HomeMy WebLinkAbout2017-03-20 Workshop Agenda and Reports.pdfCity of Maple Ridge
1.ADOPTION OF THE AGENDA
2.MINUTES
2.1 Minutes of the March 6, 2017 Council Workshop Meeting
3.PRESENTATIONS AT THE REQUEST OF COUNCIL
4.MAYOR AND COUNCILLORS’ REPORTS
5.UNFINISHED AND NEW BUSINESS
5.1 Social Planning Workshop
Staff report dated March 20, 2017 providing an overview of a staff presentation to
provide information on Social Planning, a comparison of other communities’ Social
Planning resources and a list of options for review.
COUNCIL WORKSHOP AGENDA
March 20, 2017
10:00 a.m.
Council Chambers, 1st Floor, City Hall
The purpose of the Council Workshop is to review and discuss policies and
other items of interest to Council. Although resolutions may be passed at
this meeting, the intent is to make a consensus decision to send an item to
Council for debate and vote or refer the item back to staff for more
information or clarification. The meeting is live streamed and recorded by
the City of Maple Ridge.
REMINDERS
March 20, 2017
Audit & Finance Committee Meeting 9:00 a.m.
Closed Council following Workshop
Committee of the Whole Meeting 1:00 p.m.
March 21, 2017
Public Hearing 7:00 p.m.
Council Workshop
March 20, 2017
Page 2 of 5
Reconsideration of a Motion
• Mayor may require Council reconsideration of a matter subject to Section 131
of the Community Charter
That staff be directed to move forward with the direction identified in the 2017
Business Plan for Social Planning, including filling the two proposed staff
positions.
5.2 Union of British Columbia Municipalities (“UBCM”) Resolutions 2017
Staff report dated March 20, 2017 recommending that the UBCM resolutions
included in the report be forwarded to the Lower Mainland Local Government
Association (“LMLGA”) and then forwarded to UBCM for consideration.
6. CORRESPONDENCE
The following correspondence has been received and requires a response. Staff is
seeking direction from Council on each item. Options that Council may consider include:
a) Acknowledge receipt of correspondence and advise that no further action will be
taken.
b) Direct staff to prepare a report and recommendation regarding the subject matter.
c) Forward the correspondence to a regular Council meeting for further discussion.
d) Other.
Once direction is given the appropriate response will be sent.
6.1 Alouette River Management Society – ALU Final Water License No. 124726
E-mail dated February 24, 2017 from Greta Borick-Cunningham, Executive
Director, Alouette River Management Society requesting support for a fish passage
as a condition of any renegotiation or renewal of the Alouette Water Licence No.
124725 via a signature on an attached letter to be sent to Glen Davidson, Director
& Comptroller of Water Rights, Water Management Branch, Ministry of Forests,
Lands, Natural Resource Operations.
6.2 Upcoming Events
March 22, 2017
7:00 p.m.
A Healthy Future for Riverview – Douglas College – Coquitlam
Campus
Organizer: Coalition for a Healthy Riverview
April 1, 2017
1:00 p.m.
Heritage Tea – Seniors Activity Centre
Organizer: Maple Ridge Historical Society
Council Workshop
March 20, 2017
Page 3 of 5
April 4, 2017
6:30 p.m.
Ridge Meadows Recycling Society 2017 Annual General
Meeting, The Well, Chances Gaming Centre
Organizer: Ridge Meadows Recycling Society
April 4, 2017
7:00 p.m.
Open House – Thomas Haney Secondary School
Organizer: Life After School Transition Committee
April 5, 2017
6:00 p.m.
Rotary Meeting – Meadow Gardens Golf Club
Organizer: Rotary Club of Haney
April 6, 2017
3:00 p.m.
Tour of Chances Maple Ridge and Information Session,
Chances Gaming
Organizer: BC Lottery Corporation & Great Canadian Gaming
Corporation
April 7, 2017
6:00 p.m.
Charlene Reaveley Children’s Charity 6th Annual Gala, Sky
Hangar, Pitt Meadows Airport
Organizer: Charlene Reaveley Children’s Charity
April 12, 2017
8:30 a.m.
CivX 2017, 580 West Hastings Street, Vancouver BC
Organizer: Local Government Association and CivicInfo BC
April 12, 2017
6:00 p.m.
Savour: A Taste of Italy Fundraiser for the Haney Farmers
Market, Maple Ridge Secondary School
Organizer: Haney Farmers Market Society
7. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL
Links to member associations:
• Union of British Columbia Municipalities (“UBCM”) Newsletter The Compass
o http://www.ubcm.ca/EN/main/resources/past-issues-compass/2016-
archive.html
• Lower Mainland Local Government Association (“LMLGA”)
o http://www.lmlga.ca/
• Federation of Canadian Municipalities (“FCM”)
o https://www.fcm.ca/
8. MATTERS DEEMED EXPEDIENT
Council Workshop
March 20, 2017
Page 4 of 5
9. NOTICE OF CLOSED COUNCIL MEETING
That the Council meeting immediately following this meeting be closed to the
public pursuant to Section 90(1) and 90 (2) of the Community Charter as the
subject matter being considered relates to the following:
1. Personal information about an identifiable individual who is being considered
for a position on a Committee of Council.
2. The disposition of land of which the council considers that disclosure might
reasonably be expected to harm the interests of the municipality.
3. Any other matter that may be brought before the Council that meets the
requirements for a meeting closed to the public pursuant to Sections 90 (1)
and 90 (2) of the Community Charter or Freedom of Information and
Protection of Privacy Act.
10. ADJOURNMENT
Checked by: ___________
Date: _________________
Council Workshop
March 20, 2017
Page 5 of 5
Rules for Holding a Closed Meeting
Section 90(1) A part of a council meeting may be closed to the public if the subject matter being considered
relates to one or more of the following:
(a) personal information about an identifiable individual who holds or is being considered for a position as an
officer, employee or agent of the municipality or another position appointed by the municipality;
(b) personal information about an identifiable individual who is being considered for a municipal award or honour,
or who has offered to provide a gift to the municipality on condition of anonymity;
(c) labour relations or employee negotiations;
(d) the security of property of the municipality;
(e) the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure
might reasonably be expected to harm the interests of the municipality;
(f) law enforcement, if the council considers that disclosure might reasonably be expected to harm the conduct of
an investigation under or enforcement of an enactment;
(g) litigation or potential litigation affecting the municipality;
(h) an administrative tribunal hearing or potential administrative tribunal hearing affecting the municipality, other
than a hearing to be conducted by the council or a delegate of council
(i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that
purpose;
(j) information that is prohibited or information that if it were presented in a document would be prohibited from
disclosure under section 21 of the Freedom of Information and Protection of Privacy Act;
(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their
preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of
the municipality if they were held in public;
(l) discussions with municipal officers and employees respecting municipal objectives, measures and progress
reports for the purposes of preparing an annual report under section 98 [annual municipal report]
(m) a matter that, under another enactment, is such that the public may be excluded from the meeting;
(n) the consideration of whether a council meeting should be closed under a provision of this subsection of
subsection (2)
(o) the consideration of whether the authority under section 91 (other persons attending closed meetings) should
be exercised in relation to a council meeting.
Section 90(2) A part of a council meeting must be closed to the public if the subject matter being considered
relates to one or more of the following:
(a) a request under the Freedom of Information and Protection of Privacy Act , if the council is designated as head
of the local public body for the purposes of that Act in relation to the matter;
(b) the consideration of information received and held in confidence relating to negotiations between the
municipality and a provincial government or the federal government or both, or between a provincial
government or the federal government or both and a third party;
(c) a matter that is being investigated under the Ombudsperson Act of which the municipality has been notified
under section 14 [Ombudsperson to notify authority] of that Act;
(d) a matter that, under another enactment, is such that the public must be excluded from the meeting;
(e) a review of a proposed final performance audit report for the purpose of providing comments to the auditor
general on the proposed report under section 23 (2) of the Auditor General for Local Government Act .
City of Maple Ridge
COUNCIL WORKSHOP MINUTES
March 6, 2017
The Minutes of the City Council Workshop held on March 6, 2017 at 10:00 a.m. in
the Blaney Room of City Hall, 11995 Haney Place, Maple Ridge, British Columbia for
the purpose of transacting regular City business.
0BPRESENT
Elected Officials Appointed Staff
Mayor N. Read E.C. Swabey, Chief Administrative Officer
Councillor K. Duncan D. Cramb, Acting General Manager of Parks, Recreation &
Councillor B. Masse Culture
Councillor G Robson C. Nolan, Acting General Manager Corporate and Financial
Councillor T. Shymkiw Services
Councillor C. Speirs D. Pollock, General Manager Public Works and
Development Services
ABSENT L. Darcus, Manager of Legislative Services
Councillor C. Bell A. Gaunt, Confidential Secretary
1BOther Staff as Required
2BL Siracusa, Manager of Economic Development
3BL. Benson, Manager of Sustainability and Corporate
4BPlanning
M. Chorobik, Research Technician
5BB. Elliott, Manager of Community Planning
Note: These Minutes are posted on the City Web Site at www.mapleridge.ca
The meeting was live streamed and recorded by the City of Maple Ridge
1.ADOPTION OF THE AGENDA
The agenda was adopted as circulated.
2.MINUTES
2.1 Minutes of the February 20, 2017 Council Workshop Meeting
R/2017-107
It was moved and seconded
That the minutes of the Council Workshop Meeting of February 20, 2017
be adopted as circulated.
CARRIED
2.1
Council Workshop Minutes
March 6, 2017
Page 2 of 5
3. PRESENTATIONS AT THE REQUEST OF COUNCIL – Nil
4 MAYOR’S AND COUNCILLORS’ REPORTS
Councillor Duncan
Councillor Duncan attended meetings of the Fraser Valley Regional Library,
the Active Transportation Committee and the Public Art Steering Committee.
She also attended the Provincial announcement for the Albion School and
Community Centre as well as the South Asian Cultural Association Gala.
Councillor Masse
Councillor Masse attended meetings of the Coalition for a Healthy Riverview,
and the Metro Vancouver Climate Action Committee. He also attended the
Katzie and Kwantlen First Nations and the City of Maple Ridge Community to
Community Forum.
Councillor Shymkiw
Councillor Shymkiw attended a Metro Vancouver Parks Committee meeting
and the South Asian Cultural Association Gala. He also attended the Katzie
and Kwantlen First Nations and the City of Maple Ridge Community to
Community Forum, a meeting of the Pitt Meadows Airport Society Board of
Directors and a meeting of the Maple Ridge Downtown Business Improvement
Association.
Councillor Robson
Councillor Robson attended the 3rd Annual Drag Show Fundraiser for Alouette
Addictions. He also attended the South Asian Cultural Association Gala and
commented on the attendance of the Minister of Defense and five other MP’s
at the event.
Councillor Speirs
Councillor Speirs attended a meeting of the Social Planning Advisory
Committee, the Albion School and Community Centre announcement and the
Provincial Highways Improvements announcements. He also attended the
South Asian Cultural Association Gala, participated in the Katzie and Kwantlen
First Nations and the City of Maple Ridge Community to Community Forum
and a Business Walk to Advantec Global. Councillor Speirs shared his grief
over the loss of a friend’s son due to a fentanyl overdose.
Mayor Read
Mayor Read attended a meeting of the Metro Vancouver Homelessness Task
Force which she co-chairs. She encouraged all to read the position paper of
the task force titled “Addressing Homelessness in Metro Vancouver” which
can be found at http://www.metrovancouver.org/services/regional-
planning/homelessness/homelessness-
taskforce/plan/Documents/HomelessnessStrategy2017.pdf
Council Workshop Minutes
March 6, 2017
Page 3 of 5
Mayor Read also attended the Katzie and Kwantlen First Nations and City of
Maple Ridge Community to Community Forum, the Albion School and
Community Centre announcement, the South Asian Cultural Association Gala,
and the Business Walk to Advantec Global. She spoke at an event for
Leadership in Innovation in New Westminster.
5. UNFINISHED AND NEW BUSINESS
5.1 Draft Tourism Strategy
Staff report dated March 6, 2017 recommending that the draft Tourism
Strategy be accepted for stakeholder and public consultation and that the
final strategy be provided for consideration upon completion of public
consultations.
The Manager of Economic Development introduced the topic. He introduced
Chrislana Gregory, a member of the Tourism Task Force who provided an
overview of the strategy process.
Dan Wilson, Planning and Engagement, Whistler Centre for Sustainability
provided a Power Point presentation which included the following topics:
• Benefits of Tourism
• Process and Engagement
• Strategy Framework
• Vision by 2020
• Visitor (definition)
• Tourism Types
• Focus Areas
• Implementation Phases
• Governance
• Sample Budgets
• Proposed Budget
• Next Steps
R/2017-108
It was moved and seconded
That the draft Tourism Strategy be accepted for stakeholder and public
consultation, and
That the final Tourism Strategy be provided for consideration upon completion
of public consultation.
CARRIED
Councillor Robson - OPPOSED
Council Workshop Minutes
March 6, 2017
Page 4 of 5
5.2 Branding Implementation Plan
Staff report dated March 6, 2017 recommending that the Branding
Implementation Plan be endorsed and that funding for 2017 activities be
allocated from the accumulated surplus account.
The Manager of Economic Development provided a Power Point presentation
which included:
• A definition of what a brand is
• How a brand is important to cities
• How a brand is integrated with all strategic business activities
• Phases of the Implementation Plan
R/2017-109
It was moved and seconded
That the Branding Implementation Plan contained in this report be endorsed
and funding for 2017 activities in the amount of $80,000 be allocated from
the accumulated surplus account.
DEFEATED
Councillor Masse, Councillor Robson, Councillor Shymkiw – OPPOSED
Note: The meeting was recessed at 12:50 p.m. and reconvened at 2:42 p.m.
5.3 High Performance Standards for Civic Buildings
Presentation by the Manager of Sustainability and Corporate Planning and by
the Research Technician, Sustainability and Corporate Planning.
The Manager of Sustainability and Corporate Planning began the presentation
with an overview and discussion on the buildings contemplated for the future
and the options of incorporating green building standards, and some past
examples.
The Research Technician, Sustainability and Corporate Planning presented
the following information:
• Definition of Green Buildings
• Benefits of Green Buildings
• Standards and Certifications
• Context and Trends – Provincial, Federal and Regional
• Policy Options
Council Workshop Minutes
March 6, 2017
Page 5 of 5
R/2017-110
It was moved and seconded
That staff prepare a policy with an approach to considering Green Building
options in the future construction of municipal buildings.
CARRIED
5.4 Home Based Business Process Update and Proposed Regulatory Revisions
Staff report dated March 6, 2017 recommending that the “Proposed
Consultation Program” section be endorsed.
Note: Councillor Masse left the meeting at 3:45 p.m.
R/2017-111
It was moved and seconded
That the staff report dated March 6, 2017 titled “Home Based Business
Process Update and Proposed Regulatory Revisions” be deferred until staff
are prepared to respond to Council’s questions.
CARRIED
6. CORRESPONDENCE – Nil
7. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL – Nil
8. MATTERS DEEMED EXPEDIENT – Nil
9. NOTICE OF CLOSED COUNCIL MEETING – Nil
10. ADJOURNMENT - 4:00 p.m.
_______________________________
N. Read, Mayor
Certified Correct
___________________________________
L. Darcus, Corporate Officer
1
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: March 20, 2017
and Members of Council FILE NO:
FROM: Chief Administrative Officer MEETING: Workshop
SUBJECT: Social Planning Workshop
EXECUTIVE SUMMARY:
During the 2017-2021 Business Planning process, the budget included a request for an incremental
increase in resources to help respond to the growth in the volume of work in the Social Planning
area. The incremental increase was intended to allow staff to maintain the current work load and
commitments that have been made, meet the goals of the business plan as well as respond to
emerging priorities of Council.
In response to this request, Council passed the following resolution:
That all incremental packages be approved as per attached list noting that:
The Social Planning incremental package approval is contingent upon:
Holding a workshop with Council to define policy and planning, including a
discussion on Council priorities.
Staff organized the workshop on February 20, 2017. The workshop covered three themes:
(a) A brief overview of local government social planning functions presented by Lorraine Copas,
Executive Director for SPARC BC. The Chair of the Social Policy Advisory Committee, Vicki Kipps
was also present.
(b) An overview of the current strategic directions and social planning areas that are included in the
community’s Official Community Plan.
(c) Highlights of specific strategies and initiatives that have been developed in collaboration with the
community and endorsed by Council over the past year or two, and implications for the 2017-21
work plan.
Following the presentations, there was some discussion around next steps in terms of moving
forward with the recommendation. Council endorsed the following resolution:
That based on the presentations and information provided at the February
20, 2017 Council Workshop Meeting, that staff be directed to move forward
with the direction identified in the 2017 Business Plan for Social Planning,
including filling the two proposed staff positions.
The Mayor committed to bringing this motion back for Council’s reconsideration once Councillor
Masse returned from holidays.
5.1
2
This report provides Council with a summary of the information provided at the February 20, 2017
workshop and additional information staff believe is germane to this issue. It also includes
comparative information on the staffing arrangements and social planning functions for other
municipalities and outlines considerations associated with the options available to Council.
RECOMMENDATION:
Received for information.
DISCUSSION:
a) Background Context:
On November 30, 2016 during the Business Planning process, staff presented to Council and
made a request to increase resources in the Social Planning area. Council resolved that the
Social Planning incremental funding was approved to be included in the 2017-2021 budget but
that spending of this funding would be contingent upon holding a workshop that would provide
Council with additional information for their consideration.
Social planning principles and policies were inserted in the Maple Ridge Official Community Plan
(OCP) during the last major update in 2006. The OCP is the keystone policy document for the
City that provides direction on a range of services over a long-term time horizon. When Social
Planning was incorporated into the OCP, the City funded one full-time position of Social Planning
Coordinator, which has since been changed to Social Planning Analyst. The City does not
currently have a Social Planner.
Although social issues are not the responsibility of municipal governments, the impacts of social
ills like homelessness, poverty and social dissonance are felt at the municipal level. The tools
that municipal governments have to manage growing social issues are limited but effective
planning that focuses on prevention and sustainability can provide communities with better
outcomes.
The presentation provided to Council on February 20, 2017 began with a presentation by
Lorraine Copas who described the role of local government in the social planning area and the
tools that municipalities typically employ which include:
1. Regulatory measures that incent the provision of services that benefit the community and
limit or prohibit those that may be detrimental to the community.
2. Advocacy and education regarding demographic trends and related service needs.
3. Targeted investments such as land contributions to facilitate needed service investments by
senior levels of government.
4. Direct service delivery primarily in areas that are preventive and in alignment with local
government’s role. An example would include children and youth services.
Although there are limits to what local governments can do, local governments are particularly
well-positioned to assist with the identification of local community needs. Local government can
activate community stakeholders to define local community needs and to identify service gaps
and priorities. Local government also has an enhanced ability to meet defined needs through
strategic partnerships and leveraging of resources.
3
Following Ms. Copas’ presentation, staff provided an overview of policies in the OCP and
examples of how these policies have been implemented. This included reference to the Chapter
4 of the Regional Growth Strategy which pertains specifically to work undertaken in the Social
Planning and Planning areas.
Lastly, staff also described current strategic directions, work plan highlights and the day to day
activities that define the current work load and priorities. This includes four key strategies
developed in collaboration with community stakeholders that Council has endorsed:
Youth Strategy
Age Friendly Strategy
Social Services Research Project
Housing Action Plan Implementation Framework
The strategies are preventative and support long term planning, shared outcomes and collective
impact as the community service agencies that contributed to the development of the strategies
also contribute to their implementation, which ensures community alignment to address defined
priorities. Social Planning’s role is to facilitate development of such strategies in collaboration
with the community, and once a strategy is adopted by Council, the role shifts to overseeing and
facilitating its implementation.
Noteworthy when considering implementation of the above strategies are demographic trends
that indicate the rate at which particular segments of the population are growing. The recently
released Census data indicates that our population grew 8.2 % from 2011 to 2016.i Although, it
is expected that in the next 20 years, one quarter of the population of British Columbia will be
over 65 years of age, Maple Ridge continues to have higher numbers of youth than the provincial
average.ii Housing and housing affordability have been identified as the number one concern for
individuals living in Metro Vancouver with the second greatest concern being community safety.iii
In 2016 the Social Policy Advisory Committee (SPAC) bylaw was amended and now includes the
potential for expanded sub-committee work and the requirement to complete four workshops per
year, that will require increased staff support beyond what was previously provided to SPAC.
In the past two years staff have experienced a substantive increase in resolutions from Council,
requests from the public, and communication with other levels of government and service
providers. It was noted that the level of complexity and urgency of the requests has amplified as
well. Some examples are provided below:
Produce strategic communications to keep the community up-to-date
Collect data and provide regular updates to Council
Monitor outcomes of data and follow up with service providers
Develop operational inter-municipal teams like the Community Standards Enforcement
Team (CSET)
Develop community based teams like the Outreach/Housing and Strong Kids Teams
Provide increased engagement and educational opportunities for the community
Overall, the presentation reflected a significant increase in workload over the past two years, and
the expectation that demands on this area will continue given defined needs, strategic directions
and plans that have been put in place. As pressure on this work area has grown, it was in part
managed temporarily by pulling resources from other work areas and by deferring other work
items. However, this is not a sustainable approach.
4
As noted in Appendix A, we are unable to achieve the current work plan established by Council
without additional resources. We cannot carry on with this and I am extremely concerned about
“staff burnout” given the stresses related to expectations, work plan projects and the stressful
nature of the work itself.
Through leadership, facilitation, collaboration and engagement, staff aims to deliver on Council’s
priorities that address community social needs. Although staff is responsive to community
enquiries, the role of staff is to connect individuals to the appropriate resources. Social planning
staff does not provide direct social services or programs.
Municipalities across the province are experiencing critical impacts related to federal and
provincial cutbacks in housing, homelessness, poverty, mental health and substance use. Many
municipalities are investing in social planning resources to address these impacts. Staff have
provided a Comparison of Similar Communities Social Planning Resources with similar
populations from across the province (Appendix B). As noted in the 2016 Census, the current
population of the City of Maple Ridge is 82,256.
b) Desired Outcome:
Through an enhanced social planning function, the City will continue to collaborate with other
levels of government, provincial agencies and non-profit organizations to address the social
needs of the community.
c) Strategic Alignment:
The request for additional resources aligns with the direction of the Official Community Plan and
the Metro Vancouver Regional Growth Strategy.
d) Citizen/Customer Implications:
Dependent on Council’s decision, the experience of citizens and customers will either be reduced
or enhanced accordingly.
If additional resources are approved for social planning as discussed during business planning
funding is already provided for in the 2017-2021 budget.
If additional resources are not approved, Council would need to determine priorities and not all
priorities could be met. Council would need to set new priorities and strategic directions;
emergent issues would need to be addressed through other departments’ resources; impact on
staff attempting to manage the workload; impact to the community with a change in the social
planning area; and deferred implementation of a number of strategies endorsed by Council.
e) Interdepartmental Implications:
Without additional resources, other departments will need to respond to community need and
Council’s priorities. This could impact other departments like RCMP, Fire, Bylaws, Planning, and
other areas of Parks, Recreation and Culture.
f) Business Plan/Financial Implications:
Funding is already included in the 2017-2021 budget. If approval to spend this funding is not
received, Council will need to adjust the business plan and prioritize resources accordingly.
g) Policy Implications:
Official Community Plan Chapter 4.
5
CONCLUSIONS:
Due to increased work load, complexity and urgency of community issues, staff identified a need for
additional resources in the Social Planning area. An incremental package was requested for
$195,000. Council resolved that the approval for this funding was contingent on holding a
workshop on Council’s priorities and plans. On February 20, 2017, staff prepared a presentation to
provide information on Social Planning. Council endorsed a resolution to move forward with funding
the incremental package. This report provides an overview of the presentation, a comparison of
other communities’ Social Planning resources and a list of options for Council’s review.
“Original signed by Ted Swabey”
_______________________________________________
Concurrence: E.C. Swabey
Chief Administrative Officer
Attachments:
Appendix A – Social Planning Work Plan
Appendix B - A Comparison of Similar Communities Social Planning Resources
i Statistics Canada Census Data 2016 Population
ii Maple Ridge Youth Strategy
iii Vancouver Foundation Vital Signs
SOCIAL PLANNING
WORKPLAN ESTIMATED PERCENTAGE/MONTH
STRATEGIES:
Housing Action Plan Implementation
Strategy
Develop an Implementation Strategy for
the Social Services Research Project
Develop an Implementation Framework
for the Youth Strategy
5%
NOT GETTING DONE
NOT GETTING DONE
COMMUNICATIONS:
Strategic Communications including
Forward 2020
Correspondence
Homelessness Updates
Community Dialogues
Fentanyl Forum
Naloxone Training
Presentations
Media
10%
5%
5%
PLANNING FOR THESE EVENTS AND HOLD THESE
EVENTS TAKES ABOUT 20%
5%
5%
TEAMS/PLANNING TABLES:
Transition Team
Terms of Reference
Action Planning
Communications
Weekly meetings
Monitor the closure of the Interim Shelter
20%
CSET
Weekly meetings
Communications
Operational function?
20%
Strong Kids Team
Terms of Reference
Expand membership
Create work plan
10%
Outreach/Housing Team
Terms of Reference
5%
Opioid Overdose Working Group
Meeting every three weeks
Communications
Action Plan
5%
RainCity CAC
Monthly meetings
Shifting to the SA CAC
2.5%
Youth Wellness Clinic
Meetings
Support
2.5%
Sharps Recovery
Sharps Map 5%
Appendix A
SOCIAL PLANNING
Coordinating with FH and other service
providers
PLANNING TABLES
Housing Planning
Early Childhood Development
Middle Childhood Development
Trauma Informed Practice
NOT ATTENDING
REGIONAL INITIATIVES
RPAC-Social Issues Sub-Committee
Community Advisory Board (CAB)
Municipal Caucus
HPS CAB
Community Housing Tables (CHT)
NOT ATTENDING
SOCIAL POLICY ADVISORY COMMITTEE 20% without Sub-Committees additional 15% with
Sub-Committees
Meeting every two months
Minutes and agenda review
Agenda planning with Chair and Council
Liaison
Sub-Committee work
Planning for 4 workshops
Presentation schedule
Follow up on resolutions
Interviews and orientations
ONGOING/EMERGING
DAILY WORK
Research
Data Collection
Grant writing
Requests from Service providers, general
public, other levels of government, other
municipalities
Reports to Council
Request for information from Council
Support to the CN Facilitators and for the
work of the CN
Supporting the CN Coordinator
Responding to Emails
Phone Calls
After hours urgent calls
Joint Reports with Planning
10%
5%
10%
25%
10%
10%
5%
15%
10%
5%
5%
INTERNAL TEAMS
Leadership Team
Policy Review
5%
5%
EMERGING PROJECTS
Homeless Count 15%
SOCIAL PLANNING
Regional Mayor’s Task Force on
Homelessness
Examination of the Sharps Recovery
System in MR
5%
5%
Housing Planning Table
Early Childhood Development Committee
Middle Childhood Development Committee
Provincial Trauma Informed Practice Committee
CONSULTANTS
Project Cost
2015-Social Services Research Project 65,000
2016-Application for HPS funding
2016-Application for federal HPS funding
3,000
3,000
2016-Youth Strategy 15, 900*
*Some of these dollars were offset with grant
funding
From Human Resources
Year Overtime Double time Grand Total
2014 76.50 41.00 117.50
2015 113.25 42.10 155.35
2016 116.25 90.00 206.25
2017 11.25 23.00 34.25
Grand Total 317.25 196.10 513.35
Appendix B:A Comparison of Similar Communities Social Planning Resources
Community Resources Population
Coquitlam Social Planners -2 (1.2 FTE (RFT-part time and aux)
Support Staff -0.5 FTE
0.25 FTE for in-house consultant providing project
management
139,284
Delta Social Planner –1 FTE 102,238
Kamloops Social and Community Development Supervisor –1
FTE
Community Development Coordinator –1 FTE
Housing First Coordinator -1
90,280
Kelowna 1 FTE but not called a Social Planner. A number of
people dealing with social issues but they are part of
other duties.
127,380
Langley Township At this time the Township has no ‘official’ dedicated
resource for social planning; however, pending
budget approval they are hoping to hire a Social
Planner in 2017.
117,285
New Westminster Senior Social Planner –1 FTE
Social Planning Analyst –1 FTE (50% on social
planning including housing)
70,996
North Vancouver City Community Planner -1 FTE
Planner –1 FTE
Community Development Worker –1 FTE
Other –Part Time and Temporary provide support
52,898
North Vancouver District Social Planners –2 FTE
Other management staff –2 FTE provide support as
needed
85,935
Port Coquitlam Social Planner -1 FTE 58,612
Prince George Social Planning -2 FTE’s
(recently increased from 1 FTE)
74,003
Victoria Senior Social Planner –1 FTE
Food Systems Coordinator –1 FTE
80,017
Maple Ridge Social Planning Analyst –1 FTE 76,052
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City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: March 20, 2017
and Members of Council FILE NO: 0530-01
FROM: Chief Administrative Officer MEETING: Workshop
SUBJECT: UBCM Resolutions 2017
EXECUTIVE SUMMARY:
Each year the Union of BC Municipalities (UBCM) considers resolutions submitted from all BC
municipalities at their annual convention. It is recommended that municipalities first submit
resolutions to their Local Government Association for debate at their own annual conference, and
resolutions will then be forwarded to UBCM with the support of the local government association.
The Lower Mainland Local Government Association (LMLGA) deadline for receipt of resolutions
from member municipalities is March 24, 2017. A sub-committee of Council to prepare
resolutions was struck at the February 6, 2017 Council Workshop.
Five resolutions are being proposed, entitled as follows:
(the full resolutions are found in Discussion below)
1.Criminal Record Checks for Local Government Elected Officials
2.Protocols to Respond to Student Drug Overdose on Secondary School Grounds
3.Ending Discriminatory Insurance Coverage
4. The Rights of Service Dog Teams
5.Non-Compostable Produce Sticker Labels
RECOMMENDATION(S):
That the UBCM resolutions included in this report be forwarded to LMLGA to be included for debate
in the LMLGA Conference and then forwarded to UBCM for consideration at the UBCM Convention.
DISCUSSION:
The following UBCM resolutions are proposed:
1.Criminal Record Checks for Local Government Elected Officials
WHEREAS individuals holding office in a local government are elected into a position of trust and
power where they have access to sensitive data and are expected to "conduct themselves in an
open, transparent and accountable manner" according to the Candidate's Guide To Local
Government Elections in B.C.;
AND WHEREAS there is no requirement for elected officials to submit criminal record checks
despite being privy to highly sensitive information and allowed to participate in activities, such as
volunteering, that other employers would require criminal record checks for;
THEREFORE BE IT RESOLVED THAT Section 87 of the Local Government Act be amended to
include criminal record checks as part of the nomination documents submitted by candidates
thereby creating a high standard of transparency that will improve public trust in locally elected
officials.
5.2
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2. Protocols to Respond to Student Drug Overdose on Secondary School Grounds
WHEREAS Provincial Health Officer Dr. Perry Kendall declared the first public provincial health
emergency in Canada on April 14th 2016 in response to the unprecedented rise in illicit drug
overdoses across the province;
AND WHEREAS there are no protocols for naloxone, a lifesaving medication that temporarily
reverses the effects of an opioid overdose, available in schools to support teachers and staff in
in the event of student overdoses while on school property;
THEREFORE BE IT RESOLVED THAT the Minister of Health, Minister of Education and Minister of
Children and Family Development jointly create provincial standards for middle and secondary
schools province wide to address drug use and potential incidents of overdose in B.C. schools
including protocols for training and administration of Naloxone (Narcan).
3. Ending Discriminatory Insurance Coverage
WHEREAS insurance companies continue to discriminate against individuals who currently
receive or have a history of psychiatric treatment by excluding insurance claims related to
psychiatric disorders;
AND WHEREAS the Canadian Psychiatric Association advocates for the right to obtain insurance
without prejudice as justified by Section 15 of the Canadian Charter of Rights and Freedoms
which prohibits discrimination based on a “mental or physical disability”;
THEREFORE BE IT RESOLVED that medical insurance, life insurance, disability insurance,
automobile insurance, and insurance for protection or replacement of possessions be made
available to individuals currently experiencing, or with prior history of, a psychiatric disorder on
“the same terms and conditions that prevail with any other illness” as recommended by The
Canadian Psychiatric Association.
Background policy paper: https://ww1.cpa-apc.org/Publications/Position_Papers/Insure.asp
4. The Rights of Service Dog Teams
WHEREAS, as a result of the BC Guide Dog and Service Dog Act which was enacted in January
2016, people who are blind, visually impaired, deaf and require a guide dog to safely navigate,
are being harassed, repeatedly asked for identification, subjected to government red tape, and
denied access to public space without meaningful recourse or sanctions to deter discriminatory
acts;
THEREFORE BE IT RESOLVED that the Provincial Government amend the BC Guide Dog and
Service Dog Act to;
1. Reduce the barriers that limit enforcement of the law and impose stiffer penalties
against those who refuse access to guide dog teams;
2. Change the BC Guide Dog and Service Dog Act to include guide dogs that are already
certified by the International Guide Dog Federation; and
3. Impose restrictions as to who can ask to see identification and under what
circumstances.
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5. Non-Compostable Produce Sticker Labels
WHEREAS composting is available and encouraged in most communities and many
backyards in Canada;
AND WHEREAS the use of plastic non-compostable identification stickers contaminates the
finished compost in commercial and private compost facilities;
THEREFORE BE IT RESOLVED THAT the Provincial and Federal governments (where
applicable) change both domestic and import regulations related to food labeling to require
compostable stickers or vegetable based ink/food safe stamps on all fruits and vegetables
sold in Canada.
Alternatives:
Council may wish to support some or all of the resolutions presented herein, amend those
resolutions, or add other resolutions to be forwarded to the LMLGA and UBCM.
CONCLUSIONS:
City Council members work closely with the public and hear from their constituents about issues they
face. Often changes are needed to meet the needs of the citizens. Municipal Council resolutions
presented for debate at the UBCM Convention can drive change in legislation and policy at the
Federal and Provincial level.
“Original signed by Laurie Darcus”
Prepared by: Laurie Darcus, MMC
Manager of Legislative Services and Emergency Program
“Original signed by Paul Gill”
Approved by: Paul Gill
General Manager: Corporate and Financial Services
“Original signed by E.C. Swabey”
Concurrence: E.C. Swabey
Chief Administrative Officer
24959 ALOUETTE ROAD, MAPLE RIDGE, BC V4R 1R8
Tel: 604.467.6401 Fax: 604.467.6478
arms@alouetteriver.org
www.alouetteriver.org
24 February 2017
Mr. Glen Davidson
Director & Comptroller of Water Rights
Water Management Branch
Ministry of Forests, Lands, Natural Resource Operations
PO BOX 9340 STN PROV GOVT
Victoria BC V8W-9M1
Re: ALU Final Water License No. 124726
The Alouette River Management Society (ARMS) asks on behalf of our organization and the
undersigned community representatives that the Director and Comptroller of Water Rights direct
BC Hydro to include as a condition of any renegotiation or renewal of the Alouette Water Licence
No. 124726, fish passage to their historical spawning grounds at the existing Alouette Dam site.
Historical fish passage was cut off from the Alouette Lake system when the Alouette Dam
construction commenced in 1926 and after completion in 1928. The existence of the Alouette
Dam extirpated anadromous populations of cutthroat trout (O. clarkii clarkii) and steelhead (O.
mykiss), chum (O. keta), coho (O. kisutch), Chinook (O. tshawytscha), pink (O. gorbuscha), and
sockeye salmon (O. nerka) runs that historically spawned upstream of the dam (Harris et. al. 2011).
There are many other resultant effects of the dam on the Alouette River system and fish species
which inhabit it. These include but are not limited to: raised water temperatures that flow out
through the low level output and down the South Alouette River and the lack of vital sediment
flushes down the lower stem of the South Alouette River which do not occur naturally anymore.
As a result, crucial spawning habitat for steelhead, chinook and coho is much diminished with the
low returns of adults to the river.
When the Alouette Water Use Plan was developed in 1996, fish passage was heavily discussed
and endorsed by all the parties involved including local First Nations, government agencies and
community groups. However, it was put in as a recommendation only into the Water Use Plan
and not as a requirement. As a result of this, we have seen no progressive action take place in
moving ahead with fish passage on or around the Alouette Dam for all species of salmon.
ARMS has been working in partnership with Katzie First Nation, BC Hydro and government
agencies for more than ten years to build a case for fish passage over the Alouette Dam. This
process has been informed by BC Hydro’s 7-step Fish Passage Decision Framework. The process
is funded through the Fish and Wildlife Compensation Program (FWCP). ARMS believes that the
FWCP is not a good funding fit for dealing with the original impacts of dam construction and the
ongoing effects of dam operation specifically where fish passage is the desired outcome.
6.1
ARMS and the undersigned community representatives feels very strongly that the onus for
reconnecting the lower and upper watersheds for the purpose of all salmon species to have free
and unimpeded access should be BC Hydro’s responsibility as their dam is blocking fish passage.
The public also feels very strongly, through our community engagement work, that it is the right
thing at the right time for BC Hydro to correct the historical and associated environmental disaster
and demand that fish passage be built over or around the Alouette Dam.
Endorsed by:
__________________________
Ken Stewart, ARMS President
__________________________
Chief Susan Miller, Katzie First Nation
__________________________
Nicole Read, Mayor City of Maple Ridge
__________________________
John Becker, Mayor City of Pitt Meadows
__________________________
Doug Bing, MLA for Maple Ridge-Pitt Meadows
__________________________
Marc Dalton, MLA for Maple Ridge-Mission
__________________________
Dan Ruimy, MP for Pitt Meadows-Maple Ridge