HomeMy WebLinkAbout2017-11-21 Workshop Agenda and Reports.pdf
City of Maple Ridge
1. ADOPTION OF THE AGENDA
2. ADOPTION OF MINUTES
2.1 Minutes of the November 7, 2017 Council Workshop Meeting
3. PRESENTATIONS AT THE REQUEST OF COUNCIL
3.1 Translink Initiatives - B-Line Transit Service, Mobility Pricing and the Area Transit
Plan
• Sarah Ross, Director, System Planning, Transportation Planning & Policy
• Brian Soland, Senior Planner
4. MAYOR AND COUNCILLORS’ REPORTS
COUNCIL WORKSHOP AGENDA
November 21, 2017
6:00 p.m.
Blaney Room, 1st Floor, City Hall
The purpose of the Council Workshop is to review and discuss policies and
other items of interest to Council. Although resolutions may be passed at
this meeting, the intent is to make a consensus decision to send an item to
Council for debate and vote or refer the item back to staff for more
information or clarification. The meeting is live streamed and recorded by
the City of Maple Ridge.
REMINDERS
November 21, 2017
Public Hearing 7:00 p.m.
Closed Council Meeting 5:00 p.m.
Council Workshop
November 21, 2017
Page 2 of 3
5. UNFINISHED AND NEW BUSINESS
5.1 Business Plan Updates
5.1.1 Engineering Department
Staff report dated November 21, 2017 providing the Engineering
Department 2018-2022 Business Plan
5.2 Active Transportation Advisory Committee/ Bicycling on Sidewalks and Speed
Limits in Town Centre
Staff report dated November 21, 2017 recommending amendments to Highway
and Traffic Bylaw No. 6704-2009 and that the speed limit on 224 Street from
Lougheed Highway to Dewdney Trunk Road be reduced.
6. CORRESPONDENCE
6.1 Upcoming Events
November 22, 2017
8:30 a.m.
Donor Appreciation Event – Ridge Meadows Hospital
Organizer: Ridge Meadows Hospital Foundation
November 26, 2017
10:00 a.m.
Annual Exhibit and Sale – Whonnock Lake Centre
Organizer: Whonnock Weavers and Spinners Guild
December 6, 2017
3:00 p.m.
Christmas Open House – 106 – 22838 Lougheed Highway
Organizer: Alouette Addictions Services
December 6, 2017
11:00 a.m.
Business Excellence Awards Nominees and Christmas
Luncheon – Pitt Meadows Golf Course
Organizer: Maple Ridge Pitt Meadows Chamber of Commerce
December 8, 2017
12:00 p.m.
Christmas Lunch – Seniors Activity Centre, 224 Street
Organizer: Ridge Meadows Seniors Society
December 16, 2017
7:00 p.m.
Hockey Train – Haney Station
Organizer: Canadian Pacific Rail
Council Workshop
November 21, 2017
Page 3 of 3
7. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL
Links to member associations:
• Union of British Columbia Municipalities (“UBCM”) Newsletter The Compass
o http://www.ubcm.ca/EN/main/resources/past-issues-compass/2016-
archive.html
• Lower Mainland Local Government Association (“LMLGA”)
o http://www.lmlga.ca/
• Federation of Canadian Municipalities (“FCM”)
o https://www.fcm.ca/
8. MATTERS DEEMED EXPEDIENT
9. ADJOURNMENT
Checked by: ___________
Date: _________________
City of Maple Ridge
COUNCIL WORKSHOP MINUTES
November 7, 2017
The Minutes of the City Council Workshop held on November 7, 2017 at 6:01 p.m. in
the Blaney Room of City Hall, 11995 Haney Place, Maple Ridge, British Columbia for
the purpose of transacting regular City business.
0BPRESENT
Elected Officials Appointed Staff
Mayor N. Read P. Gill, Chief Administrative Officer
Councillor C. Bell K. Swift, General Manager of Parks, Recreation & Culture
Councillor K. Duncan F. Quinn, General Manager Public Works and Development
Councillor B. Masse Services
Councillor G Robson C. Nolan, Interim Director of Finance
Councillor T. Shymkiw L. Darcus, Manager of Legislative Services
Councillor C. Speirs 1BOther Staff as Required
J. Hyland, Officer in Charge, Ridge Meadows RCMP
Detachment
A. Paradis, Operations Officer
M. Jones, Senior Manager Police Services
H. Exner, Fire Chief
M. Van Dop, Deputy Fire Chief
C. Carter, Director of Planning
R. Stott, Environmental Planner 2
B. Elliott, Manager of Community Planning
L. Zosiak, Planner 2
Note: These Minutes are posted on the City Web Site at www.mapleridge.ca
Note: Councillor Duncan was not in attendance at the start of the meeting.
1.ADOPTION OF THE AGENDA
R/2017-518
It was moved and seconded
That the agenda of the November 7, 2017 Council Workshop Meeting be
adopted with the addition of the items on the addendum dated November 7,
2017.
CARRIED
2.1
Council Workshop Minutes
November 7, 2017
Page 2 of 7
2. MINUTES
2.1 Minutes of the October 17, 2017 Council Workshop Meeting
R/2017-519
It was moved and seconded
That the minutes of the Council Workshop Meeting of October 17, 2017 be
adopted as circulated.
CARRIED
3. PRESENTATIONS AT THE REQUEST OF COUNCIL – Nil
4 MAYOR’S AND COUNCILLORS’ REPORTS
Councillor Speirs
Councillor Speirs attended the Intersections Council Advisory Committees
networking event, the Diwali celebration and Celebrate the Night event. He
also attended a Fashion Without Limits: Diversity in Motion event hosted by
the Cerebral Palsy Association of British Columbia.
Councillor Bell
Councillor Bell attended the Celebrate the Night event, an event the Fraser
Valley Regional Library hosted in partnership with CivicInfo BC and a Haney
Horsemen plaque unveiling at Alco Park in honour of Bill Archibald. She also
attended the Diwali celebration.
Councillor Masse
Councillor Masse attended the Intersections Council Advisory Committees
networking event and a meeting of the Metro Vancouver Climate Action
Committee. Councillor Masse advised on presentations and discussions held
at the meeting of the Climate Action Committee.
5. UNFINISHED AND NEW BUSINESS
5.1 RCMP/Police Services
Staff report dated November 7, 2017 providing the RCMP/Police Services
2018-2022 Business Plan.
Council Workshop Minutes
November 7, 2017
Page 3 of 7
The Officer in Charge presented a PowerPoint which included:
• Our Story
• Environmental Impacts
• Pillars of Performance – Workplan: Community Safety; Effective and
Efficient Policing; Communications and Public Relations
• Found Milestones
• Incremental Requests
• Budget
Council discussed Police Services in Maple Ridge and the Business Plan
presented.
Note: Councillor Duncan joined the meeting at 7:03 p.m.
5.2 Fire Department
Staff report dated November 7, 2017 providing the Fire Department’s 2018-
2022 Business Plan.
The Fire Chief presented a PowerPoint which included:
• Organizational Structure
• Comparisons to other cities
• What Did We Do in 2017 – Incidents
o Comparisons between types of incidents
o What is a D/E call
o Performance Measures
Apartment Fire/Life Safety Inspections
Arrival on Scene in 7 Minutes in Hall 1 and 3
o Began 4 Hall Design Work
o Targeted Recruiting Program
• Found Milestones
• What will we do in 2018
• Budget
Council discussed Fire Services in Maple Ridge and the Business Plan
presented.
5.3 Environmental Management Strategy Implementation Report – Short Term
High Priority Implementation Recommendation for 2017/2020
Staff report dated November 7, 2017 recommending that the second phase
of action items for 2017-2020 recommended by the Environmental Advisory
Committee be endorsed.
Council Workshop Minutes
November 7, 2017
Page 4 of 7
The Director of Planning introduced the topic.
R. Stott, Environmental Planner presented a PowerPoint which included the
following information:
• Phase II: EMS Priority Implementation Items
• EAC Overview
o Membership
• Mandate
o Bylaw Duties
• Recommended Strategies & Next Steps
o Progress and Update
o EAC Review and Prioritization Process
o Phase I: EMS Implementation Items 2015-17
o Phase II: EMS Implementation Items 2017-2020
Communications and Awareness
Bylaw Update: Update and improve Watercourse
Protection Bylaw
Ecological Network Management Strategy
Natural Asset Inventory
R/2017-520
It was moved and seconded
That the Phase Two (2017-2020) Implementation items recommended by the
Environmental Advisory Committee, identified in the report entitled
“Environmental Management Strategy Implementation Report – Short Term
High Priority Implementation Recommendations for 2017-2020” dated
November 7, 2017 be endorsed.
CARRIED
5.4 Hammond Heritage Character Area – Community Consultation Process
Staff report dated November 7, 2017 recommending that the Community
Consultation Process for the Hammond Heritage Character Area be endorsed.
L. Zosiak, Planner presented a PowerPoint presentation which included the
following information:
• Hammond Area Plan
• Heritage Character Plan
• Discussion Paper
• Proposed Consultation Process
o Open House
o Property Owner Workshops
Council Workshop Minutes
November 7, 2017
Page 5 of 7
o Consultation Options Report
o Open House
o Recommendations to Council
• Formal Referrals
o Katzie First Nation
o School District 42
o City of Pitt Meadows
R/2017-521
It was moved and seconded
1) Whereas Council has considered the requirements of Section 475 of the
Local Government Act that it provide, in respect of an amendment to an
Official Community Plan, one or more opportunities it considers
appropriate for consultation with persons, organizations and authorities
it considers will be affected and has specifically considered the matters
referred to in Section 475(2) of the Act;
2) And whereas Council considers that the opportunities to consult,
proposed to be provided by the City in respect of an amendment to an
Official Community Plan, constitute appropriate consultation for the
purposes of Section 475 of the Act;
3) And whereas, in respect of Section 475 of the Local Government Act,
requirement for consultation during the development or amendment of
an Official Community Plan, Council must consider whether consultation
is required with specifically:
a. The board of the Regional District in which the area covered by the
plan is located, in the case of a Municipal Official Community Plan;
b. The Board of any Regional District that is adjacent to the area
covered by the plan;
c. The Council of any municipality that is adjacent to the area covered
by the plan;
d. First Nations;
e. School District Boards, greater boards and improvement district
boards, and
f. The Provincial and federal governments and their agencies.
Council Workshop Minutes
November 7, 2017
Page 6 of 7
4) And that the only additional consultation to be required in respect of this
matter beyond the consultation program outlined in this report titled,
“Hammond Heritage Character Area – Community Consultation
Process”, dated November 7, 2017, and the early posting of the
proposed Maple Ridge Official Community Plan Amending Bylaw on the
City’s website, together with an invitation to the public to comment, is
referral to the Katzie First Nation;
5) And that the “Community Consultation Process” identified in the report
titled “Hammond Heritage Character Area – Community Consultation
Process”, dated November 7, 2017 be endorsed.
CARRIED
5.5 2018 Age-Friendly Communities Grant program
Staff report dated November 7, 2017 recommending that the 2018 Age-
Friendly Communities Grant Program application for the purpose of creating a
transportation accessibility plan for the City of Maple Ridge be endorsed.
R/2017-522
It was moved and seconded
That the 2018 Age-friendly Communities Grant Program application be
endorsed for the purpose of creating a transportation accessibility plan for the
City of Maple Ridge.
CARRIED
6. CORRESPONDENCE
6.1 Upcoming Events
November 9, 2017
12:00 p.m.
Operation Red Nose Provincial Launch, Maple Ridge Towing
Office, 23282 McKay Avenue, Maple Ridge
Organizer: Operation Red Nose Ridge-Meadows
November 11, 2017
10:00 a.m.
Sto:lo Xa:yxeleq Swayel (Remembrance Day) Ceremony –
Coqualeetza Longhouse, 7355 Vedder Road, Chilliwack
Organizer: Sto:lo Nation Cultural Committee
November 11, 2017
10:45 a.m.
Annual Remembrance Day Services – Memorial Peace Park,
Maple Ridge
Organizer: The Royal Canadian Legion Maple Ridge Branch 88
November 15, 2017
7:45 a.m.
Under the Radar: The Value Added Secrets of our Regional
Airports – BCIT, 555 Seymour Street, Vancouver
Organizer: Fellow of the chartered Institute of Logistics and
Transport
Council Workshop Minutes
November 7, 2017
Page 7 of 7
November 25, 2017
11:00 a.m.
Metis Nation BC’s Sashing our Warriors Campaign Launch –
Fort Langley National Historic Site, 23433 Mavis Avenue,
Langley
Organizer: Metis Nation BC
November 30, 2017
5:00 p.m.
24th Annual Labour Appreciation Night – Hilton Vancouver
Metrotown, 6083 McKay Avenue, Burnaby
Organizer: Canadian Labour Congress and United Way of the
Lower Mainland
7. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL – Nil
8. MATTERS DEEMED EXPEDIENT – Nil
9. NOTICE OF CLOSED COUNCIL MEETING
R/2017-523
It was moved and seconded
That the meeting be closed to the public pursuant to Sections 90 (1) and 90
(2) of the Community Charter as the subject matter being considered relates
to the following:
Section 90(1)(g) Litigation or potential litigation affecting the municipality.
Any other matter that may be brought before the Council that meets the
requirements for a meeting closed to the public pursuant to Sections 90 (1)
and 90 (2) of the Community Charter or Freedom of Information and
Protection of Privacy Act.
10. ADJOURNMENT - 8:51 p.m.
_______________________________
N. Read, Mayor
Certified Correct
___________________________________
L. Darcus, Corporate Officer
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: November 21, 2017
and Members of Council
FROM: Chief Administrative Officer MEETING: Workshop
SUBJECT: Annual Update: Engineering Department
EXECUTIVE SUMMARY:
In recognition of the fact that 2018 is the last year of the current Council term and Council has heard
from all the departments a number of times, a schedule for receiving business and financial plan
presentations over the next several months was adopted by Council on October 24, 2017.
The attachment to this report is the Engineering Department’s 2018-2022 business plan. David
Pollock, Municipal Engineer, will provide a short presentation and will then answer any questions
Council may have.
RECOMMENDATION:
Received for information only
“Original signed by David Pollock”
Prepared by: David Pollock, PEng.
Municipal Engineer
“Original signed by Frank Quinn”
Approved by: Frank Quinn, MBA, PEng.
General Manager: Public Works & Development Services
“Original signed by Paul Gill”
Concurrence: Paul Gill, CPA, CGA
Chief Administrative Officer
5.1.1
Business Plan 2018-2022 1 |P a g e
Public Works & Development Services –Engineering
City of Maple Ridge
Public Works & Development Services –Engineering
Business Plan 2018 –2022
Departmental Overview
The Engineering Department is committed to ensuring that the residents of the City of Maple Ridge can
rely upon high quality infrastructure services including drinking water, sanitary sewage collection,rain
water collection and discharge as well as an efficient multi-modal transportation network.
Various initiatives and programs are developed and implemented to construct municipal infrastructure in
support of ongoing growth throughout the City as well as ensuring the existing infrastructure elements
are effectively operated and maintained through their complete life cycle. The foundation for the
management of municipal infrastructure is a suite of coordinated Master Plans that cover all
infrastructure components.
Capital project definitions, along with appropriate funding sources are developed for consideration in the
City’s Financial Plan. Staff in the Design and Construction Section oversee projects through conception,
design, tendering, construction and administration for roads, sewers, drainage and water works.
Infrastructure Development Engineering staff review land development applications for compliance with
the City’s Design Criteria standards and identify the scope of infrastructure servicing required in support
of each project.City inspectors review the works constructed by private contractors to ensure
conformance with the City’s construction standards and remedy any deficiencies.
The water distribution and sewage collection systems are complex and regularly monitored to ensure
optimal performance. Computer models assist in system planning for future growth as well as
evaluating the performance of infrastructure in the built environment. For water, the City monitors not
only the quantity, but also the quality of water delivered to residents, collecting weekly from over 40
locations across the City for lab analysis.
The management of all engineering record drawings and data is handled by the Geomatics Section of
the department.
The management of the overall transportation system includes consideration of all travel modes –
walking, cycling, transit as well as vehicles. Rapid growth throughout the City, especially where
developments occur in a non-linear manner often provides challenges,notably for connectivity of
sidewalks and bicycle facilities.The Transportation Section deals with over 400 service requests each
year on traffic issues.Requests for neighbourhood traffic calming are evaluated by the Transportation
Section and staff work with the RCMP and ICBC on a number of safety initiatives.
The City’s ability to respond to large-scale emergency or disaster situations is critical and the Engineering
Department plays a significant role within the City’s Emergency Operations Centre, providing professional
expertise and advice on a large range of hazard mitigation and risk management issues.
The Engineering Department works in close cooperation with other departments within the City and staff
also provide information and technical expertise to internal City committees as well as a number of
external regional organizations such as TransLink and Metro Vancouver.
The total expenditure budget for this department is $2,246,000.
Business Plan 2018-2022 2 |P a g e
Public Works & Development Services –Engineering
Organization Chart
Full-Time Equivalent Staff =32
Strategic Alignment
Ensuring that the residents of the City of Maple Ridge can rely upon the provision of high -quality
infrastructure including drinking water, sanitary sewage collection, rain water collection and
discharge as well as roads is of prime importance for the Engineering Department. The development
and implementation of coordinated infrastructure planning master studies and initiatives ensure that
as Maple Ridge continues to grow, the appropriate municipal services are in place or identified for
future construction. That same growth provides challenges, especially in the area of streets and
sidewalks as developments may not occur in a contiguous manner, thereby creating gaps in the
street network.
The development of a true multi-modal transportation network is not only desirable;it is a
requirement if the City is to create a discernible shift away from the reliance upon the single -
occupancy vehicle. Council’s commitment to this matter is reflected in the creation of annual
programs to provide enhanced facilities for cyclists and pedestrians as well as advocating for
additional transit services, local locally and inter-regionally.
Business Perspective/Environmental Scan
The City owns, operates and maintains a wide array of infrastructure assets valued at approxi mately
one billion dollars. The expectation is that the assets will function effectively for many years but all
infrastructure has a finite service life. The challenge for the City, as for other municipalities is the
maintenance and replacement of infrastructure that comes into municipal ownership through
developement and capital construction. The city needs to manage all assets in a cost-effective
manner over their life cycle and plan for their replacement.The City has recently adopted an Asset
Management Policy and is commencing an organization-wide Asset Management Strategy project.
The securing of funding from senior agencies to complete major projects is vitally important to
ensure that those projects occur in a timely manner -the extension of Abernethy Way; the buildout of
232 Street in Silver Valley; the completion of the redevelopment of Lougheed Highway from 224
Street to 226 Street; the overpass to improve access to the Albion Industrial Area; the 240 Street
crossing to Silver Valley);upgrading the 225 Street Sewage Pump Station.
Business Plan 2018-2022 3 |P a g e
Public Works & Development Services –Engineering
Business Perspective/Environmental Scan –cont’d
Public engagement is a critical component for all infrastructure construction. The scope and nature
of consultation process may vary depending upon the specific project or initiative but the Engineering
Department will continue to build on previous successful public consultation processes to ensure
residents are engaged and informed. Recent examples include the reconstruction of 203 Street
north of Dewdney Trunk Road,the 232 Street Road Improvements from 132 Avenue to Silver Valley
Road as well as the significant traffic calming initiatives underway on 123 Avenue and River Road.
Public consultation may include regular Open Houses throughout the development of a proje ct, or
the formation of a neighbourhood advisory committee as employed in the traffic calming initiatives.
Ongoing Deliverables
Infrastructure Development Engineering
Provide clarification on engineering-related development issues as a result of public inquiries
Liaise with Planning Department on long-range and community planning issues and provide input on
infrastructure services requirements or constraints
Process development applications, land use inquiries and servicing design reviews
Resolution of ongoing development-related issues during design and construction
Provide field inspection prior to acceptance of off-site developer-constructed municipal services
Coordination of external utility companies within municipal boundaries
Evaluation of Local Area Service inquiries
Updates to development processes
Provide guidance to staff at weekly meetings related to development proposals
Utility Engineering
In collaboration with Operations, ensure that the potable water distributed to residents in the City is
in accordance with established public health standards and the Drinking Water Management Plan
Collaborate with Operations to manage the sewage collection system in accordance with the goals
of the Integrated Liquid Waste and Resource Management Plan
Develop master plans for drinking water, sewage and drainage infrastructure
Conduct investigations and preliminary project planning to confirm need and scope of projects
flagged in high-level planning studies
Collaborate with Operations to assess the condition of public infrastructure and develop
replacement/rehabilitation plans
Maintain infrastructure records, maps, aerial photos and topographic information; provide survey
and drafting services; communicate infrastructure data to customers
Develop emergency response plans
Traffic and Transportation Engineering
Improve the current transportation network to incorporate all modes of transportation through
provision of bike facilities, sidewalks and road improvements
Undertake annual intersection performance reviews
Support the City’s Active Transportation Committee.
Review of traffic calming requests including data collection, review and development of traffic
calming plans as required
Business Plan 2018-2022 4 |P a g e
Public Works & Development Services –Engineering
Review of requests for activities within municipal roadways and issuance of Highway Use Permits
Traffic and Transportation Engineering –cont’d
Liaison with school Parent Advisory Committees (PACs) and resident groups
Participation on TransLink regional committees
Participate with ICBC Road Improvement Program and safety awareness
Support TransLink Travel Smart Program
Engage with CP Rail and Transport Canada to ensure safe and efficient rail crossings
Investigate and evaluate Action Requests and respond accordingly with a plan of action
Manage and report out traffic counts and classifications
Evaluate and accept requests for road closures and detours
Support special events and filming activities within our roadway through a permitting process
Support and provide guidance to other internal departments on traffic related issues
Manage and evaluate street lighting program
Design and Construction Engineering
Develop a business case/project justification document(s) for newly identified capital projects that
includes a concise scope of work and current budget estimates
Review the long term Capital Plan to ensure projects are adequately scoped and that the timing is
appropriate. Any identified redundant projects will be recommended to be eliminated and replaced
with new projects that support the City’s long term goals and are in alignment with current
infrastructure master plans for water, sewer and transportation
Ensure the completion of the annual Capital Program on schedule and within established approved
budgets
The Design and Construction Section works collaboratively with the Operations Department to
develop project scope, designs, and budgets in support of the annual water main replacement
program,drainage upgrade program,culvert replacement program and sewage system rehabilitation
program.The project evaluation considers long term master plans as well as main break history and
the remaining life of the infrastructure.The Design and Construction Section and Operations also
work closely to coordinate work plans to complete utility system relocations, tie-ins or repairs on City
capital projects.
The Operations Department undertakes a significant amount of paving annually and the Design and
Construction Section liaises with Operations to identify any Infrastructure renewal projects that
should be completed ahead of major roadway resurfacing projects.
Liaison with the Parks Department to insure that any new construction incorporates review of
requirements for any street trees,landscaping, and irrigation systems along with maintenance
schedules.
The Design and Construction Section undertakes the design and construction of over 40 projects
each year that range in size and complexity. Staff prepare and evaluate requests for proposals,
select consultants, provide project management through the design phase, issue and evaluate
construction tenders and deliver contract administration expertize through construction, including
financial control.
Business Plan 2018-2022 5 |P a g e
Public Works & Development Services –Engineering
Found Milestones
Action Item Status or Outcome
Origin:
Council Resolution,
Operational Adaptation
Mobility Pricing: participate in Staff
Working Group to support Regional
Steering Mobility Pricing Committee
In progress Operational Adaption
Develop plans to provide residents
with drinking water in a post-
disaster scenario where the Metro
Vancouver supply is out of service
In progress Operational Adaptation
Telus Small Cell and FTTP –
evaluation of third-party agreement
and implications for City
In Progress Operational Adaption
Review of utility servicing
requirements for North-East Albion
to facilitate development
In Progress Operational Adaption
Liaison with Metro Vancouver on
development of options to address
capacity constraints in regional
system
In Progress Operational Adaption
Safety Audit of 121 Ave & 214 St
intersection following pedestrian
accident. Analysis, liaison with
SD42 and residents, construct
improvements
Complete Operational Adaption
Develop a multi-year Inflow and
Infiltration reduction strategy In progress Operational Adaptation
Prior Years’Deliverables
Action Item Status or Outcome
%
Complete
(and ETA if
not 100%)
Develop and submit a corporate asset
management policy to CMT
Complete 100%
Complete a file management update
that incorporates improvements to
Amanda, the LaserFiche system and
manual checklists
Process Review is 90% complete, next step is
to develop and implement solutions to the
recommendations
75%
Q2 2018
Oversee the development of Integrated
Stormwater Management Plans for the
South Alouette and Kanaka Watersheds
This is a multi-year project that entails
significant data collection and consultation.
75%
Q3 2018
Update Building Permit processes in
Amanda and Laserfiche
Building Permit Process has been adjusted
internally through Laserfiche, groundwork for
Amanda update is complete and ready for
implementation
75%
Q1 2018
Update Works and Services Agreement
template
In progress 60%
Q1 2018
Expand Engineering Development
webpage
Working through information bulletins to add
to website
80%
Q4 2017
Construction Drawing Intake and Undertaking scope discussion 30%
Business Plan 2018-2022 6 |P a g e
Public Works & Development Services –Engineering
Action Item Status or Outcome
%
Complete
(and ETA if
not 100%)
Processing Review in order to improve
the efficiency with which infrastructure
construction drawings are tracked,
delivered and processed
Q2 2018
Complete Integrated Stormwater
Management Plans for Kanaka and
South Alouette Watersheds
This is a multi-year project that entails
significant data collection and consultation
75%
Q3 2018
Review need and scope of infrastructure
improvement projects identified in high-
level master plans
Transportation Plan –100%; Water Master
Plan –100%;%; Sanitary Master Plan –100%;
%(while marked at 100%, this is an ongoing
item)
100%
Review cost/benefits of universal
metering of drinking water
On hold, awaiting outcome of Metro Vancouver
universal metering review
0%
Q3 2018
Develop Strategic Framework for Asset
Management
RFP in preparation for issuance in September
2017. Held until policy approved
5%
Q4 2017
Review existing Maple Ridge Dyking
District Agreement with Pitt Meadows
and identify any required revisions
In progress. A consultant is reviewing the
existing agreement, liaising with both Maple
Ridge and Pitt Meadows staff on expectations,
recent studies in each municipality
25%
Q2 2018
Review and implement pedestrian
crossing safety measures at existing
multi-lane crosswalks as needed
Complete 100%
Review procurement process Working with the Manager of Procurement 20%
Q4 2017
Integrate mobile workstations for Field
Inspections Complete 100%
Update the Electronic Inspection Forms
and AMANDA processes In progress 80%
Q1 2018
Create process for authorizing
Encroachment Agreements In progress 25%
Q2 2018
Review Driveway Access and prepare
policy In progress 50%
Q2 2018
Update Engineering Design and
Construction Documents In progress 75%
Q4 2017
Support testing of AMANDA upgrade Complete 100%
Develop 100 Year Rehabilitation &
Replacement Forecast for Water and
Sewer System
In progress 0%
Q1 2018
Provide drinking water system fire flow
information for fire suppression system
designers
To be combined with another project
0%
Q3 2018
Monitor sewage flows and pipe
conditions through CCTV inspections Complete and ongoing 100%
Create sewage system emergency
response plan In progress 5%
Q1 2018
Business Plan 2018-2022 7 |P a g e
Public Works & Development Services –Engineering
Action Item Status or Outcome
%
Complete
(and ETA if
not 100%)
Develop detailed Silver Valley drinking
water system reconfiguration and
expansion plans
Complete
100%
Update growth areas components of
sewage and drinking water models for
use in reviewing development proposals
In progress
75%
Q4 2017
Oversee the development of Integrated
Stormwater Management Plans for the
North Alouette, Blaney Bog and Fraser
River watersheds
In progress
50%
Q3 2018
Evaluate and test pedestrian detection
hardware and software at the intersec-
tion of 224 Street and 121 Avenue. De-
tection is to extend red time for vehicles
stop for slow pedestrian crossing.
Design evaluation complete. Software
evaluation in progress with field testing to
come
80%
Q4 2017
Provide safe cycling training to our young
residents at 4 elementary schools.Complete 100%
Liaise with Ministry of Transportation
and Infrastructure to finalize the phasing
of improvements along the Haney
Bypass and secure appropriate
provincial funding
Complete
100%
Complete Rapid Bus Study along
Lougheed Hwy Corridor Project being completed by TransLink 15%
Q2 2018
Work with IT Department to implement
the appropriate components of the
Mayors Open Government Task Force
In progress 60%
Q1 2018
Early project review to determine
driveway impacts and trespasses into
City right-of-ways. Followed up with
notification to property owners
In progress and ongoing 100%
Review current project definition
documentation and revise as
appropriate
In progress and ongoing 100%
New Deliverables for 2018 (highlights only)–Any incomplete items from prior years may also form part
of the 2018 workplan.
Action Item Lead ETA
Further to recommendations of the Drinking Water Master Plan,
assess the feasibility and cost-effectiveness of options for
increasing available fire flows at key locations
Mgr Util Eng Q3
Determine the flow rates available at fire hydrants and have the
hydrants color-coded accordingly
Mgr Util Eng Q4
Working with Operations and Emergency Operations Centre staff,
plan and develop a post-disaster drinking water source for
residents.
Mgr Util Eng Q4
Implement the sanitary sewer Inflow and Infiltration reduction
strategy
Mgr Util Eng Q4
Business Plan 2018-2022 8 |P a g e
Public Works & Development Services –Engineering
Action Item Lead ETA
Develop a multi-year schedule for sanitary sewer pump station
capacity upgrades
Mgr Util Eng Q2
Migrate the City’s Geomatics system and maps to the new
national vertical datum
Drafting
Supervisor
Q1
Assess Diking District 13 pump capacity requirements versus
projected rainwater runoff rates and to determine when/whether
the pump station capacity should be upgraded
Mgr Util Eng Q4
Prepare implantation plan for Fraser River Escarpment Gap
analysis
Mgr Inf Dev Q1
Update Website documents for engineering application process Mgr Infr Dev Q4
2018 Update to Engineering Design and Construction Documents Mgr Infr Dev Q4
Work with IT to facilitate the development and expansion of a
fibre optic network in conjunction with the Capital Program
Mgr D&C Q1
Evaluate technologies to provide bicycle count data program Mun Eng Q3
Review expansion of dining patios and parkettes in the Town
Centre, developing policy and permit guidelines
Mun Eng Q2
Parking and circulation review in Town Centre –evaluate current
road circulation and on-street parking configurations and
consider options for consideration to improve circulation and
parking
Mun Eng Q3
Speed Reduction Program along with with RCMP Traffic Division
–determination of problem locations and coordinated program
to educate and enforce speed limits
Mun Eng Q3
Translink = Initiatives –Mobility Pricing, planning for B-Line rapid
transit and development of Area Transit Plan.
Mun Eng Q4
Develop City-wide Asset Management Strategy, utilizing all
municipal departments
Mun Eng Q4
Measures/Outcomes
Review variances in when projects are first included in the Capital Plan and when the project actually
proceeds. Determine if it is financial constraints, external influences / regulatory bodies,
development impacts.Develop a report that identifies which projects are off schedule, determine
the cause and propose a new schedule to insure project delivery. Identify if the delay is a constraint
in available staff resources.
Evaluate budgeted project contingencies to actual final expenditures to determine if practice of 10%
contract contingency is appropriate, and influences that may impact the level of contingencies –
complexity, external requirements. Develop recommendations about contract contingencies.
Assess options to increase water system capacity at key locations and develop plans to ensure
adequate system performance in accordance with established design standards.
Work with the Operations Department and Fire Department to evaluate the available flow rates from
fire hydrants across the water distribution system and develop a coding system for hydrants based
on these available flow rates.
Develop a post-disaster drinking water source for residents to address the possibility of the Metro
Vancouver water supply being interrupted due to an emergency such as an earthquake.
Review of specific sanitary sewer catchments within the City with the goal of reducing in rainwater
and groundwater ingress to the sanitary sewer system as required by Metro Vancouver.
A capacity review of existing sanitary sewer pump stations and development of a plan to schedule
and necessary upgrades.
Operating Budget
Business Plan 2018-2022 9 |P a g e
Public Works & Development Services –Engineering
Proposed Financial Plan 2018 –2022
Public Works & Development Services –Engineering
Proposed Changes or Remarks:
Permits—The budget has been increased for Highway Use Permits.
Fees—Fees for Environmental Monitoring have been reduced to zero. These fees were related to Gravel
Sales that have been eliminated. Subdivision sales were increased based on recent history.
Provincial Grant—A grant from TransLink is being used to fund the Thermoplastic Marking special project.
Salaries—In 2018 there is some additional expenses from position re-grading. The savings from
Licences & Bylaws were used to offset this increase.
-Adopted Proposed
All $ values in 000's (thousands)2017 2018 $ % 2019 2020 2021 2022
Revenues
Fees 344 334 (10) (3%) 344 344 344 344
Permits 10 30 20 200% 30 30 30 30
Prov Grant (Unconditional)- 25 25 25 25 25 25
Sales 25 30 5 20% 30 30 30 30
379 419 40 10% 429 429 429 429
Expenditures
Consulting 86 86 - 0% 86 86 86 86
Eviromental Monitoring 20 20 - 0% 20 20 20 20
Miscellaneous 12 12 - 0% 12 12 12 12
Other Outside Services 10 10 - 0% 10 10 10 10
Salaries 3,090 3,157 67 2% 3,232 3,306 3,392 3,480
Service Severance 68 68 - 0% 68 68 68 68
Special Projects 220 340 120 55% 265 320 230 275
Supplies 26 26 - 0% 26 26 26 26
Utilities - Telephone 12 12 - 0% 12 12 12 12
Vehicle Charges 74 76 2 3% 79 81 83 86
3,618 3,807 189 5% 3,810 3,941 3,939 4,075
Internal Transfers
Contributions from own Reserves (12) (12) - 0% (12) (12) (12) (12)
Salaries Recovery (1,033) (1,058) (25) 2% (1,084) (1,110) (1,137) (1,165)
Transfers from Reserve Funds (70) (72) (2) 3% (74) (76) (77) (79)
(1,115) (1,142) (27) 2% (1,170) (1,198) (1,226) (1,256)
Totals 2,124 2,246 122 6% 2,211 2,314 2,284 2,390
Proposed Changes Proposed
Business Plan 2018-2022 10 |P a g e
Public Works & Development Services –Engineering
Special Projects 2017 2018 2020 2021 2022
Asset Management Study -100 ---
Video & Spot Repairs Program -ISR Drainage 65 65 100 65 100
Safer School Travel Program GCF 50 50 50 50 50
Aerial Topographic Survey Mapping GCF --45 --
Cycling Transportation Signage Program GCF -20 20 -20
Audible Signals GCF 5 5 5 5 5
FG 300 Changeout Program GCF 50 50 50 50 50
Town Centre-Lighting Deficiencies GAM ---10 -
CCTV Program ISR Drainage 50 50 50 50 50
Total 220 340 320 230 275
Incremental Packages –None
Capital Budget
Information Technology
Performance Measures/Indicators
The City tracks our performance in a number of ways.Some of the measures are tracked using
Performance Reporting Scorecards which appear in the City's performance system. The scorecards for
this area are listed below.Full scorecards can be found under the Scorecards tab in your binder.
To access the “live” scorecard, visit www.mapleridge.ca/787 and use the Scorecard Lookup tool.
Code Scorecard (on following pages)Why this Scorecard is important to this department:
TR01 Improve Traffic Safety
The evaluation of ICBC vehicle crash data is a tool for
the City to identify and monitor crash locations
across the municipality and evaluate specific trends
and appropriate responses to improve the road or
intersection in question.
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: November 21, 2017
and Members of Council FILE NO: 01-0360-20
FROM: Chief Administrative Officer MEETING: Workshop
SUBJECT: Active Transportation Advisory Committee: Bicycling on Sidewalks and Speed
Limits in the Town Centre
EXECUTIVE SUMMARY:
Council referred two issues to the newly-created Active Transportation Advisory Committee (ATAC),
namely the matter of bicycling on sidewalks as well as the consideration of speed limits in the Town
Centre. The purpose of this report is to present the findings of ATAC to Council for consideration and
discuss implementation of the recommendations if supported.
Bicycling on Sidewalks
ATAC first met in January 2017 and debated the issues of bicycling on sidewalks and speed limits at
a number of meetings in the first half of the year. A Subcommittee was formed to discuss the issue
of bicycles on sidewalks and the Subcommittee developed options for discussion at ATAC.
Previous reports to Council have noted that the Motor Vehicle Act bicycling on sidewalks is not
allowable unless the municipality has a bylaw that permits bicycling on sidewalks, which is the case
in Maple Ridge. The Subcommittee recommended to ATAC not that there be a blanket ban on
bicycling on sidewalks but rather that bicycles be banned on sidewalks along four specific corridors,
namely Dewdney Trunk Road from 222 Street to 227 Street; Lougheed Highway from 222 Street to
227 Street; 224 Street from North Avenue to 122 Avenue and Edge Street from McIntosh Avenue to
Dewdney Trunk Road. This was endorsed by ATAC at the June 28, 2017 Committee meeting. The
minutes of the June 2017 ATAC meeting were endorsed by the Committee at their October 25, 2017
meeting and received by Council at the November 14, 2017 Council Meeting.
ATAC also drafted a letter to Council with some background information and a copy is attached to
this report. Should Council support the recommendation to restrict bicycles on sidewalks on the
above-noted corridors then staff will revise the Highway and Traffic Bylaw No. 6704-2009 to exclude
bicycles on sidewalks along the specific travel corridors and forward the amended bylaw to Council
for consideration and approval.
It is recommended that appropriate signage be erected along the four corridors to indicate that
bicycling is not permitted on the sidewalks. In addition there will be signs painted on the sidewalks
themselves for further notification.
Enforcement is a key component of this initiative’s success and should Council support the proposed
revision, then staff will initiate discussions with the local RCMP Traffic Services Division to ensure
they are aware of the changes to the bylaw. In prior discussions, RCMP members noted that the
likelihood of securing a conviction in Court on a charge of riding on sidewalks without due care and
attention is extremely low – approximately 5%.
5.2
Speed Limits in the Town Centre
ATAC reviewed the matter of speed limits in the Town Centre early in 2017 and passed a motion
recommending there be no change in speed limits in the Town Centre.
In the process of reviewing the bicycling on sidewalks issue, ATAC considered the reduction of speed
on a specific corridor, namely 224 Street from Lougheed Highway north to Dewdney Trunk Road.
Data collection undertaken on 224 Street over a seven day period determined the measured 85th
percentile vehicle speed to be 34.6 km/h during business hours. A literature review of studies
across the country regarding measured vehicle speed reduction determined that the physical
environment of a roadway is the key factor in determining vehicle speed. As such a reduction in
speed on 224 Street between Lougheed highway and Dewdney Trunk Road from 50 km/h to 30
km/h is reflective of actual measured speeds on this section of roadway and has the benefit of
providing cyclists with an opportunity to ride on the road at comparable speeds to vehicles.
Implementation of the speed limit change is relatively simple, requiring the installation of speed
signs at each intersection along the corridor as well as at either end.
The following recommendations are being forwarded to Council from ATAC for consideration.
RECOMMENDATION:
THAT Highway and Traffic Bylaw No. 6704-2009 be amended to exclude bicycles on sidewalks along:
224 Street, from North Avenue to 122 Avenue
Dewdney Trunk Road, from 222 Street to 227 Street
Lougheed Highway, from 222 Street to 227 Street
Edge Street, from McIntosh Avenue to Dewdney Trunk Road.
AND THAT the speed limit on 224 Street from Lougheed Highway to Dewdney Trunk Road be
reduced from 50 km/h to 30 km/h.
DISCUSSION:
a) Background Context:
In the fall of 2016 Council referred two issues to the newly-created Active Transportation
Advisory Committee (ATAC), namely the matter of bicycling on sidewalks as well as the
consideration of speed limits in the Town Centre. The purpose of this report is to present the
finding of ATAC to Council and discuss implementation of the recommendations.
Bicycling on Sidewalks
ATAC first met in January 2017 and debated the issues of bicycling on sidewalks and speed
limits at a number of meetings in the first half of the year. A Subcommittee was formed to
discuss the issue of bicycles on sidewalks and the Subcommittee developed options for
discussion at ATAC.
Previous reports to Council have noted that the Motor Vehicle Act bicycling on sidewalks is
not allowable unless the municipality has a bylaw that permits bicycling on sidewalks, which
is the case in Maple Ridge. The Subcommittee recommended to ATAC not that there be a
blanket ban on bicycling on sidewalks but rather that bicycles be banned on sidewalks along
four specific corridors, namely Dewdney Trunk Road from 222 Street to 227 Street;
Lougheed Highway from 222 Street to 227 Street; 224 Street from North Avenue to 122
Avenue and Edge Street from McIntosh Avenue to Dewdney Trunk Road.
At the June 28, 2017 ATAC meeting the following resolutions were approved:
Motion R17-021
That the Active Transportation Advisory Committee endorses the ban on the use of bicycles
on any sidewalk, footpath or walkway along the following corridors:
224 Street, from North Avenue to 122 Avenue
Dewdney Trunk Road, from 222 Street to 227 Street
Lougheed Highway, from 222 Street to 227 Street
Edge Street, from McIntosh Avenue to Dewdney Trunk Road.
And that Council amend the Highway and traffic Bylaw No. 6704-2009 accordingly.
Motion R17-023
That the letter from ATAC regarding restricting the use of bicycles on certain streets be
forwarded to Council as supporting documentation.
A copy of the letter from ATAC to Council is attached to this report.
Should Council support the recommendation to restrict bicycles on sidewalks on the above-
noted corridors then staff will revise the Highway and Traffic Bylaw No. 6704-2009 to
exclude bicycles on sidewalks along the specific travel corridors and bring the amended
bylaw to Council for approval.
It is recommended that appropriate signage be erected along the four corridors to indicate
that bicycling is not permitted on the sidewalks. In addition there will be signs painted on the
sidewalks themselves for further notification.
Enforcement is a key component of this initiative’s success and should Council support the
proposed revision then staff will initiate discussions with the local RCMP Traffic Services
Division to ensure they are aware of the changes to the bylaw. In prior discussions RCMP
members noted that the likelihood of securing a conviction in Court on a charge of riding on
sidewalks without due care and attention is extremely low – approximately 5%.
Speed Limits in the Town Centre
ATAC reviewed the matter of speed limits in the Town Centre earlier in 2017 and endorsed
the following motion:
Motion R17-007
That ATAC recommends speed limits not be reduced in the Town Centre.
In the process of reviewing the bicycling on sidewalks issue ATAC considered the reduction of
speed on a specific corridor, namely 224 Street from Lougheed Highway north to Dewdney
Trunk Road. A literature review of studies across the country about measured speed
reduction determined that the physical environment of a roadway is the key factor in
determining vehicle speed and this is reflected on 224 Street where the measured 85th
percentile vehicle speed is 34.6 km/h during business hours. ATAC endorsed a motion
proposing that the speed limit on 224 Street be reduced:
Motion R17-024
That it be recommended to Council that the speed limit on 224 Street be reduced to 30
km/h between Dewdney Trunk Road and Lougheed Highway.
A reduction in speed on 224 Street between Lougheed highway and Dewdney Trunk Road
from 50 km/h to 30 km/h is reflective of actual measured speeds on this section of roadway
and has the benefit of providing cyclists with an opportunity to ride on the road at
comparable speeds to vehicles.
Implementation of the speed limit change is relatively simple, requiring the installation of
speed signs at each intersection along the corridor as well as at either end.
b) Desired Outcome:
It is the City’s goal to improve the overall transportation system for all classes of road users
and this presents challenges as the Town Centre continues to densify and grow.
c) Strategic Alignment:
Council espouses the development of a multi-modal transportation system and is committed
to improving the safety of all road users.
d) Citizen/Customer Implications:
The four transportation corridors noted are busy corridors for pedestrians with a large
proportion of seniors who may have mobility constraints and are fearful of injuries from
interactions and close calls with bicyclists (albeit unintended).
Business owners have also expressed their concerns for customers exiting stores, coming
across bicyclists unexpectedly. The exclusion of bicycles on the four corridors should provide
a more comfortable environment for pedestrians, especially those with mobility challenges.
e) Interdepartmental Implications:
The Engineering Department works with the RCMP on a number of traffic and transportation
issues and will rely on the RCMP for enforcement, should the exclusion of bicycles proceed.
f) Business Plan/Financial Implications:
The costs to implement the signage and painting is relatively small and may be
accommodated in existing budgets.
g) Policy Implications:
As noted previously, should a decision be made to exclude bicycles on some or all corridors
then the existing Highway and Traffic Bylaw No. 6704-2009 will need to be amended.
h) Alternatives:
Council may elect to not proceed with the exclusion of bicycles along identified corridors in
the Town Centre, or expand the area outside of those corridors noted.
CONCLUSIONS:
Human behaviour is a component of transportation network management and the conduct of certain
users can negatively impact the enjoyment and use of facilities for other users. Regardless of a
bylaw amendment banning bicycles on sidewalks there will be a certain number of the populace who
will continue to utilize the sidewalks to ride, sometimes without due care and attention toward other
users. For vehicle speeds, the physical environment will influence driver behaviour, as exhibited on
224 Street between Lougheed Highway and Dewdney trunk Road.
“Original signed by David Pollock”
Prepared by: David Pollock, PEng.
Municipal Engineer
“Original signed by Frank Quinn”
Approved by: Frank Quinn, MBA, PEng.
General Manager: Public Works & Development Services
“Original signed by Paul Gill”
Concurrence: Paul Gill, CPA, CGA
Chief Administrative Officer
DP:dp
July 4, 2017
City of Maple Ridge
Mayor and Councillors
11995 Haney Place
Maple Ridge, BC, V2X 6A9
Subject: City of Maple Ridge - Active Transportation Advisory Committee (ATAC)
Recommendation
Dear Mayor and Councillors,
As you may know the City of Maple Ridge adopted Traffic Bylaw #6704-2009 in January 2010
which stated:
A person on cycles, roller skates, a skateboard of other means of transportation, shall
not ride without due care and attention or without reasonable consideration for other
persons using a sidewalk, footpath or walkway.
Since that time the City of Maple Ridge has grown dramatically. Along with that growth came a
significant increase in the number of pedestrians, especially in the downtown core. A
substantial number of these pedestrians are elderly, many of whom utilize assistive devices
while on the city streets.
Over the past couple of years the City of Maple Ridge has received a number of letters and
complaints from residents regarding cycling on sidewalks, in particular, in the downtown core.
The issue of cycling on sidewalks has been on the agenda of both the previous and current
ATACs and has been discussed at every meeting of the current ATAC since our inaugural
meeting on January 25th, 2017. ATAC discovered that no other Metro Vancouver city (other
than New Westminster) allows cycling on city sidewalks. (Note: New Westminster does not
allow cycling on certain streets) As a result of this continued discussion an ATAC Cycling on
Sidewalks sub-committee was formed, with representation from the cycling, seniors, and
downtown business sectors.
Following much discussion, the ATAC subcommittee delivered a presentation (Appendix A) to
ATAC at their May 31st, 2017 meeting. The presentation outlined their findings and suggested
that ATAC recommend the City of Maple Ridge amend its bylaw to no longer allow cyclists on
certain downtown core streets as per the attached map. (Appendix B).
The ATAC subcommittee also recommended that signage include both standard pole mounted
signs as well as ‘painted on the sidewalk’ signs, as shown in the presentation.
The City of Maple Ridge Active Transportation Advisory Committee would like to suggest that
the Maple Ridge City council consider amending Traffic Bylaw #6704-2009 so as to no longer
allow cyclists on City of Maple Ridge sidewalks as follows:
• on 224th Street (from 122nd Ave. to North Ave.)
• on Dewdney Trunk Road (from 222nd Ave. to 227th Ave.)
• on Lougheed Highway (from 223rd Ave. to 227th Ave.)
• on Edge Street (from Dewdney Trunk Rd. to McIntosh Ave.)
Please do not hesitate to contact the Active Transportation Advisory Committee should you
require any additional information.
Sincerely yours,
Paul Yeoman – Chair
City of Maple Ridge Active Transportation Advisory Committee
Appendix A – Cycling on Sidewalks Subcommittee Presentation
Appendix B – Proposed ‘No Cycling’ streets