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Home My WebLink About2015-04-28 Council Meeting Agenda and Reports.pdf City of Maple Ridge COUNCIL MEETING AGENDA April 28, 2015 7:00 p.m. Council Chamber Note: This Agenda is also posted on the City’s Web Site at www.mapleridge.ca The purpose of a Council meeting is to enact powers given to Council by using bylaws or resolutions. This is the final venue for debate of issues before voting on a bylaw or resolution. 100 CALL TO ORDER 200 MOMENT OF REFLECTION 300 INTRODUCTION OF ADDITIONAL AGENDA ITEMS 400 APPROVAL OF THE AGENDA 500 ADOPTION AND RECEIPT OF MINUTES 501 Minutes of the Regular Council Meeting of April 14, 2015 502 Minutes to the Public Hearing of April 21, 2015 503 Minutes of the Development Agreements Committee Meetings of April 7(2), 8, 14, 16(2), 2015 MEETING DECORUM Council would like to remind all people present tonight that serious issues are decided at Council meetings which affect many people’s lives. Therefore, we ask that you act with the appropriate decorum that a Council Meeting deserves. Commentary and conversations by the public are distracting. Should anyone disrupt the Council Meeting in any way, the meeting will be stopped and that person’s behavior will be reprimanded. The meeting is live streamed and recorded by the City of Maple Ridge and filmed by Shaw Communications Inc. Page 1 Council Meeting Agenda April 28, 2015 Council Chamber Page 2 of 9 600 PRESENTATIONS AT THE REQUEST OF COUNCIL 601 Presentation on Item 1101 2014-120-RZ, 23075, 23070, 23025, 23095, 23089, 23060 and 23054 Loughway Highway; 11383 and 11305 232 Street • Liz Collins, Qualico Developments • Peter Hume, Hume Consulting 602 Presentation on Item 1103 2014-013-RZ, 23895 124 Avenue, 12507, 12469, 12555 and 12599 240 Street • Wayne Bissky, Bissky Architecture 603 Presentation in Item 1104 2011-081-RZ, 23940 104 Avenue • Ryan Lucy – Morningstar Homes Ltd 700 DELEGATIONS 701 New Westminster & District Labour Council – Day of Mourning Presentation • Rysa Kronenbush and Joanne Foote 702 Fraser River All Nations Aboriginal Society (“FRANAS”) – Introduction to FRANAS, their mandate, mission and future goals in and for the community • Joanne Foote 800 UNFINISHED BUSINESS Note: Item 801 was deferred from the April 14, 2015 Council Meeting 801 Sale of Municipal Property – 201B Street (20100 block of 116B Avenue) Staff report dated March 30, 2015 recommending that the sale process of the 201B Street roadway commence. 802 Notice by Councillor Robson from the April 14, 2015 Council Meeting That staff prepare a report on the regulation of amateur radio antennae in the community based on Industry Canada recommendations which are co- approved by the Amateur Radio Association of Canada. Council Meeting Agenda April 28, 2015 Council Chamber Page 3 of 9 900 CORRESPONDENCE 1000 BYLAWS Note: Items 1001 to 1003 are from the April 21, 2015 Public Hearing 1001 2013-113-RZ, 21530 Donovan Avenue Maple Ridge Zone Amending Bylaw No. 7050-2013 To rezone from RS-1 (One Family Urban Residential) to RS-1b (One Family Urban [Medium Density] Residential) to permit future subdivision into two single family residential lots Third reading 1002 2014-096-RZ, 12250 237 Street To release Restrictive Covenant AD080315 which restricts the use of the land to one Single Family dwelling and Agricultural uses, including buildings and structures accessory to Agricultural use from the title of the property located at 12250 237 Street 1003 RZ/115/10, 23213 Lougheed Highway 1003.1 Maple Ridge Official Community Plan Amending Bylaw No. 6940-2012 To designate from Agricultural to Commercial and Conservation and to add to conservation Third reading 1003.2 Maple Ridge Zone Amending Bylaw No. 6834-2011 To rezone from M-2 (General Industrial) to CS-1 (Service Commercial) to align the zone with the existing commercial business Third reading COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE 1100 Minutes – April 20, 2015 Council Meeting Agenda April 28, 2015 Council Chamber Page 4 of 9 Public Works and Development Services 1101 2014-120-RZ, 23075, 23070, 23025, 23095, 23089, 23060 and 23054 Loughway Highway; 11383 and 11305 232 Street, RS-3 to RM-1, RST, R-2 and C-2 Staff report dated April 20, 2015 recommending that Maple Ridge Zone Amending Bylaw No. 7139-2015 to rezone from RS-3 (One Family Rural Residential) to RM-1 (Townhouse Residential), RST (Street Townhouse Residential), R-2 (Urban Residential District) and C-2 (Community Commercial) to permit 73 R-2 lots, 68 units of RST-type rowhouses, 144 units of RM-1 townhouses and 3530 square metres of commercial floor space be denied. 1102 2015-021-RZ, 24070 132 Avenue, RS-3 to RS-1b Staff report dated April 20, 2015 recommending that Maple Ridge Zone Amending Bylaw No. 7142-2015 to rezone from RS-3 (One Family Rural Residential) to RS-1b (One Family Urban [Medium Density] Residential) to allow future subdivision into approximately three single family residential lots be given first reading and that the applicant provide further information as described on Schedules A, B, E, F, G and J of the Development Procedures Bylaw No. 5879-1999, along with a subdivision application. 1103 2014-013-RZ, 23895 124 Avenue, 12507, 12469, 12555 and 12599 240 Street, Addendum to First Reading Staff report dated April 20, 2015 providing information on revisions to Application No. 2014-013-RZ. The following issues were presented at an earlier Committee of the Whole meeting with the recommendations being brought to this meeting for City Council consideration and final approval. The Committee of the Whole meeting is open to the public and is held in the Council Chamber at 1:00 p.m. on the Monday the week prior to this meeting. Council Meeting Agenda April 28, 2015 Council Chamber Page 5 of 9 1104 2011-081-RZ, 23940 104 Avenue, RS-3 to R-1 and R-2 Staff report dated April 20, 2015 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7120-2014 to amend the Urban Area Boundary and to designate from Agricultural to Urban Residential and to Conservation for areas around the watercourse be given first and second readings and be forwarded to Public Hearing and that Maple Ridge Zone Amending Bylaw No. 6906-2012 to rezone from RS-3 (One Family Rural Residential) to R-1 (Residential District) and R-2 (Urban Residential District) to permit subdivision of approximately 68 lots be given second reading and be forwarded to Public Hearing. 1105 2015-080-DP, 11406 205 Street, Heritage Alteration Permit Staff report dated April 20, 2015 recommending that the Corporate Officer be authorized to sign and seal 2015-080-DP to allow revitalization and renovation work to be carried out on the Whitehead Residence in Hammond. 1106 2014-118-AL, 12266 240 Street, Application for Non-Farm Use Staff report dated April 20, 2015 recommending that non-farm use Application No. 2014-118-AL for a northern expansion of the existing Meadowridge School site be forwarded to the Agricultural Land Commission. 1107 Maple Ridge Ticket Information Utilization Amending Bylaw Staff report dated April 20, 2015 recommending that Maple Ridge Ticket Information Utilization Amending Bylaw No. 7061-2014 to update the parent Ticketing Bylaw with recently amended offences in various bylaws be given first, second and third readings. 1108 Maple Ridge Smoking Regulation Amending Bylaw Staff report dated April 20, 2015 recommending that Maple Ridge Smoking Regulation Amending Bylaw No. 7151-2015 to add an additional definition to “smoke or smoking” to ensure that e-cigarettes are prohibited be given first, second and third readings. Council Meeting Agenda April 28, 2015 Council Chamber Page 6 of 9 1109 Award of Contract, Integrated Stormwater Management Planning – South Alouette and Kanaka Creek Watersheds Staff report dated April 20, 2015 recommending that Contract 11-5255- 20-061, Integrated Stormwater Management Planning – South Alouette and Kanaka Creek Watersheds be awarded to Urban Systems Limited and that the Corporate Officer be authorized to execute the contract. 1110 Drinking Water Quality Report 2014 Staff report dated April 20, 2015 providing information on the regulatory framework and water quality monitoring data for 2014. Financial and Corporate Services (including Fire and Police) 1131 Rock Ridge Cell Tower – Support for Next Steps Staff report dated April 20, 2015 recommending that the construction and operation of a telecommunications tower at 13550 240 Street by SBA Inc. be supported, that the Corporate Officer be authorized to sign a Licence of Occupation Agreement and that SBA be required to complete specific work prior to undertaking construction of the tower. 1132 Maple Ridge Council Procedure Amending Bylaw Staff report dated April 20, 2015 recommending that Maple Ridge Council Procedure Amending Bylaw No. 7149-2015 to remove Mayor and Councillor Reports and the Moment of Reflection from the Council Meeting agenda be given first, second and third readings. 1133 Ridge Meadows Youth & Justice Advocacy Association Director Position Staff report dated April 20, 2015 recommending that staff be directed to request that the Ridge Meadows Youth & Justice Advocacy Association amend their establishing constitution to remove local government elected officials from being directors on their Board of Directors. Council Meeting Agenda April 28, 2015 Council Chamber Page 7 of 9 1134 2015 Tax Rates Bylaws – Maple Ridge Road 13 Dyking District and Albion Dyking District Staff report dated April 20, 2015 recommending that Albion Dyking District Tax Rates Bylaw No. 7147-2015 be given first, second and third readings and that Road 13 Dyking District Tax Rates Bylaw No. 7148-2015 be given first, second and third readings. 1135 Disbursements for the month ended March 31, 2015 Staff report dated April 20, 2015 recommending that the disbursements for the month ended March 31, 2015 be approved. 1136 2014 Consolidated Financial Statements Staff report dated April 20, 2015 recommending that the 2014 Consolidated Financial Statements be accepted. 1137 2015 Council Expenses Staff report dated April 14, 2015 providing updated Council expenses recorded to the end of March for 2015. For information only No motion required 1138 Maple Ridge Development Cost Charges Imposition Amending Bylaw Staff report dated April 20, 2015 recommending that Maple Ridge Development Charges Imposition Amending Bylaw No. 7144-2015 be given first, second and third readings. 1139 Maple Ridge 2015-2019 Financial Plan Bylaw Staff report dated April 20, 2015 recommending that Maple Ridge 2015- 2019 Financial Plan Bylaw No. 7145-2015 be given first, second and third readings. 1140 Maple Ridge 2015 Property Tax Rates Bylaw Staff report dated April 20, 2015 recommending that Maple Ridge 2015 Property Tax Rates Bylaw No. 7146-2015 be given first, second and third readings. Council Meeting Agenda April 28, 2015 Council Chamber Page 8 of 9 Community Development and Recreation Service 1151 Correspondence 1171 Other Committee Issues 1181 1200 STAFF REPORTS 1201 Mayor’s Homelessness Solutions Task Force Report dated April 28, 2015 recommending that funding from the Protective Services Reserves be allocated for three outreach workers, consulting services to conduct an assessment of the current social service structure in Maple Ridge, a funding envelope to support work of the Mayor’s Homelessness Solutions Task Force and an increase in security services. 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL 1400 MAYOR’S REPORT 1500 COUNCILLORS’ REPORTS 1600 OTHER MATTERS DEEMED EXPEDIENT 1700 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETING Council Meeting Agenda April 28, 2015 Council Chamber Page 9 of 9 1800 QUESTIONS FROM THE PUBLIC 1900 ADJOURNMENT Checked by:________________ Date: ________________ QUESTION PERIOD The purpose of the Question Period is to provide the public with an opportunity to ask questions of Council on items that are of concern to them, with the exception of Public Hearing by-laws which have not yet reached conclusion. Council will not tolerate any derogatory remarks directed at Council or staff members. Each person will be permitted 2 minutes to ask their question (a second opportunity is permitted if no one else is sitting in the chairs in front of the podium). Questions must be directed to the Chair of the meeting and not to individual members of Council. The total Question Period is limited to 15 minutes. Council reserves the right to defer responding to a question in order to obtain the information required to provide a complete and accurate response. Other opportunities are available to address Council including public hearings, delegations and community forum. The public may also make their views known to Council by writing or via email and by attending open houses, workshops and information meetings. Serving on an Advisory Committee is an excellent way to have a voice in the future of this community. For more information on these opportunities contact: Clerk’s Department at 604-463-5221 or clerks@mapleridge.ca. Mayor and Council at mayorandcouncil@mapleridge.ca. City of Maple Ridge COUNCIL MEETING MINUTES April 14, 2015 The Minutes of the City Council Meeting held on April 14, 2015 at 7:00 p.m. in the Council Chamber of the City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Appointed Staff Mayor N. Read J. Rule, Chief Administrative Officer Councillor C. Bell K. Swift, General Manager of Community Development, Councillor K. Duncan Parks and Recreation Services Councillor B. Masse P. Gill, General Manager Corporate and Financial Services Councillor G. Robson F. Quinn, General Manager Public Works and Development Councillor T. Shymkiw Services Councillor C. Speirs C. Carter, Director of Planning C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Note: These Minutes are also posted on the City’s Web Site at www.mapleridge.ca The meeting was filmed by Shaw Communications Inc. and live streamed and recorded by the City of Maple Ridge 100 CALL TO ORDER 200 MOMENT OF REFLECTION 300 INTRODUCTION OF ADDITIONAL AGENDA ITEMS Item 1701 Notice of Motion by Councillor Robson 400 APPROVAL OF THE AGENDA The agenda was approved as amended. 501 Council Minutes April 14, 2015 Page 2 of 9 500 ADOPTION AND RECEIPT OF MINUTES 501 Minutes of the Regular Council Meeting of March 24, 2015 R/2015-149 It was moved and seconded That the minutes of the Regular Council Meeting of March 24, 2015 be adopted as circulated. CARRIED 502 Minutes of the Development Agreements Committee Meeting of March 24(2), 25(2), 26 and 27, 2015 and April 1(2), 2015 R/2015-150 It was moved and seconded That the minutes of the Development Agreements Committee Meeting of March 24(2), 25(2), 26 and 27, 2015 and April 1(2), 2015 be received. CARRIED 600 PRESENTATIONS AT THE REQUEST OF COUNCIL – Nil 700 DELEGATIONS 701 AJM Disposal Services Ltd. – Proposed Municipally Administered Garbage Collection System • Matt Torgerson, General Manager Mr. Torgerson provided background information on AJM Disposal Services Ltd. and the work done in Maple Ridge. He expressed concern that a proposed City administered garbage collection system may have a negative impact on the community and spoke to the benefits of current private waste collection systems. Council Minutes April 14, 2015 Page 3 of 9 702 Progressive Waste Systems – Proposed Municipally Administered Garbage Collection System • Grant Hankins, District Manager Mr. Hankins provided background information on Progressive Waste Systems. He expressed concern with a proposed move by the City of Maple Ridge to publically funded garbage collection and spoke to potential negative impacts. Mr. Hankins outlined benefits of the current private waste collection service. 800 UNFINISHED BUSINESS – Nil 900 CORRESPONDENCE – Nil 1000 BYLAWS 1001 2013-091-RZ, 20395 123 Avenue Maple Ridge Zone Amending Bylaw No. 7035-2013 Staff report dated April 14, 2015 recommending final reading To rezone from RS-1 (One Family Rural Residential) to RS-1b (One Family Urban [Medium Density] Residential) to permit future subdivision into 2 single family lots Final reading R/2015-151 It was moved and seconded That Bylaw No. 7035-2013 be adopted. CARRIED 1002 Maple Ridge Zone Amending Bylaw No. 7136-2015 Text amendment to prohibit payday loan companies and cheque cashing centres from future operation in Maple Ridge Final reading R/2015-152 It was moved and seconded That Bylaw No. 7136-2015 be adopted. CARRIED Council Minutes April 14, 2015 Page 4 of 9 1003 Business Licence and Regulation Amending Bylaw No. 7135- 2015 To prohibit payday loan companies and cheque cashing centres from future operation in Maple Ridge Final reading R/2015-153 It was moved and seconded That Bylaw No. 7135-2015 be adopted. CARRIED COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes – March 30, 2015 R/2015-154 It was moved and seconded That the minutes of the Committee of the Whole Meeting of March 30, 2015 be received. CARRIED Public Works and Development Services 1101 2015-063-RZ, Industrial Fence Height Amendment Staff report dated March 30, 2015 recommending that Maple Ridge Zone Amending Bylaw No. 7140-2015 to clarify and standardize definitions and regulations for fences and landscaping buffers be given first and second reading and be forwarded to Public Hearing. R/2015-155 It was moved and seconded That Bylaw No. 7140-2015 be given first and second reading and be forwarded to Public Hearing CARRIED Council Minutes April 14, 2015 Page 5 of 9 1102 2011-002-RZ, 25608 Bosonworth Avenue, First Extension Staff report dated March 30, 2015 recommending that rezoning application 2011-002-RZ, Maple Ridge Zone Amending Bylaw No. 6795- 2011, to permit three lots under the RS-2 (One Family Suburban Residential) zone be granted a first one year extension. R/2015-156 It was moved and seconded That a one year extension be granted for rezoning application 2011-002-RZ and that the following conditions be addressed prior to consideration of Final Reading: i. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii. Road widening, truncation and cul-de-sac turn-around as required; iii. Registration of a geotechnical report as a Restrictive Covenant at the Land Title Office which addresses the suitability of the site for the proposed development; iv. A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. If there is evidence, a site profile pursuant to the Waste Management Act must be provided in accordance with the regulations. v. Pursuant to the Contaminated Site Regulations of the Environmental Management Act, the property owner will provide a Site Profile for the subject land(s). CARRIED Councillor Speirs - OPPOSED 1103 2012-047-RZ, 22577, 22569, 22557 Royal Crescent and 11771 226 Street, Final One Year Extension Staff report dated March 30, 2015 recommending that rezoning application 2012-047-RZ, Maple Ridge Zone Amending Bylaw No. 6927- 2012 and Maple Ridge Zone Amending Bylaw No. 6967-2013, to permit a five storey apartment building with 48 units be granted a final one year extension. Council Minutes April 14, 2015 Page 6 of 9 R/2015-157 It was moved and seconded That a one year extensio n be granted for rezoning application 2012-047-RZ, pursuant to Maple Ridge Development Procedures Bylaw No. 5879 -1999; and, that the following conditions be addressed prior to consideration of final reading: i. Approval from the Ministry of Transportation and Infrastructure; ii. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; iii. Road dedication as required; iv. Consolidation of the development site; v. Registration of a Restrictive Covenant at the Land Title Office protecting the Visitor Parking; vi. Removal of the existing buildings; and vii. A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. CARRIED Note: Councillor Shymkiw excused himself from discussion of Item 1104 at 7:24 p.m. as his family owns property in the vicinity. 1104 2014-092-DP, 20210 113B Avenue, Industrial Development Permit Staff report dated March 30, 2015 recommending that the Corporate Officer to authorized to sign and seal 2014-092-DP in support of a single- storey industrial building under the M-3 (Business Park) zone. R/2015-158 It was moved and seconded That the Corporate Officer be authorized to sign and seal 2014-029-DP respecting property located at 20210 113B Avenue. CARRIED Note: Councillor Shymkiw returned to the meeting at 7:25 p.m. Council Minutes April 14, 2015 Page 7 of 9 Financial and Corporate Services (including Fire and Police) 1131 Sale of Municipal Property – 201B Street (20100 block of 116B Avenue) Staff report dated March 30, 2015 recommending that the sale process of the 201B Street roadway commence. R/2015-159 It was moved and seconded That staff be directed to commence the process for the sale of the 201B roadway including the preparation of a Highway Closure and Dedication Removal Bylaw and upon approval of same, the subdivision and disposition process of the resulting residential lot. R/2015-160 It was moved and seconded That the staff recommendation to commence the process for the sale of the 201B roadway be deferred to the April 28, 2015 Council Meeting. CARRIED Councillor Robson - OPPOSED Community Development and Recreation Service 1151 Options – Lease Renewal Staff report dated March 30, 2015 recommending that the Corporate Officer to allowed to execute the Options for Sexual Health Lease for 2015- 2018. The Acting General Manager of Community Development, Parks and Recreation Services reviewed the report and advised on services provided by Options for Sexual Health. R/2015-161 It was moved and seconded That the Corporate Officer be authorized to execute the Options for Sexual Health Lease for 2015-2018. CARRIED Council Minutes April 14, 2015 Page 8 of 9 NOTE: Item 1152 was deferred to a future Council Meeting 1152 City of Maple Ridge Policy 4.16 – Use of Prison Work Crews Staff report dated March 30, 2015 recommending that City of Maple Ridge Policy 4.16 – Use of Prison Work Crews be rescinded as the policy should rest with the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission. Correspondence – Nil Other Committee Issues – Nil 1200 STAFF REPORTS 1201 Mayor’s Task Force on Open Government Report dated April 14, 2015 providing an update on work done by the Mayor’s Task Force on Open Government. Mayor Read reviewed the report. For information only No motion required 1202 Mayor’s Homelessness Solutions Task Force Report dated April 14, 2015 providing an update on work done by the Mayor’s Homelessness Solutions Task Force. Mayor Read reviewed the report. For information only No motion required. 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL – Nil Council Minutes April 14, 2015 Page 9 of 9 Note: The Mayor and Councillors did not provide reports as Items 1400 and 1500 are slated to be moved to Council Workshop in the near future. 1400 MAYOR’S REPORT 1500 COUNCILLORS’ REPORTS 1600 OTHER MATTERS DEEMED EXPEDIENT – Nil 1700 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS – Nil Councillor Robson advised that he will be putting forward a motion requesting that a bylaw be developed to regulate amateur radio antennas in the community. 1800 QUESTIONS FROM THE PUBLIC Brian Harris Mr. Harris commented on the Mayor’s Homelessness Solutions Task Force. He asked whether there are people on the task force who are actually homeless. Mayor Read advised on work the task force was doing in order to interface with persons who are homeless. Mr. Harris indicated his interest in being on the task force. 1900 ADJOURNMENT – 7:40 p.m. _______________________________ N. Read, Mayor Certified Correct ___________________________________ C. Marlo, Corporate Officer City of Maple Ridge PUBLIC HEARING April 21, 2015 The Minutes of the Public Hearing held in the Council Chamber of City Hall, 11995 Haney Place, Maple Ridge, British Columbia on April 21, 2015 at 7:00 p.m. ____________________________________________________________________________ PRESENT Elected Officials Appointed Staff Mayor N. Read J. Rule, Chief Administrative Officer Councillor C. Bell C. Marlo, Manager of Legislative Services Councillor K. Duncan C. Carter, Director of Planning Councillor B. Masse D. Hall, Planner 2 Councillor G. Robson Councillor T. Shymkiw Councillor C. Speirs ______________________________________________________________________________ Mayor Read called the meeting to order. The Manager of Legislative Services explained the procedure and rules of order of the Public Hearing and advised that the bylaws will be considered further at the next Council Meeting on April 28, 2015. The Manager of Legislative Services advised that no correspondence was received on any items on the agenda. The Mayor then called upon the Planner to present the following items on the agenda: 1)2013-113-RZ Maple Ridge Zone Amending Bylaw No. 7050-2013 Legal:Lot 5, District Lot 247, Group 1, New Westminster District Plan 8981 Location:21530 Donovan Avenue From:RS-1 (One Family Urban Residential) To:RS-1b (One Family Urban (Medium Density) Residential) Purpose:To permit future subdivision into two single family residential lots. 502 Public Hearing Minutes April 21, 2015 Page 2 of 4 The Planner gave a power point presentation providing the following information: • Application Information • Subject Map • Official Community Plan Context • Neighbourhood Context • Site Characteristics • Development Proposal • Proposed Subdivision Plan • Terms and Conditions There being no comment, the Mayor declared this item dealt with. Note: Councillor Bell excused herself from the discussion of Item 2 at 7:09 p.m. as she received notification via mail pertaining to the application. 2) 2014-096-RZ Legal: Lot 1, Except Part Dedicated Road on Plan 83787, Section 21, Township 12, New Westminster District, Plan 72342 Location: 12250 237 Street Purpose: To release Restrictive Covenant AD080315 from the title of the property located at 12250 237 Street. The Covenant restricts the use of the land to one Single Family dwelling and Agricultural uses, including buildings and structures accessory to Agricultural use. The property is designated 100% Agricultural in the Official Community Plan, is zoned A-2 (Upland Agricultural), and is located within the Agricultural Land Reserve (ALR). There is no intent to remove the property from the ALR or to rezone it. The Planner gave a power point presentation providing the following information: • Application Information • Subject Map • Official Community Plan Context • Neighbourhood Context • Site Characteristics • Development Proposal • Terms and Conditions Public Hearing Minutes April 21, 2015 Page 3 of 4 Ralph Telep Mr. Telep identified himself as a representative for both the Herman and Telep families. He spoke about the restrictive covenant and its possible impact on the resale value of the property. He encouraged Council to support removal of the covenant. There being no further comment, the Mayor declared this item dealt with. Note: Councillor Bell returned to the meeting at 7:15 p.m. 3a) RZ/115/10 Maple Ridge Official Community Plan Amending Bylaw No. 6940-2012 Legal: Lot A, Except: Firstly: Part Highway on Plan 22870 and Secondly: Part Highway on Plan 25492, District Lot 275, Group 1, New Westminster District, Plan 9085 Location: 23213 Lougheed Highway Purpose: To amend Schedule “B” of the Official Community Plan From: Agriculture To: Commercial and Conservation And Purpose: To add as conservation to Schedule “C” of the Official Community Plan 3b) RZ/115/10 Maple Ridge Zone Amending Bylaw No. 6834-2011 Legal: Lot A, Except: Firstly: Part Highway on Plan 22870 and Secondly: Part Highway on Plan 25492, District Lot 275, Group 1, New Westminster District, Plan 9085 Location: 23213 Lougheed Highway From: M-2 (General Industrial) To: CS-1 (Service Commercial) Purpose: To align the zone with the existing commercial business. Public Hearing Minutes April 21, 2015 Page 4 of 4 The Planner gave a power point presentation providing the following information: • Application Information • Subject Map • Official Community Plan Context • Neighbourhood Context • Site Characteristics • Development Proposal • Green Space Plan • Terms and Conditions There being no comment, the Mayor declared this item dealt with. Having given all those persons whose interests were deemed affected by the matters contained herein a chance to be heard, the Mayor terminated the Public Hearing at 7:19 p.m. ____________________________ N. Read, Mayor Certified Correct ______________________________ C. Marlo, Corporate Officer City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: March 30, 2015 and Members of Council FILE NO: 0890-02 FROM: Chief Administrative Officer MEETING: C.O.W SUBJECT: Sale of Municipal Property - 201B Street (20100 block of 116B Avenue) EXECUTIVE SUMMARY: A portion of 201B Street is located between 20174 and 20188 116B Avenue in West Maple Ridge and connects to 116B Avenue to Hammond Road. This portion of 201B has been closed to motor vehicle traffic for the better part of the past decade via signage and a locked chain link gate. As is often typical with new subdivision developments, this roadway was constructed to service the initial phases of the development. Now that the subdivision and surrounding road systems are fully developed, the roadway is no longer required for traffic circulation. There are no in-ground water or sewer services that run through the roadway, nor any public utilities. The roadway is designated as part of the bicycle network and also contains a pedestrian sidewalk that traverses the eastern side portion of the roadway. In its current state, this portion of the roadway is considered a traffic hazard given the potential for motor vehicle operators, (especially motorcyclists) to assume that the roadway is still operational and drive into the length of chain barrier which spans the roadway. As well, the City’s Engineering Department considers the closed roadway a nuisance as it has become a prime location for the dumping of garbage. The roadway currently measures approximately 18 metres wide by 30 metres deep, which is sufficient to accommodate a 15 metre wide by 30 metre deep (4500 m2) residential lot and retention of a 3 metre wide roadway for the existing pedestrian and bicycle traffic. The residential lot portion of the roadway would be disposed of (sold) and the 3 metre wide roadway would remain as currently dedicated. Council’s concurrence with the sale of the roadway property would result in the following next steps: •Removal of the roadway dedication for an area measuring approximately 4500 m2 through passage of a Highway Closure and Dedication Removal Bylaw. •Disposal (sale) of the resultant property as permitted under the Community Charter. RECOMMENDATION: That staff be directed to commence the process for the sale of the 201B roadway including the preparation of a Highway Closure and Dedication Removal Bylaw and upon approval of same, the subdivision and disposition process of the resulting residential lot. 801 DISCUSSION: a) Background Context: The attached advisory from the Government of British Columbia, titled “Highway Closure and Removal of Highway Dedication”, describes the process as required under the Community Charter. Upon approval of the above recommendation, staff will prepare the Highway Closure and Road Dedication Removal Bylaw for presentation to Council. Note that persons affected by the bylaw will be given an opportunity to submit written responses to the Corporate Officer for Council consideration before final reading. Operators of utilities would not be affected by the closure and no property owner will be deprived of lawful access to his or her property. The closed portion of highway will be subdivided into a legal residential lot, along with a pedestrian walkway and the residential lot disposed of as per the provisions contained within the Community Charter. b) Interdepartmental Implications: The Property Management Committee and the Planning, Engineering and Fire Departments support the sale and permanent closure of this portion of 201B. _______________________________________________ Prepared by: Darrell Denton Property & Risk Manager _______________________________________________ Approved by: Paul Gill, BBA, CGA General Manager: Corporate & Financial Services _______________________________________________ Approved by: David Pollock, PEng. Municipal Engineer _______________________________________________ Concurrence: J.L. (Jim) Rule Chief Administrative Officer :dd Attachments – Highway Closure & Removal of Highway Dedication Map - 20100 block of 116B Avenue Government of British Columbia Advisory - Highway Closure & Removal of Highway Dedication http://www.cscd.gov.bc.ca/lgd/gov_structure/community_charter/services_regulatory/highway_clos ure.htm Prior to the Community Charter municipalities had right of possession of local highways but ownership was in the name of the province. The Community Charter gives municipalities ownership of most municipal highways (exceptions are listed in s. 35(2)). Municipalities also have authority to regulate and prohibit in relation to highways, (subject to provincial legislation) and the authority to close highways. Since municipalities now own local highways (subject to the provincial right of resumption), provisions have been established if a municipality wants to use a portion of the highway for a different purpose, or if it wants to dispose of it. All of these provisions can be found in Part 3, Division 5 of the Community Charter. What is Required? 1. Highway Closure and Removal of Highway Dedication Municipalities can close a highway and remove its highway dedication by bylaw. These actions can be done either in one bylaw, or by separate bylaws. The bylaw(s) must include a reference plan or explanatory plan outlining the portion of road that will be affected. If done separately, the bylaws can be passed concurrently, or at different times. Prior to adopting a highway closure bylaw, a municipality must: • provide public notice in accordance with section 94; • provide an opportunity for persons who are affected by the bylaw to make representations to council; • deliver notice of its intention to close a highway to operators of utilities whose works council considers will be affected by the closure. The operator of a utility affected by a closure may require the municipality to provide reasonable accommodation of the utility’s works. If the municipality and utility are unable to reach an agreement the matter may be settled by arbitration under the Commercial Arbitration Act; • ensure that a proposed highway closure does not completely deprive an owner of access to his/her property unless the municipality receives consent from the property owner or compensates the owner and provides alternative access; • refer any highway closure bylaws to the Minister of Transportation (through the local Ministry of Transportation District office) for approval where the proposed highway closure is within 800 metres of an arterial highway (note that specified District staff may grant such approval on behalf of the Minister of Transportation). Prior to adopting a highway dedication removal bylaw, a municipality must: • provide public notice in accordance with section 94; • provide an opportunity for persons who are affected by the bylaw to make representations to council; • obtain consent of the owner of property if the highway in question is part of a subdivision, where the highway has not been developed and the owner of the land who created the subdivision continues to own all the parcels. Circumstances in which these conditions apply are rare. 2. Raising Title Once the highway closure bylaw and removal of highway dedication bylaw are adopted, and the removal of highway dedication bylaw is filed in the appropriate Land Title Office, the property ceases to be a highway, its dedication as a highway is cancelled and title to the property will be registered in the name of the municipality, in accordance with section 120 of the Land Title Act. In order for title to be raised in the name of the municipality, the Land Title Office requires that municipalities submit the bylaw and plan package to the registrar, together with an application in Form 17, a Property Transfer Tax form and the prescribed fee. As raising title and disposing of the land may occur in close conjunction, note also the Land Title Office filing requirements discussed under Disposing of Property. 3. Disposing of Property Once title is raised, municipalities who want to dispose of the property must do so in accordance with the property disposal rules set out in Part 3, Division 3 of the Community Charter. If a municipality plans to dispose of property for a closed highway that removes public access to a body of water, it must either provide alternative public access to the same body of water, or set aside money in a reserve fund to acquire property that will provide public access to the same body of water. The Community Charter provides a provincial right to resume property that was once a highway for the purpose of: an arterial highway; other transportation purposes; or a park, conservancy, recreation area, ecological reserve or other area established under the Park Act, the Ecological Reserve Act, the Protected Areas of British Columbia Act or the Environment and Land Use Act. The right of resumption can be removed by order of the Minister of Transportation. Alternatively, the Minister of Transportation can by regulation set out the circumstances in which the right is automatically removed. The Minister of Transportation has adopted a regulation (BC Reg 245/2004 (12 KB)) that provides that the right of resumption is automatically removed if the corporate officer of the relevant municipality files with the Land Title Office a statement certifying the following 3 facts: • the municipality has, by bylaw, closed the highway and removed its dedication; • the closed highway is not adjacent to a park, conservancy, recreation area, ecological reserve or other area established under the Park Act, the Ecological Reserve Act, the Protected Areas of British Columbia Act or the Environment and Land Use Act; and • the closed highway land is to be disposed of for either of the following two purposes: • in exchange for land necessary for the purpose of improving, widening, straightening, relocating or diverting a highway, or • to one or more adjacent land owners for the purpose of consolidating it with the landowners’ existing adjacent parcel or parcels of land. The certifying statement must be satisfactory to the Land Title Office. Typically, this means a written statement from the municipality that: identifies the closed highway land; states the 3 conditions in the regulation; certifies that the land at issue satisfies those conditions and therefore the right of resumption is to be removed; is signed by the corporate officer; and is accompanied by the prescribed Land Title Office fee. Under this regulation, if the closed highway land satisfies the regulation – in other words, if the corporate officer of the municipality can certify that the transaction meets the circumstances set out in the regulation – then the municipality does not need a specific order removing the right of resumption. Instead, the right of resumption is automatically removed on the date that the certifying statement is filed in the Land Title Office. As noted, the municipality is responsible for satisfying itself that the 3 conditions in the regulation are met. This means the municipality is responsible for confirming the boundaries of the road in question and, in relation to the second condition (parks/conservancy), is responsible for confirming those boundaries relative to the boundaries of provincial parks/conservancy. To assist in determining the location of a road relative to provincial parks/conservancy, a municipality can obtain a list of provincial parks/protected areas in its region from the appropriate regional office of the Ministry of Environment: Only if the municipality has confirmed that the road in question is in fact adjacent to a provincial park/conservancy would the municipality need to contact the Ministry of Environment regional planner to identify if there are any issues with the proposed disposal of the closed road. In that case, the matter would not be within the circumstances set out in the regulation. For any situations not covered by the regulation, a municipality will still need to seek a possible order from the Minister of Transportation to remove the right of resumption. In that case, municipalities should contact: Kirk Rockerbie Manager, Transportation Policy Branch Ministry of Transportation Phone: (250) 953-3068 E-mail: Kirk.Rockerbie@gov.bc.ca Map: 201B Street (20100 block of 116B Avenue) CITY OF MAPLE RIDGE BYLAW NO. 7050-2013 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended ___________________________________________________________ WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows: 1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7050-2013." 2.That parcel or tract of land and premises known and described as: Lot 5 District Lot 247 Group 1 New Westminster District Plan 8981 and outlined in heavy black line on Map No.1604 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to RS-1b (One Family Urban (Medium Density) Residential). 3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the 28th day of January, 2014. READ a second time the 24th day of March, 2015. PUBLIC HEARING held the 21st day of April, 2015. READ a third time the day of , 20 APPROVED by the Ministry of Transportation and Infrastructure this day of , 20 ADOPTED, the day of , 20 _____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER 1001 2148121517215141188921544/9811883215252 1 5 5 6 215442155121 57 4 118 61 118 97 1 1 8 7 1 1187821517215851 1 8 9 3 2159521599118 75 119 29 1 1 8 7 521501 2 1 5 7 7 215381188721530215491 1 8 9 1 21545215502156721593118 85 118 87 2 1 5 7 321497 1187921507215202152611885118 95 2 1 5 5 2 21587215911 1 8 7 3 118772 1 5 7 51188021500 118 9021520 215312158921558119 39 214862149221514118 92 2153921 56 8 2158221590118 812150021511 118821188121579 2153921560 2155921564 DO N O VAN AV E. AV E . CH E RR IN G T O N PL A C E AS HB U RY C R T.216 ST.CH E RR IN G TO N AV E . CH E RR IN G T O N52321 BCP 23 935 16 P 8 981 1 15 REM B P 7 238 2 8 33272BCP 23 937 14 19 4 P 6 796 0 18 19 11 14 2 A A 32RP 8035*PP 168A 31 29 17 1 P 7 268 0 115 P 6 077 6 25 5 1 16 126 P 1 215 7 11 5 P 8 981 2 24 6322934P 6 077 6 1 15 28 30 C P 7 270 7 BCP 15 387 21 2 114 9 3 P 8 981 P 8 981 116 EP 134 21 308 9 12 17 16 12 13 10 P 2 944 9 22 2 SP 312824 25 33 13 27 18 3 B 1 20 2 26 6 EP 152 05 A3 422P 89814 32 20 1 23 7 322 4 15 R W 60777EP 67962 EP 63343BCP 52105RW 12285 BCP 23936 EP 60778 RW 60777 ´ SCALE 1:1 ,50 0 MAPLE RIDGE ZONE AMENDINGBylaw No. Ma p No. Fro m: To: RS-1 (One Fa mily Urban Residential) RS-1 b (One Fa mily Urban (Medium Density) Residential) 705 0-20 131604 1002 CITY OF MAPLE RIDGE BYLAW NO. 6940-2012 A Bylaw to amend the Official Community Plan _______________________________________ WHEREAS Section 882 of the Local Government Act provides that the Council may revise the Official Community Plan; AND WHEREAS it is deemed desirable to amend Schedules "B" & "C" to the Official Community Plan; NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows: 1.This Bylaw may be cited for all purposes as "Maple Ridge Official Community Plan Amending Bylaw No. 6940-2012 2.Schedule "B" is hereby amended for that parcel or tract of land and premises known and described as: Lot “A” Except: Firstly: Part Highway on Plan 22870 and Secondly: Part Highway on Plan 25492, District Lot 275 Group 1 New Westminster District Plan 9085 and outlined in heavy black line on Map No. 841, a copy of which is attached hereto and forms part of this Bylaw, is hereby re-designated as shown. 3.Schedule “C” is hereby amended for that parcel or tract of land and premises known and described as: Lot “A” Except: Firstly: Part Highway on Plan 22870 and Secondly: Part Highway on Plan 25492, District Lot 275 Group 1 New Westminster District Plan 9085 and outlined in heavy black line on Map No. 842, a copy of which is attached hereto and forms part of this Bylaw, is hereby amended by adding Conservation as shown. 4. Maple Ridge Official Community Plan Bylaw No.6425-2006 is hereby amended accordingly. READ A FIRST TIME the 10th day of March, 2015. READ A SECOND TIME the 10th day of March, 2015. PUBLIC HEARING HELD the 21st day of April, 2015. READ A THIRD TIME the day of ,20 . ADOPTED the day of ,20 . ___________________________________ _____________________________ PRESIDING MEMBER CORPORATE OFFICER 1003.1 2 3 3 5 1 233642 3 3 0 8 23309 23329 23339 232132 3 2 7 8 RI V E R ROA D L OUGHEED HWY. T A M A R A C K L A N E L OUGHEED HWY. Pcl. P 2 10 P 226 30 P A R C E L ' A ' P A R C E L ' B ' L MP 7 6 3 4 Rem A Rem 2 50 P 38716 P 908 5 20 51 L MP 7 6 3 4 Rem 3 1 52 RP 1160 9 Rem 1 7 Rem 2 1 49P 790 0 P 790 0 P 8 8 2 7 L M P 1 3 8 1 9 R W 7 1 2 0 4 E P 7 0 6 8 3 R W 2 2 8 7 0 R W 1 8 3 1 3 R W 2 5 4 9 2 R P 3 8 5 5 2 RW 73864 RW 41883 RW 41883 ´ SCALE 1:2 ,5 00 MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDINGBylaw No.Map No. From: To: 6940-2012841Agriculture Commercial Conservation URBAN AREA BOUNDARY Urban Area Boundary 2 3 3 5 1 233642 3 3 0 8 23309 23329 23339 232132 3 2 7 8 RI V E R ROA D L OUGHEED HWY. T A M A R A C K L A N E L OUGHEED HWY. Pcl. P 2 10 P 226 30 P A R C E L ' A ' P A R C E L ' B ' L MP 7 6 3 4 Rem A Rem 2 50 P 38716 P 908 5 20 51 L MP 7 6 3 4 Rem 3 1 52 RP 1160 9 Rem 1 7 Rem 2 1 49P 790 0 P 790 0 P 8 8 2 7 L M P 1 3 8 1 9 R W 7 1 2 0 4 E P 7 0 6 8 3 R W 2 2 8 7 0 R W 1 8 3 1 3 R W 2 5 4 9 2 R P 3 8 5 5 2 RW 73864 RW 41883 RW 41883 ´ SCALE 1:2 ,5 00 MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDINGBylaw No.Map No. PURPOSE: 6940-2012842 TO ADD AS CONSERVATION T O SCHEDU LE C URBAN AREA BOUNDARY Urban Area Boundary CITY OF MAPLE RIDGE BYLAW NO. 6834-2011 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended. ___________________________________________________________ WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows: 1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6834-2011." 2.That parcel or tract of land and premises known and described as: Lot: A Except: Firstly: Part Highway on Plan 22870 and Secondly: Part Highway on Plan 25492; , D.L.: 275, Group 1, NWD Plan: 9085 and outlined in heavy black line on Map No. 1525 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to CS-1 (Service Commercial). 3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the 28th day of June, A.D. 2011. READ a second time the 10th day of March, 2015. PUBLIC HEARING held the 21st day of April, 2015. READ a third time the day of ,20 . APPROVED by the Minister of Transportation this day of ,20 . ADOPTED the day of ,20 . _____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER 1003.2 R I V E R R OA D L OUGHEED HWY. T A M A R A C K L A N E L OUGHEED HWY. Pcl. P 2 10 P 226 30 P A R C E L ' A ' P A R C E L ' B ' L MP 7 6 3 4 R em A R em 2 50 P 38716 P 908 5 20 51 L MP 7 6 3 4 R em 3 1 R P 1160 9 R em 1 7 R em 2 1 49P 790 0 P 790 0 P 8 8 2 7 L OUGHEED HWY. ´ SC ALE 1:2 ,5 00 MAPLE RIDGE ZONE AMENDINGBylaw No.Map No. From: To: 6834-20111525M-2 (General Industrial) CS-1 (Service Comm ercial) City of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES April 20, 2015 1:00 p.m. Council Chamber PRESENT Elected Officials Appointed Staff Mayor N. Read J. Rule, Chief Administrative Officer Councillor C. Bell K. Swift, General Manager of Community Development, Councillor K. Duncan Parks and Recreation Services Councillor B. Masse P. Gill, General Manager Corporate and Financial Services Councillor G. Robson F. Quinn, General Manager Public Works and Development Councillor T. Shymkiw Services Councillor C. Speirs C. Carter, Director of Planning C. Marlo, Manager of Legislative Services Other Staff as Required A. Kopystynski, Planner 2 D. Hall, Planner 2 Note: Councillor Duncan participated in the meeting via telephone. 1.DELEGATIONS/STAFF PRESENTATIONS 1.1 Chickens as Pets •Carol Campos Ms. Campos gave a power point presentation highlighting the benefits of keeping chickens. She requested that Council consider allowing chickens in the urban area of Maple Ridge or at least allow them on parcels smaller than one acre in the rural area. 1.2 Waste Management of Canada Corp. – Proposed Municipally Administered Garbage Collection System •Alex Limongelli, Public Sector Manager, BC Mr. Limongelli gave a power point presentation providing an overview of the services of Waste Management of Canada Corp. and highlighting the benefits of a municipal waste collection system. 1100 Committee of the Whole Minutes April 20, 2015 Page 2 of 10 2. PUBLIC WORKS AND DEVELOPMENT SERVICES Note: The following items have been numbered to correspond with the Council Agenda: 1101 2014-120-RZ, 23075, 23070, 23025, 23095, 23089, 23060 and 23054 Loughway Highway; 11383 and 11305 232 Street, RS-3 to RM-1, RST, R-2 and C-2 Staff report dated April 20, 2015 recommending that Maple Ridge Zone Amending Bylaw No. 7139-2015 to rezone from RS-3 (One Family Rural Residential) to RM-1 (Townhouse Residential), RST (Street Townhouse Residential), R-2 (Urban Residential District) and C-2 (Community Commercial) to permit 73 R-2 lots, 68 units of RST-type rowhouses, 144 units of RM-1 townhouses and 3530 square metres of commercial floor space be denied. A. Kopystynski gave a PowerPoint presentation providing the following information: • Application Information • Subject Map • Official Community Plan Context • Neighbourhood Context • Site Characteristics • Development Proposal • Policy Summary Analysis • Commercial Land Use Analysis • Alternatives RECOMMENDATION That the staff report be forwarded to the Council Meeting of April 28, 2015. Note: Councillor Duncan left the meeting at 1:45 p.m. 1102 2015-021-RZ, 24070 132 Avenue, RS-3 to RS-1b Staff report dated April 20, 2015 recommending that Maple Ridge Zone Amending Bylaw No. 7142-2015 to rezone from RS-3 (One Family Rural Residential) to RS-1b (One Family Urban [Medium Density] Residential) to allow future subdivision into approximately three single family residential lots be given first reading and that the applicant provide further information as described on Schedules A, B, E, F, G and J of the Development Procedures Bylaw No. 5879-1999, along with a subdivision application. Committee of the Whole Minutes April 20, 2015 Page 3 of 10 A. Kopystynski gave a PowerPoint presentation providing the following information: • Application Information • Subject Map • Official Community Plan Context • Neighbourhood Context • Site Characteristics • Development Proposal • Proposed Subdivision Plan RECOMMENDATION That the staff report be forwarded to the Council Meeting of April 28, 2015. 1103 2014-013-RZ, 23895 124 Avenue, 12507, 12469, 12555 and 12599 240 Street, Addendum to First Reading Staff report dated April 20, 2015 providing information on revisions to Application No. 2014-013-RZ. D. Hall, Planner gave a Power Point presentation providing the following information: • Application Information • Subject Map • Official Community Plan Context • Neighbourhood Context • Site Characteristics • Development Proposal RECOMMENDATION That the staff report be forwarded to the Council Meeting of April 28, 2015. 1104 2011-081-RZ, 23940 104 Avenue, RS-3 to R-1 and R-2 Staff report dated April 20, 2015 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7120-2014 to amend the Urban Area Boundary and to designate from Agricultural to Urban Residential and to Conservation for areas around the watercourse be given first and second readings and be forwarded to Public Hearing and that Maple Ridge Zone Amending Bylaw No. 6906-2012 to rezone from RS-3 (One Family Rural Committee of the Whole Minutes April 20, 2015 Page 4 of 10 Residential) to R-1 (Residential District) and R-2 (Urban Residential District) to permit subdivision of approximately 68 lots be given second reading and be forwarded to Public Hearing. The Planner (DH) gave a Power Point presentation providing the following information: • Application Information • Subject Map • Official Community Plan Context • Neighbourhood Context • Site Characteristics • Development Proposal • Development Considerations • Proposed Subdivision Plan • Elevations • Streetscape • Off-Site Enhancement • Agricultural Buffer RECOMMENDATION That the staff report be forwarded to the Council Meeting of April 28, 2015. 1105 2015-080-DP, 11406 205 Street, Heritage Alteration Permit Staff report dated April 20, 2015 recommending that the Corporate Officer be authorized to sign and seal 2015-080-DP to allow revitalization and renovation work to be carried out on the Whitehead Residence in Hammond. A. Kopystynski, Planner gave a PowerPoint presentation providing the following information: • Application Information • Subject Map • Official Community Plan Context • Neighbourhood Context • Site Characteristics • Site Plan • Historical Context • Whitehead Residence • Sections and Detail • Elevations of Current Residence and Proposed Elevation • Addition Highlighted Committee of the Whole Minutes April 20, 2015 Page 5 of 10 RECOMMENDATION That the staff report be forwarded to the Council Meeting of April 28, 2015. Note: Councillor Bell excused herself from the discussion of Item 1106 at 2:03 p.m. as her daughter attends Meadowridge School. 1106 2014-118-AL, 12266 240 Street, Application for Non-Farm Use Staff report dated April 20, 2015 recommending that non-farm use Application No. 2014-118-AL for a northern expansion of the existing Meadowridge School site be forwarded to the Agricultural Land Commission. D. Hall, Planner gave a Power Point presentation providing the following information: • Application Information • Subject Map • Official Community Plan Context • Neighbourhood Context • Site Characteristics • Development Proposal • Development Considerations Don Hincks, representative of Meadowridge School Mr. Hincks responded to questions of Council on possible plans for the property. Hugh Burke, representative of Meadowridge School Mr. Burke provided clarification on the potential uses of the property for outdoor education RECOMMENDATION That the staff report be forwarded to the Council Meeting of April 28, 2015. Note: Councillor Bell returned to the meeting at 2:05 p.m. 1107 Maple Ridge Ticket Information Utilization Amending Bylaw Staff report dated April 20, 2015 recommending that Maple Ridge Ticket Information Utilization Amending Bylaw No. 7061-2014 to update the parent Ticketing Bylaw with recently amended offences in various bylaws be given first, second and third readings. Committee of the Whole Minutes April 20, 2015 Page 6 of 10 The Director of Licences, Permits and Bylaws provided clarification on the amendments in the bylaw. RECOMMENDATION That the staff report be forwarded to the Council Meeting of April 28, 2015. Note: Councillor Robson left the meeting for discussion of Item 1108 as he has a friend who is applying for a cigarette licensed establishment in the community. Mayor Read was asked to Chair in his stead. 1108 Maple Ridge Smoking Regulation Amending Bylaw Staff report dated April 20, 2015 recommending that Maple Ridge Smoking Regulation Amending Bylaw No. 7151-2015 to add an additional definition to “smoke or smoking” to ensure that e-cigarettes are prohibited be given first, second and third readings. RECOMMENDATION That the staff report be forwarded to the Council Meeting of April 28, 2015. Note: Councillor Robson returned to the meeting and assumed the Chair. 1109 Award of Contract, Integrated Stormwater Management Planning – South Alouette and Kanaka Creek Watersheds Staff report dated April 20, 2015 recommending that Contract 11-5255-20- 061, Integrated Stormwater Management Planning – South Alouette and Kanaka Creek Watersheds be awarded to Urban Systems Limited and that the Corporate Officer be authorized to execute the contract. RECOMMENDATION That the staff report be forwarded to the Council Meeting of April 28, 2015. 1110 Drinking Water Quality Report 2014 Staff report dated April 20, 2015 providing information on the regulatory framework and water quality monitoring data for 2014. RECOMMENDATION That the staff report be forwarded to the Council Meeting of April 28, 2015. Committee of the Whole Minutes April 20, 2015 Page 7 of 10 3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police) 1131 Rock Ridge Cell Tower – Support for Next Steps Staff report dated April 20, 2015 recommending that the construction and operation of a telecommunications tower at 13550 240 Street by SBA Inc. be supported, that the Corporate Officer be authorized to sign a Licence of Occupation Agreement and that SBA be required to complete specific work prior to undertaking construction of the tower. The Director of Corporate Support reviewed the report. RECOMMENDATION That the staff report be forwarded to the Council Meeting of April 28, 2015. 1132 Maple Ridge Council Procedure Amending Bylaw Staff report dated April 20, 2015 recommending that Maple Ridge Council Procedure Amending Bylaw No. 7149-2015 to remove Mayor and Councillor Reports and the Moment of Reflection from the Council Meeting agenda be given first, second and third readings. The Manager of Legislative Services reviewed the report. RECOMMENDATION That the staff report be forwarded to the Council Meeting of April 28, 2015. 1133 Ridge Meadows Youth & Justice Advocacy Association Director Position Staff report dated April 20, 2015 recommending that staff be directed to request that the Ridge Meadows Youth & Justice Advocacy Association amend their establishing constitution to remove local government elected officials from being directors on their Board of Directors. RECOMMENDATION That the staff report be forwarded to the Council Meeting of April 28, 2015. Committee of the Whole Minutes April 20, 2015 Page 8 of 10 1134 2015 Tax Rates Bylaws – Maple Ridge Road 13 Dyking District and Albion Dyking District Staff report dated April 20, 2015 recommending that Albion Dyking District Tax Rates Bylaw No. 7147-2015 be given first, second and third readings and that Road 13 Dyking District Tax Rates Bylaw No. 7148-2015 be given first, second and third readings. RECOMMENDATION That the staff report be forwarded to the Council Meeting of April 28, 2015. 1135 Disbursements for the month ended March 31, 2015 Staff report dated April 20, 2015 recommending that the disbursements for the month ended March 31, 2015 be approved. RECOMMENDATION That the staff report be forwarded to the Council Meeting of April 28, 2015. 1136 2014 Consolidated Financial Statements Staff report dated April 20, 2015 recommending that the 2014 Consolidated Financial Statements be accepted. RECOMMENDATION That the staff report be forwarded to the Council Meeting of April 28, 2015. 1137 2015 Council Expenses Staff report dated April 14, 2015 providing updated Council expenses recorded to the end of March for 2015. RECOMMENDATION That the staff report be forwarded to the Council Meeting of April 28, 2015. Committee of the Whole Minutes April 20, 2015 Page 9 of 10 1138 Maple Ridge Development Cost Charges Imposition Amending Bylaw Staff report dated April 20, 2015 recommending that Maple Ridge Development Charges Imposition Amending Bylaw No. 7144-2015 be given first, second and third readings. The Manager of Financial Planning reviewed the report. RECOMMENDATION That the staff report be forwarded to the Council Meeting of April 28, 2015. 1139 Maple Ridge 2015-2019 Financial Plan Bylaw Staff report dated April 20, 2015 recommending that Maple Ridge 2015- 2019 Financial Plan Bylaw No. 7145-2015 be given first, second and third readings. The Manager of Financial Planning reviewed the report. RECOMMENDATION That the staff report be forwarded to the Council Meeting of April 28, 2015. 1140 Maple Ridge 2015 Property Tax Rates Bylaw Staff report dated April 20, 2015 recommending that Maple Ridge 2015 Property Tax Rates Bylaw No. 7146-2015 be given first, second and third readings. The Manager of Financial Planning reviewed the report. RECOMMENDATION That the staff report be forwarded to the Council Meeting of April 28, 2015. 4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES – Nil 5. CORRESPONDENCE – Nil Committee of the Whole Minutes April 20, 2015 Page 10 of 10 6. OTHER ISSUES – Nil 7. ADJOURNMENT – 2:40 p.m. 8. COMMUNITY FORUM – Nil ___________________________________ G. Robson, Acting Mayor Presiding Member of the Committee City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: April 28, 2015 and Members of Council FILE NO: FROM: Chief Administrative Officer MEETING: Council SUBJECT: Mayor’s Homelessness Solutions Task Force EXECUTIVE SUMMARY: The Mayor’s Homelessness Solutions Task Force (MHSTF) was established on January 5, 2015, in response to the chronic and ongoing inability of senior levels of government to provide adequate care for mental illness and addiction and the resultant intolerable impacts on our communities. The MHSTF has provided three progress reports to Council to date during the discovery phase of the Task Force’s work. The Discovery phase is now complete. This report presents the MHSTF’s preliminary recommendations. With Council’s support, these recommendations will deliver immediate solutions in some cases, and critical information for identifying the structure of an improved service delivery model for Maple Ridge. Further recommendations will be brought forward for Council’s consideration following the completion of these works. RECOMMENDATION: 1.That funding up to a maximum of $160,000 be allocated for four outreach workers as an interim measure for up to six months; and 2.That funding up to a maximum of $75,000 be allocated for consulting services to conduct a thorough assessment of current social service provision in Maple Ridge to identify efficiencies, gaps and redundancies and deliver a report with the appropriate recommendations; and 3.That funding up to $65,000 be allocated to backfill a staff person selected to assist in the coordination and support of the task force teams and overall task force objectives, if necessary; and 4.That funding in the amount of $25,000 be allocated to increase security services; and 5.That funding for the above projects be allocated from the Protective Services Reserve and that staff be directed to amend the Financial Plan accordingly. DISCUSSION: a)Background Context: Citizens have been consistent and persistent in their calls to Council to respond to the growth and impact of social issues in our community. The MHSTF and Council are grateful to the community for being Council’s “eyes and ears” and reporting issues of concern so that they can 11201 be addressed. Citizens that have taken the time to write, email or phone Council and groups such as “Protecting our Communities!” on Facebook, have been a significant asset. Council has heard these concerns loud and clear and on January 5, 2015, Council formed the Mayor’s Homelessness Solutions Task Force, appointing Mayor Read, Councillor Masse and Councillor Robson as the Council Liaisons to this work. The mandate of the Task Force is to: 1. Increase access to treatment for people dealing with drug addiction. 2. Increase adequate support for people with significant mental illness. 3. Increase a sense of health and safety in the community. The MHSTF has provided three progress reports to Council since it was formed in order to ensure that its work is transparent to Council and the public. Prior reports detail the meetings, tours and information gathering that the MHSTF has conducted to assess roadblocks, challenges and potential solutions in support of the mandate outlined above. This discovery phase has now concluded and the following preliminary recommendations have been prepared for Council’s consideration. Findings and Preliminary Recommendations: 1. The Continuum of Care: One of the key findings is that the lack of a continuum of care is failing individuals who require timely access to services. People who want and need services often experience significant gaps, putting them at risk and compromising recovery. This includes, but is not limited to, access to a continuum from detox services to treatment and to appropriate secondary housing and supports. The MHSTF is working to close these gaps with support from the social service sector. To this end, agencies that provide substance abuse services in the community will be conducting a Mapping Workshop in April to review intersections between substance use, mental health, and risk of homelessness by identifying local strengths, service gaps and barriers, as well as developing recommendations related to opportunities and solutions. Recommendations from this process will be brought back to the MHSTF and will be used by the MHSTF as well as the Fraser Health Authority and local service providers to remove barriers, streamline and improve service access. 2. The Convergence of Three Critical Issues That Will Impact Community Health and Safety: A second key finding identified that changes by BC Housing to a Housing First Model took resources away from existing Outreach Services that were previously in place in Maple Ridge. Outreach workers are a critical need in the community to alleviate the backlog of people who are homeless who require outreach support in order to access services such as detox, treatment, housing or to reconnect with their home community. As a result of the gap in outreach workers, when people find themselves in the position of being homeless, it is unlikely that they will be quickly connected to the services that they require even if those services are available because the system is complex and difficult to navigate. The 2014 Homeless Count identified 84 homeless people in Maple Ridge, 30 of whom were unsheltered. Service providers and protective services indicate that this number has not changed substantially in the interim. 2 Numerous derelict properties throughout the community, particularly in the Town Core, have been used for shelter. These structures are dangerous, unsafe, often fire hazards, and present a clear threat to those who occupy them, as well as their neighbours. As these properties are removed, there will be some inevitable temporary dislocation. Consequently, we are experiencing the convergence of three critical problems: a continuum of care that is difficult for people to access without the support of a strong advocate or outreach worker; a significant voice in outreach services for people dealing with addiction, mental health and homelessness; and, the risk of a significant growth in our unsheltered population. In recognition of this urgent situation, the MHSTF is recommending an emergency and interim measure where the City will provide funding for up to three full-time outreach workers for a three to six month period. This action will support the most vulnerable members of our community to move more quickly into services and will reduce the impact on municipal resources for City staff that work directly with this population such as Bylaws, RCMP and Fire. The City will identify specific metrics to measure the benefits gained through this investment and the impact that these outreach resources have, for example, the number of people connected to services and housing. It is the strong recommendation of the MHSTF that we invest in this issue to get in front of it quickly before it grows in significance and size. 3. The Lack of a Formal Structure or Framework: The Union of BC Municipalities and the Federation of Canadian Municipalities have been advocating for many years for a Social Policy Framework which would enhance services provided at the community level and address many of the inequities and barriers that are currently in place. In an effort to coordinate and improve local service delivery, the Maple Ridge / Pitt Meadows / Katzie Community Network (MRPMKCN) was formed. Despite the ability of MRPMKCN to effect change at the local level they are consistently facing barriers based on the lack of policy and service integration at the Provincial and Federal level. The ability of the network to create effective community change is confined by existing senior government policies, changing senior government mandates, and evolving funding models, which ultimately impacts their capacity to provide services. In spite of the strength of the local network, these factors continue to create challenges to their effectiveness in meeting the needs of the community. Consequently, it is the belief of the MHSTF that we need to conduct a full assessment of our current service model and develop a paper that clearly identifies gaps, barriers and opportunities, to make a strong advocacy case to senior levels of government to uphold their responsibilities. To achieve this, the MHSTF recommends that the City retain the services of a well-positioned consultant to conduct a current state assessment of the social services available within Maple Ridge and within the region that Maple Ridge residents have access to. The assessment will include the identification of: 1. The components of current social service delivery funding models that are working well for the community. 2. Service gaps that exist including barriers that have not or cannot be overcome to access available funding models or as a result of policy decisions made by higher levels of government. An example would be an exploration of the barriers that Maple Ridge faces regarding the implementation of the Federal Government’s Housing First Model. 3. An inventory of all Federal and Provincial funding models that are currently in place for the provision of social services. 3 4. Consideration of all other assets, resources and opportunities that are available to us to overcome barriers, eliminate service gaps, streamline services and achieve timely solutions. 5. A report with appropriate recommendations based on the above research and analysis. The resulting report will be an important tool that the City requires to advocate to the Provincial and Federal Government to address the funding and service gaps that we are currently experiencing and to ensure policies that drive service delivery will achieve the desired outcomes. In addition, this information could be used by local service providers to make service improvements. 4. Staff Support to the Mayor’s Homelessness Solutions Task Force: Additional staff support is required to coordinate Task Force teams and to ensure that objectives are being achieved and performance outcomes measured. Successful completion of the Task Force’s work will require the reassignment of staff resources. As such, “backfill funding” may be required to ensure that previously slated work and work in progress proceeds on schedule. 5. Security Services: The MHSTF is also recommending funding for security services to be allocated from the Protective Reserve Fund to provide security support to the outreach service workers and to fund an Enhanced Foot Patrol Program in the downtown so that security services can work in a coordinated manner with RCMP to proactively monitor and ensure a safe environment in our downtown. All security services will work closely with the outreach teams to connect people to needed services. b) Desired Outcome: To be leaders that other communities can look to regarding our approach to getting people in our community with significant drug addiction and mental illness into treatment so that situations of homelessness and property crime are reduced and citizens’ sense of safety is protected. c) Strategic Alignment: This resolution aligns with the Safe and Livable Communities Strategic Direction by pro-actively addressing the impacts of social issues on the local community and citizens through social planning and collaboration with other levels of government and local service providers. d) Citizen/Customer Implications: The task force’s work will benefit individuals in at-risk situations as well as the overall health of the community. e) Interdepartmental Implications: The task force will require input from a number of departments and the resulting priorities as determined by Council will direct department work plans. f) Business Plan/Financial Implications: The financial plan does not include ongoing funding for the initiatives outlined in this report. However, as the initiatives are time-durated, one-time funding can be provided from the Protective Services Reserve. 4 It should be noted that the social impacts that we are experiencing are the result of gaps in senior government services. Local governments do not have the financial capacity to fill these gaps. The assertion that gaps that are not addressed will lead to increased policing costs is true. However, this applies to most senior government responsibilities including housing, education and health. That is why advocating to have senior governments uphold their responsibilities will be a large part of the strategy that results from this work. CONCLUSIONS: The Mayor’s Homelessness Solution’s Task Force has concluded the Discovery Phase of their work and delivered three preliminary findings, as well as four recommendations for Council’s consideration. If Council supports these recommendations, it will respond to an urgent community need to support a growing population of people living in unsheltered circumstances in our community into treatment and housing; it will ensure that we have the knowledge foundation to advocate to the Province and improve the function of our local social service structure for the future; and it will ensure that the MHSTF has adequate staff support to perform its duties. “Original signed by Mayor Read”_________ Approved by: Mayor Read :ks 5