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Home My WebLink AboutTAC 2021-04-28 Agenda City of Maple Ridge Transportation Advisory Committee AGENDA Wednesday, April 28, 2021 at 7:00 pm Held via Zoom Teleconference Meeting Access Information To practice social distancing during the COVID-19 pandemic we will be holding the Transportation Advisory Committee (TAC) meeting via teleconference. All participants including members of the public are asked to join the meeting from home using the access information provided: Join the meeting from your computer, tablet or smartphone: https://mapleridge-ca.zoom.us/j/99699624793?pwd=K2g2WlRZTjQ0QnpibmxmWmgwUkptZz09 Or call in using your phone: Dial +17789072071 Meeting ID: 931 5581 1508 Passcode: 456257 1. CALL TO ORDER 2. APPROVAL OF THE AGENDA 3. ADOPTION OF MINUTES 3.1 February 24, 2021 – Regular Meeting 3.2 March 24, 2021 – Special Meeting 4. DELEGATIONS 4.1 ICBC Road Safety Overview – 7:05 PM Kate Woochuk, Road Safety & Community Coordinator 4.2 T2050 TransLink – 7:25 PM Vincent Gonsalves, Manager Community Relations, TransLink 5. QUESTION PERIOD 7:45 PM 6. NEW AND UNFINISHED BUSINESS 6.1 Anti-Discrimination Policy 7:55 PM 6.2 Respectful Workplace Policy 8:00 PM 6.3 Strategic Transportation Plan Project Overview 8:05 PM 7. LIAISON UPDATES 7.1. Staff Liaison 8:30 PM 7.2. Council Liaison 8:35 PM 8. ROUNDTABLE (2 minutes each member) 8:40 PM 9. ADJOURNMENT Next Meeting: June 23, 2021 Agenda Items Submission Deadline: June 9, 2021 QUESTION PERIOD Question Period provides the public with the opportunity to ask questions or make comments on subjects that are of concern to them. Each person will be given 2 minutes to speak. Up to ten minutes in total is allotted for Question Period. /sc MAPLE R l □GE tir.JJ ■h Cil1111n1a map eridge ,ca City of Maple Ridge Transportation Advisory Committee MEETING MINUTES The Minutes of the Regular Meeting of the Transportation Advisory Committee (TAC), held via Zoom teleconference on February 24, 2021 at 7:00 pm. ____________________________________________________________________________________ COMMITTEE MEMBERS PRESENT Councillor Gordy Robson Council Liaison Gary Hare Member at Large Eric Phillips Member at Large Ineke Boekhorst Member at Large Jennifer Wright Member at Large Vijay Soparkar Member at Large Pascale Shaw School District No. 42 Board Trustee STAFF MEMBERS PRESENT Mark Halpin Staff Liaison/Manager of Transportation Josh Mickleborough Director of Engineering Sabina Chand Committee Clerk Mark Halpin, Staff Liaison chaired the meeting until the election of the chair. 1. CALL TO ORDER 2. APPROVAL OF THE AGENDA R/2021-001 It was moved and seconded That the agenda for the February 24, 2021 Transportation Advisory Committee be approved as amended to add item 6.5 Discussion of the Active School Task Force. CARRIED 3. ADOPTION OF THE MINUTES R/2021-002 It was moved and seconded That the minutes of the Maple Ridge Transportation Advisory Committee meeting dated November 25, 2020 be adopted. CARRIED 4. DELEGATIONS – NIL 5. QUESTION PERIOD - NIL 6. NEW AND UNFINISHED BUSINESS MAPl.~ R l □GE tlr-JJ1h Cah11r:111 map endg;e ,ca Transportation Advisory Committee Minutes February 24, 2021 Page 2 of 3 6.1. Advisory Committee Overview The Staff Liaison provided a PowerPoint presentation on the Transportation Advisory Committee orientation and highlighted the following: legislative procedures, role and function of advisory committees, City meeting guidelines and 2021 deliverables. 6.2 Transportation Department Overview The Staff Liaison presented on the City’s Engineering Department and answered questions and comments from the Committee. 6.3 2021 Transportation Capital Project Map The Staff Liaison provided an overview of the projects outlined and long-term strategies displayed in the 2021 Transportation Capital Project Map and answered questions and comments from members. 6.4 Chair and Vice Chair Selection The Staff Liaison opened up the floor to nominations for Chair and Vice Chair of the Transportation Advisory Committee. R/2021-003 It was moved and seconded That Gary Hare be elected as Chair of the Transportation Advisory Committee for 2021. CARRIED R/2021-004 It was moved and seconded That Eric Phillips be elected as Vice Chair of the Transportation Advisory Committee for 2021. CARRIED Note: At this time, Gary Hare began chairing the meeting. 6.5 Discussion of the Active School Task Force It was noted at the beginning of the meeting that the Active School Task Force was concluded as of December 31, 2020. Jennifer Wright provided a verbal report and requested for a timeline extension of the Task Force due to COVID delays. Staff advised that as per Policy 3.11, a report should be provided to the parent Committee for further review to ensure the objective aligns with the TAC 2021 Work Plan and mandate. R/2021-005 It was moved and seconded That the Active School Task Force prepare a report and present back to the Transportation Advisory Committee at a Special meeting that will be held in three weeks for consideration. CARRIED Transportation Advisory Committee Minutes February 24, 2021 Page 3 of 3 7. LIAISON UPDATES 7.1 Staff Liaison – NIL 7.2 Council Liaison - NIL 8. TASK FORCE UPDATES - NIL 9. ROUNDTABLE - NIL 10. ADJOURNMENT – 9:27 p.m. The next regular meeting of the Transportation Advisory Committee will be held on Wednesday, June 23, 2021 at 7:00 pm. Gary Hare, Chair /sc City of Maple Ridge Transportation Advisory Committee SPECIAL MEETING MINUTES The Minutes of the Special Meeting of the Transportation Advisory Committee (TAC), held via Zoom teleconference on March 24, 2021 at 4:00 pm. ____________________________________________________________________________________ COMMITTEE MEMBERS PRESENT Councillor Gordy Robson Council Liaison Gary Hare, Chair Member at Large Jennifer Wright Member at Large Pascale Shaw School District No. 42 Board Trustee Vijay Soparkar Member at Large Eric Phillips, Vice Chair Member at Large Ineke Boekhorst Member at Large STAFF MEMBERS PRESENT Josh Mickleborough Director of Engineering Mark Halpin Staff Liaison; Manager of Transportation Stephanie Nichols Corporate Officer Erin Mark Clerk 3 1. CALL TO ORDER At this time Mark Halpin introduced Stephanie Nichols, Corporate Officer, City of Maple Ridge. S. Nichols advised that the Committees of Council Policy 3.11 is in phase 1 of review stages by the Committee Review Task Force as directed by Council. It was noted that the Task Force has requested a pause on the creation of new task forces within all Council advisory committees/commission until final review of Policy 3.11, which will be completed at the end of Q2. Note: Ineke Boekhorst joined at 4:05 pm M.Halpin and S.Nichols thanked all the members for their hard work and continued dedication and spoke about future project opportunities related to the City’s Strategic Transportation Plan (STP). Discussion followed surrounding Policy 3.11 and the Chair acknowledged the Committee Review Task Force’s request and asked Jenny Wright to present the final report on agenda item 3.1. 2. QUESTION PERIOD - NIL 3. NEW AND UNFINISHED BUSINESS Note: Eric Phillips joined at 4:15 pm 3.1. Active Transportation for Schools Task Force Report Update Jenny Wright provided a summary of the final Task Force Report that was circulated to the Committee prior to the meeting. J. Wright shared background information on the Task Force that was explored in March 2020 and concluded as of December 31, 2020. Highlights included: MAPLE R l □GE l:ir.JJ ■h Ci l1111n1a map eridge ,ca Transportation Advisory Committee Minutes March 24, 2021 Page 2 of 3  overall health benefits of promoting active school travel;  two school presentations to obtain community feedback/interest;  due to COVID-19 School District 42 did not express interest to engage with the Task Force;  shared government resources and tools available for active school transportation;  request for future engagement with Maple Ridge District Parent and Advisory Council (DPAC) and Parental Advisory Committees (PAC) through a letter survey. J. Wright concluded the presentation and provided recommendations of a revised work plan for a new task force that was included in the report. Staff thanked the Task Force for meeting the three obligations by developing a tool kit for active school travel, determining if the school district was interested in participating and by providing feedback to the Committee with a final report. It was noted that the Active School Task Force is concluded and members are not to engage with the schools and must keep to the mandate included in the Terms of Reference. Staff clarified that the revised/new task force work plan is not considered within the TAC mandate and could be brought forward at a future meeting once Council provides direction on the Policy. MAIN MOTION R/2021-006 It was moved and seconded That the Transportation Advisory Committee has received the final Active Transportation for Schools Task Force Report for conclusion; and further That the proposal for the new task force as outlined in Appendix C of the Report be considered for approval. MOTION TO AMEND R/2021-007 It was moved and seconded That the motion be amended by adding that the new task force be considered subject to the review of Policy 3.11 by the Committee Review Task Force. CARRIED AS AMENDED At this time, M. Halpin shared that a report outlining the approach for updating the City’s Strategic Transportation Plan (STP) will be provided for Council consideration soon and that the proposal offers a variety of engagement opportunities for the TAC and the public. Members expressed an interest in providing input during the update of the Strategic Transportation Plan. Discussion continued surrounding the Committee’s mandate and interest to engage the public in active transportation related programs. M. Halpin advised the Committee to share external community contacts that would be interested in upcoming surveys for the STP. R/2021-008 It was moved and seconded That the discussion surrounding the STP and community engagement be tabled until the next Transportation Advisory Committee meeting on April 28, 2021. CARRIED Transportation Advisory Committee Minutes March 24, 2021 Page 3 of 3 4. ADJOURNMENT The meeting adjourned at 5:05 pm. The next regular meeting of the Transportation Advisory Committee will be held on Wednesday, April 28, 2021 at 7:00 pm. Gary Hare, Chair /em