HomeMy WebLinkAbout2011-05-30 Workshop Meeting Agenda and Reports.pdfDistrict of Maple Ridge
COUNCIL WORKSHOP AGENDA
May 30, 2011
9:00 a.m.
Blaney Room, 1st Floor, Municipal Hall
The purpose of the Council Workshop is to review and discuss policies and
other items of interest to Council. Although resolutions may be passed at
this meeting, the intent is to make a consensus decision to send an item to
Council for debate and vote or refer the item back to staff for more
information or clarification.
REMINDERS
May 30, 2011
Closed Council following Workshop
Committee of the Whole Meeting 1:00 P.M.
1. ADOPTION OF THE AGENDA
2. MINUTES -May 16, 2011
3. PRESENTATIONS AT THE REQUEST OF COUNCIL
3.1 BC Ministry of Agriculture and Lands - Water Management Model Presentation
- Corinne Roesler, Land Information Coordinator
- Ted van der Gulik, Senior Engineer
4. UNFINISHED AND NEW BUSINESS
4.1 RCMP Community Safety Officers
Report from the Maple Ridge Social Planning Advisory Committee dated May 30,
2011 recommending that a letter of support from Council expressing support for
the RCMP Community Safety Officer and requesting it become an ongoing program
be forwarded to RCMP Headquarters.
Council Workshop
May 30, 2011
Page 2 of 4
4.2 RCMP Contract update
Verbal report by the General Manager of Corporate and Financial Services
4.3 School District No. 42 - Parks & Leisure Services Master Agreement Outcomes
Staff report dated May 30, 2011 providing an update on recreation and sport
facilities and services developed as a result of the School District No. 42 - Parks &
Leisure Services Master Agreement.
4.4 Open House Regarding District Owned Land Adjacent to Spirit Square
Staff report dated May 30, 2011 recommending that staff be directed to develop a
multi -phased concept plan for the District owned site located directly south of
Memorial Peace Park fronting onto 224 Street and that staff be directed to
prepare a detailed design for the first phase of the concept plan for Council's
consideration by June 21, 2011 in order to take advantage of a Provincial/Federal
funding opportunity.
4.5 Town Center Agreement
Staff report dated May 24, 2011 recommending that the Corporate Officer be
authorized to execute an Incentive Agreement for Building Permit Number 11-
106505 provided for information.
4.6 Union of British Columbia Municipalities (UBCM) 2011 Resolutions Process
Memo dated February 1, 2011 from Mayor Sharon Gaetz, Chair, UBCM Resolution
Committee providing information on the preparation of 2011 resolutions to the
Union of British Columbia Municipalities for consideration at the 2011 annual
convention.
5. CORRESPONDENCE
The following correspondence has been received and requires a response. Staff is
seeking direction from Council on each item. Options that Council may consider include:
a) Acknowledge receipt of correspondence and advise that no further action will be
taken.
b) Direct staff to prepare a report and recommendation regarding the subject matter.
c) Forward the correspondence to a regular Council meeting for further discussion.
d) Other.
Once direction is given the appropriate response will be sent.
Council Workshop
May 30, 2011
Page 3 of 4
BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL
MATTERS DEEMED EXPEDIENT
ADJOURNMENT
Checked by V"
Date: 4
Council Workshop
May 30, 2011
Page 4of4
Rules for Holding a Closed Meeting
A part of a council meeting may be closed to the public if the subject matter being considered relates to one
or more of the following:
(a) personal information about an identifiable individual who holds or is bang considered for a position as
an officer, employee or agent of the municipality or another position appointed by the municipality;
(b) personal information about an identifiable individual who is being considered for a munici al award or
honour, or who has offered to provide a gift to the municipality on condition of anonymity;
(c) labour relations or employee negotiations;
(d) the security of property of the municipality;
(e) the aqggisition, disposition or expropriation of land or improvements, if the council considers that
disclosure might reasonably be expected to harm the interests of the municipality;
(f) law erlorcernent, if the council considers that disclosure might reasonably be expected to harm the
conduct of an investigation under or enforcement of an enactment;
(g) litigation or Wtential litigation affecting the municipality;
(h) an administrative tribunal hearing or potential administrative tribunal hearing affecting the municipality,
other than a hearing to be conducted by the council or a delegate of council
(i) the receiving of advice that is subject to solicitor -client privilege, including communications necessary for
that purpose;
(j) information that is prohibited or information that if it were presented in a document would be prohibited
from disclosure under section 21 of the Freedom of Information and Protection of Privacy Act;
(k) negotiations and related discussions respecting the proposed provision of a municipol service that are at
their preliminary stages and that, in the view of the council, could reasonably be expected to harm the
interests of the municipality if they were held in public;
(1) discussions with municipal officers and employees respecting municipal objectives, measures and
progress reports for the purposes of preparing an annual report under section 98 [annual municipal
report]
(m) a matter that, under another enactment, is such that the public may be excluded from the meeting;
(n) the consideration of whether a council meeting should be closed under a provision of this subsection of
subsection (2)
(o) the consideration of whether the authority under section 91(other persons attending closed meetings)
should be exercised in re[ation to a council meeting.
(p) information relating to local government ,participation in provincial negotiations with First Nations, where
an agreement provides that the information is to be kept confidential.
MAPLE RIDGE
Deep Roots
Greater Heights
TO:
FROM:
SUBJECT:
District of Maple Ridge
His Worship Mayor Ernie Daykin
and Members of Council
Social Planning Advisory Committee
RCMP Community Safety Officers
EXECUTIVE SUMMARY:
DATE: May 30, 2011
FILE NO:
ATTN: Workshop
The Community Safety Officer Program is a pilot project that began in the summer of 2008. It was
created to test the viability of an unarmed member of the RCMP, hired for and dedicated specifically
to a community's needs. This initiative is the result of community consultation across the nation
where the need to expand police resources, better address local concerns, and develop stronger
connections between community and police were identified.
In our community, we have three Community Safety Officers. Two of the officers are deployed with
the Youth Resource Unit and one with the downtown foot patrol, also known as the Community
Response Team. These officers have been very successful in engaging with community partners,
businesses, schools and children/youth. Municipal Council received an overview of the CSO program
about a year ago. At that time, Council wrote to the RCMP expressing its support for the project and
requested that the initiative be formalized as an ongoing program. We have been advised that the
project is still in the evaluation phase.
The Social Planning Advisory Committee recognizes the value of this program and also recommends
that it be continued and formalized. The Social Planning Advisory Committee recommends that a
further letter of support be sent to Ottawa and E Division recognizing the importance of the program.
RECOMMENDATION(S):
That an additional letter, signed by the Mayor and Chair of the Social Planning Advisory Committee,
be sent to Royal Canadian Mounted Police Headquarters to express support for the RCMP
Community Safety Officer project and request that it be formalized as an on -going program.
DISCUSSION:
a) Background Context:
The Ridge Meadows RCMP plays a vital role in the health and safety of the community. The
detachment's commitment to connecting with the community and providing representation at a
variety of networks and tables has been key in strengthening assets and increasing our capacity
to respond to significant issues. A considerable contribution to the success has been the
addition of the Community Safety Officers.
The Community Safety Officer Program is a pilot project that began in the summer of 2008. It
was created to test the viability of an unarmed member of the RCMP, hired for and dedicated
Page 1 of 2 4.
specifically to a community's needs. This initiative is the result of community consultation
across the nation where the need to expand police resources, better address local concerns and
develop stronger connections between community and police were identified. In Maple Ridge
there are three Community Safety Officers: two of the officers are deployed with the Youth
Resource Unit and one with the downtown foot patrol, also known as the Community Response
Team.
The pilot project has been very successful locally and there are many highlights worthy of
mention. Last summer, the Community Safety Officers partnered with bike and foot patrol to
target areas where youth congregate. Youth officer CSO members gave a number of
presentations on a variety of topics including Internet safety, DARE, cyber bullying, drinking and
driving and Halloween safety. The CSO downtown member has been active with the Senior's
Network, Downtown Business Improvement Association, Teen Resource Network and the Crisis
Intervention Team (CIT).
Municipal Council received an overview of the CSO program approximately a year ago. At that
time, Council sent a letter to the RCMP expressing its support for the project and requesting that
the initiative be formalized as an ongoing program. We have been advised that the project is
still in the evaluation phase.
The Social Planning Advisory Committee recognizes the value of this program, including the
significant contribution to building a healthy community.
The Committee recommends that an additional letter be sent to Ottawa and E Division
recognizing the importance of the Community Safety Officer program, and requesting that the
program be continued and formalized.
b) Financial Implications:
None as ongoing funding for this initiative was provided when the pilot initiative was approved.
CONCLUSIONS:
The Social Planning Advisory Committee recognizes the value of this program and also recommends
that it be continued and formalized. The Social Planning Advisory Committee recommends that a
further letter of support be sent to Ottawa and E Division recognizing the importance of the program.
ti
1
i
Prepared by: ShawR44tthewson, Recreation Coordinator - Social Planning
Approved by. Andrea Walker, Chair,' District of Maple Ridge Social Planning Advisory Committee
Page 2 of 2
4
Deep Roots
Greater Heights
FROM:
SUBJECT:
District of Maple Ridge
His Worship Mayor Ernie Daykin MEETING DATE: May 30, 2011
and Members of Council FILE NO: CDPR-Admin-0640-30
Chief Administrative Officer MEETING: Council Workshop
SCHOOL DISTRICT NO. 42 - PARKS & LEISURE SERVICES
MASTER AGREEMENT OUTCOMES
EXECUTIVE SUMMARY:
The purpose of this report is to provide Council with an update on the range of recreation and sport
facilities and services that have developed over time as a result of the values and guiding principles
outlined in the School District No. 42 (SD42) - Parks & Leisure Services (PLS) Master Agreement.
The attached summary provides an overview of the facilities and services that our citizens benefit
from as a result of this agreement.
RECOMMENDATION:
That this report be received for information.
DISCUSSION:
The SD42 - PLS Master Agreement, established in 2001, was foundational work that has been a
catalyst for a number of initiatives that now benefit our communities. Over time, those initiatives
have evolved into a complex and multi -layered network of collaborative facilities, programs and
services that deliver significant value to our citizens.
A brief overview of facility and service developments that resulted from this agreement is attached.
This summary provides an indication of the resulting impact on service to children, youth and
families in our communities. Examples have been grouped into the following categories:
1. Sport and Recreation Facilities
2. SD42 Use of PLS Facilities
3. Community Use of SD42 Facilities
4. Partnership Programs
5. Other Examples of Collaboration
Ultimately, and likely as intended, the agreement has less to do with numbers and off -sets than it
has to do with the culture of collaboration, creativity and resourcefulness that has been generated,
so that strengths and resources that each partner brings to the community are maximized for the
benefit of our citizens.
a) Background Context:
The Master Agreement between School District No. 42 and Maple Ridge/Pitt Meadows Parks
and Leisure Services Commission identifies the principles that the two parties have agreed to
follow to work together for the benefit of area citizens. The Master Agreement is
supplemented by a number of sub -agreements specific to particular developments,
43
operation: or services. The original Master Agreement was established in February 2001,
and was updated with minor revisions in May 2010.
The 2010 Parks, Recreation and Culture Master Plan identified the relationship between
SD42 and PLS as "the foremost example of partnering" (p. 130). The plan included two
recommendations relating to this partnership:
1. To update the agreement, which was completed in 2010; and,
2. To work with SD42 to continue to improve community access during the critical hours
immediately after school (2:30 to 6:00 p.m.). PLS and SD42 staff continue to work on
this goal and anticipate additional accomplishments in future years that will build on the
initiatives already begun.
b) Desired Outcome:
The desired outcome is to maintain the principles and values embedded in the Master
Agreement and to continue to develop the strong working relationship that has been
established between the three local government agencies that serve area residents.
c) Strategic Alignment:
The Commission and Councils have all identified partnering as a critical strategy necessary to
meet resident needs for service.
d) Citizen/Customer Implications:
This close working relationship results in less duplication of precious public resources with
an end result of more effective and efficient service to the public.
e) Business Plan/Financial Implications:
No additional costs are incurred as a result of this agreement. Cost savings and benefits are
accrued through collaboration on facility development and trading of in -kind resources.
CONCLUSIONS:
The attached summary outlining initiatives that citizens benefit from is a result of the culture of
collaboration that flows from the Master Agreement and reflects the values and principles embedded
in that agreement. Each partner is aware of the need to continue to work to maintain the intent of
the agreement and to stay alert to new opportunities to collaborate on initiatives when that approach
will provide a greater benefit to the citizens that we serve than any one partner would be able to
deliver alone.
Prepared by: Ily!S I , Ge eral Manager,
Comm n' eveloprr arks & Recreation
r'
k
Concurrence:' J.L. (Jim) Rule
Chief Administrative Officer
KS: i k
Summary of Facility and Service Developments Resulting From the
SD42 - PLS Master Agreement
Prepared May 5, 2010 (using 2010 data)
1. Sport and Recreation Facilities
SD42 and PLS have collaboratively developed and maintained a number of school and
community sport facilities that flowed from the Master Agreement, including:
T
Samuel Robertson Technical School . Rotary Field (synthetic turf)
Westview Secondary School . Westview Field (synthetic turf)
Pitt Meadows Secondary • Pitt Meadows Community Field
(synthetic turf)
Thomas Haney 0 School Yard Youth Action Park
•
Tennis Courts
Garibaldi Secondary
•
Tennis Courts
Maple Ridge Secondary
•
Lacrosse Box
•
Running Track
Edith McDermott Elementary
•
Park and School Site
Eric Langton Elementary
•
All Weather Field
Alouette Elementary
•
Park and School Site
Alexander Robinson Elementary
•
Park and School Site
Merkley Park
•
Ball Diamonds
2. SD42 Use of PLS Facilities
In 2010 students from SD42 attended a range of community facilities with swimming
and skating being used most often. In addition to the usage outlined below, SD42
operates a Store Front School within Greg Moore Youth Centre (GMYC), and the School
Outreach Team brings students into the facility during unutilized times to connect with
youth and to connect youth to the centre and the services provided there.
Sesslons Attendance
Leisure Centre: Pools 194 6,868
Leisure Centre: Weight Room 14 92
Leisure Centre: Gymnasium 9 1,180
Leisure Centre: Racquet/Squash Courts 16 172
Pitt Meadows Family Recreation Centre: Gymnasium 151 4,590
Pitt Meadows Arena 75 2,049
Maple Ridge Planet Ice 87 6,525
Golden Ears Winter Club (Curling) 128 3,584
Greg Moore Youth Centre: SD42 Special Events
6
1,700
Greg Moore Youth Centre: SD42 Drop -In
6
112
Greg Moore Youth Centre: Store Front School
55
1,400
Park Shelters
5
2,500
Total
746
30,772
3. Community Use of SD42 Facilities
In 2010, a number of PLS programs and a range of community group uses took place
within schools. PLS programs were tracked
through the department's registration
software and is shown in the first table below.
In addition to this
usage, PLS offers
summer day camps on weekends and during summer school break at school sites such
as the LiIlooet (Old Yennadon Community) Centre
and Alexander Robinson.
' e-
PLS Registered Programs
4
16
Arts Council Registered Programs
180
2,500
Active Kids Clubs
879
14,717
Girls in Action Pilot Project
94
43
Whonnock Elementary Y01 Monday Nights
24
767
Total
1,087
4,760
This second table indicates the number of times that schools were used by community
groups, scheduled by SD42. Note that while we cannot provide a count of the number in
attendance during these sessions, if we estimate 15 participants per hour, attendance
would total would just under 15,000 participation hours, which provides an indication of
the volume of children, youth and families that benefit from these sessions.
Gym Use 226 939
Classroom Use 33 58
Total 259 997
4. Partnership Programs
The formation of the Community Network (C.N.) in 1999 and its evolution as a recognized
and effective community planning table, provided a valuable venue that strengthened
our ability to achieve Master Agreement objectives. This has occurred through shared
research such as the Early Development Indicators (EDI), through dialogue between
service providers about common issues and community priorities, and through shared
knowledge and resources to address defined priorities. Examples of services that have
resulted from discussions in this forum include:
■ Girls in Action Noon Hour Program - This program was a pilot project in 2010/2011
developed and operated by PLS out of Hammond and Eric Langton Elementary
Schools. The program focuses on health and wellness, providing opportunities for
girls to increase self-esteem, sense of competence, and a sense of belonging. It has
been highly successful and a number of schools have indicated interest in hosting
the program. A permanent (anonymous) funding source has just been secured and
SD42 and PLS staff are currently determining sites for this program in future.
International Student Special Events - In 2010 PLS began working with SD42
International Student Program to engage students in Youth Centre programs and
special events. The partnership has been highly successful to date with three well
attended teen dances that had over 200 participants at each. As a result of this
program, international students have also participated in out trips, Youth Council and
drop -in programs at GMYC.
Listen to Us Project - In 2009 PLS worked in partnership with SD42 to survey
students in Pitt Meadows schools, to develop a Youth Engagement Team that led the
project planning and implementation process, and to facilitate two student input
forums. In addition PLS supported the Youth Engagement team to report their
findings and recommendations to the Parks and Leisure Commission, Pitt Meadows
Council, SD42, and the RCMP at their Strategic Planning Session. Recommendations
have been used to guide the development of programs and resources for Youth and
have been shared with partner organizations such as Alouette Addictions, the Youth
Safe House and other service partners.
Neighbourhood School Gardens - This program began in 2006 at Glenwood
Elementary with a pilot program called "From Seed to Plate". The pilot project
developed curriculum which continues to evolve as the garden programs expand.
There are five gardens in place now and five more will come on stream this spring.
The goal of the committee overseeing planning is to have a garden at every school.
Benefits that the gardens deliver achieve both SD42 and PLS objectives by
increasing children's knowledge of nutrition, their skill and competency through
gardening and cooking, and their health and wellness, and by linking neighbours to
schools and strengthening children and family links within neighbourhoods.
• Neighbourhood Learning Centres -In 2009 thirteen partners signed a Memorandum
of Understanding with SD42 to participate in "The Hive" Neighbourhood Learning
Centre at Eric Langton School. Fourteen programs currently operate out of The Hive
with more programs developing as agency relationships grow and discussions lead to
new approaches to address the needs of children and their families in this area.
Working together, SD42 and PLS applied for and received School Community
Connections funding totaling $163,000 for the Eric Langton Hive project. More
recently, we applied for and received $25,000 to:
• Conduct neighbourhood consultations at Eric Langton to build a
Neighbourhood School Garden; and
• Develop a satellite Neighbourhood Learning Centre at Glenwood Elementary.
Consultation with the neighbourhood, school community, families, children
and youth will identify those services needed in the Glenwood area which can
be delivered from this centre as was done for the Eric Langton
neighbourhood.
The benefits of "Neighbourhood Learning Centres" are well documented in current
research and this approach is a current focus of the Ministry of Education. The
resulting benefits also align with PLS goals to build opportunities for children and
families to recreate close to home and to develop neighbourhood capacity.
The School Yard Youth Action Park & Leadership Team - The School Yard Youth
Action Park at Thomas Haney Senior Secondary was completed in 2009 with SD42
input to planning, development and operations. A Leadership Team was formed to
introduce the community to the concept of a Youth Action Park and to guide
operations. This Team is now reforming and expanding its membership in
preparation for our second Youth Action Park planned at Harris Road Park. In
addition, a Youth Mentorship Program that operates from the park has been
successful at engaging youth in a positive way. In 2011, 14 youth will participate in
this program which builds leadership skills and competency.
Active Kids Club - This program began as a pilot project at Yennadon Elementary in
2003. Over the years it has grown to include six schools: Yennadon, Eric Langton,
Albion, Maple Ridge, Hammond, and Highland Park, including before school
programming at Eric Langton. The program is based on an Active Healthy Life
focused curriculum and supports vulnerable school populations. For this reason, the
program receives Community Links grant support. Other partners such as the
Ministry of Child and Family Development (MCFD) and Ridge Meadows Association
for Community Living (RMACL) also contribute funding and other resources to ensure
the success of the program. The program is licensed under the Child Care Licensing
and Facilities Act with SD42 as the owner/licensee and PLS as the operator. In
2010, 509 students participated in this program 29 times each on average.
Building Community Solutions Study Circles - This was a joint initiative conducted in
2004, whereby SD42 contributed the evening use of fifteen schools, along with the
participation of the principals to host Neighbourhood Study Circles. Over 125
citizens participated in these sessions and the relationships and recommendations
that were developed established a foundation for PLS Neighbourhood Development
focus.
5. Other Examples of Collaboration:
There are many ways that SD42 and PLS work together outside of programming to
benefit children, youth and families. Some examples include:
• SD42 supports PLS staff to conduct regular focus groups with children and youth
within schools to gauge recreation interests and needs.
• SD42 provides PLS with funding through the Tzu Chi Foundation to alleviate financial
barriers to recreation for SD42 students. PLS allocates that funding following SD42's
criteria and reports back on participation levels.
• PLS promotes Active Healthy Lifestyle and program opportunities through school
newsletters and publications; makes presentations to children and youth to promote
recreation and healthy living to staff at career days and at leadership classes.
• PLS supports students to gain experience in recreation settings under the CAPP
Program.
• PLS works with SD42 Leadership Classes to host special events.
�• w
Deep Roots
Greater Heights
TO:
FROM:
SUBJECT:
District of Maple Ridge
His Worship Mayor Ernie Daykin MEETING DATE:
and Members of Council FILE NO:
Chief Administrative Officer MEETING:
May 30, 2011
Council Workshop
OPEN HOUSE REGARDING DISTRICT OWNED LAND ADJACENT TO SPIRIT SQUARE
EXECUTIVE SUMMARY:
At the May 2, 2011 Council Workshop, Council considered a report regarding the District owned
lands adjacent to Spirit Square. Council passed a resolution that an Open House be held on the
evening of May 16, 2011, and that Council invite comments on the following options for the District
owned site on 224 Street adjacent to Spirit Square:
A. Family Themed Public Space
B. Mixed Use Commercial Development
A public open house was held regarding the property adjacent to Memorial Peace Park on May 16,
2011 as requested by Council. Notices of the meeting were advertised in the local newspaper, as
well as on the municipal website. Residents, community groups and business owners were invited to
attend the meeting to provide input into the possible future use of the site. The newspaper ads also
advised that residents could complete an online survey if they were unable to attend the open house
meeting. In total, 83 surveys were completed, and 46 residents signed -in at the public open house.
Eighty percent (80%) of the 83 respondents (who answered question A) of the Public Open House
Survey indicated that they support the site being developed into a Family Themed Public Space and
eighteen percent (18%) of the 77 respondents (who answered question B) of the Public Open House
Survey supported a Mixed Use Commercial Development. Based on the results of the public
feedback the following recommendation is provided. The 2% difference in the survey report is a
result of some respondents not answering both questions.
RECOMMENDATION:
A. That staff be directed to develop a multi -phased concept plan for the District owned site located
directly south of Memorial Peace Park fronting onto 224 Street, utilizing the ideas and
suggestions provided to staff through the Open House, and
B. That staff be directed to prepare a detailed design for the first phase of the concept plan for
Councils consideration by June 21, 2011, in order to take advantage of the remaining eligible
Provincial/Federal funding of approximately $400,000 from the 224th road improvement
project. This phase will need to be completed by October 31, 2011 to be eligible for this funding
opportunity.
DISCUSSION
a) Background Context:
The subject property was previously part of the Core Project that resulted in the construction
of the office tower, library, extended leisure centre, youth centre, arts centre, underground
parking, and Memorial Peace Park. The original project called for the developer to build a
4A
hotel on this site, although no guarantee was provided that one would be built as part of the
negotiations for the buyout of the Core Project. Council took ownership of this site and
absolved the developer of their responsibilities.
The people who attended the meeting or completed the survey forms were asked to
comment on- the following two options:
A. Should the site be developed into a family themed public space (Yes / No), and if so,
what types of elements should be considered to enhance the site?
B. Should this site be developed as a mixed use commercial development (Yes / No) and if
so, what types of mixed use commercial should be considered for this site that would
enhance the existing downtown and civic area experience?
b) Desired Outcome:
The results of the online survey and comment sheets completed at the open house suggest
that there is a strong desire for this site to be kept for park use. The comments regarding
what types of use were quite varied, from minimal improvements up to more specific
elements such as water supply and power outlets as well as a spray park, sheltered areas,
improved drainage and landscaping. (See attached Summary Report of the responses to the
options and the specific comments noted on the Comment Forms).
c) Strategic Alignment:
The site is currently designated town centre commercial in the official community plan, and is
zoned as P-1 which allows for public park and public elementary school use.
d) Citizen/Customer Implications:
Further consultation with the appropriate user groups will be conducted prior to Council
being asked to approve the phases of this project.
e) Interdepartmental Implications:
Engineering, Planning and Parks staff have all contributed to the public process held on May
16, 2011, and will continue to work on the implementation of this project.
f) Business Plan/Financial Implications:
The proposed development of this site will be dependent on available capital funding and/or
available grants and will be implemented in phases over several years.
The initial phase of this project is proposed to include improved pedestrian and street
lighting, bicycle racks, a large hard surface loading/unloading area (which may be used for
multiple purposes), paved pedestrian and cycling pathways, and a fire hydrant. Other site
improvements such as drainage, irrigation and electrical services may also be necessary to
increase the functionality of the site.
It should be noted that the infrastructure works that were completed on 224 Street came in
about $400,000 under budget. Two thirds of the project was funded by senior government
grants. Preliminary discussions with the Provincial staff indicate that we will be permitted to
use this money where eligible, for underground drainage and water pipes, lighting, cycling
improvements and hard surface areas (i.e., sidewalks, loading and unloading area and
improved street access) on the site adjacent to 224 Street. As well, Provincial staff suggest
that improvement to the current transit facility may be eligible for funding. However these
grant monies have to be expended by October 31 which means that the initial phase of the
site development must occur immediately if we are to utilize eligible Federal -Provincial
funding from the 224 Street Project. This phase will improve pedestrian. and transit
connectivity between 224 Street and the civic facilities, reduce the potential for traffic
conflicts and congestion on 224 Street that currently exists under peak conditions and
support longer term improvements to the property.
If a design is completed and a tender call is issued for the first phase of the site development
by June 21, 2011, there will be just sufficient time to complete this work before October 31,
2011.
g) Alternatives:
An alternative may be to leave the site as is, however this is not recommended as the site
has much greater potential for hosting events associated with 224 Street and Spirit Square
and if the work is not done by October 31, 2011 the District will not be able to access the
senior government funds.
CONCLUSIONS:
The development of this site for Public Space is strongly supported by those who either attended the
meeting or chose to complete the online survey. Making enhancements to this site in the short term
and longer term will add considerably to the use of 224 Street, Spirit Square and the aesthetics and
functionality of Memorial Park.
Prepared b . avid Boag, Director, Parks and Fa ' 'ties
Prepared by: ndrew Wood, Municipal Engineer
Approved by: ei! St
ft
G aMager, Community Development, Parks and Recreation
Approved b : Frank Quinn
General Manager, Publi orkss)nd Development Services
Concurrence: gief
(Jim)
ule`�
Administrative Officer
DB/AW
MAPLE RIDGE
Deep Roots
Greater Heights
District of Maple Ridge
May 30, 2011
Summary Report of Results of Open House Regarding
District Owned Land Adjacent to Spirit Square
Question A - Should this site be developed into a Family Themed Public Space?
Response
Percentage
Count
Yes
80%
67
No
20%
16
Total Responses
100%
83
The response(s) to this question can be found in Appendix A
Question B: Should this site be developed as Mixed Use Commercial
Development?
Response
Percentage
Count
Yes
18%
14
No
82%
63
Total Responses
100%
77
The response(s) to this question can be found in the Appendix B
Other Comments?
The responses to this question can be found in Appendix C.
Appendix A
# -Response - Question A — _ -
1. Bright happy colors inviting use by younger children and families and be integrated with the
use of the space during festival season.
...
....
.....
_...-
2. Water Park Bike Ramp Picnic Area
I
3. It should be left as is so families in the summer can come and have picnic lunches or
families can bring their chairs and sit in the park. There is never enough green space in this
town, leave as is.
4. It really depends on your definition of family themed public space. A new museum would be
perfect for families with maybe a section for kids.
5. Keep it green... we need green space in that central area of the city!
6. A landscaped building with colour and materials that would blend in with the ACT and the
library and give a sense of dignity and permanence to the town square.
7. There is not much point developing family space in that area until you get rid of the
Salvation Army Drug Addiction Enabling facility at 222 and Lougheed that has drawn so
[ many drug addicts and other undesirables to the core area. Who would want to take their
family into that?
8. Museum, it would complement the library, the rec center and if we could get a hotel in the
same area - home run.
9.. Museum, park space. It would be nice to bring some more of the history of our town into
the "downtown" area. Displays of historic significance would blend with the existing park
and add a much -needed dimension to our downtown.
10. Covered area for expanded multi -season farmers market or for community entertainment-
eg Bard on the bandstand Multi -purpose space to accommodate various uses Green
building
11. 1 like it the way it is and would be concerned to see it any more cluttered looking. Keep it
natural.
12. 1 would suggest a multi -use area, with a roofed pavillion that to support the Farmer's
Market. More people would come to the market on rainy days if they were under cover.
13. There is a paucity of green space in downtown core. I would like to see a minimum of
development so as not to detract from the green space. Perhaps a modest facilty, such as a
pole structure, or extended picnic/public shelter with enclosed space that could support 1
activities such as the farmer's market and other downtown recreational activities. The
Historic Society has expressed interest. Perhaps, with some imagination, a suitable building
could be developed to serve both purposes. The simplier any strucute proposed the better.
14. consideration for handicapped, of course. the children and families use be in the design.
friendly. picnic tables, cafe, play area, earthquake safe, solar efficient. A very green,
mother earth friendly role model, I think should be in the design.
15. Plant some flowers, shrubs. Put in concrete pathways and benches so it matches the other
park area.
16. The theme should be consistent with the overall look of the improvements being made to
the downtown core. Natural elements such as green spaces and trees should be part of the
plan.
17.
The grassy area and trees should remain, drainage improved with a fluid structure that
would allow the area to be utilized during inclimate weather.
18.
First of all I think the Historical Park is not thinking of this town at all. The park should be
left as is. No Historical Park should be built in that space.
19.
Please do not remove the existing mature trees. A family themed public space could be just
about anything, so I cannot say yes to this question. Keep this space as open public space.
No buildings needed here. Keep it as it is - grass and trees. This is a low cost solution and
leaves the space for many different types of temporary use. Sometimes doing nothing is
the most practical and beneficial solution for the public interest.
20.
This open, lightly treed space should be left as is. The downtown core will need as much
'green -space' that can be saved judging from the latest downtown, 'urban development'
council has planned. The space gives the adjacent, west end of Memorial Park, a
spaciousness that offsets the band shell, cenotaph, entranceway water -features, walkways
and flower/shrubbery beds that populate the west end area. At most it should levelled off, i
re -sod or seeded with durable, hardy grasses providing an area that is not'manicured' lawn.
There is at least one yearly event that uses the area to park RV's and set up tents, the
annual swimming competition and the area is occasionally used by the movie industry to
park as well. The existing asphalt parking area should be replaced by a more
environmentally -friendly parking lot base that allows seepage from vehicles to filter into the
soil where bacterial action, plant absorption and time will clean and dissipate the seepage.
A good example of such a lot can be read about in the Vancouver Sun Travel section,
dateline: Chicago, October 2, 2004; headlined: "Arboretum's Parking Lot Is As Green As
Park's Trees", a copy of which I can forward if requested. The residence of the downtown
core area need this space to be left 'undeveloped' by not building any commercial edifice
there. Certainly a portion of the area could be converted into a children's playground, but
the majority of the space should be kept green and kept a little 'wild'!
21.
Public washrooms, electricity access, water, covered area of picnics. I have enjoyed the
farmers' market and other one-off events when they spill over into this area
22.
keep trees, public washroom, storage for festivals equipment, access to water, power for
performances, covered area for performances, outdoor events - like a park shelter, picnic
tables or other seating
23.
Spray park, swings, picnic tables v f
24.
1 think it would make a perfect location fora community history facility that would
compliment the other arts and cultural buildings surrounding Memorial Peace Park.
25.
Leave the trees. They are the only beautiful thing in our newly'beautified' downtown. Make
it simple and geared to walking residents to encourage downtown pedestrian traffic that
just might liven up the area. Please don't give in to the idea of more commercial
development. Show some vision and show citizens you are putting them first in your
planning. People drawn to an inviting space that encourages a real feeling of community will
do more to attract business to the already existing shops.
26.
because o,the relatively valuable location there should be multiple levels and uses. I
envision a five or six story structure with the ground level mostly open, but with a lobby and
possibly presentation space on this level. The first and second floors would be developed to
a space for the expanded museum and archives This space would include display galleries,
administration and storage. One of these floors would include working archives storage and
reading space. The upper floors could contain professional offices, expanded municipal
office space, and possibly an upper class restaurant on the top floor to take advantage of
the views. The underground parking would be expanded under the ground floor, as well
containing a secure storage area for archives.
27.
washrooms, picnic tables
28.
Interactive water feature for all ages - small "artistic" spray park. I'm imagining something
different from the brightly coloured, cartoon, water -pipe spray parks found in many child
parks. How about bronze or stone sculptures as interactive water features. This would not
occupy the entire site, perhaps 50feet x 50feet. The current water features at Spirit Park
have warnings against "play", and I think that this is a restrictive and represents a lost
opportunity. Children and some adults would love to play in water on a warm day. Just
imagine the social benefits of unstructured all -age play and random, joyful civic
participation in the centre of our town. Don't we love to see kids and adults playing catch or
frisbee on the grass of Spirit Square. It represents confidence, comfort, ease and safety of
the citizenry to have people stop and interact with their environment rather than scurry
through en -route to somewhere "else" or fear of a particular neighbourhood. Bring the
people back to the town centre. Give people what they can't get at "the mall".
29.
Washrooms/power/water, picnic tables, keep the trees!
30.
Keeping this site free of construction will enable it to be converted overtime as needs arise.
We do not need more commercial. Green space is at a premium and should be maintained.
As our community grows there will be many more people wanting to use this space.
Particularly as our seniors population increases and they tend to congregate near the city
j
centre. Their need for green space will expand. Don't build on this great property. Protect
our green space.
31.
Areas that re available and convertible for many groups to use. Some open shelter, picnic- 1
tables. A more `finished' and polished area would be nice, keeping in mind that open space
for community gathering is so very important-
32.
'
The area should be maintained as community use (open/green space) in the central area.
Its current uses - overflow to existing community events - should be continued and
enhanced. The inclusion of electrical and water supplies, a public washroom facility and a
covered area for picnics and other uses would be wonderful. Leave the trees as we need
the shade.
33.
Leave as an open grass covered space for events and play.
�l
Keep it green. Some picnic tables - perhaps a picnic shelter. Extended electrical outlets
and water access for multi -purpose functions. During better weather many families use this
area. Leave the trees - great shade. Small public washroom facility
Small shelter by the over -height parking to house storage for extra tables/chairs, `
washrooms/electrical outlets/water connections - overhang for picnic tables. Leave largely
alone except to correct drainage in centre. Perhaps perimeter landscaping - be sure to
keep the wonderful mature trees. If paths are chosen connect with Haney Farmers Market
to make sure spacing for tents is correct for vendors for both the market and any other
festival. To have such available green space in the downtown core is priceless. i
36.
The existing Memorial Park can only be enhanced and supported by adding this site as a
protected park space. It will support local sustainable initiatives both fiscally and in terms
of community. Green space in the centre of town is healthy and beautiful. There is plenty
K1FA
38.
of unused undeveloped land in the downtown area that can support additional commercial
and/or residential, hotel, etc. development. The EDC had a very successful day on Friday
showcasing Maple Ridge part of the showcase and the draw for developers customers will
be a green space to draw the community in. Supporting local projects, business and groups
to use the park is fiscally smart.
I see this as the perfect space to entrance community gatherings. I recommend it as a site
for the expanded Maple Ridge Museum, with other community facilities like archives,
Chamber of Commerce, meeting rooms.
Part of it would be a perfect place for the Maple Ridge Museum and other communities
activities.
Need the green space in downtown. Well used now with Farmers Market and community
fairs. A park space in the centre of town is a relief from all commercial. The Leisure Centre, i
ACT, Library are focused here without the need of commercial space. i
Please leave as grass. j
41. �
Just keep it as the rest of the 'park' - leave it green.
42.
Just one answer "leave it green"
Leave as is all green space
44.
This area has become a de facto part of the park and has evolved to be used by numerous
festivals events and Farmer's Market. These multiple uses should continue. This area
needs very little improvement - only drainage and a small building in the corner by parking
lot for washrooms, electrical and water hookups and may be a covered area for picnics.
Save the large trees.
Make it into a proper green space park i.e. proper drainage and maintenance. Don't need a
spray park or kid's playground equipment. Maybe benches but just green space.
(1) Need a source of electrical outlets for Farmer's Market and other festivals. (2) Water
outlets for potable water/washrooms/small shelter. (3) Fix up drainage (4) Leave lots
of open space for events - outdoor movies - concerts - festivals - swim meet folks and
the car shows, etc. Leave the o!d growth trees for shade - picnics. (5) Leaving the
open space would set a standard for other districts. (6) the Farmer's Market could
expand into this area if the spacing was considered - the total spirit square and this
space would be a great destination place for all the lower mainland. Putting in
commercial would not be future thinking. We need green space and here we have a
chance to "do it right".
t
The Maple Ridge Museum (official repository of the Katzie Artifacts) needs a new home.
This site will serve the community and is in keeping with the Arts Centre/Library/Leisure
Centre and Municipal Hall. It completes the 'walk around all in one place" theme. The
existing property next to Haney House designated for the museum could be sold and the
we]
51.
fund started to build the museum.0 Y
Small amenity building with public washrooms for special events (even Hedley, BC) has
public washrooms, water (outside) and electrical boxes to support outdoor use. We need to
keep and enlarge this wonderful down green space known as Spirit Square. There are
numerous existing uses (swimming meets) etc. and other festivals that love the leafy trees
in summer. The Farmer's Market and from time to time the DTBIA?? market both enjoy the
space. What other community has a shining star in its centre. Keep it that way.
Because of the relatively valuable location there should be multiple levels and uses. I
envision a 5 or 6 storey tower with the ground level mostly open with perhaps a lobby and
presentation space on this level. The first and second level would be devoted to a space for
expanded museum and archives. This space to include display galleries, administration
and storage. One of the floors would include the working archive storage and reading
space. The upper floors could contain professional office, expanded municipal office space
and possibly and upper class restaurant on the top floor. The underground parking would
be expanded under the ground floor as well as se cure archive storage.
Please leave this space as a green space for public gatherings and festivals. There is no
other similar green space available. We were in Europe last summer and every city/town
has a green public square for gatherings. It is wonderful. They had large screens for the
world cup - we could do similar things. This kind of space promotes a sense of community.
You can never get this precious space back if you build on it, i.e. Detroit. The more high
rises, apartment buildings in the middle of town the more important green space is.
This area should be left as open grassed area with appropriate landscape. You can never
regain developed areas for green space - so don't go there. The area is well suited to
increased festivals, Farmer's Market, Special occasion gathering. Every great city has an
open central plaza - MR also needs one.
We have invested much to make Spirit Square the centre of our downtown 224 Street has
been designed to be very pedestrian oriented. Downtown has to become a family
destination. Our festivals require more space now and certainly the area could be a
designed covered area to protect festivals from weather interruptions. A small spray park
adjacent to the Leisure Centre is ideal. Any structure could interrupt the green space flow
of the park as a whole. From the point of the Caribbean Festival we would have to relocate
and leave the area. The initial purpose would be defeated. No more structures.
53.
An extension of Memorial Peace Park to accommodate festivals, events, markets, etc.
Possibly a "covered area" could be created for use in case of rain and less than perfect
weather!. Large 'tent like' structures (could be taken down in winter) could be erected for
the summer months, which could accommodate stage, market, small events, etc.
54.
The site should support a community oriented venue, a permanent public market like the
one in Granville Island. A place where visitors can purchase local products. Parking garage I
under, with either ?? of commercial space on top. The income from the commercial on top
can help support the public space on the ground level.
55.
Keep it green (including if buildings are put on the site) and keep it in public hands. I would
like to see the space enhance the current park uses, e.g. Farmer's Market, festivals,
outdoor performances. I would love to see some form of exciting, integrated use, public -
people oriented space (think of Granville Island or?? Hall in Boston - specified commercial
in keeping with what already exists or is emerging. Some form of covered space that could
be used on rainy days (as we get a few of those). I think the museum could go on this site
although I think the South Haney site could really keep animate that historic
neighbourhood. My main priority would be a space for people to interact and to keep it
green as possible. Design elements: LEED, brick (in keeping with our history).
Not quite sure what this label means. I suggest the museum proposal deserves
consideration. A building with workshop and meeting space and capacity to interact with
the Farmer's Market would be exciting. The challenge lies in planning a space that is
flexible and can be programmed for continuous use. If we labeled it a convention facility it
might be saleable but that undermines the 'family' label.
57. T
Maple Ridge Museum
59.
Doil]
Outdoor sculpture, more place space for children, perhaps a spray park and playground.
This would also leave more options for future civic development.
I think it would be great to add more park space. When Maple Ridge grows the extra space
will be very useful for events/farmers markets, etc. I don't think this would be a good
location for the new museum. Whatever you put here needs to have the potential to draw
local residents on a regular basis. A museum is a place that most will not visit more than
once every few years at the most.
Keep the green space and enhance it. It is too valuable to lose to commercial development.
If anything, the more green space in this area the better. Keep it multi -generational,
multipurpose use for festivals, gatherings, a place for the whole family to enjoy (families are
not just with kids). No, to spray park and children's swing/play set areas -there are
enough of these throughout the community - use the park to run and play. Movie night in
the park, more trees, have shade, areas to sit and visit, relax, enjoy the beautiful area and
connect with community. Lunch/picnic outside, benches, tables. Enhance services for
festivals, lights, electric needs, water, W/C. Pedestrian friendly. More public art. Create link
and paths/good sidewalks for walking through core with in a radius of the park to bring in
the commercial because it is nice to walk through the downtown core and surrounding
blocks (tree lined streets).
Commercial features might augment a family themed space.
62.
There is no need to do anything except: (1) provide in -ground drainage (2) Grade and re -turf
(3) add seating and possibly a small children's swing set. Above all, do not remove any
trees!! This area provides a perfect complement to the "Peace Park", a quiet zone a little
removed from the action, safe but still in touch. Do not spoil it.
63.
Please leave this area as GREEN PARKLAND, correcting "low" damp areas of course. It was
PARK so Please Keep it that way for any over -flow from regular public use i.e. Farmer's
Market and also for FESTIVAL use, Cenotaph, etc. Thank you.
64. As I read in our local paper - we do need some shade trees and if in the end we will break
even financially install washrooms instead of renting "mobile johns". Keep it as our open
space downtown!!!
65
* Yes, although the flexible use of the space should be maintained at least to some degree
for special events and other activities which can occur throughout the year.
A small water spray park adjacent to the Leisure Centre, an enhanced adjacent dry
playground and a public washroom facility would certainly be beneficial. The spray park in
particular (being developed in the civic centre) is mentioned in the recently adopted Parks,
Recreation and Cultural Plan. Spray Parks in general are very popular with families in the
summer months. With that said the water park and dry area playground should occupy only
a relatively small portion of the site so the remainder can retain a level of flexibility to
support community events and public gatherings . Some means of providing significant
shelter from rain or intense sunshine should be available on the site . This would most
easily be provided through the use of appropriate tree cover which would, in itself, be of
great benefit to the downtown.
A more formal indoor/outdoor structure could be considered at some later date perhaps
evolving into a pavilion like that at Minter Gardens which would be suitable for informal or
formal gatherings, in addition to being a suitable ancillary facility for farmers markets,
festivals and the like. The facility at Minter Gardens has a concrete floor and glass roof to
capture as much of the indoor/outdoor feeling as possible as well as an outdoor patio
created with pavers . The benefit of such a facility in the longterm would be more year
round use, providing increased capacity for festivals and events in a weather protected
_ space.
66. The property should be left as is. The park is very beautiful with the trees and all as part of
the rest of the Park. There's little enough beauty as it is and I don't think every inch of
space be covered in buildings. Besides isn't there supposed to be so much grassy park area
per residence. The park is widely used as is and appreciated by many `as is'. Thank you.
Appendix B
#
Response - Question B 1
1.
businesses that would draw an upscale foot traffic
2.
1 dont
3.
high rise with commerical retail space - similar to pitt meadows or newport village.
4.
with a Museum / Archives component.
5.
Again, it depends on what you mean. The two options given are really vague to the point R
being almost meaningless because most respondents will have a different idea of what they
are supporting. Mixed use seems like a good idea but please, please, please, no more
banks, dollar stores or real estate offices. Again, a museum could fit here.
6
It does not matter too much what is proposed in terms of use, as long as it is sensitively
designed and encloses the surrounding urban space to provide some presence on the 224
frontage. Parks activity space will be mostly underutilized due to the weather, while urban
building space will contribute to the downtown in a more meaningful way. We need to think
20 years or more out there, and there is no other space left fronting our major downtown
street.
7.
This area could benefit from a hotel and spa like environment that could provide
accommodation with some real access to the downtown core. This would add to the use of
the ACT for small conventions and festivals as well as add tourism dollars where they need
to be. The other tourist accommodation are not friendly to the downtown core because they
are too far away. People in hotels are MORE apt to frequent local business that is walking
distance from the lobby and in a friendly well developed area of the city. Our downtown area
NEEDS a hotel!
Again, something has to be done to get the bums out of the area so that business can attract
customers. If you don't do that first, you are wasting the money.
9. Hmmm. I think a multiuse facility could accommodate some commercial use as well. A really
good restaurant would be nice! Boutique style shops?
10
There are plenty of opportunties for commercial development in the downtown core that the
last significant piece of green space does not need to be used for further commercial
development. Ideally, this parcel should be made part of Spirit Square, and development of
any kind minimised.
cafe, local gift shop, tours, meeting room
12. Maple Ridge is sorely lacking in restaurant options. Modern options should be considered
such as a Joey's, Brown's, Earle's, Milestone's, etc. Something that is modern and attractive
to people of all ages, including families, but is more upscale than the typical fast food
options. This could be complemented with bakery or coffee shop options. The idea being to
encourage the area to be a social gathering place with quality food and beverage options
that are available during the day and evenings.
13. Any structure such as a building would obstruct views, sun and impact negatively on the
green space. There are other locations for civic or museum buildings that are more suitable.
Commercial building would bring additional strain on existing parking.
14. The land and whatever is on it should stay in municipal use and ownership.
15. What the downtown core needs is an attraction that will bring people to the area year round.
A destination place for entertainment shopping and just meeting friends. A building that
could house a year round market on the lower level with local artisans, artists and musicians
and small cafe/tourist booth providing guides and maps for bike/walking/farm tours in the
countrside. The upper floors could house a museum and the top floor could house a
teaching/catering restaurant/conference/theater which could provide historical plays by
local theatrical groups and provide a venu for local aspiring musicians; a smaller venu than
the ACT, a maximum of 100 seats in a dinner theater/cabaret atmosphere. It could also be
used to do some taping of shows for broadcast during tourist season or webinars for local
groups. It would also be a venu for weddings with fabulous views of Maple Ridge. A design
competition could be set up like the one done in Vancouver for the Library and all residents
of Maple Ridge could vote on the final choice.
16. It would be a shame to lose green space situated in the middle of town that has been used
by many groups for many varied activities in the past.
17. Do not develop the green space - there are more than enough other areas in the downtown
core that are more appropriate for commercial and residential development and
redevelopment.
18. Especially: no to residential above - 1 can already hear the complaints about noise.
19. We have missed the opportunity with no buyer as a hotel.
20. If it does go to commercial spaces such as a museum and tourist info should be included.
21. There is no obvious public benefit to the larger community to build on this site rather than
one of the many private or municipally owned sites in the downtown as building on this site
would result in the loss of the de facto parkland and destruction of the mature trees on site.
22. Keep 'community thorned' "artsy" type public services here.
23, Build on the newly purchased land for 227 Street (east of tdge)
24. Absolutely not. Use the newly purchased properties east of the municipality has for
commercial development
25. The site should support a community oriented venue, a permanent public market like the
one in Granville Island. A place where visitors can purchase local products. Parking garage
under, with either ?? of commercial space on top. The income from the commercial on top
can help support the public space on the ground level.
26. Not if it comes out of the public purview (possibly leases). I like the idea of pedestrian,
people oriented spaces (green). That one includes restaurants, boutique shops something
along the lines of Fort Langley and aligned with or in keeping with the types of commercial
already on 224th. I'm not sure there is a compelling reason to create more commercial
space when there are a number of vacancies throughout downtown. Also, offices are not
needed on this site.
27. 1 see no evidence in the private market that there is demand for niche retail or private sector
office space. If there is a need for public sector office space, I would very much prefer a
another central area location. If this is going to be a retail/commercial space, I suggest
there should be restrictions to encourage occupation by independent locally based
businesses a la Granville Island.
---- ---
28. Hotel
29. Street vendors perhaps especially in summer Y4
30. Never!
31. 1 think the surrounding areas can be used much better. There is plenty of space to house all
the commercial (and residential above) that is needed. Parking underground is fine but it
needs to be financed by those who use it (= pay parking).
32. Absolutely not - however - a nice alternate use is for the proposed area for the location of a
new museum - Yes! That is an excellent idea which would give ?? better public access and
visibility - with the ready made parking underground (Bravo). Yes! Go for this concept - j
using appropriate architectural design - yes let Maple Ridge move forward and rise to better
access and a good focal point along with the leisure centre and theatre/arts centre -
modernize - Yes. Thanks.
e use of
33. Ththe site for various community events ov
has already pren the need to retain the
space for those activities. Otherwise what has been identified as one of the greatest
strengths of the core (providing a heart to the community) could well be diminished. The only
circumstance under which that may not be the case (given mixed commercial use) is if all
(or at least 90%) of the ground floor area is retained for public use as an enhancement to
the park with floor levels above a very high ground floor structure being utilized for other
purposes. Such a ground floor use would need to be able to be opened up for easy traffic
flow to and from the rest of the park in order to be an enhancement to festivals and
events. This combination was envisioned during the Parks, Recreation and Cultural Master
Plan process with a recommendation to support mixed use but only if the ground floor could
be utilized in the fashion described above.
In fact the best decision at this time may well be to retain the site as is for now with minimal
W� development involving only the proposed play areas. More intensive development could
occur at a later date if needed and viable.... previous attempts at trying to attract private
investment to support the kind of mixed public (ground floor) and private use envisioned
above have not been successful and may not be for some time if ever. Going slow until such
time as the right proposal is brought forward which meets all of the public needs for the site
is, in the writer's opinion, the most reasonable course of action to take at this time.
Appendix C
# Response — Other Comments
1. there are no (?? online comment not completed further)
2. There are already a lot of Commercial Buildings in the Downtown Area. Need to concentrate
on fixing up and filling the empty Stores that are around now. Should not have Residential on
Downtown 224th.
3. 1 support the proposal to put a new community museum in this space.
4. -- I would like to see the Museum move somewhat more uptown or more room. These Archives I
are so valuable, if you go to "We Used to be Haney" it is unreal to see how many people are
looking at the archives. I have been in Haney for 67 yrs and would like to see this
preserved and the public able to access this.
5. This would bean ideal location fora new archives and museum facility. The location of a new
cultural facility would re-inforce the cultural precinct and provide a focus for cultural tourism
as well as local historical research and education.
6. Fully support the suggestion that this be a new home for the Maple Ridge Museum and
Archives with space available in a three storey building for community oriented organizations j
8.
9.
10.
11.
The Maple Ridge Museum in this location would be a brilliant idea - accessible to far more
visitors than the present site. This would be one more way to bring the downtown area to life
again. With the proposed renovations to Haney Place Mall & the new Westminster Savings
building on the corner, a new Museum building would be an added asset to the
community,especially as the Act theatre & the Library are close by. A cultural centre to be 3
proud of.
It is surrounded by mixed commercial, and a family themed space would be much better
suited and a nice compliment to the memorial peace park/spirit square area. It would be
nice to see some of our history displayed in our downtown, and this site is ideal as it would
add to rather than detract from the spirit square and memorial peace park area. Thank you.
I find the either/or nature of the two questions difficult to respond to - also think that we
could have a multiuse community oriented public space that enhances what we already have
or need - museum, archives, farmers market, art spaces
Please keep it a public park.
I am sorry that I cannot attend the open house, so I will express my opion here. I feel it is
important to protect the remaing green space in our downtown core. To appreciate how little
green space there is one need only look at Maple Ridge from Google Earth. The downtown is
in stark contrast to the greenery in the surrounding areas. This last piece of green space is
vital to the well being of all those who work, play and live in the downtown core.
12. I think the site is ideal for a new historical musuem. The one we have is far too small, not
well advertised and not on a local route. The site downtown is exactly where it belongs nad
needs. we need to do this and the sooner the better.
13
I think the property should be used for a new museum. The old one is tucked so far out of w
the way that no one visits it. It would be the perfect family or school outing.
14. This is where our museum should be, in the town core instead of hidden where it is. It would
be an excellent field trip or family outing, walking distance from the Leisure Centre and
Haney Place Mall.
15. leave it as green space
I would also fully support the Maple Ridge Museum relocating to this space. It is an ideal
location to attract visitors and would complement community events that happen in the
area. I visited the museum last year and was concerned to see the lack of space and the
poor quality of the facility. I am concerned about the preservation of our heritage, and would
like to see a larger space that include other aspects of the collection such as native artifacts.
Not sure which option this fits into - how about having the Museum and Archives here -
works well with the library and Arts Centre - could combine this in a building with Tourism
and perhaps some other community space - even for meetings. Just have to make certain to
have enough room for the museum and all of it's archival materials.
18. Having green park space in the downtown core area is healthy for the environment and the
citizens. It allows greater flexibiity of use. Its a green jewel[ that needs to be preserved and
enhanced.
19. Please dont let the Historical Society destroy our wo
Keep it public!!
park
Make sure parking is taken into consideration no matter what the use. If it is used for a park,
hopefully low income families will have a place to walk to as Maple Ridge Park is too far for
most. DO NOT consider a museum as it does not fit with the location, especially the new
design which is too modern in any case.
A museum and archives is not about butter churns and old saws. Its community stories and
the raw evidence of the truths of our history and the people who made it. Its information in
the form of photos and documents from minutes of community organizations to pioneer
memoirs. This critical community resource should be located near the library and municipal
hall where people from inside and outside the community come looking for the stories of
their childhood or the history of their family.
23. The ground floor area outside the [obby/presentation area would be well lit, with some walls
on two adjacent sides, for use when inclement weather interrupts outdoor activities events in
the park. The activities could be moved or set up in this area if the weather changes. This
type of development would make the site multi use and provide some revenue to help offset
the costs of the community areas. Note: this is a copy of the hand written form I submitted
at the open house.
24. I had hoped to make a smaller version of the above concept at the Albion Hall. However this
piece of land would make a wonderful and much more practical venu for a Guild Hall that all
of the residents of Maple Ridge could be proud of ss they would have the opportunity of
having input into its use and design. A good old fashioned "Barn Raising", There are many
well qualified trades people in Maple Ridge that could be employed to build the building and
many grants and donations that could come in to finance it. This would give the volunteers
and volunteer groups in Maple Ridge a place to use and learn how to do some fundraising
for their respective groups and the kitchen would be a commercial class and they could
make items to sell in the market stalls below. Thank you for the opportunity to have my idea
read.
25
I support the Maple Ridge Historical Society in its request to have this space developed into
an area as a community museum and archives. It is a natural space for a museum and
archives, being near to the library and other municipal facilities. It is important to honour
and understand our past as we move into the future.
I am entirely in favor of further densification of the town centre. I am leaning to the side of
preserving this land for non-commercial endeavours. Perhaps we should even be taking
away current parking spaces for use toward commercial/residential activity. Nothing kills the
life of a downtown more than vast areas of lifeless asphalt, devoted to auto storage (ie:
parking). Mixed -use is the answer to a vibrant city centre -
commercial/residential/administrative/walkable/car-discouraged/interactive/alive! Good
luck.
27. 1 do not see this as being used for the Museum. They already have adequate property in the
historical core of Haney and should stay with their original plans. Their new idea is just a
flash in the pan.
28. The grounds around the museum could be used as `spill over' from Memorial Park on special
occasions and could accommodate expansion of the Farmer's Market on Saturday.
29. The ground area, outside the lobby and presentation area would be well lit with some walls
on two adjacent sides for use in inclement weather. Some outdoor events in the park could
be moved to the space if the weather changes. The ceiling height should be in 12' to 15' (4
to 5 m). This type of development would make the site multi use and provide some revenue
as well to help off set the costs of community areas.
30. With the increase in population, especially multi -family, condo and high rises - open space
will become increasingly important.
31. We cannot lose this valuable area! This corner of our Memorial Park is needed for our
community events. If MR wants to be known for their weekly festivals and events we have to
assure our events have space and particularly space to grow. Caribbean Festival attracts
20, 000 people. Canada Day about 8,000, Christmas Festival approx. 8-10,000 as well. It
would be an absolute shame to have to move these very popular events due to lack of
space! If we build a building on this south west corner that would very likely be the result.
Please let us keep our beautiful Memorial Peace Park. Let it continue to be our beautiful
green space in our downtown core.
�32. I think the idea of a co-?? services such as the museum, Tourism and Chamber do make
some sense, although we need to keep in mind that Tourism and Chamber are shared
between MR and PM - the two communities jointly fund some of these kinds of things now
sure where they should be located - perhaps somewhere closer to the `middle' of the two
communities. Would far rather see a space that could be animated through a variety of uses
than see office spaces (i.e. Tourism, Chamber).
33.
I guess I'll make this point wherever I can. If Council goes ahead with the Albion Flats plan
the way it is, it will suck the life out of the central area. There is no point in making
significant public investments in the central area if it is your intention to channel private
investment and development to the flats. I would put the flats plan on hold until you have a
firm proposal from a private sector entity that is committed to creating career -track jobs and
interacting with the local economy.
I advocate for a thoughtful and well articulated heritage addition to the downtown core. We
need 2 things: (1) a new museum and archives to help the community appreciate its roots
and plan for its future. (2) a convention hotel to bring more people together for enjoyment of
Maple Ridge wonders.
35. 1 do not think that this would be a good place for the Museum but I support the Museum and
how important it is to protect our historical assets and archives. It is time to direct attention
to getting the expansion at the museum and supporting their needs at the same time that
we grow and move into the future. Then there could be a link from the core to the museum
location - walking trail, enhance their area to attract visitors to that site. Foremost we have
to preserve the history and artifacts before they are lost - much like green space downtown.
Note: Hand written questionnaires were copy -typed into the survey report. Where a word was not
legible, a question mark was used in its place.
2011-05-26
gppen�ix D
Ideas
Appeal to the Council of Maple Ridge: Keep the land
adjacent to the Memorial Peace Park as it is
-h
.J
f r
C '
sou tfr green space in heart of MR downtow.
What should happen to that
postage=size piece of - green
next to the Zellers parking lot
and the leisure centre in the
downtown?
The District of Maple Ridge
wants to know and w-.nts to
hear your views. at -an open
house May 16.
Starting at 7 p.m. in the sec-
ond floor of the Maple Ridge
library, people can drop by
and give their ideas about the
three -quarter -acre -sized par -
eel worth just more.than a mil-
lion dollars.
residents, business owners,
community groups and special
events organizers are all invit-
ed to offer their views.
The district had previously
invited proposals to buy and
develop the property 9n 2097,
but didn't like any of the ideas.
Originally, the parcel . was
-supposed to have a hotel as
part of the public -private -part-
nership project that saw the
construction of the office tower
and Arts Centre Theatre.
ins will he present-
ed at the open house -ether
maintaining the spot as public
space for a variety of communi-
ty events or have some mixed -
use developme It that would fit
in with Memorial ]Peace Park,
If people can't get to the
meeting, they can take part
in an online survey at http:rl
www.rnapleridgLcalENlto-
pnavlwhatsnewlw hatsnewl
e <-
n
open house parkVmf. -
A second open house on
a new neighbourhood park
at 222nd Street and Church
Avenue, just north of Dewd-
ney Trunk Road, takes place
Wednesday, .May 18 from 5.�30
p.m. to 7:30 p.m., at -Maple
Ridge municipal hall.
A concept plan for the new
park has been prepared and
the district wants to bear what
people think about it before it
moves to the next stage.
t
3 • i k District of Maple Ridge
Deep RWs;
GreaterHeighi5.
TO: His Worship Mayor Ernie Daykin MEETING DATE:
and Members of Council
FROM: Chief Administrative Officer MEETING:
SUBJECT: Town Centre Incentive Agreement for 11566 224 Street
EXECUTIVE SUMMARY
May 24, 2011
Council
On November 1, 2010, Municipal Council approved the framework for an incentive program to
encourage accelerated private sector investment. On February 8, 2011, Council approved the use of
partnering agreements to provide an upfront incentive to support the program. The incentive
provides developers with financial assistance in exchange for development projects that further
Town Centre Area Plan goals and objectives. A development project is nearing the stage where an
agreement is required in order for the District to provide the upfront incentive. In accordance with
Council direction, the agreement is presented for consideration at a public meeting, and is subject to
Council approval.
RECOMMENDATIONS
That the Corporate Officer be authorized to execute an Incentive Agreement for Building Permit
Number 11-106505 to provide an upfront financial incentive of $31,094 as part of the Town
Centre Investment Incentive Program.
DISCUSSION
Building permit number 11-106505 (currently not yet issued) is for the construction of a four -storey,
35-unit apartment building in Town Centre Sub Area 1, at 11566 224 Street. Upon issuance on or
before December 30, 2011, the project will meet eligibility criteria for the Town Centre Investment
Incentives Program. The project will help to achieve goals and objectives in the Town Centre.
The vision for the Town Centre is dependent upon numerous goals and objectives that cannot be
met solely through the actions of the District, and therefore private partners are a critical element in
achieving the vision. The project in question helps to achieve numerous objectives with respect to
the Town Centre Investment Incentives Program.
According to the Program, the project is eligible for assistance up to 10% of the Development Cost
Charges, to a project cap of $50,000. It does not qualify for the $75,000 cap for LEED-Silver
certified (minimum) or where greater than 50% of energy consumption will be sourced from
alternative/renewable energy.
DESIRED OUTCOME
To provide an upfront financial incentive to encourage developments that support Council's vision for
a strong and vibrant Town Centre.
4n5
Page 1 of 3
BUSINESS AND FINANCIAL PLAN IMPLICATIONS
As part of the 2010 financial performance review, General Revenue funding of $500,000 was
reserved to support the upfront incentive element of the Town Centre Investment Incentive Program.
By authorizing the attached incentive agreement, the reserve will be drawn down by $31,094.
CONCLUSION
Council authorization to execute the Incentive Agreement attached to this report will allow the
District to provide an up -front financial incentive in the amount of $31,094 to the property owner of
11566 224 Street, once conditions have been met, in exchange for the construction of a project that
will help achieve Council's vision for the Town Centre.
Prepared by: -_--aura Benson, CMA
Manager, Sustainability and Corporate Planning
Approved by Paul Gill, BBA, CGA
General Manager: Corpor e an Financial Services
Concurrence: J.L. (JPCI) Rule !A,
Chiefministrative Officer
S.i)
Attachments: Project Information
Incentive Agreement
Page 2 of 3
PROJECT 11,&GRIVATION - BUiLDING PERMIT NO. 11 1-106505,
5R,c 0 C; E
5,
Subject Pro -ty I
...... . . . .......... ................. .
2
IE I)ve 2. Renderl'iri - T)L - 'tines n� r-a-fin't fec-e!--. . need c h a nges to plans?
Page 3 of 3
INCENTIVE AGREEMENT
THIS AGREEMENT dated for reference 201
BETWEEN:
AN D:
DISTRICT OF MAPLE RIDGE, a municipal corporation under the laws of
British Columbia and having its offices at 11995 Haney Place,
Maple Ridge, British Columbia V2X 6A9
("District")
KBS Development Ltd.
233 East 54 Avenue, Vancouver, BC
("Owner")
WHEREAS:
A. The Community Charter, Part 3, Division 1, Section 21 authorizes the District to enter into an
agreement for the provision of a service on behalf of the municipality;
B. The achievement of the District's vision, goals and objectives for the Town Centre require private
sector development;
C. The Owner agrees to construct a Project that supports Town Centre goals and objectives, as
identified on Schedule A: Town Centre Goals and Objectives;
D. The District agrees to provide a financial incentive, as identified in section 4(a):
NOW THEREFORE in consideration of $1.00 paid by the District to the Owner, the receipt and
sufficiency of which the Owner acknowledges, the parties agree as follows:
1. In this Incentive Agreement,
a. "Sub Area 1" means that area identified in Schedule B of this agreement
b. "Sub Area 2" means that area identified in Schedule B of this agreement
c. "Project" means:
New Apartment or Mixed Use Building of four -storeys or higher occurring within Sub Area 1
of the Town Centre Investment Incentives Area
At 11566 224 Street; 35 residential units; Building Permit No. 11-106505
2. The Owner agrees to:
a. Undertake the following service on behalf of the District: Either wholly or in part, achieve
goals and objectives outlined on Schedule A: Town Centre Goals and Objectives, through
construction and completion of a Project as described in section 1;
b. Comply with all other Municipal bylaws, regulations, agreements and permits in relation to
the Project;
c. Obtain final occupancy permit(s) for the Project within two (2) years from the date the
Building Permit was issued.
d. All work identified under the building permit is to be completed no later than 120 days after
the issuance of the first Provisional Occupancy Permit and an unconditional Occupancy
Permit is issued
3. If the Owner or the Project causes any breach of any obligation set forth in this Incentive
Agreement, the Owner must forfeit the amount received under paragraph 4, or a lesser amount
agreed to by both parties. The forfeited amount must be received by the District within thirty (30)
days of the date the District issued notification of the breach.
4. The District agrees to pay to the Owner $31,094, representing an amount equivalent to a portion
of Municipal Development Cost Charges assessed on the Project, as described in the Town
Centre Investment Incentives Program. Payment will be made on the eleventh (11th) business
day following the date on which the Development Cost Charges were received by the District.
Payment will be held back if the Project is not in compliance with all other Municipal bylaws,
regulations, agreements and permits.
5. This Incentive Agreement expires on the date all units in the Project have been issued final
occupancy permits.
As evidence of their agreement to be bound by the terms of this Incentive Agreement, the parties
have executed this Incentive Agreement as follows:
Date: .201
DISTRICT OF MAPLE RIDGE
by its authorized signatory:
Ceri Marlo
Corporate Officer
KBS DEVELOPMENT LTD.
by its authorized signatories:
signature
print name
Schedule A: Town Centre Goals and Objectives Checklist
PRINCIPLE: 1
Each Neighbourhood is Complete
Goal: Increase density and distribute a range of uses throughout the Centre
Objectives:
• Increase density for residential and non-residential land uses
• Incorporate a range of densities
• Incorporate mixed use development opportunities
• Ensure opportunities for living, working, shopping, and service provision
• Integrate waterfront development into the Centre
• Develop on currently undeveloped lots
• Create links between the Centre and other hubs within Maple Ridge
Goal: Enhance opportunities for personal development and recreation
Objectives:
• Provide educational/training facilities
• Enhance technological capabilities so people can take advantage of world opportunities
• Develop cultural facilities
• Improve recreation opportunities, particularly for youth
• Improve and secure public access to natural places, including streams and waterfront
• Provide more public green space within the core
• Promote the social integration of all ages and groups through shared or adjacent facilities
and spaces
• Design easily accessed public spaces
• Ensure public safety and security, and accessibility throughout the Centre
PRINCIPLE: 2
Options to our cars exist
Goal: Acknowledge and respect pedestrian needs
Objectives:
• Prioritize the safety of pedestrians
• Enhance pedestrian experience
• Designate pedestrian -only areas/no-car zones
• Enhance connectivity of pedestrian and other non -vehicular routes
• Utilize and upgrade laneways, sidewalks and other existing paths for pedestrians, bikes
• Design for short walking distances to reach daily needs
Goal: Increase transit modes, availability and destinations
Objectives:
• Establish an internal transit system for the Centre
• Increase the frequency of transit service both internally and to out -lying areas
• Consider other transit modes
• Link new Abernethy crossing to transit
• Increase and improve access from river to Centre
• Provide water transportation options
• Ensure public safety for all transportation modes
PRINCIPLE: 3
Work in harmony with natural systems
Goal: Preserve, enhance and capitalize on natural amenities and create new ones
Objectives:
• Respect and enhance riparian areas and water resources
• Maintain views of mountains
• Maintain access and views to Fraser River
• Protect and enhance a range of wildlife habitats
• Reinstate historical streams
Goal: Protect natural systems from the impacts of development
Objectives:
• Increase quality and amount of green space in the Centre
• Establish a green system that is linked throughout the Centre and beyond
• Reduce the generation of water pollution, air pollution and waste
• Manage pollution and waste with Best Management Practices (BMPs)
PRINCIPLE: 4
Buildings and infrastructure are greener and smarter
Goal: Make it easier to be environmentally friendly
Objectives:
• Identify and act on appropriate urban ecology opportunities
• Provide incentives for the development of environmentally friendly buildings
• Have municipality adopt green building and infrastructure standards
• Educate on environmental benefits of growing smarter
• Increase quality, function and amount of mandatory public/open/green space built by
developers
Goal: Combine new technologies with rediscovered approaches
Objectives:
• Incorporate alternative methods of power generation
• Require sustainable buildings and building systems
• Design buildings to adapt to future technologies and uses
• Minimize environmental impact of erosion and waste disposal during construction
• Adaptively reuse existing buildings, including heritage buildings
• Manage urban stormwater with green infrastructure methods
• Develop green infrastructure that provides for multiple land uses
PRINCIPLE: 5
Housing serves many needs
Goal: Increase housing options to provide for all ages, economic status, and life stages
Objectives:
• Integrate housing for all demographics
• Ensure a variety of housing types and tenures that are fully accessible and accommodate
special needs
• Integrate affordable housing/low-cost housing with market housing
• Improve rental housing stock and options
• Improve housing quality and range of housing types
• Design housing for flexibility of use over its lifetime
• Design housing to strengthen social relationships
• Provide housing for people in transition
Goal: Increase density in the Centre by integrating housing with other uses
Objectives:
• Increase residential density and identify density limits
• Integrate housing with other uses at the scale of both building and block
• Establish attractive form and character and mitigate noise to make housing in the centre
desirable
PRINCIPLE: G
Jobs are close to home
Goal: Encourage all types of jobs, including new and non-traditional businesses and workplaces
Objectives:
• Provide an educational centre to train for jobs and to provide teaching and other jobs
• Increase civic development and retail development for job creation
• Incorporate high tech, internet, home businesses
• Incorporate live/work and work/live developments
• Welcome unique industries/business opportunities
• Make zoning and bylaws less restrictive for location and form of business premises, while
retaining a positive sense of community
• Promote the film industry
• Promote the tourism industry
Goal: Attract investment by supporting business needs
Objectives:
• Attract investment in housing and business ventures
• Densify the Centre to provide a customer base for businesses
• Identify and promote niche markets for business
• Develop the industry potential already present in Maple Ridge and support local businesses
• Pre -install technological infrastructure in buildings to attract businesses
• Streamline development approval processes and provide incentives
• Provide venues to support arts and crafts businesses
PRINCIPLE: 7
The Centre is distinctive, attractive and vibrant
Goal: Cultivate an identity that grows from the heart of the community
Objectives:
• Develop the "caring" identity of Maple Ridge
• Ensure that historical and cultural assets are respected and celebrated
• Feature the natural beauty and amenities of the place
• Establish development guidelines that respect local heritage, natural settings and attributes
• Support the arts in the community
• Encourage art in public and private spaces
• Enhance the urban public environment
Goal: Establish the Centre as a hub of activity
Objectives:
• Increase tourism
• Provide opportunities for festivals and community events
• Provide more entertainment and education venues
• Encourage evening activities that cater to a broad demographic while benefitting the
community
• Utilize park space for daily activities as well as special events
• Create easily accessible routes to key destinations
• Encourage symbiotic relationships among and between lands and land users
• Support and encourage the vitality of small business
PRINCIPLE: 8
Everyone has a voice
Goal: Create safe spaces and opportunities for all members of the community
Objectives:
• Create spaces and opportunities for all age groups and social stratas
• Integrate spaces to foster social relationships
• Empower the least powerful
• Ensure safety
Goal: Create opportunities for open dialogue among members of the community
Objectives:
• Establish ongoing public evaluation of smart growth strategies
• Provide public gathering spaces
• Ensure economic development office advocates for local business and interacts effectively
with all levels of government
Schedule B: Town Centre Investment Incentives Area
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MEMO
February 1, 2011
TO: Mayor & Council I Chair & Board I CAO & Senior Staff
FROM: Mayor Sharon Gaetz, Chair
Resolutions Committee
RE: 2011 Resolutions Process
The following information is designed to assist members to prepare 2011 resolutions, and to clarify
how the UBCM Resolutions Committee categorizes resolutions for consideration at the annual
UBCM Convention.
I urge all elected officials and senior staff to review the attached information.
Dra"ina Resclutlii�
Staff and elected officials are encouraged to follow the Guidelines on Preparing Resolutions for
UBCM appended to this memo as Attachment A. Well -drafted resolutions will match the
Resolution Template (Attachment B) and meet the Gold Star Resolutions Criteria (Attachment Q.
Please consult these documents when drafting resolutions, and feel free to contact UBCM staff for
advice or assistance at any time. This information is also available on the UBCM website
[ubc, ] under Resolutions & Policy —> Resolutions.
Members are encouraged to submit resolutions first to Area Associations for consideration at spring
annual meetings. Resolutions endorsed by Area Associations are submitted automatically to
UBCM for consideration and do not need to be re -submitted by the sponsor. The UBCM Annual
Report & Resolutions Book (Resolutions Book) indicates whether a resolution has been considered
and endorsed by an Area Association.
Area Association resolutions submission deadlines for 2011 are as follows:
AVICC
February 25
AKBLG
February 28
SILGA
March 1
NCLGA
March 11
LMLGA
March 25
Please contact your Area Association for details on resolution submission procedures at the
regional level. Area Association contact information is available on the UBCM website under
Resources & Links --+ Links.
w .ubcm.ca
A resolution may be submitted directly to UBCM only if the resolution addresses an issue that
arises after the Area Association annual meeting. In this case, local governments may submit
council- or board -approved resolutions to UBCM prior to June 30, 2011, for consideration at the
Annual Convention.
Resolutions submitted directly to UBCM should be sent in both print and electronic form, with
background information attached, to Reiko Tagami, Information & Resolutions Coordinator
frtagami@ubcm.ca]. Attachment D, Procedures for Submitting Resolutions to UBCM, includes
detailed instructions.
Following the June 30, 2011 resolutions deadline, the UBCM Resolutions Committee meets to
review, categorize and make recommendations on all resolutions. Resolutions are divided into
three main categories, summarized below. Please see Attachment D for details on categorization.
Section A resolutions address new and/or priority issues with broad application for local
government as a whole.
Section B is divided into three parts:
Part I: Resolutions in keeping with established UBCM policy
Part II: Resolutions on new issues or issues considered previously but not endorsed
Part III: Resolutions addressing matters outside the jurisdiction of local government
Section C is divided into three parts:
Part I: Resolutions referred to policy papers and/or special sessions at Convention
Part ll: Resolutions referred to similar resolutions in the Resolutions Book
Part III: Resolutions regional in nature, thus referred to Area Associations
f f11i(J-
Section A and B resolutions are introduced for debate in the order in which they appear in the
Resolutions Book. Selected Section B resolutions are considered as a block. Any voting delegate
may withdraw a resolution from a block to speak in opposition or propose an amendment.
In the event of time constraints, the Chair may introduce a motion to adopt the recommendations
for Part BIII resolutions as a block, with voting delegates having the option to withdraw a
resolution from the block to speak in opposition or propose an amendment.
Please see Attachment D for details on consideration of resolutions.
Section C resolutions are not admitted for debate.
In order to ensure the opportunity to debate all Section A and B resolutions, voting delegates are
respectfully requested to limit repetitive debate. Voting delegates are also requested not to
withdraw a resolution from a block unless they disagree with the recommendation or wish to
propose a substantive amendment.
ww.ubcm.ca
Late Pesolutior
Late resolutions may be submitted to UBCM until Friday noon on September 23, 2011. Late
resolutions addressing urgent issues that arise after the June 30 deadline may be recommended for
emergency consideration at Convention. All others will be entered automatically into the
resolutions cycle for the following year. Please see Attachment D for details on late resolutions.
Any voting delegate may introduce a resolution off the floor of Convention. To be considered, the
resolution requires assent from a three -fifths (60%) majority of the delegates present. The
Resolutions Committee requests sponsors of such resolutions to distribute print copies to the
plenary. Please see Attachment D for details on resolutions introduced off the floor.
The Resolutions Committee thanks all delegates who provided feedback on the 2010 resolutions
sessions. The Committee considered all delegate feedback at its January 2011 meeting and will
take these comments and suggestions into account when preparing for the 2011 Convention.
Thank you, on behalf of the Resolutions Committee and the UBCM Executive, for taking the time
to review these materials in preparation for the 2011 UBCM Convention. I look forward to seeing
you all in September, and I encourage you to contact our staff in the meantime if you have any
questions about the UBCM resolutions process.
C'onta.cJ.
Reiko Tagami
Information & Resolutions Coordinator
Tel: 604.270.8226 ext. 115
Email: rta_gamiCa)ubcm.ca
3 www.ubcm.ca
Attachment A
Guidelines on Preparing Resolutions for UBCM
Introduction
Below are guidelines to be used in the preparation of a resolution for the UBCM.
The Construction of a Resolution
All resolutions consist of a preamble and an enactment. The preamble describes the issue and the
enactment outlines the action being requested. A resolution should answer three questions:
• What is the problem?
• What is causing the problem?
• What is the best way to solve the problem?
Preamble
The preamble commences with "WHEREAS", and is a concise paragraph about the nature of the
problem or the reason for the request. It answers the first two questions above, stating the problem
and its cause, and should outline, clearly and briefly, the reasons for the resolution.
The preamble should contain no more than two "WHEREAS" clauses. If explaining the problem
requires more than two clauses, then provide supporting documents to describe the problem more
fully. Do not add extra clauses.
Enactment
The enactment begins with the words "THEREFORE BE IT RESOLVED", and is a concise paragraph
meant to convey the resolution's intent. It answers the third question above, suggesting the best
way to solve the problem. The enactment should propose a specific action by UBCM.
Keep the enactment as short as possible, and clearly describe the action being requested. The
wording should leave no doubt about the proposed action.
How to Draft a Resolution for UBCM
1. Address one specific subject in the text of the resolution.
Since your community seeks to influence attitudes and inspire action, limit the scope of a
resolution to one specific subject or issue. Delegates will not support a resolution if the issues
it addresses are too complex for them to understand quickly.
2. Use simple, action -oriented language and avoid ambiguous terms.
Explain the background briefly and state the desired action clearly. Delegates can then
consider the resolution without having to parse complicated text or vague concepts.
4 www.ubcrn.ca
3. Provide factual background information.
Even a carefully constructed resolution may not clearly indicate the problem or the action
being requested. Provide factual background information to ensure that the "intent" of the
resolution is understood.
Two types of background information help to clarify the "intent" of a resolution:
i. Supplementary Memo
A brief, one -page memo from the author, which outlines the background that led to the
presentation and adoption of the resolution by the local government.
ii. Council/Board Report
A report on the subject matter, presented to council or board in conjunction with the
resolution. If it is not possible to send the entire report, then extract the essential
background information and submit it with the resolution.
Resolutions submitted without adequate background information will not be considered until
the sponsor has been consulted and has provided documentation outlining the intent of the
resolution.
4. Construct a brief, descriptive title.
A title identifies the intent of the resolution and eliminates the possibility of misinterpretation.
It is usually drawn from the "enactment clause" of the resolution.
For ease of printing in the Annual Report & Resolutions Book and for clarity, the title should be
no more than three or four words.
5. Check legislative references for accuracy.
Where necessary, identify:
• the correct jurisdictional responsibility
(the name of the responsible ministry or department at the provincial or federal level)
• the correct legislation, including the title of the act or regulation
6. Focus on issues that are province -wide.
The issue identified in the resolution should be relevant to other local governments across the
province. This will support productive debate and assist UBCM to represent your concern
effectively to the provincial or federal government on behalf of all BC municipalities and
regional districts.
Attachment B
Resolution Template
SHORT TITLE
Sponsor's Name
WHEREAS the quick brown fox jumped over the lazy dog;
Note the specific
AND WHEREAS the lazy dog does not enjoy games of leapfrog: punctuation.
THEREFORE BE IT RESOLVED that the quick brown fox will refrain from jumping over the lazy
dog.
[A second "enactment" clause, if absolutely required:]
AND BE IT FURTHER RESOLVED that the quick brown fox will in future invite a different partner
for games of leapfrog, such as the hopping kangaroo or the flying squirrel.
Draft your resolutions according to the above template.
Note the maximum two "WHEREAS" and "BE IT RESOLVED" clauses,
specific punctuation, capitalization and sentence structure.
Craft your resolution to be as readable as possible within these guidelines.
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Attachment C
Gold Star Resolutions Criteria
1) Resolution must be properly titled.
2) Resolution must employ clear, simple language.
3) Resolution must clearly identify problem, reason and solution.
4) Resolution must have two or fewer "WHEREAS" clauses.
5) Resolution must have a short, clear, stand-alone enactment ("THEREFORE") clause.
6) Resolution must focus on a single subject, must be of local government concern province -
wide and must address an issue that constitutes new policy for UBCM.
7) Resolution must include appropriate references to policy, legislation and regulation.
8) Resolution must be submitted to relevant Area Association prior to UBCM.
Visit the UBCM website to view the list of Gold Star award winners
and their resolutions, from 2003 onward, under
Resolutions & Policy --> Resolutions —> Gold Star Resolutions.
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Attachment D
Procedures for Submitting Resolutions to UBCM
1. Deadline for Resolutions
All resolutions must be received in the UBCM office by June 30, 2011.
The deadline is set in section 14(a) of the UBCM Bylaws.
2. Submission to Area Associations
UBCM encourages all members to submit their resolutions to their respective Area Association
for consideration prior to Convention. The Annual Report & Resolutions Book (Resolutions
Book) will indicate whether or not the resolution has been considered and endorsed by an
Area Association.
If your Area Association deadline has passed, resolutions may be submitted directly to UBCM
before the June 30, 2011 deadline.
3. Submission Requirements for UBCM
Resolutions submitted to the UBCM for consideration shall be submitted as follows:
• one print copy of the resolution and one electronic copy of the resolution
• UBCM must receive the print copy of each resolution by mail prior to June 30, 2011
• background documentation must accompany each resolution, explaining the nature of the
issue
Please email the electronic copy of each resolution to Reiko Tagami, Information &
Resolutions Coordinator frta-amWuhcm.ca].
4. Resolutions Committee Consideration
UBCM policy provides for the separation of resolutions into three sections. The Resolutions
Committee uses the following guidelines to place each resolution in the appropriate section:
a. SECTION A shall contain resolutions that pertain to new policy matters not previously
discussed by the membership, and/or priority issues that have broad application for all
UBCM members.
b. SECTION B shall be divided into three parts:
i. Part I — Resolutions Supporting Existing Policy
These resolutions include:
• previously considered and endorsed resolutions;
• resolutions in keeping with the UBCM policy; or
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• other major previously approved policy papers/documents.
ii. Part 11 & Part III — Resolutions Proposing New Policy
These resolutions include:
• resolutions on topics not previously considered;
• resolutions considered previously but not endorsed;
• topics of local or regional significance; or
• topics of national significance and recommended, as appropriate, for consideration
by the Federation of Canadian Municipalities (FCM).
The resolutions committee has discretion to classify these resolutions as:
• Part II: issues within the jurisdiction of local government
• Part III: issues outside the jurisdiction of local government
Part II resolutions will be grouped as follows:
(a) resolutions recommended to be endorsed or endorsed with proposed amendment
(sorted by subject); followed by
(b) all other resolutions (sorted by subject).
Part III resolutions will be grouped as follows:
(a) resolutions recommended to be endorsed or endorsed with proposed amendment
(sorted by subject); followed by
(b) all other resolutions (sorted by subject).
Part II and Part III resolutions that have not been debated by the Convention will be
referred automatically to the Executive for consideration, and the sponsors advised of
the Executive action. A recommended decision for each resolution is printed in the
Resolutions Book, and the Executive will base their actions on these recommendations.
Section B resolutions will be considered only after debate on all Section A resolutions
has been completed.
Section B resolutions will be dealt with on the Convention floor in the order in which
they appear in the Resolutions Book.
c. SECTION C shall contain resolutions that have been consolidated and will not be
discussed on the floor of Convention.
The Resolutions Committee combines resolutions on similar or related topics wherever
possible. This is done in three ways.
i. Similar resolutions may be consolidated or grouped together, and referred to a single
resolution in Section A or B.
ii. Resolutions pertaining to the same topic area may be incorporated into a policy paper
or report that will be discussed at Convention.
iii. Resolutions may be referred to other sessions at Convention for discussion. Any
recommendation arising from discussion at those sessions will come forward to the
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floor of Convention on Friday. At that time, the full membership will have an
opportunity to consider the recommendation.
Section C may also contain resolutions referred to Area Associations due to being regional
in nature.
5. Resolutions Received After the Deadline
Resolutions received after the regular deadline of June 30, 2011 will not be printed in the
Resolutions Book and may only be admitted for debate by special motion during Convention.
The process for handling resolutions received after the deadline is outlined below.
a. Resolutions submitted after the regular deadline must comply with all other submission
requirements and be received at the UBCM office before 12:00 noon on Friday, September
23, 2011.
b. Resolutions received after the regular deadline shall be examined by the Resolutions
Committee and separated into the following categories:
• Emergency resolutions recommended to be placed before the Convention for Plenary
discussion; or
• Late resolutions not recommended to be admitted for Plenary discussion.
c. A resolution may be deemed emergency in nature only if the topic has arisen since the
regular deadline for submission of resolutions.
d. Emergency resolutions shall be discussed only after all Section A resolutions printed in the
Resolutions Book have been debated, but not before the time printed in the Convention
Program.
6. Resolutions Procedures
The membership has adopted a number of procedures to improve policy sessions and increase
the time available for debate. These procedures will continue in 2011.
a. Section B resolutions will be introduced to the floor as a block — it is not necessary to move
and second introduction to the floor for each individual resolution. This procedure
increases the time available for debate by removing the requirement to have each Section
B resolution moved for consideration. Once introduced to the floor, the resolutions in
Section B will then be considered in the order that they appear in the Resolutions Book.
b. Previously considered and endorsed resolutions are placed into Section B — Part I and
considered as a block to avoid repetitive debate on issues that continue to be brought
forward and endorsed each year. (Any voting delegate wishing to speak in opposition or
propose an amendment may withdraw an individual resolution from this block.)
c. For resolutions received after the June 30 deadline — late resolutions — only matters of
urgency are appropriate for debate. Late resolutions addressing issues that have emerged
after June 30 may be classified as emergency and may be recommended to be admitted for
debate. Late resolutions not classified as emergency will not be admitted for debate. These
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late resolutions will be carried over automatically to the next year's resolutions cycle,
starting with consideration by the appropriate Area Association. Referral to the following
year ensures that these issues are not lost and that the broader membership may still
consider the resolutions.
d. Resolutions grouped into sections 132-a and 133-a of the Resolutions Book are suggested for
consideration as a block. These resolutions have the recommendation "Endorse" or
"Endorse with Proposed Amendment" and at the will of the voting delegates may be
considered as a block, which allows more resolutions to be addressed at Convention. As
with the 131 block, any voting delegate wishing to speak in opposition or propose an
amendment may withdraw a resolution from a block to be considered individually.
e. When clarification of a resolution is required, UBCM will contact the sponsor, and the
sponsor will be given one week to respond. If the sponsor does not provide a response
within one week from the UBCM request for clarification, then the resolution will not be
printed in the Resolutions Book and will not be considered at Convention. UBCM
encourages sponsors to present clear, understandable resolutions prior to Convention, so
that sponsors do not require additional time during a resolutions session to clarify their
resolutions.
f. Once the sponsor has spoken to a resolution, if no voting delegate wishes to speak in
opposition or propose an amendment, then the question will be called. This is intended to
minimize the time spent debating a resolution that the plenary already seems to support.
The procedure is as follows:
i. The Chair reads the resolution number and title.
ii. A Resolutions Committee member reads the enactment clause and Resolutions
Committee recommendation.
iii. The Chair invites the sponsor to speak to the resolution for a maximum of 3
minutes.
iv. Once the sponsor has spoken, if no other delegates come forward wishing to speak
in opposition or propose amendments, then the Chair calls the question. However,
if a delegate approaches a microphone to speak in opposition or propose an
amendment, then the Chair will invite the delegate to speak for a maximum of 2
minutes.
v. The Chair facilitates debate on the resolution and will make an effort to alternate
debate between delegates speaking in opposition and those speaking in favour.
vi. The Chair may use his or her discretion to minimize repetitive debate by calling the
question if multiple delegates have presented similar arguments in favour of or
against a resolution.
g. To assist the Chair in determining whether delegates wish to speak in favour of or in
opposition to a resolution, two microphones will be placed at each microphone station on
the Convention floor. The microphones will be labelled "PRO" and "CON". The Pro mic is
for delegates speaking in favour, and the Con mic is for delegates speaking in opposition to
the resolution. Those wishing to propose amendments should approach the Con mic.
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7. Other Matters Affecting Handling of Resolutions
The Resolutions Committee has indicated that it will:
• adhere strictly to the Guidelines on Preparing Resolutions for UBCM and will make every
effort to ensure that sponsors' resolutions are clear and concise; and
• endeavour to consider all resolutions submitted (as per guidelines) during the time
allocated at the 2011 Convention.
Sponsors should be prepared to speak to their resolutions on the Convention floor, because the
resolutions will not be read aloud to the delegates.
Resolutions should address topics that are of local government concern province -wide.
Members should be aware that the above policies are not exhaustive but are in addition to the
UBCM Bylaws and to the "Conference Rules & Procedures for Handling of Resolutions" that
are adopted each year by the Convention.
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