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Home My WebLink About2021-12-07 Adopted Committee of the Whole Minutes.pdfCity of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES December 7, 2021 The Minutes of the Committee of the Whole Meeting held on December 7, 2021 at 1:30 p.m. virtually and in Council Chambers of the City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Mayor M. Morden Councillor J. Dueck Councillor C. Meadus Councillor G. Robson Councillor R. Svendsen Councillor A. Yousef ABSENT Councillor K. Duncan Appointed Staff S. Hartman, Chief Administrative Officer C. Carter, General Manager Planning & Development Services C. Crabtree, General Manager Corporate Services P. Hlavac-Winsor, General Counsel, Executive Director Legal and Legislative Services D. Pollock, General Manager Engineering Services S. Nichols, Corporate Officer T. Thompson, Director of Finance Other Staff as Required A. Bowden, Planner 2 W. Cooper, Planner 1 C. Goddard, Director of Planning A. Kopystynski, Planner 2 M. McMullen, Manager of Development and Environmental Services F. Smith, Director of Engineering R. Tardiff, Planner Note: These Minutes are posted on the City website at mapleridge.ca/AgendaCenter/ Video of the meeting is posted at media.mapleridge.ca/Mediasite/Showcase Note: Due to the COVID-19 pandemic, Councillor Robson chose to participate electronically. The Acting Mayor chaired the meeting in Chambers. 1. CALL TO ORDER 2. ADOPTION OF MINUTES 2.1 Minutes of the Committee of the Whole Meeting of November 16, 2021 It was moved and seconded That the minutes of the November 16, 2021 Committee of the Whole Meeting be adopted. CARRIED Committee of the Whole Minutes December 7, 2021 Page 2 of 8 3. DELEGATIONS / STAFF PRESENTATIONS - Nil 4. PLANNING AND DEVELOPMENT SERVICES 1101 2019-032-CP, Lougheed Transit Corridor Area Plan and Development Permit Guidelines Staff report dated December 7, 2021 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7781-2021 to include the Lougheed Transit Corridor Area Plan and Development Permit Guidelines and reflect the Commercial land use implications be given first reading, that staff work in partnership with the Ministry of Transportation and Infrastructure, TransLink, and the City of Pitt Meadows to undertake a Lougheed Highway study and that a land use review of properties adjacent to the Lougheed Transit Corridor Area Plan to ensure appropriate transitional land uses be conducted. A. Bowden, Planner 2, provided a brief video on the community engagement process and a summary presentation. Staff responded to questions from Council. It was moved and seconded That the staff report dated December 7, 2021 titled “Official Community Plan Amending Bylaw No. 7781-2021, Lougheed Transit Corridor Area Plan and Development Permit Guidelines” be forwarded to the Council Meeting of December 14, 2021. CARRIED 1102 2021-341-RZ, 22108, 22118, 22126, 22136, 22146, 22154 and 22164 Lougheed Highway, RS-1 to RM-2 Staff report dated December 7, 2021 recommending that Maple Ridge Zone Amending Bylaw No. 7780-2021 to rezone from RS-1 (Single Detached Residential) to RM-2 (Medium Density Apartment Residential), to permit the future construction of a six-storey, 224 unit residential apartment building be given first reading and that the applicant provides further information as described on Schedules C, D, and E of the Development Procedures Bylaw No. 5879–1999. W. Cooper, Planner 1, provided a summary presentation. Staff and the applicant answered Council questions. It was moved and seconded That the staff report dated December 7, 2021 titled “Official Community Plan Amending Bylaw No. 7781-2021, Lougheed Transit Corridor Area Plan and Development Permit Guidelines” be forwarded to the Council Meeting of December 14, 2021. CARRIED Committee of the Whole Minutes December 7, 2021 Page 3 of 8 1103 2021-352-RZ, 23613 132 Avenue, RS-2 to RM-1 Staff report dated December 7, 2021 recommending that Maple Ridge Zone Amending Bylaw No. 7787-2021 to rezone from RS-2 (Single Detached Suburban Residential) to RM-1 (Low Density Townhouse Residential) to permit the future construction of 20 townhouse dwelling units in five separate buildings be given first reading and that the applicant provide further information as described on Schedules C, D, E and J of the Development Procedures Bylaw No. 5879-1999. M. McMullen, Manager of Development and Environmental Services, provided a summary presentation and staff answered Council questions. It was moved and seconded That the staff report dated December 7, 2021 titled “Zone Amending Bylaw No. 7787-2021, 23613 132 Avenue” be forwarded to the Council Meeting of December 14, 2021. CARRIED 1104 2021-393-RZ, 10869 and 10911 248 Street, RS-3 to R-1, R-2 and R-3 Staff report dated December 7, 2021 recommending that Maple Ridge Zone Amending Bylaw No. 7811-2021 to rezone from RS-3 (Single Detached Rural Residential) to R-1 (Single Detached (Low Density) Urban Residential; R-2 (Single Detached (Medium Density) Urban Residential), R-3 (Single Detached (Intensive) Urban Residential), to permit a future subdivision of approximately 11 R-1 (Single Detached (Low Density) Urban Residential zoned lots, 12 R-2 (Single Detached (Medium Density) Urban Residential) zoned lots and 11 R-3 (Single Detached (Intensive) Urban Residential) zoned lots, for a total of approximately 34 lots be given first reading and that the applicant provide further information as described on Schedules A, B, E, F, and G of the Development Procedures Bylaw No. 5879–1999, along with the information required a Subdivision application. W. Cooper, Planner 1, provided a summary presentation and staff answered Council questions. It was moved and seconded That the staff report dated December 7, 2021 titled “Zone Amending Bylaw No. 7811-2021, 10869 and 10911 248 Street” be forwarded to the Council Meeting of December 14, 2021. CARRIED Committee of the Whole Minutes December 7, 2021 Page 4 of 8 1105 2021-471-RZ, 22582, 22588, 22596, 22606 and 22610 121 Avenue, RS-1 to RM-2 Staff report dated December 7, 2021 recommending that Maple Ridge Zone Amending Bylaw No. 7810-2021 to rezone from RS-1 (Single Detached Residential) to RM-3 (Medium/High Density Apartment Residential), to permit the future construction of a five storey apartment building with approximately 87 units be given first reading and that the applicant provide further information as described on Schedules C, D and E of the Development Procedures Bylaw No. 5879–1999. R. Tardiff, Planner 1, provided a summary presentation. Note: Councillor Yousef left the meeting at 2:56 p.m. and returned at 3:03 p.m. Staff and the applicant answered Council questions. It was moved and seconded That the staff report dated December 7, 2021 titled “Zone Amending Bylaw No. 7810-2021, 22582, 22588, 22596, 22606 and 22610 121 Avenue” be forwarded to the Council Meeting of December 14, 2021. CARRIED 1106 2019-255-RZ, 12297 222 Street and 22175 and 22185 123 Avenue, RS-1 to CD-6-21 Staff report dated December 7, 2021 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7803-2021 to amend Urban Residential and Conservation designations be given first and second reading and be forwarded to Public Hearing and that Maple Ridge Zone Amending Bylaw No. 7812-2021 to rezone from RS-1 (One Family Urban Residential) to CD-6-21 (Medium Density Mixed Use Rental and Market Apartment Residential), to accommodate a seven-storey mixed market and rental and apartment building intendant to be utilized by seniors and individuals with various disabilities and special needs and provide a 36 space neighbourhood child care centre be given first and second reading and be forwarded to Public Hearing. C. Goddard, Director of Planning, provided a summary presentation. Staff and the applicant representatives answered Council questions. It was moved and seconded That the staff report dated December 7, 2021 titled “Official Community Plan Amending Bylaw No. 7803-2021, Zone Amending Bylaw No. 7812-2021, 12297 222 Street and 22175 and 22185 123 Avenue” be forwarded to the Council Meeting of December 14, 2021. CARRIED Committee of the Whole Minutes December 7, 2021 Page 5 of 8 1107 2019-268-RZ, 22340 & 22328 St. Anne Avenue and 11654 & 11664 223 Street, C-3 and RS-1 to CD-3-21 Staff report dated December 7, 2021 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7796-2021 to change the maximum height restriction from 5 to 6 storeys for sites designated Low-rise Multi-Family apartment, Commercial, and Mixed-Use in Port Haney be given first and second reading and be forwarded to Public Hearing and that Maple Ridge Zone Amending Bylaw No. 7584- 2019 to rezone from C-3 (Town Centre Commercial), RS-1 (One Family Urban Residential) to CD Zone based on CRM (Commercial/Residential) for a mixed use development with 111 apartment units and 535.46 square metres (6,115 square feet) office and retail space be given second reading as amended and be forwarded to Public Hearing. A. Kopystynski, Planner 2, provided a summary presentation. Note: The Mayor left the meeting at 3:44 p.m. and returned at 3:47 p.m. Staff answered Council questions. It was moved and seconded That the staff report dated December 7, 2021 titled “Official Community Plan Amending Bylaw No. 7796-2021, Zone Amending Bylaw No. 7584-2019, 22340 & 22328 St. Anne Avenue and 11654 & 11664 223 Street” be forwarded to the Council Meeting of December 14, 2021. CARRIED 1108 2021-215-RZ, Zone Amending Bylaw No. 7749-2021 Staff report dated December 7, 2021 recommending that Maple Ridge Zone Amending Bylaw No. 7749-2021 to include housekeeping amendments to Maple Ridge Zoning Bylaw No. 7600-2019 be given first and second reading and that a Public Hearing be waived. C. Goddard, Director of Planning, provided a summary presentation and staff answered Council questions. It was moved and seconded That the staff report dated December 7, 2021 titled “Zone Amending Bylaw No. 7749-2021” be forwarded to the Council Meeting of December 14, 2021. CARRIED Committee of the Whole Minutes December 7, 2021 Page 6 of 8 1109 2013-087-DVP, 2013-087-DP, 23500 and 23550 Larch Avenue Staff report dated December 7, 2021 recommending that that the Corporate Officer be authorized to sign and seal 2013-087-DVP and 2013-087-DP It was moved and seconded That the staff report dated December 7, 2021 titled “Development Variance Permit, Development Permit, 23500 and 23550 Larch Avenue” be forwarded to the Council Meeting of December 14, 2021. CARRIED 1110 2018-464-DVP, 2018-464-DP, 11907 223 Street Staff report dated December 7, 2021 recommending that the Corporate Officer be authorized to sign and seal 2018-464-DVP and 2018-464-DP to reduce front lot line and rear lot line setbacks, and proposed in-lieu parking contribution for eight parking spaces. It was moved and seconded That the staff report dated December 7, 2021 titled “Development Variance Permit, Development Permit, 11907 223 Street” be forwarded to the Council Meeting of December 14, 2021. CARRIED 5. ENGINEERING SERVICES 1131 Increased Contract Value for ITT-EN17-27: Engineering Design and Construction Services for South Slope Forcemain Upsizing and 225 Street Sanitary Pump Station Upgrades Staff report dated December 7, 2021 recommending that the Associated Engineering (B.C.) Ltd. Contract for ITT-EN17-27: Engineering Design and Construction Services for South Slope Forcemain Upsizing and Pump Station Modifications, be increased by $435,000 for construction services (contract administration and inspection services) for Phase 3. It was moved and seconded That the staff report dated December 7, 2021 titled “Increased Contract Value for ITT-EN17-27: Engineering Design and Construction Services for South Slope Forcemain Upsizing and 225 Street Sanitary Pump Station Upgrades” be forwarded to the Council Meeting of December 14, 2021. CARRIED Committee of the Whole Minutes December 7, 2021 Page 7 of 8 1132 Local Area Service - 23300 Block of Tamarack Lane Sanitary Sewer Extension Bylaw No. 7805-2021 Staff report dated December 7, 2021 recommending that 23300 Block of Tamarack Lane Sanitary Sewer Extension Bylaw No. 7805-2021 be given first, second and third readings. It was moved and seconded That the staff report dated December 7, 2021 titled “Local Area Service - 23300 Block of Tamarack Lane Sanitary Sewer Extension Bylaw No. 7805-2021” be forwarded to the Council Meeting of December 14, 2021. CARRIED 6. CORPORATE SERVICES – Nil 7. PARKS, RECREATION & CULTURE – Nil 8. ADMINISTRATION 1191 Telecommunications Antenna Structure Proposal – SBA Canada - UBC Research Forest Staff report dated December 7, 2021 recommending that concurrence for the proposed wireless communications tower at 14500 Silver Valley Road Avenue be approved and further that staff be directed to prepare a Letter of Concurrence for delivery to both SBA Canada and Innovation, Science and Economic Development Canada. It was moved and seconded That the staff report dated December 7, 2021 titled “Telecommunications Antenna Structure Proposal – SBA Canada - UBC Research Forest” be forwarded to the Council Meeting of December 14, 2021. CARRIED 9. COMMUNITY FORUM – Nil Committee of the Whole Minutes December 7, 2021 Page 8 of 8 10. NOTICE OF CLOSED COUNCIL MEETING The meeting will be closed to the public pursuant to Sections 90 (1) and 90 (2) of the Community Charter as the subject matter being considered relates to the following: Section 90(1)(a) Personal information about an identifiable individual who is being considered for a position appointed by the municipality. Section 90(1)(c) labour relations or other employee relations. Section 90(1)(e) the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality; Section 90(1) (i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose; Section 90(1)(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public; Section 90(2)(b) the consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government, or between a provincial government and a third party; Any other matter that may be brought before the Council that meets the requirements for a meeting closed to the public pursuant to Sections 90 (1) and 90 (2) of the Community Charter or Freedom of Information and Protection of Privacy Act. 11. ADJOURNMENT – 4:10 p.m. ___________________________________ Councillor Judy Dueck, Chair Presiding Member of the Committee