement of the network core and edge infrastructure, the District is able to secure preferred pricing and save significant dollars, with much of the equipment being discounted at 78% below list price. There are enormous benefits in upgrading and replacing all of the equipment at the same time, including reduced costs, administrative burden and compatibility with protocols and management interFaces. As well, making these changes at the same time will eliminate duplicate work and integration with existing equipment. We are seeking approval to award a contract to Spyders Inc., for the purchase, installation and configuration of our network core routers and edge switches, in the amount of $248,014.54, plus taxes with a further 10% contingency for unanticipated additional works. RECOMMENDATION: That the contract for replacement of the network core routers and edge switches be awarded to Spyders Inc. in the amount of $248,014.54, plus taxes and further that a 10°/o contingency be allowed for unanticipated additional works. And further that the Corporate Officer be authorized to execute the contract. 1131 DISCUSSION: a) Background Context: The District's current network equipment has reached the end of its useful life for performance, reliability and resiliency. We have had some recent failures resulting in unplanned down time of District services. It was determined that the replacement of this equipment was necessary to ensure all of the recent network changes, additions and improvements are fully realized. Over the past five years, the District has added several services to the corporate network infrastructure, including VOIP phones, increased internet bandwidth, additional/growth in sites, Wi- Fi, and increases in mobile and internet services. All of these increases in services contribute to the increased complexity in design and bandwidth demands on the corporate network. In 2014 a capital project of $250,000 was approved to upgrade and replace the core network routers with a further planned project of $100,000 to replace the edge switches. The top ranking proponent, Spyders Inc, has produced a bid to replace all of the equipment at one time. By combining the replacement of all of the network equipment, we are able to leverage deeper discounts on both equipment and labour, with up to 78% off list pricing for much of the network gear and that this discount will remain with the District on an ongoing basis. b) Desired Outcome: The desired outcome is to replace the current network core and edge network infrastructure with Juniper hardware, with the purchase, installation and configuration of this equipment from Spyders I nc.. c) Strategic Alignment: This project is consistent with the Corporate Strategic values of Financial Management in providing quality services to the District in a cost effective manner, d) Interdepartmentallmplications: The interdepartmental implications for disruption are low as these services are replaced out of business hours and should result in minimal disruption in services during business hours. New hardware and an increase in performance and reliability with improved features will ensure we can deliver excellent service. e) Business Plan/Financial Implications: The cost for the purchase, installation and configuration of the routers and core switches is $248,014.54 and included in our Financial Plan. Page 2 f) Alternatives: The alternative is to replace equipment in phases, starting with the network core routers. This will likely result in increased overall costs as we are able to leverage considerable savings by replacing both the core and edge network equipment at the same time. We also save on labour costs as we eliminate duplicate work and the interim step of integrated our existing edge switches with the new equipment for the short time that the older equipment remains in place. CONCLUSIONS: Staff recommend Spyders Inc. be awarded the contract to install and configure the network core routers and edge switches in the amount of $248,014.54 and that the Corporate Officer sign the contract. "Original si ned by Christina Crabtree" Prepared by: Christina Crabtree, Director of Information Technology "Original signed bv Paul Gill" Approved by: Paul Gill, General Manager of Corporate and Financial Services "Ori inal signed by J.L. (Jim) Rule" Concurrence: J.L. (Jim) Rule Chief Administrative Officer oc: Page 3 � � . Deep itoots Greater Heights T0: FROM: SUBJECT: District of Maple Ridge His Worship Mayor Ernie Daykin MEETING DATE: March 3, 2014 and Members of Council Chief Administrative Officer MEETING: Committee of the Whole Server Replacement EXECUTIVE SUMMARY: The District needs to replace several servers in its current infrastructure as they have reached the end of their useful life. In addition, new servers are required to support and upgrade existing services. In order to achieve the best overall value for server procurement, the District put out an RFP to standardize on a single vendor's equipment. Funding for this project is included in our 2014- 2018 Financial Plan. Standardization of equipment and establishing a business relationship with a single vendor provides enormous benefits to the District, including reduced costs of hardware and administration and an increase in compatibility, service and support. The top ranking proponent for this RFP is Dell. Dell's proposal includes all of the necessary servers, chassis, switching and cable infrastructure required to replace and upgrade the servers. The proposal also secures pricing on the purchase of new equipment. We are seeking approval to award a contract to Dell, for the purchase of 20 servers, 2 chassis and all of the necessary switching, cable and optic equipment in the amount of 208,868.26 plus taxes and to provide a 10°/o contingencyfor unanticipated additional works. RECOMMENDATION: That the contract for replacement of the District servers and required server infrastructure be awarded to Dell in the amount of $208,868.26, plus taxes and further that a 10% contingency be allowed for unanticipated additional works and further that the Corporate Officer be authorized to execute the contract. Page 1 1132 DISCUSSION: a) Background Context: The District needs to replace several servers in its current infrastructure as they have reached the end of their useful life. In addition, new servers are required to support existing services. In order to achieve the best overall value for server procurement at the District, the District put out an RFP to standardize on a single vendor's equipment. Standardizing on equipment and establishing a business relationship with a single vendor provides enormous benefits to the District. Benefits of standardization includes ease of administration as a single set of management tools need to be learned and used to mange the fleet, increased compatibility as the hardware supports and implements the technology in the same way and a reduction in hardware costs as parts of the server infrastructure can be consolidated and shared among servers. There are also substantial cost savings with volume purchasing and secured pricing and discounts. The top ranking proponent for this RFP is Dell. Dell's proposal includes all of the necessary servers, chassis, switching and cable infrastructure required for the servers to be deployed in a resilient manner. We are seeking approval to award a contract to Dell, for the purchase of 20 servers, 2 chassis and all of the necessary switching, cable and optic equipment in the amount of 208,868.26 plus taxes with a further 10% contingency for unanticipated additional works. . b) Desired Outcome: The desired outcome is to upgrade services and replace the current end of life server infrastructure with the purchase of the new equipment from Dell. c) Strategic Alignment: This project is consistent with the Corporate Strategic values of Financial Management in providing quality hardware to the District in a cost effective manner, d) Interdepartmentallmplications: The interdepartmental implications are low in terms of disruption as the servers will be replaced out of business hours and should be completed with minimal disruption to customers. New hardware and an increase in performance and reliability with improved features will ensure we can deliver excellent service. e) Business Plan/Financial Implications: Funding for this project was anticipated in the District's financial plan. About 80% of the funding is from the Equipment Replacement Fund with the balance funded from general revenue. Page 2 f) Alternatives: The alternative would be to not replace the existing end of life servers or to upgrade the existing services. As the infrastructure is end of life, support for this hardware becomes very costly or is not available. Furthermore, running on outdated hardware will certainly produce an increased number of failures, reduce performance and affect customer service. CONCLUSIONS: Staff recommends Dell be awarded the contract for purchase of servers and the necessary infrastructure in the amount of $208,868.26 and that the Corporate Officer sign the contract. "Original si ned by Christina Crabtree" Prepared by: Christina Crabtree, Director of Information Technology "Original signed b�Paul Gill" Approved by: Paul Gill, General Manager of Corporate and Financial Services "Ori inal signed by J.L. (Jim) Rule" Concurrence: J.L. (Jim) Rule Chief Administrative Officer oc: Page 3 MAPLE RIDGE 6ritish Co[umhla T0: FROM: District of Maple Ridge His Worship Mayor Ernie Daykin MEETING DATE: March 3, 2014 and Members of Council FILE N0: 0640-01 Chief Administrative Officer MEETING: COW SUBJECT: MAPLE RIDGE CONCERT BAND REQUEST EXECUTIVE SUMMARY: The following recommendation was discussed at the Maple Ridge-Pitt Meadows Parks & Leisure Services Commission meeting of February 13, 2014, and at the direction of the Commission, is being forwarded to Council for consideration and direction. That the following requests made by the Maple Ridge Concert Band Association be approved: (a) (b) (c) To complete the wrought iron ornamentation and copper roof treatment on the Maple Ridge Bandstand subject to meeting the District's permit and safety requirements. To recognize their sponsors with the placement of raised bronze plaques consistent with those already in place on the bandstand steps, to a maximum of twenty plaques. To fundraise during the 20th anniversary celebration event, for the funds needed to complete the remaining bandstand projects. The staff report with background information is attached. `Original signed by Kelly Swift' Prepared by: Kelly Swift, General Manager, Community Development, Parks & Recreation Services `Original signed byJim Rule' Concurrence: J.L. (Jim) Rule Chief Administrative Officer :ik Attachment -PLS Commission Report of February 13, 2014 1151 %� �� Maple Ridge and Pitt Meadows Maple Ridge Parks & Leisure Services Commission Report Pitt Meadows REGULAR MEETING PARKS & LEISURE SERVICES February 13, 2014 SUBJECT: MAPLE RIDGE CONCERT BAND ASSOCIATION REQUEST EXECUTIVE SUMMARY: Mr. Tom Walker and Ms. Gale Yip from the Maple Ridge Concert Band recently met with staff to discuss their plans to host a 20t" anniversary celebration of the Maple Ridge Bandstand. The purpose of the meeting was two fold; they wished to share their ideas for a special event in June 2014 and, to request approval to complete aspects of the original construction project they were unable to complete twenty years ago, as a result of a funding shortfall. RECOMMENDATION: That a recommendation be sent to Maple Ridge Council that the following requests made by the Maple Ridge Concert Band Association be considered for approval: (a) To complete the wrought iron ornamentation and copper roof treatment on the Maple Ridge Bandstand subject to meeting the District's permit and safety requirements. (b) To recognize their sponsors with the placement of raised bronze plaques consistent with those already in place on the bandstand steps, to a maximum of twenty plaques. (c) To fundraise during the 20th anniversary celebration event, for the funds needed to complete the remaining bandstand projects. DISCUSSION: a) Background Context: The Maple Ridge Concert Band played a leadership role in the fundraising, design and construction of the Maple Ridge Bandstand almost 20 years ago. Mr. Walker was the architect for the project and has a strong desire to see the project through to completion. The work will involve adding ornamental iron scroll hangers on each of the eight posts and refinishing the copper roof so that it will develop a patina over a relatively short period of time. b) Desired Outcome: That the Maple Ridge Concert Band as well as some of the other original partners in this project be authorized to complete the project in the manner that it was originally designed. \\mr.corp\docs\CDPR-Ad m in\01-Adm in\0540-Council-Com mittees\20-PLSC\02-Agendas\Regular\2014\2014-02- 13\PLSC_MR_Concert_Band_Anniv_2014-02-13.doc #1 c) Citizen/Customer Implications: The completion of the wrought iron work and the acid wash of the roof will provide a more interesting and aesthetically pleasing structure in Memorial Park for the foreseeable future. d) Interdepartmentallmplications: Staff would like to ensure that the acid washing of the roof is carried out by a skilled professional as the copper roof is very valuable and considerable care should be taken to ensure that this work does not create a negative environmental impact. e) Business Plan/Financial Implications: The additional work to the bandstand is an initiative of the Maple Ridge Concert Band and they have offered to raise funds to complete the work described above. The District is not being asked to fund any of the improvements beyond the ongoing care of the facility in the future, which is not anticipated to affect existing budgets in this regard. f) Alternatives: In this case the alternative would be to deny one or more of the recommendations above. Staff suggests that the proposed work will provide a long term benefit to the community. CONCLUSIONS: Staff recommends that the additional ornamentation and the acid wash be permitted and also, that the group be permitted to acknowledge their sponsors' generosity through the use of plaques on the bandstand steps, provided that the number of plaques be limited so that it does not detract from the various uses of this public facility. `Original signed by David Boag' Prepared by: David Boag Director, Parks and Facilities `Original signed by Kelly Swift' Approved by: Kelly Swift General Manager, Community Development, Parks and Recreation Services db \\mr.corp\docs\CDPR-Ad m in\01-Adm in\0540-Council-Com mittees\20-PLSC\02-Agendas\Regular\2014\2014-02- 13\PLSC_MR_Concert_Band_Anniv_2014-02-13.doc #2