HomeMy WebLinkAbout2017-07-04 Workshop Agenda and Reports.pdf
City of Maple Ridge
1. ADOPTION OF THE AGENDA
2. MINUTES
3. PRESENTATIONS AT THE REQUEST OF COUNCIL
4. MAYOR AND COUNCILLORS’ REPORTS
5. UNFINISHED AND NEW BUSINESS
5.1 Development Cost Charges (DCC) Imposition Bylaw Update
Presentation by the Manager of Financial Planning
5.2 Cultural Plan Update
Presentation by Patricia Huntsman, Consultant
COUNCIL WORKSHOP AGENDA
July 4, 2017
6:00 p.m.
Blaney Room, 1st Floor, City Hall
The purpose of the Council Workshop is to review and discuss policies and
other items of interest to Council. Although resolutions may be passed at
this meeting, the intent is to make a consensus decision to send an item to
Council for debate and vote or refer the item back to staff for more
information or clarification. The meeting is live streamed and recorded by
the City of Maple Ridge.
REMINDERS
July 11, 2017
Closed Council Meeting 6:00 p.m.
Council Meeting 7:00 p.m.
Council Workshop
July 4, 2017
Page 2 of 2
5.3 Follow-Up Report to the Ridge Meadows Minor Hockey Presentation
Staff report dated July 4, 2017 recommending that funding be increased for
subsidized arena access by $100,000 in 2017 and by $200,000 in subsequent
years, by identifying a funding source in 2017 and amending the 2018-2022
business plan accordingly.
5.4 Ridge Meadows Minor Lacrosse Needs Follow Up
Staff report dated July 4, 2017 recommending that a report be provided citing
locations for a lacrosse box with lighting.
5.5 Outdoor Pool Information Report
Staff report dated July 4, 2017 providing options to pursue or not pursue an
outdoor pool.
6.CORRESPONDENCE
7.BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL
Links to member associations:
•Union of British Columbia Municipalities (“UBCM”) Newsletter The Compass
o http://www.ubcm.ca/EN/main/resources/past-issues-compass/2016-
archive.html
•Lower Mainland Local Government Association (“LMLGA”)
o http://www.lmlga.ca/
•Federation of Canadian Municipalities (“FCM”)
o https://www.fcm.ca/
8.MATTERS DEEMED EXPEDIENT
9.ADJOURNMENT
Checked by: ___________
Date: _________________
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City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: July 4, 2017
and Members of Council FILE NO:
FROM: Chief Administrative Officer MEETING: Workshop
SUBJECT: Follow-Up Report to the Ridge Meadows Minor Hockey Presentation
EXECUTIVE SUMMARY:
Ridge Meadows Minor Hockey Association (RMMHA) presented to Council at the March 14, 2017
meeting and during that presentation described some concerns. As a result, Council directed:
That a report be provided on subsidized ice time and the impact on hours of use based on
the availability of a temporary dry floor for use at the Cam Neely Arena.
RECOMMENDATION:
That staff increase funding for subsidized arena access by $100,000 in 2017 and by $200,000 in
subsequent years, by identifying a funding source for 2017 and amending the 2018-2022 business
plan accordingly.
DISCUSSION:
a)Background Context:
On March 14, 2017, RMMHA appeared as a delegation and provided a presentation to Council
that identified the following concerns:
1.Their perception that the ice costs that they pay are higher than what other minor hockey
associations pay in the lower mainland.
2.A need for more ice time. RMMHA reports that they have limited access to practice times
other than early bird (5:30-7:00 am) and challenges securing ice time for tournaments. The
Club is also at capacity (without advertising) and is concerned that they will not be able to
accommodate growth.
3.Other concerns included the administrative burden that the current public-private ice
structure places on them, and their perception that there is a lack of community focus.
Suggestions were also made for facility improvements such as a better portable floor
solution and the need for evaluation viewing areas.
At that meeting, Council directed staff to review these concerns and bring forward a report for
information.
Private Operator Model
In 1996, the City entered into an agreement with RG Properties LTD (RG). In this agreement RG
retained the risk and cost to construct a three pad ice rink, which includes the curling rink. It was
also RG’s responsibility to furnish the facility with supplies and equipment subject to trust
conditions.
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Conditions of this agreement include:
• RG paid all DCC’s and continues to pay all operating costs associated with operating the
facility.
• RG has the right to retain all revenues.
• RG holds a 30 year lease which is reviewed on a five year basis with RG holding the right to
renew.
• The 30 year term ends January 2029.
• RG provides “municipal use” of the equivalent of one ice surface for a fee of approximately
$665,000.00 per annum.
In return for this annual payment, the City of Maple Ridge receives:
• Use of the equivalent of one ice/dry floor surface annually. In turn the City rents this ice back
to local non-profit user groups at a reduced (subsidized) rate.
• Use of the second rink from May 1 – August 15 for seven days, 24 hours each day for special
events.
• Use of office and storage space for community groups.
The City conducts regular inspections of the rinks and works with Planet Ice on ice allocations
and to ensure repairs are conducted and user concerns are addressed. City staff also liaise with
arena user groups and host ice and dry floor allocation meetings as part of the annual booking
process for subsidized arena allocations.
Subsidized Ice Access
The traditional operating model for arenas in the past was publicly owned and operated facilities.
In and around the 1990’s, public-private-partnerships known as “P3’s” emerged, and the
agreement with RG was established based on this model.
In the current agreement, the City provides subsidized access to ice users of approximately
1,150 hours per year at Planet Ice. This includes time for minor sports organizations, adult
users, community public skating and skate lesson participants. Ice sports that use this time
include minor hockey, figure skating, female hockey, ringette and speed skating. Any additional
ice time that groups require is purchased directly by the groups from RG at private rates; for
RMMHA this represents between 20-30% of their weekly ice time. Private ice rentals include
hours at Planet Ice and Pitt Meadows Arena.
In 2009 the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission (PLSC)
directed staff to investigate the amount of subsidized ice time available to local minor sports
groups in comparison to other municipalities. As a result Council approved increased funding of
$205,000 in 2010 that was phased in over 5 years and concluded in 2014. While this funding
helped to address the growing gap between subsidized ice allocations in Maple Ridge compared
to the lower mainland average, it did not close that gap. This was measured through the ratio of
ice time allocated per player per week which is calculated by dividing the number of hours by the
number of players.
As a result of the 2010-2014 phased in funding program, the average number of hours per
player per week for RMMHA increased from .05 to .10. However, the average in the lower
mainland increased from .11 to .16 hours per player per week during this same period.
Consequently, a more equitable comparison to the rest of the Lower Mainland was not achieved.
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The column on the left below shows the subsidized rates that minor hockey associations pay in
other lower mainland communities, compared to what is RMMHA pays in Maple Ridge. Private
rates are not listed, as each group negotiates rates based on prime, non-prime, and shoulder
time, and in some cases buy time in multiple arenas. The right-hand column includes the player
time per week ratio, which was used for comparison. While Maple Ridge receives one-third less
hours of subsidized ice than other municipalities, the subsidized ice rental rate applied in Maple
Ridge is slightly lower (by $6.33 per hour) than the regional average.
Lower Mainland Subsidized Ice Rates & Allocations:
Municipality
Rates
2016/2017
Hours/week
2016/17
# of Players
in
2016/2017
Average
Time/Player/Week
(in hours)
Port Moody $123.65 82.25 480 .17
Port Coquitlam $110.00 69 447 .15
Coquitlam $121.62 128.75 872 .15
Abbotsford $116.00 n/a n/a n/a
Mission $117.50 49.50 325 .15
Burnaby $111.24 101 800 .13
Maple Ridge Pitt Meadows $110.34 108.75 1,059 .10
Average of other Communities $116.66 86 585 .15
Variance (MR – Avg) - $6.33 22.75 474 -.05
In order to achieve the regional average for RMMHA, the City would need to increase the
subsidized ice allocation by approximately 46 hours/week, which would require an increase in
allocation funding by approximately one-third of what is currently budgeted. This would be
similar for other ice and dry floor users.
If the City were to increase subsidized allocations by one-third for all ice and dry floor minor
sports, it would result in an ongoing cost of approximately $200,000 to $250,000, which is
around a 0.20 – 0.25% tax increase. The process to confirm these costs would involve
discussions with all minor sports that use the arenas regarding needs, and with RG to negotiate
a specific rental rate and to establish an agreement that secures this time for local minor sports.
If additional time was purchased by the City, the intent would be to replace time that local minor
sports currently buy directly from RG at private rates. While this would alleviate cost challenges
that RMMHA and other ice and dry floor users face, it would not address their need for access to
additional hours of ice time beyond what they currently receive. Planet Ice is currently operating
at capacity for both private and subsidized hours.
Public input to the possible expansion of the Maple Ridge Planet Ice Facility was included in the
Parks, Recreation and Culture community consultation.
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Facility and Administrative Improvements
Both dry floor and ice users groups struggle with gaining timely access to their respective surface
(dry or ice) during the transition period between sports. A request was made by user groups to
research portable floors to improve access for both sports during the transitory time.
The Home Show and the City co-own a Homasote floor which is used during the Home Show to
cover the ice surface and make it usable for their needs. This solution is temporary and can only
be used for up to five days. Drawbacks of this solution include the Homasote floor freezing to
the ice and in turn damaging the ice surface, It also causes ice to form around the corners of the
dry floor surface which requires maintenance so that it does not lead to injuries.
Staff researched purchasing a new floor specifically fitted for the Cam Neely surface. This
solution would require a $300-$400,000 capital investment. To make flooring feasible for dry
floor sports, the existing floor would need to be covered by a turf sports carpet which would cost
an additional $175,000.
The largest challenge however, is that the installation and removal of the flooring system is cost
prohibitive if it would be required to be done regularly. It takes up to 60 hours of RG staff time to
install the flooring and an equal amount of time to remove it. This would be done at the users or
City’s cost. While this may be feasible for major events such as the Home Show, it is not a cost-
effective approach for the shared use of an ice surface by both ice and dry floor user groups on a
day to day basis for even short periods of time. Consequently, staff do not recommend
proceeding with the capital investment described above.
b) Desired Outcome:
To provide sufficient and equitable access to ice opportunities for all members of the community,
with customer service policies that align with core philosophies of nurturing a quality customer
experience and community capacity building.
c) Strategic Alignment:
In 2010, the Parks, Recreation and Culture Master Plan recommended a review of ice use to
determine if there is a need for construction of additional ice within the community.
d) Citizen/Customer Implications:
Currently Maple Ridge provides a lower ratio of access to subsidized ice than the regional
average. Minor ice user groups in Maple Ridge rely on municipal subsidies to access ice time in
order to provide recreation and sport opportunities to ice sport participants. Sport groups work
to fill a deficit in subsidized ice by purchasing ice at private market rates, which puts a significant
strain on these volunteer run organizations.
e) Business Plan/Financial Implications:
Any proposed negotiations for increased subsidized ice or improvements to the Planet Ice facility
would require consultation with RG before proceeding. However, a preliminary estimate to of the
cost to increase access to subsidized ice is $200,000 to $250,000, which is not currently
planned in the budget.
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CONCLUSIONS:
Upon completion of regional comparisons, staff have determined that RMMHA receives less
subsidized ice time per player per week than their peers in neighbouring communities. RMMMHA
and other minor arena sports off-set this deficit by purchasing ice at private rates, which results in
higher overall ice costs. In addition, both subsidized and private ice is close to fully allocated, with
some less-desirable time remaining available. The need for additional ice time is being considered
as part of the Parks, Recreation and Culture Facility Planning process that Council has undertaken.
Approved by: Kelly Swift, General Manager, Parks, Recreation & Culture
Concurrence: E.C. Swabey
Chief Administrative Officer
:dp
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City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: July 4, 2017
and Members of Council FILE NO:
FROM: Chief Administrative Officer MEETING: Workshop
SUBJECT: Ridge Meadows Minor Lacrosse Needs Follow Up
EXECUTIVE SUMMARY:
Ridge Meadows Minor Lacrosse Association (RMMLA) made a presentation to Council on March 14,
2017. They highlighted their association’s growth in participation and resulting challenges, and
requested a number of items to better support the sport within our community. Council passed a
resolution; “That staff obtain a list of immediate needs from the Ridge Meadows Minor Lacrosse
Association and provide a report outlining items which can be dealt with on an immediate basis”.
This report provides Council with staff research and an overview of potential opportunities to address
these requests.
RECOMMENDATION:
That staff bring back a report citing potential locations for a lacrosse box with lighting.
DISCUSSION:
a)Background Context:
Lacrosse has two separate seasons and facility needs; the box lacrosse season runs from
March to July where indoor dry floor facilities at the arenas is used for game and practice
space, as well as the outdoor lacrosse boxes which also provide additional practice and
tryout space. Box lacrosse had 824 registrants, which made up 46 teams in 2016,
The field lacrosse season runs from August to February with games and practices on
synthetic and natural grass fields. Field lacrosse had 344 registrants which made up 19
teams. RMMLA has noted that many of the lacrosse players play both box and field
lacrosse. Challenges as presented by RMMLA include capacity issues due to facility access
constraints and the likelihood of turning away participants as continued growth is anticipated
even though the association does not advertise their program.
The club advised Council that they currently need to buy dry floor time in Langley for tryouts
and they also need additional practice space for mini tykes (six teams); and that players are
trying out in all-weather conditions, due to the lack of covered lacrosse facilities. RMMLA
also advised that due to the nature of the sport and safety concerns, they cannot co-locate
male and female teams or older players with younger players for practices on a field at the
same time to avoid the risk of injury to the players.
Other arena requests that were presented such as the request for increased dry floor access
and reduced dry floor fees and charges, to better reflect access and costs borne by
associations in other lower mainland municipalities, are similar to the challenges described
in the follow-up report to the Ridge Meadows Minor Hockey presentation. This includes
higher than average rental costs compared to the region and lack of access to expanded
5.4
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floor time. Staff has researched the remaining RMMLA requests and suggests the following
items that could be dealt with on an immediate basis:
Lighting for Maple Ridge & Thomas Haney Secondary Schools Lacrosse Boxes:
Maple Ridge has two outdoor lacrosse boxes, one each at Maple Ridge (MRSS) and Thomas
Haney (THSS) secondary school sites. The club advised Council and staff that the immediate
need to better support lacrosse should focus on providing lights for both outdoor lacrosse
boxes. Lights could likely be accommodated at either site where cost efficiencies could be
realized if bundled with other on-site sports lighting initiatives such as synthetic field lighting
or the proposed running track lighting. The synthetic field initiative advancing at Telosky
Stadium/Thomas Haney, could be expanded to include lights to this lacrosse box as part of
the lighting work anticipated for the fields. If bundled with the field lighting the additional
cost is anticipated in the $60K-$80K range and delivery could be aligned to coincide with the
sports field redevelopment. For the MRSS site, bundling lacrosse box lighting with the
proposed future track facility lighting would also provide cost efficiencies although delivery of
this project has not been approved and is not anticipated within the short term.
Additional Outdoor Lit Lacrosse Box/Covered Lit Lacrosse Box:
RMMLA has requested one additional (third) outdoor lacrosse box with lighting, preferably
with a cover, be considered as a medium term capital project. Should Council wish to
proceed with this request, an appropriate site would need to be identified and a capital
investment of $800,000 – $1,000,000 would likely be required to accommodate this facility
development. This cost does not include land costs for the box placement or parking to
support this use. It is important to note that DCC’s are not an available funding source for
lacrosse box facilities.
Increased Access to Turf Fields:
This request is very likely to be resolved through the development of two synthetic sports
surfaces at MRSS/Merkley Park and Arthur Peake/Golden Ears Elementary (AP/GEE).
Additional field time is anticipated to be delivered across all field sports groups in our
community including RMMLA. In addition, the proposed synthetic field at AP/GEE is planned
to have unified lacrosse lining to support both male and female game play.
Female Field Lacrosse Lining:
The request for girl’s field lacrosse lines to be added on a turf field can easily be
accommodated in the short term with painted goal lines added to Samuel Robertson
Technical School (SRT) with synthetic field paint. SRT is scheduled for recarpeting in 2018;
permanent unified lacrosse lines could be accommodated at that time if lines are still
needed at a second location.
b) Desired Outcome:
To provide suitable, safe outdoor sport facilities to support participation in community sports
groups programs.
c) Strategic Alignment:
Providing safe, cost effective, quality facilities to support sports groups across our
municipality.
d) Citizen/Customer Implications:
Lacrosse has been a rapidly growing sport in our community, including the establishment of
girl’s teams, and additional access to facilities would better support this club. Sports user
groups, including RMMLA, will benefit from the provision of increased field capacity in the
short term with the redevelopment of several existing fields to synthetic surfaces.
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e) Business Plan/Financial Implications:
DCC’s are not an available funding source for lacrosse boxes or synthetic fields. Some of the
items requested by RMMLA can be accommodated within existing budgets or current
initiatives, such as field line painting to support girl’s lacrosse at SRT, field sizing and lining
on one of the proposed synthetic sports fields.
Additional lacrosse boxes or lighting for lacrosse boxes would likely need to be funded
through borrowing or other capital programs. Should Council wish to proceed with requests
that have a larger financial implication, a funding source would need to be identified.
CONCLUSIONS:
Requests for lighting at MRSS lacrosse box, or an additional covered lacrosse box both have
financial and land acquisition implications and therefore cannot be accommodated without Council
direction.
While Council and staff have heard directly from specific sports groups concerned that their needs
are not being considered as yet, all sports groups have had equal opportunity to contribute to the
parks, recreation and culture infrastructure planning process. The resulting consultation report will
likely include additional representations on sport needs for Council’s consideration by those groups
that participated in this process. The full consultation report will be brought to Council shortly.
“Original signed by Kelly Swift”
Approved by: Kelly Swift, General Manager, Parks, Recreation & Culture
“Original signed by E.C. Swabey”
Concurrence: E.C. Swabey
Chief Administrative Officer
:vr
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City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: July 4, 2017
and Members of Council FILE NO:
FROM: Chief Administrative Officer MEETING: Workshop
SUBJECT: Outdoor Pool Information Report
EXECUTIVE SUMMARY:
At the June 06, 2017 meeting, Council discussed a letter received from the Haney Neptunes Swim
Club President, whereby the club asked Council to consider building an outdoor competition pool.
The discussion lead to the availability of a lightly used prefabricated outdoor pool. Staff have since
had discussion with the supplier and this report provides Council with updated information on cost
implications to install an outdoor pool, including a prefabricated option.
RECOMMENDATION:
A.That staff be directed to move forward with the process identified on page 3 of the report dated
July 4, 2017, and report back to Council on potential locations for an outdoor pool, including any
viable City owned lands and other locations including full cost implications; or
B.That staff do not pursue an outdoor pool.
DISCUSSION:
a)Background Context:
In a letter dated May 14, 2017, the Haney Neptune’s Swim Club asked Council to consider a
new outdoor pool in Maple Ridge. The club suggested that an 8 - 10 lane, 25 meter outdoor
competition pool would provide the space to shift their summer swim program from the
Leisure Centre to the outdoor pool. With the increased number of lanes, the Neptunes would
have the ability to expand their club membership, increase the number of clubs invited to
their annually hosted swim meet and allow the club to bid for larger scale competitions such
as regional and provincial championships.
In conversation with staff and some members of Council the club president also provided
information on a prefabricated 10 lane, 25 meter outdoor pool previously used for a world
event that is now available for purchase at a discounted rate.
Council directed staff at the June 6, 2017 meeting to provide particulars of an outdoor pool
opportunity as proposed by the Haney Neptune’s Swim Club.
It is important to note that there are three competitive Swim Clubs that call the Maple Ridge
Leisure Centre home and each have their own program needs:
- The Haney Neptunes is a summer competitive swim club with approximately 120 speed
swimmers, 40 water polo players, 20 synchro swimmers and 16 masters swimmers. This
club trains and competes from May 1 to mid-August annually. This club competes in “short
5.5
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course” competition, which means all their races are in 25 meter pools. The club offers a 2
day per week program in the off season.
- The Haney Seahorse Summer Swim Club is a competitive winter swim club with
approximately 120 swimmers. These swimmers train and compete year round with a short
break in July/August. The club has two seasons’ short course and long course which
requires a 50 meter facility.
- Special Olympics offer a swim program and this group trains one day per week from
September to March and they have competitions in both 25 and 50 metre pools. The
number of swimmers varies from year to year but generally they have about 15 - 20
members.
As indicated, the clubs have different swim seasons, different aquatic facility needs,
separate governing bodies and competition levels. The Seahorses swim club past president,
Melanie Klapstock, advised staff that the Seahorses do not support the building of an
outdoor pool as a typical outdoor pool operating season does not meet their need of year
round swimming nor their busy competitive season from November to May. Additionally she
stated, “the club does not want to block any additional aquatic facilities in our community;
our concern is that the building of an outdoor pool would undermine the opportunity for a
much needed indoor pool in the future”. The Seahorses continue to advocate for the
development of a second indoor aquatics facility with a 50 metre pool.
However an outdoor would serve provide additional opportunities for the Neptunes Swim
Club training during their spring/summer operating season, as well as opportunity for
increased swim lesson programming, public length and leisure swimming and aquatic fitness
programs.
Pre-Fabricated Pool Option
There are a number of companies who manufacture prefabricated pools. The pools are
fabricated offsite to the customer’s specification and delivered when services are installed
and the site is prepared. Staff have been contacted by a supplier from Nationwide
Commercial Aquatics Inc. who represent Mertha Pools. The prefabricated Mertha pools,
feature stainless steel wall panels and gutters, frame and supports. The frame is constructed
on a concrete base and then bolted together and lined with a PVC membrane. The pool can
be made any depth, including a shallow end sloping to a deeper end, to accommodate a
greater number of users.
The supplier has provided information on the availability of a lightly used “Mertha” pool; a
pre-fabricated 10 lane, 25 metre pool, including the filtration, mechanical and chlorination
systems for $2.2M. This does not include the heating system which would be an additional
cost. This price has been reduced by 20% and is available to the first buyer. If the pool is
sold before the City determines next steps, the supplier has indicated that they will provide a
10% discount on a similar pool designed to the City’s specifications for $2.38M. The
advantage to acquiring the used pool versus a custom order pool is a potential time savings
of approximately 2 - 3 months.
To meet operational standards, Health Act requirements and aquatics best practices,
additional pool amenities are necessary to adequately operate an outdoor pool. These
include the installation of tempered concrete footings, construction of a pool deck,
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mechanical and filtration building, staff and administration area, change room and
washroom facilities, as well as lighting within the pool and adjacent areas including parking.
Along with these new buildings, the Health Act requires pre-construction of civil works, site
services for utilities, land geotechnical reports, permits and consultant soft costs. Costs for
these other pool components would be in the range of $3M to $4M depending on the site
location. At this time a location for an outdoor pool has not been identified, however,
staff estimate as much as 5.0 – 6.5 acres is required for a pool of this size to accommodate
supporting amenities if we want to host large scale swim competitions. More specifically:
land requirements are 1.0 acre for the pool deck and support buildings, 1.0 acre of grass
area for swim meets, and 3.0 – 4.5 acres for 200 – 300 parking spaces.
If the City were to move forward with a prefabricated pool it would require the following
process:
Stage Timeframe
Site identification, assessment and investigations (geotechnical
and environmental) 2 months
Site concept design for supportive pool facilities and parking
including site servicing needs / Rezoning concurrently (site
dependent) / Community and user group consultation
2-3 months
Design RFP and detailed design for pool deck and footings,
support buildings and parking 3-4 months
Permits and tendering 3-4 months
Mobilization and construction 4-6 months
TOTAL 14 – 19 months
b) Desired Outcome:
To provide Council with information on the outdoor pool concept as requested by the Haney
Neptunes Swim Club president including the Mertha Pool option as discussed at the June 6,
2017 Council Meeting.
c) Strategic Alignment:
In 2010, The Parks, Recreation and Culture Master Plan recommended that the existing
outdoor pool next to Hammond Community Centre be decommissioned in conjunction with
the development of a new indoor aquatic complex next to the Pitt Meadows Family
Recreation Centre. Although there is strong community attachment to the current outdoor
pool, it is ageing and in past years there was a trend away from investing in outdoor pools
due to the high cost to build infrastructure that provides seasonal use. Since then, the City
of Pitt Meadows has determined that they will not proceed with a second indoor aquatic
facility. In addition, we are beginning to see a shift in the outdoor pool trend, with new
outdoor pool developments that have occurred in New Westminster, City of Vancouver and
the newly announced year round outdoor pool currently under construction in Aldergrove.
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d) Citizen/Customer Implications:
A desire for additional pools in Maple Ridge is being considered through the Recreation
Facilities process. However, an outdoor option was not listed in the program. A second
outdoor pool would provide additional opportunities for the Summer Swim Club training
during the operating season, as well as opportunity for increased swim lesson programming,
public length and leisure swimming and aquatic fitness programs.
e) Business Plan/Financial Implications:
The cost estimates include:
Pool and supporting infrastructure: $5.2M – $6.2M
Operating: $0.4M annually
Lifecycle: $0.2M annually
Land costs have not been included in the above, depending on location land could be up to
$12M. These costs are not included in our Financial Plan. Capital costs of $15 million
amortized over 25 years will result in annual debt servicing costs of $900,000. In addition,
operating and lifecycle costs are estimated at $600,000 - $700,000 for a total annual
financial commitment of $1.6 million. This can be provided for through a tax increase of 2%
which could be phased in over a period of time. Prior to entering into the debt, approval of
the elector will be required. No funding source is identified.
f) Policy Implications:
Staff are not recommending that Council proceed with the direct award of the purchase of
the Mertha Pool. Should Council wish to proceed with a prefabricated pool, staff would
recommend a full RFP process take place to ensure full compliance to the Purchasing Policy
No. 5.45 as Provincial and Federal Trade Agreements apply to a procurement of this nature.
Under the City’s Purchasing Policy and Trade Agreements, the City is required to publicly bid
contracts at varied thresholds, and restricts the use of choosing specific suppliers. Should
Council elect to proceed outside of these parameters, the City could be at risk of a supplier
challenge through a formal dispute mechanisms. Supplier challenges could lead to
administrative or judicial review, rapid interim measures along with the possibility of orders
for corrective action or compensation.
CONCLUSIONS:
The total cost of the slightly used 10 lane, 25 metre prefabricated pool is estimated to be $5.2M -
$6.2M excluding land acquisition costs. No location has yet been identified. Council may wish to
direct staff to bring back a report identifying potential locations including any viable City owned
lands, or other options.
“Original signed by Kelly Swift”
Approved by: Kelly Swift, General Manager, Parks, Recreation & Culture
“Original signed by E.C. Swabey”
Concurrence: E.C. Swabey
Chief Administrative Officer
cb:
Attachment – Letter from Haney Neptunes Aquatic Club – May 14, 2017
May 14, 2017
City of Maple Ridge
11995 Haney Place
Maple Ridge, BC Canada V2X 6A9
Dear Members of City Council;
My name is Jim Baxter and I am the President of the Haney Neptunes Aquatic Club in Maple
Ridge. Our club serves the youth and adults of Maple Ridge, with our competitive season
during the months of May to August, and off -season training during September to April.
I am writing this letter to request that City Council consider building an 8 lane, 25 meter
outdoor competition pool in Maple Ridge. With the creation of this facility, our club would
have no need to book time and space in the indoor facility during the months of May to
September, as all of our training needs would be met with this outdoor facility.Our Club
would also have the ability for more families to register their children, thereby providing
opportunities for healthy living to those young citizens of Maple Ridge.
With the creation of this outdoor facility, the Haney Neptunes Aquatic Club would also be
able to invite more clubs to our home competitions, as well as bid for the Provincial
Championships that take place over a week long period in August, bringing approximately
2,000 young swimmers and their families to our City.
Many surrounding Cities and Municipalities succe ssfully operate outdoor pools that are fully
utilized by Swim Clubs, with Langley City currently creating an outdoor facility that will
operate 12 months of the year.
I would welcome the opportunity to meet with City Councillors and Parks and Recreation
Facilities staff to discuss the need for an outdoor competitive pool facility in Maple Ridge.
I look forward to hearing from you in the near future,
Jim Baxter
jkb958@shaw.ca