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Home My WebLink AboutCHC 2018-01-11 agenda.pdfCity of Maple Ridge COMMUNITY HERITAGE COMMISSION AGENDA Thursday, January 11, 2018, 7:00 pm Blaney Room, Maple Ridge City Hall 1. WELCOME AND INTRODUCTIONS 2. AGENDA APPROVAL 3. MINUTES APPROVAL – December 14, 2017 4. DELEGATION 4.1 Christina Crabtree, Chief Information Officer – City of Maple Ridge Open Government Portal 5. FINANCE 5.1 Financial Update – 2018 Business Plan 5.2 Subcommittee Budgets 5.3 Canadian Museums Association 6. CORRESPONDENCE 7. NEW & UNFINISHED BUSINESS 7.1 Membership – Brenda Smith 7.1.1 Calendar of Events 7.1.2 CHC Flashdrives 7.1.3 Volunteer Hours 7.2 Cultural Plan Update – Brenda Smith, Lisa Zosiak 7.3 Tourism Strategy Update 7.4 Canada 150 – Kevin Bennett, Brenda Smith, Julie Koehn 7.5 Private members Tax Credit – Bill C323 7.5.1 Canada Census 7.6 Haney House Conservation Work 7.7 Heritage Conservation Master Plan 7.8 Intersections Event Debrief – Brenda Smith 7.9 Family Literacy Day – Brenda Smith 8. SUBCOMMITTEE REPORTS 8.1 Communications Subcommittee – Brenda Smith 8.1.1 Request to Council for Communications Support 8.2 Recognitions Subcommittee – Kevin Bennett 8.2.1 Heritage Week Subcommittee 8.2.2 Heritage Nominations 2018 8.2.3 Plaque Placement Request 8.3 Education Subcommittee – Lindsay Foreman 8.3.1 Local Voices 8.3.2 Heritage BC Webinars 8.3.3 BC Heritage Fairs 8.4 Maple Ridge Oral History Project 8.5 Digitization Project Subcommittee – Brenda Smith, Lisa Zosiak Community Heritage Commission Agenda January 11, 2018 Page 2 of 2 8.6 Heritage Inventory Project Update – Brenda Smith, Lisa Zosiak 8.7 Heritage Register Update – RFP – Brenda Smith, Lisa Zosiak 8.8 Robertson Family Cemetery Project Subcommittee – Lisa Zosiak 8.9 Hammond Heritage Character Area – Lisa Zosiak 9. LIAISON UPDATES 9.1 BC Historical Federation – Brenda Smith 9.2 Heritage BC – Brenda Smith 9.2.1 Conference Call 9.3 BC Museums Association – Brenda Smith 9.3.1 – BCMA Visit 9.4 Maple Ridge Historical Society – Julie Koehn 9.5 Council Liaison – Councillor Speirs 10. QUESTION PERIOD 11. ROUNDTABLE 12. ADJOURNMENT QUESTION PERIOD Question Period provides the public with the opportunity to ask questions or make comments. Each person will be given 2 minutes to speak. Up to ten minutes in total is allotted for Question Period. /aa The Minutes of the Regular Meeting of the Community Heritage Commission, held in the Blaney Room, Maple Ridge City Hall, 11995 Haney Place, Maple Ridge, British Columbia, on Thursday, December 14, 2017 at 7:00 pm ______________________________________________________________________________ COMMISSION MEMBERS PRESENT Brenda Smith, Chair Maple Ridge Historical Society Councillor Craig Speirs Council Liaison Julie Koehn Maple Ridge Historical Society Kevin Bennett Member at Large Len Pettit Member at Large Lindsay Foreman Member at Large Steven Ranta, Vice-Chair Member at Large STAFF PRESENT Lisa Zosiak Staff Liaison, Community Planner Renee Moffatt Committee Clerk GUESTS Erica Williams President, Maple Ridge Historical Society REGRETS/ABSENT Eric Phillips Member at Large Russell Irvine Member at Large 1.CALL TO ORDER There being a quorum present, the Chair called the meeting to order at 7:08 pm and introductions were made. 2.AGENDA APPROVAL R17-034 It was moved and seconded. That the agenda dated December 14, 2017 be amended to add 6.1 Letter to Support Meegan Durrap and be adopted as amended. CARRIED 3.0 GMAPiLE IRIDGE munity Heri"tage ,~omn,ission CHC Minutes – December 14, 2017 Page 2 of 5 3. MINUTES APPROVAL R17-035 It was moved and seconded That the Minutes of the November 9, 2017 meeting be approved. CARRIED 4. DELEGATIONS Brenda Smith discussed last month’s presentation on Malcolm Knapp Research Centre and possible ways CHC could partner with them. 5. FINANCE 5.1 Financial Update – 2018 Business Plan The Staff Liaison provided an update on the 2017 Budget and the 2018 process. The Staff Liaison will be setting up a meeting with a staff member from Parks and Leisure Services in the New Year. 6. CORRESPONDENCE 6.1 Letter in support of Meegan Durrap The Chair informed the committee about a letter she wrote on behalf of Girl Guide Member, Meegan Durrap. The letter commended Meegan on her work on the Cultural Plan Update Task Force. 7. NEW & UNFINISHED BUSINESS 7.1 Membership 7.1.1 Calendar of Events The Chair gave an overview the CHC Calendar or Events for 2018 and encouraging the committee members to attend the BC Historical Federation Conferences in May. 7.1.2 CHC Flashdrives 7.2 Cultural Plan Update The Chair gave a brief overview of the Cultural Plan Update. The Staff Liaison advised the committee that the Cultural Plan Update will be going to Council in January for endorsement. 7.3 Tourism Strategy Update The Staff Liaison reported that the final report is going to council. The Committee Members discussed the hotel tax proposed in Maple Ridge and other heritage/tourism assets. 7.4 Canada 150 Kevin Bennett discussed the wrap up of Canada 150. New brochures will have to be made for 2018 as we are no longer able to use Canada 150 logo in CHC Minutes – December 14, 2017 Page 3 of 5 2018. The Chair reported on the Reminisce Kits and targeting teachers to use during professional days and training sessions. 7.5 Private members Tax Credit – Bill C323 The Staff Liaison gave and overview on the National Trust and the Bill C323 debrief. 7.6 Haney House Conservation Work The Staff Liaison reported that window and door renovations are moving forward. Wallpaper samples were found in the house and they are looking into determining if the samples are the same as the wallpaper on the walls. 7.7 Intersections Event Debrief – Brenda Smith The Chair discussed the debrief meeting for the Intersections Event. Thank you to Karen Bennett for the beautiful flower displays. Steve Ranta discussed getting together with other committees to network and discuss certain topics. The Staff Liaison mentioned that the next Intersections Event will likely be in 2019. 7.8 Family Literacy Day The Chair discussed the Family Literacy Day event that is being held on January 27th 2018 11am – 2pm at the Maple Ridge Library. The Chair asked the committee members if they are available to volunteer at the Family Literacy Day. R17-036 It was moved and seconded That the Community Heritage Commission will participate in the Family Literacy Day event 8. SUBCOMMITTEE REPORTS 8.1 Communications Subcommittee 8.1.1 Request to Council for Communications Support 8.2 Recognitions Subcommittee Kevin Bennett reported that all the awards and commendations are finalized. Mr. Bennett discussed the timetable for the week. Mr. Bennett discussed the activities that will be happening 8.2.1 Heritage Week Subcommittee The Committee discussed the potential photos for the Heritage Week logo. R17-037 It was moved and seconded That the three photos proposed are approved by the Committee and used in the Heritage Week Logo for 2019. CHC Minutes – December 14, 2017 Page 4 of 5 8.2.2 Heritage Nominations 2018 8.3 Education Subcommittee 8.3.1 Local Voices Lindsay Foreman discussed last Monday’s Local Voices event. Ms. Foreman will be contacting the local school and public school next week. 8.3.2 Heritage BC Webinars Lindsay Foreman mentioned the options of having additional Webinars if the committee is interested. 8.3.3 BC Heritage Fairs 8.4 Maple Ridge Oral History Project Steve Ranta reported on the progress of the Oral History Project. 8.5 Digitization Project Subcommittee The Chair discussed the purpose of the Digital Heritage Community Project and provided information on the project. The Staff Liaison will talk to City of Maple Ridge staff in regards to grant writing. Note: Kevin Left the room at 8:37pm and returned at 8:38 8.6 Heritage Inventory Project Update The Staff Liaison informed the committee on the timeline of when it will go to council . A draft will be available for the committee. 8.7 Heritage Register Update - RFP The Chair informed the committee that the Register will be submitted in January. 8.8 Robertson Family Cemetery Project Subcommittee The Staff Liaison gave an update on the Robertson Family Cemetery Project. 8.9 Hammond Heritage Character Area The Staff Liaison informed the Committee that there will be an open house on options on preserving the area in early 2018. CHC Minutes – December 14, 2017 Page 5 of 5 9. LIAISON UPDATES 9.1 BC Historical Federation The Chair encourages the committee to attend the conference in May. 9.2 Heritage BC 9.2.1 Conference Call The Chair disused the proposal she sent forward to the Community Heritage Commission regarding partnership we have formed in our communities. 9.3 BC Museums Association 9.3.1 – BCMA Visit The Chair discussed the delay on the site visit until the windows and doors and finished. 9.4 Maple Ridge Historical Society Julie Koehn discussed the Board Meeting held on November 23, 2018. Ms. Koehn also updated the committee on Haney House renovations, facility closures and events. 9.5 Council Liaison Councillor Speirs informed the committee that Thomas Haney’s funeral is December 15, 2015. 10. QUESTION PERIOD 11. ROUNDTABLE 12. ADJOURNMENT It was moved that the meeting be adjourned at 8:58pm Chair