HomeMy WebLinkAboutCHC 2018-10-11 agenda.pdf City of Maple Ridge
COMMUNITY HERITAGE COMMISSION
AGENDA
Thursday, October 11, 2018, 7:00 pm
Blaney Room, Maple Ridge City Hall
1. CALL TO ORDER
2. APPROVAL OF THE AGENDA
3. ADOPTION OF MINUTES – September 13, 2018
4. DELEGATIONS
4.1. Statements of Significance
Don Luxton, Donald Luxton & Associates
5. FINANCE
5.1. Financial Update
5.2. Robertson Cemetery
5.3. Business Plan 2019-2023
For information only.
6. CORRESPONDENCE
7. NEW AND UNFINISHED BUSINESS
7.1. 2019 Committee Recruitment
8. SUBCOMMITTEE REPORTS
8.1. Communications
8.1.1. Fall Calendar
8.2. Recognitions
8.2.1. Heritage Week 2019
8.3. Education
8.3.1. Local Voices
8.3.2. BC Heritage Fairs
8.4. Digitization
8.5. Heritage Resources Program
8.6. Master Conservation Plan
Community Heritage Commission Agenda
October 11, 2018
Page 2 of 2
9. LIAISON UPDATES
9.1. BC Historical Federation
9.2. Heritage BC
9.3. BC Museums Association
9.4. Maple Ridge Historical Society
9.5. Council Liaison
9.6. Staff Liaison
10. QUESTION PERIOD
11. ROUNDTABLE
12. ADJOURNMENT
QUESTION PERIOD
Question Period provides the public with the opportunity to ask questions or make comments. Each
person will be given 2 minutes to speak. Up to ten minutes in total is allotted for Question Period.
/aa
The Minutes of the Regular Meeting of the Community Heritage Commission, held in the Blaney
Room, Maple Ridge City Hall, 11995 Haney Place, Maple Ridge, British Columbia, on
September 13, 2018 at 7:07 pm.
_____________________________________________________________________________________
COMMISSION MEMBERS PRESENT
Brenda Smith, Chair Maple Ridge Historical Society
Lindsay Foreman, Vice Chair Member at Large
Julie Koehn Maple Ridge Historical Society
Len Pettit Member at Large
Russell Irvine Member at Large
STAFF PRESENT
Amelia Bowden Staff Liaison, Planner 1
Amanda Allen Committee Clerk
ABSENT
Councillor Craig Speirs Council Liaison
Eric Phillips Member at Large
Steven Ranta Member at Large
1. CALL TO ORDER
2. APPROVAL OF THE AGENDA
R/2018-042
It was moved and seconded
That the agenda for the September 13, 2018 Community Heritage Commission meeting be
approved as circulated.
CARRIED
3. ADOPTION OF MINUTES
R/2018-043
It was moved and seconded
That the minutes of the Maple Ridge Community Heritage Commission meeting dated June
14, 2018 be adopted.
CARRIED
4. DELEGATIONS - Nil
GMAPiLE IRIDGE
' mun ity Heritage
,commission
Community Heritage Commission Minutes
September 13, 2018
Page 2 of 5
4. FINANCE
4.1. Financial Update
Russell Irvine provided a review of the 2018 financial accounting to date. There was a review
and discussion on the line items and anticipated costs for the last quarter of 2018.
4.2. Maple Ridge Library Microfilm Reader Support Request
The Chair provided background on microfilm readers in the Lower Mainland and spoke to the
software options in a new microfilm reader. The Chair advised on discussions with the Library
Manager and on the potential of utilizing the microfilm as a draw for tourism. There was
discussion on the budget and how existing Community Heritage Commission funds could be
reallocated.
R/2018-044
It was moved and seconded
That the Community Heritage Commission reallocate $1000.00 from the Field Trip budget
item to support the Maple Ridge Public Library request for a new microfilm reader.
CARRIED
4.3. Business Planning
The Staff liaison reported on the timeline for Business Planning and that the 2019 Budget is
set and any incremental requests would need to come from Planning Department funds.
There was discussion on Found Milestones and a communications strategy for 2019 and the
Business Plan was modified to reflect identified amendments.
R/2018-045
It was moved and seconded
That the Community Heritage Commission adopt in principle the Community Heritage
Commission Business Plan 2019-2023 as amended.
CARRIED
4.4. BC Museums Association Membership Dues
The Staff liaison advised that membership with the BC Museums Association is up for
renewal. The Chair reminded that Lindsay Foreman will be attending the 2018 BC Museums
Association Conference and there was discussion on appointing Ms. Foreman as the Maple
Ridge Community Heritage Commission delegate.
R/2018-046
It was moved and seconded
That the Community Heritage Commission authorize the expenditure of $100.00 to renew
membership with the BC Museums Association.
CARRIED
Community Heritage Commission Minutes
September 13, 2018
Page 3 of 5
R/2018-047
It was moved and seconded
That the Community Heritage Commission authorize Lindsay Foreman to serve as the Map le
Ridge Community Heritage Commission delegate at BC Museums Association Annual
General Meeting.
CARRIED
5. CORRESPONDENCE - Nil
6. NEW AND UNFINISHED BUSINESS
6.1. Heritage Resources Program
The Staff liaison reported on two streams of work within the Heritage Resources Program,
the Heritage Register update and the incentive review. Statement of Significances will be
circulated early October and Mr. Luxton will be invited as a delegation at the October
meeting. The Staff liaison outlined the next steps to take throughout the Fall to achieve
completion of the Heritage Register update.
The Staff liaison presented a work outline for the Incentives Review project. There was
discussion on hiring a consultant to complete the scope of work and how to proceed with the
next steps of the project.
R/2018-048
It was moved and seconded
That a maximum of $10,000.00 be allocated to a Consultant to lead a Heritage Incentive
Project involving the following work:
1. Prepare a Research and Background Report on Incentives Best Practices and
Opportunities;
2. Host a Stakeholder Workshop for Heritage Inventory private property owners to
discuss benefits of joining the Heritage Register. Present Incentives and receive
feedback on what property owners need from the City of Maple Ridge;
3. Host a Public Open House on Incentives Program;
4. Report back to Council with a summary of engagement process and recommended
incentive plan.
CARRIED
Note: Item 7.6 was dealt with following Item 6.1.
6.2. Environment Committee Report to Parliament
Russell Irvine provided a history of the Environment Committee report and on the
Commission’s action to develop an Incentives Review project. The Federal Government is
currently preparing the 2019 budget and an electronic petition has been initiated calling
upon the Minister of Environment and Climate Change to work with Minister of Finance and
create a multi-million dollar fund in the Budget 2019. Mr. Irvine will continue to monitor and
report at the November meeting.
Community Heritage Commission Minutes
September 13, 2018
Page 4 of 5
6.3. Resignation of Commissioner
The Chair advised that Kevin Bennett has resigned from the Commission. Appreciation and
gratitude for Mr. Bennett’s work and volunteerism was shared.
7. SUBCOMMITTEE REPORTS
7.1. Communications
7.1.1. Fall Calendar
The Chair reviewed upcoming events.
7.2. Recognitions
The Chair reminded of the October 19, 2018 deadline for Heritage Award nominations. The
Staff liaison brought copies of the nomination brochure for members to distribute around the
community. The Chair advised that the subcommittee will reconvene in November. The Staff
liaison responded to queries on the Merkley Park utility wrap and advised the wrap is not yet
complete.
7.2.1. Stanchion Design - Nil
7.3. Education
7.3.1. Local Voices
Lindsay Foreman advised that Local Voices begins October 1, 2018 and provided an update
on meetings over the Summer with Library staff. Ms. Foreman noted that the November 5,
2018 Local Voices will tie in with media literacy week.
7.4. Heritage Marker Inventory Information
The Chair reported on the progress with the Heritage Marker Inventory database.
7.5. Digitization
The Chair provided a digitization report dated September 4, 2018. The Chair reported on the
August 28, 2018 meeting with the Records Management Coordinator and on the discussions
with regards to the Inventory, the Catalogue and digitization priorities. The Chair spoke to
potentially developing partnerships with post-secondary institutions however Maple Ridge
has no qualified archivist. The Chair reviewed a list of contacts that may provide student
support and possible funding options. There was discussion on how to proceed with project.
The Chair will circulate the report to subcommittee members.
7.6. Heritage Conservation Master Plan
The Staff liaison advised that RFP has not yet been issued. There was discussion on whether
to proceed or delay the Heritage Conservation Master Plan. There was agreement to proceed
with issuing the RFP.
Community Heritage Commission Minutes
September 13, 2018
Page 5 of 5
8. LIAISON UPDATES
8.1. BC Historical Federation
The Chair advised of planning initiatives within the organization. A summit of leaders in the
heritage world will be held in Maple Ridge at the end of October. The Chair noted help is
required to host the event and invited interested members to contact her for further
information.
8.2. Heritage BC
The Chair noted that members are not receiving Heritage BC newsletters. The Staff liaison
will investigate.
8.3. BC Museums Association
Lindsay Foreman attended an Industrial Artefacts Conservation Workshop in Richmond on
September 7, 2018 and reported on the lectures, tips, and hands on activities. Ms. Foreman
advised that the workshop is part of the small museums workshops initiatives and a working
group for the program is underway.
8.4. Maple Ridge Historical Society
Julie Koehn advised that the Haney House reopening was well attended. Ms. Koehn reported
on the 2018 Music on Wharf concert series.
8.5. Council Liaison - Nil
8.6. Staff Liaison
The Staff liaison reported that Heritage Inventory is posted on City of Maple Ridge website
and that payment for the project is completed. Nomination forms for the 2019 Heritage
Award are available on the City website. The Grant de Patie plaque will be mounted adjacent
to the bus shelter on Dewdney Trunk Road and 248 Street. The Staff liaison provided an
update on the Robertson Cemetery progress and will bring a report to the next meeting.
9. QUESTION PERIOD - Nil
10. ROUNDTABLE
Lindsay Foreman shared opinions on a recent column in the September 11, 2018 online
edition of the Maple Ridge Pitt Meadows News titled “Looking Back: Asking the Right
Questions”.
11. ADJOURNMENT – 9:29 pm.
B. Smith, Chair
/aa
Community Heritage Commission - Remaining funds not allocated to major projects
Program/Project Remaining Funds 2018 Notes
Fundraising Income $ 138.00
EDUCATION
Delegate Fees 500.00$
MEMBERSHIP SUPPORT PROGRAM
Membership Annual Fees 690.00$
COMMUNICATIONS AND OUTREACH
Newsletter 1,600.00$
Marketing Package 500.00$
HERITAGE RECOGNITIONS PROGRAMS
Heritage Awards 498.22$
Heritage Conversation 500.00$
Partnered Event 200.00$
Plaque Program 400.00$
Heritage Marker Replacement 400.00$
Canada 150 - Reminisce Kits 2,285.55$
Total 7,711.77$
Interoffice
Memorandum
_______________________________________________________________________________________________
To: Community Heritage Commission
From: Amelia Bowden, Planner 1
Date: October 11, 2018
Subject: Robertson Cemetery History & Update
This memo provides a summarized timeline of the Robertson Cemetery protection and
acquisition initiatives of the CHC and the City, and outlines the next steps subject to funding.
Long-term protection of the Robertson Cemetery was initiated by the CHC in 2007, which
resulted in a land use re-designation, rezoning, and Heritage designation Bylaw. In 2015, the
CHC acted on concerns that the cemetery was not in municipal ownership, and proceeded to
work on achieving that end.
The timeline from 2007 to present is as follows:
June 4, 2007
The CHC pursued the following resolution at a regular Committee meeting:
That the property, Robertson’s Land, be placed on the heritage registry with the goal to
protect and acquire the site as a cemetery in perpetuity.
Fall 2008
The Robertson’s cemetery land was re-designated to Institutional in the Official Community
Plan and rezoned to P-6 Civic Commercial to reflect the cemetery use. The zoning and land
use designation permit civic and assembly uses, therefore the uses are relatively limited for
development purposes. A municipal heritage designation bylaw was also adopted, which
provides legal protection for the site in perpetuity.
The heritage designation status combined with a rezoning and a land use designation
amendment of the subject site, offers a three tiered approach to its conservation. For this
reason, this option is the recommended approach.
The property is owned by Robert Robertson, who died in 1912. A Tax Sale Notice was filed by
the City with the Land Title Office in 2000 due to unpaid taxes. The property could not be
sold through a tax sale for various reasons that have been in the process of being rectified
since the issue was first identified.
Through discussions with Fred Braches and the CHC, the goal has been to transfer the title
into the City’s name as a heritage site rather than selling it through a tax sale. Prior to
obtaining ownership, the property needed to be surveyed because a portion of land is
undetermined.
MAPLE RIDGE
British Columbia
April 7, 2015
CHC resolution, following presentation a regular CHC meeting by Fred Braches:
That it be recommended to Council that the Robertson Burial Site be established as a Place
of Interment.
June 15, 2015
Robertson Family Cemetery in Whonnock report to Council from Brenda (see attached).
Recommendations:
That the Maple Ridge Community Heritage Commission be directed to research the process
and related costs involved in establishing the Robertson Family Cemetery as a Place of
Interment and provide a recommendation at a future Council meeting.
October 3, 2016
2017 Community Heritage Commission Business Plan Incremental Package included
$3,500 Budget for survey, tax sale and provincial recognition of this heritage site.
Council approved this incremental package.
February 6, 2016
CHC obtained a quote to survey the Robertson Cemetery. Total charge in August 2017 was
$2,665 from Target Land Surveying.
June 12, 2018
Council approval for staff to execute the necessary paper work to transfer the Robertson
Cemetery title to the City.
The Robertson Cemetery plans were filed at the LTO in the summer.
September 14, 2018
The City received a defect notice from the Land Title Office. The Land Title Office has
informed the City that it has not been provided with sufficient records to confirm the absolute
title of the land. The surveyor hired to undertake the survey work and the City’s Conveyance
Clerk have been in touch with the LTO to determine how this issue can be resolved. The LTO
has indicated that additional information in a report format laying out each historical survey
and the evolution of the cemetery survey records would be helpful. The surveyor has
confirmed that he is able to prepare this report as they have all of the supporting
information. We are waiting to hear back from LTO in writing that this course of action will be
satisfactory to resolving the issue. We are also waiting to hear the exact price on the report
cost. The surveyor indicated it will be less that $5,000.
Next Steps:
1. Await LTO response
2. Determine budget re-allocation to fund this work.
3. Proceed based on CHC resolution on this matter.
Other Questions
Is the recent survey of the cemetery flawed?
No, the issue is that the survey records (ie subdivision and legal plans from early 1900s
doesn’t clearly show the land in question, as there were different surveying conventions at
that time). The LTO can’t confirm for certain ‘where’ the land came from.
They have also noted that a portion of Byrnes Road is not dedicated as a road, and they
would like this corrected.
Are there problems with surveys of adjacent properties?
The issue is with the 1902 survey plan and the relation of the cemetery with the 1902 plan.
What historical information was referred to? Can Whonnock historian Fred Braches help?
The historical research relates to the survey records. It sounds like the surveyor has this well
in hand, as he has been clarifying details for LTO.
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: June 15, 2015
and Members of Council FILE NO:
FROM: Chair, Community Heritage Commission MEETING: CoW
SUBJECT: Robertson Family Cemetery in Whonnock
EXECUTIVE SUMMARY:
A Municipal Heritage Designation Bylaw was adopted on December 9, 2008 for the Robertson Family
Cemetery site (Appendix A). Under this bylaw, no alterations are permitted to the site without a
Heritage Alteration Permit. Additionally, the site is currently designated for Institutional use and is
zoned P-6 Civic Institutional.
The process undertaken to protect the site was initiated by local historian Fred Braches, who
provided his research into the Robertson family to the City. A September 30, 2008 Council report
discusses the site’s history and Robert Robertson, a Whonnock pioneer who arrived in approximately
1860 (Appendix B). Historical records show that 10 Robertson family members are buried at the
site, including Robert who died in 1912 and appears to be the last burial.
Fred Braches attended the April 7, 2015 Community Heritage Commission meeting and shared his
knowledge of the site with the group. Discussion focused on adding an additional layer of protection
to the site, through establishing the site as a Place of Interment, which would formalize the use of
the site as a cemetery with the Province. At the April 7th, Community Heritage Commission meeting,
the following resolution was passed (Appendix C):
That it be recommended to Council that the Robertson Burial Site be established as a Place
of Interment.
RECOMMENDATIONS:
That the Maple Ridge Community Heritage Commission be directed to research the process and
related costs involved in establishing the Robertson Family Cemetery as a Place of Interment and
provide a recommendation at a future Council meeting.
DISCUSSION:
a)Background Context:
The subject site is currently protected through Municipal Heritage Designation Bylaw 6622-2008,
which was adopted on December 9, 2008. A Council report, dated September 30, 2008, outlines
some history of the Robertson family burial site and the options available to protect the site in
perpetuity. Both the Municipal Heritage Designation and the Place of Interment options were
presented and the Municipal Heritage Designation Bylaw option was recommended, along with an
amendment to the Official Community Plan to re-designate the site for Institutional use and to rezone
the site to P-6 Civic Institutional. Due to various challenges with the site, including a registered
owner who has been deceased for many years, proceeding with a Place of Interment designation was
1107
I~ ■ PLE RIDGE
MUN IT Y H ERITAG E C OMM ISSION
mapleridge.ca \
2
not recommended. The same challenges remain today. Note that a Place of Interment is a
provincial designation that is legislated through the Cremation, Interment and Funeral Services Act.
The report discussed challenges with the Place of Interment option as follows:
This measure would formalize the use of the site as a cemetery, and offer the
greatest protection. The difficulty with this approach is that proof of ownership or
the intention to acquire the site is a requirement of this application process. The
District does not own this site, but does have a charge registered against the site
as being sold for taxes. For a few reasons, ownership has not been transferred to
the District. Legal Counsel advises that such a transfer could be found invalid if
legally challenged. As it stands, there are known descendants of Robert Robertson
still living; however, their legal claim to this site would have to be established before
a property transfer could take place for this purpose.
It is further noted in the report that the Place of Interment process is fairly onerous, but that Council
may wish to consider this option at some point.
CONCLUSIONS:
The Municipal Heritage Designation, Official Community Plan Institutional designation and the P -6
(Civic Institutional) zoning all contribute to ensuring protection of Robertson Family Cemetery in
perpetuity. There is some concern that due to a lack of lasting visual evidence of the site’s heritage
value (i.e. no head stones, etc.) awareness may wane over time and the Robertson burial site may be
at risk. It is the intent of the Community Heritage Commission and Mr. Fred Braches that all
available options for heritage protection be enacted, so that all possible checks and balances are in
place to help create awareness for future generations and ultimately the site’s protection in
perpetuity.
______________________________________
Brenda Smith, Chair
Community Heritage Commission
/lz
The following appendices are attached hereto:
Appendix A: Aerial Photo showing subject site – Byrnes Road, Whonnock
Appendix B: September 30, 2008 Council Report regarding protection of the Robertson Family
Cemetery on Byrnes Road in Whonnock
Appendix C: April 7, 2015 Resolution of the Community Heritage Commission
City of PittMeadows
District ofLangley
Di
s
t
r
i
c
t
o
f
M
i
s
s
i
o
n
FRASER R.^DATE: Jun 4, 2015 FILE: Untitled BY: PC
CITY OF MAPLE RIDGE
PLANNING DEPARTMENT
City of Maple Ridge´
Scale: 1:1,000
ROBERTSON CEMETERY
APPENDIX A
British Columbra
TO:
FROM:
D••P Roots,
Groater Heights
SUBJECT:
DISTRICT QF MAPLE RIDGE
His Worship Mayor Gordon Robson
and Members of Council
Chief Administrative Officer
first Reading
DATE:
FILE NO:
ATTN:
Sept 30,2008
RZ/079/08
CofW
Maple Ridge Official Community Plan Amen(.ling Bylaw NQ. ~606-2008,
Maple Ridge Zone·Amending Bylaw No. 6607~2008, and Heritage
Designation Bylaw 6622-~008 •
Byrnes Road -Robertson Cemetery •
EXECUTIVE SUMMARY:
. .
APPENDIX B
• . This appllc,atjor:i arises from community concerns about t~e long ferm protection of an historic
burial site locat~d within the Whonnook area of Maple Ridge. This aP,pllcatloi1 Is to rezone the
subject propeyW fro1,n RS-3 One Famljy .Rural Residential to P-6 Civic Comtnercilal which reflects
this use as a historlc'ce-metery. Ah amendment to the Official Community Plan from Rl,lral
Residential to Institutional wlll als<;> be required. Additional measures lrielude designating the ·site
as a heritage site, '
Although the site has some protection und_er Provincial legislation, It ha~ not been designated a
heritage site or as a cetnetery under Provine.la! legislation. A title search reveals that Robert
Robertson ls the owner of the property. Rc;,bert Ffobertson died In 1912, and Is one of 10 people
burled at the site: For a number of reasons., this 'site is difficult to bring Into District ownership,
wh.ere it co_uld be. offered greater proteqtion.under the Cremation, lriternm~nt and Funeral
S$'rVlces Act. Tf':11s ,report will outline the history qf the site, and the people b1,1rle~ there. An
overview of the legal context wili be provfded, with a recommended approach to protect the site In
perpet~ity. •
RECOMMENDATIONS:
Thatthls famlfy burial site be recognized as.a c·emetery and designated as a hl~torical site under
the proce~ures established in Section ·967 of the Local Government Act, and to further this
purpose, that the sit¢ be redeslgniclted !nst.ltutlonal a_lid rezoned to P-6 CM~lnstitutional.· . . . .• ·. .
·1'. Th~t Maple Ridge Official Commun·lty Plan Amending Bylaw No. 6606·2008 be given first . . . '
reading and beforwacded to Public Hearing;
2. That In accordance with Section :879 of the Local Government Aot opportunity for early and •
on-going consultation has been. provided by way of posting Offlclal Community Plan Amending
" ' • • . • ,I • ••• ,•• ' Bylaw No. 6606-2008 on the munlc1pal w~bslte, and Council considers itunnecessaryto •
provide any further cons.ultatlon opportunltl~s. except by way of h61dlng,a public hearing on
tt\e bylaw; •
1101
3. That Maple Ridge Official Community Plan Amending Bylaw No.' 6606-2008 be considered in
conjunction with the Capital Expenditure Plan and Waste Managemeht Plan;
I
4. That it be confirmed that Maple RidgEJ Official Community Plan Amending Bylaw No. 6606-
2008 is consistent with the Capital Expenditure Plan and Waste Management Plan;
5. That Zone Amending Bylaw No. 6607-2008 be given first reading and be forwarded to Public
Hearing; and
6. That heritage desig11ation Bylaw No. 6622-2008 be forwarded to Public Hearing in accordance
'with the procedures outlined In Section 968 of the Local Government Act,
7. That the follqwing be met prior to final reading.
i. Amend!'Qent to Schedule "1;3" of the Official Community Plan.
DISCUSSION:
a) Background Context:
Applicant:
Owner:
. Legal Description:
OCP:
Existing:
Proposed:
Zoning:
Existing:
Proposed:
Surrounding Uses
North:
Soµth:
East·
West:
Use:
Zone:
Designation
Use:
Zone:
Designation •
Use:
Zone:.
Designation
Use:
District Of Maple Ridge Planning Department
Robert Robertson (deceased)
Section: 4, Township: 15 Section: 4_, Township: 15
Rural Residentilal
I
Institutional
RS-3 One Family Rural Residenti<;1I
P-6 Civic Institutional.
Rural residential
RS"3 One Family Rural Residential
Rµral Residential,
Rural resiclentl.al •
,RS-3 One Fa.mily Rural Residential
Rural Resideritlal.
Rural residential
RS-$ One family .Rur 9I Residential
Rural Residential.
Rural res[dential
Zone:
Designation
Existing Use of Property:
Proposed Use of Property:
Site Area:
Access:
Servicing:
Site Area:
Access:
b) • Project Description:
' '
71% RS-3 One Family Rural Residential, 29% One
Family U,rban Residential •
Rural Residential
. Historic cemetery or family burial site.
no change
902m2
fronts on Byrnes Road
Site Servicing. •
907 M2
Through adjacent property
The purpose of thls application ls to protect the site and unmarked graves In perpetuity from
disturbance. The subject property is located on Byrnes. Road in Whonnock with' a site area of
approximately 900 square meters. ;The south and west sides of the property cire bordering on a
private·lot. The northeast side is steeply sloped, which llmlts access to Byrnes Road. Due to this
topography, in its current state, the site can only be accessed through adjacent privately owned
lands. This appllcation does 11ot propose to impro,ve access to the site.
a) Hlsto.rical Significance
A rem nan~ of the original Crown Grant for 153 acres (Lot 433), the property remains under the
ownership .of ohe of the first settlers of fylaple Ridge, Robert Robertson. Robertson first came to the
community in about 18.60 from his native Scotland .. He died in 1912 and 'was likely the last to be
burled In this cemetery. The graves are unniarked 1 but burials there are known to date back to the
;1880's, Records indidate that at least 10 !Jeopl\3 are buried there; Tuberculosis was the most
prevalent cause of death.
Althoagh precise records are not avallabl.e, it is likelythatthe site was·initially usec;l for burials of
Robertson babies and young children as earlYasthe 1$60's. The kn'own names of the deceaseq
include:
• Celestine Robertson (phild), who likely died In the :1.870's
Mary Rol;lertson (child); who likely died In the 1870's
Wiliiam Robert Robertso.n, death by hanging; was buried in 1884
Tselatsetenate Robertson, Robert's Sto:lo wife died of tuberculosis around 1886
Andrew Rob'erts'on, tuberculosis, who died in 1888
Andrina. Robertson, tuberculosis, Who. dled In 1896
Jenhie Elizabeth Giarner (child), tuberculosis, Who died In 1900
• Pearle .Garn~r (child), who· died In ;199.0 •
William Henry ~<Jrher, ,c;lied after a brawl In 191.0.
Probably the last to be burleq In this farntly graveyard was Robert Robertson, who was put to rest on
Frfday, 3 May 1912, .
The historical significance of this ~.lte has been emphasized bY the M~ple Ridge community •
Heritage Commission, Who passed the following re1:!olutlon at thelrJune 4, 2007 meeting: . ..
' -3-
That the property, Robertson's Land, be placed on the heritage registry with the goal to
protect c1nd acquire the site as a cemetery in perpetuity.
Local Historian Fred Braches has published a newsletter on the lives of this pioneering family\.
Pertinent sections are attached as Appendix B
Planning Analysis
Official Community Plan:
An amendment to the Official Community Plan will be required in order to re~one the subject
property to P-6 Civic Institutional. This measure is generally supported in the Offlclcil Community
Plan under Policy 4 -35 which states:
An /nst/tuttonal use may be con$idered tn rural areas provided that the use, character, and
related programs of the operation re 9pects rural character, is sited to minimize corif/icts With
adjacent rural neighbours, and e~lst/ng on -site services and infrastructure can support the
use.
This application. will not change the existing use of the subject property and is therefore considered
compatible within lts Rural Context.
Subdivision and Servicing Bylaw:
Within the urban area, full urpan services are required in the P-6 Civic Institutional .Zone but thesl;l
requirements may be exempted in rural areas. In thls case, these exemptions are appropriate,
as the property will continue to be used only passively and therefore will not generate significant
demands on the existing infrastructure.
An amendmerit to the .Official Community Plan r~qulre$ the local government to consult with c1ny
affE:Jcted parties and to ~dopt related bylaws in compliance with the procedures outlln.ed In Section
8tl;2 of the Act. The amendment required for this application, (for institutional use), is considered to
be minor in na'ture. It has been determined that no additional. consult.ation beyond ,existing
procedures is required, Including referrals to the Board of the Regional District, the Council of an
adjacent munlclpality, First Nations, the School District or agencies of the ·Federal and Provincial
Governments.
The amendment has been reviewed with toe· financial Plan/Capital Plan and the Waste-
Management Plan of the Metro Vancouver Regional District an·d determined to have no Impact.
b) Legal Context
. .
There are three potential courses of action that offer some protection to this site;
1 Fred Braches, Whonnock Notes '1Robert Robertson & Tselatsetenate", No. 7, Winter 2000/2001, Whonnock
B.C.
-4-
1.) Do nothing. The site will be given some protection under the Cremation, Internment and
Funeral Services Act, Se9tion 19 (2), which states:
• (2) A person mu~t not ~islnter orremove human remains, or any part of human.
remains, from the plaoe they are interred unless the disinterment or removal is in
accordance with
(i:l) this Act, the Coroners Act and the regulations under those Acts, or
(b) a permit or an order under the Heritage Conservation Act.
The disadvantage to this approach is that although protected legally, there is always a
threat that the site could "fall through the cracks" without formal ld,entification as a burial
site. In the absence of visible grave markers, this site may be especially vulnerable to
distu1:/:>Emce. lh additloh; without land qedication, the District of Maple Ridge will still be
required to remit taxes on the subject p/operty. /:"or these reasons, t;hls approaoh Is not
recommended .
. 4 .) Establishing the site as a place of Internment. This measure would formalize the use of
the sit~ as a cemetery, and offer the greatest protection. The difficulty.with this approach
js that proof of ownership or the Intention to acquire the site is a requirement of this
application process. The District does not own this site, but does have a charge .
registered against the site .as being sold for taxes. For a few reasons, ownership has not
been transferred to the District. Legal Counsel advises that such a transfer could be
found invalid if legally challenged. As it stands, there are known descendents of Robert
Robertson still living; however, their legal claim to'thls site would have to be established
before a· property transfer could take ()lace for this purpose. • ,
. The application process for the establishment of a place of internment is fairly onerous,
with a submission of information requirement that Is comparable to a rezoning or
subdivision application. Council may wish to consider this option at some point.·
' ' '
3.) Dedicate the site as a Heritage site. Section 968 of the Local Government A.ct
establishes guidelfnes for local governments wishing to designate by bylaw property for
the purposes of heritage protection. Before a heritage designation bylaw ls adopted, the
local government must hold a public hearing on' the proposed bylaw for th~ purpose of
allowing affected parties and the general public to make representcltions respecting
matters contaln.ed in the·proposed bylaw. The legislation establish.es grounds for
adequate notification to prop€3rty own~rs; and th~ general public through newspaper
, advertisements. Both the Land Title Office and the Minister responsible.must be notified
after adoption of a heritage designation bylaw In accordance with section 977 of the
Local Government Act.
Property oWhers are ehtltled to compensation should the designation cause a reduction
in the market value cif the property .. Although a.consideration, designating this subject
property should make little dlffe.rence In its market.valµ,e, as thei site is already protected
from development under the Cremation, lnternmE:mt; and Funeral Services Act.
Designating the subject property as a heritage site appears to offer the greatest amount
of protection from disturbance without requiring an onerous legal process to establlsh
rightful -ownership of the site. The heritage designation status beco111es registered on
title, and this step, when combined with a rezoning and a lan.d use designation
• amendment of the subject site, offers a three tiered approach to its conservation. For
thi$ reason, this option is the recommended, approach.
c) Interdepartmental lmplicatfons:
Finance Department The Finance Department notes a few problems With the subject property wi~h
Its current status. Without an official heritage designation, the property still accrues taxes, the
burden of which falls to the Municlpallty to cover, (as the owner Is deceased). By designating the
property as a munl6ipai heritage site, this Issue wHI be addressed.
Park~ and Leisure Services. The Department ha~ Investigated the ·best approach for protecting the
site in perpetuity, an.d concurs with the. recommended option as Identified In this report.
CONCLUSION:
The Robertson ·Family burial site has been Identified as t:ilstorically significant and vulnerable to
disturbance, unless formally pro_tected. A range of options have· been provided, and it. is
recommended that a three pronged approach be approved, involving dedicating th~ property as a
t,erltage site, redesignating \he ~ite as tnstitutional, and rezoning the site to P-6 Civic institutional.
Council may in the future request to acquire the site as an additional measure to protect it In
perpetuity,
Prepared by. . Diana Hall •
ent Services
.···.~: . .
, Concurrence: (Jim) Rule
f Administrative Officer
"6-
The following apperidioes are attached hereto:
Appendix A -Sul:Jject Map
Appendix B -'-0CP Amending Bylaw No. 6606-2008
Appendix C ·-Zone 'Amending Bylaw No. 6607,2008
Appendix D -Heritage Deslgnatloh Bylaw 6622-·2oos
Appendix E -Newsletter Article
).
-7-
68
SCALE 1 :2,000 .
RPB010
T
*PP002
3
P6886
• Appendix A -Subject Map
~
0 ~ al 1 ~ • P 7034
5
' *PP003
w
P 6126
3
P6772
A
8510
9497 ·
Byrnes Rd
RP3856
Rem CJ
RP 14248
CORPORATION OF
THE DISTRICT OF
MAPLE RIDGE
P~ANNING DEPARTMENT
RZ1079/08 BY:JV
,Appendix B -OCP Amendiog Bylaw No. 6606~2008
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
BYLAW NO. 6606-2008.
A Bylaw-to amend the Official Community l=>lan
WHEREAS Section 882 of the Local Goyernment Act provides that the 9ounoll may revise the
Offlclal Community Plan;
AND WHEREAS It Is deemed desirable to amend Schedule "B" to the Offlclal Community Plan;
NOW THEREFORE, the Munl9ipal Council of the Corporation of th~ District of Maple Rldge, in open
meeting assembled, ENACTS AS FOLLOWS:
' '
1. This Bylaw may be cited for all purposes a$ "Maple Ridge Offlclal Community Plan Amending
.Bylaw No. ~606-2008}'
2. That parcel or trc_1ot of land and premise~ known ancl described as:
. Byrnes Road Roll# 94697-0100-0 (Robertson Family Ceme:tery.)
ahd outlined in heavy black line on Map No.765, a copy of which-ls attached hereto and
forms part of this Bylaw, is hereby Yedeslgnated to Institutional.
3. Maple. Rlr:lge Offiolal ¢pmm.unlty Plan Bylaw No.6425-200€/ Is hereby amended accordingly.
READ A FIRST TIME the day of
PUBLIC HEARING HELDtl)e day of
READ A SECOND TIME the day of
READ A THIRD.TIME the • day of
RECONSIDERED AND FINALLY ADOPTED, the day of
MAYOR
,A.D.200.
,A.O. 200.
,A.D, 200.
, A .. D. 200,
,A,D. 200.
CORPORATE OFFICER
RP 8010
T
2.489 ha.
*PP002
p 6126
3 ~ ~ (\J
OJ
0)
94.97
P 6772 0
Ct:'. A
;: LMP 1 7 511 ~ .
l/) , r--~--"----, Z
,__ I I (t:'.
l----------1-"'=-----.L ~,------,--';:_-' ~ >-9 485 m a..
~
...J
w
0.405 ha.
RP 7976
P-5883
5
*PP003
!)5/0
MAPLE RIDGE OFFICIAL. COMMUNITY PLAN
Bylaw No. 6606-2008 •
Map No. 765
From: Rural R~sidential
To: lnstitutiCJnal
AMENDING.
A
1:1500
Appendix C -Zone Amending Bylaw No. 6607-2008
CORPORATION OF THE DISTRICT OF ty,APLE RIDGE
BYLAW NO. 6607-2008
A Bylaw to amend Map "A" forming pcirt
of Zoning Bylaw No. 3510 -1985 as a.mended.
WHEREAS, It is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 -
1985 as amended; .
NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple
Rid.ge, in open meeting assembled, ENACTS AS FOLLOWS:
1. This Bylaw may be cited as "Ma pie Ridge Zone Amending Bylaw No. 6607-2008."
2. That/Those parcel (s) or tract (s) of land and premises known and described as:
Byrnes Road Roll # 94697.-0100-0 (Robertson Family Cemetery.)
and outlined in heavy black line on Map No.·1437, a copy of which is attached hereto
. and forms part ofthJs Bylaw, is/are hereby rezoned.to P-6 (Civic Institutional)
3. Maple Ridge Zoning Bylaw No. 3510 -1985 as amended and Map 1W attached
thereto ,are hereby amended accordingly.
REAb a first time the day of
PUBLIC HEARING held the day of •
READ a second time the· day. of
READ a third time the day of •
·,A.O. 200.
, A.O. 200.
·, A.D~ 200.
,A.D.200.
APPROVED by the Minister of Transportation this day of ;A.D.200.
·,A.O. 200. RECONSIDERED AND FINALLY ADOPTED, the clay of
PRESIDING MEMBER . CORPORATE OFFICER
RP 8010
T
2.489 ha.
*PP002
-~
-~
1 ~ 0 P 7034 .t0
f'--
0...
~
__J
w
p 6126
3 ~ ~ l\j
cq
0)
9497
P 6772
A
0
Cl'.'.
LMP 17511 ~ r----------, Z
I / .. ~
9485 m
0.405 ha.
RP 7976
P 5883
5
*PP003
3
MAPLE RIDGE ZONE AMENDING
Bylaw No. 6607-2008
• Map No. 1437
From: RS-3 (One Far:nily Rural Residential)
To: P'-6. (Civic Institutional)
MAPL.:E RIDG"E -----,s Prilisl) Columbia ,
95!0
RP 8037
lM
1:1500
Appendix D -Heritage Designation 8ylaw 6622-2008
. '
CORPORATION OF THE DISTRICT OF MAPLE RIDGE • '
BYLAW NO. 6622-:2008.
A By-law.to designate a heritage property
WHEREAS, the Council considers that the property described In this Bylaw has herltc1ge value and
that ·Its designation ls desirable for· the conservation of protected heritage property;
Now THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, In open
meeting assembled, ENACTS AS FOLLOWS: .
1. This by-law may be cited as "Maple Ridge Heritage Designation By-law No. 6622-2008."
2. That parcel or tract .of land and premises known and described as:
Byrnes Road Roll# 94697-0100-0 (Bobertson Fam'iiy CemetEJry.) •
and outlined In heavy black line on Map No. 1444, a copy of which is attached hereto and
forms part of this Bylaw, Is hereby designated as protected ·under Section 967 of the Local
Government Act. •
3. In this !3ylaw, any grammatical form or the term "alter" has the meaning corresponding to the
meaning given to that term in Section 947 of the Local Government Act.
4. The primary reason for designation of the property is _ba~ed on its position as a hlsto"ric famlly
burial site.
5. The following physica,I features of site are included In the designation:
a) site contains unmarked gr,wes.
6; The following types qf al~erations may be made to the property without the owner obtaining a
heritage aiten:ition permit:
a) normal repair and maintenance of the existing landscape;
7. For the purposes of section 5 above, "normal repair and maintenance" Is that repair and
maintenance occasioned by the ordinary wear and tear and is limited to the replacement of
elements of-the landicape materials that are equivalent to those'belng replaced.
8. Maple Ridge Heritage Oesig;nation Bylaw No.6622-2008 Is hereby amended accordingly.
READ A FIRST T!ME thE/ day of
PUBLIC HEARING HELD the • day of
READ A SECOND TIME the day of
READ A THIRD TIME the day of
RECONSIDERED AND FINALLY ADOPTED, the d1;:1ybf
MAYOR
,A,D.200.
,A.O. 20~ .•
,A.D. 200,
, A.O. 200.
,'A.D. 200.
• CORPORATE OFFICER
RP 8010
T
2.489 ha.
*PP002
~ ~ 1 (\J
P 6126
3 ~
~ C\J
co
oi
9497
p 6772 0
A O'.'.
P 7034 9 LMP 17511 ~ 0 ,r--------7 ~
2
I--. / ,I >-
0...
2
..J
w
0.405 ho.
RP 7976
P 5883
5
*PP003
3
5883
9485 m
0.
(!;;~ P 5883
95!0
MAPLE RIDGE HERITAGE· DESIGNATION
Bylaw No.• 6622-2008·
Map No. 1444
MAPLE RID0~E
• British Cotu111bta /, ,
RP 8037
A
SCALE
Appendix E -Newsletter Article
THE LITTLE CEMETERY ON THE HILL
.. .And a qu-Jet sleep and a sweet_ dream when the long trick's over.'
THB srtB of the Robertson family cemetery was clearly marked· on the older maps as a cemetery. It is a small plot ofland
only measuring some 87 by 125 feet. On the ma:r;, of the Corporation of the District of Maple Ridge tlrn land is t:riat~ed SK -
21/-;,77 and it is identified at the Land Titles Office as 21/277 445{ It needs again to be identified as a cetneteryin the
munkipa,1 records and_shown as a cemetery on the municip~ maps, The land is still registered to the Robertsons.•
Who was the first to be buried here~ It is likely that Robertson babies and yqung children found their jVay here
, already in the 18 6 os. We know that two daughters of Robert and Tuelat;etenate died in the ,870s. An infant CJJLBsriN.ll;
was baptized in r870 1 and an eadier child called Mary, was baptized in 1874-Both are not shown in the 1881 Census,
The British Columbfrin-reported that W11trAM RonllRT Roll)!R'TSON was b.uried in New Westminster (see Figure 51
page 15), but Richard Whiting, who was postmaster in Whonnock as from I9071 tho1.1ght that this Robertson was
hurried in Whon11.ock in :i:884.J
'Ilm.ATSllTJJNATll, Robert's Sto:lo wife died oftuberGUlosis around 1886. Her son, ANDREW ROBERTSON also died of
tuberculosis in 1888, ANDRINA ROBERTSON, the wife o_f Charles Garner, died of tl;ie terrible decease in 1896. They were
buried here. •
Utile T n;tmrn ELIZABETH GARNER, the five-year old daughter ofBatbara Christine, was another victim of tuberculosis.
She ~ied in 1900. Buded with her was anothe_r r:hild of Barbara and Henry: l?llARLll CARNER was born an.d died
one day before her sister died in r900, _ , _ .
The Fraser Valley Record mentioned "a burial: ofa baby in the private burial ground" in Whonnockin October 1909,
but we dortt know yet who it was.
WILLIAM HE:ijlt'l.' GARNER, Barbara c;hristine:s husband who died in a brawl in the Nikomen area, also rests here. He
was buried in February 1910. "The widow and childr~n and many relations were present at the grave.''➔
Probably the last to' be bu;ried in this family graveyard was RoBEin' RoBJl!,l.TSON hitnsel£ He was put to rest on
Friday, 3 May 19.u, and ''there was a large attendance both of old-timers and new-comers; from some of whom he
received, during his prolonged illness, many kindnesses.",
Today there are no gravestones or other signs showing that this is a cemetery. It is a Slll;all part of an ordinary garden,
an extension of a well:kept lawn, covered with ivy. The Robertson family cemetery is a historic cemetery. It is therefore
registere_d by 'the Municipality of Maple Ridge as a heritage resource. What efoe' can be done to assure th1;1t future
genera_tions don't disturb the peace of these early pioneers?""
CllI.llSl'INE ROllliRTSO:tf
.MAR.Y Roi!ERTSON
WilLr,\M I:l.oBERT RoJJllRTSON
TSELA'rs.IiTENATll RoJlllRTSO_N
ANDRl!W Rollllll.TSON
AND RINA RonllnrsoN
JllNNIEELIZAllll!'ff GARNllR
• Pl!AJU.ll GARNER
WILLIAM HENRY GARNER
RoB)iR"t ROBERTSON
'ih.e last sentence of Sea-Fiwer by John °Masefield, a poem R~bert. Robe:rtson liked to recite. ,
• "I have c:ottfinned with I:.and Utles that the land refo~ed to is ind~ed s\fil registered to the Robertsons." letter from Cemetery
and Funeral Services dated 13 November 1998, -
l Whiting told Brian Byrnes that "(:here was one there with a.knifo in his b(lck and anothe_r with a rope ;t\"ound his neck."
1 Fraser Vallq Record, Voh 4, February xo, :r910, ·(see Whonnodc Notes No.,)
., Experimi:e:i In Langley imd Memoirs of Prominent Pionurs, Rev. A Dunn, 1913, See Append.bi; z.
Whohnock Notes No. 7-
Figure r3. The map dated Septmiber 1916 shows thefatµre 269th Street, endi,ng at the Robertson family cemetery. In 1937,
the right-oflvay-still ~hown im phis map-:-leadingfrom t1.w former Robertson property on River Road to the cemetery; was.
sold b.i, Barbara (Roberts011) Garner to ~he owners of the land through which# leads, The insert is a detq'.i/ Pf a recent
. cadastral map of the Municipality of Maple Rlage. The cemetery ts the lot 1mmbered SK 2i/277, Toilay the graveyard is no
• longer mar~ed as a cemetery, as it should, There ts no direct access to the cemetery. Permission for access by the owners of the
aqjacent land ts required, • •
Wint11r 2000/2001 2,5
APPENDIXC
Community Heritage Commission -Tuesday, Apr/I 7, 2015
4. DELEGATIONS
4.1 Fred Braches -Robertson Family Cemetery
Mr. Braches made a presentation on the Robertson Family Cemetery located on
private property in Whonnock. Robert Robertson came to Canada from Scotland and
worked for the Hudson's Bay Company in northern BC before settling in Whonnock.
Mr. Braches gave an overview of the history of the property and of the Robertson
family members buried in the cemetery. Mr. Braches expressed his hope that
additional protection can be obtained for the site (currently protected under a
municipal heritage designation bylaw). The Staff Liaison provided information on the
steps to apply for provincial "place of interment" status.
Cyndy Johnson-McCormick entered the meeting at 7:07 pm.
5. FINANCE
R15-015
5.1 March 18 Meeting with Finance Dept.
On March 18th the Chair, the Staff Liaison, Councillor Speirs and Jim Charlebois,
Manager of Community Planning met with Catherine Nolan, Manager of Accounting.
The Chair provided a summary of the meeting to the Commission, including a
discussion on the timing of budget approvals. The Commission reviewed the current
budget.
It was moved and seconded
That the Budget be approved as presented.
CARRIED
6. CORRESPONDENCE -Nil
7. NEW &UNFINISHED BUSINESS
R15-016
It was decided to deal with Item 7.3 Robertson Family Cemetery as the first item of New &
Unfinished Business.
7.3 Robertson Family Cemetery
It was moved and seconded
That it be recommended to Council that the Robertson Burial Site be established as a ·_place
of interment.
CARRIED
7.1 Membership
7.1.1 Calendar
The Chair reviewed the information contained in the Commission calendar.
The Membership list was reviewed. The Committee Clerk will update and
redistribute the membership list.
7.2 CHC Update to Council -March 24, 2015
The presentation went well. Format ideas for future presentations were discussed. A
request was made to have the electronic presentation made available on the CHC
website at http://www.mapleridge.ca/128/Community-Heritage-Commission
Community Heritage Commission Regular Meeting Page2of4
Business Plan 2019-2023 1 | Page
Public Works & Development Services - Community Heritage Commission
City of Maple Ridge
Public Works & Development Services - Community Heritage Commission
Business Plan 2019 – 2023
Committee Purpose
▪ The Community Heritage Commission (CHC) is appointed for the purpose of advising the Council on
heritage conservation matters for the advancement of heritage conservation in the City.
▪ The CHC, as a Committee of Council, serves as interface between Council, City staff and the larger
community, bringing diverse skills and heritage interests to the implementation of the CHC mandate.
▪ The CHC implements the Community Heritage Plan 2013 – 2020 with the mandate to:
▪ Align the vision and work-plan of the CHC with the heritage policies in the Official Community
Plan;
▪ Define a clear pathway for the CHC to achieve a heritage vision;
▪ Inspire community engagement in local heritage conservation;
▪ Increase public awareness of the community benefits of heritage conservation and
infrastructure;
▪ Promote the development of heritage infrastructure; and
▪ Identify the gaps in the existing heritage management program and using this to inform the CHC
work plan.
Committee Structure and Members
▪ The CHC is made up of one member from Council, two members from the Maple Ridge Historical
Society and members from the community-at-large (appointed by Council).
Business Perspective/Environmental Scan
▪ The CHC uses the Heritage Plan document, endorsed by Council in 2013, to help guide the work
program for each year. While striving to achieve the community’s goals for heritage, the plan does
recognize that flexibility is important in order to take advantage of new opportunities that arise in any
given year.
▪ The Plan continues to support the CHC’s use of the strong framework that Maple Ridge has built for
education and conservation. This year, the CHC Business Plan includes a provision to formally review
the Heritage Plan in 2019. Meanwhile, the current Business Plan aligns with the Heritage Plan.
▪ CHC continues to advocate for the security of and access to the re-housed municipal historic
archives. The CHC celebrates the successful move of the collection to interim housing.
▪ The CHC continues to develop an improved response to financial planning and constraints.
▪ The CHC intends to continue working towards an effective heritage communication strategy that will
include providing City staff and the community with digital access to historic records of the CMR,
such as early Council meeting minutes and municipal bylaws, and the updated Heritage Inventory.
Ongoing Deliverables
▪ Annual Heritage Week Celebration and Education (with community partners), third week in February,
includes Heritage Awards event, workshop, walking tours, History Is…Conversation.
▪ Heritage Marker Inventory (with Parks, Recreation and Culture Department) database maintenance
and promotion.
▪ Open Archives Digitization Project (with Clerks Department and community partners): Phase I -
Inventory, and Phase II - Cataloguing
Business Plan 2019-2023 2 | Page
Public Works & Development Services - Community Heritage Commission
▪ Updates to Heritage documentation such as the Heritage Register.
▪ Communications including: heritage brochures and advertising, Heritage Here newsletter,
participation in community events and projects.
▪ Local Voices - Neighbours Talking with Neighbours Program (in partnership with Maple Ridge Public
Library).
▪ Liaison with Heritage organizations including: British Columbia Historical Federation, British
Columbia Museums Association, and Heritage BC.
Found Milestones
▪ Collaboration with the Public Art Steering Committee provided funds to install a power box wrap
outlining the Merkley family history.
▪ Participated in Family Literacy Day in partnership with Historical Society and Family History Group.
▪ Financial support to the Maple Ridge Library for the purchase of a new microfilm machine.
▪ Promotion of heritage through participation in local events including the History Goes to Market at
the Haney Farmer’s Market, Haney House restoration, Maple Ridge Park Play Box launch and Culture
Days.
Prior Years’ Deliverables
Action Item Status or Outcome
% Complete
(and ETA if
not 100%)
Update the Heritage Inventory Final updated Heritage
Inventory document
submitted by consultant.
100%
Q3 2018
Encourage the production of Statements of Significance
to support the maintenance of the Heritage Inventory
and facilitate promotion of tangible and intangible
heritage features to the Heritage Register
A consultant has been hired
to prepare 10 new
Statements of Significance
that will be added to the
Heritage Register.
75%
Q4 2018
Having the updated Heritage Inventory available for use
by interested parties and to restore its value as a
community resource
The 2018 Heritage Inventory
is available electronically on
the City website.
100%
Q3 2018
To partner with other community groups and agencies in
the community to plan celebrations of Canada’s 150
Anniversary in 2017.
Geocaches will be maintained
by CHC for three years.
Materials for restocking are
in store.
90%
Q4 2019
Heritage Marker Inventory Update ACCESS database has been
updated. Transfer to GIS for
online mapping is ongoing.
80%
Q4 2018
Open Access Digitization Project
Phase I
Phase I is substantially
completed. As archives have
been moved, some double
checking is still required.
80%
Q2 2018
Business Plan 2019-2023 3 | Page
Public Works & Development Services - Community Heritage Commission
Action Item Status or Outcome
% Complete
(and ETA if
not 100%)
Host CHC Networking Conference with Heritage BC On hold pending Heritage BC
Intentions.
2017- Q4
2019
Field Trip:
Each year the CHC strives to sponsor and organize a
field trip for CHC members, City Council and staff, Maple
Ridge Historical Society, and community at large to
broaden understanding and appreciation of heritage.
Cancelled Q4 2018
Communications Strategy Task Force
CHC is mandated in Year 1 (2013) of The Heritage Plan
to develop and implement a Communications Strategy.
CHC has yet to achieve this goal and will contact other
committees of Council to see if they have similar needs
and want to enter a partnership on this project.
To be included in 2019
Deliverables.
0%
Q4 2018
British Columbia 160
CHC will identify opportunities to participate in provincial
celebration of the declaration of the Colony of British
Columbia in 1858 at Fort Langley.
On hold pending provincial
plans.
0%
Q4 2018
Maple Ridge 150 Celebration Planning
Maple Ridge was incorporated as a municipality in 1874
and became a city in 2014. Both occasions are worthy
of celebration and the CHC will start discussions on
planning for community events.
On Hold pending civic plans.
0%
Q4 2018
Heritage Incentives Review
Supports for heritage property owners, including the City
of Maple Ridge, will be reviewed and publicized to
encourage tangible recognition and conservation of local
heritage assets.
Scope of project and
detailed work plan has been
determined.
20%
Q2 2019
Heritage Conservation Master Plan
The Master Plan will provide a coherent management
and development tool for municipally and privately
owned heritage assets.
RFP drafted and planned for
Fall 2018 release.
10%
Q2 2019
New Deliverables for 2019 (highlights only) – Any incomplete items from prior years may also form part
of the 2019 workplan.
Action Item Lead ETA
Review Heritage Plan CHC Q3 2019
Interoffice
Memorandum
_______________________________________________________________________________________________
To: Community Heritage Commission
From: Amelia Bowden, Planner 1
Date: October 11. 2018
Subject: Digitization Update – Internal Staff Discussion Summary
Total Budget Allocation: $8,000.00
Spent to Date: $4,412.50 (2016 contract hours)
Current Budget Allocation: $6,000.00
Meetings:
September 17, 2018 Present: Amelia Bowden, Brent Elliott, Stephanie Nichols
October 3, 2018 Present: Amelia Bowden, Brent Elliott, Stephanie Nichols, Lisa Zosiak
Email Correspondence:
Emily Lonie, City of Coquitlam Archives City Archivist
Anna Jubilo, Arts Co-op Program Graduate Programs Coordinator (includes UBC iSchool –
Library, Archival and Information Studies)
Purpose: Determine next steps for digitization project
Summary:
The City of Maple Ridge has been in discussion with the UBC Library & Archives
Masters Program and the City of Coquitlam Archivist to seek guidance on CHC’s
Digitization Project.
Emily Lonie, Coquitlam Archivist, recommends that a professional complete this
work, as these are the City’s most important historical records. Alternatively, a UBC
student under supervision of a professional could complete this work.
The Digitization Project is a good fit with the UBC Library, Archival and Information
Studies Masters co-op program, however the employment term is 13 weeks and
$6,000 would not be sufficient.
Co-op terms start in January, May and September
UBC does not require an Archivist to oversee the work.
Co-op work placements have funding opportunities through Young Canada Works,
deadline is annually in January. Funds 50% of staff costs up to $8,000.
Local government is not eligible for Library & Archives Canada grants
MAPLE RIDGE
British Columbia
Options for CHC Consideration:
1. Planning Department to apply for Young Canada Works grant to secure up to 50% of
staff costs (max $8,000). If successful, post a co-op position for May 2019 with UBC
Library, Archival and Information Studies Student.
Pros Cons
Student has knowledge of Archives
Profession
City does not have an Archivist to supervise,
which is recommended by Emily
Funding Opportunities Exist Not professional Archivist
Scope fits with Co-op Program Subject to funding
Provides student work experience Timing of work start
Disruption of already fragile/damaged
records could result in declining condition
Archives would remain in an un-controlled
environment
2. Re-allocate $6,000 budget to a different CHC project, such as the Robertson’s
Cemetery.
Pros Cons
CHC has identified other projects of
importance
Does not achieve CHC’s digitization goals
3. Pool $6,000 budget with Clerks Department budget to have a portion of the archives (ex:
Collector Rolls) scanned and stored off-site, with digital copies uploaded to the City’s website.
Pros Cons
Would ensure preservation, as records are
stored in a secured and controlled
environment
Smaller scope of work due to budget
Provide public access to digital records in a
short time frame
Professional standards ensure health and
safety guidelines are followed
No requirement for staff supervision as work
is done off-site
4. Hire a contractor to review and update the inventory prepared by Kelsey.
Pros Cons
Lowest staff cost Would not have knowledge of Archives,
therefore errors could be made for future
work.
Disruption of already fragile/damaged
records could result in declining condition
May cause issues with HR and Union Hiring
Practice
May need additional staff supervision
Not recommended in conversation with
Coquitlam Archivist
Archives would remain in an un-controlled
environment