HomeMy WebLinkAbout2018-11-27 Council Meeting Agenda and Reports.pdfPage 1
City of Maple Ridge
COUNCIL MEETING AGENDA
November 27, 2018
7:00 p.m.
Council Chamber
Note: This Agenda is also posted on the City’s Web Site at www.mapleridge.ca
The purpose of a Council meeting is to enact powers given to Council by using bylaws
or resolutions. This is the venue for debate of issues before voting on a bylaw or
resolution.
100 CALL TO ORDER
200 AMENDMENTS TO THE AGENDA
300 APPROVAL OF THE AGENDA
400 ADOPTION OF MINUTES
• Special Council Meeting – November 13, 2018
• Regular Council Meeting – November 13, 2018
500 PRESENTATIONS AT THE REQUEST OF COUNCIL
600 DELEGATIONS
601 Kanaka Education and Environmental Partnership Society (KEEPS)
• Michael Buckingham, Chair
• Ross Davies, Program Interpreter
MEETING DECORUM
Council would like to remind all people present tonight that serious issues are
decided at Council meetings which affect many people’s lives. Therefore, we ask that
you act with the appropriate decorum that a Council Meeting deserves. Commentary
and conversations by the public are distracting. Should anyone disrupt the Council
Meeting in any way, the meeting will be stopped and that person’s behavior will be
reprimanded. The meeting is live streamed and recorded by the City of Maple Ridge.
Council Meeting Agenda
November 27, 2018
Council Chamber
Page 2 of 7
602 Operation Red Nose
• Kate Boucette, Volunteer Director Operation Red Nose
• Nicky Tu, KidsSport, Coordinator Operation Red Nose
650 QUESTIONS FROM THE PUBLIC
Note: Questions from the Public are limited to 15 minutes unless extended
by a motion approved by the majority of Council. Each speaker is limited to
2 minutes at a time.
700 ITEMS ON CONSENT
701 Minutes
701.1 Minutes of the Development Agreements Committee Meetings of
November 13 and 21, 2018
701.2 Minutes of Meetings of Committees and Commissions of Council
• Advisory Design Panel – June 20, 2018 and July 18, 2018
• Community Heritage Commission – October 11, 2018
• Environmental Advisory Committee – September 12, 2018
• Social Policy Advisory Committee – September 5, 2018
702 Reports
703 Correspondence
704 Release of Items from Closed Council Status
800 UNFINISHED BUSINESS
900 CORRESPONDENCE
Council Meeting Agenda
November 27, 2018
Council Chamber
Page 3 of 7
1000 BYLAWS
Bylaws for Adoption
1001 2018-200-RZ, Detached Garden Suites Pilot Project
Staff report dated November 27, 2018 recommending adoption
1001.1 2018-200-RZ, 26378 126 Avenue
Maple Ridge Zone Amending Bylaw No. 7472-2018
To permit a Detached Garden Suite with a maximum Gross Floor Area of
140 m2 (1500 ft2) and a maximum building height of 7.5 metres from
ground level
Adopt
1001.2 2018-200-RZ, 23525 Dogwood Avenue
Maple Ridge Zone Amending Bylaw No. 7473-2018
To permit a Detached Garden Suite with a maximum Gross Floor Area of
140 m2 (1500 ft2) located in the front yard
Adopt
1001.3 26378 126 Avenue Housing Agreement Bylaw No. 7476-2018
To authorize the City of Maple Ridge to enter into a Housing Agreement
Adopt
1001.4 23525 Dogwood Avenue Housing Agreement Bylaw No. 7477-2018
To authorize the City of Maple Ridge to enter into a Housing Agreement
Adopt
1100 REPORTS AND RECOMMENDATIONS
Public Works and Development Services
1101 2018-370-AL, 21803 128 Avenue, Non-Farm Use Application
Staff report dated November 27, 2018 recommending that Non-Farm Use
Application 2018-370-AL to construct an agricultural building exceeding the
maximum permissible dimensions for an accessory structure be forwarded
to the Agricultural Land Commission.
Council Meeting Agenda
November 27, 2018
Council Chamber
Page 4 of 7
1102 2018-349-RZ, 21745 River Road, RS-1 to RS-1b
Staff report dated November 27, 2018 recommending that Maple Ridge
Zone Amending Bylaw No. 7503-2018 to rezone from RS-1 (One Family
Urban Residential) to RS-1b (One Family Urban [Medium Density]
Residential) to permit future subdivision into two lots be given first reading
and that the applicant provide further information as described on
Schedules B, E, F and G of the Development Procedures Bylaw No. 5879-
1999, along with the information required for a Subdivision application.
1103 2018-429-RZ, 11052 240 Street, RS-3 to R-3
Staff report dated November 27, 2018 recommending that Maple Ridge
Zone Amending Bylaw No. 7515-2018 to rezone from RS-3 (One Family
Rural Residential) to R-3 (Special Amenity Residential District) to permit
future subdivision into five single family lots be given first reading and that
the applicant provide further information as described on Schedules A, B,
E, F and G of the Development Procedures Bylaw No. 5879-1999, along
with the information required for an Intensive Residential Development
Permit and a Subdivision application.
1104 2018-261-RZ, 21310 and 21314 124 Avenue, RS-1 to RS-1b
Staff report dated November 27, 2018 recommending that Maple Ridge
Zone Amending Bylaw No. 7502-2018 to rezone from RS-1 (One Family
Urban Residential) to RS-1b (One Family Urban [Medium Density]
Residential) to permit future subdivision into two single family lots be given
first reading and that the applicant provide further information as described
on Schedule B of the Development Procedures Bylaw No. 5879-1999,
along with the information required for a Subdivision application.
1105 2017-140-RZ, 23953 Fern Crescent, RS-2 to RS-1b
Staff report dated November 27, 2018 recommending that Maple Ridge
Official Community Plan Amending Bylaw No. 7513-2018 to revise
conservation boundaries to fit site conditions be given first and second
reading and be forwarded to Public Hearing and that Maple Ridge Zone
Amending Bylaw No. 7390-2017 to rezone from RS-2 (One Family
Suburban Residential) to RS-1b (One Family Urban [Medium Density]
Residential) to permit a future subdivision of four single family lots be given
second reading and be forwarded to Public Hearing.
Council Meeting Agenda
November 27, 2018
Council Chamber
Page 5 of 7
1106 2018-409-RZ, Residential Infill Policy and Zone
Staff report dated November 27, 2018 recommending that Maple Ridge
Official Community Plan Amending Bylaw No. 7493-2018 to permit a new
single family zone for eligible properties be given first and second reading
and be forwarded to Public Hearing, that Maple Ridge Zone Amending
Bylaw No. 7504-2018 to create the R-4 (Single Detached [Infill] Urban
Residential) zone be given first and second reading and be forwarded to
Public Hearing and that Maple Ridge Subdivision and Development
Servicing Amending Bylaw No. 7507-2018 to outline required servicing for
properties in the new R-4 zone be given first and second reading and be
forwarded to Public Hearing.
1107 Cannabis Retail Processing and Evaluation Criteria – Council Policy 6.33
Staff report dated November 27, 2018 recommending that Council Policy
6.33 “Cannabis Retail Store Processing and Evaluation Criteria” be
adopted.
1108 Solid Waste Curbside Collection – Termination of Request for Proposal
Process
Staff report dated November 27, 2018 recommending that all proponents
who submitted proposals for the provision of Solid Waste Curbside
Collection be notified that the City will not be proceeding with the initiative.
1109 Ridge Brewing Company Ltd. – Brewery Lounge Endorsement
Staff report dated November 27, 2018 recommending that the application
for a brewery lounge endorsement by Ridge Brewing Company Ltd. located
at #2 – 22826 Dewdney Trunk Road, Maple Ridge, not be supported.
Corporate Services
1131 Property and Liability Insurance Renewal
Staff report dated November 27, 2018 recommending that expenditures of
up to $390,000 for liability insurance and $260,000 for the City’s property
insurance policies as offered through the Municipal Insurance Association
of BC be approved.
Council Meeting Agenda
November 27, 2018
Council Chamber
Page 6 of 7
1132 TELUS Ground Lease Renewal
Staff report dated November 27, 2018 recommending that the disposition
via lease of City-owned property at 20601 Westfield Avenue to TELUS Inc.
for a five-year term be approved and that the Corporate Officer be
authorized to execute the associated lease documents.
Parks, Recreation & Culture
1151 2019 Age-friendly Communities Grant Program
Staff report dated November 27, 2018 recommending that the submission
of the 2019 Age-friendly Communities Grant Program application to the
Union of British Columbia Municipalities be authorized and that a review of
wayfinding in the Town Centre proceed.
Administration (including Fire and Police)
1171 Replacement of Ruggedized Laptop Computers
Staff report dated November 27, 2018 recommending that a contract for
Ruggedized Laptop Computers by awarded to Island Key Computer Ltd and
that the Corporate Officer be authorized to execute the contract.
1172 Community Resiliency Investment (CRI) Program – UBCM Grant Funding
Staff report dated November 27, 2018 recommending that an application
for grant funding be made to the Union of British Columbia Municipalities
Community Resiliency Investment Program for a Community Wildfire
Protection Plan update and that the overall grant management of the plan
update by provided by the City of Maple Ridge.
Other Committee Issues
1191
1200 STAFF REPORTS
1300 OTHER MATTERS DEEMED EXPEDIENT
Council Meeting Agenda
November 27, 2018
Council Chamber
Page 7 of 7
1400 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETING
1500 ADJOURNMENT
Checked by:________________ Date: ________________
QUESTIONS FROM THE PUBLIC
The purpose of the Questions from the Public session is to provide the public with
an opportunity to ask questions of Council on items that are of concern to them,
with the exception of Public Hearing bylaws which have not yet reached conclusion.
Council will not tolerate any derogatory remarks directed at Council or staff
members.
Each person will be permitted 2 minutes to ask their question (a second
opportunity is permitted if no one else is sitting in the chairs in front of the podium).
Questions must be directed to the Chair of the meeting and not to individual
members of Council. The total session is limited to 15 minutes.
Council reserves the right to defer responding to a question in order to obtain the
information required to provide a complete and accurate response.
Other opportunities are available to address Council including public hearings,
delegations and community forum. The public may also make their views known to
Council by writing or via email and by attending open houses, workshops and
information meetings. Serving on an Advisory Committee is an excellent way to
have a voice in the future of this community.
For more information on these opportunities contact:
Clerk’s Department at 604-463-5221 or clerks@mapleridge.ca.
Mayor and Council at mayorandcouncil@mapleridge.ca.
400 Adoption and Receipt of Minutes
400
City of Maple Ridge
SPECIAL COUNCIL MEETING MINUTES
November 13, 2018
The Minutes of the Special City Council Meeting held on October 9, 2018 at 5:30
p.m. in the Blaney Room of the City Hall, 11995 Haney Place, Maple Ridge, British
Columbia for the purpose of transacting regular City business.
0BPRESENT
Elected Officials Appointed Staff
Mayor M. Morden P. Gill, Chief Administrative Officer
Councillor J. Dueck K. Swift, General Manager of Parks, Recreation & Culture
Councillor C. Meadus F. Quinn, General Manager of Public Works and
Councillor G. Robson Development Services
Councillor R. Svendsen L. Benson, Director of Corporate Administration
Councillor A. Yousef
ABSENT GUEST
Councillor K. Duncan J. Locke, Legal Counsel, Stewart McDannold Stuart
Note: These Minutes are also posted on the City’s Web Site at www.mapleridge.ca
1.0 CALL TO ORDER
2.0 APPROVAL OF THE AGENDA
R/2018-585
It was moved and seconded
That the agenda for the October 9, 2018 Special Council Meeting be
approved.
CARRIED
3.0 NOTICE OF CLOSED COUNCIL MEETING
R/2018-586
It was moved and seconded
That the meeting following this meeting be closed to the public pursuant to
Sections 90 (1) and 90 (2) of the Community Charter as the subject matter
being considered relates to the following:
Special Council Meeting Minutes
November 13, 2018
Page 2 of 2
1) Section 90(1)(g)Litigation or potential litigation affecting the
community;
2) Section 90(1)(i) The receipt of advice that is subject to solicitor-client
privilege, including communications necessary for that purpose; and
3) Any other matter that may be brought before the Council that meets
the requirements for a meeting closed to the public pursuant to
Sections 90 (1) and 90 (2) of the Community Charter or Freedom of
Information and Protection of Privacy Act.
CARRIED
4.0 ADJOURNMENT – 5:31 p.m.
_______________________________
M. Morden, Mayor
Certified Correct
___________________________________
L. Benson, Corporate Officer
City of Maple Ridge
COUNCIL MEETING MINUTES
November 13, 2018
The Minutes of the City Council Meeting held on November 13, 2018 at 7:00 p.m. in
the Council Chamber of the City Hall, 11995 Haney Place, Maple Ridge, British
Columbia for the purpose of transacting regular City business.
0BPRESENT
Elected Officials Appointed Staff
Mayor M. Morden P. Gill, Chief Administrative Officer
Councillor J. Dueck K. Swift, General Manager Parks, Recreation & Culture
Councillor C. Meadus F. Quinn, General Manager Public Works and Development
Councillor G. Robson Services
Councillor R. Svendsen L. Benson, Director Corporate Administration
Councillor A. Yousef T. Thompson, Chief Financial Officer
C. Carter, Director of Planning
ABSENT A. Gaunt, Confidential Secretary
Councillor K. Duncan Other staff as required
D. Pollock, Municipal Engineer
C. Goddard, Manager Development and Environmental
Services
D. Hall, Planner 2
A. Kopystynski, Planner 2
Note: These Minutes are also posted on the City’s Web Site at www.mapleridge.ca
The meeting was live streamed and recorded by the City of Maple Ridge
100 CALL TO ORDER
200 AMENDMENTS TO THE AGENDA
300 APPROVAL OF THE AGENDA
R/2018-587
It was moved and seconded
That the agenda for the November 13, 2018 Council Meeting be approved
as circulated.
CARRIED
Council Meeting Minutes
November 13, 2018
Page 2 of 13
400 ADOPTION AND RECEIPT OF MINUTES
Minutes of the Regular Council Meeting of October 16, 2018
R/2018-588
It was moved and seconded
That the minutes of the Regular Council Meeting of October 16, 2018 be
adopted as circulated.
CARRIED
500 PRESENTATIONS AT THE REQUEST OF COUNCIL – Nil
600 DELEGATIONS
601 Ridge Meadows Special Olympics
• Diane Stevenson
• Marc Fischer, Co-Local Coordinator
Mr. Fischer gave a PowerPoint presentation providing information on the
Special Olympics Canada 2018 Summer Games. He introduced local
participants in the Summer Games and spoke on their achievements
during the competition. He highlighted the large number of athletics who
participated in the Games and focused on individuals from Maple Ridge
involved in the numerous sports.
650 QUESTIONS FROM THE PUBLIC – Nil
700 ITEMS ON CONSENT
701 Minutes
701.1 Minutes of the Development Agreements Committee Meetings of October
16, October 19, October 24, October 31 and November 2, 2018
701.2 Minutes of Meetings of Committees and Commissions of Council
• Agricultural Advisory Committee – September 27, 2018
• Community Heritage Commission – September 13, 2018
Council Meeting Minutes
November 13, 2018
Page 3 of 13
702 Reports
702.1 October 20, 2018 Local Government Election Results
Staff report dated November 13, 2018 providing results of the October 20,
2018 Local Government Election.
702.2 October 20, 2018 Garbage and Green Waste Curbside Collection Plebiscite
Results
Staff report dated November 13, 2018 providing results of the October 20,
2018 Garbage and Green Waste Curbside Collection Plebiscite.
702.3 Disbursements for the month ended September 30, 2018
Staff report dated November 13, 2018 providing information on the
disbursements for the month ended September 30, 2018.
702.4 Disbursements for the month ended October 31, 2018
Staff report dated November 13, 2018 providing information on the
disbursements for the month ended October 31, 2018.
702.5 2018 Council Expenses
Staff report dated November 13, 2018 providing an update for Council
expenses recorded to date.
703 Correspondence
704 Release of Items from Closed Council Status
R/2018-589
It was moved and seconded
That the items on the Consent Agenda be received into the record.
CARRIED
800 UNFINISHED BUSINESS – Nil
900 CORRESPONDENCE – Nil
Council Meeting Minutes
November 13, 2018
Page 4 of 13
1000 BYLAWS
Bylaws for Adoption
1001 2014-106-RZ, 23882 Dewdney Trunk Road
Maple Ridge Zone Amending Bylaw No. 7125-2014
Staff report dated November 13, 2018 recommending adoption
To rezone from RS-1b (One Family Urban [Medium Density] Residential) to
R-2 (Urban Residential District) to permit subdivision into 11 single family
lots not less than 315 m2 in area.
Adoption
R/2018-590
It was moved and seconded
That Zone Amending Bylaw No. 7125-2014 be adopted.
CARRIED
1002 Maple Ridge Freedom of Information and Protection of Privacy Bylaw No.
7415-2017
To designate the Freedom of Information and Protection Privacy Head for
the City of Maple Ridge
Adoption
R/2018-591
It was moved and seconded
That Bylaw No. 7415-2017 be adopted.
CARRIED
1100 REPORTS AND RECOMMENDATIONS
Public Works and Development Services
1101 2017-390-RZ, 23084 and 23100 Lougheed Highway, RS-3 to RM-4
Staff report dated November 13, 2018 recommending that Maple Ridge
Official Community Plan Amending Bylaw No. 7499-2018 to revise the
boundary between Conservation and Urban Residential to fit site conditions
be given first and second reading and be forwarded to Public Hearing and
that Maple Ridge Zone Amending Bylaw No. 7442-2018 to rezone from RS-
3 (One Family Rural Residential) to RM-4 (Multiple Family Residential
District) to permit future construction of approximately 32 townhouse units
in six buildings be given second reading and be forwarded to Public
Hearing.
Council Meeting Minutes
November 13, 2018
Page 5 of 13
A. Kopystynski, Planner, gave a PowerPoint presentation providing the
following information:
• Application Information
• Subject Map
• Official Community Plan Context
• Neighbourhood Plan Context
• Site Characteristics
• Development Proposal
o Matters Raised by Council and Applicant’s responses re: Density,
Parking, Aging-in-place Measures, Adequacy of Fire Access and
Park Access
• Site Plan
• Building 1 Elevations
• Building 5 Elevations
• Landscape Plan
• Renderings
Applicant’s Representative (name not verbally provided for the record)
The applicant’s representative provided clarification on work carried out
between the developer and staff to take input and refine the application.
He spoke on concerns raised and how the developer has endeavoured to
address these concerns. He addressed site density consideration, park
dedication and habitat dedication, considerations for a pedestrian crossing
over Morley Creek and aging-in-place.
R/2018-592
It was moved and seconded
1) That, in accordance with Section 475 of the Local Government Act,
opportunity for early and on-going consultation has been provided by
way of posting Official Community Plan Amending Bylaw No. 7499-
2018 on the municipal website and requiring that the applicant host a
Development Information Meeting (DIM), and Council considers it
unnecessary to provide any further consultation opportunities, except
by way of holding a Public Hearing on the bylaw;
2) That Official Community Plan Amending Bylaw No. 7499-2018 be
considered in conjunction with the Capital Expenditure Plan and
Waste Management Plan;
3) That it be confirmed that Official Community Plan Amending Bylaw No.
7499-2018 is consistent with the Capital Expenditure Plan and Waste
Management Plan;
4) That Official Community Plan Amending Bylaw No. 7499-2018 be
given first and second readings and be forwarded to Public Hearing;
5) That Zone Amending Bylaw No. 7442-2018 be given second reading,
and be forwarded to Public Hearing;
Council Meeting Minutes
November 13, 2018
Page 6 of 13
6) That the following terms and conditions be met prior to final reading:
i) Registration of a Rezoning Servicing Agreement as a Restrictive
Covenant and receipt of the deposit of a security, as outlined in
the Agreement;
ii) Approval from the Ministry of Transportation and Infrastructure;
iii) Amendment to Official Community Plan Schedule “C”;
iv) Park dedication as required, including removal of all debris and
garbage from park land;
v) Consolidation of the subject properties;
vi) Registration of a Restrictive Covenant for the Geotechnical
Report, which addresses the suitability of the subject properties
for the proposed development;
vii) Registration of a Restrictive Covenant for the protection of the
Environmentally Sensitive areas (wetlands) on the subject
properties;
viii) Registration of a Restrictive Covenant for protecting the Visitor
Parking;
ix) Registration of a Restrictive Covenant for Stormwater
Management, including maintenance instruction for strata
residents;
x) Retaining the services of a Qualified Environmental Professional
(QEP) to determine, if feasible, the most appropriate location and
appropriate design for a trail interconnect with the Polygon trail
system across and to the west of Morley Creek, to be constructed
and paid for by the applicant;
xi) Registration of a statutory right of way through the development
site for public access to the trail crossing Morley Creek;
xii) Removal of existing building/s;
xiii) In addition to the site profile, a disclosure statement must be
submitted by a Professional Engineer advising whether there is
any evidence of underground fuel storage tanks on the subject
properties. If so, a Stage 1 Site Investigation Report is required to
ensure that the subject property is not a contaminated site.
xiv) That a voluntary contribution, in the amount of $131,000
($4,100/unit) be provided in keeping with the Council Policy with
regard to Community Amenity Contributions.
xv) That a voluntary contribution, in the amount of $159,000 be
provided in keeping with the Council Policy with regard to Density
Bonus Program Allocation to Affordable Housing Community
Amenity Contributions.
Council Meeting Minutes
November 13, 2018
Page 7 of 13
R/2018-593
It was moved and seconded
That Application 2017-390-RZ at 23084 and 23100 Lougheed Highway be
deferred back to staff.
MOTION TO DEFER CARRIED
Councillor Dueck, Councillor Meadus - OPPOSED
1102 2017-580-RZ, 22866 128 Avenue, RS-2 to R-1
Staff report dated November 13, 2018 recommending that Maple Ridge
Zone Amending Bylaw No. 7421-2018 to rezone from RS-2 (One Family
Suburban Residential) to R-1 (Residential District) to permit a future Bare
Land Strata subdivision of approximately seven lots be given second
reading and be forwarded to Public Hearing.
R/2018-594
It was moved and seconded
1) That Zone Amending Bylaw No. 7421-2018 be given second reading,
and be forwarded to Public Hearing;
2) That Council require, as a condition of subdivision approval, the
developer to pay to the City an amount that equals 5% of the market
value of the land, as determined by an independent appraisal, in lieu
of parkland dedication in accordance with Section 510 of the Local
Government Act; and,
3) That the following terms and conditions be met prior to final reading:
i) Road dedication on 128 Avenue, as required;
ii) Registration of a Restrictive Covenant for the Geotechnical
Report, which addresses the suitability of the subject property
for the proposed development;
iii) Registration of a Restrictive Covenant for Tree Protection;
iv) Registration of a Restrictive Covenant for Stormwater
Management;
v) Registration of a Restrictive Covenant for Building Scheme
Design for single-storey homes with no basements;
vi) Registration of a Restrictive Covenant for Visitor Parking;
vii) Removal of existing buildings;
Council Meeting Minutes
November 13, 2018
Page 8 of 13
viii) In addition to the site profile, a disclosure statement must be
submitted by a Professional Engineer advising whether there is
any evidence of underground fuel storage tanks on the subject
property. If so, a Stage 1 Site Investigation Report is required
to ensure that the subject property is not a contaminated site;
and
ix) That a voluntary contribution, in the amount of $35,700.00
($5,100/lot) be provided in keeping with the Council Policy
with regard to Community Amenity Contributions.
CARRIED
1103 2018-332-RZ, 11641 227 Street, RS-1 to RM-2
Staff report dated November 13, 2018 recommending that Maple Ridge
Official Community Plan Amending Bylaw No. 7509-2018 to designate land
use as a Temporary Commercial Use Permit Area to allow a Sales Centre
for a future apartment use be given second reading and be forwarded to
Public Hearing.
The Manager Development and Environmental Services gave a PowerPoint
presentation providing the following information:
• Application Information
• Subject Map
• Official Community Plan Context
• Neighbourhood Plan Context
• Site Characteristics
• Development Proposal
• Site Plan
• Elevations
• Landscape Plan
R/2018-595
It was moved and seconded
1) That, in accordance with Section 475 of the Local Government Act,
opportunity for early and on-going consultation has been provided by
way of posting Official Community Plan Amending Bylaw No. 7509-
2018 on the municipal website and requiring that the applicant host a
Development Information Meeting (DIM), and Council considers it
unnecessary to provide any further consultation opportunities, except
by way of holding a Public Hearing on the bylaw;
Council Meeting Minutes
November 13, 2018
Page 9 of 13
2) That Official Community Plan Amending Bylaw No. 7509-2018 be
considered in conjunction with the Capital Expenditure Plan and Waste
Management Plan;
3) That it be confirmed that Official Community Plan Amending Bylaw No.
7509-2018 is consistent with the Capital Expenditure Plan and Waste
Management Plan;
4) That Official Community Plan Amending Bylaw No. 7509-2018 be given
second reading and be forwarded to Public Hearing; and
5) That the following terms and conditions be met prior to final reading:
i) Amendment to Official Community Plan Appendix D – Temporary
Use Permits, to add the subject property to the list of properties;
and
ii) Provision of a refundable security equivalent to 100% of the
estimated landscape cost, in accordance with the terms and
conditions of the Temporary Commercial Use Permit.
CARRIED
1104 2014-106-DVP, 23882 Dewdney Trunk Road
Staff report dated November 13, 2018 recommending that the Corporate
Officer be authorized to sign and seal 2014-106-DVP to waive the
requirement to convert overhead utilities on Dewdney Trunk Road to
underground wiring.
The Corporate Officer advised that 21 letters have been sent out
requesting feedback on the development variance permit and that there
was no correspondence received in response.
The Manager Development and Environmental Services gave a PowerPoint
presentation providing the following information:
• Application Information
• Subject Map
• Official Community Plan Context
• Neighbourhood Plan Context
• Site Characteristics
• Development Proposal
• Proposed Variance
Council Meeting Minutes
November 13, 2018
Page 10 of 13
R/2018-596
It was moved and seconded
That the Corporate Officer be authorized to sign and seal 2014-106-DVP
respecting property located at 23882 Dewdney Trunk Road.
CARRIED
1105 2017-284-DVP, 11300 Block of 232 Street
Staff report dated November 13, 2018 recommending that the Corporate
Officer be authorized to sign and seal 2017-284-DVP to reduce rear lot line
setbacks for various lots and to reduce the lot width requirement for one
corner lot.
The Corporate Officer advised that 53 letters have been sent out and 64
letters have been hand delivered requesting feedback on the development
variance permit and that there was no correspondence received in
response.
R/2018-597
It was moved and seconded
That the Corporate Officer be authorized to sign and seal 2017-284-DVP
respecting property located at 11300 block 232 Street.
CARRIED
1106 2018-421-DVP, 10607 277 Street
Staff report dated November 13, 2018 recommending that the Corporate
Officer be authorized to sign and seal 2018-421-DVP to reduce the
required asphalt width for the rural local road and to increase the area of
the farm home plate.
R/2018-598
It was moved and seconded
That the Corporate Officer be authorized to sign and seal 2018-421-DVP
respecting property located at 10607 277 Street.
CARRIED
Council Meeting Minutes
November 13, 2018
Page 11 of 13
Corporate Services
1131 Signing Authority for City Bank Accounts
Staff report dated November 13, 2018 recommending signing restrictions
for the Parks and Recreation Imprest Account along with all remaining
accounts (Payroll & General).
R/2018-599
It was moved and seconded
That for the Parks and Recreation Imprest Account, the signing restrictions
will be any two of the following signers:
• Russ Brummer (Recreation Manager, Business Operations); Danielle
Pope (Director of Recreation & Community Services); Richard Bosma
(Recreation Coordinator, Business Operations) and Chris Lisowsky
(Accounting Clerk, Business Operations; and further
That for all remaining accounts (Payroll and General), the signing
restrictions will be the Mayor or a Councillor with the Corporate Controller
or Chief Financial Officer or Manager of Revenue & Collections. The
authorized signing officers for these accounts are:
• Michael Morden (Mayor); Judy Dueck (Councillor); Kiersten Duncan
(Councillor); Chelsa Meadus (Councillor); Gordy Robson (Councillor);
Ryan Svendsen (Councillor) Ahmed Yousef (Councillor); Catherine Nolan
(Corporate Controller); Trevor Thompson (Chief Financial Officer); and CK
Lee (Manager of Revenue & Collections)
CARRIED
Parks, Recreation & Culture – Nil
Administration (including Fire and Police)
1171 2019 Acting Mayor Appointments and Government Agencies, Committees
& Commissions and Community Groups and Organization Appointments
Staff report dated November 13, 2018 recommending that the Acting
Mayor schedule and appointments for the balance of November 2018 to
November 2019 and the appointments to Government Agencies, Advisory
and/or Legislated Committees, Special Committees, Community Groups
and Organizations and Standing Committees for the balance of November
2018 to December 2019 be approved.
Council Meeting Minutes
November 13, 2018
Page 12 of 13
R/2018-600
It was moved and seconded
That the Acting Mayor schedule and appointments for November 2018 to
November 2019 as attached to the staff report dated November 13, 2018
be approved and further
That the appointments to Government Agencies, Advisory and/or Legislated
Committees, Special Committees, Community Groups and Organizations
and Standing Committees for November 2018 to December 2019 as
attached to the staff report dated November 13, 2018 be approved.
CARRIED
1172 November 2018 to December 2019 Council Meeting Schedule
Staff report dated November 13, 2018 recommending that the Council
Meeting schedule for 2019 and the balance of 2018 be adopted.
R/2018-601
It was moved and seconded
That the Council Meeting schedule for 2019 and the balance of 2018 as
attached to the staff report dated November 13, 2018 be amended to
indicated that the November 20, 2018 Public Hearing is cancelled and that
the Council Meeting schedule be adopted as amended.
CARRIED
Other Committee Issues – Nil
1200 STAFF REPORTS – Nil
1300 OTHER MATTERS DEEMED EXPEDIENT – Nil
1301 City of Maple Ridge Council Code of Conduct
Mayor’s report dated November 13, 2018 recommending that the City of
Maple Ridge Council Code of Conduct dated November 2018 be endorsed
and be reviewed annually.
Council Meeting Minutes
November 13, 2018
Page 13 of 13
R/2018-602
It was moved and seconded
That the City of Maple Ridge Council Code of Conduct dated November
2018 be endorsed; and further
That the City of Maple Ridge Council Code of Conduct be reviewed annually.
CARRIED
Note: The following suggestions for amendments to the Council of Conduct
document were put forward as friendly amendments.
That the Council Code of Conduct be amended to include language on
attendance and punctuality and language pertaining to the preferable
method of requesting members of the public to sign in when addressing
Council, be it during a Council Meeting or at a Public Hearing.
1400 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS – Nil
1500 ADJOURNMENT – 8:24 p.m.
_______________________________
M. Morden, Mayor
Certified Correct
___________________________________
L. Benson, Corporate Officer
700 ITEMS ON CONSENT
700
701 Minutes
701
701.1 Development Agreements Committee
701.1
701.2 Minutes of Meetings of Committees and Commissions of Council
701.2
1000 Bylaws
1000
Page 1 of 4
City of Maple Ridge
TO: His Worship Mayor Michael Morden MEETING DATE: November 27, 2018
and Members of Council FILE NO: 2018-200-RZ
FROM: Chief Administrative Officer MEETING: COUNCIL
SUBJECT: Final Reading Detached Garden Suites Pilot Project Properties:
26378 – 126th Avenue: Zone Amending Bylaw No. 7472-2018 &
Housing Agreement Bylaw No. 7476-2018;
23525 Dogwood Avenue: Zone Amending Bylaw No. 7473-2018 &
Housing Agreement Bylaw No. 7477-2018.
EXECUTIVE SUMMARY:
As a further step towards implementing the Housing Action Plan, the City is currently in the middle of
a Detached Garden Suite (DGS) Pilot Project. With only 45 DGS units built since the City first
permitted them in 2008, Council directed staff to review the City’s existing DGS program as well as
its secondary suites (SS) regulations and report back on possible options to expand the City’s
programs. Following a community engagement process a number of possible program changes were
identified for Council, three of which were suggested for short-term implementation. As a first step, a
Pilot Project was endorsed by Council at the May 1, 2018 Workshop meeting and it is aimed at
creating tangible examples of DGS units incorporating one or more of the recommended options
under review.
Subsequently, on June 26, 2018 Council granted First and Second Reading to Zone Amending
Bylaws No. 7472-2018 and No. 7473-2018, as well as First, Second, and Third Reading to Housing
Agreement Bylaws No. 7476-2018 and No. 7477-2018. Council considered the subject Zoning
Bylaw text amendments at the Public Hearing held on July 17, 2018. The Zone Amending Bylaws
received Third Reading on July 24, 2018.
The attached Zone Amending Bylaws, along with the associated Housing Agreements, will permit the
Pilot Project DGS units to be a maximum size of 140m2 (1500 ft2) increased from the currently
allowable maximum size of 90m2 (970 ft2).
The property owners for each of the subject sites have submitted complete building permit (BP)
applications, which are being reviewed by the Building Department and are close to being ready for
BP issuance. Upon adoption and execution of the Zone Amending Bylaws (Appendix A) and Housing
Agreement Bylaws (Appendix B) and issuance of the BPs, construction of the DGS units may
commence. It is anticipated that once these DGS units are complete, tours of the new garden suite
forms will be scheduled for Council, staff and the public with an aim to raise awareness of the City’s
DGS program. The built examples will also assist Council in its future consideration of whether to
permit such new DGS forms City-wide.
1001
Page 2 of 4
RECOMMENDATIONS:
For property located at 26378 – 126th Avenue THAT:
a. Zone Amending Bylaw No. 7472-2018 be adopted;
b. Housing Agreement Bylaw No. 7476-2018 be adopted;
For property located 23525 Dogwood Avenue THAT:
c. Zone Amending Bylaw No. 7473-2018 be adopted;
d. Housing Agreement Bylaw No. 7477-2018 be adopted.
DISCUSSION:
a) Background Context:
In August 2016, Council directed a review of the City’s SS and DGS regulations with an aim to
increase affordable housing options, including additional rental opportunities, within the community.
Early in the process, and as a means of gaining insight into a range of possible regulatory options,
Council endorsed a public consultation process in the Fall 2017. The consultation process consisted
of various opportunities for community input and included a DGS Stakeholder Workshop and a SS
and DGS Public Open House. Both of these consultation events were held in November 2017. A
number of potential options to expand the City’s existing regulations were presented to the
community and the majority of those who participated in the process expressed supportive feedback.
Outcomes of the public consultation process were presented to Council at the February 6, 2018
Workshop meeting with a focus given to three initial regulatory expansion options:
Allow a Secondary Suite and DGS on the same lot;
Allow a DGS size to be a minimum of 20.3 m2 (219 ft2); and
Allow a DGS size to be up to 140m2 (1500 ft2) or 15% of the lot area, whichever is less.
For a full list of expansion options, see the February 2018 Council report at:
https://www.mapleridge.ca/DocumentCenter/View/16199/Public-Consultation-Summary-Report---
February-6-2018-PDF
Through the February Workshop discussion, the exploration of a pilot project was initiated through a
Council resolution. Council endorsed the Pilot Project process at the May 1, 2018 Workshop
meeting, citing that such a Pilot Project would offer Council the opportunity to review built examples
prior to considering if expanded regulations should be permitted City-wide.
The three options listed in the bullets above were advertised to the community, through the local
newspaper and social media, seeking property owners interested in participating in the Pilot Project.
Four properties were confirmed as participants for the project.
On June 19, 2018 the four projects were introduced to Council through a “Look-Book” document
that provided conceptual images of the proposed DGS units and included site details and BP
application requirements. The Look-Book document can be viewed on the City’s website through the
following link: https://www.mapleridge.ca/DocumentCenter/View/17464/MR-lookbook
Page 3 of 4
On June 26, 2018, three out of the four proposed Pilot Projects received First and Second Readings
of the Zone Amending Bylaws and First, Second, and Third Readings of the Housing Agreement
Bylaws (note that a Public Hearing is not required for the Housing Agreement Bylaws). The fourth
possible Pilot Project was not approved by Council due to concerns raised by neighbouring residents.
Since that time, one of the three remaining properties, located on Morrisette Place, has withdrawn
from the Pilot Project.
For the remaining two Pilot Project proposals, located at 26378 – 126th Avenue and 23525
Dogwood Avenue, Zone Amending Bylaws No. 7472-2018 and No. 7473-2018 respectively, have
been considered by Council at Public Hearing on July 17, 2018 and subsequently were both granted
Third Reading on July 24, 2018. Concurrent with the rezoning process, the two applicants pursued
the development of their BP drawings and preparation of their BP applications to the City. BP’s for
both properties have been reviewed and are ready for issuance and the property owners for both
properties have requested that Final Reading be considered.
Once the DGS Pilot Project units are constructed and have received preliminary occupancy, public
tours will be scheduled for a period of two months. The DGS units will be eligible for final occupancy
once the two months of public tours is complete and a report with possible City-wide DGS
recommendations will be provided to Council.
b) Pilot Project Proposals
The Zoning Bylaw text amendments are to permit the construction of DGS units that will serve as
tangible examples of potential expanded options to the DGS regulations. The two DGS units that
remain as participants in the Pilot are both proposing 140m2 (1500 ft2) DGS units on one acre lots.
A phase 2 of the Pilot Project, which is intended to have more of a focus of delivering DGS Pilot
Projects within the City’s Urban Area Boundary, was endorsed by Council on June 19, 2018. It is
anticipated that a report discussing the steps taken to-date and next step options will be brought
to Council in an upcoming Council Workshop meeting.
c) Pilot Project Participant Requirements:
It is anticipated that property owners will complete construction of their DGS units in Summer
2019 and two months of public tours will commence shortly thereafter. After completion of the
tours, a report with the project outcomes and possible City-wide recommendations will be
presented to Council.
The two Pilot Project participants have completed all other process requirements, which include:
1. Payment of $1,000 to help cover cost of Look-Book preparation;
2. Execution of Housing Agreement (attached as Appendix B);
3. Written permission from building designers for the City to use building design for other
property owners planning a DGS project in future;
4. Receipt of executed Letter of Agreement agreeing to register the Housing Agreement on
title upon Bylaw adoption and permit public tours on their property;
5. Submission of complete BP application for DGS unit.
Upon adoption of the Zone Amending Bylaws and the Housing Agreement Bylaws, the BPs for
each application will be issued and construction may commence imminently.
Page 4 of 4
CONCLUSION:
Both DGS Pilot Project participants have completed the process requirements to-date and their BPs
are ready to be issued. As a further step towards implementing the Housing Action Plan and in the
interests of encouraging greater housing choice in the community, it is recommended that Final
Reading be given to Zone Amending Bylaws No. 7472-2018 and No. 7473-2018 and Housing
Agreement Bylaws No. 7476-2018 and No. 7477-2018.
“Original signed by Lisa Zosiak”
_______________________________________________
Prepared by: Lisa Zosiak, MRM, MCIP, RPP
Planner
“Original signed by Christine Carter”
_______________________________________________
Approved by: Christine Carter, M.PL, MCIP, RPP
Director of Planning
“Original signed by Frank Quinn”
_______________________________________________
Approved by: Frank Quinn, MBA, P.Eng
GM: Public Works & Development Services
“Original signed by Paul Gill”
_______________________________________________
Concurrence: Paul Gill, BBA, CPA, CGA
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A – Zone Amending Bylaws No. 7472-2018 and No. 7473-2018
Appendix B – Housing Agreement Bylaws No. 7476-2018 and No. 7477-2018
CITY OF MAPLE RIDGE
BYLAW NO. 7472-2018
A Bylaw to amend the text of Maple Ridge Zoning Bylaw No. 3510-1985 as amended
_____________________________________________________________________________________
WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510-1985 as amended:
NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows:
This Bylaw may be cited as “Maple Ridge Zone Amending Bylaw No. 7472-2018”.
Scope:
This Bylaw recommends amendments that will permit expansion of the Detached Garden Suite
regulations as part of a DGS Pilot Project for specific single-family properties.
1.PART 4 GENERAL REGULATIONS, is amended as follows:
a.Section 402 REGULATIONS FOR PERMITTED USES OF LAND, BUILDINGS & STRUCTURES,
Section 11, Dwelling units for a Detached Garden Suite use, be amended by adding the
following new clause at the end of this Section in the correct alphabetical or numerical
order:
The Detached Garden Suite provisions in this Section 11 will apply to the properties
listed below, except where differences to these provisions are specifically stated for
each:
i.At 26378 – 126th Avenue (Lot 34, Except: Part Subdivided by Plan
BCP13892, Section 24, Township 12, New Westminster District, Plan
LMP19841) a Detached Garden Suite with a maximum Gross Floor Area of
140m2 (1500 ft2) and a maximum building height of 7.5 metres from
ground level is permitted.
2.Maple Ridge Zoning Bylaw No. 3510-1985 as amended is hereby amended accordingly.
READ a first time the 26th day of June, 2018.
READ a second time the 26th day of June, 2018.
PUBLIC HEARING held the 17th day of July, 2018.
READ a third time the 24th day of July, 2018.
ADOPTED the day of , 2018
_____________________________________ _____________________________________
PRESIDING MEMBER CORPORATE OFFICER
APPENDIX A
1001.1
CITY OF MAPLE RIDGE
BYLAW NO. 7473-2018
A Bylaw to amend the text of Maple Ridge Zoning Bylaw No. 3510-1985 as amended
_____________________________________________________________________________________
WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510-1985 as amended:
NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows:
This Bylaw may be cited as “Maple Ridge Zone Amending Bylaw No. 7473-2018”.
Scope:
This Bylaw recommends amendments that will permit expansion of the Detached Garden Suite
regulations as part of a DGS Pilot Project for specific single-family properties.
1.PART 4 GENERAL REGULATIONS, is amended as follows:
a.Section 402 REGULATIONS FOR PERMITTED USES OF LAND, BUILDINGS & STRUCTURES,
Section 11, Dwelling units for a Detached Garden Suite use, be amended by adding the
following new clause at the end of this Section in the correct alphabetical or numerical
order:
The Detached Garden Suite provisions in this Section 11 will apply to the properties
listed below, except where differences to these provisions are specifically stated for
each:
ii.At 23525 Dogwood Avenue (Lot “B”, Section 28, Township 12, New
Westminster District, Plan 6734) a Detached Garden Suite with a maximum
Gross Floor Area of 140m2 (1500 ft2) located in the front yard is permitted.
2.Maple Ridge Zoning Bylaw No. 3510-1985 as amended is hereby amended accordingly.
READ a first time the 26th day of June, 2018.
READ a second time the 26th day of June, 2018.
PUBLIC HEARING held the 17th day of July, 2018.
READ a third time the 24th day of July, 2018.
ADOPTED the day of , 2018
_____________________________________ _____________________________________
PRESIDING MEMBER CORPORATE OFFICER
1001.2
CITY OF MAPLE RIDGE
BYLAW NO. 7476 – 2018
A Bylaw to authorize the City of Maple Ridge to enter into a
Housing Agreement for 26378 – 126th Avenue
___________________________________________________________
WHEREAS pursuant to Section 483 of the Local Government Act, as amended, Council may,
by bylaw, enter into a housing agreement under that Section;
AND WHEREAS Council and Garry Edward Altenried and Lesli Vivian Altenried wish to enter
into a housing agreement for the subject property at 26378 – 126th Avenue;
NOW THEREFORE , the Municipal Council of the City of Maple Ridge, in open meeting
assembled, ENACTS AS FOLLOWS :
1.This Bylaw may be cited as “26378 – 126th Avenue Housing Agreement Bylaw No.
7476-2018”.
2.By this Bylaw Council authorizes the City to enter into a housing agreement with Garry
Edward Altenried and Lesli Vivian Altenried, in respect to the following land:
Lot 34, Except: Part Subdivided by Plan BCP13892, Section 24, Township 12, New
Westminster District, Plan LMP19841
3.The Mayor and Corporate Officer are authorized to execute the housing agreement
and all incidental instruments on behalf of the City of Maple Ridge.
4.Schedule A, attached to this Bylaw, is incorporated into and forms part of this Bylaw.
5.This bylaw shall take effect as of the date of adoption hereof.
READ a first time the day of , 2018.
READ a second time the day of , 2018.
READ a third time the day of , 2018.
ADOPTED, the day of , 2018.
_____________________________ ____________________________
PRESIDING MEMBER CORPORATE OFFICER
APPENDIX B
1001.3
CITY OF MAPLE RIDGE
BYLAW NO. 7477 – 2018
A Bylaw to authorize the City of Maple Ridge to enter into a
Housing Agreement for 23525 Dogwood Avenue
___________________________________________________________
WHEREAS pursuant to Section 483 of the Local Government Act, as amended, Council may,
by bylaw, enter into a housing agreement under that Section;
AND WHEREAS Council and James Gordon Richardson and Brenda Shawneen Richardson
wish to enter into a housing agreement for the subject property at 23525 Dogwood Avenue;
NOW THEREFORE, the Municipal Council of the City of Maple Ridge, in open meeting
assembled, ENACTS AS FOLLOWS :
1.This Bylaw may be cited as “23525 Dogwood Avenue Housing Agreement Bylaw No.
7477-2018”.
2.By this Bylaw Council authorizes the City to enter into a housing agreement with
James Gordon Richardson and Brenda Shawneen Richardson, in respect to the
following land:
Lot “B”, Section 28, Township 12, New Westminster District, Plan 6734
3.The Mayor and Corporate Officer are authorized to execute the housing agreement
and all incidental instruments on behalf of the City of Maple Ridge.
4.Schedule A, attached to this Bylaw, is incorporated into and forms part of this Bylaw.
5.This bylaw shall take effect as of the date of adoption hereof.
READ a first time the 26th day of June, 2018.
READ a second time the 26th day of June, 2018.
READ a third time the 26th day of June, 2018.
ADOPTED, the day of , 2018.
_____________________________ ____________________________
PRESIDING MEMBER CORPORATE OFFICER 1001.4
1100 Reports and Recommendations
1100
City of Maple Ridge
TO: His Worship Mayor Michael Morden MEETING DATE: November 27, 2018
and Members of Council FILE NO: 2018-370-AL
FROM: Chief Administrative Officer MEETING: Council
SUBJECT: Non Farm Use Application
21803 128 Avenue
EXECUTIVE SUMMARY:
The subject property is within the Agricultural Land Reserve and has an area of 11.4 hectares (28.2
acres). This application is to seek permission to construct an agricultural building with dimensions of
15 metres (50 feet) by 30 metres (100 feet).
The Zoning Bylaw distinguishes between buildings for an agricultural use (barns, greenhouses,
stables, etc) and structures that are accessory to a residential use (garages and workshops). Under
the Zoning Bylaw, agricultural buildings can be larger and taller than accessory residential structures.
In addition, agricultural buildings are not required to be sited within the farm home plate. Prior to
granting permits for agricultural buildings, staff have a responsibility to ensure that the scale of
agricultural activity on the property is appropriate to the proposed structure.
At 450 square metres (5000 square feet), the size of the proposed structure exceeds the maximum
permissible for an accessory residential structure (which is 279 square metres or approximately
3000 square feet). The property has farm status; however, BC Assessment Authority confirms that
the farm class status is due to a lease arrangement with outside farming interests. Their records
therefore give no indication that the property owners are themselves engaged in farming. The
purpose of this application is to give the Agricultural Land Commission the opportunity to assess
whether the proposed structure is appropriate to the extent of farming activity on the property.
RECOMMENDATION:
That non-farm use application 2018-370-AL be forwarded to the Agricultural Land Commission for
their consideration.
DISCUSSION:
a)Background Context:
Applicant: Evane Enterprises Ltd. A S Holdings Ltd.
Legal Description: Lot 3, Section 30, Township 12, Plan NWP3663
OCP :
Existing: AGR (Agricultural)
1101
- 2 -
Zoning:
Existing: A-2 (Upland Agricultural)
Surrounding Uses
North: Use: Rural Residential
Zone: A-2 (Upland Agricultural)
Designation Agricultural
South: Use: Farm and Rural Residential
Zone: RS-3 (One Family Rural Residential)
Designation: Agricultural
East: Use: Rural Residential
Zone: A-2 Upland Agricultural
Designation: Agricultural
West: Use: Rural Residential
Zone: A-2 Upland Agricultural
Designation: Agricultural
Existing Use of Property: Rural Residential with farm status
Proposed Use of Property: Rural Residential with farm status
Site Area: 11.4 hectares (28.2 acres)
Access: 128th Avenue
Servicing: On site sewer and water
b) Project Description:
This application is to seek permission to construct an agricultural building with dimensions of 15
metres (50 feet) by 30 metres (100 feet). At 450 square metres (5000 square feet), the size of
this structure exceeds the maximum permissible for an accessory residential structure. The
property has assessed farm class status due to a lease arrangement with a farmer.
Prior to issuance of a building permit for this use, the local government has a responsibility to
determine that the scale of the proposed agricultural structure is appropriate to the long-term
agricultural uses likely to take place on the subject property. For this reason, the approval of the
Agricultural Land Commission is being sought to accompany the building permit.
c) Planning Analysis:
Zoning Bylaw.
The subject property is zoned A-2 Upland Agricultural. Both agricultural and residential uses are
permitted in the zone. All residential and accessory residential uses (garages, workshops) in the
Agricultural Land Reserve are limited to a 0.2 ha (0.5 acre) portion of the site known as the farm
home plate. In addition, an accessory residential structure is limited to 279 square metres, which is
significantly smaller than the size of the proposed structure. Agricultural buildings (barns,
greenhouses, and stables) can be taller and are limited by lot coverage, but do not have a cap on
- 3 -
area. They are also subject to setback requirements in the Zoning Bylaw, but are exempt from farm
home plate regulations.
If this application is either denied by Council or the Agricultural Land Commission, the applicant will
have the option of constructing an accessory residential structure in compliance with the Zoning
Bylaw.
Official Community Plan.
Policy 6-9 of the Official Community Plan discusses the need for consistency within municipal
regulations and those of senior agencies. It states:
Maple Ridge supports the policies and regulations of the Agricultural Land Commission Act and
the Farm Practices Protection Act in its land uses and will review its bylaws affecting farmland
and farm operations for consistency with these provincial acts, regulations, and guidelines.
The City of Maple Ridge aims to ensure that development within the ALR is appropriate to the
permitted uses established for lands within the Agricultural Land Reserve. This practice involves
ensuring that proposals for agricultural structures are appropriate to the uses involved.
d) Intergovernmental Issues:
Ministry of Agriculture / Agricultural Land Commission.
The purpose of both the farm home plate and restrictions on the size of residential and accessory
residential structures arise from a concern about protecting agricultural land for agricultural
purposes. This concern is broadly shared, as evidenced by a recent report to the Ministry of
Agriculture. 1
Report input was gathered from key stakeholders including landowners, farmers, ranchers, and
local governments and the general public. Key messages include concern about the impacts of
excessive residential development and non-farm uses, and support for setting limits to large
homes and non-farm activities.
As noted, the property has farm class status due to a lease arrangement with a nearby farmer. The
length of tenure for this lease arrangement is not clear. For this reason, this non -farm use
application is recommended to give the applicant the opportunity to make a case for an agricultur al
building to the Agricultural Land Commission.
e) Alternatives:
The report recommendation is to forward the application to the Agricultural Land Commission in
order for their input in determining if the agricultural uses on the property are sufficient to justify the
proposed agricultural building. The justification for requiring the non-farm use application is due to
the lease tenure of the farming activity on the site.
1 Revitalizing the Agricultural Land Reserve and the Agricultural Land Commission, Interim Committee Report
to the Minister of Agriculture Prepared by B.C. Minister of Agriculture’s Advisory Committee for Revitalizing the
Agricultural Land Reserve and the Agricultural Land Commission, July 31, 2018
- 4 -
If Council is convinced that the application has merit as it stands without first seeking the input of
the Agricultural Land Commission, Council has the option of directing staff to issue a building permit
for this use. In such a case, the portion of the application fee to be forwarded to the Commission will
be refunded to the applicant.
CONCLUSION:
This application for a non-farm use is to construct an agricultural building on a property that has farm
status due to a leasing arrangement with farming interests who do not reside on the property. As
this lease arrangement may not be long term, the recommendation is to forward the application to
the Commission for their review and final decision.
“Original signed by Diana Hall”
_______________________________________________
Prepared by: Diana Hall, M.A., MCIP, RPP
Planner 2
“Original signed by Christine Carter”
_____________________________________________
Approved by: Christine Carter, M.PL, MCIP, RPP
Director of Planning
“Original signed by Frank Quinn”
_______________________________________________
Approved by: Frank Quinn, MBA, P.Eng
GM Public Works & Development Services
“Original signed by Paul Gill”
_______________________________________________
Concurrence: Paul Gill, BBA, CPA, CGA
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A – Subject Map
Appendix B – Ortho Photo
Appendix C – Site Plan provided by the applicant
DATE: Oct 23, 2018
FILE: 2018-370-AL
21803 128 AVE
PLANNING DEPARTMENT
SUBJECT PROPERTY
´
Scale: 1:6,000 BY: RA
Legend
Stream
Canal Edge
Ditch Centreline
Edge of River
Edge of Marsh
Edge of Flooded Area
Indefinite Creek
River Centreline
Canal
Flooded Area
Lake or Reservoir
Marsh
River
128 AVE
APPENDIX A
DATE: Oct 23, 2018
FILE: 2018-370-AL
21803 128 AVE
City of PittMeadows
District of
Langley District of MissionFRASER R.
^
PLANNING DEPARTMENT
SUBJECT PROPERTY
Aerial Imagery from the Spring of 2016´
Scale: 1:6,000 BY: RA
128 AVE
APPENDIX B
APPENDIX C
City of Maple Ridge
TO: His Worship Mayor Michael Morden MEETING DATE: November 27, 2018
and Members of Council FILE NO: 2018-349-RZ
FROM: Chief Administrative Officer MEETING: Council
SUBJECT: First Reading
Zone Amending Bylaw No. 7503-2018
21745 River Road
EXECUTIVE SUMMARY:
An application has been received to rezone the subject property located on 21745 River Road from
RS-1 (One Family Urban Residential) to RS-1b (One Family Urban (Medium Density) Residential), to
permit future subdivision into two lots. To proceed further with this application additional
information is required as outlined below. Pursuant to Council policy, this application is subject to
the Community Amenity Contribution Program, and will be requested to pay $5,100.00 for the
additional lot, as the original lot is exempt when a subdivision is proposing fewer than 3 lots..
RECOMMENDATIONS:
That Zone Amending Bylaw No. 7503-2018 be given first reading; and
That the applicant provide further information as described on Schedules B, E, F and G of the
Development Procedures Bylaw No. 5879–1999, along with the information required for a
Subdivision application.
DISCUSSION:
a)Background Context:
Applicant: Pivotal Development Consultants Ltd., Wayne Jackson
Legal Description: Lot 82, District Lot 247, New Westminster District Plan 32510
OCP:
Existing: Urban Residential
Proposed: Single-Family Residential
Zoning:
Existing: RS-1 (One Family Urban Residential)
Proposed: RS-1b (One Family Urban (Medium Density) Residential)
Surrounding Uses:
North: Use: Single-Family Residential
Zone: RS-1 (One Family Urban Residential)
Designation: Urban Residential
South: Use: Single-Family Residential
Zone: RS-1 (One Family Urban Residential)
Designation: Urban Residential
East: Use: Single-Family Residential
Zone: RS-1 (One Family Urban Residential)
Designation: Urban Residential
1102
- 2 -
West: Use: Single-Family Residential
Zone: RS-1 (One Family Urban Residential)
Designation: Urban Residential
Existing Use of Property: Single-Family Residential
Proposed Use of Property: Single-Family Residential
Site Area: 0.150 HA. (0.37 acres)
Access: River Road
Servicing requirement: Urban Standard
b) Site Characteristics:
The subject property is approximately 0.150 hectares (0.37 acres) in size, and is generally flat. Its
location is partially within the 100 metre and mostly within the 300 metre setback zone of the Fraser
River Escarpment. The subject property is bound by single family residential properties, and River
Road to the south (see Appendix A and B).
c) Project Description:
The current application proposes to rezone the subject property from RS-1 (One Family Urban
Residential) to RS-1b (One Family Urban (Medium Density) Residential), to permit future subdivision
into two lots, not less than 557 m2. The proposed lot size of 739 m2 and 760 m2 will ensure
compatibility with the surrounding neighbourhood, specially since the adjacent property to the west
is 765 m2 in area. The existing structures on site will be required to be demolished. Access for both
new lots are proposed to be off of River Road
At this time the current application has been assessed to determine its compliance with the Official
Community Plan (OCP) and provide a land use assessment only. Detailed review and comments will
need to be made once full application packages have been received. A more detailed analysis and a
further report will be required prior to second reading. Such assessment may impact proposed lot
boundaries and yields, OCP designations and Bylaw particulars, and may require application for
further development permits.
d) Planning Analysis:
Official Community Plan:
The development site is located in West Maple Ridge, and is currently designated Urban Residential.
This designation permits a range of housing types within the Urban Area Boundary, where infill and
densification may be possible based on compatibility and locational criteria on properties which can
be fully serviced to municipal standards.
The Urban Residential designation consists of two residential categories, Neighbourhood
Residential, and Major Corridor Residential. The subject property is considered a Major Corridor
Residential property, which allows for building forms such as single family, duplex, triplex, four-
plexes, townhouse and apartment, subject to satisfying compatibility criteria in the Official
Community Plan Figure 4. Criteria include respecting and reinforcing the physical patterns and
characteristics of its established neighbourhood.
The subject property is located within the Fraser River Escarpment Area. Policies 6.23 and 6.24 have
been established relating to building construction within the area bounded by 207 Street to the
West, 124 Ave to the North, 224 Street to the East and the top of crest of the Fraser River
- 3 -
Escarpment along the South. When a property is located within the Fraser River Escarpment area,
additional construction, engineering and covenants may apply, depending on the property’s location
within the escarpment. The purpose of the policies is to set out conditions under which subdivision
of, or building on, land can be considered within the escarpment area without compromising the
stability of the escarpment, to have control of surficial and groundwater discharge in the area. As
part of rezoning, connections to the existing storm sewer will be required.
For the proposed development, no OCP amendment will be required to allow the proposed RS-1b
(One Family Urban (Medium Density) Residential) zoning.
On December 12, 2017 Council amended the city-wide Community Amenity Contribution Program
policy, which permits amenity contributions for residential development throughout Maple Ridge,
including the provision of affordable and special needs housing in a financially sustainable manner.
Each CAC will be based on a contribution rate of $5,100 per single family lot created. For single
family residential subdivisions proposing fewer than 3 lots, only the original lot is exempt, after which
the CAC program applies to each additional lot.
Zoning Bylaw:
The current application proposes to rezone the property located at 21745 River Road from RS-1
(One Family Urban Residential) to RS-1b (One Family Urban (Medium Density) Residential) to permit
future subdivision into two lots. The minimum lot size for the current zone is 668m2, and the
minimum lot width is 18 metres. With a current lot width of 29.8 metres, the subject property cannot
be subdivided under its current zone, which is why rezoning is proposed.
The minimum lot size for the proposed RS-1b (One Family Urban (Medium Density) Residential) zone
is 557 m2 with a minimum lot width of 15 metres. The applicant is proposing two lots, respectively
14.89 metre and 14.96 metres in width, and a Development Variance Permit application is required
to vary width.
Housing Action Plan:
The Housing Action Plan (HAP) was endorsed by Council in September, 2014, and identifies 5 goals:
1. To improve housing choice for all current and future households.
2. To encourage the provision of affordable, rental, and special needs housing in Maple Ridge.
3. To increase the opportunity for low income residents and those with unique needs to access
appropriate housing and supports.
4. To raise awareness and increase support for initiatives that improve housing choice and
affordability.
5. To build the capacity of the community to innovate and improve access and opportunity for
affordable housing and housing choice.
This was reaffirmed with the endorsement of the Housing Action Plan Implementation Framework in
September, 2015. While implementing the HAP, a new zone RT-2 is currently in process to be
integrated into the Zoning Bylaw, to allow for triplex, fourplex and courtyard housing forms, while the
RT-1 Duplex zone is amended to better fit current standards. Applicants are encouraged by staff to
assess the feasibility for these housing forms on their sites.
Development Permit Areas:
Pursuant to Section 8.9 of the OCP, a Watercourse Protection Development Permit application is
required to ensure the preservation, protection, restoration and enhancement of watercourse and
riparian areas.
- 4 -
Pursuant to Section 8.10 of the OCP, a Natural Features Development Permit application is required
for all development and subdivision activity or building permits for:
All areas designated Conservation on Schedule “B” or all areas within 50 metres of an area
designated Conservation on Schedule “B”, or on Figures 2, 3 and 4 in the Silver Valley Area
Plan;
All lands with an average natural slope of greater than 15 %;
All floodplain areas and forest lands identified on Natural Features Schedule “C”
to ensure the preservation, protection, restoration and enhancement of the natural environment and
for development that is protected from hazardous conditions.
Advisory Design Panel:
No review by the Advisory Design Panel is required prior to Second Reading.
Development Information Meeting:
No Development Information Meeting is required for this application.
e) Interdepartmental Implications:
In order to advance the current application, after first reading, comments and input, will be sought
from the various internal departments and external agencies listed below:
a) Engineering Department;
b) Operations Department;
c) Fire Department;
d) Building Department;
e) Parks Department;
f) Ministry of Transportation and Infrastructure; and
g) Canada Post.
The above list is intended to be indicative only and it may become necessary, as the application
progresses, to liaise with agencies and/or departments not listed above.This application has not
been forwarded to the Engineering Department for comments at this time; therefore, an evaluation
of servicing requirements has not been undertaken. We anticipate that this evaluation will take
place between first and second reading.
f) Development Applications:
In order for this application to proceed the following information must be provided, as required by
Development Procedures Bylaw No. 5879–1999 as amended:
1. A completed Rezoning Application (Schedule B);
2. A Development Variance Permit (Schedule E);
3. A Watercourse Protection Development Permit Application (Schedule F);
4. A Natural Features Development Permit Application (Schedule G); and
5. A Subdivision Application.
The above list is intended to be indicative only, other applications may be necessary as the
assessment of the proposal progresses.
- 5 -
CONCLUSION:
The development proposal is in compliance with the OCP, therefore, it is recommended that Council
grant first reading subject to additional information being provided and assessed prior to second
reading.
It is recommended that Council not require any further additional OCP consultation.
The proposed layout has not been reviewed in relation to the relevant bylaws and regulations
governing subdivision applications. Any subdivision layout provided is strictly preliminary and must
be approved by the City of Maple Ridge’s Approving Officer.
“Original signed by Therese Melser”
_______________________________________________
Prepared by: Therese Melser
Planning Technician
“Original signed by Christine Carter”
_______________________________________________
Approved by: Christine Carter, M.PL, MCIP, RPP
Director of Planning
“Original signed by Frank Quinn”
_______________________________________________
Approved by: Frank Quinn, MBA, P. Eng
GM Public Works & Development Services
“Original signed by Paul Gill”
_______________________________________________
Concurrence: Paul Gill, CPA, CGA
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A – Subject Map
Appendix B – Ortho Map
Appendix C – Zone Amending Bylaw No. 7503-2018
Appendix D – Proposed Site Plan
DATE: Aug 28, 2018
FILE: 2018-349-RZ
21745 RIVER ROAD
PLANNING DEPARTMENT
SUBJECT PROPERTY
2015-327-RZ
2017-243-DP
´
Scale: 1:2,500 BY: LP
Legend
Stream
Ditch Centreline
Edge of River
Indefinite Creek
Lake or Reservoir
River
Railway (Generalized)
Major Rivers & Lakes
APPENDIX A
DATE: Aug 28, 2018
FILE: 2018-349-RZ
21745 RIVER ROAD
City of PittMeadows
District of
Langley District of MissionFRASER R.
^
PLANNING DEPARTMENT
SUBJECT PROPERTY
Aerial Imagery from the Spring of 2016´
Scale: 1:2,500 BY: LP
APPENDIX B
CITY OF MAPLE RIDGE
BYLAW NO. 7503-2018
A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended
______________________________________________________________________________
WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as
amended;
NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows:
1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7503-2018."
2.That parcel or tract of land and premises known and described as:
Lot 82 District Lot 247 Group 1 New Westminster District Plan 32510
and outlined in heavy black line on Map No. 1778 a copy of which is attached hereto and
forms part of this Bylaw, is/are hereby rezoned to RS-1b (One Family Urban (Medium
Density) Residential).
3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto
are hereby amended accordingly.
READ a first time the day of , 20
READ a second time the day of , 20
PUBLIC HEARING held the day of , 20
READ a third time the day of , 20
APPROVED by the Ministry of Transportation and Infrastructure this day of
, 20
ADOPTED, the day of , 20
_____________________________ ____________________________
PRESIDING MEMBER CORPORATE OFFICER
APPENDIX C
RIVER RD.CARR ST.117AVE.
117 AVE.218 ST.117 AVE.216462162011753
2169911690
216732166211691
11717
21769216252164011683
11707
11702
11699
11708
11738
2180521759216372164211754
11762
11750
2161611737
2185011748
11670
218532164911720
2173321715/192176011729
2182121659217712162611767
2167821778218012175911714/16
2164721694217302175611772
21692217212186711762
2174411728
21731217302174511706
11747
2162311718/20
11662
216952171611696
11712
2177811709
2164321768217832171011741
218082164611757
2171321826218411172111713
21746217472167411726
11738
2167714
186
SL6
2
B
B
1
78161
5
276
70
17
42
162
"B"
2
279
E1/2
6
243
5
10
83
SL13
SL8
C
74
1
1
159
Rem 2
13
A
3
6
SL10
C
CP
1
W1/2
11
SL3
8180
7
4
4
12
41
Rem
76
148
SL9
A
75
D
160 77
3
SL5
185 1
8
1
PCL. A
2
3
2
785
88
7
71
5
SL4
Rem 3
79
6
73
18
16
164
2
242
SL7
SL11
7
SL14
15
N 50' of 3
87
189
89
163
82
2
SL12
CANADIAN
P
A
C
I
F
I
C
R
A
I
L
W
A
Y
9
241
2
PCL. A
D
187
1
240
90
188
D
278
277
5
*
84
244
P 35974
P 20269P 6664
P 11112
P 9226LMP 12706
*PP066
P 7118P 38855P 32510
P 32876
P 13839
P 30039
P 13839P 5046
P 32510
P 4213
P 32876
P 908 P 12386P 11112
LMP 13219
P 6664
P 33311P 17205 BCS 60713250
(P 84920)
P 12133
LMP 12706
P 15184P 32510NWS 1848LMP
P 13429
*PP075
P 32510 P 13161P 36904
LMS
3
6
7
3 P 12386P 13161P 67720 P 32510P 13429 P 35974P 8950
P 17205P 23996P 77955P 6349
P 4966
P 3068943175 BCP 8450BCPLMP 38267BCP49047
43175
43175EP 7795752239EP 77956BCP
EP 36421
BCP 45560
BCP
BCP 44031
BCP
BCP48915
47607
BCP
43175
RP 30988
BCP
´
SCALE 1:2,500
MAPLE RIDGE ZONE AMENDINGBylaw No. Map No. From:
To:
RS-1 (One Family Urban Residential)
RS-1b (One Family Urban (Medium Density) Residential)
7503-20181778
APPENDIX D
City of Maple Ridge
TO: His Worship Mayor Michael Morden MEETING DATE: November 27, 2018
and Members of Council FILE NO: 2018-429-RZ
FROM: Chief Administrative Officer MEETING: Council
SUBJECT: First Reading
Zone Amending Bylaw No. 7515-2018
11052 240 Street
EXECUTIVE SUMMARY:
An application has been received to rezone the subject property, located at 11052 240 Street, from
RS-3 (One Family Rural Residential) to R-3 (Special Amenity Residential District), to permit future
subdivision into five (5) single family lots. To proceed further with this application, additional
information is required as outlined below.
The subject property is located within the Albion Area Plan and is designated Low/Medium Density
Residential, and Conservation. The applicant is requesting an Official Community Plan (OCP)
amendment to change the designation to Medium Density Residential, which allows the proposed R-
3 zone. It is anticipated that the boundaries of the current Conservation designation area will also
require adjustment after an environmental assessment study has been completed. The proposed
OCP amendment can be supported because the properties are located on 240 Street which is
considered a Major Corridor, and the proposed density is consistent with the surrounding
neighbourhood.
Pursuant to Council policy, this application is subject to the Community Amenity Contribution
Program, where a voluntary contribution will be requested for an approximate amount of $25.500, in
addition to the Albion Area Plan density bonus of $15,500.
RECOMMENDATIONS:
1.In respect of Section 475 of the Local Government Act, requirement for consultation during the
development or amendment of an Official Community Plan, Council must consider whether
consultation is required with specifically:
i.The Board of the Regional District in which the area covered by the plan is located, in the
case of a Municipal Official Community Plan;
ii.The Board of any Regional District that is adjacent to the area covered by the plan;
iii.The Council of any municipality that is adjacent to the area covered by the plan;
iv. First Nations;
v.Boards of Education, Greater Boards and Improvements District Boards; and
vi. The Provincial and Federal Governments and their agencies.
and in that regard it is recommended that no additional consultation be required in respect of this
matter beyond the early posting of the proposed Official Community Plan amendments on the
City’s website, together with an invitation to the public to comment, and;
2.That Zone Amending Bylaw No. 7515-2018 be given first reading; and
1103
- 2 -
3. That the applicant provide further information as described on Schedules A, B, E, F and G of the
Development Procedures Bylaw No. 5879–1999, along with the information required for an
Intensive Residential Development Permit and a Subdivision application.
DISCUSSION:
a) Background Context:
Applicant: WSP Canada Inc.
Legal Description: Lot 3, Section 10, Township 12, New Westminster District Plan
17613
OCP:
Existing: Low/Medium Density Residential and Conservation
Proposed: Medium Density Residential and Conservation
Zoning:
Existing: RS-3 (One Family Rural Residential)
Proposed: R-3 (Special Amenity Residential District)
Surrounding Uses:
North: Use: Single Family Residential
Zone: RS-3 (One Family Rural Residential)
Designation: Low/Medium Density Residential and Conservation
South: Use: Single Family Residential, Multi Family Residential and Park
Zone: R-3 (Special Amenity Residential District, RM-1 (Townhouse
Residential) and Park
Designation: Medium Density Residential and Conservation
East: Use: Single Family Residential
Zone: RS-3 (One Family Rural Residential)
Designation: Low/Medium Density Residential, and Conservation
West: Use: Vacant
Zone: RS-3 (One Family Rural Residential)
Designation: Urban Residential
Existing Use of Property: Single Family Residential
Proposed Use of Property: Single Family Residential, and Conservation
Site Area: 0.48 ha. (1.18 acres)
Access: proposed new lane, connecting to 110 Avenue
Servicing requirement: Urban Standard
b) Site Characteristics:
The subject property, located at 11052 240 Street, is approximately 1.2 acres in area, and is
generally flat, with Seigel Creek and steep slopes running through the north-east corner (see
Appendix A and B). The subject property is bounded by single family residential properties to the
north, east, and south, plus a townhouse neighbourhood and dedicated park to the south. The
property further to the north along 112 Ave is under application for development to townhouses,
where the south-west corner is dedicated as Conservation for Seigel Creek. The west of the subject
property is bounded by 240 Street, and across is a vacant property of land.
- 3 -
c) Project Description:
The current application proposes to rezone the subject property from RS-3 (One Family Rural
Residential) to R-3 (Special Amenity Residential District) to permit future subdivision into 5 (five)
single family lots, not less than 253m2, with access to all lots off a lane, connected from the south.
As Seigel Creek runs across the north-east corner of the subject property, which is partially
considered a fish-bearing creek, all lands east of the proposed lane will be dedicated as
Conservation.
At this time the current application has been assessed to determine its compliance with the Official
Community Plan (OCP) and provide a land use assessment only. Detailed review and comments will
need to be made once full application packages have been received. A more detailed analysis and a
further report will be required prior to second reading. Such assessment may impact proposed lot
boundaries and yields, OCP designations and Bylaw particulars, and may require application for
further development permits.
d) Planning Analysis:
Official Community Plan:
The subject property is located within the Albion Area Plan and is currently designated Low/Medium
Density Residential, and Conservation. For the proposed development an OCP amendment will be
required to re-designate the site to Medium Density Residential to allow the proposed R-3 (Special
Amenity Residential District) zoning, and to adjust the Conservation boundary.
The proposed OCP amendment can be supported because the property is located on 240 Street
which is a Major Corridor. The area is under development for higher density, including intensive
residential, and townhouses. Due to the environmental restrictions of the subject property, plus the
requirement to limit access off of an arterial street, continuing the intensive residential development
to the north along 240 Street is supportable.
For all Official Community Plan and Zoning Amending Bylaws that are seeking a higher density than
is envisioned, density bonuses may be considered at Council’s discretion, as stated in policy 2-9 of
the OCP. Furthermore, policy 10-7 speaks to consideration of density bonuses as part of the
development review process for Albion Area Plan amendment applications seeking a land use
designation change that would permit a higher density than currently permitted.
Pursuant to Council policy, this application is subject to the Community Amenity Contribution
Program, where a voluntary contribution will be requested for an approximate amount of $25.500, in
addition to the Albion Area Plan density bonus of $15,500.
Zoning Bylaw:
The current application proposes to rezone the subject property from RS-3 (One Family Rural
Residential) to R-3 (Special Amenity Residential District) to permit future subdivision into 5 (five) lots
and Conservation (see Appendix D). The minimum lot size for the proposed R-3 (Special Amenity
Residential District) zone is 213m2, and the proposed lots are a minimum of 253m2.
- 4 -
Any variations from the requirements of the proposed zone will require a Development Variance
Permit application. The current proposal indicates a variance is required to allow for a lesser lot
depth than the required 27m. Variances for the environmental setbacks are anticipated to be
required as well.
Development Permits:
Pursuant to Section 8.8 of the OCP, an Intensive Residential Development Permit application is
required to ensure the current proposal provides emphasis on high standards in aesthetics and
quality of the built environment, while protecting important qualities of the natural environment.
Pursuant to Section 8.9 of the OCP, a Watercourse Protection Development Permit application is
required for all developments and building permits within 50 metres of the top of bank of all
watercourses and wetlands. The purpose of the Watercourse Protection Development Permit is to
ensure the preservation, protection, restoration and enhancement of watercourse and riparian
areas.
Pursuant to Section 8.10 of the OCP, a Natural Features Development Permit application is required
for all development and subdivision activity or building permits for:
All areas designated Conservation on Schedule “B” or all areas within 50 metres of an
area designated Conservation on Schedule “B”, or on Figures 2, 3 and 4 in the Silver
Valley Area Plan;
All lands with an average natural slope of greater than 15 %;
All floodplain areas and forest lands identified on Natural Features Schedule “C”
to ensure the preservation, protection, restoration and enhancement of the natural environment and
for development that is protected from hazardous conditions.
Advisory Design Panel:
No Development Permit is required to be reviewed by the Advisory Design Panel prior to second
reading.
Development Information Meeting:
A Development Information Meeting is required for this application. Prior to second reading the
applicant is required to host a Development Information Meeting in accordance with Council Policy
6.20.
e) Interdepartmental Implications:
In order to advance the current application, after first reading, comments and input, will be sought
from the various internal departments and external agencies listed below:
a) Engineering Department,
b) Operations Department;
c) Fire Department;
d) Building Department;
e) Parks Department;
- 5 -
f) School District;
g) Ministry of Environment; and
h) Canada Post.
This application has not been forwarded to the Engineering Department for comments at this time;
therefore, an evaluation of servicing requirements has not been undertaken. We anticipate that this
evaluation will take place between first and second reading, and will address a potential connection
of the lane onto the northern adjacent property respecting the watercourse protection setbacks.
Furthermore, it is anticipated that a temporary No Build restrictive covenant will be required on
proposed lot 1, allowing for a temporary connection from the lane onto 240 Street, or for a
temporary turn-around, in order to meet Building Code/Fire Code requirements for the length of a
lane.
The above list is intended to be indicative only and it may become necessary, as the application
progresses, to liaise with agencies and/or departments not listed above.
Environmental considerations:
A preliminary environmental planning review has taken place, where it is noted that the proposed
layout is projecting the lane layout against a 10 metre setback from the high water mark due to site
constraints. The City of Maple Ridge applies the Streamside Protection Regulations (SPR) method
along with the City’s Watercourse Protection Development Permit Guidelines and OCP policies in
order to create a more comprehensive set of natural environmental protection, mitigation, and
restoration measures. Generally speaking, the City does not support variances beyond 15 metres
from top of bank.
Since the applicant is proposing to reduce the setback down to 10 metres from top of bank to
accommodate the road layout, an Environmental Impact Assessment and Habitat Balance Report
would be required to determine if the proposed subdivision layout is feasible. A detailed Riparian
Area Regulations assessment would also be required to ensure there are no issues with
encroachment into Provincial minimum setbacks. These assessments will be conducted prior to
second reading and will be summarized in the second reading report. The proposed subdivision
layout is potentially subject to change upon this review.
f) Early and Ongoing Consultation:
In respect of Section 475 of the Local Government Act for consultation during an Official Community
Plan amendment, it is recommended that no additional consultation is required beyond the early
posting of the proposed OCP amendments on the City’s website, together with an invitation to the
public to comment.
g) Development Applications:
In order for this application to proceed the following information must be provided, as required by
Development Procedures Bylaw No. 5879–1999 as amended:
1. An OCP Application (Schedule A);
2. A complete Rezoning Application (Schedule B, remainder info);
3. A Development Variance Permit (Schedule E);
- 6 -
4. A Watercourse Protection Development Permit Application (Schedule F);
5. A Natural Features Development Permit Application (Schedule G);
6. An Intensive Residential Development Permit Application; and
7. A Subdivision Application.
The above list is intended to be indicative only, other applications may be necessary as the
assessment of the proposal progresses.
CONCLUSION:
The development proposal is in compliance with the policies of the OCP. Justification has been
provided to support an OCP amendment due to the site location on a Major Corridor and proximity to
R-3 intensive residential and RM-1 multi-family developments. It is, therefore, recommended that
Council grant first reading subject to additional information being provided and assessed prior to
second reading.
The proposed layout has not been reviewed in relation to the relevant bylaws and regulations
governing subdivision applications. Any subdivision layout provided is strictly preliminary and must
be approved by the Approving Officer.
“Original signed by Therese Melser”
_______________________________________________
Prepared by: Therese Melser
Planning Technician
“Original signed by Christine Carter”
_______________________________________________
Approved by: Christine Carter, M.PL, MCIP, RPP
Director of Planning
“Original signed by Frank Quinn”
_______________________________________________
Approved by: Frank Quinn, MBA, P. Eng
GM Public Works & Development Services
“Original signed by Paul Gill”
_______________________________________________
Concurrence: Paul Gill, BBA, CPA, CGA
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A – Subject Map
Appendix B – Ortho Map
Appendix C – Zone Amending Bylaw No. 7515-2018
Appendix D – Proposed Site Plan
DATE: Nov 20, 2018
FILE: 2018-429-RZ
11052 240 ST
PLANNING DEPARTMENT
SUBJECT PROPERTY
2016-244-DP
2016-244-SD
2017-203-DP
2018-105-RZ
2012-023-RZ
´
Scale: 1:3,000 BY: RA
Legend
Stream
Ditch Centreline
Edge of Marsh
Indefinite Creek
River Centreline
Lake or Reservoir
Marsh
Active Applications (RZ/SD/DP/VP)
APPENDIX A
DATE: Oct 30, 2018
FILE: 2018-429-RZ
11052 240 ST
City of PittMeadows
District of
Langley District of MissionFRASER R.
^
PLANNING DEPARTMENT
SUBJECT PROPERTY
Aerial Imagery from the Spring of 2016´
Scale: 1:3,000 BY: RA
110 AVE
APPENDIX B
CITY OF MAPLE RIDGE
BYLAW NO. 7515-2018
A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended
______________________________________________________________________________
WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as
amended;
NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows:
1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7515-2018."
2.That parcel or tract of land and premises known and described as:
Lot 3 Section 10 Township 12 New Westminster District Plan 17613
and outlined in heavy black line on Map No. 1781 a copy of which is attached hereto and
forms part of this Bylaw, is/are hereby rezoned to R-3 (Special Amenity Residential
District).
3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto
are hereby amended accordingly.
READ a first time the day of , 20
READ a second time the day of , 20
PUBLIC HEARING held the day of , 20
READ a third time the day of , 20
ADOPTED, the day of , 20
_____________________________ ____________________________
PRESIDING MEMBER CORPORATE OFFICER
APPENDIX C
241 ST.240 ST.239A ST.1097111137
11107
11028
240221096311125
10984
11105
2406911046
11115 11117
10980 10976
11121
11052
11008
11108
11126
10987
11119
11042
11106
11111
2411511022
240141099210995
11089
10972
11130
11016
1097911103
11110
11132
11116
11113
11109
11145
10996
11135
11036
11124
10988
11062
2402111118
11102
10968
11120
11102
11127 11133
11112
11002
11129
9
5
15
PARK
57
14
3
40
1
16
23
60
10
36
2
3
3
51
58
26
39
45
42 4
9
50
9
8
47
PARK
12
53
56
54
1
46
6
7
11
43
6
2
2117
48
38
59
2
8
44
A
61
PARK
49
10
55
3
4
13
PARK22
6
7
20
5
52
8
41
P 17613
EPP 75170EPP 32520EPP 83424EPP 83424
BCP 46902 P 17613EPP 83424
LMP 54440EPP 75170EPP 32520EPP 73946LMP 54440EPP 77110EPP 32519EPP 32537
EPP 83507EPP 40843EPP 77110EPP 45971EPP 74543EPP 40844 EPP 83507EPP 73949LMP 54441110 AVE.240 ST.´
SCALE 1:2,000
MAPLE RIDGE ZONE AMENDINGBylaw No. Map No. From:
To:
RS-3 (One Family Rural Residential)
R-3 (Special Amenity Residential District)
7515-20181781
APPENDIX D
City of Maple Ridge
TO: His Worship Mayor Michael Morden MEETING DATE: November 27, 2018
and Members of Council FILE NO: 2018-261-RZ
FROM: Chief Administrative Officer MEETING: Council
SUBJECT: First reading
Zone Amending Bylaw No. 7502-2018
21310/21314 124 Avenue (duplex building)
EXECUTIVE SUMMARY:
An application has been received to rezone the subject property located at 21310/21314 124
Avenue from RS-1 (One Family Urban Residential) to RS-1b (One Family Urban (Medium Density)
Residential), to permit future subdivision into two single family lots. To proceed further with this
application additional information is required as outlined below. Pursuant to Council resolution, this
application is subject to the Community Amenity Contribution Program.
RECOMMENDATIONS:
That Zone Amending Bylaw No. 7502-2018 be given first reading; and
That the applicant provide further information as described on Schedules B of the Development
Procedures Bylaw No. 5879–1999, along with the information required for a Subdivision application.
DISCUSSION:
a)Background Context:
Applicant: Vaso Leposavic
Legal Description: Lot B, District Lot 248, New Westminster District Plan 23730
OCP:
Existing: Urban Residential
Proposed: Urban Residential
Zoning:
Existing: RS-1 (One Family Urban Residential)
Proposed: RS-1b (One Family Urban (Medium Density) Residential)
Surrounding Uses:
North: Use: Single Family Residential
Zone: RS-1a (One Family Amenity Residential)
Designation: Urban Residential
South: Use: Single Family Residential
Zone: R-1 (Residential District)
Designation: Urban Residential
East: Use: Single Family Residential
Zone: RS-1 (One Family Urban Residential)
Designation: Urban Residential
West: Use: Two Family Residential
Zone: RS-1 (One Family Urban Residential)
Designation: Urban Residential
1104
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Existing Use of Property: Two-Family Residential
Proposed Use of Property: Single Family Residential
Site Area: 0.13 HA. (0.3 acres)
Access: 124 Avenue
Servicing requirement: Urban Standard
b) Site Characteristics:
The subject property is approximately 0.13 hectare (0.3 acres) in size, and is generally flat, with a
non-conforming two-family (duplex) residential building in the centre of the property. The subject
property is located along 124 Avenue, also known as “Shady Lane” for heritage tree protection,
which has significant tree protection identified along the road frontage. The subject property will
need to retain approximately 22 assessed trees influencing the development. The subject property is
bound by single family residential properties to the north, south and east, a two-family residential
property to the west, and has access from 124 Avenue to the north. (See Appendix A and B)
c) Project Description:
The current application proposes to rezone the subject property from RS-1 (One Family Urban
Residential) to RS-1b (One Family Urban (Medium Density) Residential), to permit future subdivision
into two lots, not less than 557m2. The proposed lot sizes of 589 m2 are believed to be compatible
with existing lots in the surrounding neighbourhood. The subject property is within the “Shady Lane”
area, where no disturbance to existing trees will be permitted. Removal of the existing duplex
structure will be required, while its two driveways will most likely be required to be used as future
driveway locations. (See Appendix D.)
At this time the current application has been assessed to determine its compliance with the Official
Community Plan (OCP) and provide a land use assessment only. Detailed review and comments will
need to be made once full application packages have been received. A more detailed analysis and a
further report will be required prior to Second Reading. Such assessment may impact proposed lot
boundaries and yields, OCP designations and Bylaw particulars, and may require application for
further development permits.
d) Planning Analysis:
Official Community Plan:
The development site is located in west Maple Ridge, close to Laity Street, and is currently
designated Urban Residential – Neighbourhood Residential Infill, where the proposed development
is to be designed to be compatible with the surrounding neighbourhood. No OCP amendment will be
required to allow the proposed RS-1b (One Family Urban (Medium Density) Residential zoning.
On December 12, 2017 Council amended the city-wide Community Amenity Contribution Program
policy, which permits amenity contributions for residential development throughout Maple Ridge,
including the provision of affordable and special needs housing in a financially sustainable manner.
Each CAC will be based on a contribution rate of $5100 per single family lot created. For single
family residential subdivisions proposing fewer than 3 lots, only the original lot is exempt, after which
the CAC program applies to each additional lot. The final number of lots and amenity contribution will
be determined at the time of approval of the subdivision.
- 3 -
Zoning Bylaw:
The current application proposes to rezone the property located at 21310/21314 124 Avenue from
RS-1 (One Family Urban Residential) to RS-1b (One Family Urban (Medium Density) Residential) to
permit future subdivision into two lots. The minimum lot size for the current zone is 668m2, and the
minimum lot size for the proposed RS-1b (One Family Urban (Medium Density) Residential) zone is
557m2. Any variations from the requirements of the proposed zone will require a Development
Variance Permit application, although no variance requests are anticipated at this point in time.
e) Interdepartmental Implications:
In order to advance the current application, after first reading, comments and input, will be sought
from the various internal departments and external agencies listed below:
a) Engineering Department;
b) Operations Department;
c) Fire Department;
d) Building Department;
e) Parks Department; and
f) Canada Post.
The above list is intended to be indicative only and it may become necessary, as the application
progresses, to liaise with agencies and/or departments not listed above.
This application has not been forwarded to the Engineering Department for comments at this time;
therefore, an evaluation of servicing requirements has not been undertaken. We anticipate that this
evaluation will take place between first and second reading.
f) Development Applications:
In order for this application to proceed the following information must be provided, as required by
Development Procedures Bylaw No. 5879–1999 as amended:
1. A completed Rezoning Application (Schedule B); and
2. A Subdivision Application
The above list is intended to be indicative only, other applications may be necessary as the
assessment of the proposal progresses.
- 4 -
CONCLUSION:
The development proposal is in compliance with the OCP, therefore, it is recommended that Council
grant first reading subject to additional information being provided and assessed prior to second
reading.
It is recommended that Council not require any further additional OCP consultation.
The proposed layout has not been reviewed in relation to the relevant bylaws and regulations
governing subdivision applications. Any subdivision layout provided is strictly preliminary and must
be approved by the City of Maple Ridge’s Approving Officer.
“Original signed by Therese Melser”
_______________________________________________
Prepared by: Therese Melser
Planning Technician
“Original signed by Christine Carter”
_______________________________________________
Approved by: Christine Carter, M.PL, MCIP, RPP
Director of Planning
“Original signed by Frank Quinn”
_______________________________________________
Approved by: Frank Quinn, MBA, P. Eng
GM Public Works & Development Services
“Original signed by Paul Gill”
_______________________________________________
Concurrence: Paul Gill, CPA, CGA
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A – Subject Map
Appendix B – Ortho Map
Appendix C – Zone Amending Bylaw No. 7502-2018
Appendix D – Proposed Site Plan
DATE: Nov 19, 2018
FILE: 2018-261-RZ
21310/14 124 AVE
PLANNING DEPARTMENT
SUBJECT PROPERTY
2013-103-SD
2018-301-RZ
2018-301-VP2018-301-SD´
Scale: 1:2,000 BY: RA
Legend
Stream
Ditch Centreline
Indefinite Creek
Lake or Reservoir
Active Applications (RZ/SD/DP/VP)
APPENDIX A
DATE: Oct 23, 2018
FILE: 2018-261-RZ
21310/14 124 AVENUE
City of PittMeadows
District of
Langley District of MissionFRASER R.
^PLANNING DEPARTMENTLAITY STDOUGLAS AVE
SUBJECT PROPERTY
Aerial Imagery from the Spring of 2016´
Scale: 1:2,000 BY: PC
APPENDIX B
CITY OF MAPLE RIDGE
BYLAW NO. 7502-2018
A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended
______________________________________________________________________________
WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as
amended;
NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows:
1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7502-2018."
2.That parcel or tract of land and premises known and described as:
Lot “B” District Lot 248 Group 1 New Westminster District Plan 23730
and outlined in heavy black line on Map No. 1777 a copy of which is attached hereto and
forms part of this Bylaw, is hereby rezoned to RS-1b (One Family Urban (Medium Density)
Residential).
3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto
are hereby amended accordingly.
READ a first time the day of , 20
READ a second time the day of , 20
PUBLIC HEARING held the day of , 20
READ a third time the day of , 20
ADOPTED, the day of , 20
_____________________________ ____________________________
PRESIDING MEMBER CORPORATE OFFICER
APPENDIX C
CARLTON ST.123B AVE.214 ST.123 AVE.214 ST.CARLTON ST.DAWSON PL.124 AVE.
1229121225 212892132921371212222138712343 21360122962139612466
12386 2134012350
12460
2129112427
2137712380
21225213722133212477
2134112410
2141312467 12474
12
4
5
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12336
21228 1235321306 1237021247
2123812475
213852136612439
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12350
21404123752133021310/1421229 2134812323/25 2140621259213312121612323 212752128221313214232129312
3
78
2130212355
12463
2130812343
12478
2128012367 213362128212404
212951235
0
12331 213072129712369 213412131412383
12472
21397214052141612360
212132129221221212352129012446
2127912462
2130312481
12375
21367213501233021270
/2312397
12365212222131121296/9812322212812131712461
12324 21285212601240321237
12370
21344213201237012358
1
28
12
211208
2
311
B
112
194
4
4
191
17
1
310
254
7
214
205
20
2
196
32
8
25
313
3
113
26 27
284
207
8
199
10
2
305
153
303
318
193
314
2 10
4
Rem 4
200307
309
198
Rem 5
312
180
315
306
280
181
154
204
178
283
Rem 201
308
E
99
16
179
302
281
34
257
3
97
255
C
212256
33
195
1
14
6
279
A
1
197
22
282
5
6
2
A
5
23
157
253 210
206
155
3
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11
316
23
98
19
1
301
24
322
2
192
18
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29
213209
1
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9
P 51180
P 69491 P 47354P 15784
P 37928
Sk
P 18981
P 24856
EPP 53735
P 20711P 14302P 51180
EP 53233P 56039 P 20711P 56039P 23730
LMP 29421P 24856
P 51180 P 37851 *PP115LMP 29421P 51180(P 51180)BCP 47209LMP 11193
P 24856
1650
P 56039
ARP 13852P 51180
*PP115P 20711P 47354P 14302
RW 51181
RW 51181
EP 60007
EPP 55965
RW 17412BCP 46364EPP 55957
LMP 35291
LMP 35283
EP 57057
LMP
3
5
0
1
9 EPP 53433LAITY ST.´
SCALE 1:2,000
MAPLE RIDGE ZONE AMENDINGBylaw No. Map No. From:
To:
RS-1 (One Family Urban Residential)
RS-1b (One Family Urban (Medium Density) Residential)
7502-20181777
APPENDIX D
-1 -
City of Maple Ridge
TO: His Worship Mayor Michael Morden MEETING DATE: November 27, 2018
and Members of Council FILE NO: 2017-140-RZ
FROM: Chief Administrative Officer MEETING: Council
SUBJECT: First and Second Reading
Official Community Plan Amending Bylaw No. 7513-2018;
Second Reading
Zone Amending Bylaw No. 7390-2017;
23953 Fern Crescent
EXECUTIVE SUMMARY:
An application has been received to rezone the subject property located at 23953 Fern Crescent
from RS-2 (One Family Suburban Residential) to RS-1b (One Family Urban (Medium Density)
Residential), to permit a future subdivision of four single family lots. Council granted first reading to
Zone Amending Bylaw No. 7390-2017 and considered the early consultation requirements for the
Official Community Plan (OCP) amendment on October 10, 2017.
The proposed development is in compliance with the policies of the Silver Valley Area Plan of the
OCP. Ground-truthing on the subject property has established its developable areas, and as a result,
an OCP amendment is required to revise conservation boundaries to fit site conditions.
Pursuant to Council policy 6.31, this application is subject to the Community Amenity Contribution
Program at a rate of $5,100.00 per single family lot, for an estimated amount of $20,400.
RECOMMENDATIONS:
1)That, in accordance with Section 475 of the Local Government Act, opportunity for early and on-
going consultation has been provided by way of posting Official Community Plan Amending Bylaw
No. 7513-2018 on the municipal website, and Council considers it unnecessary to provide any
further consultation opportunities, except by way of holding a Public Hearing on the bylaw;
2)That Official Community Plan Amending Bylaw No. 7513-2018 be considered in conjunction with
the Capital Expenditure Plan and Waste Management Plan;
3)That it be confirmed that Official Community Plan Amending Bylaw No. 7513-2018 is consistent
with the Capital Expenditure Plan and Waste Management Plan;
4)That Official Community Plan Amending Bylaw No. 7513-2018 be given first and second
readings and be forwarded to Public Hearing;
5)That Zone Amending Bylaw No. 7390-2017 be given second reading, and be forwarded to Public
Hearing;
6)That the following terms and conditions be met prior to final reading:
1105
- 2 -
i) Amendment to Official Community Plan Schedule “A”, Chapter 10.3, Part VI, A – Silver
Valley, Figure 2 - Land Use Plan, Figure 3D - Horse Hamlet, and Figure 4 - Trails / Open
Space;
ii) Road dedication on Fern Crescent and Sheldrake Court as required;
iii) Park dedication as required along Hennipen Creek; and removal of all debris and garbage
from park land;
iv) Registration of a Restrictive Covenant for the protection of the Environmentally Sensitive
areas on the subject property;
v) Removal of existing building/s;
vi) Notification to the Department of Fisheries and Oceans and the Ministry of Environment for
in-stream works on the site as necessary;
vii) In addition to the site profile, a disclosure statement must be submitted by a Professional
Engineer advising whether there is any evidence of underground fuel storage tanks on the
subject property. If so, a Stage 1 Site Investigation Report is required to ensure that the
subject property is not a contaminated site.
viii) That a voluntary contribution, in the amount of $20,400 ($5,100/lot) be provided in
keeping with the Council Policy 6.31 with regard to Community Amenity Contributions.
DISCUSSION:
1) Background Context:
Applicant: D.K. Bowins & Associates Inc., Don Bowins
Legal Description: Lot 47, Section 28, Township 12, New Westminster District Plan
63118
OCP:
Existing: Low Density Urban, Conservation
Proposed: Conservation boundary adjustment only
Zoning:
Existing: RS-2 (One Family Suburban Residential)
Proposed: RS-1b (One Family Urban (Medium Density) Residential)
Surrounding Uses:
North: Use: Single Family Residential
Zone: RS-2 (One Family Suburban Residential)
Designation: Low Density Urban, Medium Density Residential and
Conservation
South: Use: Single Family Residential
Zone: RS-2
Designation: Estate Suburban Residential, Low Density Urban, and
Conservation
- 3 -
East: Use: Single Family Residential and 240 Street road right of way
Zone: RS-2
Designation: Low Density Urban and Conservation
West: Use: Single Family Residential
Zone: RS-2
Designation: Estate Suburban Residential, Low Density Urban and
Conservation
Existing Use of Property: Single Family Residential
Proposed Use of Property: Single Family Residential
Site Area: 0.513 ha (1.27 acres)
Access: Sheldrake Court
Servicing requirement: Urban Standard
2) Project Description:
The subject property, located at 23953 Fern Crescent, is a rectangular shaped lot 5,130 m 2 (1.27
acres) in size in the Horse Hamlet of the Silver Valley Area Plan (see Appendix A). It is located at the
corner of Fern Crescent, an arterial road and principal access for Golden Ears Provincial Park, and
Sheldrake Court, a short cul-de-sac. The subject property contains a single family dwelling, and is
surrounded by single family dwellings on similarly large sized lots (see Appendix B). The topography
of the site is flat, and is covered by some trees and grass. Hennipen Creek, a fish bearing stream,
crosses the northeast portion of the subject property while a stormwater conveyance channel runs
along its northwestern edge along Sheldrake Court.
The current applicant proposes to rezone the subject property from RS-2 (One Family Suburban
Residential) to RS-1b (One Family Urban (Medium Density) Residential) to accommodate the
subdivision and construction of four single family dwellings. The proposed preliminary subdivision
sketch (see Appendix D) shows that the lots front onto Sheldrake Court.
As part of this rezoning application, road dedication of 6.9 m (22.6 ft) and corner truncation is
required from the subject property’s Fern Crescent frontage, and 1.0 m (3.2 ft) is required from the
Sheldrake Court frontage. Parkland dedication on the northeast portion of the lot to protect
Hennipen Creek is also required (see Appendix E). The suitability of the proposed lot layout has been
assessed as adequate.
3) Planning Analysis:
i) Official Community Plan:
The subject property is located within the Horse Hamlet of the Silver Valley Area Plan, which forms
part of the Official Community Plan. The subject property is currently designated Low Density Urban
and Conservation. No changes to these designations are required to support the proposed RS-1b
rezoning, although an OCP amendment to adjust conservation boundaries is required to
accommodate required watercourse setbacks along Hennipen Creek.
The following policy applies to this application:
Policy 5.3.9 a) Low densities, ranging from 8 to 18 units per hectare, are located at the
fringes of the 5 minute walking distance from the centre.
- 4 -
The development proposal and RS-1b zoning, which are equivalent to approximately 14 units per
hectare, are in alignment with the densities proposed in the Silver Valley Area Plan for the Horse
Hamlet. The development site is within a 5 minute walking distance from the designated centre of
the hamlet.
ii) City-wide Community Amenity Contribution Program:
As per Council Policy 6.31, a Community Amenity Contribution charge of approximately $20,400
applies to the proposed development ($5,100 per single family lot).
iii) Zoning Bylaw:
The current application proposes to rezone the subject property located at 23953 Fern Crescent
from RS-2 (One Family Suburban Residential) to RS-1b (One Family Urban (Medium Density)
Residential) to permit the subdivision of four single family lots. The minimum lot size for the
proposed RS-1b zone is 557 m2. The proposed subdivision plan contains lots ranging from 557 m2 to
561 m2 in size.
iv) Off-Street Parking And Loading Bylaw:
Two off-street parking spaces per lot can be accommodated inside the garage of each house or on
their driveways. This conforms to the requirements of the City’s Off Street Parking and Loading Bylaw
4350-1990.
v) Proposed Variances:
A Development Variance Permit application has been received for this project and involves the
following relaxations:
Maple Ridge Zoning Bylaw No. 3510 -1985, Part 4 GENERAL REGULATIONS, 406 REGULATIONS
FOR THE AREA, SHAPE AND DIMENSIONS OF LOTS THAT MAY BE CREATED BY SUBDIVISION,
o (6) No lot shall be created having dimensions less than those specified in Schedule “D”,
which requires RS-1b zoned lots to be no less than 15 m in width.
Three of the four proposed single family lots are 14.0 m in width. This lot width reduction
arises from the significant amount of land dedication being proposed (i.e. Hennipen Creek
park dedication, 6.9 m road dedication from Fern Crescent). These reductions are
supportable, as the narrower width of the lot will not affect the constructability or livability of
future houses on the lots;
o (1) (a) (ii) No lot shall be created having a building area with dimensions of less than 12.0 m
x 12.0 m in the RS-1b zone;
Lot 1 will have a minimum building envelope of 9.5 m x 12.0 m, while lots 2 and 3 will have a
minimum building envelope of 11.0 m x 12.0 m. These reductions arise from the reduction in
minimum lot width, as described above. However, they are supportable as they will not affect
the constructability or livability of future houses on the lots.
Maple Ridge Subdivision and Development Servicing Bylaw No. 4800-1993, IV GENERAL
REQUIREMENTS, B. HIGHWAYS, 2. Any dedicated but undeveloped highway immediately
- 5 -
adjacent to a proposed subdivision shall be improved by the applicant in accordance with
Schedule “A”, Services and Utilities. In this particular case, existing overhead utility wiring should
be converted to underground wiring. A variance to waive the requirement to bury the overhead
Major Telus lines on the subject property’s Fern Crescent frontage will be be requested, and can
be supported under Council Policy 9.05 regarding the conversion of overhead Major Telus lines.
While no other variances have been identified at this time, other variances may arise as a result of a
more detailed review of the subdivision application and detailed design servicing drawings. Any
required variances to the proposed RS-1b zone will be the subject of a future Council report.
vi) Development Permits:
Pursuant to Section 8.9 of the OCP, a Watercourse Protection Development Permit application has
been made (2017-140-DP) because the development is within 50 m of the top of bank of a
watercourse, Hennipen Creek, an important fish bearing system in the local area. The purpose of
the Watercourse Protection Development Permit is to ensure the preservation, protection,
restoration and enhancement of watercourse and riparian areas. Enhancement and restoration work
will be proposed as part of the development permit to improve the environmental features of the
site, and will be completed in conjunction with this rezoning application.
Pursuant to Section 8.12 of the OCP, a Wildfire Development Permit application has been made
(2018-165-DP), as the proposed development and subdivision is located in a wildfire risk area, as
identified on Map 1 in Section 8.12 of the OCP. The purpose of the Wildfire Development Permit is
for the protection of life and property in designated areas that could be at risk for wildland fire; and
where this risk may be reasonably abated through implementation of appropriate precautionary
measures.
vii) Advisory Design Panel:
A Form and Character Development Permit is not required for single family rezoning applications.
Therefore, this application does not need to be reviewed by the Advisory Design Panel.
viii) Development Information Meeting:
A Development Information Meeting is not required for this application because it is in compliance
with the OCP and is proposing less than five dwelling units.
ix) Parkland Requirement:
For this project, approximately 2,380 m2 (0.58 acres), or 44 % of the subject property is proposed to
be dedicated as park, a condition of final reading of this rezoning application.
As there are more than two additional lots proposed to be created, the developer would also be
required to comply with the park dedication requirements of Section 510 of the Local Government
Act prior to subdivision approval. However, the dedication of parklands described above has been
evaluated as sufficient, and it is anticipated that no further parkland dedication will be required as
part of this development’s subdivision approval process.
- 6 -
4) Environmental Implications:
The proposed parkland dedication comprises approximately 30 m setback from the top of the bank
of Hennipen Creek, an important fish bearing system in the local area. A roadside stormwater
conveyance channel is also being proposed along Sheldrake Court beside the subject property. This
channel conveys water from Hennipen Creek to the South Alouette River in times of high flow (e.g.
spring). The applicant’s Qualified Environmental Professional will be required to provide an
environmental impact assessment, and an enhancement and habitat restoration plan for the
dedicated parkland and stormwater conveyance channel as part of the requirements of the
Watercourse Protection Development Permit, to be completed in conjunction with this rezoning
application.
A Restrictive Covenant for on-site stormwater management will need to be registered on title. This
requirement must be met as part of the subdivision approval process.
5) Traffic Impact:
Ministry approval of the Zone Amending Bylaw is not required as a condition of final reading because
it is not within 800 m of a provincially controlled access highway.
6) Interdepartmental Implications:
i) Engineering Department:
The Engineering Department has provided comments on this rezoning file. The only requirement to
be met as part of the rezoning application is road dedication along the property's Fern Crescent and
Sheldrake frontages, in accordance with the City's road standards.
In addition, a lane built to the Silver Valley Road Standard (6.0 m wide) is required through the
subject property to allow access for the neighbouring property to the southeast (23979 Fern
Crescent). If the neighbouring property redevelops, access would need to come from the lane rather
than Fern Crescent, as the latter is an arterial road and future driveway access would not be
supported. This lane dedication will be a condition of subdivision approval.
The servicing requirements for the proposed subdivision (e.g. curb, gutter, sidewalk, street lights,
drainage, etc.) for the proposed development will be handled through a Subdivision Servicing
Agreement, which will also be a condition of subdivision approval.
ii) Parks, Recreation and Culture Department:
The City’s Parks, Recreation and Culture Department (Parks) has reviewed this development
application, specifically with regards to the dedicated parklands along Hennipen Creek. The Parks
Department is satisfied with the parkland dedication, and no trail is required along this segment of
Hennipen Creek. The parklands, after the removal of invasive species and restoration works, will also
be left in a natural state, so no ongoing maintenance is generally required.
iii) Fire Department:
The subject property is located within the Wildfire Development Permit area. The applicant has
provided a Wildfire Hazard Assessment Report prepared by Diamond Head Consulting. The report
identifies wildfire risk mitigation measures, including siting buildings and structures away from the
forested edge, the treatment of potential fuel (leaves, wood debris) from houses and lands next to
- 7 -
the forested edge, appropriate landscaping and use of fire and ignition resistant building materials.
Completion and registration of the Wildfire Development Permit will occur in conjunction with this
rezoning application.
7) School District No. 42 Comments:
Pursuant to Section 476 of the Local Government Act, consultation with School District No. 42 is
required at the time of preparing or amending the OCP. A referral was sent to School District No. 42
and comments were received on June 21, 2018. The development site is within the catchment area
for Yennadon Elementary and Garibaldi Secondary School. Yennadon Elementary has an operating
capacity of 635 students, with the 2017-18 school year enrollments at 571 students (91.34%
utilization) including 130 students from out of catchment. Garibaldi Secondary School has an
operating capacity of 1,050 students, with 2017-18 school year enrollments at 748 students (71%)
including 258 students from out of catchment.
8) Intergovernmental Issues:
i) Local Government Act:
An amendment to the OCP requires the local government to consult with any affected parties and to
adopt related bylaws in compliance with the procedures outlined in Section 477 of the Local
Government Act. The conservation boundary adjustment required for this application is considered
to be minor in nature. It has been determined that no additional consultation beyond referral of this
application to Public Hearing is required.
The amendment has been reviewed with the Financial Plan/Capital Plan and the Waste
Management Plan of the Greater Vancouver Regional District and determined to have no impact.
9) Citizen/Customer Implications:
It is recommended that this application be forward to Public Hearing, where citizens will have an
opportunity to provide comment on the development proposal.
- 8 -
CONCLUSION:
The proposed RS-1b (One Family Urban (Medium Density) Residential) zone development complies
with the Low Density Urban designation within the Silver Valley Area Plan. A minor OCP amendment
is required to revise the Conservation boundaries to align with the recommended setbacks around
Hennipen Creek.
Therefore, it is recommended that first and second readings be given to OCP Amending Bylaw No.
7513-2018 to amend the conservation boundary, that second reading be given to Zone Amending
Bylaw No. 7390-2017, and that application 2017-140-RZ be forwarded to Public Hearing.
“Original signed by Chee Chan”
_______________________________________________
Prepared by: Chee Chan, MCIP, RPP, BSc
Planner 1
“Original signed by Christine Carter”
_______________________________________________
Approved by: Christine Carter, M.PL, MCIP, RPP
Director of Planning
“Original signed by Frank Quinn”
_______________________________________________
Approved by: Frank Quinn, MBA, P.Eng
GM Public Works & Development Services
“Original signed by Paul Gill”
_______________________________________________
Concurrence: Paul Gill, CPA, CGA
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A – Subject Map
Appendix B – Ortho Map
Appendix C – OCP Amending Bylaw No. 7513-2018
Appendix D – Zone Amending Bylaw No. 7390-2017
Appendix E – Proposed Subdivision Plan
DATE: Nov 8, 2018
FILE: 2017-140-RZ
23953 FERN CRES
PLANNING DEPARTMENT
SUBJECT PROPERTY
2012-042-DP
2012-057-DP
2017-553-RZ
2018-219-DP
2017-553-DP
2017-553-SD
2014-108-SD
2014-108-DP
2016-037-SD
2018-018-DP
´
Scale: 1:2,500 BY: RA
Legend
Stream
Ditch Centreline
Edge of River
Indefinite Creek
River Centreline
Lake or Reservoir
River
Active Applications (RZ/SD/DP/VP)
APPENDIX A
DATE: Nov 8, 2018
FILE: 2017-140-RZ
23953 FERN CRES
City of PittMeadows
District of
Langley District of MissionFRASER R.
^
PLANNING DEPARTMENT
SUBJECT PROPERTY
Aerial Imagery from the Spring of 2016´
Scale: 1:2,500 BY: RA
130 Ave
128 Ave240 St ROWFern CresAPPENDIX B
CITY OF MAPLE RIDGE
BYLAW NO. 7513-2018
A Bylaw to amend the Official Community Plan Bylaw No. 7060-2014
_______________________________________________________________________________
WHEREAS Section 477 of the Local Government Act provides that the Council may revise the Official
Community Plan;
AND WHEREAS it is deemed expedient to amend Schedule "A" to the Official Community Plan;
NOW THEREFORE, the Municipal Council of the City of Maple Ridge, enacts as follows:
1.This Bylaw may be cited for all purposes as "Maple Ridge Official Community Plan Amending
Bylaw No. 7513-2018."
2.Schedule “A”, Chapter 10.3, Part VI, A – Silver Valley, Figure 2 - Land Use Plan, and Figure 3D
- Horse Hamlet are hereby amended for the parcel or tract of land and premises known and
described as:
Lot 47, Section 28, Township 12, New Westminster District Plan 63118
and outlined in heavy black line on Map No. 985, a copy of which is attached hereto and
forms part of this bylaw, is hereby designated as shown.
3.Schedule “A”, Chapter 10.3, Part VI, A – Silver Valley, Figure 4 – Trails / Open Space is
hereby amended for the parcel or tract of land and premises known and described as:
Lot 47, Section 28, Township 12, New Westminster District Plan 63118
and outlined in heavy black line on Map No. 986, a copy of which is attached hereto and
forms part of this bylaw, is hereby designated as shown.
4.Maple Ridge Official Community Plan Bylaw No.7060-2014 as amended is hereby amended
accordingly.
READ a first time the day of , 20
READ a second time the day of , 20
PUBLIC HEARING held the day of , 20
READ a third time the day of , 20
ADOPTED, the day of , 20 .
___________________________________ _____________________________
PRESIDING MEMBER CORPORATE OFFICER
APPENDIX C
SHEL
D
R
A
K
E
C
RT.MILL ST.129 AVE.
FE
R
N
C
R
E
S
C
E
N
T23914 12933
23950238502392423874/902399023939239152399212790 2395013013
23815 23865240692384313020
2415113037
24001
13006
23970238772388212954
23859
239532384212974 2408512848
13040
23861239262400023871
24033240262390113021
2389023929(FERN CRES.)2397913005
240401287412958
240502390523863 2390523918239422398723891
13009
23915239962393013029
239212381311
2
4
A 22
26
7
3
B
14
5
4
58
4
C
D
12
5
B
6
A
2
47
Rem 3
5
232
C
33
PARK
24
4
10
1
7
1
PARK
25
1 2
25
28
Rem 18
Park
B
31 32
Rem 1
9
2
15
4
45
3
4
2
29
6
57
27
A
1
46
13
Rem 3
3
PARK
Rem 1
P 10713
*PP135
P 15219
SK 9735BCP 42732P 11128
*PP130
P 55693 BCS 4198*PP129
P 10713
P 15346
P 39085
P 51027
P 10335
EPP 66380
BCP 7889
P 64261P 27196
P 13634
P
7
4
1
7
P 10335
P 63118
P 6438
P 63118
P 21921
P 11128
P 26177(P 7417)P 7794
P 2622
EPP 26868
(P 7417)
P 26297
P 7417
P 10335*LMP 22960
P 6438
P
7
3
4
7
*LMP14673BCP 50115
P 10335*LMP 29146
EP 22444
P 7656
P 39085
P 7
6
5
6
P 2622
BCP 36962
P 10713
P 25056
RW 58430
LMP 1359
EP 88155
E
P
P
6
9
1
2
5
EPP 30980 BCP 42631BCP 19417LMP 30056
BCP 25424
EPP 26870RP 64262EP 63119EP 59987
EPP 26869
´
SCALE 1:220,000
MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDINGBylaw No. Map No. Purpose:From:
To:
To Amend Figure 2 and Figure 3D of the Silver Valley Area PlanLow Density Urban
Conservation
7513-2018985
Urban Area Boundary
Urban Area Boundary
SHEL
D
R
A
K
E
C
RT.MILL ST.129 AVE.
FE
R
N
C
R
E
S
C
E
N
T23914 12933
23950238502392423874/902399023939239152399212790 2395013013
23815 23865240692384313020
2415113037
24001
13006
23970238772388212954
23859
239532384212974 2408512848
13040
23861239262400023871
24033240262390113021
2389023929(FERN CRES.)2397913005
240401287412958
240502390523863 2390523918239422398723891
13009
23915239962393013029
239212381311
2
4
A 22
26
7
3
B
14
5
4
58
4
C
D
12
5
B
6
A
2
47
Rem 3
5
232
C
33
PARK
24
4
10
1
7
1
PARK
25
1 2
25
28
Rem 18
Park
B
31 32
Rem 1
9
2
15
4
45
3
4
2
29
6
57
27
A
1
46
13
Rem 3
3
PARK
Rem 1
P 10713
*PP135
P 15219
SK 9735BCP 42732P 11128
*PP130
P 55693 BCS 4198*PP129
P 10713
P 15346
P 39085
P 51027
P 10335
EPP 66380
BCP 7889
P 64261P 27196
P 13634
P
7
4
1
7
P 10335
P 63118
P 6438
P 63118
P 21921
P 11128
P 26177(P 7417)P 7794
P 2622
EPP 26868
(P 7417)
P 26297
P 7417
P 10335*LMP 22960
P 6438
P
7
3
4
7
*LMP14673BCP 50115
P 10335*LMP 29146
EP 22444
P 7656
P 39085
P 7
6
5
6
P 2622
BCP 36962
P 10713
P 25056
RW 58430
LMP 1359
EP 88155
E
P
P
6
9
1
2
5
EPP 30980 BCP 42631BCP 19417LMP 30056
BCP 25424
EPP 26870RP 64262EP 63119EP 59987
EPP 26869
´
SCALE 1:220,000
MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDINGBylaw No. Map No. Purpose:To Amend Figure 4 of the Silver Valley Area Plan as shown
To Add To Conservation
7513-2018986
Urban Area Boundary
Urban Area Boundary
CITY OF MAPLE RIDGE
BYLAW NO. 7390-2017
A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended
______________________________________________________________________________
WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as
amended;
NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows:
1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7390-2017."
2.That parcel or tract of land and premises known and described as:
Lot 47 Section 28 Township 12 New Westminster District Plan 63118
and outlined in heavy black line on Map No. 1734 a copy of which is attached hereto
and forms part of this Bylaw, is hereby rezoned to RS-1b (One Family Urban (Medium
Density) Residential).
3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached
thereto are hereby amended accordingly.
READ a first time the 10th day of October, 2017.
READ a second time the day of , 20
PUBLIC HEARING held the day of , 20
READ a third time the day of , 20
ADOPTED, the day of , 20
_____________________________ ____________________________
PRESIDING MEMBER CORPORATE OFFICER
APPENDIX D
SHEL
D
R
A
K
E
C
RT.MILL ST.129 AVE.
FE
R
N
C
R
E
S
C
E
N
T23914 12933
23950238502392423874/902399023939239152399212790 2395013013
23815 23865240692384313020
2415113037
24001
13006
23970238772388212954
23859
239532384212974 2408512848
13040
23861239262400023871
24033240262390113021
2389023929(FERN CRES.)2397913005
240401287412958
240502390523863 2390523918239422398723891
13009
23915239962393013029
239212381311
2
4
A 22
26
7
3
B
14
5
4
58
4
C
D
12
5
B
6
A
2
47
Rem 3
5
232
C
33
PARK
24
4
10
1
7
1
PARK
25
1 2
25
28
Rem 18
Park
B
31 32
Rem 1
9
2
15
4
45
3
4
2
29
6
57
27
A
1
46
13
Rem 3
3
PARK
Rem 1
P 10713
*PP135
P 15219
SK 9735BCP 42732P 11128
*PP130
P 55693 BCS 4198*PP129
P 10713
P 15346
P 39085
P 51027
P 10335
EPP 66380
BCP 7889
P 64261P 27196
P 13634
P
7
4
1
7
P 10335
P 63118
P 6438
P 63118
P 21921
P 11128
P 26177(P 7417)P 7794
P 2622
EPP 26868
(P 7417)
P 26297
P 7417
P 10335*LMP 22960
P 6438
P
7
3
4
7
*LMP14673BCP 50115
P 10335*LMP 29146
EP 22444
P 7656
P 39085
P 7
6
5
6
P 2622
BCP 36962
P 10713
P 25056
RW 58430
LMP 1359
EP 88155
E
P
P
6
9
1
2
5
EPP 30980 BCP 42631BCP 19417LMP 30056
BCP 25424
EPP 26870RP 64262EP 63119EP 59987
EPP 26869
FERN CRESCENT
´
SCALE 1:3,000
MAPLE RIDGE ZONE AMENDINGBylaw No. Map No. From:
To:
RS-2 (One Family Suburban Residential)
RS-1b (One Family Urban (Medium Density) Residential)
7390-20171734
Urban Area Boundary
Urban Area Boundary
D.K. BOWINS & ASSOCIATES INC.8955 EMIRY STREET, MISSION, B.C. V4S 1A6FAX: 604-826-4399 , FAX: 604-826-3316EMAIL: dbowins@shaw.caSITEPLAN23953 FERN CRESCENTLOT 47APPENDIX E
1
City of Maple Ridge
TO: His Worship Mayor Michael Morden MEETING DATE: November 27, 2018
and Members of Council FILE REFERENCE: 2018-409-RZ
FROM: Chief Administrative Officer MEETING: Council
SUBJECT: First and Second Reading – Residential Infill Policy and Zone
OCP Amending Bylaw No. 7493-2018
Zone Amending Bylaw No. 7504-2018
Subdivision and Development Servicing Amending Bylaw No. 7507-2018
EXECUTIVE SUMMARY:
In July 2018 Council passed the following resolution:
That staff be directed to prepare amendments to the Official Community Plan and Zoning Bylaw to
create a new single family infill zone with a minimum lot area of 450 m2 and a minimum lot width of
12 m, in conjunction with rezoning application 2016-411-RZ.
This work forms part of the implementation of the Housing Action Plan and follows a series of reports
and presentations to Council. In order to implement the new R-4 (Single Detached (Infill) Urban
Residential) single-family zone, amendments to the OCP, Zoning Bylaw and Subdivision and
Development Servicing Bylaw are required (see Appendix A,B and C for the draft amending bylaws).
The purpose of this report is to bring forward the necessary bylaw amendments to Council for
consideration of first and second reading, as directed by Council at the November 20, 2018
Workshop meeting:
That Official Community Plan Amending Bylaw 7493-2018, Zone Amending Bylaw No. 7504-2018,
and Subdivision and Development Servicing Amending Bylaw No. 7507-2018 be forwarded to the
next Council meeting scheduled for November 27, 2018, to be considered for first and second
reading.
In anticipation of the new R-4 zone, this report also notes that a rezoning application (2016-411-RZ)
for 21188 Wicklund Avenue to create two single-family lots has requested first reading
consideration. Rezoning application 2016-411-RZ is the first development to propose the new R-4
(Single Detached (Infill) Urban Residential) zone.
RECOMMENDATIONS:
1.In respect of Section 475 of the Local Government Act, requirement for consultation during
the development or amendment of an Official Community Plan, Council must consider
whether consultation is required with specifically:
a.The Board of the Regional District in which the area covered by the plan is located, in
the case of a Municipal Official Community Plan.
1106
2
b. The Board of any Regional District that is adjacent to the area covered by the plan;
c. The Council of any municipality that is adjacent to the area covered by the plan;
d. First Nations;
e. Board of Education, Greater Boards and Improvements District Boards, and
f. The Provincial and Federal Governments and their agencies.
and in that regard it is recommended that no additional consultation be required in respect
of this matter beyond the early posting of the p roposed Official Community Plan
amendments on the City’s website, together with an invitation to the public to comment.
2. That Official Community Plan Amending Bylaw 7493-2018 be given first and second reading
and forwarded to Public Hearing; and
3. That Zone Amending Bylaw No. 7504-2018 be given first and second reading and forwarded
to Public Hearing; and
4. That Subdivision and Development Servicing Amending Bylaw No. 7507 -2018 be given first
and second reading and forwarded to Public Hearing.
BACKGROUND:
The adopted Housing Action Plan implementation program recommends amending bylaws to
facilitate further infill in residential areas. Since the adoption of the Housing Action Plan, staff have
been bringing forward a series of reports and presentations to further housing choice in the
community. Furthermore, staff were given additional direction in April 2017 to analyze the
implications of allowing the subdivision of lots with areas and widths less than 80% of the existing
neighbourhood, as prescribed in OCP Policy 3-19 for Urban Residential - Neighbourhood Residential
designated properties. At a Council Workshop held on July 17, 2018, staff presented its analysis
undertaken as part of the infill policy review. The outcome of that policy review was the following
resolution directing staff to move forward with OCP and Zone Amending Bylaws:
That staff be directed to prepare amendments to the Official Community Plan and Zoning Bylaw to
create a new single family infill zone with a minimum lot area of 450 m2 and a minimum lot width of
12 m, in conjunction with rezoning application 2016-411-RZ.
Further to the above noted Council resolution, Council reaffirmed direction to create a new single
family zone at the November 20, 2018 Workshop meeting with the following resolution:
That Official Community Plan Amending Bylaw 7493-2018, Zone Amending Bylaw No. 7504-2018,
and Subdivision and Development Servicing Amending Bylaw No. 7507-2018 be forwarded to the
next Council meeting scheduled for November 27, 2018, to be considered for first and second
reading.
DISCUSSION:
With the intent to inform Council of the residential infill work undertaken to date, this report presents
below the purpose of OCP Policy 3-19, the intent of the Council directed infill research, and the
proposed R-4 (Single Detached (Infill) Urban Residential) zoning regulations.
3
Planning Analysis:
The City’s OCP infill policies for Urban Residential - Neighbourhood Residential designated properties
are designed to permit properties that are larger in area and width in relation to surrounding
properties on the street to subdivide into smaller parcels. OCP Policy 3-19 establishes the extent to
which larger lots may subdivide; namely, that such subdivision must maintain lot areas and widths
that are not less than 80% of those prescribed in the neighbourhood’s predominant zoning. In most
cases, the predominant zone in mature areas of Maple Ridge is the RS-1 (One Family Urban
Residential) zone, with a lot size of 668 m2. Under the current OCP Policy 3-19, larger lots can
rezone and subdivide into RS-1b (One Family (Medium Density) Residential) lots, with a lot size of
557 m2. This reduction in lot size represents 80% of the RS-1 (One Family Urban Residential) zoned
lots.
The next lot size down from the RS-1b (One Family (Medium Density) Residential) sized lots is the R-1
(Residential District) zone. This zone has a lot size of 371 m 2, which represents a 56% reduction to
the predominant RS-1 (One Family Urban Residential) zone. Discussions with Council concluded that
the R-1 (Residential District) zone lot size did not meet the neighbourhood compatibility
requirements. To support OCP compatibility criteria and ensure neighbourhood fit of infill
development, a new zone with a larger minimum lot size than R-1 (Residential District) was
proposed.
The proposed R-4 (Single Detached (Infill) Urban Residential) zone (see Appendix B) will be
equivalent to 80% of the RS-1b (One Family (Medium Density) Residential) zone, with a minimum lot
area of 450m² and a minimum lot width of 12 m, consistent with the existing transition between the
RS-1 (One Family Urban Residential) and RS-1b (One Family (Medium Density) Residential) zones.
The creation of an additional single-family zone will fill the existing gap in the suite of zones; and
could offer a sensitive transition option for infill development. A scan of the infill areas indicates that
there are approximately 111 eligible properties for subdivision using the R-4 (Single Detached (Infill)
Urban Residential) zone.
The proposed OCP amendment to Policy 3-19 (see Appendix A), if approved, would permit properties
that do not have sufficient area and lot width for two RS-1b (One Family (Medium Density)
Residential) lots to subdivide under the new R-4 (Single Detached (Infill) Urban Residential) zone.
Further, the proposed amendment to the Subdivision and Development Servicing Bylaw would
ensure that any infill development delivers a consistent standard of servicing as other urban forms of
development.
Lastly, the R-4 (Single Detached (Infill) Urban Residential) zone would also address some of the
typical concerns raised by neighbours in proximity to an infill development. As new construction can
often maximize the allowable height permitted under the zoning requirements, the new infill zone
would have a lower height maximum of 9.5 m compared to the typical 11 m to ensure better
compatibility with existing (and often smaller) developments. A maximum height of 9.5 m would still
permit a two storey home to be constructed. Additionally, front yard and side yard set backs would
also be enlarged to reflect RS-1 (One Family Urban Residential) zone requirements, so that the siting
of the homes is more consistent with existing homes.
Rezoning Application 2016-411-RZ
In anticipation of the new R-4 zone, this report also notes that a rezoning application (2016-411-RZ)
for 21188 Wicklund Avenue to create two single-family lots has requested first reading
consideration. Rezoning application 2016-411-RZ is the first development to propose the new R-4
(Single Detached (Infill) Urban Residential) zone. Council’s consideration of this application was part
of the impetus to advance consideration of a new zone.
4
CONCLUSION:
In July 2018, Council directed staff to create a new R-4 (Single Detached (Infill) Urban Residential)
zone to further create new housing choices for the City’s Urban Residential – Neighbourhood
Residential designated properties. This report summarizes the background policy work conducted to
date, as directed by Council; and outlines the proposed R-4 (Single Detached (Infill) Urban
Residential) zone. It is recommended that Official Community Plan Amending Bylaw No.7493 -2018,
Zone Amending Bylaw No. 7504-2018, and Subdivision and Development Servicing Amending Bylaw
No. 7507-2018, be granted first and second reading and forwarded to Public Hearing.
“Original signed by Amelia Bowden”
_______________________________________________
Prepared by: Amelia Bowden, M.Urb, MCIP, RPP
Planner 1
“Original signed by Christine Carter”
_______________________________________________
Approved by: Christine Carter, M.PL, MCIP, RPP
Director of Planning
“Original signed by Frank Quinn”
_______________________________________________
Approved by: Frank Quinn, MBA, P. Eng
GM: Public Works & Development Services
“Original signed by Paul Gill”
_______________________________________________
Concurrence: Paul Gill, CPA, CGA
Chief Administrative Office
Appendix A – Official Community Plan No. 7493-2018
Appendix B – Zone Amending Bylaw No. 7504-2018
Appendix C – Subdivision and Development Servicing Amending Bylaw No. 7507-2018
CITY OF MAPLE RIDGE
BYLAW NO. 7493-2018
A Bylaw to amend the Official Community Plan Bylaw No. 7060-2014
_______________________________________________________________________________
WHEREAS Section 477 of the Local Government Act provides that the Council may revise the Official
Community Plan;
AND WHEREAS it is deemed expedient to amend Schedule "A" to the Official Community Plan;
NOW THEREFORE, the Municipal Council of the City of Maple Ridge, enacts as follows:
1.This Bylaw may be cited for all purposes as "Maple Ridge Official Community Plan Amending
Bylaw No. 7493-2018"
2.Schedule "A" is hereby amended by inserting the following clause into Policy 3-19 after item
1) a) i., and renumbering subsequent clauses accordingly:
ii. notwithstanding item i above, RS-1 (One Family Urban Residential) zoned parent parcels
that are unable to satisfy the 80% requirement may be eligible for R-4 (Single Detached
(Infill) Urban Residential) zoning subject to satisfying Policy 3-21
3.Appendix C – Zoning is hereby amended by adding the following zone in the Urban
Residential Designation: Neighbourhood Residential – Infill category following CD-1-93
Amenity Residential:
R-4 (Single Detached (Infill) Urban Residential)
4.Maple Ridge Official Community Plan Bylaw No. 7060-2014 is hereby amended accordingly.
READ a first time the day of , 20
READ a second time the day of , 20
PUBLIC HEARING held the day of , 20
READ a third time the day of , 20
ADOPTED, the day of , 20 .
____________________________________________________________
PRESIDING MEMBER CORPORATE OFFICER
APPENDIX A
1
CITY OF MAPLE RIDGE
BYLAW NO. 7504-2018
A Bylaw to amend the text of Zoning Bylaw No. 3510 - 1985 as amended
______________________________________________________________________________
WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as
amended;
NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows:
1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7504-2018."
2.That PART 3 BASIC PROVISIONS, SECTION 302 ZONES (1) is amended by inserting the
following between “R-3 Special Amenity Residential” and “CD-1-93 Amenity Residential
District” and renumbering accordingly:
R-4 (Single Detached (Infill) Urban Residential)
3.That Part 6 RESIDENTIAL ZONES Section 601 ONE FAMILY AND TWO FAMILY RESIDENTIAL
ZONES Subsection A. PERMITTED USES OF LAND, BUILDINGS AND STRUCTURES is amended
by the addition of the following bolded column after R-3:
R-4
Agriculture
One Family Residential
Two Family Residential
Boarding
Accessory Residential
Accessory Home Occupation
Accessory Off-Street Parking
Accessory Employee Residential
Accessory Produce Sales
Elderly Citizens Residential
Temporary Residential (subject to Section 402)
Rental Stable
Temporary Tourist Accommodation
Secondary Suite Residential
Hobby Kennel
Neighbourhood Daycare
Detached Garden Suite
Hobby Beekeeping Use (subject to Section 402)
Density Bonus Option (subject to Section 402)
Medical Marihuana, Commercial Production
APPENDIX B
2
4. That Part 6 RESIDENTIAL ZONES Section 601 ONE FAMILY AND TWO FAMILY RESIDENTIAL
ZONES is amended by inserting the following after Section 601C “R-3 Special Amenity
Residential District” and renumbering accordingly:
601D R-4 (Single Detached (Infill) Urban Residential)
A. PERMITTED USES
Subject to the regulations of Section 401 and Section 601, the following uses and no
others shall be permitted in the R-4 (Single Detached (Infill) Urban Residential) zone:
1.One Family Residential (limited to one per lot)
2.Boarding use (Section 401 and 601)
3.Accessory residential use
4.Accessory home occupation use (Section 402)
5.Accessory off-street parking use
6.Temporary tourist accommodation use (Section 601)
7.Temporary residential use (Section 402)
8.Secondary suite residential (Section 402)
B. DENSITY
1.No building or structures containing floor area enclosed within the building or
structures shall exceed a floor space ratio of 0.6 times the net lot area.
2.Buildings and structures together shall not exceed a lot coverage of 40%.
C. AREA AND DIMENSIONS
1.Lot Area
a)No person shall create a lot which is less than 450.0 square metres.
2.Lot Dimensions
a)Width:
(i) No person shall create a lot which is less than 12.0 metres in width.
(ii) For a lot on a street corner, no person shall create a lot which is less than
13.5 metres in width.
b)Depth:
(i) No person shall create a lot which is less than 24.0 metres in depth.
3
D. HEIGHT
1.All buildings and structures for a one family residential use shall not exceed a height
of 9.5 metres.
2.All buildings and structures for an accessory building or structure shall not exceed a
building height of 4.5 metres.
E. YARD REQUIREMENTS
1.Regulations for the size, shape and siting of a one family residential building shall be
sited not less than:
(a) 6.0 metres from a front and rear lot line
(b) 1.5 metres from an interior side lot line
(c) 3.0 metres from an exterior side lot line
2.Regulations for buildings and structures for Accessory Residential Use and Accessory
Off-Street Parking Use shall be sited not less than:
(a) 6.0 metres from a front lot line
(b) 1.0 metre from a rear lot line and interior side lot line
(c) 3.0 metres from an exterior side lot line
(d) 1.5 metres from a building for a residential use
F. OTHER REGULATIONS
1.Off-street parking spaces shall be provided in accordance with "Maple Ridge Off
Street Parking and Loading Bylaw No. 4350 - 1990."
2.A residential use shall be permitted only if the site is serviced to the standard set out
in Maple Ridge Subdivision and Development Servicing Bylaw No. 4800 - 1993 as
amended.
5.That Schedule “D” MINIMUM LOT AREA AND DIMENSIONS be amended by adding the
following after “R-3”
R-4 12 m 24 m 450 m2
6.Maple Ridge Zoning Bylaw No. 3510 - 1985 is hereby amended accordingly.
READ a first time the day of , 20
READ a second time the day of , 20
PUBLIC HEARING held the day of , 20
READ a third time the day of , 20
ADOPTED, the day of , 20
_____________________________ ____________________________
PRESIDING MEMBER CORPORATE OFFICER
1
CITY OF MAPLE RIDGE
BYLAW NO. 7507 - 2018
A Bylaw to amend the text of Maple Ridge Subdivision and Development Servicing By-law
No. 4800 - 1993 as amended.
___________________________________________________________
WHEREAS, it is deemed expedient to amend Maple Ridge Subdivision and Development
Servicing By-law No. 4800 - 1993 as amended;
NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows:
1.This Bylaw may be cited as "Maple Ridge Subdivision and Development Servicing
Amending Bylaw No. 7507-2018".
2.Schedule “A” Services and Utilities, is hereby replaced with Schedule “A” Services and
Utilities, attached hereto containing new R-4 zone notations.
3.Maple Ridge Subdivision and Development Servicing By-law No. 4800 - 1993 as
amended is hereby amended accordingly.
READ a first time the day of ,20
READ a second time the day of ,20
READ a third time the day of ,20
RECONSIDERED AND FINALLY ADOPTED, the day of ,20
_____________________________ ____________________________
PRESIDING MEMBER CORPORATE OFFICER
APPENDIX C
City of Maple Ridge
TO: His Worship Mayor Michael Morden MEETING DATE: November 27, 2018
and Members of Council FILE NO:
FROM: Chief Administrative Officer MEETING: Council
SUBJECT: Cannabis Retail Processing and Evaluation Criteria – Council Policy 6.33
At the November 20, 2018 Workshop, Council gave consideration to the Cannabis Retail
Processing and Evaluation Criteria - Discussion Paper and Council Policy (Appendix II), and passed
the following Resolution:
That Council Policy “Cannabis Retail Store Processing and Evaluation Criteria” be
forwarded to the next Regular Council meeting for consideration of adoption.
Following the Council discussion, Section 9 of the Policy, relating to “Private Cannabis Retail Store
Business and Community Impact Overview” has been amended to require that applicants provide
information pertaining to staff training. Amended Council Policy 6.33 is now being presented for
adoption (see Appendix I).
RECOMMENDATION:
That Council Policy No. 6.33 “Cannabis Retail Store Processing and Evaluation Criteria” be
adopted.
_______________________________________________
Prepared by: Robin McNair
Senior Advisor, Bylaw and Licencing Services
_______________________________________________
Prepared by: Christine Carter M.PL., MCIP, RPP
Director of Planning
_______________________________________________
Approved by: Frank Quinn, MBA. P.Eng
GM: Public Works & Development Services
_______________________________________________
Concurrence: Paul Gill, BBA, CPA, CGA
Chief Administrative Officer
The following appendices are attached hereto:
Appendix I – Council Policy 6.33 “Cannabis Retail Store Processing and Evaluation Criteria”
Appendix II – Report “Cannabis Retail Store Processing and Evaluation Criteria – Discussion Paper” dated Nov. 20, 2018
"Original signed by Christine Carter" for
"Original signed by Christine Carter"
"Original signed by Frank Quinn"
"Original signed by Paul Gill"
1107
Page 1 of 4 Policy
POLICY MANUAL
Title: Cannabis Retail Store Processing & Evaluation Criteria
Policy No: 6.33
Supersedes: New
Authority: Legislative Operational
Approval: Council CMT
General Manager
Effective Date:
November 27, 2018
Policy Statement:
This policy applies to all referrals from the Liquor and Cannabis Regulation Branch (LCRB)
regarding applications for Private Cannabis Retail Stores.
A. That the location of Government Operated Cannabis Store(s) be confirmed by receipt of a
Letter of Intent from the LCRB before commencing a review of Private Cannabis Retail Stores.
B. All applications for Private Cannabis Retail Stores referred from the LCRB will be reviewed as
a group. The Initial Intake of application referrals will be held until Section A is satisfied; and
for a period of 90 days following receipt of the first complete application from the LCRB.
Referrals received after the initial intake period may be held if the LCRB advises there are
other applications under review that will be referred to the City. If no other applications are
being reviewed by the Province, the applications may be reviewed, on a case by case basis, at
the discretion of Council.
C. In the event of a Government Cannabis Retail Store and Private Cannabis Retail Store being
proposed within 1000 metres of each other, preference will be given to the Provincial store in
recognition of Provincial immunity to local land use regulation; a strong track record of
handling a controlled substance and checking identification to ensure that cannabis does not
fall into the hands of minors; and support for the creation of stable, well paying jobs in the
community.
D. Regardless of compliance with City Zoning Bylaw regulations, Council is not obligated to
support an application for a Private Cannabis Retail Store.
Procedure Overview:
1. The review of applications for Private Cannabis Retail Stores will commence upon receipt of a
Letter of Intent from the LCRB confirming their intention to operate a Government Cannabis
Retail Store at a specific civic address/location.
2. Application/referral for a Private Cannabis Retail Store is received from the LCRB.
3. Application is checked for Zoning and Official Community Plan compliance.
a. If the application is not compliant with Zoning, the LCRB will be advised the application is
denied. The applicant will further be advised that, where compliant with OCP designation, a
rezoning application could be made to rezone the property to permit the use.
b. If the application is compliant with Zoning:
i) the LCRB will be advised the application is compliant with zoning and be requested to
proceed with their analysis of the application. The City will do no further review of the
APPENDIX I
Page 2 of 4 Policy
application until the LCRB analysis is complete and is referred back to the City; and
ii) applicants will be advised that “Private Cannabis Retail Store Business Plan and
Community Impact Overview” section of the Policy must be completed by the applicant
and received by the City before further review of the application occurs.
4. Letters will be mailed to all property owners within 200 metres of the proposed store.
5. Referral to RCMP for input.
6. Once all information is received, a staff Cannabis Application Review Panel comprising of
representatives from various City Departments, will evaluate each application based on
Sections 9 and 10 of this Policy. Other pertinent information may also be considered.
7. A Council report will be prepared including an assessment of the applications in regards to the
policy, a location map, the location of intended Government Cannabis Retail Store(s), and
other pertinent information.
8. Council will make a recommendation to the LCRB for each application
9. Private Cannabis Retail Store Business and Community Impact Overview:
In addition to Provincial requirements, applications for Private Cannabis Retail Stores will be
evaluated on the viability of the business operation. The City is committed to ensuring each
retail store will be an appropriate fit, and a good community partner.
Applicants must provide a thorough submission in order for the City to conduct its review.
This submission must include:
a) Business overview. Please provide a business description, number of staff, how the
business will operate and be in compliance with all provincial regulations; how minors will
be prevented from purchasing cannabis; and how provincial identification requirements will
be met.
b) Details of signage to demonstrate compliance with Provincial and Municipal regulations.
c) Information regarding availability of parking on the site and adjacent to the store.
d) Community benefit. Please provide details of contributions or supports to non-profit
organizations or local community groups etc. Demonstrate how your business will be a
good community partner.
e) Details of mitigation plan to minimize community impact.
f) Information regarding staff training.
Page 3 of 4 Policy
10. APPLICATION REVIEW CRITERIA : To be completed by Cannabis Review Panel
Requirement
Zoning Bylaw Requirements*: Check Appropriate Box / Note Zone
Complies
Zoning Map – prepared at a scale of 1:2000
Include the location of any site being considered by the
LCRB for a Government Store
Surrounding Land Use:
North:
South:
East:
West:
Public Input # or % Comments
Number of letters mailed
Number of responses received of total
number of letters mailed
Percentage supportive of total number
of letters mailed
Percentage non-supportive of total
number of letters mailed
RCMP Input Y/N Comments
No issues
Issues: Comments
Parking Details Y/N Details
On Site
On Street
Compliance History Y/N Details
Compliant
Non-Compliant: Details
Business Plan Y/N Details
Not Submitted
Submitted: Details
Community Benefit – applicant has
identified contribution to the community
Y/N Details
No
Yes: Details
Community Impacts – applicant has
identified possible negative impacts
and provided a plan to mitigate impacts
Y/N Details
No
Yes: Details
Page 4 of 4 Policy
Definitions:
Private Cannabis Retail Store: means a retail use devoted to sales of non-medical cannabis
products in accordance with Federal and Provincial Regulations, which is operated by any
individual, partnership, corporation or Indigenous nation that holds a British Columbia cannabis
licence.
Government Cannabis Retail Store: means a retail use devoted to sales of non-medical cannabis
products in accordance with Federal and Provincial Regulations, which is operated by the Province
of British Columbia.
LCRB Letter of Intent: means correspondence from the Provincial Government advising of the
Provincial intent to open and operate a Government Cannabis Retail store at an identified
location(s).
Exemptions: Government Cannabis Retail Stores are not subject to this policy.
Key Areas of Responsibility:
Action to Take
Staff Cannabis Application Review Panel will review all
applications to determine compliance with the Cannabis Retail
Store Processing and Evaluation Criteria Policy.
Responsibility
Bylaw & Licencing Services
Planning Department
City of Maple Ridge
TO: His Worship Mayor Michael Morden MEETING DATE: November 20, 2018
and Members of Council FILE NO:
FROM: Chief Administrative Officer MEETING: Workshop
SUBJECT: Cannabis Retail Processing and Evaluation Criteria - Discussion Paper
EXECUTIVE SUMMARY:
With Cannabis becoming a legally controlled substance on October 17, 2018, Maple Ridge
Council has approved amendments to the Zoning Bylaw and Business Licencing and Regulation
Bylaw to allow for cannabis retail stores. On October 2, 2018 Council passed the following
resolution:
“That staff prepare a policy and formalized procedures for reviewing, evaluating
and approving applications for cannabis retail stores.”
Given that the Federal, Provincial and City of Maple Ridge Zoning framework for Cannabis Retail
sales is better understood, it is timely to consider how the City will evaluate applications received
from the Liquor and Cannabis Regulation Branch (LCRB). The purpose of this report is to present
a draft Council Policy establishing evaluation criteria.
The “Cannabis Retail Store Processing and Evaluation Criteria” Council Policy (Appendix A) is
intended to ensure that all applications for a Private Cannabis Retail Store will be processed in a
fair and transparent manner, and that Council will have all relevant information, before being
asked to deliberate on an application. Key to the draft policy is knowing the location of proposed
Government Cannabis Retail Stores prior to reviewing private applications, and noting a
preference for Government Stores given the Provincial Governments proven track record in
distributing a controlled substance; commitment to staff training; and support for the creation of
stable, well paying jobs in the community.
RECOMMENDATION:
That Council Policy “Cannabis Retail Store Processing and Evaluation Criteria” be forwarded to the
next Regular Council meeting for consideration of adoption.
BACKGROUND:
a)History
Cannabis became a legal controlled substance on October 17, 2018, when applicable Federal
laws came into full effect. Similar to other Lower Mainland municipalities, Maple Ridge has taken
APPENDIX II
-2 -
a measured approach to date. On March 27, 2018, Council adopted Bylaw No. 7428-2018 to
prohibit the retail sale of cannabis in all zones in Maple Ridge (under application # 2018-022-RZ).
This measure was considered to be prudent and an interim step prior to eventual legalization of
recreational cannabis. It effectively prevented illegal dispensaries from becoming legally non-
conforming upon legalization. The intention was to later consider bylaw amendments once the
use was legal and Federal and Provincial regulations were in place.
On September 4, 2018, Council directed staff to prepare bylaw amendments to direct the retail
sales of non-medical cannabis. The zones that were considered appropriate for this use were CS-
1 Highway Commercial, C-2 Community Commercial, and C-3 Town Centre Commercial with
prescribed separation requirements from schools and other cannabis retail outlets. The Zone
Amending Bylaw was granted first and second Readings at the September 18, 2018 Council
meeting, and was presented at the October 9, 2018 Public Hearing. The Bylaw received third and
final Reading on October 16, 2018.
Council also directed staff to prepare amendments to the Business Licence and Regulation Bylaw
to provide definitions, a category, and establish a fee for a Cannabis Retail store business licence.
This Bylaw was granted final reading and approved on October 16, 2018. On October 2, 2018,
Council passed the following Resolution:
“That staff prepare a policy and formalized procedures for reviewing, evaluating
and approving applications for cannabis retail stores.”
b)Federal, Provincial and Municipal Jurisdiction
A summary of responsibilities as they involve Federal, Provincial and Local governments is provided
below.
i.Government of Canada
Under the new legislation, the Federal Government is responsible for establishing and maintaining a
comprehensive and consistent national framework for regulating production, setting standards for
health and safety, and establishing criminal prohibitions.
ii.Province of British Columbia: Application Process for Cannabis Retail
Through the Liquor and Cannabis Regulation Branch (LCRB), the Provincial Government will be
issuing licences for non-medical cannabis retail stores. Licence applications for private retail stores
are first submitted to the LCRB, who will then notify the local government of the area where the
proposed store will be located. From the outset, the proposed retail store must be a stand alone
business. The issuance of any Provincial licence will require the input and a positive
recommendation from the affected local government. City staff have been advised that Government
owned and operated stores will not be referred to local governments for review and comment.
Although the Province has immunity from local government zoning regulations, Provincial staff have
further advised that it is their intention to comply with local zoning bylaws, and seek zoning
approvals if necessary.
If the local government chooses to make comments and recommendations on a licencee’s
application to the LCRB, it must gather the views of residents (the City of Maple Ridge has an
established practice in place for the issuance of liquor licence retail stores). If the local government
makes a positive recommendation, the LCRB has discretion whether or not to issue the licence, but
-3 -
must consider the local government’s recommendation. The local government has the ability to
charge an application fee for cost recovery for the purpose of assessing applications.
Required information for the Provincial Licence includes:
Background checks
Company information and names of partners, shareholders, directors/officers and/or senior
management
Proposed location information, including addresses, parcel identification, proof of ownership
or a fully executed lease and floor plan; and
Proposed store name, which must be approved by the LCRB. Advertising and promotion must
comply with Federal Legislation and regulations, and any names linked with selling
medicines (i.e. pharmacy, dispensary) are not permitted.
In terms of store operations, Provincial requirements include applicants providing information on
floor plan requirements, physical security, store exterior, signage and storage. Refer to Appendix B
for the summary of Provincial licencing requirements.
City staff has been in discussion with the LCRB and have been advised that the Province is
interested in opening one or two government cannabis stores in Maple Ridge, with a preference for
operating 2 stores (one in the Town Centre and the other in West Maple Ridge). They have retained
the services of a Realtor to assist with the location of a suitable site and Economic Development is
actively working with the Province in the search for appropriate sites. Once the locations of potential
stores have been confirmed, the Province will submit a letter of intent advising the City of the
selected sites.
The LCRB have provided the City with the following information:
“Store staffing”
o stores in larger municipalities will have approx. 12-20 employees (manager, assistant
manager, approximately 8 full time Cannabis Consultants, 8 part time Cannabis
Consultants)
o stores in smaller municipalities will have approx. 6-12 employees (manager, assistant
manager, approximately 6 full time Cannabis Consultants, 6 part time Cannabis
Consultants)
Manager salary range: $46,000 - $75,400 per annum
Assistant store manager salary range: $46,337.21-$52,488.28 per annum
Cannabis Consultant hourly wage range: $20.40 - $23.63 hourly
All staff is required to complete 1 day training (Keep It Safe) which covers best practices for
dealing with unruly customers or violent situations, understanding cannabis related laws and
strategies for maintaining a safe environment for employees and customers. For example,
there must be at least 2 employees in the store at all times.
BC Cannabis Stores have a 2 ID policy. Customers must show two pieces of ID, one of which
must be issued by a government agency and includes their name, birth date, and picture.
The second must include an imprint of their name, signature and/or picture. Staff are
provided training on conducting ID checks and identifying signs of altered ID documents.
All cannabis products carried by BC Cannabis Stores are sourced from federally licenced
cannabis producers that are required to meet Health Canada’s guidelines for quality control,
production practices, and inventory management.”
- 4 -
i. Local Governments:
Within their geographical limits, British Columbia municipalities have regulatory powers in permitting
cannabis retail stores. These powers include: zoning bylaw restrictions regarding the location and
siting of cannabis retail stores, business licencing bylaws that can limit the hours of operation, or
sign bylaws to specify signage requirements.
As noted earlier in this report, on October 16, 2018 Maple Ridge Council approved a Zone Amending
Bylaw that will allow for Cannabis Retail sales in the C-2 Community Commercial, C-3 Town Centre
Commercial and CS-1 Service Commercial zones, subject to satisfying minimum distances
established in the Bylaw. Specifically, a cannabis retail use is not permitted within 1000 metres of
another cannabis retail location, nor 200 metres from an elementary or secondary school. The 1000
metre separation could effectively place a cap on the number of Cannabis Retail operations in the
Town Centre to 1 or 2 stores.
Now that the land use framework is better understood, it is timely to consider options for receiving
and processing application referrals for Cannabis Retail Sales, as received from the Province.
DISCUSSION:
To date, there have been numerous inquiries by prospective cannabis retail operators, and the City
has received 3 formal applications. Pursuant with the Provincial process, the City has provided
comment on compliance or non-compliance with zoning, and is awaiting the Provincial analysis of
these applications prior to conducting further municipal review. If the number of inquiries is
indicative of the number of applications that will be forwarded by the Province, our best guess is that
Council may be in receipt of 3 to 10 referrals. It is noted that despite an application’s compliance
with the City Zoning Bylaw, Council is not obligated to support any application.
a) Timing of Commencement of Referrals
Throughout the legalization period, there have been concerns raised regarding security, level of
Provincial over-sight, and quality of operator in terms of dealing with nuisances and being a good
neighbour – most of which are very difficult for local Bylaw enforcement to address. As a response
to such concerns, the City of Burnaby adopted Zoning Bylaw amendments which will only permit
government operated cannabis stores, noting that the City wants to ensure cannabis is distributed in
a responsible manner and does not fall into the hands of minors; and the Provincial Government has
experience in handling a controlled substance and a strong track record of checking identification.
The City of Maple Ridge Zoning Bylaw does not distinguish between Government and privately
operated cannabis stores. However, in reviewing the information provided by the LCRB regarding
staff training, track record and paying employees a living wage, there appears to be a benefit to
having Government operated stores in the community. For this reason, the draft Council Policy notes
a preference for Government Cannabis Stores.
As noted earlier in the report, the LCRB been advised that the Province is interested in opening one
or two Government Cannabis Retail Stores in Maple Ridge. They have retained the services of a
Realtor to assist with the location of a suitable site and Economic Development is actively working
with the Province in the search for an appropriate site. Given the possibility that the Provincial sites
may not be appropriately zoned, it is important that Council know of their location when reviewing
referrals from the Province for Private Cannabis Stores. For this reason, staff recommends that the
review of referrals from the LCRB not commence until the LCRB have confirmed the location of
-5 -
Government Cannabis Retail Stores in the community. The draft policy states that reviews of
referrals from the LCRB will not commence until the City has received a Letter of Intent from the
Province advising of the location(s) of proposed Government Cannabis Retail Stores. This approach
is considered advantageous because:
It gives preference to Government operated stores which have a proven track record in
handling a controlled substance;
Supports the creation of stable and well paying jobs in the community; and
It would allow for Private stores in locations where a Government Operated store is not being
located.
The Alternative to this approach would be to not require information regarding the location of
Government Stores prior to commencing a review of referrals from the LCRB for Private Cannabis
Retail Stores. While this could be a more timely approach for applicants, it is not recommended
because it could eliminate the potential of having a Government Cannabis Retail Store in the
community.
b)Processing:
A municipal scan of other local governments has identified that there are two approaches to the
processing of applications: reviewing them in the order that they are received; or reviewing them as a
group.
Staff recommends all applications be reviewed as a group. Under this scenario, staff would hold all
applications for a specified period of time and present all applications as a group for Council
consideration. The advantages of this approach include:
Allows for a comparison of all applications at once;
Provides applicants time to submit a thorough application; and
Gives staff the ability to compare and analyze the advantages and disadvantages of each
application for Council consideration.
The Alternative would be to bring applications forward as they are received. It is not recommended
because: the first application supported may be approved by the Province, and becomes the only
store allowed within 1000 metres; does not allow Council to compare applications; and the
application process becomes a race for time, as opposed to having a focus on a quality submission.
c)Cannabis Retail Store Evaluation Criteria Policy:
As noted earlier in this report, despite an applications compliance with the City Zoning Bylaw, Council
is not obligated to support an application for cannabis retail store use, and other matters may be
taken into consideration. A scan of other local governments across the Country identified that many
municipalities have established a set of criteria that will be used to evaluate Cannabis Retail
applications. In order to ensure that all applications are dealt with consistently, and that Council has
a formal process for approval, staff has drafted a Council Policy that establishes process and
evaluation criteria for applications. The Policy is attached as Appendix A but the Procedure is as
follows:
-6 -
Procedure Overview:
1.The review of applications for Private Cannabis Retail Stores will commence upon receipt of a
Letter of Intent from the LCRB confirming their intention to operate a Government Cannabis
Retail Store at a specific civic address/location.
2.Application/referral for a Private Cannabis Retail Store is received from the LCRB.
3.Application is checked for Zoning and Official Community Plan compliance.
a.If the application is not compliant with Zoning, the LCRB will be advised the application is
denied. The applicant will further be advised that, where compliant with OCP designation, a
rezoning application could be made to rezone the property to permit the use.
b.If the application is compliant with Zoning:
i)the LCRB will be advised the application is compliant with zoning and be requested to
proceed with their analysis of the application. The City will do no further review of the
application until the LCRB analysis is complete and is referred back to the City; and
ii)applicants will be advised that “Private Cannabis Retail Store Business Plan and
Community Impact Overview” section of the Policy must be completed by the applicant
and received by the City before further review of the application occurs.
4.Letters will be mailed to all property owners within 200 metres of the proposed store.
5.Referral to RCMP for input.
6.Once all information is received, a staff Cannabis Application Review Panel comprising of
representatives from various City Departments, will evaluate each application based on
Sections 9 and 10 of this Policy. Other pertinent information may also be considered.
7.A Council report will be prepared including an assessment of the applications in regards to the
policy, a location map, the location of intended Government Cannabis Retail Store(s), and
other pertinent information.
8.Council will make a recommendation to the LCRB for each application
Evaluation Criteria:
The Evaluation criteria is a list of items that will be considered when evaluating the merits of each
application. It is noted that the policy and procedures do not include regulations that are in the
purview of the Provincial Government regulation, rather the policy focuses on municipal concerns.
For example, the policy criteria include land use, public and RCMP input and compliance history.
Refer to Section 9 and 10 in the policy for details.
INTERGOVERNMENTAL ISSUES:
The introduction of this policy and procedure is not meant to supersede the regulations and
enforcement done by the Liquor and Cannabis Regulations Branch.
-7 -
CITIZEN/CUSTOMER IMPLICATIONS:
This policy will include a notification to the surrounding properties and ensure that all affected
parties will have input into the review process. The Policy ensures that all applications will be
processed in a fair, transparent and consistent manner.
INTERDEPARTMENTAL IMPLICATIONS:
A Cannabis Review Panel is being formed which will be comprised of representatives from various
City Departments.
CONCLUSION:
The adoption of the Cannabis Retail Store Processing and Evaluation Criteria Policy will establish a
formalized process for the review of Private Cannabis Retail Store applications. This policy will
include a notification to the surrounding properties and ensure that all affected parties will have
input into the review process. The intent of the Policy is to ensure that all applications will be
processed in a fair, transparent and consistent manner, and that Council will have all relevant
information before being asked to deliberate on an application. Key to this is receiving confirmation
from the LCRB regarding the location(s) of Government cannabis retail stores; noting a preference
for the Government stores given a proven track record in distributing a controlled substance, staff
training, and the creation of stable, well paying jobs in the community.
“Original signed by Robin McNair”
_______________________________________________
Prepared by: Robin McNair
Senior Advisor, Bylaw and Licencing Services
“Original signed by Christine Carter”
_______________________________________________
Prepared by: Christine Carter M.PL., MCIP, RPP
Director of Planning
“Original signed by Frank Quinn”
_______________________________________________
Approved by: Frank Quinn, MBA. P.Eng
GM: Public Works & Development Services
“Original signed by Paul Gill”
_______________________________________________
Concurrence: Paul Gill, BBA, CPA, CGA
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A - Draft Council Policy - Cannabis Retail Store Processing and Evaluation Criteria
Appendix B - Province of British Columbia – Cannabis Licencing Summary
Page 1 of 4 Policy
POLICY MANUAL
Title: Cannabis Retail Store Processing & Evaluation Criteria
Policy No:
Supersedes: New
Authority: Legislative Operational
Approval: Council CMT
General Manager
Effective Date:
TBD
Policy Statement:
This policy applies to all referrals from the Liquor and Cannabis Regulation Branch (LCRB)
regarding applications for Private Cannabis Retail Stores.
A.That the location of Government Operated Cannabis Store(s) be confirmed by receipt of a
Letter of Intent from the LCRB before commencing a review of Private Cannabis Retail Stores.
B.All applications for Private Cannabis Retail Stores referred from the LCRB will be reviewed as
a group. The Initial Intake of application referrals will be held until Section A is satisfied; and
for a period of 90 days following receipt of the first complete application from the LCRB.
Referrals received after the initial intake period may be held if the LCRB advises there are
other applications under review that will be referred to the City. If no other applications are
being reviewed by the Province, the applications may be reviewed, on a case by case basis, at
the discretion of Council.
C.In the event of a Government Cannabis Retail Store and Private Cannabis Retail Store being
proposed within 1000 metres of each other, preference will be given to the Provincial store in
recognition of Provincial immunity to local land use regulation; a strong track record of
handling a controlled substance and checking identification to ensure that cannabis does not
fall into the hands of minors; and support for the creation of stable, well paying jobs in the
community.
D.Regardless of compliance with City Zoning Bylaw regulations, Council is not obligated to
support an application for a Private Cannabis Retail Store.
Procedure Overview:
1.The review of applications for Private Cannabis Retail Stores will commence upon receipt of a
Letter of Intent from the LCRB confirming their intention to operate a Government Cannabis
Retail Store at a specific civic address/location.
2.Application/referral for a Private Cannabis Retail Store is received from the LCRB.
3.Application is checked for Zoning and Official Community Plan compliance.
a.If the application is not compliant with Zoning, the LCRB will be advised the application is
denied. The applicant will further be advised that, where compliant with OCP designation, a
rezoning application could be made to rezone the property to permit the use.
b.If the application is compliant with Zoning:
i)the LCRB will be advised the application is compliant with zoning and be requested to
proceed with their analysis of the application. The City will do no further review of the
APPENDIX A
Page 2 of 4 Policy
application until the LCRB analysis is complete and is referred back to the City; and
ii)applicants will be advised that “Private Cannabis Retail Store Business Plan and
Community Impact Overview” section of the Policy must be completed by the applicant
and received by the City before further review of the application occurs.
4.Letters will be mailed to all property owners within 200 metres of the proposed store.
5.Referral to RCMP for input.
6.Once all information is received, a staff Cannabis Application Review Panel comprising of
representatives from various City Departments, will evaluate each application based on
Sections 9 and 10 of this Policy. Other pertinent information may also be considered.
7.A Council report will be prepared including an assessment of the applications in regards to the
policy, a location map, the location of intended Government Cannabis Retail Store(s), and
other pertinent information.
8.Council will make a recommendation to the LCRB for each application
9.Private Cannabis Retail Store Business and Community Impact Overview:
In addition to Provincial requirements, applications for Private Cannabis Retail Stores will be
evaluated on the viability of the business operation. The City is committed to ensuring each
retail store will be an appropriate fit, and a good community partner.
Applicants must provide a thorough submission in order for the City to conduct its review.
This submission must include:
a)Business overview. Please provide a business description, number of staff, how the
business will operate and be in compliance with all provincial regulations; how minors will
be prevented from purchasing cannabis; and how provincial identification requirements will
be met.
b)Details of signage to demonstrate compliance with Provincial and Municipal regulations.
c)Information regarding availability of parking on the site and adjacent to the store.
d)Community benefit. Please provide details of contributions or supports to non-profit
organizations or local community groups etc. Demonstrate how your business will be a
good community partner.
e)Details of mitigation plan to minimize community impact.
Page 3 of 4 Policy
10. APPLICATION REVIEW CRITERIA : To be completed by Cannabis Review Committee
Requirement
Zoning Bylaw Requirements*: Check Appropriate Box / Note Zone
Complies
Zoning Map – prepared at a scale of 1:2000
Include the location of any site being considered by the
LCRB for a Government Store
Surrounding Land Use:
North:
South:
East:
West:
Public Input # or % Comments
Number of letters mailed
Number of responses received of total
number of letters mailed
Percentage supportive of total number
of letters mailed
Percentage non-supportive of total
number of letters mailed
RCMP Input Y/N Comments
No issues
Issues: Comments
Parking Details Y/N Details
On Site
On Street
Compliance History Y/N Details
Compliant
Non-Compliant: Details
Business Plan Y/N Details
Not Submitted
Submitted: Details
Community Benefit – applicant has
identified contribution to the community
Y/N Details
No
Yes: Details
Community Impacts – applicant has
identified possible negative impacts
and provided a plan to mitigate impacts
Y/N Details
No
Yes: Details
Page 4 of 4 Policy
Definitions:
Private Cannabis Retail Store: means a retail use devoted to sales of non-medical cannabis
products in accordance with Federal and Provincial Regulations, which is operated by any
individual, partnership, corporation or Indigenous nation that holds a British Columbia cannabis
licence.
Government Cannabis Retail Store: means a retail use devoted to sales of non-medical cannabis
products in accordance with Federal and Provincial Regulations, which is operated by the Province
of British Columbia.
LCRB Letter of Intent: means correspondence from the Provincial Government advising of the
Provincial intent to open and operate a Government Cannabis Retail store at an identified
location(s).
Exemptions: Government Cannabis Retail Stores are not subject to this policy.
Key Areas of Responsibility:
Action to Take
Staff Cannabis Application Review Committee will review all
applications to determine compliance with the Cannabis Retail
Store Processing and Evaluation Criteria Policy.
Responsibility
Bylaw & Licencing Services
Planning Department
APPENDIX B
11-5360-01 Page 1 of 2
City of Maple Ridge
TO: His Worship Mayor Michael Morden MEETING DATE: November 27, 2018
and Members of Council FILE NO: 11-5360-01
FROM: Chief Administrative Officer MEETING: Council
SUBJECT: Solid Waste Curbside Collection – Termination of Request for Proposal Process
EXECUTIVE SUMMARY:
The Local Government election held on October 20, 2018 included a Garbage and Green Waste
Curbside Collection Plebiscite, the results of which were presented to Council at the November 13,
2018 Council Meeting. Of the 20,193 ballots cast, 57% did not support a municipally-administered
curbside collection service for garbage and organics.
The annual per household charge noted in the Plebiscite was based upon submissions made by four
proponents following the issuance of a Request for Proposal (RFP) for curbside solid waste collection
in July 2018. The RFP was based upon a defined Level of Service previously established by Council.
The RFP states that the City is under no obligation to proceed with the execution of a contract to
initiate a municipal curbside collection program and has the right to reject any or all of the proposals.
Given the Plebiscite results this report recommends that the proponents who submitted proposals
be notified that the City will not be proceeding with the implementation of a curbside solid waste
collection program.
RECOMMENDATION:
That all proponents who submitted proposals for the provision of Solid Waste Curbside Collection in
response to RFP-EN18-58 be notified that the City will not be proceeding with the initiative.
DISCUSSION:
a)Background Context:
An RFP for curbside collection of garbage and organics was issued publicly in July, 2018
which identified a Level of Service that had been previously established by Council. Four
submissions were received in response to the RFP. A reasonable per household charge for
curbside solid waste collection was established that included the contract administration, for
inclusion in the Plebiscite held in conjunction with the Local Government Election on October
20, 2018.
The results of the non-binding Plebiscite were presented at the November 13, 2018 Council
Meeting. Of the 20,193 ballots cast, 43% of respondents were in support while 57%
opposed a municipally administered solid waste curbside collection program.
1108
11-5360-01 Page 2 of 2
The City is under no obligation to proceed with the execution of a contract to initiate a
municipal curbside solid waste collection program and has the right to reject any or all of the
proposals. Given the Plebiscite results this report recommends that the proponents who
submitted proposals be notified that the City will not be proceeding with the solid waste
collection initiative.
b) Alternatives
Council may elect to proceed with the implementation of a municipal collection system and if
so the City would enter into negotiations with the Proponents to determine the costs to
provide the collection of curbside garbage and organics, establish an annual per-household
charge to include the collection, disposal and contract administration and recommend a
contractor.
“Original signed by David Pollock”
Reviewed by: David Pollock, PEng.
Municipal Engineer
“Original signed by Frank Quinn”
Approved by: Frank Quinn, MBA, PEng.
General Manager Public Works & Development Services
“Original signed by Kelly Swift” for
Concurrence: Paul Gill, BBA, CPA, CGA
Chief Administrative Officer
Page 1 of 3
City of Maple Ridge
TO: His Worship Mayor Michael Morden MEETING DATE: November 27, 2018
and Members of Council
FROM: Chief Administrative Officer MEETING: Council
SUBJECT: Ridge Brewing Company Ltd. - Brewery Lounge Endorsement
EXECUTIVE SUMMARY:
The Liquor and Cannabis Regulation Branch (LCRB) received an application from Ridge Brewing
Company Ltd. located at #2 – 22826 Dewdney Trunk Road for a brewery lounge endorsement to
their manufacturing brewery licence (Appendix I).
One of the considerations utilized by the LCRB in reviewing an application for occupancy increases to
a liquor primary licence is a resolution from the local government. A number of regulatory criteria
must be addressed in the Council resolution as well as comments pertaining to the views expressed
by area residents. Council may choose to support the application, not support the application or
indicate they do not wish to comment.
In 2015 the previous owner of Ridge Brewing Company submitted an application to the Liquor
Control and Licensing Branch (LCLB) for a manufacturer-brewery lounge. On November 16, 2015,
that application was not supported by Council due to the change in occupancy, the significant
structural alterations that would need to be done to the building, inadequate parking, and concerns
raised by clients in the adjoining units. The Council comments supported this type of business in the
Town Centre, but not at this location.
The same issues that resulted in the application being denied in 2015 are still relevant today. For
those reasons this report recommends the application not be supported.
RECOMMENDATION(S):
That the application for a brewery lounge endorsement, as an amendment to their
manufacturing license, by Ridge Brewing Company Ltd. located at #2 – 22826 Dewdney Trunk
Road Maple Ridge not be supported and further that a copy of the resolution be forwarded to
the Liquor and Cannabis Regulation Branch in accordance with the legislative requirements.
DISCUSSION:
a)Background Context:
On September 12, 2018, the current owner of Ridge Brewing Company Ltd. through the
Liquor and Cannabis Regulation Branch (LCRB) submitted an application for a brewery
lounge endorsement to their manufacturing brewery licence.
The LCRB guidelines request a specific Council resolution commenting on the application in
terms of community impacts which may occur as a result of the proposed change to the
establishment operations as a result to the proposed change to the licensed brewery license
1109
Page 2 of 3
at this particular location. Part of the process requires Council to gather views of the
residents who may be affected by the establishment of the liquor primary license in their
neighbourhood.
In following the public input requirement, the City posted a public notice in the local
newspaper running in two separate editions the 19th of September and then again on the
10th October 2018. The City also mailed 500 letters to owners and occupants of property
within approximately 200 metres of the subject site with the vast majority of the recipients
being Maple Ridge residents and the rest of the property owners showing as registered
companies. Of the 500 letters sent to surrounding property owners and occupants there
were 3 responses all in support of the proposed application. In addition to the area resident’s
responses, there were 9 responses from citizens who reside in Maple Ridge opposed to this
proposal and 140 in support of it as well as 148 other supportive responses from people
who did not provide any information as to where they resided.
The Maple Ridge RCMP Detachment was asked for their input on this matter and they have
confirmed they do not have any operational issues with this application.
Attached as Appendix II to this report is correspondence from the Chief Building Official for
the City, who advises that for Ridge Brewing to change from a micro-brewery to a liquor
primary establishment, they would have to change the occupancy from Group F Division Two
(F2) to Assembly Group A Division 2 (A2). To meet the regulations for this change they would
have to make significant structural alterations to the building. Some of these alterations
include a two hour fire separation between the units and a fire alarm system installed
throughout the building.
Parking on the subject property is inadequate to satisfy municipal parking requirements for
this proposed additional use. The access road to the property, Dewdney Trunk Road, has
steady traffic due to its commercial location.
The three closest liquor primary licensed premises to the subject property are:
Witchcraft Pub – 22648 Dewdney Trunk Road
Maple Meadows Brewing – 22775 Dewdney Trunk Road
Chances Maple Ridge – 22710 Lougheed Highway
b) Intergovernmental Issues:
Both local government and the provincial government have an interest in ensuring that liquor
regulations are followed and that licensed establishments listen to the needs of the
community.
c) Citizen/Customer Implications:
The review of this application has taken into consideration the potential for concerns from
surrounding properties in terms of parking, traffic and noise generation as well as the
proximity of schools and similar establishments.
d) Interdepartmental Implications:
The Licences & Bylaws Department has coordinated in the review process and solicited input
from the public, other municipal departments as well as the RCMP.
Page 3 of 3
e) Alternatives:
To approve the application and provide conditions to the approval in the form or
recommendations to forward to the LCRB.
CONCLUSIONS:
An application has been received for a manufacturer – brewery lounge endorsement. The same
application was not supported by Council in 2015. At that time council was supportive of this type of
business in the Town Centre but not at this location. For consistency this report recommends that
the application not be supported.
“Original signed by Michelle Orsetti”
Prepared by: Michelle Orsetti
Manager of Bylaw & Licensing Services
“Original signed by Frank Quinn”
Approved by: Frank Quinn, MBA, P.Eng
General Manager: Public Works and Development Services
“Original signed by Paul Gill”
“Original signed by Paul Gill”
Concurrence: Paul Gill, CPA, CGA
Chief Administrative Officer
MO/jd
Attachments:
Appendix I: Liquor and Cannabis Regulation Branch Lounge and Special Event Area Application
Appendix II: Correspondence from the city’s Chief Building Official
Laserfiche Document #2084703 Page 1 of 2
City of Maple Ridge
TO: His Worship Mayor Michael Morden MEETING DATE: November 27, 2018
and Members of Council FILE NO:
FROM: Chief Administrative Officer MEETING: Council
SUBJECT: Property and Liability Insurance Renewal
EXECUTIVE SUMMARY:
The City has purchased its liability and property insurance on an annual basis from the Municipal
Insurance Association of BC (MIABC) since the 2016 insurance year. In 2015, Council endorsed the
transition of the City’s property insurance policy to the MIABC, who has maintained the City’s liability
policy for the better part of the past three decades. The transition to MIABC’s property insurance
offering (from a private insurer) delivered a reduction in property premium expenditures of $35,000
for the City at the time.
For the City’s 2019 insurance year, staff are recommending to renew both its property (including
crime and equipment breakdown policies) and liability insurance policies through MIABC and as the
expenditures for each policy are in excess of $150,000 approval of Council is required.
RECOMMENDATION:
That expenditures of up to $390,000 for the City’s liability insurance and $260,000 for the City’s
property insurance policies as offered through the Municipal Insurance Association of BC be
approved.
DISCUSSION:
a)Background Context:
The MIABC is a member-owned and operated risk pool of which the City of Maple Ridge is a
member. The City has purchased its liability coverage from MIABC since its (MIABC’s)
inception and for its 2016 insurance year, switched its property coverage from a privately-
brokered policy to MIABC.
City staff continue to work closely with MIABC on risk management best practices and after
undertaking an analysis of the rates being offered to other municipal jurisdictions, continue
to believe that the MIABC offers the City the best overall value with respect to its liability and
property insurance. Approval of the expenditures is subject to Council approval.
Business Plan/Financial Implications:
For 2019, the combined property and liability insurance expenditures are expected to total
approximately $650,000. This represents a reduction in aggregate spending of
approximately $14,000 year over year.
1131
Laserfiche Document #2084703 Page 2 of 2
MIABC typically provides the final policy pricing to the City in early December 2018. In the
interim, the MIABC property insurance proposal (including crime and equipment breakdown)
is expected to total $260,000 for 2019. The City’s rate per $1000 of property insurance
coverage compares favourably with other local jurisdictions and remains consistent with the
previous years’ policy.
The $260,000 property insurance policy insures approximately $288,000,000 worth of City
assets, which have increased in value by approximately $38,000,000 for 2019. For
reference, the City’s net property premium for 2018 totalled just over $242,000.
The MIABC liability insurance proposal is currently projected at $390,000 which represents a
gross decrease of approximately $32,000 over 2018. This increase is due to a change in the
City’s experience rating. For reference, the City’s net liability premium for 2018 totalled just
under $422,000.
CONCLUSIONS:
Given that the property insurance coverage as proposed by MIABC compares favourably with other
jurisdictions’ rates and remains stable relative to 2018 and that the liability policy rates also remain
stable, the recommendation is for approval of the two expenditures.
“Original signed by Darrell Denton”
Prepared by: Darrell Denton
Property & Risk Manager
“Original signed by Lino Siracusa”
Reviewed by: Lino Siracusa
Director of Civic Properties & Economic Development
“Original signed by Paul Gill”
Concurrence: Paul Gill, BBA, CPA, CGA
Chief Administrative Officer
Laserfiche Document #2084192 Page 1 of 4
City of Maple Ridge
TO: His Worship Mayor Michael Morden MEETING DATE: November 27, 2018
and Members of Council FILE NO:
FROM: Chief Administrative Officer MEETING: Council
SUBJECT: TELUS Ground Lease Renewal
EXECUTIVE SUMMARY:
For the better part of the past two decades, the City of Maple Ridge has maintained a ground lease
that supports a cellular communications tower at Hammond Stadium. The original term of the lease
has expired and TELUS has expressed its interest in renewing the lease. As a lease is considered a
disposition of property under the Community Charter, both the posting of Public Notice (completed)
and Council approval is required prior to execution of the ground lease document.
RECOMMENDATION:
That the disposition (via lease) of a portion of City-owned property located at 20601
Westfield Avenue and legally described as; PID: 008-904-871, Lot 816 District Lot 278
Group 1 New Westminster District Plan 27494 to TELUS INC. for a five-year term be
approved and; further that the Corporate Officer be authorized to execute the associated
lease documents.
DISCUSSION:
a)Background Context:
This lease agreement for this portion of property was originally signed with Clearnet in 1997
whereupon a cellular communications tower and equipment maintenance building were
constructed on the property. Over the life of the lease, there have been no substantive
changes to the communications tower or the building. When TELUS acquired Clearnet in
2002, the lease was then assigned to TELUS. The lease agreement has been in overhold
since August 2017 as both parties worked with their respective legal counsel to prepare a
new lease agreement that reflected current market conditions and Community Charter
obligations.
b)Business Plan/Financial Implications:
Under the terms of the lease renewal, TELUS will pay the City a rental sum of $33,428.00 per
annum for the first year, a rate which increases by five percent (5%) per annum over rent
payable in the previous year of the term. This rate is both competitive and consistent with
the City’s other like lease agreements and those in the region. This new lease will be for a
five-year term with the tenant having the option of the extending the lease for three
additional terms of five years each.
1132
Laserfiche Document #2084192 Page 2 of 4
CONCLUSIONS:
Given that the lease renewal rate is both consistent and competitive with existing market rates and
the City has no competing interests for the lease area, staff recommends approval.
“Original signed by Darrell Denton”
Prepared by: Darrell Denton,
Property & Risk Manager
“Original signed by Lino Siracusa”
Reviewed by: Lino Siracusa
Director of Civic Properties & Economic Development
“Original signed by Paul Gill”
Concurrence: Paul Gill, BBA, CPA, CGA
Chief Administrative Officer
Attachments:
(A) Survey Plan indicating location of Lease Area
(B) Copy of Public Notice
Laserfiche Document #2084192 Page 3 of 4
Attachment A: Survey Plan indicating location of Lease Area
Laserfiche Document #2084192 Page 4 of 4
Attachment B: Copy of Public Notice
(published in Maple Ridge News - November 14, 21, 2018)
Doc #2081287 Page 1 of 3
City of Maple Ridge
TO: His Worship Mayor Michael Morden MEETING DATE: November 27, 2018
and Members of Council FILE NO: 2081287
FROM: Chief Administrative Officer MEETING: Council
SUBJECT: 2019 Age-friendly Communities Grant Program
EXECUTIVE SUMMARY:
On behalf of the Age-Friendly Committee, a sub-committee of the Maple Ridge Pitt Meadows Municipal
Advisory Committee on Accessibility and Inclusiveness (MACAI), this report seeks Council approval to
submit the attached 2019 Age-friendly Communities Grant Program application to the Union of BC
Municipalities to support the proposed Place-Making, Wayfinding and Mapping Project (PMWMP). The
scope of the Project includes the review and development of wayfinding within the Maple Ridge Town
Centre for the benefit of residents and visitors, and to support vulnerable and isolated seniors by
increasing their access to outdoor spaces and buildings, promoting social participation,
communication, and a sense of inclusion, and improving access to information. This work forms part of
the City of Maple Ridge Age-Friendly Implementation Plan (attached) that was endorsed by Council on
June 12, 2018.
RECOMMENDATION:
That staff be authorized to submit the 2019 Age-friendly Communities Grant Program application to
the Union of British Columbia Municipalities; and further
That staff proceed with a review of wayfinding in the Town Centre and develop recommendations for
improvements to wayfinding through the Place-Making, Wayfinding and Mapping Project.
DISCUSSION:
a)Background Context:
In December 2014, the City of Maple Ridge received a grant from UBCM enabling the
completion of the Age-Friendly Action Plan that was endorsed by Council in 2016, and which
led to the City’s designation as an Age-Friendly Community. Within the Plan, there are more
than 60 specific recommendations to support our older population to age in place, with
increased social participation and access to outdoor spaces ranked as high priority actions.
The PMWMP proposed for funding focuses on increasing community walkability and
improving social participation through enhanced signage and additional information kiosks
and social gathering places.
1151
Doc #2081287 Page 2 of 3
Although the Age-Friendly Committee is a joint endeavor between the City of Maple Ridge and
City of Pitt Meadows, for the purpose of this specific grant all proposed activities and
outcomes will be specific to Maple Ridge. Pitt Meadows has the same opportunity to apply
for this grant.
b) Desired Outcome:
The desired outcome is to support our isolated aging population by increasing community
walkability through wayfinding and accessing community-based social activities.
c) Strategic Alignment:
This work aligns with the Age Friendly Implementation Plan, and reflects the recommendation
outlined in the 2010 Parks, Recreation & Culture Master Plan to create an environment and
community conducive to active, positive aging.
d) Citizen/Customer Implications:
The entire community would benefit from the development and implementation of the
PMWMP that will highlight key points of interest in our community. Seniors, in particular, will
be supported to age actively and remain socially involved and independent, increasing their
participation in community life.
e) Interdepartmental Implications:
The PMWMP would be led by the Parks, Recreation & Culture Division, with input and support
from the Economic Development & Civic Properties Department and the Downtown Maple
Ridge Business Improvement Association who are working on related projects.
f) Business Plan/Financial Implications:
With Council’s endorsement, the attached application would be submitted to the Age -friendly
Communities Grant Program under Stream 2: Age-friendly Projects, which offers a maximum
grant of $15,000. If our application is successful, the City would contribute $10,500 and this
amount is in the adopted Financial Plan.
g) Policy Implications
One of the action items in the 2018 Age-Friendly Implementation Plan is the development of
a signage and wayfinding policy for all City streets and buildings that is age-friendly and
accessible. The information gathered through the PMWMP would be valuable to future policy
development in this regard.
CONCLUSIONS:
This project is an important part of the Age Friendly Action Plan, and a grant from the UBCM would fund
the development of strategies to improve walkability in the Maple Ridge Town Centre and support
efforts to ensure our aging population is able to connect to the community, remain socially engaged,
live independently and age in place.
Doc #2081287 Page 3 of 3
“Original signed by Petra Frederick”
Prepared by: Petra Frederick
Recreation Coordinator
“Original signed by Tony Cotroneo”
Reviewed by: Tony Cotroneo
Manager of Community Engagement
“Original signed by Kelly Swift”
Approved by: Kelly Swift, MBA
General Manager Parks, Recreation & Culture
“Original signed by Paul Gill” “
Concurrence: Paul Gill, BBA, CPA, CGA
Chief Administrative Officer
Attachments:
(1) 2019 Age-friendly Communities Grant Program Application
(2) 2019 Age-friendly Communities Grant Program Application Budget
(3) Council Report dated June 12, 2018
(4) Age-friendly Implementation Strategy dated June 12, 2018
Age-friendly Communities
2019 Application Form for Stream 2
Age-friendly Projects
Please complete and return the application form by Friday, November 2, 2018. All questions
are required to be answered by typing directly in this form. If you have any questions, contact
lgps@ubcm.ca or (250) 952-9177.
SECTION 1: Applicant Information
Local Government: City of Maple Ridge Complete Mailing Address: 11925 Haney Place,
Maple Ridge, BC V2X 6G2
Contact Person: Tony Cotroneo Position: Manager - Community Services
Phone: 604 467 7392 E-mail: tcotroneo@mapleridge.ca
SECTION 2: Project Information
1. Project Information
A. Project Title: City of Maple Ridge - Place Making, Wayfinding and Mapping project
B. Proposed start and end dates. Start: January 1, 2019 End: December 31, 2019
C. Total proposed project budget: $15,000.00
2. Proposed Focus Areas. Please indicate which age-friendly components will be the primary
focus of the proposed project:
Outdoor spaces and buildings
Transportation (including traffic safety)
Housing
Respect and inclusion
Social participation
Communications and information
Civic participation and employment
Community support and health services
3. Confirmation of Age-friendly Plan or Assessment. As outlined in the Program & Application
Guide, in order to be eligible for Stream 2, applicants must have a completed age-friendly
assessment or action plan, or demonstrate that their Official Community Plan, Integrated
Sustainability Community Plan, or equivalent, is inclusive of age-friendly planning principles.
Please outline how your local government meets this requirement and attach completed plans,
and/or assessments, or excerpts from higher-level plans, with the application form.
Following several years of work, the City of Maple Ridge (CMR) received Age-friendly
Community designation in 2016 through the BC Healthy Communities Society and BC Minister
2019 Age-friendly Communities Stream 2 - Application Form 2
of Health. We are proud to say, Age-friendly planning in Maple Ridge has been a collaborative
process with older adults driving the initiative through the participation of our local seniors
planning table, the Maple Ridge, Pitt Meadows, Katzie, Seniors Network and other organizations
that share a similar mandate such as Community Services; Fraser Health; and the Ridge
Meadows Seniors Society.
In December 2017, CMR Council endorsed the Municipal Advisory Committee on Accessibility
and Inclusiveness, Age-friendly sub-committee. The sub-committee reports to Council and over
the past year, developed the CMR Age-friendly Implementation Strategy, a 10-year plan that will
see the initial recommendations identified in the Age-friendly Communities Assessment and
Action Plan, implemented. Council endorsed the Age-friendly Implementation Strategy in June
of 2018 and since this endorsement, the Age-friendly sub-committee has been working hard to
implement and complete many of the strategies within the plan. Current work includes a
Dementia Friendly Community project and a Seniors' Transportation initiative.
Recently, the City of Maple Ridge was invited by the W orld Health Organization, Global Network
for Age-friendly Cities and Communities, to apply for full membership. This designation is
currently being pursued.
4. Age-friendly Recognition. Many BC communities have already completed steps required to
be recognized as an age-friendly community. In addition to Question 3 above, please indicate if
your community has completed the following:
Established an age-friendly advisory or steering committee that includes the active
participation of older adults. An existing committee can also take on this mandate.
Passed a council or district board resolution to actively support, promote and work towards
becoming an age-friendly community. As an alternative, local governments may have
chosen to commit to being age-friendly through specific goals, objectives or policies in an
official community plan or strategic plan.
Conducted an age-friendly assessment in consultation with older adults.
Developed and published an action plan.
Can BC Healthy Communities Society contact you to discuss completing Age-friendly
Community recognition?
Yes No
5. Proposed Activities. Please describe the specific activities you plan to undertake. Refer to
Section 4 of the Program & Application Guide for eligible activities under Stream 2.
The City of Maple Ridge Place Making, Wayfinding and Mapping project is an item from our
Age-friendly implementation strategy and will focus on several of the eight age-friendly
community components, including outdoor spaces and buildings (walkability); respect and social
inclusion (intergentrational stakeholder meetings/ process); social participation (safe and
comfortable gathering spaces) and communication and information (improved signage and
wayfinding). Additionally, CMR is currently working on and completing a Dementia Friendly
Community project which will also inform this work and is a highlighted provincial priority.
This work will be in partnership with the Age-friendly Community sub committee, CMR Parks,
Recreation and Culture, Economic Development and the local Business Improvement
Association, ensuring individuals visiting and/or participating in our downtown amenities are able
to do so in an inclusive and well communicated environment.
2019 Age-friendly Communities Stream 2 - Application Form 3
Over the course of the grant, the Age-friendly sub committee, consisting of older adults, city
staff, local residents (youth and adults), local businesses and community partners, will
undertake the following activities:
* Review/ research best practices for "place making" (creating a desirable and safe community
gathering/ shopping area), signage, wayfinding and mapping that will meet the needs of older
adults, persons with a dementia diagnosis, the visually impaired, residents and visitors;
* Host a stakeholder consultation event regarding place making, signage, wayfinding and
mapping needs;
* Create and install at least three wayfinding maps within the downtown core that highlight 'You
are Here', points of interest and amenities within the area;
* Create a printable map of the downtown core area, highlighting amenities, points of interest,
and walking paths (routes) etc; and;
* Create an interactive web based map of the downtown core area, highlighting amenities,
points of interest; services and walking paths (routes) etc.
6. Program Goals & Objectives. How will the proposed project meet the goals of the 2019
Age-friendly Communities grant program? How will this make your community more age-
friendly?
The proposed project meets the goals of the 2019 Age-friendly Community grant program
through the following criteria:
* Focuses on supporting individuals with dementia through wayfinding and signage;
* Focuses on increasing socialization of older adult population through enhanced place making,
wayfinding, signage and mapping;
* Focuses on improving outdoor walkability through the placement of easy to read and
understandable signage and maps; and;
* Focuses on improving communication and information through the development of easy to
read and understandable signage and mapping.
7. Intended Outcomes, Deliverables & Impacts. What will your project achieve? What will be
the specific deliverables? List any policies, practices, plans or documents that will be developed
or amended as a result of your project.
This project will achieve the following outcomes and deliverables for our older population,
residents and visitors:
* Increased participation within the downtown core of Maple Ridge;
* Increased local shopping and socialization through place making;
* Increased safety and communication through the placement of easy to read and
understandable mapping and signage;
* Increased respect and inclusion for persons with disabilities;
* Improve health as a result of increased physical activity (walkability); and
* Improved navigation of the downtown core for all residents.
A document will be created that highlights signage needs, mapping and wayfinding standards
within the City of Maple Ridge that will be used to guide new and replacement installations.
The CMR Age-friendly Implementation Plan will be updated to include improvements made to
signage in the downtown core.
2019 Age-friendly Communities Stream 2 - Application Form 4
8. Community Partners & Participation by Seniors
A. All applicants are encouraged to work with their local Health Authority. How will the
proposed planning activities include your health authority?
A Healthy Built Environment Specialist from Fraser Health actively participates on the Age-
friendly Community sub committee along with a Fraser Health Community Health Specialist.
These individuals are supporting this application with research on similar projects in other
communities and consulting additional staff from the Health Authority as needed.
B. List all confirmed partners (e.g. school districts, First Nations or Aboriginal organizations,
seniors, senior-serving organizations, community organizations and other local
governments) that will directly participate in the proposed planning activities and the specific
role they will play.
* City of Maple Ridge: Municipal Advisory Committee on Accessibility and Inclusiveness,
Age-friendly Community Sub Committee (Grant Management);
* City of Maple Ridge Parks, Recreation and Culture Department, Staff Liaison and Co-
project coordinator;
* City of Maple Ridge Economic Development Department, Staff Liaison;
* City of Maple Ridge Information Technology Department, Staff Liaison;
* Maple Ridge, Pitt Meadows, Katzie, Senior Network: Chair, Age-friendly Task Group and
Co-project coordinator;
* Fraser Health: Age-friendly Community Sub Committee Member, Research and
Knowledge brokering;
* Ridge Meadows Senior Society, Member at large;
* Downtown Maple Ridge Business Improvement Association, Linking Businesses; and
* Alzheimer’s Society of BC - Dementia Friendly Community Sub Committee Member and
resource (as needed).
C. Describe ant direct participation by seniors in the proposed planning activities.
The need for improved signage and way finding in the downtown core of Maple Ridge was
identified by local residents during the community consultation process of the Age-friendly
Community Intiaitive in 2015.
The Age-friendly Community Task Group is a sub-committee of the Municipal Advisory
Committee on Accessibility and Inclusiveness and includes representation from Fraser
Health; Maple Ridge, Pitt Meadows and Katzie, Seniors Network as well as four older adult
community members. The Dementia Friendly Task Group is involved in this project and
includes representation from the Alzheimer Society of BC as well as persons with dementia
and their caregivers.
Seniors will be actively participating in the community consultation on place making,
signage, wayfinding and mapping. They will help identify local solutions and develop
recommendations that will form the communities place making, signage, wayfinding and
mapping needs.
2019 Age-friendly Communities Stream 2 - Application Form 5
9. Evaluation. How will the project be evaluated (performance measures and/or benchmarks be
used to measure outcomes)? How will this information be used?
* Number of participants in stakeholder consultations - (information will be used to ensure we
have equal representation of older adults involved in the consultation process);
* Number of Stakeholder consultation sessions; and
* Number of wayfinding maps placed within the downtown core area - (information will be used
to ensure we are providing adequate wayfinding points within the downtown core);
10. Sustainability. How will the proposed project be sustained after grant funding?
The Age-friendly Community Task Group will present to CMR Council its findings and
recommendations regarding 'best practices' for signage, wayfinding and mapping . The goal is
for these practices to be endorsed and adopted by CMR as the standard for all new future
projects.
New signage will be constructed and maintained by CMR staff.
The document created through the grant, highlighting signage needs, mapping and wayfinding
standards within the City of Maple Ridge, will be used to guide new and replacement
installations within the City.
11. Support from BC Healthy Communities (BCHC) Society. Applicants approved under the
2019 Age-friendly Communities grant program may be eligible to apply for a range of services
from BCHC Society.
The purpose of this support is to: 1) engage sector leaders so they can collaboratively prioritize
the goals intended to be achieved through their age-friendly community grant; 2) understand
and utilize key capacities and innovative practices that will support community groups to bring
their age-friendly initiatives to the next level; and 3) determine the next wise actions to achieve
the community’s age-friendly goals.
Would you be interested in additional information to learn more about possible supports from
BCHC Society?
Yes No
12. Additional Information. Please share any other information you think may help support your
submission.
SECTION 3: Required Attachments
Please submit the following with your application:
Council/Board Resolution – Indicating local government support for the proposed project and a
willingness to provide overall grant management
Detailed budget
2019 Age-friendly Communities Stream 2 - Application Form 6
Submit the completed Application Form and all required attachments as an e-mail attachment to
lgps@ubcm.ca and note “2019 Age-friendly” in the subject line. Submit your application as either a
Word or PDF file(s). If you submit by e-mail, hardcopies and/or additional copies of the application
are not required.
SECTION 4: Signature
Applications are required to be signed by an authorized representative of the applicant. Please note
all application materials will be shared with the Province of BC and BCHC Society.
Name: Tony Cotroneo Title: Manager, Community Services
Signature: Date: November 1, 2018
UBCM AGE FRIENDLY PROJECT GRANT 2019 - Place Making, Wayfinding and Mapping
PROJECT BUDGET - City of Maple Ridge
Item
UBCM Grant
Request
Applicant
Contribution: In
Kind
TOTAL Project
Expenses
Grant Management: Coordination, Facilitation services (Steering Committee, Dialogue
events; artist fees (map design) research, etc.7,500.00$ 7,500.00$
Business Manager Financial Monitoring - Recreation Manager Planning and Coordination
Support 5,500.00$ 5,500.00$
City Promotions (design and updates)1,500.00$ 1,500.00$
Supplies and Hosting Event Expenses (food, snacks etc)1,500.00$ 1,500.00$
Signage instalation, print maps etc 6,000.00$ 6,000.00$
Fraser Health - In Kind 1,500.00$ 1,500.00$
CMR Staffing (Economic Planning) - In Kind 1,000.00$ 1,000.00$
Facility Rental (Meeting space)1,000.00$ 1,000.00$
-$
-$
TOTALS
Total Project
Budget
15,000.00$ 10,500.00$ 25,500.00$
REPORT: Age-friendly Initiative Community Implementation Plan Page 1 of 3
Date: June 12, 2018
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: June 12, 2018
and Members of Council DOC NO: 1926462
FROM: Chief Administrative Officer MEETING: Council
SUBJECT: Age-friendly Initiative Community Implementation Plan
EXECUTIVE SUMMARY:
On December 12, 2017, Council approved that the Maple Ridge Pitt Meadows Katzie Age-friendly
Initiative sub-committee (“the subcommittee”) be endorsed as a sub-committee of the Municipal
Advisory Committee on Accessibility and Inclusiveness (MACAI). Since this time, the AFI sub-
committee has worked with community partners to develop an Age-friendly Initiative Community
Implementation Plan (Attachment 1) for Council’s consideration.
The Plan includes recommendations from the 2016 Age-friendly Community Action Plan. It also
reflects key features of an age-friendly community as defined by the World Health Organization, and
ensures citizens are supported to age in place. Key partners in the development of the Plan include
the Maple Ridge Pitt Meadows Katzie Seniors Network (SN) and its affiliated members, Maple
Ridge/Pitt Meadows Community Services and Ridge Meadows Seniors Society. With Council’s
endorsement, the subcommittee would proceed with carrying out the Plan for the benefit of our
aging community.
RECOMMENDATION:
That the Age-friendly Community Implementation Plan as presented in the June 12, 2018 report
titled “Age-friendly Initiative Community Implementation Plan” be endorsed.
DISCUSSION:
a) Background Context:
The City has been involved in age-friendly planning since 2008 when extensive consultation
began as part of the Age-friendly Communities Initiative to support residents aging in place.
Several community organizations and agencies have collaborated with the City on this
initiative including MACAI, the Maple Ridge Pitt Meadows Katzie Seniors Network and a
variety of local, provincial and federal service providers.
Over the past several months, the AFI sub-committee has met regularly with these
stakeholders to develop an implementation strategy of the Age-friendly Community Action
Plan. The Plan includes timelines and funding sources in addition to prioritizing the
recommendations based on the following terms:
REPORT: Age-friendly Initiative Community Implementation Plan Page 2 of 3
Date: June 12, 2018
Short Term (1-2 years);
Medium Term (3-6 years);
Long Term (7-10 years);
In Progress;
Ongoing (actions considered essential); and
Complete.
While some of the actions are considered short or medium term, they may take some time to
implement as they are dependent on available funding. Furthermore, while the City has
influence over many aspects that affect our senior population, certain issues fall outsid e of
local government jurisdiction and will rely on support, funding, or guidance from senior levels
of government, other agencies and local community organizations. Implementation of the
Plan overall will require continued communication, collaboration and action by many partners
through the ongoing work of the Age-friendly sub-committee and will be woven into the City’s
business planning cycle where appropriate.
b) Desired Outcome:
The desired outcome is to ensure proper resources and supports are in place for our aging
population to engage fully in community life.
c) Strategic Alignment:
The Plan aligns with the Age-friendly Community Action Plan, endorsed by Council in 2016,
and with MACAI’s mandate to advise the City of Maple Ridge, community agencies and the
general public on accessibility and inclusiveness.
d) Citizen/Customer Implications:
The Plan provides staff and partners with a road map to achieve the healthy development of
the City’s senior population and support older adults to age in place.
e) Business Plan/Financial Implications:
While most actions and goals of the Plan can be achieved through existing funding
envelopes, others will require additional resources. Any financial implications related to the
Plan will be brought forward for Council’s consideration as part of future business planning
processes.
CONCLUSIONS:
The Age-friendly Initiative (AFI) Community Implementation Plan is the result of a coordinated effort
between the City of Maple Ridge, MACAI, the SN and other key partners and stakeholders to ensure
that the goals identified in the Age-friendly Community Action Plan are completed in a timely and
collaborative manor. The Plan ensures that the proper resources and supports are in place for our
aging population to feel and be supported to engage fully in community life.
REPORT: Age-friendly Initiative Community Implementation Plan Page 3 of 3
Date: June 12, 2018
“Original signed by Petra Frederick”
Prepared by: Petra Frederick, Recreation Coordinator, Community Services
“Original signed by Tony Cotroneo”
Reviewed by: Tony Cotroneo, Manager of Community Services
“Original signed by Danielle Pope”
Reviewed by: Danielle Pope, Director of Recreation & Community Services
“Original signed by Kelly Swift”
Approved by: Kelly Swift, BGS, MBA
General Manager Parks, Recreation & Culture
“Original signed by Paul Gill”
Concurrence: Paul Gill, CPA, CGA
Chief Administrative Officer
Attachments:
(1) Age-friendly Community Implementation Plan
(2) Age-friendly Community Consultation Report
(3) Age-friendly Action Plan
AGE-FRIENDLY
COMMUNITY
IMPLEMENTATION
STRATEGY
2018 City of Maple Ridge
Seniors Engaged and Energized in Community
Implementation Plan
Provincial funding administered by Union of BC Municipalities
2
IMPLEMENTATION……………………………………………………………………….. . 3
Roles…………………………………………………………………………………………… . 4
Abbreviations ............................................................................................ 5
Age-friendly Community Feature Table ......................................................... 7
TABLE OF CONTENTS
3
IMPLEMENTATION
The Age-friendly implementation plan is comprehensive and includes the goals and
recommendations of the Age-friendly Action Plan endorsed by Maple Ridge Council in 2016. When
possible, associated actions have been combined to provide efficiencies within the plan.
The plan is intended to guide City staff in determining future projects as part of Business Planning
activities that the City may wish to consider toward implementing the strategies outlined.
4
ROLES
CITY LEAD
A lead City department has been identified for each strategy in the Action Plan. The lead department will
be responsible for managing and initiating the implementation of the strategy, as well as ongoing
administration. This may involve collecting data; liaising with identified stakeholders and partners;
collating all necessary resources and reports; finalizing and administering necessary submissions to
Council or government agencies; monitoring progress; and other day-to-day tasks required for
implementing each strategy.
SENIORS PLANNING TABLE – SENIORS NETWORK
The Maple Ridge Pitt Meadows Katzie, Seniors Network played an essential role in the development of
this plan. Going forward, the Age-friendly Task Group will report to the Municipal Advisory Committee on
Accessibility and Inclusiveness, who in turn, report to Council. The Seniors Network and its members will
continue to play a key role in the implementation of the Age-friendly strategies.
COMMUNITY PARTNERS
For this strategy, community partners have been identified. This is particularly important where the
related tasks and responsibilities do not fall under the authority of the City, are out of the City’s typical
functions, or where the City lacks the resources or connections to successfully implement the strategy
independently. In these cases, the City may provide a supporting or secondary role.
5
ABBREVIATIONS
City of Maple Ridge CMR
Parks, Recreation, and Culture PRC
Operations Ops.
Engineering Eng.
Communications Comm.
Information Technology IT
City of Maple Ridge, Committees of Council
Municipal Advisory Committee on Accessibility and Inclusiveness MACAI
Municipal Advisory Committee on Accessibility and Inclusiveness –
Age-friendly Sub Committee
AFSC
Social Policy Advisory Committee SPAC
Active Transportation Advisory Committee ATAC
Community Agencies and Organizations
Business Improvement Association BIA
Seniors Network, Planning Table SN
Fraser Health FH
Community Services CS
Maple Ridge and Pitt Meadows School District 42 SD42
CEED Centre Society CEED
Insurance Corporation of British Columbia ICBC
Ridge Meadows Seniors Society RMSS
Abbreviated Miscellaneous Words
Department Dept.
Not Applicable NA
Opportunity Opp.
Seniors 55+ Population
6
Priority Level/Time Frame
Short Term (1 – 2 years) Pressing issues within the community
Medium Term (3 – 6 years) Less critical issues
Long Term (7 – 10 years) Particularly costly or outside of the City’s mandate
Ongoing Related to similar or existing initiative and/or policies
In Progress Deliverables currently underway by City staff or community
agencies/partners
7
Strategy Associated Actions Lead
Dept/Agency
Key Partners Budget Implications Priority Community Feature
Improve road safety and
pedestrian safety
Research viability to reduce the
speed limit along 224th
ATAC Engineering,
MACAI
Within existing staff
resources
In Progress Outdoor Spaces &
Buildings
Improve cycling
opportunities
Promote cycling for all ages and
all abilities (Age-friendly)
ATAC Engineering,
MACAI, PRC, SN,
FH
Within existing staff
resources
Ongoing Outdoor Spaces &
Buildings
Improve employment and
volunteer opportunities
for seniors
Fund a Coordinator for the
Seniors Planning table
CMR SN, SPAC, MACAI Funding secured
($25,000 annual)
Completed Civic Participation &
Employment
Improve community
emergency preparedness
Establish emergency response
protocol to support seniors in
the event of a community
emergency
Emergency
Services
PRC, SN, MACAI Within existing staff
resources
Short Emergency
Preparedness
Improve green spaces
and walkways
Increase bench seating (with
arm rests) along seniors'
walking routes
Engineering Ops, Planning,
PRC, MACAI, SN
Park Gift Program
and/or Engineering
street furniture
budget
Ongoing Outdoor Spaces &
Buildings
Improve road safety and
pedestrian safety
Enhance crosswalk design and
safety equipment
Engineering MACAI Existing funding
envelope
Ongoing Outdoor Spaces &
Buildings
Improve accessibility of
health services
Improve health outreach to
seniors
FH SN Within existing
partner resources
In Progress Community Support
& Health Services
Expand and strengthen
community health
supports available to
seniors
Increase adult day programming
options and hours of respite for
individuals living independently.
FH SN Within existing staff
resources - FH
In Progress Community Support
& Health Services
Improve accessibility of
health services
Research improved parking for
seniors at medical facilities
FH SN, Bylaws Within existing
partner resources
Ongoing Community Support
& Health Services
Improve communication
to seniors
Explore amplification equipment
in city meeting rooms and senior
centres
IT PRC Long Term Capital Medium Communication &
Information
Improve accessibility of
public buildings
Make recommendations for
improve weather response
services for seniors
MACAI Ops, By-laws,
PRC,
Communications
Dept.
Within existing staff
resources
In Progress Outdoor Spaces &
Buildings
8
Strategy Associated Actions Lead
Dept/Agency
Key Partners Budget Implications Priority Community Feature
Improve parking and
accessibility
Research best practices for
accessible parking stalls
(locations and design)
MACAI Engineering,
Bylaws, SN
Within existing staff
resources
In Progress Transportation
Improve local and
regional transportation
services for local seniors
Advocate for improved age-
friendly Translink & HandyDart
services
MACAI CMR Council,
Engineering, PRC,
SN
Within existing
staff/partner
resources
Ongoing Transportation
Encourage senior specific
housing development
within the city limits
Create opportunities for building
and development incentives
Planning Finance, MACAI,
SPAC, SN, FH
As per Housing Action
Plan
In Progress Housing
Encourage senior specific
housing development
within the city limits
Implement recommendations as
outlined in the City endorsed
Housing Action Plan
Planning SPAC, MACAI, SN As per Housing Action
Plan
Ongoing Housing
Involve local seniors in
assessing and planning
for new housing
developments
Ensure local seniors' housing
needs are represented
Planning MACAI, SPAC, SN Within existing staff
resources
Ongoing Housing
Improve accessibility of
public buildings
Improve visibility of wayfinding
signage, for lifecycle
replacement and new
development.
PRC Engineering,
Economic
Development,
Communication
Dept., SN
Within existing
funding envelope
In Progress Outdoor Spaces &
Buildings
Improve green spaces
and walkways
Improve walking access to
waterfront areas
PRC Ops, Engineering,
MACAI
TBD Long Outdoor Spaces &
Buildings
Improve accessibility of
community events and
festivals
Create educational material that
promotes age-friendly
community events
PRC MACAI, SN, FH Within existing staff
resources
Medium Social Participation
Improve employment and
volunteer opportunities
for seniors
Ensure senior representation on
Committees of Council
PRC MACAI, SPAC,
ATAC
Within existing staff
resources
Ongoing Civic Participation &
Employment
Expand outdoor
recreation for seniors
Develop, implement and
evaluate park-based services
and programs targeting seniors
PRC SN, MACAI, FH Within existing staff
resources
Ongoing Outdoor Spaces &
Buildings
9
Strategy Associated Actions Lead
Dept/Agency
Key Partners Budget Implications Priority Community Feature
Improve green spaces
and walkways
Create additional adequate and
safe green spaces throughout
the community, specifically in
central Maple Ridge
PRC MACAI, SN, FH Existing funding
envelope
Ongoing Outdoor Spaces &
Buildings
Improve green spaces
and walkways
Create additional off-leash dog
areas for small dogs within
central Maple Ridge
PRC Parks, MACAI, SN Long Term Capital Ongoing Outdoor Spaces &
Buildings
Increase older adult use
of recreation facilities
and programs
Promote recreation subsidies to
older adults
PRC RMSS, CN, SN Within existing
staff/partner
resources
Ongoing Respect & Inclusion
Improve road safety and
pedestrian safety
Provide opportunities for
seniors, City staff and
stakeholders to provide
feedback for improved road and
pedestrian safety
PRC/ATAC Engineering,
Planning, Ops,
SN, MACAI
Within existing staff
resources
Ongoing Outdoor Spaces &
Buildings
Expand recreational
opportunities for low-
income seniors
Prioritize the importance of
planning, programming, and
implementing leisure and
recreational services for seniors
RMSS SN, CS, PRC Within existing staff
resources - RMSS
In Progress Social Participation
Increase opportunities for
connection between
generations
Engage seniors in
intergenerational social,
learning and recreational
opportunities
RMSS PRC, CS, CEED Within existing
partner resources
Ongoing Respect & Inclusion
Expand recreational
opportunities for low-
income seniors
Create new social and
recreational programs for low-
income seniors
RMSS SN, CS, PRC Within existing
partner resources
Ongoing Social Participation
Improve employment and
volunteer opportunities
for seniors
Promote volunteer opportunities
for older adults
RMSS PRC, CS Within existing
partner resources
Short Civic Participation &
Employment
Improve road safety and
pedestrian safety
Provide public education
workshops focusing on
pedestrian safety
RMSS PRC, Engineering,
Ops, Planning, SN
Within existing
partner resources
Short Outdoor Spaces &
Buildings
Improve continuing
education opportunities
Research best practices for
elder education
SN PRC, CEED, FH Within existing staff
resources
Medium Respect & Inclusion
10
Strategy Associated Actions Lead
Dept/Agency
Key Partners Budget Implications Priority Community Feature
Expand and strengthen
community health
supports available to
seniors
Improve non-medical outreach
to seniors in the community.
SN Existing grant funding In Progress Community Support
& Health Services
Expand and strengthen
community health
supports available to
seniors
Create and support a Dementia
Friendly Communities Project.
SN CMR, AFSC, CEED
Centre,
Alzheimer's
Society
CMR Community
Grant funding
secured ($20,000)
In Progress Community Support
& Health Services
Improve local accessible
group transportation
Research opportunities to
improve/provide accessible
group outing transportation
SN MACAI, FH UBCM Grant Funding
($15,000 rec'd)
In Progress Transportation
Improve local and
regional transportation
services for local seniors
Nominate/support senior
representative for the regional
transportation board
SN MACAI, SPAC Within existing staff
resources
In Progress Transportation
Improve communication
to seniors
Map community services and
programs
SN IT, SN, MACAI,
PRC
Dependent on grant
funding
Medium Communication &
Information
Improve community
emergency preparedness
Work with seniors rental
complex building managers to
establish building emergency
planning programs
SN Emergency
Preparedness,
Fire, RCMP,
MACAI, PRC
Dependent on grant
funding
Medium Emergency
Preparedness
Support seniors aging in
place in a healthy and
inclusive community
Develop a seniors housing
referral service
SN Dependent on grant
funding
Medium Housing
Improve communication
to seniors
Create opportunities to use a
variety of communication modes
for seniors
SN Fraser Valley
Library, Division
of Family Practice
Within existing
partner resources
Ongoing Communication &
Information
Improve communication
to seniors
Support, review and create a
sustainable model for the
printing and distribution of the
Seniors Resource Guide
SN PRC,
Communications,
Division of Family
Practice, MR
News
Within existing staff
resources
Ongoing Communication &
Information
Improve communication
to seniors
Provide local resource
information
SN PRC Within existing
staffing resources
Ongoing Communication &
Information
11
Strategy Associated Actions Lead
Dept/Agency
Key Partners Budget Implications Priority Community Feature
Expand and strengthen
community health
supports available to
seniors
Support building managers of
seniors' rental complexes
SN SPAC, MACAI,
Housing Planning
Table
Within existing
partner resources
Ongoing Community Support
& Health Services
Improve accessibility of
health services
Explore alternative
transportation opportunities to
specialist appointments within
and outside of the community
SN Within existing
partner resources
Ongoing Community Support
& Health Services
Improve community
emergency preparedness
Offer emergency preparedness
education
SN Emergency
Preparedness,
Fire, RCMP, PRC,
MACAI
Grant funding
received - New
Horizons Federal
funding
Ongoing Emergency
Preparedness
Improve green spaces
and walkways
Identify senior friendly walking
routes
SN Engineering, Ops,
Economic
Development,
PRC, MACAI, FH
Within existing staff
resources
Ongoing Outdoor Spaces &
Buildings
Improve local and
regional transportation
services for local seniors
Advocate for improved taxi
services for seniors
SN FH, MACAI Within existing
partner resources
Ongoing Transportation
Improve community
supports for seniors'
dental care
Advocate for improved access to
affordable dental services for
seniors
SN FH, BC Dental
Association
Dependent on grant
funding
Short Community Support
& Health Services
Support seniors aging in
place in a healthy and
inclusive community
Advocate for improved non-
medical home supports for
seniors living in the community
SN PRC, Seniors
Housing Planning
Table (if
established)
Within existing
partner resources
Short Housing
Support seniors aging in
place in a healthy and
inclusive community
Increase awareness of personal
safety programs for seniors
SN RMSS Existing funding
envelope (SN/RMSS)
Short Housing
Improve green spaces
and walkways
Improve access to public
washrooms within the
downtown core area
SN Economic
Development,
BIA, PRC
Within existing staff
resources
Short Outdoor Spaces &
Buildings
12
Strategy Associated Actions Lead
Dept/Agency
Key Partners Budget Implications Priority Community Feature
Improve accessibility of
public buildings
Promote the importance of
accessible and inclusive
shopping opportunities for
seniors
SN MACAI, PRC,
Building Dept.,
BIA
Within existing
staffing resources
Short Outdoor Spaces &
Buildings
Improve accessibility and
inclusiveness of local
businesses and services
Develop a program recognizing
and encouraging age-friendly
shopping and services
SN PRC, Economic
Development,
MACAI, BIA
Dependent on grant
funding
Short Respect & Inclusion
Involve local seniors in
assessing and planning
for new housing
developments
Advocate for increased housing
subsidies
SPAC MACAI,SN, PMSS,
CS, CMR Council
Within existing
staffing resources
Completed Housing
Improve employment and
volunteer opportunities
for seniors
Promote employment for older
adults
WorkBC Within existing staff
resources (WorkBC)
Ongoing Civic Participation &
Employment
Page | 1
City of Maple Ridge
TO: His Worship Mayor Michael Morden MEETING DATE: November 27, 2018
and Members of Council FILE NO:
FROM: Chief Administrative Officer MEETING: Council
SUBJECT: Replacement of Ruggedized Laptop Computers
EXECUTIVE SUMMARY:
The City of Maple Ridge Fire Department relies on truck-mounted laptops during emergency
responses to ensure safe and effective operations by accessing several emergency programs. In
2016, the computers began failing and a project to replace the 7 year old Panasonic CF 31 laptop
computers was initiated.
This project was approved by Council during the 2017 Fire Department Business Plan, to be funded
by the Fire Department Equipment Replacement reserve. The cost to replace the Fire Department
laptops is $206,785.oo excluding GST.
In accordance with the City’s Purchasing Policy, an RFP, (RFP-FD18-56), process was undertaken
inviting proposals from qualified providers. While two proponents submitted proposals, Island Key
Computers has been identified as best overall value for the City.
RECOMMENDATION(S):
1.That a Contract for Ruggedized Laptop Replacement be awarded to Island Key Computer
Ltd. for a contract price of $170,140.00 (excluding GST), and;
2.That the Corporate Officer be authorized to execute the contract.
DISCUSSION:
a)Background Context:
The City of Maple Ridge Fire Department uses ruggedized laptop computers in emergency
response vehicles for operational command and safety programs, which include Mobile
Computer Aided Dispatching, Mobile Mapping and Routing, Hazardous Materials Response
Programs, etc. Current Panasonic CF-31 Tough Books were put into service in 2011. These
units are at an age where they have long since begun failing. They have run 24/7 since
installation and have exceeded the 3 to 5 year recommended life span of a laptop computer
as set out by the Maple Ridge Information Technology (IT) Department.
With the assistance of the Purchasing Department, an RFP was developed and advertised.
The RFP set out the desired specifications and requirements as determined by the Fire
Department and Information Services, for the replacement of the Panasonic CF 31 Tough
Books. In addition, the RFP required proponents to include the option to use existing truck
mounting equipment as well as maintenance and a limited warranty. Because of our search,
1171
Page | 2
we learned that the new, replacement laptop computers size/dimensions had changed
making the existing docking stations, (the platform where the laptops are housed in the
emergency response vehicles), obsolete. Therefore, the project scope increased to include
the purchase of new docking stations and their installation, with the installation scope of
work to be undertaken by others under a separate purchase.
We believe that the stringent performance requirements of the equipment as set out in the
RFP, and the results of the evaluations by the review team that the proposal received from
Island Key Computers Ltd has effectively met all criteria, within the forecasted budget, and
represent the best overall value for the City of Maple Ridge.
b) Desired Outcome(s):
1. To purchase and install ruggedized mobile laptops, docking stations and ancillary
equipment which provide the best overall value to the City of Maple Ridge for mobile
computing needs of the Fire Department.
2. To provide stable and quality service for Fire Department staff with robust hardware.
3. To reduce the requirements of IT Department staff to service defective hardware
associated with these computers for the immediate future.
c) Citizen/Customer Implications:
This equipment will insure a continued safe and effective emergency response to residents
of City of Maple Ridge.
d) Interdepartmental Implications:
The newer equipment will have less down time and interdependence on IT dept. and FD
Emergency Services for failing equipment.
e) Business Plan / Financial Implications:
The proposed project was approved, and is consistent with the 2017 Fire Department
Business Plan. Funding comes from the Fire Department Equipment Replacement Reserve;
of which there is capacity.
The entire project purchase and installation cost of $206,785.00 plus a contingency breaks
down as follows:
1. 28 Panasonic Toughbook CF-33 Laptop Computers $170,140.00
2. Ancillary equipment, supplied and installed by others
under a separate purchase. $7,642.00
3. Estimated cost of installation of equipment, to be
installed by others under a separate purchase. $34,500.00
f) Alternatives:
An alternative to replacing the existing Panasonic CF-31 Tough Books is to continue to
maintain the aging equipment. As the hardware and operating software is past its end of life,
the failure rate of these machines continues to increase. IT Department staff will continue to
spend additional time replacing failing components and rebuilding existing machines with
the probability of having to scrap the hardware all together.
Page | 3
g) Conclusion:
An RFP was issued for the purchase of new mobile ruggedized computers and associated
mounting equipment to replace existing, aging equipment currently in service. Through
evaluation, trial and examination, the evaluation team concluded that the proposal
submitted by Island Key Computer Ltd., provides the best overall value for the City of Maple
Ridge.
“Original signed by Doug Armour”
Prepared by: Doug Armour
Assistant Chief
“Original signed by Daniela Mikes”
Reviewed by: Daniela Mikes, SCMP, CRM
Manager of Procurement
“Original signed by Howard Exner”
Approved by: Howard Exner
Fire Chief
“Original signed by Paul Gill”
“Original signed by Paul Gill”
Concurrence: Paul Gill, BBA, CPA, CGA
Chief Administrative Officer
City of Maple Ridge
TO: His Worship Mayor Michael Morden MEETING DATE: November 27, 2018
and Members of Council FILE NO:
FROM: Chief Administrative Officer MEETING: Council
SUBJECT: Community Resiliency Investment (CRI) Program – UBCM Grant Funding
EXECUTIVE SUMMARY:
The provincial government, through the Union of British Columbia Municipalities (UBCM), has made
funds available for municipalities to manage local wildfire risks via the Community Resiliency
Investment Program (CRI). These funds are available to local governments for a variety of purposes
ranging from planning to operational fuel treatment as it relates to improving community resiliency to
Wildfire threats.
This report recommends that the City of Maple Ridge make an application for funding to update the
City’s Community Wildfire Protection Plan (CWPP).
RECOMMENDATION(S):
1.That staff make application for grant funding to the Union of British Columbia Municipalities
Community Resiliency Investment Program for a Community Wildfire Protection Plan update;
and further,
2.That overall grant management for that Community Wildfire Protection Plan update be
provided by the City of Maple Ridge.
BACKGROUND:
The City of Maple Ridge first drafted and adopted a Community Wildfire Protection Plan (CWPP) in
2007 in response to a growing awareness of the risks associated within the Wildland Urban Interface
(WUI). Several recommendations have since been implemented from the original CWPP, some of the
more significant include: Acquisition of Sprinkler Protection Unit used to protect homes during a
wildfire event, acquisition of an all-terrain vehicle and ancillary equipment to enable access for fire
suppression, creation of Wildfire Development Permit (DP) Area Guidelines, and conducted
planning/education sessions for wildland interface residents in the City.
While many of the recommendations contained in the first CWPP have been implemented,
continuing to leverage the plan for the purpose of grant applications to write fuel management
prescriptions and conduct operational fuel treatments is no longer feasible. Applications for grant
funds through the UBCM-CRI program rely on a current (within 5 years) CWPP. This requirement is
indicative that communities, infrastructure, and climatic conditions change over time. In addition, the
province requires additional community data as part of a change to the grant application process.
Further wildfire prevention work within the city requires the plan to be updated.
Grant application submissions are vetted by the UBCM grant administrator and a technical review
committee to ensure cost effectiveness and good value. Applications must also include a Council
1172
Resolution indicating support for the proposed activities and willingness to provide overall grant
management.
DESIRED OUTCOME(S):
In applying for funding under the UBCM-CRI program, City staff intend on securing provincial money
to update the City’s Community Wildfire Protection Plan. An updated CWPP will support future
wildland work in the form of developing Fuel Management Prescriptions as a required step towards
obtaining funding towards Operational Fuel Treatments.
POLICY IMPLICATIONS:
A Community Wildfire Protection Plan update will require retaining a Registered Professional Forester
to conduct the work. In cooperation with City purchasing staff, a request for proposals will be posted
to satisfy the need of the work to be completed.
INTERDEPARTMENTAL IMPLICATIONS:
Parks and Planning Department staff will be included in discussions when updating the CWPP.
FINANCIAL IMPLICATIONS:
The UBCM-CRI program provides funding to a maximum of $25,000. It is anticipated that the
expense of updating the City’s plan will fall outside of this maximum limit with the overage able to be
contained within the existing Fire Department budget.
ALTERNATIVES:
Should Council choose to not adopt the recommendations, the grant application will not proceed.
Any and all costs associated with future wildland fire prevention activities will be born entirely by the
City, budget permitting.
CONCLUSIONS:
Since the original adoption of a Community Wildfire Protection Plan in 2007, much work has been
accomplished with regards to educating and protecting the citizens of Maple Ridge. In an effort to
continue this valuable work, a revised and updated plan is required to best understand the current
landscape of the City’s Wildland Urban Interface and support future grant applications.
“Original signed by Michael Van Dop”_______________
Prepared by: Michael Van Dop, MBA
Deputy Fire Chief
“Original signed by Howard Exner”__________________
Approved by: Howard Exner
Fire Chief
“Original signed by Paul Gill”________________________
Concurrence: Paul Gill, CPA, CGA
Chief Administrative Officer