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HomeMy WebLinkAbout2013-04-08 Workshop Meeting Agenda and Reports.pdf District of Maple Ridge 1. ADOPTION OF THE AGENDA 2. MINUTES –March 18, 2013 3. PRESENTATIONS AT THE REQUEST OF COUNCIL 3.1 4. UNFINISHED AND NEW BUSINESS 4.1 Transportation Plan – John Steiner, Urban Systems 4.1.1 Transportation Plan Update 4.1.2 Abernethy Way Update COUNCIL WORKSHOP AGENDA April 8, 2013 9:00 a.m. Blaney Room, 1st Floor, Municipal Hall The purpose of the Council Workshop is to review and discuss policies and other items of interest to Council. Although resolutions may be passed at this meeting, the intent is to make a consensus decision to send an item to Council for debate and vote or refer the item back to staff for more information or clarification. REMINDERS April 8, 2013 Closed Council following Workshop Committee of the Whole Meeting 1:00 p.m. April 9, 2013 Council Meeting 7:00 p.m. Council Workshop April 8, 2013 Page 2 of 4 4.2 Customer Experience Verbal presentation by the General Manager of Community Development, Parks and Recreation Services 4.3 Field Maintenance Program Verbal Update by the Manager of Parks and Open Space 5. CORRESPONDENCE The following correspondence has been received and requires a response. Staff is seeking direction from Council on each item. Options that Council may consider include: a) Acknowledge receipt of correspondence and advise that no further action will be taken. b) Direct staff to prepare a report and recommendation regarding the subject matter. c) Forward the correspondence to a regular Council meeting for further discussion. d) Other. Once direction is given the appropriate response will be sent. 5.1 District of Invermere - Action on Concept of Towns with no People and Appointed Councils Letter dated March 15, 2013 from Gerry Taft, Mayor, District of Invermere seeking support on a request to the Union of British Columbia Municipalities (“UBCM”) Executive to take action on the concept of towns with no people and appointed councils as per Resolution B55 endorsed at the 2012 UBCM convention. 5.2 Metro Vancouver – Waste Flow Management Letter dated March 18, 2012 from Greg Moore, Chair, Metro Vancouver Board providing information on an emerging trend of hauling garbage to private sector disposal facilities and offering the availability of Metro Vancouver staff to present on waste flow management at an upcoming Council meeting. 5.3 Fresh Outlook Foundation E-mail from Joanne de Vries, Founder and CEO, Fresh Outlook Foundation providing information on the Fresh Outlook Foundation’s Building Sustainable Communities 2013 Conference. Council Workshop April 8, 2013 Page 3 of 4 6. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL 7. MATTERS DEEMED EXPEDIENT 8. ADJOURNMENT Checked by: ___________ Date: _________________ Council Workshop April 8, 2013 Page 4 of 4 Rules for Holding a Closed Meeting A part of a council meeting may be closed to the public if the subject matter being considered relates to one or more of the following: (a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality; (b) personal information about an identifiable individual who is being considered for a municipal award or honour, or who has offered to provide a gift to the municipality on condition of anonymity; (c) labour relations or employee negotiations; (d) the security of property of the municipality; (e) the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure might reasonably be expected to harm the interests of the municipality; (f) law enforcement, if the council considers that disclosure might reasonably be expected to harm the conduct of an investigation under or enforcement of an enactment; (g) litigation or potential litigation affecting the municipality; (h) an administrative tribunal hearing or potential administrative tribunal hearing affecting the municipality, other than a hearing to be conducted by the council or a delegate of council (i) the receiving of advice that is subject to solicitor-client privilege, including communications necessary for that purpose; (j) information that is prohibited or information that if it were presented in a document would be prohibited from disclosure under section 21 of the Freedom of Information and Protection of Privacy Act; (k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public; (l) discussions with municipal officers and employees respecting municipal objectives, measures and progress reports for the purposes of preparing an annual report under section 98 [annual municipal report] (m) a matter that, under another enactment, is such that the public may be excluded from the meeting; (n) the consideration of whether a council meeting should be closed under a provision of this subsection of subsection (2) (o) the consideration of whether the authority under section 91 (other persons attending closed meetings) should be exercised in relation to a council meeting. (p) information relating to local government participation in provincial negotiations with First Nations, where an agreement provides that the information is to be kept confidential. District of Maple Ridge COUNCIL WORKSHOP March 18, 2013 The Minutes of the Municipal Council Workshop held on March 18, 2013 at 9:00 a.m. in the Blaney Room of the Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Appointed Staff Mayor E. Daykin J. Rule, Chief Administrative Officer Councillor C. Ashlie K. Swift, General Manager of Community Development, Councillor C. Bell Parks and Recreation Services Councillor J. Dueck P. Gill, General Manager Corporate and Financial Services Councillor A. Hogarth F. Quinn, General Manager Public Works and Development Councillor B. Masse Services Councillor M. Morden C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Other Staff as Required C. Carter, Director of Planning J. Charlebois, Manager of Community Planning D. Pollock, Municipal Engineer L. Holitzki, Director of Licences, Permits and Bylaws D. Spence, Fire Chief, Director of Safety Note: These Minutes are posted on the Municipal Web Site at www.mapleridge.ca 1.ADOPTION OF THE AGENDA The agenda was adopted with the addition of Items 6.1 and 6.2 2.MINUTES R/2013-118 Minutes It was moved and seconded March 4, 2013 That the minutes of the Council Workshop Meeting of March 4, 2013 be adopted as circulated. CARRIED 2.0 Council Workshop Minutes March 18, 2013 Page 2 of 6 3. PRESENTATIONS AT THE REQUEST OF COUNCIL - Nil 4. UNFINISHED AND NEW BUSINESS 4.1 Regional Context Statement Staff report dated March 18, 2013 that the draft Regional Context Statement be received for information and input and that the only consultation required be an online questionnaire and the early posting of the proposed Maple Ridge Official Community Plan Amending Bylaw on the District’s website, together with an invitation to the public to comment The Manager of Community Planning gave a PowerPoint presentation outlining Maple Ridge’s draft regional context statement. R/2013-119 Draft Regional Context Statement It was moved and seconded 1. That the draft Regional Context Statement be received for information and input; and 2. In respect of Section 879 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: i. The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii. The Board of the Regional District that is adjacent to the area covered by the plan; iii. The Council of any municipality that is adjacent to the area covered by the plan; iv. First Nations; v. School District Boards, greater boards and improvement district boards; and vi. The Provincial and Federal Government and their agencies. Council Workshop Minutes March 18, 2013 Page 3 of 6 3. And in that regard it is recommended that the only consultation to be required in respect of this matter is an online questionnaire and the early posting of the proposed Maple Ridge Official Community Plan Amending Bylaw on the District’s website, together with an invitation to the public. CARRIED 4.2 Latecomer Policy Staff report dated March 18, 2013 recommending that the draft Latecomer Policy to administer the distribution of construction costs for excess and extended services to the benefitting lands be received for information and discussion The Municipal Engineer reviewed the staff report and the attached draft policy. R/2013-120 Latecomer Policy It was moved and seconded That the Draft Latecomer Policy as attached to the staff report dated March 18, 2013 be received for information and discussion. CARRIED Note: The meeting was recessed at 10:45 a.m. and reconvened at 10:50 a.m. Note: Item 4.3 was dealt with following Item 4.4 4.3 Traffic Calming The Municipal Engineer gave a PowerPoint presentation providing an update on work being done on traffic calming. He spoke to the goals of the traffic calming policy and highlighted the three main corridors in Maple Ridge which are pilot projects for use of the policy. Council Workshop Minutes March 18, 2013 Page 4 of 6 Note: Item 4.4 was dealt with prior to Item 4.3 4.4 Remedial Action for the Demolition of Derelict/Unsafe Structure at 11598 224 Street Staff report dated March 18, 2013 recommending that the owner of the property at 11598 224 Street be required for perform remedial action requirements within 30 days of the receipt of a resolution of Council. The Director of Licences, Permits and Bylaws reviewed the report. She gave a PowerPoint presentation providing photos of the site to demonstrate the dilapidated condition of the building and the property caused by fire and by looters following the fire. She indicated that the neighbouring property owners have expressed concern over the risks this building poses to their development. She advised on the report provided by the Fire Department. The Fire Chief outlined work done the by District staff to secure the building. He emphasized that the condition of the building is a safety issue. R/2013-121 Remedial Action 11598 224 Street It was moved and seconded That Council hereby consider that the property located at 11598 224 Street, and legally described as PID 011 538 708, Lot 4, Block 2, District Lot 398, Group 1, New Westminster Plan 155 (the “Property”) is in a hazardous condition and creates an unsafe condition within the meaning of Sections 73 (2)(a) and 73 (2)(b) of the Community Charter, as a result of the Structure being fire damaged and insecure from time to time over the past two years and the Structure’s continual structural deterioration that the Structure contravenes the Maple Ridge Building Bylaw No. 6925-2012 and the BC Building Code. That Council hereby declares that the Property is a nuisance, within the meaning of Section 74(2) of the Community Charter, as Council considers the Structure to be so dilapidated and unclean as to be offensive and pose a risk to the community, and Council considers that there is a danger to people adjacent to or visiting the Property, especially children due to the likelihood of harm or personal injury. Council Workshop Minutes March 18, 2013 Page 5 of 6 Council therefore resolves that within thirty (30) days of receiving a copy of this resolution, the Owner of the Property is required to perform the following Remedial Action requirements: 1. Demolish the structure, remove the foundation and all demolition materials from the site. 2. Any excavation resulting from the demolition must be filled in to prevent water from ponding on the site. 3. The owner must follow all Work Safe BC Hazardous Materials requirements for the safe removal of any and all hazardous materials in the structure. In the event the Owner has not performed all of the Remedial Action requirements within 30 days after notice of this resolution is delivered to the Owner, the District may, by its own forces or those of a contractor engaged by the District, enter the Property and perform the Remedial Action requirements. In the event the District takes the above referenced action, the District may recover the expense from the Owner, together with costs and interest, in the same manner as municipal taxes in accordance with sections 17, 258, and 259 of the Community Charter. If a person with notice of this resolution wishes to request reconsideration of these requirements by Council, written notice of this request must be provided to the Manager of Legislative Services within 14 business days of that person receiving notice of this resolution. CARRIED 4.5 Proposed Resolutions for the Lower Mainland Local Government Association (“LMLGA”) Conference Proposed resolutions to be submitted to LMLGA as attached: • Independence of the Office of the Seniors Advocate • Support for BC Association of Agricultural Fairs and Exhibitions • Funding Riverview for Mental Health Treatment Councillors Ashlie and Masse provided explanations on the resolutions they proposed for submission to LMLGA. Council Workshop Minutes March 18, 2013 Page 6 of 6 R/2013-122 Resolutions LMLGA It was moved and seconded Forward to Council That the proposed resolutions for the Lower Mainland Local Government Association (“LMLGA”) Conference be forwarded to the March 19, 2013 Council Meeting. CARRIED 5. CORRESPONDENCE – Nil 6. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL Councillor Morden asked for an update on parking issues at the Ridge Meadows Hospital. Councillor Morden advised that the Union of British Columbia Municipalities representatives will be meeting with the Departments of Fisheries and Oceans on March 15 and suggested that if any members of Council had questions or comments for the Ministry they should forward them to him. 7. MATTERS DEEMED EXPEDIENT - Nil 8. ADJOURNMENT – 11:47 a.m. _______________________________ E. Daykin, Mayor Certified Correct ___________________________________ C. Marlo, Corporate Officer 5.1 5.2