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Home My WebLink About2021-02-16 Adopted Committee of the Whole Minutes.pdfCity of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES February 16, 2021 The Minutes of the Committee of the Whole Meeting held on February 16, 2021 at 1:30 p.m. virtually and in Council Chambers of the City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Mayor M. Morden Councillor J. Dueck Councillor K. Duncan Councillor C. Meadus Councillor G. Robson Councillor R. Svendsen Councillor A. Yousef Appointed Staff A. Horsman, Chief Administrative Officer D. Boag, General Manager Parks, Recreation & Culture C. Carter, General Manager Planning & Development Services S. Nichols, Corporate Officer D. Pollock, General Manager Engineering Services T. Thompson, Chief Financial Officer Other Staff as Required P. Frederick, Recreation Coordinator, Community Engagement C. Goddard, Director of Planning K. Gowan, Planner 1 M. McMullen, Manager of Development and Environmental Services C. Neufeld, Manager of Parks, Recreation & Development Note: These Minutes are posted on the City website at mapleridge.ca/AgendaCenter/ Video of the meeting is posted at media.mapleridge.ca/Mediasite/Showcase Note: Due to the COVID-19 pandemic, Councillor Duncan, Councillor Svendsen and Councillor Yousef choose to participate electronically. The Acting Mayor chaired the meeting from Council Chambers. Councillor Meadus was absent at the start of the meeting. 1. CALL TO ORDER 2. ADOPTION AND RECEIPT OF MINUTES 2.1 Minutes of the Committee of the Whole Meeting of February 2, 2021 It was moved and seconded That the minutes of the February 2, 2021 Committee of the Whole Meeting be adopted. CARRIED Committee of the Whole Minutes February 16, 2021 Page 2 of 7 3. DELEGATIONS/STAFF PRESENTATIONS 3.1 Maple Ridge Pitt Meadows Municipal Advisory Committee on Accessibility and Inclusiveness (“MACAI”) • Presentation of the Accessibility & Inclusiveness Awards Winners P. Frederick, Recreation Coordinator, Community Engagement and MACAI staff liaison gave a presentation providing information on the 17th Annual Accessibility and Inclusiveness Awards and introducing the 2020 recipients. Winners in the various categories included: • Maple Ridge Library for Universal Architectural Access • Greg Moore Youth Centre for Leisure and Recreation • Chartwell Willow Manor for Customer Service • Brij Raj Purohit for Customer Service • Brody Moore for Volunteer Work • Jennifer Boone for Educator • Petra Kion for Community Champion • Maria Kovacs for Community Champion Note Councillor Meadus joined the meeting at 1:34 p.m. during the staff presentation. 3.2 Annual Update from the Maple Ridge Pitt Meadows Arts Council • Ms. Curtis Pendleton, Artistic and Executive Director • Ms. Laura Butler, President Ms. Pendleton and Ms. Butler gave a presentation providing the annual Maple Ridge Pitt Meadows Arts Council update. Highlights of the presentation included information on current activities being undertaken by the Arts Council including community engagement, the performance series being presented at the ACT, the provision of arts learning programs and gallery exhibitions. Volunteers, funders and donors were acknowledged. The impact of COVID on attendance at the ACT was recognized and an organizational recovery plan was outlined. Committee of the Whole Minutes February 16, 2021 Page 3 of 7 4. PLANNING AND DEVELOPMENT SERVICES 1101 2021-032-AL, (Golden Ears Way) Plan NWP63218, District Lot 280, Group 1, New Westminster Land District, Dedicated Park & 63221, Application for Exclusion from the Agricultural Land Reserve Staff report dated February 16, 2021 recommending that Application 2021- 032-AL to exclude an 8.5 hectare (21 acre) parcel from the Agricultural Land Reserve to allow for a Metro Vancouver long term servicing plan for regional growth management be forwarded to Public Hearing. C. Goddard provided a summary presentation of the application. He introduced the representatives from Metro Vancouver as A. Gibb, NLWWTP Project Manager, Project Delivery; Tom Sadleir, Program Manager, Community Engagement; and Rajiv Joiya, Project Delivery, Senior Project Engineer. The Metro Vancouver representatives gave a presentation providing details of the Golden Ears Forcemain and River Crossing project including an overview of the project, the construction schedule and working space required, environmental restoration, public engagement undertaken and the request for exclusion from the Agricultural Land Reserve. Questions from Council were addressed by both Metro Vancouver representatives and City staff. It was moved and seconded That the staff report dated February 16, 2021 titled “Application for Exclusion from the Agricultural Land Reserve, (Golden Ears Way) Plan NWP63218, District Lot 280, Group 1, New Westminster Land District, Dedicated Park & 63221” be forwarded to the Council Meeting of February 23, 2021. CARRIED 1102 2019-354-RZ, 25236 112 Avenue, RS-3 to RS-2 Staff report dated February 16, 2021 recommending that Maple Ridge Zone Amending Bylaw No. 7682-2020 to rezone from RS-3 (Single Detached Rural Residential) to RS-2 (Single Detached Suburban Residential) to permit a future two lot subdivision be given first reading and that the applicant provide further information as described on Schedules A, B and J of the Development Procedures Bylaw No. 5879–1999, along with the information required for a Subdivision application. Committee of the Whole Minutes February 16, 2021 Page 4 of 7 M. McMullen, Manager of Development and Environmental Services provided a summary presentation and staff answered Council questions. It was moved and seconded That the staff report dated February 16, 2021 titled “First Reading, Zone Amending Bylaw No. 7682-2020, 25236 112 Avenue” be forwarded to the Council Meeting of February 23, 2021. CARRIED 1103 2020-052-RZ, 11970 220 Street, RS-1 to RT-2 Staff report dated February 16, 2021 recommending that Maple Ridge Zone Amending Bylaw No. 7634-2020 to rezone from RS-1 (Single Detached Residential) to RT-2 (Ground-Oriented Residential Infill) to permit the future construction of a triplex development be given first reading and that the applicant provide further information as described on Schedules C and D of the Development Procedures Bylaw No. 5879-1999. M. McMullen, Manager of Development and Environmental Services, provided a summary presentation and staff answered Council questions. It was moved and seconded That the staff report dated February 16, 2021 titled “First Reading, Zone Amending Bylaw No. 7682-2020, 25236 112 Avenue” be forwarded to the Council Meeting of February 23, 2021. CARRIED 1104 2019-409-RZ, 12471 223 Street, RS-1 to R-4 Staff report dated February 16, 2021 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7493-2018 to add an R-4 zone (Single Detached [Infill] Urban Residential) be adopted and that Maple Ridge Zone Amending Bylaw No. 7613-2020 to rezone from RS-1 (Single Detached Residential) to R-4 (Single Detached [Infill] Urban Residential) to permit a future subdivision of approximately 2 lots be given second reading and be forwarded to Public Hearing. M. McMullen, Manager of Development and Environmental Services provided a summary presentation and staff answered Council questions. It was moved and seconded That the staff report dated February 16, 2021 titled “Final Reading, OCP Amending Bylaw No. 7493-2018, Second Reading, Zone Amending Bylaw No. 7613-2020, 12471 223 Street” be forwarded to the Council Meeting of February 23, 2021. CARRIED Committee of the Whole Minutes February 16, 2021 Page 5 of 7 1105 2021-029-RZ, Termination and Replacement of Land Use Contracts, Various Bylaws Staff report dated February 16, 2021 recommending that Maple Ridge Zone Amending Bylaw No.'s 7702-2021, 7703-2021, 7704-2021, 7705-2021, 7706-2021, 7707-2021 and 7709-2021 to terminate Land Use Contracts and rezone properties be given first and second reading and be forwarded to Public Hearing. K. Gowan, Planner provided a summary presentation and staff answered Council questions. It was moved and seconded That the staff report dated February 16, 2021 titled “Termination and Replacement of Land Use Contracts: First and Second Reading Zone Amending Bylaw No. 7702-2021 - 20834 Dewdney Trunk Road; Zone Amending Bylaw No. 7703-2021 - PID 005-255-911; Zone Amending Bylaw No. 7704-2021 - 20931-20945 Camwood Avenue; Zone Amending Bylaw No. 7705-2021 - 11927 /35 203 Street; Zone Amending Bylaw No. 7706-2021 - 12038 224 Street; Zone Amending Bylaw No. 7707-2021 - 23443 Lougheed Highway; Zone Amending Bylaw No. 7709-2021 - 12229, 12218, 12212, 12208 and 12204 McTavish Place; and 21092 and 21070 Stonehouse Avenue” be forwarded to the Council Meeting of February 23, 2021. CARRIED 1106 2018-012-DVP, 2018-012-DP, 23795 and 23831 Dewdney Trunk Road Staff report dated February 16, 2021 recommending the Corporate Officer be authorized to sign and seal 2018-012-DVP to reduce minimum front, rear and interior yard setbacks and to reduce the minimum required view arc from the centre of all living room windows and that the Corporate Officer be authorized to sign and seal 2018-012-DP to permit construction of a 29 unit townhouse development. C. Goddard, Director of Planning, provided a summary presentation and staff answered Council questions. It was moved and seconded That the staff report dated February 16, 2021 titled “Development Variance Permit and Development Permit, 23795 and 23831 Dewdney Trunk Road” be forwarded to the Council Meeting of February 23, 2021. CARRIED Committee of the Whole Minutes February 16, 2021 Page 6 of 7 1107 Advisory Design Panel Review: Advisory Design Panel Amending Bylaw Staff report dated February 16, 2021 recommending that Advisory Design Panel Amending Bylaw No. 7696-2020 to include gender neutral language and permit the option of Advisory Design Panel meetings being held virtually be given first, second and third readings. M. McMullen, Manager of Development and Environmental Services provided a summary presentation and staff answered Council questions. It was moved and seconded That the staff report dated February 16, 2021 titled “Advisory Design Panel Review, Advisory Design Panel Amending Bylaw No. 7696-2020” be forwarded to the Council Meeting of February 23, 2021. CARRIED 5. ENGINEERING SERVICES - Nil 6. CORPORATE SERVICES - Nil 7. PARKS, RECREATION & CULTURE 1171 Thornhill Trails Study Staff report dated February 16, 2020 recommending that medium-term improvements recommended by Thornhill Trail Study respondents be explored, that a Thornhill Trail Maintenance Agreement with the Fraser Valley Mountain Association be considered in 2021 and that development of a Thornhill grind trail be included in the next Parks, Recreation & Culture Master Plan. C. Neufeld, Manager of Parks, Recreation & Development provided a summary presentation and staff answered Council questions. It was moved and seconded That the staff report dated February 16, 2021 titled “Thornhill Trails Study” be forwarded to the Council Meeting of February 23, 2021. CARRIED Committee of the Whole Minutes February 16, 2021 Page 7 of 7 1172 2021 UBCM Poverty Reduction Planning & Action Grant Stream 2 Staff report dated February 16, 2021 recommending that an application for a grant towards the ‘Neighbourhood Mobile Recreation' pilot program be submitted to the Union of British Columbia Municipalities 2021 Poverty Reduction Planning & Action Program, Stream 2. T. Cotroneo, Recreation Manager, Community Engagement reviewed the staff report and answered Council questions. It was moved and seconded That the staff report dated February 16, 2021 titled “2021 UBCM Poverty Reduction Planning & Action Grant Stream 2” be forwarded to the Council Meeting of February 23, 2021. CARRIED 8. ADMINISTRATION 1191 Community Development & Enterprise Services Committee Resolution Resolution passed at the January 25, 2021 meeting of the Community Development & Enterprise Services Committee (“CDES”) pertaining to a feasibility review of revitalizing waterfront development. Clarification was provided on the recommendation pertaining to the revitalization of waterfront development by the Corporate Officer and by the Chair of the committee. Concern was expressed on the impact of the addition of such a project on the existing staff workplan. It was moved and seconded That Item 1191 Community Development & Enterprise Services Committee Resolution be forwarded to the Council Meeting of February 23, 2021. CARRIED 9. ADJOURNMENT – 4:03 p.m. ___________________________________ Councillor G. Robson, Chair Presiding Member of the Committee