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HomeMy WebLinkAbout2011-09-26 Workshop Meeting Agenda and Reports.pdfDistrict of Maple Ridge COUNCIL WORKSHOP AGENDA September 26, 2011 9;00 a.m. Blaney Room, 1St Floor, Municipal Hall The purpose of the Council Workshop is to review and discuss policies and other items of interest to Council. Although resolutions may be passed at this meeting, the intent is to make a consensus decision to send an item to Council for debate and vote or refer the item back to staff for more information or clarification. 1. ADOPTION OF THE AGENDA 2. MINUTES -September 19, 2011 3. PRESENTATIONS AT THE REQUEST OF COUNCIL 4. UNFINISHED AND NEW BUSINESS 4.1 Leisure Centre Update Update by the Facilities Operations Manager, Recreation Manager Health & Wellness 4.2 Scrap Metal Bylaw Staff report dated September 26, 2011 recommending that staff be directed to finalize draft Scrap Metal Dealer Regulation Bylaw No. 6772-2010. 4.3 Amenity Zoning - Follow-up report Staff report dated September 26, 2011 recommending that a project on zoning for amenities based on the information in the report be part of the 2012 Business Plan of the Planning Department. Council Workshop September 26, 2011 Page 2of3 4.4 Matrix Update Staff report dated September 26, 2011 recommending that the Matrix be adopted. 4.5 Vacant/Derelict Lots Discussion of proposed motion submitted by Councillor Ashlie 5 CORRESPONDENCE 5.1 The following correspondence has been received and requires a response. Staff is seeking direction from Council on each item. Options that Council may consider include: a) Acknowledge receipt of correspondence and advise that no further action will be taken. b) Direct staff to prepare a report and recommendation regarding the subject matter. c) Forward the correspondence to a regular Council meeting for further discussion. d) Other. Once direction is given the appropriate response will be sent. Recommendation: 5. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL 6. MATTERS DEEMED EXPEDIENT 7. ADJOURNMENT Checked by: Date: d d Council Workshop September 26, 2011 Page 3 of 3 Rules for Holding a Closed Meeting A part of a council meeting may be closed to the public if the subject matter being considered relates to one or more of the following: (a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality; (b) personal information about an identifiable individual who is being considered for a municipal award or honour, or who has offered to provide a gift to the municipality on condition of anonymity; (c) labour relations or employee negotiations; (d) the security of property of the municipality; (e) the acquisition, dos ositi�propdation of land or_iml2rovements, if the council considers that disclosure might reasonably be expected to harm the interests of the municipality; (f) law enforcement, if the council considers that disclosure might reasonably be expected to harm the conduct of an investigation under or enforcement of an enactment; (g) litigation or potential litigation affecting the municipality; (h) an administrative tribunal hearing or potential administrative tribunal hearing affecting the municipality, other than a hearing to be conducted by the council or a delegate of council (i) the receiving of advice that is subject to solicitor -client privilege, including communications necessary for that purpose; Q) information that is prohibited or information that if it were presented in a document would be prohibited from disclosure under sectim 2 1 ofthe Freedom of I nformation andProtection of Privacy (k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public; (1) discussions with municipal officers and employees respecting municipal objectives, measures and progress reports for the purposes of preparing an annual re o�rt under section 98 [annual municipal report] (m) a matter that, under another enactment, is such that the public may be excluded from the meeting; (n) the consideration of whether a council meeting should be closed under a provision of this subsection of subsection (2) (o) the consideration of whether the authority under section 91(other persons attending closed meetings) should be exercised in relation to a council meeting. (p) information relating to government participation in provincial negotiations with First Nations, where an agreement provides that the information is to be kept confidential. �w MAPLERIDGE VA 11; Columbia Deep Roots Greater Heights TO: FROM: SUBJECT District of Maple Ridge His Worship Mayor Ernie Daykin and Members of Council Chief Administrative Officer DATE: September 26, 2011 ATTN: Council Workshop Scrap Metal Dealer Regulation Bylaw and Other Related Bylaw Amendments EXECUTIVE SUMMARY: For the past year staff has been working with a lower mainland Task Force on Scrap Metal Dealers in an attempt to draft a standard bylaw to regulate the scrap metal dealers in all the local jurisdictions. The City of Vancouver was the first to pass a Bylaw in this area however they have slightly different authority under their Vancouver Charter than the other municipalities involved in the Task Force. Several Task Force meetings have been held, for the most part, in the Township of Langley to discuss common problems and solutions on the matter and the District of Maple Ridge was asked to put together a draft Bylaw for the group to consider. This work was completed and presented to the Task Force in November 2010. Since that time additional work has been done on the Bylaw including consultation with our municipal solicitor. The Maple Ridge Bylaw is now ready to bring forward for Council's consideration. RECOMMENDATION(S): 1. That Council receive the report; 2. That Council direct staff to finalize the draft Scrap Metal Dealer Regulation Bylaw No. 6772, 2010 (Appendix 1) and bring it forward to an appropriate Committee of the Whole meeting for Council consideration; DISCUSSION: a) Background Context: The problem of metal theft using scrap metal dealer as the unauthorized distributors, is a serious North American problem. Large and small communities throughout the United States and Canada are faced with trying to resolve this problem which is both a serious safety problem as well as a cost burden to businesses and residents. In the Lower Mainland, cities like Vancouver, Richmond and Surrey have adopted strong Bylaws that are making great strides in controlling this illegal activity. However as metal theft is being controlled in these larger communities to the west the problem is shifting to the east and communities like Langley, Abbotsford, Port Coquitlam and Maple Ridge and now starting to see this problem manifest in our communities. The Task Force put forth a recommendation to the Province to amend their legislation to assist in controlling this activity which has not been acted on to date. As a result municipalities are taking on the responsibility to take the necessary action in their own communities. The draft Bylaw is a significant step to bringing this problem under control in our community. C w� b) Desired Outcome If Council adopts the proposed Bylaw the District will have the authority to control the type of scrap metal purchased by Scrap Metal Dealers as well as the length of time they must hold these purchases before reselling or redistributing them to provide the local Police department with an opportunity to determine if the material was obtained illegally. They Bylaw also sets up specific requirements for logging in the specifics of all the material including type and weight, date and time it was obtained and by whom including complete identification. This information will be provided on a routine basis to the local Police Department. If a Scrap Metal Business is found to be in operating in contravention of the Bylaw Council will have the authority to suspend or revoke their business licence to operate in the District. c) Citizen/Customer Implications: Should Council decide to proceed with the Bylaw and give the Bylaw 1st Reading, section 59(2) of the Community Charter requires the District to give notice of intent of the proposed change to the Business Licence regulations and provide an opportunity for persons who are considered to be affected by the bylaw to make representations to Council. This is typically accomplished by posting a Notice in the local newspapers. d) Alternatives: Council could decide to not adopt the Bylaw as drafted and return the matter to the Province for their consideration of the required legislation to regulate this issue. d) Policy Implications: Should Council approve staff's recommendation to bring this Bylaw forward to an appropriate Committee of the Whole at a later date, there will be minor amendments to the Business Licence Bylaw, the Zoning Bylaw and the Ticket Information Bylaw that will also be required to complete this process. CONCLUSIONS: The draft bylaw is the result of extensive consultation with neighbouring municipalities through the Task Force. In adopting the proposed Scrap Metal Bylaw and amending the relating bylaws, the District will have an opportunity to control this type of activity before it creates a serious problem in our community as it has in other communities in the lower mainland. Prepare by. Liz Holitzki Z Licences, P mits and Bylaws Approved y. Frank Quinn Ge ral Manager: Pu c Wor nd Development Services { J.L. (Jim) Rule Chief Administrative Office LH/id Appendix I CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW No. 6772_2010 DRAFTA bylaw to regulate dealings in scrap metal WHEREAS Council considers it necessary to regulate the business of purchasing scrap metal in the District of Maple Ridge; AND WHEREAS the District has given notice of Council's intention to adopt this bylaw and has provided an opportunity for persons who consider themselves affected by this bylaw to make submissions to Council pursuant to s. 59 of the Community Charter, and Council is satisfied that reasonable notice has been provided; NOW THEREFORE the Council of the Corporation of the District of Maple Ridge in open meeting assembled enacts as follows: CITATION l . This bylaw may be cited as "Scrap Metal Dealer Regulation Bylaw No. 6772, 2010". INTERPRETATION 2. in this bylaw: "Business Day" means any calendar day, including any holiday, during which a Scrap Metal Dealer is open for business to one or more members of the public; "Bylaw Enforcement Officer" means any Bylaw Enforcement Officer or Licence Inspector appointed by the Council to enforce District bylaws; "District" means the Corporation of the District of Maple Ridge; "Commercial Transaction" means a Transaction whereby a Scrap Metal Dealer pays a Seller by cheque drawn on an account in the name of the Scrap Metal Dealer at a financial institution, and which cheque is mailed by the Scrap Metal Dealer to the address indicated by the Seller and the payment includes HST as a component of the total; "Council" means the Council of the Corporation of the District of Maple Ridge; "Goods Information" means the following information about a Transaction: (i) the price or other consideration paid for the Scrap Metal; Q:\00039\0593\BY1,-SCRAP METAL -CLEAN DECITDOC Dec 17, 2010 10:57 AM/NW 2 (ii) the method of payment; "' (iii) the weight and type of Scrap Metal;AFT (iv) the precise date and time of the Transaction; (v) identifiable or distinguishing marks on the Scrap Metal including, where applicable, identification of the item as Selected Scrap Metal; and (vi) the origin of the Scrap Metal; "Licence Inspector" means the District's Director of Licences, Permits and Bylaws and any authorized designate; "Non -Commercial Transaction" means any Transaction by a Scrap Metal Dealer that is not a Commercial Transaction; "Picture Identification" means one or more of the following, provided that it is not more than five years old and includes a photograph of the bearer: (i) valid driver's licence issued by a Canadian province or territory or any state within the United States of America; (ii) valid Provincial identity card; (iii) valid passport issued by the Government of Canada or by a government of a foreign state recognized by Canada; (iv) valid certificate of Indian status issued by the Government of Canada; (v) valid certificate of Canadian citizenship issued by the Government of Canada; or (vi) valid conditional release card issued by Correctional Services Canada; "Police" means the Officer in Charge at the Maple Ridge RCMP Detachment and includes his or her designate; "Purchase" includes buy, take in barter or trade, and receive; "Registers" means the Goods Information register and the Seller Information register as referred to in this bylaw; "Scrap Metal" includes Scrap Metal Ferrous, Scrap Metal Nonferrous, and Selected Scrap Metal, but does not include used cans or containers for food, beverages, paint, or domestic or household products normally recycled to avoid waste; Q:100039!05931HYL-SCRAP METAL, -CLEAN DECITDOC Dee 17, 2010 10:57 AMlNW 3 DRAFT "Scrap Metal Dealer" means a person who carries on the business of Purchasing Scrap Metal; "Scrap Metal Nonferrous" means used items listed under any of the following headings in the "Guidelines for Nonferrous Scrap" published by the Institute of Scrap Recycling Industries Inc. attached as Schedule "C" to this bylaw: (i) copper, including brass and bronze; (i i) aluminium, excepting those with the phrase "beverage can"; (iii) zinc; (iv) magnesium; (v) lead; (vi) nickel; "Scrap Metal Ferrous" means used items made principally of iron, steel, or tin other than Selected Scrap Metal; "Selected Scrap Metal" means used metal items which bear any markings of, or are unique to any of the following: (i) public utilities distributing through piping or wiring, electricity, telephone services or cable television signals, including items marked with any of the following words "British Columbia Hydro", "British Columbia Transmission Corporation", "Telus", "Shaw" or "Rogers"; (ii) extruded aluminium of the type used in display signs; (iii) civic street and traffic signs, manhole lids, catch basin grates, water valve lids, and any other items marked with the name of a local government; (iv) grave markers; (v) aluminium ladders bearing any identifying markings from a public agency, local government, school district, similar corporation or corporation the shares of which trade on any stock exchange; (vi) materials identified in a report or bulletin delivered to a Scrap Metal Dealer by a municipal police department or R.C.M.P. detachment as having been reported stolen; (vii) wire that has been burned; Q:\00039\0593\BYL-SCRAP METAL -CLEAN DECI7.DOC Dec 17, 2010 10:57 AM/NW 4 "Seller" means a person who sells or otherwise disposes of Scrap Metal to a Scrap Metal Dealer; "Seller Information" means: (i) the full name, current address and telephone number of the person from whom the Scrap Metal was Purchased by the Scrap Metal Dealer; (ii) confirmation of the identify of the Seller by way of Picture Identification , together with a complete description of the Picture Identification and the name of the authority that issued it; (iii) in a case where the Seller is not the owner of the Scrap Metal, the full name, street address, telephone number and if applicable, HST registration number of that owner. "Transaction" means any process by which Scrap Metal comes into the possession of a Scrap Metal Dealer, including a Purchase from a Seller. MAINTENANCE AND USE OF GOODS INFORMATION REGISTER Requirements 3. Every Scrap Metal Dealer must establish and maintain a record, to be called the Goods Information Register, of all his or her Transactions involving Scrap Metal Nonferrous or Selected Scrap Metal. Transaction Entry 4. Immediately after a Transaction involving any Scrap Metal Nonferrous or Selected Scrap Metal, a Scrap Metal Dealer must set out in the Goods Information Register in chronological date order„ in the English language, the Goods Information for that Transaction. Maintenance and Reporting 5. Every Scrap Metal Dealer must: (a) maintain the Goods Information Register electronically in a form approved by the District; (b) record all information in the Goods Information Register electronically; (c) transmit to the Police by facsimile a report of the daily Transactions in the Goods Information Register at the end of each Business Day; and Q:\0003M5931BYL-SCRAP METAL -CLEAN DECI7.DOC Dec 17, 2010 10:57 AM/NW DRAFT (d) before the close of each Business Day, print out a hard copy of all electronic information recorded during the course of the day, and maintain all such hard copies as a manual version of the Goods Information Register. Handwritten Entries 6. If a Scrap Metal Dealer is temporarily unable to record or transmit information in the Goods Information Register electronically, he or she must: (a) maintain the Goods Information Register in legible handwriting in ink, in the English language, using the form attached to this bylaw as Schedule "A", until electronic recording and transmission is again available so that no omissions or delays or gaps in electronic record keeping or reporting occur; and (b) when electronic recording and transmission is available, immediately record and transmit to the Police electronic entries for all Transactions in the Goods Information Register not previously recorded or transmitted to the Police. MAINTENANCE AND USE OF SELLER INFORMATION REGISTER Requirements 7. Every Scrap Meal Dealer must establish and maintain a record, to be called the Seller Information Register, of all his or her Transactions involving Scrap Metal Nonferrous or Selected Scrap Metal. Transaction Entry 8. Immediately after a Transaction involving any Scrap Metal Nonferrous or Selected Scrap Metal, a Scrap Metal Dealer must set out in the Seller Information Register in chronological date order, in the English language, the Seller Information for that Transaction. Maintenance and Reporting 9Every Scrap Metal Dealer must: (a) maintain the Seller Information Register electronically in a form approved by the District; (b) record all information in the Seller Information Register electronically; and (c) before the close of each Business Day, print out a hard copy of all electronic information recorded during the course of the day, and maintain all such hard copies as a manual version of the Seller Information Register. Q:\00039\0593\BYL-SCRAP METAL -CLEAN DECI7.DOC Dec 17, 2010 10:57 AMINW 6 Handwritten Entries 10, If the Scrap Metal Dealer is temporarily unable, for good reason, to record information in the Seller Information Register electronically, he or she must: (a) maintain the Seller Information Register in legible handwriting in ink, in the English language, using the form attached to this Bylaw as Schedule `B", until electronic recording is again available so that no omissions or delays or gaps in record keeping occur; and. (b) when electronic recording is available, immediately record all Transactions not previously recorded in the electronic Seller Information Registry. MAINTENANCE AND INSPECTION OF REGISTERS Maintenance 11. A Scrap Metal Dealer must: (a) not amend, obliterate or erase any entry in the Registers; (b) remove any page from the Registers either wholly or partially or electronically or manually; (c) not permit, allow or suffer any other person to amend, obliterate or erase any entry in the Registers; (d) not permit, allow or suffer any other person to remove any page from the Register either wholly or partially or electronically or manually; (e) immediately report to the Licence Inspector any amendment, obliteration, or erasure of an entry in the Registers or the removal of the Registers or any part thereof from the premises of the Scrap Metal Dealer; (f) take all reasonably necessary steps to ensure that information recorded in the Registers is secure from unlawful access, collection, use, disclosure, or disposal; and (g) maintain on the Scrap Metal Dealer's premises, all records pertaining to each Transaction involving Scrap Metal Nonferrous and Selected Scrap Metal including any written invoice, cancelled cheques and the Registers, for a period of 24 months following the Transaction. Q:\00039\0593\BYL-SCRAP METAL -CLEAN DEC TDOC Dec 17, 2010 10:57 AM/NW 7 Inspection Requirements 12. On request by a Bylaw Enforcement Officer, Licence Inspector or any person authorized to act on behalf of a Bylaw Enforcement Officer or Licence Inspector, a Scrap Metal Dealer must produce the Registers for inspection on the premises of the Scrap Metal Dealer. Time Periods 13. Every Scrap Metal Dealer must: (a) keep on the premises of the Scrap Metal Dealer the Registers or any portion of the Registers that contains any record made or required to be made within the previous 24 months; (b) keep, within the Province of British Columbia, each record entered in the Registers for a period of seven (7) years following the date the record was made; and (c) if the business of the Scrap Metal Dealer is sold, leased, assigned, transferred or disposed of to any person, transfer possession of the entire Registers to the person who bought, leased, took assignment or transfer of the business or to whom the business was otherwise disposed. Transfer of Register 14, A person who receives a Register pursuant to section 13(c) must comply with this bylaw in relation to securing and maintaining the Registers. DISPLAY OF NAME Requirements 15, Every Scrap Metal Dealer shall place and maintain his or her business name and address on: (a) the front of the business premises in a conspicuous, unobstructed location; and (b) both sides of any vehicle or vessel used in connection with such business. PREMISES, HOURS, MARKINGS, MINORS Requirements 16. A Scrap Metal Dealer must not conduct any Transaction involving Scrap Metal Nonferrous or Selected Scrap Metal: Q:\00039\0593\BYL-SCRAP METAL -CLEAN DEC TDOC Dec 17, 2010 10:57 AM/NW (a) except at the premises designated in the Scrap Metal Dealer's business licence; (b) with any person between 7:00 p.m, of any Business Day and 7:00 a.m. of the next Business Day; (c) of which any serial number or other identifying marks on the Scrap Metal Nonferrous or Selected Scrap Metal appear to have been wholly or partially obliterated, tampered with or removed; (d) with a person: (i) under the age of 19 years; or (ii) who appears to be intoxicated by alcohol or drugs. RETENTION AND MANAGEMENT OF SCRAP METAL identification and Possession Requirements 17, With respect to each Non -Commercial Transaction involving Scrap Metal Nonferrous and with respect to each Transaction involving Selected Scrap Metal, during the applicable period established in section 18, every Scrap Metal Dealer, must: (a) clearly and individually tag each item by date and Transaction identifier; (b) clearly and physically separate each item from other Scrap Metal Nonferrous and Selected Scrap Metal in the Scrap Metal Dealer's premises; (c) not alter, repair, dispose of, sell or in any way part with possession of the Scrap Metal Nonferrous or Selected Scrap Metal, or remove it from the business premises of the Scrap Metal Dealer; and (d) not permit, allow or suffer any other person to alter, repair, dispose of, sell or in any way part with possession of the item or remove it from the business premises of the Scrap Metal Dealer. Time Period 18. In relation to each Non -Commercial Transaction involving Scrap Metal Nonferrous and in relation to each Transaction involving Selected Scrap Metal, every Scrap Metal Dealer must comply with the requirements of section 17 for the following periods: (a) at least 7 days after the date that a Transaction has been recorded electronically in the Registers; or Q:\00039\0593\BYL-SCRAP METAL -CLEAN DECI7.DQC Dec 17, 2010 10:57 AM/NW 9 (b) at least 21 days after the date that a Transaction has been recorded manually in the Registers. Selected Scrap 19. No Scrap Metal Dealer shall purchase Selected Scrap Metal unless the Selected Scrap Metal is delivered to the Scrap Metal Dealer's premises in a vehicle clearly marked as that of the corporation surrendering the Selected Scrap Metal, and the Seller also: (a) has identification showing employment with that corporation or appointment as its agent; and (b) has and surrenders an originally signed letter, on that corporation's usual letterhead, specifically describing the Selected Scrap Metal and authorizing its sale to a Scrap Metal Dealer. 20, No Scrap Metal Dealer shall Purchase Selected Scrap Metal except by way of Commercial Transaction. MIXED BUSINESSES 21. A person who holds a licence for both a Scrap Metal Dealer and an additional business must clearly and physically separate all Scrap Metal from other goods and inventory. EXEMPTIONS 22, This bylaw does not apply to Transactions involving Scrap Metal Ferrous. 23. This bylaw does not apply to a person who is licensed by the Province of British Columbia to deal in used motor vehicles. OFFENCE 24, Any person who violates any provision of this bylaw, or who allows or permits any act or thing to be done in violation of any provision of this bylaw, or who neglects to or refrains from doing anything required to be done by any provision of this bylaw, is guilty of an offence against this bylaw and each day that a violation continues to exist is deemed to be a separate offence against the bylaw. PENALTY 25. Any person who commits an offence contrary to the provisions of this bylaw is liable on summary conviction to a penalty of not less than $1,000 (one thousand dollars) and not more than $10,000 (ten thousand dollars), in addition to the costs of the prosecution. Q:\00039\0593\BYL-SCRAP METAL -CLEAN DECI7.DOC Dec 17, 2010 10:57 AM/NW 10 DRAFT 26. Pursuant to the authority granted in Section 60(4) of the Community Charter, Council hereby delegates to the [_ ] the authority to for reasonable cause, cancel, suspend or refuse to issue a business licence to businesses regulated by this bylaw. SEVERABILITY AND HEADINGS 27. If any section, subsection or sub -subsection of this bylaw is held invalid by a court of competent jurisdiction, such invalidity shall not affect the remaining portions of the bylaw. 28. Headings are included in this bylaw for convenience only. TRANSITION 29. This Bylaw will come into effect on final reading, or on , which ever is the later. Received first reading on the day of 20 Received second reading on the day of 20 Received third reading on the day of , 20 Reconsidered, finally passed and adopted on the day of , 20 Mayor Clerk Q:l00039W59MBYL-SCRAP METAL -CLEAN DECITDOC Dec 17, 2010 10:57 AM/NW SCHEDULE "A" GOODS INFORMATION REGISTER TRANSACTION REPORT Date: Transaction Number: Record Identifiable or Distinguishing Marks on Selected Scrap Metal Material Type Weight Material Type Weight Material Type Weight No. 1 Copper Stainless No. 2 Copper Aluminium Aluminium i Brass Radiators Stainless Total Weight (lbs): Total Price Paid $ Paid by Cheque Q Cash Cl Record Identifiable or DIStinguishing Marks on Selected. Scrap Metal Q:\00039\0593WL SCRAP METAL -CLEAN DEC] TDOC Dec 17, 2010 10:57 AM/NW Method of Payment Cash Cheque HST # (If Commercial Transaction) 12 DRAFT Prepared Signature: Q:\00039\0593\BYI, SCRAP METAL -CLEAN DECITDOC Dec 17, 2010 10:57 ANI/NW SCHEDULE "B" SELLER INFORMATION REGISTER Q;\00(139\0593\BYL-SCRAP METAL -CLEAN DECITDOC Dec 17, 2010 10.57 AM,/NW SCHEDULE "C" DRAFT GUIDELINES FOR NONFERROUS SCRAP Q:\00039\0593\BYL-SCRAP METAL -CLEAN DECI7.DOC Dec 17, 2010 10:57 AM/NW i Deep Roots Greater Heights TO: FROM: SUBJECT: District of Maple Ridge His Worship Mayor Ernie Daykin MEETING DATE: and Members of Council FILE NO: Chief Administrative Officer MEETING: Amenity Zoning - Follow-up report EXECUTIVE SUMMARY: September 26, 2011 Workshop On May 16, 2011, Council received and discussed a report on zoning for amenities in Maple Ridge. The result of that discussion was the following resolution: That staff be directed to prepare a report on moving the process of Amenity Zoning to Business Planning with an outline of the steps required to move the process forward to Business Planning. This report is following up on that resolution. RECOMMENDATION: That a project on zoning for amenities for Maple Ridge be a part of the 2012 Business Plan of the Planning Department and that the report be based on the information provided in the staff report dated September 26, 2011 and entitled Amenity Zoning - Follow-up report. DISCUSSION: a) Background Context: The report received by Council on May 16, 2011 discussed the concept of zoning for amenities and the situations in which it may be utilized. One of the discussion points was the fact that every municipality has different circumstances related to development and that utilizing a tool such as this one should be reviewed and examined in light of the local circumstances. Typically, other municipalities have hired expertise in this area to review circumstances of development, community and corporate goals and finances before recommendations are formulated. A report on this topic would cover topics of relevance such as the context of the legislation, the type of amenities being sought elsewhere, defining the context of where and when amenities would be sought and dealing with the scale of developments typically being built in Maple Ridge. This information would then need to be correlated to the financial costs, both public and private, of dealing with amenities. It is likely that the work will contain a public consultation component to assess the viewpoints of those involved in development. An estimate for this type of study is $25,000 which will need to be incorporated into the 2012 Business Plan for Council's consideration. W b) Desired Outcome: Council has requested that this item be further discussed for consideration in the 2012 business planning cycle. The outcome of the study will be to provide a policy framework for decision making on amenity zoning in Maple Ridge that is fair, transparent and based on circumstances relative to Maple Ridge, c) Citizen/Customer Implications: A report on this topic will provide a clear framework for all those involved in the development process and ensure that both development needs and public needs are considered in the formulation of a policy on this issue. Consultation with various parties working in the development field could be a component of the project. d) Interdepartmental Implications: Consultation with other departments, especially Finance, will be required to ensure corporate consistency. e) Business Plan/Financial Implications: This project will have both staffing and financial impacts on the business plan for the Planning Department in 2012. If incorporated into the Business Plan, other ongoing work and projects may be impacted, such as the Zoning Bylaw. f) Alternatives: As this is not an issue that has a time constraint, Council could choose to delay this project to a future business planning cycle. CONCLUSION: Council directed that a report be prepared to consider forwarding this item to the 2012 business planning process. If it is decided that this project has relevance for the 2012 work program, Council has the option to forward it to the 2012 Business Planning process. If Council determines that it is not a priority for 2012, it could be referred to a future business planning cycle. spared Oy: "Nlan�e- ePr� rn�ICP, MCIP Pifeptor.gf'Piangng) Approved by' Frank Quinn, MBA, P.,En�Opment J Public Works`Dev Services Concurrence: J.I. (Jim) Rule C ief Administrative Officer 2 !MA"P.E RII]GEh CWumhia E. TO: FROM: SUBJECT District of Maple Ridge His Worship Mayor Ernie Daykin and Members of Council Chief Administrative Officer 2011 Council Matrix EXECUTIVE SUMMARY: MEETING DATE: September 26, 2011 FILE NO: 0530-01 MEETING: Council Workshop When you review the Matrix it is very evident that Council has undertaken and completed a tremendous amount of work and dealt with many issues during 2011. Some of the issues identified in the Matrix are still in process and this is primarily due to other priority issues or found milestones occurring during the year and taking a higher priority. Staff has made every effort to meet the dates outlined in the Matrix. RECOMMENDATION: That the Council Matrix attached as Appendix I to the staff report dated September 26, 2011 be adopted. DISCUSSION: The matrix was developed to track key items for Council. The matrix lists those items that are of particular interest to Council but are only a small fraction of the work that occurs at the District on a daily basis. In addition to that daily work and the items listed on the Matrix, a number of "found milestones" were added to the Matrix. Those issues and their status are as follows: Issue Details & Status Recreational Vehicles & July 25, 2011 resolution that staff give consideration to the Temporary Tent Structures tenure of the comments reflected in the discussion by Council and bring back a subsequent report to a future Committee of the Whole Meeting. In process - staff report with a proposed bylaw amendment to be brought back as part of the new Zoning Bylaw in December 2011 Resident Only Parking June 20, 2011 resolution that staff provide a report pertaining to institutions, hospitals and schools specific to rules around parking in those areas and the pros and cons of 'resident only' parking. In process - staff report back early in 2012 Infilling & Berming July 4, 2011 resolution to make infilling and berm related issues a priority. In process - staff report back early in 2012 4A Page 1 of 2 Complaint system July 25, 2011 resolution that staff give consideration to the tenure of the comments reflected in the discussion by Council and bring back a subsequent report to a future Committee of the Whole Meeting. In process - staff report in December 2011 Albion Area Servicing July 25, 2011 resolution that staff be directed to report back on a process and the implications of an alternative approach to provide infrastructure services for Areas 1 and 2 and report back on a process and the implications of a review of the density potential for Area 1 and Area 2 which is supportive of the infrastructure requirements and existing overall density provisions in the Albion Area Plan. In process - staff to report back in December 2011 Prepared by: Ceri Marlo, C. Manager o'f egisfati a Services Approve by: Paul gill, B.B C.G.A, F.R.M. General K na er: Corporate & Financial Services ConcurI nce by: J.L. Rule Chief Administrative Officer /cm Page 2 of 2 Council Work Schedule Matrix 2011 (January - December) Appendix I SCHEDULED DATE BEFORE ITEM DIVISION COUNCIL MEETING STATUS 1 2011 BC Assessment Roll Preview C&FS January 10 W/S Complete 2 jFilm Update Admin Janua 17 W/S Complete 3 Agriculture Incentive Program C&FS January 17 W/S Complete - Taxation options to be discussed through Business Planning; staff to review rezoning process for method to support agricultural initiatives as part of Zoning Bylaw revisions 4 Visitor Center Update C&FS January 24 W/S Complete - presentation by Kristina Gervais, Executive Director, Tourism Maple Ridge & Pitt Meadows 5 Metro Vancouver Regional Food PW&DS January 24 W/S Complete - report from the Maple Ridge Agricultural System Strategy Advisory Committee; MV Regional Food System Strategy endorsed 6 Matrix Update C&FS January 24 W/S Complete - update provided 7 Volunteer Program Overview CDP&R January 25 Council Complete - update provided 8 12011 Community Heritage Commission Business Plan Bresentation PW &DS January 25 Council Complete - presentation by Committee Member Michael Cook 9 Albion Concept Plan Update PW &DS February 7 W/S February 7 update complete; see Item 23 for next steps 10 JSPCA Building Opening C&FS February 14 W/S Complete - Ribbon cutting ceremony - May 30, 2011 11 On -Line Services Review C&FS February 14 W/S Complete - update provided February 21 12 jShakeOut Presentation C&FS February 14 W/S Complete - update provided February 21 13 Pavement Degradation Policy PW &DS February 14 COW Complete - update provided April 4 and bylaw adopted 14 Regional Growth Strategy Review of PW &DS February 14 W/S Complete - update provided March 14; forwarded to Plan the March 22, 2011 Council meeting; the Greater Regional Growth Strategy Bylaw No. J-136 was acceDled 15 Recycling Bylaw/Building Bylaw PW &DS February 21 W/S Complete - adopted at April 26 Council Meeting 16 Scrap Metal Initiative Follow up PW &DS February 21 W/S Complete - update provided March 7; Lower Mainland Task Force formed; Director of Licences, Permits and Bylaws is lead person of group; bylaw to follow upon recommendations of task force. See item 58 for next update 17 One Year Development Process Report PW &DS February 21 W/S Complete - update provided; received for 18 Randy Kamp, MP, Pitt Meadows -Maple Admin February 21 W/S Complete Ridge -Mission 19 JRCMP Update, Intro to new LM C&FS February 21 W/S Complete 20 Commander Highway and Traffic Bylaw One Year PW &DS February 21 W/S Update provided February 21; Review Cycling component of bylaw referred to the Bicycle Advisory Committee (BAC); bylaw was endorsed at Se temb r 2011 BAC Meeting 21 Tourism Presentation and Update Admin February 21 W/5 Complete - update provided January 24 22 Cross Connection Control Program PW &DS February 21 W/S Complete - update provided March 7; bylaw adopted at July 12 Council Meeting 9/22/2011 2:04 PM Council Work Schedule Matrix 2011 (January - December) Appendix SCHEDULED DATE BEFORE ITEM DIVISION COUNCIL MEETING STATUS 23 Albion Concept Plan Update PW &DS March/April W/S Complete - presentation of HB Lanarc's report - discussed at meetings on February 8, February 14, and March 22; endorsement of revised Scenario 2 for concept plan for public information; held Public Open House March 30; Council discussion May 2; meeting held with ALC; forwarded plan and awaiting comments from ALC; staff to check status and gain details of comments coming back from ALC. Status update to be provided at Sept 26 meeting as part of the Matrix 24 12010 Financial Statement Overview C&FS March 7 W/S Complete - update provided 25 Haney Neighbourhood Change CDP&R March 7 W/S Complete - update provided and the projet funding JPort Process was extended to December 31, 2011 26 Town Centre Incentive Program C&FS March 14 W/S Complete - update provided April 11; program is in 1 place 27 Overview of Emergency Program Admin March 14 W/S Complete - update provided March 21 and update on October exercise provided on September 12 28 Capital Works Update PW&DS & March 14 W/S Complete - update provided on April 4 and June 13. CDP&R Next update provided October 24. See item 59 29 Municipal Ticketing Information Bylaw - PW &DS March 14 W/S In process - Proposed bylaw amendment to be Repeat Offenders brought forward on December 12, 2011 30 Single Business Licence Report PW &DS March 21 W/S In process - letter sent to neighbouring communities re: interest in the program and to Province for status update; follow up report pending responses. Letters sent and no formal response received to date; further update to be provided when formal res ponses are received 31 Untidy & Unsightly Premises Bylaw PW &DS I March 21 W/S Complete - adopted at April 26 Council Meeting 32 Review of Consolidated Statements C&FS April 4 W/S Complete - review of the 2010 Audited Statements 33 Service Quality Program PW &DS April 4 W/S Update provided April 4 In process -further update to be provided October 24. See item 60. 34 1Sgn Bylaw Report PW &DS April 4 W/S In process - scheduled for November 2011 35 ITransportation Plan Update PW &DS April 4 W/S Complete - update provided April 11 36 Adjudication Program Report PW &DS April 11 W/S Update provided March 7 and April 11; In process - report and bylaw scheduled for February 2012 37 Dyking District Update PW &DS April 11 W/S In process - scheduled for October 17. See item 61. 38 Matrix Update C&FS April 11 W/S Update provided April 11; further update scheduled for September 26 39 Cultural Mapping Process CDP&R April 18 W/S In process - update provided April 18; project to be completed by December 31, 2011 and be reported out in 2012 40 Zoning April 18 W/S In process - update provided May 16 - further report JAmenity S on September 26, 2011 and to be incorporated into kCDP&R 2012 Business Planning 41 School District and PLS Master May 2 W/S Complete - briefing on programs and services Agreement Outcomes rflvi ed at M 30 Worksho 9V2212011 2:04 PM Council Work Schedule Matrix 2011(January - December) Appendix SCHEDULED DATE BEFORE ITEM DIVISION COUNCIL MEETING STATUS 42 Financial Plan - 2011-2015 C&FS May 9 W/S Complete - update provided Amendments 43 Business Planning Guidelines C&FS May 9 W/S Complete - update provided at May 30 COW - follow up presentation at June 14 Council 44 Zoning Bylaw Update PW &DS May 9 W/S In process - update provided May 9; further update scheduled for December 12 45 Field Allocation Policy & Rate Review CDP&R May 16 W/S Complete 46 Future Area Plans Discussion PW &DS May 16 W/S Complete - Update provided at Workshop - forwarded to May 24 Council - resolution passed at May 24 Council meeting establishing commercial/industrial land use strategy as a priority 47 Recycling Update PW &DS May 16 W/S Complete - update provided at June 20 Workshop. Next update October 17. 48 jAffordable Housing Review CDP&R May 30 W/S Update scheduled for early 2012 49 Citizen Survey - Parks & Leisure CDP&R June 13 W/S Complete - update provided at August 29 Workshop Services 50 Hydrologic Model PW &DS June 13 W/S Complete - update provided June 20; hydrologic JAlouette model presented to Task Force and Infill Policy will 51 Capital Works Update (+tour) PW &DS June 13 W/S In process - Updates provided on individual projects; tour tentatively scheduled for October 24 52 Blue Mountain Update CDP&R June 20 W/S In process - further update scheduled for November 2012 53 1 PLS Community Development Policy CDP&R June 20 W/S In process - scheduled for review in early 2012 54 Review Social Media Program Presentation Admin June 20 C/W Complete -update provided at July 18 Workshop 55 JElection Update C&FS July 4 W/S Complete - update provided 56 Recreation and Culture Master CDP&R July 18 W/S In process - discussion on strategy of timing and JParks, Plan Implementation Schedule priorities - scheduled for 2012 57 JState of the District Update Admin July 26 Council Complete - update provided 58 Scrap Metal Initiative Follow up PW &DS September 26 W/S Draft bylaw to be presented for Council's discussion on September 26, 2011 59 Dyking District Update PW &DS October 17 W/S Next update to be provided on October 17 , 60 Capital Works Update PW&DS & October 24 W/S Next update to be provided on October 24 CDP&R 61 IService Quality Program PW &DS October 24 W/S Next update to be provided on October 24 62 Zoning Bylaw Update PW &DS December 12 W/S Draft bylaw for Council's discussion; December 12 63 Municipal Ticket Bylaw PW &DS December 12 W/5 ISee Item 29 64 Sign Bylaw Report PW &DS November W/S ISee Item 34 912212011 2:04 PM Council Workshop Recommendation re: Vacant/Derelict Lots That staff be requested to provide a report for Council's consideration on a potential course of action in regards to preventing vacant lots or buildings from becoming neglected and having deleterious effects on the community. 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