HomeMy WebLinkAbout2017-06-20 Workshop Agenda and Reports.pdfCity of Maple Ridge
1.ADOPTION OF THE AGENDA
2.MINUTES
2.1 Minutes of the June 6, 2017 Council Workshop Meeting
3.UNFINISHED AND NEW BUSINESS
3.1 Business Licence Reconsideration Hearing for Weeds Glass & Gifts Ltd.
Hearing for the reconsideration of a refusal of a business licence to Weeds Glass
and Gifts Ltd.
4.ADJOURNMENT
Checked by: ___________
Date: _________________
COUNCIL WORKSHOP AGENDA
June 20, 2017
3:00 p.m.
Council Chamber, 1st Floor, City Hall
PLEASE NOTE CHANGE IN TIME AND VENUE
The purpose of the Council Workshop is to review and discuss policies and
other items of interest to Council. Although resolutions may be passed at
this meeting, the intent is to make a consensus decision to send an item to
Council for debate and vote or refer the item back to staff for more
information or clarification. The meeting is live streamed and recorded by
the City of Maple Ridge.
REMINDERS
June 20, 2017
Public Hearing 7:00 p.m.
Council Workshop
June 20, 2017
Page 2 of 2
Rules for Holding a Closed Meeting
Section 90(1) A part of a council meeting may be closed to the public if the subject matter being considered
relates to one or more of the following:
(a)personal information about an identifiable individual who holds or is being considered for a position as an
officer, employee or agent of the municipality or another position appointed by the municipality;
(b)personal information about an identifiable individual who is being considered for a municipal award or honour,
or who has offered to provide a gift to the municipality on condition of anonymity;
(c)labour relations or employee negotiations;
(d)the security of property of the municipality;
(e)the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure
might reasonably be expected to harm the interests of the municipality;
(f)law enforcement, if the council considers that disclosure might reasonably be expected to harm the conduct of
an investigation under or enforcement of an enactment;
(g)litigation or potential litigation affecting the municipality;
(h)an administrative tribunal hearing or potential administrative tribunal hearing affecting the municipality, other
than a hearing to be conducted by the council or a delegate of council
(i)the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that
purpose;
(j)information that is prohibited or information that if it were presented in a document would be prohibited from
disclosure under section 21 of the Freedom of Information and Protection of Privacy Act;
(k)negotiations and related discussions respecting the proposed provision of a municipal service that are at their
preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of
the municipality if they were held in public;
(l)discussions with municipal officers and employees respecting municipal objectives, measures and progress
reports for the purposes of preparing an annual report under section 98 [annual municipal report]
(m)a matter that, under another enactment, is such that the public may be excluded from the meeting;
(n)the consideration of whether a council meeting should be closed under a provision of this subsection of
subsection (2)
(o)the consideration of whether the authority under section 91 (other persons attending closed meetings) should
be exercised in relation to a council meeting.
Section 90(2) A part of a council meeting must be closed to the public if the subject matter being considered
relates to one or more of the following:
(a)a request under the Freedom of Information and Protection of Privacy Act , if the council is designated as head
of the local public body for the purposes of that Act in relation to the matter;
(b)the consideration of information received and held in confidence relating to negotiations between the
municipality and a provincial government or the federal government or both, or between a provincial
government or the federal government or both and a third party;
(c)a matter that is being investigated under the Ombudsperson Act of which the municipality has been notified
under section 14 [Ombudsperson to notify authority] of that Act;
(d)a matter that, under another enactment, is such that the public must be excluded from the meeting;
(e)a review of a proposed final performance audit report for the purpose of providing comments to the auditor
general on the proposed report under section 23 (2) of the Auditor General for Local Government Act .
City of Maple Ridge
COUNCIL WORKSHOP MINUTES
June 6, 2017
The Minutes of the City Council Workshop held on June 6, 2017 at 6:00 p.m. in the
Blaney Room of City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the
purpose of transacting regular City business.
0BPRESENT
Elected Officials Appointed Staff
Mayor N. Read E.C. Swabey, Chief Administrative Officer
Councillor C. Bell K. Swift, General Manager of Parks, Recreation & Culture
Councillor K. Duncan P. Gill, General Manager Corporate and Financial Services
Councillor B. Masse D. Pollock, Acting General Manager Public Works and
Councillor G Robson Development Services
Councillor T. Shymkiw D. Denton, Acting Corporate Officer
Councillor C. Speirs 1BOther Staff as Required
2BC. Carter, Director of Planning
3BB. Elliott, Manager of Community Planning
4BS. Murphy, Planner 2
5BD. Cramb, Senior Recreation Manager
6BV.Richmond, Manager of Parks Planning and Operations
L. Benson, Manager of Sustainability and Corporate
Planning
7BM. Chorobik, Research Technician
8BR. Stairs, Internship Student
9BR. MacNair, Manager of Bylaws and Licences
Note: These Minutes are posted on the City Web Site at www.mapleridge.ca
Note: Councillor Speirs joined the meeting via GoToMeeting.
1.ADOPTION OF THE AGENDA
R/2017-207
It was moved and seconded
That the agenda for the June 6, 2017 Council Workshop Meeting be adopted
as circulated.
CARRIED
2.1
Council Workshop Minutes
June 6, 2017
Page 2 of 7
2.MINUTES
2.1 Minutes of the May 2, 2017 Council Workshop Meeting
R/2017-208
It was moved and seconded
That the minutes of the Council Workshop Meeting of May 2, 2017 be
adopted as circulated.
CARRIED
3.PRESENTATIONS AT THE REQUEST OF COUNCIL – Nil
4 MAYOR’S AND COUNCILLORS’ REPORTS
R/2017-209
It was moved and seconded
That 4.0 Mayor’s and Councillors’ Reports be removed from the agenda.
CARRIED
5.UNFINISHED AND NEW BUSINESS
5.1 Parks, Recreation and Culture Facilities Consultation Update
Presentation by Jennifer Wilson, Jennifer Wilson Consultants
The General Manager of Parks, Recreation and Cultural Services introduced
the topic.
Ms. Wilson gave a PowerPoint presentation providing an update on the
community data from the consultation process. She summarized methods by
which the community could be informed and provided feedback and outlined
the purpose and design of the survey. She highlighted feedback from the
random survey.
Council Workshop Minutes
June 6, 2017
Page 3 of 7
5.2 School Site Synthetic Field Follow Up
Presentation by V. Richmond, Manager of Parks Planning and Operations
The Manager of Parks Planning and Operations gave a PowerPoint
presentation providing the following information:
•Information on previous school sites considered for fields
•School sites supported by School District No. 42
•Feedback from sport user groups
•Next steps in the process
5.2.1
R/2017-210
It was moved and seconded
That existing Capital funding of $3,000,000 for the Albion Sports Complex
redevelopment be reallocated to the Arthur Peake Centre/Golden Ears
Elementary site and;
That staff work with the School District 42 to prepare the development and
operating agreements needed to proceed and further;
That staff conduct community consultation for both Arthur Peake
Centre/Golden Ears Elementary and Telosky Stadium/Thomas Haney
Secondary concepts.
CARRIED
5.2.2
R/2017-211
It was moved and seconded
That a report be provided on the particulars of an outdoor pool opportunity as
proposed by the Haney Neptunes Swim Club.
CARRIED
Councillor Duncan – OPPOSED
Council Workshop Minutes
June 6, 2017
Page 4 of 7
5.3 Maple Ridge Leisure Centre First Floor – Pool Change Rooms & Lobby
Renovations – Contract Award
Staff report dated June 6, 2017 recommending that the Leisure Centre First
Floor - Pool Change Room and Lobby Renovations Contract be awarded to
Shape Architecture Inc., that a contingency of 20% be established and that
the Corporate Officer to authorized to execute the contract.
The General Manager of Parks, Recreation and Cultural Services reviewed the
staff report.
R/2017-212
It was moved and seconded
That the Leisure Centre First Floor - Pool Change Room and Lobby
Renovations Contract (RFP-PL17-34) be awarded to Shape Architecture Inc.
for a contract price of $175,185 (excluding GST), and;
That a contingency of 20% in the amount of $35,037 (excluding taxes) be
established for this project; and,
That the Corporate Officer be authorized to execute the contract.
CARRIED
5.4 BC Energy Step Code
Presentation by L. Benson, Manager of Sustainability and Corporate Planning
and M. Chorobik, Research Technician
The Manager of Sustainability and Corporate Planning introduced the topic
and spoke to the unique aspects of the Energy Step Code. The Research
Technician providing the following information:
• Background and Alignment
• Stakeholder Collaboration
• Step Code 101
• Policy Tools
• Implementation
Council Workshop Minutes
June 6, 2017
Page 5 of 7
5.5 2017 Residential Class Property Taxation
Staff report dated June 6, 2017 providing information on municipal property
taxes levied against the Class 1 – Residential Property Class.
The General Manager of Corporate and Financial Services reviewed the staff
report.
R/2017-213
It was moved and seconded
That the staff report dated June 6, 2017 titled “2017 Residential Class
Property Taxation” be received into the record.
CARRIED
5.6 Bylaw to Regulate Supportive Recovery Homes and Other Similar Care
Facilities
Staff report dated June 6, 2017 recommending that Maple Ridge Zone
Amending Bylaw No. 7339-2017 to regulate care facilities in the City of Maple
Ridge including unregulated, unlicensed or unregistered supportive recovery
homes and other facilities be given first and second reading and be forwarded
to Public Hearing.
The Director of Planning introduced the topic and provided background on the
process involved in preparing the staff report based on feedback from
Council.
S. Murphy, Planner gave a PowerPoint presentation providing the following
information:
• Overview of proposed categories for care facility types of uses
• Process involved in the preparation of the staff report
• Types of care facilities
The Manager of Community Planner provided further clarification on types of
care facilities. The Planner continued the presentation with the following
information:
• Highlights of amendments to the Zoning Bylaw
• Highlights of the Housing Agreement Template
• City-wide and interdepartmental implications of the proposed Zoning
Bylaw amendments
Council Workshop Minutes
June 6, 2017
Page 6 of 7
•Recommendation for first and second reading and to forward to Public
Hearing
•Outline of a component of notification
R/2017-214
It was moved and seconded
That Bylaw No. 7339-2017 be given first and second reading and be
forwarded to Public Hearing.
CARRIED
Councillor Shymkiw - OPPOSED
6.CORRESPONDENCE
6.1 Maple Ridge/Pitt Meadows Chamber of Commerce
Letter dated May 8, 2017 from Mike Morden, President, Chamber of
Commerce serving Maple Ridge and Pitt Meadows requesting the City of
Maple Ridge to consider a policy to reduce the spread between residential
and commercial property taxes.
R/2017-215
It was moved and seconded
That the General Manager of Corporate and Financial Services respond in
writing to a letter from the Maple Ridge/Pitt Meadows Chamber of Commerce
dated May 8, 2017 requesting that the City of Maple Ridge consider a policy
to reduce the spread between residential and commercial property taxes.
CARRIED
6.2 E-Comm 9-1-1
Letter dated May 23, 2017 from E-Comm requesting the name of the
individual who will attend the June 22, 2017 Annual General Meeting of the
shareholders of E-Comm as the City’s representative.
R/2017-216
It was moved and seconded
That Councillor Bruce Bell of the City of Pitt Meadows, attend the Annual
General Meeting of the Shareholders of E-Comm as the voting representative
for the City of Maple Ridge.
CARRIED
Council Workshop Minutes
June 6, 2017
Page 7 of 7
6.3 Upcoming Events
June 7, 2017
5:30 p.m.
Improving Patient Care in Ridge Meadows – Meadows Gardens
Golf Club, Pitt Meadows, BC
Organizer: Ridge Meadows Patient Health Hub Steering
Committee
June 15, 2017
6:30 p.m.
Municipal Advisory Committee on Accessibility Issues 14th Annual
Awards – Maple Ridge City Hall Council Chambers
Organizer: Municipal Advisory Committee on Accessibility Issues
June 24, 2017
6:00 p.m.
Fraser River Sunset Dinner Cruise – 900 Quayside Drive, New
Westminster, BC
Organizer: Rivershed Society of BC
June 26, 2017
11:00 a.m.
Charity Golf Tournament – Meadow Gardens Golf Club, Pitt
Meadows, BC
Organizer: Maple Ridge Community Foundation
June 26, 2017
5:30 p.m.
Annual Fundraising Dinner – Meadow Gardens Golf Club, Pitt
Meadows, BC
Organizer: Maple Ridge Community Foundation
July 8, 2017
11:00 a.m.
Eid al Fitr Celebrations – Maple Ridge Library
Organizer: Fraser Valley Regional Library
7. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL – Nil
8. MATTERS DEEMED EXPEDIENT – Nil
9. ADJOURNMENT – 8:45 p.m.
_______________________________
N. Read, Mayor
Certified Correct
___________________________________
D. Denton, Acting Corporate Officer