HomeMy WebLinkAbout2021-07-13 Council Workshop Agenda and Reports.pdfCity of Maple Ridge COUNCIL WORKSHOP AGENDA July 13, 2021 11:00a.m. Virtual Online Meeting including Council Chambers The purpose of the Council Workshop is to review and discuss policies and other items of interest to Council. Although resolutions may be passed at this meeting, the intent is to make a consensus decision to send an item to Council for debate and vote or refer the item back to staff for more information or clarification. The meeting is live streamed and recorded by the City of Maple Ridge. REMINDER: Council Meeting -July 13, 2021 at 7:00 p.m. 1. APPROVAL OF THE AGENDA 2. ADOPTION OF MINUTES 2.1 Minutes of the June 22, 2021 Council Workshop Meeting 3. PRESENTATIONS AT THE REQUEST OF COUNCIL 4. UNFINISHED AND NEW BUSINESS 4.1 Metro Vancouver Golden Ears Force Main: Impact to Hammond Neighbourhood • Paul Wilting, P. Eng., Project Advisor, Northwest Langley Wastewater Treatment Projects 4.2 RCMP / Police Services Dashboards Presentation by Inspector Adam Gander and Alex Gill, Crime Analyst, Ridge Meadows RCMP Detachment Staff report dated July 13, 2021 providing information on the new dashboards developed to report out statistics and data from the RCMP / Police Services in a more visual and accessible format for all stakeholders. 4.3 Hammond Heritage Character Area: Public Engagement Outcomes to Date Staff report dated July 13, 2021 providing a progress update on the Hammond Heritage Character Area Public Engagement Process. Doc#2815619
Council Workshop Agenda
July 13, 2021
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45 MINUTE RECESS
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Business and Financial Planning Guidelines 2022-2026
Staff report dated July 13, 2021 recommending that the report titled "Business and
Financial Planning Guidelines 2022-2026" be forwarded to the Council Meeting of
July 27, 2021.
BC Hydro Water Licence Renewal on the South Alouette River
Staff report dated July 13, 2021 providing requesting direction on a draft position
statement prepared by LGL Limited and Ecofish Research Consultants.
5.CORRESPONDENCE
6.BRIEFING ON OTHER ITEMS OF INTEREST/ QUESTIONS FROM COUNCIL
7.MATTERS DEEMED EXPEDIENT
8.NOTICE OF CLOSED COUNCIL MEETING
9. ADJOURNMENT
APPROVED BY:
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City of Maple Ridge COUNCIL WORKSHOP MINUTES June 22, 2021 The Minutes of the City Council Meeting held on June 22, 2021 at 11:01 a.m. held virtually and hosted in the Council Chambers of the City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Mayor M. Morden Councillor J. Dueck Councillor K. Duncan Councillor C. Mead us Councillor G. Robson Councillor R. Svendsen Councillor A. Yousef Appointed Staff A. Horsman, Chief Administrative Officer C. Carter, General Manager Planning & Development Services C. Crabtree, General Manager Corporate Services S. Hartman, General Manager Parks, Recreation & Culture S. Nichols, Corporate Officer D. Pollock, General Manager Engineering Services Other Staff as Required C. Goddard, Director of Planning D. Hall, Planner M. Halpin, Manager of Transportation These Minutes are posted on the City Website at www.mapleridge.ca Note: Due to COVID pandemic Councillor Yousef participated virtually. The Mayor chaired the meeting from Council Chambers. Note: Councillor Duncan and Councillor Robson was absent at the start of the meeting. 1. APPROVAL OF THE AGENDA R/2021-WS-050 It was moved and seconded That the agenda of the June 22, 2021 Council Workshop Meeting be approved as circulated. CARRIED 2.1
Council Workshop Minutes June 22, 2021 Page 2 of 4 2. ADOPTION OF MINUTES 2.1 Minutes of the May 25, 2021 Council Workshop Meeting R/2021-WS-051 It was moved and seconded That the minutes of the Council Workshop Meeting of May 25, 2021 be adopted as circulated. CARRIED 3. PRESENTATIONS AT THE REQUEST OF COUNCIL -Nil 4. UNFINISHED AND NEW BUS/NESS 4.1 Options Report for Cannabis Licenses -Production and Processing Staff report dated June 22, 2021 recommending amendments to Zoning Bylaw No. 7600-2019 to prohibit non-soils based commercial cannabis facilities, permit micro-cultivation within a standalone structure under 200m2 and permit micro-processing of less than 600 kg per year in industrial zones within a structure. D. Hall, Planner provided a presentation on cannabis licensing, current conflict between ALC regulations and the City's moratorium. The presentation introduced a three step approach including considerations for large scale production, considerations for micro-cultivations and nurseries, and considerations for micro-processing. Note: Councillor Robson entered the meeting virtually at 11:06 a.m. during the staff presentation. Note: Councillor Duncan entered the meeting virtually at 11:09 a.m. during the staff presentation. Staff responded to questions from Council and emphasized the importance of passing the first recommendation. R/2021-WS-052 It was moved and seconded That the item be referred back to staff for further research and potential site visits and that staff be directed to commence amendments to Zoning Bylaw No. 7600-2019 to prohibit non-soils based commercial cannabis facilities in alignment with current regulations. CARRIED
Council Workshop Minutes June 22, 2021 Page 3 of 4 4.2 Transportation Issues -Intersection Safety & Traffic Calming Policy Staff report dated June 22, 2021 providing information on how the City addresses neighbourhood traffic calming requests, intersection and road safety, and how capital projects are identified, prioritized and implemented. The General Manager introduced the item. M. Halpin, Manager of Transportation provided a presentation on traffic calming policy and process, managing intersection safety, and how transportation projects are planned, prioritized and implemented. Staff responded to questions from Council. Note: The Mayor called for a recess at 2:01 p.m. The meeting was reconvened at 2:50 p.m. 4.3 Maple Ridge Business Improvement Area Staff report dated June 22, 2021 recommending that a Business Improvement Area program be undertaken, subject to petition against, for a five year term commencing January 1, 2022. The Corporate Officer reviewed the staff report and staff responded to questions from Council. R/2021-WS-053 It was moved and seconded That a Business Improvement Area program be undertaken, subject to petition against, for a five year term commencing January 1, 2022 to December 31, 2026. CARRIED 4.4 UBCM Resolution 2020-NR6 -Independent Office of Integrity for Local Government Staff report dated June 22, 2021 recommending that UBCM resolution 2020-NR6 -Independent Office of Integrity for Local Government be resubmitted for debate at the 2021 UBCM Convention. The Corporate Officer reviewed the staff report and staff responded to questions from Council.
Council Workshop Minutes June 22, 2021 Page 4 of 4 R/2021-WS-054 It was moved and seconded That resolution 2020-NR6 -Independent Office of Integrity for Local Government, previously submitted to UBCM in 2020, be resubmitted for debate at the 2021 UBCM Convention. CARRIED 5. CORRESPONDENCE -Nil 6. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL -Nil 7. MATTERS DEEMED EXPEDIENT-Nil 8. NOTICE OF CLOSED COUNCIL MEETING -Nil 9. ADJOURNMENT -3:04 p.m. M. Morden, Mayor Certified Correct S. Nichols, Corporate Officer
TO: FROM: His Worship Mayor Michael Morden and Members of Council Chief Administrative Officer CITY OF MAPLE RIDGE MEETING DATE: July 13, 2021 FILE NO: MEETING: Workshop SUBJECT: RCMP/Police Services Dashboards EXECUTIVE SUMMARY: In keeping with the expectations of the Community Social Safety Initiative (CSSI), the RCMP/Police Services has developed multiple dashboards to report out statistics and data in a way that is more efficient, effective and transparent to the public. The dashboard information will be presented in a visual way and is designed to be more meaningful to both stakeholders and citizens. There will be four dashboards in all, of which three are complete and the fourth is under construction and coming soon. Details of each dashboard are noted below. RECOMMENDATION: For information. DISCUSSION: a) Background Context: The RCMP and Police Services are committed to transparency in the delivery of their data/statistics and reporting out processes. Currently, Police Services provide multiple paper and electronic reporting to a variety of contacts, including Mayor and Council and quarterly reporting to citizens and stakeholder groups. The conversation regarding the implementation of a dashboard option includes the ability to provide more up-to-date and regular reporting processes, accessible to all stakeholders. The Police Services Dashboards will include the following several categories: 1. Crime Overview Maple Ridge Dashboard: The overview will be covered using two individual dashboards, one for Property Crimes and one for Persons Crimes reported within the City of Maple Ridge. Featured crime types include thefts from auto, break and enters, mischiefs, assaults, robberies, threats and firearms offences. Users can filter the data by neighbourhood, and see the statistics represented in a variety of ways including monthly and year-to-date totals. Pitt Meadows Dashboard: This dashboard contains the same data as above, except for Pitt Meadows. Neighbourhood selection is not available for these dashboards. 4 • 2 Doc# 2811407 Page 1 of 3 .:.
2. Road Safety Maple Ridge Dashboard: This dashboard displays police investigations into impaired driving, as well as issued violation tickets. Pitt Meadows Dashboard: This dashboard displays the same data as above, except for Pitt Meadows. 3. Performance and Service Delivery Maple Ridge Dashboard: This dashboard displays metrics such as Reports to Crown Counsel, prisoners held, calls for service, proactive patrols, mental health files, online reports received, and wait times at Ridge Meadows Hospital (RMH) for mental health apprehensions. Pitt Meadows Dashboard: This dashboard displays the same data as above, except for Pitt Meadows. 4. Crime Prevention Dashboard: This dashboard is currently under construction and will be coming soon. Data will show activities and volunteerism in RCMP volunteer programs such as the Integrated Safety Ambassador Team (ISAT), Citizens on Patrol, Citizens Bike Patrol, and Speed Watch. b) Desired Outcome: Statistical reporting can often be cumbersome and difficult to understand. The RCMP Dashboards will invite engagement by being easy to navigate and providing meaningful data. Statistical increases or decreases will be shown on a month to month and year to year basis, which will show any trending patterns of interest. All stakeholder groups wanting specific information will be able to access relevant police data online and in the long run, general paper reporting will become less necessary, other than specific and select information. c) Strategic Alignment: Community Social Safety Initiative (CSSI) work plan alignment Provide and communicate information on safety to citizens and community groups Provide transparency to the general public Help the community have information that will aid in their feeling safe within their neighbourhoods and the city. d) Citizen/Customer Implications: Citizens and stakeholders will have access to relevant data information in a quick and visual format allowing for ease of understanding of police data and statistics. e) Interdepartmental Implications: The City Information Technology department (IT) has provided support in the process of building the Dashboard and both Police Services and IT have further developed a helping and collaborative relationship. f) Business Plan/Financial Implications: There are no financial implications Doc# 2811407 Page 2 of3
g) Alternatives: Continue to create duplicative paper style reporting rather than the option of on line reporting. CONCLUSION: The RCMP/Police Services Dashboards will be an enhancement of information to stakeholders, community groups, and the citizens of Maple Ridge. To our knowledge, this is the first of its kind in an RCMP environment and will be a tool for police to create more transparency and a better level of communication and understanding with the public. Prepared by: Maur~ Senior Manager Police Services ~ Reviewed py Supt. Wendy Mehat {fo.r) Officer In Charge Ridge Meadows RCMP Detachment Approved by: Christina Crabtree CtQ"~ Concurrence: Al Horsman Chief Administrative Officer Page 3 of 3 t r I . ,-: I-I i I f l l I
TO: FROM: City of Maple Ridge His Worship Mayor Michael Morden and Members of Council Chief Administrative Officer MEETING DATE: July 13, 2021 FILE NO: 13-6850-20-7 ATTN: Workshop SUBJECT: Hammond Heritage Character Area: Public Engagement Outcomes to Date EXECUTIVE SUMMARY: On November 7, 2017, Council endorsed the Hammond Heritage Character Area Community Engagement Process. The Hammond Heritage Character Area (Appendix A) was identified through the Hammond Area Planning process as an area with a significant concentration of heritage value in the existing built form, land use pattern, lot pattern, street grid, and landscaping. The Hammond Area Plan bylaw was adopted in January 2017. In early 2018, other planning priorities caused a delay in the Hammond Heritage Character Area process and Planning staff were able to reschedule this project for early 2021. Public engagement commenced in March 2021 and has involved two virtual workshops with property owners (in compliance with the Public Health Order at the time) and two online questionnaires. The purpose of the report is to present details of the public engagement process and report on the outcomes to date. Due to the low workshop turnout from property owners, it is recommended that the public consultation process conclude at this point and not proceed with the next steps that were planned in the process, which would include a public open house and a third property owner workshop. Should Council want staff to continue with the engagement process, an alternative recommendation is included in Section 6.0, which states for staff to continue as planned with the process. RECOMMENDATION: For Information Only. 1.0 BACKGROUND 1.1 Context The Hammond area has a long history and diverse stories that share how this area has changed into the community that exists today. The history of the area includes the establishment of Port Hammond Township in 1883, which is reflected today through the street grid road patterns and the many historic buildings that have remained over the decades. The Hammond Heritage Character Area is part of the Hammond Area Plan and the area has been facing increasing development pressure in recent years. In fact, development pressure was the reason for commencing an Area Plan process in 2014. The intent of the Hammond Area Plan is to ensure that new development within the neighbourhood is considered under a detailed land use plan that was created with extensive input from the community. 4.3 Doc# 2813484 Page 1 of9
Throughout the Area Plan consultation process, the predominant message heard from the community was the desire to retain the neighbourhood's heritage character. The community's comments led to a heritage character study to be conducted in the area. In February 2015, a study was completed by Donald Luxton & Associates, entitled "Hammond Historic Character Area", which identified the core area of Upper Hammond as having the greatest concentration of heritage character as identified in the Figure 1 above (also see Appendix A). The above Heritage Character Area is also the area where settlement in Hammond began. Figure 1 identifies the Heritage Character Area boundaries and properties that are on the Heritage Register, Heritage Inventory, and Contribute to the Neighbourhood Character (also see Appendix A). On January 24, 2017, Council adopted the Hammond Area Plan Bylaw No. 7279-2016. The Hammond Area Plan resulted in policies that guide land use and development in Hammond Figure 1 -Hammond Heritage Character Area Boundaries and Properties (also see Appendix A) and include Policy 3-4, which is a commitment to go back to the community to explore potential legislation and regulatory tools for conservation of the Heritage Character Area. The policy states: 3-4 Maple Ridge will establish a community engagement process to explore potential legislation and regulatory tools for conservation of the Heritage Character Area identified in Figure 1. Examples of some potential tools include a Heritage Conservation Area Bylaw, a property tax exemption for protection of a heritage property, heritage conservation covenants, and/or a specific Heritage Character Area zone that permits uses, densities, setback, etc. that are specific to this historic enclave of Hammond. On November 7, 2017, Council endorsed the Hammond Heritage Character Area Community Engagement Process. Shortly thereafter, other planning priorities arose and delayed commencement of the engagement process. Staff began re-engaging with property owners in March 2021. To date, the Hammond Heritage Character Area process has involved two virtual workshops with property owners and two online questionnaires. 1.2 Hammond Area Plan and Heritage Conservation The Hammond Area Plan policies and guidelines are intended to help retain heritage character as the neighbourhood evolves with new development over time. The Area Plan policies are designed to highlight considerations for sensitive neighboughood infill development within each land use designation. To support the Area Plan policies, Hammond Development Permit Guidelines have been adopted as a more descriptive tool that outlines the desired form, character, and design elements for commercial, multi-family and industrial forms of development (note that single detached residential use is excluded) in order to enhance the look and feel of the neighbourhood. Doc# 2813484 Page 2 of9
~~-----Section 488(1) of the Local Government Act limits application of municipal form and character development permit guidelines to commercial, industrial and multi-family uses only, which leaves limited regulatory tool options to apply form and character guidance to single detached residential development. However, a few tools do exist with respect to heritage conservation in historic neighbourhoods, such as a: • Heritage conservation area bylaw; • Heritage conservation covenant; • Heritage financial incentives; and • A specific zone that is less about guiding form and character and more about restricting building height and size. As the Hammond Development Permit Guidelines are already in place for commercial, industrial, and multi-family uses within the Hammond Heritage Character Area, the primary purpose in exploring heritage conservation tools for the Hammond Heritage Character Area has been to establish a form and character regulatory/incentive tool for the detached residential use only. 1.3 Additional Work-to-Date At the January 28, 2020 Council Workshop, Don Luxton, Heritage Consultant, presented the Community Heritage Commission Heritage Incentives Study. The study assessed a wide range of potential heritage conservation tools and techniques available to the City and explored those that are applicable to individual properties. At this meeting, Council provided direction for the Community Heritage Commission to continue exploring heritage incentives. Currently, the Community Heritage Commission is reviewing the options and assessing the tools most beneficial to Maple Ridge and residents. A report on the Heritage Incentives will be the subject of a future report. 1.4 Public Engagement Process Figure 2 below shows all of the steps planned for the public consultation process, with a slight modification from the endorsed engagement process. A property owner workshop was added to the beginning of the process with the intent to revisit the commitment made in the Hammond Area Plan and determine if property owners have maintained a desire to implement one or more conservation tools for this area. • Figure 2 -Hammond Heritage Character Area Engagement Process Property 0 Workshop ti .. . -. . . . The process diagram (Figure 2) shows that only two of the six steps have been completed to date. The determination to proceed to Council with an outcomes report at this stage is due to the low turnout at both property owner workshops and minimal responses to the two workshop questionnaires. Each workshop is discussed in detail below. Doc# 2813484 Page 3 of 9 [ ~-' ' -,. '· ' -' ' ' -' r
1.3.1 Property Owner Workshop #1 A postcard was mailed out inviting all owners of the 308 properties within the Hammond Heritage Character Area to a virtual workshop (see Appendix B). The first workshop took place on March 11, 2021 and 15 participants attended. Two workshop dates were initially scheduled for Property Owner Workshop# 1 (invitees were informed they only needed to attend one workshop date), however, due to low registration, one of the workshop dates was cancelled. The goal of Workshop #1 was to revisit the commitment made through the Hammond Area Plan Policy 3-4 to explore heritage conservation in the Heritage Character Area and to introduce potential heritage conservation tools to workshop attendees. At the workshop, staff provided background information on the outcomes of the Hammond Area Plan, specifically that the most consistent message heard throughout the process was the community's desire to retain Hammond's heritage character, and presented on the following heritage regulatory tool options: • Heritage Register-a formal list of buildings, sites, and structures that have heritage value to the community. A property included on a heritage register is not protected from alteration or demolition (unless it has been separately designated by bylaw). For properties on a Heritage Register, a municipality may withhold a demolition permit for 60 days to negotiate with the property owner in an effort to retain the existing building(s). There are no restrictions on interior and exterior building and site alterations. Heritage register properties are eligible for special provisions in the BC Building Code Heritage Building Supplement, which can help property owners retain heritage value and still meet building code requirements. • Heritage Zoning-can regulate buildings and structures, identified within a heritage area, and may permit greater flexibility with uses (i.e. expanded residential, employment, and commercial uses) but possibly be more restrictive with lot coverage and building height. A property owner can make alterations to the interior and exterior of the building(s) and a demolition application is not withheld (unless the property is listed on the Heritage Register and/or protected through a heritage bylaw). • Heritage ConseNation Area -a distinct area with heritage character that manages change over a long period of time by potentially regulating the appearance and siting of buildings, structures, and streetscapes. A Heritage Conservation Area is designated by bylaw and identified in an Official Community Plan. Some properties in a Heritage Conservation Area may be individually identified for their significant heritage value, which offers similar protection to a heritage designation, but other properties that do not contribute to the heritage character would have less restrictions regarding new additions or significant alterations (sensitive form and character would be the primary consideration). Ultimately, property owner input on heritage features that are desired for conservation, or sensitive modern design, influence the content and requirements within a Heritage Conservation Area Bylaw. • Heritage Incentives -financial enticements that encourage property owners to conserve the character of properties in a Heritage Conservation Area by helping offset conservation costs. Heritage incentives are usually only available to property owners who have some level of heritage protection for their property (i.e. Heritage Register, Designation Bylaw, or Heritage Conservation Area). Doc # 2813484 Page 4 of 9
• Heritage Covenants -a negotiated contractual agreement between local government and a property owner to protect a site, but cannot vary siting, use, or density. Covenants are registered on the land title and may be binding on future property owners. The restrictions depend on the Heritage Covenant intent. For example, a property owner could implement a heritage covenant to prohibit the future demolition of the home and limit the size of new additions, but not restrict interior or exterior alterations. Workshop participants were asked to share their initial feedback on exploring the options further. Property owners were also asked to share their thoughts on the heritage value of the area and also identify what features within the area stood out as having heritage value, such as architectural style, building materials, road patterns, street names, trees, mature landscaping, etc. The PowerPoint slides from the workshop were available on the website the day following Workshop #1 as well as a recording of staff's presentation to help inform property owners who could not attend on what information they missed before they completed the questionnaire. 1.3.2 Property Owner Questionnaire #1 An on line questionnaire was made available for property owners who attended the workshop and also for those who were not able to attend and wanted to provide input. The online questionnaire was available online for one month following Workshop #1. In Questionnaire #1, property owners were asked how important conserving Hammond's heritage character was to them and if they thought conserving the character would be beneficial. The questionnaire also asked for property owners to identify attributes that contribute to the neighbourhood's character and which method(s) did they thought could better conserve the character in the Hammond Heritage Character Area. A follow up letter was delivered to all property owners informing them about the on line questionnaire and how to access it. Additional information was also included about the engagement process and a link to the process website was also included in the letter sent to property owners (see Appendix B). Due to the low turnout for the first workshop, staff made an effort to reach out to individual property owners by hand delivering the follow-up letters and talking with several property owners en route (staff wore a medical mask, maintained 2m distance at all times, and remained outdoors). Many of the property owners that staff spoke with expressed interest in the process and conserving the heritage character of the area. However, the interest did not appear to translate into a high response rate for the online questionnaire. 1.3.3 Property Owner Workshop #2 The second workshop took place on Wednesday, May 19, 2021 and 13 participants attended (the invitation is attached as Appendix B). Two workshop dates were scheduled for the second virtual property owner's workshop (invitees were informed that they only needed to attend one workshop date), however, registration was once again low and one of the workshop dates was cancelled. At the workshop, staff presented the outcomes from Workshop #1 and the Property Owner Questionnaire. These outcomes included the preferred heritage conservation tools by property owners and characteristics that property owners believe to have heritage value. Doc# 2813484 Page 5 of 9
To start off the workshop, staff provided an in-depth summary of how the property owner's preferred heritage conservation tools could be implemented and sought feedback on these tools. The heritage conservation tools that were discussed were: • Heritage Zoning • Heritage Conservation Area • Heritage Financial Incentives Staff also shared with workshop attendees that due to the low participation rate of property owners up to this point in the process, the next steps would be presenting the outcomes to Council with a recommendation that there does not appear to be sufficient support to proceed at this time. Similar to Workshop #1, the PowerPoint slides and a recording of staff's presentation from Workshop #2 were made available on the website for any property owners who could not attend and wanted to follow the process. 1.3.4 Property Owner Questionnaire #2 An on line questionnaire was made available for property owners who attended Workshop#2 and also for those who were not able to attend and wanted to provide input. The questionnaire was available for 3 weeks following Workshop #2. In questionnaire #2, property owners were asked if they support additional regulations to conserve the heritage character, and if so, what heritage conservation tool they preferred out of the three tools that were presented and discussed at the property owner workshops. The questionnaire was intended to reach as many property owners as possible in the Hammond Heritage Character Area. The survey was promoted through regular City communication channels as well as on the project website. A summary of the outcomes are presented in Section 2.0 below and a copy of the survey and the verbatim responses are available in Appendix C. Property owners who were not able to attend either of the workshops or respond to either of the questionnaires were encouraged to contact staff with their comments and feedback. Contact information is available on the City's website, along with information on the process and different conservation regulatory tools and the slides and recordings from the workshops. Additionally, an e-mail distribution list was also set up for those interested in keeping up-to-date on the Hammond Heritage Character Area process. 2.0 DISCUSSION: Engaging property owners through the Hammond Heritage Character Area process involved two virtual workshops, and two community questionnaires. Participation by property owners to date has been low. Summaries of what staff heard at the workshops and results of the questionnaires are offered below and more detailed questionnaire results and individual comments are attached in Appendix C. 2.1 Overview of What We Heard from Property Owners First Virtual Workshop-March 11, 2021 (15 participants) • Participants were most interested in learning more about a Heritage Conservation area, which is the most comprehensive conservation tool option. Other regulatory tools that were explored were the Heritage Register, Heritage Zoning, Heritage Incentives, and Heritage Covenants. Doc # 2813484 Page 6 of 9
• Participants noted front porches, architecture, walkability, vegetation, and big front yards as characteristics that are important to the heritage character. • Some participants were concerned that restricting height and what is permitted to be built on their property would negatively impact property values. Questionnaire #1 (29 responses) The questionnaire was made available online from Thursday, March 11, 2021 to Thursday, April 8, 2021. The Property Owner Questionnaire #1 received 29 responses and below is a summary of the responses. A copy of the survey and the verbatim responses are available in Appendix C. • 68% of survey respondents (20 out of 29) thought conserving the heritage character of Hammond would benefit the community. • 65% of survey respondents (19 out of 29) would like to see new buildings in Hammond be more compatible with the heritage character of the neighbourhood. • 65% of survey respondents (19 out of 29) stated that conserving Hammond's heritage character was either extremely important (7 respondents) or somewhere important (12 respondents) to them. • The top attributes that survey respondents thought contribute to Hammond's heritage character are Architectural Style, Streetscapes, Building Height • 38% of survey respondents thought creating a grant program for property owners who want to do the conservation work and 31% of survey respondents thought restrict building height, setbacks, and lot coverage would better conserve Hammond's heritage character. Second Virtual Workshop-May 19, 2021 (13 participants) • Half of the participants were interested in regulating the size, placement, and appearance of new buildings in the area. Other participants were more interested in a different heritage conservation tool (such as Heritage incentives or Heritage Zoning) or not interested in any of the tools at all. • Some participants were concerned about too much restriction and the effects of these restrictions on their property. Questionnaire #2 (28 Responses) The questionnaire was made available from Wednesday May 19, 2021 to Wednesday June 9, 2021. The Property Owner Questionnaire received 28 responses and below is a summary of the responses. A copy of the survey and the verbatim responses are available in Appendix C. • 82% of survey respondents (23 out of 28) support implementing additional tools within the Hammond Heritage Character Area. • 7 4% of survey respondents (17 out of 23) that support implementing additional tools would like to see the City implement a Heritage Conservation Area or implement a Heritage Conservation Area and Heritage Incentives. 2.2 Summary of Engagement with Property Owners As few property owners participated in the virtual workshops and questionnaires, it suggests only a small percentage of all property owners in the Hammond Heritage Character Area have expressed support for additional heritage conservation tools and the majority are currently silent on the topic. Some property owners who did participate expressed concerns with property restrictions, limiting development, and property values. Implementing a heritage conservation tool, such as a Heritage Conservation Area Bylaw or a Heritage Zone, would be the most effective way to ensure long-term heritage protection to single detached residential use properties in Hammond's Heritage Character Area, but would require a comprehensive process involving more engagement with property owners. Doc # 2813484 Page 7 of 9
Implementing non-restrictive heritage conservation tools such as adding properties to the Heritage Register (non-designation) and implementing heritage financial incentives requires a less comprehensive process that does not need a high percentage of property owner participation, but these tools alone are less likely to ensure long-term heritage conservation in the Hammond Heritage Character Area. 3.0 STRATEGIC ALIGNMENT Engaging the public to enhance the vibrancy of the community is a Council priority, as established under its Community Pride and Spirit pillar of the 2019-2022 City of Maple Ridge Strategic Plan. Heritage character and conservation is largely about establishing a community's history, identity and sense of place. 4.0 POLICY IMPLICATIONS Official Community Plan Policy 3-4 is a commitment for the City to go back to the community to explore potential legislation and regulatory tools for conservation of the Heritage Character Area. 5.0 FINANCIAL IMPLICATIONS The Hammond Heritage Character Area engagement process, identified in section 1.3 above, forms part of the 2021 Planning Department Business Plan and existing funding. 6.0 ALTERNATIVE RECOMMENDATION Should Council want staff to continue with the next steps in the public engagement process, the following wording is offered as an alternative recommendation: That staff proceed with the public engagement process by hosting a public open house and a third property owners' workshop and bringing back a public engagement summary report with possible next steps. CONCLUSION: The community's desire to retain the heritage character of Hammond is reflected in the Hammond Area Plan, which contains policies to guide land use and development in Hammond over the next several years. Additionally, policies in Chapter 4, Section 4.3 Heritage of the Official Community Plan support heritage conservation in Maple Ridge. On November 7, 2017, Council endorsed the Hammond Heritage Character Area Community Engagement Process. Although other priorities delayed the engagement process, staff began re-engaging with property owners in March 2021. To date, the Hammond Heritage Character Area process has involved two virtual workshops with property owners and two online questionnaires. As discussed in this report, staff made significant efforts to reach out to property owners and inform them of the process and options for participation. Overall, the turnout from property owners for both virtual workshops and questionnaires was low. Doc # 2813484 Page 8 of 9
The purpose of the report is to present the outcomes to date for the Hammond Heritage Character Area engagement process. Due to the low turnout and interest from property owners to retain the heritage character in Upper Hammond, the recommendation is to conclude the public engagement process. Should Council want staff to continue with the engagement process, an alternative recommendation is included in Section 6.0. "Original signed by Krista Gowan" Prepared by: Krista Gowan, HBA, MA Planner 1 "Original signed by Chuck Goddard" Reviewed by: Charles R. Goddard, BA, MA Director of Planning "Original signed by Christine Carter" Approved by: Christine Carter, M.PL, MCIP, RPP GM Planning and Development "Original signed by Al Horsman" Concurrence: Al Horsman Chief Administrative Officer The following appendices are attached hereto: Appendix A: Appendix B: AppendixC: Hammond Heritage Character Area Boundaries and Properties Workshop #1 Invite to Property Owners Follow Up Letter to Property Owners (for Questionnaire #1) Workshop #2 Invite to Property Owners Questionnaire #1 Responses Questionnaire #2 Responses Doc# 2813484 Page 9 of 9
6 HAMMOND HERITAGE N CHARACTER AREA N.T.S. ..... ... • .. Hammond Heritage Character Area [:=] Heritage Register Heritage Inventory c=J Contributing to Neighbourhood Character PLANNING DEPARTMENT ~---=-~·"'-··-mapleridge.ca Fl LE: HeritageCharacterAreaProcess DATE: Feb 5, 2021 BY:DT
APPENDIX B Below is a copy of the postcard sent to property owners within the Hammond Heritage Character Area inviting them to Workshop #1. Each postcard was addresses to the property owner(s) by name and their home or company address. Dear, For more in.formation, please visit httpsY/www.mapteridge.ca/2531 kgowan@map1eridge.ca r
Below is a copy of the Workshop #1 follow up letter that was sent to property owners within the Hammond Heritage Character Area inviting them to complete the survey. Dear Resident(s)., We misse<I )'OU at t.he Virtual Property Owner's Wo'kshop for the Hammond Heritage Character Area Process :m March 11, 2021. We want to he,;1r wt,at you ha11e to say about conser'ling Hammond's heritage character 1::nd encourage you Lo ~arliclpale. Please read througr tlrn inforrn:ition enclosed and participate in the surve11 before Ap ·ii 811·,. 202',. TAl<E THE SURVEY TODAY! Either scan the QR code or vislt nll12s:f/bit.'1_L31111g,VM0 If you ha•1e any questions, please don't hesitate to contact me by phone or email. I am also avail.able to meet in-person at C ty Hall (by-:1ppointrnent onl{I. Kind regards, Krista Gowan, Community Planner, City of Maple Ridge Email: ~an@.maplAridge.ca Phone: 604-467-7402 Websl te: !illP~i /www .maple ridge .m/25;! 1./Ham mond, Heritage-Cha racier-Area (ity of Maple Ridge 11995 I IJne;· Pl,,ce, M,\PI<! i'id(le, l\CV2X l}{\9 C:in.;Jdd , 'rel:604·45L,22 I • Fa:<: 604-467-7329 1;,nquiries§:mcpleriige.ca A 'l\'WVi.n ar:le ·dge.co ·----------------------.. --··--·--·---·-·-----------------
Below is a copy of the handout that accompanied the Workshop #1 follow up letter. This handout was sent to property owners within the Hammond Heritage Character Area. MAPLE RIDGE :ii11ui·l,i•H·-Tum the ,page over to find out more about each potential conservation tool. r I
-~ l-~£= Tool Heritage Conservation Area #1 A Heritage (',0raservaltion Area, 1:1 distinct area wtth heritage character, manages change over a long peri•odl of t:iime. A Heritage Conservation Area is designated by Bylaw and identified in the Officiail Community Plan. A Heritage Conservation Area earn: • ('...onserve structures, exterior architectural features, and: streetscapes • Manage alterations visible from the street {i.e. Ensuring sensitive additions} • Provid',e de.sign guidelines for new i>Yilclittgs What is, regYlatecl depends on what is determined to, be significa,nt ito, the character of the area and to the oommu 01ity. Tool Heritage Zonind #2 b A Heritage Zone 'lll'OYki regu]at.e buildings and strnctLJres, identified 111,•ithin a heriitage area, and may permit greater tlexiibility with tses (i.e. exptmcled reside1ltial LJses} 'but possibly be more restri,cUve with lot oo\rerage and! building heigtit Heritage Zoning can: !Heritage Zo11ir.g does NOT: • Expimd uses • Stop demolitions • RegLJlate building height • Regulate design of stmct11res • RegLJlate setbaclIB. from lot Bines • Regulate streetscapes • Regl!Oate permitted rot coverage • Regulate Landscaping (trees) Too'I Financial Heritage Incentives #3 Firnancia! Heritage Incentives encotJrage property owners to conserve the heritage ,character of heritage design.filed p-roperties. by he!pi ,g offset conservatio ,, costs. There are two main types of financial heritage incer1tives: 11 Tax exemptions and; 2) Grtmit5. Financial !Heritage ll1ccenitives do NOT stop demolitions or regLJlate height, form, character, or streetscapes. Financial Heritage lncer,tives only assist property owners with conservation project they have already chosen to m1dertake. Co11tact: Krista Gowan Email: Jsgowen@rnauleridee ca Phone: 604-467 • 7402 x-1 For more ifffo:rmal!iio~ 1,M: 1rttps-ftwv menlericfgg cat2531 Clr SC811 the QR •Cod',e I Scan tbe QR code to tsl\,e t!he SYWE'J today I II
Below is a copy of the letter that was sent to property owners within the Hammond Heritage Character Area inviting them to Workshop #2. Each letter was addressed to the property owner(s) by name and their home or company address. Dear Resident, The Cit11 of Maple Ridge is engaging with proJJetty owners within the Hammond Heritage Character Area (se,a image below} to exJPlore potential heritage conservation fools, suet, as a Heritage Conservation Area, Heritage Zoning, and Heritage Financial l1centives. If one or· more heritage conseP,ation tools are implemented 1.whlch ma~· be cons.leered af1er community consultation and Jresenting the outcomes to Council) some examples of changes that coulcl occur are: • Heritage ceslgnation • Regulatir1g design or new and existing buildings • Restriction of zoning. (I.e. IJulldl ·1g tle!ght and setbacks) • Access to financial heritage inc:emives (i.e. tax exetr.ptions) We want to hear your thoughts on conserving Hammond's heritage character! You are invited to the second virtual workshop I Tt1e virtual v.;orkshop Is being offered on: May 15, :2021 from 11:00am -12:30pm; and May 19, :2021 from 7:00pm to 8:30pm. *r101e: m~ 11·orf($hOP c,:ifltaflt is 1/w sama for .00.11 dal8'S, so rcg!sua!lon for ont,, ooo date Is neca..=ri'. If you would IH<e to participate in one of, these worksJ1op elates, please RSVP to: Krista Gowan Phone: 604-467-7402 Email: kgowan@mapterldge.ca Please R~rsp at least two days before the workshop date you plan to attend. If you have any concerns about auencling virtually, please contact me directly. either t)y Jhone or email. Kind reg;irds, Krista G·JW,Hl, Planner, City of Maple Ridge { Register for o.ne_ of the works.. hop dates } for the chance to win a prEzel Winners will be anno1mced at the end of each workshop! For J'n(lrB lhformation l;!nd to watcl1 the first worlcshop's presentation, visit: ilttµs/ /v11ww.11rnp!o1idgc.rn/2531 my a(Maj'-1~ nld!Jt 11995 Han.ey 'late, Map!e Pjd'ge, BC V2K-5A9C.Jnad~ • Tel: 604~163-,211 , f~:cli04-467-?,]9 ,11qulrl•Js@m;;pl~ri<l9~.(q • 'tNJw.ni~plfr dgt.(il @
APPENDIXC Property Owner Questionnaire #1 Question # 7 asked for the respondent's address is. The responses have not been included for privacy reasons. Question #2. Do you rent or own property in the Hammond Heritage Character Area? Answers e Rent - 1 e Own -28 e Neither - I am outside of the Hammond Heritage Character Area -0 Question #3. Do you think your property has heritage character? Answers e Yes -13 e No -9 e Maybe, I'd need more information -6 Question #4. Would you be interested in conserving your property if there were financial heritage incentives to help offset the conservation costs? Answers e Yes -9 e No -11 e Maybe, I'd need more information - 8 ,_ ' ' ,_ ' , __ I 1-i
Question #5. Do you think conserving the heritage character of Hammond would benefit the community? Answers e Yes -20 e No - 6 e Maybe, I'd need more information - 3 Question #6. How important is conserving Hammond's heritage character to you? Answers e Extremely important - 7 e Somewhat important -12 e Neutral-4 e Somewhat not important-3 e Not important at all-3 Question #7. Please select all the attributes below that you think contributes to Hammond's heritage character (select all that apply). Answers e Architectural style -21 e Building materials - 9 e Streetsca pes-18 Density-15 Building height-17 Building setbacks -13 Street names - 7 Landscaping - 8 25 20 iS 1() s 0 • • • • • • • None-Hammond does not have any heritage character-5 Ot:hier -.5 ' ,_ ,_ r ' ,_ ' ' ' ,_ ' ' ' ' ' ' ,-,-:---" l~ i
Question #8. Below are some attributes that contribute to Hammond's heritage character. Rank each element based on importance to you. • Not Important At A!I • Somewhat Not Important • No Opini,on • Somewhat Important • Extremely Important Architectural style Building materials Streetscape.s Density Building height Building setbacks Street names. Lands,caping 100% 0% 100% Question #9. Would you like to see new buildings in Hammond be more compatible with the heritage character of the neighbourhood? Answers e Yes -19 e No -7 e Maybe, I'd need more information - 3
Question #10. Which method(s) do you think could better conserve Hammond's heritage character? (select all that apply). Answers e Designating the whole area as a protected heritage area - 7 e Restricting Building Height, Setbacks, and Lot Coverage -17 e Create a grant program for property owners who want to do the conservation work-19 e None of the above-6 e Other-5 Question #11. Which tool(s) do you want the City to explore in order to further conserve Hammond's heritage character? (select all that apply). Answers • Different zoning regulations - 6 1'1 12 • Incentives for conservation projects -13 10 8 • Heritage conservation area-7 6 • All of the above-10 A • None of the above -6 2 • Other-6
Question #12. Did we forget something? Let us know if you have any other thoughts or general comments! (open text field). 7 7 Comments were received. ano yn o s 2 anony ous 3 anoli1y 10 s 4 anonyn o s 5 ano yn ous I ·eel '"ha'-city hall has al eady made a decis.ion on w at t ey are ,going to do because ost of these q estions a,re suggesting that it's co rect to ake he itage. There is not ch inte est in preserving the e · Lage so let it go. AU this has do e is. job c eation for the peo le. organizing this. et i" go. Tear it all down. B ild high. ·s a un drn..vn sketc y neig borhood t at needs to be pdlate . and dea ed p. Huge crin e atrea as well. Just to echo my a ove comn em. A lot of these hon es are get':ing older and so e ovi -ers are looking at w at they can do to revitalize their property of make it livable fo a fa il~r' as it otherwise vvoLdd not i its current state (ie. bed oo n' ome). Similar to parts of Vancouve ~e D . ba, Point Grey, Sllaug nessy) all the homes a e not necessa ily int e same condition that they once ·were years ago hm.veve , i ey are still ave a certai loo. and ieel '"o the and " t" wiihin t e neighborhood. Of course, am o d is a very different neighbo hood tha Point Grey or Shaugh essy. howeve, It ink ihe ,concept could be implemented t e sa e~ I general, fa iJies are attracted to !Ham ond boecau:s,e of the a'lordabil";.y a d la ge lots, mo"" the eri'"age character. (am le roo for yo . traile, 11, boat o nlicensed vehcde collection) !\Jot opposed tot affic cont ol on \iVestiield as motorists -tend disob'2yt affic sigm {stop sign and speeding}. Ham o d needs some so t of an actual Ian for sidewalks a d housi g estrictions. Need bylaws for jun y yards and nlicensed vehides on the road and p,eopie livi g i their rv's. ammo d has been forgotten as East 11aple Ridge grows and gets the attentio and ··unding. Fix our Corr n· LY Center and we need a ·water park. ; :· ' ' ' ,·.
6 anony o s 7 anony ous 8 9 ano ymm.1s 10 ano y 10 s 11 ano ymous no~· roug roads fro i dustrial area though to tv ap!e Crescent but give us a ·way out der the bridge fo v/ en r. ains a e stuck. Been st ck fo over 2 o s-111 ich is 2 ' rs so ,e,one needs to ·wai~ for ,,..ire/Police/BCAS. \Nha~ can be done about the r,. ONSTER HOUSES that ave recently bee allowed to be b ii. in Hammond? They block Jight and nature. Thenr style, purpose a d design is incoingruo s to w'ha: this ini:iative is a out. T anks fo the opportunity! fl.fate it easier to get permits etc W en e ha cen e ': projects are proposed It is a quai t area b t mode nization 1.vouldrn't h rt. 'tbu ha the chance, you could have uilt a 21st century rn mu ity t'hat respec~ed Ha mond's herri~age. As 40 year ow ers in am o d the lack of direction ove those 4 yea s as been disappoint:i g, opportur-i" ·es mis:ed. P oposed a d s ppauted igh ensity in the BO's d~ove spec latcon and the inability to stay focused esulted i the c ack houses of the 90's de-ciding Ha mo d was a corn leted co rrmmi':y slowed the de~e iorntion a d esulted i the den olishion of some of "'11e worst buildings. he am o d s· udy of the previous decade had such oppaut ity. A significant iece of o e ty' v/· access ~o bot ajor river c ossing a d light rail begged for thoughtful developr ent. Each new home "hat has been built since then has limited ammo d pote tial. Going forward ·with the belief that so ehow yo . can contin e ~a wis for an early 20th ce t y am o d .:eer s realistiic. Roads, co munity centres and coffee shops equire t' ,e suppo t that only comes v,1ith hig density and a co muriity 1Nithout these things has to go else ,.,/he.re.
12 ,many o s 13 ano yn ous 14 s 15 anony ous 16 ano ymo s 17 To me am ond does'"" loo like e ·tage and it would be bette to grade a d clean it instead of thinking about he itage. At the same time I believe ·L '.'IO Id be n ch better ifwe n.m a bus line ove ""here. T e Ha mon . does't look Ii ·e he it.age and it wo Id be better ""o upg ade and clean it instead of he itage. At t' e sar 1e time it 1NOUld be c better if we' ad a u: line on that area. Ham 10 d does not have a '/ heritage c' a.ractec It wo Id be bette to pgracle and dea it i stead of eritage look. At t'he sa e time··. 1.vould be area. ch better ifwe had a us line on'"" at T is. is too late as too any massive. ho es have already been bui i •. T ,ey are on every st eet dwarfing ""he c te oi,der omes. 'So sad. I feel it may e too late as. several 0monster houses" have already be-en built o ave such a is-mate in styles makes it a1lmost impossible to apply conservation regulatio s to the s all handf of older bui!dlings that remain v,ritf out a lot of a irnosiiy I would be interested •i learning more a-out the im ,act of a her",.age ,designation on property values. I feel tax mone-y s1 o fd noi be used to help people renovate· eir omes. I --
Property Owner Questionnaire #2 Question # 7 asked for the respondent's address is. The responses have not been included for privacy reasons. Question #2. Do you rent or own property in the Hammond Heritage Character Area? Answers e Rent -1 e Own -28 e Neither - I am outside of the Hammond Heritage Character Area -0 Question #3. Do you support implementing additional tool(s) within the Hammond Heritage Character Area (such as Heritage Zoning, Heritage Conservation Area or Heritage Financial Incentives)? Answers e Yes -23 e No-5 Question #3a. If no, please explain why you do not support implementing additional tool(s) within the Hammond Heritage Character Area (such as Heritage Zoning, Heritage Conservation Area or Heritage Financial Incentives)? ano y ous 2 ano ymo s ammo dis the arle o" .l\,fa. le Ridge and I wo Id Ii e to see it all renewed aind built high. No :,
3 ano yn o s 4 ano yn ous 5, Vve do not ,,.,.a t rest ·coions p o the area because t ere are a lot of nevv· houses i the area already. T ,e olde houses a e riot well aintained, and utting restrictions on what can be b ilt in t e airea will disco age new developments. Some of the older houses in the a ea a e lbeyondl repair. and need to be replaced witih a nevit ho se, but restrictions '.llv'iil discourage this fro n hap e ing. We ·want o ir a ea to be nice, and don't n ind ·he e t ,ere ·will be a va ·ety of houses i the area because there already is a mix of e ·tage looking houses, crafts an siyle houses, 90's houses, and bra d ew odem ho s,es_ I am opposed to rest ·ctive cove ants o my pope ty that fun: er limit what I ca do with n y p operty. I like the rieriiage c aracter of my ho e b t I don/': wan: it forced on n 1e. My ho se is S.30 sq ··ton 11/2 oors. T is is a knockdown as there is r de val e int e house. T' ,e less involve em wit a perso s pope ~r the better for the aw er a d pote tial buye if they decide to sell. This process. has been unp oductive and ·;_'s tj ne ·o stop wasting the tax payers oney on this am ond p ocess and fi d other 'vilays fror job c eatiori of o city w·orkers. Question #3b. If Yes, what tool(s) would you like to see the City implement in order to conserve Hammond's heritage character? (select one). Answers e Heritage Conservation Area -12 • • Heritage Conservation Area AND Financial Heritage Incentives - 5 Heritage Zoning-0 e Heritage Zoning AND Financial Heritage Incentives - 2 e Only Financial Heritage Incentives -2 e I do not know -2 t-
2 :, _, 4 Question #4. Did we forget something? Let us know if you have any other thoughts or general comments! (open text field) arc ·nyr-":.::;,u s aronyrrous res::,ec ;:o :Jeing c oser :o \/anc(:,u··:'e' \":oulc ove'i'ide ariy l:i\v ball offers. Ha'Ttr':i:ind -s a nice p!ace :o [\/I:: 'liith s-er'i/ces :::ase '::,y' so feel.; s,·T:aU 1eri:age -!:::use 'l/OL d s:~'i hold \:'a:Le~ -io'1l/ :o ::or"1/e}' k(sta a1d Us.; for :Jubn,;; ir an 1:::rec·::,le arrour: DT'itYk a'"1d doing a Qrea: pteser::afrJn. Thank y,:J1.1 S8 rru:::f· Do it A.S.A.:i o: re: a: alL :'s .;;: east 5 years late. (:a!drg V'/aiks safely aroL 1d our 1e\gr't:cd_.,..hc1od. cl:::r": see the going :o ;::,ay Heri:age proper:y taxes fourC ~'.'le Ci:;/ -ieritage staff ~o ::·e ir_dis:,e1sac'li: ir dea!ir;l ·<l/:'~i a tr-se re12,L1lat:::ry 100:::is a1::l Cc1urc: \.\'>:;s ''/ery ~up:11::ittb/e. lrrpier'.e1·:,1g a ~er::a,~e C:::,nse'/a:·01 A.rea 'Nill ;:,e:-1efa a rorneo•1;re's ·n :re are.:1. e-,,•er ,f i~ aces a, evel cf 'f!1.:1i:ipa! O\/-ersigr: :o a r--:om-e1s 1jesii;n. l '':'/c-ide,.. i-F s~aF ,::ar re.3c!-. c:u: :o ea·::1-' :-""1o'T'eo',/.i'1er ·n tre C:Jrser,/a:~r:i:--1 A..-,ea a1d rr.3;<~e sure :1e/
6 aronyr~.ous arcnyrr-ous 2 aronyrrou~, ·,,vr,a: '"flakes -ia,,-1:ord. Ha:i~rnond. :hr< if you are able :o rrain:a-n tr.e uriq1_.e1ess ·::if ~f"'.e c:ea 't V/ill C,e far :--r1ore \"alL.a:Jie :o tre comrruri:y 'n :re i:::rg run. Perrni~tirg ::onstruc:·on of rrcder1. rr-,ulti fa1:ily. huge rci-nes tha: 1ave no contiruity anc look severe':/ OU: of :::;!ace rex: :o OL,r heri:age Cl\t'/ellirgs S sb.,v,y Tra: he(:.3ge ::cnserva:ior arc: res:ora:io1 be co1e as origirai as tre croper:y \.Viii a C'N oCJd 10: \Nha;: SCIY•e Ceveic,::;,er feels is as Tra: irclu,jeds ali rna:erials used ·'1 the ,es:orati::,:i b:J:f~ 1J1,.. idirg a1:::l la'1dscaoe. ,4rc ail desigrs '111,..s: be aporo'..ed ou: b::d' :he desi,;ir pare! of ,nape l"id,;e and :1e h'sto(ca soc·e:y or her':age
---------City of Maple Ridge TO: FROM: mapleridge.ca His Worship Mayor Michael Morden and Members of Council Chief Administrative Officer MEETING DATE: July 13, 2021 FILE NO: 01-0110-01-2021 MEETING: Council Workshop SUBJECT: Business and Financial Planning Guidelines 2022-2026 EXECUTIVE SUMMARY: The attached report is scheduled to be on the July 27, 2021 Council Meeting agenda for discussion and consideration of the recommendation. The Council Workshop forum provides an extended opportunity for Council to seek additional information if required, prior to decision-making. RECOMMENDATION: That the attachment to the July 13, 2021 Council Workshop report titled "Business and Financial Planning Guidelines 2022-2026" be forwarded to the Council Meeting of July 27, 2021. App~porate Officer Attachment: • Staff report dated July 27, 2021 titled "Business and Financial Planning Guidelines 2022-2026" 4.4 Doc# 2815746 Page 1 of 1 I !
TO: FROM: His Worship Mayor Michael Morden and Members of Council Chief Administrative Officer CITY OF MAPLE RIDGE MEETING DATE: FILE NO: MEETING: July 27, 2021 01-0110-01-2021 Council SUBJECT: Business and Financial Planning Guidelines 2022-2026 EXECUTIVE SUMMARY: Over the next few months, staff will be preparing the 2022-2026 Corporate Plan, including work plans and Financial Plan, for Council's consideration in December. The Business and Financial Plan Guidelines serve as direction to staff and identify the necessary property tax increase to move forward on Council's strategic priorities. They also provide the community with an indication of service level commitments and anticipated property tax and fee increases. The property tax increases adopted by Council may be different from the Guidelines depending on Council approved service level adjustments or subsequent direction provided by Council. The purpose of this report is for Council to review and endorse the Guidelines in order to allow for revisions to existing five-year plans and ensure that staff align work plans to Council's direction. RECOMMENDATION: That the Business and Financial Planning Guidelines 2022-2026 be approved. DISCUSSION: a) Background Context: There are a number of reasons for consideration of the proposed Business & Financial Planning Guidelines for 2022-2026 (Attachment A), as follows: • Provide an open and transparent overview of the key assumptions used in the development of the Financial Plan. • Provide the community with an early indication of proposed property and fee increases. • Allow for a lengthy public input period, before Council receives the formal Financial Plan that will incorporate these guidelines. • Provide guidance to staff so that the Financial Plan that is presented to Council in December meets with Council's direction. 2814220 Page 1of3
The rationale for the tax increases is covered in detail in the 2021-2025 Financial Plan Overview Report that was provided to Council last November and is available on our website at mapleridge.ca/2162/Financial-Overview-Report. The proposed annual property tax increase is broken into the following elements for the sake of transparency: • General Purpose: This covers the cost of existing services, and depending on how the assumptions of cost increases materialize, may provide a small amount to address incremental adjustments. • Infrastructure Replacement: This increase goes towards the rehabilitation and replacement of the City's existing assets. Over the next few decades, this will close the infrastructure funding deficit. Our infrastructure is fairly young, but aging, and we are currently spending just over a third of what is required annually to maintain it. • Parks, Recreation & Culture Improvements: This increase was introduced to fund the Parks & Recreation Master Plan and funds new parks and facilities that are not funded through development. These costs include capital, operating and debt servicing. The Community Amenity Charges (CACs) are also used to fund these amenities. The report on approved borrowing, associated property tax increases and planned use of the CACs is attached in Appendix B. • Drainage Improvements: These funds are used to improve the drainage system and recently funded the Storm Water Management Plan. Property Tax Increase 2022 2023 2024 2025 2026 General Purpose 2% 2% 2% 2% 2% I nfrastru ctu re 0.9% 0.9% 0.9% 1% 1% Parks, Rec. & Culture 0.6% 0.6% 0.6% 0.4% 0.25% Drainage 0.1% 0.1% 0.1% 0.1% 0.1% Total Tax Increase 3.6% 3.6% 3.6% 3.5% 3.35% An assumption of new revenue due to growth or new development is included in the budget, which generates over $1.6 million each year. Due in large part to the impacts of the COVID-19 pandemic, growth revenue in 2021 was one-third below forecasts. The. Financial Plan has been adjusted to reflect a catch-up of growth as projects in the development process currently are completed. Increased operating costs associated with growth have also been factored into the Financial Plan accounting for just under half of new revenue. These operating costs are to maintain existing service levels. The balance of the growth revenue is used to keep the General Purpose component of the property tax increase to 2%. In addition to property taxes, property owners also receive utility user fees. User fee increases are required to fund water, sewer and recycling operations and associated capital costs. There is a reserve or fund balance in each of these areas to assist with rate smoothing. The majority of rate increase pressures in water and sewer user fees come from the region due to large investments in infrastructure, such as treatment plants. The Water Revenue Fund 2814220 Page 2 of 3 f I I. 1-l
has the most flexibility to manage a temporary pause in rate increases. This will cause a slight delay in the funding of the infrastructure deficit for the water utility. ALTERNATIVES: If no additional significant Parks and Recreation facilities are planned and future Community Amenity Contributions are used to fund currently planned projects, the Parks, Recreation & Culture Improvement element of the property tax increase could be less. The original approval of the borrowing was associated with a 0.35% property tax increase for seven years and the use of $6 million of CACs, which is detailed in Appendix B. The CAC's collected to the end of 2020 were approximately $2 million more than is currently committed, as indicated in the report attached in Appendix C. The CAC Policy is included in the Appendix as well, indicating the permitted uses of these funds. When discussing using CACs to reduce property tax increases, we need to convert one-time CAC funding into an annual debt servicing amount and then into a single year's property tax impact. The annual debt servicing costs on $1.7 to $2.0 million, with a 25-year amortization period, is roughly $100,000 or 0.1% of a single year's property tax increase. CONCLUSION: A significant amount of work on Business Planning will be done over the coming months and into the fall. The Guidelines attached to this report will allow staff to develop a plan aligned with Council direction. Pre~ Research Technician Reviewed by. Trev r Thompson C'§J~ial Officer Approved by: Christina Crabtree Gene I Al Horsman Chief Administrative Officer Attachments: (A) Attachment A -Business & Financial Planning Guidelines 2022-2026 (B) Attachment B -Loan Authorization Bylaws Report -September 17, 2017 (C) Attachment C -Review of Community Amenity Contributions Programs -June 14, 2021 2809866 Page 3 of3 !-
Attachment A -Business & Financial Planning Guidelines 2022-2026 1. Guidelines for Financial Planning: 1.1. General Purposes Property Tax Increase, 2.0% per year. 1.2. Infrastructure Replacement Property Tax Increase, 0.9% in 2022 increasing to 1% by 2025. 1.3. Parks, Recreation and Culture Property Tax Increase, 0.60% through 2024, 0.4% in 2025 and 0.25% in 2026. 1.4. Storm Water Property Tax Increase, 0.10% per year. 1.5. Water Levy Increase, 4.5% per year. 1.6. Sewer Levy Increase, 8.5% per year. 1.7. Recycling Levy Increase, 2.75% per year. 1.8. Growth in Property Tax Revenue Assumption between 1.70% and 1.80% per year. 1.9. Provision for costs associated with growth, subject to available funding. 1.10. Budgets include operating and capital components for a five-year period. 1.11. The Financial Plan reflects policies embedded in the Financial Sustainability Plan, including financial management tools utilized for Business Planning. 1.12. The Financial Plan needs to include sufficient capacity to address labour and collective agreement costs. 1.13. The Financial Plan allows for sufficient flexibility to take advantage of grant opportunities to deliver programs, services, and infrastructure projects. 1.14. Staff continue to monitor the ongoing financial pressures posed by the COVID-19 pandemic and phased restart. 1.15. That revenues from development support the required municipal infrastructure. 1.16. Assess utility charges regularly in order to smooth large annual fluctuations using rate stabilization. 1.17. That operating impacts of the Capital Plan are factored into operating budgets. 2809872 Page 1of2
Attachment A -Business & Financial Planning Guidelines 2022-2026 2. Guidelines for Business Planning: 2.1. The Corporate Management Team and staff leverage a set of management tools embedded within operational processes to ensure the sustainability of the City's financial health and human capital. These considerations represent fundamentals of good business practice, many of which are embedded in the City's Financial Sustainability Plan Policy. • Changes to the organizational structure of operations should be considered to determine whether the current format adequately delivers the desired level of service. Additional consideration should be given for contract and consulting services, staff vacancies, staff development and succession planning. • Requests for new programs, projects, staff, and increased service levels must be supported by a business case formally documented as an Incremental Package submission. Scope of work, project activities, desired outcomes, performance measures and funding sources should be identified. • Service level reductions are considered by senior staff annually. Reduction Packages should reflect changes to an area's operations that result in a shift in whether services continue or how they are delivered. Proposed reductions, and their impacts, should be considered divisionally and with thought to cross-functional impacts. • Review property tax rates annually for comparability with other lower mainland municipalities. 2.2. Critical to the advancement of community initiatives is the alignment between Council direction and department work plans. Council-raised issues and actions that advance priorities within Council's Strategic Plan 2019-2022 should be considered while allowing for capacity to react to opportunities and challenges that arise throughout the year. 2.3. Components of the municipal business and financial planning process are guided by the Community Charter and Local Government Act. These include requirements to: • Conduct public consultation on the proposed Financial Plan. • Measure municipal performance using established indicators which are reported to Council in open meetings and published in the City's Annual Report. 2.4. Technology has become ever more critical to providing fundamental municipal services. Business applications and tools should be reviewed annually to identify upgrades or end-of-life requirements. Information Technology resources should also be requested and assigned for future year projects. 2809872 Page 2 of 2
l<~~=~-mapleridge.ca City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: September 12, 2017 and Members of Council FROM: Chief Administrative Officer FILE NO. 05-1825-02 SUBJECT: Loan Authorization Bylaws MEETING: COUNCIL EXECUTIVE SUMMARY: Parks and Recreational facilities have been under consideration by Council after extensive public consultation. Staff has been directed to move forward with the following projects: • Maple Ridge Leisure Centre Renovation • Telosky Stadium Synthetic Fields • Albion Community Centre • Silver Valley Neighbourhood Gathering Places • Hammond Community Centre Renovation • Whonnock Lake Canoe and Kayak Facility Improvements • Maple Ridge Secondary School Track Facility Upgrades • Ice Sheet Addition In addition, Council has directed staff to gather more detailed information to move forward on an outdoor pool. The funding required for the above noted projects is $55.5 million (details below) of which $6 million can be supported from existing revenue streams. Council has directed that the remaining sum of $49.5 million be borrowed, with the approval of the electors. With Council directing staff to proceed with obtaining further details on an outdoor pool at an estimated cost of $6 million, the borrowing requirements increase back up to $55.5 million. This borrowing will require electoral approval, which can be achieved through the Alternative Approval Process (AAP) (full borrowing process is described below). At the July 11, 2017 Council meeting, staff was directed to prepare a separate bylaw for each project to allow the public to oppose one, some, or all of the projects. The purpose of this report is to provide the information for Council to give consideration to three readings of the associated loan authorization bylaws (7370-2017 to 7378-2017, Attachments A-1). Should Council approve the bylaw readings, staff also recommend approval of the Alternative Approval Process Elector Response Forms (Attachments J-R) and approval of the AAP advertisement (Attachment S) to enable the process for the AAP to move forward once approval has been obtained from the Inspector of Municipalities. 1 1780533
RECOMMENDATION(S): 1. That Maple Ridge Leisure Centre Renovation Loan Authorization Bylaw No. 7370-2017 be given first, second and third readings; 2. That Telosky Stadium Synthetic Fields Loan Authorization Bylaw No. 7371-2017 be given first, second and third readings; 3. That Albion Community Centre Loan Authorization Bylaw No. 7372-2017 be given first, second and third readings; 4. That Silver Valley Neighbourhood Gathering Places Loan Authorization Bylaw No. 7373-2017 be given first, second and third readings; 5. That Hammond Community Centre Renovation Loan Authorization Bylaw No. 737 4-2017 be given first, second and third readings; 6. That Whonnock Lake Canoe and Kayak Facility Improvements Loan Authorization Bylaw No. 7375-2017 be given first, second and third readings; 7. That Maple Ridge Secondary School Track Facility Upgrades Loan Authorization Bylaw No. 7376-2017 be given first, second and third readings; 8. That Ice Sheet Addition Loan Authorization Bylaw No. 7377-2017 be given first, second and third readings; 9. That Outdoor Pool Construction Loan Authorization Bylaw No. 7378-2017 be given first, second and third readings; 10. That the Corporate Officer be directed to submit Bylaw Nos. 7370-2017, 7371-2017, 7372-2017, 7373-2017, 7374-2017, 7375-2017, 7376-2017, 7377-2017 and 7378-2017 to the Ministry of Community Services for review and approval by the Inspector of Municipalities; 11. That following approval of the bylaws by the Inspector of Municipalities, approval of the electors be sought through the Alternative Approval Process in relation to Bylaw Nos. 7370-2017, 7371-2017, 7372-2017, 7373-2017, 7374-2017, 7375-2017, 7376-2017, 7377-2017 and 7378-2017. 12. That the Alternative Approval Process Elector Response Forms be approved (Attachments J-R of the report dated September 12, 2017); AND 13. That the advertisement for the Alternative Approval Process be approved (Attachment S of the report dated September 12, 2017). 2 1780533
DISCUSSION: Council has directed staff to proceed with the following projects, with a portion of the funding coming from debt: 1. Maple Ridge Leisure Centre Renovation 2. Telosky Stadium Synthetic Fields 3. Albion Community Centre 4. Silver Valley Neighbourhood Gathering Places 5. Hammond Community Centre Renovation 6. Whonnock Lake Canoe and Kayak Facility Improvements 7. Maple Ridge Secondary School Track Facility Upgrades 8. Ice Sheet Addition 9. Outdoor Pool An additional $3.5 million $10 million $10 million $1 million $2.5 million $1 million $2.5 million $25 million $6 million Public consultation will be undertaken to gather input to the design criteria for each facility, this step is complete for the Maple Ridge Leisure Centre Renovations. Further descriptions of each project are noted below: 1. Maple Ridge Leisure Centre Renovation $3.5 million The Maple Ridge Leisure Centre has served the community for 37 years, and key infrastructure replacements and repairs are needed to ensure continued service. The project will fully upgrade the pool tanks and supporting systems including mechanical, electrical and chlorination and renovate the change rooms, lobby and reception areas. The total project is estimated to cost $9 million with $5.5 million already allocated towards it from existing sources. 2. TeloskyStadium Synthetic Fields $10 million This project proposes to redevelop the Telosky Stadium/Thomas Haney Secondary School field complex to a synthetic sports surface and add lighting and reorient other fields at this site. This will help address the acute shortage of field time for minor sports organizations in Maple Ridge. 3. Albion Community Centre $10 million This project proposes a new community gathering centre to replace the original Albion Hall that was demolished several years ago. The new community centre will be co-located on the same site as a new elementary school and neighbourhood learning centre that is proposed for the area. The vision for the Centre is for a facility that fosters a connection to the forested site, existing trails and wetland. Programming at this site will benefit both the students and the community. 4. Silver Valley Neighbourhood Gathering Places $1 million The two proposed outdoor pavilions will be more fully defined through consultation with the neighbourhoods. The intent is to support Silver Valley by connecting the neighbourhoods. These facilities will encourage activities such as barbeques, community gardening and outdoor gatherings. 3 1780533
5. Hammond Community Centre Renovation $2.5 million This project will provide a significant upgrade to the Hammond Community Centre. Renovations to the hall, daycare, lobby and building envelope are included. Landscaping and new support buildings for the sports fields and outdoor pool are also included. The existing sport court will be resurfaced and food truck infrastructure will be added to serve the outdoor pool and fields. 6. Whonnock Lake Canoe and Kayak Facility Improvements $1 million This project will improve the canoe and kayak facility at Whonnock Lake, primarily in terms of training space, boat storage and access to the lake. 7. Maple Ridge Secondary School Track Facility Upgrades $2.5 million Planned upgrades will improve track and field facilities, including lighting, additional seating capacity and storage. These upgrades will also help prepare this venue for the 2020 BC Summer Games. 8. Ice Sheet Addition $25 million This project adds an additional sheet of ice to address the shortage of ice and dry floor time for minor sports organizations in the community. 9. Outdoor Pool Construction $6 million At the August 1, 2017 Council meeting, staff were directed to proceed with an outdoor pool, adjacent to the Thomas Haney Secondary School. Staff recommend that this project be funded using the framework approved for the other projects. Funding Model The funding model approved by Council uses $6 million in existing revenue streams to reduce the debt required. This stream includes Community Amenity Charges and Albion Density Bonus Amenity Charges. For the purpose of the borrowing bylaws, these funds have been allocated as follows: Albion Community Centre $1.5M Ice Sheet Addition $1.5M Telosky Field $3.0M $6.0M As outlined in the funding model discussed at the July 18, 2017 Audit & Finance Committee meeting, the long term debt is amortized over 25 years. An additional property tax increase of 0.35% each year for 7 years will be required to fund the debt and cover the operating costs. Subsequently on August 1st, Council provided direction to also proceed with an outdoor pool for $6 million. The operating and debt servicing costs from that project will result in an additional 0.10% tax increase, making the total tax increase 0.45% each year for 7 years. Spending on these projects, for costs to be funded by debt, can occur only after the borrowing is approved and the Financial Plan Bylaw has been amended. 4 1780533
The following are the basic steps for the City to complete the borrowing for these matters: • Complete three readings of each of the Loan Authorization Bylaws. • Submit Bylaws and Liability Servicing Limit Certificate (signed by the Chief Financial Officer) to the applicable Ministry for review and approval. • Seek elector approval through the Alternative Approval Process. Two public notices in subsequent weeks are required, after which time the forms will be available to the public at City Hall or on the City's web site. Electorate will have 30 days after the second publication to submit original forms to the Corporate Officer. • Adopt the Loan Authorization Bylaws for those Bylaws that did not receive opposition of 10% or greater of the electorate. The Provincial provisional number of registered voters as of May 9, 2017 is 60,618 making the 10% threshold of electors 6,062. • Subsequent to the thirty day quashing period as required by S. 760 of the Local Government Act, application for the Certificate of Approval by the Ministry, which upon receipt the City may borrow funds. The Alternative Approval Process requires Council to approve the question(s) and format of the form that the public will be asked to consider (attached for each project in Attachments J-R) and Council is asked to approve the advertisement for the Alternative Approval Process (Attachment S). The questions will follow the example below for each specific project: I am OPPOSED to the City of Maple Ridge proceeding with the borrowing of $3.5 million as set out in the City of Maple Ridge Leisure Centre Renovations Loan Authorization Bylaw No. 7370-2017, unless it is approved by Assent of the Electors. CONCLUSIONS: As directed by Council, a separate bylaw is being brought forward for each of projects which will allow the public to have a say on each of the projects, rather than considering them as a bundle. We will seek Ministry approval and approval from the electorate using the Alternative Approval Process, for those bylaws that receive three (3) readings. "original signed by Laurie Darcus" Prepared by: Laurie Darcus, Manager of Legislative Services "original signed by Trevor Thompson" Prepared by: Trevor Thompson, Manager of Financial Planning "original signed by Paul Gill" Approved by: Paul Gill, General Manager, Corporate & Financial Services 5 1780533
"original signed by Kelly Swift" Approved by: Kelly Swift, General Manager, Parks, Recreation & Cultural Services "original signed by Frank Quinn" Approved by: Frank Quinn, General Manager, Public Works & Development "original signed by Ted Swabey" Approved by: E.C. Swabey Chief Administrative Officer Attachments: A -I Bylaws 7370 to 7378, 2017, for each project J -R Alternative Approval Process Elector Response Forms for each project S Proposed Advertisement for the Alternative Approval Process 6 1780533
Council Report -Loan Authorization Bylaws September 12, 2017 CllY OF MAPLE RIDGE BYLAW NO. 7370-2017 ATTACHMENT A A bylaw to authorize the borrowing of a portion of the estimated cost to renovate the Maple Ridge Leisure Centre WHEREAS, it is deemed desirable and expedient to renovate and improve the Maple Ridge Leisure Centre. AND WHEREAS the sum of $3,500,000 is the amount of debt intended to be borrowed by this bylaw; NOW THEREFORE, the Council for the City of Maple Ridge enacts as follows: 1. The Council is hereby empowered and authorized to undertake and carry out or cause to be carried out the renovation and improvement of the Maple Ridge Leisure Centre generally in accordance with general plans on file in the municipal office and to do all things necessary in connection therewith and without limiting the generality of the foregoing: a) To borrow upon the credit of the Municipality a sum not exceeding $3,500,000. b) To acquire all such real property, easements, rights-of-way, licenses, rights or authorities as may be requisite or desirable for or in connection with the renovation of the said Leisure Centre. 2. The maximum term for which debentures may be issued to secure the debt created by this bylaw is twenty-five years. 3. This bylaw may be sited as "Maple Ridge Leisure Centre Renovation Loan Authorization Bylaw No. 7370-2017. READ a first time the READ a second time the READ a third time the day of day of day of , 2017. , 2017. , 2017. RECEIVED the approval of the Inspector of Municipalities this day of RECEIVED the approval of the electors of the City of Maple Ridge on the 2017. RECONSIDERED AND FINALLY PASSED AND ADOPTED this day of PRESIDING MEMBER CORPORATE OFFICER , 2017. day of , 2017.
Council Report -Loan Authorization Bylaws September 12, 2017 CITY OF MAPLE RIDGE BYLAW NO. 7371-2017 ATTACHMENT B A bylaw to authorize the borrowing of the estimated cost of constructing synthetic fields at Telosky Stadium WHEREAS, it is deemed desirable and expedient to construct synthetic fields at Telosky Stadium. AND WHEREAS the sum of $7,000,000 is the amount of debt intended to be borrowed by this bylaw; NOW THEREFORE, the Council for the City of Maple Ridge enacts as follows: 1. The Council is hereby empowered and authorized to undertake and carry out or cause to be carried out the construction of synthetic fields at Telosky Stadium generally in accordance with general plans on file in the municipal office and to do all things necessary in connection therewith and without limiting the generality of the foregoing: a) To borrow upon the credit of the Municipality a sum not exceeding $7,000,000. b) To acquire all such real property, easements, rights-of-way, licenses, rights or authorities as may be requisite or desirable for or in connection with the construction of said synthetic fields at Telosky Stadium. 2. The maximum term for which debentures may be issued to secure the debt created by this bylaw is twenty-five years. This bylaw may be sited as "Telosky Stadium Synthetic Fields Loan Authorization Bylaw No. 7371-2017. READ a first time the READ a second time the READ a third time the day of day of day of , 2017. , 2017. , 2017. RECEIVED the approval of the Inspector of Municipalities this day of RECEIVED the approval of the electors of the City of Maple Ridge on the 2017. RECONSIDERED AND FINALLY PASSED AND ADOPTED this day of PRESIDING MEMBER CORPORATE OFFICER , 2017. day of , 2017.
Council Report -Loan Authorization Bylaws September 12, 2017 CITY OF MAPLE RIDGE BYLAW NO. 7372-2017 ATIACHMENTC A bylaw to authorize the borrowing of the estimated cost of constructing the Albion Community Centre WHEREAS, it is deemed desirable and expedient to construct the Albion Community Centre. AND WHEREAS the sum of $8,500,000 is the amount of debt intended to be borrowed by this bylaw; NOW THEREFORE, the Council for the City of Maple Ridge enacts as follows: 1. The Council is hereby empowered and authorized to undertake and carry out or cause to be carried out the construction of the Albion Community Centre generally in accordance with general plans on file in the municipal office and to do all things necessary in connection therewith and without limiting the generality of the foregoing: a) To borrow upon the credit of the Municipality a sum not exceeding $8,500,000. b) To acquire all such real property, easements, rights-of-way, licenses, rights or authorities as may be requisite or desirable for or in connection with the construction of said Albion Community Centre. 2. The maximum term for which debentures may be issued to secure the debt created by this bylaw is twenty-five years. 3. This bylaw may be sited as "Albion Community Centre Loan Authorization Bylaw No. 7372-2017. READ a first time the READ a second time the READ a third time the day of day of day of , 2017. , 2017. , 2017. RECEIVED the approval of the Inspector of Municipalities this day of RECEIVED the approval of the electors of the City of Maple Ridge on the 2017. RECONSIDERED AND FINALLY PASSED AND ADOPTED this day of PRESIDING MEMBER CORPORATE OFFICER , 2017. day of , 2017.
Council Report -Loan Authorization Bylaws September 12, 2017 CITY OF MAPLE RIDGE BYLAW NO. 7373-2017 ATTACHMENT D A bylaw to authorize the borrowing of the estimated cost of constructing Silver Valley Neighbourhood Gathering Places WHEREAS, it is deemed desirable and expedient to construct Silver Valley Neighbourhood Gathering Places. AND WHEREAS the sum of $1,000,000 is the amount of debt intended to be borrowed by this bylaw; NOW THEREFORE, the Council for the City of Maple Ridge enacts as follows: 1. The Council is hereby empowered and authorized to undertake and carry out or cause to be carried out the construction of Silver Valley Neighbourhood Gathering Places generally in accordance with general plans on file in the municipal office and to do all things necessary in connection therewith and without limiting the generality of the foregoing: a) To borrow upon the credit of the Municipality a sum not exceeding $1,000,000. b) To acquire all such real property, easements, rights-of-way, licenses, rights or authorities as may be requisite or desirable for or in connection with the construction of said Silver Valley Neighbourhood Gathering Places. 2. The maximum term for which debentures may be issued to secure the debt created by this bylaw is twenty-five years. 3. This bylaw may be sited as "Silver Valley Neighbourhood Gathering Places Loan Authorization Bylaw No. 7373-2017. READ a first time the READ a second time the READ a third time the day of day of day of , 2017. , 2017. , 2017. RECEIVED the approval of the Inspector of Municipalities this day of RECEIVED the approval of the electors of the City of Maple Ridge on the 2017. RECONSIDERED AND FINALLY PASSED AND ADOPTED this day of PRESIDING MEMBER CORPORATE OFFICER , 2017. day of , 2017.
Council Report -Loan Authorization Bylaws September 12, 2017 CITY OF MAPLE RIDGE BYLAW NO. 7374-2017 ATTACHMENT E A bylaw to authorize the borrowing of the estimated cost to renovate the Hammond Community Centre WHEREAS, it is deemed desirable and expedient to renovate and improve the Hammond Community Centre. AND WHEREAS the sum of $2,500,000 is the amount of debt intended to be borrowed by this bylaw; NOW THEREFORE, the Council for the City of Maple Ridge enacts as follows: 1. The Council is hereby empowered and authorized to undertake and carry out or cause to be carried out the renovation and improvement of the Hammond Community Centre generally in accordance with general plans on file in the municipal office and to do all things necessary in connection therewith and without limiting the generality of the foregoing: a) To borrow upon the credit of the Municipality a sum not exceeding $2,500,000. b) To acquire all such real property, easements, rights-of-way, licenses, rights or authorities as may be requisite or desirable for or in connection with the renovation of said Hammond Community Centre. 2. The maximum term for which debentures may be issued to secure the debt created by this bylaw is twenty-five years. 3. This bylaw may be sited as "Hammond Community Centre Renovation Loan Authorization Bylaw No. 7374-2017. READ a first time the READ a second time the READ a third time the day of day of day of , 2017. , 2017. , 2017. RECEIVED the approval of the Inspector of Municipalities this day of RECEIVED the approval of the electors of the City of Maple Ridge on the 2017. RECONSIDERED AND FINALLY PASSED AND ADOPTED this day of PRESIDING MEMBER CORPORATE OFFICER , 2017. day of , 2017.
Council Report -Loan Authorization Bylaws September 12, 2017 CITY OF MAPLE RIDGE BYLAW NO. 7375-2017 ATTACHMENT F A bylaw to authorize the borrowing of the estimated cost of improving the Whonnock Lake Canoe and Kayak Facility WHEREAS, it is deemed desirable and expedient to improving the Whonnock Lake Canoe and Kayak Facility. AND WHEREAS the sum of $1,000,000 is the amount of debt intended to be borrowed by this bylaw; NOW THEREFORE, the Council for the City of Maple Ridge enacts as follows: 1. The Council is hereby empowered and authorized to undertake and carry out or cause to be carried out the improvement of the Whonnock Lake Canoe and Kayak Facility generally in accordance with general plans on file in the municipal office and to do all things necessary in connection therewith and without limiting the generality of the foregoing: a) To borrow upon the credit of the Municipality a sum not exceeding $1,000,000. b) To acquire all such real property, easements, rights-of-way, licenses, rights or authorities as may be requisite or desirable for or in connection with the improvement of said Whonnock Lake Canoe and Kayak Facility. 2. The maximum term for which debentures may be issued to secure the debt created by this bylaw is twenty-five years. 3. This bylaw may be sited as "Whonnock Lake Canoe and Kayak Facility Improvement Loan Authorization Bylaw No. 7375-2017. READ a first time the READ a second time the READ a third time the day of day of day of , 2017. , 2017. , 2017. RECEIVED the approval of the Inspector of Municipalities this day of RECEIVED the approval of the electors of the City of Maple Ridge on the 2017. RECONSIDERED AND FINALLY PASSED AND ADOPTED this day of PRESIDING MEMBER CORPORATE OFFICER , 2017. day of , 2017.
Council Report -Loan Authorization Bylaws September 12, 2017 CITY OF MAPLE RIDGE BYLAW NO. 7376-2017 ATTACHMENT G A bylaw to authorize the borrowing of the estimated cost of constructing the Maple Ridge Secondary School Track Facility Upgrades WHEREAS, it is deemed desirable and expedient to upgrade the Maple Ridge Secondary School Track Facility. AND WHEREAS the sum of $2,500,000 is the amount of debt intended to be borrowed by this bylaw; NOW THEREFORE, the Council for the City of Maple Ridge enacts as follows: 1. The Council is hereby empowered and authorized to undertake and carry out or cause to be carried out the construction of the Maple Ridge Secondary School Track Facility Upgrades generally in accordance with general plans on file in the municipal office and to do all things necessary in connection therewith and without limiting the generality of the foregoing: a) To borrow upon the credit of the Municipality a sum not exceeding $2,500,000. b) To acquire all such real property, easements, rights-of-way, licenses, rights or authorities as may be requisite or desirable for or in connection with the construction of said Maple Ridge Senior Secondary Track Facility. 2. The maximum term for which debentures may be issued to secure the debt created by this bylaw is twenty-five years. 3. This bylaw may be sited as "Maple Ridge Secondary School Track Facility Loan Authorization Bylaw No. 7376-2017. READ a first time the READ a second time the READ a third time the day of day of day of , 2017. , 2017. , 2017. RECEIVED the approval of the Inspector of Municipalities this day of RECEIVED the approval of the electors of the City of Maple Ridge on the 2017. RECONSIDERED AND FINALLY PASSED AND ADOPTED this day of PRESIDING MEMBER CORPORATE OFFICER , 2017. day of , 2017.
Council Report -Loan Authorization Bylaws September 12, 2017 CITY OF MAPLE RIDGE BYLAW NO. 7377-2017 ATTACHMENT H A bylaw to authorize the borrowing of the estimated cost of adding an ice sheet WHEREAS, it is deemed desirable and expedient to add an ice sheet and associated improvements. AND WHEREAS the sum of $23,500,000 is the amount of debt intended to be borrowed by this bylaw; NOW THEREFORE, the Council for the City of Maple Ridge in open meeting assembled, enacts as follows: 1. The Council is hereby empowered and authorized to undertake and carry out or cause to be carried out the addition of an ice sheet and associated improvements generally in accordance with general plans on file in the municipal office and to do all things necessary in connection therewith and without limiting the generality of the foregoing: a) To borrow upon the credit of the Municipality a sum not exceeding $23,500,000. b) To acquire all such real property, easements, rights-of-way, licenses, rights or authorities as may be requisite or desirable for or in connection with the addition of said Ice Sheet and associated improvements. 2. The maximum term for which debentures may be issued to secure the debt created by this bylaw is twenty-five years. 3. This bylaw may be sited as "Ice Sheet Addition Loan Authorization Bylaw No. 7377-2017. READ a first time the READ a second time the READ a third time the day of day of day of , 2017. , 2017. , 2017. RECEIVED the approval of the Inspector of Municipalities this day of RECEIVED the approval of the electors of the City of Maple Ridge on the 2017. RECONSIDERED AND FINALLY PASSED AND ADOPTED this day of PRESIDING MEMBER CORPORATE OFFICER , 2017. day of , 2017.
Council Report -Loan Authorization Bylaws September 12, 2017 CITY OF MAPLE RIDGE BYLAW NO. 7378-2017 ATTACHMENT I A bylaw to authorize the borrowing of a portion of the estimated cost to construct an Outdoor Pool WHEREAS, it is deemed desirable and expedient to construct an Outdoor Pool. AND WHEREAS the sum of $6,000,000 is the amount of debt intended to be borrowed by this bylaw; NOW THEREFORE, the Council for the City of Maple Ridge enacts as follows: 1. The Council is hereby empowered and authorized to undertake and carry out or cause to be carried out the construction of an Outdoor Pool generally in accordance with general plans on file in the municipal office and to do all things necessary in connection therewith and without limiting the generality of the foregoing: a) To borrow upon the credit of the Municipality a sum not exceeding $6,000,000. b) To acquire all such real property, easements, rights-of-way, licenses, rights or authorities as may be requisite or desirable for or in connection with the construction of the said Outdoor Pool. 2. The maximum term for which debentures may be issued to secure the debt created by this bylaw is twenty-five years. 3. This bylaw may be sited as "Outdoor Pool Construction Loan Authorization Bylaw No. 7378-2017. READ a first time the READ a second time the READ a third time the day of day of day of , 2017. , 2017. , 2017. RECEIVED the approval of the Inspector of Municipalities this day of RECEIVED the approval of the electors of the City of Maple Ridge on the 2017. RECONSIDERED AND FINALLY PASSED AND ADOPTED this day of PRESIDING MEMBER CORPORATE OFFICER , 2017. day of , 2017.
Council Report-Loan Authorization Bylaws September 12, 2017 ATIACHMENT J ALTERNATIVE APPROVAL PROCESS ELECTOR RESPONSE FORM I am OPPOSED to the City of Maple Ridge proceeding with the borrowing as set out below, unless it is approved by Assent of the Electors: • Maple Ridge Leisure Centre Renovation Loan Authorization Bylaw No. 7370-2017 for $3.5 Million I, the undersigned, hereby certify that: • I am eighteen (18) years of age or older; and • I am a Canadian citizen; and • I have resided in British Columbia for at least six (6) months; and • I have resided in, OR have been the registered owner of real property (and have been designated as the elector in regard to that property) in, the City of Maple Ridge for at least thirty (30) days; and • I am not disqualified by the Local Government Act or any other enactment or otherwise disqualified by law from voting in local elections; and • I am entitled to sign this alternative approval process Elector Response Form and have not previously signed an Alternative Approval Process Elector Response Form for the proposed Bylaw. The Community Charter of the Province of British Columbia requires that in order for an Elector's Response to be valid: 1. The person signing the Elector Response Form is an eligible elector of the City of Maple Ridge as identified above ("I, the undersigned, hereby certify that: ... "). 2. The form must include full name, residential address and signature. 3. If signing as a Property Elector (non-resident}, full residential address of property in Maple Ridge must be entered, as well as your residential address. All alternative approval process elector response forms containing original signatures must be received before 4:00 p.m. , 2017 by the Corporate Officer Corporation of the City of Maple Ridge 11995 Haney Place, Maple Ridge, BC V2X 6A9 NOTE: A person must not sign any alternative approval process elector response form more than once and may not withdraw his or her name from the alternative approval process elector response form after the deadline for submission of the petitions has passed. The number of electors of the City of Maple Ridge is estimated to be 60,618. If 10% (6.062) of the estimated number of electors of the City of Maple Ridge sign an alternative approval process elector response form opposing the noted transactions without assent of the electors, Municipal Council will not be able to proceed without then receiving the assent of the electors by voting. 1777660
Council Report -Loan Authorization Bylaws September 12, 2017 ATIACHMENTK ALTERNATIVE APPROVAL PROCESS ELECTOR RESPONSE FORM I am OPPOSED to the City of Maple Ridge proceeding with the borrowing as set out below, unless it is approved by Assent of the Electors: • Telosky Stadium Synthetic Fields Loan Authorization Bylaw No. 7371-2017 for $7 Million I, the undersigned, hereby certify that: • I am eighteen (18) years of age or older; and • I am a Canadian citizen; and • I have resided in British Columbia for at least six (6) months; and • I have resided in, OR have been the registered owner of real property (and have been designated as the elector in regard to that property) in, the City of Maple Ridge for at least thirty (30) days; and • I am not disqualified by the Local Government Act or any other enactment or otherwise disqualified by law from voting in local elections; and • I am entitled to sign this alternative approval process Elector Response Form and have not previously signed an Alternative Approval Process Elector Response Form for the proposed Bylaw. The Community Charter of the Province of British Columbia requires that in order for an Elector's Response to be valid: 1. The person signing the Elector Response Form is an eligible elector of the City of Maple Ridge as identified above ("I, the undersigned, hereby certify that: ... "). 2. The form must include full name, residential address and signature. 3. If signing as a Property Elector (non-resident), full residential address of property in Maple Ridge must be entered, as well as your residential address. All alternative approval process elector response forms containing original signatures must be received before 4:00 p.m. , 2017 by the Corporate Officer Corporation of the City of Maple Ridge 11995 Haney Place, Maple Ridge, BC V2X 6A9 NOTE: A person must not sign any alternative approval process elector response form more than once and may not withdraw his or her name from the alternative approval process elector response form after the deadline for submission of the petitions has passed. The number of electors of the City of Maple Ridge is estimated to be 60,618. If 10% (6,062} of the estimated number of electors of the City of Maple Ridge sign an alternative approval process elector response form opposing the noted transactions without assent of the electors, Municipal Council will not be able to proceed without then receiving the assent of the electors by voting. 1777671
Council Report -Loan Authorization Bylaws September 12, 2017 ATIACHMENTL ALTERNATIVE APPROVAL PROCESS ELECTOR RESPONSE FORM I am OPPOSED to the City of Maple Ridge proceeding with the borrowing as set out below, unless it is approved by Assent of the Electors: • Albion Community Centre Loan Authorization Bylaw No. 7372-2017 for $8.5 Million I, the undersigned, hereby certify that: • I am eighteen (18) years of age or older; and • I am a Canadian citizen; and • I have resided in British Columbia for at least six (6) months; and • I have resided in, OR have been the registered owner of real property (and have been designated as the elector in regard to that property) in, the City of Maple Ridge for at least thirty (30) days; and • I am not disqualified by the Local Government Act or any other enactment or otherwise disqualified by law from voting in local elections; and • I am entitled to sign this alternative approval process Elector Response Form and have not previously signed an Alternative Approval Process Elector Response Form for the proposed Bylaw. The Community Charter of the Province of British Columbia requires that in order for an Elector's Response to be valid: 1. The person signing the Elector Response Form is an eligible elector of the City of Maple Ridge as identified above ("I, the undersigned, hereby certify that: ... "). 2. The form must include full name, residential address and signature. 3. If signing as a Property Elector (non-resident), full residential address of property in Maple Ridge must be entered, as well as your residential address. All alternative approval process elector response forms containing original signatures must be received before 4:00 p.m. , 2017 by the Corporate Officer Corporation of the City of Maple Ridge 11995 Haney Place, Maple Ridge, BC V2X 6A9 NOTE: A person must not sign any alternative approval process elector response form more than once and may not withdraw his or her name from the alternative approval process elector response form after the deadline for submission of the petitions has passed. The number of electors of the City of Maple Ridge is estimated to be 60,618. If 10% (6.062) of the estimated number of electors of the City of Maple Ridge sign an alternative approval process elector response form opposing the noted transactions without assent of the electors, Municipal Council will not be able to proceed without then receiving the assent of the electors by voting. 1777676
Council Report -Loan Authorization Bylaws September 12, 2017 ATIACHMENTM ALTERNATIVE APPROVAL PROCESS ELECTOR RESPONSE FORM I am OPPOSED to the City of Maple Ridge proceeding with the borrowing as set out below, unless it is approved by Assent of the Electors: • Silver Valley Neighbourhood Gathering Places Loan Authorization Bylaw No. 7373-2017 for $1 Million I, the undersigned, hereby certify that: • I am eighteen (18) years of age or older; and • I am a Canadian citizen; and • I have resided in British Columbia for at least six (6) months; and • I have resided in, OR have been the registered owner of real property (and have been designated as the elector in regard to that property) in, the City of Maple Ridge for at least thirty (30) days; and • I am not disqualified by the Local Government Act or any other enactment or otherwise disqualified by law from voting in local elections; and • I am entitled to sign this alternative approval process Elector Response Form and have not previously signed an Alternative Approval Process Elector Response Form for the proposed Bylaw. The Community Charter of the Province of British Columbia requires that in order for an Elector's Response to be valid: 1. The person signing the Elector Response Form is an eligible elector of the City of Maple Ridge as identified above ("I, the undersigned, hereby certify that: ... "). 2. The form must include full name, residential address and signature. 3. If signing as a Property Elector (non-resident), full residential address of property in Maple Ridge must be entered, as well as your residential address. All alternative approval process elector response forms containing original signatures must be received before 4:00 p.m. , 2017 by the Corporate Officer Corporation of the City of Maple Ridge 11995 Haney Place, Maple Ridge, BC V2X 6A9 NOTE: A person must not sign any alternative approval process elector response form more than once and may not withdraw his or her name from the alternative approval process elector response form after the deadline for submission of the petitions has passed. The number of electors of the City of Maple Ridge is estimated to be 60,618. If 10% (6.062) of the estimated number of electors of the City of Maple Ridge sign an alternative approval process elector response form opposing the noted transactions without assent of the electors, Municipal Council will not be able to proceed without then receiving the assent of the electors by voting. 1777681
Council Report -Loan Authorization Bylaws September 12, 2017 ATIACHMENTN ALTERNATIVE APPROVAL PROCESS ELECTOR RESPONSE FORM I am OPPOSED to the City of Maple Ridge proceeding with the borrowing as set out below, unless it is approved by Assent of the Electors: • Hammond Community Centre Renovation Loan Authorization Bylaw No. 737 4-2017 for $2.5 Million I, the undersigned, hereby certify that: • I am eighteen (18) years of age or older; and • I am a Canadian citizen; and • I have resided in British Columbia for at least six (6) months; and • I have resided in, OR have been the registered owner of real property (and have been designated as the elector in regard to that property) in, the City of Maple Ridge for at least thirty (30) days; and • I am not disqualified by the Local Government Act or any other enactment or otherwise disqualified by law from voting in local elections; and • I am entitled to sign this alternative approval process Elector Response Form and have not previously signed an Alternative Approval Process Elector Response Form for the proposed Bylaw. The Community Charter of the Province of British Columbia requires that in order for an Elector's Response to be valid: 1. The person signing the Elector Response Form is an eligible elector of the City of Maple Ridge as identified above ("I, the undersigned, hereby certify that: ... "). 2. The form must include full name, residential address and signature. 3. If signing as a Property Elector (non-resident), full residential address of property in Maple Ridge must be entered, as well as your residential address. All alternative approval process elector response forms containing original signatures must be received before 4:00 p.m. , 2017 by the Corporate Officer Corporation of the City of Maple Ridge 11995 Haney Place, Maple Ridge, BC V2X 6A9 NOTE: A person must not sign any alternative approval process elector response form more than once and may not withdraw his or her name from the alternative approval process elector response form after the deadline for submission of the petitions has passed. The number of electors of the City of Maple Ridge is estimated to be 60,618. If 10% {6,062) of the estimated number of electors of the City of Maple Ridge sign an alternative approval process elector response form opposing the noted transactions without assent of the electors, Municipal Council will not be able to proceed without then receiving the assent of the electors by voting. 1777686
Council Report -Loan Authorization Bylaws September 12, 2017 ATTACHMENT 0 ALTERNATIVE APPROVAL PROCESS ELECTOR RESPONSE FORM I am OPPOSED to the City of Maple Ridge proceeding with the borrowing as set out below, unless it is approved by Assent of the Electors: • Whonnock Lake Canoe and Kayak Facility Improvement Loan Authorization Bylaw No. 7375-2017 for $1 Million I, the undersigned, hereby certify that: • I am eighteen (18) years of age or older; and • I am a Canadian citizen; and • I have resided in British Columbia for at least six (6) months; and • I have resided in, OR have been the registered owner of real property (and have been designated as the elector in regard to that property) in, the City of Maple Ridge for at least thirty (30) days; and • I am not disqualified by the Local Government Act or any other enactment or otherwise disqualified by law from voting in local elections; and • I am entitled to sign this alternative approval process Elector Response Form and have not previously signed an Alternative Approval Process Elector Response Form for the proposed Bylaw. The Community Charter of the Province of British Columbia requires that in order for an Elector's Response to be valid: 1. The person signing the Elector Response Form is an eligible elector of the City of Maple Ridge as identified above ("I, the undersigned, hereby certify that: ... "). 2. The form must include full name, residential address and signature. 3. If signing as a Property Elector (non-resident), full residential address of property in Maple Ridge must be entered, as well as your residential address. All alternative approval process elector response forms containing original signatures must be received before 4:00 p.m. , 2017 by the Corporate Officer Corporation of the City of Maple Ridge 11995 Haney Place, Maple Ridge, BC V2X 6A9 NOTE: A person must not sign any alternative approval process elector response form more than once and may not withdraw his or her name from the alternative approval process elector response form after the deadline for submission of the petitions has passed. The number of electors of the City of Maple Ridge is estimated to be 60,618. If 10% (6,062} of the estimated number of electors of the City of Maple Ridge sign an alternative approval process elector response form opposing the noted transactions without assent of the electors, Municipal Council will not be able to proceed without then receiving the assent of the electors by voting. 1777691
Council Report -Loan Authorization Bylaws September 12, 2017 ATIACHMENTP ALTERNATIVE APPROVAL PROCESS ELECTOR RESPONSE FORM I am OPPOSED to the City of Maple Ridge proceeding with the borrowing as set out below, unless it is approved by Assent of the Electors: • Maple Ridge Secondary School Track Facility Upgrades Loan Authorization Bylaw No. 7376-2017 for $2.5 Million I, the undersigned, hereby certify that: • I am eighteen (18) years of age or older; and • I am a Canadian citizen; and • I have resided in British Columbia for at least six (6) months; and • I have resided in, OR have been the registered owner of real property (and have been designated as the elector in regard to that property) in, the City of Maple Ridge for at least thirty (30) days; and • I am not disqualified by the Local Government Act or any other enactment or otherwise disqualified by law from voting in local elections; and • I am entitled to sign this alternative approval process Elector Response Form and have not previously signed an Alternative Approval Process Elector Response Form for the proposed Bylaw. The Community Charter of the Province of British Columbia requires that in order for an Elector's Response to be valid: 1. The person signing the Elector Response Form is an eligible elector of the City of Maple Ridge as identified above ("I, the undersigned, hereby certify that: ... "). 2. The form must include full name, residential address and signature. 3. If signing as a Property Elector (non-resident), full residential address of property in Maple Ridge must be entered, as well as your residential address. All alternative approval process elector response forms containing original signatures must be received before 4:00 p.m. , 2017 by the Corporate Officer Corporation of the City of Maple Ridge 11995 Haney Place, Maple Ridge, BC V2X 6A9 NOTE: A person must not sign any alternative approval process elector response form more than once and may not withdraw his or her name from the alternative approval process elector response form after the deadline for submission of the petitions has passed. The number of electors of the City of Maple Ridge is estimated to be 60,618. If 10% (6,062} of the estimated number of electors of the City of Maple Ridge sign an alternative approval process elector response form opposing the noted transactions without assent of the electors, Municipal Council will not be able to proceed without then receiving the assent of the electors by voting. 1777693
Council Report -Loan Authorization Bylaws September 12, 2017 ATIACHMENTQ ALTERNATIVE APPROVAL PROCESS ELECTOR RESPONSE FORM I am OPPOSED to the City of Maple Ridge proceeding with the borrowing as set out below, unless it is approved by Assent of the Electors: • Ice Sheet Addition Loan Authorization Bylaw No. 7377-2017 for $23.5 Million I, the undersigned, hereby certify that: • I am eighteen (18) years of age or older; and • I am a Canadian citizen; and • I have resided in British Columbia for at least six (6) months; and • I have resided in, OR have been the registered owner of real property (and have been designated as the elector in regard to that property) in, the City of Maple Ridge for at least thirty (30) days; and • I am not disqualified by the Local Government Act or any other enactment or otherwise disqualified by law from voting in local elections; and • I am entitled to sign this alternative approval process Elector Response Form and have not previously signed an Alternative Approval Process Elector Response Form for the proposed Bylaw. The Community Charter of the Province of British Columbia requires that in order for an Elector's Response to be valid: 1. The person signing the Elector Response Form is an eligible elector of the City of Maple Ridge as identified above ("I, the undersigned, hereby certify that: ... "). 2. The form must include full name, residential address and signature. 3. If signing as a Property Elector (non-resident), full residential address of property in Maple Ridge must be entered, as well as your residential address. All alternative approval process elector response forms containing original signatures must be received before 4:00 p.m. , 2017 by the Corporate Officer Corporation of the City of Maple Ridge 11995 Haney Place, Maple Ridge, BC V2X 6A9 NOTE: A person must not sign any alternative approval process elector response form more than once and may not withdraw his or her name from the alternative approval process elector response form after the deadline for submission of the petitions has passed. The number of electors of the City of Maple Ridge is estimated to be 60,618. If 10% {6,062) of the estimated number of electors of the City of Maple Ridge sign an alternative approval process elector response form opposing the noted transactions without assent of the electors, Municipal Council will not be able to proceed without then receiving the assent of the electors by voting. 1777695
Council Report-Loan Authorization Bylaws September 12, 2017 ATIACHMENTR ALTERNATIVE APPROVAL PROCESS ELECTOR RESPONSE FORM I am OPPOSED to the City of Maple Ridge proceeding with the borrowing as set out below, unless it is approved by Assent of the Electors: • Outdoor Pool Construction Loan Authorization Bylaw No. 7378-2017 for $6 Million I, the undersigned, hereby certify that: • I am eighteen (18) years of age or older; and • I am a Canadian citizen; and • I have resided in British Columbia for at least six (6) months; and • I have resided in, OR have been the registered owner of real property (and have been designated as the elector in regard to that property) in, the City of Maple Ridge for at least thirty (30) days; and • I am not disqualified by the Local Government Act or any other enactment or otherwise disqualified by law from voting in local elections; and • I am entitled to sign this alternative approval process Elector Response Form and have not previously signed an Alternative Approval Process Elector Response Form for the proposed Bylaw. The Community Charter of the Province of British Columbia requires that in order for an Elector's Response to be valid: 1. The person signing the Elector Response Form is an eligible elector of the City of Maple Ridge as identified above ("I, the undersigned, hereby certify that: ... "). 2. The form must include full name, residential address and signature. 3. If signing as a Property Elector (non-resident), full residential address of property in Maple Ridge must be entered, as well as your residential address. All alternative approval process elector response forms containing original signatures must be received before 4:00 p.m. , 2017 by the Corporate Officer Corporation of the City of Maple Ridge 11995 Haney Place, Maple Ridge, BC V2X 6A9 NOTE: A person must not sign any alternative approval process elector response form more than once and may not withdraw his or her name from the alternative approval process elector response form after the deadline for submission of the petitions has passed. The number of electors of the City of Maple Ridge is estimated to be 60,618. If 10% (6,062) of the estimated number of electors of the City of Maple Ridge sign an alternative approval process elector response form opposing the noted transactions without assent of the electors, Municipal Council will not be able to proceed without then receiving the assent of the electors by voting. 1777697
Council Report-Loan Authorization Bylaws September 12, 2017 ATIACHMENTS NOTICE OF ALTERNATIVE APPROVAL PROCESS City of Maple Ridge City of Maple Ridge Loan Authorization Bylaws Notice is hereby given that, pursuant to the following Community Charter and the Local Government Act, the City of Maple Ridge proposes to adopt the following Loan Authorization Bylaws to fund the projects listed: 1. Maple Ridge Leisure Centre Renovation An additional $3.5 million 2. Telosky Stadium Synthetic Fields $10 million 3. Albion Community Centre $10 million 4. Silver Valley Neighbourhood Gathering Places $1 million 5. Hammond Community Centre Renovation $2.5 million 6. Whonnock Lake Canoe and Kayak Facility Improvement $1 million 7. Maple Ridge Secondary School Track Facility Upgrades $2.5 million 8. Ice Sheet Addition $25 million 9. Outdoor Pool $6 million The purpose of the bylaws is to authorize the City of Maple Ridge to borrow upon the credit of the municipality the sums listed above and a total not exceeding $55 million, in order to undertake and carry out or cause to be carried out the project listed above by these Bylaws. The City of Maple Ridge Council may proceed with the adoption of the bylaws unless, by the deadline set out below, at least 10% (6,062) of the electors of the City of Maple Ridge indicate their opposition to any or all of the Bylaws and that the Council must obtain the assent of the electors before proceeding. Each Bylaw will be considered separately and electors may oppose any, some or all of the Bylaws. Elector response forms must be given in the form established by Council and available at the Maple Ridge City Hall and on our web site at www.mapleridge.ca. Copies of the Elector Response Forms as well as the proposed Bylaws are available Monday to Friday 8:00 am to 4:00 pm, at City Hall or from the Maple Ridge web site. Originals of completed Elector Response Forms must be received by the Corporate Officer at Municipal Hall at the address listed above no later than 4:00 pm on , 2017. 1 1778335
Council Report -Loan Authorization Bylaws September 12, 2017 ATIACHMENTS The only persons entitled to sign the Elector Response Forms are the electors of Maple Ridge who meet the following criteria: • Eighteen years of age or older; and • A Canadian citizen; and • Have resided in British Columbia for at least six months; and • Have resided in, OR have been the registered owner of real property (and have been designated as the elector in regard to that property) in, the City of Maple Ridge for at least thirty days; and • Are not disqualified by the Local Government Act or any other enactment or otherwise disqualified by law from voting in local elections; and • Are entitled to sign this Alternative Approval Process Elector Response form and have not previously signed an Alternative Approval Process Elector Response Form for the proposed Bylaw. The number of Elector Responses required to prevent the Council from proceeding without Assent of the Electors is 10% of eligible voters or 6,062 voters, based on the most recent provisional Provincial Voters' list. For more information: Contact: Laurie Darcus, Corporate Officer (604) 467-7482 Email: ldarcus@mapleridge.ca 2 1778335
MAPLE RIDGE --------CITY OF MAPLE RIDGE British Columbia maple ridge.ca TO: MEETING DATE: June 14, 2021 His Worship Mayor Michael Morden and Members of Council FILE NO: 01-0110-01-2021 FROM: Chief Administrative Officer MEETING: Audit & Finance SUBJECT: Review of Community Amenity Contributions Programs EXECUTIVE SUMMARY: Maple Ridge currently has the following three Community Amenity Contribution (CAC) programs in place and each were introduced with varying approaches and goals in mind: • Albion Area Plan Density Bonus Program; • Community-Wide CAC Program; and • Community-Wide Density Bonus Program. The City's first foray into CAC's was through the adoption of a Density Bonus Program in the Albion Area Plan, which Council adopted on October 8, 2013. Subsequently, on March 14, 2016, Council established the Community-Wide CAC Program, through the endorsement of Council Policy No. 6.31 Community Amenity Contribution Program that was adopted on March 14, 2016. As part of the City's ongoing commitment to transparency and to assure Council that the community is benefitting from the collection of CACs, the purpose of this report is to provide: • background on the City's CAC programs; • a financial update on all of the amenity contributions collected; and • which amenities these funds have been allocated towards to date. RECOMMENDATION: For information. DISCUSSION: a) Background: First, a brief overview of Community Amenity Contributions: What are they? Community Amenity Contributions (CACs) are enabled through Section 482(1) and (2) of the Local Government Act, as a voluntary in-kind or cash amenity contribution agreed to by a 2785564 Page 1of7 5.2
-_._·,., __ ·.,._.7-,,-;·,,;:-·;·.· .. ,: ·---, developer and local government for a development application, typically obtained at the rezoning stage. There are two approaches that may be taken when creating a CAC program within a municipality: 1) Direct cash or amenity contribution, based on a per unit or per square metre rate; and 2) A density bonus, which is an incentive-based tool to allow developments a level of density greater than what the property is currently zoned for in exchange for in-kind cash or an amenity. The density bonus approach is built upon the fact that a base density for each property/parcel of land is defined for each zone in the City's Zoning Bylaw. Developers then have the option to either retain the existing density permitted in the zone, or provide a contribution (cash or amenity) proportionate to the increase of the bonus density. The key difference between a direct cash/amenity CAC and a density bonus is that a direct CAC is facilitated solely through the rezoning application process and a density bonus may occur through a rezoning or through a development application on a property that is already appropriately zoned. What are the permitted uses of CACs? CA Cs are able to be received in two forms, cash-in-lieu payment or the direct provision of an amenity. 1. Funds contributed may be used in whole or in part for: o civic Facilities; o public art; o acquisition of land for the provision of affordable or special needs housing, parks, trails, and significant ecological features; o park or trail construction and/or maintenance; o affordable or special needs housing units; o heritage conservation; and o conservation of significant ecological features. 2. Amenities contributed may be used in whole or in part for: o public art; o heritage conservation; o land for the provision of affordable or special needs housing, parks, trails, and significant ecological features; o affordable or special needs housing units; and o park or trail construction or improvements. What is the difference between CACs and Development Cost Charges (DCCs)? Two essential differences between CACs and DCCs are: 1) existing legislative support, and 2) the purposes for which the funds are collected. Under the Local Government Act, DCC Bylaws must be approved by the Inspector of Municipalities before they can be legally adopted, which is not the case with CACs. DCCs are monies that are collected from land developers by a municipality to offset the infrastructure expenditures incurred and to service the needs of new development. Imposed by bylaw, the charges are stringently allocated for roads, drainage, sewers, water and parkland. On the other hand, although CACs are permitted under the current provincial and local 2785564 Page 2 of 7 :.: ' r-.· ..
government legislation, there is no legal requirement for developers to make contributions. Municipalities are increasingly establishing CAC programs to deliver community amenities that are not otherwise allowable through the collection of DCCs. Key Highlights of CAC Programs in Maple Ridge Density Bonus in Albion Area Plan On October 8, 2013, Council adopted amendments to the OCP and the Zoning Bylaw to establish the Albion Area Density Bonus Program, which, wherein a per lot cash contribution is made for each new single-detached lot created or townhouse density increase achieved using the density bonus option, as shown in Table 1 b~low. Table 1: Albion Area Pl~n. Density Bonus Option~ ..... ; Designation in ;. Corresponding ·De.n$ity Bo.11U$ .. •-_-..;··· ... ,,· ,, .. . ' : Albion Area Plan Existing Zone i: Contribt;1tipn Amount i'--ii . Jr Low Density RS-id -(Min. Min. 557m2 SF lot $3,100 per lot less than 1/2 acre lot) (similar to RS-ib zone) 2,ooom2 (not permitted to ' be less than 557m2) Low/Medium RS-ib'" (Min. Min. 371m2 SF lot $3,100 per lot less than Density 557m2 SF lot) (similar to R-1 zone) 2,000m2 (not permitted to be less than 371m2) Medium Density RM-1 -Max. 0.6 Max 0.75 Floor Space $3,100 for each unit where FSR Ratio (FSR) (similar to the FSR is more than 0.6 RM-4Zone) (not permitted to be more than 0.75) Amenity funds received from the Albion Density Bonus Program may be applied in whole or in part towards: • park construction; • park maintenance; • multi-use trail construction; • multi-use trail maintenance; • civic facility/community gathering place construction; and • civic facility/community gathering place maintenance. City-wide CAC Program A City-wide CAC Program was approved by Council resolution on March 14, 2016, through Council Policy No. 6.31 Community Amenity Contribution Program (Appendix A), which established an amenity contribution framework, that includes: 2785564 • where and for what forms of development the contributions will be applied; • the contribution rate; and • the types of amenities the contribution may fund through a cash contribution or a specific amenity contribution. Page3of7 l I l I I l l
At the March 2016 Council meeting, Council directed staff to provide a report on integrating the newly established Policy No. 6.31 Community Amenity Contribution Program with the existing Albion Density Bonus Program. A review of the City-wide CAC Program and exploration of a City-wide Density Bonus Program continued through 2018 and while no further changes have been made to Policy No. 6.31, a City-wide Density Bonus Program was adopted into the Zoning Bylaw on December 10, 2019. City-Wide Density Bonus Program Table 2 below shows the residential components of the Density Bonus Program adopted into the Zoning Bylaw on December 10, 2019. iiesidential Components of City-Wide Density Bonus Program Housing Form Eligible for Bonus Base Density Maximum Density Bonus ~ Townhouse •• Apartment Apartment Ill Apartment 0.60 FSR 0.75 FSR 0.80 FSR 1.8 FSR 1.2 FSR 1.6 FSR * Other existing density bonus options included 0.75 FSR 0.90 FSR 0.95 FSR 2.4FSR 2.8 FSR* 3.65 FSR* Cash Contribution Rate $344.34 m2 ($32 ft2) $161.46 m2 ($15 ft2) $161.46 m2 ($15 ft2) $161.46 m2 ($15 ft2) Table 3 below shows the density bonus components of the City-wide Density Bonus Program adopted into the Zoning Bylaw in December 2019. Table 3:.Commercial Components of City-Wide Density Bonus Program . • • • Bi;!se Density Maximum Density Bonus Townhouse 2785564 Measured in terms Base height is increased to of height, with 7 .5 m .. permit 1 extra storey (2 or 1 storey · storey maximum), to a maximum maximum height of 10 m. " 1.0 FSR with existing density bonus · provisions for underground parking and building · height above 2 ,.· .$tQfo.~, ** 2.8 FSR outside of Port Haney Cash Contribution Rate $161.46 m2 ($15 ft2) $161.46 m2 ($15 ft2) Page4of7
It should be noted that if a development application falls within the parameters of both the CAC and density bonus programs, both contribution rates will apply. Also of note is that any project geared towards the permanent provision of rental housing is exempt from paying the CAC charges is they enter into a Housing Agreement. Evolution of CAC Programs in Maple Ridge The graphic below details many of the steps undertaken by Council over the past several years to establish the three CAC Programs currently in place today. November 2012 -Council c1pproved the Albion Area Plan be used as a pilot project for amenity zoning 2011: CAC/amenity zoning concept a·rose in relation to Albion Area Plan and in response for multiple rezoning applications seeking higher densities October 2013: Council aproved OCP Amending, Zone Amending and · Amenity Reserve Fund Bylaws to Mi;iicfi291ti-CoµncU esta~lished ~AC,:Progi:.tm; Byla\i\i &.,9~P Discussion deferred to business planning in fall of 2011 and Review of Amenity Zoning approved as part of 2012 Work Plan to include a study and information regarding Legislative establish the policy & regulatory December 2015: Council requested framework for CACs within the Albion feedback on proposed CAC program Area Plan boundaries Jan to Mar 2016: Consultation by staff authority to collect CACs June 2014: Council provided Albion with developers, community, UDI November 2012: CitySpaces _consultant ~menity Program Update as requested Mar 14, 2016: Maple Ridge CAC rep~': presented and Cou~cil_ Report m October 2013 Program and Policy established by outhn!ng pr~cess to establishing an June 15, 2015 Workshop: City-wide Council and accompanying Bylaw amenity Zoning Framework Amenity Zoning Overview and Options adopted November 2012: Council approved that Report presented to Council as Albion Area Plan boundaries be used as outlined in Council's 2015 Work Plan a pilot project for amenity zoning June 15, 2015 workshop: Council directed staff to bring a follow-up report outlining CAC Program December 12, 2017: Council amended CAC Program Policy to remove Town Centre Development and fourplexes as exemptions March 6, 2018 to June 4, 2019: CAC Allocations and Options for Affordable Housing Reports considered by Council July 17, 2018: Council approved in-principle draft framework of density '----------------1 bones regulations June 9, 2019: Report outlined potential Density Bonus Frame work seeking Council's direction July 23, 2019 -CAC and Density Bonus Analysis and Outcome follow-up report requested by Council December 10, 2019: City-wide Density Bonus Program adopted into Zoning Bylaw Status of CAC Funds A summary of the funds collected and the authorized draws to the end of November 2020 was provided at the March 8, 2021 Audit and Finance Committee meeting. 2785564 Page5of7
r-:--,--·.--··· ·. The table below is the updated figures to end of April 2021. Community (CACs) Albion (AAC) Affordable Housing Collections 2015 210,800 2016 229,500 64,400 2017 958,200 148,800 2018 3,605,300 291,000 2019 1,852,500 86,800 256,000 2020 2,021,300 55,800 326,400 2021 (to April) 328,300 34,100 60,900 Total Collections 8,995,100 891,700 643,300 Interest 220,704 39,630 21,560 Total Collections and Interest 9,215,804 931,330 664,860 Authorized Draws Albion Community Centre (2,600,000) (1,000,000) Telosky Stadium Synthetic Turf and Fieldhouse (3,000,000) Additional Sheet of Ice (1,500,000) Total Authorized Draw (7,100,000) (1,000,000) Unencumbered Balance (Funds Available) 2,115,804 (68,670) 664,860 b) Desired Outcome: The Audit & Finance Committee discussed the desire to discuss potential amendments to the CAC programs. This report is designed to inform the Committee of the current CAC context to assist with these discussions. c) Strategic Alignment: CACs are a tool used to have development help pay for community amenities that will help support growth. This aligns with the focus area of Growth in the Strategic Plan and helps deliver on the philosophy that growth should pay for the infrastructure required for growth. d) Citizen/Customer Implications: CACs are a valuable tool wherein development can be leveraged to help provide community amenities that cannot be covered through Development Cost Charges. Prior to the relatively recent introduction of CACs in Maple Ridge, these amenity costs would have been covered primarily through property taxation. Any changes to the CAC programs would likely have implications to the development community. e) Interdepartmental Implications: While the Planning Department created the CAC programs and implements the collection of CACs, the use of the funds from the CAC Reserves involves various departments. Most of the amenities approved to date have been utilized for recreation facilities and community centres. f) Business Plan/Financial Implications: Collection of CACs is tied to development that is either taking advantage of the density bonus provisions or requires Council approval of rezoning. In addition, collection only occurs upon final reading of the development bylaw. As such, the collections vary for any time period. 2785564 Page6of7 ;-~· . ...._ f:f 2-.-.-i"··
As of the end of April 30, 2021, the funds collected for Affordable Housing totalled approximately $665,000; funds collected for the Albion Density Program collections totalled approximately $930,000 and the City-wide CACs has generated $9,200,000. The total historic and planned draws from CACs both City-wide and the Albion Density total $8.1 million. This leaves approximately $2 million available to fund projects that fit into the categories noted in Policy No. 6.31 itemized earlier in this report. This, along with future collections, can either fund new initiatives or further subsidize previously approved projects, reducing the reliance on property taxation. The use of CACs will be highlighted for discussion as Council considers the 2022-2026 Business Plans and the associated Financial Plan. g} Policy Implications: CACs are set in policy and bylaw. Changes to rates, exemptions or allowable expenses would require amendments to the policies and accompanying bylaws. CONCLUSION: Community Amenity Programs have become an important element in ensuring that development funds more of the development related amenity needs of the community. CAC programs have evolved over time and it is worthwhile reflecting on these programs and considering if any fine tuning or larger adjustments are required. Prepared by~:kmann Executive Assistant, Corporate Services a_,w Approved by: Christina Crabtree I Horsman Chief Administrative Officer Attachments: (A) Policy No. 6.31 Community Amenity Contribution Program (B) 2020 Amenity Contributions Report to Audit & Finance Committee (March 8, 2020) 2785564 Page 7 of 7
Title: Community Amenity Contribution Program ATIACHMENT A POLICY· MANUAL Policy No: 6.31 Supersedes: AMENDED December 12, 2017 Authority: ~ Legislative D Operational Effective Date: Approval: ~ Council D CMT December 13, 2017 D General Manager Review Date: December 2017 Policy Statement: The City of Maple Ridge is committed to providing a variety of amenities throughout the municipality, including the provision of affordable and special needs housing, in a financially sustainable manner. The Community Amenity Contribution Program (CAC Program) is comprised of the following components: 1. The CAC Program will apply city-wide. 2. Each CAC will be based on a contribution rate as follows: a) $5100 per single family lot created; b) $4100 per townhouse or other attached ground-oriented dwelling unit; c) $3100 per apartment dwelling unit. 3. The CAC Program applies to the development of all residential dwellings, including those that are included in a mixed-use development (such as commercial and residential) with the following exceptions: a) Affordable and special needs housing that are secured through a Housing Agreement as established in Section 483 of the Local Government Act; b) Rental housing units that are secured through a Housing Agreement established under Section 483 of the Local Government Act will also be subject to a covenant enacted under Section 219 of the Land Titles Act; c) Single family residential subdivisions proposing fewer than 3 lots -only the original · lot is exempt, after which the CAC program applies to each additional lot; d) Accessory dwelling units, such as a secondary suite or detached garden suite; e) Duplex, triplex and fourplex dwelling units, where only one building is being constructed -only the first dwelling unit is exempt, after which the CAC program applies to each additional dwelling unit; Page 1 of 3 Policy6.31
-_·,--:::'-_:::;--.· _ ... · ,-.-·,.,-~ -) --··~ ----. - --· f) Courtyard dwelling units, located on a single property -only the first dwelling unit is exempt, after which the CAC program applies to each additional dwelling unit. 4. The Density Bonus Framework established in the Albion Area Plan will continue to apply, in addition to the city-wide CAC Program. a) For developments that take advantage of the density bonus provisions included in the Maple Ridge Zoning Bylaw for the Albion Area Plan, the amenity contribution rate will be: i) $5100 per single family lot created; ii) $4100 per townhouse or other attached ground-oriented dwelling unit; iii) $3_100 per apartment dwelling unit; in addition to the $3100 density bonus rate. b) For developments that do not take advantage of the density bonus provisions included in the Maple Ridge Zoning Bylaw, the CAC rate will be the rate established in Section 2 of this policy. 5. The Official Community Plan may also establish additional or alternative community amenity contribution policies, guidelines and density bonus provisions for each Area Plan. 6. Development applications that are in process (in-stream) at the time of enactment of the CAC Program Council Policy, will: a) be subject to the provisions of this Policy unless the applicable Official Community Plan or Zoning Bylaw amending bylaw has received Third Reading; OR b) be subject to the provisions of this Policy if a condition for the Policy to apply was included in the first or second reading report of the applicable Official Community Plan or Zoning Bylaw amending bylaw. 7. All development applications that are seeking an extension under Development Procedures Bylaw No. 5879-1999 (as amended), may be subject to the city-wide community amenity contribution program at the discretion of Council. 8. Council will establish one or more Reserve Funds and identify those amenities that may benefit from the community amenity contributions. 9. Community Amenity Contribution funds received will contribute to any of the following eligible amenities: a) Civic facility; b) Public art; c) Acquisition of land for the provision of: o Affordable or special needs housing; o Parks o Trails o Significant ecological features d) Park or trail construction and/or maintenance; e) Affordable or special needs housing units; f) Heritage conservation; or g) ConseNation of significant ecological features. Page 2 of 3 Policy 6.31
10. The provision of a specific amenity, rather than a cash-in-lieu contribution may also be considered by Maple Ridge Council. If Council determines that the provision of an amenity is more desirable, the following list is to be used as a general guide for determining the type of community amenity: a) Public art; b) Heritage conservation; c) Land for the provision of: o Affordable or special needs housing; o Parks o Trails o Significant ecological features d) Affordable or special needs housing units; or e) Park or trail construction or improvements. Purpose: To provide direction on the implementation of a city-wide community amenity contribution (CAC) program, including the process to determine the contribution amount. Definitions: • "Community Amenity" means any public amenity that provides a benefit to the residents of the city or a specific neighbourhood as the result of increased residential density. Key Areas of Responsibility Action to Take Responsibility Page 3 of 3 Policy6.31
.... ---·,.;:"O.·---··-,....c_-:;...·---~·--c-:.\·, -... ---. ·,··::.::.>~---~-----ATTACHMENT B --~ . -,. I MAPLE RIDGE , . .. ·-c1TY· "OF ... 1\71 .. ·A-·PL"E ... R.IDG·E--.. --............... ·······.. ... ..... . ........ . .. -!'10 f:"~~j \~{ij --British Columbia . . . m~pleridge~ca: TO: Audit & Finance Committee MEETING DATE: March 8, 2021 FILE NO: 05-1880-20 FROM: Chief Administrative Officer MEETING: Audit & Finance Committee SUBJECT: 2020 Amenity Contributions EXECUTIVE SUMMARY: This report provides a summary of the Amenity Contributions and the authorized uses of these funds for specific projects. It should be noted that at the time of writing the financial results for 2020 were not finalized. The 2020 Contributions shown reflect those made from January 1, 2020 to the end of November 2020. The City has three amenity programs: Albion Area, Community Wide and Housing Affordability. Annual collections and interest earned on these funds are summarized. Collections to date are sufficient to cover the planned draws to fund the projects previously approved by Council. Future collections can be directed towards initiatives within the parameters of the amenity program. Community Amenity Contributions (CACs) spending has been focused on Parks and Recreation Infrastructure. CACs advanced new parks and recreation infrastructure to better serve citizens' needs. CACs assist with funding infrastructure that cannot be funded through Development Cost Charges (DCCs). · DCCs and the rate update process will be reported on at a future Audit & Finance Committee meeting. RECOMMENDATION: For information only. DISCUSSION: a) Background Context: This report focuses on the financial results of the Amenity Programs. The amenity programs' design and rates are best informed through Planning Policy. The following table shows Amenity Contributions since the inception of these programs. These contributions assist with funding of projects specifically authorized by Council. In each case, the project is only partially funding through Amenity Contributions. Doc# 2555304 Page 1of3 ;:::~~:; l~~ !'-t{: ·:.;:~ .,
--------------· c.· __ . __ •. , ... _._. __ -··-·--·-community (CACs) Albion (AAC) Affordable Housing ............. · ·· ·······-·······--····--···· Collections······ ····· ········ ·· ·········-···· ··· · ············ ······ ·········· ·········· ······································· ·· ··················· ··············· ················ ·······--··-····· ······· ·-·-······· ··--·--···· ···-··· ·· ················ ···· 2015 2016 2017 2018 2019 2020 (to Nov.) Total Collections Interest Total Collections and Interest Authorized Draws Albion Community Centre Telosky Stadium Synthetic Turf and Fieldhouse Additional Sheet of Ice Total Authorized Draw Unencumbered Balance (Funds Available) Community Amenity Contributions by Area 229,500 958,200 3,605,300 1,852,500 669,600 7,315,100 211,040 7,526,140 (2,600,000) {3,000,000) (1,500,000) (7,100,000) 426,140 210,800 64,400 148,800 291,000 86,800 256,000 55,800 159,000 857,600 415,000 30,902 19,758 888,502 434,758 {1,000,000} (1,000,000} (111,498) 434,758 When the CACs were initiated, it was asked that the area of collections be tracked. The rational at the time was likely a desire by the developers to ensure that over time the areas that contribute benefit from the amenities. CACs by Collection Area Albion 1,229,000 17% Central Haney 257,900 4% Central Maple Ridge 355,300 5% Cottonwood 2,839,900 39% East Map!~ Ridge 6,200 0% Rothsay 5,100 0% Silver Valley 1,515,600 21% Spilsburry 5,100 0% Thornhill 10,200 0% Town Centre 828,600 11% Websters Comers 20,400 0% West Haney 117,300 .2% West Maple Ridge 83,700 1% Whonnock 40,800 1% Total Collections 7,315,100 100% Doc# 2555304 Page 2 of3 II I., . . :~1
•.s--• • ·--···~' • '• ·• • ..,__:_: __ •_':'·· : '• ~( .... -. --. ·.---··. -. ···-···-~-....... ~ ... -;,;."' -. " -_. ___ -·-:...-·-_-. -•.. • .... _. . ..... ,·,-;-·· ·~·:: Future Contributions and Uses fhe annual value of CACs will fluctuate with development. CACs will continue to be a significant funding source as we are a growing community. Other than the projects already mentioned, that are already funded with existing CAC funds, there are no further draws on the CACs included in the 5 year Financial Plan (2021-2026). Development currently under application represents Amenity Contributions of approximately $16.5 million. The vast majority of the applications are at first or second reading. A portion of the applications will not proceed and others may take several years. Discussing the future use of CACs would be useful prior to setting the 2022-2026 Business Planning Guidelines and refining the Capital Program. CACs could be committed to fund a larger portion of existing debt funded recreation projects. This could reduce the property tax increase needed to service the debt. Alternatively, the funds could be used to advance additional investments in Parks and Recreation or in other areas permitted within the CAC program. CONCLUSION: Amenity Contributions are a relatively new funding source in Maple Ridge and provide funding for amenities that cannot be funded through Development Cost Charges. During the Business Planning sessions, there was significant discussion about the rate of collections and where the funds were allocated. This report provides additional clarity on what has been collected to date and the projects that Council authoriz:ed spending CACs on. Future amenity contributions provide Council with some flexibility to consider additional amenities or reduce the debt servicing costs of previously approved projects. Prepared by: T~r TMmpson, BBA, CPA, CGA Director of Finance Approved by: Christina Crabtree General Manager: Corporate Services Concurrence: Al Horsman Chief Administrative Officer Doc# 2555304 Page3 of3
~-~-··· TO: FROM: mapleridge.ca His Worship Mayor Michael Morc;jen and Members of Council Chief Administrative Officer ·-----------J City of Maple Ridge MEETING DATE: FILE NO: MEETING: July 13, 2021 11-5225-05 Workshop SUBJECT: BC Hydro Water Licence Renewal on the South Alouette River EXECUTIVE SUMMARY: In 2018, BC Hydro (Hydrn) commenced an application to the Comptroller of Water Rights seeking the renewal of one of three water licences for the diversion and storage of water at the Alouette Reservoir. In addition, Hydro also started an engagement process with stakeholders, including the City on the Water Use Plan Order Review (WUPOR). Both initiatives have been largely in abeyance since the onset of the COVID-19 pandemic but are now being re-initiated. The Alouette River Ecosystem Partnership (AREP), comprised of the City, Kwantlen First Nation, Katzie First Nation and Alouette River Management Society (ARMS) was initiated in September 2018 but did not make any substantive progress. In May 2020, Council elected to retain an independent consultant to review the existing decision-making frameworks, analytical reports and data generated through the various processes to facilitate dialogue with Council as the basis for the development of a position to the Comptroller of Water Rights. LGL Limited and Ecofish Research (Consultant) were retained and their memorandum providing information on initiatives currently underway was presented at the October 13, 2020 Council Workshop. At the October 13, 2020 Council Workshop Meeting, Motion R/2020-396 was passed directing staff to work with the Consultant to develop and bring back to Council for consideration and endorsement a position statement reflecting Council's support for the issues and directions described in the October 13, 2020 staff report and LGL presentation, to submit as part of the BC Hydro Licence process. Hydro staff have indicated a willingness to present to Council on the WUPOR process. To date, other than an online consultation session for members of the public this past Spring, there has been no meaningful dialogue to date although this is expected to occur throughout the remainder of 2021. The Consultant has prepared a draft position statement, per attached Schedule A, for Council's consideration. Should Council support the direction in the draft position statement, a letter will be forwarded to the Comptroller of Water Rights. RECOMMENDATION: For information and direction. 4.5 Doc #2816150 Page 1 of 5 I,~ f I i l__ ~: -L~---1: I:: I.;: I:~ I C 1.,,-, !~ t-! I. l I I I -1-. I-. 1-1-\ f_-1 I~:-:; I~' I i I ..
DISCUSSION: a) Background Context: The South Alouette River was dammed in the late 1920s to create the Reservoir, used for hydroelectric power generation as part of the BC Hydro Alouette-Stave-Ruskin system. One consequence of the Reservoir construction is that fish passage to the upper reaches of the Alouette has been blocked. Aside from the release over the Reservoir, the stored water is diverted from the Reservoir, east to Stave Lake, to be used for power generation at the Alouette Generating Station. There are currently a number of regulatory processes underway relating to Hydro's ongoing use of the Reservoir for power generation. Hydro is in the process of seeking the renewal of one of three water licences for the diversion and storage of water at the Reservoir. In addition, Hydro is also engaging with stakeholders, including the City on the Water Use Plan Order Review (WUPOR). In response to Hydro's water licence renewal application Council has expressed a desire to develop a set of options and recommendations to create a functioning watershed ecosystem in the Alouette Watershed, including: protecting and enhancing the current freshwater species; enhancing wildlife resources; collaboratively developing recreational and functional opportunities with BC Parks and others; and, securing direction from the Comptroller of Water Rights to include a requirement for the construction of permanent fish passage as a condition for a water licence renewal. As a result of COVID-19, Hydro suspended engagement activities on the WUPOR but is now seeking to re-invigorate the process. Hydro staff have stated that while Hydro will continue to engage the City as a stakeholder in the process, City endorsement or approval for their application processes is not required and that Hydro will look to the Comptroller of Water Rights for approval. The AREP was initiated in 2018 in response to Hydro pursuing the water licence renewal, with the goal to address the fish passage. However, progress by the AREP towards its stated goals has been minimal and the partnership is considered defunct. The Fish and Wildlife Compensation Program (FWCP) is a partnership between BC Hydro, the Province of BC, Fisheries and Oceans Canada, First Nations and public stakeholders established to conserve and enhance fish and wildlife in watersheds impacted by existing BC Hydro dams. Through the FWCP Framework, the Alouette River Sockeye Reanadromization Program (ARSRP) was launched to promote the re-establishment of anadromous Alouette Sockeye and investigate the feasibility of fish passage at the Reservoir and is expected to be completed by 2027. At the May 12, 2020 Council Workshop a motion was passe9 to retain an independent consultant to review the existing decision-making frameworks, analytical reports and data generated through the various processes to facilitate dialogue with Council as the basis for the development of a position to the Comptroller of Water Rights. The City subsequently retained LGL Limited and Ecofish Research (Consultant) for this task and their memorandum was reviewed at the October 13, 2020 Workshop. The memorandum provides information on initiatives currently underway, salmon species of interest as well as study initiatives supporting re-introduction, fish passage options and hatchery implications. At the October 13, 2020 Council Workshop, Motion R/2020-396 was passed directing staff to work with the Consultant to develop and bring back to Council for consideration and Doc #2816150 Page 2 of 5
endorsement a position statement reflecting Council's support for the issues and directions described in the October 13, 2020 staff report and LGL presentation, to submit as part of the BC Hydro Licence process. The Consultant has prepared a draft position statement for Council's consideration (Appendix A). Should Council support the direction in the draft position statement, a letter will be forward to the Comptroller of Water Rights. b) Desired Outcome: In 2018, Council indicated its intent to communicate a position to the Comptroller of Water Rights regarding the Hydro applications in progress, seeking to secure an agreement with Hydro and the Province of BC on the Alouette Watershed and the desire for the restoration of lost fish passage incurred as a result of the construction of the Reservoir; such a position has not been developed to date. Through the recent review by the Consultant, a draft position statement has been developed for Council's consideration that, if supported, will be forwarded to the Comptroller of Water Rights. c) Strategic Alignment: The desire for protection and enhancement of the Alouette watershed aligns with the Natural Environment pillar of Council's Strategic Plan. d) Citizen/Customer Implications: The Alouette watershed is a highly prized waterway, valued by all residents in the City of Maple Ridge, and the community at large has a vested interest in protecting the Alouette River ecosystem. CONCLUSION: The Alouette River ecosystem is a valuable resource, not only for local residents but for people all across the Metro Vancouver Region. The City has a vested interest in its preservation and protection and ultimately the improvement in the overall health of the watershed system. Prepared by: David Pollock, PEng. General Manager Engineering Services ()l~ Concurrence: Al Horsman Chief Administrative Officer Attachments: Appendix A: DRAFT Position Letter on Alouette Water Use Plan from City of Maple Ridge to Comptroller of Water Rights Doc #2816150 Page 3 of 5 f 1-l
SCHEDULE A DRAFT Position Letter on Alouette Water Use Plan from City of Maple Ridge to Comptroller of Water Rights Ted White, Director and Comptroller of Water Rights British Columbia PO BOX 9340 STN PROV GOVT Victoria, BC, V8W9M1 Dear Mr. White, Re: Expression of support by the City of Maple Ridge for Water Use Plan measures that will facilitate the re-establishment of self-sustaining salmon populations into the Alouette Watershed upstream of the Alouette Dam. The Alouette watershed is a highly prized waterway, valued by all residents of the community including the City of Maple Ridge and Katzie Frist Nation and both have a vested interest in protecting the Alouette River ecosystem. The Alouette River ecosystem is a valuable resource to not only local residents but to people all across the Metro Vancouver Region and the City has a vested interest in its restoration, preservation, protection and ultimately the improvement in the overall health of the watershed. Based on the First Nation oral history and written records Alouette Lake had strong runs of Sockeye, Coho, Chum and Pink Salmon and Steel head Trout that were regularly harvested before Alouette Lake was cut off from the South Alouette River in 1926 with the construction of the reservoir. Following many years of very low fish flows, sufficient flows were recommended in 1971 and increased through the Water Use Planning (WUP) processes in 1997 and 2005-2006 and the resulting Water Use Plan Orders under the BC Water Act Starting in 2018, Maple Ridge Council of the day indicated its intent to communicate a position to the Comptroller of Water Rights regarding BC Hydro's renewal of its water diversion licence (FWL124 724, 8.5 m3/s) from Alouette Reservoir through Alouette Tunnel into the Alouette Generating Station and discharging into Stave Reservoir. On March 10, 2021 BC Hydro re-initiated the COVID-19 delayed Alouette Water Use Plan (WUP) process with kick-off meetings and therefore Maple Ridge Council feels that this letter of support is timely and will guide the upcoming direct WUP discussion between the City of Maple Ridge and BC Hydro. In one summary statement: Maple Ridge Council is expressing the desire for the restoration of lost fish passage incurred as a result of the construction of the Alouette ReseNoir. Since 2005, a small number of migratory Sockeye have been returning to the Alouette River as a result of BC Hydro spilling water over the Alouette Dam spillway between April and June. While this is good news, it is understood that the ultimate establishment of a self-sustaining Alouette Dam Sockeye population for the long-term is the subject of continued investigation into feasible and effective technologies including means to: Doc #2816150 Page 4 of 5
• Increase the number of migratory Sockeye juveniles leaving the Alouette Dam each year primarily through operational changes to reservoir outflows that would increase flows over the spillway in the spring; • Provide a permanent solution for returning Alouette Sockeye and other species of salmon to pass upstream and into the Alouette Reservoir (e.g., a fish ladder); and • Potentially implement an experimental hatchery program to further understand the heritability of the migratory Sockeye trait and to augment the production of migratory Sockeye from the Alouette River. Maple Ridge Council is supportive of these continued investigations and encourages them to be implemented in a timely manner. With respectto future discussions regarding the WUP, Maple Ridge Council is requesting that BC Hydro include in a revised WUP measures that: • Will allow for the free passage of salmon species over the Alouette Dam; and • Support the continued salmon enhancement of the larger, overall Alouette ecosystem, both upstream and downstream of the reservoir by the federal and provincial regulatory agencies. Examples of fish passage measures that should be included in the WUP are: • As part of all current and future seismic or other updates to facilities, BC Hydro will plan for the inclusion of fish ladder construction; and • that water releases into Alouette River and Alouette Reservoir levels will be planned with fish passage in mind. In addition, the City of Maple Ridge is willing to consider participating in an Alouette Project Water Use Plan Review Consultative Committee. Doc #2816150 Page 5 of 5