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Home My WebLink About2022-07-26 Council Workshop Agenda and Reports.pdfCity of Maple Ridge COUNCIL WORKSHOP AGENDA July 26, 2022 9:00 a.m. Virtual Online Meeting including Council Chambers The purpose of the Council Workshop is to review and discuss policies and other items of interest to Council. Although resolutions may be passed at this meeting, the intent is to make a consensus decision to send an item to Council for debate and vote or refer the item back to staff for more information or clarification. The meeting is live streamed and recorded by the City of Maple Ridge. 1. APPROVAL OF THE AGENDA 2. ADOPTION OF MINUTES 2.1 Minutes -July 12, 2022 3. PRESENTATIONS AT THE REQUEST OF COUNCIL 3.1 Strategic Plan Progress Update Presentation by Laura Benson, Program Manager, Corporate Planning and Consultation 4. UNFINISHED AND NEW BUSINESS 4.2 Building Services Department Update Presentation by Fraser Smith, Interim Director of Building Services 5. CORRESPONDENCE 6. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL 7. MATTERS DEEMED EXPEDIENT 8. NOTICE OF CLOSED COUNCIL MEETING Council Workshop Agenda Tuesday, July 26, 2022 Page 2 of 2 The meeting will be closed to the public pursuant to Sections 90(1) and 90(2) of the Community Charter as the subject matter being considered related to the following: Section 90(1 )(a) Section 90(1 )(c) Section 90(1 )(e) Section 90(1 )(g) Section 90(1 )(i) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality; labour relations or employee negotiations; the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality; litigation or potential litigation affecting the municipality; and the receipt of advice that is subject to solicitor-client privilege including communication necessary for that purpose. Any other matter that may be brought before the Council that meets the requirements for a meeting closed to the public pursuant to Sections 90(1) and 90(2) of the Community Charter or Freedom of Information and Protection of Privacy Act. 9. ADJOURNMENT //di~ ~{f;t;.1~ J\)~ 1-)/zi APPROVED BY: DATE: PREPARED BY: CHECKED BY: DATE: July 21, 2022 DATE: City of Maple Ridge COUNCIL WORKSHOP MINUTES July 12, 2022 The Minutes of the City Council Meeting held on June 12, 2022 at 9:03 a.m. held virtually and hosted in the Council Chambers of the City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Mayor M. Morden Councillor J. Dueck Councillor C. Meadus Councillor G. Robson Councillor R. Svendsen Councillor A. Yousef ABSENT Councillor K. Duncan Appointed Staff S. Hartman, Chief Administrative Officer C.Carter, General Manager Planning & Development Services C. Crabtree, General Manager Corporate Services D. Pollock, General Manager Engineering Services P. Hlavac-Winsor, General Counsel and Executive Director, Legislative Services, Acting Corporate Officer A. Nurvo, Deputy Corporate Officer Other Staff as Required J. Dingwall, Manager of Utility Engineering C. Goddard, Director of Planning M.Halpin, Manager of Transportation C. Nolan, Deputy Director of Finance R. Ollenberger, Manger of Infrastructure Development T. Polz, Deputy Chief Election Officer V. Richmond, Director of Parks & Facilities H. Singh, Computer Support Specialist These Minutes are posted on the City Web Site at www.mapleridge.ca Note: Councillor Robson participated electronically. 1.APPROVAL OF THE AGENDA R/2022-WS-037 It was moved and seconded That the agenda of the July 12, 2022 Council Workshop Meeting be approved as circulated. CARRIED 2.ADOPTION OF MINUTES 2.1 Minutes of the June 28, 2022 Council Workshop Meeting R/2022-WS-038 2.1 Council Workshop Minutes July 12, 2022 Page 2 of 4 It was moved and seconded That the Minutes of the Council Workshop Meeting June 28, 2022 be adopted as circulated. CARRIED 3.PRESENTATIONS AT THE REQUEST OF COUNCIL - Nil 4.UNFINISHED AND NEW BUSINESS 4.1 Assessment of Single-Family Residential Water Metering Staff report dated July 12, 2022, recommending that water meter installations be required when new single-family homes are constructed or redeveloped, and when new connections are replaced, and that the water rate structure be reviewed and updated and brought forward to a future meeting. J. Dingwall, Manager of Utility Engineering, provided a summary presentation and staff responded to questions from Council. Note: Councillor Robson left the meeting at 9:59 a.m. and returned at 10:00 a.m. R/2022-WS-039 It was moved and seconded That water meter installations be required when new single-family homes are constructed or redeveloped, and when service connections are replaced; and That the water rate and structure be reviewed and updated and brought forward at a future meeting. CARRIED R/2022-WS-040 It was moved and seconded That staff undertake public consultation and that the water rate and structure and costs to implement Scenario 2 as set out in the staff report dated July 12, 2022 (which includes meter install at existing meter-ready connections in addition for all newly constructed homes and at time of service line replacement), be reviewed and updated and brought forward to a future meeting; and That Scenario 2 as set out in the staff report dated July 12, 2022 be brought forward to the next business planning session in 2023 for discussion. CARRIED 4.2 Eligible School Sites Proposal from School District No. 42 Council Workshop Minutes July 12, 2022 Page 3 of 4 Staff report dated July 12, 2022, recommending that the resolution of the Board of Education of School District No. 42 concerning proposed eligible school site requirements in the 2023/24 Capital Plan for School District No. 42 be accepted. C. Goddard, Director of Planning, provided a summary presentation and staff answered questions from Council. Note: Councillor Yousef left the meeting at 10:16 a.m. and returned at 10:19 a.m. Note: Councillor Robson left the meeting at 10:23 a.m. and returned at 10:25 a.m. R/2022-WS-041 It was moved and seconded That the resolution of the Board of Education of School District No. 42 concerning proposed eligible school site requirements in the 2023/24 Capital Plan for School District No. 42 be accepted. CARRIED Note: It was determined to deal with Item 4.4 prior to Item 4.3. 4.4 2022 Local Government Election Update Staff report dated July 12, 2022, providing the third interim report on the Strategic Transportation Plan discussing policy direction on a variety of themes along with introducing a long-range multi-modal plan and identification of transportation investments required to achieve the plan's vision. T. Polz, Deputy Chief Election Officer, provided a summary presentation and staff responded to questions from Council. Note: Councillor Robson left the meeting at 10:42 a.m. and returned at 10:43 a.m. R/2022-WS-042 It was moved and seconded That Political Activity Policy #3.16 be adopted. CARRIED 8.NOTICE OF CLOSED COUNCIL MEETING R/2022-WS-043 It was moved and seconded That the meeting be closed to the public pursuant to Sections 90(1) and 90(2) of the Community Charter as the subject matter being considered relates to the following: Council Workshop Minutes July 12, 2022 Page 4 of 4 Section 90(1)(i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose. Any other matter that may be bought before the Council that meets the requirements for a meeting closed to the public pursuant to Sections 90 (1) and 90(2) of the Community Charter or Freedom of Information and Protection of Privacy Act. CARRIED Note: The meeting recessed at 10:45 a.m. and reconvened at 2:10 p.m. with all members of Council present except Councillor Duncan and Councillor Robson. 4.3 Strategic Transportation Plan Request for Endorsement Staff report dated July 12, 2022, providing the third interim report on the Strategic Transportation Plan discussing policy direction on a variety of themes along with introducing a long-range multi-modal plan and identification of transportation investments required to achieve the plan's vision. M. Halpin, Manager of Transportation, provided a summary presentation and staff responded to questions from Council. R/2022-WS-044 It was moved and seconded That Strategic Transportation Plan - Interim Report #3, prepared by Urban Systems, dated July 2022 be endorsed. CARRIED 5.CORRESPONDENCE - Nil 6.BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL - Nil 7.MATTERS DEEMED EXPEDIENT - Nil 9.ADJOURNMENT – 2:54 p.m. _______________________________ M. Morden, Mayor Certified Correct ___________________________________ P. Hlavac-Winsor, Acting Corporate Officer