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Home My WebLink About2021-01-19 Adopted Committee of the Whole Minutes.pdfCity of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES January 19, 2021 The Minutes of the Committee of the Whole Meeting held on January 19, 2021 at 1:31 p.m. virtually and hosted in Council Chambers of the City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Mayor M. Morden Councillor J. Dueck Councillor K. Duncan Councillor C. Meadus Councillor G. Robson Councillor R. Svendsen Councillor A. Yousef Appointed Staff A. Horsman, Chief Administrative Officer D. Boag, General Manager Parks, Recreation & Culture C. Carter, General Manager Planning & Development Services C. Crabtree, General Manager Corporate Services S. Nichols, Corporate Officer D. Pollock, General Manager Engineering Services T. Thompson, Chief Financial Officer Other Staff as Required W. Cooper, Planner 1 C. Goddard, Director of Planning A. Grochowich, Planner 2 M. McMullen, Manager of Development and Environmental Services R. Tardiff, Planner 1 Note: These Minutes are posted on the City website at mapleridge.ca/AgendaCenter/ Video of the meeting is posted at media.mapleridge.ca/Mediasite/Showcase Note: Due to the COVID-19 pandemic, Councillor Yousef, Councillor Robson, and Mayor Morden choose to participate electronically. Acting Mayor Meadus chaired the meeting from Council Chambers. Councillor Duncan was absent at the start of the meeting. 1. CALL TO ORDER 2. ADOPTION AND RECEIPT OF MINUTES 2.1 Minutes of the Committee of the Whole Meeting of January 5, 2021 It was moved and seconded That the minutes of the January 5, 2021 Committee of the Whole Meeting be adopted. CARRIED Committee of the Whole Minutes January 19, 2021 Page 2 of 6 3. DELEGATIONS/STAFF PRESENTATIONS – Nil 4. PLANNING AND DEVELOPMENT SERVICES 1101 Application Timeline Extension Consideration Due to COVID-19 Pandemic Staff report dated January 19, 2021 recommending that Clause 11 of the Development Procedures Bylaw No. 5879-1999 be waived for a period of one year for rezoning applications containing a zone amending bylaw granted third reading and due to expire in the year 2021 and that the normal inactive rezoning application fee be required upon each application's expiry date in 2021. C. Goddard, Director of Planning reviewed the staff report and answered Council questions. Staff advised that a list of affected applications will be distributed to Council. It was moved and seconded That the staff report dated January 19, 2021 titled “Application Timeline Extension Consideration Due to Covid-19 Pandemic” be forwarded to the Council Meeting of January 26, 2021. CARRIED Note: Councillor Duncan joined the meeting at 1:40 p.m. She was absent for the vote on Item 1101. 1102 2019-046-CP, Albion Area Plan Update (North East Albion) Staff report dated January 19, 2021 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7698-2021 to integrate the North East Albion Area Concept Plan into the Albion Area Plan be given first reading. A. Grochowich, Planner provided a summary presentation and staff answered Council questions. It was moved and seconded That the staff report dated January 19, 2021 titled “Albion Area Plan Update (North East Albion), Official Community Plan Amending Bylaw No. 7698- 2021, First Reading” be forwarded to the Council Meeting of January 26, 2021. CARRIED Committee of the Whole Minutes January 19, 2021 Page 3 of 6 1103 2020-413-RZ, 10366 240 Street, RS-2 to RM-1 Staff report dated January 19, 2021 recommending that Maple Ridge Zone Amending Bylaw No. 7699-2021 to rezone from RS-2 (Single Detached Suburban Residential) to RM-1 (Low Density Townhouse Residential) to permit construction of approximately 30 townhouse units be given first reading and that the applicant provide further information as described on Schedules C, D, E and G of the Development Procedures Bylaw No. 5879- 1999. R. Tardiff, Planner provided a summary presentation and staff answered Council questions. It was moved and seconded That the staff report dated January 19, 2021 titled “First Reading, Zone Amending Bylaw No. 7699-2021, 10366 240 Street” be forwarded to the Council Meeting of January 26, 2021. CARRIED Note: Mayor Morden left the meeting at 2:27 p.m. and was absent for the vote. 1104 2020-421-RZ, 12026 Dunbar Street and 22137 Dewdney Trunk Road, RS-1 to C-3 Staff report dated January 19, 2021 recommending that Maple Ridge Zone Amending Bylaw No. 7690-2020 to rezone from RS-1 (Single Detached Residential) to C-3 (Town Centre Commercial), to permit future construction of a six storey mixed use commercial / residential apartment building with approximately 100 units, two levels of underground residential parking and commercial units on the ground floor be given first reading and that the applicant provide further information as described on Schedules C, D and E of the Development Procedures Bylaw No. 5879–1999, along with the information required for an Intensive Residential Development Permit and a Subdivision application. W. Cooper, Planner provided a summary presentation and staff answered Council questions. Staff advised that the applicant was available to respond to questions. Note: The Mayor returned to the meeting at 2:46 p.m. during questions from Council. Committee of the Whole Minutes January 19, 2021 Page 4 of 6 It was moved and seconded That the staff report dated January 19, 2021 titled “First Reading, Zone Amending Bylaw No. 7690-2020, 12026 Dunbar Street and 22137 Dewdney Trunk Road” be forwarded to the Council Meeting of January 26, 2021. CARRIED 1105 2020-402-RZ, 20629 119 Avenue, Site Specific Text Amendment Staff report dated January 19, 2021 recommending that Maple Ridge Zone Amending Bylaw No. 7697-2021 for a site-specific text amendment to the CS- 1 (Service Commercial) zone to allow services limited to licensed health service providers to include on site chiropractic services be given first and second readings and be forwarded to Public Hearing. R. Tardiff, Planner provided a summary presentation and staff answered Council questions. It was moved and seconded That the staff report dated January 19, 2021 titled “First and Second Reading, Zone Amending Bylaw No. 7697-2021, 20629 119 Avenue” be forwarded to the Council Meeting of January 26, 2021. CARRIED 1106 2018-448-RZ, 12061 Laity Street, Heritage Designation and Revitalization Staff report dated January 19, 2021 recommending that Maple Ridge Heritage Designation and Revitalization and Tax Exemption Bylaw No. 7532- 2019 to provide heritage protection for the historic Gillespie Residence be given second reading as amended and be forwarded to Public Hearing. The Director of Planning provided a summary presentation and staff answered Council questions. It was moved and seconded That the staff report dated January 19, 2021 titled “Second Reading, Heritage Designation and Revitalization and Tax Exemption Agreement Bylaw No. 7532-2019, 12061 Laity Street” be forwarded to the Council Meeting of January 26, 2021. CARRIED Committee of the Whole Minutes January 19, 2021 Page 5 of 6 5. ENGINEERING SERVICES 1131 Latecomer Agreement LC 173/20 Staff report dated January 19, 2021 recommending that the Corporate Officer be authorized to sign and seal Latecomer Agreement LC 173/20 for property located at 22032 119 Avenue. It was moved and seconded That the staff report dated January 19, 2021 titled “Latecomer Agreement LC 173/20” be forwarded to the Council Meeting of January 26, 2021. CARRIED 6. CORPORATE SERVICES – Nil 7. PARKS, RECREATION & CULTURE 1171 Award of Contract: ITT-PL20-11 Emergency Generator Supply and Installation at City of Maple Ridge Operations Centre Staff report dated January 19, 2021 recommending that Contract ITT-PL20- 11 Emergency Generator Supply and Installation at City of Maple Ridge Operations Centre be awarded to Glenco Electric Ltd., that a contingency be established and that the Corporate Officer be authorized to execute the contract. It was moved and seconded That the staff report dated January 19, 2021 titled “Award of Contract: ITT- PL20-11 Emergency Generator Supply and Installation at City of Maple Ridge Operations Centre” be forwarded to the Council Meeting of January 26, 2021. CARRIED 1172 COVID-19 Resilience Infrastructure Stream Grant Opportunity Staff report dated January 19, 2021 recommending that an application for grant funding for the Albion Park Playground Replacement project be submitted through the Investing in Canada Infrastructure Program - COVID-19 Resilience Infrastructure Stream. It was moved and seconded That the staff report dated January 19, 2021 titled “COVID-19 Resilience Infrastructure Stream Grant Opportunity” be forwarded to the Council Meeting of January 26, 2021. CARRIED Committee of the Whole Minutes January 19, 2021 Page 6 of 6 1173 Katie's Place Lease Renewal Staff report dated January 19, 2021 recommending the renewal of the Katie's Place Domestic Animal Response and Education Society lease for a period of three years and that the Corporate Officer be authorized to execute the lease. It was moved and seconded That the staff report dated January 19, 2021 titled “Katie’s Place Lease Renewal” be forwarded to the Council Meeting of January 26, 2021. CARRIED 1174 Thornhill Community Association Hall Lease Renewal Staff report dated January 19, 2021 recommending the renewal of the Thornhill Community Association Lease for the Thornhill Community Hall for a period of three years and that the Corporate Officer be authorized to execute the lease. It was moved and seconded That the staff report dated January 19, 2021 titled “Thornhill Community Association Hall Lease Renewal” be forwarded to the Council Meeting of January 26, 2021. CARRIED 8. ADMINISTRATION – Nil 9. ADJOURNMENT – 3:26 p.m. ___________________________________ Councillor C. Meadus, Chair Presiding Member of the Committee