HomeMy WebLinkAbout2015-07-20 Workshop Meeting Agenda and Reports.pdfCity of Maple Ridge
1.ADOPTION OF THE AGENDA
2.MINUTES
2.1 Minutes of the July 6, 2015 Council Workshop
2.2 Minutes of Meetings of Committees and Commissions of Council
•Advisory Design Panel – June 9, 2015
•Maple Ridge and Pitt Meadows Parks & Leisure Services Commission
o May 14, 2015
o June 11, 2015
3.PRESENTATIONS AT THE REQUEST OF COUNCIL
4.MAYOR AND COUNCILLORS’ REPORTS
5.UNFINISHED AND NEW BUSINESS
5.1 “Regional Affordable Housing Strategy” 9:15 - 9:45 a.m.
•Margaret Eberle, Senior Housing Planner,
Regional Housing, Metro Vancouver
COUNCIL WORKSHOP AGENDA
July 20, 2015
9:00 a.m.
Blaney Room, 1st Floor, City Hall
The purpose of the Council Workshop is to review and discuss policies and
other items of interest to Council. Although resolutions may be passed at
this meeting, the intent is to make a consensus decision to send an item to
Council for debate and vote or refer the item back to staff for more
information or clarification. The meeting is live streamed and recorded by
the City of Maple Ridge.
REMINDERS
July 20, 2015
Closed Council following C of W
Committee of the Whole Meeting 1:00 p.m.
July 21, 2015
Special Council Workshop Meeting 4:00 p.m.
Public Hearing 7:00 p.m.
Council Workshop
July 20, 2015
Page 2 of 4
5.2 Housing Action Plan Implementation Plan 9:45 - 10:30 a.m.
Staff report dated July 20, 2015 recommending that the Housing Action Plan
Implementation Plan be endorsed.
5.3 Official Community Plan Exploration 10:30 - 12:30 p.m.
5.3.1 Presentation on Official Community Plan and Implementation Items
Presentation by the Manager of Community Planning
5.3.2 School Capacity: Silver Valley Preferred School Site; School District No. 42
Facilities Study results
Presentation by the Director of Planning
5.3.3 Superfluous School Sites: Discussion of hamlet concept,
ownership/potential legal issues, other community uses for school sites
Presentation by the Director of Planning
6. CORRESPONDENCE
The following correspondence has been received and requires a response. Staff is
seeking direction from Council on each item. Options that Council may consider include:
a) Acknowledge receipt of correspondence and advise that no further action will be
taken.
b) Direct staff to prepare a report and recommendation regarding the subject matter.
c) Forward the correspondence to a regular Council meeting for further discussion.
d) Other.
Once direction is given the appropriate response will be sent.
6.1 Haney Farmers Market Society – Weekend Public Parking
Information memorandum from staff dated July 20, 2015 in response to a letter
dated June 11, 2015 from Sandra Ramsey, Board Chair, Haney Farmers Market
Society, suggesting a parking initiative for the Maple Ridge Business Centre
underground parking area of a weekend first 2 hours fee with a $2 all day flat rate
for the weekend days.
Note: Report to be circulated separately
Council Workshop
July 20, 2015
Page 3 of 4
6.2 Alliance of Beverage Licensees
Information memorandum from staff dated July 20, 2015 in response to a letter
dated June 18, 2015 from Poma Dhaliwal, President of the Alliance of Beverage
Licensees and Owner/Operator of Jolly Miller Pub and Liquor Store, Chilliwack,
expressing concern with the Provincial Government’s decision to allow wine on
grocery shelves and requesting that Maple Ridge implement a one kilometer
distance rule for all future beverage alcohol retailers in Maple Ridge.
6.3 Ridge Meadows Youth Diversion Program
Letter dated June 30, 2015 from Bart R. Findlay, President, Ridge Meadows Youth
Justice and Advocacy Association requesting approval of three years of funding at
the level previously committed to by the City of Maple Ridge.
6.4 Upcoming Events
Thursday, July 23
7:30 – 9:30 pm
Bard on the Bandstand – Memorial Peace Park
Organizer: Emerald Pig Theatrical Society
Monday, August 3
9:30 am
Maple Ridge Lawn Bowling BC Day Event
Organizer: Maple Ridge Lawn Bowling Club Association
Tuesday, August 11
10:00 am
Mark’s Work Wear World Grand Opening – New Mark’s
Building at 20758 Lougheed Hwy
Organizer: Mark’s Work Wear World
Tuesday, August 25
11:00 am
Summer Reading Club Finale – Memorial Peace Park
Organizer: Maple Ridge Library
Tuesday, September 22 to
Thursday, September 24
7:00-8:30 a.m. (Daily)
2nd Annual Resource Breakfast Series
Organizer: BC Resource Sector
7. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL
8. MATTERS DEEMED EXPEDIENT
9. ADJOURNMENT
Checked by: ___________
Date: _________________
Council Workshop
July 20, 2015
Page 4 of 4
Rules for Holding a Closed Meeting
A part of a council meeting may be closed to the public if the subject matter being considered relates to one
or more of the following:
(a) personal information about an identifiable individual who holds or is being considered for a position as
an officer, employee or agent of the municipality or another position appointed by the municipality;
(b) personal information about an identifiable individual who is being considered for a municipal award or
honour, or who has offered to provide a gift to the municipality on condition of anonymity;
(c) labour relations or employee negotiations;
(d) the security of property of the municipality;
(e) the acquisition, disposition or expropriation of land or improvements, if the council considers that
disclosure might reasonably be expected to harm the interests of the municipality;
(f) law enforcement, if the council considers that disclosure might reasonably be expected to harm the
conduct of an investigation under or enforcement of an enactment;
(g) litigation or potential litigation affecting the municipality;
(h) an administrative tribunal hearing or potential administrative tribunal hearing affecting the municipality,
other than a hearing to be conducted by the council or a delegate of council
(i) the receiving of advice that is subject to solicitor-client privilege, including communications necessary for
that purpose;
(j) information that is prohibited or information that if it were presented in a document would be prohibited
from disclosure under section 21 of the Freedom of Information and Protection of Privacy Act;
(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at
their preliminary stages and that, in the view of the council, could reasonably be expected to harm the
interests of the municipality if they were held in public;
(l) discussions with municipal officers and employees respecting municipal objectives, measures and
progress reports for the purposes of preparing an annual report under section 98 [annual municipal
report]
(m) a matter that, under another enactment, is such that the public may be excluded from the meeting;
(n) the consideration of whether a council meeting should be closed under a provision of this subsection of
subsection (2)
(o) the consideration of whether the authority under section 91 (other persons attending closed meetings)
should be exercised in relation to a council meeting.
(p) information relating to local government participation in provincial negotiations with First Nations, where
an agreement provides that the information is to be kept confidential.
2.1 Council Workshop Meetings Minutes
2.1
City of Maple Ridge
COUNCIL WORKSHOP MINUTES
July 6, 2015
The Minutes of the City Council Workshop held on July 6, 2015 at 9:00 a.m. in the
Blaney Room of City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the
purpose of transacting regular City business.
PRESENT
Elected Officials Appointed Staff
Mayor N. Read F. Quinn, Acting Chief Administrative Officer
Councillor K. Duncan K. Swift, General Manager of Community Development,
Councillor B. Masse Parks and Recreation Services
Councillor G Robson P. Gill, General Manager Corporate and Financial Services
Councillor T. Shymkiw C. Marlo, Manager of Legislative Services
Councillor C. Speirs Other Staff as Required
W. McCormick, Director of Recreation
ABSENT S. Wheeler, Director of Community Services
Councillor C. Bell
Note: These Minutes are posted on the City Web Site at www.mapleridge.ca
Note: Councillors Duncan and Robson were not in attendance at the start of the
meeting.
1.ADOPTION OF THE AGENDA
The agenda was adopted as circulated.
2.MINUTES
2.1 Minutes of Council Workshop Meetings
•June 15, 2015 Council Workshop
•June 16, 2016 Special Council Workshop
•June 17, 2015 Special Council Workshop
2.1
Council Workshop Minutes
July 6, 2015
Page 2 of 6
R/2015-284
It was moved and seconded
That the minutes of the Council Workshop Meeting of June 15, 2015 and
the minutes of the Special Council Workshops of June 16, 2015 and June
17, 2015 be adopted as circulated.
CARRIED
2.2 Minutes of Meetings of Committees and Commissions of Council
•April 1, 2015 Public Art Steering Committee
•May 28, 2015 Agricultural Advisory Committee Meeting
R/2015-285
It was moved and seconded
That the minutes of the Public Art Steering Committee Meeting of April 1,
2015 and the minutes of the Agricultural Advisory Committee Meeting of
May 28, 2015 be received.
CARRIED
Note: Councillor Duncan arrived at 9:02 a.m.
3.MAYOR AND COUNCILLORS’ REPORTS
Councillor Masse
Councillor Masse attended Canada Day celebrations.
Councillor Shymkiw
Councillor Shymkiw advised that he is planning to bring forward a notice of
motion requesting that Council recognize Louis Riel Day on November 16,
2015.
Councillor Duncan
Councillor Duncan provided details of a discussion at an Alouette River
Management Society on the impact of the temperature of the water in the
river on fish stocks.
Councillor Speirs
As Acting Mayor, Councillor Speirs attended Sto Lo First Nation negotiations
and the Canada Day celebrations. He also attended a meeting of the
Agricultural Advisory Committee.
Note: Councillor Robson arrived at 9:11 a.m.
Council Workshop Minutes
July 6, 2015
Page 3 of 6
Mayor Read
Mayor Read spoke to the results of the TransLink plebiscite. She attended a
sod turning ceremony for the widening of Abernethy and Canada Day
celebrations. She provided an update on work being done by the Resilience
Initiative.
4.PRESENTATIONS AT THE REQUEST OF COUNCIL – Nil
5.UNFINISHED AND NEW BUSINESS
5.1 Aquatic Facility Option
- Future Aquatic Facility Partnership
Presentation by Steve Butz, Chief Executive Officer, YMCA
Mr. Butz gave a power point presentation providing an overview of the YMCA
and the process of partnering with municipalities to develop community
centres.
Note: Councillor Shymkiw left the meeting at 9:51 a.m.
R/2015-286
It was moved and seconded
That staff be directed to meet with the YMCA to discuss opportunities for
Maple Ridge and report back to Council on the outcome of the discussion.
CARRIED
5.2 Community Infrastructure
Discussion of next steps
The General Manager Corporate and Financial Services circulated and
reviewed the Business Planning Guidelines and requested direction from
Council on bullet 33.
R/2015-287
It was moved and seconded
That the 2016-2020 financial planning guidelines include direction to staff
to develop a financial framework for funding Council identified community
infrastructure.
CARRIED
Council Workshop Minutes
July 6, 2015
Page 4 of 6
5.3 Community Theatre/Rehearsal Space
Staff report dated July 6, 2015 providing an update on feedback from
discussions with local community theatre groups regarding community theatre
and rehearsal space needs.
The Director of Community Services reviewed the report.
5.4 Maple Ridge Resilience Initiative Update
The General Manager of Community Development, Parks and Recreation
Services provided an update on the Resilience Initiative.
Note: Councillor Shymkiw returned to the meeting at 11:32 a.m.
R/2015-288
It was moved and seconded
That staff be authorized to spend up to $10,000 to manage
communications for the Maple Ridge Resilience Initiative.
CARRIED
Councillor Robson, Councillor Shymkiw - OPPOSED
Note: The meeting was recessed at 12:30 p.m. and reconvened at 2:44 p.m.
6. CORRESPONDENCE
6.1 Haney Farmers Market Society – Weekend Public Parking
Letter dated June 11, 2015 from Sandra Ramsey, Board Chair, Haney
Farmers Market Society, suggesting a parking initiative for the Maple Ridge
Business Centre underground parking area of a weekend first 2 hours fee with
a $2 all day flat rate for the weekend days.
Council Workshop Minutes
July 6, 2015
Page 5 of 6
R/2015-289
It was moved and seconded
That staff be directed to prepare a report on the implications of amending
the weekend charges for underground parking.
CARRIED
6.2 Alliance of Beverage Licensees
Letter dated June 18, 2015 from Poma Dhaliwal, President of the Alliance of
Beverage Licensees and Owner/Operator of Jolly Miller Pub and Liquor Store,
Chilliwack, expressing concern with the Provincial Government’s decision to
allow wine on grocery shelves and requesting that Maple Ridge implement a
one kilometer distance rule for all future beverage alcohol retailers in Maple
Ridge.
R/2015-290
It was moved and seconded
That staff be directed to provide a report on the request of the Alliance of
Beverage Licensees dated June 18, 2015.
CARRIED
6.3 Upcoming Events
Saturday, July 11
10:00 a.m.
My Watershed Moment – Alouette Lake
Organizer: Watershed Watch Salmon Society
Tuesday, September 22 to
Thursday, September 24
7:00-8:30 a.m. (Daily)
2nd Annual Resource Break Series
Organizer: BC Resource Sector
Council discussed attendance at the events.
7.BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL
8.MATTERS DEEMED EXPEDIENT
Council Workshop Minutes
July 6, 2015
Page 6 of 6
9.ADJOURNMENT – 2:56 p.m.
_______________________________
N. Read, Mayor
Certified Correct
___________________________________
C. Marlo, Corporate Officer
2.2 Committee and Commission Meetings Minutes
2.2
Advisory Design Panel Minutes Page 1 of 3
City of Maple Ridge
ADVISORY DESIGN PANEL
The Minutes of the Regular Meeting of the Maple Ridge Advisory Design Panel held in the Coho
Room at Maple Ridge Municipal Hall,11995 Haney Place, Maple Ridge, British Columbia, on
Tuesday,June 9, 2015,at 4:30 pm.
COMMITTEE MEMBERS PRESENT
Johnny Leung Architect
Mark Lesack Architect
Kyoung Bae Park Landscape Architect
Blair Arbuthnot Landscape Architect
STAFF MEMBERS PRESENT
Sunny Schiller Committee Clerk
Adrian Kopystynski Planner II
REGRETS
Roger Amenyogbe Architect
1.CALL TO ORDER
The Chair called the meeting to order at 4:37 pm.
2.AGENDA ADOPTION
R15-012 It was moved and seconded
That the Agenda be adopted.
CARRIED
3.MINUTES APPROVAL
R15-013 It was moved and seconded
That the Minutes of May 12, 2015 be approved.
CARRIED
4.PROJECTS
4.1 Development Permit No.:2014-019-DP
Resubmission:No
Applicant:Rudy DiGiovanni
Project Architect:Lo Studio Architecture
Landscape Architect:Rory Dafoe
Maple Ridge Advisory Design Panel -Tuesday,June 9, 2015
Maple Ridge Advisory Design Panel Minutes Page 2 of 3
Owners:0981077 BC Ltd. (Rudy DiGiovanni)
Proposal:Two Commercial buildings; residential units
above one of the buildings
Location:24815 Dewdney Trunk
File Manager:Adam Rieu
The Staff Liaison provided an overview of the proposed project. The project team made a
presentation of the project plans.
R15-014 It was moved and seconded
That the following concerns be addressed and digital versions of revised drawings and memo
be submitted to Planning staff and further that Planning staff forward this on to the Advisory
Design Panel for information.
1.Consider a stronger connection between Building 1 and Dewdney Trunk Road.
2.Consider gating the rear walkway for Building 2.
3.Consider identification marker for pedestrian entry and clearly marking one way entry
with signage.
4.Consider enhancing the pedestrian connection between Building 1 and 248 th with
additional architectural / landscape accents and /or structures.
5.Consider a higher level of detail for hard surfaces on all hardscaping and extend to
the municipal sidewalk and the corner of Dewdney Trunk and 248th.
6.Increase the cedar hedge height to six feet.
7.Consider refining the design by simplifying the architectural expression.
8.Drive through should be excluded from this application and warrants further
consideration for suitability on the impact of the pedestrian experience.
9.Consider adding landscaping (ie overhead trellis) to add further definition to patio
space adjacent to Dewdney Trunk Road.
10.Provide an updated rendering to reflect the updated elevations submitted with
further details on façade treatments.
11.Endorse the metal roof detailing.
12.Provide additional let downs to sidewalks.
13.Use the overall building design façade treatment to complement of the garbage
enclosure.
14.Relocate the loading area to rear parking lot.
15.Provide mechanical unit screening.
16.Consider adding a window to master bedroom in Building 2.
17.Consider a stronger statement to provide more emphasis on the entry to the
residential units.
18.Provide clearly defined resident parking including the use of signs, surface treatment
and landscaping.
19.Consider further detailing pedestrian crosswalk within parking lot to interconnect
buildings 1 and 2 and ensure future connection to the northern expansion.
20.Consider providing public amenity space at the corner of Dewdney Trunk Road and
248th.
CARRIED
Maple Ridge Advisory Design Panel -Tuesday,June 9, 2015
Maple Ridge Advisory Design Panel Minutes Page 3 of 3
4.2 Development Permit No.:2015-081-DP
Resubmission:No
Applicant:Harj Sekhon
Project Architect:SEL Engineering Limited
Landscape Architect:N/A
Owners:931919 BC Ltd
Proposal:Construction of commercial building –
proposed Taco Del Mar
Location:22464 Lougheed Highway
File Manager:Adam Rieu
The project team made a presentation of the plans to replace an existing building in the town
centre.
R15-015 It was moved and seconded
That the proposal be re-submitted and presented at a future ADP meeting with the following
concerns addressed:
1.Provide further refinements with supporting architectural details such as café style
windows that open to the street, a canopy, enhanced brick façade and signage
design on building frontage. Consider recessing the building on the lot and providing
a small seating area in the front of the building.
2.Consider expanding landscaping between loading area and property line.Use
different types of plantings to add interest.
3.Consider levelling the roof at the back of the building to incorporate the electrical
room into the design of the building.
4.Consider reversing location of parking space and loading bay to provide more space
for landscaping and garbage enclosure.
5.Work with City staff to further refine design for east side façade mural.
CARRIED
5.NEW BUSINESS & UNFINISHED BUSINESS
5.1 Review of the ADP Applicant Checklist -Tabled
6.PRESENTATIONS -Nil
7.C0RRESPONDENCE -Nil
8.NEXT MEETING Tuesday,July 14, 2015
Applicant deadline:Monday,June 22, 2015
9.ADJOURNMENT –7:59 p.m.
/ss
District of Maple Ridge
and the
City of Pitt Meadows
MAPLE RIDGE and PITT MEADOWS PARKS &LEISURE SERVICES
COMMISSION REGULAR MEETING
The Minutes of the Regular Meeting of the Maple Ridge and Pitt Meadows Parks & Leisure Services
Commission,held in the Meadows Room at Pitt Meadows City Hall, 12007 Harris Road,Pitt
Meadows,British Columbia, on Thursday,May 14,2015 at 6:30 pm.
COMMISSIONERS PRESENT
Commissioner Nicole Read, Chair City of Maple Ridge,Mayor
Commissioner Bill Dingwall City of Pitt Meadows,Councillor
Commissioner Kiersten Duncan City of Maple Ridge,Councillor
Commissioner Nancy Jellett Member at Large,Maple Ridge
Commissioner David Murray City of Pitt Meadows,Councillor
Commissioner Eleanor Palis School District No.42,Board of Education,Trustee
Commissioner Dave Rempel School District No.42,Board of Education,Trustee
Commissioner Shannon Roberts Member at Large,Pitt Meadows
Commissioner Tyler Shymkiw City of Maple Ridge,Councillor
Commissioner Christine Smith Member at Large,Maple Ridge
Commissioner Mike Stark City of Pitt Meadows,Councillor
Commissioner Stefany Tunshell Member at Large,Maple Ridge
STAFF MEMBERS PRESENT
Kelly Swift Acting/General Manager:Community Development,
Parks &Recreation Services
Wendy McCormick Director,Recreation Wendy McCormick
Geoff Mallory Manager,Parks & Open Space
Pat Shiratti Administrative Assistant
Ingrid Kraus Executive Assistant
COMMISSIONERS ABSENT
Commissioner John Becker,Vice-Chair City of Pitt Meadows,Mayor
Commissioner Richard Boulton Member at Large,Pitt Meadows
Commissioner Don Mitchell Member at Large,Maple Ridge
Commissioner Mike Murray School District No.42,Board of Education,Chair
There being a quorum present,Chair Nicole Read called the meeting to order at 6:30 pm.
1.Welcome &Introductions
Commissioner Read welcomed everyone to the meeting and introductions were made.
2.Adoption of the Agenda
R15-034 It was moved and seconded
That the Agenda for May 14, 2015 be adopted as circulated.
Maple Ridge and Pitt Meadows Parks & Leisure Services Commission
Regular Meeting Minutes –May 14,2015
Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 2 of 5
CARRIED
3.Minutes of the Commission Regular Meeting –April 9, 2015
R15-035 It was moved and seconded
That the Minutes of the Maple Ridge and Pitt Meadows Parks &Leisure Services Commission
Regular Meeting of April 9, 2015 be approved as circulated.
CARRIED
4.Delegations –Nil
5.Staff Presentations
5.1 Facility Use:
This item will be brought forward to the June 11, 2015 meeting.
6.0 Decision Items
6.1 Westview Park Dog Off Leash
Mr.Geoff Mallory spoke to the report and reviewed the history and outcomes of the
trial period. A discussion on the costs, lessons learned from other off leash parks,
signage to clearly marking the off leash area,parking and opportunities for public
education on park etiquette,followed.
The Chair permitted three individuals from the audience to address the Commission
on this topic.
A discussion followed and the Commission felt that a six month trial period would be
an appropriate amount of time to test this location.If necessary,this topic can be
brought back to Commission at any time for further review during the trial period.
Mr.Mallory confirmed that Parks staff now have the authority to issue tickets under
the new Parks Bylaw and assist with enforcement.
R15-036 It was moved and seconded
That staff be directed to install the proposed off-leash area at Westview Park on the condition that
the Commission be provided with a report of all compliments or complaints after a six month period
of operation,at which time a final determination can be made on the future use of this site as an off-
leash area.
CARRIED
Opposed –Commissioner Christine Smith
Maple Ridge and Pitt Meadows Parks & Leisure Services Commission
Regular Meeting Minutes –May 14,2015
Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 3 of 5
6.2 Chilcotin Park Playground
Mr.Geoff Mallory spoke to the report and feedback received from the neighbourhood
residents.
Ms.Kelly Swift advised that a petition was received however it did not meet the
municipal guidelines and could not be circulated.
R15-037 It was moved and seconded
That staff be directed to relocate the largest piece of play equipment to the center of the park and to
install a chain link fence at the park boundary to improve the safety for playground users.
CARRIED
6.3 Lions Park Sport Court
Mr.Geoff Mallory spoke to the report and provided the highlights of the neighbourhood
and school engagement process and,survey results.
R15-038 It was moved and seconded
That staff be directed to replace the current sport court facility with features that would
accommodate junior scooters,junior skateboarding and biking and a half basketball court.
CARRIED
6.4 Maple Ridge Fairgrounds Lease and License Renewal
Mr.Geoff Mallory reviewed the status of the Fairgrounds lease which is due for renewal
and a discussion followed.
R15-039 It was moved and seconded
That a recommendation be forwarded to Maple Ridge Council to renew the Maple Ridge-Pitt
Meadows Agricultural Association Lease and License Agreement for a period of five years from the
date of signing, with three additional renewal options of five years each;AND,
That the license period to operate the annual Agricultural Fair be extended from three weeks per
year to four weeks per year.
CARRIED
6.5 Active Kids Club Childcare Lease
Ms.Wendy McCormick reviewed the history of Active Kids Club and recent update to the
Memorandum of Understanding (MOU).As the responsibility of managing and operating
Maple Ridge and Pitt Meadows Parks & Leisure Services Commission
Regular Meeting Minutes –May 14,2015
Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 4 of 5
the program has transitioned to the Commission,the Fraser Health Authority requires a
staff representative be designated to enter into the license agreements with the Fraser
Health Authority.
R15-040 It was moved and seconded
That the Director of Recreation or his/her delegate,be authorized to enter into Active Kids Club
Childcare License agreements with Fraser Health.
CARRIED
6.6 Invitation to Host the 55+BC Games
Ms.Wendy McCormick advised that staff have completed the review of the bid package as
requested by the Commission at its February 12,2015 meeting and spoke to the findings in
the report.As there is still a shortage of accommodation to adequately meet the requirements
and opportunities to partner with a neighbouring community was also not possible at this time,
PLS staff recommends that the invitation to host for 2017,2018 and 2019 be declined.
R15-041 It was moved and seconded
That a recommendation be forwarded to both Maple Ridge and Pitt Meadows Councils to respectfully
decline the opportunity to bid on hosting the 55+BC Games for 2017, 2018 and 2019.
CARRIED
6.6 Fees &Charges Policy P108 -Amendment
Ms.Wendy McCormick reviewed the policy last revised and approved in February 2013.Staff
recently learned that the exclusion of religious/faith based groups from the local non-profit
category was in violation of the BC Human Rights Code therefore, staff is bringing the revision
to the policy back for approval.
R15-042 It was moved and seconded
That Policy P-108 be approved as amended effective May 14, 2015.
CARRIED
7.0 Discussion Items -Nil
8.0 Information Items
8.1 City of Maple Ridge 2014 Citizens Report
A copy of the report was distributed for information.
Maple Ridge and Pitt Meadows Parks & Leisure Services Commission
Regular Meeting Minutes –May 14,2015
Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 5 of 5
9.Commission Liaison Reports
9.1 Commissioner Christine Smith attended the BC Recreation and Parks Association
Symposium and provided a brief update on the sessions attended.She will forward a
copy of her notes to be distributed for information.
10.Staff Liaison Reports -Nil
11.Question Period –Nil
12.Motion to adjourn
The regular meeting adjourned at 7:45 pm.
____________________________________
Nicole Read, Chairperson
/ps
Page 1 of 4
City of Maple Ridge
and the
City of Pitt Meadows
MAPLE RIDGE and PITT MEADOWS PARKS & LEISURE SERVICES
COMMISSION REGULAR MEETING
The Minutes of the Regular Meeting of the Maple Ridge and Pitt Meadows Parks & Leisure Services
Commission, held in the Blaney Room, Maple Ridge City Hall, 11995 Haney Place, Maple Ridge,
British Columbia, on Thursday,June 11, 2015 at 6:30 pm.
COMMISSIONERS PRESENT
Commissioner Nicole Read,Chair City of Maple Ridge, Mayor
Commissioner Bill Dingwall City of Pitt Meadows, Councillor/Acting Mayor
Commissioner Nancy Jellett Member at Large, Maple Ridge
Commissioner David Murray City of Pitt Meadows, Councillor
Commissioner Dave Rempel School District No. 42, Board of Education, Trustee
Commissioner Tyler Shymkiw City of Maple Ridge, Councillor
Commissioner Christine Smith Member at Large, Maple Ridge
Commissioner Mike Stark City of Pitt Meadows, Councillor
Commissioner Stefany Tunshell Member at Large, Maple Ridge
Commissioner Richard Boulton Member at Large, Pitt Meadows
Commissioner Don Mitchell Member at Large, Maple Ridge
STAFF MEMBERS PRESENT
Kelly Swift General Manager: Community Development, Parks &
Recreation Services
Wendy McCormick Director of Recreation
David Boag Director of Parks & Facilities
Michael Millward Manager of Maintenance
Pat Shiratti Administrative Assistant
Ingrid Kraus Executive Assistant
COMMISSIONERS ABSENT
Commissioner John Becker, Vice-Chair City of Pitt Meadows, Mayor
Commissioner Mike Murray School District No. 42, Board of Education, Chair
Commissioner Eleanor Palis School District No. 42, Board of Education, Trustee
Commissioner Kiersten Duncan City of Maple Ridge, Councillor
Commissioner Shannon Roberts Member at Large, Pitt Meadows
There being a quorum present, Chair Nicole Read called the meeting to order at 6:30 pm.
1.Welcome & Introductions
Commissioner Read welcomed everyone to the meeting and introductions were made.
2.Adoption of the Agenda
Add:
Item 4.1 Ms.Melanie Klapstock, President, Haney Seahorses Swim Club.
Amended
Amended
Maple Ridge and Pitt Meadows Parks & Leisure Services Commission
Regular Meeting Minutes –June 11,2015
Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 2 of 4
R15-043 It was moved and seconded
That the Agenda for June 11,2015 be adopted as amended.
CARRIED
3.Minutes of the Commission Regular Meeting –May 14, 2015
R15-044 It was moved and seconded
That the Minutes of the Maple Ridge and Pitt Meadows Parks &Leisure Services Commission
Regular Meeting of May 14,2015 be approved as circulated.
CARRIED
4.Delegations
4.1 Haney Seahorses Swim Club
Ms.Klapstock spoke to the club’s concerns regarding the proposed fee increase to
pool rental rates as of September 2015.She provided a brief history of their
experience with the fee increases the past three years. As the club’s budget relies on
funding from other sources, they needed to know about these increases before the
end of February. The swim clubs felt that the proposed increase is not given with a
reasonable notice and that Commission had committed to not increase rental rates
for three years. The Commission was asked to reconsider the timeline and the
increases being proposed.
4.2 Maple Ridge Leisure Centre Update
As the municipal network was down,Ms.Wendy McCormick was unable to show her
presentation and proceeded to speak to the report on the proposed plans for the
Leisure Centre Upgrade. A discussion followed.
4.3 Hammond Pool Update
Mr. Michael Millward was unable to show his presentation on the Hammond Pool.A
copy of the presentation on the Hammond Pool update will be emailed to
Commission for information.
5.Decision Item:
5.1 Fitness Contract Renewal
Ms. McCormick spoke to the report and recommendation to renew the Land and
Water Fitness Contract with Fitness Edge.
R15-045 It was moved and seconded
That the Land and Water Fitness Contract be renewed, for an additional three years, with Fitness
Edge for the annual contract price of $168,000, including GST; and,
Maple Ridge and Pitt Meadows Parks & Leisure Services Commission
Regular Meeting Minutes –June 11,2015
Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 3 of 4
That the Chair and General Manager be authorized to execute the contract for three years beginning
July 1, 2015 to June 30, 2018.
CARRIED
5.2 Agricultural Association Operating Agreements
Mr.David Boag spoke to the report, recommending that the operating agreement for
the Association be coordinated with the lease/license agreement for Albion
Fairgrounds.
R15-046 It was moved and seconded
That the amended Maple Ridge-Pitt Meadows Agricultural Association Operating Agreement be
received and approved; AND,
That the updated Operating Agreement be forwarded to Maple Ridge Council for consideration.
CARRIED
5.3 Facility Update -Fees & Charges Bylaw Review
Ms.Wendy McCormick spoke to the report and provided an overview of the proposed
increases since the last revision in February 2013.
R15-047 It was moved and seconded
That a Fees and Charges Bylaw update be forwarded to both Maple Ridge and Pitt Meadows
Councils using the proposed fee increase attached to the staff report, for implementation on
September 1, 2015;AND,
That Pitt Meadows Council be asked to review and revise the Heritage Hall Policy C-044 to
align with the Commission’s Fees & Charges Policy P-108.
DEFERRED
The fees and charges were reviewed in detail and based on the information provided by the
swim club, the motion was deferred.Staff were asked to review the policy and bring this
item back to the next Commission meeting.
6.Discussion Items
6.1 Parks Recreation & Culture Master Plan –Verbal Update
Ms. Swift will provide an overview on the Maple Ridge and Pitt Meadows Parks &
Leisure Services Master Plan to Maple Ridge Council Workshop on June 15, 2015.
7.Information Items -Nil
8.Commission Liaison Reports -Nil
Maple Ridge and Pitt Meadows Parks & Leisure Services Commission
Regular Meeting Minutes –June 11,2015
Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 4 of 4
9.Staff Liaison Reports –Nil
Ms. Wendy McCormick reported on the Summer Children’s pass currently being offered at a
rate of $20.00 for two months. A copy of the poster was circulated.
10.Question Period –Nil
11.Motion to adjourn
The regular meeting adjourned at 7:50 pm.
________________________________
Nicole Read,Chairperson
/ps
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: July 20, 2015
and Members of Council FILE NO:
FROM: Chief Administrative Officer MEETING: Workshop
SUBJECT: Housing Action Plan Implementation Plan
EXECUTIVE SUMMARY:
The Regional Context Statement in the Official Community Plan sets out the relationship between the
Regional Growth Strategy and the OCP, and identifies how local actions will contribute to achieving
Regional Growth Strategy goals. As a signatory to the Metro Vancouver Regional Growth Strategy
(RGS), municipalities must complete a Housing Action Plan to align with Goal Four, which is to Create
Complete Communities.
The City of Maple Ridge embarked on the development of a Housing Action Plan that began
September, 2013 and was endorsed by Council a year later on September 30, 2014. An
Implementation Plan has been prepared and was reviewed by the Social Planning Advisory
Committee (SPAC) at a regularly scheduled meeting June 3, 2015. The Implementation Plan is now
presented to Council for endorsement.
Council has identified the implementation of the Housing Action Plan as a priority. The endorsed
Housing Action Plan includes a proposed Actionable Timeline and serves as a general guide for
actions to be completed in either a short (1-2 years), medium (3-5 years), or long (6-8 years) term
time frame. The Actionable Timeline has been modified in the Implementation Plan in order to align
with Council’s four-year term and ensure that milestones can be met, recognizing that each action is
different in scope and that resources are finite The short-term time horizon of 1-2 years has been
revised to 1-4 years. The medium-term time horizon has been lengthened from 3-5 years to 4-8
years, and the long-term time horizon has been changed from 6-8 years to 8-plus years.
RECOMMENDATION:
That the Housing Action Plan Implementation Plan identified in Table One in the report titled
“Housing Action Plan Implementation Plan”, dated July 20, 2015, be endorsed.
DISCUSSION
A. BACKGROUND:
The Local Government Act requires that an Official Community Plan must include a Regional Context
Statement that is accepted by the Metro Vancouver Board in accordance with Section 866 of the
Local Government Act. The Regional Context Statement must identify the relationship between the
municipal Official Community Plan and the Regional Growth Strategy and how the OCP is aligned, or
consistent with the Regional Growth Strategy over time.
5.2
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B. HOUSING ASPECTS
The Housing Continuum is an accepted concept used to describe and categorize different types of
housing. The intention is that people move across the Housing Continuum and find housing that is
most appropriate and best suited to their needs and circumstances.
Figure 1: the Housing Continuum
From: Housing Action Plan, p. 6.
The existing Maple Ridge municipal context has the ability to affect change in the rental and home-
ownership end of the continuum (right), with supportive policies and regulations for residential infill,
secondary suites, garden suites, and increasing the range of housing typologies supported in the
OCP. On the non-market end (left) of the continuum are emergency shelters, and transitional
housing with support services, which represents a temporary and less stable housing form.1 These
housing forms typically involve various levels of support services and often require the most public
funding. Towards the middle of the continuum is non-market housing for households that do not
require support services, both in dedicated buildings or in the private market by way of rent
supplements. Below-market ownership bridges between the non-market and market segments of the
Continuum and is represented by different options that support low and moderate income
households to get into the homeownership market. Lastly, on the market end of the continuum
(right), is rental and home ownership housing that is available through the private market.
Process:
Preparation of the Housing Action Plan consisted of three phases:
1.Establishing baseline data that created a socio-economic snapshot of housing
in Maple Ridge (Situation Report)
2.Community consultation (Consultation Program)
3.Housing Action Plan document
The Situation Report (Phase 1) and a Consultation Program (Phase 2) were submitted in Winter
2013/2014 and discussed in an information report that went to Council Workshop February 3,
2014. A report summarizing the consultation activities was submitted in March 2014 and discussed
in a report that went to Council Workshop April 14, 2014. Results from the consultation program
also identified the priority housing issues and opportunities in Maple Ridges as:
1 Housing Action Plan, p.6.
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Housing Mix and Homeownership
A Mix of Housing Options
Market Rental Housing
Non-Market Housing
Seniors
Development Approvals Process
Leadership Role
The development of the Housing Action Plan document included the following steps:
A Working Draft of the Housing Action Plan was submitted in May, 2014;
Revisions were made to the Working Draft following a workshop with SPAC, a staff workshop
on May 22, 2014, and the June 16, 2014 Council Workshop to reflect these combined
inputs;
An Open Review consultation process in June/July, 2014 asked community stakeholders to
give feedback on the Plan and prioritize the proposed strategies
the Housing Action Plan was revised to reflect this input and was presented to SPAC on
August 27, 2014 for endorsement; and
SPAC endorsed the revised Housing Action Plan and forwarded it to Council for endorsement
on September 30, 2014.
C. HOUSING ACTION PLAN FRAMEWORK
Defining “affordability” is a key component of a Housing Action Plan. The definitions of affordable
housing that were developed for the Housing Action Plan reflect Phase I and II of the process and are
included as follows:
Figure 2: Definitions of Affordability
From: Housing Action Plan, p. 6.
- 4 -
The Housing Action Plan framework is comprised of a vision, goals, principles, and strategies that are
designed to support and enhance the development of market and non-market housing in Maple
Ridge. These reflect both the socio-economic analysis and community input that informed the
development of the Plan. There are 18 strategies in the Housing Action Plan, each with associated
recommended actions to facilitate the development of market and non-market housing. There are
59 recommended actions in total, some which are ongoing, while other actions range in duration
depending on the task. The strategies are grouped by category for reference purposes and are in no
particular order of priority. The vision, goals, principles, and strategies are listed here for reference.
Vision:
“Access to safe, affordable, and appropriate housing that meets the diverse and changing
needs of the community is a priority.”
Principles:
1. A community priority. Housing choice and affordability are social sustainability goals to which the
District is committed.
2. Achievable. Strategies and actions will be achievable and within the jurisdiction of the
municipality to implement.
3. Incentive-driven. Financial and non-financial incentives are used to encourage innovative
approaches and new forms of housing.
4.Pragmatic and evidence-based. Strategies and actions will be guided by local housing need as
well as the market realities.
5. Dovetails with current policy and practice. Strategies and actions will build on and dovetail with
existing plans, policies, initiatives, and resources.
6. Housing issues are multi-faceted. Multiple approaches and solutions are needed for every
neighbourhood and project.
7. Partnerships are key. The District will collaborate with the private sector, senior government, its
municipal neighbours, the region, and community agencies in the interests of improving housing
choice and affordability.
8. Community support and understanding. Engagement with the community is a pre-requisite to
new initiatives; it helps to inform and seek input.
9. Responsive to change. Ongoing research and review of changes in local needs and priorities is
important.
10. Relevant and effective. Ongoing monitoring of the Housing Action Plan progress will ensure it
continues to relevant and effective.
- 5 -
Goals:
1. To improve housing choice for all current and future households.
2. To increase and enhance the stock of rental housing in Maple Ridge.
3. To support low income residents and those with unique needs to access appropriate housing and
supports.
4. To raise awareness and increase support for initiatives that improve housing choice and
affordability.
5. To build the capacity of the community to innovate and improve access and opportunity for
affordable housing and housing choice.
Strategies
Housing Mix & Innovation
1. Support the development of a mix of housing forms.
2. Incentivize medium density development.
3. Introduce an adaptable housing policy.
Market & Non-Market Rental Housing
4. Create new rental housing opportunities.
5. Continue to monitor secondary suites policies and bylaws.
6. Expand the garden suites program.
7. Maintain rental housing standards.
8. Minimize the loss of existing rental housing.
9. Support the non-market housing sector.
Financial Measures
10. Expand the density bonusing practice.
11. Introduce a community amenity policy for affordable housing.
12. Establish a housing reserve fund.
13. Use financial incentives to support housing goals.
14. Continue to review opportunities to lease land.
Information & Advocacy
15. Continue to support local community groups.
16. Continue to advocate to senior levels of government.
17. Continue to educate and create awareness.
18. Expand or enhance the roles of advisory groups to assist with HAP
implementation.
Housing Action Plan Timeline
The Actionable Timeline in the Housing Action Plan proposed strategies and associated actions; they
are organized into three categories: short, medium and long term. The short-term timeline was set
at 1-2 years, medium-term 3-5 years, and long-term at 6-8 years.
- 6 -
Figure 3: Housing Action Plan Actionable Timeline
From: Housing Action Plan, pages 28-29.
D. IMPLEMENTATION PLAN FRAMEWORK
The Implementation Framework considers three criteria to ensure that the Housing Action Plan
addresses housing needs in an effective manner. These are:
a)Strategic Alignment. The Implementation Framework is intended to respond to the City’s housing
needs and priorities. Recognizing that these may change over time, there is likely to be some
shifting of priorities in response to new information or new conditions. In addition, new
opportunities may emerge, which could prompt an increased emphasis on a particular action.
- 7 -
b) Responsibility, Business Planning and Reporting. Budget considerations in support of these
priorities need to be part of both Community Services (Social Planning) and Planning’s business
plans, and approved annually by Council. However, there are a number of actions that have been
identified that will likely be led by other departments based on expertise in each respective area
such as Buildings, Licenses and Bylaws, Corporate and Sustainable Planning, and the Clerk’s
Department (Property and Risk Manager).
c) Establishing Priorities, Pacing and Timing. The endorsed Housing Action Plan includes a
proposed Actionable Timeline created by the consulting team and serves as a general guide for
actions to be completed in either a short (1-2 years), medium (3-5 years), or long (6-8 years)
term time frame as shown in Table One.
Implementation Plan Timeline
Council has identified the implementation of the Housing Action Plan as a priority. Recognizing that
each strategy and associated actions are different in scope and that resources are finite, the time
horizons presented in Figure 3 above, have been modified in order to align with Council’s four-year
term and priorities. The Short-Term time horizon of 1-2 years has been revised to 1-4 years. The
Medium-Term time horizon has been lengthened from 3-5 years to 4-8 years, and the Long-term time
horizon has been changed from 6-8 years to 8-plus years. When strategies indicate implementation
in multiple time-horizons, it reflects that there are individual actions that are part of the same
respective strategy, but will be implemented at different times. Certain strategies continue over
multiple time horizons for various reasons, such as advocating to senior levels of government, or
initiating a project in one time-horizon, monitoring it in another, and re-evaluating it in another.
The strategies and associated actions fall into two categories: policy and regulatory tools under the
authority of the Local Government Act, or programs and advocacy. Actions that concern developing
or amending policy or regulations will be led by the Planning Department. Those actions that
concern advocating to different levels of government, building relationships and education will be led
by the Social Planning Department. Both departments will require support from other City
departments such as Building, Bylaws, Engineering, Clerk’s and Sustainability and Corporate
Planning.
The following two sections provide additional detail regarding the ongoing and short-term actions.
The Ongoing Actions section describes in detail the current practices that contribute to creating and
facilitating opportunities to develop affordable housing in Maple Ridge. The Short-Term Actions
section describes in those actions that may be implemented during Council’s four-year mandate.
Each item included in the Implementation Plan will be further detailed in individual reports, to be
presented to Council at future Council Workshop meetings, following endorsement of the
Implementation Plan.
- 8 -
Table 1: Implementation Plan Framework
Those strategies that are included in multiple time-steps, reflects that there are individual actions
that are part of the same respective strategy, but will be implemented over a longer time horizon.
Those strategies that are indicated by a hatched line indicate that they have been shifted from the
original timeframe put forth in the endorsed Housing Action Plan.
Strategies Short
Term
1-4 years
Medium
Term
4-8
years
Long
Term
8+
years
Summary of
Recommended Actions
Anticipated
Department
Lead
1. Support the
development of a
mix of housing
forms.
FALL
2015
Develop new housing
forms (example: triplex
and fourplex), enhance
infill policies, support
higher densities in
appropriate areas.
Planning
2. Incentivize
medium density
development.
Consider incentivizing
medium density
development
Sustainability
and Corporate
Planning
3. Introduce an
adaptable housing
policy.
Develop adaptable
housing policy and
promote adaptable
standards
Planning/
Buildings
4. Create new
rental housing
opportunities.
SPRING
2015
Facilitate development of
new rental units and
review shared living
arrangement. Where
applicable, explore owner
occupation requirement.
Planning
5. Continue to
monitor secondary
suites policies and
bylaws.
Ongoing
Monitor secondary suites
and consider updating
policy and regulation.
Explore owner occupation
requirement.
Planning
6. Expand the
garden suites
program.
2017
Expand garden suites
program to create
additional flexibility and
encourage uptake.
Planning
7. Maintain rental
housing
standards.
Consider existing rental
housing standards
regulation to ensure that
standards are being met.
Buildings
8. Minimize the
loss of existing
rental housing.
Review existing policies
to ensure existing rental
is preserved.
Buildings/
Planning
9. Support the
non-market
housing sector.
Develop additional
approaches to support
non-market housing
development.
Social
Planning
- 9 -
Strategies Short
Term
1-4 years
Medium
Term
4-8
years
Long
Term
8+
years
Summary of
Recommended Actions
Anticipated
Department
Lead
10. Expand the
density bonusing
practice.
SPRING
2016
Develop density bonusing
approach for affordable
housing.
Planning
11. Introduce a
community
amenity policy for
affordable
housing.
FALL
2015
Develop community
amenity program for
affordable housing.
Planning
12. Establish a
housing reserve
fund.
SPRING
2015
Create mechanism for a
housing reserve fund.
Planning
13. Use financial
incentives to
support housing
goals.
Review current fees and
policies to support
affordable housing
projects.
Sustainability
and Corporate
Planning
14. Continue to
review
opportunities to
lease land.
Explore opportunities for
strategic land banking
and leasing to non-profit
housing providers
City Manager
15. Continue to
support local
community
groups.
Ongoing
Develop strategies to
support housing
initiatives.
Social
Planning
16. Continue to
advocate to senior
levels of
government.
Ongoing
Develop strategies to
lobby senior levels of
government.
Social
Planning
17. Continue to
educate and
create awareness.
Ongoing
and 2017
Develop programs, create
awareness about
affordable housing.
Social
Planning
18. Expand or
enhance the roles
of advisory groups
to assist with HAP
implementation.
Create advisory groups to
support the development
of affordable housing.
Ongoing Actions
The Housing Action Plan recognizes existing policy, regulation and practices that are currently
underway at the City that contribute to facilitating and creating opportunities to secure affordable
housing across the Housing Continuum. The following actions are currently undertaken by City
Departments. The anticipated lead department is identified with the understanding that other
departments will contribute their respective expertise to these actions.
- 10 -
Housing Action Plan Strategy Category: Housing Mix
Strategy #1, Support the development of a mix of housing forms, Recommended Action (iv)
Continue to support medium to higher density housing. Planning considers inquiries and
applications to ensure that opportunities for higher density are explored. Commercial
developments seeking height variances are encouraged to provide rental housing units.
(Planning)
Strategy #3 Introduce an Adaptive Housing Policy, Recommended Action (iv) Promote
adaptable design standards. When Planning develops Phased Development Agreements for
Multi-Family developments, a percentage of the units are often required to have adaptable
design standards. (Planning/Building)
Strategy #3 Introduce an Adaptive Housing Policy, Recommended Action (v) Prepare fact
sheets outlining benefits of adaptable housing. The SAFERhome™ Standards Manual is
available and given out to applicants for building permits to consider the benefits of
adaptable design standards. (Building)
Housing Action Plan Strategy Category: Market and Non-Market Housing
Strategy #4 Create New Rental Housing Opportunities, Recommended Action (i) Facilitate
the development of new rental above commercial. Planning considers inquiries and
applications to ensure that opportunities for rental above commercial are explored.
(Planning)
Strategy #5 Continue to Monitor Secondary Suites Policies and Bylaws, Recommended
Action (iv) Explore Building Equivalencies. Planning has undertaken a review of secondary
suites and Council recently expanded the range of zones that will permit secondary suites.
Note: The regional permits and licenses committee (RPLC) has been collecting the member
local governments’ positions and requirements on the installation of secondary suites in
existing residences. This information will be compiled and put forward to the building
standards branch for their endorsement. Once endorsement has been received it is the
intention to bring these endorsements forward to local councils for consideration and
adoption as a council policy. (Building)
Strategy #7, Recommended Action (ii) Continue using standards of maintenance
regulations. The Rental Standards of Maintenance Bylaw No. 6550-2008 requires that an
owner must maintain their rental buildings in good repair. (Building)
Strategy #7 Maintain Rental Housing Standards, Recommended Action (iv) Support RCMP
implementation of Crime Free Multi-Family program. This program has been run by the
RCMP for nine years, and provides tools to Building Managers and Property Owners to
increase security and reduce crime. (RCMP) On June 15, 2015, Council passed the following
Resolution:
That staff be directed to establish a Sub-Committee comprised of Bylaws and
RCMP to review how the Crime Free Multi-Housing program can increase
subscription amongst those currently not using the program.
Strategy #8 Support the Non-Market Housing Sector, Recommended Action (ii) Continue to
limit demolition or strata conversion of existing rental units as per OCP policy 3-31, which
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allows the City to limit the conversion of rental units to strata if rental vacancy rates are not
within a healthy range. (Building/Planning)
Housing Action Plan Strategy Category: Financial Measures
Strategy #9 Minimize the Loss of Existing Housing, Recommended Action (i) Review
opportunities to lease land and lease City property to non-profits. The Property and Risk
Manager manages City-owned properties. When proposals to consider development
opportunities occur, the Property & Risk Manager meets with department staff and elected
officials to develop approaches that provide an anticipated benefit to the municipal
organization and the community. (City Risk Manager)
Strategy #15 Continue to Support Local Community Groups, Recommended Action (i)
Participate in housing initiatives. Appropriate staff continuing to participate or monitor local,
regional, and provincial tables as well as developments and opportunities related to housing
initiatives. (Social Planning/Planning)
Housing Action Plan Strategy Category: Information & Advocacy
Strategy #15 Continue to Support Local Community Groups, Recommended Action (ii)
Develop strategies for homeless and at-risk populations. Currently supporting the
implementation of the recommendations of the Maple Ridge Resilience Initiative. (Social
Planning)
Strategy #16 Continue to Advocate to Senior Levels of Government, Recommended Action (i)
Advocate to senior levels of government.
o Received Council approval and are proceeding with the Social Services Delivery
Research Report project which will inform Council regarding potential advocacy
priorities and positioning strategies. (Social Planning)
o Provided support for Council resolutions that have been submitted to both UBCM and
FCM advocating for policy and program change. FCM resolutions put forward regard
incentives to increase purpose built rental housing, and Homelessness Partnering
Strategy (HPS) funding criteria change and impact to service delivery. A joint
UBCM/FCM resolution put forward is regarding mitigating the impacts associated
with loss of subsidy with the expiration of the CMHC agreements with Housing Co-
operatives across the province and country. (Social Planning).
o The Maple Ridge Resilience Initiative (MRRI) has been inquiring with potential
partners regarding the provision of low barrier housing. In addition, MRRI is exploring
the possibility of a partnership with the Province to achieve this form of
housing. (Social Planning)
o Participation at Regional tables (Planning & Social Planning)
Strategy #18, Recommended Action (i) Establish Development Advisory Committee: During
consultation for the Housing Action Plan, the development community expressed interest in
providing input at an advisory level on development issues. This need was again identified in
a report to Council Workshop, March 2, 2015. A Liaison Committee between the City, the
Urban Development Institute and the Greater Vancouver Home Builders Association (GVHBA)
has since been struck and will meet quarterly to work through issues pertaining to
development in the community. (Public Works & Development Services)
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Short-term Actions 2015-2018
The following are proposed actions that may be implemented in 2015 and continue through to
2018, as some actions have multiple components. These actions consider Council priorities, staff
resources and timing.
Housing Action Plan Strategy Category: Housing Mix
Strategy #1 Support the Development of a Mix of Housing Forms, Recommended Action (i)
Development of Triplex and Fourplex Zones. This is the outcome from the Secondary Suites
Review, completed in 2013, and carried forward to be included in the Housing Action Plan.
Creation of these new zones will increase the range of dwelling types. (Planning) FALL 2015
This will be followed by Strategy #1 Support the Development of a Mix of Housing Forms,
Recommended Action (ii) Expand infill policies to support a wider range of dwelling types.
The Neighborhood Infill and Major Corridor Infill policies in the OCP will be expanded to
reflect the addition of these new housing forms. (Planning) WINTER 2016
Housing Action Plan Strategy Category: Market and Non-Market Housing
Strategy Four. Create New Housing Rental Opportunities. Zoning Bylaw Text Amendment to
allow secondary suites for R-1, CD-1-93 and CD-1-99: The text amendment is the result of a
resolution to approve a recommendation from the Secondary Suites Review to allow
Secondary Suites in smaller Single Family Residential zones and has been adopted by
Council. (Planning) SPRING 2015
Strategy #6, Expand the Detached Garden Suite Policy. During consultation stakeholders
expressed interest in increased flexibility for Detached Garden Suites. Analysis could be
undertaken to assess if more flexible zoning requirements could increase the uptake.
(Planning) 2017
Housing Action Plan Strategy Category: Financial Measures
Strategy #11 Introduce a Community Amenity Policy for Affordable Housing. Section 904 of
the Local Government Act provides regulatory authority for municipalities to identify
conditions for affordable and special needs housing in a zoning bylaw. A study will be
prepared for Council consideration that will explore the potential options and benefits of
community amenity contributions for affordable housing. (Planning) FALL 2015
Strategy #10, Expand the Density Bonusing Practice. A report on the options for community
amenity contributions was provided to Council in the spring 2015. The Local Government
Act gives municipalities the authority to provide additional density in exchange for identified
community amenities, including affordable housing. Council has requested a subsequent
report on the options for a city-wide program that will be prepared for their discussion and
consideration. (Planning) SPRING 2016
Strategy #12 Establish a Housing Reserve Fund, Recommended Action (i) Establish a
Housing Reserve Fund for Affordable Housing. Following establishment of a Density
Bonusing Program or a Community Amenity Program would create the opportunity to
establish an Affordable Housing Reserve Fund. (Planning) SPRING 2016
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Housing Action Plan Strategy Category: Information & Advocacy
Strategy #17, Continue to educate and create awareness, Recommended Action (i) Use the
City of Maple Ridge website to provide affordable housing information: During consultation
for the Housing Action Plan, many groups, particularly seniors said they were not aware of
various programs and initiatives at different government levels that provide affordable
housing assistance. Online material will be developed to provide affordable housing
information on the City of Maple Ridge website to increase the range of information portals
for residents in need of housing assistance. (Social Planning) SPRING 2016
Medium and Long-term Actions
Medium and Long-term Actions are noted in the implementation table but specific details regarding
these projects have not been provided as they are beyond the time-frame of the current Council
mandate. Those strategies and actions should be addressed in greater detail in the fourth year of
the implementation framework as a component of the strategic planning and business planning
processes.
E. RECENT ACTIVITY AND OPPORTUNITIES
Since the endorsement of the Housing Action Plan on September 30, 2014, there have been a
number of changes that have informed the development of the draft Implementation Plan.
i) Maple Ridge Resilience Task Force:
The Mayor's Homelessness Solutions Task Force was created pursuant to a resolution of
Council on January 5, 2015. The task force name has been changed to reflect a move
from the discovery phase of this project to the call to action phase. The Resilience Task
Force came into effect in May 2015 to conduct an assessment of social service delivery
funding models and to develop recommendations that will enhance community health for
Council's consideration. The Maple Ridge Resilience Task Force will:
Increase access to treatment for people dealing with drug addiction;
Increase adequate support for people with significant mental illness; and
Increase a sense of health and safety in the community.
The results/outcomes of the Task Force may help to further refine and guide Council
priorities and as a result, refine the short-term items in the implementation Plan. It is
anticipated that these types of items will be discussed through the annual business
planning process.
ii) Demographic Information
The Situation Report was the first milestone of the Housing Action Plan. The data for the
Situation Report was gathered in 2013. Demographic and housing information was
taken from 2011 tax filer data, the 2011 Census of Canada, 2011 National Household
Survey, BC Stats, CMHC Building Starts 2010-2012 and local rental advertisements for
Maple Ridge. This created a snapshot of the socio-economic situation for housing in
- 14 -
Maple Ridge in 2013 and informed the development of the Housing Action Plan. Over
time, it will be necessary to update these numbers when considering business planning
and implementation actions in future business cycles.
iii) Non-market housing changes
a. Iron Horse Youth Safe House: In 2005, the Iron Horse Youth Safe House began
providing overnight shelter services for up to five youth between the ages of 13 -18.
Funding that supported Iron Horse Youth Safe House for ten years ended December
30, 2014. This is a loss of five beds for homeless youth in Maple Ridge. Starting
February 1, 2015 the overnight shelter was closed. It is currently running a day
program open seven days a week until 6 pm and discussions regarding ongoing
operational funding are continuing with the province.
b. Legion Towers: was a senior’s facility in Maple Ridge composed of 89 units. It was
formerly run by Local 88 of the Royal Canadian Legion and was sold to another
organization in 2013. The Legion Towers is now a market rental building called Lee
Towers and is no longer part of the BC Housing Affordable Housing Registry, however
people can apply for rental supplements if they qualify for BC Housing’s Rental
Assistance Program for families or for seniors through Shelter Aid for Elderly Renters
(SAFER).
c. Homelessness Prevention Program: as of November, 2014, BC Housing’s
Homelessness Prevention Program is providing $9,000 monthly in rental
supplements to Maple Ridge/Pitt Meadows residents addressing the needs of
targeted populations including women fleeing violence, youth, First Nations or
individuals leaving institutions with no fixed address. This is being administered by
the Alouette Home Start Society’s Outreach Program. Amounts allotted vary due to
differing rents and demand. In addition, through the work of the Maple Ridge
Resilience Initiative, BC Housing has recently committed to provide additional rent
supplements.
d. Expiration of federal operating agreements for co-op housing:
Along with the pending expiry of the Canada Mortgage and Housing Corporation
(CMHC) agreements supporting capital and operating assistance to housing co -
operatives, is the pending termination of the rent subsidy agreements that are tied to
the term of a co-operative’s mortgage leaving low-income Canadians at risk of losing
their homes. Housing co-ops provide safe, secure, affordable housing with residents
paying reduced rent based on income with government assistance covering the
difference. Between now and 2017, one quarter of housing co-operatives in BC will
lose rent-geared-to income subsidies for low-income members. The concern is that
residents of co-operatives are not eligible for Rental Assistance Programs like SAFER.
Locally, three co-operative housing are affected: Devonshire Court Housing Co-
operative, Maples Housing Co-op, and the Haney Pioneer Village Co-op. Haney
Pioneer Village, home to 120 seniors, approximately 80 of which rely on the current
CMHC subsidy program will be the first of these agreements to expire this August.
The City of Maple Ridge forwarded a resolution through LMLGA to be presented at
the fall Union of BC Municipalities conference requesting that the federal government
maintain a rent supplement program for low-income Canadians in co-operative
- 15 -
housing. In addition, the Co-operative Housing Federation BC has proposed a
provincially-funded rent supplement program for low-income co-op members based
on the rent supplement agreement that many co-ops already have with BC Housing
under the federal Index-Linked Mortgage (ILM) Program. The recommendation is to
model this program on the ILM rent supplement program covering the difference
between 30% of income and the full housing charge in order to keep vulnerable, low-
income members in their homes and communities, and to eliminate the fear and
uncertainty being experienced by thousands of BC co-op households.
e. Federal Housing Partnering Strategy (HPS) Funding shift to a Housing First focus:
In 2013, the federal government announced a shift in criteria for the 2014
Homelessness Partnering Strategy (HPS) funding stream to Housing First. Housing
First is an intervention model designed to quickly rehouse people experiencing long-
term or multiple occurrences of homelessness. Individuals are provided with access
to treatment and supports if they want, but are not required to access treatment prior
to being housed or in order to maintain their housing.
For the most part, research has shown that outcomes from Housing First have been
positive. While this model has demonstrated that it assists people to better cope
with, and resolve, mental health and addiction issues and work toward achieving
other personal goals there is some research suggesting that this approach may not
adequately meet the needs of specific populations.
Along with the success of the current HPS direction toward implementing and
primarily funding Housing First programs, other local impacts include:
depleted funding for other programs that prevent homelessness;
impact locally and regionally with the loss of programs such as youth
housing, shelter supports and outreach services.
not taken into account a community’s capacity to deliver this type of service.
For example, communities such as Maple Ridge that do not have ample
rental stock or supports have a limited ability to deliver this service in a way
that acknowledges the core principles of the Housing First model which
include: immediate access to permanent housing with no housing readiness
requirements; consumer choice and self-determination; recovery orientation;
individualized and client driven supports; community integration.
As a result, the City of Maple Ridge Council forwarded a resolution that has been
unanimously endorsed by LMLGA to be sent to UBCM for consideration. The request
is that the criteria for next phase of HPS funding consider a broad range of factors
including community capacity and the specific needs of individuals who are homeless
or at risk of homelessness with particular focus on special populations like youth,
women fleeing violence, seniors and First Nations.
In addition, feedback has been given through the regional tables to assist in
strengthening the effectiveness of the HPS funding program and indication has been
received that some of these concerns will be addressed through the next round of
HPS funding.
- 16 -
The draft Implementation Framework was presented to SPAC at a regularly scheduled meeting on
June 3, 2015. There was support for the draft Implementation Framework as presented and no
substantial changes were required. However, there were several comments provided at the meeting
that are noted here with an explanation of how the Housing Action Plan responds to the issue:
Concern was raised about the owner occupancy requirement and parking issues for
secondary suites.
Response: These issues were raised in the Secondary Suites Review and the
recommendation was to continue to require one additional off-street parking space
for a secondary suite and to also continue the current requirement for a residence
with a secondary suite also be owner-occupied. The recommendation went forward
into in the proposed HAP Implementation Framework with Strategy ‘Continue to
monitor Secondary Suites policies and bylaws.’ The strategy was written this way to
ensure flexibility, recognizing that this situation may change quickly, and require
further exploration.
Concern was raised regarding the need for seniors’ issues to be featured more prominently.
Response: Consideration for seniors housing issues is integrated in many
components of the plan, particularly:
7. Maintain rental housing standards.
8. Suppor t the non-market housing sec tor.
9. Minimize the loss of existing rental housing.
There is also recognition that many seniors housing issues are funded by other levels
of government, and the strategies that focus on information and advocacy are
intended to include seniors housing issues, which are:
15. Continue to support local community groups.
16. Continue to advocate to senior levels of government.
17. Continue to educate and create awareness.
Concern was noted in regards to the lack of uptake on Lane Way houses (Detached Garden
Suites), and that identifying the reasons for this and investigating any potential adjustments
needs to be a priority.
Response: Strategy #6 Expand the Garden Suites Program addresses the issue of
encouraging this form of dwelling unit throughout the City. Reviewing the Garden
Suites Program has been included in the Implementation Plan Framework as a
potential project for 2017.
CONCLUSION:
Preparation of the Housing Action Plan began with a Council endorsed process that directed staff to
begin its development and align the Regional Context Statement to the Regional Growth Strategy.
The Housing Action Plan process included the development of baseline socio-economic information
and a comprehensive consultation program. The outcome is a Plan that reflects the housing needs
of Maple Ridge residents and includes strategies and recommended actions that can contribute to
the development of affordable housing across the Housing Continuum.
- 17 -
The Housing Action Plan Implementation Plan Framework proposes a modified timeline that reflects
Council priorities, as well as considers timing and resources to ensure that milestones can be met.
Implementation of the short-term actions of the Housing Action Plan is the next step toward
facilitating and increasing opportunities to secure affordable housing in Maple Ridge. It shows that
the City can play an important role in this critical, multi-layered issue that contribute to creating a
complete community.
“Original signed by Jim Charlebois” for
____________________________________________
Prepared by: Siobhan Murphy, MCIP, RPP
Planner II
“Original signed by Sue Wheeler”
_______________________________________________
Approved by: Sue Wheeler
Director Community Services
“Original signed by Christine Carter”
_______________________________________________
Concurrence: Christine Carter, M.PL., MCIP, RPP
Director of Planning
“Original signed by Kelly Swfit”
_______________________________________________
Approved by: Kelly, Swift
General Manager, Community Development, Parks and Recreation Services
“Original signed by Frank Quinn”
_______________________
Concurrence: Frank Quinn, MBA, P. Eng.
Acting Chief Administrative Officer
Page 1 of 3
Memorandum
TO: MAYOR AND COUNCIL
FROM: PLANNING DEPARTMENT
SUBJECT: BILL 22 – 2015 SPECIAL WINE STORE LICENSE AUCTION ACT
DATE: JULY 20, 2015
FILE NO: 2015-212-RZ
SUMMARY:
Council received a letter dated June 18, 2015 from the Alliance of Beverage Licensees regarding
the recent Legislature passing of Bill 22 – 2015 Special Wine Store License Auction Act. The letter
requests that Maple Ridge Council implement a minimum 1 km distance rule for all future beverage
alcohol retailers in Maple Ridge. As a result of this, the Planning Department has been requested
to review the pertinent information and provide preliminary information to Council. This
memorandum dated July 20, 2015, entitled “Bill 22 – 2015 Special Wine Store License Auction
Act” provides a preliminary review of background information. The memorandum identifies 2
options for Council’s consideration.
DISCUSSION:
1)Background Context:
Council received a letter dated June 18, 2015, from the Alliance of Beverage Licensees (ABLE BC)
(see Appendix A) regarding the recent Legislature passing of Bill 22 – 2015 Special Wine Store
License Auction Act (Bill 22).
Bill 22 authorizes the General Manager of the Liquor Control and Licensing Branch to conduct
auctions for the right to apply for special wine store licenses to be issued under the Liquor Control
and Licensing Act. These licenses will authorize the sale, from locations approved by the General
Manager within specified grocery stores, of wine, cider and sake made from British Columbia (BC)
agricultural products. Only a prescribed number of these licenses will be issued or existing licenses
transferred. Bill 22 also amends the Liquor Control and Licensing Act to allow for regulation
exempting certain classes of licensed facilities from the requirement that licensees own the
business carried on at the establishment and that licensees own or lease the establishment (see
Appendix B).
The intent of Bill 22 was to modernize BC’s liquor laws, to increase convenience for British
Columbians and support BC products.
Division 2, Part 14 of the Liquor Control and Licensing Regulation currently requires that licensee
retail stores are located a minimum of 1 km from another licensee retail store, or the proposed
location of another store. Government liquor stores have agreed, through a memorandum of
understanding, that they, too, will comply with that 1 km rule. Bill 22 exempts the Special Wine
6.2
Page 2 of 3
Store Licenses from complying with this 1 km distance rule. The definition of a Special Wine Store
License is described on page 2 of Appendix B.
2) Planning Analysis
The Bill 22 definition established for grocery stores that may contain wine stores is as follows:
(a) is primarily engaged in retailing food and non -alcoholic beverages that are specified in
the regulations, and
(b) has an area of at least 929 m²” (10,000 ft²). Based on the British Columbia Liquor
Control and Licensing Branch, Policy Directive No. 15-01, the minimum area is to include
storage space.
The Liquor Control and Licensing Regulation further defines an “eligible grocery store” to “be
primarily engaged in retailing a general line of foods, including canned, dry and frozen food, fresh
fruits and vegetables, fresh and prepared meats, fish and poultry, dairy products, baked products
and snack foods, and non-liquor beverages, intended for human consumption”.
Based on the definition of an eligible grocery store that could apply for a Special Wine License,
these are the possible wine store locations:
1. Thrifty Foods, located at 11900 Haney Place
2. Safeway, located at 20201 Lougheed Highway
3. Overwaitea Foods (Save-on-Foods), located at 20395 Lougheed Highway
4. Overwaitea Foods (Save-on-Foods), located at 22703 Lougheed Highway
5. Extra Foods, located at 22427 Dewdney Trunk Road
6. Cooper’s Foods, located at 23981 Lougheed Highway
7. Langley Farmers Market, located at 11935 207 Street
These grocery stores, as well as an existing liquor retail store (LRS or private liquor store), BC Liquor
Store (BCLS or government liquor store) or wine stores (WS) can relocate to an eligible grocery
store. Every grocery store in Maple Ridge would be within 1 km of an existing LRS or BCLS store
(see Appendix C).
3) Other Municipalities
The City of Kamloops passed a Notice of Motion on June 2, 2015 resolving that the Zoning Bylaw be
amended to institute a distance parameter of 1 km for future liquor licenses and stores. A report
dated July 9, 2015, indicated the proposed amendment to their Zoning Bylaw, that “No retail liquor
sales may occur within 1 km of another retail liquor sales use (as measured in a straight line form
the primary retail entrance to the primary retail entrance)” (see Appendix D).
The City of Vancouver’s laws still restrict the new stores from opening within 1 km of another liquor
store. They are currently reviewing their liquor bylaws in light of the Province’s changes.
4) Options:
This memorandum is provided for information only based on a cursory review of the legislation.
Depending on whether or not Council supports ABLE BC’s request, Council may direct staff to
prepare a report on how to implement a minimum 1 km distance rule for all future beverage alcohol
Page 3 of 3
retailers in Maple Ridge. This report would also include a more detailed assessment of the request.
Options may include:
1. Establishing a 1 km distance requirement through the Zoning Bylaw; or
2. Allowing the Special Wine Stores to be implemented by the Province (status quo).
“Original signed by Michelle Baski ”
________________________________________________
Prepared by : Michelle Baski, AScT, MA
Planner 1
“Original signed by Christine Carter”
_______________________________________________
Approved by: Christine Carter, M.PL , MCIP , RPP
Director of Planning
“Original signed by Frank Quinn”
_______________________________________________
Approved by: Frank Quinn, MBA, P. Eng
GM: Public Works & Development Services /
Acting Chief Administrative Officer
The following appendices are attached hereto:
Appendix A – ABLE BC Letter to Council
Appendix B – Bill 22 - 2015 Special Wine Store Licence Auction Act
Appendix C – Map of Existing Eligible Grocery Store Locations and Liquor Retail Establishments
Appendix D – City of Kamloops Notice of Motion and Report
APPENDIX A
APPENDIX B
DATE: Jul 15, 2015FILE: GroceryLiquorStores.mxdGrocery and Liquor StoresCity of PittMeadowsDistrict ofLangleyDistrict of MissionFRASER R.^PLANNING DEPARTMENT´KanakaCreekKanakaCreekWhonnockLakeWhonnockCrWhonnockCrNorAlouetteRivAloue t t e R iv e rNorthAlouetteRiverFraser RiverFraser RiverFraser RiverA lo uetteRiver203 ST 216 ST124 AVELAITY ST123 AVE224 ST132 AVE128 AVEFERN256 ST248 ST284 ST104 AVE272 ST272 ST112 AVE264 ST100 AVE256 ST240 ST112 AVE232 ST128 AVEGOLDENWAYEARS132 AVEHANEY BYPASS207 ST 210 ST232 ST232 ST228 ST240 ST248 ST104 AVE102 AVE280 ST264 STLOUGHEED HWYDEWDNEY TRUNK RDDEWDNEY TRUNK RDLOUGHEED HWYLOUGHEED HWYGOLDEN E
A
R
S
W
A
YCity of Maple RidgeCity of Maple RidgeCity of Pitt MeadowsDistrict of Mission")")")")")")")The City of Maple Ridge makes no guaranteeregarding the accuracy or present status ofthe information shown on this map.Scale: 1:45,000BY: DTLegend")Grocery StoreLiquor Store and 1 Km RadiusAPPENDIX C
APPENDIX D
6.3