HomeMy WebLinkAboutCHC 2019-09-12 agenda.pdf City of Maple Ridge
COMMUNITY HERITAGE COMMISSION
AGENDA
Thursday, September 12, 2019, 7:00 pm
Blaney Room, Maple Ridge City Hall
1. CALL TO ORDER
2. APPROVAL OF THE AGENDA
3. ADOPTION OF MINUTES – June 13, 2019
4. DELEGATIONS
5. QUESTION PERIOD
6. NEW AND UNFINISHED BUSINESS
6.1. 2019 Chair Election
6.2. Clerk’s Department Digitization Project Update
6.3. Heritage Awards Planning Update
6.4. Library Partnerships – Local Voices Speakers
6.5. Business Planning and Budget Review
7. CORRESPONDENCE
8. LIAISON UPDATES
8.1. Maple Ridge Historical Society
8.2. Council Liaison
9. ROUNDTABLE
10. ADJOURNMENT
QUESTION PERIOD
Question Period provides the public with the opportunity to ask questions or make comments. Each
person will be given 2 minutes to speak. Up to ten minutes in total is allotted for Question Period.
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The Minutes of the Regular Meeting of the Community Heritage Commission,
held in the Blaney Room, Maple Ridge City Hall, 11995 Haney Place, Maple Ridge, British Columbia,
on June 13, 2019 at 7:04 pm.
______________________________________________________________________________
COMMISSION MEMBERS PRESENT
Councillor Ryan Svendsen City of Maple Ridge
Shane Gehring, Vice Chair Member at Large
Julie Koehn Maple Ridge Historical Society
Eric Phillips Member at Large
Len Pettit Member at Large
STAFF PRESENT
Amelia Bowden Staff Liaison, Planner 1
Joanne Georgelin Acting Committee Clerk
GUEST
Beryl Eales Friends of Jackson Farm
1. CALL TO ORDER at 7:10pm
2. APPROVAL OF THE AGENDA
R/2019-019
It was moved and seconded
That the agenda for the June 13, 2019 Community Heritage Commission meeting be amended
to add Item 6.5 “Remainder of 2019 Schedule” and that the subsequent items be renumbered
accordingly and that the agenda as amended be approved.
CARRIED
3. ADOPTION OF MINUTES
R/2019-020
It was moved and seconded
That the minutes of the Maple Ridge Community Heritage Commission meeting dated April 11,
2019 be adopted.
CARRIED
4. DELEGATIONS
4.1. Request for Jackson Farm Signage
Beryl Eales, Friends of Jackson Farm
Bernice Ross, Friends of Jackson Farm
Bryan Fitzpatrick, Friends of Jackson Farm
Ms. Eales gave a verbal presentation on the protection of Jackson Farm and requested of
this Committee to consider heritage signage for Jackson Farm.
GMAPiLE IRIDGE
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Community Heritage Commission Minutes
June 13, 2019
Page 2 of 3
Doc #2232021
Ms. Ross provided pictures of Jackson Farm from a historical point of view before
blackberries overgrew on the property.
Mr. Fitzpatrick gave a verbal presentation of the historical fruit trees present on Jackson
Farm. Mr. Fitzpatrick further described the type of heritage (interpretive) signage being
requested.
The delegation answered questions from the committee.
R/2019-021
It was moved and seconded
That the Community Heritage Commission receive for information the Friends of Jackson
Farms information.
CARRIED
5. QUESTION PERIOD
Eric Philips asked about the vacancies. The staff liaison said active recruitment would begin.
6. NEW AND UNFINISHED BUSINESS
6.1. Incentives Stakeholder Workshop Recap
The staff liaison gave an update on the recent Incentives Stakeholder Workshop.
6.2. Clerk’s Department Digitization Project Overview
The staff liaison provided a memo and update on the Clerk’s Department Digitization Project.
6.3. BC Museums Association Conference Attendance
The staff liaison provided information on the upcoming BC Museums Association Conference
in Prince George, September 30 to October 2, 2019.
6.4. Financial Update – Draft Budget 2019 and 2020
The staff liaison provided a 2019 budget for review.
R/2019-022
It was moved and seconded
That the Community Heritage Commission receive the 2019 budget.
CARRIED
6.5 Remainder of 2019 schedule
Shane Gehring made a recommendation to reduce the number of Community Heritage
Commission meetings this year.
R/2019-023
It was moved and seconded
That the Community Heritage Commission amend the meeting schedule to remove meetings
in July 11, October 10 and December 12.
CARRIED
Community Heritage Commission Minutes
June 13, 2019
Page 3 of 3
Doc #2232021
7. CORRESPONDENCE
7.1 Fraser Valley Regional Library
The council liaison attached a thank you letter to the agenda package.
7.2. Heritage BC Conference
The council liaison circulated Russell Irvine’s update from the Heritage BC Conference with
the agenda package.
7.3. Heritage Award Signage on Horse Trails
The council liaison circulated an inquiry received regarding the Heritage Award Signage on
Horse Trails with the agenda package.
8. LIAISON UPDATES
8.1. Maple Ridge Historical Society
Julie Koehn provided a summary of the May 2019 Historical Society Board meeting and
recent activities of the Maple Ridge Historical Society.
8.2. Council Liaison
Mr. Svensen gave an update on a Committee review committee recently struck.
9. ROUNDTABLE
Members had a discussion on the Recognitions subcommittee.
R/2019-024
It was moved and seconded
That the Julie Koehn be accepted onto the Community Heritage Commission Recognitions
subcommittee.
CARRIED
It was agreed at the next meeting nominations would be taken for Chair.
10. ADJOURNMENT – 8:36 pm.
S. Gehring, Vice Chair
/jg
Business Plan 2019-2023 1 | Page
Public Works & Development Services - Community Heritage Commission
City of Maple Ridge
Public Works & Development Services - Community Heritage Commission
Business Plan 2019 – 2023
Committee Purpose
▪ The Community Heritage Commission (CHC) is appointed for the purpose of advising the Council on
heritage conservation matters and undertaking and providing support for such activities as benefit
and provide for the advancement of heritage conservation in the District. Bylaw 5908-2000.
▪ The CHC, as a Committee of Council, serves as interface among Council, City staff and the larger
community, bringing diverse skills and heritage interests to the implementation of the CHC mandate.
▪ The CHC implements the Community Heritage Plan 2013 – 2020. With the mandate to:
▪ Align the vision and work-plan of the CHC with the heritage policies in the Maple Ridge Official
Community Plan;
▪ Define a clear pathway for the CHC to achieve a heritage vision;
▪ Inspire community engagement in local heritage conservation;
▪ Increase public awareness of the community benefits of heritage conservation and
infrastructure;
▪ Promote the development of heritage infrastructure; and
▪ Identify the gaps in the existing heritage management program and using this to inform the CHC
work plan.
Committee Structure and Members
▪ The CHC is made up of one member from Council, two members from the Maple Ridge Historical
Society and members from the community-at-large (appointed by Council).
Business Perspective/Environmental Scan
▪ The CHC uses the Heritage Plan document, endorsed by Council in 2013, to help guide the work
program for each year. While striving to achieve the community’s goals for heritage, the plan does
recognize that flexibility is important in order to take advantage of new opportunities that arise in any
given year.
▪ The Plan continues to support the CHC’s use of the strong framework that Maple Ridge has built for
education and conservation. This year, the CHC Business Plan includes a provision to formally review
the Heritage Plan in 2019. Meanwhile, the current Business Plan aligns with the Heritage Plan.
▪ CHC continues to advocate for the security of and access to the re-housed municipal historic
archives. The CHC celebrates the successful move of the collection to interim housing.
▪ The CHC continues to develop an improved response to financial planning and constraints.
▪ The CHC intends to continue working towards an effective heritage communication strategy that will
include providing City staff and the community with digital access to historic records of the CMR,
such as early Council meeting minutes and municipal bylaws, and the updated Heritage Inventory.
Ongoing Deliverables
▪ Annual Heritage Week Celebration and Education (with community partners), third week in February,
includes Heritage Awards event, workshop, walking tours, History Is…Conversation.
▪ Heritage Marker Inventory (with Parks, Recreation and Culture Department) database maintenance
and promotion.
Business Plan 2019-2023 2 | Page
Public Works & Development Services - Community Heritage Commission
▪ Open Archives Digitization Project (with Clerks Department and community partners): Phase I -
Inventory, and Phase II - Cataloguing
▪ Updates to Heritage documentation such as the Heritage Inventory and Heritage Register.
▪ Communications including: heritage brochures and advertising, Heritage Here newsletter,
participation in community events and projects.
▪ Local Voices - Neighbours Talking with Neighbours Program (in partnership with Maple Ridge Public
Library).
▪ Liaison with Heritage organizations including: British Columbia Historical Federation, British
Columbia Museums Association, and Heritage BC.
Found Milestones
▪ Collaboration with the Public Art Steering Committee provided funds to install a power box wrap
outlining the Merkley family history.
▪ Participated in Family Literacy Day in partnership with Historical Society and Family History Group.
▪ Support for Maple Ridge Library microfilm
▪ Promotion of heritage through participation in local events including the History Goes to Market at
the Haney Farmer’s Market, Haney House restoration, Maple Ridge Park Play Box launch and Culture
Days.
Prior Years’ Deliverables
Action Item Status or Outcome
% Complete
(and ETA if
not 100%)
Update the Heritage Inventory Final updated Heritage Inventory
document submitted by
consultant.
100%
Q3 2018
Encourage the production of Statements of
Significance to support the maintenance of the
Heritage Inventory and facilitate promotion of
tangible and intangible heritage features to the
Heritage Register
A consultant has been hired to
prepare 10 new Statements of
Significance that will be added to
the Heritage Register.
75%
Q4 2018
Having the updated Heritage Inventory available for
use by interested parties and to restore its value as a
community resource
The 2018 Heritage Inventory is
available electronically on the
City website.
100%
Q3 2018
Business Plan 2019-2023 3 | Page
Public Works & Development Services - Community Heritage Commission
Action Item Status or Outcome
% Complete
(and ETA if
not 100%)
To partner with other community groups and
agencies in the community to plan celebrations of
Canada’s 150 Anniversary in 2017
▪ Created 7 new heritage
themed geocache sites.
These sites will be monitored
and maintained for three
years, pending transfer to a
partner.
▪ Geocaches will be maintained
by CHC for three years.
Materials for restocking are in
store.
100%
90%
Q4 2019
Heritage Marker Inventory Update ACCESS database has been
updated. Transfer to GIS for
online mapping is ongoing.
80%
Q4 2018
Open Access Digitization Project
Phase I
Phase I is substantially
completed. As archives have
been moved, some double
checking is still required.
80%
Q2 2018
Host CHC Networking Conference with Heritage BC On Hold pending Heritage BC 2017- Q4
2019
Field Trip:
Each year the CHC strives to sponsor and organize a
field trip for CHC members, City Council and staff,
Maple Ridge Historical Society, and community at
large to broaden understanding and appreciation of
heritage.
Cancelled Q4 2018
Communications Strategy Task Force
CHC is mandated in Year 1 (2013) of The Heritage
Plan to develop and implement a Communications
Strategy. CHC has yet to achieve this goal and will
contact other committees of Council to see if they
have similar needs and want to enter a partnership
on this project.
To be included in 2019
0%
Q1-Q4
2019
British Columbia 160
CHC will identify opportunities to participate in
provincial celebration of the declaration of the Colony
of British Columbia in 1858 at Fort Langley.
On Hold
pending Provincial plans
0%
Q4 2019
Maple Ridge 150 Celebration Planning
Maple Ridge was incorporated as a municipality in
1874 and became a city in 2014. Both occasions are
worthy of celebration and the CHC will start
On Hold
Pending Civic plans
0%
Q4 2019
Business Plan 2019-2023 4 | Page
Public Works & Development Services - Community Heritage Commission
Action Item Status or Outcome
% Complete
(and ETA if
not 100%)
discussions on planning for community events.
Heritage Incentives Review
Supports for heritage property owners, including the
City of Maple Ridge, will be reviewed and publicized
to encourage tangible recognition and conservation
of local heritage assets.
Consultant selected to prepare
background report. Community
Consultation scheduled for Fall
2019.
20%
Q2 2019
Heritage Conservation Master Plan
The Master Plan will provide a coherent management
and development tool for municipally and privately
owned heritage assets.
RFP drafted and planned for Fall
2018 release
10%
Q2 2019
New Deliverables for 2019 (highlights only) – Any incomplete items from prior years may also form part
of the 2019 workplan.
Action Item Lead ETA
Review Heritage Plan CHC Q3 2019
Business Plan 2020-2024 1 | Page
Public Works & Development Services - Community Heritage Commission
City of Maple Ridge
Public Works & Development Services - Community Heritage Commission
Business Plan 2020 – 2024
Committee Purpose
▪ The Community Heritage Commission (CHC) advises Mayor and Council on heritage conservation
matters. Additionally, the CHC provides support to activities that provide and advance heritage
conservation in the City.
▪ The CHC, as a Committee of Council, serves as interface between Council, City staff and the larger
community, bringing diverse skills and heritage interests to the implementation of the CHC mandate.
▪ The CHC implements the Community Heritage Plan 2013 – 2020. With the mandate to:
▪ Align the vision and work-plan of the CHC with the heritage policies in the Maple Ridge Official
Community Plan;
▪ Define a clear pathway for the CHC to achieve a heritage vision;
▪ Inspire community engagement in local heritage conservation;
▪ Increase public awareness of the community benefits of heritage conservation and
infrastructure;
▪ Promote the development of heritage infrastructure; and
▪ Identify the gaps in the existing heritage management program and using this to inform the CHC
work plan.
Committee Structure and Members
▪ The CHC is made up of one member from Council, two members from the Maple Ridge Historical
Society and members from the community-at-large (appointed by Council).
Business Perspective/Environmental Scan
▪ The CHC uses the Heritage Plan document, endorsed by Council in 2013, to help guide the work
program for each year. While striving to achieve the community’s goals for heritage, the plan does
recognize that flexibility is important in order to take advantage of new opportunities that arise in any
given year.
▪ The Plan continues to support the CHC’s use of the strong framework that Maple Ridge has built for
education and conservation. This year, the CHC Business Plan includes a provision to begin the
Heritage Plan review.
▪ CHC continues to advocate for the security of and access to the re-housed municipal historic
archives. The CHC celebrates the successful move of the collection to interim housing.
▪ The CHC continues to develop an improved response to financial planning and constraints.
Ongoing Deliverables
▪ Annual Heritage Awards event during Heritage Week (third week in February).
▪ Open Archives Digitization Project (with Clerks Department).
▪ Updates to heritage documentation such as the Heritage Register.
▪ Liaises with the following heritage organizations: BC Historical Federation, BC Museums Association,
and Heritage BC.
Found Milestones
Collaborated with the Clerks Department to submit two Irving K. Barber grant applications for
digitization projects.
Business Plan 2020-2024 2 | Page
Public Works & Development Services - Community Heritage Commission
Prior Years’ Deliverables
Action Item Status or Outcome
% Complete
(and ETA if
not 100%)
Encourage the production of Statements of
Significance to support the maintenance of
the Heritage Inventory and facilitate
promotion of tangible and intangible heritage
features to the Heritage Register.
A consultant was hired to prepare 10
new Statements of Significance that
were added to the Heritage Register. 100%
Q4 2018
Partner with other community groups and
agencies in the community to plan
celebrations of Canada’s 150 Anniversary in
2017
Geocaches will be maintained by CHC
for three years. Materials for restocking
are in store.
100%
Q4 2019
Heritage Marker Inventory Update ACCESS database has been updated. 100%
Q4 2018
Open Access Digitization Project
Grant funding was received to digitize
the City’s early Tax Collector and
Assessment Rolls (19th Century – 1920
approximately) and store them in an
archival facility.
80%
Q4 2019
Host CHC Networking Conference with
Heritage BC
Maple Ridge was the venue for the
January 28, 2019 Heritage BC Heritage
Roundtable event
100%
Q1 2019
Heritage Incentives Review
Supports for heritage property owners,
including the City of Maple Ridge, will be
reviewed and publicized to encourage
tangible recognition and conservation of local
heritage assets.
Consultant has prepared a background
report and stakeholder consultation
event took place. Next step is Council
presentation for further direction.
60%
Q4 2019
Heritage Conservation Master Plan
The Master Plan will provide a coherent
management and development tool for
municipally owned heritage assets.
Pending circulation of RFP for a
heritage consultant.
10%
Q4 2020
Review Heritage Plan Pending circulation of RFP for a
heritage consultant.
0%
Q4 2020
New Deliverables for 2020 (highlights only) – Any incomplete items from prior years may also form part
of the 2020 workplan.
Action Item Lead ETA
CHC
Community Heritage Commission
Draft Budget 2020
Program/Project 2020 Budget Amount
Yearly Allocation 2,000.00$
Fundraising Income $ -
Meeting Refreshments $ 100.00
MEMBERSHIP SUPPORT PROGRAM
Membership Annual Fees 300.00$
Membership Conference Fees 600.00$
HERITAGE RECOGNITIONS PROGRAMS
Heritage Awards 1,400.00$
Recognition 3,663.16$
PROJECTS
Digitization 5,000.00$
Heritage Master Conservation Plan 30,000.00$
Heritage Plan Review and Update 3,500.00$
Heritage Incentive Review 6,092.00$
Total Operating Funds 52,655.16$