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Home My WebLink About2021-06-15 Adopted Committee of the Whole Minutes.pdf City of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES June 15, 2021 The Minutes of the Committee of the Whole Meeting held on June 15, 2021 at 1:30 p.m. virtually and in Council Chambers of the City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Mayor M. Morden Councillor J. Dueck Councillor K. Duncan Councillor C. Meadus Councillor G. Robson Councillor R. Svendsen Councillor A. Yousef Appointed Staff A. Horsman, Chief Administrative Officer C. Carter, General Manager Planning & Development Services C. Crabtree, General Manager Corporate Services S. Hartman, General Manager Parks, Recreation & Culture D. Pollock, General Manager Engineering Services S. Nichols, Corporate Officer T. Thompson, Director of Finance Other Staff as Required M. Baski, Planner 2 C. Goddard, Director of Planning K. Gowan, Planner 1 M. Halpin, Manager of Transportation K. Hansen, Administrative Assistant A. Kopystynski, Planner 2 R. MacNair, Senior Advisory, Bylaw & Licensing Services C. Nolan, Deputy Director of Finance V. Richmond, Director of Parks & Facilities R. Tardif, Planner 1 Note: These Minutes are posted on the City website at mapleridge.ca/AgendaCenter/ Video of the meeting is posted at media.mapleridge.ca/Mediasite/Showcase Note: Due to the COVID-19 pandemic, Councillor Robson and Councillor Yousef chose to participate electronically. Councillor Duncan was not in attendance at the start of the meeting. Councillor Svendsen chaired the meeting from Council Chambers as Acting Mayor. The Corporate Officer advised that due to network issues PowerPoint presentations will not be available and that staff will provide the presentation on the City website once available. 1. CALL TO ORDER Committee of the Whole Minutes June 15, 2021 Page 2 of 7 2. ADOPTION AND RECEIPT OF MINUTES 2.1 Minutes of the Committee of the Whole Meeting of June 1, 2021 It was moved and seconded That the minutes of the June 1, 2021 Committee of the Whole Meeting be adopted. CARRIED 3. DELEGATIONS/STAFF PRESENTATIONS 3.1 Maple Ridge Innovation Challenge K. Hansen, Administrative Assistant, Economic Development, spoke on the Maple Ridge Innovation Challenge, a project targeted to attract and retain businesses. 4. PLANNING AND DEVELOPMENT SERVICES 1101 2021-107-RZ, 20886 River Road. RS-1 to R-1 and RT-1 Staff report dated June 15, 2021 recommending that Maple Ridge Zone Amending Bylaw No. 7718-2021 to rezone from RS-1 (Single Detached Residential) to R-1 (Single Detached [Low Density] Urban Residential) and RT-1 (Two-Unit Urban Residential) to permit the future subdivision of approximately eight single-family lots and one duplex lot be given first reading and that the applicant provide further information as described on Schedule B of the Development Procedures Bylaw No. 5879-1999, along with the information required for a Subdivision application. M. Baski, Planner reviewed the staff report and staff answered Council questions. It was moved and seconded That the staff report dated June 15, 2021 titled “First Reading, Zone Amending Bylaw No. 7718-2021, 20886 River Road” be forwarded to the Council Meeting of June 22, 2021. CARRIED Committee of the Whole Minutes June 15, 2021 Page 3 of 7 1102 2019-392-RZ, 22904, 22910 and 22922 Dewdney Trunk Road, RS-1 to CD-2-20 Staff report dated June 15, 2021 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7759-2021 to re-designate land use from Urban Residential to Commercial be given first and second reading and be forwarded to Public Hearing; that Maple Ridge Zone Amending Bylaw No. 7760- 2021 to amend the Zoning Bylaw text to create the CD-2-20 Zone be given first and second reading and be forwarded to Public Hearing; that Maple Ridge Off- Street Parking and Loading Amending Bylaw No. 7763-2021 to establish parking requirements for the new CD-2-20 zone be given first and second reading; and that Maple Ridge Zone Amending Bylaw No. 7627-2020 to rezone from RS-1 (Single Detached Residential) to CD-2-20 (Comprehensive Development) to permit the construction of a six-storey, mixed use building be given second reading as amended and be forwarded to Public Hearing R. Tardif, Planner, reviewed the staff report and staff answered Council questions. Robert Billard, Applicant, responded to questions from Council Note: Councillor Duncan joined the meeting at 1:59 p.m. during questions to staff. She participated electronically. Note: Councillor Robson left the meeting at 2:02 p.m. during questions from Council and returned at 2:04 p.m. It was moved and seconded That the staff report dated June 15, 2021 titled “First and Second Reading, Official Community Plan Amending Bylaw No. 7759-2021; First and Second Reading, Zone Amending Bylaw No. 7760-2021; First and Second Reading, Off- Street Parking and Loading Bylaw Amending Bylaw No. 7763-2021; Second Reading, Zone Amending Bylaw No. 7627-2020; 22904, 22910 and 22922 Dewdney Trunk Road” be forwarded to the Council Meeting of June 22, 2021. CARRIED 1103 2021-198-RZ, Termination and Replacement of Land Use Contracts Staff report dated June 15, 2021 recommending that Maple Ridge Zone Amending Bylaw No. 7708-2021 for property located at 11670/90 243 Street, Maple Ridge Zone Amending Bylaw No. 7741-2021 for property located at 12170 222 Street; Maple Ridge Zone Amending Bylaw No. 7742-2021 for property located at 22509 Royal Crescent and 11760 225 Street; Maple Ridge Zone Amending Bylaw No. 7743-2021 for property located at 11742 225 Street; Maple Ridge Zone Amending Bylaw No. 7744-2021 for the creation of Zone CD- 1-21; Maple Ridge Zone Amending Bylaw No. 7745-2021 for property located at Committee of the Whole Minutes June 15, 2021 Page 4 of 7 12128 222 Street; Maple Ridge Zone Amending Bylaw No. 7746-2021 for property located at 12184-12190 224 Street; and Maple Ridge Zone Amending Bylaw No. 7751-2021 for property located North/East of 12184-12190 224 Street to start the early termination process for land use contracts and rezoning be given first and second reading and be forwarded to Public Hearing. K. Gowan, Planner, reviewed the staff report and staff answered Council questions. It was moved and seconded That the staff report dated June 15, 2021 titled “First and Second Reading, Termination and Replacement of Land Use Contracts; one Amending Bylaw No. 7708-2021 - 11670/90 243 Street; Zone Amending Bylaw No. 7741-2021, 12170 222 Street; Zone Amending Bylaw No. 7742-2021, 22509 Royal Crescent and 11760 225 Street; Zone Amending Bylaw No. 773-2021, 117 42 225 Street; Zone Amending Bylaw No. 77 44-202, Creation of Zone CD-1-21; Zone Amending Bylaw No. 7745-2021, 12128 222 Street; Zone Amending Bylaw No. 7746-2021, 12184-12190 224 Street; and Zone Amending Bylaw No. 7751-2021, North/East of 12184-12190 224 Street.” be forwarded to the Council Meeting of June 22, 2021. CARRIED 1104 2019-393-RZ, 20786 River Road, RS-1 to RT-2 Staff report dated June 15, 2021 recommending that Maple Ridge Zone Amending Bylaw No. 7614-2020 to rezone from RS-1 (Single Detached Residential) to RT-2 (Ground-Oriented Residential Infill) to permit future construction of eight dwelling units in the form of Courtyard Housing be given second reading as amended and be forwarded to Public Hearing. R. Tardif, Planner, reviewed the staff report and staff answered Council questions. It was moved and seconded That the staff report dated June 15, 2021 titled “Second Reading, Zone Amending Bylaw No. 7614-2020, 20786 River Road” be forwarded to the Council Meeting of June 22, 2021. CARRIED Committee of the Whole Minutes June 15, 2021 Page 5 of 7 1105 2020-363-DVP/DP, 11280 Pazarena Place Staff report dated June 15, 2021 recommending that the Corporate Officer be authorized to sign and seal 2020-363-DVP to reduce setbacks and projecting features along the sides of some units and to allow minor increases to retaining wall heights and that the Corporate Officer be authorized to sign and seal 2020- 363-DP to permit a 147 unit townhouse complex. It was moved and seconded That the staff report dated June 15, 2021 titled “Development Variance Permit, Development Permit, 11280 Pazarena Place” be forwarded to the Council Meeting of June 22, 2021. CARRIED 1106 Maple Ridge Taxi Regulation Bylaw No. 6409-2006 Staff report dated June 15, 2021 recommending that Maple Ridge Tax Regulation Bylaw No. 6409-2006 for licencing and regulating the owners and drivers of cabs in Maple Ridge be repealed in its entirety. R. MacNair, Senior Advisory, Bylaw & Licensing Services reviewed the staff report and answered Council questions. It was moved and seconded That the staff report dated June 15, 2021 titled “Maple Ridge Taxi Regulation Bylaw No. 6409-2006” be forwarded to the Council Meeting of June 22, 2021. CARRIED 5. ENGINEERING SERVICES 1131 Final Maple Ridge–Pitt Meadows Area Transport Plan Staff report dated June 15, 2021 recommending that TransLink’s Maple Ridge- Pitt Meadows Area Transport Plan be endorsed. M. Halpin, Manager of Transportation reviewed the staff report and answered Council questions. It was moved and seconded That the staff report dated June 15, 2021 titled “Final Maple Ridge-Pitt Meadows Area Transport Plan” be forwarded to the Council Meeting of June 22, 2021. CARRIED Committee of the Whole Minutes June 15, 2021 Page 6 of 7 1132 Maple Ridge Soil Removal Amending Bylaw No. 7761-2021 Staff report dated June 15, 2021 recommending that Maple Ridge Soil Removal Amending Bylaw No. 7761-2021 to set out a maximum allowable rate of gravel extraction from a number of properties be given first, second and third reading. D. Pollock, General Manager Engineering Services, reviewed the staff report and answer Council questions. It was moved and seconded That the staff report dated June 15, 2021 titled “Maple Ridge Soil Removal Amending Bylaw No. 7761-2021” be forwarded to the Council Meeting of June 22, 2021. CARRIED 6. CORPORATE SERVICES 1151 2020 Annual Report and 2020 Statement of Financial Information Staff report dated June 15, 2021 recommending that the 2020 Annual Report be received as required by the Community Charter and that the 2020 Statement of Financial Information be approved as required by the Financial Information Act. C. Nolan, Deputy Director of Finance, advised that the 2020 Annual Report and the 2020 Statement of Financial Information are the final two statutory financial reports for 2020. It was moved and seconded That the staff report dated June 15, 2021 titled “2020 Annual Report and 2020 Statement of Financial Information” be forwarded to the Council Meeting of June 22, 2021. CARRIED Committee of the Whole Minutes June 15, 2021 Page 7 of 7 7. PARKS, RECREATION & CULTURE 1171 Award of Contract – RFP-PL21-16 Supply & Install of Synthetic Turf: Westview Sport Field Staff report dated June 15, 2021 recommending that RFP-PL21-16 Supply & Install of Synthetic Turf: Westview Sport Field at Westview Secondary School be awarded to AstroTurf West Distributors Ltd., that the next Financial Plan bylaw amendment include a draw from the Turf Field Replacement Reserve to fund the replacement of the synthetic turf and that the Corporate Officer be authorized to execute the contract. V. Richmond, Director of Parks & Facilities answered Council questions. Note: Councillor Meadus left the meeting at 3:04 p.m. She was not in attendance for the vote on Item 1171. It was moved and seconded That the staff report dated June 15, 2021 titled “RFP-PL21-16 Supply & Install of Synthetic Turf: Westview Sport Field - Award of Contract” be forwarded to the Council Meeting of June 22, 2021. CARRIED 8. ADMINISTRATION – Nil Note: Councillor Meadus returned to the meeting at 3:05 p.m. 9. COMMUNITY FORUM – Nil 10. NOTICE OF CLOSED COUNCIL MEETING – Nil 11. ADJOURNMENT – 3:07 p.m. ___________________________________ R. Svendsen, Chair Presiding Member of the Committee