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Home My WebLink AboutCHC 2018-11-08 agenda.pdf City of Maple Ridge COMMUNITY HERITAGE COMMISSION AGENDA Thursday, November 8, 2018, 7:00 pm Blaney Room, Maple Ridge City Hall 1. CALL TO ORDER 2. APPROVAL OF THE AGENDA 3. ADOPTION OF MINUTES – October 11, 2018 4. DELEGATIONS 5. FINANCE 5.1. Financial Update 5.2. Robertson Cemetery 5.3. Maple Ridge Library Microfilm Reader Support Request Update 6. CORRESPONDENCE 7. NEW AND UNFINISHED BUSINESS 7.1. 2019 Meeting Schedule 7.2. Cultural Plan Implementation Update 8. SUBCOMMITTEE REPORTS 8.1. Communications 8.1.1. Fall Calendar 8.2. Recognitions 8.2.1. Heritage Week 2019 8.3. Education 8.3.1. Local Voices 8.3.2. BC Heritage Fairs 8.4. Digitization 8.5. Heritage Resources Program 8.6. Master Conservation Plan Community Heritage Commission Agenda November 8, 2018 Page 2 of 2 9. LIAISON UPDATES 9.1. BC Historical Federation 9.2. Heritage BC 9.3. Maple Ridge Historical Society 10. QUESTION PERIOD 11. ROUNDTABLE 12. ADJOURNMENT QUESTION PERIOD Question Period provides the public with the opportunity to ask questions or make comments. Each person will be given 2 minutes to speak. Up to ten minutes in total is allotted for Question Period. /aa The Minutes of the Regular Meeting of the Community Heritage Commission, held in the Blaney Room, Maple Ridge City Hall, 11995 Haney Place, Maple Ridge, British Columbia, on October 11, 2018 at 7:03 pm. ______________________________________________________________________________ COMMISSION MEMBERS PRESENT Brenda Smith, Chair Maple Ridge Historical Society Eric Phillips Member at Large Julie Koehn Maple Ridge Historical Society Len Pettit Member at Large Russell Irvine Member at Large STAFF PRESENT Amelia Bowden Staff Liaison, Planner 1 Amanda Allen Committee Clerk ABSENT Councillor Craig Speirs Council Liaison Lindsay Foreman, Vice Chair Member at Large Note: Councillor Speirs was not in attendance. 1. CALL TO ORDER The Chair noted the resignation of Steve Ranta from the Commission and shared appreciation for the years of volunteerism by Mr. Ranta and Councillor Speirs. 2. APPROVAL OF THE AGENDA R/2018-049 It was moved and seconded That the agenda for the October 11, 2018 Community Heritage Commission meeting be approved as circulated. CARRIED 3. ADOPTION OF MINUTES R/2018-050 It was moved and seconded That the minutes of the Maple Ridge Community Heritage Commission meeting dated September 13, 2018 be adopted. CARRIED GMAPiLE IRIDGE ' munity Heritage ,commission Community Heritage Commission Minutes October 11, 2018 Page 2 of 4 4. DELEGATIONS 4.1. Statements of Significance  Donald Luxton, Principal, Donald Luxton & Associates Inc. Mr. Luxton gave a presentation on the draft Statements of Significance prepared for the City of Maple Ridge. Mr. Luxton reviewed and invited feedback on the eleven sites: the Whitehead property, the Sparling Residence, the Mussallem Residence, the Bank of Montreal, the Port Haney Post Office, the Turnock/Morse Residence, the Beeton/Daykin Residence, Westacre Farms, Jackson Farm, Spencer Milk House and the Miller Residence and property. There was discussion on the sites and possible leads for Mr. Luxton to find additional information on the history of Cecil Duncan Forrest’s sale of Westacre Farms. 5. FINANCE 5.1. Financial Update Russell Irvine noted that there are funds not yet directly committed to Commission projects. 5.2. Robertson Cemetery The Staff liaison reviewed the latest developments in the process to acquire Robertson Cemetery. The Staff liaison provided clarification on the requirements requested by the Land Title Office in order to resubmit the defected notice. There was discussion the Commission equally splitting the costs of the required additional work with the Planning Department. R/2018-051 It was moved and seconded That the Community Heritage Commission provide a maximum of $1000.00 to commence the additional survey research by Target Land Surveying to resolve the Land Title Office land transfer defect for the Robertson’s Cemetery property. CARRIED 5.3. Business Plan 2019-2023 For information. There was discussion of preparing a letter to accompany the Business Plan when presented to Council. 6. CORRESPONDENCE – Nil 7. NEW AND UNFINISHED BUSINESS 7.1. 2019 Committee Recruitment The Committee Clerk advised current members of term expiries and reported on the 2019 recruitment process. Community Heritage Commission Minutes October 11, 2018 Page 3 of 4 8. SUBCOMMITTEE REPORTS 8.1. Communications 8.1.1. Fall Calendar The Chair reminded of upcoming events as presented in September. 8.2. Recognitions The Chair encouraged members to distribute Heritage Awards Nomination brochures and submit nominations. 8.2.1. Heritage Week 2019 The Chair encouraged a November meeting for the subcommittee. 8.3. Education 8.3.1. Local Voices The Chair advised that the guest speakers for November 5, 2018 Local Voices include Vicki McLeod, Kat Wahamaa and Herb Bryce and that subscription to the Local Voices electronic newsletter continues to increase. 8.3.2. BC Heritage Fairs The Chair advised that the 2019 packages have not yet been released. 8.4. Digitization The Chair reported that the BC History Digitization Program is accepting submissions for project funding and that successful applicants will be provided matching funds for projects chosen that make content freely available. The Chair has been in discussion with the Records Management Coordinator who has requested Commission input and feedback on the grant application. The Staff liaison reviewed the digitization update report and the different options for consideration. There was discussion that the subcommittee will work to detail a complete plan for future review. R/2018-052 It was moved and seconded That the Community Heritage Commission send a letter of support for the BC History Digitization Program grant to form part of the grant application by the City of Maple Ridge. CARRIED Note: Russell Irvine left the meeting 9:07pm and did not return. Community Heritage Commission Minutes October 11, 2018 Page 4 of 4 8.5. Heritage Resources Program The Staff liaison advised of options to proceed with identifying and hiring a consultant for the Heritage Incentive project. There was discussion on how to proceed with the project. R/2018-053 It was moved and seconded That Donald Luxton & Associates’ current contract be extended for the Heritage Incentive Project in the amount of $10,000.00. CARRIED 8.6. Master Conservation Plan - Nil 9. LIAISON UPDATES 9.1. BC Historical Federation - Nil 9.2. Heritage BC - Nil 9.3. BC Museums Association - Nil 9.4. Maple Ridge Historical Society Julie Koehn shared information from the September 27, 2018 Historical Society Board meeting and provided an update on the funds raised at the 2018 Music on the Wharf concert series. Ms. Koehn advised that the National Trust for Canada has set the theme for celebrating Heritage Week 2019 as ‘Heritage: The Tie that Binds’. A Speaking of Art and History event is scheduled October 18, 2018 at the ACT with guest speaker Melanie Talkington who will be sharing her collection of antique Victorian corsets. 9.5. Council Liaison - Nil 9.6. Staff Liaison - Nil 10. QUESTION PERIOD - Nil 11. ROUNDTABLE - Nil 12. ADJOURNMENT – 9:19 pm. B. Smith, Chair /aa Community Heritage Commission - 2018 Financial Accounting Program/Project Vol. Hrs Budget Amount from Jan 1, 2018 Jan-18 Feb-18 Mar-18 Apr-18 May-18 Aug-18 Sep-18 Committed Funds Not Billed 2018 Running Total Notes Fundraising Income $138.00 Meeting Refreshments $ 91.74 $ 122.08 213.82$ EDUCATION Delegate Fees 30 $500.00 MICROFICHE MACHINE TO LIB SUPPORT $1,000.00 $1,000.00 fieldtrip (on hold) CHC Hosted Workshops (on hold)50 Networking Conference (on hold)50 TOTAL $1,500.00 MEMBERSHIP SUPPORT PROGRAM Membership Annual Fees $900.00 100.00$ 10.00$ $100.00 210.00$ Membership Conference Fees 350 $600.00 400.00$ $200.00 600.00$ TOTAL $1,500.00 COMMUNICATIONS AND OUTREACH COMMUNICATIONS STRATEGY $5,000.00 Advertising Newsletter 40 $1,600.00 Marketing Package 5 $500.00 mapleridge.ca 10 TOTAL $7,100.00 HERITAGE RECOGNITIONS PROGRAMS Heritage Awards 60 $2,500.00 49.20$ 900.97$ 615.20$ 336.41$ $100.00 2,001.78$ KARINA LEBLANC UTILITY BOX WRAP $1,500.00 $1,500.00 Heritage Conversation 15 $500.00 Partnered Event 15 $200.00 Plaque Program 5 $400.00 Information Panels and Signage 40 Heritage Marker Replacement 10 $400.00 Canada 150 - Reminisce Kits 30 $2,500.00 214.45$ 214.45$ BC 160 (on hold pending provincial planning)30 Maple Ridge 5 yrs a City (2019 Project) TOTAL $8,000.00 OPEN ACCESS DIGITIZATION PROJECT Phase I Phase II Phase III 50 $6,000.00 TOTAL $6,000.00 ROBERTSON CEMETERY PROJECT Cemetery in CMR Ownership HERITAGE PLAN UPDATE Heritage Inventory Update $7,542.00 4,150.00$ $7,300.00 11,450.00$ Heritage Master Conservation Plan $30,000.00 HERITAGE PLAN REVIEW $3,500.00 TOTAL $41,042.00 HERITAGE INCENTIVE REVIEW Heritage Incentives Review 50 $20,000.00 HERITAGE REGISTER UPDATE Heritage Register Update 30 $10,000.00 $10,000.00 Yearly Total $95,142.00 $14,690.05 Monthly Total 4,199.20$ 1,000.97$ $706.94 $468.49 $614.45 $7,400.00 $300.00 $12,500.00 Expenses COMMUNITY HERITAGE COMMISSION 2019 MEETING SCHEDULE Meeting Date Agenda Item Submission Deadline January 10, 2019 December 27, 2018 February 14, 2019 January 31, 2019 NO MARCH MEETING April 11, 2019 March 28, 2019 May 9, 2019 April 25, 2019 June 13, 2019 May 30, 2019 NO JULY AND AUGUST MEETINGS September 12, 2019 August 29, 2019 October 10, 2019 September 26, 2019 November 14, 2019 October 31, 2019 NO DECEMBER MEETING Notes: - CHC meets on the second Thursday of the month at 7:00 pm. - Bylaw states Commission “shall hold quarterly meetings”; with additional meetings at the discretion of the Chair - CHC can hold subcommittee meetings between regular committee meetings - Reports and suggestions from members for agenda items are due two weeks prior to meeting date; please email the CHC Chair and Staff Liaison with the agenda item for consideration. - Agendas will be published one week prior to meeting date