HomeMy WebLinkAbout2017-06-06 Workshop Agenda and Reports.pdfCity of Maple Ridge
1.ADOPTION OF THE AGENDA
2.MINUTES
2.1 Minutes of the May 2, 2017 Council Workshop Meeting
3.PRESENTATIONS AT THE REQUEST OF COUNCIL
4.MAYOR AND COUNCILLORS’ REPORTS
5.UNFINISHED AND NEW BUSINESS
5.1 Parks, Recreation and Culture Facilities Consultation Update
Presentation by Jennifer Wilson, Jennifer Wilson, Consultants
5.2 School Site Synthetic Field Follow Up
Presentation by V. Richmond, Manager of Parks Planning and Operations
COUNCIL WORKSHOP AGENDA
June 6, 2017
6:00 p.m.
Blaney Room, 1st Floor, City Hall
The purpose of the Council Workshop is to review and discuss policies and
other items of interest to Council. Although resolutions may be passed at
this meeting, the intent is to make a consensus decision to send an item to
Council for debate and vote or refer the item back to staff for more
information or clarification. The meeting is live streamed and recorded by
the City of Maple Ridge.
Council Workshop
June 6, 2017
Page 2 of 5
5.3 Maple Ridge Leisure Centre First Floor – Pool Change Rooms & Lobby Renovations
– Contract Award
Staff report dated June 6, 2017 recommending that the Leisure Centre First Floor
- Pool Change Room and Lobby Renovations Contract be awarded to Shape
Architecture Inc., that a contingency of 20% be established and that the Corporate
Officer to authorized to execute the contract.
5.4 BC Energy Step Code
Presentation by L. Benson, Manager of Sustainability and Corporate Planning and
M. Chorobik, Research Technician
5.5 2017 Residential Class Property Taxation
Presentation by D. Olivieri, Research Technician
Staff report dated June 6, 2017 providing information on municipal property taxes
levied against the Class 1 – Residential Property Class.
5.6 Bylaw to Regulate Supportive Recovery Homes and Other Similar Care Facilities
Staff report dated June 6, 2017 recommending that Maple Ridge Zone Amending
Bylaw No. 7339-2017 to regulate care facilities in the City of Maple Ridge
including unregulated, unlicensed or unregistered supportive recovery homes and
other facilities be given first and second reading and be forwarded to Public
Hearing.
6. CORRESPONDENCE
The following correspondence has been received and requires a response. Staff is
seeking direction from Council on each item. Options that Council may consider include:
a) Acknowledge receipt of correspondence and advise that no further action will be
taken.
b) Direct staff to prepare a report and recommendation regarding the subject matter.
c) Forward the correspondence to a regular Council meeting for further discussion.
d) Other.
Once direction is given the appropriate response will be sent.
Council Workshop
June 6, 2017
Page 3 of 5
6.1 Maple Ridge/Pitt Meadows Chamber of Commerce
Letter dated May 8, 2017 from Mike Morden, President, Chamber of Commerce
serving Maple Ridge and Pitt Meadows requesting the City of Maple Ridge to
consider a policy to reduce the spread between residential and commercial
property taxes.
6.2 E-Comm 9-1-1
Letter dated May 23, 2017 from E-Comm requesting the name of the individual
who will attend the June 22, 2017 Annual General Meeting of the shareholders of
E-Comm as the City’s representative.
6.3 Upcoming Events
June 7, 2017
5:30 p.m.
Improving Patient Care in Ridge Meadows – Meadows Gardens
Golf Club, Pitt Meadows, BC
Organizer: Ridge Meadows Patient Health Hub Steering
Committee
June 15, 2017
6:30 p.m.
Municipal Advisory Committee on Accessibility Issues 14th Annual
Awards – Maple Ridge City Hall Council Chambers
Organizer: Municipal Advisory Committee on Accessibility Issues
June 24, 2017
6:00 p.m.
Fraser River Sunset Dinner Cruise – 900 Quayside Drive, New
Westminster, BC
Organizer: Rivershed Society of BC
June 26, 2017
11:00 a.m.
Charity Golf Tournament – Meadow Gardens Golf Club, Pitt
Meadows, BC
Organizer: Maple Ridge Community Foundation
June 26, 2017
5:30 p.m.
Annual Fundraising Dinner – Meadow Gardens Golf Club, Pitt
Meadows, BC
Organizer: Maple Ridge Community Foundation
July 8, 2017
11:00 a.m.
Eid al Fitr Celebrations – Maple Ridge Library
Organizer: Fraser Valley Regional Library
Council Workshop
June 6, 2017
Page 4 of 5
7. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL
Links to member associations:
• Union of British Columbia Municipalities (“UBCM”) Newsletter The Compass
o http://www.ubcm.ca/EN/main/resources/past-issues-compass/2016-
archive.html
• Lower Mainland Local Government Association (“LMLGA”)
o http://www.lmlga.ca/
• Federation of Canadian Municipalities (“FCM”)
o https://www.fcm.ca/
8. MATTERS DEEMED EXPEDIENT
9. ADJOURNMENT
Checked by: ___________
Date: _________________
Council Workshop
June 6, 2017
Page 5 of 5
Rules for Holding a Closed Meeting
Section 90(1) A part of a council meeting may be closed to the public if the subject matter being considered
relates to one or more of the following:
(a) personal information about an identifiable individual who holds or is being considered for a position as an
officer, employee or agent of the municipality or another position appointed by the municipality;
(b) personal information about an identifiable individual who is being considered for a municipal award or honour,
or who has offered to provide a gift to the municipality on condition of anonymity;
(c) labour relations or employee negotiations;
(d) the security of property of the municipality;
(e) the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure
might reasonably be expected to harm the interests of the municipality;
(f) law enforcement, if the council considers that disclosure might reasonably be expected to harm the conduct of
an investigation under or enforcement of an enactment;
(g) litigation or potential litigation affecting the municipality;
(h) an administrative tribunal hearing or potential administrative tribunal hearing affecting the municipality, other
than a hearing to be conducted by the council or a delegate of council
(i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that
purpose;
(j) information that is prohibited or information that if it were presented in a document would be prohibited from
disclosure under section 21 of the Freedom of Information and Protection of Privacy Act;
(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their
preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of
the municipality if they were held in public;
(l) discussions with municipal officers and employees respecting municipal objectives, measures and progress
reports for the purposes of preparing an annual report under section 98 [annual municipal report]
(m) a matter that, under another enactment, is such that the public may be excluded from the meeting;
(n) the consideration of whether a council meeting should be closed under a provision of this subsection of
subsection (2)
(o) the consideration of whether the authority under section 91 (other persons attending closed meetings) should
be exercised in relation to a council meeting.
Section 90(2) A part of a council meeting must be closed to the public if the subject matter being considered
relates to one or more of the following:
(a) a request under the Freedom of Information and Protection of Privacy Act , if the council is designated as head
of the local public body for the purposes of that Act in relation to the matter;
(b) the consideration of information received and held in confidence relating to negotiations between the
municipality and a provincial government or the federal government or both, or between a provincial
government or the federal government or both and a third party;
(c) a matter that is being investigated under the Ombudsperson Act of which the municipality has been notified
under section 14 [Ombudsperson to notify authority] of that Act;
(d) a matter that, under another enactment, is such that the public must be excluded from the meeting;
(e) a review of a proposed final performance audit report for the purpose of providing comments to the auditor
general on the proposed report under section 23 (2) of the Auditor General for Local Government Act .
City of Maple Ridge
COUNCIL WORKSHOP MINUTES
May 2, 2017
The Minutes of the City Council Workshop held on May 2, 2017 at 6:00 p.m. in the
Blaney Room of City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the
purpose of transacting regular City business.
0BPRESENT
Elected Officials Appointed Staff
Councillor K. Duncan E.C. Swabey, Chief Administrative Officer
Councillor B. Masse K. Swift, General Manager of Parks, Recreation & Culture
Councillor G Robson P. Gill, General Manager Corporate and Financial Services
Councillor T. Shymkiw F. Quinn, General Manager Public Works and Development
Councillor C. Speirs Services
L. Darcus, Manager of Legislative Services
ABSENT 1BOther Staff as Required
Mayor N. Read 2BD. Pollock, Municipal Engineer
Councillor C. Bell 3BB. Elliot, Manager of Community Planning
A. Grochowich, Planner 1
4BD. Boag, Director of Parks and Facilities
Note: These Minutes are posted on the City Web Site at www.mapleridge.ca
Note: Councillor Shymkiw chaired the meeting as Acting Mayor.
1.ADOPTION OF THE AGENDA
R/2017-162
It was moved and seconded
That the May 2, 2017 Council Workshop Meeting agenda be amended with
the addition of Item 5.3 New Synthetic Field Developments and moving Item
4.0 Mayor and Councillors’ Report to be dealt with following Item 6.1; and
That the agenda as amended be adopted.
CARRIED
2.1
Council Workshop Minutes
May 2, 2017
Page 2 of 6
2. MINUTES
2.1 Minutes of the April 24, 2017 Council Workshop Meeting
R/2017-163
It was moved and seconded
That the minutes of the Council Workshop Meeting of April 24, 2017 be
adopted as circulated.
CARRIED
3. PRESENTATIONS AT THE REQUEST OF COUNCIL – Nil
Note: Item 4.0 was dealt with following Item 6.1
4. MAYOR’S AND COUNCILLORS’ REPORTS
Councillor Speirs
Councillor Speirs attended a meeting of the Ridge Meadows Seniors Society,
the UBC Research Forest Dean’s Barbeque, a Council of Councils meeting and
the Tiny Houses potluck at the CEED Centre. He also attended the
Multicultural Society Inaugural Banquet, the Goodbye Chums event at Kanaka
Creek Park, the opening of the KEEPS Stewardship Centre and the Youth
Week Talent Show. He was also at the encampment set up at the park on St.
Anne Street.
Councillor Masse
Councillor Masse attended a Council of Councils meeting, the Tiny House
potluck at the CEED Centre, the Goodbye Chums event and the opening of the
Riverview Rally.
Councillor Robson
Councillor Robson attended many of the functions mentioned by other
Councillors.
Councillor Duncan
Councillor Duncan attended a number of events. She attended a meeting of
the Active Transportation Committee.
Councillor Shymkiw
Councillor Shymkiw attended the Goodbye Chums event and several Metro
Vancouver Committee meetings. He participated in Metro Vancouver Parks
site visits.
Council Workshop Minutes
May 2, 2017
Page 3 of 6
5. UNFINISHED AND NEW BUSINESS
5.1 Golden Ears SSO Storage Project
• Paul Wilting, P.Eng. Project Manager, East Fraser Servicing & Treatment,
Project Delivery, Liquid Waste Services, and Andrea Winkler, Program
Manager, Public Involvement, Metro Vancouver
The Municipal Engineer introduced the topic and the guests from Metro
Vancouver. Mr. Wilting and Ms. Winkler provided a PowerPoint presentation
which included the following information:
• Northwest Langley Wastewater Treatment Plant Improvements
• Service Area
• Project Status
• Project Components
• Storage Tank
• Sanitary Sewer Outfall (SSO) Overflow Tank Urgency
• Examples of other SSO tanks (below and above ground)
• Tank Location Evaluations
• Shortlisted Locations
• Tank – Pump Station Concept
• Selected Location
• Architectural Details (Artistic options)
• Project Schedule
• Community Engagement
Council engaged in questions and comments, particularly respecting capacity
for the long term and how to manage the infiltration of rain water into the
sewage systems.
5.2 Employment Lands Consultation Outcomes and Next Step Options
Staff report dated May 2, 2017 recommending the amendment of Official
Community Plan Bylaw No. 7299-2016 to designate lands in Area 1: 256
Street Lands as Industrial Reserve and that an Official Community Plan
Amending Bylaw be prepared to designate lands in Area 2: Lougheed Highway
as Industrial and Rural Residential.
Council Workshop Minutes
May 2, 2017
Page 4 of 6
The Manager of Community Planning and the Planner 1 provided a
PowerPoint presentation which included the following information:
• Potential Employment Lands
• Area 1: 256th Street Lands
• Area 2: Lougheed Lands
• Engagement Process
• What was heard: Area 1 and Area 2
• Interdepartmental Referrals: Engineering and Economic Development
• Intergovernmental Referrals: Metro Vancouver and Kwantlen First
Nation
• Considerations: Area 1 and Area 2
• Next steps
• Recommendations
5.2.1
R/2017-164
It was moved and seconded
That staff be directed to amend the Official Community Plan Bylaw No. 7299-
2016 to designate lands in Area 1: 256th Street Lands as outlined in the
report “Employment Lands Consultation Outcomes and Next Step Options”
dated May 2, 2017 as Industrial Reserve and that the policies include criteria
to establish requirements for future development.
CARRIED
5.2.2
R/2017-165
It was moved and seconded
That staff be directed to prepare an Official Community Plan Amending Bylaw
to designate as Industrial and Rural Residential those lands in Area 2:
Lougheed Lands, as outlined in the report “Employment Lands Consultation
Outcomes and Next Step Options” dated May 2, 2017.
CARRIED
5.3 New Synthetic Field Developments
Presentation by the Director of Parks and Facilities
The Director of Parks and Facilities reviewed the school sites considered for
synthetic fields and specified which sites are recommended. He outlined the
next steps in the process.
Council Workshop Minutes
May 2, 2017
Page 5 of 6
R/2017-166
It was moved and seconded
That staff prepare a report on the process and financial analysis to pursue
synthetic fields and ancillary improvements, as presented by staff, at Eric
Langton Elementary and Teloksy/Thomas Haney.
CARRIED
6. CORRESPONDENCE
6.1 Upcoming Events
Date: May 1, 2017
Time: 7:00 p.m.
Youth Week 2017: Youth Talent Show, The ACT, Maple Ridge
Organizer: City of Maple Ridge
Date: May 2, 2017
Time: 7:00 p.m.
Youth Week 2017: Summer Plan Slam, Greg Moore Youth
Centre, Maple Ridge
Organizer: City of Maple Ridge
Date: May 3, 2017
Time: 6:00 p.m.
Youth Week 2017: Tournament Night – Greg Moore Youth
Centre, Maple Ridge
Organizer: City of Maple Ridge
Date: May 4, 2017
Time: 6:00 p.m.
Youth Week 2017: 3 on 3 Hockey – Greg Moore Youth Centre,
Maple Ridge
Organizer: City of Maple Ridge
Date: May 5, 2017
Time: 6:00 p.m.
Youth Week 2017: Mentorship BBQ, Thomas Haney Secondary
School, Maple Ridge
Organizer: City of Maple Ridge
Date: May 7, 2017
Time: 6:00 p.m.
Youth Week 2017: Movie/Ice Cream Sundae, Greg Moore
Youth Centre, Maple Ridge
Organizer: City of Maple Ridge
Date: May 7, 2017
Time: 6:30 p.m.
Flamenco Performance, The ACT, Maple Ridge
Organizer: The ACT Arts Centre
Date: May 28, 2017
Time: 9:00 .m.
Walk 4 the Salish Sea, Grandview Park, 1647 Charles St.,
Vancouver
Organizer: Burnaby Residents Opposing Kinder Morgan
Expansion / Walk 4 the Salish Sea
Council Workshop Minutes
May 2, 2017
Page 6 of 6
Note: Item 4.0 was dealt with following Item 6.1
7. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL – Nil
8. MATTERS DEEMED EXPEDIENT – Nil
9. ADJOURNMENT – 8:25 p.m.
_______________________________
T. Shymkiw, Acting Mayor
Certified Correct
___________________________________
L. Darcus, Corporate Officer
1
ID #1700501
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: June 6, 2017
and Members of Council FILE NO:
FROM: Chief Administrative Officer MEETING: Workshop
SUBJECT: Maple Ridge Leisure Centre First Floor - Pool Change Rooms & Lobby
Renovations - Contract Award
EXECUTIVE SUMMARY:
Six submissions were received for the Architectural Design Services RFP-PL17-34 for the Maple
Ridge Leisure Centre (MRLC) First Floor - Pool Change Rooms & Lobby Renovations on May 25,
2017. Staff reviewed the proposals in accordance with established evaluation criteria, and is
recommending the best value submission for this contract.
RECOMMENDATION:
That the Leisure Centre First Floor - Pool Change Room and Lobby Renovations Contract (RFP-PL17-
34) be awarded to Shape Architecture Inc. for a contract price of $175,185 (excluding GST), and;
That a contingency of 20% in the amount of $35,037 (excluding taxes) be established for this
project; and,
That the Corporate Officer be authorized to execute the contract.
DISCUSSION:
a)Background Context:
On February 20, 2017 Council directed staff to issue a Request for Proposal (RFP) for detailed
design of the MRLC pool change rooms and lobby renovations. Staff initially invited consultants
to submit their names to a prequalification process, then awarded short listed companies to
participate in the tender process. Tender submissions consisted of six proposals which ranged
from $146,345 to $213,873. Each submission was evaluated for best value utilizing published
evaluation criteria which considers qualification, price and experience with similar projects.
The benefits for this new design will greatly improve accessibility for all ages and abilities,
improve control points, improve functionality, improve usability of existing program spaces, and
larger gathering spaces for social interaction. These improvements were recommended in the
Leisure Centre Facility Space Planning Audit.
b)Desired Outcome:
To continue to provide high calibre recreation facilities for the benefit and enjoyment of the
community now and into the future.
5.3
2
ID #1700501
c) Strategic Alignment:
The proposed improvements will enhance the programs and services offered at the MRLC to
encourage active and healthy living opportunities for citizens through the provision of a variety of
exceptional recreational, programming and social spaces.
d) Citizen/Customer Implications:
The renovation project is quite significant and will have a positive impact on pool change rooms
and provision of aquatic services. These renovations, timeline and schedule will coincide with the
Leisure Centre Pool Systems shutdown; therefore this project will not have any further impact on
users while citizens and customers retain access to the remainder of the facility.
e) Business Plan/Financial Implications:
A budget of $5,500,000 was approved for this project in 2015, funded through infrastructure
levy allocations. Given the increased scope, as approved by Council in February, 2017, as well
as the time that has lapsed since the budget estimate was prepared, the cost of this project will
exceed budget. How this funding deficit can be managed will be addressed in a separate report
which will also cover funding for other Council approved projects such as the sports fields and
the Albion Community Centre.
CONCLUSIONS:
Staff recommends that the contract for the Maple Ridge Leisure Centre First Floor - Pool Change
Rooms & Lobby Renovations design be awarded to Shape Architecture Inc for $175,185. An
additional funding allotment of $35,037 is also recommended as a contingency fund. Approval of
this contract will greatly enhance, update and modernize the Maple Ridge Leisure Centre lobby and
pool change room for an increased patron experience.
“Original signed by Michael Millward”
Prepared by: Michael Millward, Facilities Operations Manager
“Original signed by Danielle Pope for”
Reviewed by: David Boag, Director Parks & Facilities
“Original signed by Trevor Thompson”
Approved by: Trevor Thompson, Manager, Financial Planning
“Original signed by Kelly Swift”
Approved by: Kelly Swift, General Manager: Parks, Recreation & Culture
“Original signed by E.C. Swabey”
Concurrence: E.C. Swabey
Chief Administrative Officer
:mm
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: June 6, 2017
and Members of Council
FROM: Chief Administrative Officer MEETING: Council Workshop
SUBJECT: 2017 Residential Class Property Taxation
EXECUTIVE SUMMARY:
Throughout the year, the Finance Department provides a series of financial reports. These reports
provide Council with information to assist in their decision making. In January, a detailed analysis of
2017 property assessments was presented. Recently, Council received information on our 2016
year-end financial statements and a detailed report and presentation on our financial reserves.
The purpose of this report is to provide Council with information on municipal property taxes levied
against the Class 1-Residential Property Class. This is important as most of the Maple Ridge
assessment base is represented by the properties in this class. It is important to keep in mind that
this report focuses on the municipal portion of property taxes because the levies from other
jurisdictions are beyond Council’s control.
In our analysis, we looked at three perspectives:
1.Residential Class Municipal Property Tax Rates Comparison
We looked at the municipal tax rate the City charges to the Residential Property Class to see how it
has changed from last year, and to see how it compares to others in the region. Our residential
municipal tax rate decreased 23.65% in 2017, and consists of the Council approved increase in the
Financial Plan Bylaw and an adjustment to neutralize market changes in assessed property values.
In 2017, Residential Class property assessments increased in market value by about 35%, and the
municipal tax rate was adjusted to generate the funding required in the Financial Plan.
In the surveyed municipalities, from 2016 to 2017, there is a range of changes to the municipal tax
rates; changes range from a 17.3% decrease in West Vancouver to a decrease of 27.7% in the
Corporation of Delta. The wide range in changes to municipal tax rates is largely a function of the
changes in assessed property values.
2.Assessment and Taxation Changes on Sample Properties
We have been tracking the change in assessments and taxation on eight sample properties for
several years, and this information is included in this report. In any given year there can be quite a
range in the changes to assessed property values and the resulting tax increases experienced by our
sample properties. In 2017, for instance, all properties experienced an increase in value.
5.5
Page 2 of 7
3. Municipal Property Taxes and Utilities Levied Against the Average Single Family Dwelling
Survey
We conducted a survey of the municipal property taxes and utilities assessed against the average
single family dwelling. This survey does not account for the different service levels in municipalities;
however, the data allows us to see how the municipal property taxes and utilities levied in Maple
Ridge compares to others in the region. It is interesting to note that our taxes remain among the
lowest in the region, and when the taxes are combined with annual utility rates, Maple Ridge ranks
as being sixth lowest among the municipalities surveyed.
We also looked at the municipal portion of the property taxes for the average single family dwelling in
Maple Ridge to see how it has changed from 2015 and how it compares to others in the region.
From 2015 to 2016, the municipal property taxes for the average single family dwelling in Maple
Ridge increased 4.0%. In 2017, the total municipal property taxes for the average single family
dwelling in Maple Ridge increased to $2,309 or 4.7% from 2016. These property tax increases are
different than the Council approved tax increase charged to the Residential Property Class of 3.15%
for 2016, and 3.15% for 2017. The rationale for the differences is explained in more detail later in
the report.
RECOMMENDATION:
This report has been provided for information only. No resolution is required.
DISCUSSION:
For 2017 assessed values, BC Assessment continued with their regular practice of assessing
properties (land and buildings) based on market value as of July 1 of the previous year. This means
that for 2017, properties are assessed at what their market value would have been on July 1, 2016.
In Maple Ridge, in 2017, Residential Class property assessments increased in market value by about
35%, and the municipal tax rate was adjusted to generate the funding required in the Financial Plan.
1. Residential Class Municipal Property Tax Rates Comparison:
Figure 1 shows the Residential Property Class municipal tax rates and the percentage changes from
2015.
In the surveyed municipalities, from 2016 to 2017, there is a range of changes to the municipal tax
rates for the surveyed municipalities; changes range from a 17.3% decrease in West Vancouver to a
decrease of 27.7% in the Corporation of Delta. The wide range of changes in municipal tax rates is
largely a function of the changes in assessed property values. Maple Ridge’s municipal tax rate
decreased 23.6% from 2016.
Page 3 of 7
Figure 1: Residential Class 1 Municipal Property Tax Rates
Municipality 2015 2016 2017
Rate Change Rate Change Rate
West Vancouver 1.69110 -12.7% 1.47580 -17.3% 1.22120
Vancouver 1.77001 -11.8% 1.56168 -19.3% 1.26093
Richmond 2.18723 -6.1% 2.05383 -23.5% 1.57216
Burnaby 2.29380 -12.3% 2.01190 -21.1% 1.58740
North Vancouver District 2.37397 -11.0% 2.11337 -24.0% 1.60657
North Vancouver City 2.51383 -6.8% 2.34364 -22.8% 1.80908
Surrey 2.49070 -2.0% 2.44195 -22.4% 1.89447
Coquitlam 3.14820 -11.1% 2.79790 -22.6% 2.16560
Delta 3.65151 -7.8% 3.36561 -27.7% 2.43234
Langley Township 3.36210 -3.9% 3.23260 -23.2% 2.48400
Port Moody 3.46820 -7.3% 3.21360 -19.8% 2.57740
Port Coquitlam 3.79500 -8.7% 3.46490 -22.6% 2.68280
New Westminster 3.71910 -8.1% 3.41820 -19.8% 2.74150
Pitt Meadows 3.94790 -4.0% 3.78890 -20.1% 3.02850
Maple Ridge 4.47130 -2.1% 4.37610 -23.6% 3.34120
Mission 4.91290 -2.8% 4.77609 -22.2% 3.71810
2. Assessment and Taxation Changes on Sample Properties:
Figures 2a and 2b show the percentages changed in assessed property values and taxation for eight
sample properties we have been tracking for several years in Maple Ridge.
In 2017, there is variability in the changes of assessed values for the sample properties. The sample
property in Upper Hammond (Sample #8) experienced an increase in assessed property value of
29.8% while the sample property in Lower Hammond (Sample #7) experienced an increase of
45.7%.
Figure 2a: Sample Properties Percentages Changed in Assessed Property Values
% Change in Assessed Values
Location 2012 2013 2014 2015 2016 2017
1 Silver Valley -4.3% -0.7% -3.2% 1.7% 9.9% 33.8%
2 Albion/Kanaka 0.0% -6.8% -0.6% .2% 9.7% 33.9%
3 Whonnock 2.7% 0.0% 60.0% -2.7% 7.2% 34.9%
4 Central MR 50.0% -3.1% -2.8% 11.1% -5.4% 39.0%
5 Central MR- Strata -5.8% -3.1% 0.0% -3.7% 1.5% 31.8%
6 West MR -2.1% 0.0% 7.0% 2.3% 7.8% 38.9%
7 Lower Hammond 10.0% -9.8% 8.6% 13.1% 11.2% 45.7%
8 Upper Hammond -4.7% 0.0% 2.3% 15.3% 10.7% 29.8%
Total -1.8% -2.2% 0.9% 3.9% 7.1% 35.5%
Page 4 of 7
As there was variability in the changes in assessed values, there is also a wide range in the changes
in taxation experienced by the sample properties for 2017. Taxation for the sample property located
in Upper Hammond (Sample #8) decreased 1%, while the sample property in Lower Hammond
(Sample #7) increased 11.2%.
Figure 2b: Sample Properties Percentages Changed in Municipal Property Taxation
% Change in Taxation (General purpose, Fire, Drainage & Parks Levy)
Location 2012 2013 2014 2015 2016 2017
1 Silver Valley 0.3% 4.0% 0.9% 1.9% 7.5% 2.1%
2 Albion/Kanaka 4.8% -2.3% 3.5% 0.4% 7.4% 2.2%
3 Whonnock 7.6% 4.9% 4.8% -2.5% 4.8% 2.9%
4 Central MR 5.3% 1.6% 1.3% 11.3% -7.4% 6.0%
5 Central MR- Strata -1.2% 1.6% 4.2% -3.5% -0.6% 0.5%
6 West MR 2.6% 4.8% 11.5% 2.5% 5.5% 6.0%
7 Lower Hammond 4.9% -5.5% 13.1% 13.4% 8.8% 11.2%
8 Upper Hammond -0.1% 4.8% 6.6% 15.5% 8.4% -1.0%
Total 3.0% 2.5% 5.1% 4.1% 3.2% 3.4%
3. Municipal Property Taxes and Utilities Levied Against the Average Single Family Dwelling
Survey
The methodology to calculate the value of an average single family dwelling uses information that
comes from BC Assessment. Residential Single Family is one subset of BC Assessment’s Residential
Property Class. It is comprised of detached residences or houses. The average single family dwelling
value is calculated by taking the value from this subset on BC Assessment’s Revised Roll and
dividing that number by the subset’s number of occurrences. From year to year, the average single
family dwelling is not the same, but it is a calculated average of this subset of BC Assessment’s
Residential Property Class.
A difficulty with using this information is that an average single family dwelling in West Vancouver
may be physically much different than an average single family dwelling in Maple Ridge, and this has
not been taken into account. Additionally, municipalities provide different services at different levels
and this has also not been taken into account. Nonetheless, this is a commonly used method and it
does serve as one indicator of relative tax burden.
The average single family dwelling value in this report differs from the average home value used in
the Financial Overview Report provided to Council in December and the Illustrative Residential
Property Tax Comparison appendix to the 2017 Property Tax Rates Bylaw Report provided to Council
in May. The average home value comparison used in those reports takes the existing average home
value and compares it to what that same home would have been assessed at in the previous year,
assuming that the value changed by the average market change for the entire Residential Property
Class.
Page 5 of 7
For the purpose of this report and to ensure we are comparing values that are determined by using
the same methodology, we are using average single family dwelling values for all municipalities. This
is the same methodology used in our previous comparisons.
The data compiled is shown on Figure 3. This table shows the municipal portion of residential
property taxes for the average single family dwelling in Maple Ridge and the surveyed municipalities.
At $2,309 Maple Ridge is on the lower end of those municipalities surveyed. When municipal taxes
are combined with property utilities for a total of $3,315, Maple Ridge is still among the lowest of the
surveyed municipalities.
Figure 3: Summary of Survey Results – 2017 ‘Average Single Family Dwelling’
Page 6 of 7
In Figure 4, we look at the municipal property taxes for the average single family dwelling from the
surveyed municipalities and show how this information has changed from 2015. There is some
variability in the percentage change from year to year with the surveyed municipalities. This may be
due in part to the calculation of the average single family dwelling. Because the average single family
dwelling value is a calculated average of BC Assessment’s Residential Property Class subset, from
year to year, the average single family dwelling is not the same average single family dwelling that
was used to calculate the municipal property taxes in the previous year. It is for this reason that we
must use caution when making a year to year comparison of municipal taxes payable for an average
single family dwelling.
Figure 4: Average Single Family Dwelling– Total Municipal Property Taxes
Municipality
2015 2016 2017
Municipal
Taxes Change Municipal
Taxes Change Municipal
Taxes
Langley Township 1,840 4.9% 1,929 4.7% 2,021
Pitt Meadows 1,847 4.6% 1,931 5.7% 2,041
Mission 1,915 3.4% 1,980 5.4% 2,087
Surrey 1,985 6.2% 2,107 7.9% 2,274
Maple Ridge 2,120 4.0% 2,205 4.7% 2,309
Port Coquitlam 2,132 5.7% 2,253 5.1% 2,368
Delta 2,260 8.1% 2,444 1.9% 2,491
Coquitlam 2,329 5.6% 2,460 5.1% 2,587
Burnaby 2,281 7.3% 2,447 6.9% 2,617
Richmond 2,205 8.0% 2,383 10.0% 2,621
North Vancouver City 2,419 10.5% 2,674 3.1% 2,757
North Vancouver District 2,581 4.9% 2,708 4.1% 2,820
New Westminster 2,634 7.6% 2,835 8.1% 3,066
Vancouver 2,685 7.9% 2,896 7.3% 3,108
Port Moody 2,804 7.5% 3,015 8.4% 3,268
West Vancouver 3,901 4.3% 4,071 12.0% 4,561
In 2017, the total municipal property taxes for the average single family dwelling in Maple Ridge
increased to $2,309 or 4.7% from 2016. Notably, Maple Ridge has the lowest total change in value
over the past two years with an increase of 8.7%. For the surveyed municipalities, 2017 increases
ranged from a low of 1.9% in Delta to a high of 12% in West Vancouver
It is important to consider that the municipal property taxes for the average single family dwelling in
Maple Ridge are not indicative of the entire Residential Property Class in Maple Ridge, but just one
segment of this property class.
Page 7 of 7
:do
When calculating property tax rates, we consider the entire residential class not just the single family
dwelling subset. It is Council’s policy when setting the tax rates to adjust for market change. New
construction generates additional tax revenue. This is different than simply comparing average
assessment values for a single family dwelling which includes market change and new construction
and is just one subset of the entire Residential Property Class. This is why the calculated tax increase
is 4.7% on the average single family dwelling vs. an average residential class increase of 3.15%.
The differences in the percentage change from 2017 between the average single family dwelling and
the average home are attributable to the methodology used to determine average single family
dwelling and average home values.
CONCLUSION:
The Finance Department provides Council with a series of reports to assist in their decisions. The
purpose of this report is to provide information on the municipal taxes levied against residential
properties. There is no one ideal comparison method, and it is for this reason that we have looked at
three perspectives for our analysis. We can conclude that the municipal property taxes levied in
Maple Ridge are ranked among the lowest of the surveyed municipalities.
“original signed by Daniel Olivieri”
_______________________________________________
Prepared by: Daniel Olivieri
Research Technician
“original signed by Paul Gill”
_______________________________________________
Approved by: Paul Gill
General Manager: Corporate & Financial Services
“original signed by E.C. Swabey”
_______________________________________________
Concurrence: E.C Swabey
Chief Administrative Officer
1
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: June 6, 2017
and Members of Council
FROM: Chief Administrative Officer MEETING: Council Workshop
SUBJECT: First and Second Reading
Maple Ridge Zone Amending Bylaw No. 7339--2017
To regulate Supportive Recovery Homes and other similar care facilities
EXECUTIVE SUMMARY:
The following report presents Zoning Bylaw amendments to regulate care facilities in the City,
including unregulated, unlicensed or unregistered Supportive Recovery Homes and other similar
facilities. These bylaw amendments reflect what can be regulated within municipal jurisdiction,
recognizing that there are some care facilities that are exempt from zoning and/or are regulated by
other levels of government. The draft Zoning Bylaw amendment requires that an operator enter into
a Housing Agreement with the City. The Housing agreement articulates the City’s expectations
regarding the operation of such centres, and will specify requirements such as the number of
residents, exit strategies and maintenance. A template Housing Agreement is attached as
information, but doesn’t form part of the amending Bylaw.
RECOMMENDATION:
That Zone Amending Bylaw No. 7339--2017 be given First and Second Reading and be
forwarded to Public Hearing.
BACKGROUND:
At a regularly scheduled Council Workshop on April 24, 2017, Council passed the following
resolution:
R/2017-135: that Staff be directed to prepare bylaw amendments and a Housing
Agreement template to regulate Supportive Recovery Homes and other similar facilities as
identified in Option 1: Creation of Regulations for uses with a maximum of 10 residents in
the Policy and Regulations section of the report, entitled “Options for Regulating Supportive
Recovery Homes, Transitional Housing, Assisted Living Residences and Community Care
Facilities”, dated April 24, 2017.
DISCUSSION:
Based on Council direction, staff has prepared a Zoning Bylaw amendment to allow up to 10
residents in Single Family zones, subject to compliance with bylaw requirements and the registration
of a Housing Agreement and Business Licence. If supported by Council, supportive housing-type
uses would fall into two categories: those with 10 or less residents would be permitted in Residential
zones, and those with 11 or more residents would be permitted in Institutional zones. The bylaw
also includes amendments to require certain Institutional uses to enter into a Housing Agreement. It
is noted that licensed Community Care Facilities with up to 6 residents are exempt from zoning and
that facilities that are provincially owned and operated are also exempt from these regulations.
5.6
2
Staff has prepared the Zoning Bylaw amendments to regulate care facilities in the City, as well as a
template for a Housing Agreement to specifically regulate unregulated, unlicenced or unregistered
Supportive Recovery Homes and other similar facilities. These items can be summarized as follows:
1. Amendment to the Definition section of the Zoning Bylaw (Part 2 Interpretation) including:
Amending the definition of Family to specify that the definition does not apply to Assisted Living
Residences, Community Care Facilities, Supportive Recovery Homes, and Transitional Housing as
follows:
o FAMILY: means the persons sharing a household, consisting of: (a) two or more persons
related by blood, marriage, adoption, or foster parenthood; or (b) three or fewer unrelated
persons and does not include Assisted Living Residences, Community Care Facilities,
Supportive Recovery Homes, and Transitional Housing.
Amending the definition of the Elderly Citizens Residential (RE) zone to include Assisted Living
Residence as follows:
o ELDERLY CITIZENS RESIDENTIAL: means a use specifically providing for the residential
accommodation of elderly persons and includes Assisted Living Residences.
New definitions for Assisted Living Residences, Community Care Facilities, Supportive Recovery
Homes, and Transitional Housing which are as follows:
o ASSISTED LIVING RESIDENCE: means a facility that provides up to 2 prescribed services as
defined by the Community Care and Assisted Living Act, to 3 or more persons who are not
related by blood or marriage who can live independently but require a supportive
environment due to physical and functional health challenges and may also include
hospitality services and personal care services. Assisted Living Residences must be
registered with the provincial government’s Assisted Living Registrar and are subject to the
Community Care and Assisted Living Act.
o COMMUNITY CARE FACILITY: means a facility that provides 3 or more prescribed services as
defined by the Community Care and Assisted Living Act, to 3 or more persons who are not
related by blood or marriage for the purpose of providing care and may also include
hospitality services and personal care services. Community Care Facilities must be licensed
by the applicable regional health authority and are subject to the Co mmunity Care and
Assisted Living Act. It is noted that Section 20 of the Community care and Assisted
Living Act exempts those facilities that are licensed as a residence that have no more
than six persons in care.
o SUPPORTIVE RECOVERY HOME: means a facility that provides a supportive and structured
environment including housekeeping services and up to 2 prescribed services for individuals
recovering from drug and alcohol addiction.
o TRANSITIONAL HOUSING: means a facility that provides housing for persons in transition
from short-term emergency housing to permanent housing.
Revised definition for Private Hospital to clarify that include Assisted Living Residences,
Supportive Recovery Homes and Transitional Housing are permitted uses as follows:
o PRIVATE HOSPITAL: use means a use providing for the care of the sick, injured, or aged other
than in a public hospital; includes private hospitals, convalescent homes, nursing homes,
hospices, palliative care units, community care facilities, assisted living residences,
supportive recovery homes, and transitional housing multi-level care facilities, congregate
care facilities and adult daycare centres,.
2. Adding a category to the Residential Matrix Permitted Uses in Part 6, Section 601 allowing
Supportive Recovery Homes, Transitional Housing, Assisted Living Residences, and Community
Care Facilities* with 10 residents, on all lots 557m2 (RS-1b) or greater, subject to satisfying
prescribed criteria;
* Licenced Community Care Facilities may have up to 6 residents and are exempt from zoning
3
3. Adding to Part 4 General Regulations, Section 402 regulations for where Supportive Recovery
Homes, Transitional Housing, Assisted Living Residences, and Community Care Facilities* with
10 residents are permitted in Residential zones, including criteria of a Housing Agreement, and
satisfying the following requirements;
Shall have a maximum of 10 residents including staff;
Shall be contained within the same building as the One Family Residential Use;
Be not less than 250m from other Supportive Recovery Homes, Transitional Housing,
Assisted Living Residences, or Community Care Facility, a school both public or private, child
care centres and a family daycare;
Shall not be permitted where there is a Secondary Suite, Detached Garden Suite, Boarding
Use or Temporary Residential Use on the lot;
Will require proof of notification or approval from the applicable Health Authority or to the
appropriate authority if located on a lot which is not serviced by municipal sewer;
Shall not be strata-titled;
Shall not be permitted on property situated within a floodplain;
Shall not be permitted unless permitted by the provisions of section 601 A. of the Zoning
Bylaw; and
Shall be permitted on the condition that the operator enters into a Housing Agreement with
the Corporation of the City of Maple Ridge under Section 483 of the Local Gov ernment Act,
which must be executed and delivered to the Municipality including all appendices prior to
the issuance of any building permit for the land in relation to which the use is permitted.
4. The Housing Agreement shall include, but not be limited to:
the maximum number of residents that shall be permitted to reside within the Housing
Facility at any one time shall be ten (10) people, including staff if the facility is located in a
Residential zone. If the facility is located in an Institutional zone the maximum number of
residents that shall be permitted shall be greater than ten (10) people, including staff.
An exit plan for residents who are evicted or who complete the program must be filed with
the City. The exit plan shall include a provision for those clients that are evicted, that any
funding provided to the Supportive Recovery Home will be held in trust, and the organization
will provide a prorated amount at the time of departure to the person evicted or money
returned to the individual or organization.
Adhere to municipal noise bylaw standards;
Staffed 24 hours per day;
A current roster of all Operators, residents and staff must be maintained on site and
available to the City and/or the City of Maple Ridge RCMP detachment;
No alcohol or illicit drugs are permitted on the premises in those facilities that are providing
drug and alcohol treatment and counselling;
Property owner approval of the facility;
Neighbourhood Consultation Meetings;
o Neighbourhood meetings are required for each new home;
o Notification of neighbours (100m radius mail out within the Urban Area Boundary (UAB),
500m radius mail out outside of the UAB at the Operator’s expense)
o Information is to be provided to the City of Maple Ridge
Property and Housing Standards;
o Property maintenance and parking standards must be met;
o Annual fire inspections shall be performed;
o Annual building inspections shall be performed;
o Shall have no exterior signage; and
4
The Bylaw also introduces amendments to regulate the care of greater than 10 residents in care in
Institutional Zones including:
5. Adding to Part 4 General Regulations, Section 402 Regulations for Permitted Uses of Land,
Buildings & Structures, where Assisted Living Residences are permitted in Institutional zones and
satisfy the following requirements:
Shall have more than ten residents including staff;
Shall be permitted on the condition that the operator enters into a Housing Agreement with
the Corporation of the City of Maple Ridge under Section 483 of the Local Government Act,
which must be executed and delivered to the Municipality including all appendices prior to
the issuance of any building permit for the land in relation to which the use is permitted
require proof of notification or approval from the applicable Health Authority or to the
appropriate authority if located on a lot which is not serviced by municipal sewer;
Shall not be strata-titled; and
Shall not be permitted on property situated within a floodplain
6. Where permitted in either a Residential or Institutional zone, a Community Care Facility will be
subject to the following provisions:
A facility containing six or less residents in care, excluding staff, is exempt from zoning;
A facility containing 7 but a maximum of 10 residents including staff is permitted in
Residential zones;
A facility containing more than 10 residents is permitted in Institutional zones.
Shall be permitted on the condition that the operator enters into a Housing Agreement with
the Corporation of the City of Maple Ridge under Section 483 of the Local Government Act,
which must be executed and delivered to the Municipality including all appendices prior to
the issuance of any building permit for the land in relation to which the use is permitted
Be licenced as per the Community Care and Assisted Living Act
Shall not be strata-titled; and
Shall not be permitted on property situated within a floodplain.
The draft bylaw amendments and housing agreement template provide a regulatory framework that
limits the size of some facilities including Supportive Recovery Homes, Transitional Housing and
Assisted Living Residences containing a total of 10 residents, including clients and employees in
residential zones. Licensed Community Care Facilities with no more than six people in care are
exempt from zoning. Assisted Living Residences and licensed Community Care facilities containing
greater than ten people in care must be located in an institutional zone†. Together this provides an
ability to meet the need for care facilities in the City of Maple Ridge.
For clarity, they will also be subject to the City’s Bylaw enforcement if operations are in violation of
the City’s various bylaws and the proposed Housing Agreement terms and conditions and can be
closed if warranted.
It is also noted that the Housing Agreement does not form part of the Zoning Bylaw Amending Bylaw
and can be changed in the future.
This approach is consistent with neighbouring municipalities to regulate Supportive Recovery Homes,
Transitional Housing and Assisted Living Residences. The proposed amending Bylaws and Housing
Agreement template have also been reviewed by the City’s legal counsel.
A draft Zoning Bylaw amendment Bylaw is attached as Appendix A. A template for the Housing
Agreement containing draft terms and conditions language has been provided and is attached as
Appendix B.
† Assisted Living Uses are also permitted in Elderly Citizens Residential (RE) zones, and some Comprehensive
Development (CD) zones.
5
INTERDEPARTMENTAL CONSIDERATIONS:
Should Council approve the proposed Zoning Bylaw amendments and the draft Housing Agreement,
the Licences, Permits and Bylaws Department will develop an amending bylaw for the Business
Licencing and Regulating Bylaw to regulate Supportive Recovery Homes and other similar care
facilities to align with the proposed Zoning Bylaw amendments.
NEXT STEPS:
With regards to those existing, unregulated, unlicensed, unregistered Supportive Recovery Homes,
Transitional Housing and Assisted Living Residences, the use is considered a legal non-conforming
use and the use may continue. However, the City can require existing facilities to enter into a
Housing Agreement as confirmed by the City’s legal counsel. It is noted that for an existing facility,
the siting requirements may be non-conforming, but the operating requirements in the Housing
Agreement would apply. New care facilities that are applying for a business licence would be
required to enter into a Housing Agreement and meet all of the Zoning Bylaw criteria to be in
compliance.
CONCLUSION:
The draft bylaw provides a framework for regulating care facilities with up to 10 residents in
residential areas, including the requirement to enter into a Housing Agreement and obtain a
business licence. It is believed that the Bylaw will improve the operation of facilities, clarify
municipal expectations, and provide City Bylaws’ staff with a mechanism to enforce should facilities
not perform at a standard acceptable level of operation.
“Original signed by Siobhan Murphy”
_______________________________________________
Prepared by: Siobhan Murphy, MCIP, RPP
Planner II
“Original signed by Christine Carter”
_______________________________________________
Approved by: Christine Carter, MPL, MCIP, RPP
Director of Planning
“Original signed by Frank Quinn”
_______________________________________________
Approved by: Frank Quinn, MBA, P. Eng
GM: Public Works & Development Services
“Original signed by E.C. Swabey”
_______________________________________________
Concurrence: E.C. Swabey
Chief Administrative Officer
Appendix A – Zoning Bylaw Amendment for Supportive Recovery Homes, Transitional Housing, Assisted Living
Residences and Community Care Facilities
Appendix B – Housing Agreement Template
CITY OF MAPLE RIDGE
BYLAW NO. 7339-2017
A Bylaw to amend Zoning Bylaw No. 3510 - 1985 as amended
______________________________________________________________________________
WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as
amended;
NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows:
1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7339-2017."
2. That Part 2 INTERPRETATION is amended by inserting the following between “ASSEMBLY
USE” and “AUTOMOBILE ACCESSORY”:
Assisted Living Residence: means a facility that provides up to 2 prescribed services as
defined by the Community Care and Assisted Living Act, to 3 or more persons who are not
related by blood or marriage who can live independently but require a supportive
environment due to physical and functional health challenges and may also include
hospitality services and personal care services. Assisted Living Residences must be
registered with the provincial government’s Assisted Living Registrar and are subject to the
Community Care and Assisted Living Act.
3. That Part 2 INTERPRETATION is amended by inserting the following between “COMMON
ACTIVITY AREA” and “COMMUNITY GAMING FACILITY”:
Community Care Facility: means a facility that provides 3 or more prescribed services as
defined by the Community Care and Assisted Living Act, to 3 or more persons who are not
related by blood or marriage for the purpose of providing care and may also include
hospitality services and personal care services. Community Care Facilities must be licensed
by the applicable regional health authority and are subject to the Community Care and
Assisted Living Act. It is noted that Section 20 of the Community Care and Assisted Living Act
exempts from zoning those facilities that are licensed as a residence that have no more than
six persons in care.
4. That Part 2 INTERPRETATION is amended by inserting the following between “STRUCTURE”
and “TEMPORARY RESIDENTIAL”:
Supportive Recovery Home: means a facility that provides a supportive and structured
environment including housekeeping services and up to 2 prescribed services for individuals
recovering from drug and alcohol addiction.
5. That Part 2 INTERPRETATION is amended by inserting the following between “TOWNHOUSE(S)”
and “TWO-FAMILY RESIDENTIAL”:
Transitional Housing: means a facility that provides housing for persons in transition from
short-term emergency housing to permanent housing.
6.THAT PART 2 INTERPRETATION the definition of “ELDERLY CARE RESIDENTIAL:” is amended
by adding the words identified in bold text:
ELDERLY CITIZENS RESIDENTIAL: means a use specifically providing for the residential
accommodation of elderly persons and includes Assisted Living Residences.
APPENDIX A
7. THAT PART 2 INTERPRETATION the definition of “FAMILY” is amended by adding the words
identified in bold text:
Family: means the persons sharing a household, consisting of: (a) two or more persons
related by blood, marriage, adoption, or foster parenthood; or (b) three or fewer unrelated
persons and does not include Assisted Living Residences, Community Care Facilities,
Supportive Recovery Homes, and Transitional Housing.
8. THAT PART 2 INTERPRETATION the definition of “PRIVATE HOSPITAL” is amended by adding
the words identified in bold text:
PRIVATE HOSPITAL - means a use providing for the care of the sick, injured, or aged other
than in a public hospital; includes private hospitals, convalescent homes, nursing homes,
hospices, palliative care units, community care facilities, assisted living residences,
supportive recovery homes, transitional housing, multi-level care facilities, congregate care
facilities and adult daycare centres.
9. That PART 4 GENERAL REGULATIONS, SECTION 402 REGULATIONS FOR PERMITTED USES
OF LAND, BUILDINGS & STRUCTURES is amended by addition the following section:
(16) Assisted Living Residences, Community Care Facilities, Supportive Recovery Homes
and Transitional Housing
i. Where permitted in Residential zones, a Supportive Recovery Home, Transitional
Housing, Assisted Living Residence or Community Care Facility with 10 or fewer
residents in care is subject to the following provisions:
a) Shall have a maximum of 10 residents including staff;
b) Shall be contained within the same building as the One Family Residential Use;
c) Be not less than 250m from other Supportive Recovery Homes, Transitional
Housing, Assisted Living Residences, or Community Care Facilities, a school both
public or private, child care centres and a family day care;
d) Shall not be permitted where there is a Secondary Suite, Detached Garden Suite,
Boarding Use or Temporary Residential Use on the lot;
e) Will require proof of notification or approval from the applicable Health Authority
or to the appropriate authority if located on a lot which is not serviced by
municipal sewer;
f) Shall not be strata-titled;
g) Shall not be permitted on property situated within a floodplain;
h) Shall not be permitted unless permitted by the provisions of section 601 A. of the
Zoning Bylaw; and
i) Shall be permitted on the condition that the operator enters into a Housing
Agreement with the Corporation of the City of Maple Ridge under Section 483 of
the Local Government Act, which must be executed and delivered to the
Municipality including all appendices prior to the issuance of any building permit
for the land in relation to which the use is permitted.
ii. Where permitted, an Assisted Living Residence with greater than 10 residents in care
is subject to the following provisions:
a) Shall be permitted on the condition that the operator enters into a Housing
Agreement with the Corporation of the City of Maple Ridge under Section 483 of
the Local Government Act, which must be executed and delivered to the
Municipality including all appendices prior to the issuance of any building permit
for the land in relation to which the use is permitted.
b) require proof of notification or approval from the applicable Health Authority or to
the appropriate authority if located on a lot which is not serviced by municipal
sewer;
c) Shall not be strata-titled; and
d) Shall not be permitted on property situated within a floodplain
iii. Where permitted , a Community Care Facility with greater than 10 residents in care is
subject to the following provisions:
a) Shall be permitted on the condition that the operator enters into a Housing
Agreement with the Corporation of the City of Maple Ridge under Section 483 of
the Local Government Act, which must be executed and delivered to the
Municipality including all appendices prior to the issuance of any building permit
for the land in relation to which the use is permitted
b) Be licenced as per the Community Care and Assisted Living Act
c) Shall not be strata-titled; and
d) Shall not be permitted on property situated within a floodplain.
10. That PART 6 RESIDENTIAL ZONES SECTION 601 A. PERMITTED USES OF LAND, BUILDINGS AND
STRUCTURES is amended by inserting the following uses after “Medical Marihuana,
Commercial Production” and permitted in the RS-1, RS-1a,RS-1b, RS-1c, RS-1d, RS-2, RS-3:
Supportive Recovery Homes, Transitional Housing, Assisted Living Residences, and
Community Care Facilities
11. That PART 9 INSTITUTIONAL ZONES SECTION 902 is amended by inserting the following in
correct numerical order:
5) Private Hospital Use
Pursuant with Section 402 (16) those facilities providing drug and alcohol treatment and
counselling to residents shall enter into a Housing Agreement.
12. Maple Ridge Zoning Bylaw No. 3510 – 1985 is amended accordingly.
READ a first time the day of , 20
READ a second time the day of , 20
PUBLIC HEARING held the day of , 20
READ a third time the day of , 20
ADOPTED, the day of , 20
_____________________________ ____________________________
PRESIDING MEMBER CORPORATE OFFICER
HOUSING AGREEMENT No. <>
THIS AGREEMENT is dated for reference the _____ day of _________________, 20<>;
BETWEEN:
CITY OF MAPLE RIDGE
11995 Haney Place
Maple Ridge, British Columbia
V2X 2A9
(the “City")
OF THE FIRST PART
AND:
<>(Bold and use Uppercase)
<>
<>
<>
(the “Operator”)
OF THE SECOND PART
AND
<>(Bold and use Uppercase)
<>
<>
<>
(the “Owner”)
OF THE THIRD PART
WHEREAS:
A. The Operator proposes to provide a <Supportive Recovery Home><Transitional
Housing><Assisted Living Residence><Community Care Facility>, as defined herein, within
the Housing Facility, as defined herein, in accordance with the requirements of this
Agreement and the City’s Zoning Bylaw.
B. The Operator, the Owner and the City each agree that the Operator and the personal
behaviour of residents of the Housing Facility must be regulated and supervised so as to
ensure the protection, convenience and safety of other residents of the Housing Facility and
of residents and users of all neighbouring properties, streets and public places.
APPENDIX B
[2]
C. The Operator, the Owner and the City have reached agreement as to certain reasonable and
necessary measures to be undertaken by the Operator in the management and operation of
the Housing Facility and now wish to enter into this Agreement in order to ensure
compatibility between the use of the Housing Facility and that of the immediately adjoining
neighbourhood.
D. The Owner is the registered owner of those Lands defined herein.
E. The City adopted Bylaw No. <> pursuant to Section 483 of the Local Government Act
authorizing the City to enter into this Housing Agreement with the Owner on the terms and
conditions contained herein.
F. Covenants and agreements herein made by the Operator in favour of the City and in favour of
the Owner constitute a separate and binding agreement and are not part of the Housing
Agreement between the Owner and the City.
THIS HOUSING AGREEMENT is evidence that in consideration of the mutual promises contained in it,
and in consideration of the payment of TEN ($10.00) DOLLARS by each of the Owner and the City
from one to the other (the receipt and sufficiency of which is acknowledged by each party), both of
whom covenant and agree with each other as follows, both as a Housing Agreement under Section
483 of the Local Government Act and as a contract and a deed under seal between the parties; and
the covenants and agreements of the Operator made herein to the City and to the Owner are binding
as a contract between them.
1. Interpretation
1.1 In this Agreement the following definitions apply:
“Agreement” means this Housing Agreement and all covenants and agreements of the
Operator as specified in the Operator’s Agreement with the Owner.
“Assisted Living Residence” means a facility that provides up to 2 prescribed services as
defined by the Community Care and Assisted Living Act, to 3 or more persons who are not
related by blood or marriage who can live independently but require a supportive
environment due to physical and functional health challenges and may also include
hospitality services and personal care services. Assisted Living Residences must be
registered with the provincial government’s Assisted Living Registrar and are subject to the
Community Care and Assisted Living Act.
“Drug and Alcohol Treatment and Counselling” means a facility that provides treatment of
drug addiction, alcoholism and associated disorders.
“Drugs” means any controlled substance regulated under the Controlled Substance Act of
Canada and includes, without limitation, the non-prescription use of marijuana or other mind
altering drugs.
“Housing Facility” means the Lands and the improvements located on the Lands wherein the
Operator intends to carry out, provide and manage a <Supportive Recovery
Home><Transitional Housing><Assisted Living Residence>, under the terms and conditions
of this Housing Agreement and the City’s Zoning Bylaw.
[3]
“Lands” means Parcel Identifier: <>
<>; and known municipality as <>(address).
“Operator’s Agreement” means a written agreement between the Owner and the Operator, in
a form satisfactory to the City, regarding the management and operating procedure of a
Housing Facility and the contractual promises imposed on the Owner by the City to cause the
Operator to comply with any terms required by the City.
“Resident” means a person residing in the Housing Facility.
“Resident Contract” means a written agreement between the Operator and each resident of
the Housing Facility, in a form satisfactory to the City and in accordance with Section 4 of this
Agreement, establishing the conditions of residency.
“Supportive Recovery Home” means a facility that provides a supportive and structured
environment including housekeeping services and up to 2 prescribed services for individuals
recovering from drug and alcohol addiction.
“Transitional Housing” means a facility that provides housing for persons in transition from
short-term emergency housing to permanent housing.
2. Obligations of the Owner
2.1 The Owner covenants and agrees with the City:
(a) that the Lands and the Housing Facility shall only be used in compliance with the
terms, conditions, requirements and restrictions of this Agreement;
(b) to take all reasonable measures to require the Operator to operate the Housing
Facility in compliance with the terms, conditions, requirements and restrictions of
this Agreement;
(c) that the obligations and responsibilities of the Operator under this Agreement
relating to the operation of the Housing Facility also bind the Owner in the operation
of the Housing Facility; and
(d) that the Owner enter into an Operator’s Agreement with the Operator to use, occupy,
provide, and operate the Housing Facility, and the Operating Agreement will contain a
binding provision to terminate the Operator’s use, occupancy, provision, and
operation of the Housing Facility which the Owner must invoke and enforce upon 60
days written notice given by the by the City to the Owner.
3. Requirements of the Housing Facility
3.1 The Operator covenants and agrees with the Owner, and the Owner covenants with the City,
to ensure that:
(a) the maximum number of residents that shall be permitted to reside within the
Housing Facility at any one time shall be ten (10) people, including staff if the facility
is located in a Residential zone. If the facility is located in an Institutional zone the
maximum number of residents that shall be permitted shall be greater than ten (10)
people, including staff.
[4]
(b) the composition of the residents of the Housing Facility, by gender and age group,
shall be <>male <>female and over <>years of age.
(c) the design and construction of the Housing Facility shall implement the Crime
Prevention through Environmental Design (CPTED) criteria for residential housing to
the satisfaction of the City and, for this purpose, the Operator shall, at the design
stage and from time to time thereafter, consult with officials of the City regarding the
implementation of such criteria. At a minimum, exterior security lighting and fencing
of rear yards is required.
(d) the interior and exterior of the Housing Facility are kept well maintained in a neat,
tidy and clean condition and comply with the City’s Standard of Maintenance Bylaw.
(e) the exterior doors and windows to the Housing Facility are closed and locked when
occupants of the residential premises are absent from the Housing Facility.
(f) all personal belongings, furniture, goods, materials, supplies or other things are only
stored within properly designated storage areas located within the interior of the
Housing Facility. For greater certainty, nothing may be stored or allowed to
accumulate around the exterior of the Housing Facility.
(g) all barbecues and other outdoor activities are carried out in a safe and considerate
manner and that the exterior of the Housing Facility is maintained in a neat and tidy
condition. Barbecues shall be kept a minimum of 0.6 metres away from any building
when in use.
(h) the Housing Facility is, at all times, in compliance with the health, life safety and fire
protection requirements of the British Columbia Building Code and Fire Code and the
City’s Fire Services Bylaw and complete annual inspections.
4. Conditions of Residency
4.1 The Operator covenants and agrees with the Owner, and the Owner covenants with the City,
to ensure that:
(a) the Operator, prior to permitting occupation of each residential premise within the
Housing Facility, ensure that each resident enters into a Resident Contract with the
Operator regulating the personal behaviour and responsibilities of the resident while
residing at the Housing Facility. The form of Resident Contact must be in a form
satisfactory to the City, and, without limiting the generality of the foregoing, shall
provide that every resident, as a condition of residency:
1. must be considerate of other residents, employees and staff of the Housing
Facility and of neighbouring premises and residents;
2. must respect the prescribed visiting hours restrictions and ensure that visitors
are only present on the Housing Facility premises between the hours of 9:00
a.m.10:00 p.m., daily;
3. must ensure that any person invited onto the premises of the Housing Facility
by the resident does not engage in any criminal conduct or activity. Proof of
[5]
such violation will not require criminal conviction but will be determined by a
preponderance of evidence;
4. must agree that information relating to any incident of criminal or unlawful
conduct which is investigated by the City Maple Ridge RCMP detachment may
be disclosed to officials of the City in accordance with the requirements of the
Freedom of Information and Protection of Privacy Act;
5. shall ensure that they and any persons invited onto the premises of the
Housing Facility by the resident, do not engage in any conduct or behaviour
which unreasonably disturbs or harasses other residents of the Housing Facility
or persons in the neighbourhood and must maintain quiet between the hours of
10:00 p.m. and 8:00 a.m., daily.
b) Notwithstanding the above requirements, the following shall apply to those
facilities providing drug and alcohol treatment and counselling:
1. may not possess, hold, store, trade, barter, sell, buy or use any alcohol or Drugs
anywhere within or on the premises of the Housing Facility;
2. must agree to voluntarily allow random urinalysis or other drug testing to be
carried out by or on behalf of the Operator while residing at the Housing Facility;
3. must acknowledge and agree that if he or she is discovered in the possession of,
consuming or under the influence of alcohol or Drugs, either on or off the
premises of the Housing Facility, they may be discharged from the Housing
Facility;
4. will be subject to specified curfew times having regard to the work schedules of
the resident;
5. must not carry out or be involved in any criminal activities, either on or off the
Housing Facility premises, while in residence;
6. must be in a work training program, employed, enrolled in school, actively
searching for work, or engaged in recovery activities in accordance with a
documented recovery program; and
7. must agree to allow a criminal record check to be conducted prior to their
acceptance as a resident of the Housing Facility and to additional background
reference checks, from time to time during residency, at the discretion of the
Operator, the City, and Ridge Meadows RCMP detachment, and such checks
must not reveal any evidence of violent offences, sexual offences or outstanding
warrants.
5. Obligations of the Operator to Both the Owner and the City
5.1 The Operator covenants and agrees with the Owner, and the Owner covenants with the City,
to ensure that:
[6]
(a) the Operator shall, at all times, be responsible for the proper management and
operation of the Housing Facility and shall provide 24 hour, seven (7) day a week
supervision of the Housing Facility when occupied by any resident.
(b) the Operator and all employees of the Operator engaged to work in the Housing
Facility must agree to allow a criminal record check to be conducted and to any
additional background reference checks including a vulnerable sector check, at the
discretion of the City and Ridge Meadows RCMP detachment, as requested from time
to time but no less than every two years. Neither the Operator nor any employee of
the Housing Facility shall have a criminal record of violent or sexual offences
committed.
(c) the Operator is either a non-profit organization or alternatively is a for-profit entity
and, in either case, a business licence is required and has been obtained and will be
renewed annually.
(d) employees of the Operator must staff the premises 24 hours a day.
(e) the Operator shall hold a Neighbourhood Consultation Meeting prior to applying for a
business licence and at least once a year, or as required by the City or the Owner,
providing written public notification of neighbours (100m radius mail out within the
Urban Area Boundary (UAB), 500m radius mail out outside of the UAB at the
Operator's expense) of the Housing Facility and provides to the City accurate minutes
of such meeting.
(f) the Owner and the Operator, when requested and at the discretion of the City, shall
attend and participate in all neighbourhood meetings scheduled by the City.
(g) the Operator shall be responsible for enforcing the conditions of residency contained
in each Resident Contract and shall evict and discharge any resident who violates
the conditions of residency contained in the Resident Contract, and the Owner must
ensure that the Operator does so if the City requires a particular resident or residents
to be evicted.
(h) no Drugs or alcohol shall be permitted in, on or about the premises of a Housing
Facility that provides drug and alcohol treatment and counselling, and must ensure
that the Operator imposes a “zero tolerance” policy regarding the possession or use
of Drugs or alcohol by residents of the Housing Facility.
(i) the Operator shall not allow the display or permit the display of any exterior sign or
any interior sign which is visible from outside of the Housing Facility premises.
(j) the Operator shall maintain an up-to-date registry, including date of birth, of all
residents and employees of the Housing Facility; and shall be available for viewing on
demand. In addition, the Operator shall immediately disclose this up-to-date registry
to the City and/or City of Maple Ridge Police Department upon request, and provide
the Ridge Meadows RCMP detachment and City of Maple Ridge Fire Rescue Service
and other emergency services with a current 24 hour, seven (7) day a week
emergency contact telephone number.
(k) neither this Agreement nor any right hereunder to provide the Housing Facility may be
assigned or transferred by the Operator to any other person or party, in whole or in
[7]
part without 60 days clear written notice to the City and to the Owner, whom may or
may not consent to such assignment or transfer. If the Operator gives the required
notice and makes such assignment, or transfers, sells or otherwise disposes of the
Operator’s company, business or non-profit organization to another party, or ceases
to operate the Housing Facility, this Agreement shall immediately terminate, unless
the Owner and the City both agree to accept the assignee or transferee on the terms
herein.
(l) the Operator shall prepare, obtain approval by the City of Maple Ridge Fire Rescue
Services and implement a fire safety plan, that in addition to the requirements of the
BC Building Code and the Fire Code, includes, at a minimum, requirements that
interconnected smoke alarms be installed in all bedrooms and that emergency
lighting be installed and will complete annual inspections to confirm.
(m) the Operator shall not demand or request a security deposit from any resident of the
Housing Facility.
(n) the Operator shall submit to the City the exit plan, in a form satisfactory to the City
and as requested by the City, for any resident discharged from the Housing Facility. A
minimum requirement of the exit plan is that the City and the Ridge Meadows RCMP
detachment be notified in writing immediately. The exit plan shall include the
provision for those clients that are evicted, that the funding provided by the Province
to the Operator will be held in trust, and the Operator shall provide a pro-rated
amount to the person evicted at the time of departure of such person. If the funding
is provided by an individual to an Operator, those funds will be held in trust and a
prorated amount will be given back to the individual at the time of the person’s
eviction. In addition, if eviction is warranted, the Operator will ensure the former
client is provided with transportation to a confirmed, alternate safe accommodation.
(o) the Operator shall provide a minimum of two meals a day to residents.
(p) the Operator shall submit to the City written approval on a case by case basis from
the Provincial Ministry of Children and Family Development prior to any children,
under nineteen (19) years of age, visiting overnight at the Housing Facility, and must
be in compliance with the Child, Family and Community Service Act.
6. Termination
6.1 The City may, on 30 days prior written notice to the Owner, terminate this Agreement where:
(a) the Operator fails to comply with, satisfactorily perform or meet any of the terms,
conditions or requirements of this Housing Agreement and fails to remedy such non-
compliance or unsatisfactory performance when and as requested to do so by the
City;
(b) the Operator, at any time, ceases to provide the Housing Facility, or carries out,
permits or causes to be carried out, any detox or other health service requiring
Provincial licensing or any short-term emergency housing use or other similar use
within the Housing Facility which is not authorized by the City’s Zoning Bylaw;
[8]
(c) the goods and chattels of the Operator are at any time seized or taken in execution or
attachment or the Operator makes an assignment for the benefit of creditors or
becomes bankrupt or insolvent or makes a proposal to creditors; or
(d) the Owner fails to require the Operator to do or cause to be done anything that the
City requires the Owner to compel the Operator to do pursuant to this agreement.
6.2 Any party may terminate this Agreement on 30 days written notice to the other party.
6.3 Upon the expiry or earlier termination of this Agreement, the Housing Facility shall no longer
constitute a permitted use under the provisions of the City’s Zoning Bylaw and shall
thereupon cease.
6.4 Should the Lands cease being used as a Housing Facility, the City, will execute a registrable
discharge of this Agreement or file the appropriate notice in the Land Title Office, upon:
(a) receipt of same from the Owner; and
(b) confirmation, to the satisfaction of the City that the Lands are no longer being used
as a Housing Facility.
7. Indemnity
7.1 The Owner and the Operator, each on their own behalf, releases, indemnifies and saves
harmless the City, its elected officials, officers, employees, servants, agents, successors and
assigns from and against any and all liabilities, actions, causes of action whether in contract
or in tort, claims, damages, expenses, costs, debts, demands, or losses suffered or incurred
by the City, at any time, either before or after the expiration or termination of this Agreement
by the City, arising or resulting from the performance or non-performance of the terms and
conditions of this Agreement by the Operator, its employees, volunteers or agents.
8. Miscellaneous
8.1 Time - Time will be of the essence of this Agreement and will remain of the essence
notwithstanding the extension of any of the dates under this Agreement.
8.2 Waiver - No failure or delay on the part of either party in exercising any right, power or
privilege under this Agreement shall operate as a waiver thereof, nor will any single or partial
exercise of any right, power or privilege preclude any other or further exercise thereof or the
exercise of any other right, power or privilege. Except as may be limited in this Agreement,
any party may, in its sole discretion, exercise any and all rights, powers, remedies and
recourses available to it under this Agreement or any other remedy available to it and such
rights, powers, remedies and recourses may be exercised concurrently or individually without
the necessity of making any election.
8.3 Release - The Owner hereby releases and forever discharges the City, its elected officials,
officers, employees, servants and agents, successors and assigns from and against all
claims, demands, damages, actions or causes of actions, losses suffered or costs or
expenses incurred, by reason of or arising in any way from the existence or enforcement of
this Agreement or out of any advice or direction respecting the ownership, lease, operation or
[9]
management of the Facility which has been or hereafter may be given to the Owner by all or
any of them.
8.4 Entire Agreement - This Agreement and the agreements, instruments and other documents
entered into under this Agreement set forth the entire agreement and understanding of the
parties with respect to the subject matter of this Agreement and supersede all prior
agreements and understandings among the parties with respect to the matters herein and
there are no oral or written agreements, promises, warranties, terms, conditions,
representations or collateral agreements, express or implied, other than those contained in
this Agreement.
8.5 No Severability - It is the intent of the parties that in case any one or more of the provisions
contained in this Agreement shall be held to be invalid or unenforceable in any respect, such
invalidity or unenforceability shall affect the other provisions of this Agreement and this
Agreement shall thereupon terminate.
8.6 Amendment - This Agreement may be altered or amended only by an agreement in writing
signed by the parties and by the filing of a notice of amendment in the Land Title Office.
8.7 Further Assurances - Each of the parties shall at all times and from time to time and upon
reasonable request do, execute and deliver all further assurances, acts and documents for
the purpose of evidencing and giving full force and effect to the covenants, agreements and
provisions in this Agreement.
[10]
8.8 Notices - Any demand or notice which may be given under this Agreement shall be in writing
and delivered or faxed addressed to the parties as follows:
The City:
City of Maple Ridge
11995 Haney Place
Maple Ridge, British Columbia
V2X 6A9
Attention: Frank Quinn, General Manager, Public Works and Development
Services (or designate)
The Operator:
<>
<>
<>
<>
Attention: <>
The Owner:
<>
<>
<>
<>
Attention: <>
or at such other address as any party may specify in writing to the other. The time of giving
and receiving any such notice shall be deemed to be on the day of delivery or transmittal.
8.9 This Agreement shall be governed and construed in accordance with the laws of the Province
of British Columbia.
9. Specific Performance
9.1 The Owner agrees that because of the public interest in ensuring that all of the matters
described in this Agreement are complied with, the public interest strongly favours the award
of a prohibitory or mandatory injunction, or an order for specific performance or other
specific relief, by the Supreme Court of British Columbia at the instance of the City, in the
event of an actual or threatened breach of this Agreement.
[11]
10. Notice of Housing Agreement
10.1 For clarity, the Owner acknowledges and agrees that:
(a) this Agreement constitutes a Housing Agreement entered into under section 483 of
the Local Government Act;
(b) the City is required to file a notice of this Housing Agreement and any amendment of
this Housing Agreement in the Land Title Office against title to the Land; and
(c) once such a notice is filed, this Agreement binds all persons who acquire an interest
in the Land as a Housing Agreement under section 483 of the Local Government Act.
(d) wherever in this Agreement the Owner is required by the City by the terms hereof to
compel the Operator to perform its contractual promises, the Owner shall ensure that
in its agreement with the Operator it may so compel the Operator to act as required
by the City and, for clarity it is agreed by the Operator that any such requirement
imposed on the Owner by the City to cause the Operator to comply with any term
hereof will be binding on the Operator.
11. AUTHORIZING BYLAW ADOPTED BY Maple Ridge City Council on the <> day of <>, 20<>.
THE TERMS AND CONDITIONS UPON WHICH THIS HOUSING AGREEMENT IS ISSUED ARE HEREBY
ACKNOWLEDGED BY:
The OPERATOR, <>(Society or Company Name),
by its authorized signatories:
_______________________________
Print Name:
_______________________________
Print Name:
The OWNER, <>(Owner Names or Company Name):
_______________________________
<> (use UPPERCASE)
_______________________________
<> (use UPPERCASE)
THIS HOUSING AGREEMENT IS ISSUED this day of , 20<>
[12]
CITY OF MAPLE RIDGE )
by its authorized signatories: )
)
)
_______________________________ )
Mayor, Nicole Read ) C/S
)
)
_______________________________ )
City Clerk, Laurie Darcus )