HomeMy WebLinkAbout2011-11-21 Workshop Meeting Agenda and Reports.pdf1.
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District of Maple Ridge
COUNCIL WORKSHOP AGENDA
November 21, 2011
10:30 a.m.
Blaney Room, 1st Floor, Municipal Hall
The purpose of the Council Workshop is to review and discuss policies and
other items of interest to Council. Although resolutions may be passed at
this meeting, the intent is to make a consensus decision to send an item to
Council for debate and vote or refer the item back to staff for more
information or clarification.
REMINDERS
November 21, 2011
Closed Council following Workshop
Committee of the Whole Meeting Cancelled
November 22, 2011
Council Meeting
ADOPTION OF THE AGENDA
MINUTES - November 7, 2011
PRESENTATIONS AT THE REQUEST OF COUNCIL
UNFINISHED AND NEW BUSINESS
Alouette Home Start Society Request
Staff report dated November 21, 2011 recommending that a request from
Alouette Home Start Society for free use of a municipal rental property for the
purpose of transitional housing for youth be supported in principle and be
forwarded for public notice prior to approval.
Council Workshop
November 21, 2011
Page 2of3
4.2 Blue Mountain Update
Staff report dated November 21, 2011 providing an update on discussions
pertaining to the development of a management plan for Blue Mountain.
4.3 Metro Vancouver - Labour Relations Conversion and Amendment Interim Bylaw
(forwarded from the November 8, 2011 Council Meeting)
Letter from Lois E. Jackson, Chair, Metro Vancouver Board, requesting the consent
of Council for the adoption of The Greater Vancouver Regional District Labour
Relations Conversion and Amendment No. 1156, 2011 and a staff report
recommending that Maple Ridge Council consent on behalf of the electors to the
adoption of the bylaw.
5. CORRESPONDENCE
5.1
The following correspondence has been received and requires a response. Staff is
seeking direction from Council on each item. Options that Council may consider include:
a) Acknowledge receipt of correspondence and advise that no further action will be
taken.
b) Direct staff to prepare a report and recommendation regarding the subject matter.
c) Forward the correspondence to a regular Council meeting for further discussion.
d) Other.
Once direction is given the appropriate response will be sent.
Recommendation:
6. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL
7. MATTERS DEEMED EXPEDIENT
8. ADJOURNMENT
Checked by-
Date:
Council Workshop
November 21, 2011
Page 3of3
Rules for Holding a Closed Meeting
A part of a council meeting may closed to the public if the subject matter being considered relates to one
or more of the following:
(a) personal information about an identifiable individual who holds or is being considered for a position as
an officer, employee or agent of the municipality or another position appointed by the municipality;
(b) personal information about an identifiable individual who is being considered for a municipal award or
honour, or who has offered to provide a gift to the municipality on condition of anonymity;
(c) labour relations or employee negotiations;
(d) the security of property of the municipality;
(e) the aac uisition. disposition or expropriation of land or improvements, if the council considers that
disclosure might reasonably be expected to harm the interests of the municipality;
(f) law enforcement, if the council considers that disclosure might reasonably be expected to harm the
conduct of an investigation under or enforcement of an enactment;
(g) litigation or potential litigation affecting the municipality;
(h) an administrative tribunal hearing or potential administrative tribunal hearing affecting the municipality,
other than a hearing to be conducted by the council or a delegate of council
(i) the receiving of advice that is subject to solicitor -client privilege, including communications necessary for
that purpose;
0) information that is prohibited or information that if it were presented in a document would be prohibited
from disclosure under section 21 of the Freedom of Information and Protection of Privacy_Act;
(k) negotiations and related discussions respecting the proposed_ provision of a municipal service that are at
their preliminary stages and that, in the view of the council, could reasonably be expected to harm the
interests of the municipality if they were held in public;
(1) discussions with municipal officers and employees respecting municipal objectives, measures and
progress reports for the purposes of preparing an annual report under section 98 [annual municipal
report]
(m) a matter that, under another enactment, is such that the public may be excluded from the meeting;
(n) the consideration of whether a council meeting should be closed under a provision of this subsection of
subsection (2)
(o) the consideration of whether the authority under section 91(other persons attending closed meetings)
should be exercised in relation to a council meeting.
(p) information relating to local government participation in provincial negotiations with First Ngons, where
an agreement provides that the information is to be kept confidential.
MAPLE RIDGE
Deep Roots
Greater Height_;
TO:
FROM:
SUBJECT:
District of Maple Ridge
His Worship Mayor Ernie Daykin
and Members of Council
Chief Administrative Officer
Alouette Home Start Society Request
MEETING DATE:
FILE NO:
MEETING:
November 21, 2011
Workshop
EXECUTIVE SUMMARY:
Alouette Home Start Society (AHSS) has been invited to submit a proposal to the Vancouver
Foundation's Youth Homelessness Initiative program for a 3 year grant that targets the complex
issue of youth homelessness in Maple Ridge. The application outlines a 3-year project called Route
29: The Road Home focusing on supports for youth aged 17 to 24 years to develop the skills that will
enable them to obtain and maintain permanent housing.
The AHSS proposal outlines a proposed budget of $490,000 with an application request of
$245,000 in funding over three years from the Vancouver Foundation. The balance of the budget
will be obtained through financial and in -kind contributions from a number of proposed partners.
Transitional housing for youth has been identified by local service providers as a major gap in the
continuum of housing available to youth in our community. A key part of the Route 29 proposal is a
commitment to provide `transitional housing' to fill this need. Alouette Home Start Society is
requesting free use of a municipal rental property to provide transitional housing for youth
participants in our "Route 29" project for a period of 3 years. AHSS will be responsible for
maintenance and all repair on the building and property.
This request is dependent on the AHSS successfully receiving the Vancouver Foundation funding.
AHSS has suggested that should the District of Maple Ridge approve this request, this contribution
could have significant implications for the success of this proposal. In addition, if this proposal is
successful the project will be incorporated into the Federal funding application for the Youth Safe
House which will considerably strengthen the application in what is expected to be a difficult and
highly competitive process. The Social Planning Advisory Committee has reviewed the proposal and
the request and have recommended that Council approve the request.
RECOMMENDATION:
That the request from Alouette Home Start Society (AHSS) for free use of a municipal rental property
for a period of 3 years for the purpose of transitional housing for youth be supported in principal and
forwarded for public notice prior to approval, subject to AHSS receiving grant funding from the
Vancouver Foundation.
DISCUSSION:
a) Background Context:
The Alouette Home Start Society (AHSS) focuses on addressing the community need priorities
related to ensuring safe, secure and affordable housing with access to responsive and
appropriate support services. AHSS operates the Iron Horse Youth Safe House, the Community
Outreach workers program, and will soon operate Alouette Heights, the 46 unit supportive
housing apartment, which is currently under construction.
4.1
AHSS has a history of successful partnerships with the District of Maple Ridge including use of a
municipal rental house at no cost for the Iron Horse Youth Safe House, operational since June,
2005. More recently, the partnership between the DMR and BC Housing for the lease of
municipal property successfully resulted in significant capital and operational funding for
Alouette Heights supportive housing project to be operated by AHSS. The contributions by the
municipality have effectively assisted in leveraging senior government funding for each of these
projects which have been critical in addressing urgent community needs.
AHSS has submitted a proposal under the Vancouver Foundation Youth Homelessness Initiative
called Route 29: The Road Home. The application builds on best practices research and is
dependent on developing local partnerships that will contribute to the success of the project.
Should the application be successful, the project will employ staff to identify potential housing
and to improve access to housing for youth aged 17-24. The goal is to house 29 youth that are
homeless or at risk of homelessness over the timeframe of the project. Each youth will be
supported to develop their own capacities to become integrated into the community as healthy
contributing citizens with a secure home and the ability to maintain it.
Alouette Home Start Society is requesting free use of a municipal rental property to provide
transitional housing for up to four "Route 29" project participants at one time. The operation of
the house will be supported by a combination of on -site or on -call staff 24 hours a day, seven
days a week, with a guaranteed on -site staff presence in the late evening and over -night hours.
AHSS is confident that approval of the requested contribution from the municipality will assist in
leveraging the funding from the Vancouver Foundation. In addition, if the Route 29 project
receives funding, it will be incorporated into the Homelessness Partnership Initiative Federal
funding program application for the Iron Horse Youth Safe House that is currently under
development for two year funding between April, 2012 and March, 2014. Adding the transitional
housing with this significant funding level will considerably strengthen this application in what is
expected to be a difficult and highly competitive process.
Staff have identified a municipal rental property that can be made available for this purpose.
This property is located at 11932 2215L Street in Maple Ridge. AHSS has confirmed that the
location and layout of the house will meet the needs of this program.
The District acquired this property recently as a planned acquisition for future parkland. This
property will form part of a consolidated parcel of four lots for the future development of
Raymond Park. This park development is planned to occur in 2015, which would enable use of
this property for the full three year term of this proposal. After three years, the residence would
no longer be available for this purpose.
As this project has a three year term, sustainability of the service comes into question. The focus
of the project is to build capacity within both the community of service providers supporting youth
and also with local landlords as potentially renting to youth. Despite these local efforts, the
question of the role of the provincial government still remains. Currently, there appears to be a
gap at the provincial level in defining ministry mandates and responsibilities in regards to
providing housing and support services for youth that are homeless. The Regional Steering
Committee on Homelessness has begun work on preparing a discussion paper regarding the
growing need to address youth homelessness with the goal of encouraging a resolution regarding
which ministry has the mandate for addressing this issue. The hope is that once responsibilities
are defined youth appropriate provincial funding and resources will be in place to support youth
homelessness initiatives by the end of this project.
The Social Planning Advisory Committee has reviewed the proposal and the request for free use
of a municipal rental property and endorsed a recommendation that Council approve the
request, pending the outcome of the funding proposal. It should be noted that this
recommendation is time sensitive, as the Vancouver Foundation process will be completed in
December.
b) Desired Outcomes:
The desired outcome is to support the Alouette Home Start Society's efforts to address the issue
of youth homeless in our community. This project would enable AHSS to obtain funding for
supporting youth in obtaining and maintaining housing. Transitional housing would assist in
filling the gap in this community's continuum of housing for youth.
c) Strategic Alignment:
Ensuring adequate housing is available for all citizens is inextricably linked with providing a safe
and livable community. A lack of access to transitional housing and supports puts youth in our
community at -risk of homelessness which inevitably affects the quality of life of all community
residents.
d) Citizen/Customer Implications:
The 2011 Homeless Count, conducted in March, 2010, identified 29 homeless youth in this
community. All who work with at -risk youth agree that this is likely an undercount due to the fact
that youth homelessness is often not visible. Support for youth to develop the skills that will
enable them to obtain and maintain permanent housing has been identified as an urgent need
by service providers in Maple Ridge. With a highly regarded Iron Horse Youth Safe House
emergency housing program in place, transitional housing has been identified as the next
priority.
e) Interdepartmental Implications:
If Council supports this request in principal, the Clerks Department will place a public notice
regarding the temporary disposal of this property in order to meet Community Charter
requirements. After public notice requirements are met and subject to the Route 29: The Road
Home proposal receiving funding from the Vancouver Foundation, staff will bring a resolution
back to Council for a final decision. If approval is received, staff will enter into a three year lease.
f) Business Plan/Financial Implications:
Waiving rental charges will reduce the revenue that the District would collect from this property
by $1,300 per month for a total amount of $15,600 for each of the proposed three years. AHSS
will also apply for a property tax exemption for each year through the appropriate approval
process, and these taxes are estimated at approximately $3,400 annually. If Council approves
this request, it is subject to the project receiving funding from the Vancouver Foundation. If
AHSS is successful in receiving funding, Council would direct staff to enter into a lease
negotiation that would include: AHSS taking responsibility for the repair and maintenance of the
building and property; and commitment to 24 hour support and supervision of the program.
It should be noted that there are significant costs that relate to the lack of safe, affordable
housing for youth in the community. Youth who do not have a safe, secure place to live can
experience more health problems, social problems and can be exposed to more opportunities to
become involved in criminal activity than the general population of youth. Therefore, there is a
relationship between homelessness of youth and the costs of healthcare, social services and
criminal services.
Closer to home, although difficult to quantify, is that Municipal savings would also result through
the provision of this service. Municipal resources are frequently impacted in a variety of ways by
issues resulting from youth homelessness include policing, bylaws, and Parks and Leisure
Services.
g) Policy Implications:
In the fall of 2007, Council endorsed the Metro Vancouver Affordable Housing Strategy that was
adopted in November, 2007. The Strategy recognizes that a successful response to the housing
needs across Metro Vancouver requires commitment from all levels of government. Although
municipal governments are limited in the actions they can take, it is recognized that they have a
role to play in providing affordable housing through the land use regulation system as well as
through the use of municipal assets.
The Supportive Housing project lease agreement with BC Housing, as well as Council's previous
contributions of municipal rental properties at no cost for the Youth Safe House project and
(Sheppard House Canadian Mental Health's supportive housing), are examples of the District of
Maple Ridge's commitment to participate in the solutions to community housing needs. In each
of these examples, the municipality's contribution effectively helped to leverage significant
resources to meet critical housing needs.
CONCLUSIONS:
The Alouette Home Start Society has applied for funding that will assist in addressing a significant
need in the community. The success of the application is contingent on the ability to demonstrate
local support. A successful application could generate significant support from the Vancouver
Foundation over a three year period. In light of the need, the Social Planning Advisory Committee is
of the view that the project is worth pursuing.
Prepared by ue Wheeler, Community Servipes Director
Concurrence: Ron Riach, Property/Risk Manager
Concurrence: I el eneral Manager, Community Development, Parks and Recreation
Concurrence: PaWill, G neral Manager, Corporate and Financial Services
Approved by: Jim R le, Chief Ad inistrative Officer
sw
Attachments Le r of Request from Alouette Homestart Society
Summary of Route 29: The Road Home Proposal to the Vancouver Foundation
Alouette
Home Start
Society 22318 McIntosh Avenue, Maple Ridge BC, V2X 3C1
November 2, 2011
Andrea Walker,
Chair, District of Maple Ridge Social Planning Advisory Committee
c/o Sue Wheeler
Community Services Director
Dear Ms. Walker,
The Alouette Home Start Society was formed in 2003 through the collaborative efforts of SPAC,
the Community Network, and the community at large. Our goal is to ensure everyone in Maple
Ridge has safe, secure and affordable housing, and access to support services appropriate to
their needs. At present, AHSS runs the Iron Horse Youth Safe House and a Community Outreach
program, and will operate Alouette Heights Supportive Housing, due to open its doors in June or
July 2012.
AHSS has been invited to submit a proposal to the Vancouver Foundation for support from their
Youth Homelessness Initiative, funding that targets homelessness amongst youth transitioning
into adulthood. Housing support for youth has been identified as an urgent need by service
providers in Maple Ridge. The 2011 Homeless Count found 29 homeless youth in this
community, and all who work with at -risk youth agree that this is an undercount.
Our proposal to the Vancouver Foundation describes a 3-year project called Route 29: The Road
Home. It asks for $245,000 over three years as part of a total proposed budget of $490,000; the
balance coming in financial and in -kind contributions from AHSS and a number of proposed
partners, including the District of Maple Ridge.
The project will employ staff to find and improve youth access to housing along the housing
continuum, and build connections and continuing relationships with youth aged 17-24 over a
three- year period, so that 29 youth formerly homeless or at risk of homelessness will be housed
at March 31, 2015. Each youth will be supported in their own unique quest to find the inner
resources and external supports that will enhance their journey to maturity and to becoming
healthy, happy, people, integrated into a community that supports their unique gifts, with a
secure home and the capacity to keep it.
Research shows that programs that focus intensive supports and interventions over time are
more effective than programs that focus on crisis management. Other services and supports in
the community are willing and able to assist with this project, and with a streamlined system
that addresses the basic need of housing, all supporting programs/services have the potential
for drastically increased effectiveness in what they specifically offer.
One of the major hurdles in supporting youth to find and maintain housing is the lack of
affordable, safe and appropriate housing in this community, compounded by a stigma that
makes landlords reluctant to rent to youth. An important part of the project is a commitment to
building relationships with landlords and finding ways to increase the housing options for youth.
A major part of the proposal to the Vancouver Foundation is a commitment to find a way to
provide transitional housing as a way to complete the continuum of housing for youth in this
community, so that there is housing available to provide whatever level of support is
appropriate for each youth, and to help them move in incremental steps toward full
independence. Transitional housing fills in the gap on the housing continuum between the Safe
House and Supportive Housing.
Alouette Home Start Society is requesting free use of a municipal rental property to provide
transitional housing for three or four youth participants in our "Route 29" project. The house
will be supported by a combination of on -site or on -call staff 24 hours a day, seven days a week,
with a guaranteed on -site staff presence in the late evening and over -night hours.
As noted earlier, if our application for funding to the Vancouver Foundation is successful, it will
bring $245,000 into the community to support our work with homeless youth, along with
supports from a number of other service providers. The requested contribution from the
municipality will be a great help in leveraging the funding from the Vancouver Foundation and
will make a very big difference in our community.
Sincerely,
Stephanie Ediger
Executive Director
Alouette Home Start Society
604-466-2665
sedi er.ahss shaw.ca
www.alouettehomestart.com
Summary of Route 29: The Road Home Proposal to Vancouver Foundation
The AHSS proposal outlines a total budget of $490,000 with a request of $245,000 in funding over
three years from the Foundation. The remainder of the total budget will be obtained through
financial and in -kind contributions from a number of proposed partners. Several local service
providers have committed to assisting with the project and working together to develop a
streamlined system that addresses the basic need of housing for at risk -youth.
One of the most significant barriers in supporting youth to find and maintain housing is the lack of
affordable, safe and appropriate housing in this community, compounded by a stigma that results in
landlords being reluctant to rent to youth. An important part of the project is a commitment to
building relationships with landlords and finding ways to increase the housing options for youth.
Utilizing a continuum of housing as a framework is helpful in understanding the housing needs and
housing choices in a community. The housing continuum includes emergency shelters, transitional
housing, supportive housing, social housing, market rental housing, and ownership housing. With
the emergency housing need addressed by the Iron Horse Youth Safe House, transitional housing for
youth has been identified as a major gap in the continuum of housing available to youth. A key part
of the Route 29: The Road Home proposal is a commitment to provide `transitional housing' which
would fill this gap on the housing continuum. This type of housing would allow AHSS to provide the
appropriate level of support for each youth, and to help them move in incremental steps toward full
independence.
40
MAPLE RIDGE
Deep Roots
Greater Heights
TO:
FROM:
SUBJECT
District of Maple Ridge
His Worship Mayor Ernie Daykin MEETING DATE: November 21, 2011
and Members of Council FILE NO: CDPR-Admin-0640-30
Chief Administrative Officer MEETING: Workshop
Blue Mountain Update
EXECUTIVE SUMMARY:
A meeting with Blue Mountain Stakeholder Groups hosted by the Ministry of Natural Resources took
place on Wednesday, October 26, 2011 and was well attended. Groups appeared supportive of next
steps in the development of a management plan for Blue Mountain, which involves an upcoming
meeting with government entities to ensure alignment in planning for this area, and individual
meetings with each stakeholder group to gather input to zoning for specific uses on Blue Mountain.
RECOMMENDATION:
No resolution is required.
DISCUSSION:
a) Background Context:
A Draft Recreation Strategy for Blue Mountain was developed beginning in 2001. The
Ministry of Tourism, Sports and the Arts reactivated the management plan in 2003, and
more recently, the Ministry of Natural Resources is overseeing finalization and
implementation of the plan.
In 2011, the Ministry of Natural Resources received funding to plan potential staging areas
on Blue Mountain. This funding provided an opportunity to pull stakeholders back together
to input to planning and to receive an update on progress toward finalization of a
management plan for the area. Twenty-five stakeholder group members representing a
diverse range of interests such as environmental concerns, walking/hiking, equestrian and
motorized vehicle uses, woodlot management as well as representatives from Metro
Vancouver Parks, and the adjacent Mission interpretive Forest attended this meeting.
Updates were provided on the following topics:
1. The mapping of all trails is complete, however maps will continue to be updated as trail
route adjustments are made and as a result of upcoming meetings with individual
stakeholder groups. Users asked for future mapping to be placed into a format that is
easier for groups to download and view.
2. The Blue Mountain Off -Road Motorcycle Club distributed copies of a report completed in
2010 that includes trail data collection and assessments on sediment risk, soil erosion,
streamside protection, environmentally sensitive areas, rare wildlife, and archaeology to
aid in planning and managing the trail system, including protection of environmental and
archaeological features. Stakeholder groups will now have an opportunity to review this
4.2
information and provide feedback. This report has been forwarded to the District's
Environmental Planning Staff for review.
3. Planning for potential staging areas on Blue Mountain is currently underway.
Discussions identified a need for separate parking for motorized vehicle access and non -
motorized access, and a need for a high level of management for any staging areas that
may be introduced to Blue Mountain through an on -site caretaker and controlled gate
access.
Next steps regarding finalization of the Blue Mountain Recreation Strategy and integrated
management plan include:
1. A meeting between government entities who have an interest in Blue Mountain to ensure
alignment of planning for this area, including: Ministry of Natural Resources, District of
Maple Ridge, Metro Vancouver Regional Parks, BC Parks, Katzie First Nation, Kwantlen
First Nation and BC Hydro (regarding transmission line twinning project).
2. One-to-one meetings between Ministry of Natural Resources and each stakeholder group
to review trail maps and identify areas of use per group. The Ministry has identified that
their intention is to provide an area of use for every activity represented in this process,
but to contain each use to specific areas through zoning.
Meeting participants expressed support for next steps (as described above) and also
encouraged timely completion of environmental assessments and the management plan,
particularly in light of the possible addition of staging areas, which may result in increased
recreation use.
b) Desired Outcome:
The desired outcome is to ensure pro -active planning for Blue Mountain as a collaborative
process that involves all stakeholders in a manner that mitigates issues and maximizes
benefits to the citizens of Maple Ridge.
c) Strategic Alignment:
Participation in Blue Mountain planning aligns with Council's direction to:
■ Develop and maintain strong, positive working relationships with stakeholders,
neighbours and other levels of government,
■ To preserve and enhance the natural assets of Maple Ridge,
■ To support the retention and expansion of local business, and
■ To encourage active and healthy lifestyles among citizens through the provision of a
variety of exceptional recreational activities.
d) Citizen/Customer Implications:
Blue Mountain serves a wide range of groups with diverse interests that span environmental
management topics, to a variety of outdoor recreation uses, and timber harvesting. All
interests are being considered in the development of a management plan for this area.
CONCLUSIONS:
The diversity of interests involved on Blue Mountain increases the level of complexity when working
to establish a management plan for this area. This complexity has contributed to the slow rate of
progress regarding plan completion and implementation.
Recently, the allocation of provincial funding to plan potential staging areas provided an impetus to
pull stakeholders back together to continue this work. Stakeholder groups appeared to generally
support the direction being taken by the Ministry with the caveat that some groups would like to see
baseline environmental studies completed before any other decisions are made, as this work will
provide important inputs to the development of a long-term management plan. A review of the Blue
Mountain Off -Road Motorcycle Club report which was distributed at the recent meeting will assist in
identifying what portion of this assessment work has been completed to date and what portion
remains to be done.
For next steps, District staff will work with the Ministry to host a follow-up meeting with government
entities planning for Blue Mountain and will continue to monitor the participation of stakeholder
groups, as well as the completion of baseline research and completion of an integrated and
sustainable management plan.
Further updates will be brought back to Council as new information is available. This includes
feedback on the Blue Mountain Off -Road Motorcycle Club Report when staff's review is complete as
well as an update from the upcoming meeting with government agencies.
"T
r
Prepared by: 01S ift, eneral Manager, Community Development,
Park nd Redreation
Concurrence: J.L. (Jim) Rule i
Chief Administrative Officer
:ks
FIE COPY
metrovancouver
..............................................
...............---......-- .....
14W
4330 Kingsway, Burnaby, BC, Canada V5H 4G8 604-432-6200 www.metrovancouver.org
Office of the Chair
Tel. 604 432-6215 Fax 604 451-6614
File: CR-07-01
«Title» «First_Name>> «Last_Name» and Council
«Municipality,,
«Municipal_Address»
<<City», BC «PC»
Dear Title» «Last_Name» and Council:
Re: Labour Relations Conversion and Amendment Interim Bylaw
The Metro Vancouver Board of Directors introduced the Greater Vancouver Regional District
Labour Relations Conversion and Amendment Bylaw No. 1156, 2011 at its October 28, 2011
meeting. The By/awconverts the labour negotiations function established under its letters patent
to a labour relations service established pursuant to section 774.2 of the Local Government Act.
The purpose of the Bylaw is to establish an interim labour relations service while the members
develop a more detailed labour relations model.
Before the Bylaw can be finally adopted the electors of all members must provide participating area
approval (section 802.3). An alternative to elector approval is provided for by section 801.4 of the
Act. That section states that a council may give participating area approval by consenting on
behalf of the electors to the adoption of the bylaw. Such a resolution would state:
"The council of the Municipality of consents on behalf of the electors
to the adoption of The Greater Vancouver Regional District Labour Relations
Conversion and Amendment Bylaw No. 1156, 2011 ".
We respectfully request that you include this item on the agenda of your next council meeting.
Following receipt of all members' consents the Bylaw must be forwarded to the Inspector of
Municipalities for approval before it is sent back to the GVRD Board for final adoption on
November 25, 2011. Your approval by November 18, 2011, would be greatly appreciated in order
to meet these timelines.
All council consents should be forwarded to Paulette Vetleson, Corporate Secretary, at
Paulette.Vetleson@metrovancouver.org or via facsimile to 604-451-6686.
Respectfully I remain,
c� a. "; iz,
Lois E. Jackson.
Chair, Metro Vancouver Board
LEF/DUtb
cc: Municipal Clerks, Metro Vancouver municipalities
Attachment: Labour Relations Conversion and Amendment Bylaw No. 1156, 2011 4m3
5558326
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ATTACHMEN
GREATER VANCOUVER REGIONAL DISTRICT
LABOUR RELATIONS CONVERSION AND AMENDMENT BYLAW NO. 1156, 2011
A bylaw to convert and amend the Labour Relations Function of the Greater
Vancouver Regional District to a Labour Relations Service
WHEREAS:
A. The Greater Vancouver Regional District was incorporated by Letters Patent issued
pursuant to the provisions of the Municipal Acton June 29, 1967;
B. Supplementary Letters Patent dated December 13, 1973, as amended by
Supplementary Letters Patent dated November 22, 1982, granted the Greater
Vancouver Regional District the authority to provide labour negotiations and ancillary
services;
C. Pursuant to section 774.2(3) of the Local Govemment Act a regional district may
convert the labour negotiations service to a service exercised under the authority of
an establishing bylaw and may in the same bylaw amend the power to the extent that
it could if the power were in fact exercised under the authority of an establishing
bylaw;
D. The Board of the Greater Vancouver Regional District wishes to convert the labour
negotiations service to a labour relations service exercised under the authority of an
establishing bylaw and to amend the service established thereby;
E. The consent of all of the participants has been obtained in accordance with section
802.3 of the Local Government Act.
NOW THEREFORE the Board in open meeting assembled enacts as follows:
1. CITATION
1 A This bylaw may be officially cited for all purposes as the "Greater Vancouver
Regional District Labour Relations Conversion and Amendment Bylaw .No. 1156,
2011"
2. CONVERSION
2.1 The function of labour negotiations and ancillary services as granted to the Greater
Vancouver Regional District by Supplementary Letters Patent dated December 13,
1973, and amended by Supplementary Letters Patent dated November 22, 1982,
is hereby converted, amended and established as a local service to provide labour
relations and ancillary services.
5507298 Greater Vancouver Regional District
Labour Relations Conversion and Amendment Bylaw No. 1156, 2011
Page 1 of 4
3. TERM OF SERVICES
3.1 The! local service to provide labour relations and ancillary services shall expire on
December 31, 2012 unless the GVRD Board of Directors extends the service
beyond that date by a majority weighted vote of those directors present
representing participating municipalities.
4. SCOPE OF SERVICES
4.1 It shall be the function of the Greater Vancouver Regional District ("the Regional
District") to undertake and carry out for all members the following base services:
a) Assisting and undertaking strategic discussions on labour negotiations and
labour relations issues amongst the members; and,
b) Providing research on compensation, benefits and labour negotiations;
('Base Services").
4.2 On a fee for services basis member municipalities may retain the Regional District
to provide one or more of the following additional services:
a) Labour negotiations and collective bargaining services;
b) Compensation and job evaluations and related research;
c) Customized training program;
d) Human rights complaint investigations and human rights training; and,
e) Benefits services including education and training on usage patterns and
assessing, managing and controlling benefits costs; ("Additional Services").
4.3 On a fee for services basis the Greater Vancouver Regional District may provide
Base Services and Additional Services to other public bodies. For the purposes of
this section, other public bodies include, without limiting the generality of the
foregoing, school boards, health boards, library boards, police boards, museum
boards, parks and recreation commission, community associations and other
municipalities outside the Greater Vancouver Regional District.
5. COST RECOVERY
5.1 For the year 2012, the annual cost attributable to providing the Base Services to
participating members shall be paid out of the accumulated reserves of the labour
negotiations function as they existed immediately before the adoption of this bylaw.
5507�98 GfE:c+ter `✓ancouver Regional District
Labour Relations Conversion and Amendment Bylaw No. 1156, 2011
Page 2 of 4
5.2 The costs attributable to providing the Additional Services shall be charged on a
fee for services basis, except that during 2012, participating members who were
previously members of the Labour Relations function and had not served notice to
leave that function may have bargaining, compensation and job evaluation services
provided and the costs paid out of accumulated reserves of the labour relations
function as they existed immediately before the adoption of this bylaw so long as
funds remain in those accumulated reserves sufficient for that purpose.
5.3 If the Labour Relations Service is extended beyond 2012, the annual costs for the
Base Services shall be recovered by:
(a) The imposition of fees and other charges that may be fixed by a separate
bylaw;
(b) Property value taxes imposed in accordance with Division 4.3 of the Local
Government Act;
(c) Revenues raised by other means authorized under the Local Government Act
or another Act, or,
(d) Revenues received by way of agreement, enterprise, gift, grant or otherwise.
5.4 The costs of the Base Services after deducting the revenues (if any) raised or
received under subsections 5.3(a), (c) and (d) above, shall be apportioned among
all of the Participating Areas on the basis of the proportion that the net taxable
assessment of each participating member bears to the total net taxable
assessment of all participating members.
6. PARTICIPATING AREA
6.1 The Regional District and each member municipality of the Greater Vancouver
Regional District, excluding the City of Abbotsford, is a participating area for the
purposes of the Base Services (each a "Participating Area").
7. SERVICE AREA
7.1 The service area for the Base Services is the area within the boundaries of all of
the Participating Areas (the "Service Area").
8. MAXIMUM REQUISITION
8.1 In 2012 the accumulated reserves of the Labour Negotiations Function shall be
applied to the costs of the Base Services and the Additional Services in
accordance with the provisions of sections 5.1 and 5.2. The maximum amount that
may be requisitioned for the Labour Relations Service in 2012 is $0.00.
5507298
RegionalGreater Vancouver District
Labour Relations Conversion and Amendment Bylaw No.1156. 2011
Page 3 of 4
8.2 If tfie Board approves the extension of the service past December 31, 2012, the
maximum amount that may be annually requisitioned for the Labour Relations
Service is $ 2.0 million.
READ A FIRST TIME this day of 2011,
READ A SECOND TIME this day of 2011.
READ A THIRD TIME this day of 2011.
APPROVED BY THE INSPECTOR OF MUNICIPALITIES this day of , 2011.
RECONSIDERED, PASSED AND FINALLY ADOPTED by an affirmative vote this
day of .2011.
Paulette a. Vetleson
Secretary
Lois E. Jackson
Chair
5507298 -- � Greater Vancouver Regional District
Labour Relations Conversion and Amendment Bylaw No. 1156, 2011
RD Closed - 30 Page 4 of 4
RIDGE406
MAPLE
Deep Roots
Greater Heights
ICf3i
District of Maple Ridge
His Worship Mayor Ernie Daykin DATE: November 8, 2011
and Members of Council FILE NO:
FROM: Chief Administrative Officer ATTN: Council
SUBJECT: Labour Relations Conversion and Amendment Interim Bylaw
EXECUTIVE SUMMARY:
For nearly two decades there has been much discussion and research in the pursuit of a labour
relations model that balances the interests of regional taxpayers while affording individual
municipalities the autonomy to bargain collective agreements and other terms of employment that
meet the unique needs of that community and the local union/employer relationship. These efforts
have, to date, not been fruitful with the consequence that a growing number of municipalities have
withdrawn from or given notice to withdraw from the current model. In 2011 the Metro Vancouver
Board identified the "autonomy model" as an approach that may enable a high level of cooperation
and collaboration amongst all the regions municipalities while at the same time allowing for the
independence so desired by many. The Board tasked the region's Chief Administrative Officers with
developing a detailed implementation plan, including costing, for the autonomy model. That work is
underway. In the interim, the Board believes it is prudent to put in place a bridging Bylaw, based on
autonomy model principles that will serve the region until the detailed work is complete.
The Metro Vancouver Board of Directors introduced the Greater Vancouver Regional District Labour
Relations Conversion and Amendment Bylaw (No. 1156, 2011) at its October 28, 2011 meeting as
this interim measure. The Bylaw converts the labour negotiations function established under its
letters patent to a labour relations service established pursuant to section 774.2 of the Local
Government Act. The Bylaw is attached to this report.
RECOM M EN DATION(S):
That Maple Ridge Council consents on behalf of the electors to the adoption of The Greater
Vancouver Regional District Labour Relations Conversion and Amendment Bylaw (No. 1156, 2011).
DISCUSSION:
a) Background Context:
The labour relations function was established under "The Letters Patent" from the province in 1974,
which were subsequently amended by the Province in 1982 ("The Supplementary Letters Patent).
The letters patent confer executive and administrative powers to the Labour Relations Bureau, a
committee made up of one elected representative from each Metro municipality. These powers
require participating jurisdictions to abide by the bargaining mandate established by the Labour
Relations Bureau and necessitate tentative settlements to be voted on by the Bureau as well as by
the individual municipal Council. By its design (adherence to a universal mandate, the double
ratification process and other regional pay policies), the current model inhibits an individual
municipality's autonomy to make independent decisions about its bargaining or job evaluation
direction.
Page 1 of 5
Throughout the 1990's there was growing discontent about the rigidity of the function fueled by a
desire from municipalities to have more autonomy to act individually to meet local collective
bargaining and job evaluation needs, as well as a concern from some of the larger municipalities
about the cost/benefit of the function. The discontent triggered many reviews of the function (at
least six formal reviews) but the reviews led only to tinkering with the function as opposed to
fundamental change. Consequently, a number of municipalities withdrew from the function and
others have given notice to withdraw. Table 1 below provides the status of membership in the
function as of November 1, 2011.
Table 1. Status of Membership in the Labour Relations Function as at Nov 1, 2011
Members
Served Notice to Withdraw
Not Members
Maple Ridge
Vancouver (Nov 30,2011)*
Surrey
Port Moody
Delta (April 2012)
Port Coquitlam (1982)
City of North Vancouver
West Vancouver (July 2012)
Richmond (2002)
City of Langley
Dist of North Vancouver (June
Burnaby (2010)*
Township of Langley
2013)
Coquitlam
Lions Bay
Metro Vancouver
New Westminster
Pitt Meadows
White Rock
,there are dirrering opinions as to the status of Vancouver and Burnaby. The letters patent require
a municipality to provide 24 months' notice to withdraw from the function; however, if the notice
period overlaps a period of bargaining, the notice is extended until the end of that bargaining. For
Vancouver the bargaining period for their COPE and some other Unions started on September 1,
2011 so, according to the letters patent, Vancouver is not officially out of the function until CUPE
(and other) bargaining concludes. Vancouver disputes this interpretation. Under the same
rationale, Burnaby remains a member of the function for their Fire unit only, and only until their
current bargaining with their Firefighters concludes.
The table tells us that, subject to the caveat above, the four largest municipalities in the region
(Vancouver, Surrey, Burnaby and Richmond) will no longer be participating members in the function
by the end of November 2011. These four municipalities represent more than 64% of the region's
population. Currently, Vancouver contributes 40% of the function's annual budget.
In response to the number of departures and notices to withdraw, in August 2010 the Bureau
commissioned another review of the function. In March 2011, the Bureau received its report from
labour relations specialist James Dorsey (the Dorsey Report) and in April 2011, the Bureau adopted
all 13 of the recommendations in the report. The key direction of the Dorsey report is that the
Bureau must reconstitute itself as an independent employers' organization with membership only
from those municipalities who wish to be bound together. The following quote is from page 65 of Mr.
Dorsey's report:
"The four largest members represent over 60% of the Metro Vancouver population and
employ over 60% of the unionized employees. They have decided not to be participating
members. The other municipalities must let them go their separate ways and get on with it.
There must be some tearing down before rebuilding. The four largest will act in their self-
interest. "
Page 2 of 5
Mr. Dorsey's report recommends a restructured Bureau made up exclusively of participating
members. His recommendation #6 states:
... There are to be no representative spokespersons of non -participating members
regularly attending, sharing information and participating in Bureau meetings and
decisions. "
In addition to exclusivity at the political level, Mr. Dorsey also recommends exclusivity in the senior
staff group supporting the Bureau. Recommendation. #11 states:
"The CAO Advisory Committee for the Bureau should consist of Chief Administrative
Officers/City Managers from participating members..."
The region's staff (Chief Administrative Officers and Human Resources Directors) were unanimous in
their preference for a different approach than the approach recommended by Mr. Dorsey. Staff
prefers an approach known as the "autonomy model" and asked the Metro Vancouver Board to
support this model. Maple Ridge Council had also expressed a preference and willingness to explore
the autonomy model in June 2010 and again in March 2011. The focus of the autonomy model is to
maintain an all-inclusive alliance of employers in a structure that enables and maximizes levels of
communication and collaboration while at the same time providing individual municipalities the
authority to negotiate terms of employment that meet local needs and interests. In the absence of a
system that provides for control over each other the best alternative is a system that provides for the
ability to influence each other. The intent of the autonomy model is to enable the highest level of
cooperation and collaboration thus potentially maximizing the degree of influence.
In June 2011, the Metro Vancouver Board advised the Bureau that the Board intended to pursue the
autonomy model and tasked the region's Chief Administrative Officers with developing the detail
required for the implementation of a labour relations service built on the autonomy model. In July,
2011, the Bureau decided to stand down. The work to build the detailed model is in its early stages
and the interim Bylaw, built on the principles of the autonomy model, is intended to bridge the gap
until the detailed model is crafted.
The interim Bylaw:
• Replaces the letters patent and thus, the Bureau
• Enables Metro Vancouver to provide labour relations services to the region's
municipalities
• Provides for two types of services
o Base services (facilitating strategic discussions and research)
o Additional services (collective bargaining, job evaluation ...)
• Funds these services, in 2012, out of reserves that have been accumulated over the
years. All municipalities will receive the base services for "free" in 2012. Participating
members who have not served notice, Maple Ridge is in this group, will also receive the
additional services for "free" in 2012. Those who are not members or members who
have served notice have the option of purchasing the additional services on a fee -for -
service basis
• Allows each municipality to set its own bargaining mandate(s)
• Allows each municipality to independently approve its own tentative settlement(s)
• Allows for voluntary alliances between willing municipalities
• Allows for an extension of the Bylaw past 2012
Page 3 of 5
The Bylaw requires unanimous consent from all municipalities before it can be sent to the Inspector
of Municipalities for approval. The Board is hopeful that the Bylaw will be presented for final
adoption at their meeting on November 25, 2011. The timing of the Bylaw is important for a number
of reasons:
1. If the Bylaw fails and the status quo (following the rules of the letters patent) continues then
the issues around the status of Vancouver and, to a much lesser extent, Burnaby will need to
be resolved. Vancouver has been clear that they believe they will no longer be members of
the function as of the end of November 2011. They do not anticipate being part of a regional
mandate, regional ratification process; nor do they anticipate contributing their usual
financial allocation (approximately $1.1 million) to the budget of the function. Continuation
of the letters patent would, seemingly, require Vancouver to meet all of these obligations.
Adopting the Bylaw avoids the legal, financial and political wrangling that would ensue under
the status quo
2. In addition to the "big four" three other municipalities have indicated (by serving notice to
withdraw) that they do not want to operate under the current system. It is not clear how
these municipalities will approach their imminent bargaining with CUPE. Will they adhere to
the rules of the letters patent or will they not follow these rules?
3. For many, many years there has been discontent with how the labour relations model has
operated; members of the Bureau have commented that the current system is dysfunctional.
In 2011, some momentum has been gained and some consensus seems to be building,
particularly at the staff and Board level, to make fundamental change to the model to better
meet the desires of the individual municipalities while still respecting the interests of regional
taxpayers. If the Bylaw is not adopted then this momentum may be lost and the system that
municipalities are regularly abandoning will continue
In September 2011, Maple Ridge Council asked the Ministry of Community, Sport and Cultural
Development for its opinion on whether the Regional District had the right to enact a service bylaw
that would replace the letters patent. At the time of writing the District has not received a response
from the Ministry.
b) Desired Outcome(s):
The desired outcome is to find a model for the delivery of regional labour relations services that best
enables the cooperation and collaboration of all municipalities in Metro Vancouver. It is very clear
that an increasing number of municipalities, including the four largest in the region, do not want to
participate in a function where other municipalities are able to control their collective bargaining or
job evaluation outcomes. The big four and now three others are leaving the current function.
c) Business Plan/Financial Implications:
For 2012 the District will enjoy a one-time saving of our annual allocation for the labour relations
function. This is a saving in the range of $65,000. During 2012 the District will determine how best
to obtain support for bargaining and job evaluation services for 2013 and beyond.
d) Alternatives:
Council may deny consent of the Bylaw. If consent is denied, staff understands that the same
dispute resolution mechanism that was enacted for the Regional Growth Strategy approval process
would apply.
Page 4of5
CONCLUSIONS:
For nearly two decades there has been much discussion and research in the pursuit of a labour
relations model that balances the interests of regional taxpayers while affording individual
municipalities the autonomy to bargain collective agreements and other terms of employment that
meet the unique needs of that community and the local union/employer relationship. That search
has, to date, not been fruitful with the consequence that a growing number of municipalities have
withdrawn from or given notice to withdraw from the current model. In 2011 the Metro Vancouver
Board identified the "autonomy model" as an approach that may enable a high level of cooperation
and collaboration amongst all the regions municipalities while at the same time allowing for the
independence so desired by many. The Board tasked the region's Chief Administrative Officers with
developing a detailed implementation plan, including costing, for the autonomy model. That work is
underway. In the interim, the Board believes it is prudent to put in place a bridging Bylaw, based on
autonomy model principles that will serve the region until the detail work is complete. Staff
recommends that Council consent to the interim Bylaw.
Prepared by: J hn Leeburn BCOM, MBA
Executive Director to the tAO
Concurrence:'J.L. (Jim) Rule
Chief Administrative Officer
n
Attach.
Page 5of5
ATTACHMEN'
.
GREATEN VANCOUVER REGIONAL DISTRICT
LABOUR RELATIONS CONVERSION AND AMENDMENT BYLAW NO. 1156,2011
A bylaw to convert and amend the Labour Relations Function of the Greater
Vancouver Regional District to a Labour Relations Service
WHEREAS:
A. The Greater Vancouver Regional District was incorporated by Letters Patent issued
pursuant to the provisions of the Municipal Act on June 29, 1967;
B. Supplementary Letters Patent dated December 13, 1973, as amended by
Supplementary Letters Patent dated November 22, 1982, granted the Greater
Vancouver Regional District the authority to provide labour negotiations and ancillary
services;
C. Pursuant to section 774.2(3) of the Local Government Act a regional district may
convert the labour negotiations service to a service exercised under the authority of
an establishing bylaw and may in the same bylaw amend the power to the extent that
it could if the power were in fact exercised under the authority of an establishing
bylaw;
D. The Board of the Greater Vancouver Regional District wishes to convert the labour
negotiations service to a labour relations service exercised under the authority of an
establishing bylaw and to amend the service established thereby;
E. The consent of all of the participants has been obtained in accordance with section
802.3 of the Local Government Act.
NOW THEREFORE the Board in open meeting assembled enacts as follows:
11. CITATION
1.1 This bylaw maybe officially cited for all purposes as the "Greater Vancouver
Regional District Labour Relations Conversion and Amendment Bylaw No. 1156,
2011 ".
2. CONVERSION
2.1 The function of labour negotiations and ancillary services as granted to the Greater
Vancouver Regional District by Supplementary Letters Patent dated December 13,
1973, and amended by Supplementary Letters Patent dated November 22, 1982,
is hereby converted, amended and established as a local service to provide labour
relations and ancillary services.
5507298 Greater Vancouver Regional District
Labour Relations Conversion and Amendment Bylaw No. 1156, 2011
R l—j I .In zinri - 9 % Paye 1 01 -+
3. TERM OF SERVICES
3.1 The local service to provide labour relations and ancillary services shall expire on
December 31, 2012 unless the GVRD Board of Directors extends the service
beyond that date by a majority weighted vote of those directors present
representing participating municipalities.
4. SCOPE OF SERVICES
4.1 It shall be the function of the Greater Vancouver Regional District ("the Regional
District") to undertake and carry out for all members the following base services:
a) Assisting and undertaking strategic discussions on labour negotiations and
labour relations issues amongst the members; and,
b) Providing research on compensation, benefits and labour negotiations;
("Base Services").
4.2 On a fee for services basis member municipalities may retain the Regional District
to provide one or more of the following additional services:
a) Labour negotiations and collective bargaining services;
b) Compensation and job evaluations and related research;
c) Customized training program;
d) Human rights complaint investigations and human rights training; and,
e) Benefits services including education and training on usage patterns and
assessing, managing and controlling benefits costs; ("Additional Services").
4.3 On a fee for services basis the Greater Vancouver Regional District may provide
Base Services and Additional Services to other public bodies. For the purposes of
this section, other public bodies include, without limiting the generality of the
foregoing, school boards, health boards, library boards, police boards, museum
boards, parks and recreation commission, community associations and other
municipalities outside the Greater Vancouver Regional District.
5. COST RECOVERY
5.1 For the year 2012, the annual cost attributable to providing the Base Services to
participating members shall be paid out of the accumulated reserves of the labour
negotiations function as they existed immediately before the adoption of this bylaw.
5507298 Greater Vancouver Regional District
Labour Relations Conversion and Amendment Bylaw No. 1156, 2011
5.2 The costs attributable to providing the Additional Services shall be charged on a
fee for services basis, except that during 2012, participating members who were
previously members of the Labour Relations function and had not served notice to
leave that function may have bargaining, compensation and job evaluation services
provided and the costs paid out of accumulated reserves of the labour relations
function as they existed immediately before the adoption of this bylaw so long as
funds remain in those accumulated reserves sufficient for that purpose.
5.3 If the Labour Relations Service is extended beyond 2012, the annual costs for the
Base Services shall be recovered by:
(a) The imposition of fees and other charges that may be fixed by a separate
bylaw;
(b) Property value taxes imposed in accordance with Division 4.3 of the Local
Government Act;
(c) Revenues raised by other means authorized under the Local Government Act
or another Act; or,
(d) Revenues received by way of agreement, enterprise, gift, grant or otherwise.
5.4 The costs of the Base Services after deducting the revenues (if any) raised or
received under subsections 5.3(a), (c) and (d) above, shall be apportioned among
all of the Participating Areas on the basis of the proportion that the net taxable
assessment of each participating member bears to the total net taxable
assessment of all participating members.
6. PARTICIPATING AREA
6.1 The Regional District and each member municipality of the Greater Vancouver
Regional District, excluding the City of Abbotsford, is a participating area for the
purposes of the Base Services (each a "Participating Area").
7. SERVICE AREA
7.1 The service area for the Base Services is the area within the boundaries of all of
the Participating Areas (the "Service Area").
8. MAXIMUM REQUISITION
8.1 In 2012 the accumulated reserves of the Labour Negotiations Function shall be
applied to the costs of the Base Services and the Additional Services in
accordance with the provisions of sections 5.1 and 5.2. The maximum amount that
may be requisitioned for the Labour Relations Service in 2012 is $0.00.
5507298 Greater Vancouver Regional District
Labour Relations Conversion and Amendment Bylaw No. 1156, 2011
F-aa
8.2 If the Board approves the extension of the service past December 31, 2012, the
maximum amount that may be annually requisitioned for the Labour Relations
Service is $ 2.0 million.
READ A FIRST TIME this
day of _
READ A SECOND TIME this
day of
READ A THIRD TIME this
day of
APPROVED BY THE INSPECTOR OF MUNICIPALITIES this
day of , 2011.
RECONSIDERED, PASSED AND FINALLY ADOPTED by an affirmative vote this
day of 2011.
Paulette a. Vetleson
Secretary
Lois E. Jackson
Chair
5507298 Greater Vancouver Regional District
Labour Relations Conversion and Amendment Bylaw No. 1156, 2011
Ru L,ic�5f c1 - .}u
Pane 4 of 4