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HomeMy WebLinkAbout2015-05-04 Workshop Meeting Agenda and Reports.pdf City of Maple Ridge 1. ADOPTION OF THE AGENDA 2. MINUTES – April 20, 2015 3. PRESENTATIONS AT THE REQUEST OF COUNCIL 4. UNFINISHED AND NEW BUSINESS 4.1 Housing Action Plan Presentation by the General Manager of Community Development, Parks and Recreation Services For further background information see links provided: Situation Report: http://www.mapleridge.ca/DocumentCenter/Home/View/2322 COUNCIL WORKSHOP AGENDA May 4, 2015 10:00 a.m. Blaney Room, 1st Floor, City Hall The purpose of the Council Workshop is to review and discuss policies and other items of interest to Council. Although resolutions may be passed at this meeting, the intent is to make a consensus decision to send an item to Council for debate and vote or refer the item back to staff for more information or clarification. The meeting is live streamed and recorded by the City of Maple Ridge. REMINDERS May 4, 2015 Audit and Finance Committee Meeting 8:30 a.m. Closed Council Meeting 11:30 a.m. Committee of the Whole Meeting 1:00 p.m. May 12, 2015 Council Meeting 7:00 p.m. Council Workshop May 4, 2015 Page 2 of 4 Consultation Summary Report: http://www.mapleridge.ca/DocumentCenter/Home/View/3009 Housing Action Plan endorsed September 30, 2015: http://www.mapleridge.ca/DocumentCenter/Home/View/4088 4.2 Work Plan Prioritization – Survey Results Presentation by the Manager of Sustainability and Corporate Planning 5. CORRESPONDENCE The following correspondence has been received and requires a response. Staff is seeking direction from Council on each item. Options that Council may consider include: a) Acknowledge receipt of correspondence and advise that no further action will be taken. b) Direct staff to prepare a report and recommendation regarding the subject matter. c) Forward the correspondence to a regular Council meeting for further discussion. d) Other. Once direction is given the appropriate response will be sent. 5.1 Upcoming Events Recommendation: Friday May 1 to Sunday, May 3 Home Show – Planet Ice, Maple Ridge Fairgrounds Organizer: Maple Ridge Pitt Meadows Home Show Society Saturday, May 2 Jane’s Walk – Maple Ridge Park Organizer: Alouette Valley Association Monday, May 4 Youth Talent Show – The ACT Organizer: Maple Ridge Youth Services Friday, May 8 70th Anniversary of the end of WW II – Memorial Cairn at Brown Avenue and 224 Street Organizer: Royal Canadian Legion Saturday, May 9 Haney Farmer’s Market Opening Ceremonies – Memorial Peace Park Organizer: Haney Farmer’s Market Saturday, July 25 Celebration of Eid al Fitr – Maple Ridge Library Organizer: Fraser Valley Regional Library Saturday, October 24 Council of Councils Meeting – Location to be announced Organizer: Metro Vancouver Council Workshop May 4, 2015 Page 3 of 4 6. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL 7. MATTERS DEEMED EXPEDIENT 8. ADJOURNMENT Checked by: ___________ Date: _________________ Council Workshop May 4, 2015 Page 4 of 4 Rules for Holding a Closed Meeting A part of a council meeting may be closed to the public if the subject matter being considered relates to one or more of the following: (a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality; (b) personal information about an identifiable individual who is being considered for a municipal award or honour, or who has offered to provide a gift to the municipality on condition of anonymity; (c) labour relations or employee negotiations; (d) the security of property of the municipality; (e) the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure might reasonably be expected to harm the interests of the municipality; (f) law enforcement, if the council considers that disclosure might reasonably be expected to harm the conduct of an investigation under or enforcement of an enactment; (g) litigation or potential litigation affecting the municipality; (h) an administrative tribunal hearing or potential administrative tribunal hearing affecting the municipality, other than a hearing to be conducted by the council or a delegate of council (i) the receiving of advice that is subject to solicitor-client privilege, including communications necessary for that purpose; (j) information that is prohibited or information that if it were presented in a document would be prohibited from disclosure under section 21 of the Freedom of Information and Protection of Privacy Act; (k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public; (l) discussions with municipal officers and employees respecting municipal objectives, measures and progress reports for the purposes of preparing an annual report under section 98 [annual municipal report] (m) a matter that, under another enactment, is such that the public may be excluded from the meeting; (n) the consideration of whether a council meeting should be closed under a provision of this subsection of subsection (2) (o) the consideration of whether the authority under section 91 (other persons attending closed meetings) should be exercised in relation to a council meeting. (p) information relating to local government participation in provincial negotiations with First Nations, where an agreement provides that the information is to be kept confidential.