HomeMy WebLinkAbout2010-09-13 Workshop Meeting Agenda and Reports.pdf2.
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District of Maple Ridge
COUNCIL WORKSHOP AGENDA
September 13, 2010
9:00 a.m.
Blaney Room, 1st Floor, Municipal Hall
The purpose of the Council Workshop is to review and discuss policies and
other items of interest to Council. Although resolutions may be passed at
this meeting, the intent is to make a consensus decision to send an item to
Council for debate and vote or refer the item back to staff for more
information or clarification.
REMINDERS
September 13
Closed Council following Workshop
Committee of the Whole Meeting 1:00 P.M.
September 14
Council 7:00 p.m.
ADOPTION OF THE AGENDA
MINUTES - August 30, 2010
PRESENTATIONS AT THE REQUEST OF COUNCIL
UNFINISHED AND NEW BUSINESS
RCMP Contract Update
Verbal report by the General Manager of Corporate and Financial Services
4.2 RCMP Integrated Teams Update
Verbal update by C/Supt. Armstrong, Supt. Denis Boucher, OIC LIVID Corporate &
Client Services, Insp. Dan Maio, OIC IHIT and Insp. Gary Leydier, OIC IFIS
Council Workshop
September 13, 2010
Page 2 of 4
4.3 Mid Year Financial Update
Staff report dated September 7, 2010 providing a financial update for the first
eight months of 2010.
4.4 Regional Growth Strategy Date
Staff report dated September 10, 2010 providing information on the process and
dates being proposed by Metro Vancouver for review of the draft Regional Growth
Strategy.
4.5 Discussion of UBCM Resolution re -Long Form Census
See attached response from Randy Kamp, MP, Pitt Meadows -Maple Ridge -Mission
5. CORRESPONDENCE
The following correspondence has been received and requires a response. Staff is
seeking direction from Council on each item. Options that Council may consider include:
a) Acknowledge receipt of correspondence and advise that no further action will be
taken.
b) Direct staff to prepare a report and recommendation regarding the subject matter.
c) Forward the correspondence to a regular Council meeting for further discussion.
d) Other.
Once direction is given the appropriate response will be sent.
5.1 Municipal Insurance Association of British Columbia Voting
E-mail dated July 29, 2010 from Marisa Newton, Municipal Insurance Association
of British Columbia, requesting confirmation of voting delegates at the MIABC 23rd
Annual General Meeting.
5.2 UBCM Response to Review of Agricultural Land Commission
Member Release dated August 30, 2010 recommending members meet with the
ALC regarding the ALC review process.
Council Workshop
September 13, 2010
Page 3 of 4
6. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL
MATTERS DEEMED EXPEDIENT
8. ADJOURNMENT
Checked by:
Date: 101,6,710 ef
Council Workshop
September 13, 2010
Page 4 of 4
Rules for Holding a Closed Meeting
A part of a council meeting may be closed to the public if the subject matter being considered relates to one
or more of the following:
(a) personal information about an identifiable individual who holds or is being considered for a position as
an officer, employee or agent of the municipality or another position appointed by the municipality;
(b) personal information about an identifiable individual who is being considered for a municipal award or
honour, or who has offered to provide a gift to the municipality on condition of anonymity;
(c) labour relations or employee negotiations;
(d) the security of property of the municipality;
(e) the acquisition, disposition or expropriation of land or improvements, if the council considers that
disclosure might reasonably be expected to harm the interests of the municipality;
(f) law enforcement, if the council considers that disclosure might reasonably be expected to harm the
conduct of an investigation under or enforcement of an enactment;
(g) litigation or potential litigation affecting the municipality;
(h) an administrative tribunal hearing or potential administrative tribunal hearing affecting the municipality,
other than a hearing to be conducted by the council or a delegate of council
(i) the receiving of advice that is subject to solicitor -client privilege_ including communications necessary for
that purpose;
0) information that is prohibited or information that if it were presented in a document would be prohibited
from disclosure under section 21 of the Freedom of Information and Protection of Privacy Act;
(k) negotiations and related discussions respecting the proposed ,provision of a municipal service that are at
their preliminary stages and that, in the view of the council, could reasonably be expected to harm the
interests of the municipality if they were held in public;
(1) discussions with municipal officers and employees respecting municipal objectives, measures and
progress reports for the purposes of preparing an annual report under section 98 [annual municipal
report]
(m) a matter that, under another enactment, is such that the public may be excluded from the meeting;
(n) the consideration of whether a council meeting should be closed under a provision of this subsection of
subsection (2)
(o) the consideration of whether the authority under section 91 (other persons attending closed meetings)
should be exercised in relation to a council meeting.
(p) information relating to local government participation in provincial negotiations with First Nations, where
an agreement provides that the information is to be kept confidential.
MAPLE RIDGE
Deep Roots
Greater Heights
K03
FROM:
District of Maple Ridge
His Worship Mayor Ernie Daykin
and Members of Council
Chief Administrative Officer
SUBJECT: Mid year financial update
DATE: 7-Sept-2010
ATTN: Council Workshop
EXECUTIVE SUMMARY:
This report provides a financial update for the first eight months of 2010. While it is somewhat
premature to predict year-end results based on eight months of financial performance, trends are
starting to develop. Building permit and investment revenues have exceeded financial plan targets and
are on track for a positive variance of approximately $1.1 million this year. Operating expenses are
generally in line with expectations after eight months of activity. Capital expenditures are also below
budget and in part, this is due to our reliance on funding partners coming through with their contribution.
RECOMMENDATION: This report is submitted for information only.
DISCUSSION:
In December of each year Council adopts a financial plan for the ensuing five years; in May this plan is
fine tuned so that up to -date information can be taken into account prior to establishing the tax rates.
Although Council may amend the financial plan at any time throughout the year, it is the plan adopted in
May that we are required to use in our external financial statements. This is reasonable because it was
that plan that contained the activities that drove property taxation for the year.
We now have financial results for the first eight months of the year and some key trends are starting to
emerge. These should be kept in mind for the upcoming business planning sessions.
For a number of years we enjoyed a brisk pace of development that resulted in building permit revenues
well in excess of budget expectations; in 2009 we experienced the opposite, building permits revenues
were approximately $300,000 below budget. For 2010, our financial plan anticipates revenues of $1.7
million and to the end of August we have collected $1.8 million, resulting in a positive variance of
approximately $100,000 to date. Revenue from building permits is recognized on different fiscal basis
than other district revenues, with the fiscal year running from November through the end of October, so
at the end of August the bulk of building permit revenue for the year has been received.
Development Cost Charge (DCC) collection levels have improved over 2008 and 2009 with $4.9 million
collected to date this year, compared to less than $3 million in the previous 2 years. Over the past twelve
years, annual collections have ranged on average between $4 and $5 million, so indications are that
2010 will be in line with this. DCC's are recorded as a liability when they are collected and subsequently
recognized as revenue when they are drawn in as a funding source for a large component of our capital
program. While there isn't an immediate revenue impact from lower than average collections, a
prolonged period of lower collections, such as we experienced in 2008 and 2009, could impact our ability
to deliver our planned capital program.
Investment earnings to date exceed financial plan targets by approximately $1 million. While this
contributes to the bottom line it is important to keep in mind that this positive result is partially due to
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differences between the expected and actual timing of larger expenditures, often related to the capital
program. Without these timing differences, it is likely that actual revenues would be closer to financial
plan targets.
Operating expenses overall, are generally in line with expectations after eight months of the year.
Vacancies have been carefully managed in all areas in order to contain costs and it appears likely that we
will see some savings from the RCMP contract. Recreation and Fire department costs are likely to be
slightly over budget at year-end. Recreation costs over budget should be offset by additional revenues.
All cost centers are being monitored to ensure the overall budget envelope is respected.
On the capital side, planned projects of $105 million are shown, though not all approvals are in place to
spend this money. The total includes 2010 projects and projects approved in prior years. A large portion
of the projects are awaiting confirmation of third party funding and the outcome of property negotiations.
At the end of August actual expenditures totaled $11 million. We expect that by year end, we will have
completed capital projects approaching $25 million which represents the largest portion of projects that
can proceed for which all approvals are in place.
While the Canadian economy is currently performing better that those of many other countries, concerns
about the economic health of other countries, particularly the United States, may temper growth
expectations closer to home. While Maple Ridge building permit revenues and DCC collections have
returned to more average levels, we will continue to monitor both revenues and expenses closely so that
we are well positioned to manage any further economic turbulence.
CONCLUSIONS
This report provides Council with an assessment of financial activity for the first eight months of the year.
That assessment indicates that operating activities are generally in line with expectations, though capital
activities are lagging; building permit and investment revenues are on track for a positive variance of
approximately $500,000 and we're seeing DCC collections more in line with annual averages.
Prepared by: Catherine Nolan, CGA
Manager of Accounting
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Approved by: Pau Gill, CGA
GM: Corporate and Financial Services
Concurrence: J.L. (Jim) Rule
+' Chief Administrative Officer
MAPLE RIDGE
British Columbia
Deep Roots
Greater Heights
TO:
FROM:
SUBJECT:
District of Maple Ridge
His Worship Mayor Ernie Daykin
and Members of Council
Chief Administrative Officer
Regional Growth Strategy Dates
EXECUTIVE SUMMARY
DATE: September 10, 2010
FILE NO:
ATTN: Council Workshop
Metro Vancouver recently released the latest draft of the Regional Growth Strategy and forwarded it
to the Regional Planning Committee for discussion on September 3, 2010. Attached to the strategy
was a report which outlined dates for moving the document towards the adoption process. This
report is to inform Council of the process and dates being proposed by Metro Vancouver as well as
the provision of an opportunity for Council to comment by the requested date.
0X61918181A9loIt11161011
This report is for information only.
DISCUSSION
a) Background Context:
At the September 3 meeting of the Regional Planning Committee, the Committee voted to
forward the draft Regional Growth Strategy to the Metro Vancouver Board with a
recommendation that the Board forward the draft to member municipalities, adjacent
regional districts, Translink, provincial and federal governments and their agencies, First
Nations, school districts, health authorities, business groups, non-profit organizations and
community groups and individuals who submitted comments. Comments are to be submitted
to Metro Vancouver by October 15, 2010. The Metro Vancouver Board will consider this item
at their meeting of September 24, 2010.
In addition, the Board will be asked to endorse the following events and dates which will
initiate the adoption process. Those are as follows:
i) a Metro Vancouver board workshop on the draft RGS to follow the September 24, 2010
Board meeting;
ii) a special meeting of the Regional Planning committee on October 29, 2010 in advance
of referring the RGS Bylaw to the Board for first and second reading;
iii) the RGS Bylaw to be placed on the November 12, 2010 Metro Vancouver Board meeting
agenda for first and second reading;
iv) a public hearing to be held on four nights in four venues throughout the region (North
shore, Burrard Peninsula, North East sector, South of the Fraser) in late November 2010.
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Following discussion of the details of a public hearing by the Committee, Metro Vancouver
staff were asked to report back on the options for holding a public hearing for consideration
by the Board. Options discussed included time of day for the 4 dates; delegation by the
Board to the Regional Planning Committee to attend the public hearing, etc.
In order for Council to be able to respond to the request for review of the latest draft plan by
October 15, 2010, the plan, along with Metro Vancouver's response to the latest resolutions
sent forward by Council in January 2010, will be on the September 20 Council workshop
agenda. Metro Vancouver's CAO has been invited to attend that same meeting and discuss
the plan with Council. After that meeting, any further Council comments can be forwarded to
the region.
b) Desired Outcome
This report is intended to inform Council of the potential dates for initiating the adoption
process for the Regional Growth Strategy as well as the provision of a date for Council
discussion in order to respond to the region by the requested date of October 15, 2010.
c) Citizen/Customer Implications
The adoption process for the draft Regional Growth Strategy includes a 4 day public hearing
for input by the public.
d) Policy Implications
The Regional Growth Strategy has been the subject of much review over the last few years by
both Council and the public. The latest draft is the result of that input and scrutiny to ensure
that it meets regional goals as well as respects the various local planning documents
throughout the region, including those in Maple Ridge.
CONCLUSION:
This report is intended to inform Council of pertinent potential dates related to the adoption of the
Regional Growth Strategy and opportunities for Council comments.
P, MCIP
Approved 1*., Frank Quinn, MBA, P.Eng
I GM: Public Works & Development Services
J. L. (Jim) Rule
Chief Administrative Officer
Page 2 of 2
Below is an information piece that briefly describes the reasoning behind the decision to replace the
mandatory long form portion of the census with a voluntary survey.
Please let me know if you require any additional information.
Regards,
Mark Strahl
Executive Assistant to
Randy Kamp, MP
Pitt Meadows --Maple Ridge --Mission
604.466.2761
Fax. 604.466.7593
www.randykamp.com
Census Information Bulletin:
One of the key duties of a government is to protect the rights and privacy of all of its nation's citizens.
With that in mind, our government has recently made the decision to replace the mandatory long form
portion of the census with a voluntary survey. As a government, we recognize that the information
gathered in the long form census is valuable. However, we also recognize that we must strike a balance
between collecting information and protecting personal privacy when the government is gathering
sensitive data.
The reason for replacing the mandatory long form with a voluntary National Household Survey is clear.
Put simply, it is not appropriate to coerce and threaten Canadians into divulging extensive private and
personal information under the threat of jail, fines or both. Frankly, it is absurd that anyone not willing
to disclose such information as whether their home is need of repairs or what time they leave for work
should be threatened with jail time.
To fully appreciate the issue one must first understand what the long form census truly is. The long form
is a 40-page document that includes questions on religion, household duties and other personal
activities. Since the long form was introduced in 1971, the level of detailed personal information
Canadians are being asked to hand over to the government has grown. The changes we have made
simply eliminate the penalties associated with non -completion of the 40-page long form census.
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We have chosen this reasoned and responsible approach that finds a better balance between collecting
necessary data and protecting the privacy rights of Canadians. The data that had been collected under
the old mandatory long form census will now be collected through the new, voluntary National
Household Survey.
No responsible government can rightfully demand that their citizens share private information under
threats of jail time and fines. Our government has worked extensively to ensure that Canadians will no
longer be harassed and compelled into filling out the long form census and that their personal privacy is
steadfastly defended.
We respect that Statistics Canada is known worldwide for the quality and value of the data it collects
and the Government of Canada recognizes the importance of maintaining these meticulous methods
and standards used for all of its surveys. Certainly, we encourage Canadians to fill out the new National
Household Survey.
We believe that this new approach, combining a mandatory short -form census with a voluntary long -
form survey, achieves an appropriate balance between the need for data to inform public policy
research, while respecting the privacy of Canadians.
The Corporation of THE CITY OF NORTH VANCOUVER
CITY CLERK'S DEPARTMENT
E-MAIL CORRESPONDENCE
To: All Union of British Columbia Municipalities Member Municipalities
From: Robyn G. Anderson, City Clerk
Subject: Long Form of the Canada Census
Date: July 22, 2010
File No: 1155-08-84-02
The City Council at its regular meeting of Monday, July 19, 2010 endorsed the following
resolution:
"WHEREAS the long form of the Canada Census has provided and continues to provide
invaluable information to communities across Canada about their socio-economic,
demographic, ethnic and other characteristics;
AND WHEREAS this information is crucial to the planning and development of resilient
and successful communities;
THEREFORE BE IT RESOLVED THAT the City of North Vancouver call upon the
federal government to maintain the long form for the 2011 and future census
undertakings;
AND BE IT FURTHER RESOLVED THATthe City of North Vancouver submit this
resolution for consideration at the forthcoming Union of British Columbia Municipalities
convention in September, 2010 (either as a regular or emergency resolution);
AND BE IT FINALLY RESOLVED THATthis resolution be forwarded to all Union of
British Columbia Municipalities member municipalities, all BC MPs, the Prime Minister,
and the federal Minister responsible for the Census."
Iro
Robyn Q Anderson
City Clerk
City of North Vancouver
141 West 14t' Street
North Vancouver BC V7M 1 H9
Phone:604-990-4233 Fax:604-990-4202
Email: randersonacnv.orc Web: www.cnv.org
cc R. White, Director, Community Development
C. Miller, Planning Technician, Community Development
From: Marisa Newton [mailto:mnewton@miabc.org]
Sent: July-29-10 4:05 PM
To: Ron Riach
Subject: MIA Voting Delegate
The 23rd Annual General Meeting of the Subscribers of the Municipal Insurance Association
of British Columbia is scheduled to take place at 3 PM on Tuesday, September 28th, 2010
in Whistler.
At the AGM, there may be a couple resolutions. One to clarify coverage for Directors &
Officers. A second regarding the City of New Westminster's continuing membership in the
MIABC; the same resolution that was withdrawn last year.
In accordance with Article 6.13 of the Reciprocal Agreement, the following Delegate and two
Alternates have been registered with the MIABC to vote your interests. Any change to this
information shall require a resolution of Council/Board to be forwarded to the MIABC by
September 14th, 2010. Also, to improve communications, can you please provide us with e-
mail addresses for the delegate and alternates at your earliest convenience?
Voting Delegate: Mayor Ernie Daykin
Email address:
Alternate #1: Councillor Cheryl Ashlie
Email address:
Alternate #2:
Email address:
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MEMBER RELEASE
August 30, 2010
TO: Mayor and Council; Chair and Board
FROM: President Harry Nyce
RE: UBCM Response to Review of Agricultural Land Commission
A review is now underway to determine if the Agricultural Land Commission (ALC) is
capable of meeting its mandate as outlined in section 6 of the Agriculture Land
Commission Act and to explore opportunities to more effectively administer the
Agricultural Land Reserve (ALR).
On August 13, 2010 the ALC invited UBCM to meet with the review committee. We
delivered our presentation last week, and it is now available in the "What's New" section
of our website (www.ubcm.ca).
The ALC has also invited 60 other stakeholders to participate in a series of meetings that
will be held Nanaimo, Castlegar, Kelowna, Kamloops, Fort St. John and Prince George
over the next 30 days. We understand that while some local governments have been
invited to attend these meetings, many have not received notice about the review and its
process. Given the findings of the committee may broadly impact our membership,
UBCM has encouraged the ALC to increase communications regarding the review
process.
Our delegation made several points to summarize UBCM's policies regarding the ALR:
• Resolutions endorsed by the membership in 2008, 2009 support targeted reviews
with local government input;
• There is broad overall support for retaining the ALR and ensuring that it captures
agricultural land;
• The need to balance any changes to the ALR with the commitments of local
governments under the Climate Action Charter; and
• There is a lack of resources currently to support the ALR.
The ALC advised us during our presentation that while a comprehensive review is
underway, there is no support for weakening the reserve. The ALC will also attend
Convention in Whistler and will be available for meetings. I encourage local governments
that wish to present their views to the ALC to contact them and arrange a meeting in
advance. UBCM will continue to monitor the review process and will provide further
updates when appropriate.
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