HomeMy WebLinkAbout2011-03-21 Workshop Meeting Agenda and Reports.pdf1.
2.
3.
4.
4.1
District of Maple Ridge
COUNCIL WORKSHOP AGENDA
March 21, 2011
9:00 a.m.
Blaney Room, 1st Floor, Municipal Hall
The purpose of the Council Workshop is to review and discuss policies and
other items of interest to Council. Although resolutions may be passed at
this meeting, the intent is to make a consensus decision to send an item to
Council for debate and vote or refer the item back to staff for more
information or clarification.
REMINDERS
March 21, 2011
Closed Council following Workshop
Committee of the Whole Meeting 1:00 p.m.
ADOPTION OF THE AGENDA
MINUTES - March 14, 2011
PRESENTATIONS AT THE REQUEST OF COUNCIL
UNFINISHED AND NEW BUSINESS
Appeal of Orders Issued Pursuant to Maple Ridge Regulation of Untidy and
Unsightly Premises Bylaw No. 6533-2007, 24061 104 Avenue
- Mr. Richard Austman and Sheri Fontaine
4.2 Inter -Municipal Business License Program -Single Business Licence
Staff report dated March 21,2011 providing an update on the Inter -Municipal
Business License Program.
Council Workshop
March 21, 2011
Page 2 of 4
4.3 Overview of Municipal Emergency Program
Presentation by the Manager of Legislative Services and Emergency Program
4.4 Albion Hall
Report from the Community Heritage Commission recommending that an
inspection be completed by a Heritage Consultant to ascertain the heritage value
of the Albion Hall site and building and that options be explored for re -purposing
the building.
Staff report providing an update on the status of Albion Hall.
5. CORRESPONDENCE
The following correspondence has been received and requires a response. Staff is
seeking direction from Council on each item. Options that Council may consider include:
a) Acknowledge receipt of correspondence and advise that no further action will be
taken.
b) Direct staff to prepare a report and recommendation regarding the subject matter.
c) Forward the correspondence to a regular Council meeting for further discussion.
d) Other.
Once direction is given the appropriate response will be sent.
5.1 Lower Mainland Local Government Association (LMLGA) 2011 Resolutions and
Nominations
Forwarded from March 14, 2011 Workshop
Memorandum dated March 4, 2011 from LMLGA providing information on
Resolutions and Call for Nominations for LMLGA Executive.
6.0 BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL
Council Workshop
March 21, 2011
Page 3 of 4
7.0 MATTERS DEEMED EXPEDIENT
8.0 ADJOURNMENT
Checked by:
Date: C
Council Workshop
March 21, 2011
Page 4 of 4
Rules for Holding a Closed Meeting
A part of a council meeting may be closed to the public if the subject matter being considered relates to one
or more of the following:
(a) personal information about an identifiable individual who holds or is being considered fora position as
an officer, employee or agent of the municipality or another position appointed by the municipality;
(b) personal information about an identifiable individual who is being considered for a municipal award or
honour, or who has offered to provide a gift to the municipality on condition of anonymity;
(c) labour relations or employee negotiations;
(d) the security of property of the municipality;
(e) the acquisition, disposition or expropriation of land or improvements, if the council considers that
disclosure might reasonably be expected to harm the interests of the municipality;
(f) law enforcement, if the council considers that disclosure might reasonably be expected to harm the
conduct of an investigation under or enforcement of an enactment;
(g) litigation or potential liti tion affecting the municipality;
(h) an administrative tribunal hearing or potential administrative tribunal hearing affecting the municipality,
other than a hearing to be conducted by the council or a delegate of council
(i) the receiving of advice that is subject to solicitor -client privilege, including communications necessary for
that purpose;
0) information that is prohibited or information that if it were presented in a document would be prohibited
from disclosure under section 21 of the Freedom of Information and Protection of Privacy Act;
(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at
their preliminary stages and that, in the view of the council, could reasonably be expected to harm the
interests of the municipality if they were held in public;
(1) discussions with municipal officers and employees respecting municipal objectives, measures and
progress reports for the purposes of preparing an annual report under section 98 [annual municipal
report]
(m) a matter that, under another enactment, is such that the public may be excluded from the meeting;
(n) the consideration of whether a council meeting should be closed under a provision of this subsection of
subsection (2)
(o) the consideration of whether the authority under section 91 (other persons attending closed meetings)
should be exercised in relation to a council meeting.
(p) information relating to local government participation in provincial negotiations with First Nations, where
an agreement provides that the information is to be kept confidential.
Deep Roots
Greater Heights
February 16, 2011
File No. 11-106497
Richard Austman
24061 104 Ave
Maple Ridge BC V2W 1J2
Dear Mr. Austman:
RE: Untidy and Unsightly Premises Bylaw - Violations
24061 104 Ave, Maple Ridge, BC
PID: 003-272-061 Roll Number: 8432502005
Re,gistergd Owner: Richard Austman
FEB Z 1 2011
VIA EXPRESS MAIL
PROPERTY POSTED
Our records indicate you are the registered owner of the above property. Further to our onsite
inspection of February 9, 2011, 1 observed there is an accumulation of items including but not
limited to: building materials, vehicle parts, metal tanks, household furniture, tires, miscellaneous
metal, cardboard, window frames, tarps, wiring, plastic containers, electronics, appliances, domestic
garbage, temporary tents and structures and inoperable vehicles. According to Bylaw No. 6533-
2007, you have seven (7) days to clean and remove all the above mentioned items from your
property. You do, however, have the right to dispute this order, and this must be done in writing
within five (5) days of the date of this letter. Your letter of dispute can be sent to the District of
Maple Ridge, to the attention of Ceri Marlo, Manager, Legislative Services. Your letter of dispute can
also be faxed to (604) 467-7329, or emailed to Ms. Marlo at cmarlo@maoleridge.ca. Upon receipt of
your written dispute, a date will be set for you to speak before Mayor and Council.
The District of Maple Ridge Bylaw No. 6533-2007, which regulates untidy and unsightly premises,
Sections 3 & 9 state:
"S.3 Prohibitions - No Owner or Occupier of Property shall cause, permit or
allow the Property to become or remain untidy or unsightly.
S.9 Removal Orders - (1) A Bylaw Enforcement Officer may, by notice in writing
sent by express mail to the Owner or Occupier, and posted on a Property,
order the Owner or Occupier of a Property, at his or her expense and within
7 days of delivery of the notice to:
a) remove from the Property any accumulation of filth, Discarded
Materials, or rubbish described in the Order;
2
4ol
District of Maple Ridge
11995 Haney Place, Maple Ridge, BC V2X 6A9 Canada • Tel: 604-463-5221 • Fax: 604-467-7329
enquiries@mapleridge.ca • www.mapleridge.ca
10096 Recycled Paper
File No. 11-106497 February 16, 2011
Richard Austman Page 2
b) clear from the Property any brushwood, Noxious Weeds, or other
growths described in the Order;
c) take any other measures described in the Order to remedy
unsightliness on the Property; or
d) remove from the Property any Graffiti described in the Order.
(2) Upon any failure by the Owner or Occupier of Property to comply with an Order under
this section, the District may, by its own forces or those of a contractor, immediately enter on
the Property and carry out the work described in the Order at the expense of the Owner or
Occupier and, whether the Order was directed at the Owner or the Occupier of the Property,
or both, recover the costs in the same manner and with the same remedies as ordinary taxes
on land and improvements under the Community Charter.
(3) Should an Owner or Occupier of Property wish to contest an Order, that person must
within 5 days of the posting or mailing of the Notice, inform the District's Corporate Officer in
writing that he or she wishes to appear before the Council to contest the Order. Upon hearing
the Owner or Occupier, staff and any other affected persons, the Council may affirm, vary or
revoke the Order."
We therefore, ORDER the property be cleaned and removed of building materials, vehicle parts,
metal tanks, household furniture, tires, miscellaneous metal, cardboard, window frames, tarps,
wiring, plastic containers, electronics, appliances, domestic garbage, temporary tents and structures
and inoperable vehicles on or before February 23, 2011, or the District will be required to cleanup
the property at the owner's expense. Unpaid bills after 30 days will be applied to the property taxes.
Should you have any questions or require further information, please do not hesitate to contact the
undersigned at 604-467-7305.
Yours truly,
TrPena Martin
Bylaw Enforcement &
Business Licence Officer
TM/kn
cc: Ceri Mario, Manager, Legislative Services
1009b Recycled Paper
District of Maple Ridge
RIDGEMAPLE
Eriti�h Columbia
Deep Roots
Greater Heights
TO: His Worship Mayor Ernie Daykin DATE: March 21, 2011
and Members of Council FILE NO:
FROM: Chief Administrative Officer MEETING: WORKSHOP
SUBJECT: Inter -Municipal Business License Program - Single Business Licence
EXECUTIVE SUMMARY:
In 2008 the Ministry of Small Business and Revenue initiated a limited Inter -Municipal or Single
Business Licence pilot project, for contractors only, in the Okanogan-Similkameen region and it is still
in operation. In 2009 the Ministry struck a committee made of up staff members from several
specific lower mainland communities to review the possibility of mandatory "Inter -Municipal
Business Licencing" or "Single Business Licence" program throughout BC. Inter -Municipal Business
Licensing is not a new concept in BC. Fourteen communities in the Greater Victoria area have
operated this type of business licence program for contractors only for close to fifteen (15) years.
The three North Shore communities, North Vancouver District and City and West Vancouver have
operated this type of program for the past ten (10) years.
An Inter -Municipal Business Licence program is one where two or more municipalities or cities
contract together, with respect to specific categories of business licences, to require the business to
hold only one business licence in the municipality or city in which their business office is located.
However, they are entitled to work in the other municipalties involved in the Inter -Municipal Licence
Program under this one licence. Typically they pay a higher licence fee than a business that only
works in the one municipality and a category called "Inter -Municipal Licence" is established in the
Business Licence Bylaw. The municipalities involved can decide to profit share in the. revenue from
these licences or they can agree to only realize the revenue from licences sold in their community.
The Single Business Licence program which has not been renamed the Inter -Municipal Business
License program, as originally designed, is significantly different from the ones current operating in
the Province.
RECOM M EN DATION(S):
That Council receive this report on the Inter -Municipal Business License Program as information.
DISCUSSION:
a) Background Context:
When the concept of Inter -Municipal Business Licensing was first introduced by the Ministry of
Small Business and Revenue it was named the "Single Business Licence" program and the
intent was to encompass all categories of business licencing. The existing Inter -Municipal
Licence programs only deal with contractors who have to pay a separate Business Licence in
every jurisdiction in which they work.
4.2
However, the Single Business Licence program initiative intended to go much farther such that
businesses or companies only had to hold an original business licence in the city or municipality
where their head office was located. If the business or company wished to apply for an
additional licence in any other city or municipality in BC they would apply to the municipality
where their head office was located and it would be up to that municipality to forward the
information and documentation to the municipality where the new location was to be located.
Large businesses with multiple locations such as Safeway, London Drugs, Costco, major car
dealerships, Home Depot stores, Starbucks etc. who have numerous stores in most
municipalities would have applications in various stages of process in many different
communities and it would become unworkable. Either the delays in processing would be
overwhelming or construction would simply start without proper checks on Zoning regulations
and required Building permits. Originally the Province committed to building and supporting a
data base to track and control this system, however they are now looking to either the UBCM or
another municipality to take over this responsibility.
When the Single Business Licence program was brought forward to various forums throughout
BC in large part the feedback received was not favourable and the committee struck by the
Ministry of Small Business and Revenue have reworked the program based upon the feedback
they have received to -date.
As a result of the feedback received the proposed program is now intended to encompass only
"Trades contractors or other professionals (related to the construction industry)" that provide a
service or product other than from their physical business location. There is also no intention to
revenue share and therefore each municipality will only receive revenue from those Inter -
Municipal Business licences that have offices in their communities. The current plan is to
attempt to set up a pilot project for the lower mainland consisting of twelve (12) municipalities
including the District of Maple Ridge.
At the time of writing the program appears to be stalled at this time and the Committee is waiting
for further direction from the Province on whether the pilot program for the lower mainland will
proceed.
FINANCIAL IMPLICATIONS:
While it appears that the original "Single Business License" program initiative has been
significantly modified there are still potential impacts to the District that must be considered.
Under the latest proposal, the intent at this time is to charge a licence fee of $300.00 a year
increasing up to $500.00 as other municipalities join the program. Since there is no intent to
revenue share, with our existing business licence base of resident and non-resident contractors
the District could potentially see a decrease in annual licence revenue of up to $105,490.00.
CITIZEN/CUSTOMER IMPLICATIONS
At this time the Committee has discussed but not resolved the issue of enforcement against
contractors who breach local bylaws in other jurisdictions. From an enforcement perspective
therefore, the District would have no control over non compliant contractors who may come into
our community from other jurisdictions. Currently the District has the ability to suspend or
revoke a business licence if necessary. Under the proposed program this would not be the case
and it appears the host municipality would be under no obligation to take any action on the
District's behalf.
ALTERNATIVES
A twelve municipality Inter -Municipal Licensing program is very, broad in scope and potentially
puts the District in a challenging position for a number of reasons including the potential loss of
revenue. As an alternative the District could enter into an Inter -Municipal Licencing agreement
with Mission and Pitt Meadows to reduce the licencing costs for our local contractors if those
two communities were in agreement. That scope could be broadened to include the Tri-Cities of
Port Coquitlam, Coquitlam and Port Moody if necessary. Serious consideration for revenue
sharing should be one of the conditions of such a program to ensure there is equity for each
municipality in this type of program.
NEXT STEPS
It is unclear at this juncture if the Provincial initiative including the proposed twelve municipality
pilot program will proceed. Direction from the Provincial Government is anticipated later this
year.
CONCLUSION
As a result of feedback received the original proposed "Single Business Licence" program has
been modified and renamed. At this juncture Maple Ridge is one of twelve municipalities
included in a proposed pilot program. That program appears to be stalled as the Provincial
Government goes through a transition period.
Prepare&by- iz) litzki
Direct of Licences, Permits and Bylaws
Approved by. ;Frank Quinn
t; General Manager of'Public Works and Development Services
Concurrence: J.L. (Jim) Rule
Chief Administrative Officer
Deep Roots
Greater Heights
TO:
FROM:
SUBJECT:
MEETING:
District of Maple Ridge
His Worship Mayor Ernie Daykin
and Members of Council
Community Heritage Commission
Albion Hall
Council
EXECUTIVE SUMMARY:
DATE: March 22, 2011
At the March 1, 2011 meeting of the Community Heritage Commission, the decision by Council to
tear down the Albion Hall, after taking ownership of the property, was discussed and the following
resolutions were passed.
RECOMMENDATIONS:
That an inspection be completed by a Heritage Consultant to ascertain the heritage value of the site
and building.
And that a Heritage Consultant explore options for re -purposing the building.
And that a demolition not be undertaken until this process has been completed.
And that a public consultation be held prior to any decisions being made.
DISCUSSION:
In the fall of 2010, Parks & Leisure Services staff had attended two meetings of the Community
Heritage Commission to inform the group that the District of Maple Ridge would be taking ownership
of the Albion Hall from the Albion Community Association and that the building would then be
demolished.
The Community Heritage Commission members went on a tour of the Albion Hall on October, 26th,
which was kindly led by the Albion Community Association.
Pre are by: Lynne Proby , Chair
Community Heritage Commission
Page 1 of 1 4■4
MAPLE RIDGE
Deep Roots
Greater Heights
TO:
FROM:
SUBJECT:
MEETING
District of Maple Ridge
His Worship Mayor Ernie Daykin
and Members of Council
Chief Administrative Officer
Albion Hall Update
Workshop
EXECUTIVE SUMMARY:
DATE: March 21, 2011
FILE NO:
In the Fall of 2010, Council directed staff to accept a donation of the land and improvements that
the Albion Hall is situated on, and upon receipt of this donation, remove the hal► from the property.
This process is underway. The land transfer will complete March 31, 2011, and demolition will occur
as soon as possible to eliminate any risk of liability to the District.
RECOMMENDATION(S):
No resolution is required.
DISCUSSION:
a) Background Context:
In a report dated September, 8 2010, staff relayed the Albion Community Club's request to
Council that the District accept the transfer of the Albion Hall and property, and because the
hall is in poor condition, that the value of the land and improvements (less land transfer and
demolition costs) be put toward a future recreation centre or community gathering place
accessible to the Albion neighbourhood.
The resolutions passed by Council were:
• That the District of Maple Ridge accept a donation of the land and improvements at
10017 240 Street in Maple Ridge, and
That the District agrees to create a community gathering place accessible to the
Albion neighbourhood, sometime in the future, valued at $315,500 less demolition
and legal costs using Development Cost Charges; and further
• That the Financial Plan be amended to fund the cost of demolition and legal costs
using General Revenue Accumulated Surplus.
b) Desired Outcome(s):
To use the value associated with the current Albion Hall to create a future community
gathering place accessible to the Albion neighbourhood.
c) Strategic Alignment:
Safe and Livable Community
Page 1 of 2
d) Citizen/Customer Implications:
In recent years the hall had few users and no local non-profit groups are being displaced as a
result of this decision.
e) Business Plan/Financial Implications:
Costs associated with demolition will be funded through the Capital Works Reserve or
another source of capital funding. The remaining value of this asset will be held by the
District and put toward a future community gathering place in the Albion neighbourhood.
CONCLUSIONS:
Legal documentation related to this matter has been prepared and is in the process of being signed.
Staff anticipates that the transfer will take place as planned on March 31, 2011. Demolition will
take place as soon as possible after the acquisition in order to eliminate any risk of liability to the
District.
Prepared by: 4elly Swift, Avelo
,General Manager,
Communityent, Parks and Recreation
J.L. (Sim) Rule
Chief Administrative Officer
ks
Page 2 of 2
District of Maple Ridge
WIRE AND METAL THEFT
WHEREAS wire and metal theft causes significant safety and economic issues for citizens of
British Columbia;
AND WHEREAS consistent regulation and enforcement by local governments of the scrap
metal industry is required to discourage such thefts;
NOW THEREFORE BE IT RESOLVED that the Union of BC Municipalities call upon its
membership to adopt the model bylaw prepared by the Lower Mainland Task Force.
501
Betty, Settesr Lures.
LOWER MAINLAND LOCAL GOVERNMENT ASSOCIATION
TO: LMLGA MEMBERS
FROM: Angela Turner, Executive Coordinator
RE: REMINDER - 2011 RESOLUTIONS - ANNUAL GENERAL MEETING
DATE: March 4, 2011
GOLD STAR CRITERIA
LMLGA implemented the Gold Star Criteria used by the Union of BC Municipalities in
time for the 2006 LMLGA AGM and Convention. We would encourage all members to
review the Gold Star Criteria and the Model Resolution (attached) in an effort to see
concise and clear resolutions submitted for debate.
We would also encourage LMLGA members to submit their resolutions to the Area
Association (LMLGA) for debate rather than submitting them directly to UBCM.
DEADLINE FOR RESOLUTIONS
All resolutions must be received in the LMLGA office by:
MARCH 25, 2011
SUBMISSION REQUIREMENTS
Resolutions submitted to the LMLGA for consideration shall be submitted as follows:
• one copy of the resolution by regular mail and one copy by email to
aturner@ubcm.ca
• the resolution should not contain more than two "whereas" clauses
• background documentation must accompany each resolution submitted
Sponsors should be prepared to introduce their resolutions on the Convention floor.
LATE RESOLUTIONS
a. Resolutions submitted following the expiry of the regular deadline shall be
considered "Late Resolutions" and shad comply with all other submission
requirements to the LMLGA by the Monday noon (May 91h) preceding the date of
the Annual General Meeting (May 12th)
b. Late resolutions shall be available for discussion after all resolutions printed in
the Resolutions Book have been debated.
Late resolutions are deemed to be appropriate for discussion only if the topic is
such that is has arisen since or was not known prior to the regular deadline date
for submission of resolutions.
d. In the event that a late resolution is recommended to be admitted for discussion
LMLGA shall produce sufficient copies for distribution to the Convention.
MODEL RESOLUTION
SHORT TITLE S onsor's Name
WHEREAS
AND WHEREAS
THEREFORE BE IT RESOLVED that
(Note: A second resolve clause if it is absolutely required should start as follows:)
AND BE IT FURTHER RESOLVED that