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HomeMy WebLinkAbout2023-06-13 Council Workshop Agenda and Reports.pdfCity of Maple Ridge COUNCIL WORKSHOP AGENDA June 13, 2023 11:00 AM Virtual Online Meeting including Council Chambers The purpose of the Council Workshop is to review and discuss policies and other items of interest to Council. Although resolutions may be passed at this meeting, the intent is to make a consensus decision to send an item to Council for debate and vote or refer the item back to staff for more information or clarification.  The meeting is live streamed and recorded by the City of Maple Ridge 1.CALL TO ORDER 1.1 Territory Acknowledgement The City of Maple Ridge carries out its business on the traditional and unceded territory of the Katzie (q̓ic̓әy̓) First Nation and the Kwantlen (qʼʷa:n̓ƛʼәn̓) First Nation. 2.APPROVAL OF THE AGENDA 3.MINUTES 3.1 Adoption of Minutes – April 25, 2023 4.PRESENTATIONS AT THE REQUEST OF COUNCIL 5.UNFINISHED AND NEW BUSINESS 5.1 Fire Protection Master Plan Presentation by Ernie Polson, FireWise Consulting Ltd. 5.2 UBCM Extreme Temperature Risk Mapping, Assessment & Planning Program Staff report dated June 13, 2023, recommending that staff be directed to submit the “Maple Ridge Extreme Temperature Risk Mapping” to the UBCM Extreme Temperature Risk Mapping, Assessment & Planing Program, that staff provide overall grant management of the project, and that the 2023­2027 Financial Plan be amended to allocate funds for the City’s portion of project funding. 5.3 Development Application Review Process (Submission of A Complete Application Prior to First Reading) Staff report dated June 13, 2023, recommending that in order to streamline the development application review process to expedite development approval and housing construction, staff bring forward a bylaw amending the Maple Ridge Development Procedures Bylaw No. 5879­1999 and amendments to the Development Information Meeting Policy No. 6.20. Further recommendations include that staff review and bring forward the Development Sign Policy No. 6.21, and that feedback be obtained from the Urban Development Institute and Homebuilders Association Vancouver. 5.4 Revision to Single­Family Frontage Requirements for Building Permit Applications Staff report dated June 13, 2023, recommending that staff bring forward a bylaw amending Maple Ridge Subdivision and Development Servicing Bylaw No. 4800­ 1993, to eliminate frontage improvements for single­family building permit applications, for first, second, and third readings. 5.5 UBCM Grant Program: Complete Communities Staff report dated June 13, 2023, recommending that staff be directed to submit a Complete Communities grant application to UBCM to undertake the proposed scope of work, as outlined in this report, specifically the policy work associated with the development of the in­stream Lougheed Transit Corridor Area Plan. 5.6 UBCM Resolutions Review Staff report dated June 13, 2023, recommending that Members of Council review and discuss proposed resolution topics in order to create a mutually agreed list for submission to UBCM. 6.CORRESPONDENCE 7.BRIEFING ON OTHER ITEMS OF INTEREST / QUESTIONS FROM COUNCIL 8.MATTERS DEEMED EXPEDIENT 9.ADJOURNMENT City of Maple RidgeCOUNCIL WORKSHOP AGENDAJune 13, 202311:00 AMVirtual Online Meeting including Council ChambersThe purpose of the Council Workshop is to review and discuss policies and other items of interest toCouncil. Although resolutions may be passed at this meeting, the intent is to make a consensus decisionto send an item to Council for debate and vote or refer the item back to staff for more information orclarification. The meeting is live streamed and recorded by the City of Maple Ridge1.CALL TO ORDER1.1 Territory AcknowledgementThe City of Maple Ridge carries out its business on the traditional andunceded territory of the Katzie (q̓ic̓әy̓) First Nation and the Kwantlen(qʼʷa:n̓ƛʼәn̓) First Nation.2.APPROVAL OF THE AGENDA3.MINUTES3.1 Adoption of Minutes – April 25, 20234.PRESENTATIONS AT THE REQUEST OF COUNCIL5.UNFINISHED AND NEW BUSINESS5.1 Fire Protection Master PlanPresentation by Ernie Polson, FireWise Consulting Ltd.5.2 UBCM Extreme Temperature Risk Mapping, Assessment & Planning Program Staff report dated June 13, 2023, recommending that staff be directed to submit the “Maple Ridge Extreme Temperature Risk Mapping” to the UBCM Extreme Temperature Risk Mapping, Assessment & Planing Program, that staff provide overall grant management of the project, and that the 2023­2027 Financial Plan be amended to allocate funds for the City’s portion of project funding. 5.3 Development Application Review Process (Submission of A Complete Application Prior to First Reading) Staff report dated June 13, 2023, recommending that in order to streamline the development application review process to expedite development approval and housing construction, staff bring forward a bylaw amending the Maple Ridge Development Procedures Bylaw No. 5879­1999 and amendments to the Development Information Meeting Policy No. 6.20. Further recommendations include that staff review and bring forward the Development Sign Policy No. 6.21, and that feedback be obtained from the Urban Development Institute and Homebuilders Association Vancouver. 5.4 Revision to Single­Family Frontage Requirements for Building Permit Applications Staff report dated June 13, 2023, recommending that staff bring forward a bylaw amending Maple Ridge Subdivision and Development Servicing Bylaw No. 4800­ 1993, to eliminate frontage improvements for single­family building permit applications, for first, second, and third readings. 5.5 UBCM Grant Program: Complete Communities Staff report dated June 13, 2023, recommending that staff be directed to submit a Complete Communities grant application to UBCM to undertake the proposed scope of work, as outlined in this report, specifically the policy work associated with the development of the in­stream Lougheed Transit Corridor Area Plan. 5.6 UBCM Resolutions Review Staff report dated June 13, 2023, recommending that Members of Council review and discuss proposed resolution topics in order to create a mutually agreed list for submission to UBCM. 6.CORRESPONDENCE 7.BRIEFING ON OTHER ITEMS OF INTEREST / QUESTIONS FROM COUNCIL 8.MATTERS DEEMED EXPEDIENT 9.ADJOURNMENT Document:3381224  City of Maple Ridge COUNCIL WORKSHOP MINUTES April 25, 2023 The Minutes of the Council Workshop Meeting held virtually and hosted in the Council Chambers on April 25, 2023, at 11:00 am at City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Mayor D. Ruimy Councillor K. Carreras Councillor O. Dozie Councillor J. Dueck Councillor S. Schiller Councillor J. Tan Councillor A. Yousef ABSENT Appointed Staff S. Hartman, Chief Administrative Officer C. Carter, General Manager, Planning and Development Services C. Crabtree, General Manager, Corporate Services P. Hlavac-Winsor, General Counsel and Executive Director, Legislative Services/Acting Corporate Officer S. Labonne, General Manager, Parks, Recreation, and Culture A. Nurvo, Deputy Corporate Officer D. Pollock, General Manager, Engineering Services Other Staff as Required K. Anastasiadis, Manager of Intergovernmental Affairs C. Goddard, Director of Planning Z. Lifshiz, Director of Strategic Development, Communications and Public Engagement C. Howes, Clerk 3 E. Murphy, Clerk 3 R. Ollenberger, Manager of Infrastructure Development F. Smith, Director of Engineering T. Thompson, Director of Finance T. Westover, Director of Economic Development Note: These Minutes and a video of the meeting are posted on the City’s Web Site at https://mapleridge.primegov.com/public/portal Note: Councillor Dozie participated in the meeting electronically. 1. CALL TO ORDER – 11:00 am 1.1 Territorial Acknowledgement The Mayor provided the territory acknowledgement. 1.2 Day of Mourning Acknowledgement The Mayor provided the Day of Mourning acknowledgment. 2. APPROVAL OF THE AGENDA 2.1 Approval of Agenda R/2023-WS-026 Council Workshop Meeting Minutes April 25, 2023 Page 2 of 3 Document:3381224  Moved, seconded, and CARRIED THAT the agenda of the April 25, 2023, Council Workshop Meeting be approved as circulated. 3. MINUTES 3.1 Adoption of Minutes R/2023-WS-027 Moved, seconded, and CARRIED THAT the minutes of the following Council Workshop meetings be adopted as circulated:  Special Council Workshop (Business Planning) – March 27, 2023  Special Council Workshop (Business Planning) – March 29, 2023  Council Workshop – April 11, 2023 4. PRESENTATIONS AT THE REQUEST OF COUNCIL 4.1 Maple Ridge Historical Society Presentation by Shea Henry, Executive Director, on 2022 activities. 5. UNFINISHED AND NEW BUSINESS 5.1 Development Services Function Review Report – Neilson Strategies Staff report dated April 25, 2023, recommending that the Development Services Function Report, prepared by Neilson Strategies, be received for information. Allan Neilson, Principal, Neilson Strategies, provided a presentation summarizing the report and recommendations, and Mr. Neilson and staff responded to questions from Council. 5.2 Development Services Function Implementation Strategy Staff report dated April 25, 2023, recommending that the Development Services Function Review Implementation Strategy be received for information. C. Carter, General Manager, Planning and Development Services, and D. Pollock, General Manager, Engineering Services, provided a presentation and staff responded to questions from Council. 5.3 UBCM Resolutions Process Briefing Staff report dated April 25, 2023, recommending that Members of Council submit resolution ideas individually to the Manager of Intergovernmental Affairs so that staff can prepare a list of resolutions for consideration at the May 23, 2023, Council Workshop meeting. K. Anastasiadis, Manager of Intergovernmental Affairs, provided a presentation and staff responded to questions from Council. R/2023-WS-028 Moved, seconded, and CARRIED That Members of Council submit resolution ideas individually to the Manager of Intergovernmental Affairs by 4:00 pm on May 16, 2023, so that staff can prepare a Council Workshop Meeting Minutes April 25, 2023 Page 3 of 3 Document:3381224  list of resolutions for consideration at the May 23, 2023, Council Workshop meeting. 6. CORRESPONDENCE – Nil 7. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL – Nil 8. MATTERS DEEMED EXPEDIENT – Nil 9. ADJOURNMENT – 1:21 pm _______________________________ D. Ruimy, Mayor Certified Correct ___________________________________ P. Hlavac-Winsor, Acting Corporate Officer