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HomeMy WebLinkAbout2013-12-02 Workshop Meeting Agenda and Reports.pdfDistrict of Maple Ridge 1.ADOPTION OF THE AGENDA 2.MINUTES –November 18, 2013 3.PRESENTATIONS AT THE REQUEST OF COUNCIL 3.1 4.UNFINISHED AND NEW BUSINESS 4.1 Industrial/Commercial Review Presentation by the Planning Department and the Strategic Economic Initiatives Department 4.2 Compassionate Cities Update Presentation by Marika Sandrellia, Fraser Health and Allison Pooley, Assante Centre COUNCIL WORKSHOP AGENDA December 2, 2013 9:00 a.m. Blaney Room, 1st Floor, Municipal Hall The purpose of the Council Workshop is to review and discuss policies and other items of interest to Council. Although resolutions may be passed at this meeting, the intent is to make a consensus decision to send an item to Council for debate and vote or refer the item back to staff for more information or clarification. REMINDERS December 2, 2013 Closed Council 11:00 a.m. Committee of the Whole Meeting 1:00 p.m. Council Workshop December 2, 2013 Page 2 of 4 4.3 Recreation Facilities Update Presentation by the Senior Recreation Manager 4.4 Placemaking in the Town Centre Presentation by the Director of Community Services and the Recreation Manager Youth, Seniors & Neighbourhood Services 4.5 Smoking Bylaw Update Staff report dated November 18, 2013 providing information on amendments to the current smoking regulation bylaw. 4.6 Invest North Fraser Update Verbal update by the Manager, Strategic Economic Initiatives 5.CORRESPONDENCE The following correspondence has been received and requires a response. Staff is seeking direction from Council on each item. Options that Council may consider include: a)Acknowledge receipt of correspondence and advise that no further action will be taken. b)Direct staff to prepare a report and recommendation regarding the subject matter. c)Forward the correspondence to a regular Council meeting for further discussion. d)Other. Once direction is given the appropriate response will be sent. 5.1 Recommendation: 6.BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL 7.MATTERS DEEMED EXPEDIENT Council Workshop December 2, 2013 Page 3 of 4 8.ADJOURNMENT Checked by: ___________ Date: _________________ Council Workshop December 2, 2013 Page 4 of 4 Rules for Holding a Closed Meeting A part of a council meeting may be closed to the public if the subject matter being considered relates to one or more of the following: (a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality; (b) personal information about an identifiable individual who is being considered for a municipal award or honour, or who has offered to provide a gift to the municipality on condition of anonymity; (c) labour relations or employee negotiations; (d) the security of property of the municipality; (e) the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure might reasonably be expected to harm the interests of the municipality; (f) law enforcement, if the council considers that disclosure might reasonably be expected to harm the conduct of an investigation under or enforcement of an enactment; (g) litigation or potential litigation affecting the municipality; (h) an administrative tribunal hearing or potential administrative tribunal hearing affecting the municipality, other than a hearing to be conducted by the council or a delegate of council (i) the receiving of advice that is subject to solicitor-client privilege, including communications necessary for that purpose; (j) information that is prohibited or information that if it were presented in a document would be prohibited from disclosure under section 21 of the Freedom of Information and Protection of Privacy Act; (k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public; (l) discussions with municipal officers and employees respecting municipal objectives, measures and progress reports for the purposes of preparing an annual report under section 98 [annual municipal report] (m) a matter that, under another enactment, is such that the public may be excluded from the meeting; (n) the consideration of whether a council meeting should be closed under a provision of this subsection of subsection (2) (o) the consideration of whether the authority under section 91 (other persons attending closed meetings) should be exercised in relation to a council meeting. (p) information relating to local government participation in provincial negotiations with First Nations, where an agreement provides that the information is to be kept confidential. District of Maple Ridge COUNCIL WORKSHOP November 18, 2013 The Minutes of the Municipal Council Workshop held on November 18, 2013 at 9:00 a.m. in the Blaney Room of the Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Appointed Staff Mayor E. Daykin J. Rule, Chief Administrative Officer Councillor C. Ashlie K. Swift, General Manager of Community Development, Councillor C. Bell Parks and Recreation Services Councillor J. Dueck P. Gill, General Manager Corporate and Financial Services Councillor A. Hogarth F. Quinn, General Manager Public Works and Development Councillor B. Masse Services Councillor M. Morden C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary GUEST Other Staff as Required K. Day, Executive D. Pollock, Municipal Engineer Director, Ridge D. Boag, Director of Parks and Facilities Meadows Recycling R. Carmichael, Director of Engineering Operations, L. Holitzki, Director of Licences, Permits and Bylaws L. Benson, Manager of Sustainability and Corporate Planning S. Blue, Manager, Strategic Economic Initiatives C. Nolan, Manager of Accounting F. Armstrong, Manager of Corporate Communications Note: These Minutes are posted on the Municipal Web Site at www.mapleridge.ca 1.ADOPTION OF THE AGENDA The agenda was adopted as circulated. 2.MINUTES R/2013-488 Minutes It was moved and seconded November 4, 2013 That the minutes of the Council Workshop Meeting of November 4, 2013 be adopted as circulated. CARRIED 2.0 Council Workshop Minutes November 18, 2013 Page 2 of 4 3.PRESENTATIONS AT THE REQUEST OF COUNCIL- Nil 4.UNFINISHED AND NEW BUSINESS 4.1 Capital Works Update Presentation by the Municipal Engineer, the Director of Engineering Operations and the Director of Parks and Facilities The Municipal Engineer gave a PowerPoint presentation reviewing ongoing and future engineering projects. He advised on major projects in progress for 2013 and outlined timelines for the projects. The Director of Engineering Operations provided information on Capital Plan projects managed by the Operations Department. The Director of Parks and Facilities gave a PowerPoint presentation outlining the work and responsibilities of the Parks and Facilities Department and provided specifics on the projects worked on and completed by the Parks and Facilities Department in 2013. 4.2 Multi-Material British Columbia – Extended Producer Responsibility Program Update The General Manager of Public Works and Development reviewed the report. He highlighted the options put forward by staff in the report and advised that the majority of municipalities are selecting the first option. He spoke to the challenges with the proposed agreement and the differences between urban and rural municipalities and reviewed options and recommendations in the staff report. He provided a slide comparing current revenues to expected revenues from Multi-Material British Columbia. The Executive Director of the Ridge Meadows Recycling Society advised on the competition within the commodities market for recycled items. She also provided clarification on funding from Multi-Material British Columbia for curbside pickup. Council Workshop Minutes November 18, 2013 Page 3 of 4 R/2013-489 Packaging and It was moved and seconded Printed Paper Recycling That the report dated November 18, 2013, titled “Packaging and Printed Paper Recycling in British Columbia - Extended Producer Responsibility Program: Consideration of Program Participation” be forwarded to the November 26, 2013 Council Meeting. CARRIED 4.3 Proposed Noise Control Bylaw No. 7038-2013 Staff report dated November 18, 2013 providing information on a proposed new noise control bylaw. The Director of Licences, Permits and Bylaws reviewed the staff report and the recommendations by staff for the new noise control bylaw. She outlined suggested revisions to the bylaw and provided a chart addressing decibel levels to address recommendations in the proposed bylaw pertaining to regulation of decibel levels. R/2013-490 BL No. 7038-2013 It was moved and seconded That draft Noise Control Bylaw No. 7038-2013 be finalized and brought forward to the next appropriate Committee of the Whole for consideration. CARRIED 4.4 Hammond Stadium Site Grading Staff report dated November 18, 2013 recommending payment to Drake Excavating for additional site grading work at Hammond Stadium. The Director of Parks and Facilities reviewed the report. Council Workshop Minutes November 18, 2013 Page 4 of 4 R/2013-491 Hammond Stadium It was moved and seconded Additional Site Grading That staff be authorized to pay Drake Excavating $154,121.38 + GST for the additional site grading work at Hammond Stadium with funding to come from the Parks infrastructure budget currently assigned to sport field renovations. CARRIED Note: The meeting was recessed at 12:17 p.m. and reconvened at 3:02 p.m. Councillor Dueck was not in attendance 4.5 Job Creation Incentives The Manager of Sustainability and Corporate Planning gave a PowerPoint presentation providing a history, status and the future goals of the Town Centre Investment Incentive Program and requested feedback from Council on the format of a job creation incentive program. 5.CORRESPONDENCE – Nil 6.BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL – Nil 7.MATTERS DEEMED EXPEDIENT – Nil 8.ADJOURNMENT – 4:10 p.m. _______________________________ E. Daykin, Mayor Certified Correct ___________________________________ C. Marlo, Corporate Officer Page 1 of 3 District of Maple Ridge TO: His Worship Mayor Ernie Daykin MEETING DATE: December 2, 2013 and Members of Council FROM: Chief Administrative Officer MEETING: Workshop SUBJECT: Proposed Maple Ridge Smoking Regulation Bylaw No. 6968-2013 EXECUTIVE SUMMARY: The current Smoking Regulation Bylaw was passed in 1997 and amended in 2002. Since then there have been significant additional changes in Provincial legislation regarding smoking regulations. The Provincial legislative changes have provided local governments with the authority to pass stronger smoking regulations for both indoor and outdoor smoking. The proposed new bylaw incorporates these changes so the District of Maple Ridge’s bylaw aligns with the latest provincial legislation and is consistent with communities in the Lower Mainland. Some of the Lower Mainland and Fraser Valley communities have chosen to expand upon the Provincial legislation, others have strictly adopted the new Provincial standard and others have outdated bylaws or no smoking bylaw at all but are still bound by the latest Provincial legislation. The Maple Ridge Smoking Regulation Bylaw No. 5495-1997 should be rescinded in it’s entirety as it is outdated and is no longer supported by Provincial legislation. RECOMMENDATION(S): THAT draft Maple Ridge Smoking Regulation Bylaw No.6968-2013 be received for information and discussion. DISCUSSION: a)Background Context: The most recent amendments to the Tobacco Control Regulation were passed in the legislature in 2007 and 2008. These amendments provide local government with the ability to ban smoking within at least 3 meters of commercial and municipal buildings as well as municipal parks and playgrounds. If a local government wishes to expand on that distance they may do so. The regulations are more stringent now in prohibiting both indoor and outdoor smoking. Additionally, Work Safe BC has tightened up their enforcement requirements for areas of business and work. The only indoor areas that are not governed by this legislation are dwelling units as defined under the Zoning Bylaw; a hotel or motel room designated for smoking; enclosed premises not open to the public where the occupants are the owner or owners of the business carried on in the premises. All other premises are non-smoking areas within certain distances from buildings or places. Currently, Fraser Health is doing enforcement under the Tobacco Control Act Regulation. This includes monitoring businesses for infractions regarding the selling of tobacco as well as monitoring smoking in public places. 4.5 Page 2 of 3 The following table compares neighbouring municipalities: Comparison of Lower Mainland Municipalities Municipality Bylaw Adoption Distance Port Moody 2008 7.5 metres Surrey 2008 7.5 metres Abbotsford 2007 7 metres District of N. Van 2010 6 metres Mission 2010 3 metres Coquitlam 2010 3 metres Langley City 2009 3 metres Port Coquitlam 2002 3 metres Delta 2001 3 metres New Westminster 2004 3 metres Richmond no bylaw Pitt Meadows no bylaw Chilliwack no bylaw There is a range among municipalities with regard to the distance within which smoking is permitted. The range is between 3 to 7.5 metres. A key decision point on the new bylaw is determining this distance. The advantages and disadvantages of staying within the Provincially set distance of 3 metres or going to a larger distance are as follows: OPTION 1: Staying with Provincial Distance (3 metres) Advantages: Fraser Health Authority is solely responsible for the enforcement. Distance in draft bylaw is consistent with Provincial regulation Disadvantages: Only one health officer covering the area from Maple Ridge to Burnaby Does not ensure adequate distance for playing fields and parks OPTION 2: Establishing a longer distance (6 metres) Advantages: Keeps smokers further away from entrances and exits to buildings, especially municipal facilities District can regulate outdoor smoking in parks, playgrounds, bus shelters and civic properties Disadvantages: Fraser Health only enforces Provincial standards In order for the District to enforce the more stringent standard, extra resources would be required The majority of neighbouring municipalities have smoking bylaws to augment Provincial legislation. The proposed Bylaw is mainly an educational document for the most part. In most jurisdictions, the Health Inspectors take on a significant amount of the educational component, resources permitting. For continuity sake the staff positions named in the bylaw as having the authority to enforce are the Page 3 of 3 Medical Health Officers, or their delegates, Bylaw Enforcement Officers, members of the local RCMP and members of the local Fire Department and any other staff person designated by Council. This is to ensure that all staff members in an enforcement field are aware of the regulations and can easily pass them along to the public. Specific signage is another required component of this proposed Bylaw and in most other municipalities either the Health Unit has picked up the cost of signage or they have worked with the BC Lung Association in having the signs created and then it is a local staff function to conduct the educational component including distributing the required signs to the individual businesses. The District of Maple Ridge would be required to post their own signs in areas where smoking is not permitted on municipal property that is different than the current regulations. Before finalizing the bylaw staff are seeking Council’s input on the proposed changes and specifically with regard to the distances required. b)Desired Outcome(s): The proposed changes in the bylaw will ensure that the District of Maple Ridge Bylaw is in alignment with current Provincial legislation. c)Alternatives Do not adopt proposed Maple Ridge Smoking Regulation Bylaw No. 6968-2013 and use the Provincial statute as written, leaving it up to the Province for complete enforcement, and provide staff with further direction. CONCLUSIONS: Maple Ridge Smoking Regulation Bylaw No. 5495-1997 is outdated and does not align with the current Provincial Tobacco Act Regulations. Because of this, it should be rescinded in its entirety. The adoption of the new Maple Ridge Smoking Regulation Bylaw will bring the District’s regulation s in line with the Provincial regulations. “Original signed by E.S. (Liz) Holitzki” __________________________________________ Approved by: E.S. (Liz) Holitzki Director: Licences, Permits and Bylaws “Original signed by Frank Quinn” _______________________________________________ Approved by: Frank Quinn, MBA, P.Eng General Manager: Public Works and Development Services “Original signed by J.L. (Jim) Rule” __________________________________________ Concurrence: J.L. (Jim) Rule Chief Administrative Office /rm Appendix I – Proposed Maple Ridge Smoking Regulation Bylaw No. 6968-2013 APPENDIX I District of Maple Ridge Maple Ridge Smoking Regulation Bylaw No. 6968-2013 Effective Date: District of Maple Ridge Maple Ridge Smoking Regulation Bylaw No. 6968-2013 Table of Contents Part 1 Citation ..................................................................................................... 1 Part 2 Severability ................................................................................................ 1 Part 3 Previous Bylaw Repeal ............................................................................... 1 Part 4 Definitions ................................................................................................. 1 Part 5 Duty of Administration and Enforcement ..................................................... 3 Part 6 Prohibitions ............................................................................................... 3 Part 7 Required Signage and Duties of Responsible Person ................................... 4 Part 8 Power to Inspect ........................................................................................ 6 Part 9 Obstruct / Interfere with Enforcement Officer .............................................. 6 Part 10 Offence and Penalty ................................................................................... 6 Page 1 of 8 District of Maple Ridge Maple Ridge Smoking Regulation Bylaw No. 6968-2013 A bylaw to regulate smoking in the District of Maple Ridge. WHEREAS the Council of The Corporation of the District of Maple Ridge deems it expedient to provide for the protection, promotion and preservation of the health, safety and welfare of the inhabitants of the District of Maple Ridge by regulating smoking in the District of Maple Ridge, as in this bylaw more particularly set out; NOW THEREFORE, the Council of the District of Maple Ridge enacts as follows: Part 1 Citation 1.1 This bylaw may be cited as Maple Ridge Smoking Regulation Bylaw No. 6968 - 2013. Part 2 Severability 2.1 If a portion of this bylaw is held invalid by a Court of competent jurisdiction, then the invalid portion must be severed and the remainder of this bylaw is deemed to have been adopted without the severed section, subsequent, paragraph, subparagraph, clause or phrase. Part 3 Previous Bylaw Repeal 3.1 Maple Ridge Smoking Regulation, Bylaw No. 5495-1997 and the following amendment bylaws are hereby repealed: Amendment Bylaw Effective Date Bylaw No. 6058 - 2002 July 23, 2002 Part 4 Definitions 4.1 In this bylaw: “Building” means a structure or portion of a building or structure which is used or intended for supporting or sheltering any use or occupancy and includes premises. Page 2 of 8 “Business” means a business, trade, profession, or other occupation for which a person must obtain a licence under Maple Ridge Business Licencing and Regulation Bylaw. “Common Areas” include, but are not limited to, lobbies, foyers, stairwells, elevators, corridors, cloakrooms, washrooms, food fair seating areas, and other public areas of a building. “Customer Service Area” means a partially enclosed or unenclosed area, including a balcony, patio, yard or sidewalk, that is part of or connected to, or associated with a Business or use in a Building or Premises that includes the service of food or beverages, including alcoholic drinks, to customers or other persons for consumption on site. “District” means the District of Maple Ridge. “Dwelling Unit” means a dwelling as defined in the District of Maple Ridge Zoning Bylaw. “Enforcement Officer” means the Medical Health Officer of the District of Maple Ridge, a delegate of the Medical Health Officer, a Bylaw Enforcement Officer, a member of the RCMP, a member of the Maple Ridge Fire Department, and any other person designated by Council. “Premises” means a portion of a Building in respect of which a person has exclusive possession. “Public Transit” includes a school bus, a Vehicle for Hire, a passenger bus, a ferry and a rapid transit vehicle. “Responsible Person” means a person who owns, controls, manages, supervises, or operates: (a) A Business or other use which occupies all or substantially all of a Building; (b) A Business or other use which occupies Premises; (c) Common Areas which includes a strata corporation or cooperative association; (d) A Customer Service Area; and (e) A person who drives a Vehicle for Hire. “School Property” means property that is owned or leased by, or operated under the authority of, a board established the School Act or the Independent School Act, and that is used for the purposes of delivering educational programs or other learning programs. This includes real property and improvements. Page 3 of 8 “Smoke” or “Smoking” means to inhale, exhale, burn, or carry a lighted cigarette, cigar, pipe, hookah pipe, or other lighted smoking equipment that burns tobacco or other weed or substance. “Swimming Beach” means any beach that is so designated by sign as a beach used for swimming or sunbathing. “Vehicle for Hire” as defined in the District of Maple Ridge Taxi Bylaw. “Zoning Bylaw” means the the District of Maple Ridge Zoning Bylaw. Part 5 Duty of Administration and Enforcement The intent of this bylaw is to set standards in the general public interest and not to impose a duty on the District of Maple Ridge or its employees to enforce its provisions and: a) A failure to administer or enforce its provisions or the incomplete or inadequate administration or enforcement of its provision is not to give rise to a cause of action in favour of any person; and b) The grant of any approval or permission or issuance of any permit is not a representation, warranty or statement of compliance with the Bylaw and the issuance thereof in error is not to give rise to a cause of action. Part 6 Prohibitions 6.1 A person shall not Smoke: 6.1.1 In a Building, except in: a) A Dwelling Unit defined under the Zoning Bylaw including a Dwelling Unit in which an owner or occupier also carries on a Business; b) A hotel or motel room or suite designated for Smoking by a Responsible Person; or c) Enclosed Premises: (i) that are not open to the public; (ii) where the only occupants are the owner or owners of the Business carried on in the Premises. Page 4 of 8 6.1.2 In a Vehicle for Hire; 6.1.3 On Public Transit including a school bus, passenger bus, ferry, or rapid transit; 6.1.4 In, or within six (6) metres of, an enclosed or partially enclosed shelter where people wait to board a Vehicle for Hire or Public Transit; 6.1.5 In a Customer Service Area; 6.1.6 In Common Areas; 6.1.7 Within six (6) metres of the perimeter of a Customer Service Area; 6.1.8 Within six (6) metres measured on the ground from a point directly below any point of any opening into any Building including any door or window that opens or any air intake; 6.1.9 On any Swimming Beach or in a wading or swimming pool; 6.1.10 Within the areas of municipal park, or playground where there are playing fields, picnic areas, food concessions or children’s play equipment present, or organized fitness activities taking place; 6.1.11 In any municipal and/or public Building including daycares, recreation and community centres; 6.1.12 On the grounds of any municipal recreational facility, including skate board parks; 6.1.13 Within six (6) metres of those places outlined in sub sections 5.1.9, 5.1.10, 5.1.11, or 5.1.12 of this bylaw. Part 7 Required Signage and Duties of Responsible Person 7.1 Except as permitted by section 5.1, a Responsible Person must not suffer or allow a person to Smoke in: 7.1.1 A Building or Customer Service Area; 7.1.2 Premises or Common Areas; 7.1.3 An area described in sub section 5.1.5 or 5.1.7 except to the extent that all or part of such area is not part of the parcel on which the Building or Customer Service Area is situated and is not an area over which such Responsible Person has possession or control; or 7.1.4 In a Vehicle for Hire. Page 5 of 8 7.2 Where Smoking is prohibited pursuant to sections 5.1 and 6.1 a Responsible Person must display, at all times, or ensure the display of a sign: 7.2.5 At each entrance to a Building or Customer Service Area or to a Premise, or in a Vehicle for Hire. The sign must state, “THIS IS A SMOKE FREE ENVIRONMENT – NO SMOKING”. 7.2.6 On each exterior wall of a Building. The sign must state: “SMOKING IS PROHIBITED WITHIN SIX (6) METRES OF OPENINGS INTO THIS BUILDING INCLUDING DOORS AND WINDOWS THAT OPEN AND ANY AIR INTAKE” 7.2.7 In outdoor Customer Service Areas, clearly visible from each table or placed on each table. The sign must state: “THIS OUTDOOR CUSTOMER SERVICE AREA IS A SMOKE FREE ENVIRONMENT – NO SMOKING” 7.2.8 On the exterior wall, fence or other structure demarking an outdoor Customer Service Area. The sign must state: “SMOKING IS PROHIBITED WITHIN SIX (6) METRES OF CUSTOMER SERVICE AREAS” 7.3 All signs referred to in section 6.2 must: 7.3.9 Include the text “Bylaw No. 6968-2013” in letters not less than one- quarter (¼) of the height of all other letters on the sign; 7.3.10 Display the international symbol to designate “No Smoking”, or, in areas where smoking is permitted, the international symbol “Smoking Permitted”, which symbol must occupy at least twenty-five percent (25%) of the size of the sign; 7.3.11 Consist of at least two (2) contrasting colours, except that if the lettering is on a clear panel then the lettering must contrast to the colour of the background; 7.3.12 Be at least thirty centimeters (30 cm) by fifteen centimeters (15 cm); 7.3.13 Be clearly visible; and 7.3.14 Except for the text specified in sub section 6.3.1, consist of lettering, whether upper case or lower case, that is not less than the following heights based upon the following maximum viewing distances in direct line of sight: Viewing Distance Letter Height 3 metres or less 1 centimetre Page 6 of 8 3 metres to 6 metres 2 centimetres 6 metres to 12 metres 4 centimetres 7.4 A person must not remove, alter, conceal, deface or destroy any sign required under this Bylaw. Part 8 Power to Inspect 8.1 An Enforcement Officer has the right of entry and may enter onto any land, into any vehicle, or into any building to which this bylaw applies, at all reasonable hours, in order to ascertain whether the provisions of this bylaw are being complied with. Part 9 Obstruct / Interfere with Enforcement Officer 9.1 No person may hinder, delay or obstruct in any manner, directly or indirectly, an Enforcement Officer carrying out duties in accordance with this Bylaw. Part 10 Offence and Penalty 10.1 Every person who violates a provision of this bylaw, or who consents, allows or permits an act or thing to be done in violation of a provision of this bylaw, or who neglects to or refrains from doing anything required to be done by a provision of this bylaw, is guilty of an offence and is liable to the penalties imposed under this bylaw, and is guilty of a separate offence each day that a violation continues to exist. 10.2 Every person who commits an offence is liable on summary conviction to a fine not exceeding $10,000.00. READ A FIRST TIME on [Date] READ A SECOND TIME on [Date] READ A THIRD TIME on [Date] ADOPTED by the Council on [Date] ____________________________ __________________________ CORPORATE OFFICER PRESIDING MEMBER